The URL can be used to link to this page

Home My WebLink About09022008 City Council Special Meeting PacketSpecial City Council Meeting September 2, 2008 City Council Chambers Beginning at 6:45 p. m. The City of Seward, Alaska Special City Council Me September 2, 2008 6:45 p.m. Council Chambers Clark Corbridge Mayor Term Expires 2009 Willard Dunham Council Member Term Expires 2008 Robert Valdatta Council Member Term Expires 2009 Tom Smith Council Member Term Expires 2009 Betsy Kellar Council Member Tenn Expires 2009 Jean Bardarson Council Member Term Expires 2008 Linda Amberg Council Member Term Expires 2008 Phillip Oates City Manager Jean Lewis City Clerk Cheryl Brooking City Attorney 1. Call to order 2. Pledge of allegiance 3. Roll call 4. Citizens' comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] 5. Approval of agenda 6. New Business 1. Resolution 2008-086, Authorizing The City Manager To Enter Into An Agreement With Alaska Pump & Supply, Inc. For The Repair Of A Flygt Pump Model 3300 For An Amount Not To Exceed $16,000. 7. Council comments 8. Citizens' comments 9. Council and administration response to citizens' comments 10. Adjournment City of Seward, Alaska Council Agenda .September 2, 2008 SPECIAL MEETING REQUEST Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special Council Meeting for the purpose of: Approving a resolution for the repair of a waste water pump for Seward Lift Station #3 in an amount not to exceed $16,000. Signed this 29th day of August, 2008. n~ Mayor City anager 2 Council Members Upon this request the City Clerk will give due and proper notice as required by SCC 2.10.032 (No business shall be transacted other than stated above.) Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-086 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT W1TH ALASKA PUMP & SUPPLY, INC. FOR THE REPAIR OF A FLYGT PUMP MODEL 3300 FOR AN AMOUNT NOT TO EXCEED $16,000 WHEREAS, in August of 2008 the City experienced a pump failure at #3 Lift Station; and WHEREAS, the single Flygt pump distributor and repair center in Alaska is Alaska Pump & Supply; and WHEREAS, the cost of replacement vs. repair makes "repair" the best option; and WHEREAS, the Public Works staff has determined that it is in the City's best interest to repair (2-3 weeks) vs. replace (6 months). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to approve the repair of the Flygt 3300 sewer pump at Alaska Pump & Supply, Inc. for an amount not-to-exceed $16,000. Section 2. Funds in the amount of $16,000 are available in account no. 703-7900-5380 and approved to be used for pump repair at Alaska Pump & Supply, Inc. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 2"d day of September, 2008. CITY OF SEWARD, ALASKA RESOLUTION 2008-086 THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: September 2, 2008 To: Phillip Oates, City Manager From: W.C. Casey, Public Works Director Agenda Item: Authorization for Pump Repairs BACKGROUND & JUSTIFICATION: In early August of 2008, the City experienced a pump failure at the City's primary lift station (#3 Lift Station, by the waterfall). This lift station facility is the key to pumping "all" sewage from the City to the Lowell Point Wastewater Treatment Facility. We do have redundant pumping capabilities at this lift station. Staff feels that due to the "real" possibility of unexpected events (flooding, etc.) that it is in the City's best interest to repair the pump that failed, now. The vendor, Alaska Pump & Supply, Inc., has quoted us a "new pump" price of $34,460, with a 6 month delivery time. The vendor disassembled the old pump and determined that it could be fixed at a cost of $14,862, and an estimated repair time of 2-3 weeks. It is the recommendation of staff that the Seward City Council authorize the repair of the 2600 gpm Flygt 3300 pump at Lift Station #3. Alaska Pump & Supply, Inc. is the only authorized Flygt pump dealership in the State of Alaska. INTENT: The Seward City Council authorize the City Manager to initiate the repairs of the Flygt 3300 sewage pump at Alaska Pump & Supply, Inc. for an amount not-to-exceed $16,000. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: Funding in the amount of $16,000 is available in the Wastewater Enterprise Fund, Acct. # 703-7900- 5380. Approved by Finance Department: RECOMMENDATION: Council approve Resolution 2008-086, authorizing the City Manager to repair the Flygt 3300 pump at Alaska Pump & Supply, Inc., at a cost not-to-exceed $16,000. ____08/25!2008 15:55 FAY 9075835449 Alaska Pump & Supply ~ 001 oao~ao Municipal • Industrial Mining Olltield GroundwaterlEnvironmental Well Supplies Commercial Contractor Marine Domestic Rentals • Repairs • Field Service Testing DOpD g a~~oaQo oaoo 261 EAST 56TH ANCHORAGE, ALASKA 99518 PHONE: (907) 563-3424 FAX: (907) 562.5449 Quote #AKP28-0430 August 20, 2008 City of Seward Attn: Steve Audette Phone:907-224-4094 Fax: 907-224-5051 Steve, Alaska Pump & Supply, Inc is pleased to offer the following quote for your review. oT We received a Flygt Pump in for repair that does not have an identification tag on it, but from previous repair records believe it to be a Flygt Model 3300.181 pump. The pump failed ilre megger test f7om the power cord. We then opened up the pump and meggered again at the inside contacts, It passed the megger test. We disassembled and inspected the pump. The mechanical seals leaked allowing oil into the stator housing. The rotor shaft has pining mrd damage. We sent the stator to United lilectric Motors for clealung, baking, rind surge testing, The stator has passed al] testing. To repair the pump we will need to replace the rotor shaft unit, bearings, mechanical seals, rotating wear ring, stationary wear ring, o-rings, and twenty-five feet of power cable. Repair Cost $)4,,862.86 Plus shipping char es for arts 1 EA Flygt Pump Model CP3300.181 with 644 Impeller, 77 Horse Power, 460 Volt, 3 Phase, b0 IIz, (Non Explosion Proof), No PLS and 50' of Cable Delivery 2fi Weelcs Package Price 534,460.00 FOB Seward, AK_ l'hir gnrnstien s the sole prapeny ut'Hluska Iq,nge k Supply, Inc L Is issueA to you rw your tatfirk•tiW use only, In cuaiJa~a4ou of dtie quote, the issued mny ayTeev chat diia tn~owun~, dull not be reproduced or capietl nr tlisplF.ved of dircetly ar indoecny, or issued ibr iLe propose other pmn thm fur which it has Ixen supplicA for without wrinen pcnnisSlMt aluks Pwnp & Supply. lnc Inferves she d61n m «rusc ro sell oll tx p~u orlhc quoution. Quote valid for 30 d:,y. oetesa orhawisc pored Alaska Pump & Supply, Inc. Terms and Conditions Apply . ~ ~/ 08/25/2008 15:55 FAX 9075825449 Alaska Pump & Supp1Y ~ 002 Alaska Pump & Supply, Inc. Please contact me with any questions tltat you may have. Thank you, Faul Maiden Service Manager Alaxlca Plunp & Supply, Inc 907-563-3424 fL,¢ quouno,t i¢ dm sole pn,prny ..f wl.v4s Pump & Supply. Inc.. II is uaitd ro you fw your confidennnl use only. In conyidaradmt of thi¢ quote, the issncd p,ny agrccs tluu dus qumation ¢hnll hrn lx repmeueed nr capiau o. disposad of tlireetly or indim¢dy, or issued for die purywe other Ilion flint fur whidt ie lies been supplied !ur wil6oNi +.+~irtai penniesion, Q„ota Valid for 30 Days. Alaska Pump and Supply, Inc. Terms and Conditions Apply nano rciuiey 1 9/2/2008 2:28 PM City Council Meeting ~n 7:OOpm City Coy Meeting fidget 2~ Historic~~~~v , Preservation Meeting Security Nanci Richey z y/1/zouri z:~a PM