HomeMy WebLinkAboutRes2009-016Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORI7.INC THF, CITY MANAGER TO NEGOTIATE A
CONTRACT WITH HARn70N CONSTRUCTION FOR THF,
CONSTRUCTION OF THE ADAMS STREET WATERFRONT PAVILION
FOR $312,000, PLUS AUTHORIZING ADDITIONAL PROJECT-RELATED
COSTS OF $33,000, AND APPROPRIATING FUNDS
WHEREAS, the Seward community has been eager to replace the Wellington pavilion and
Adams Street pavilion which were demolished in 2003 after an engineering assessment determined
the two sh-uchires were overstressed and posed a potential hazard to the public; and
WHEREAS, the pavilion design was modeled after the historic Seward Depotlocatcdalong
Railway Avenue and Fourth Street and the concept was approved by the City Council on Junc 26,
2006 by Resolution 2006-09; and
WHEREAS, a bid for construction for new ocean side pavilions to replace the structures at
both Adams Street and Ballaine and D Street and Bal laine was advertised on July 13, 200(1 and again
on July 20, 2006 iu both the Anchorage Daily News and the Seward Phoenix Log; and
WHEREAS, thirteen bid packages were sent out and one bid was submitted on August l0,
2006 by Swenson Construction, which is the former business name for the entity currently doing
business as Harn~on Construction; and
WHEREAS, on December 11, 2006 Resolution 2006-98 authorizing the City Manager to
enter into a contract with Swenson Construction for the construction of one waterfront pavilion in an
amount not to exceed $397,000 and appropriating funds was postponed indefinitely; and
WHEREAS, pursuant to SCC 6.10.145, the City Manager has found that negotiating with
the lowest bidder is in the best interest of the City and notified city council of his intent to negotiate a
reduced contract with Harmon Construction; and
WF[F,RF.AS, on February 20, 2009 Harmon Construction has submitted a revised proposal to
the City for value engineering the Adams Street pavilion which maintains the overall appearance of
the pavilion much the same as the original bid submitted in August 2006; and
WHEREAS, working with Cily staff, value engineering the project and with the help of
volunteers provided by the City, I Iarmon Construction has substantially reduced the cost of the
Adams Street pavilion; and
CITY OF SEWARD, ALASKA
RESOLUTION 2009-016
WHEREAS, landscaping, painting, installation of bench and picnic tables, rock facade on
barbeque, handicap walkway and other work will be completed by volunteers, staff and City of
Seward equipment; and
V-'HEREAS, the City of Seward has $195,000 from the State of Alaska and the promise of as
much as $150,000 from the Alaska SeaLile Center Waterfront Development Fund contingent on
public involvement to build the pavilion.
NOW', THEREFORE, BE IT RF.SOL.VGD BY THE CITY COUNCIL OF THF. CITY
OF SEWARD, ALASKA, that:
Section I. The City Manager is hereby authorized to negotiate a contract with Harmon
Construction for the construction the Adams Street waterfront pavilion in an amount not to exceed
$312,000.
Section 2. Funding in the amormt of $345,000 is hereby appropriated as follows: 1)
$195,000 from State grant funds account no. 811-8110-4680-0200; and 2) $150,000 from Other
grant funds account no. 81 1-8110-4680-0900 to account for proceeds Isom a grant from the Alaska
Scalife Center, for a total of $345,000 in project costs allocated as follows: 3) $312,000 to
infrastructure account no. 811-8110-5925; and $33,000 to materials and supplies and contracted
sen~ices account no. 811-8110-5440,5390 for materials and labor.
Section 3. Moving forward with this project and contract with Ham~on Coustntction will be
contingent on receipt of written commitment from the Alaska SeaLife Center, of their willingness to
contribute $1 X0,000 to this project and approval by council of a final contract.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this day
23"i day of March, 2009.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayo
AYES: Dunham, Valdatta, Bardarson, Smith, Kellar, Keil, Corbridge
NOES: None
ABSENT: None
ABSTAIN: None
ATTH.ST:
Jean Lewis, CMC
City Clerk (City Seal)
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Council Agenda Statement
Meeting Date: March 23, 2009
To: City Council
Through: Phillip Oates, City Manager j~
From: Stefan Nilsson, Building Inspector
Agenda Item: Authorize the City Manager to enter into a contract
with Hannon Construction for the Construction of the Adams Street
waterfront pavilion for $312,000, authorizing $33,000 for additional project
costs, and appropriating funds.
In 2003, an engineering assessment was conducted detenninitg that the two original pavilions
were overstressed and posed a potential hazard to the public. As a result of the study, the two
well used structures were demolished.
In 2006, Kumin and Associates was contracted to design a pavilion for the Adam's Street site.
On March 30, 2006, a public input design meeting was held and the design approved by Council
was based on the existing Seward Depot and other criteria were added such as wind screening,
durability and natural light.
A bid for construction for new ocean side pavilions to replace the structures at both Adams Street
and Ballaine and D Street and Ballaine was advertised on July 13, 2006 and again on July 2Q
2006 in both the Anchorage Daily News and the Seward Phoenix Log. Thirteen bid packages
were sent out and one bid was submitted on August 10, 2006 by Swenson Construction, which is
the former business name for the entity currently doing business as Hannon Construction
An initial bid for construction was advertised on July 13, 2006. Swenson Construction's, original
bid to construct one pavilion was $486,000.
This price was higher than anticipated which Led to negotiations with the only bidder to modify the
proposal. Hannon Construction returned a new proposal of $377,000 resulting in an over $100,000
reduction from the original proposal. At the December l 1, 2006 Council meeting, Resolution 2006-
98 authorizing the City Manager to enter into a contract with Swenson Construction for the
construction ofone waterfront pavilion in an amount not to exceed $397,000 and appropriating funds
was postponed indefinitely
During this time, staffprioritics became focused on high priority projects (i. e. the Long Tenn Care
Facility) and there was a reduction in stati'urg which resulted in this project falling through the cracks.
The Building Department has been directed by the City Manager to bring this project to fruition.
The Building Department contacted the original and only proposer Harmon Construction it January
of 2009 with direction to conduct an updated value engineering proposal regarding the pavilion
protect.
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Harmon Construction has submitted a final proposal of 312 000 which inwrporates volunteers'
assistance, provided by the City, in the build. Volunteers will be utilized for tasks such as painting of
the T&G boards for the ceiling, the trim around the walls/windows, and pre-installation of structural
members. Other areas for volunteer assistance are brick work for the fireplace, picnic tables, electrical
work for n~terior lights and landscaping. The cost ofmaterials to accomplish these items is estimated
to be $33,000.
Moving forward with this project and contract with Harmon Construction will be contingent on
receipt of written commitment from the Alaska ScaLife Center, of their willingness to contribute
$150,000 to this project.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Codc, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
Funding for this project will come from State grant funds in the amount of $195,000 and the Alaska
ScaLife Center Waterfront Development fund in the amount of$150,000, pending their approval and
will be used for contracted services, materials, and supplies
Approved by Finance Department: ~L]~ •
RECOMMENDATION:
Council approve Resolution 2009- ~6 uthorizing the City Manager to enter into a construction
contract with Harn~on Construction for the Adams Street waterfront pavilion in an amount not to
exceed $312,000. The City Manager is also authorized to appropriate funds in the amount of
S33,000 for the materials required to complete the volunteer portion of this project.
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