HomeMy WebLinkAbout10072009 PACAB PacketPort and Commerce Advisory
Board
Regular Meeting
October 7, 2009
Regular Meeting
City Council Chamhers Beginning at 12:00 pm
SEWARD PORT AND COMMERCE ADVISORY BOARD
Regular Meeting
October 7, 2009 NOON COUNCIL CHAMBERS
Ron Long, Chair
Board Member
Term .Expires 2011
Theresa Butts,
Board Member
Term Expires 2012
Deborah Altermatt
Board Member
Term Expires 2010
Daniel Oliver
Board Member
Tenn Expires 2010
Daryl Schaefertneyer
Board Member
Tenn Expires 2012
Robert Buck
Board Member
Tenn Expires 2012
Paul Tougas
Board Member
Term Expires 2011
Phillip Oates
City Manager
Kari Anderson
Harbor Master
Angela Buck
PACAB Secretary
1.
2.
3.
4.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
SPECIAL ORDERS, PRESENTATIONS AND
REPORTS
A. ARRC Representative Louis Bencardino
B. Chamber Report Laura Cloward Executive Director
C. Harbormaster Report — Kari Anderson
D. Community Development Report- Christy Terry
5. Citizens' comments on any subject except those items
scheduled for public hearing. [Those who have signed in
will be given the first opportunity to speak. Time is limited
to 2 minutes per speaker and 30 minutes total time for this
agenda item..]
6. Approval of agenda and consent agenda [Approval of
Consent Agenda passes all routine items indicated by
asterisk (*). Consent Agenda items are not considered
separately unless a Board Member so requests. In the
event of such a request, the item is returned to the Regular
Agenda.]
City of Seward, Alaska
May 6, 2009
PA CAB Agenda
Page I
7. INFOMATIONAL ITEMS, REPORTS AND PRESENTATIONS —
A. PACAB Budget Presentation - (Harbor, SMIC, Legislative)
S. UNFINISHED BUSINESS- None
9. NEW BUSINESS
A. Harbor and SMIC Enterprise Fund recommendations to the City Council .............page 3
B. 2010/2011 Harbor, SMIC, Legislative Budget Discussion and Recommendations..... page 38
C. Develop a Resolution to forward to Seward City Council based on memo from the June
171 2009 work session discussing capital improvement projects for the Seward Marine
IndustrialCenter..................................................................................page 39
D. Develop a Resolution in support of home porting the Alaska Region Research Vessel in
Seward............................................................................................page 40
E. Discuss PACAB members developing Agenda Statements and Resolutions they would
like to see in the November and December 2009 regular meeting agendas
F.* September 5 , 2009 meeting minutes ......................................................page 41
10. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action
required)-
11. BOARD COMMENTS
13. CITIZEN COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak.]
14. BOARD AND ADMINSTRATIVE RESPONSE TO CITIZENS'COMMENTS
15. ADJOURNMENT
City of Seward, Alaska PACAB Agenda
May 6, 2009 Page 2
Port and Commerce Advisory Board Agenda Statement
Meeting Date: October 7, 2009
To: Port and Commerce Advisory Board
From: Community Development Director Christy Terry
Agenda Item: Harbor and SMIC Enterprise Fund recommendations
to the City Council%%
BACKGROUND & JUSTIFICATION:
Seward City Council has held a number of work session reviewing the Capital Requirements and
Funding Strategies for Enterprise Funds. Below you will find Council's direction to the City Manager
in regards to the Harbor and SMIC Enterprise Funds. Council would like PACAB to evaluate he
suggested rate increases in the Seward Marine Industrial Center.
Harbor Department
• Give all fish tax to the harbor (approximately $360K per year from the General Fund for
capital requirements )
• **$1 OOK Maintenance Fee for all users (this rate would vary depending on the payment
period —Le., $100 per year for annual payers, $55 every six months for semi-annual payers,
etc)
• Give all Electric Operations and Infrastructure fees for harbor electric customers ($15.75 in
2010 and $16.54 in 2011) to the harbor (instead of giving those fees to the Electric
Department)
• Increase the Shoreside Fuel Pumping Agreement to $50K per year, instead of fuel pum in
fee based on diesel and gasoline sales p g
• Increase current Moorage Rates based on Consumer Price Index (CPI) levels
** alternatively develop a variable cost structure for different sizes/types/categories of vessels
sMIC
• Compute and evaluate (with PACAB) the impact of the following rate increases
l . Change storage fees to $0.15 per foot per day with an increase to $0.30 per foot
per day after 300 consecutive days
2. $20 Service Fee (per month or fraction of a month) for all SMIC users for
Pollution prevention
RECOMMENDATION
PACAB should discuss and provide a recommendation (via motion) to the Council on requested
items. q
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CITY OF SEWARD
PARKING ENTERPRISE FUND
FIVE-YEAR CAPITAL INFRASTRUCTURE PLAID
Remaining
Description Condition Status Life 2010 2011 2012 2013 2014 5-Yaar Tnta
CRITICAL i!EEDS: Highly likely to -ail ,,vitilip, tlje next fl.,re years
Parking Lots
Middle harbor parking lot
Repave poor Replace
Critical Needs:
HIGH RISK: Flighly likely to tail %tvilchin the next 5-10 years.
None meet this criteria
MODERATE RISK: Continuousiv increa.sinq cast t0
Parking Lots
N. harbor parking lot
Patching, sealing and striping
fair Maint
Middle harbor parking lot
Patching, sealing and striping
poor Maint
S. harbor parking fat
Patching, sealing and striping
poor Maint
S.E. harbor (permit) lot
Patching, sealing and striping
poor Maint
NE ramp lot
Patching, sealing and striping
poor Maint
Parking office (white chalet)
fair Replace
Moderate -Disk Needs:
NEW or Like -New
Egta ment
Luke automated pay station
excellent
Maint 7
Luke automated pay station
excellent
Maint 7
N. Harbor automated pay station (2)
New
N.E. lot automated pay station (2)
New
S.E. lot automated pay station (2)
New
Parking Lots
NE ramp lot
Paving
good
Replace
Patching, sealing, striping
Maint
Gravel
good
Additional paving (depends on USCG)
New fencing
New
N. harbor parking lot
Paving
good
Replace
S. harbor harking lot
Paving
good
Replace
S.E. harbor (permit) lot
poor
Replace
S. harbor uplands parking lot
Paving
gravel
New
Sealing and striping
n/a
Maint
Note: need decision as fo deveic-pment level in uplands_
Boulder field
gravel
Maint
Low -Risk Needs:
Total heeds:
$350,000
$350,00(
$0
$0
$350,000
$0
$0
$350,00(
±te
$85,000
$85,00(
$50,000
$50,00(
$95,000
$95,00(
$100,000
$100,00(
$50,000
$50,00(
$230,000
$150,000
$0
$0
$0
$380,00(
$0
$0
$0
$0
$0
$(
$0
$0
$0
$0
$0
$(
$32,000
$0
$0
$0
$0
$32,00(
$0
$32,000
$0
$0
$0
$32,00(
$0
$32,000
$0
$0
$0
$32,00t
$250,000
$250,001
$9�,aaa
$10,000
$10,000
$20,001
$50,000
$50,001
$1
$1
$1
$1
$1
$42,000
$159,000
$10,000
$300,000
SO
$511,00,
$272,000
$309,000
$360,000
$3aJ,000
$0
$1,241,00
r�-
Port and Commerce Advisory Board Agenda Statement
Meeting Date: October 7, 2009
To: Port and Commerce Advisory Board
From: Community Development Director Christy Terry
Agenda Item: 2010/2011 Harbor, SMIC, Legislative Budget
Discussions and Recommendations
BACKGROUND & JUSTIFICATION:
Annually, the Port and Commerce Advisory Board reviews the proposed budgets for the Harbor, the
Seward Marine Industrial Area and the Board's Legislative Budget. Normally the budgets are
included in the packet to provide the information within an adequate time frame for the Board to
review. This year staff is still revising the budgets based on their presentations to Council during
multiple September Work Sessions and direction given by Council at the September 291h Work
Session. Department Heads have been notified that additional meetings will be held with the City
Manager and Finance Director the week of October 51h to refine and amend budget requests.
Budget pages will be provided to the Board as soon as drafts are available. If drafts are not available
prior to the October 7th meeting, the Board will be asked to provide general recommendations and/or
set a work session for additional discussion and recommendations.
RECOMMENDATION:
PACAB should discuss and provide budget recommendations to Council.
AGENDA STATEMENT
Date: October 7, 2009
To: Port and Commerce Advisory Board
Through: Harbormaster Anderson
From: Angela Buck
Subject: Develop a Resolution to forward to Seward City Council based on memo from the
June 17, 2009 work session discussing capital improvement projects for the Seward
Marine Industrial Center
BACKGROUND & JUSTIFICATION:
Memo from the June 17 2009 work session
The June 17"' PACAB Work Session was held to discuss the Seward Marine Industrial
Improvements outlined in the Northern Economics Operations Analysis. The work session outlined
the following projects and priorities for Capital Improvement Projects for SMIC.
1.) Vessel Wash down Pad & Water Treatment Facility
2.) Electrical Infrastructure Improvements
3.) Drainage, Culverts, D-1 Gravel Layer, and Water Infrastructure
4.) Fence surrounding Block 4 of SMIC
5.) Public Restrooms
6.) Paved Work -stations for Vessels
Discussion included defining a "work area" versus a "storage area" and utilizing Block 4 for the
work area and Block 7 (adjacent to Seward Ships Drydock Fence) for a storage area. Costs could be
determined based on defining the actual size of the work area, for example creating fencing,
electrical infrastructure and, drainage for 30 vessels (or less) as opposed to the entire Block 4
acreage.
Funding sources discussed included the Assistance to Shipyards Grant Program, the Coastal Impact
Assistance Program, the Alaska Clean Water Loan Fund, and revenue bonding. Estimated costs for
items #1, 2, and 4 total $1.13 million. Further research will need to be completed regarding estimated
costs and funding sources for all listed improvements.
2009 goals outlined during the work session for the Storage and Maintenance yard include: installing
a Port -a -Potty at the SMIC yard, developing a sandblast grit recycling or disposal plan, and installing
sediment traps at outfalls near the SMIC yard.
vilvlL 1 V"PA I I"iN. iieveiop a Kesolution to forward to Seward City Council.
Port and Commerce Advisory Board Agenda Statement
Meeting Date: October 7, 2009
To: Port and Commerce Advisory Board
From: Harbormaster Kari Anderson
Agenda Item: Resolution of Support of Home -porting the Arctic
Region Research Vessel in Seward
BACKGROUND & JUSTIFICATION:
The Port and Commerce Advisory Board, Seward City Council, and City Administration have
publicly mentioned their support of home -porting the Alaska Region Research Vessel (ARRV) in
Seward. A formal resolution of support has not been passed by PACAB or City Council. This
resolution is necessary to demonstrate to the University of Alaska Fairbanks that Seward is actively
seeking to extend the relationship through the Seward Marine Center and take necessary actions to
assist with moorage options. This resolution may also be helpful for pursuing grant funding for dock
and/or dolphin infrastructure for the new vessel.
Seward is positioned to serve as the hub of Arctic research through combined efforts of the Alaska
SeaLife Center, Alutiiq Pride Shellfish Hatchery, and the Seward Marine Center. Seward is the
logical choice for home -port of the ARRV, as it is strategically positioned in Southcentral Alaska
within the protection of Resurrection Bay. Supplies and equipment can easily reach the vessel, as
Seward is on the road system with access to the railroad, a deep draft port and freight dock, and a
local airport.
Stationing the ARRV in Seward will contribute to the year-round economy with additional jobs and
support services for the vessel. The presence of the ARRV in Seward will provide our students a
tangible example of the importance of math and science career fields, and will provide a valuable
conduit for marine students pursuing marine training programs at the University and the Alaska
Vocational Technical Center.
RECOMMENDATION:
PACAB should discuss and provide language for a resolution of support for the ARRV (via motion).
This motion would then be forwarded to the Council.
City of Seward, Alaska
September 2, 2009
CALL TO ORDER
Port and Commerce Advisory Board Minutes
Volume 3, Page 84
The regular September 2, 2009 meeting of the Seward Port and Commerce Advisory Board
was called to order at 12:03 p.m. by Chair Ron Long.
PLEDGE OF ALLEGIANCE TO THE FLAG led by Ron Long
ROLL CALL
There were present:
Board Member Ron Long presiding, and
Theresa Butts Dan Oliver
Deborah Altermatt Robert Buck
Darryl Schaefermeyer
comprising a quorum of the Board;
Kari Anderson, Harbormaster
Christy Terry, Community Development Director
Angela Buck, PACAB secretary
Absent: Paul Tougas
SPECIAL ORDERS, PRESENTATIONS, AND REPORTS -
Administrative Report -
Harbormaster Kari Anderson reported on the following items:
• The City of Seward (SMIC Department) worked with PND Engineering to develop and complete
a Transportation Investment Generating Economic Recovery (TIGER) Grant application that
completed the breakwater and basin at the Seward Marine Industrial Center (SMIC). The
application was due September 15, 2009 and would include a new website for SMIC with
information for customers and grant reviews.
• The Harbor Department tracked numbers which may be viewed as economic indicators.
Passenger fees collected from businesses carrying passengers for hire on sightseeing cruises,
water taxis, or charter fishing vessels are down approximately $95,000 through July. To put this
in perspective, each person was assessed a $3.50 charge, which equaled 27,143 fewer passengers
(through July) than a year ago.
City of Seward, Alaska Port and Commerce Advisory Board Minutes
September 2, 2009 volume 3, Page 85
• The Harbor Department had worked in conjunction with the Finance Department to transfer the
electrical utility billing to the harbor. The September harbor electric billing would come from the
harbor. Notices of this change were sent to harbor customers.
• A City Council work session would be held on September 15, 2009 to discuss all Enterprise
Funds and examine a rate review study completed by John Bird. This work session would begin
at 4:30 p.m. in Council Chambers.
• Recent changes in the Coast Guard organization had resulted in Coast Guard Sector Anchorage
assuming VHF radio coverage previously maintained by Air Station Kodiak. All requests for
USCG assistance in the Seward area should be directed to the Sector Anchorage Command
Center. Please contact the harbor for these phone numbers.
• The SMIC department received approval from the ADEC to land -farm approximately 300 cubic
yards of diesel impacted soil at SMIC from a spill that occurred in 2005. This was a substantial
savings to the city, as the cost of shipping this material to Anchorage to be processed would be
over $50,000. Harbor staff had already begun the land -farming process.
Discussion:
In response to Chair Long, Harbormaster Anderson explained that currently she was unable to give a
percentage amount of the approximately $95,000 down in revenue, because there were still fees to be
collected in the 2009 boating season.
Harbormaster Anderson explained the details of the land farming in the Seward Marine Industrial
yard.
Community Development Director Christy Terry reported on the following items:
• Bill Thomas, founder of the Green House Model of Senior Care had been in'Seward and
reviewed the new Mountain Heaven Facility. The Grand Opening was to take place on
September 19th from 1-3, with planned community ceremonies.
• The City Manager was speaking today at the World Trade Center on September 2nd
representing Seward's interests and projects.
• The library museum co -location project was moving forward and Request for Proposals
(RFP) were to be issued soon. Commissioners were also informed that $200,000 was to
be transferred to the City from the "Friends of the Library" volunteer community group.
A bond initiative had been added to the October 61i' ballot for completion of this project.
• Seward Offices would be closed on September 7th in observation of the Labor Day
Holiday.
• Terry reviewed the upcoming Council budget work sessions, meetings and meet the
candidate night.
• Terry updated the Board on the Planning and Zoning Commission's progress in updating
Title 15 and provided lay downs for the Board's information.
City of Seward, Alaska Port and Commerce Advisory Board Minutes
September 2, 2009 Volume 3, Page 86
Status update on the 41" of July Creek Hydro Project and outcome of the reconnaissance study
by Joel Groves
Groves gave a report sighting background information on the company as well as the project. He
discussed permitting issues and economic proposal time lines and models. Groves discussed
possibility of environmental issues, in the Seward area as well as solutions that the company came up
with for their projects. Groves projected the cost to be roughly $15million and to have a life span of
50 years however the life cycle could be longer. He discussed grant options to help cover the cost, as
well as the cost recouped from the power produced.
Citizens' comments on any subject except those items scheduled for public hearing -
Marianna Keil requested that the rate study was handed out before the meetings and not the day of, to
accommodate some time to study the plan.
Approval of the Agenda and Consent Agenda
Motion (Butts/Schaefermeyer) Approve the Agenda and Consent Agenda
Motion Passed
Unanimous Consent
The following item was approved under the consent agenda:
August 5, 2009 Regular Meeting Minutes.
INFORMATIONAL ITEMS — Alaska Journal of Commerce Article — Seward Drydock is big
business
Discussion:
Schaefermeyer commented on the fact that the Alaska SeaLife Center was not mentioned in the
article as the largest single employer in Seward.
UNFINISHED BUSINESS - None
NEW BUSINESS
Resolution 2009-07, A Resolution Of The City Council Of The City Of Seward, Alaska,
Recommending The City Council Authorize And Implement Necessary Improvements For The
Pedestrian Corridor Between The Cruise Ship Dock, Railroad Terminal, And Small Boat
Harbor Area.
Motion (Schaefermeyer/Altermatt) Approve Resolution 2009-07
Cit}' of Seward, Alaska
September 2, 2009
Discussion
Port and Commerce Advisory Board Minutes
volume 3 P Q 7
age
Schaefermeyer commented on his observation of where the cruise shipsuggested passengers walk as well as
offered an example from a Portico catalog. ggested there could possibly be color or animal
prints on the side walk to encourage these people to stay on the p right pa
th.
th.
Altermatt was appreciative of the information in the resolution that referred to the J Dock area. Chair
Long included information about the area behind the "train wreck" and the interest in watching the
TraveLift. Vice Chair Butts mentioned this resolution would be wonderful for t
"train wreck". Harbormaster Anderson spoke about the signage she saw in K tc businesses in the
visit. etchikan on her last
Motion to Amend (Oliver /Schaefermeyer)
Discussion
Amend Section 1 by adding "with special
emphasis and wind break at the coal
facility conveyor crossing," after "a safe
crosswalk designated and marked".
There was discussion about whose responsibility it was to keep sidewalks clear of ravel along
corridor. Vice Chair Butts put an emphasis on keeping the pedestrian traffic out of industrial areas..
Motion to Amend Passed Unanimous Consent
Main Motion Passed as Amended Unanimous Consent
Resolution 2009-08, A Resolution Of The City Council Of The City Of Seward, Alaska,
Recommending The City Council Authorize And Implement A Transportation Plan Utilizing
The Cruise Passenger Tax Receipts To Provide Passenger Access Between The Cruise Dock,
Downtown Business Districts And The Alaska SeaLife Center.
Motion (Schaefermeyer/Butts)
Discussion
Approve Resolution 2009-08
Butts questioned what the RFP would be coming from.
Motion to Amend (Long /Schaefermeyer)
Amend the resolution title to change the
word "the" to "state" to read "plan
utilizing state cruise passenger tax".
Motion to Amend Passed Unanimous Consent
City of Seward, Alaska
September 2, 2009
Motion to Amend (Oliver /Altermatt)
Motion to Amend Passed
DISCUSSION
Port and Commerce Advisory Board Minutes
Volume 3, Page 88
Amend the resolution title to delete the
word "downtown" and make the word
"district" plural.
Unanimous Consent
Altermatt wanted to make sure that all districts were included.
Motion to Amend (Butts Buck)
Motion to Amend Passed
Main Motion Passed as Amended
Amend the resolution to change the section
1 to state "recommends Seward City
Council issue a Request for
Proposal/Qualifications, for a
Transportation Plan utilizing State Cruise
Passenger tax receipts to provide passenger
access between the cruise dock, business
districts and the Alaska Sealife Center,
containing at minimum the following
elements" and then renumber the other
sections accordingly.
Unanimous Consent
Unanimous Consent
Nominate, vote and appoint a Chair and Vice Chair for the Port and Commerce Advisory
Board
Election of Chair and Vice Chair
Long opened the floor for Chair nominations.
Motion (Altermatt/Butts)
Nominate Long as the Chair.
Seeing no further nominations, nominations were closed.
Motion Passed Unanimous Consent
Long opened the floor for Vice Chair nominations.
Motion (Oliver/Altermatt) Nominate Butts as the Vice Chair
01Y of Seward, Alaska
September 2, 2009 Port and Commerce Advisory Board Minutes
Volume 3, Page 89
Seeing no further nominations, nominations were closed.
Motion Passed
Unanimous Consent
CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS -None
BOARD COMMENTS —
Altermatt reminded the board that there was only one more week for the Chamber of Commerce
Harbor Survey to be online.
Harbormaster Anderson stated that she would have a more clear view of what would be on the
agenda for the Pacific Marine Expo at the October 7, 2009 meeting. She then spoke about the topic
of the September 16, 2009 work session.
Butts spoke about her summer in the harbor.
Harbormaster Anderson spoke of the September 15, 2009 TIGER grant application.
Oliver spoke about the AARV and the future plans for construction and mooring of the vessel. Oliver
included that Kodiak was pushing for the vessel to be home ported in their harbor, and that he felt
the city needed to make it a priority to have the vessel in Seward's harbor.
Harbormaster Anderson suggested that there would be an agenda item for the October 7, 2009
regular meeting including a resolution of support and recommendation for the ARRV vessel to stay
in Seward.
Buck spoke about PND and about the TIGER grant. He also thanked Groves for coming because
alternative energy was very important to Seward.
CITIZEN COMMENTS - None
BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS - None
ADJOURNMENT
The meeting was adjourned at 1:28 p.m.
City of Seward, Alaska
September 2, 2009
Port and Connnerce Advisory Board Minutes
Volume 3, Page 90
Angela Buck Ron Long
Harbor Master Department Chair
(City Seal)