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Home My WebLink AboutRes2010-022 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -022 A RESOLUTION OF THE SEWARD CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CHANGE ORDER WITH RISE ALASKA, LLC (RISE) FOR PROFESSIONAL PROJECT MANAGEMENT SERVICES FOR CM /GC RFP DEVELOPMENT AND SOLICITATION PROCESS MANAGEMENT FOR THE NEW CO- LOCATED LIBRARY MUSEUM FACILITY, ACCEPTING GRANTED FUNDS AND APPROPRIATING TWENTY -SIX THOUSAND ONE HUNDRED DOLLARS ($26,100) WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward submitted a request for proposals for professional project management services for the library museum project; and WHEREAS, RISE Alaska, LLC earned the most points with the request for proposal grading criteria approved by the Seward City Council and was awarded the professional services agreement to perform project management services through the schematic design phase; and WHEREAS, the scope of the project management services included assisting the City in selection of a design team, negotiating the design contract and overseeing the design team's r• work through the schematic design phase; and WHEREAS, the Project Executive Committee and the Seward Community Library and Museum Building Committee (SCLMBC) both determined that this project should be managed as a Construction Manager /General Contractor (CM /GC) project; and WHEREAS, the project is at 35% Schematic Design and is ready to move forward with selecting a construction firm to act as consultant to the owner in the development and design phase; and WHEREAS, RISE Alaska has submitted a change order for twenty -six thousand and one hundred dollars ($26,100) to manage this next phase of the project including; developing the request for proposals, conducting review sessions, advertising and issuing the RFP, and completing all aspects of the RFP process up to and including developing and negotiating the CM /GC contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into a contract with RISE Alaska, LLC to provide project management services through schematic design for a cost not -to- exceed twenty -six thousand one hundred dollars ($26,100). CITY OF SEWARD, ALASKA Resolution 2010 -022 Page 2 of 2 j Section 2. Funding in the amount of $26,100 is hereby accepted from the SCLMBC to the Seward Community Library Museum Project fund account number 826 - 8264 -4100, and appropriated to contracted services account no 826 - 8264 -5390. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day of March, 2010. THE CITY OF SEWARD, ALASKA can Bardarson, Vice Mayor AYES: Valdatta, Keil, Amberg, Shafer, Bardarson NOES: None ABSENT: Smith, Dunham ABSTAIN: None ATTEST: J� an Levis r o,. ity Clerk; - C e SE 1 . w +• r -�► v w (City Seal) s • • 11 ° e. #■ .V4 4•11. ' � I # . • Pw o A.00 w GJ "j owl Council Agenda Statement Meeting Date: March 8, 2010 � H of sett Through: City Manager Phillip Oates , .p a From: Community Development Director Christy Te Agenda Item: Authorizing a change order to RISE ALASKA, �cASKP LLC to perform professional project management services for CM/GC RFP development and solicitation process for the new library museum and to appropriate additional funding NTE $26,100 BACKGROUND & JUSTIFICATION: Since 2003, the City of Seward, Seward Community Library Association and the Resurrection Bay Historical Society have been planning to co- locate the Community Library and the Seward Museum to a new facility. Co- location will create efficiencies of service and space as well as providing the amount of space needed to meet the existing and future needs of these organizations. On August 17, 2009 a request for proposals was issued soliciting for project management services including; assistance in selecting a design team, negotiating the design contract and overseeing the design team's work during the schematic design phase. RISE ALASKA, LLC obtained the highest points and is the professional project management firm for the schematic design phase of the Library Museum Project. After numerous public meetings and scrutiny from the Project Executive Committee and the Seward Community Library and Museum Building Committee (SCLMBC), the project is basically at 35% Schematic Design. The project is ready to move forward with selecting a construction firm to assist with construction development and scheduling, often referred to as "Preconstruction Services ". The Project Executive Committee and the SCLMBC both determined that this project should be managed as a Construction Manager /General Contractor (CM/GC), also called a Construction Manager At -Risk, approach to the design, maximum price and construction ofthis project. CM/GC delivery method entails a commitment by the construction manager to deliver the project within a Guaranteed Maximum Price (GMP). When a construction manager is bound to a GMP, the most fundamental character of the relationship is changed. In addition to acting in the owner's interest, the construction manager must manage and control construction costs to not exceed the GMP. The construction manager will act as consultant to the owner in the development and design phases, and then they will be the general contractor during the construction phase. In our situation, the construction firm chosen at this stage is taking the chance that the project will be fully funded and will move forward to actual construction. This will be fully disclosed during the RFP process. RISE Alaska has submitted a change order for twenty -six thousand and one hundred dollars ($26,100) to manage this next phase of the project. These management services will include developing the request for proposals, conducting review sessions, advertising and issuing the RFP, and completing all aspects of the RFP process up to and including developing and negotiating the CM/GC contract. This project would be the first time the City chooses to utilize the CM/GC approach. RISE Alaska has experience with this construction management type and would be a helpful partner to insure the process is handled correctly. INTENT: Approve a change order with RISE ALASKA, LLC for project management services to obtain a contractor during this phase of the CM/GC project and to obtain Council approval for the transfer of funds. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: The Project Executive Committee organized by Council with Resolution 2009 -086 and the SCLMBC support Council's approval of this change order. FISCAL NOTE: This action proposes to utilize non -City funds for the purpose of obtaining a partner contractor during this initial phase of the CM/GC process. This action proposes $26,100 will be transferred to the City from SCLMBC. The amount of funds is within the City Manager's authority to authorize, but Council approval is necessary because of the fund appropriation. Approved by Finance Department: ATTORNEY REVIEW: No. RECOMMENDATION: Approve Resolution 2010 Authorizing a change order to RISE ALASKA, LLC to perform professional project management services for CM/GC RFP development and solicitation process for the new library museum and to appropriate additional funding NTE $26,100.