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HomeMy WebLinkAbout09232008 Historic Preservation PacketSeward Historic Preservation Commission Special Meetin Septejnber 23, 2008 Regular Meeting City Council Chambers Beginning at 6:30 pm Seward Historic Preservation Commission _ Special Meeting September 23, 2008 1, Call to Order City Council Chambers Tom Swann Chair Term Expires OS/10 Jolund Luther Vice-Chair Term Expires OS/11 John French Commissianer Term Expires OS/11 Greg Carpenter Commissioner Term Expires 5/09 Vacant Commissioner Term Expires OS/10 Linda Lasota Commissioner Term Expires p5/09 Doug Capra Commissioner Term Expires 5/09 Phillip Oates City Manager Patty .Linville Library Director Anne Bailey Executive Liaison Executive Liaison 2. Opening Ceremony 6: 30 p. m. A. Pledge of Allegiance 3. Roll Call 4. Special Reports-None 5. Citizens' Comments oa Agenda Items Not Scheduled for Public Hearing and Other Items Not Included on the Agenda. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item) 6. Approval of Agenda and Consent Agenda. [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a Commissioner so requests. In the event of such a request, the item is returned to the RegularAgenda.J Historic Preservation Commission Special Meeting Agenda September 23, 2008 7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak) -None 8. Unfinished Business -None 9. New Business A. Resolution 2008-06 of the Seward Historic Preservation Commission, Selecting "Hoben Park Phase III-Planters" as the Grant Project for the FY'09 State of Alaska, Department of Natural Resources, Historic Preservation Fund Grant, and Recommending City Council Authorize the City Manager to Submit the FY'09 Grant Application to the Office of History and Archaeology, Alaska Division of Parks and Outdoor Recreation ....................................................................................... Page 3 10. Informational Items and Reports (No action required) -None 11. Commission Comments 12. Citizens' Comments [Limit to S minutes per individual - Eaeh individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Historic Preservation Commission September 23, 2008 Special Meeting Agenda 2 Sponsored by: Staff CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2008-06 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION, SELECTING "HOBEN PARK PHASE III- PLANTERS" AS THE GRANT PROJECT FOR THE FY'09 STATE OF ALASKA, DEPARTMENT OF NATURAL RESOURCES, HISTORIC PRESERVATION FUND GRANT, and RECOMMENDING CITY COUNCIL AUTHORIZE THE CITY MANAGER TO SUBMIT THE FY'09 GRANT APPLICATION TO THE OFFICE OF HISTORY AND ARCHAEOLOGY, ALASKA DIVISION OF PARKS AND OUTDOOR RECREATION WHEREAS, each year the State of Alaska, Department of Natural Resources, Historic Preservation Office offers a Historic Preservation Fund Grant to Certified Local Governments; and WHEREAS, the City of Seward, Historic Preservation Commission has applied for and has been awarded several of the annual Historic Preservation Fund Grants; and WHEREAS, the Hoben Park restoration project dates back to 1995 when the Ad-hoc committee was formed and discussions were held regarding the naming of the park; and WHEREAS, Hoben Park is on the Seward Register of Historical Places and the National Register of Historic Places; and WHEREAS, the community will benefit from the historic Hoben Park restoration project; and WHEREAS, the installation of the historic lamp posts and the fountain phases of the Hoben Park restoration project have been completed; and WHEREAS, the Seward Historic Preservation Commission held a work session for the discussion and selection of a FY'09 grant project on September 22, 2008; and WHEREAS, the Hoben Park reconstruction of the historic concrete planters was supported as the FY'09 CLG grant project choice. NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission of the City of Seward, Alaska that: 3 Seward Historic Preservation Commission Resolution 2008-06 Page 2 of 2 Section 1. The Seward Historic Preservation Commission hereby selects the Hoben Park reconstruction of the historic concrete planters as the project specified for the FY'09 Historic Preservation Fund grant through the State of Alaska, Department of Natural Resources. Section Z. The Seward Historical Preservation Commission will collaborate with City Staff in the preparation of the grant documents, provide historical oversight during the project and provide in-kind services to create drawings, schematics and layouts. Section 3. The Historic Preservation Commission hereby recommends the City Council to authorize the City Manager to submit the "Hoben Park Restoration Phase III- Planters" grant application. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City of Seward, Alaska this 23rd day of September, 2008. THE CITY OF SEWARD Historical Preservation Commission Tom Swann, Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) 4 Agenda Statement Meeting Date: Tuesday, September 23, 2008 To: Historic Preservation Commission Through: Library Director Patty Linville ., From: Executive Liaison Anne Bailey C~ Agenda Item: Resolution 2008-XX, Selecting "Hoben Park Phase III- Planters" as the grant project for the FY'09 State of Alaska, Department of Natural Resources, Historic Preservation Fund Grant, and Recommending City Council Authorize the City Manager to Submit the FY'09 Grant Application to the Office of History and Archaeology, Alaska Division of Parks and Outdoor Recreation BACKGROUND & JUSTIFICATION: At the September 17, 2008 Historic Preservation Regular Meeting the Commission decided to apply for the FY' 09 Department of Natural Resources Certified Local Grant when the grant application arrived. One work session to discuss and complete the grant application were scheduled for September 22, 2008 at 6:30 p.m. The Commission developed the grant application for the "Hoben Park Phase III- Planters" project. The total cost of the project is $10,500.00. The Federal share of the project is $6,300.00; the local share is $4,200.00. This local share is to be provided by Fund 810, Hoben Park Project and in-kind services. A Special Meeting was scheduled for September 23, 2007 at 6:30 p.m. to approve the project and forward a recommendation to City Council to authorize the City Manager to submit the FY'09 Certified Local Government Historic Preservation Fund Grant application to the Office of the History and Archaeology. Staff will present a resolution to City Council at the October 13, 2007 meeting recommending Council authorize the City Manager to submit the giant application. CONSISTENCY CHECKLIST: 1. Comprehensive Plan (2020} The Comprehensive Plan supports the SHPC efforts inventory of local historic properties......(page 29). 2. Strategic Plan (1999) Yes No X to raise public awareness regarding the X 5 The Strategic Plan encourages the recognition, rehabilitation and preservation of Historic Sites and Buildings. 3. Historic Preservation Plan (1996) X Emphasizes continuing the education of citizens regarding local history. RECOMMENDATION: Historic Preservation Commission approve Resolution 2008-06. HISTORIC PRESERVATION FUND CERTIFIED LOCAL GOVERNMENT 60/40 MATCHING GRANTS FY'09 APPLICATION Eligible Projects: Survey Inventory Planning National Register Nomination Public Preservation Education Predevelopment Development Acquisition To be considered for FY'09 Historic Preservation funding, completed applications must be postmarked by Wednesday, October 15, 2008. Only complete applications will be considered. Complete and mail or deliver this application to: State Historic Preservation Officer Office of History and Archaeology Alaska Division of Parks and Outdoor Recreation 550 West 7t" Avenue, Suite 1.310 Anchorage, Alaska 99501-3565 Grants Manual - Appendix B I (Rev.09/06) 7 LETTER OF APPLICATION State Historic Preservation Officer Alaska Division of Parks and Outdoor Recreation 550 West 7t'' Avenue, Suite 1310 Anchorage, Alaska 99501-3565 This is an application for a Certified Local Government (CLG) historic preservation fund grant: Certified Local Government Name: City of Seward, Alaska Federal Tax Identification Number: 926000086 Project Title: Hoben Park Restoration Phase III- Planters Location:_City of Seward, Alaska Type of CLG Grant Project: ( )Survey ( }Inventory ( )National Register nomination ( }Historic preservation planning ( }Public preservation education ( ) Predevelopment (X) Development ( )Acquisition Project budget required: (Use figures from budget form, page 8) a. Estimated total project cost: $10,500.00 b. Federal share: (60%) $6,300.00 c. Applicant's share: (40%) $4,200.00 Source of applicant's share: (Use figures from budget form, page 8) a. Cash: Planter fabrication and installation Cost Source $4,000.00 (cash- Hoben Park acct. Grants Manual - Appendix B 2 (Rev.09/06) 8 Total $4,000.00 (cash) b. In-kind foods and services' $500.00 (in-kind c. Donated Dods and services: N/A Grants Manual - Appendix B ~ (Rev.09/06) Project manager: Patty Linville, Library Director Mailing address: PO Box 167 Seward, Alaska 99664 Telephone• 907-224-4008 E-mail address• plinville~a,cityofseward.net Preservation commission chair: Tom Swann Mailing address: PO Box 167 Seward, Alaska 99664 Telephone: 907-224-3080 E-mail address: swarEtlest(a,seward.net A,~plication prepared by: Anne Bailey and the Historic Preservation Commission Mailing address: PO Box 167 Telephone: 907-224-4065 E-mail address: abaileV~cLCit~~ofse~n~arci.izet Signature Authorized Local Government Official Notary Seal Subscribed and sworn before me this day of 2008. Notary for the State of Alaska expires, Date My commission OHA USE ONLY Date Received: 1. ROJECT DESCRIPTION: Grants Manual - Appendix B 4 10 (Rev.09/06) P Historic Hoben Park is a prominent waterfront feature in Seward's downtown Local Historic District. As the years have gone by, many of the park's amenities have fallen into disrepair or have been removed. The park is now a City of Seward property and the City intends to restore it to its period of historic significance, 1920 through 1940. Seward City Council Resolution 2003-85 approved a plan for restoration and set forth a list of project priorities. The historic lamp posts have been installed and the Hoben Park fountain was completed in August 2008. This grant project will reconstruct the four Hoben Park historic concrete planters. 2. PRESERVATION OBJECTIVES: As a growing community, the citizens of Seward have recognized the necessity of preserving Seward's unique past. As seen in the implementation of the City of Seward 2020 Comprehensive Plan (approved by City Council in 2005), the Seward Historic Preservation Plan Phase II (1996), and the Strategic Plan of Seward (1999), Seward's citizens support the preservation and upkeep of its historic properties. The 2020 Comprehensive Plan of Seward, 3.6.1.1, notes the city's intention to "Develop, protect and preserve Hoben Park" as part of its program to improve and develop its recreational infrastructure (2005:25). The Seward Historic Preservation Plan, Phase II supports preserving historic sites and landscapes in Seward. It identifies Hoben Park as a site of historic importance and notes the City's commitment to restore and preserve its historic integrity and significance (1996:27,41). Furthermore, the preservation plan notes a community survey which identified Hoben Park as one of Seward's most significant historical resources (1996: appendix C 1). Among the "Vision Elements" addressed by The Strategic Plan of Seward, "History and Sense of Community" focus on the protection of Seward's historic character, culture and physical attributes (1999:4). Listed among its goals and objectives is the completion of Hoben Park improvements (1999:4,14). The preservation of Hoben Park has been initiated and supported by way of the City of Seward, Resolution 2003-85 (Attachment A). The City Council of Seward, "finds that it is in the best interest of Seward to preserve the integrity of the poplar tree (within the park) and restore the amenities of Hoben Park as it was during the park's period of historic significance, the 1920's to the 1940's." The restoration will need to be done in phases "as additional funds become available...." Resolution 2003-85 demonstrates the City's commitment to preserving the historic characteristics of Hoben Park. The historic lamp posts have been installed and the fountain was completed in August 2008. Additionally, Hoben Park was placed on the National Register of Historic Places in 2006. This placement demonstrates the park retains its historical integrity and is worthy of rehabilitation. Grants Manual - Appendix B 5 (Rev.09/06) 11 The strong pride and willingness to work to protect its resources is evident in the community of Seward. This grant offers Seward the opportunity to reconstruct the historic concrete planters, completing another historically significant phase of the Hoben Park restoration project. 3. PROJECT LOCATION: Located along Seward's waterfront, Hoben Park has played a significant role in Seward's history. As one of the first features to greet disembarking passengers at Seward's dock, the ornamental park welcomed visitors to Seward, the "Gateway to Alaska" (Attachment E.). Hoben Park is located at 401 Railway Avenue, and has a legal description of Lot 2A, Waterfront Tracts 1998 Replat. This area is recognized as a Local Historic District and functions as an overlay district allowing for more zoning flexibility. Hoben Park looking southeast. The fountain has been restored and is seen in the background. (2008). 4. WORK PLAN: Grants Manual - Appendix B 6 (Rev.09/06) 12 Goal: To assist in the ongoing rehabilitation of historic Hoben Park, as per the plan passed by Council Resolution 2003-85. The task addressed by the grant is the fabrication, transport and placement of the four planters. The Secretary of Interiors standards for reconstruction will be followed for historic planters. Timeline: Oct.-Dec.-2008 Accept the grant. April - 2009 Complete design replication of the planters and circulate for approval. Prepare contract procurement documents for the fabrication of the planters which closely replicates the original. May -August - 2009 Contract for fabrication and placement of the planters. Complete and install planters. Au ust-September- 2009 Submit final report to the State Office of History and Archeology including photographs depicting fabrication and placement of the planters and related news articles. 5. PROJECT PERSONNEL: Library Staff The staff will assist with researching; collecting and inventorying of information related to the historic uses and features of the park and will coordinate the grant. Parks and Recreation Department: This department will assist in coordination and project management of the restoration work. Seward Historic Preservation Commission: The SHPC will form a project team which will assist in all phases of the project. Commercial /Contract Sup Tiers: A commercial concrete fabricator will be contracted to build /supply special forms and cast the planters. 6. BUDGET: Cost Source Planter Fabrication and Placement $10,000.00 (grant and/or cash) Total $10,000 00 Grant and cash Grants Manual -Appendix B 7 (Rev.09/06) 13 Personal Services/In-Kind Create drawings, schematics $500.00 (in-kind) and layouts 20 hours @$25 Total $500.00 (in-kind) Total Direct Costs $9,813.08 7% State Surcharge + 686.92 Total Project Costs $ 10,500.00 Applicant's Total Share - 4,200.00 Federal Share $ 6,300.00 Less 7% State Surcharge - 686.92.00 Total Participant Receipt $5,613.08 7. FINAL PRODUCTS: The final product will consist of four reconstructed historic planters. 8. ADDITIONAL INFORMATION Attachments: A. Resolution 2003-85, "A Resolution of the City Council of Seward, Alaska, establishing design priorities for Hoben Park" B. Resolution 2008-06, "A Resolution by the Seward Historic Preservation Conunission proposing the reconstruction of the Hoben Park historic concrete planters." C. Resolution 2008-XX, "A Resolution of the City Council of Seward, Alaska, authorizing the City Manager to submit the Historic Preservation Commission FY'09 "Hoben Park Restoration Phase III- Planters" grant application to the Office of History and Archaeology, Alaska Division of Parks and Outdoor Recreation." D. Images of Hoben Park during its period of significance, 1920-1940. E. Area photo map. Grants Manua(- Appendix B 8 (Rev.09/06) 14 STATEMENT OF WILLINGNESS TO COMPLY WITH REQUIREMENTS OF FEDERAL GRANT PROGRAM 1. I understand that this is an application for federal matching assistance for up to 60% (less 10% surcharge} of the total project cost, which is the subject of this application. 2. In submitting this application, I understand that if awarded the funds it is my responsibility to comply with all program requirements outlined in the "Historic Preservation Fund Program, Grants for Historic Preservation in Alaska" manual, pertinent State and Federal regulations, and the State/Local agreement. 3. In submitting this application, I understand that project records are subject to audit after project completion, and that if such an audit questions expenditures for which I have been partially reimbursed I will return an amount equal to 60% (less 7% surcharge SFY08 and not exceed 10% thereafter) of the questioned expenditures. 4. I understand that no grant or promise of a grant exists until the State Historic Preservation Officer signs the State/Local Agreement even if the Alaska Historical Commission recommends or allocates funds for my project, and that any funds expended before the grant period or before obtaining the SHPO's signature may not be reimbursed without specific approval. The SHPO will not sign until all required materials and documents are in hand. Signature Authorized Local Government Official Grants Manual - Appendix B 9 (Rev.09/06) 15 ,~ Sponsored by: City Manager CITY OF SEWARD, ALASKA RESOLUTION 2003-85 A RESOLUTION OF THE CITY COUNCIL OF SEWARD, ALASKA, ESTABLISHING DESIGN PRIORITIES FOR HOBEN PARK WHEREAS, Hoben Park is a culturally and historically significant property; and WHEREAS, between the 1920's and the 1940's Hoben Park had a distinctive landscape with a functional water fountain, wrought iron fence, a level grass lawn, several concrete pedestal planters, historic lampposts and some bird houses; and WHEREAS, many of the previous amenities need to be restored to reestablish the integrity of the visual aesthetics of the original historic landscape; and WHEREAS, the Park now has a beautiful poplar tree as its centerpiece which needs to be preserved; and WHEREAS, the priorities for restoration shall start with installation of the historic lamp posts, replacing the fountain and restoring the original fountain basin and ;,edestal, installing 1~istorically accurate replica fencing of a safe height along the North and West side, reconstruction of the historic concrete planters, flower gardens {where appropriate)- using Alaskan flora, benches (where appropriate) and bird houses, as funding becomes available; and WHEREAS, the restoration of Hoben Park to the simple and elegant design it had during its period of historic significance will emphasize Seward's appreciation of local history and natural beauty. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council finds that it is in the best interests of the City of Seward to preserve the integrity of the poplar tree and restore the amenities of Hoben Park as it was during the park's period of historic significance, the 1920's to the 1940's. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City of Seward, Alaska this 11th day of August, 2003. 16 v lwv~u t alh t.lllyd 17JV, Courtesy of Greg Carpenter ti. •~ S~' a ~~"' ~~, ~..; ~ w~ . ~ '4. .rte -il;. -iTY "~ j N~2 ~ ~ iy~kwS ~.. 4 .S. y, ~ _ * Y -Sk i t p ~ F r: ~~ 4 C~ 3T 4 ~::"M ......1...E ~`~... y'.:~ _~nt'rl _ :.'Mi _.. R ' ~ ~ t` '~` .t ,mss;; +~ ~, . ~} ~ i i.. ~ y%T ~~D~ 33M ~ u MCP .., } ~:~a '-+ H~l~er~ Park ~~H~ C~~t't ,~ r~ '~ ~... ~"._ K.ry~r.~i. ~, n_'~. ~ ~ ~ '- i. ~~~ `4 Ir""r~` ~~~- ~~~, .. ` ~`~ ..:r„ ~, ~r ~ ... 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L.,N.~., ,.,._rr. ~..-.. ....~ r cl:•t_ ~,'.~.. _. ,,.. .. _ ,;ii:.,~ ~~.INllo ,. -.zh 1,. wJ ~~'~. ~1~'.. .t.:k.~i n NanG Richey L 7/L3/LVU6 1L:L0 t'rv~ November 2 O O 8 November 2008 December 2008 S M T W T F S S M T W T F S 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 910111213 9 10 11 12 13 14 15 14 15 16 17 18 19 20 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 31 30 Monday _ Tuesday - --- - _ _ _ Wednesday. _ - Thursda Y Fnday :.:.November 3 4 _ __ _ _ - - 5! r ---- --_- 7:OOpm CC WS Bud et ~ G --._~ _____ - _ .~ _ ___-- 6• g eneral Election 12:OOpirt PACAB Meeting 7:30pm P&Z Meeting 7:30pm P&Z Meeting - ~ - - ---- - -- __ _ 10 : -11 t ' --- 1.. T 12 .. ~. _ 1 eran e s Day Offices Closed ~ ----- -- _ ~~~~ ~~ ~ , __ 6 - ~ ~ _ _~.. !' ,. 2 _ ~ . ~ _ .30 m P I P ~ .. ~ ttM i 12:OOpm PACAB Work- .. . ~,.. ~ ~ 9:OOam Social Securi . - . I Session , ty ._ Rep 6:30pm Historic Preservation Meeting 7:00 m G Council Offices Closed ~ iia Thanks ivin Offices C Meeting - Nanci Richey 2 9/23/2008 12:28 PM