HomeMy WebLinkAboutRes2009-015Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009-015
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF SEWARD,
ALASKA, ACKNOWLEDGING SUPPORT OF THE PROPOSED SEWARD
COMMUNITY LIBRARY MUSEUM (SCLM), AND AUTHORIZING THE
C[TY MANAGER TO BEGIN SITE PREPARA'T'ION OF THE LIBRARY
MUSEUM SITE UTILIZING CITY RESOURCES AS AVAILABLE
WHEREAS, the SCLM Building Committee has been working to develop a plan for the
proposed library museum since 2003 and are projecting a completion date of August 12, 2012 ;and
WHEREAS, the City Council acknowledges the operation and maintenance cost of the
SCLM facility will increase by an estimated $190,000 annually as detailed in the SCLM business
plan; and
WHEREAS, the Community Development Department is committed to replat the site, to
vacate the interior lot lines, and obtain survey information; and
WHEREAS, all work completed for the library museum project by City of Seward personnel
and resources will be listed as in-kind contributions to the project; and
WHEREAS, the City Council held a work session with the SCLM Building Committee on
January 19, 2009 and addressed the provisions above.
NOW, THF,REFORE, BE IT RESOLVED BY THE CITY COUNCIL OF'1'HE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to utilize the Public Works and Fire Deparhncnts
to begin site preparation of the Library Museum
Section 2. The City Manager is authorized to utilize Community Development to begin the
process of rcplatting and vacating lot lines and obtain survey information of the Library Museum
site.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSEll ANll APPROVED by the City Council of the City of Seward, Alaska, this 9`~' day
of March, 2009.
CITY OF SEVVARD, ALASKA
RESOLUTION 2009-015
THE CITY OF SE«'ARD, ALASKA
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Clark Corbridge, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN
ATTEST:
Dunham, $ardarson, Kellar, Smith, Keil, Corbridge
None
Valdatta
None
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Jean Lewis, CMC
City~Clerk
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COUNCIL AGENDA STATEMENT
Meeting Date: March 9, 2009
Through: City Manager Phillip Oates
From: Library Director Patricia Linville and Executive Liaison Anne ailey
Agenda Item: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACKNOWLEDGING SUPPOR"F OF THE PROPOSED
SEWARD COMMUNITY LIBRARY MUSEUM (SCLM), AUTHORI"LING
THE CITY MANAGER TO GENERATE A REQUEST' FOR PROPOSALS
(RFP) FOR DESIGN AND ENGINEERING SERVICES IN
PREPARATION FOR CONSTRUCTION OF THE SCLM AND
AUTHORIZING THE CITY MANAGER TO BEGIN SITE
PREPARATION OF THE LIBRARY MUSEUM SITE UTILIZING CITY
RESOURCES AS AVAILABLE.
BACKGROUND & JUSTIFICATION:
The Seward Conununity Library Museum (SCLM) Building Committee and the City of Seward
Administration has been working to develop a plan for the proposed library museum since 2003. On
January 19, 2009, a work session was held with Council in which the SCLM building conunittce
submitted the business plan to Council and requested Council to direct the City Admuistration to
develop an RFP for design and engineering plans. The two groups also discussed site preparation of
the property purchased for the project attd requested the Council to direct the City Administration to
utilize City resources to begin site preparation, replatting and survey research.
The Seward Commnunity Library Museum Building Committee has completed a business plan for the
project. Copies were given to the City Council at the work session and are available at the library.
The projected completion date of the SCLM is August 12, 2012. Current costs to operate and
maintain the library arc $377,147 (FY 2008) and the museum operational expenses are $20,040.
Projected expenses once the facility is built urclude a programs and services budget of $500,000 and
$5.50 per/sgift maintenance cost (Based on the current concept of 16,300 sq ft = $89,650). The
estimated increase to the library museum budget will be $212,503 annually.
The City of Seward ("City")will be the final owner/operator of the SCLM facility and will need to
create the RFP for design and engineering services for the project with the aid of the SCLM Building
Committee. These design and cngineervrg plans are essential for progress to continue toward
completion of the facility. The RFP development will be completed in house and reviewed by the
Foraker Predcvekipment Fund staff prior to release.
Che City will offer assistance ~t the site preparation of the library musewu site and utilize Community
Development, Public Works and Fire Department personnel and equipment as in-kind contributions to
the project. Work will include the demolition ofold buildings on the property and preparing the site
for new construction. The City is already committed to replatting the site (vacating the interior lot
lines) and obtaining survey information.
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CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Funance staffis not able to substantiate the expectant annual cost increase of$212,503 without more
urdepth review. Earlier staffestimatcs showed an expected cost n~crcase over current library costs, of
approximately $350,000 per year.
Approved by Finance Department ~~iLt~sCe.~~~2G~lt~-e1'~
RECOMMENDATION:
Council approve Resolution 2009-1.5 Acknowledging wntuiued support of Seward Community
Library Museum, Authorizing the City Manager to Generate a Request for Proposal (RFP) for the
Design and Engineering Services in preparation for Construction of the Seward Community Library
Museum (SCLM) and utilize City resources and equipment as available for site preparation and
documentation.
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