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Home My WebLink About10212008 Planning & Zoning MinutesC'ifi nJ',Sex~ard..~lnskc~ (h•toGer 2l. 200n Call to Order Pluhning C'ommissiun A~inuJ~c Volume 6, Pu,~e 2 8 9 The October 2 L 2008 Special Meeting of the Seward Planning & 7,oning Commission was called to order at 6:30 p.m. by Chair Marianna Keil. Opening Ceremony Commissioner I Ieinrich led the Pledge of Allegiance to the flag. Roll Call There were present: Marianna Keil presiding, and Sue McClure Margaret Anderson Steven Heinrich Cindy Ecklund comprising a quorwn of the Commission; and Christy "ferry, Community Development Director Anne Bailey, Executive Liaison Excused was: Sandie Roach' City Administration Report Community Development Director Christy Terry updated the Commission of the following business items: • Christy Terry introduced herself as the Community Development Director and explained the stall changes that occurred due to the Efficiency Study and the Community Development Department priorities. • The Seward Bear Creek Flood Service Area Board had a vacancy for the inside city limits scat. • IIicks conducted a two day FEMA training regarding floodplain management and would hold another two day training session. Staff would he able to take the test and obtain the flood plain certification. • On October 24. ?008, Terry would attend an F;conomic Forum in Kenai. • Property owners at 303 2°~ Avenue were sent a letter regarding bunkhouses (provided as a lay down) and the issue could be brought before the Commission as an appeal. • Terry would issue a Flood Plain Development Permit to Leif Olson for his property north of the airport. Olson obtained a no rise certification ti•om an engineer and completed all requirements outlined in the Seward City Code. C'i q Sex~urd..~la.ckn Plu~~r~ing Com~niasian ,'V(inures ~' 1~` Vohone 6, Pale 2 9 C (h•lober 2l, 2008 fhe railroad did not require a Flood Plain permit to dump fill in the north railroad settling pond. The Long Term Care Facility was moving forward and almost all the buildings were up. • The State General Election would occur on November 4, 2008 and absentee voting would be available until November 3, 2008 at the City Clerk's office. The Manning and Zoning meeting had been moved to Thursday. November 6, 2008. The City of Seward would host a Preparedness Exercise on November R, 2008 at the Kailroad Terminal from 8:00 a.m. to 2:00 p.-n. and at Moose Pass from 1:00 p.m. to 4:00 p.m. • Congratulated Keil for being elected to City Council. Welcomed Cindy Ecklund to the Manning and Zoning Commission. [n response to Keil, Terry explained the bunkhouse ruling process and stated the definition of a bunkhouse per the Seward City Code. The Commission discussed the bunkhouse issue further. Other Reports, Announcements & Presentations - Planning and Zoning Budget Presentation and Discussion Terry stated the Finance Department was unable to attend. Terry discussed the Boards and .... Commission, Engineering and Construction and Community Development Deparrtment budgets. She explained the variance between 2008 a-~d 2009 and line items that affected Community Development and the Planning and Zoning Commission. Ecklund voiced her disappointment that the linance department was not in attendance and was glad the Commission received the actual expenditures. She asked for more detail on the Community Development budget. Terry explained the Community Development Department budget in further detail. The Commission further discussed the budget. Citizens' Comments on any subject except those items scheduled for Public Hearing - Approval of Agenda and Consent Agenda - Motion (Heinrich/McCture) Approve the Agenda and the Consent Agenda Motion Passed Unanimous Consent Cite of Seirurd, .Alaska Planning Co~rrmivsion AAinules O~•tuher 21, 200<Y 6"ulurrre 6, Page 2 91 The following items were approved on the Consent Agenda: Resolution 2008-15 Granting a Six Month Extension to Conditional Use Permit No. 2008-03, Issued to Nathan Orr to Remodel and Construct a 22 Unit Motel on Lot 3A, Block l8, Federal Addition, Orr Replat, 909 Fourth Avenue, within the Central Business Zoning District August 19, 2008 Special Meeting Minutes Unfinished Business hems requiring a Public Bearing -None New Business Items requiring a Public Hearing - RESOLUTION 2008-16 Recommending Kenai Peninsula Borough Approval of the Preliminary Replat of Lots 21-25, Block 26, Original Townsite of Seward, Griswold Replat, Located Between 400 and 406 First Avenue Terry referred to a lay down from the property owner and she reviewed Resolution 2008- 16. She explained the use of the parcels and stated the property was not located withi^ a FEMA mapped flood plain hazard zone. Keil noted her concern with Jefferson if Lowell Creek tunnel became blocked but she confirmed this area was not a hazard area. In response to Anderson, Terry stated the parcels were under the same ownership. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (McClure/Heinrich) Approve Resolution 2008-16 Heinrich clarilied that the petitioner was not present. In response to Anderson, Terry confirmed that this plat would go to the Kenai Peninsula Borough. Keil stated it appears the Commission accepted the staff findings and the report. McClure asked if she could not vote on this plat in order to vote at the Borough Platting Committee. She explained her circumstances. The Commission discussed McClure's request to abstain. ('ity nf~Seti~~ard, Aluskn Plannin~~ Commission tifinutes October 21, 2008 _ I'nhu~te 6, Pcr,~~e 2 9 2 1'crry requested a recess to research this further. The Commission recessed at 7:04 p.m. and reconvened at 7:1U p.m. Terry stated this issue needed to be clarified in the Planning and Zoning Rules of Procedure. She explained that if this was Council the Commissioners would he required to vote bul does not apply to Planning and 7,oning Commission. Kcil concurred that this should he addressed in the Rules of Procedures to give the Planning person an opportunity to recues themselves from the vote in order to carry Seward's concerns to the Borough Planning Commission. McClure stated she would vote on this issue but this needed to be addressed. Motion Passed Unanimous Untinished Business -None New Business - Approve the 2009 Planning and Zoning Meeting Schedule and Public Hearing Cut-off Dates Terry noted there were clerical errors in the 2009 P & Z meeting and work session schedule agenda statement. She discussed the 2009 schedule. Motion (Heinrich/McClure) Approve the 2009 Planning and Zoning Commission Meeting and Agenda Cut-Off Dates Motion Passed Unanimous Consent Discuss the 2009 Federal and State Legislative Priorities Terry explained the Federal and State Legislative Priority Resolutions that would go before Council. In response to Ecklund, Terry stated the one page descriptions of the priorities were completed but would be developed after Council approval. Keil noted that Seward had a comprehensive list of wants. Anderson stated her disappointment that highway improvements were not a higher priority. She mentioned that liquefied gas may be transported to Seward putting more pressure on the highway. Ci!}~ q~:Seu~ard. ~Ilaska Planning Corrtmissiort Mini+[es Ocloher 2/, 2008 6~olunae G, Page 2 93 Ecklund stated it would he beneficial to see the list from last year and concurred with Anderson on the need for transportation improvements. Keil suggested the Commission send comments to the Department ol~ Transportation in regards to the road issues and provide their priority comments to Council. Terry stated she would provide the Commission with last year's state and federal priorities and the Commission could provide her or the Clerk's office with their comments. Keil clarified the Commission would not make a recommendation at this time. Informational items and Reports (No action ~°equirecf) -None Commission Comments - Anderson congratulated Keil on her election to City Council and was disappointed the APOC proposition was not approved. She stated her term expired in February and she did not plan on reapplying. McClure congratulated Keil, concurred with Anderson in regards to APOC and wcfcomcd F,cklund to the Commission. licklund congratulated Keil, encouraged Anderson io stay on as a Commissioner and stated she would not be at the next Planning and Zoning meeting. Anderson wcfcomcd 1/cklund to the Commission and stated she would be out of town until November 10, ?008. By general consensus, the Commission cancelled the November 6, 2008 Planning and 7.oning Regular meeting and scheduled a Special Meeting on November 18, 2008 at 6:30 p.m. Keil thanked the Commissioners and stated she had enjoyed serving on the Commission. Citizens' Comments -None Commissions and Administration Response to Citizens' Comments -None Adjournment Meetng adjourned at 7:24p.n1. ~~~~, +aa~«sr,~~~ ~, k ~~ / /` i ~4 r Anne Bailey, Executive rsc~1 ~ rianna Keil, Chair a ;n d.1 .u r (CJty Seat) ~' wo b `~{{~~y ~Ta W~ ~1: F•~, sir ° ~ ~ P Yy+ r0~ 't: F~ o' S A + ~y'1 ,~YIIYYYYYY ~~'`