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HomeMy WebLinkAbout02232009 City Council Packet Seward City Council Agenda Packet {°'"^~" ~~ • ~'.' ~; , ~. ~,u , ti .~: ~ _ ~w,,,„ .i.~ ~~' !~w" r.'T,- ~._~..~v_. ~'4a1d}i:7W~'~jyy.~-~':. pr~~1~.. ~'~,~y~~,~M qY:~~~'~~ p~ February 23, 2009 City Council Chambers 4}n -'T y~ 4 ~.~ ~ Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska ~ CITY COUNCIL MEETING AGENDA ~~,~ I = I I ~ {Please silence all cellular phones and pagers during the meeting} Note NEW time! February 23, 2009 7:00 p.m. Council Chambers 1 . CALL TO ORDER Clark Corbridge Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2009 3. ROLL CALL Willard E. Dunham Vice Mayor 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT Term Expires 2010 THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. (Those who have signed in will be given the first opportunity to Robert Valdatta speak. Time is limited to 2 minutes per speaker and 30 minutes total Council Member time for this agenda item.] Term Expires 2009 5. APPROVAL OF AGENDA AND CONSENT AGENDA Tom Smith (Approval of Consent Agenda passes all routine items indicated by Council Member asterisk (*). Consent Agenda items are not considered separately Term Expires 2009 unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] Betsy Kellar Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2009 A. Proclamations and Awards Jean Bardarson 1. The "Adelmann Award" Presented to Seward High School Council Member Senior Lee Yoo .................................Pg 3 Term Expires 2010 2. Proclamation to welcome the 53rd Annual Western District Convention of the American Legion........Pg 5 Marianna Keil B. Borough Assembly Report Council Member C. City Manager's Report Term Expires 2010 D. Other Reports, Announcements and presentations. 1. Presentation by Dan Hertrich of Polar Consult on a proposed Phillip Oates Hydro-electric project at the 4d' of July area. City Manager 7. PUBLIC HEARINGS Jean Lewis City Clerk A Ordinances for Public Hearing and Enactment Cheryl Brooking 1. Ordinance 2009-002, Amending Seward City Code Title 15, Land City Attorney Uses Allowed Table 15.10.225 To Allow Lodging, Multi-Family Dwelling Apartment By Conditional Use Permit In The Harbor Commercial Zoning District (HC) ....................Pg 6 City of Seward, Alaska Council Agenda February 23, 2009 Page 1 8. NEW BUSINESS A. Resolutions *1. Resolution 2009-011, A Resolution Of The City Council Of The City Of Seward, Alaska, Accepting A Grant In The Amount Of $662.11 From The Alaska Highway Safety Office For 2009 Every Fifteen Minutes Program And Appropriating Funds.........Pg 18 2. Resolution 2009-012, Authorizing The City Manager To Purchase One Light Rescue Fire Apparatus From Spencer Manufacturing, Inc., External Defibrillator From Other Vendors, In An Amount~NotlTo Ex eed $ 611877 00 Subject To Obtaining Financing And Appropriating Funds From The Motor Pool Internal Service Fund ....................................................................................Pg 33 B. Other New Business Items * 1. Approval Of The February 9, 2009 Regular and Special City Council Meeting Minutes ..............................................................................Pg 37 9. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Information on the 4`h of July Creek Hydro Electric Project .......................Pg 45 10. COUNCIL COMMENTS 11. CITIZENS' COMMENTS [S minutes per individual -Each individual has one opportunity to speak.) 12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 13. ADJOURNMENT City of Seward, Alaska Council Agenda February 23, 2009 Page 2 CITI' OF SEWAI~® PO. BOX 167 SEWARD, AIpeSKA 99664-0167 January 26, 2009 Dear Lee Yoo: • Main Office (907) 224-4050 • Police (907) 224-3338 • Harbor (907) 224-3138 • Fire (907) 224-3445 • Fax (907) 224-4038 Congratulations on being the third person in Seward history to receive the Adelmann Appreciation Award. As you know, this prestigious award is presented to graduating seniors during their final year at Seward High School, in preparation of their scholarship applications. This award represents a candidate who has served in leadership roles in each of the available Teen ar~d Youth Center mentoring programs. You have served as a member of the Youth Council in fifth and sixth grades, in Junior Council in seventh and eighth grades and in Teen Council all four years of high school. You join an elite club of only three who have served every year on all three TYC Councils: Youth, Junior and Teen Council, and you are the second person to have served all possible eight years as a council member. These years show an impressive dedication and commitment to your community and your strong belief in the value of volunteering. We appreciate you. We are very thankful for the many and varied hours and acts of service you have contributed to the Teen and Youth Center, Seward Parks and Recreation and the City of Seward. We anticipate you will further bring honor and recognition to the TYC and your hometown of Seward as you prepare for life in college or vocational choices. Congratulations from all of us and very best wishes in your bright future! osie Ronne TYG C rdi~n„-- grin Stur Parks & Recreation Director ,~~~~~ Shareen Adeimann Program Supervisor -~ ~ ;~ 1~=~C.7~n f'X Jea Lewis ~ J City Clerk ~~(~-i~ Phi Oates City Manager Clark Corbridge Mayor, City of Seward 3 -i~ ~~ .... ~ / ~ .,..~ / `' ~ ` - i This cc~ht fzc~~rt~ is ~z1~~~~f°~c<~ to ,; =. `` ,_ ',, ~1~t j~ecognifioi~ of eYght"y~c~crj•s ofle~rc~cf~slai~? arrcl v~lunlE ~~r° sc~~vrc e't`o the C~r~ty of S'ewar~''s ~~~T~en und.Y~uth C'entE~r•, The~~k you foie curitrr~iuti~rg ovef 400lzorrf°s czsa vaet~rhPr; ~~f•thc ~:Y~ulh Council; Junior C'~uticrl azd Tec~ Cou~~cils from Sth to 12th gj~adc. i .~ ~ !1 ~ - - ~ - ~ ~ Date ~ - ~ program .Supervisor ~ Date ~C Coo ~d~n~'-~, ) iiecor of ~ ~~Recreation -hate City Clerk mate ) _~ C l~\afa,~ge5 Date Iuiayor 1~atE _, _ r~ ~ ~ /~,_ ~ i i',. ,~ ~ „ __ _ ,_ ~ ~ i i r l ~ ~ '7 / ~c ~ `-..% ,~'~. /, - 1. - - ,, r, r, ~=~' PROCLAMATION - ;, - ~- WHEREAS, March 6-7, 2009 marks the 53rd Annual Western District Convention `~ of the American Legion, Department of Alaska; and WHEREAS, national, state, and local members of the American Legion, the Sons '~ of the American Legion, the American Legion Auxiliary, and the American Legion Junior . . '` Auxiliary will gather for a two day conference at Seward's own Post 5 American Legion; ,,° and ~_ WHEREAS, the City of Seward would like to personally welcome each of these ~,, members to Seward, including American Legion National Commander Dave Rehbein of - ~/-; '`~ Ames, Iowa, Sons of the American Legion National Commander Thomas E. Cisna of ;, Mattoon, Illinois, and American Legion Auxiliary National President Desiree A. Stoy of ~~ Bellville, Ohio; and -''-- l ~ WHEREAS, sincere appreciation is expressed to Post 5 Commander John Moline, ~~ the members of Seward's Post 5, and volunteers for their hard work and tremendous _r- ~~ dedication in preparing to host this event; and ~~ f. ~'~ WHEREAS, the American Legion is the veterans largest service organization -.'~~ ,~ dedicated to upholding the Constitution of the United States and Patriotism in communities throughout America. The American Legion shows support for all branches of the military - ~``- and strives for the well being of veterans and provides assistance to those in need; and --- WHEREAS, the Seward American Legion participates in events and services that contribute to the betterment of our community, state, and country such as American Legion ~, ;: ~~~ Baseball, Boys and Girls State, providing scholarships to help further education, -r- decorating the Veteran's Cemetery on Memorial Day, the annual flag burning ceremony, - -- Toys for Tots, various parades, and much more; and f- _ _ WHEREAS, Seward is grateful for their American Legion Post 5 and the °^' openhanded services they provide veterans and citizens alike; and WHEREAS, the City of Seward is honored to have such esteemed guests in our - community, and wish the American Legion a successful and productive convention. ., . ~'' ~ - NOW THEREFORE I, Clark Corbridge, Mayor of the City of Seward, do hereby welcome members of the American Legion Family to Seward and commend all members - -- ,, for the great service they provide to this country. " - Dated this 23rd day of February, 2009. - -- ,, ~, Clark Corbridge, Mayor l ,. ~; , ~. f Sponsored by: Planning and Zoning Commission Introduction Date: February 9, 2009 Public Hearing Date: February 23, 2009 Enactment Date: February 23, 2009 CITY OF SEWARD, ALASKA ORDINANCE 2009-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE TITLE 15, LAND USES ALLOWED TABLE 15.10.225 TO ALLOW LODGING, MULTI-FAMILY DWELLING APARTMENT BY CONDITIONAL USE PERMIT IN THE HARBOR COMMERCIAL ZONING DISTRICT (HC) WHEREAS, nightly lodging within amulti-family structure located within the Harbor Commercial Zoning District is currently not allowed; and WHEREAS, nightly lodging within a hotel, motel, lodge or inn is currently allowed by Conditional Use Permit within the Harbor Commercial Zoning District; and WHEREAS, nightly lodging within amulti-family structure is currently allowed by administrative permit within the Two Family (R2), Multifamily (R3), Urban Residential (UR), Office Residential (OR), Auto Commercial (AC) and Central Business (CBD) Zoning Districts of Seward; and WHEREAS, the Harbor Commercial Zoning District is intended to provide an area for tourist, and recreational, commercial or industrial enterprises which derive major economic or social benefit from a harbor location; and WHEREAS, primary lodging within the Harbor Commercial District is nightly lodging; and WHEREAS, Seward City Code § 15.10.225. Land Uses Allowed, subsection (b), provides requirements and standards for nightly lodging within the community; and WHEREAS, allowing nightly lodging within amulti-family structure by Conditional Use Permit in the Harbor Commercial District will not create any greater impact on the district than other nightly lodging type businesses currently allowed in the area; and WHEREAS, it is in the public interest to maintain a city code that is up to date and harmonizing with current community needs; and WHEREAS, at the January 20, 2009 meeting, the Planning and Zoning Commission held a public hearing and recommended City Council approval of the proposed Zoning Code amendment. -v 6 CITY OF SEWARD, ALASKA ORDINANCE 2009-002 Page 2 of 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Title I S Seward City Code Table I S.I0.225 Land Uses Allowed is hereby amended as follows: [item in BOLD & ITALIC is added to the table] RR Rl R2 R3 UR OR AC HC CB I RM INS P Lodging, Multi- family dwelling p p p p p C' p apartment Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, THIS DAY OF 2009. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES NOES ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) J ~~J Council Agenda Statement Meeting Date: February 9, 2009 (Introduction) February 23, 2009 (Public Hearing & Action) To: City Council Through: Phillip Oates, City Manager~~ From: Christy Terry, Community Development Director Donna Glenz, Associate Planner Agenda Item: Amending Seward City Code Title 15, Land Uses Allowed Table 15.10.225 to Allow Lodging, Multi-Family Apartment by Conditional Use Permit (CUP) within the Harbor Commercial Zoning District (HC) BACKGROUND & JUSTIFICATION: Administration received a request to amend the Seward City Code § 15.10.225, Land Use Allowed table to allow nightly lodging in amulti-family structure within the Harbor Commercial Zoning District by Conditional Use Permit. Currently, nightly lodging within amulti-family structure is not allowed in the Harbor Commercial District. However, nightly lodging within a hotel, motel, lodge or inn is currently allowed by Conditional Use Permit. Nightly lodging within amulti-family structure is allowed by administrative permit within the Two Family (R2), Multi-family (R3), Urban Residential (UR), Office Residential (OR), Auto Commercial (AC) and Central Business (CBD) Zoning Districts of Seward. At the January 20, 2009 meeting the Planning and Zoning Commission held a public hearing and approved Resolution 2009-01 recommending City Council approval of the attached proposed ordinance. This proposed code change would allow nightly lodging within amulti-family structure located within the Harbor Commercial District by Conditional Use Permit. Seward City Code § 15.10.225(b) Land Uses Allowed currently provides Lodging guidelines as follows: Items 7, 8 and 9 specifically address multi-family lodging. (a) Table 15.10.225, land uses allowed, is incorporated herein by reference and the restrictions contained therein are mandatory unless otherwise modified by this chapter. (See Tables at the end of this Title.) (b) Lodging as defined in section 15.10.140(b) is allowed in accordance with table 15.10.225 of this chapter and subject to the following conditions: (1) Regardless of the date such use began, an annual administrative permit is required. Prior to issuing the permit, the city shall conduct an annual life safety inspection of each guest room to assure Seward City Council Agenda Statement Page 2 of 4 compliance with the current Uniform Building Code door/window egress standards, the presence of an operable and inspected fire extinguisher and adequate smoke detection systems, a posted evacuation plan, and visible signs showing exit locations. (2) Parking will be provided in accordance with section 15.10.215 of this chapter. (3) No cooking or cooking facilities are permitted in individual guest bedrooms. (4) Within single and two-family residential districts, lodging is limited to a home occupation within anowner-occupied dwelling which is the owner's principal place of residence and to the rental of not more than 50 percent of the bedrooms to a maximum of five. (5) In all other residential districts, lodging within single-family residences and duplexes is limited to a home occupation within the business owner's principal place of residence and to the rental of not more than 50 percent of the bedrooms to a maximum of five. (6) Within commercial districts, lodging is limited to the rental of not more than five guest bedrooms regardless of building or business ownership. (7) Multi-family dwellings used for lodging purposes are not required to be the business or properly owner's residence. The use shall be limited to not more than five apartment units. (8) The rental of individual rooms for lodging purposes is not extended to apartment unit tenants. (9) Regardless of business name, the use of more than five guest bedrooms or apartments is considered a motel or hotel for building and other code interpretation purposes. 15.10.140. Definitions. Apartment. Any portion of a building which is designed, built, rented, leased, let or hired out to be occupied or which is occupied as the home or residence of an individual for daily living and doing his own cooking independently of any other individual or family in the same building (see "dwelling") Dwelling multiple-family. A building designed as a residence for three or more families, with the number of families in residence not exceeding the number of dwelling units provided and each living independently of the other under one roof. Lodging_ The renting out of a dwelling, or portion thereof, to provide overnight sleeping accommodations for a period of less than 30 consecutive days. The use includes the providing of meals to overnight guests only. This use includes bed and breakfast, but does not include motel, hotel or hostel. 15.05.025._Land Use Districts-Established, definitions. (7) Harbor commercial district (HC) Provides an area for water-dependent or water-related uses with particular emphasis on transportation, tourist, recreational, commercial or industrial enterprises which derive major economic or social benefit from a harbor location. ,~ 9 Seward City Council Agenda Statement Page 3 of 4 The uplands surrounding the Small Boat Harbor were zoned Harbor Commercial in 1988. It is evident that the Harbor Commercial District has changed significantly over the past 20 years. A review of aerial photos visually documents the shift in the use of the harbor uplands from boat storage and repair to retaiUservice businesses (charter offices, hotels, restaurants, retail stores and tourist related uses), and public parking. As harbor development has evolved, industrial uses have generally been confined to the northern periphery, adjacent to the Industrial Zoning District. Allowing lodging in amulti-family dwelling supports the intended types of allowed uses in the Harbor Commercial Zoning District. Currently the only multi-family structures within the Harbor Commercial District are the two structures known as the "Harbor Lights Apartments." In 1985 a Conditional Use Permit was granted to construct a 13 unit condominium complex on Lots 23-34, Block 8, Laubner Addition. Although these units were originally intended to become condominiums they have never been operated or sold as condos. The units have always been under a single ownership and operated as amulti-family apartment complex. Currently City Code does not allow Multi-family structures within the Harbor Commercial District; thereby making the structure and use non-conforming. Staff has met with department heads and received a recommendation of support from the Harbor Master. Other departments of the City have voiced no objection to the proposed City Code Amendment. Specifically, staff has worked closely with the Fire Chief to insure there were no life safety concerns with the proposed code change. Consistency Checklist: Yes No NA Comprehensive Plan (2020) X 3.2.1 Promote residential and commercial development within the city of Seward in accordance with community values. (page 19) Promote expansion and development of local entrepreneurial businesses. (page 16) Strategic Plan (1999) X This plan recommends adjusting local development regulations where appropriate to encourage development that is consistent with the economic base vision (pg 5). Small Boat Harbor Management Plan (1993) X This plan states that commercial uses allowed in the Small Boat Harbor should be targeted to those that strengthen and enhance the Small Boat Harbor as a center for marine/tourist convenience uses and that do not detract from downtown's roles as the community's traditional consumer shopping and services center. a. Continue to limit small boat harbor commercial development to water related and water ~® Seward City Council Agenda Statement Page 4 of 4 dependent uses only. b. Through zoning, designate a specific range of commercial uses to be allowed in the small boat harbor area -including public, commercial and marine industrial uses. (page 9) Small Boat Harbor Planning and Development Guide X Page 34 of the Guide states, "It (the Guide) does not cover commercial and tourist activities and facilities in the harbor area" Asper City Code § 15.01.040 Public Hearings; the public notice requirements were met. At the time of publishing this agenda statement one public inquiry had been received. Through discussions with the staff the questions were answered and the member of the public was satisfied. FISCAL NOTE: The City of Seward will have no costs associated with this amendment to the Land Use Plan and change of zoning designation. Approved by Finance Department , ATTORNEY REVIEW: X RECOMMENDATION: February 9, 2009 Council introduce Ordinance 2009- ~ C~' , amending the Zoning Code, Land Uses Allowed Table 15.10.225 to Allow Lodging, Multi-Family Apartment by Conditional Use Permit (CUP) within the Harbor Commercial Zoning District (HC). February 23, 2009 Council conducts a public hearing and adopts Ordinance 2009-~ 1~ ~~ Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2009-O1 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION, RECOMMENDING CITY COUNCIL AMEND LAND USES ALLOWED TABLE 15.10.225. TO ALLOW NIGHTLY LODGING, WITHIN A MULTI-FAMILY DWELLING APARTMENT BY CONDITIONAL USE PERMIT (CUP) WITHIN THE HARBOR COMMERCIAL ZONING DISTRICT (HC) WHEREAS, the public requested a zoning change to allow nightly lodging within a multi-family apartment building within the Harbor Commercial Zoning District; and WHEREAS, the public notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends Council approval of Ordinance 2009-_ attached and incorporated herein by reference with the following additional WHEREAS, primary lodging within the Harbor Commercial District is nightly lodging; and. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 20th day of January 2009. THE CITY OF SE RD ~` ,• Sandie Roach', Chair AYES: NOES: ABSENT: ABSTAIN VACANT: Anderson, Ecklund, Heinrich, McClure, Roach' None None ___ None Two ATTEST: 7 \w,/'' -~~~ 1~~1 Jea{~''~Lewis, CM Cit~ Clerk ~' s"B,~~ ~ ~ '"~ r+ y ~! ~ ~ ~ - -~'-- ~ w Q A! n R ~ _ ,,. ~_.i.r ~...- }' ~ env ~~3 r '.~. IIM1 Y ~r6 ~ ,.Mr4 ;: Pie/ ~. ~~ '"n~W v{'~~we.r~uyr. ~~`~ ay'~6 'r '~e~~~mn ..~~4 -~ 13 Ciry of Seward, Alaska Planning Commission Minutes January 20, 2009 Volume 6, Page 2 37 ^ Had partnered with the Clerk's office to purchase some iWorks software that would manage the permitting system and database for code enforcement. ^ Had emailed the Commission the Alaska Railroad 2009 projects for review. • Terry referred to page 13 of the packet and provided an update on the 2008 Commission priorities. • The Associate Planner would attend more Planning and Zoning meetings. • Reported Violations, Interpretation and Abatement: Reviewed basic zoning interpretation questions (flood zoning designation, building permits, business license and membrane structure permits. Other Reports, Announcements & Presentations -None Citizens' Comments on any subject except those items scheduled for Public Hearing -None Approval of Agenda and Consent Agenda - Motion (Anderson/McClure) Approve the Agenda and the Consent Agenda Motion Passed Unanimous The following items were approved on the Consent Agenda: December 16, 2008 Special Meeting Minutes Unfinished Business Items requiring a Public Hearing -None New Business Items requiring a Public Hearing - RESOLUTION 2009-O1, Recommending the City Council Amend Land Uses Allowed Table 15.10.225. to Allow Lodging, Multi-Family Dwelling Apartment by Conditional Use Permit (CUP) Within the Harbor Commercial Zoning District (HC) Glenn reviewed Resolution 2009-01 recommending the attached ordinance be forward to City Council for approval. She stated the Harbor Commercial district had evolved from a primarily industrial area to a more retailed tourist area and currently allows nightly lodging within hotels and motels by conditional use permit but not with amulti-family structure. Staff had received and addressed comments from a member of the public and the information had been provided to the Commissioners via email and as a laydown. She explained the Harbor Lights Condos were the only multi-family structure in the Harbor Commercial district. Glenn provided the condos history and stated that no new multi-family units could be built or developed today. She referred to and explained the Harbormaster's staff report. Glenn stated the Harbor Light Condo owners were in the audience and reiterated the zoning change affected the entire Harbor Commercial area. Staff recommended the approval of the zoning request and moving the ordinance to Council. ~4 - City of Seward, Alaska Planning Commission Minutes January 20, 2009 volume 6, Page 2 3 8 In response to Heinrich, Glenz stated nightly lodging would be allowed by conditional use permit but would have to meet the zoning criteria for nightly lodging. Terry clarified there would be nightly and monthly lodging and the non-conforming use of a monthly rental into closer conformity of the intent of the Harbor Commercial district. Heinrich wondered if this was fair to other businesses in the area, if a manager would be on site, and if there would be conflicts between nightly and monthly renters. In response to Heinrich, Teny stated they had worked extensively with the Fire Department and the Police Chief had no comment. She noted that if there were concerns they could be addressed during the Conditional Use Permit process. In response to Ecklund, Glenz stated that having a manager on site for a site with five or less was not a requirement and clarified the Commission was not awarding a Conditional Use Permit tonight. In response to Anderson, Terry said the ordinance would have to be approved by Council and than if it is approved the Conditional Use Permit would come before the Commission. Terry addressed the assessment for the Harbor Lights Condos and stated it was fee simple land and the majority of the Harbor Commercial district was leased land. Glenz referred to the zoning map and clarified the zoning of the area and when it occurred. Roach' stated a lot of the questions asked could be discussed when the CUP comes forward. In response to Ecklund, Glenz stated to have other buildings provide nightly lodging there would have to be a zoning change to allow amulti-family structure in the Harbor Commercial district and a hotel or motel is allowed with a Conditional Use Permit. Terry interjected that in the zoning code that many nightly lodgings are not allowed in the Harbor Commercial District. Ecklund clarified this would bring the structure into conformity allowing nightly lodging similar to the hotels and motels. In response to Ecklund, Glenz stated they are limited to renting five units per building for a potential of 10 units to be rented on a daily basis. She explained one unit would have to be rented to one entity. In response to Roach', Glenz stated the owners of the Harbor Light Condos had placed a request for nightly lodging a year ago and had considered doing ahotel/motel but due to the fire requirement it was not feasible, so, they approached a B & B situation. 15 City of Seward, Alaska Planning Commission Minutes January 20, 2009 Volume 6, Page 2 3 9 In response to Heinrich, Glenz stated the Fire Chief is in support of allowing nightly lodging in amulti-family structure. She stated there would be an annual inspection of each unit in order to renew the business license each year but if it was a hotel it would have to be sprinkled. Roach' interrupted Heinrich and said the insurance questions could be addressed during the Conditional Use Permit process. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Dennis Bailey, inside City limits, owned the Harbor Lights Condos and supported this resolution. He stated they have tried for three years to get this accomplished and monthly/daily rentals were tough. He noted he'd prefer to rent to Seward residents annually or monthly but they currently had four units empty and would like the option to rent some units daily Heinrich noted his concern with insurance and the City's liability but stated he did not have a problem with this. Mary Bailey, inside City limits, stated they had purchased the condos with the intent to do monthly rentals to meet Seward housing needs but found it was hard to find clientele with the required income to live in them. She noted they had spoken to the tenants to this to address their concerns, the insurance had been taken care of, and they did not do this to slip into a niche in the Harbor District. She wanted to retire in Seward and be a part of the community and she appreciated the Commissions concerns. Roach' stated she appreciated the goal of maximizing the use of the structure. She confirmed that each unit was designated for occupying one entity. Bailey stated she had advertised to see if this would work and they were targeting families as potential renters. No one requested to be heard and the public hearing was closed. Motion (McClure/Ecklund) Approve Resolution 2009-01 McClure stated the owners and City had done their work and the Commission should say yes. Ecklund commended Glenz on finding a way to say yes and was interested in a discussion with the Fire Chief to make sure the fire concerns had been met. She appreciated the owners due diligence in communicating with the tenants and hoped it work and become viable. Heinrich requested to add a finding saying that it would be in more compliance with the Harbor Commercial Zoning district by allowing nightly lodging. 16 City of Seward, Alaska Planning Commission Minutes January 20, 2009 Volume 6, Page 2 4 0 The Commission discussed adding an additional WHEREAS to the Ordinance or the Planning and Zoning Resolution. Glenz explained the Commissions option to amend the Ordinance or have it go before Council as written. Terry suggested amending Section 1. of the P & Z Resolution 2009-01 and add the WHEREAS clause there. Motion (Ecklund/Heinrich) Motion Passed Main Motion Passed as Amended Unfinished Business -None New Business - Amend Resolution 2009-01 by amending Section 1. to read "The Commission recommends Council approval of Ordinance 2009-_, attached and incorporated herein by reference with the following additional WHEREAS, primary lodging within the Harbor Commercial District is nightly lodging; and" Unanimous Unanimous Set the Work Session topic for February 17, 2009 as the Annual Community Values and Comprehensive Plan Review Terry reported a large community wide review of the Community Values portion of the Comprehensive Plan had been held and many community members had provided input. She stated that the gathered information still needed to be reviewed and forwarded to Council and the Borough. She recommended not holding another large meeting but meet and review the suggested changes and decide how to handle the information. She explained the Annual Community Values and Comprehensive Plan review was one of the P & Z priorities and was a Seward City Code task. She noted a Special Meeting would be held on February 17, 2009 and the work session would have to begin prior to 6:30 p.m. or be held to an hour. Roach' stated the Annual Community Values meeting was a lot of work and thought the Commission needed to work on the information gathered. Anderson commented the public gets upset when public information and opinions are gathered and then the recommendations are not followed. 1,~ Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $662.11 FROM THE ALASKA HIGHWAY SAFETY OFFICE FOR 2009 EVERY FIFTEEN MINUTES PROGRAM AND APPROPRIATING FUNDS WHEREAS, the Seward Police Department has been awarded a Single Project Grant from the Alaska Highway Safety Office, in the amount of $662.11; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS, the use of these funds must be for the purpose of providing educational and tactical equipment as well as refreshments during the Every 15 Minute presentation in Apri12009; and WHEREAS, these funds will be of essential assistance to the Seward Police Department in the successful execution of the program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to accept the 2009 Every 15 Minutes Program, Alaska Highway Safety Office, Single Project Grant in the amount of $662.11 and enter into a grant agreement. Section 2. Funding in the amount of $662.11 is accepted to grant revenue account no. 101- 0000-4680-0200 and appropriated to the Seward Police Department's account, no. 101-1210-5990. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23ra day of February, 2009. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor ~~ Council Agenda Statement Meeting Date: February 23, 2009 To: Phillip Oates, City Manager From: Tom Clemons, Chief of Police Agenda Item: Alaska Highway Safety Grant (2009 Every 15 Minutes Program, Alaska Highway Safety Office, Single Project Grant in the amount of $662.11) BACKGROUND & JUSTIFICATION: The two-day Every 15 Minutes Program is very dramatic and emotional -and purposely so. Teenagers are constantly reminded about the choices they have to make involving alcohol and how many others are affected by their decisions. They know the intellectual statistics. However, many teens share the belief it will never happen to them. This powerful program is designed to create awareness among students that they are not invincible. This program helps open the emotional doors, and it addresses a problem most teens do not know exists. These teens experience first hand how their actions affect the lives of so many other people. The Seward Police Department plans to put this program on every three years so that all sophomores, juniors, and seniors will have the opportunity to participate. Preliminary meetings have already been held and support from the school site based council has been received. In addition, commitments of participation have been received from Bear Creek Volunteer Fire Department, Seward Volunteer Ambulance Corps, Seward Fire Department, Providence Seward Medical Center, the Seward Community Jail, the Seward Court System, Seaview Community Services, and the Seward Prevention Coalition. Some food items will be donated by local restaurants and businesses to help feed the students during the two day event. The Seward Police Department and school officials chose the last week in April, between Prom and graduation, so that the message will be fresh in student's minds when faced with alcohol decisions. The effectiveness of the program will be measured by participant surveys and community feedback. The Alaska Highway Safety Office has awarded a grant in the amount of $662.11 for educational and tactical equipment as well as refreshments. This program is a 100% grant funded project, with no local matching funds required. The terms of the grant and the grant budget are attached. ~s INTENT: The intent of this grant is to assist the City of Seward, Seward Police Department in conducting a two day program focusing on high school sophomores, juniors, and seniors which challenges them to think about drinking, driving, personal safety, and the impact their decisions have on family, friends, and many others. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: There is no local funding required to mI.a'tc~h these grant funds. Approved by Finance Department: Kul. ~~,C~ ~ RECOMMENDATION: City Council approve Resolution 2009- ~ P 1 , accepting a grant from the Alaska Highway Safety Office in the amount of $662.11, and appropriating funds. GQ ~ ~V VV LVVJ de.~• dZ 1 1 VI11• I 0 : 71~ f CC'i tl4t317 F'. C' C Stjne oF.Alaska Ikpllnmcnl of Trru~sportation and Public Facilities Notice to Proceed -1t~7 Ghnnncl Dr No lox 11250(1 Juneau AK 99811-2500 p: 907~l~s-244ti f, 9A7-4fiS~(130 dot.ala5ke.gov/h(®hwaysafety Grantee Name and AdQress: Seward,Police Depertment_. PO Box 167 _____..__._.__-__ _ .Seward, Alaska 59884 !=very 15 minutes_p~ogrem April 27-28_2008.. You may proceed with the activities for the Categories and specific Tasks enumereted below In the Funding Summary Any activities beyond the written scope and/or any costs above the price estimate fn our Agreement require prior AHSC approval and a Projed Revision. Actual cast underrun of the Contract Amount for any Category shall not routinely accumulate for other Categories. AHSO reserves the right to retain or reallocate any remeinin® funds resulting frorr such Cost underruns_ This NTP /s eunlulatNe and k supersedes a!I prior NTPB for arils Agreement The AHSO Administrator for this NTP Is: Cindy Cashen sae gar mo ~on~rara wpaney~PF Poacy /0 01. ~: 3lgnature Date Ain...-~ n:.. w. _~.._ Aowpfod for Iho Grarties bY: 5igneture Name: Sgt. Doreen R. Veladelt FUN~INC SUMMARY Date Total Amount Approved for thle Total Amount NTP Authorized Tasks Authorized to Dada Activfliea as outlined in the 2006 Single Project Grant application covering the 3882. ~ 1 period of FeDrusry 8 - 8aptembor 30, 2009. $ t382 11 AHSO use onl~ ~-~~~~- _ o ~~ Code Program Code Aocourt<na Code NTP No: 1 24481819 5787D 77438 Projed No: 410K8 09.00.01 I;J) eda r Code Protect Nu tier pro'ed End Dete: 9/30/09 80245 ~~ 1 on I P ren- Aalbn "" D~1 SlpnoWre oto Proplr6m COMfW Apgnl - NaM9: Kathy BUakb ~~ Er - - , ~a Highway Safety Single Pr®ject Grant - Inatructi®ns (Single Grants are f®r ®ne~tir~le events/purchases) ~' J Please use the following information to help you complete the mini-grant application. Once submitted, AHSO will review your application. Upon approval_ you will need to provide backup documents (copies of receipts, timesheets, etc.) That shows proof of what you spent, for both grant funds and local match. All reimbursable items need to correspond with what was agreed upon in your grant application. If changes occur to the activities or funding, a project revision request is required and must be submitted for approval prior to expenditures. Cover Page 1. Complete all of the requested information. All requested items are important. Signatures are required for application to be considered. budget Proposal 1. In each category explain what the funds will be used for. Do not leave the explanation section blankl We need to know exactly what you will spend the funds on in order to determine whether or not we can fund the project. 2. The different categories can be confusing, below are some example of what belongs in each category. Look at the examples provided, if you are not sure haw to classify a particular expense of yours, call us, and we will work it out with you. Personnel Services: Employee time, benefits, etc. Federal grant funds cannot be used to "supplant" salaries, meaning cannot be used to replace existing state or local expenses, but you can include these expenses as match. Receipts, timesheets, etc. will need to be provided with reimbursement request. Travel: Hotel, airfare, ground transport. Per Diem and salaries generally counted as matching funds. Contractual: Items or services that you will have to contract out such as: T-shirt printing, or any other printing services, contractors, postage, charters, rentals, etc. Also, conference/training fees belong here. Commodities; Stuff- promotional items, giveaways, office supplies, etc. Contact the AHS® a.t rl®7- ~5~-~~-i6 b~I'~3°e a•ea~9estffn~ F'~ar?~l!3-~eve~°a~e It~ms_ Equipment: Non-consumable items having estimated life of more than one year. The unit cost for equipment should be the unit purchase price plus any accessories or installation necessary to make the equipment operational for its intended purposes under the grant. Law Enforcement equipment may be purchased with Federal Highway Safety Funds IF the equipment is used during specific AHSO-related activities. If the equipment will be used for other purposes, Federal Highway Safety funds may be used based on the documented percentage of time spent on the AHSO-related activities. An itemized equipment list needs to be included in the budget narrative. 22 Project ®etaii `For grants to educational events and trainings: a list of the attended sessions and atwo-pay°agraph summary must accompany all reimbursement claim forms. 1. Describe the project you have planned. Include information on how the funds will benefit the community to justify the need. 2. Outline all of the planned activities that will take place around the use of the funds. If you are purchasing items, we need to know how, when and where they will be distributed. Training? What and why? 3. Describe what type of community support you have for your project. Are other organizations helping? To what extent? 4. Describe how you will evaluate the results of your project. What method will you use to evaluate your project to determine if it was successful or useful? What type of data will you provide to the Highway Safety Office to show that your target audience is getting the traffic safety message you want to convey? 5. Is this project part of the AK Strategic Highway Safety Plan? If yes, please state the action plan. ^ Yes ©No Agreement Conditions and Certification Regarding Federal lobbying 1. Read and sign where indicated -Signatures required in both places If you have any questions, please let us know. We want to make this process as efficient as possible for everyone. Your questions and suggestions will help us determine how best to do that. Thank you for your hard work. 23 ;,'~ f.~ _ _~~. A. Cover Page Highway Safety Single Pr®ject Grant Applicati®n State of Alaska, DOT & PF PO Box 112500, Suite #200 Juneau AK 99811-2500 Phone: 907-465-2446 Fax: 907-465-4030 dot. al aska.gov/highwaysafety Project Type: ^ Equipment ^ Travel ^ Training ®Education/Promotion Event Date(s): April 27 & 28tH 2009 Applicant Organization: Seward Police Department Phone: 224-3338 Fax: 224-8480 Project Director Sgt Doreen R Valadez E-mail Address: dvaladez a~cityofseward.net Mailing & Street PO Box 167 Project Location: Seward Address: 410 Adams Seward, AK 99664 Non-Profit? ~ Yes ^ No Emplo er Identification Number: 92-6000086 Proposed Bud et Request: ost Cate o Re nested from AHSO Grantee Match Total 100) Personnel Services 0 1670.00 1670.00 200 `Gravel 0 0 0 300 Contractual Services _ _ _ 0 _ __ _ 0_ _. 11.50..._00 400) Commodities 662.11 0 1132.11 500) E ui ment 0 0 0 Totals 662.11 1670.00 3952.11 Acceptance of Conditions: It is understood and agreed by the undersigned that any funds received as a result of the approval of this application are subject to ail State and Federal Governmental Regulations. This project does or will constitute an official part of the Highway Safety Program of the State of Alaska, and will meet all requirements and administrative regulations of the National Highway Traffic Safety Administration and the Federal Highway Administration. The undersigned also agree to perform those activities detailed in the attached proposal and will maintain records documenting expenditure of funds for the activities. Subject to the availability of Federal funding, reimbursement will be made upon submission of a final evaluation report and reimbursement request following completion of grant activities. If approved, Reimbursement Request and Final Report will be due within 61) days of the event. Individuals within Financial Manager: Kris Erchinger Phone: 224-4064 Title: Finance Director E-maik kerchin er ci ofsevaard.net Si nature: Date: Fax: 224-4038 Authorizing Official: Thomas Clemons Phone: 224-3338 Title: Chief of Police E-mail: tciemon cit ofseward.net Si nature: Date: Fax: 224-8480 AHSO Use Only StafF Comments: Grant #: CC: Project Assistant AHSO : LC: A roved b AHSO : Date: PGM: 57,870 PJ: 2~ ~. ~aadg~t ®eta~i (See Instructions) Funds for this project may not be used to purchase paid advertising in the mass media (development of advertisements and PSA's may be permissible), office furniture and fixtures, alcoholic beverages, costs for entertainment, or any kind of supplanting of existing fiends. (100 )- Personnel Services - Pa oll AHSC bran#ee iWia#ch Total 1. 3 Patrol Officers {10 reg hrs ea @ 35.00 per hour} 1050.00 1050.00 2. 2 City Firefighters (2 reg hrs ea, 1 @ 35.00 per hour, 1 @ 160.00 45.00 per hour) 1 ^00.00 3. 1 Police Department employee assistant {16 regular hours 400.00 400.00 @ X25.00 per hour) 4. 1 Corrections! Officer (2 reg hrs @ X30.00 ea) 60.00 60.00 Personnel Total: 0 16fi8.00 160.00 200 -Travel 1. N/A Travel Total: 0 300 -Contractual Services 1. Professional Photogra h Servi d t d p y ces { ona e ) 0 0 300.00 2. Moulin Rouge artist (donated) 3. 1 hr doctor/emergency room services (donated) 4. Ambulance Transport (donated) 0 0 0 0 0 0 100.00 500 00 250.00 Contractual Total: 400) -Commodities 0 0 1150.00 1 1 Every 15 Minutes "How to" DVD . 39.00 0 39.00 2. 30 T-Shirts @ 6.25 ea 187.50 0 187.50 3. 40 Lanyards @ 1.90 ea 76.00 0 76.00 4.1CD 5. 1 (100) pack arm tags 6. Grim Reaper Outfit 7. Shipping 8. Snack /Beverages 9. Dinner (4 Pizzas @ 15.00 ea) 10. Breakfiast 11. Lunch (donated) 12. 10 Pizzas (donated @ 15.00 ea) 13. 1 case Gatorade (donated) 14. 2 Vehicles for staged crash {donated) 8.00 1aQ0 60.00 46.61 75.00 60.00 100.00 0 0 0 0 0 Q 0 0 0 0 0 0 0 0 0 8.00 10.00 60.00 46.61 75.00 60.00 100.00 100.00 150.00 20.00 200.00 Commodities Total: 500 -Equipment - includin Ship in on Se crate Line 662.11 0 1132.11 1. N/A Equipment Total: 0 0 0 'Total Pro'ect Costs: 662.11 1670.00 3952.11 2~ ~. Pr®ject ~etaoi For grants to educational events and trainings: a list of the attended sessions and atwo-paragraph summary must accompany all reimbursement claim forms. Also Include: 1. Activities that are planned 2. How does your project meet the goals of AHSO 3. When and where the activities will take place 4. The number of participants expected 5. A list of other organization that will assist with activities 6. How you will evaluate the effectiveness of the project On April 27th and 28th, 2009, the Seward Police Department is taking a proactive step in educating our youth about making mature decisions when alcoholic beverages are involved. °I`he Every I ~ Minutes program is a two day program focusing on high school sophomores, juniors, and seniors, which challenges them to think about drinking, driving, personal safety, and the impact their decisions have on family, friends, and many others. The first of its kind prevention and education program was developed by the Chico Police Department in 193. In 1996, the Chico Police Department was fittingly awarded the Excellence in Community Policing Award by the national League of Cities for its efforts. The program's name was derived from the fact that in the early 1990's, every fifteen minutes someone in the United States died in analcohol-related traffic collision. However, with the implementation of new laws, grass roots programs like Mothers Against Drttnk Drivers (MADD) Students Against Destructive Decision (SADD), Friday Night live (FNL), and programs such as these, the death rate in now every thirty minutes, a figure which continues to be unacceptable. The Every 1 S Minutes program brings together a broad coalition of interested local agencies with the goal of reducing alcohol-related incidents among youth. The partnering of the Seward Police Department, the local hospital, emergency responders, schools, businesses, and service clubs validates the importance of working together to ensure a healthy community. The result of at least 6 months of careful planning is this two-day program. Prior to the actual event, approximately 25 students representing a cross section of the school are selected. Waivers are reviewed and signed by students and their parents. DAY ONE One student is removed from class every 15 minutes and becomes on of the "living dead". A uniformed officer and acounselor-enter the classroom and read each student's obituary to those remaining in the class. The obituary is posted in the classroom for the remainder of the school year. Simultaneously, the parents of each living dead student are given their child's death notification by a uniformed officer. Although the death notifications are simulated and everyone knows this, the notifications typically result in overwhelming displays of emotion and concern. Throughout the day, members of the living dead place their tombstone in a temporary cemetery on the school campus so friends and classmates can mourn their loss. To have the greatest impact on the program, students will be sequestered and not allowed to leave the school grounds nor interact with fhe student body therefore lunch will be provided for the student participants and volunteea•s. Snacks and beverages will be available to participants throughout the day. 26 A simulated drunk driving collision involving pre-selected high school students is staged on the school grounds for the benefit of the entire student body. It begins with apre-recorded 911 call that triggers an emergency response by law enforcement, firefighters, and paramedics. Each agency uses the drill as a training exercise to simulate real life responses. Paramedics treat one student for minor irjuries. A second critically injured student is trapped inside a vehicle and must by rescued by firefighters using the "Jaws of Life." A third student is declared dead and removed by the ambulance crew. The fourth student, designated as the drunk driver, is given #ield sobriety tests and is arrested" for driving under the influence. After the collision, the drama continues f®r the students involved in the crash. Offices book the drunk driver into jail. After booking is completed, the drunk driver must call a parent or guardian to explain what he or she has done. He or she is later arraigned in court to answer to the charges of f~I7I and other charges relating to the death and injuries of their classmates. Emergency medical responders transport the critically injured patient to the hospital where doctors simulate attempts to save his or her Iie. Unable to do so, the doctor on duty has the grave task of`notitymg the student's parents of their child's untimely death. Organ procurement team members discuss the option of organ donation with the parents of the deceased child. IVleanwhile the student who died on-scene is taken to the morgue and placed m a -body hag until a family member can identi#y the body. At the end of the day, law enforcement chaperones take the living dead to an overnight retreat. Once the students become members of'the living dead; there is no contact with family or friends. At the retreat, the students participate in team building activities and learn first hand from people who have been involved in or affected by an incident involving alcohol. Student participants and chaperons are provided with dinner and beverages. The evening ends as the students write letters to their loved ones, expressing the thoughts they would convey if they had not been killed on that particular day. l~A~ TVVO After breakfast, the living dead students return to school to attend a shident body assembly. The living dead students are seated in the front of the auditorium, opposite their parents. l~Iembers of the community who were involved in planning the event sit in a semicircle behind the living dead. During the assembly, everyone in the auditorium watches a video or slide show of the previous day's events. After the video, several of the living dead students read excerpts from the letters they wrote the night before. They share with their friends and classmates what it felt like to die without having the chance to say good-bye. Other members of the community, like trauma doctors, law enforcement officers, and emergency responders, explain how they are personally affected on a daily basis when someone makes a poor choice involving alcohol. The assembly concludes with a call to action challenging everyone in the auditorium to make responsible choices when alcohol is involved. Auer 24 hours on an "emotional roller coaster, parents and- the living dead students are reunited. Parents and teens are typically overwhelmed with emotion and gain a new sense of love and commitment to one another to make the right choices. Affer the assembly, everyone gathers at a reception Hosted by and for the participants. Tlie programs helps the students see members of the community in a different light. They are no longer just cops, doctors, paramedics, or firefighters, but also friends, mentors, and human beings who care about the kids in their community. The two-day E've~ 1 ~` mutes program is very dramatic and emotional -and purposely so. 'i"eenagers are constantly reminded about the choices they have to make involving alcohol and how many others are affected by their decisions. They know the intellectual statistics. I-Iowever, many teens share the belief it will never happen to them. 2'~ This powerful program is designed to create an awareness among students that they are not invincible. This program helps open the emotional doors, and it addresses a problem most teens do not know exists. They experience first hand how their actions affect the lives of so many other people. The Seward Police Ijepartment plans to put this program on every three years so that all sophomores, juniors, and seniors will have the opportunity to participate. Preliminary meetings have already been held and support from the school site based council has been received. In addition, commitments of participation have been received from Bear Creek Volunteer P-ire llepartment, Seward Volunteer Ambulance Corps, Seward 1~'re 1:3epartment, Providence Seward Medical Center, the Seward Community Jail, the Seward Court System, Seaview Community Services, and the Seward Prevention Coalition. Same food items will be donated by local restaurants and businesses to help teed the students during the two day event. The police department and school officials chose the last week in April, between Prom and graduation, so that the message will be fresh in student's minds when faced with alcohol decisions. The effectiveness of the program will be measured by participant surveys and community feedback. 28 B~ad~ In order for this program to achieve its maximum affect, funding is needed for the following items. ITEMS To Be Purchased: ---From Every 15 Minutes website---- PRICE EACH SHIPPING EXTENDED 1 Every 15 Minutes "How to Training DVD: (already received) $39.00 $12 46 $51 46 30 Every 15 Minutes T-Shirts for participants and volunteers $6.25 . see below . $187 50 40 Every 15 Minutes Lanyards for participants and volunteers $1 90 . 1 CD "Visualization of Death" and "Every 15 Minutes Song" . $8 00 see below $76.00 1 Pack (100) Arm Tags . $10.00 see below see below $8.00 $10 00 1 Grim Reaper Outfit Shipping for above 5 items $60.00 see below . $60.00 $34.15 $34.15 ---From Local Businesses /Organizations--- Snack Foods /Beverages for 40 participants /volunteers Dinner for 25 participants / 15 chaperones (Pizzas) 4 $15 00 $75.00 Breakfast for 25 participants / 15 chaperones . $60.00 $100.00 Total of Items to be Purchased $662.11 Requested Grant Amount $662.11 ITEMS To Be Donated: Lunch sandwiches for 40 participants /volunteers, Safeway 5 Pizzas, Apollos $100.00 5 Pizzas, Christos $75.00 1 case of Gatoraid, private donation $75.00 2 Vehicles for staged crash $100 00 $20.00 . Professional Photography services $200.00 Moulin Rouge volunteer $300.00 1 hour doctor /emergency room services $100.00 Ambulance transport $500.00 $250.00 Total to be Donated $1520.00 GRANTEE 1VIATCH: 3 Patrol Officers (10 regular hours each @approx $35.00 per hour) 2 City Firefighters (2 regular hours each 1 @approx $35.00, 1 @$45.00) 1 Police Department employee assistant (lb regular hours @approx $25.00 per hour) 1 Correctional Officer (2 regular hours @approx $30.00 per hour) $1050.00 $160.00 $400.00 $60.00 Total Grantee Match $1670.00 Ap~-o~.imate Grand Total of Project ~. ~ $3952.1 1 ~G~E~MI~~I~ ~~IV~(Tl~r+i~- THE FOLL01/1(ING CONDITIONS ARE A PART OF THE PROJECT AGREEMENT AND, AS SUCH, ARE SIND9NG ON ALL PARTIES TO THE PROJECT AGREEMENT: A. Property: State and Local Agencies and Other Non-State Subgrantees: Equipment and other property acquired under this Agreement for use in highway safety projects shall be used and kept in operation for highway safety purposes. State Agencies: Property management standards described in the "State Property Accounting Manual" will be used in accounting for equipment purchased under this Agreement. Local Agencies and Other Non-State Subgrantees: Standards for property management described in 49 CFR 18.32(c) through (e) wil! be used in accounting for equipment purchased under this Agreement. The Applicant Agency shall seek disposition instructions from the Alaska High4vay Safety Office prior to disposing of any item of equipment purchased under this project. Nothing in this Agreement shall prevent the Applicant Agency from following existing property management standards that exceed the requirements set out in 49 CFR 18.32(c) through (e). S. Copyright: tfle Alaska Highway Safety office and the u.5. uepartment of Transportation reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for State or federal government purposes: (1) the copyright in any work developed under a grant, subgrant, or contract under a grant or subgrant; and (2) any rights of copyright to which a grantee, subgrantee, or a contractor purchases ownership with grant support. C. Standards for Americans with Disabilities: Grantees, contractors, and others who receive funding from the State of Alaska, Department of Transportation and Public Facilities, to provide a service or services to the general public as an agent of the state must certify that all programs, services, and activities operated under the grant or contract are made available to the general public in compliance with the Americans with Disabilities Act of 1990. Grant or contract recipients are subject to state review. D. Procurement Standards: Grantees and subgrantees will use their own procurement procedures which reflect applicable State and local laws and regulations, provided that the procurements conform to applicable federal law and the standards identified in 49 CFR 18.36. E. Progress Reports: The Applicant Agency will submit a narrative final evaluation report within thirty days of the conclusion of grant activities with grant activities not taking place after September 30th of the grant year. Financial Reports: The Applicant Agency certifies that it has an accounting system capable of properly accounting for expenditures made under this project. Claims will be accompanied by copies of receipts and other supporting documentation. G. News Releases: The Alaska Highway Safety Office encourages agencies to publicize Highway Safety project approval. The Alaska Highway Safety Office shall be named as the granting agency in any news releases announcing the approval of this project. Any subsequent news releases written by the Applicant Agency shall mention the Alaska Highway Safety Office. H. Highway Safety Logo: The Alaska Highway Safety Office shall be noted as the sponsor or co-sponsor in any public information materials developed under a highway safety project. This requiremenf includes: public service announcements on radio and television, newspaper advertisements, pamphlets and brochures, and promotional "give-sways" such as bumper stickers, key chains, etc. Record Retention: Aii financial and programmatic records, supporting documents, statistical records, and other records of the Applicant Agency which are required to be maintained by the terms of 49 CFR 18.42 and other records reasonably considered as pertinent to program regulations or the project agreement must be retained fior a period of three years after submittal of the final claim. Additional record retention requirements may be found in 49 CFR 18.42 and are incorporated and made part of this Agreement by reference. The awarding agency and the Comptroller General of the United States, or any of their authorized representatives, shall have the right of access to any pertinent books, documents, papers, or other records of grantees and subgrantees which are pertinent to the grant, in order to make audits, examinations, excerpts, and transcripts. J. Enforcement: If the Applicant Agency materially fails to comply with any term of this Agreement, the Alaska Highway Safety Office may take one or more of the actions listed in 49 CFR 18.43(a)(1) through (5), as appropriate in the circumstances. Additional provisions for enforcement are listed in 49 CFR 18.45(b) through (d). ~~ K. ~'ermiration for Convenience; Except as provided in 49 CFR 18.43, this Agreement may be terminated in whole or in part only as follows: (a) by the Alaska Highway Safety Office with the consent of the Applicant Agency, in which case the two parties shall agree upon fihe termination conditions, including the effective date, and, in the case of partial termination, the portion to be terminated, or (b) by the Applicant Agency upon written notification to the Alaska Highway Safety Office, setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. tf, however, in the case of a partial termination, the Alaska Highway Safety Office determines that the remaining portion of this Agreement will not accomplish the purposes for which the award was made, the Alaska Highway Safety Office may terminate the Agreement in its entirety under either 49 CFR 18.43 or paragraph (a} of this section. L. Audito The Applicant Agency agrees to arrange for a financia( and compliance audit as required under the Single Audit Act of 1984 and to provide a copy of the final audit report to the Alaska Highway Safety Office upon request. The CFDA (Catalog of Federal Domestic Assistance) number of the State and Community Highway Safety Program is 20.600 - 20.613. The financial agency responsible for arranging for the audit shall be advised by the applicant agency of this number. ivy. e~aws o~ Aaasxa: i riffs Hgreement snap oe governea ~n ail respects oy the laws or the Mate or H~astca. N. Lianited English Proficient Persons (LEP) Guidanceo There are two federal authorities, title VI of the civil Rights Act of 1964 and the Presidential Executive Order (EO) 13166, Improving Access to Services for Persons with Limited English Proficiency, that require the ADOT&PF to provide LEP persons with meaningfu! access to programs, activities and services. To fully implement Title VI and EO 13166, the US DOT published guidance to its recipients of federal assistance on December 14, 2005 in the Federal Register. ADOT&PF is required to take reasonable steps to ensure meaningful access to their programs and activities by LEP persons. By 2/2/2008, the department's Civil Rights Office staff had developed a plan, in cooperation with staff from all three regions. A policy and procedure manual is being created to explain how to implement this plan. If you have any questions, please contact Jon Dunham, Civil Right Manager, at 907 269-0850. Signature of Project Coordinator: Date: 3~ CEIZTIFICATIOI~i ItEOARDII~O FEI)EIt~.L I.OBBYI~IC: Certification for Contracts, Grants, Loans, and Cooperative Agreements: The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub- award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. Signature of Project Coordinator. Date: 3~ Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009-012 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE ONE LIGHT RESCUE FIRE APPARATUS FROM SPENCER MANUFACTURING, INC., AND A MOBILE RADIO AND AUTOMATIC EXTERNAL DEFIBRILLATOR FROM OTHER VENDORS, IN AN AMOUNT NOT TO EXCEED $161,877.00 SUBJECT TO OBTAINING FINANCING AND APPROPRIATING FUNDS FROM THE MOTOR POOL INTERNAL SERVICE FUND WHEREAS, the Seward Fire Department was authorized by Council Resolution 2008-134 to purchase a new triple combination pumper for an amount not-to-exceed $550,000; and WHEREAS, the purchase of a new triple combination pumper as approved by Council will result in the inability to fit more than one apparatus inside the SMIC station; and WHEREAS, the efficiency of replacing three older vehicles with two new apparatus was explored; and WHEREAS, the cost to purchase both new apparatus was kept under the allotted budget for the purchase of the triple combination pumper; and WHEREAS, proposals were received from emergency vehicle dealers specializing in this type of vehicle; providing specifications and price quotes for vehicles. This proposal met the Fire Department's specifications, for current and future anticipated needs, while staying within their budget. WHEREAS, the City will recognize a substantial cost savings by using the same vendor selected to manufacturer the triple combination pumper, and WHEREAS, $ 155,977 goes to Spencer Manufacturing Inc. for the light rescue fire vehicle, and $5900.00 to other vendors for a mobile radio and an automatic external defibrillator, subject to financing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to purchase a light rescue fire vehicle from Spencer Manufacturing, Inc. for an amount not to exceed $155,977, and purchase a mobile radio for the unit and an automatic external defibrillator from other vendors in the amount of $5,900.00, subject to obtaining financing. 33 CITY OF SEWARD, ALASKA RESOLUTION 2009-012 Section 2. The City Manager is hereby authorized to obtain financing in an amount not-to- exceed $161,877 and appropriating these funds from the Motor Pool Internal Service Fund. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd day of February, 2009. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) 34 Council Agenda Statement Meeting Date: February 23, 2009 To: City Council Through: Phillip Oates, City Manager ~;~ From: David Squires, Fire Chief ~~ Agenda Item: Purchase of a Light Rescue Fire Apparatus BACKGROUND & JUSTIFICATION: Council authorized the purchase of a new triple combination pumper in the amount not-to-exceed $550,000. Staff reviewed the nine proposals received with an average cost of $378,906 and have selected one for purchase well under budget. While reviewing proposals it became apparent that the addition of this new pumper will pose a new problem in the housing of our apparatus. Currently, Engine 2 and Rescue 1 are housed in the SMIC station. The overall length ofthe new pumper or any of our current pumpers allows only enough room to house one vehicle in the station without a significant remodel of the facility. An analysis of cost saving measures indicated that a reduction of fleet size proved more advantageous than a facility remodel. The solution proposed by staff is to eliminate two additional vehicles, for a total reduction of three older model vehicles, and combine services into a new, light rescue fire apparatus at a cost of $161,877. This would result in a total cost of $516,842 for both new apparatus. The vehicles eliminated will be a 1981 Chevy cube van (Rescue-1) that was retrofitted by SFD personnel to serve as a rescue truck and does not meet the national standard on fire apparatus. The second vehicle is a 1989 Ford utility truck (Squad-1) that was procured from the electric department and retrofitted to serve as a wild land/brushfire apparatus. The new apparatus will not only combine services, but will become our primary response vehicle to the increasing volume of medical calls. Staff anticipates a reduction in operational fuel and maintenance costs to our heavy rescue truck, which will now respond to structure fires and heavy rescue calls. This proposed solution is within the allotted amount of $550,000 for the triple combination pumper. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: 2008 and 2009 Budget FISCAL NOTE: The Fire Department has contributed to the Motor Pool Fund to pay for replacement of emergency apparatus. 35 Approved by Finance Department: ~ c RECOMMENDATION: City Council approve Resolution 2009 -~f:~,, Authorizing the City Manager to lease/purchase one Light Rescue Fire Apparatus from Spencer Manufacturing Inc. in Michigan, subject to obtaining financing, in the amount of $161,877, and appropriating these funds from the Motor Pool Internal Service Fund. 36 City of Seward, Alaska City Council Minutes February 9, 2009 Volume 38 Page CALL TO ORDER The February 9, 2009 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Clark Corbridge. OPENING CEREMONY Police Chief Tom Clemons led the pledge of allegiance to the flag. ROLL CALL There were present: Clark Corbridge presiding and Willard Dunham Jean Bardarson Bob Valdatta Marianna Keil Betsy Kellar Tom Smith comprising a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerk ABSENT -None CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING -None APPROVAL OF AGENDA AND. CONSENT AGENDA Motion (Bardarson/Smith) The following was added to the agt nda: A Travel Rept~r-t by Vice-Mayor Dunham. Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: The January 26, 2009 Regular City Council Meeting Minutes Were Approved. Christina Stauffer Was Appointed As A Commissioner For The Seward Planning & Zoning Commission With A Term To Expire February 2012. J~ City of Seward, Alaska City Council Minutes February 9 2009 Volume 38, Page Resolution 2009-007, Accepting A Grant In The Amount Of $1,787.40 From The Alaska Highway Safety Office For 2009 Second Quarter ASTEP Driving Under The Influence (DUI) Enforcement Campaign And Appropriating Funds. Resolution 2009-008, Accepting A Grant In The Amount Of $1,429.92 From The Alaska Highway Safety Office For 2009 Second Quarter ASTEP Seatbelt Enforcement Campaign And Appropriating Funds. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards A Certificate of Congratulations was awarded to Kristin Erchinger fUr being appointed by Governor Palin to the Alaska Retirement Management-Board. A Certificate of Congratulations was awarded to Keith: Campbell for being appointed by Governor Palin to serve on the Alaska Health Care Commission. Borough Assembly Report. Borough Assembly Rehrescntative Ron Long stated it was a privilege to attend AML conferences in Juneau, and that the Borough emphasized the three priorities as education funding, a PERS/TRS fix, and. municipal revenue sharing. He urged the city and ~,. borough to work together as a united front on theii•priorities to get~~~e best for the districts. The task force that was formed to look at a long term re-write of the flood mitigation ordinance was proceeding. Long reported on work sessions being held on utility special assessment districts, a resolution introduced which created a flood hazard district outside the city limits and how it would establish the minimum lwel of protection necessary. for stream owners, and the education deed restriction was repealed on the AVTEC parcel. Long said at their next' meeting they would address whether to authorize a 5-year extension option to lease land in the T :~~~nekBeluga area in regards to coal. They hoped to re-negotiate a lease with more favorable ternis aril present day values and conditions. He spoke of the STIP projects, their ranking, and hoped this «~as in alignment with the city so a unified front could go to Juneau. In response to questions, Long stated the school bus strike issue had been solved and avoided. City Manager's Report. City Manager Phillip Oates stated Sunday there was a fire at Glacierview Apartments. A Preliminary investigation indicated the origin of the fire came from the individual who was using oxygen and smoking materials together. He cautioned the public on this behavior. He reported that the Spring Creek prison expansion was unlikely to happen in the near future, because of a decreasing head count and other bigger projects currently occurring within the Department of Corrections. He stated the city needed to get a valid lease on the facility. Oates also stated a draft bill was being circulated to get a cooperative agreement between the top six utilities which ultimately would help the state with organizing bigger energy projects. J~ City of Seward, Alaska City Council Minutes February 9, 2009 Volume 38 Page He notified that the city would be issuing the funding of $80,000 to the Library/Museum project, and $30,000 to the Boys and Girls Club per their budget requests being received and enclosed within this packet. Oak Street and Hemlock had a new LED light test for the public to view. ^ PBX/VOIP. The wiring preparation had been completed. TelAlaska should be installing the new phones and providing training to staff within the next two weeks. ^ Personnel. Claire Sullivan was hired as a dispatcher, and both NECA temps, Ben Luna and Butch Scott accepted the full-time lineman positions. This mado the lineman crew fully staffed. ^ Long-Term Care Facility. Construction of the Long Term Care Facility continued with minor delays, with the contractor's scheduled date of substantial completion remained at September 24, 2009. As of February 3, 2009, the current contract amount with UNIT was $21,729.426.00. $51,230 in additional change orders had been approved so far. ^ Parks & Recreation. This department was collaboratinb with the Boys & Girls Club on applying for the Title V grant. Rotary offered manpower to assemble the skate park when it was funded. Parks & Rec would be discussing the cost 5a~~ings` for camping, parking and harbor users and automatic pay stations on February 12, 2009. The department hoped to host the Alaska Recreation & Park Associations 35th Anniversary~in Seward, and 2008 Sports and Recreation revenues were up $2,000 from the previous year. ^ Harbor. The harbor. offered approximately 65 slips to individuals on the wait list, and applied for the Mwlicipal Harbor Facility Grant with a $1.45 million match. If the harbor was the recipient of this grant, this would fund security Z Float at 93% funded with construction beginning as early as December 2009. The SMIC feasibility study contract with Northern Economics should be completed in April. ^ Other:' Public Works had been preparing for the volcano eruption, and repairing the snow blower. Oates divulged the city's plans for volcano preparation, and also summarized what the public could do and provided informational items. Other Reports, Special Presentations An Update on the Economic Stimulus Projects by Phillip Oates. Oates presented that 17 projects were crafted within a couple of days for the Economic Stimulus Bill. In order they were: East Harbor Breakwater Extension, Lowell Canyon Tunnel, electrical interconnect and reliability improvements, two dolphins for the UAA ARRV moorage, Seward highway bridges, Z-float Phase III Harbor Expansion project, water storage tank and pumping facility, roads, Pump #3 wastewater collection system, harbor dredging project, Coast guard building relocation, Jesse Lee Leadership Charter School, fish ditch, harbor boardwalk, shellfish hatchery repairs and upgrades, medical clinic expansion, and Ft. Raymond satellite fire station. 39 City of Seward, Alaska City Council Minutes February 9 2009 Volume 38, Page The congressional delegation reported that no specific projects would be earmarked within the bill but would be handed out through existing federal agencies. He stated two projects; $1 million for the East harbor breakwater extension and $500,000 for the Lowell Canyon re-design, were still in the omnibus appropriations bill. Oates also reported on his meeting with DOT officials, a disputed bill from them on a contaminated water issue, city money being held hostage by DOT, maintenance shop, and other issues. Travel Report by Vice-Mayor Dunham was presented in writing. Dunham re-capped his travel report for the council. NEW BUSINESS Ordinance for Introduction Ordinance 2009-002, Amending Seward City Code Title 15, Land Use Allowed 7;~iule 15.10.225 To Allow Lodging, Multi Family Dwelling Apaz tment By Conditional Use Permit In The Harbor Commercial Zoning District (HC). Motion (Bardarson/Kellar) To Introduce Ordinance 2009-002 Community Development Director Christy Terry answered that this change had passed through the Planning & Zoning Commission, and the request was brought by the applicant, the owner of Harbor Lights Condominiums. Motion Introduced Unanimous (Set for public hearing on Febrltury 23, 2009) Resolution 2009-009, Approving The City Of Seward's Calendar Year 2009 State Legislative Revised Priorities. Motion (Bardarson/Keil) Approve Resolution 2009-009 Oates sated council had passed an initial list, and he was now recommending adjustments to that. After trips ta'Juneau; and speaking to the lobbyist, he proposed putting forth the projects most likely to receive funding. He pointed out the changes from the last resolution and gave clear indication that funding would be tight this year. Dunham wanted to help the shellfish hatchery. He thought they needed a little help to show their true potential. Kellar wanted net metering incorporated within the beneficial legislation portion. ~~ City of Seward, Alaska City Council Minutes February 9, 2009 Volume 38 Pale Amendment (Bardarson/Keil) Add #15 under Beneficial Legislation to read: Support the legislative efforts to develop a statewide net-metering policy. Amendment Passed Main Motion Passed Unanimous Unanimous INFORMATIONAL ITEMS AND REPORTS (No action required The Providence Seward Medical Center December Financials. Library Museum Budget Development. Seward Boy's & Girls Club Funding Informational Item. COUNCIL COMMENTS Kell notified she would be in Juneau for the Februaryy 23`d meeting and wished to be excused. She had researched her $384 electric bill and found for thesame, she would have paid $410 in Homer and $1,146.56 in the village. Kell said Seward was lucky to have the rates it did and that it was more economical than most places. She just wanted to put that in prospective. Smith was glad to see the Planning & Zoningf really had enough people to run this important commission. Dunham wanted the public to be vocal and write the legislators in Juneau on the DOT STIP projects to get Seward's needs met. He stated the'city had to be vigilant this year to receive any state money. He wanted a welcome proclamation for the Legion Convention, and was not happy with the borough attorney decision that did not allow the Planning & Zoning representative in our area, to vote at the borough level if t11ey' had already voted on the same issue at our local level. Dunham stated this resulted in being penalized fir voting when they knew the most about the issue. He wanted fluoride in the water. brought up. Bai•darson welcomed: Christina Stauffer to the Planning & Zoning Commission and also wanted the issue of fluoride in the water brought up. Kellar also welcomed Stauffer to the Planning & Zoning Commission and congratulated Campbell and Erclunger on their appointments. She wanted the issue of fluoride in the water brought up also. Corbridge also indicated he could support fluoride added in the water. CITIZENS' COMMENTS -None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS -None 4~ City of Seward, Alaska City Council Minutes February 9 2009 Volume 38, Page ADJOURNMENT The meeting was adjourned at 9:22 p.m. Jean Lewis, CMC City Clerk (City Seal) Clark Corbridge Mayor 4~ City of Seward, Alaska City Council Minutes February 9, 2009 Volume 38 Page CALL TO ORDER The February 9, 2009 special meeting of the Seward City Council was called to order at 9:24 p.m. by Mayor Clark Corbridge. OPENING CEREMONY Police Chief Tom Clemons led the pledge of allegiance to the flag. ROLL CALL There were present: Mayor Clark Corbridge presiding and Willard Dunham Marianna Keil Bob Valdatta Tom Smith Jean Bardarson Betsy Kellar comprising a quorum of the Council; and Philip Oates, City Manager Jean Lewis, City Clerk Staff Present: Sarah Spanos, Jeff Estes ABSENT -None CITIZENS' COMMENTS ON .I'V'Y SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING -'~Tt~ne - APPROVAL OF AGENDA Motion (Bardarson/Keil) Motion Passed , EXECUTIVE SESSION Motion (Bardarson/Dunham) Motion Passed Approval of Agenda Unanimous Go Into Executive Session To Discuss The Appointment Of John Foutz As Manager Of Electric Utilities. Yes: Kellar, Smith, Valdatta, Dunham, Bardarson, Corbridge No: Keil -- 4 3 City of Seward, Alaska City Council Minutes February 9 2009 Volume 38, Page Mr. John Foutz was notified of his right to appear in the executive session and authorized the council in writing via email, to convene without his presence. Went into executive session at 9:26 p.m. Came out of executive session at 9:58 p.m. NEW BUSINESS RESOLUTION 2009-010, Approving The City Manager's Appointment Uf John Foutz As Manager Of Electric Utilities. Motion (Bardarson/Dunham) Approve Resc-lution 2U(19-010 Motion Passed Unaninnous COUNCIL COMMENTS -None CITIZENS' COMMENTS -None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS -None ADJOURNMENT The meeting was adjourned at 10:01 p.m.' Jean Lewis Clark Corbridge City Clerk Mayor (City Seal) 44 Memorandum Date: February 23, 2009 To: Mayor, City Council From: Jean Lewis, City Cle k' .~ Subj: Hydro-electric Project at 4th of July Creek Daniel Hertrich of Polarconsult Alaska, Inc. is the company developing this project for Independence Power LLC. He will drive down from Anchorage to give aten-minute presentation and answer questions on a proposed hydro-electric project at 4~' of July creek area. Attached is three pages from Polarconsult, describing the project, and I have attached their fish habitat permit application and their listing found on the Alaska Energy Authority website. --Jean ~~ THE 4~ QF JULY CREEK HYDR(?ELECTRiC PRQJECT is an approximately four megawatt run-of--river hydroelectric project proposed for Fourth of July Creek in Seward, Alaska. The Project is located in the mountains 2 miles behind the Spring Creek Correctional Facility. The project protects the integrity of the scenic viewshed from downtown Seward, and at the same time produces about 17,000 to 23,000 megawatt-hours of clean renewable energy annually. Through responsible design, the Fourth of July Creek project avoids any impacts to local salmon habitat. Polarconsult Alaska, Inc. is developing the Fourth of July Creek Project for Independence Power, LLC. Independence Power is owned by five professional engineers with extensive experience in developing small hydroelectric projects throughout Alaska. This same team is currently developing a similar hydroelectric project on Fishhook Creek in Hatcher Pass. The two megawatt Fishhook Project is scheduled for construction in the late summer of 2009. Run-of--river hydroelectric projects have no dams, and thus avoid the environmental issues associated with dams. Run-of--river projects utilize the instantaneous flow of a creek to generate electricity. By not storing a significant amount of water, run-of--river projects do not change the amount of water flowing below the project, and they also do not change the water quality. This helps to insure that valued downstream habitat is not harmed by the project. The Project benefits Southcentral Alaska in many ways: - It will generate savings for the City of Seward and Chugach Electric Associations, helping to lower costs for rate payers on both systems. - It will generate 17,000 to 23,000 megawatt-hours of electricity annually for distribution on the Railbelt energy grid. This is enough to power about 2,000 Alaskan homes. - This project is sustainable, renewable, and low impact. It has zero emissions, and it burns no fossil fuels. - By not burning natural gas for electricity, the gas saved is available for other uses. This is especially important given that Cook Inlet's proven natural gas reserves are being used up and seasonal shortages are possible in just a few years. ~ ~`~ ~ „~"' ~~,~` ~~~ ~~`~''*'; ,~ 1 ~' - It is a local project that will generate local jobs and local green ~~ `~~c~F`' ~ ~; ~ `~~3'~~ ~''~r~ electricity. It will improve the reliability of Seward's ti ' ~ ~. r ~'~.~~~;~; ~ _ -~ electrical system. polarconsult alaska, inc. ~~ A run-of--river hydroelectric plant is a fairly straightforward facility made up of only a few major components. These major components on the 4th of July Creek Project are briefly described below. Intake f Diversion Structure -The Project begins with a weir, located on 4th of July Creek in the mountains about two miles behind the Spring Creek Correctional Facility. The weir impounds the water in the creek so that it can be diverted into the pipeline. Because of debris that is carried along in the stream, a desander and screening box is used between the intake and pipeline to ensure only clean water enters the pipeline. Pipeline (penstock) - A four-foot diameter buried pipeline will carry about 120 cubic feet per second of water from the intake 4,500 feet downhill to a small powerhouse. The penstock would likely be buried in some areas and above ground in other areas. Powerhouse -The powerhouse will be located at the base of the mountains about one mile east (up valley) from the correctional facility. The powerhouse will be accessed via a new gravel access road. A gravel turnaround and small parking area will be located next to the powerhouse. •. ~. Fy S: ~. F `~~r /t f .z 4 ` -r~ . ~: ~. :~ >, ~ .~~ n ~ W~ ~ ~,~. ~,. ;~~~ .,~ The primary purpose of the powerhouse is to house and anchor the turbomachinery, turbine controls, and associated equipment. The construction materials will likely be concrete block or poured concrete with an architectural finish. The exterior colors will be selected to blend with the natural setting. Turbine -The installed water turbine is called an impulse turbine or Pelton wheel, and consists of a series of buckets arranged around a shaft. For this project, two turbines will be utilized, each with about 2 MW output. Both turbines will likely have 2 nozzles (or jets). These nozzles discharge the high pressure water from the pipeline onto the Pelton wheel, spinning the wheel. The turbine shaft is directly connected to a generator which produces electrical energy. Power Transmission. Line -The power line conveys the electrical energy produced by the generator to the utility's power distribution system. In order to economically transmit this energy over long distances, the voltage is increased using a transformer located next to the powerhouse. The Fourth of July Creek Project will have about two miles of overhead transmission line connecting to the City of Seward's existing substation in the Fourth of July Creek industrial area. Electricity will flow from the project to the many homes and businesses in the City of Seward and surrounding area. PROJECT SCHEDULE Reconnaissance Study 2008 - 2009 Feasibility Study 2009 Permitting and Design 2009 - 2010 Construction 2011 Operational Date Late 2011 polarconsult alaska, inc. ov ~~ ~~ oLARCO1vsuLT ALASKA, INC., is a full services engineering consulting firm headquartered in P Anchorage, Alaska. Polarconsult specializes in providing cost effective, robust, and low-cost engineering solutions to Alaska's unique technical challenges. The Polarconsult Team offers considerable expertise in the full range of project development from conceptualization and feasibility, through permitting and design to construction and long term operation. The Polarconsult Team has extensive experience designing, permitting, constructing and operating hydroelectric plants in Alaska. Our design professionals have been involved in hydro in Alaska since 1966, and collectively have nearly a century of experience in the field. SELECTED HYDRO PROJECTS BY pOLARCONSULT ~ ~ - ~ ~ ~ Mc Roberts Design, Permitting, Construction, 100 kW Run of River Palmer, AK Owner. O eration Creek , Pelican 650 kW Storage Pelican, AK Design, Permitting. Creek Indian Creek 60 kW Storage Chignik, AK Permitting, FERC Relicense. Larsen Bay 475 kW Run of River Larsen Bay, AK Design, Permitting. Old Harbor 500 kW Run of River Old Harbor, AK Design, State and FERC Permitting. O'Brien Creek & 5 400 kW Run of River Chitna, AK Feasibility Study, Preliminary Design. Mile Creek Fishhook 2,000 kW Run of River Hatcher Pass, AK Design, Permitting, Construction. Creek Chuniisax Feasibility Study, Preliminary Design, 280 kW Run of River Atka, AK Permittin . Creek Angoon 600 kW Storage Angoon, AK Feasibility Study, Preliminary Design. Indian River 125 kW Run of River Tenakee Springs, Feasibilit Stud Prelimina Desi n. y y~ ry g AK Polarconsult alaska, inc. energy systems -environmental services -engineering design 1503 West 33~d Avenue, Suite 310 tel: 907.258.2420 Anchorage, Alaska 99503 fax: 907.258.2419 Internet Website: http://www.polarconsult.net ~~ KENAIZ.VER Project Tracking sheet _..... __- __~ ro~ect Start: i Project Completed: KRC # 757b App. Start Date: D9/D2/2D08~ Tax Credit Cost Share: ~ Prof Name: ;HYDROELECTRIC .___.______.~___._.,__.___-.,-_..._ ..... Parcel No: Rlv, Mlle Appllcaiit: ~)NDEPENDENCE POWER LLC ---~ ~~ _.__ l ~--____-- Contact Name: ,GROVES, JOEL D.IPOLARCONSULTAK INCj ~._._.._-----.-..__~._._.. _.._..--------...._._-.-_.-. -._. COE COE Pmt Ex Location: (FOURTH OF JULY CREEK 1 Aires COE JD Expires: r---- - _ ~_- -l ~__~ -_ Comments: RUN•OF-RIVER HYDROELECTRIC PROJECT GENERATE & FURNISH RENEWABLE ENERGY; INSTALL PERMANENT WEIR ~TO DIVERT STREAM; UP TO 2t) CYDS MATERIAL TO BE REMOVED. CC: ~- ^~ J COE•KFO:.~ COE: © MINING LIST; SBCFSA: 0 TAX: ~ CZM: © OPMP: ~ USFWS: ~ KNWR: ~ CDK: ~ COS: ~ ADF&G/SF: Al; AI Req Date: _ -- AI Rec Date: ^ -- _ ---- - # Days Review Susp Amend # .-- --- Revr Permit# Resp Due Revised Due Inspect Recm Recm Dat Auth Final Action! Date Expiry FP ~ I ~ r---- - - _ - - - -.-. _-. - - - -- - i _ .. - i.----- ~-- -- , _ _ _-_-~~ Tax Cr1 ~ ~~ (--~ ~ I~~1 ~~_~ ~-~1 - _ Parks !~ 7 ,- _-._ _.. ; i. - - OHMP LM ~- - i_ ID # Com menu Due Revised Due OPMP: ~__..__._~ __ - ---- _... _ .i Authorities (Auth) OHMP KPB - HP _ 840) Fish Passage 070) Allowable + _870) Anad. Water 480) C.U.P. ~ 890) Emergency ~ _ 090) Prior Existing FP _040) Tax Credit _040) i _-- - - i-~ Date Comm Sent Date Final Deter Recd 1 - _. _~ ? Recm -Comments Only _ RA) Rec Approval RD} Rec Denial GC} General Comments NR) Not Reviewed _ WD) Withdrawn/closed _ CG) Generally Consistent _ CA) Consistent w/Alternatives - lN) Inconsistent T Final Action •^ D) Denied _ I) Issued _ NR} Not Req'd _ WD) Withdrawn by applicant ,-._ O} Other ~~ i~ polarconsult alaska, inc. ENGINEERS SURVEYORS ENVIRONMENTAL CONSULTANTS August 27, 2408 GnvNY Lrrc~`r~D - HABITAT BIOLOGLST _ _ _ Kenai River Center 514 Kenai River Road Soldotna, Alaska, 99669 Subject: Fish Habitat Permit Application, Fourth of July Creek, reward, Alaska Dear Ms. Litchfield: Enclosed please find a completed _ fish habitat permit application and supporting, ~~ ,~.. documentation for arun-of-aver hydroelectric project proposed by Independence Power LLC, on Fourth of July Creek, near Seward, Alaska. The following are enclosed: - Fish Habitat Permit Application - Map indicating project Location and layout - Sketches indicating major prof ect structures - Site Rehabilitation /Restoration Plan If you have any questions or require additional information, please contact me at 258- 2420 or by email at joel(apolarconsult.net. Sincerely, .-- Joel D. Groves, PE Praj ect Manager 1503 WEST 33RD AVENUE • SUITE 310 • ANCHORAGE, ALASKA 99503 PHONE (907} 258 2420 • FAX (907) 255-2419 • HOMEPAGE www polarconsuft.net ~~ RECE1VEt~ SEA 422008 KENAI RIVER CENTER FH# (Office Use Only) GENERAL WATERWAY/WATERBODY APPLICATION ALASKA DEPARTMENT OF FISH AND GAME Division of Habitat Office Locations A. APPLICANT i (~ 1. Name: f Ne~~E,~~ t~ot,~~-fZ, ~.LC. 2. Address (Mailing): _ ('So3 w 33Ra /1v~n~,~ ~3to ! ~~N ,, ,~,~ g95d-3 Email Address: ~''oG-L C Pac~a>e~,~5~~-, Nit- ,,, ; Telephone: ~U~- 25$- 2yZc> Fax: 4d~r 25'~-2~{tq 3. Project Coordinator/Contractor: Name: _ ~dL-Z 4-QOi,CS ~~C..A12cr,NSUCt' ~LAS?fi~i I~,L. Address: 5'.q,,A ~ Email Address: SAr•~ti' Telephone: Sqr-~.~ Fax: Sgn~C B. TYPE AND PURPOSE OF PROJECT: 1QG,1- a~F- IZtv~jz. ~~l-~20C~C~72cL ~~~. ~G..sx:~2tt'1'C -b -F"vYlr->1St~ K~Nt`WAY'.~~ C~h-Lf25`~ f ti-'fiU i~I~.LE~T ~N6~'[`J2EG4 _~~.~~~ N~,~. SL-~,,~x~, Al..,asw-~ , C. LOCATION OF PROJECT SITE Name of River, Stream, or Lake: _ ~~>z-c-~ sf ~,.1 ~~y ~.~~ , ar Anadromous Stream No: ~p~ ## 231-3b- tpt3c~ 2. Legal Description: Township Ot9lS Range 6o I E Meridian S Section i ~(fo USGS Quad Map S~w~ 3. Plans, Specifications, and Aerial Photograph. See specific instructions _3_ July 2008 1 D. E. TIME FRAME FOR PROJECT: i l i ~ 2DtU TO t,.11~~`t.~~T~ZY (mm/dd/yy) CONSTRUCTION METHODS: 1, - Will the stream be diverted? ~ Yes.. ^ No \ How will the stream be diverted? ~~.rn,a,~~,--r I)+y~Sto~ STi~"c~'~'t~~ (wt~2T How long? P~~~N'~'~-~ 2. Wi11 stream channelization occur? ^Yes []'No 3. Will the banks of the stream be altered or modified? f~]C Yes ^ No Describe: A wEtR c,.rtu.. t3~ fciNSflCctcT~t~ ~4cA-~55 'C1~C C.1~!.~'~. ~4 ~c~2t~ ~ESANiJi-~4 +30X W Imo- ~ ~j(i+Ll A`~EnZ' TD TIE C,fDC~~. . 4. List all tracked or wheeled equipment (type and size) that will be used in the stream (in the water, on ice, or in the floodplain): Ex~~z. fae~, Si+~+~~t E~L~• (~-~ft3~~.~ How long will equipment be in the stream? E5Tlr+? 2Mo.~}15 ~F4Yt. L~KC- CGtvStKuct?o~ t SE~uso,~ ~La2 CorSr Qtr-~f~ U2C-~K ~QoSilr~ys 5. a. Will material be removed from the floodplain, bed, stream, or lake? ®Yes ^ No Type: ~3A~K ~- ~ I2u,u (W1'1~2cat~ Amount: A+~i'+~C i5-~c~ ~-taS b. Will material be removed from below the water table? ~C] Yes ^ No If so, to what depth? APP, (o ~~"~ Is a pumping operation planned? ^Yes ®No 6. Will materia[ (including spoils, debris, or overburden) be deposited in the floodplain, stream, or lake? .~ Yes ^ No If so, what type? WEt+2 S"I,Ry~'~Ea NATuE C~rGOV,~ Maj~~rnvS t/NK~o~.-~~ Amount: (ti-t~~. VA~7 t,,.CT1~ S ur3Si~~AcC' Cr~.~i~~T+a,aS ~r S ~ ~~5r < rv0 c-,~.T~ Disposal site location{s): 7. Will blasting be performed? j~ Yes ^ No ~ U NON°t'''"' Weight of charges: U ul~NUw...+ ~''g~ Q~~ o.,,~ EU~'~H. tt•,tU~ST`t~~Yo,-~5 Type of substrate; vu+cnru~r.J ~'2r~c~ - IG~ . 8. Will temporary fl[s in the stream or lake be required during construction (e.g., for construction traffic around construction site)? ~ Yes ^ No 9. Will ice bridges be required? ^Yes ®No -4- ~~ July 2008 F. SITE REHABILITATION/RESTORATION PLAN; On a separate sheet present a site rehabilrtatron/restoration plan. See specific instructions G. WATERBODY CHARACTERISTICS: Width of stream: SST: RT '~j-(UD r Depth of stream or lake: Cst. ~~"' 1_s ~ , Type of stream or lake bottom (e.g., sand, gravel, mud): UNKr~a,.~ . __ Stream gradient: f,,.~lc,~owt-S H. HYDRAULIC EVALUATION: 1. Will a structure (e.g., culvert, bridge support, dike) be placed below ordinary high water of the stream? ~ Yes ^ iVo If yes, attach engineering drawings or a field sketch, as described in Step B. ~ac+~. For culverts, attach stream discharge data for a mean annual flood (Q=2,3)~ if available. Nl~ If applicable, describe potential for channel changes and/or increased bank erosion: ~. 2. Will more than 25,000 cubic yards of material be removed? ^ Yes ~J No If yes, attach a written hydraulic evaluation including, at a minimum, the following: potential for channel changes, assessment of increased aufeis (glaciering) potential; assessment of potential for increased bank erosion. I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED ON OR IN CONNECTION WITH THIS APPLICATION IS TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE AND BELIEF. ~_ ~ Signature of Applicant -5- ~~ Date July 2Q~8 FOURTH OF JULY CREEK HI'DROELECTRIC PROJECT SITE REHABILITATION /RESTORATION PLAN The Fourth of July Creek Hydroelectric Project will rehabilitate and restore the site using the following techniques: 1. Minimize disturbed footprint. To the extent practical based on technical, cost, schedule, and other considerations, the disturbed construction footprint will be minimized, As an example of this approach, some areas may be cleared with a hydro-axe or similar means, but the root Iayer will remain intact and be traversed with tracked equipment. This will minimize erosion potential and allow for rapid revegetation after the construction phase of the project. This technique will not be possible in all areas. 2. _Maintain Separations from Disturbed Areas and Waterways. To the extent practical based on technical, cost, schedule, and other considerations, project alignments will maintain a reasonable buffer of intact vegetation to wetlands and creeks. This will not be possible in aIl areas, such as at the creek diversion, tailrace, and crossing of the Godwin Fork of Fourth of July Creek. 3. Construction Schedule. In-stream work will be scheduled during Iow-flow periods, such as Late spring (April-May) or mid summer to reduce the amount of water to be diverted at the intake during its construction. 4. Stockpile Grubbings. To the extent practical, grubbings from cleared areas will be stockpiled and used for revegetation of disturbed areas at the end of construction. This approach will promote rapid revegetation using the viable native vegetation present in the grubbings. 5. Best Management Practices. Where appropriate, BMPs will be employed to promote site rehabilitation and restoration at the end of construction. ~~ \ en Lr ,~ i y ~'~ 7 j - ~ ! 1 .ti`' ~{ ~- '~`+r:-:, ~ } ~ r !' 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DESIGN FLOW . 3 ESTIMATED 3.6 MW CAPACITY 0 a 4 ESTIMATED 17,800 ANNUAL MWh ro a y4,7s so,~a 5 ESTIMATED 4,600' 48" 0 PENSTOCK ' ii7+`~" 6 ESTIMATED 8,000' POWERLINE 7 ESTIMATED 4,000` ACCESS ROAD. 8 NO ANADROMOUS FISH HABITAT IDENTIFIED IN • x.,,,,<d~°6,b DIVERTED REACH OF CREEK PER ADFG FISH ATLAS 'fir ~~neo PROJECT LOCATIO r-----~ . N MAP 9 USGS 1:25,000 SCALE QUAb MAPS SEWARD A•7NE, NW, SE, SW _ DATE ^81/271D8 DESIGNEC: ~~ DRAWN; ~~ cuEClcm: _. SGpLE: AS N07E~ DRAWING PROJECT LOCATION MAP AND BASE MAP polaraonsult Alaska., inc. ApBCY 87lfAfH . n111PO1q~17y, ~ifltDa . a7K.L7YRefG D~SQI 3eos east amp eva. sv>a ato rsoxa (oDr) aaa-asalo awcaoxrca, .vtmu vDaos ruc toDr1 7aee-sale FOURTH OF JULY CREEK RUN-OF-R{VER HYDROELECTRIC PROJECT independence Power, LLC ~~ FlGU2E • pafarcansul# alaska, inc. 1503 West 33rd Avenue • Suite 310 AJdCHORAt3E, ALASKA 99503 (907) 258-2420 Fax (907) 258-2419 e:maiJ polarak@aEaska.neJ SHEET NO.._ CALCULATED HY. 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I . . ~ - v `~~~ I I , I 1 , Y/ ..._-_.. ... .a,. .__. ~i~•~+-i~~W~-fir""'...... .... _ ........_.. _ _ _ .. _ _ _ __ ._ _ ~I.,. __.1.~ i. ~~ - -^I . ~ • i I i e I i .. i ~ i 1 I _,i__....~,_ 1 _ __.. ._ E~t?~PfYt~T ;- i __~ 1 I i ~ i , ._.... - - - .... ... __ :. _ ..... .....a.. .._..._ . _ ._.._. ._ -_ _._ __ _.. ._ _. : , .. _. `.... .. .._. i .. _ . _.... _... __ - - . - .... alnm>elaM~,~.+m~sn uiaro-lte~aaln ~~ potarcansult alaska, inc. 1503 West 33rd Avenue • Suite 310 ANCHORAGE, ALASKA 99503 {907) 258-2424 Fax (907) Z58-2419 email polarak@alaska.ne! SHEET NO. OF CALCULATED BY DATE CHECKED 6Y DATE s I ~ i : . w.. ...... . ... _~._ I i 1 . ~ t i ~ :_._~~ i ~._. i ...... _;._. _... ~.-. _ o ,..j ...I .....` 1 i : ~ i i ~ i i ~ .. _'.. .~ _ _..;__ -° -' i `' ! f iy i '~~ L t ' ~ ~ ~-- r ' a : ~ j - ~.. ~ , i ~ r ' ~ c i i I ~I ! ~ l UU _ ! i __ : t l t _ __ ~~.._.._ ..i.,_ _. ~... ' T... ' ~ - - T__' fT/ 1t I ~_~ _ r _.._ ' = ~ t ~ i ~. 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L... 1. ..... .., .... j -._ __ _~.~.r ._ _.. . _ .. _._ .._._..- .. .:. _ _. ..... 11 ' ' i : __ __ 4 ~73Y4-I (9pk SI~Yfy1~4Q'af1~ _ . _ _ 5r1 Alaska Renewable Energy Fund Round 1 (FY09) Recommended Project Funding January 16, 2009 - ~ i - --- Applicant energy Region ~ ID Project Name Applicant Type Project Type ~.4leutians 58 Chuniisax Creek Hydroelectric - - City of Atka - Utility Hydro Construction 89 Nikolski Wind Integration Umnak Power / Nikolski Government ':Wind ~ _ _ _ __ Construction -. IRA. Council St. Georye Wind Farm City of St. George St. ~ 00 Construction George Municip2l Electric Government Wind __ _ _ _ _ Utility _ ___ ~ ~ Ale~,itians East Borough 11 Renewable Energy iAleutians East Borough Government Other Reconnaissance ~ i Nome/Newton Peak Wind Farm City of Nome d/b/a Nome i Bering Straits 52 Construction Joint Utility System Utility 'Wind ------- -- (NJUS) 50 -- ---- Unalakleet Wind Farm ' Unalakleet Valley Electric Utility - 'Wind Construction ,Cooperative, Inc. (UVEC) j , 4, Nome Banner Peak Wind Farm City of Nome dib/a Nome Utility iTransmission - - ' Transmission Construction Joint Utilities System - j ---- - - - - ~ - Bristol Bay I 64 Lake Pen Borough Wind I Lake and Peninsula iGovernment Wind ; Feasibility Study _ Borough . ~ 62 Chignik Lake Area Wind-Hydro iLake and Peninsula ;Government Wind ___ Final Design I Borough ________ _ Lake Pen Borough Wood 63 'Lake and Peninsula 'Government _ :Biomass ___ __ _ __ ( Heating Final Design Borough - ----- -- ---- --- --- _ 40 Indian Creek Hydro Feasibility City Of Chignik Government rt '.Hydro _ _ _ _ Study _ _ ~ __ Lake Elva Hydropower __ Nushagak Electric & __ _ _ ____ 6 Construction Telephone Cooperative, ~ Utility Hydro . ;Inc _ __ 14 Chignik Lagoon Hydroelectric Chignik Lagoon Power ~ Utility Hydro Final Design ;Utility (CLPUj 21 ;Humpback Creek Hydroelectric ,Cordova Electric Utility H dro y Copper Riverl '.Construction Cooperative Chugach ' 22 Cordova Heat Recovery Cordova Electric ' j Utility Heat Recovery _ ____ __-__ ___ Construction __ _ Cooperative _ __ ___ _ __ _ __ ~ ?6 I _ Cordova ',Nood Processing Plant .Native Village of Eyak Construction ___ ____ _ _ Government __ ____ 'Biomass _ _ ?_7 Allison Lake Hydro Feasibility ;Copper Valley Electric Utility _ _ __ Hydro Study, ~ (C ) association, Inc VEA 15 Chistochina Central Wood Cheesh'na Tribal Council Government Biomass Heating Construction 46 - ,Kenny Lake Wood Heating Copper River School ,Government .Biomass _ _ _ _ ~ Construction District _ _ __ 2 _ Gulkana Central VJood Heating Gulkana Village Council Government _ Biomass ------ -- Construction- -- -- -- --- ---- - --------- -- - Page 1 of 4 ~ ~ ENERGYAUTHORITY ~~ Alaska Renewable Energy Fund Round 1 (FY09) Recommended Project Funding January 16. 2009 Applicant Energy Region ID Project Name Applicant Type Project Type Kodiak 10;3 Pillar Mountain Wind Farm Kodiak Electric Construction Associaiten, Inc. 'Utility Wind 73 Old Harbor Hydroeler:t~;c Final Alaska Village Electric -----------___ -- Desi n -- - 9 ---___-- Coo erative Utility Hydro Lower Yukon! 122 Bethel Wind Power Project _ Times 4 City of Bethel Government Wind Kuskokwim 110 Kongiganak Wind Farm :Puvurnaq Power _ ___._--_- __ Construction ___ '.Company Utility ,Wind 107 'Kwigillingok Wind Farm Puvurnaq Power ;Construction Company Utility Wind 70 ~Quinhagak Wind Farm .Alaska Village Electric Utility _-_ _______ _ (Construction __ -_ Cooperative Wind 72 Mekoryuk Wind Farm __ Alaska Village Electric ____ _ _- -__- 'Construction_ .Cooperative Utility ; 'Wind ~, __ - ___-_ 71 Toksook Bay Wind Farm !Expansion Construction ___ Alaska Village Electric Cooperative IiUtifity 'Wind 35 Hooper Bay Wind Farrn 'Construction City of Hooper Bay Government Wind i 59 4:obuk River Valley Woody Northwest Inupiat Housing'Government Biomass Northwest Arctic ~ Biomass Feasibility Stuff-_ _ ;Authority 75 'Ambler / Noatak / Shungnak _ _ __ Alaska Village Electric _ _ I Utilit __ S l ___ Solar PV Construction Cooperative y ~ o ar _____ 85 'K tzo ebue Wind Farm Expansion!Kotrebue Electric ___ Construction .Association Utility !Wind 56 ' Buckland / Deering / Noorvik Northwest Arctic Borough i Government ~VVind Wind Farm Construction , 74 Upper Kobuk Region .Alaska Village Electric Hydroelectric Feasibility !Cooperative ,Utility Hydro R ilb lt Anchorage Landfill Gas Municipality of Anchorage a e 68 l Electricity Construction , Solid Waste Services Dep tiGovernment Biofuels 57 '(South Fork Hydroelectric '.Construction South Fork Hydro, LLC IPP Hydro 'Nikolaevsk Wind Farm Final 94 :Alaska Wind Energy, LLC, ~d/b/a Wind Energy Alaska IPP 'Wind Design _ -----_ _ _ _ (WEA) Eva creek Wind Farm 109 ; __ _ Golden Valley Electric __ _____ 'Utility _ Wind ____-_ ____ Con,..ruction __ Association _ 53 North Pole Biomass /Hea C t ti _ Chena Power Utility, LLC _ __ Utility _ _ Biofuels ____ __ ~~~~~~~~~y , ons ruc on _ __ 87 Fishhook Hydroelectric _ ___ ;Fishhook Renewable _ __ 'IPP Hydro __ ______ Construction___ _ i Energy, L.LC _ 34 Grant Lake/Falls Creek Hydro _ _ ____ Kenai Hydro, LLC IPP _ -Hydro __ Feasibility Study 105 North Poie Heat Recovery _ Golden Valiey Electric ____ Construction_ _ Association Utility Heat Recovery 66 .Coal Mine Road Wind Farm ' _ I .Alaska Wind Power LLC IPP __ Wind Final Design , 102 Delta Junction Wind Farm Alaska Environmental IPP Wind _______ Construction Power LLC 98 Nikiski Wind Farm Construction Kenai Winds, LLC IPP 'Wind ALASKA Page 2 of 4 ~~-,ENERGY AUTHORITY J Alaska Renewable Energy Fund Round 1 (FY09) Recommended Project Funding January 16, 2009 Applicant Energy Region ID Project Name .Applicant Type Project Type 78 Girdwood Gas CHP/Hydro/Wind Alaska Green Energy, LLC IPP Other Solar Construction ------------------ ----~- ---------- 4R Whittier Creek Hydroelectric yvflAlh'~ffior----------- r_nyernment Cit ~Hydrn Reconnaissance Fourth of July Creek B6 Independence Power, LLC IPP Hydro Hydroelectric Reconnaissance University of Alaska Nenana Hydrokinetic 97 'Fairbanks, Office of Government Ocean/River Construction Sponsored Programs _ _ _ __ _ _ Delta Junction Wood Chip 112 _ Delta/Greely School Government Biomass ____ _ _ Heating District _____________ _ __ _ -- Kenai Hydro Recon Assessment _ Homer Electric Utility Hydro Associtation i Southeast Coffman Cove-Naukati Intertie 23 Alaska Power & ~ Utility 'Transmission Construction ,Telephone Company __ _ i _ __ __ Kwaan Electric 29 Kake-Petersburg Intertie Final Transmission Intertie Utility Transmission Design Cooperative, Inc (KWETICO) Falls Creek Hydroelectric 10 Gustavus Electric Utility ( !Hydro ;Construction Company I Reynolds Creek Hydroelectric 104 ( iHaida Power, Inc. Utility Hydro ,Construction --- ------- ---------- -- Juneau Ground Source Heat --- 111 Pump Construction (Aquatic City 8 Borough of Juneau ,Government Geothermal Center) _' ___ ~ ____ ______ __ _ ___ ___ 37 Whitman Lake Hydro _ IKetchikan Public Utilities- .Utility Hydro Construction I Electic Division Haines Central Wood Heating Chilkoot Indian G ~' Bi 33 System Construction (Low overnment i ' omass Income Housing Project) Association ___ _ __ 60 Yakutat Biomass Gasi~ication ,Yakutat Power Utility Biofuels Construction i _________ Ruth Lake Hydro 38 _ !City of Petersburg d/b/a l & Utilit b M i i P t (H dro y ers urg un c pa e y ____ ___ _ __ _ Reconnaissance ~ _ _ i _ Light , _ _ __ 42 ',Burro Creek Hydro Feasibility Burro Creek Holdings, IPP H dro y Study LLC _ _ ____ __ ____ Metlakatla-Ketchikan Intertie 20 Metlakatla Indian Governr~ieni Trans~~~ission Construction _Community __ __ _ ________ __ __ __ ____ _ _ _ _ ___ _ Haines Centra! 1Nood Heating 41 Feasibility Study (Community Haines Borough Government Biomass _-__ _ __Buildings) _ _ _ Wrangell Hydro Based Electric g City and Borough of Government Other Boilers Construction Wrangell _ Juneau Ground Source Heat City & Borough of Juneau Government Geothermal Pump Construction (Airport) _ __ _______ _ _ ~~V Page 3 of 4 / ~ ENERGY AUTHORITY ~~ Alaska Renewable Energy Fund Round 1 (FY09) Recommended Project Funding January 16, 2009 Applicant Energy Region ID (Project Name Applicant Type Project Type 'McGrath Heat Recovery 61 McGrath Light & Power, Yukon-Koyukuk/ Construction :;Co Utility Heat Recovery Upper Tanana 54 ;Galena Wood Heating ' 'Interior Regional Housing Government _ Bioma _______-_____ - - Construction -- -- Authorit IRHA v L -~ - ---- -- , ss 84 'Ruby Hydrokinetic Construction Yukon River Inter-Tribal IPP Hydro ___.______ _ Watershed Council _ 49 Tok Wood Heating Construction _ Alaska Gateway Sch~~ol _ ____ Government Biomass - ____.________ _ Dis trict _ __ 30 McGrath Central Wood Heating _ ___ __ _ _ _ Construction McGrath Power and Light lJtility 'Biomass 31 Fort Yukon Central Wood Gwitchyaa Zhee Utility Utility Biomass _ ____ Heating Construction Company , _ Manley Hot Springs Geothermal __ Construction TDX Power Utility Geothermal Statewide ;Statewide Hydrokinetic 88 Thomas Ravens, Ph.D. and M re M D ld G ' Feasibility Study y e c ona , ; overnment Ocean/River Ph.D. /~L~1V Page 4 of 4 ~ p ENERGYAIJTHORITY ~~1 2009 February 2009 March 2009 F b ruary e S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 8 9 10 it 12 13 14 15 16 17 18 19 20 21 15 16 17 18 19 20 21 22 23 24 25 26 27 28 22 23 24 25 26 27 28 Z9 30 31 Monday Tuesday Wednesday Thursday Friday februa 3 4 5 1 7:30prn P&Z Meeting 12:OOpm PACAB Meeting 9 10 11 12 1 7:OOpm City Council 11:30am Meeting i 8:OOpm CC Sp Mtg ~I 16 17 18 19 2 President's Da Offices Close 6:30pm 12:OOpm ~ ~ _ 9:OOam Social Security 7:30pm P&Z Special . . ~ Rep Meeting 6:30pm Historic 7:OOpm Fish & Game Preservation Advisory Board ~ Meeting '"""`~ 23 24 25 26 2 7:OOpm City Council 6:30pm Public Mtg Mill Meeting ~~ I Street Flooding Nanci Richey ~~ 2/17/2009 2:26 PM March 2009 March 2009 April 2009 S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 8 91011121314 5 6 7 8 91011 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 Z4 25 29 30 31 26 27 28 29 30 Monday Tuesday Wednesday Thursday Friday March 2 , 3 4 5 7:30pm P&Z Meeting i 12:OOpm PACAB Meeting `~ 9 ~ 10 11 12 1 7:OOpm City Council 11:30am' I~'~ "` Meeting i ~~ ~~. 16 17 18 19 2 6:30pm _. 12:OOpm ~ is ~` 9:OOam Social Security ,~ , ~:~:. " Rep 6:30pm Historic Preservation Meeting 23 24 25 _ 26 _ ~ _ ~ ~~ t ~ :OOpm City Council y -- Meeting 30i 31 ~,: ~ d~C Seward's Da Offices Closed rvana rocney ~ 2 - 2/17/2009 2:26 PM °~