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HomeMy WebLinkAboutRes2010-003 Sponsored by: Clerk CITY OF SEWARD, ALASKA RESOLUTION 2010 -003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING RULE 16 OF THE CITY COUNCIL RULES OF PROCEDURE TO REFLECT CHANGES MADE TO THE EVALUATION PROCESS FOR THE CITY MANAGER, CITY ATTORNEY AND CITY CLERK WHEREAS, after numerous discussions and work sessions, the city council desired to change the evaluation process and forms for the city manager, city attorney and city clerk; and WHEREAS, those changes are reflected in the amendment to Rule 16 of the City Council Rules of Procedure WHEREAS, Rule 16 is deleted in its entirety and replaced with language as appears in Section 1 below. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council amends Rule 16 of the City Council Rules of Procedure to lbw read as follows: Rule 16. The City Council shall evaluate the performance of the City Attorney, City Clerk and the City Manager separately and annually during the first council meeting in January, February and March of each year. These can be conducted in Executive Session. During the evaluation, the Council shall set goals, priorities and conduct salary negotiation for these appointed officials for the upcoming year. The City Attorney, City Manager and City Clerk will complete a summary stating their accomplishments for the past review period and their goals for the upcoming review period. The City Clerk will provide the necessary blank evaluation forms, and the appointed official's completed goals and accomplishments summary to the Council no later than two weeks prior to the scheduled evaluation. The Mayor can appoint a member of the Council to receive the completed forms and tabulate the results prior to the formal evaluation sessions. At any time, the council may, by majority vote, make a motion to hold additional evaluations as they feel is necessary. [See Appendices A4 -6 for City Manager, City Attorney and City Clerk evaluation forms.] Section 2. This resolution shall take effect immediately upon its adoption. CITY OF SEWARD, ALASKA RESOLUTION 2010 -003 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11 day of January, 2010. THE CITY OF SEWARD, ALASKA w Willard E. ID unham, Mayor AYES: Bardarson, Smith, Keil, Shafer, Amberg, Dunham NOES: None ABSENT: Valdatta ABSTAIN: None ATTEST: 1 Jea Lewis Cit Clerk — ••�� (City Seal) • .• • y OF�W� r r..u.� : -Q.-- ■ • I SEAL i -- I--- P : •,sj OF A.•• IIIIHIs3S Agenda Statement Meeting Date: January 11, 2010 A OF Set To: Mayor, City Council From: Jean Lewis, City C1e BASK Agenda Item: Amending Rule 16 of City Council Rules of Procedures- re: Evaluations BACKGROUND & JUSTIFICATION: After meeting for work sessions, the city council desired to change the time for the evaluation process from every 6 months to once a year. Evaluation forms were simplified and summaries were added. The City Council Rules of Procedure Rule 16 and the appendices which hold the evaluation forms will need to be amended to reflect the changes made. INTENT: To change the evaluation forms and process, and simplify the procedure. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other RULE 16 FISCAL NOTE: None Approved by Finance Department: g0 n ��v e c,J - ---� -- A/o RECOM Approve Resolution 2010 -003 amending Rule 16 of the City Council Rules of Procedure to reflect changes made to the evaluation process procedure. City Council Rules of Procedure ►� f A EVALUATION OF APPOINTED OFFICIALS RULE 16. The City Coutticil shall evaluate the performance of the City Attorney, the City Clerk and the City Manager semi-annually ly on or before March 15th and September 15th. At the September 15th evaluation, the Cotiticil shall negotiate the salary for the Clerk and Manager so that this salary can be reflected in the Midget adopted in December. At each evaluation, the Council shall set goals and priorities for its appointed officials. The City Clerk shall provide the necessary blank evaluation forms to the Council no later than February 15th and August 15th. The Mayor shall then appoint a member of the Council to receive the completed forms and tabulate the results prior to the formal evaluation sessions with the appointed officials. [See Appendix A -4 for City Manager Evaluation Form, A -5 for City Clerk Evaluation Form, and Appendix A-6 for City Attorney Evaluation Form.] GIVING DIRECTION TO APPOINTED OFFICIALS RULE 17. The Manager, Clerk and Attorney work for the Council as a body and may not take direction from any individual member of the Council if doing so would conflict with the wishes of the majority. Generally, requests for research or drafting of ordinances, resolutions or other documents should be made at a meeting or work session to give dissenting members of the Council an opportunity to object to the request and to assure the appointed official that the direction given is supported by a majority of Council. Page 6 City of Seward, Alaska 201