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HomeMy WebLinkAboutRes2009-015Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009-015 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF SEWARD, ALASKA, ACKNOWLEDGING SUPPORT OF THE PROPOSED SEWARD COMMUNITY LIBRARY MUSEUM (SCLM), AND AUTHORIZING THE C[TY MANAGER TO BEGIN SITE PREPARA'T'ION OF THE LIBRARY MUSEUM SITE UTILIZING CITY RESOURCES AS AVAILABLE WHEREAS, the SCLM Building Committee has been working to develop a plan for the proposed library museum since 2003 and are projecting a completion date of August 12, 2012 ;and WHEREAS, the City Council acknowledges the operation and maintenance cost of the SCLM facility will increase by an estimated $190,000 annually as detailed in the SCLM business plan; and WHEREAS, the Community Development Department is committed to replat the site, to vacate the interior lot lines, and obtain survey information; and WHEREAS, all work completed for the library museum project by City of Seward personnel and resources will be listed as in-kind contributions to the project; and WHEREAS, the City Council held a work session with the SCLM Building Committee on January 19, 2009 and addressed the provisions above. NOW, THF,REFORE, BE IT RESOLVED BY THE CITY COUNCIL OF'1'HE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is authorized to utilize the Public Works and Fire Deparhncnts to begin site preparation of the Library Museum Section 2. The City Manager is authorized to utilize Community Development to begin the process of rcplatting and vacating lot lines and obtain survey information of the Library Museum site. Section 3. This resolution shall take effect immediately upon its adoption. PASSEll ANll APPROVED by the City Council of the City of Seward, Alaska, this 9`~' day of March, 2009. CITY OF SEVVARD, ALASKA RESOLUTION 2009-015 THE CITY OF SE«'ARD, ALASKA ----~~~ . Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN ATTEST: Dunham, $ardarson, Kellar, Smith, Keil, Corbridge None Valdatta None `~ ~:C ~ ~_ ~ ~r-. t ~ Jean Lewis, CMC City~Clerk (City SCaI) ~~~~j~S~t"~~'~!eyr~~Ai~ am''4 ~~~~•~> :; a, a ~~ w ) i~ ae ~T u _. o n _ ~. s+~ ~~~~ `fs ~ ~~", ,~ ego •ae....e•~~ COUNCIL AGENDA STATEMENT Meeting Date: March 9, 2009 Through: City Manager Phillip Oates From: Library Director Patricia Linville and Executive Liaison Anne ailey Agenda Item: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACKNOWLEDGING SUPPOR"F OF THE PROPOSED SEWARD COMMUNITY LIBRARY MUSEUM (SCLM), AUTHORI"LING THE CITY MANAGER TO GENERATE A REQUEST' FOR PROPOSALS (RFP) FOR DESIGN AND ENGINEERING SERVICES IN PREPARATION FOR CONSTRUCTION OF THE SCLM AND AUTHORIZING THE CITY MANAGER TO BEGIN SITE PREPARATION OF THE LIBRARY MUSEUM SITE UTILIZING CITY RESOURCES AS AVAILABLE. BACKGROUND & JUSTIFICATION: The Seward Conununity Library Museum (SCLM) Building Committee and the City of Seward Administration has been working to develop a plan for the proposed library museum since 2003. On January 19, 2009, a work session was held with Council in which the SCLM building conunittce submitted the business plan to Council and requested Council to direct the City Admuistration to develop an RFP for design and engineering plans. The two groups also discussed site preparation of the property purchased for the project attd requested the Council to direct the City Administration to utilize City resources to begin site preparation, replatting and survey research. The Seward Commnunity Library Museum Building Committee has completed a business plan for the project. Copies were given to the City Council at the work session and are available at the library. The projected completion date of the SCLM is August 12, 2012. Current costs to operate and maintain the library arc $377,147 (FY 2008) and the museum operational expenses are $20,040. Projected expenses once the facility is built urclude a programs and services budget of $500,000 and $5.50 per/sgift maintenance cost (Based on the current concept of 16,300 sq ft = $89,650). The estimated increase to the library museum budget will be $212,503 annually. The City of Seward ("City")will be the final owner/operator of the SCLM facility and will need to create the RFP for design and engineering services for the project with the aid of the SCLM Building Committee. These design and cngineervrg plans are essential for progress to continue toward completion of the facility. The RFP development will be completed in house and reviewed by the Foraker Predcvekipment Fund staff prior to release. Che City will offer assistance ~t the site preparation of the library musewu site and utilize Community Development, Public Works and Fire Department personnel and equipment as in-kind contributions to the project. Work will include the demolition ofold buildings on the property and preparing the site for new construction. The City is already committed to replatting the site (vacating the interior lot lines) and obtaining survey information. ~~ CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: Funance staffis not able to substantiate the expectant annual cost increase of$212,503 without more urdepth review. Earlier staffestimatcs showed an expected cost n~crcase over current library costs, of approximately $350,000 per year. Approved by Finance Department ~~iLt~sCe.~~~2G~lt~-e1'~ RECOMMENDATION: Council approve Resolution 2009-1.5 Acknowledging wntuiued support of Seward Community Library Museum, Authorizing the City Manager to Generate a Request for Proposal (RFP) for the Design and Engineering Services in preparation for Construction of the Seward Community Library Museum (SCLM) and utilize City resources and equipment as available for site preparation and documentation. ~~