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HomeMy WebLinkAbout02092009 City Council PacketSeward City Council Agenda Packet February 9, 2009 City Council Chambers Beginning at 7:00 p.m. N-ountRedoubt1989-90 196 i96s Zoos The City of Seward, Alaska ~ CITY COUNCIL MEETING AGENDA - ~ Pl { ease silence all cellular phones and pagers during the meeting} Note NEW time! February 9, 2009 7:00 p.m . Council Chambers Clark Corbridge 1• CALL TO ORDER 2 Mayor . PLEDGE OF ALLEGIANCE 3. ROLL CALL Term Expires 2009 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT Willard E. Dunham THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have si ned i ill Vice Mayor Term Expires 2010 g n w be iven the speak. Time is limited to 2 minutes pe~ speaker ant d 30pmirttutes~total time for this agenda itern.J Robert Valdatta 5• APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all i Council Member Term Expires 2009 rout ne items indicated by asterisk (*). Consent Agenda items are not considered separatel y unless a council member so requests. In the event of satch a regafest Tom Smith , the item is returned to tJie Kegular Agenda) Council Member Term Expires 2009 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards Betsy Kellar 1. Certificate of Congratulations awarded to Kristin Erchinger for Council Member being appointed by Governor Palin to the Alaska Retirement Term Expires 2009 Management Board ...................... _ 2. Certificate of Congratulations award d t K i Jean Bardarson e o e th Campbell for being appointed by Governor Palin to serve on the Alaska Health Council Member Care Commission ........................... ~'~"'~~~~Pg••.4 B. Borough Assembly Report Term Expires 2010 C. City Manager's Report D. Other Reports and Presentations Marianna Keil Council Member 1. Library/Museum Project Update by Judi Andrijauoff Term Expires 2010 . 2. Update on the Economic Stimulus Projects by City Manager Oates. 7. PUBLIC HEARINGS -None Phillip Oates S. UNFINISHED BUSINESS -None City Manager 9. NEW BUSINESS Jean Lewis City Clerk A. Ordinances for Introduction Cheryl Brooking 1. Ordinance 2009-002 Amending Seward City Code Title 15 1 and City Attorney , _ Uses Allowed Table 15.1 Q225 To Allow Lodging, Multi-Family Dwelling Apartment By Conditional Use Permit In The Harbor Commercial Zoning District (HC) ........................Pg..S City of Seward, Alaska Council Agenda February 9, 2009 Page I B. Resolutions *1. Resolution 2009-007, Accepting A Grant In The Amount Of $1,787.40 From The Alaska Highway Safety Office For 2009 Second Quarter ASTEP Driving Under The Influence (DUI) Enforcement Campaign And Appropriating Funds ............. ................................... .............................. g..........17 *2. Resolution 2009-008, Accepting A Grant In The Amount Of $1.,429.92 From The Alaska Highway Safety Office For 2009 Second Quarter ASTEP Seatbelt Enforcement Campaign And Appropriating Funds ........................................Pg...........22 3. Resolution 2009-009 Approving The City Of Seward's Calendar Year 2009 State Legislative Revised Priorities ..................................................Pg..........27 C. Other New Business Items *1. Approval Of The January 26, 2009 Regular City Council Meeting Minutes ......................... ....................Pg.........36 ..................... *2. Appoint Christina Stauffer to the Seward Planning & Zoning Commission with a term to expire 2012 ......................................................Pg.........42 10. INFORMATIONAL ITEMS AND REPORTS (No action reyceired) A. Providence Seward Medical Center December Financials ..............Pg.........43 B. Library Museum Budget Development ....................................P C. Seward Boys & Girls Club hlformational Item ...........................pg •°°'..48 g.........53 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opporiunity to speak.) 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. ADJOURNMENT City of Seward, Alaska February 9, 2009 Council Agenda Page 2 t w * v _Y, ' ~ ~~ --- City Of Seward ~~~-~~ Certificate Of Congratulations ` Awarded To: City of Seward Finance Director Kristin Erchinger On January 7, 2009, Governor Sarah Palin announced the appointment of Kris Erchinger to the Alaska Retirement Management Board. Erchinger will sit on the nine-member board reserved for a finance officer of a political subdivision participating in the Public Employees or Teachers Retirement Systems. Congratulations from The Seward City Council on this great achievement! Dated this 9t" day of February, 2009 w Clark Corbridge, Mayor ~~~ ~-- °- City Of Seward Certificate Of Congratulations Awarded To: Keith Cam beol p On January 27, 2009, Governor Sarah Palin announced the appointment of Keith Campbell to the Alaska Health Care Commission. Campbell is a part of a 10-member commission that will be charged with making recommendations for a statewide plan to address the quality, accessibility, and availability of health care for all Alaskans. Congratulations from The Seward City Council on this great achievement! Dated this 9th day of February, 2009 Clark Corbridge, Mayor Sponsored by: Planning and Zoning Commission Introduction Date: February 9, 2009 Public Hearing Date: February 23, 2009 Enactment Date: February 23, 2009 CITY OF SEWARD, ALASKA ORDINANCE 2009-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE TITLE 15, LAND USES ALLOWED TABLE 15.10.225 TO ALLOW LODGING, MULTI-FAMILY DWELLING APARTMENT BY CONDITIONAL USE PERMIT IN THE HARBOR COMMERCIAL ZONING DISTRICT (HC) WHEREAS, nightly lodging within amulti-family structure located within the Harbor Commercial Zoning District is currently not allowed; and WHEREAS, nightly lodging within a hotel, motel, lodge or inn is currently allowed by Conditional Use Permit within the Harbor Commercial Zoning District; and WHEREAS, nightly lodging within amulti-family structure is currently allowed by administrative permit within the Two Family (R2), Multifamily (R3), Urban Residential (UR), Office Residential (OR), Auto Commercial (AC) and Central Business (CBD) Zoning Districts of Seward; and WHEREAS, the Harbor Commercial Zoning District is intended to provide an area for tourist, and recreational, commercial or industrial enterprises which derive major economic or social benefit from a harbor location; and WHEREAS, primary lodging within the Harbor Commercial District is nightly lodging; and «'HEREAS, Seward City Code §15.10.225. Land Uses Allowed, subsection (b), provides requirements and standards for nightly lodging within the community; and WHEREAS, allowing nightly lodging within amulti-family structure by Conditional Use Permit in the Harbor Commercial District will not create any greater impact on the district than other nightly lodging type businesses currently allowed in the area; and WHEREAS, it is in the public interest to maintain a city code that is up to date and harmonizing with current community needs; and WHEREAS, at the January 20, 2009 meeting, the Planning and Zoning Commission held a public hearing anal recommended City Council approval of the proposed Zoning Code amendment. CITY OF SEWARD, ALASKA ORDINANCE 2009-002 Page 2 of 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Title IS Seward City Code Table 1510 225 Land Uses Allowed is hereby amended as follows: [item m BOLD & ITALIC is added to the table] RR Rl R2 R3 UR OR AC HC CB I RM INS P Lodging, Multi- family dwelling p p p p p ~ P apartment Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COliNCIL OF THE CITY OF SEWARD, ALASKA, THIS _ DAY OF __ 2009. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTALN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: February 9, 2009 (Introduction) February 23, 2009 (Public Hearing & Action) To: City Council Through: Phillip Oates, City Manager From: Christy 'berry, Community Development Director Donna Glenz, Associate Planner Agenda Item: Amending Seward City Code Title 1 S, Land Uses Allowed Table 15.10.225 to Allow Lodging, Multi-Family Apartment by Conditional Use Permit (CUP) within the Harbor Commercial Zoning District (HC) BACKGROUND & JUSTIFICATION: Administration received a request to amend the Seward City Code § 15.10.225, Land Use Allowed table to allow nightly lodging in amulti-family structure within the Harbor Commercial 'Coning District by Conditional Use Permit. Currently, nightly lodging within amulti-family structure is not allowed in the Harbor Commercial District. However, nightly lodging within a hotel, motel, lodge or inn is currently allowed by Conditional Use Permit. Nightly lodging within amulti-family structure is allowed by administrative permit within the Two Family (R2), Multi-family (R3), Urban Residential (UR), Office Residential (OR), Auto Commercial (AC) and Central Business (CBD) Zoning Districts of Seward. At the January 20, 2009 meeting the Planning and Zoning Commission held a public hearing and approved Resolution 2009-01 recommending City Council approval of the attached proposed ordinance. This proposed code change would allow nightly lodging within amulti-family structure located within the Harbor Commercial District by Conditional Use Permit. Seward City Code §15.10.225(b) Land Uses Allowed currently provides Lodging guidelines as follows: Items 7, S and 9 specifically address multi-family lodging. (a) Table 15.10.225, land uses allowed, is incorporated herein by reference and the restrictions contained therein are mandatory unless otherwise modified by this chapter. (See Tables at the end of this Title.) (b) Lodging as defined in section 15.10.140(b) is allowed in accordance with table 15.10.225 ofthis chapter and subject to the following conditions: (1) Regardless of the date such use began, an annual. administrative permit is required. Prior to issuing the permit, the city shall conduct an annual life safety inspection of each guest room to assure Seward City Council Agenda Statement Page 2 of 4 compliance with the current Uniform Building Code door/window egress standards, the presence of an operable and inspected fire extinguisher and adequate smoke detection systems, a posted evacuation plan, and visible signs showing exit locations. (2) Parking will be provided in accordance with section 15.10.215 of this chapter. (3) No cooking or cooking facilities are permitted in individual guest bedrooms. (4) Within single and two-family residential districts, lodging is limited to a home occupation within an owner-occupied dwelling which is the owner's principal place of residence and [o the rental of not more than ~0 percent of the bedrooms to a maximum of five. (5) In all other residential districts, lodging within single-family residences and duplexes is limited to a home occupation within the business owner's principal place of residence and to the rental of not more than 50 percent of the bedrooms to a maximum of live. (6) Within commercial districts, lodging is limited to the rental of not more than five guest bedrooms regardless of building or business ownership. (7) Multi-family dwellings used for lodging purposes are not required to be the business or property owner's residence. The use shall be limited to not more than five apartment units. (8) The rental of individual rooms for lodging purposes is not extended to apartment unit tenants. (9) Regardless of business name, the use of more than five guest bedrooms or apartments is considered a motel or hotel for building and other code interpretation purposes. 15.10.140. Definitions. Apartment. Any portion of a building which is designed, built, rented, leased, let or hired out to be occupied or which is occupied as the home or residence of an individual for daily living and doing his own cooking independently of any other individual or family in the same building (see "dwelling") Dwelling multiple-family. A building designed as a residence for three or more families, with the number of families in residence not exceeding the number of dwelling units provided and each living independently of the other under one roof. Lod~in~. The renting out of a dwelling, or portion thereof; to provide overnight sleeping accommodations for a period of less than 30 consecutive days. The use includes the providing of meals to overnight guests only. This use includes bed and breakfast, but does not include motel, hotel or hostel. 15.05.025. Land Use Districts-Established definitions. (7) Harbor commercial district (HC) Provides an area for water-dependent or water-related uses with particular emphasis on transportation, tourist, recreational, commercial or industrial enterprises which derive major economic or social benefit from a harbor location. Seward City Council Agenda Statement Page 3 of 4 The uplands surrounding the Small Boat Harbor were zoned Harbor Commercial in 1988. It is evident that the Harbor Commercial District has changed significantly over the past 20 years. A review of aerial photos visually documents the shift in the use of the harbor uplands from boat storage and repair to retail/service businesses (charter offices, hotels, restaurants, retail stores and tourist related uses), and public parking. As harbor development has evolved, industrial uses have generally been confined to the northern periphery, adjacent to the Industrial Zoning District. Allowing lodging in amulti-family dwelling supports the intended types of allowed uses in the Harbor Commercial Zoning District. Currently the only multi-family structures within the Harbor Commercial District are the two structures known as the "Harbor Lights Apartments." In 1985 a Conditional Use Permit was granted to construct a 13 unit condominium complex on Lots 23-34, Block 8, Laubner Addition. Although these units were originally intended to become condominiums they have never been operated or sold as condos. The units have always been under a single ownership and operated as amulti-family apartment complex. Currently City Code does not allow Multi-family structures within the Harbor Commercial District; thereby making the structure and use non-conforming. Staff has met with department heads and received a recommendation of support from the Harbor Master. Other departments of the City have voiced no objection to the proposed City Code Amendment. Specifically, staff has worked closely with the Fire Chief to insure there were no life safety concerns with the proposed code change. Consistency Checklist: Yes No NA Comprehensive Plan (2020) X 3.2.1 Promote residential and commercial development within the city of Seward in accordance with community values. (page 19) Promote expansion. and development of local entrepreneurial businesses. (page 16) Strategic Plan (1999) X This plan recommends adjusting local development regulations where appropriate to encourage development that is consistent with the economic base vision (pg 5). Small Boat Harbor iVIanagement Plan (1993) X This plan states that commercial uses allowed in the Small Boat Harbor should be targeted to those that strengthen and enhance the Small Boat Harbor as a center for marine/tourist convenience uses and that do not detract from downtow~i's roles as the community's traditional consumer shopping and services center. a. Continue to limit small boat harbor commercial development to water related and water Seward City Council Agenda Statement Page 4 of 4 dependent uses only. b. Through zoning, designate a specific range of commercial uses to be allowed in the small boat harbor area -including public, commercial and marine industrial uses. (page 9) Small Boat Harbor Planning and Development Guide X Page 34 of the Guide states, "It (the Guide) does not cover commercial and tourist activities and facilities in the harbor area" Asper City Code § 15.01.040 Public Hearings; the public notice requirements were met. At the time of publishing this agenda statement one public inquiry had been received. Through discussions with the staff the questions were answered and the member of the public was satisfied. FISCAL NOTE: The City of Seward will have no costs associated with this amendment to the Land Use Plan and change of zoning designation. Approved by Finance Department ATTORNEY REVIEW: X RECOMMENDATION: February 9, 2009 Council introduce Ordinance 2009-~ ,amending the Zoning Code, i,and Uses Allowed Table 15.10.225 to Allow Lodging, Multi-Family Apartment by Conditional lTse Permit (CUP) within the Harbor Commercial Zoning District (HC). February 23, 2009 Council conducts a public hearing and adopts Ordinance 2009-Q(~~ ~~ 11 Sponsored by: Staff CITY OF SEVVARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2009-01 A RESOLUTION OF THE SEWARD PLANNING A1vD ZONING COMMISSION, RECOMMENDING CITY COUNCIL AMEND LAND USES ALLOWED TABLE 15.10.225. TO ALLOW NIGHTLY LODGING, WITHIN A MULTI-FAMILY DWELLING APARTMENT BY CONDITIONAL USE PERMIT (CUP) WITHIN THE HARBOR COMMERCIAL ZONING DISTRICT (HC) WHEREAS, the public requested a zoning change to allow nightly lodging within a multi-family apartment building within the Harbor Commercial Zoning District; and WHEREAS, the public notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends Council approval of Ordinance 2009-_ attached and incorporated herein by reference with the following additional WHEREAS, primary lodging within the Harbor Commercial District is nightly lodging; and. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 20th day of January 2009. THE CITY OF SE RD Sandie Roach'. Chair AYES: Anderson, Ecklund , Heinrich, McClure, Roach' NOES: None ABSENT: None ABSTAIN: None ®~~"~~~G~ ~~`~~,~{ VACANT: Two ~ , ,$~. £ ~' --~ ~ ~r , ~ 4 ATTEST: n Jear~`'Lew7s, !;CMS Cit~ Clerk p _ +~ e G7# 9 - P ~, ~^ T ~.. .. ~.i ~ ~. ~ ~.. , °®soee®ara~uo• ~~ City o~:Seward, Alaska Planning Commission Minutes January 20, 2009 Volume 6, Puge 7_ 37 ^ Had partnered with the Clerk's office to purchase some iWorks software that would manage the permitting system and database for code enforcement. ^ Had emailed the Commission the Alaska Railroad 2009 projects for review. • Tem~ referred to page 13 of the packet and provided an update on the 2008 Commission priorities. The Associate Planner would attend more Planning and Zoning meetings. • Reported Violations, interpretation and Abatement: Reviewed basic zoning interpretation questions (flood zoning designation, building permits, business license and membrane structure pernlits. Other Reports, Announcements & Presentations -None Citizens' Comments on any subject except those items scheduled for Public Bearing -None Approval of Agenda and Consent Agenda - Ndotion (Anderson/McClure) Approve the Agenda and the Consent Agenda Motion Passed Unanimous T'he following items were approved on the Consent Agenda: December 16, 2008 Special lo'Ieeting Minutes Unfinished Business items requiring a Public Hearing -None New Business Items requiring a Public Bearing - RESOLUTION 2009-O1, Recommending the City Council Amend Land Uses Allowed Table 15.10.225. to Allow Lodging, 1VIulti-Family Dwelling Apartment by Conditional Use Permit (CUP) Within the Harbor Commercial Zoning District (HC) Glenz reviewed Resolution 2009-O1 recommending the attached ordinance be forward to City Council for approval. She stated the Harbor Commercial district had evolved from a primarily industrial area to a more retailed tourist area and currently allows nightly lodging within hotels and motels by conditional use permit but not with amulti-family structure. Staff had received and addressed comments from a member of the public and the information had been provided to the Commissioners via email and as a laydown. She explained the Harbor Lights Condos were the only multi-family structure in the Harbor Commercial district. Glenz provided the condos history and stated that no new multi-family units could be built or developed today. She referred to and explained the Harbormaster's staff report. Glenz stated the Harbor Light Condo owners were in the audience and reiterated the zoning change affected the entire Harbor Commercial area. Staff recommended the approval of the zoiung request and moving the ordinance to Council. 1~ Ci~• of Seward, Alaska Planning Commission Minutes Januar7~ 20, 2009 Volume 6, Page 2 3 8 In response to Heinrich, Glenz stated nightly lodging would be allowed by conditional use permit but would have to meet the zoning criteria for nightly lodging. "ferry clarified there would be nightly and monthly lodging and the non-conforming use of a monthly rental into closer conformity of the intent of the Harbor Commercial district. Heinrich wondered if this was fair to other businesses in the area, if a manager would be on site, and if there would be conflicts between nightly and monthly renters. In response to Heinrich, Terry stated they had worked extensively with the Fire Department and the Police Chief had no comment. She noted that if there were concerns they could be addressed during the Conditional Use Permit process. In response to Ecklund, Glenz stated that having a manager on site for a site with five or less was not a requirement and clarified the Comm~ission was not awarding a Conditional IJse Permit tonight. In response to Anderson, Terry said the ordinance would have to be approved by Council and than if it is approved the Conditional Use Permit would come before the Commission. Terry addressed the assessment for the Harbor Lights Condos and stated it was fee simple land and the majority of the Harbor Commercial district was leased land. Glenz referred to the zoning map and clarified the zoning of the area and when it occurred. Roach' stated a lot of the questions asked could be discussed when the CUP comes forward. In response to Ecklund, Glenz stated to have other buildings provide nightly lodging there would have to be a zoning change to allow amulti-family struchtre in the Harbor Commercial district and a hotel or motel is allowed with a Conditional Use Permit. Terry interjected that in the zoning code that many nightly lodgings are not allowed in the Harbor Commercial District. Ecklund clarified this would bring the structure into conformity allowing nightly lodging similar to the hotels and motels. In response to Ecklund, Glenz stated they are limited to renting five units per building for a potential of 10 units to be rented on a daily basis. She explained one unit would have to be rented to one entity. In response to Roach', Glenz stated the owners of the Harbor Light Condos had placed a request for nghtly lodging a year ago and had considered doing ahotel/motel but due to the fire requirement it was not feasible, so, they approached a B & B situation. ~~ City of Seward, Alaska Planning Commission Minutes .Ianuary 2Q 2009 Volume 6, Page 2 3 9 In response to Heinrich, Glenz stated the Fire Chief is in support of allowing nightly lodging in amulti-family structure. She stated there would be an annual inspection of each unit in order to renew the business license each year but if it was a hotel it would have to be sprinkled. Roach' interrupted Heinrich and said the insurance yuestions could be addressed during the Conditional Use Permit process. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Dennis Bailey, inside City limits, owed the Harbor Lights Condos and supported this resolution. He stated they have tried for three years to get this accomplished and monthly/daily rentals were tough. He noted he'd prefer to rent to Seward residents ammall}> or monthly but they currently had four units empty and would like the option to rent some units daily Heinrich noted his concern with insurance and the City's liability but stated he did not have a problem with this. Mary Bailey, inside City limits, stated they had purchased the condos with the intent to do monthly rentals to meet Seward housing needs but found it was hard to find clientele w7th the reyuired income to live in them. She noted they had spoken to the tenants to this to address their concerns, the insurance had been taken care of, and they did not do this to slip into a niche in the Harbor District. She wanted to retire in Seward and be a part of the community and she appreciated the Commissions concerns. Roach' stated she appreciated the goal of maximizing the use of the structure. She confirmed that each unit was designated for occupying one entity. Bailey stated she had advertised to see if this would work and they were targeting families as potential renters. No one requested to be heard and the public hearing was closed. Motion (McClure/Ecklund) Approve Resolution 2009-O1 McClure stated the owners and City had done their work and the Commission should say yes. Ecklund commended Glenz on finding a way to say yes and was interested in a discussion with the Fire Chief to make sure the fire concems had been met. She appreciated the owners due diligence in communicating with the tenants and hoped it work and become viable. Heinrich requested to add a finding saying that it would be in more compliance with the Harbor Commercial Zoning district by allowing nightly lodging. .I 5 City o/ Seward, Alaska Planning Commission Minutes January 20, 2009 Volume 6, Page 2 4 0 The Commission discussed adding an additional WHEREAS to the Ordinance or the Planning and Zoning Resolution. Glenz explained the Commissions option to amend the Ordinance or have it go before Council as written. Terry suggested amending Section 1. of the P & Z Resolution 2009-01 and add the WHEREAS clause there. Motion (Ecklund/Heinrich) Motion Passed Main Motion Passed as Amended Unfinished Business -None New Business - Amend Resolution 2009-O1 by amending Section 1. to read "The Commission recommends Council approval of Ordinance 2009-_, attached and incorporated herein by reference with the following additional WHEREAS, primary lodging within the Harbor Commercial District is nightly lodging; and" Unanimous Unanimous Set the Work Session topic for February 17, 2009 as the Annual Community Values and Comprehensive Plan Review Terry reported a large community wide review of the Conununiry Values portion of the Comprehensive Plan had been held and many community members had provided input. She stated that the gathered information still needed to be reviewed and forwarded to Council and the Borough. She recommended not holding another large meeting but meet and review the suggested changes and decide how to handle the information. She explained the Annual Community Values and Comprehensive Plan review was one of the P agi Z priorities and was a Seward City Code task. She noted a Special Meeting would be held on February 17; 2009 and the work session would have to begin prior to 6:30 p.m. or be held to an hour. Roach' stated the Annual Community Values meeting was a lot of work and thought the Conunission needed to work on the information gathered. Anderson commented the public gets upset when public information and opinions are gathered and then the recommendations are not followed. 16 Sponsored by: Oates CITY OF SEV6'ARD, ALASKA RESOLUTION 2009-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SE~'~'ARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $1,787.40 FROM THE ALASKA HIGHWAY SAFETY OFFICE FOR 2009 SECOND QUARTER ASTEP DRIVING UNDER THE INFLUENCE (DUI) ENFORCEMENT CAMPAIGN AND APPROPRIATING FUNDS WHEREAS, the Seward Police Department has been awarded a Program Coordination Grant from the Alaska Highway Safety Office, in the amount of $1,787.40; and WHF,REAS, the City is not required to provide any cash or in kind match; and WHEREAS, the use of these funds must be for the purpose of providing overtime saturation patrols by the Seward Police Department for the enforcement of DUI violations during January, February and March of 2009; and WHEREAS, these funds will be of essential assistance to the Seward Police Department in the enforcement of DUI violations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COL'_NCIL OF THE CITY OF SEVVARD, ALASKA, that: Section 1. The City Manager is hereby authorized to accept the 2009 ASTEP DUI Enforcement, Alaska Highway Safety Office grant in the amount of $1,787.40 and enter into a grant agreement. Section 2. Funding in the amount of $1,787.40 is accepted to grant revenue account no. 101-0000-4680-0200 and appropriated to the police department's overtime account, no. 101-1210- 5020. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`~ day of February, 2009. pt Agenda Statement Meeting Date: February 9, 2009 To: City Council Through: Phillip Oates, City Manager~f From: Tom Clemons, Chief of Police Agenda Item: Alaska Highway Safety Grant (ASTEP DUI `09 Second Quarter Enforcement) BACKGROUND & JUSTIFICATION: The Alaska Highway Safety Office, AHSO, has requested that the City of Seward continue to participate in the Alaska Strategic Traffic Enforcement Partnership, ASTEP, DUI Overtime Enforcement campaign by providing overtime saturation patrols. During selected holidays, the blitz campaign, and assigned weekends, the Seward Police Department will conduct high-visibility DUI enforcement patrols. AHSO has awarded a grant in the amount of$1,787.40 for January, February and March 2009. This program is a 100% grant funded project, with no local matching ftmds required. The ternls ofthe grant and the grant budget are attached. INTENT: The intent of this grant is to save lives by arresting and punishing alcohol and drug impaired drivers and maintain current public perceptions ofDLI enforcement issues. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, CompreheiLSive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: There is no local funding required to match these grant funds. Approved by Finance Department: RECOMMENDATION City Council approve Resolution 2009-c~~ , accepting a grant from the Alaska Highway Safety Office in the amount of$1,787.40, and appropriating funds. ~~ State of Alaska I3eparUnent of Transportation and 3'ublic Facilities 3332 Chanraeit)r 3'Ol~x 112500 ~~1~~ ~~ P~~C~~~ Juaean A~ 99813 2500 P. 907-465 2446 f: 907-4G5-4d13A dotalaska goo/highwaysaf~fy Grantee Narrle and Address. ~ Project Title: Seward Police l~epar#merlt _ __-- ---- ---_-_-- ~..~, t_Ot11S TiREr ASTEP i?~3 Et~#orcerrtent You may proceed with the activities forthe ~Caiegotaes and spe~ic Tasks ecumerafed trelow in the Funding Summary- Any activdaes beyond the v/ritten scflpe and/or any aosts above the ice estimate in our Agreement require prior AH80 approval and a Pr;4jed revision. Actual cost undetrun of the Contract Amount for any Category shal3 not routinely accumulate for other Categories- Ah1St) reserves the right to retain or reallocate any remaining funds resulting from such cxrst urxterruns. This MTP is camulative anal d supersedes all prior Al3'Ps for this .Agreement The At-lSr3 Admirtisirator for this tvtTP is: Candy Cashen 'issued #or the Contracting Agency per Af307&PF Policy #D3.D1;S~Q bq: Signature fla#e Narr~~ Citady Casfze Arrcepted rar the Grantee try SignattlrL' l~tame: Lt. touts Tner F~ar~~t~v+~ s~l~~i~~Y C)3ate Tots! Amount i Approved for this Total Amount j NTP Authorized Tasks Authorized to Date j As authorized in the Program Coordination -Grant tram.lanuary 1, 2009 to iJlareh $1,787.40 31, 2p09. $3,~/4~ Vehicle usage us induded at $6-00 per hour as referenced iir the Program ~ Gtiardination Grarrt -- ._- AtiSfl use Collocation Cade Praaram Cade 24461924 57870 Ledger Code Encumbrance Number 3'QtJD982 25g51~ P 9 P. m', c6ion ~ ~u! Signature to NTP No- 2 Project No. 154AL 09-fl9-Q1 Project Er3d bate: gf30/08 Account Dade ?7436 1~ State of Alaska Department of Transportation and Public Facilities P.O. Sox 'd 12500; Rm ##2(30 ,7uneau AK 99801 Ph: 907-465-2446 Fx: 907-465-4-fl3fl www. dot, alaska.govfhighwaysafety Pr®gr~rn G~~~~9na~s®n ~~~n~ Program Area' Project Coordinator. Federal Fut9dittg Year: Impaired G~riving Z4~09 Proj T4tls: Project dumber Alaska Strategic Traffic Enforcement ~ 154AL 09-01-01 Parh'ieiSi11~3 ~~ (~vertlme ~ ~ Enforcement Grarrt 1 Purpose/Objectives In order to reduce deaths and injuries caused by impaired drivers and to increase compliance with Alaska's primary seat belt law, the Seward Police i}epartment wild conduct high-visibility seat belt and DUI enforcement as detailed in the Alaska Strategic Enforcement Partnership Enforcement flan submitted to the Alaska highway Safety Office in September 2008. The Seward Police Department agrees tv participate in the following enforcement blitzes from October 1, 2D08 through September 30, 2009, / required Qt11 Enforcement: to include the major Holidays Month-ay-Month Breatcciown (Refer to enforcement plan for detail of seat belt and DUI enforcement ttrnesy: Month Hours - ®U[ Enforcement Monthl Bud et Januar~__ 10 hrs D[JI $ ~b35.80 t=ebrua 10 hrs Dli.l $ 535.8{3 March 1fl hrs DUt $ 535.8fl Vehicle llsa a $6.00 er hour $ 180.00 Actua9 cos# of overtime to include benefits is not to exceed the following amount: $9,787.`dt) including vehicle usage. Activity covered by this grant mus# be comple#ed by March 31, 2009.. Remburserrtent requests must be submitted to the Alaska Highway Safety Office no later than October 15, 2009. To receive reimburserrment for personnel services the department must provide overtime sheets, the hourly rates for each officer along with the activity sheets showing total hours being submitted for reimbursement. r) fl ~ ~f Expenses are tietaiied un page ~ of gra~st. Budget Summary: BUDGET CATEGORY BUDGET AMO'iJNT 'l OD Persona3 Servdces $ '!,S'~7.4D 200 Travel S~ e'er t3iern 3D0 vehicle iJs e $ 9 F3{D.13(~ 4i3A D~mmfldities (5DD E i ment TOTAL $ 9;787.40 ' Projeck # 454Ai. 49-01-49 CC 2446924 1„C 3D9'~!?~2 -- - _ P.9 80266 PGM ode 576T0 RSA # S9grbed: Grantee's Projsd Director Da#e Governor' Safety Represerrtative D to 2~ Sponsored by: Phillip Oates CITY OF SEVVARD, ALASKA RESOLUTION 2009-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $1,429.92 FROM THE ALASKA HIGHWAY SAFETY OFFICE FOR 2009 SECOND QUARTER ASTEY SEATBELT ENFORCEMENT CAMPAIGN AND APPROPRIATING FUNDS WHEREAS, the Seward Police Department has been awarded a Program Coordination Grant from the Alaska Highway Safety Office, in the amount of $1,429.92; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS, the use of these funds must be for the purpose of providing overtime saturation patrols by the Seward Police Department for the enforcement of seatbelt violations during January, February and March 2009; and WHEREAS, these funds are essential to the Seward Police. Department's ability to enforce seatbelt violations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to accept the 2009 ASTEP seatbelt Enforcement, Alaska Highway Safety Office grant in the amount of S1,~29.92 and enter into a grant agreement. Section 2. Funding in the amount of $1,429.92 is hereby accepted to grant revenue account no. 101-0000-4680-0200 and appropriated to the police department's overtime account, no. 101- 1210-5020. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the. City of Seward, Alaska, this 9~' day of February, 2009. 22 Agenda Statement Meeting Date: February 9, ?009 To: City Council Through: Phillip Oates, City Manager' From: Tom Clemons, Cluef of Police Agenda Item: Alaska Highway Safety Grant (_ASTEP SEATSELT '09 Second Quarter Enforcement) BACKGROUND & JUSTIFICATION: The Alaska Highway Safety Office, AHSO, has requested that the City of Seward continue to participate in the Alaska Strategic Traffic Enforcement Partnership, ASTEP, Seatbelt Overtime Enforcement campaign by providing overtime saturation patrols. During selected holidays, the blitz campaign, and assigned weekends, the Seward Police Department will conduct high-visibility Seatbelt enforcement patrols. AHSO has awarded a grant in the amount of $1,429.92 for January, February and March 2009. This program is a 100% grant funded project, with no local matching funds required. The terms of the grant and the grant budget are attached. INTENT: The intent ofthis grant is intended to reduce deaths and injuries by increasing compliance with Alaska's primary seat belt law. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: There is no local funding required to match these grant funds. Approved by Finance Department: ~rlin^Q~ RECOMA'IENDATION: City Council approve Resolution 2009- ~C) ~ , accepting a grant from the Alaska Highway Safety Office in the amount of $1,429.92, and appropriating funds. ~~ State ofAlaska Deparxment of Transportation and Public Faa6lities 3132 Channel Dr PO Box 112,500 NQ#IC~ ttJ P~'OCG~{~ 3uneaaaAK99811-2soo p:997-455-294b f:907-465-4030 dot. alaska. govlfi ig hwaysafety Grantee 1Vame and Address: Seward Pt7ltce Department Lt. Loins Tner ASTEP CIUT Ertfc You may proceed witfi the activities for the Categories and specific Tasks enumerated below ira the Funding Sumrl2ary. j Any activities beyond tl;e written scope and/or any costs above the price estimate in our Agreement require p,rioY A1-lSO approval and a Projeci Revision. Actual cos# underrun of the Contract Amount for any Category shall not routinely j accumulate for other Categories. AHSC3 reserves the right to retain or reallocate any remaining funds resulting from j such cost underruns. This NTP is cumulative and it sttpersr;dss al! prior NTPs for ibis Agreement. Tlae A14:5fl Administrator for this f~TP is: Grady Cashen i Issued for tfie mntracGng Agency;p AOOT&PF Policy 1203.6 .a5q by: ~ Accepted for Ykw Grantee by (7~~ s Signature Date !Signature Date ! game: Cindy Cashen -- -----_-~-- ~ Name:: Lt. Louis Tiner FUNDING SUMMARY Total Amount - Approved for this Tvta1 Amount NTP Authorized Taslcs Authorized to Date As authorized In the Program Coordination Grans from January 1, 20119 to March $1.,429.92 33, Zfl08. $2,858.84 j 'Jehicle usage is included at X6.00 per hour as referenced in the Program Coordination Grant. j-- -- ~ _- - _ - AHSO use only ~Cobkrcat3on Code Program Code NTP No: ~.. 24461910 57870 Project No. 4O21='T 09-DS-03 Project End Date: 913(1/09 Ledger Code Encumbrance Number Account Code 30189982 2595182 77435 Project Coniroi Programming Action - a'~'~( .J-'""" ~ r ~ 3 Signature Oate Program GontrolAgeni-Name: bob Fnend Alaska Higi~way Safety Office, Notice to Proceed 02106 24 Stale of Alaska ©epartanent of Transpractation and Publjf; facilities P.O. Box 11200; Rm #200 Juneau AK 99801 Pta: 907-465-2A46 1x: 907-46b-4030 www.dot.al astca_g ovJhghwaysafety Program Coordination Gran Program Area Project caordinator: Federal funding Year: Seatbelt Enforcement ~p09 Prt~ject Tile: Project Nvrriber: -- Alaska Strategic 'f'raffie Enforcement Partnership C1QT Overtime 402PT tl9-Q6-03 Enforcement grant I PurposelQbjectives In order to reduce deaths and injuries caused by unpaired drivers and to increase compJjance with Alaska's primary seat belt haw, the 'Seward Police Department wig! conduct high-visibility seat belt and 1JUl enforcement as detailed jn the Alaska Stra#egic ~nforcemerrt Partnership l=nforcement Plan submitted to the Alaska Highway Safety office in September 2008. The Seward Police Der~artment agrees to participate in the following enforcement blitzes from f~ctober 1, 2011$ through September 30, 2009. Required DL7l Enforcement: to include the major Holidays Month-by-Month Breakdown (Refer to enforcemen# plan for detail of seat belt and DtJI enforcement times): Moen#h Flours - ~10~" Enfor~cemen# , Monthly Bud, et„~t ! ,fanuary Febru.a ___ 8 hrs CI~T 8 hrs CIOT $ $ 428.64-_~ 428.64 March ~8 hrs ~l~T - -~ $ 428.64 Vehicle Usa e $6.00 er hour_ $ 144.00 Actual cost of overtime to include benefits is not to exceed the following amount: $1,429.92 including vehicle usage. Activity covered by this grant must be completed by September 30, 2009. Rejmbursement requests must be submitted to the Alaska Highway Safety Offioe no later than C3ctaber 15, 2009. To receive reimbursement for personnel services the department must provide avertjrne sheets, the knurly rates far each officer along with the activity sheets showing fatal hovers being submitted for reirn'bursement. Alaska Nig4a~eray Safety Office, Gran! Forms 10/06 n~ ti Expenses are detailed on page 2 of grant. Budget Summary; BUDGET CATEGORY BUDGET AMOUNT 109 Personal Services $ 1,28.92 20D Travel 8 Per Die, 3D0 Vehicle Usage ~ 400 Gorr3rnodities $ 14Q.d)a 50D E ui rraant 1 ~, TOTAL ; $ 1,429.92 ~ Project #1 4fl2PT fl9-06-03 ~ - L~ ~(D'4 899$2 PJ 89227 PGM Code a787t3~ RSA # Signed: Grantee's i'rojeot Director Date Governor's N afety Representative Date Alaska Hiohway 6afety Office, Gramt Forms 90/(36 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPKOVING THE CITY OF SEWARD'S CALENDAR YEAR 2009 STATE LEGISLATIVE REVISED PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top state legislative priorities; and WHEREAS, the list of projects is compiled and distributed to the Alaska Legislature in Juneau, the Kenai Peninsula Borough, and the City of Seward's lobbyists; and WHEREAS, this prioritized list validates the projects and greatly focuses the efforts of the administration in our lobbying efforts; and WHEREAS, all the projects on this list are consistent with the City's Comprehensive and Strategic Plans WHEREAS, the 2009 Federal Economic Stimulus bill may make funding available from federal and state agencies or departments to complete various city projects on this list of state legislative priorities. NOW, THEREFORE, BE IT RESOLVED BY THE CTI'Y COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. This list of legislative projects is hereby declared to be the official legislative priority list for the City of Seward for the 2009 State legislative session: 1. STATE FUNDED PROJECTS WITH LOCAL MATCH A. PUBLIC FACILITIES (1) $1.8 million to complete procurement of furnishings and equipment for the new long- term care facility in Seward (the City will repay $22 million in revenue bonds to construct the facility) (2) $1.5 million for the Seward's Medical Clinic to expand and remodel the facility (for moving the CT scanner into the facility from a mobile van, increasing backup generator capacity, and improving physical therapy space) (3) $750 thousand to build a new water storage tank (the City will obtain a 100% match of $750 thousand through aloes-interest loan program) ~~ CITY OF SEWARD, ALASKA RESOLUTION 2009-009 (4) $5 million state assistance for the $10 million Seward Library/Museum (local contributions of grants, private donations and potential bond will provide a 100% match of $5 million to complete the project) B. PORT AND HARBOR (1) $1.5 million to complete the extension of the Seward Small Boat Harbor east breakwater (the U.S. Army Corps of Engineers and the City will provide a 100% match of $1.5 million to complete the project) (2) $750 thousand for inner-harbor improvements to repair and replace the "D" Floats in the Seward Small Boat Harbor (the City will provide $250 thousand to complete the project) (3) $500 thousand for a wave modeling and engineering study for the North Dock Basin at SVIIC (the Army Corps of Engineers is providing a 100% match of $500 thousand to complete the study) C. ELECTRIC (1) $1.9 million for the Electric Department. emergency standby generator complex (the City is providing $7.5 million for the project) (2) $250 thousand for automatic electrical metering equipment to improve customer service, outage management, and load management (the City will provide a ' 100% match of $250 thousand to complete the project) (3) $1 million for rebuilding and upgrading the transmission line from the Seward city limits to the Fort Raymond electric substation (the City will provide $600 thousand for t1~e project) (4) $85 thousand for improvements to capabilities for providing electrical power during emergencies, such as a tsunami, to the downtown and hospital area of Seward (the City will provide a 100% match of $85 thousand for the project) (5) $5 million from the Railbelt inter-tie funds to upgrade transmission lines between Anchorage and Seward (6) $12 million to compete the transmission line conversion to 115kV at $1 million/ mile. D. ROADS AND STREETS (1) $750 thousand for sti•eet/sidewalk repairs and drainage (the City provided $160 thousand in 2008 for these repairs) ~~ CITY OF SEWARD, ALASKA RESOLUTION 2009-009 (2) $250 thousand for paving and improving drainage in the northeast parking lot of the Seward Small Boat Harbor (The Ciry has obtained a matching giant of approximately $200 thousand for design and preparation of the area for paving) 2. CRUISE SHIP HEAD TAX (1) $4.5 million for dredging cruise ship berthing basins and approaches in Seward to a depth of 42 Feet to permit safe berthing of the millennium size cruise ships (2) $167 thousand for bus transportation assistance to cruise ship passengers (3) $1.93 thousand to relocate Seward's Coast Guard Building adjacent to the Cruise Ship Dock Area and improve security to cruise ships and their passengers (4) $750 thousand for building a new water storage tank that provides the capacity necessary to provide water to cruise ships (the City will obtain a 100% match of $750 thousand through aloes-interest loan program) (5) $1.5 million for constructing a dock to improve security and fire protection to cruise ships and to ensure completion (6) $2.56 million for cruise ship dock appurtenance improvements in Seward 3. STATE FUNDED PROJECTS (1) 51.5 million for storm water discharge infrastructure including a security fence around the city vessel storage area at the Seward Marine Industrial Center (SMIC) (2) $860 thousand for Handicapped Accessibility Fish Cleaning Station in the Northeast Launch Ramp Area of Small Boat Harbor (3) $450 thousand for paving the road and parking lot on the South Seward Small Boat Harbor Uplands area (4) $2 million for controlling coastal erosion that threatens the Lowell Point Road (this road provides the sole land access to critical public infrastructure and a residential housing area} (5) $1.7 million to double the capacity of the ship lift (synchrolift) and improve dock capabilities at SMIC (6) $l0 million for the extension of the SMIC basin breakwater to improve ship moorage. loading, and repair operations (7) $4.5 million to complete sheet piling and add moorage along the north side of the Seward Small Boat. Harbor (8) $60 thousand to study the feasibility of a hydro electric plant to produce renewable energy in Seward (9) $1 million levee maintenance and bed load removal in the Fourth of July Creek to protect the Spring Creek State prison 29 CITY OF SEWARD, ALASKA RESOLUTION 2009-009 (10) $100 thousand for City facility ADA accessibility (11) $75 thousand for emergency access repairs and improvements at the Seward jail (12) 568 thousand for Energy Efficiency- Boiler Replacements (13) $25 thousand to upgrade the Harbor Security Camera System (14) $300 thousand for direct connectivity with Alaska Land Mobile- Radio system (ALMR) for the Seward Dispatch Center (15) $425 thousand to purchase fire apparatus (replace non-complaint vehicle) 4. BENEFICIAL LEGISLATION (1) $100 thousand to the Alutiq Pride Shellfish Hatchery for upgrading and repairing the marine water intake line that was damaged in the October 2006 flood, upgrading the lighting system that produces algae for feeding shellfish seed and broodstock, and completing installation of a recirculating system for cleaning and reusing water and reducing electricity costs (2) The City of Seward's highest priority for beneficial legislarion remains the inu~oduction of a GO Bond from the State of Alaska for $15 million to design and build a Seward Marine Center Dock for the Alaska Region Research Vessel (3) $33.5 million for the Alaska Vocational Technical Center (AVTEC) capital projects in the FY10 budget and support for the 51.5 million increase in their operating budget (4) Support Friends of the Jesse Lee Home for stabilization of the Jesse Lee Home (5) Regulations that permit the use of a guaranteed cruise slop head tax revenue stream for bonding of capital projects that benefit the cruise ship industry (6) Appropriation to upgrade and improve Seward Highway (MP18-25.5) in the STIP (7) Authorize upgrade of Seward Highway (MP 25.5-36) in the STIP (8) Authorize upgrade of the Sterling Highway (MP 45-60) in the ST7P (9) Construct a highway exit off the Seward Highway in the vicinity of MP 6 to provide better and safer vehicle access to Camelot and Salmon Creek subdivisions (10) Support for continuation of Medicaid programs at not less than current year funding levels including capital cost reimbursement (11) State funding to accomplish the objectives of the library assistance bill (12) Support returned service to Seward by the State Ferry Tustumena (13) Alternative Energy Programs that encourage and fund participation by the City and its electrical utility customers (14) A rebate program for citizen purchases of energy efficient appliances (in concert with disposal of old appliances) to reduce electric usage Section 2. This resolution shall take effect immediately upon its adoption. .~1 CITY OF SEWARD, ALASKA RESOLUTION 2009-009 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9~' day of February, 2009. THE CITY OF SEWARD, ALASKA Clark Corbridge,'_Vlayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) 3~ Council Agenda Statement Meeting Date: Febniary 9, 2009 From: Phillip Oates, City Manage Agenda Item: Calendar Year 2009 State Legislative Revised Priorities BACKGROUND & JUSTIFICATION: The City annually compiles a list of projects or issues that we identify as our top legislative priorities. The list of projects is compiled into a package that is then distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our lobbyist. This prioritized list validates the projects and greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or other resolution through State government. Revisions have been made to Resolution 2008-106, Approving the City of Seward's Calendar Year 2009 State Legislative Priorities as a result of the City Manager's and Vice Mayor's January 2009 trip to Juneau. The following list is submitted to the City Council for review and approval. 1. STATE FUNDED PROJECTS WITH LOCAL 1vIATCIi A. PUBLIC FACILITIES (1) $1.8 million to complete procurement of furnishings and equipment for the new long- tern~ care facility in Seward (the City will repay $22 million in revenue bonds to construct the facility) (2) $1.5 million for the Seward's Medical Clinic to expand and remodel the facility (for moving the CT scanner into the facility from a mobile van, increasing backup generator capacity, and improving physical therapy space) (3) $750 thousand to build a new water storage tank (the City will obtain a 100% match of $750 thousand through aloes-interest loan program) (4) $5 million state assistance for the $10 million Seward Library/Museum (local contributions of grants, private donations and potential bond will provide a 100% match of SS million to wmplete the project} B. PORT AND HARBOR (1) $1.5 million to complete the extension of the Seward Smal] Boat Harbor east breakwater (the U.S. Army Corps of Engineers and the City will provide a 100°% match of $1.5 million to complete the project) (2) $750 thousand for inner-harbor improvements to repair and replace the "D" Floats in the Seward Small Boat Harbor (the City will provide $250 thousand to complete the project) (3) $500 thousand for a wave modeling and engineering study for the North Dock Basin 32 at SMIC (the Army Corps of Engineers is providing a 100% match of $500 thousand to complete the study) C. ELECTRIC (1) $1.9 million for the Electric Department emergency standby generator complex (the City is providing $7.5 million for the project) (2) $250 thousand for automatic electrical metering equipment to improve customer service, outage management, and load management (the City will provide a '100% match of $250 thousand to complete the project) (3) $1 million for rebuilding and upgrading the transmission line from the Seward city limits to the Fort Raymond electric substation (the City will provide $600 thousand for the project) (4) $85 thousand for improvements to capabilities for providing electrical power during emergencies, such as a tsunami, to the downtown and hospital area of Seward (the City will provide a 100% match of $85 thousand for the project) (5) $5 million from the Railbelt inter-tie funds to upgrade transmission lines between Anchorage and Seward (6) $12 million to complete the transmission line conversion to 115kV at $1 million/ mile. D. ROADS AND STREETS (1) $750 thousand for streetJsidewalk repairs and drainage (the City provided $160 thousand in 2008 for these repairs) (2) $250 thousand for paving and improving drainage in the northeast parking lot of the Seward Small Boat Harbor (The City has obtained a matching grant of approximately $200 thousand for design and preparation of the area for paving) 2. CRUISE SHIP HEAD TAX (1) 54.5 million for dredguig cruise ship berthing basins and approaches in Seward to a depth of 42 Feet to permit safe berthing ofthe millennium size cruise ships (2) $167 thousand for bus transportation assistance to cruise ship passengers (3) $193 thousand to relocate Seward's Coast Guard Building adjacent to the Cruise Ship Dock Area a<Zd improve security to cruise ships and their passengers (4) $750 thousand for building a new water storage tank that provides the capacity necessary to provide water to cruise ships (the City will obtain a 100% match of $750 thousand through aloes-interest loan program) (5) $1.5 million for constructing a dock to improve security and fire protection to cruise ships and to ensure completion (6) $2.56 million for cruise ship dock appurtenance improvements in Seward 33 3. STATE FUNDED PROJECTS (1) $1.5 million for storm water discharge infrastructure including a security fence around the city vessel storage area at the Seward Marine Industrial Center (SMIC) (2) $860 thousand for Handicapped Accessibility Fish Cleaning Station in the Northeast Launch Ramp Area of Small Boat Harbor (3) $450 thousand for paving the road and parking lot on the South Seward Small Boat Harbor Uplands area (4) $2 million for controlling coastal erosion that threatens the Lowell Poiut Road (this road provides the sole land access to critical public infrastructure and a residential housing area) (5) $1.7 million to double the capacity of the ship lift (synchrolift) and improve dock capabilities at SMIC (6) $10 million for the extension o f the SMIC basin breakwater to improve ship moorage, loading, and repair operations (7) $4.5 million to complete sheet piling and add moorage along the north side of the Seward Small Boat Harbor (8) $60 thousand to study the feasibility of a hydro electric plant to produce renewable energy in Seward (9) $1 million levee maintenance and bed load removal in the Fourth of July Creek to protect the Spring Creek State prison (10) $100 thousand for City facility ADA accessibility (11) $75 thousand for emergency access repairs and improvements at the Seward jail (12) $68 thousand for Energy Efficiency- Boiler Replacements (13) $25 thousand to upgrade the Harbor Security Camera System (14) $300 thousand for direct connectivity with Alaska Land Mobile- Radio system (ALMR) for the Seward Dispatch Center (15) $425 thousand to purchase fire apparatus (replace non-complaint vehicle) 4. BENEFICIAL LEGISLATION (1) $100 thousand to the Alutiq Pride Shellfish Hatchery for upgrading and repairing the marine water intake line that was damaged in the October 2006 flood,. upgrading the lighting system that produces algae for feeding shellfish seed and broodstock, and completing installation of a recirculating system for cleaning and reusing water and reducing electricity costs (2) The City of Seward's highest priority for beneficial legislation remains the introduction of a GO Bond from the State of Alaska for $15 million to design and build a Seward Marine Center Dock for the Alaska Region Research Vessel (3) $33.5 million for the Alaska Vocational Technical Center (AVTEC) capital projects in the FY10 budget and support for the $1.5 million increase in their operating budget (4) Support Friends of the Jesse Lee Homc for stabilization of the Jesse Lee Home (~) Regulations that permit the use of a guaranteed cruise ship head tax revenue stream 34 for bonding of capital projects that benefit the cruise ship industry ~6) Appropriation to upgrade and nnprove Seward Highway (MP18-25.5) in the STIP (7) Authorize upgrade of Seward Highway (MP 25.5-36) in the STIP (8) Authorize upgrade of the Sterling Highway (MP 45-60} in the STIP (9) Construct a highway exit off the Seward Highway in the vicinity of MP 6 to provide better and safer vehicle access to Camelot and Salmon Creek subdivisions (10) Support for continuation of Medicaid programs at not less than current year funding levels including capital cost reimbursement (I1) State funding to accomplish the objectives ofthe library assistance bill (12) Support retunied service to Seward by the State Ferry Tustumena (13) Alternative Energy Programs that encourage and fund participation by the City and its electrical utility customers (14) A rebate program for citizen purchases of energy efficient appliances (in concert with disposal of old appliances) to reduce electric usage CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: - - FISCAL NOTE: N(r~ " o Approved by Finance Department: ~,~,,~" ~:~,~^.~u~i~ RECOIVIVIENDATION: Council approve Resolution 2009 ~ a~proving the City of Seward's Calendar Year 2009 State Legislative Priorities. 35 City of Seward, Alaska City Council Minutes January 26, 2009 Volume 38, Page CALL TO ORDER The January 26, 2009 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Vice Mayor Willard Dunham. OPENING CEREMONY Police Chief Tom Clemons led the pledge of allegiance to the flag. ROLL CALL 'There were present: Willard Dunham presiding and Sob Valdatta Betsy Kellar Marianna Keil Tom Smith comprising a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerk ABSENT -Clark Corbridge, Jean Bardarson CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tena Morgan, introduced herself to the council and wished t.o be appointed to the Planning & Zoning Commission. Paul Schuldt, was applying for a special event permit for June and hoped the council and city manager would approve it. He offered to answer any questions that the public would have beforehand. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Kellar) Motion Passed Approval of Agenda and Consent Agenda Unanimous The clerk read the following approved consent agenda items: The January 12, 2009 Regular City Council Meeting Minutes Were Approved. There VVas No Objection For The Renewal Of Liquor Licenses For: Yukon Bar, Ray's Waterfront Bar And Grill, The Ivory Cove And Christo's Palace. 36 City of Seward, Alaska City Council Minutes Janunrv ~6 2009 tiolume 38, Page Terra Morgan Was Appointed As A Commissioner For The Seward Planning & Zoning Commission With A Term To Expire February 2010. Council Approved PACAB Delivering Periodic Reports On A Quarterly Basis. SPECIAL ORDF,RS, PRESENTATIONS AND REPORTS Proclamations and Awards City Manager's Report. City Manager Phillip Oates noted his.report would be lengthy tonight and stated he would be adding more city projects to the economic stimulus package. He would be bringing a resolution to the council to update the state and federal priorities after their visit with the delegation in Washington, D.C. Oates invited the public to a public meeting on February 24, 2009 from 7:00 to 8:00 pm to allow the public to provide input on the Mills Street grant, and noted that the AT&T tower project was not waiting on the city but, suspended by AT&T as they were waiting on funding options. He stated six communityleaders were honored at the Annual Chamber Membership Luncheon. Person of the Year: Mary Daniel, Business Person of the Year: Charles McEldowney, Excellence in Profession: Terry Cockrell, Business Site Improvement: The Breeze Inn, Civic Affairs Person of the Year: Lori Draper, and Devoted Service to Young: P.A.R.K.S. Bridge Repair at Trail River Falls Creek and Ptarmigan Creek. DOT's plan and goal was to get a temporary detour bridge in place atTrail River Bridge by the end of the summer, with a replacement bridge built in the summer of 2010 provided funding and permitting were obtained. A temporary modular bailey style bridge would be put over the top of the existing bridge at Falls Creek. The approaches would be paved in late May or early June with the bridge being built in the summer of 2010. The current plan with the Ptarmigan Creek bridge was to also install a temporary rhodular bailey style bridge, only upstream of the existing bridge, with final replacement the summer of 2010. Harbor. Staff assisted in facilitating the annual Polar Bear Plunge and combined activities, where over $150,000 was raised for cancer research. The City of Seward's motion to dismiss the order for the Harborto obtain an NPDES permit for stormwater pollution would be heard by the ninth circuit court with further details to be disclosed in February. The Seward Planning & Zoning Commission would be meeting in February to discuss the installation of an Alaska Harbor Observation Station on the breakwater near the entrance to the harbor. This project would be the first of its kind in Alaska and would monitor meteorological. and oceanographic systems, including a web cam. This city would be working in conjunction with the Alaska SeaLife Center on this project. ^ Library. Members of the Seward Statehood Symposium were finalizing the details for the event to be held in Seward on May l and 2, 2009. Playaways, or single books on an audio player, were now available for checkout. 3'7 City of Seward, Alaska City Council Minutes January 26 2009 Volume 38, Page ^ Community Development. An ordinance would be coming to the council for introduction that amended the land uses table to allow lodging in amulti-family dwelling. The P&Z Commission held work sessions with the Area Flood Board to update the floodplain management ordinances, and would be holding another work session on the Annual Community Values and Comprehensive Plan Review on February 17, 2009. ^ Other. Suzi Mack was hired as the DMV Clerk/Administrative Assistant, with the goal to have the DMV office open during the lunch hour and also on Saturdays. The electric department and Statewide Clearing Inc. had completed 2/3 of the Nash Road and Seward Highway T-lines. The Fire Department received nine proposals for the new pumper truck and was in the process of reviewing them. Oates stated the police department had begun its second Citizens Police Academy, and the MIS department wasmaking good progress with minor delays on the PBX/VOIP project. TelAlaska would begin the conversion in February. Other Reports, Special Presentations A Presentation Was Given By Kevin Smith From AML/JIA On Event Insurance. A Presentation Was Given By Matt Gray On The Kenai Peninsula Fish Habitat Partnership. PUBLIC HEAREV'GS Ordinance Requiring A Public Hearing Non-Code Ordinance 2009-001, Temporarily Increasing The Stipend For The Vice Mayor And Setting The Effective Dates. Vice-Mayor Dunham Declared A Conflict Of Interest And Handed The Gavel To Senior Member Valdatta. Notice of the public hearing being posted and published as required by law was noted and the public hearingwas opened. No one appeared to address the Council and the public hearing was closed. Oates stated this increased the stipend for the Vice-Mayor and was sponsored by Mayor Corbridge and Couneilmember Keil, because of current medical and other issues which have kept the Mayor from traveling. The requested funds amount to $1000 and are in the city council contingency budget. Motion (Kellar/Smith) Enact Non-Code Ordinance 2009-001 3$ City of Seward, Alaska City Council Minutes Januc~n 26 2009 Volume 38, Page Keil notified the public that this was not increasing the budget, but would be coming from the council contingency fund, which was budgeted for purposes like this. Motion Passed Resolutions Requiring A Public Hearing Yes: Smith, Kellar, Keil, Valdatta Abstain: Dunham Resolution 2009-006, Authorizing The City Manager To Enter Into An amendment To The Amended And Restated Agreement For Lease Of Tract 2A, WaterfrontTracts, And Adjacent Tidelands, And The Lease, Operation And Maintenance Of The Alaska Sealife Center With The Seward Association For The Advancement Of Marine Science dba Alaska Sealife Center. Oates stated with the new leadership of Ian Dutton, the Alaska Sealife Center. was well postured for the challenges that faced the nation and world. With button's past success and vision, they hoped to bridge the shortfall of federal earmark reliance with more research and grant funding. Due to the current financial situation, this lease specifically allowed-SAAMS to access $500,000 from the $700,000 termination fund that was set up iri 2006, and replenish the account by September 30, 2009. Oates informed that within the contract, if SAAMS vvas not able to manage the facility any longer, there was a requirement where another consultant would.. operate the facility for one year before ADF&G would decide whether the facility would operate or be mothballed. He mentioned the renewal and replacement fund was not impacted by this resolution. Oates reported the council had held two work sessions where SAAMS justified the need for the use of this money. Oates pointed out the city already had considerable risk, and the amount of $700,000 was inadequate to operate the facility for one year anyway. He thought the risk was better managed with transparency between SAAMS and the city, and 'it was best to invest efforts and wisdom in the people that were best to accomplish that ~oa1. Oates stated the city would have an annual update and periodic financial updates from the SAAMS Board. Notice of the public hearing. being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Keil/Smith) Approve Resolution 2009-006 Councilmember Kellar declared a conflict of interest because of her husband's employment. Vice-Mayor Dunham ruled a conflict existed. Councilmember Kellar left the dais. Dunham remembered the citizens and SAAMS raised over $1 million dollars to start the facility. Millions more came from the governor and legislature and EVOS. Some people put up money of their own. After $2 million in bonds were paid off, the federal government wrote off the remaining $15 million. He said this was a huge investment by the people of Alaska and this community to make this facility happen. 39 City of Seward, Alceska City Council Minutes January 26 2069 Volume 38, Page Kell thought it was in the public interest to allow temporary usage of the termination fund for the operation of the Alaska Sealife Center. She stressed the Center's importance of being an economic generator for the community, paying P1LT, sales tax, providing full time jobs, being a vital component of education, marine life and environment, and a premier institute for mammal and bird rehabilitation in the state. Kell stated the Alaska Sealife Center was vital to Seward, its quality of life, and was globally important. Motion Passed Yes: Smith, Keil, Valdatta, Dunham Abstain: Kellar NEW BtiSINESS The November City Financials Were Discussed. Finance Director Kris Erchinger was pleased with expenditw-es and stated:preliminary figures showed December revenues were over budget by about $100,000 and sales tax collections were interestingly $81,000 over the previous year. INFORMATIONAL ITEMS AND REPORTS (No action regccirec~ COUNCIL COMMENTS Kellar thanked the street crews for plowing the roads and doing a great job for all access roads and keeping them safe. Kell congratulated the polar bear plunge committee and thanked Tena Morgan for stepping forward and volunteering on the Seward Planning & Zoning Commission. She also congratulated Sandie Roach for being appointed Chain of the Commission and facilitating the meetings. She thanked the Alaska Sealife Center for being in our community. Smith also thanked Tena Morgan for volunteering on P&Z and Marilyn Reymolds and crew for the polar bear plunge. Dunham would be having lunch with the local Fish & Game Advisory Board to listen to their issues. Dunham was not happy with the Trooper shortage, nor the governors state hiring freeze with 10% of state employee positions already not filled. He wanted the public to pay attention and speak with representatives. Lastly he congratulated Terry Cockrell for receiving the employee of the year award. Oates notified the public of his upcoming meetings and topics to be discussed. CITIZENS' COMMENTS -None COL'NC1L AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS -None ~"~ Cit~r of Seward, Alaska City Council Minutes January 26 2009 4'olume 38, Pale ADJOURNMENT The meeting was adjourned at 8:36 p.m. Jean Lewis, CMC City Clerk (City Seal) Willard Dunham Vice Mayor 4i ~~°~'~~ A1~~~-~~',~`9'L~~l~d ~'~R'Ti'~~'~ S~~Vb'.~~~9 PIl~,~"I~1~~G ~ ~`~~~~INd~ ~:~I~'1(Ia~~g~~~~I~i , ~~~~ ~ ~ ~~T~` ~L~t~. NAME: _ l..-~(1, (`ti 5~ n ci ,~L=[1~? ~- ~.~s'_-__--- STREET ADDRL SS _ ~, ~ 3 ~Di .Z~~, ~ __~GLn.y~_QL~_"' ',~ _~_~;~ /"I. K NIAlLINUADDkESS:_P D ~ ~_-__~~~~~A K_G't~ ~~`~ HOME TEI:EPIIO:~rE ~-~-?-~- _~B~Z r~USr~rESS r~r~DI~T~: ~ ~ ~-(-,.~3 ~f v - ~NLAII. ADDRESS: HOW LDNG IN THE ~IT~i' LIMITS QF' SEWARD: ~~,~~ ! V ~cu"S PRESENTLY E:vIPLOYLD AS: ,I~d ~v~~.~~_r"GL`~V_~~ 55 ~ Gt-n~ List airy special train~ingC, e~ducw1ti/on or background yolE have which"m ~a~y~"help you as a mGem_ber, of / the Coznmissioz/l~__ ~ ~["_K~~~ C' ~,~~~1_L~~~ ~~~_ - /~Ja-j'~` / L' ~(t 5 ~. CA r~~d (J..~.L'Ch o c`~ d i-~-i o n s d ~Ya-e ~ E ~1, ~ G~.e~'D~l' ~G~ g C~ 5 l o Q b ~tia-~zard ~ i -E-i ~ a,-h`o ~~ l a.~. ~ave yoi~i ever developed real property (other than your own personal residence)? If so, brietZy describe the development: ~ ~ P~c-~G ~z ~ ~ ~~ ~ e ire n. ~ti~5 ~ ,~ ! e ~ c.~.,\ h o o ~. u,P s ~d P~ s e r~e.a.-~s . I am specifically ir;terested in serving on the Planning and Coning conuz~ission because: -, r J ,P\GLn.ni,n,~ grad ~~JL\oP M~~ l Have you ever served on a similar- commission somewhere else`? ~ l~ ~_ ____ If so, where and when? Are you available Eor meetings Tuesday evenings? ~~ 5 If appointed, are you willing to travel _ Often _ Occasionally Rarely Never - _ __ ' _--~ ~D D~ Signature Dat:',~ (~ f '~(~ ~ ZG ~ C~ \ ~vl:t fl C 1 ~~ J~C'U> ~;~_ ~C,CJV1 vY\ "1-~ I-~ ~~ 4 2 c+; 1 /27/2009 Run Date - 1/27/09 @ 1:29 PM Providence Health & Services 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of December 2008 Variance Last Year % Variance Vadance Actual YTD Budget YTD YTD Actual YTD _ YTD Actual A1TD Bu dget MTD - MTD - - Gross Service Revenues: 961 1,426 (32.6%) 751 28.0% 180 127 41.7% Acute Care-Inpatient 5 703 5,839 (2.3%) 5,599 1.9% 514 465 10.5% Acute Care-Dutpatient 1 536 1,480 3.8% 1,468 4.6% 146 125 16.8% Primary Care , 953 5 6,450 (7.7%) 6,051 (1.6%) Ogg 547 (9.0%) Long-term Care , 141 228 (38.2%) 143 (1.4%) (2) 21 (109.5%) Homecare 8 Hospice - _ _ _ - Housing & Assist. Living _ 294 14 423 15 - (7.3%) 14,012 - 2.Oa/u 1,336 1,285 4.0% Total Gross Service Revenues , , Revenue Deductions. 223 304 26.6% 240 7.1% 1p 28 64.3% Charity Care - Medicaid Charity 1 618 2,198 26.4°~ 2,140 24.4% 95 181 47.5% Medicare & Medicaid , 65 56 (30.0%) 72 9.7% 6 3 (100.0%) Negotiated Contracts 428 576 25.7% 543 21.2% 89 44 (102.3°/~ Other _ 2 334 _ 3,128 25.4% 2,995 22.1% 200 256 21.9% Total Deductions , 960 11 12,295 _ (2.7%) 11,017 8'6% 1,136 1,029 10.4% Net Service Revenue , g 15 46.7% 1,144 1,044 9.6% Premium Revenue Rental and Education Revenue Other Operating Revenue Total Net Operating Revenues 181 184 (1.6%} 171 5.8% 12,141 12,479 (2.7%) 11,188 8.5% 580 571 (1.6%) 157 170 7.6% 20 - - 59 51 (15.7%) 378 159 (137.7%) 2 36 94.4% 4 10 60.0% 44 59 25.4% (41) _ 36 213.9% 1,203 1,092 (10.2%) 1,_203 1,092 _ 10.2% (59) (48) _22.9% (59} (48) (22.9%) Exoenses from Operations: Purchased and Healthcare Expenses Other Expenses from Operations: Salaries & Wages Employee Benefits Professional Fees Supplies Purchased Service Depreciation Interest and Amortization Bad Dehts Healthcare Taxes Other Expenses Total Other Exp from Operations Total Operating Expenses Excess of Rev Over Exp from OPS 6,708 6,774 1.0% 6,488 (3.4%) 1,907 2,034 6.2% 1,658 (15.0%) 94 - - 5 (1,780.0%) 726 599 (21.2%) 634 (14.5%) 2,201 1,903 (15.7%) 2,050 (7.4%) 21 375 94.4% 11 (90.9%) 25 124 79.8% 4 (525.0%) 819 735 (11.4%) 788 (3.9%) 468 435 (7.6%) 520 10.0% 12,969 12,979 0.1% 12,158 _ (6.7%) 2,969 1 12,979 _ ___0.1% 12,158 6.7% . (828)_ __ (5001 (65.6°/n) _ _ 970 14.6% Non-Operating Gain (Loss) 2 3 (33.3%) 4 (50.0%) Excess of Revenues Over Expenses _~2~ 497 (66.2%~ (966) 14.5% OtherAdivity-Unrestricted 500 (1) 50,100.0% Increase (Decrease) in UR Net Assets ~ (9671 66.3_%_ 1:29 PM DET_OPS v~ 1 /2 712 0 0 9 PRELIM -Run Date - 1127!09 @ 1'29 PM Providence Health & Services 110 - MGD - PROV SEWARD MED CTR Balance Sheet (in Thousands) Reported as of December 2008 December 2008 December 2007 Actual Last Year ASSETS Current Assets: 78 287 Cash and Cash Equivalents System Pooled Cash - Short Term Investments - Assets Held Under Securities Lending 13 1 449 Accounts Receivable, Net 2 1 Affiliate Receivable - Premiums Receivable 446 128 Other Receivables Supplies Inventory at Cost 14 53 Other Current Assets Current Port. of Assets-Use is LTD Total Current Assets 2,651 - -- 1,917 - Assets Whose Use is Limited Board Designated Cash and Investments Funds Held for Long-term Purposes 612 38 Gift Annuity and Trust Funds - - Funds Held by Trustees 612 38 Non-Current Assets Limited as to Use - _ Properly Plant 8 Equipment: 107 107 Gross Property, Plant & Equipment Less: Accumulated Depreciation ~~ _ (11) Plant & Equipment Net Property 75 96 , Other Assets: Unamortized Financing Cosl - - Interaffiliate Notes Receivable - - Other (Ind. Lang-term Investments) _ - __ - Total Other Assets - - - Total Assets 3.338 2.051 LIABILITIES & NET ASSETS Current Liabilities: Accounts Payable Accrued Compensation Affiliates Payable Payable to Contractual Agencies Deferred RevenuelUneamed Premiums Liability for Unpaid Medical Claims Liability for Risk-Sharing Liabilities Under Securities Lending Other Current Liabilities Short-Term Debt Current Portion of Long-Term Debt Total Current Liabilities Lonq-Term Debt: Master Trust Debt Loans Nom Affiliates Other Long-Term Debt Other Long-Term Liabilities Total Liabilities Net Assets: Unrestricted Temporarily Restricted Permanently Restricted Total Net Assets Total Liabilities and Net Assets December 2008 December 2007 Actual Last Year 521 213 638 656 35 269 1,826 826 3,020 _ _ 1,964_ 694 137 3,714 2,101 (376) (50) 376 (50) 3 338 2.051 1:29 PM BAL_SHT ''~ 1 /27/2009 PRELIM -Run Date - 1127109 @ 1'29 PM Providence Health & Services 110 - MGD - PROV SEWARD MED CTR Statement of Changes in Net Assets (in Thousands) Reported as of December 2008 Beginning of Year Excess of Revenues Over Expenses Restricted Contributions & Grants Net Assets Released from Rest. Interdivision Transfers Net Assets (Liabilities) Assumed Unrealized Gains(Losses) on Invest. Extraordinary Items & Other Total Change in Net Assets Ending Balance UNRESTRICTED FUNDS Current Year to Date Prior Year to Date (50) 917 (826) (966) 500 _ _~ (326) -- (967) 376 -- -= 150) TEMPORARILY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year - _ Excess of Revenues Over Expenses - Restricted Contributions & Grants 42 Net Assets Released From Rest. (42) - Interdivision Transfers - Net Assets (Liabilities) Assumed - - Unrealized Gains (Losses) on Inv. - - Extraordinary Items & Other - - -- -- Total Change in Net Assets - Ending Balance PERMANENTLY RESTRICTED FUNDS Current Year to Date Prior Year to Date 1:29 PM STMT_C HG 1/27/2009 PRELIM -Run Date - 1/27!09 @ 1:29 PM 110 PMGD ePROV SEWARD MED CTR Statement of Changes in Net Assets (in Thousands) Reported as of Decemher 2008 Beginning of Year Excess of Revenues Over Expenses Restricted Contributions & Grants Net Assets Released From Rest. Interdivision Transfers Net Assets (Liabilities) Assumed Unrealized Gains (Losses) on Inv. Extraordinary Items & Other Total Change in Net Assets Ending Balance PERMANENTLY RESTRICTED FUNDS Current Year to Date _ Prior Year to Date TOTAL ALL FUNDS Current Year to Date Prior Year to Date Beginning of Year (50) (826) 917 (966) Excess of Revenues Over Expenses 42 Restricted Contributions & Grants (42) Net Assets Released From Rest. Interdivision Transfers Net Assets (Liabilities} Assumed Unrealized Gains (Losses) on Inv. - 500 Extraordinary Items & Other 326 (967} Total Change in Net Assets ) ( 129 PM STMT_CHG Ending Balance _ 376 _. - ,, __ (501 __,,____ ~- 1127/2009 PRELIM -Run Date - 1127!09 @ 1:29 PM Oceratina Activities: Change in Net Assets Adjustments to Reconcile to Net Cash Providetl by Operating Activities: Depreciation Amortization Provision for Bad Debts Ezlraordinary Items and Other Loss (Gain) on Sale of Cap. Assets Equity Income from Joint Ventures Changes in Certain Current Assets/Liab. Increase (Decrease) in Other Liabilities Restdcied Contrib.llnvestment (Income)Loss Net Assets (Contributed)Assumed and Other Net RealJUnreal. (Gains)Losses on Invest. Net Cash Provided by (Used in) Op. Act Imestinn Activities: PPBE Additions Proceeds on the Disposal of PPBE Purchases of Investments Proceeds on the Sale of Investments Capital Contributions to Joint Ventures Distributions from Jcinl Ventures (Increase) Decrease in Other Long-Term Assets Net Assets (Liab.) Assumed and Other Net Cash Provided by (Usedin)Inv.Act Providence Health & Services 110 - MGD • PROV SEWARD MED CTR Statement of Cash Flows (in Thousands) Reported as of December 2008 December 2008 December 2007 Current Year Last Year (326) (967) 21 11 819 788 (705) (895) 556 (114) (42) - (1) (4) 322 (1,181) - (107) (573) 217 (573) 110 December 2008 December 2007 Current Year Last Year Financinu Activities: Proceeds from Rest. Contrib. and Invest Inc. Debt Borrowings Debt Reductions (Increase) Decrease in Def. Financing Costs (Increase) Decrease in Funds Held by Trustee Intertlivision Transfers 8 Other Net Cash Prov by (Used in) Financing Act 42 42 Increase [Decrease) in Cash & Cash Equiv. (209) (1,071) Cash & Cash Equiv-beginning of Period 287 1,758 Cash b Cash Equiv-End of Period Suodementai Disdosure: Cash Peid for Interest, Nel of Capital Capitalized Lease Obligations 25 4 1:29 PM CASHFLOW January 22, 2009 From: Seward Community Library Museum Building Committee To: Kris Erchinger, City of Seward Finance Director Subj: Request for Funds Council Approved 2009 Funds With regard to the $80,000 approved by the City Council, The Seward Community Library Museum Building Committee, on behalf of the Seward Community Library Association (SCLA} and the Resurrection Bay Historical Society(RBHS), hereby requests that these funds be distributed as follows: Initial disbursements of $20,000 February 19` Thereafter $10,00 per month. Attached is Capital Campaign budget and action schedule. Our current obligations include - $11,000 fmal payments to RISE Alaska for the services of Judi Andrianof for development of a Capital Campaign strategy as well as templates. - $8,000 contract with Madelyn Walker to prepare grant applications for submittal by the City, SCLA and the RBHS. -NT $18.,900 thru May 09 contract with Joanie Merritt to provide Community Coordination of fund raising activities, newsletters, public awareness and other community related activities. A monthly treasurer report will be provided to account for Conunittee expenditures. 48 SEWARD COMMUNITY LIBRARY 1VSUSEUI~I BUILDING C011IMI'ITF.E ,,~ „ PROPOSED DESIGN/BUILD SCHEDULE ~ ` veusroN u.zaoa ,~= "Embrrzcing our history, growi.~ra Gy aoGrrnes" _ - L;brary A4 useum Building Committee ?006 -. _.. m. m a ~ :m. m ••~u, ~ m m , m w_ ~. ._~, m.. ..- `~ oD :... II •: I.S-I/J1.® TCIOD DOIDO RF° I Zry(9.,.. 2 ~F6 M+e ePFr I I I a0ro ~ I?.OB P M a1Fffl,T, 3?l~ A!(tdBIB COM1C I LA UI~ b9~s UemdYO'I ~ob Pmc a1/ro RI1BP Db~bD Da~0.mq Pnlm ` farts oawro Omen RF IDFM~~ IlllfilP ~Prtnamf ~ I ' ~~.:,.. I 1111 IderW 1N[2i9 apt DFD Ip11ID9 ;~~ v,~ R~ ~A~~ 1 ~ • 121GW bw tmyn RFD I ~ tN/1tl Igl1U Dwe ~ bp Cwvhelef CalRatlN Pf ~ ~' 0~y CVavb RFP CaeEblY •^ 2'9 1 .. O PreDaro faleC, f 11111 j {py10 '., DrvMOp RFP A'+Demo6on I ~ '. '~ IIS 0 yfen0 na.<Ibe fAl@i~NRFC ', ~ i Poier{vloRSi. 1]110 9It110 `` m &11110 fol@etlx PrnsM5on ~~ &1)110 ~r .9Nf0 Erelebl3eMd ' 'i I I • xawll sue ca ~nrwDca l9wa~a I ?21111 _R II HBM9Bk GSM la~'ium Pma GUY l aI .. ~ ' b&12 .. ~ CNLYIP E~JD CE1snxEOn ' Ali `II ]Ifi112 F y` MNi 4ebYa6>r~. I ?/19121 . &1116 ... PFlerlAawm I ~. ~ ~ I I ® &"J 2 Opsmrg __. ._ 12 1~ .... 'l/1N1 ', I 1~mm _, .~Dmpma PnD~+eon 1 ~ I l 1 ~1/10 w 9 0110 [elveb 5eleDl I I ~ mnnn' vtam xe~ ''.., '. 31610 "~ 1910 Saw sOaMOS '. 1 ~.~ 91n1a .: ~ firzvm R ~mucommlm I ]nnD sm11o DvQ,wwloDmem x ' ~ I 821f0. ~~. ID9110 R 'mrlCOmmarl ', IO9/10 ~_~ IfRfd~10 C . riDZU aM9i% r 4 ,° . 12911 Ixalo p Rwlwa ~. 1 11 ~~~71e1i1 v 11 FeW[ tim Davmm6 ~,Revav ' 'i ~i 1 7/~f0111 , P11fir I rnmmwa q~wo ~~ I I ' I I ~ IFIAP .. I ~ ]A}W $W J I mPtAPn I __ _ 9AL10 ~ ]/13112 I I ~ ~w 7l~ I I D®p SuppwY % ~ ' ~ 7113112 IPI _ f _ ~ i B~ilmrpC ..J radon lllyl£ ~ ~ I _.. .- Suu2 CcmWe3o0 49 ~ ~~~ com,hG~ ,~: -~i~ °_= `fGrary MUSeJ~ SEWARD COMMUNITY LIBRA BUDGET DEVELOPMEr PRE-DE VELOPMENTlCAPITAI VERSION 11.7 "Embracing our history, grc Library Museum Building ~ xnn~ 204 Q4 .,. 1. _£ euu~ Q2 ~...=Q~l si. Qa .'1~~3k.~J;? 2 .::_'.133^":i: Q4 Q2 - - QA Q2 PrnDevelnpmem PrdiminaryPrvgramlOcsign ~ paid by C+ty o(Scward 20.59]- Fundraising N'orksbop erd i : S 5A?G rw ry o pdd by C Land Acquisition 2S I,tiGO paid by City of Seward _ Feasibility Study ?a,500 paid by ForaAc: -- PmgramlDesign Refm ement 28000 pa~.d by Fo:akv ~ Con Estimate 1 paid by Fora4er - Museum Baynes Plan paid by Foraktt CombinW Bminns Ylan pvd by Ciry .' SewardiSLA/RBHS "Future Nome Of' Sign ~ ' pain by SLA'RBHS Web-sire Development ~ ;S 1 poid by SLA/RBHS - Project Advisor paid by SI.niRBHS Grant Reuarcb put ny SLT'P.BHS -_ Cvllaterxl Materials paid by SL4/RSHS --- TraveVPhonel5npplie5 ~ paid by SLNRBNS - Toro! Per Quarter 20 8V] 0 }~'E o 0 0 0 0 ?BLi20 7 n }5 1 ?4.500 ] '_O,000 Tnml.4nnvef 20,g9I 5pM 2tl 1,520 2!.851 6J,1 5Q Y LIBRARY MUSEUM PROJECT ,LOPMENT WORKSHEET CAPITAL CAMPAIGN FUNDING :xsio;v ii.za,os story, growing by volumes" n Building Committee 2008 xoas 3oov zolo ao>> zoiz cxarm ' " Qa ~ ' ~ @T3`-; Px `5' air: Qe ~a Rk.:2 Q 3~_ Qa ;~Vt' r; Qz Q7":`.,.; CAL IO 2f:': Qz s~1#3_a", Qa E Qz _ .-. i R _ o n, _ zo,a97 k c,476 '_81,520 2a,~oo za,noa 2o.ooa 3,000 3,cuo 5,3so 5,3;0 h -_ P { 15.991 15,993 -' 0 3c1 ~ 11,300 I I,<00 s,ooa 6,000 zsoc zsoo x,;oo z,suo 0 0 0 0 0 0 0 0 0 o aoo,os7 a zo.ooo 3,aoo a7a; o o c o 0 0 0 0 0 nn0,U81 e7,343 0 _0 li,noo '~,ooo uoo icoo _LOOa l.ooo l,coo l,ooo _la,noo nsoo' 17soo nsoo'~, rsno usoe 17soo rsoo 13so:, lao,aoo a,zoo 4,z3o 4,zoo nano n,zoo 4,aoo a,mo 42o0 33,eon I :oa l :oc I =oo i,zo=~ i.zoo 1?0o i;!ou i aao I,zoc i .oo I,zoo laoo i =oo I; oo 1;!co le,oo9 0 0 L,~SU , 250 350' 350 250 250 150 2s0 250 230 x50 230 ?i0 250 250 _ ti,3iU 2se 2sa zsc xso zso zso zso z>o 25o zso zso zso ~0 2so zso 3,75a 0 soo soo i,ooo s.oao sou soo s.ooo soo soo s.ooo soc 1 soc R_ 21,aoe o Loao Looa I coa I,coo _ a,ooo ~ ~ o 3,;0 1~so i'ia 1=5c l,zso lso~. I,zsc Lzso _____IZ,SOo - soo 20o zoa zoo zoo 2oa zoo so Loa xon 300 ' 3oa zoo zoo _ z,aoa D 0 nx.]50 16350 3s,6i0 26,8>0 3'~,8i0 _6,350 35.850 26.310 1,900 x,400 1,900 2A00 7,900 2.400 Ja00 _ x60,300 0 121 R00 110,400 ]9,600 13,50U x60,300 51 Seward FY09 Budget VS Actuals ~ r ~ I FY09 Budget EXPENSED Narrative Income Athletics Clubhouse 1,500.00 $3,047.37 Membership, field trip, activities ContributionslFundraising 23,100.00 $1 D,381.65 Business, indvidual andlor Committee fundraising events Grant pJp OJP estimated July 2009, not factored into FY09 State of Alaska-Snack Apply upon approved free/reduced status at S. EI State (Other) united Way 16,750.00 $12,562.50 City Funds 50;OQ0.00 $25,000.00 Allocation to sustain youth development program $ 91,350.00 $50,991.52 (44% REMAINING 56°lo RECEIVED) Expense Advertising 0.00 $0.00 Auto 0.00 $89.65 Field trip rental to Kenai Club Background Profile 200.00 $168.20 Manditory for new staff and every two years for returning staff Bank Services 300.00 $0.00 Building Lease 0.00 $0.00 Emp.lCommunity Relations 50.00 $94.64 Contract Labor 100.00 $59.07 Mail machine Contracts 0,00 $D.00 Dues & Subscriptions 1,000.00 $1,091.31 BGCA charter, chamber dues Employee Payroll & Benefits 72,901.00 $32,643.62 Insurance cost reduction 01/09 Equipment 100.00 $0.00 Event 0.00 $0.00 General Fundraising 200.00 $0.00 Donated supplies, services, facilities as available Insurance 3,500.00 $1,439.22 CommercialLiabllity Postage & Delivery 150.00 $79.98 Printing 100.00 $27.00 Professional Services 1,600.00 $809.45 Annual audit Repairs & Maintenance 150.00 $0.00 Supplies 2,000.00 $71 D.27 Donated supplies and services sponsored by parentslcommittee Telephone 500,00 $350.63 Local service & long dist. telephone card Training 1,400.00 $2,429.30 BGCA Nat'I -first time attendance for Bond Trash 0.00 $0.00 Travel 300.00 $227.85 tvlileoge round trip SowardlKonai Utilities 0.00 30.00 Web Page 500.00 $22.03 Web site hosting Youth of the Year 400.00 $0.00 Total Expenses $ 85,451.D0 $40,242.32 153% REMAINING 47% EXPENSED) ScholarshipslClubs or Activities 200.00 $54.00 Scholarship aercentage of $20 membership fee to eligible youth 52 s July 2008 Mayor, Seward City Council Members & Mr. Phillip Oates, City Manager City of Seward BOYS & GYItT.S CI~><7BS PO Box 167 OF THE KENAI PENINSULA Seward, AK 99664 Subject: Boys & Girls Club of Seward Programs office 705 Frontage Road Dear Esteemed City Representatives: Suite B Kenai, Alaska 99611 On behalf of our oun members at the Seward Clubhouse, we are fonnall }' g 5' so7.za3.zsaz 907.283.8190 Fax requesting funding in the amount of $75,000 from the City of Seward. This positiveplaceforkids.com funding request is critical for two budgetary needs: (1) $25,000 -This 2008 City of Seward appropriation will allow the Club Locations Club to reopen its doors for the school year beginning August 2008. Ke eer (2) 550,000 -This 2009 City of Seward budget allocation will allow the Kenai Teen center Club to meet ro ected shortfalls be innin Janua 2009. p J g g rY Nlklski Seldovia The above requests are critical to the Club's sustainability and without the seward City's financial support the Board will almost certainly be forced to close the Soldotna Seward Club for lack of resources. The decision will be difficult and we recognize that there will be significant impacts to the Seward community. We are not asking the City to fund the entire program as the budget for the Seward Club is approximately $90,000 per school year. We have, unfortunately, experienced significant reductions in our federal grant funding with additional reductions expected this year. Unless we are able to secure alternative revenue sources closing programs will be the inevitable result. Please note that the organization has successfully provided over $600,000 to Seward's youth since 2002 through federal, state and local funding sources. At this critical juncture, the requested City funding will not only sustain the Club but also allow the Seward resource development committee to continue to leverage additional funding. In closing, we would like to thank Council for allowing us to present the Club's program and the Club's funding requests at the October 30, 2007, the Cornerstone Contributors March 10, 2008 and the April 28, 2008 council meetings. Thank you for ConocoPhillips supporting the Club as one Seward's preventative-based, after school programs for youth and for families in the City of Seward. by Respectfully Submitted, Electronically Submitted for Distribution Mike Navarre, Margaret Anderson a~~a~a BGCKP Board President BGCKP Seward Board Member Tha pOSI rf1 Vt? Place For Kids CC: BGCKP Board of Directors and Brenda Pilgrim .ghlberg, Executive Director 5~ ivana Kicney Nanci Richey `J