HomeMy WebLinkAbout07262010 City Council PacketC7
1963 1965 2005 The City of Seward, Alaska
,I-ameiicac i CITY COUNCIL MEETING AGENDA
{Please silence all cellular phones and pagers during the meeting}
July 26, 2010 7:00 p.m. Council Chambers
1. CALL TO ORDER
Willard E. Dunham
2. PLEDGE OF ALLEGIANCE
Mayor
3. ROLL CALL
Term Expires 2011
4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE
ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have
Jean Bardarson
signed in will be given the first opportunity to speak. Time is limited to
Vice Mayor
2 minutes per speaker and 30 minutes total time for this agenda item.]
Term Expires 2010
5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
of Consent Agenda passes all routine items indicated by asterisk (*).
Robert Valdatta
Consent Agenda items are not considered separately unless a council
Council Member
member so requests. In the event of such a request, the item is returned
Term Expires 2011
to the Regular Agenda]
Tom Smith
6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Council Member
A. Proclamations and Awards
Term Expires 2011
1. Welcome to the Officer's and Crew of the U.S. Coast Guard
Cutter Healy on their patrol break during July 21-27, 2010...... Pg. 4
Vanta Shafer
2. Certificates of Appreciation in anticipation of their retirement to
Council Member
Mary Toll, KPB Platting Officer, and Jane Gabler, KPB Floodplain
Term Expires 2011
Administrator............................................................ Pg. 5
3. Proclamation celebrating 20 years of the American's with
Marianna Keil
Council Member
Disabilities Act (ADA).................................................. pg. 7
4. Welcome proclamation and introduction of the 2010 Japanese
Term Expires 2010
Exchange Students and Adults from Obihiro Japan ................ Pg. 8
Linda Amberg
B. City Manager's Report
Council Member
C. Mayor Report
Term Expires 2010
D. Other Reports and Presentations
1. Presentation by AML/JIA Kevin Smith.
Phillip Oates
2. Presentation by Jill Simpson of Seaview Comm. Center, re: Alaska
City Manager
Children's Trust Grant.
Jean Lewis
7. PUBLIC HEARINGS
City Clerk
A. Resolution 2010-062 Authorizing The City Manager To Enter Into
Cheryl Brooking
An Amendment To The Lease Agreement 94-093 With DCS Tower Sub, LLC,
City Attorney
As Successor In Interest To McCaw Cellular Communications, Inc For Lot 1,
Block 8, Fourth Of July Subdivision, Seward Marine Industrial Center, For The
Purpose Of Extending The Term Of The Lease To June 30, 2015............ Pg. 9
B. Resolution 2010-063. Amending The Garbage Tariff ...........Pg. 16
City of Seward, Alaska Council Agenda
July 26, 2010 Page I
8. UNFINISHED BUSINESS — None
9. NEW BUSINESS
A. Resolutions
1. Resolution 2010-064, Approving A Franchise For The Collection And Disposal Of
Garbage And Refuse With Alaska Pacific Environmental Services Anchorage, LLC dba
Alaska Waste, Subject To Approval By The Voters Of Seward At The October 5, 2010
RegularCity Elections...........................................................................Pg. 22
*2. Resolution 2010-065, Accepting A Grant From The State Of Alaska Department Of
Corrections Grant Program In The Amount Of $ 9,785.24 For The Purpose Of Repairing
Modular Seating And Bunk Beds In The Seward Community Jail And Appropriating
Funds...............................................................................................Pg. 35
*3. Resolution 2010-066, Accepting A Grant For $2,000 From Holland America Line Inc.
Community Advisory Board For The Purchase Of A Kit Greenhouse For The Summer
Greenhouse Program At The Teen Youth Center...........................................Pg. 40
4. Resolution 2010-067 To Approve In Principle And Adopt With Revisions The
Seward/Bear Creek Flood Service Area Flood Hazard Mitigation Plan.................Pg. 43
5. Resolution 2010-068, Supporting The Road And Sidewalk Priority Lists That Are To
Be Funded Using The Statewide Transportation Improvement Program And Federal
Earmark Monies Administered Through ADOT&PF..................................... Pg. 137
6. Resolution 2010-069 Authorizing The City Manager To Enter Into Amendment
Number Two With Rise Alaska, LLC (Rise) For Professional Project Management
Services Through 65% Design For The New Co -Located Library Museum Facility,
Appropriating Additional Funding Not -To -Exceed Forty Nine Thousand Five Hundred
Dollars ($49,500) And Accepting Grant Funds Totaling $4.7 Million From The State Of
Alaska........................................................................................... Pg.141
7. Resolution 2010-070, Supporting the Seward Community Library Museum Project,
Authorizing The City Manager To Submit A Tier 2 Full Proposal To Rasmuson Foundation
Requesting Not More Than $1.5m, And Acknowledging The Intent To Bond In An
Amount Not To Exceed $2.5m For The Construction Of The Seward Community Library
Museum.........................................................................................Pg. 147
B. Other New Business Items
1. Discussion on Mayor/Council planned travel budget for 2010..................... Pg. 159
2. Re -Schedule the work session on land policies and lease procedures.
10. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. City of Seward May Financial Report ..............................................Pg. 162
B. Providence Seward financial Report for May......................................Pg. 163
City of Seward, Alaska Council Agenda
July 26, 2010 Page 2
C. Copy of Mayor letter to Obihiro Mayor........ .
D. Copy of 3 Mayor letters to Yeosu City Korea .............. ....Pg. 166
E. Seward Harbor Write -Off for FN Taku.............
11. COUNCIL COMMENTS
12. CITIZENS' COMMENTS [S minutes per individual - Each individual has one
opportunity to speak.]
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
July 26, 2010 Page 3
PROCLAMATION
WHEREAS, the United States Coast Guard Cutter Healy is the United States'
newest and most technologically advanced polar research icebreaker put into commission
in 1999 by the United States Coast Guard; and
WHEREAS, the vessel was constructed by Avondale Industries in New Orleans,
Louisiana and named in honor of Captain "Hell Roaring" Michael A. Healy; and
WHEREAS, the U. S. Coast Guard Cutter Healy was designed to conduct a wide
range of research activities, has significant scientific laboratory space, accommodates up
to 50 scientists, and is also a capable platform for supporting other potential missions in
the polar regions, including logistics, search and rescue, ship escort, environmental
protection, and enforcement of laws and treaties; and
WHEREAS, Seward is fortunate enough to have the previous commanding
officer of the U.S. Coast Guard Cutter Healy, making Seward his home; the esteemed
Daniel K. Oliver, who is now our University of Alaska Marine Science Director; and
WHEREAS, the City Council and community appreciate the men and women in
the Coast Guard who helped build the Seward Community Playground in 2008; and
WHEREAS, the U.S. Coast Guard Cutter Healy will be in the port of Seward
July 21 through 28, 2010 and has organized a Community Outreach program; and
WHEREAS, three projects to be completed are assisting a Qutekcak native tribal
elder in building her own home, attending a picnic with Seward Senior Center residents,
and spreading wood chips and other tasks at the Seward Community Playground; and
WHEREAS, the City Council and the citizens of Seward, are once again, thrilled
and honored to host the U.S. Coast Guard Cutter Healy and hope the officer's and crew
are provided with an enjoyable mid -patrol break during their stay.
NOW THEREFORE, I, Willard E. Dunham, Mayor of the City of Seward,
Alaska, along with the City Council and the citizens of Seward, wish to thank the U.S.
Coast Guard Cutter Healy for their community outreach, the dedicated service they
perform daily for our country, and welcome them once again to Seward.
Dated this 26th day of July, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
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PROCLAMATION
WHEREAS, the Americans with Disabilities Act (ADA) was signed into law twenty
years ago, by president George H. W. Bush to establish a clear and comprehensive
prohibition of discrimination on the basis of disability; and
WHEREAS, the Americans with Disabilities Act sees people with disabilities as
people first; worthy of respect, equal opportunity for employment, physical access and the
right for autonomy and independence; and
WHEREAS, numerous organizations in Seward, work with constituents and
communities to bring forth the promise of hope and freedom that is envisioned by the
passage of the ADA; and
WHEREAS, July 26, 2010 celebrates the 20th Anniversary of the Americans with
Disabilities Act with a Community Potluck and celebration at Seward's First Lake Park
hosted by Seward Independent Living Center.
NOW THEREFORE I, Willard E. Dunham, Mayor of the City of Seward, do
hereby honor the twenty year anniversary of the passage of the Americans with Disabilities
Act and celebrate the positive impact it has on the lives of people with disabilities across our
nation and within the state of Alaska.
Willard E. Dunham, Mayor
�PEN�0
A Promoting choice, independence and quality of life for persons
ir and families living with disability.
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PROCLAMATION
WHEREAS, the City of Seward, by resolution dated November 20, 1967,
formally declared Obihiro, Japan as our sister city and in March 1968 was recognized
as sister cities by Sister Cities International; and
WHEREAS, for the past forty-three years our two communities have
participated in various cultural exchanges which have led to deeper friendships and
closer relationships between our two sister cities and our citizens; and
WHEREAS, since 1973, our communities have sponsored an annual student
exchange involving high school students who experience each other's culture,
lifestyles and families; and
WHEREAS, in 1982, a group of band and choir students traveled to Japan to
participate in parades, concerts and festivities during the Obihiro Centennial
Celebration; and
WHEREAS, in 2002 we celebrated Obihiro's 120`h birthday in Japan, and in
2003 the Obihiro Delegation celebrated Seward's 100`h birthday in Alaska.
WHEREAS, Jed Wilde, Maggie Herbert, Hannah Beutler, and Rain Becker
have been selected to participate in the 2010 exchange program; and
WHEREAS, the City of Seward extends a warm welcome from all of Seward's
citizens to students Yuki Okuyama, Fumi Mitamura, Chihiro Muramatsu, and adults
Hiroyoshi Nishijima, Tsugio Komazawa, and Josh Neta, 2010 representatives from
the City of Obihiro.
NOW THEREFORE, I, Willard E. Dunham, Mayor of the City of Seward,
Alaska, do hereby proclaim the week of July 26-30, 2010 to be
SEWARD-OBIHIRO SISTER CITIES APPRECIATION WEEK
in the City of Seward honoring 43 years of friendship between Obihiro, Japan and
Seward, Alaska.
Dated this 26`h day of July 2010.
THE CITY OF SEWARD, ALASKA
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CITY OF SEWARD, ALASKA
RESOLUTION 2010-062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AMENDMENT TO THE LEASE AGREEMENT 94-093 WITH DCS
TOWER SUB, LLC, AS SUCCESSOR IN INTEREST TO MCCAW
CELLULAR COMMUNICATIONS, INC FOR LOT 1, BLOCK 8,
FOURTH OF JULY SUBDIVISION, SEWARD MARINE INDUSTRIAL
CENTER, FOR THE PURPOSE OF EXTENDING THE TERM OF THE
LEASE TO JUNE 30, 2015
WHEREAS, DCS Tower Sub, LLC, successor in interest to McCaw Cellular
Communications, Inc., ("Lessee") has requested a lease term extension to its existing lease
agreement with the City of Seward for 1,320 square feet, more or less, within Lot 1, Block 8,
Fourth of July Creek Subdivision, Seward Marine Industrial Center, Kenai Peninsula Borough
Plat number 97-27, Seward Recording District, Third Judicial District, State of Alaska; and
WHEREAS, the current lease has been in effect since September 12, 1994 and the
Lessee has submitted a request for an extension of the lease term in accordance with Section 2.4
of the Lease; and
WHEREAS, Section 2.4 of the Lease provides that the Lessee shall have the right to
extend the initial term of the Lease for three additional five-year periods provided that Lessee
exercise the option to extend at least 180 days prior to the expiration of the then current Lease
term, Lessee is not in default, and the Seward City Council approves the extension by resolution;
and
WHEREAS, this is the final extension allowed by the original Lease, however this lease
amendment acknowledges the Lessee shall have the right, at the Lessee's option to further
extend the Lease Agreement for three (3) additional periods of five (5) years each beginning on
July 1, 2010 for possible options to extend until June 30, 2030; and
WHEREAS, the amendment recognizes the previous assignment by Dobson Cellular to
its affiliate DCS Tower Sub, LLC and includes a 3% annual rent increase.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into an amendment of the
lease agreement with DCS Tower Sub, LLS, as successor in interest to McCaw Cellular
Communications, Inc., in substantial form as presented at this meeting, to extend the Lease term
to June 30, 2015 and to include amendments to the Lease as described in the above recitals.
CITY OF SEWARD, ALASKA
RESOLUTION 2010-062
Section 2. This resolution shall take effect thirty (30) days after its adoption and posting. Upon
effectiveness of this resolution, the amendment will be effective July 1, 2010.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 26`h day of
July, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
Council Agenda Statement
Meeting Date: August 9, 2010
Through: Phillip Oates, City Manager
From: Kari Anderson, Harbormaster
Subject: Lease Amendment for DCS Tower Sub 94 093
BACKGROUND & JUSTIFICATION:
Initially, McCaw Cellular Communications, Inc., entered into a lease with the City for 1,320
square feet, more or less, within Lot 1, Block 8, Fourth of July Creek Subdivision, Seward
Marine Industrial Center. This leased area encompasses a cell phone tower and associated
electric infrastructure. The Lessee's interests were assigned several times, and in 2005
Resolution 2005-23 extended the term of this lease (now with Dobson Cellular) through June
30`', 2010. Article 2.4 of this lease provides that the Lessee shall have the right to extend the
initial term of the Lease for three additional five-year periods, with a final extension option to
June 30, 2015. This proposed lease extension would be the third and final extension allowed
under the current lease. However, the proposed amendment language would allow for three
additional options for extensions of five years each, for possible options to extend until June 30,
2030. The amendment also includes an annual rent increase and recognizes the assignment of
Dobson Cellular to its affiliate, DCS Tower Sub, LLC.
INTENT: To propose an extension of the current lease with DCS Tower Sub, LLC, as successor
to the original lessee McCaw Cellular Communications, Inc., #94-093 for an additional five
years, ending June 30, 2015.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City
Council Rules of Procedures or Other Plans or Policies:
Yes (List Below) No
Seward Marine Industrial Center Development Plan
Land use: Uses allowed within SMIC should focus on strengthening and enhancing the area as a center for marine and other
compatible industries.
FISCAL NOTE:
The Lease Agreement was amended to add language to Section 3.5 regarding interim rental
adjustments of 3% for each year in the period between each Rental Adjustment Date.
Approved by Finance Department:
ATTORNEY REVIEW: YES X NO
RECOMMENDATION
Council approve Resolution 2010- 05 approving the extension of lease number 94-093 with
DCS Tower Sub, LLC to June 30, 2015 and amending the lease.
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Site #: AK-5059
Site Name: Seward
FOURTH AMENDMENT TO LEASE AGREEMENT
This Fourth Amendment (°Fourth Amendment") to that certain Lease Agreement, dated January
12, 1995, by and between The City of Seward (the "CITY") whose address is PO Box 167, Seward, Alaska,
99664 and DCS TOWER SUB, LLC, a Delaware limited liability company, as successor to the original
lessee McCaw Cellular Communications, Inc., ("LESSEE') whose address is 750 Park of Commerce
Boulevard, Suite 300, Boca Raton, Florida 33487 is made and entered into this day of , 2010.
RECITALS
WHEREAS, the CITY and LESSEE entered into a certain Lease Agreement dated January 12,
1995 for the property located at 321 Sorrel, City of Seward, Kenai Peninsula, State of Alaska as amended
by Amendment Number 1 dated December 23, 1997, Lease Amendment No. 2 in 2003, and Lease
Amendment No. 3, dated June 2, 2005 (the "Lease Agreement"),
WHEREAS, the CITY and LESSEE desire to amend the renewal terms and extend the Lease
Agreement for the property described as:
Lot 1, Block 8, Fourth of July Creek Subdivision, Seward Marine Industrial
Center, Kenai Peninsula Borough Plat number 97-27, Seward Recording
District, Third Judicial District, State of Alaska, containing 1,320 square feet,
more or less.
NOW THEREFORE, inconsideration of the foregoing. promises_and for other good and valuable_
consideration, the receipt and sufficiency of which is hereby acknowledged, the CITY and LESSEE herein
agree as follows:
1. The CITY and LESSEE acknowledge and agree that this Lease Agreement is
extended for an additional five (5) year term commencing on- July 1, 2010 and
expiring June 30, 2015 at 11:59 p.m.
2. The CITY and LESSEE acknowledge and agree that LESSEE shall have the right, at
LESSEE's option and subject to the requirements of section 2.4 of the Lease
Agreement, to further extend the Lease Agreement for three (3) additional periods of
five (5) years each beginning on July 1, 2015 for possible options to extend until
June 30, 2030 at 11:59 p.m.
3. For Notice requirements pertaining to the Lease Agreement, the mailing address for
LESSEE in Article 37 of the Lease Agreement shall be:
DCS Tower Sub, LLC
Attention: Asset Manager
750 Park of Commerce Boulevard, Suite 300
Boca Raton, Florida 33487
GTP Site ID Reference: AK-5059 - Seward
4. The Lease Agreement is amended to add the following Section 3.5:
13
Site #: AK-5059
Site Name: Seward
Interim Rental Adjustments. For each year in the
period between each Rental Adjustment Date,
excepting the Rental Adjustment Dates, the annual
rental payment shall be increased beginning July 1,
2011, and on July 1 of every year thereafter (each on
"Interim Rental Adjustment Date") in an amount of 3%
of the previous years lease rate.
5. Lessee is an affiliate of Dobson Cellular Systems, Inc, and has an interest in the
Lease Agreement pursuant to an assignment to an affiliate as set forth in Section
14.3 of the Lease Agreement.
6, Except as and only to the extent explicitly modified by the terms and provisions of this
Fourth Amendment, all terms and provisions of the Lease Agreement as amended
are ratified and confirmed in all respects and shall hereby remain in full force and
effect. In the event of any conflict between the Fourth Amendment and the Lease
Agreement as amended, the language of the Fourth Amendment shall prevail.
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Site #: AK-5059
Site Name: Seward
IN WITNESS WHEREOF the parties have executed this Fourth Amendment to Lease
Agreement as of the date and year set forth above.
CITY OF SEWARD:
BY:
Name: Phillip Oates
Title: City Manager
ATTEST:
Jean Lewis, CMC
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
LESSEE:
DCS TOWER SUB, LLC
a Delaware limit B' ' pang
Shawn Ruben
Secretary
THIS IS TO CERTIFY that on this day of , 2010, before me, the
undersigned.a Notary Public in and for the State of Alaska, personally appeared Phillip Oates,
known to me and to me known to be the City Manager for the City of Seward, Alaska, and
authorized to execute documents on its behalf, and is the individual named in and who executed
the foregoing document on behalf of the City of Seward for the uses and purposes therein set forth.
WITNESS my hand and notarial seal the day and year first hereinabove written.
My Commission Expires: Notary Public in and for Alaska
State of Florida
County of Palm Beach
On the day of in the year 2010, before me, the undersigned, a Notary Public in and
for said state, personal) appealed Shawn Ruben, Secretaryof DCS Tower Sub, LLC personally known
to me to be the individual whose name is subscribed to the within instrument and acknowledged to me that
he executed the same in his capacity, and that by his signature on the instrument, the individual, or the
person upon behalf of which the individual acted, executed the instrument..
NOTARY PUBLIC -STATE OF FLORIDA �aj
:- Tracy M. Reich
Notary
%Commission #DD579937
''•.,,,,.•` Expires: JULY 31, 2010
BONDED THRU ATL1N -nC BONDING CO., INC
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE GARBAGE TARIFF
WHEREAS, a proposition was placed before the qualified voters of the City at a regular
municipal election held on October 3, 2000, and the voters approved a franchise agreement for
the collection and disposal of garbage and refuse between the City of Seward and Peninsula
Sanitation Company, Inc. ("Peninsula Sanitation"), which was subsequently assigned to Alaska
Pacific Environmental Services Anchorage, LLC ("APES") doing business as Alaska Waste —
Kenai Peninsula, LLC; and
WHEREAS, the City and APES entered into a renewal contract on September 15, 2005
upon approval of Resolution 2005-79, with said contract set to expire December 31, 2010; and
WHEREAS, the current garbage tariff was adopted by Council according to Resolution
2004-18 which was effective April 1, 2004, and has not been adjusted since then; and
WHEREAS, the contract authorizes APES to submit a written request to the City, along
with sufficient data on projected revenues and expenses to support its request for an adjustment
to the rates, and APES proposes to submit such information to the City Council at a work session
held on July 22, 2010; and
WHEREAS, APES is requesting an upward adjustment of 25% to all garbage rates in
order to offset the increase in costs, including fuel costs, since 2004, and such rates will now be
reflected in "Exhibit 2" of the Contractual Agreement for the Collection and Disposal of
Garbage, Rubbish and Waste Material in the City of Seward, Alaska.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. Effective October 1, 2010, the City of Seward garbage/refuse rates and
charges as set forth in the Utility Tariff are deleted and replaced with the rates and charges
attached hereto and incorporated herein by reference.
Section 2. This resolution shall take effect ten days following adoption and posting. The
rate increase shall take effect on October 1, 2010.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of
July, 2010.
Council Agenda Statement
Meeting Date: July 26, 2010
Through: Phillip Oates, City Manager
From: Kristin Erchinger, Finance Director
Agenda Item: Tariff rate increase for the collection and disposal
of arba e and refuse
BACKGROUND & JUSTIFICATION•
The City of Seward, through its Charter and its Code of Ordinances, provides for the collection and
disposal of garbage and rubbish. To that end, the City previously applied for, and was granted, a
Certificate of Public Convenience and Necessity by the Regulatory Commission of Alaska, for its
refuse utility (Certificate U-99-22).
Since at least the early 1970s, the City has utilized a private contractor to provide refuse services in
Seward. The current garbage tariff was adopted by Council according to Resolution 2004-18 which
was effective April 1, 2004, and has not been adjusted since then. APES is requesting an upward
adjustment of 25% to all garbage rates in order to offset the increase in costs, including fuel costs,
since 2004, and such rates will now be reflected in "Exhibit 2" of the Contractual Agreement for the
Collection and Disposal of Garbage, Rubbish and Waste Material in the City of Seward, Alaska.
Refuse rates in Seward have been increased two times since 1991, under previous contractors. In
2002, the residential rate (for the first two standard containers, one pick-up per week) rose from
$10.85 to $15.94 per month (47%), and then to $17.22 per month in 2004 (8% increase). This
reflects an average annual increase in refuse rates since 1991 of 3% or $0.34 per year. Rates have
not increased in the past six years under APES.
The contract being reviewed by council authorizes APES to submit a written request to the City,
along with sufficient data on projected revenues and `expenses to support its request for an
adjustment to the rates, and APES proposes to submit such information to the City Council at a work
session held on July 22, 2010.
Proposed Changes in Contract:
The new proposed contract is for a period of only one year, and includes a proposed rate increase of
25%, bringing the residential rate to $21.53. The purpose of the shortened contract is to provide time
for the City and APES to address additional issues, such as APES' request to include an automatic
rate escalation annually based on the consumer price index, as well as their request to adopt a fuel
surcharge which would fluctuate monthly in a manner similar to the City's electric utility charges.
APES would also like to initiative community forums to assess potential interest in developing a
Recycling and Waste Management Plan to include initiatives such as recycling, grease collection,
bear -resistant containers, alternative collection container systems, and the associated capital
requirements of these potential initiatives. APES expects to undergo upgrades to its equipment fleet
in the near future, which they anticipate will result in future rate increases. However, prior to
investing in such upgrades, they desire to better understand the needs of the community as it relates
to recycling efforts going forward.
Heretofore, the City of Seward has done the billing for refuse service within the Seward Public
Utility service area, for a fee equal to 12.5% of gross revenues. Under the new contract, APES
proposes to assume responsibility for their own billing. The City will reduce its billing fee from
12.5%, to a franchise fee of 3%, to compensate the City for maintenance and use of its roads and
alleys, per Seward City Charter § 13.5(7). Based on estimated gross revenues of $504,000 in 2010,
the City's fee will decline from $63,000 to $15,120, or a total reduction of $47,880.
The City administration recommends approving an increase in tariff rates for the collection and
disposal of garbage and refuse.
CONSISTENCY CHECKLIST: Where applicable, this tariff increase is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures.
Other:
ATTORNEY REVIEW: YES X No
FISCAL NOTE:
Approval of increase will result in an increase in customer rates of 25% across-the-board, and a
reduction in City revenues of $47,880, based on the contractor assuming responsibility for billing for
refuse services and the City's collection of a 3% franchise fee.
It further authorizes annual rate reviews, whereby the Seward City Council is required to approve
refuse rates charged by the contractor.
Approved by Finance Department: JUu=pAwu.;40
RECOMMENDATION:
Council approve Resolution 2010� approving an increase in tariff rates for the collection and
disposal of garbage and refuse with Alaska Pacific Environmental Services Anchorage, LLC.
EXHIBIT 2
SCHEDULE OF YEAR 2010 FEES
REFUSE COLLECTION RATES IN SEWARD
SERVICE CHARGE FOR CONTAINERS
2.0 but less than 2.5 yd.
2.5 yd but less than 3
$12.61
$54.60
$109.20
,.Qa
$163.79
y n wr_K
$218.39
J X WF .K
$272.99
6 X WFFK
$327.59
$25.21
yd.
3 yd but less than 4 yd.
$19.48
$22.40
$84.35
$168.70
$253.05
$337.40
$421.75
$506.10
$38.96
4 yd but less than 5 yd.
$25.63
$96.98
$193.95
$290.93
$387.91
$484.89
$581.86
$44.79
5 yd. but less than 6 d.
$30.75
$110.95
$221.90
$332.84
0443.79
$554.74
$665.G9
$51.25
6 yd. but less than 8 yd.
$35.38
$133.16
$266.33
$399.49
$532.64
$665.80
$798.96
$61.50
8 yd.
$153.15
$306.30
$459.46
$612.61
$765.76
$918.91
$70.74
$47.99
$207.81
$415.61
$623.43
$831.23
$1,039.04
$1,246.85
$95.99
NO. PICKUPS PER WEEK
First Two
Containers
Additional
Containers
Drive Out and Pack
Out Service per Month
1
$21.53
$1.54 per picku
$18.96
2
$43.04
$1.54 per picku
$37.94
3
$64.56
$1.54 per ickup
$56.90
4
$86.08
$1.54 per pickup
$75.88
5
$107.60
$1.54 per pickup
$94.85
6
$129.11
$1.54 per pickup
$113.80
RESIDENTIAL SEE ICE
Monthly rhnr n F . ll..e m:...e n.._ m__,_ n
First Two Cans or
Two 32 gal bpc* or
One 96 gal bpc*
One 64 gal bpc*
One 96 gal bpc*
w/cart
Additional Cans
Pack Out
Single Family or Apartment
21.53
32.29
41.04
$1.54 per icku
$18.96
ROLL-ON/ROLL-OFF CONTAINER SERVICE
$135.00 PER HOUR
Time and Equipment rates apply to special pickups
One Truck and One Person:
$135.00 per hour
One Truck and Two Persons:
$175.50 per hour
Special Pickups:
1.5 times the regular hourly rate
(After 5:00 p.m. and before 8:00 a.m.
and anytime on Saturday, Sunday or holidays)
Minimum Charge:
1/2 Hour at the applicable rate
Maintenance of Pick Up Area:
$13.50 minimum charge
Extra Yardage:
$6.00 per cubic yard
* bpc = Bear Proof Can
Effective: October 1, 2010
REFUSE COLLECTION RATEdIN SEWARD
SERVICE CHARGE FOR CONTAINERS
Monthly Charge
x x
ANT N R SIZE 1 x M 1 X WEEK 2 x WEE WEEK WEEK WEEK WEEK
SPECIAL
c�ac�r$262.0710
but less than
yd. $10.09 $43.68 $87.36 $131.03 $174.71 $218.39 $20.17
/2 yd but less ���a�
1 3 yd. $15.58 $67.48 $134.96 $202.44 $269.92 $337.40 $404.88 $31.17
d but less ���a�
n 3.9 yd. $17.92 $77.58 $155.16 $232.74 $310.33 $387.91 $465.49 $35.83
d but less a����
n 4.9 yd. $20.50 $88.76 $177.52 $266.27 $355.03 $443.79 $532.55 $41.00
d. but less �����
n 5.9 yd. $24.60 $106.53 $213.06 $319.59 $426.11. $532.64 $639.17 $49.20
d. but less �����
n 7.9 yd� $28.30 $122.52 $245.04 $367.57 $490.09 $612.61 $735.13 $56.59 j
4.98 831.3 $997.48 $76.79
d; � $38.39 $166.25 $332.49 $498.74 $66 ®�C�
COM ERCIAL CAN SERVICE
Monthly Charge
i. PICKUPS PER
WEEK 1ST 2 ADDTL DRIVE OUT & PACK
nnuTe%ucQc n1IT SVC PER MO
I IL
$1.23 per pickup
$15.17
��_
$34.43
$1.23 per picku
$30.35
4.$68.86
$51.65
$1.23 per icku
$1.23 per pickup
�- . $45.52
�^ $60.70
$86.08
$103.29
$1.23 per icku
$1.23per icku
$75.88
$91.04
RESIDENTIAL SERVICE
Monthly Charge
.j. ntiai Twe 1st 2 cans dd n acp k out
Igle Family $17.22 $1.23 per pickup$15.17
artment $17.22 $1.23 per icku $15.17
ROLL-ON/ROIL-OFF CONTAINER SERVICE
$108 PER HOUR
Time and Equipment rates apply to special pickups
TIME AND EQUIPMENT RATES
One Truck and One Person:
One Truck and Two Persons:
Special Pickups:
'(after 5:00 p.m. and before 8:00 a.m.
and anytime on Saturday, Sunday or holidays)
Minimum
Charge:
Maintenance of Pick Up Area:
Extra Yardage:
Effective: April 1,.
2004
$108 per hour
$140.40 per hour
1.5 times the regular hourly rate
1/2 Hour at the applicable rate
$10:80 minimum charge
$4.80 per cubic yard
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010-064
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING A FRANCHISE FOR THE COLLECTION AND
DISPOSAL OF GARBAGE AND REFUSE WITH ALASKA PACIFIC
ENVIRONMENTAL SERVICES ANCHORAGE, LLC dba ALASKA WASTE,
SUBJECT TO APPROVAL BY THE VOTERS OF SEWARD AT THE
OCTOBER 5, 2010 REGULAR CITY ELECTION
WHEREAS, the Seward City Charter ("Charter") and Code of Ordinances ("Code")
provides for the sanitary, economic, and efficient collection and disposal of garbage, rubbish, and
waste material in the City and its service area, and permits, pursuant to such Charter and Code and
voter approval, the use of a contractor to provide such services; and
WHEREAS, the City of Seward currently contracts with Alaska Pacific Environmental
Services Anchorage, LLC ("APES") dba Alaska Waste — Kenai Peninsula, LLC, for the collection
and disposal of garbage and refuse, with said contract set to expire December 31, 2010; and
WHEREAS, on October 3, 2000, the voters approved a five-year contract between the City
and Peninsula Sanitation, Inc., a division of Waste Management, Inc., which was subsequently
assigned to APES and renewed for an additional five year term upon Council approval of Resolution
2005-79 on September 12, 2005; and
WHEREAS, approval of a one-year franchise, with an option to extend for an additional one
year, will save the City the expense in time and money of seeking competitive bids for this service,
given that APES has provided quality service to the community of Seward at a reasonable price, and
has expressed the desire to continue to provide such services. It will also provide a shortened
contract duration to allow the City and APES to consider future contract modifications associated
with a request by APES to allow automatic annual rate increases equal to the CPI, potential fuel
surcharges, consideration of future capital costs and a potential recycling and waste management
plan; and
WHEREAS, rates and conditions of service are subject to City Council review and approval;
and
WHEREAS, granting of a franchise for a public utility requires the affirmative vote of a
majority of electors voting on a proposition to approve such a franchise, and
WHEREAS, the Seward City Council finds that it is in the public interest to provide for
quality, local garbage and refuse collection and disposal services, and therefore opts to place this
proposition before the voters of Seward at the regular election of October 5, 2010.
r� 9
6�ti
CITY OF SEWARD, ALASKA
RESOLUTION 2010-064
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. A franchise agreement between the City of Seward and Alaska Pacific
Environmental Services, LLC, dba Alaska Waste — Kenai Peninsula LLC, for the collection and
disposal of garbage and refuse, a copy of which is attached and incorporated herein by reference, is
hereby approved subject to voter approval as noted in Section 4 below.
Section 2. The city manager is authorized to finalize and execute such additional
documents as necessary to the franchise agreement and to agree to revisions to the documents so
long as the essential terms and conditions of the franchise agreement are not substantially changed.
Section 3. For the reasons stated herein and the recitals of this Resolution which are
hereby incorporated by reference as written findings of the City Council, it is determined that
pursuant to Seward City Code Section §6.10.130, the public interest would best be served by not
requiring competitive proposals from other potential service providers prior to approving the
franchise agreement described herein. The current franchisee has demonstrated its ability to provide
quality service to the community at a reasonable price. There is a public benefit in providing
uninterrupted garbage and refuse collection and disposal services within the community. The
franchisee has the equipment and personnel available to continue to provide local service. The 3%
of gross revenues received by the City as a franchise fee will adequately compensate the City for the
maintenance and use of City streets and alleys in the conduct of this contract. The City Council will
also retain rate approval as provided in the City Charter and Code.
Section 4. At the regular municipal election to be held on October 5, 2010, the City shall
submit to the qualified voters of the City the question of approval of the franchisee agreement noted
above. An affirmative vote of a majority of the qualified electors voting on the proposition shall be
required for approval of the franchise agreement.
Section 5. The proposition shall be substantially in the following form:
Proposition No. _
FRANCHISE AGREEMENT FOR THE COLLECTION AND
DISPOSAL OF GARBAGE AND REFUSE
Do you approve a -one year franchise agreement with Alaska Pacific
Environmental Services Anchorage, LLC doing business as Alaska Waste —
Kenai Peninsula, LLC, for the collection and disposal of garbage and
refuse? The franchise agreement would contain an option to extend for an
additional one year and would provide for an annual rate review with
consumer rates to be set by resolution of the City Council.
CITY OF SEWARD, ALASKA
RESOLUTION 2010-064
Section 6. The above proposition shall be printed on a ballot which may set forth
other propositions. The proposition set forth in Section 5 above shall be printed in full, and the
following words shall be added as appropriate and next to a space providing for marking the
ballots:
Proposition No. _
Yes
No
Section 7. This resolution shall take effect immediately upon adoption. The franchise
agreement shall not be effective until it has been approved by a majority of the electors voting on a
proposition to approve the same.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th
day of July, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC, City Clerk
(City Seal)
Council Agenda Statement
Meeting Date: July 26, 2010
Through: Phillip Oates, City Manager,
From: Kristin Erchinger, Finance Director
Agenda Item: Approving Franchise Agreement for Waste
Collection and Disposal
BACKGROUND & JUSTIFICATION:
The City of Seward, through its Charter and its Code of Ordinances, provides for the collection and
disposal of garbage and rubbish. To that end, the City previously applied for, and was granted, a
Certificate of Public Convenience and Necessity by the Regulatory Commission of Alaska, for its
refuse utility (Certificate U-99-22).
Since at least the early 1970s, the City has utilized a private contractor to provide refuse services in
Seward. The City Code requires that a franchise for a public utility be approved by a majority of
electors in a regular City election. The most recent franchise agreement was approved by the voters
on October 3, 2000 for a period of five years, with an option to extend for an additional five years.
The option to extend was exercised by the Seward City Council in Resolution 2005-79 which was
approved on September 12, 2005. The current contract for refuse services expires December 31,
2010.
The City's current refuse contractor is Alaska Pacific Environmental Services LLC (APES) doing
business as Alaska Waste — Kenai Peninsula, LLC. The community has received quality service from
this contractor, at a reasonable cost. The City staff finds the contractor and its employees to be very
responsive to customer concerns and/or complaints, and complaints are infrequent. Over the past few
years, the contractor was very cooperative when the community introduced bear -proof garbage
containers which were considerably larger than the previous standard -sized garbage cans. Rather
than to complain and/or increase garbage fees, the contractor retrofitted its trucks to be able to assist
with the lifting of these larger receptacles, and worked cooperatively with the community to make the
bear -proof garbage container effort a success.
Refuse rates in Seward have been increased two times since 1991, under previous contractors. In
2002, the residential rate (for the first two standard containers, one pick-up per week) rose from
$10.85 to $15.94 per month (47%), and then to $17.22 per month in 2004 (8% increase). This
reflects an average annual increase in refuse rates since 1991 of 3 % or $0.34 per year. Rates have not
increased in the past six years under APES.
Proposed Chances in Contract:
The new proposed contract is for a period of only one year, and includes a proposed rate increase of
25%, bringing the residential rate to $21.53. The purpose of the shortened contract is to provide time
for the City and APES to address additional issues, such as APES' request to include an automatic
rate escalation annually based on the consumer price index, as well as their request to adopt a fuel
surcharge which would fluctuate monthly in a manner similar to the City's electric utility charges.
APES would also like to initiative community forums to assess potential interest in developing a
r w°
c.. �1
Recycling and Waste Management Plan to include initiatives such as recycling, grease collection,
bear -resistant containers, alternative collection container systems, and the associated capital
requirements ofthese potential initiatives. APES expects to undergo upgrades to its equipment fleet
in the near future, which they anticipate will result in future rate increases. However, prior to
investing in such upgrades, they desire to better understand the needs ofthe community as it relates to
recycling efforts going forward.
Heretofore, the City of Seward has done the billing for refuse service within the Seward Public Utility
service area, for a fee equal to 12.5% of gross revenues. Under the new contract, APES proposes to
assume responsibility for their own billing. The City will reduce its billing fee from 12.5%, to a
franchise fee of 3%, to compensate the City for maintenance and use of its roads and alleys, per
Seward City Charter §13.5(7). Based on estimated gross revenues of $504,000 in 2010, the City's
fee will decline from $63,000 to $15,120, or a total reduction of $47,880.
The City administration recommends renewing the franchise agreement with Alaska Pacific
Environmental Services, LLC, subject to voter approval.
CONSISTENCY CHECKLIST: Where applicable, this resolution/ordinance is consistent with
the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City
Council Rules of Procedures.
Other:
ATTORNEY REVIEW: YES X No
FISCAL NOTE:
Approval of this contract will result in an increase in customer rates of 25% across-the-board, and a
reduction in City revenues of $47,880, based on the contractor assuming responsibility for billing for
refuse services and the City's collection of a 3% franchise fee.
The contract further authorizes annual rate reviews, whereby the Seward City Council is required to
approve refuse rates charged by the contractor.
Approved by Finance Department: Xg-6;)
RECOMMENDATION:
Council approve Resolution 2010'0O approving a franchise for the collection and disposal of
garbage and refuse with Alaska Pacific Environmental Services Anchorage, LLC, subject to approval
of the voters at the October 5, 2010 regular city election.
r
CONTRACTUAL AGREEMENT
FOR THE COLLECTION AND DISPOSAL OF
GARBAGE, RUBBISH AND WASTE MATERIAL
IN THE CITY OF SEWARD, ALASKA
THIS AGREEMENT (the "Agreement") is dated as of the day of
operating pursuant to the laws of the State of Alaska, hereina2010, by and between the City of Seward, Alaska, a municipal corporation organized under and
fter referred a the "City" and
Alaska Pacific Environmental Services, LLC, hereinafter referred to as "APES", doing business
as Alaska Waste — Kenai Peninsula, LLC.
WHEREAS, the City, by its charter (the "Charter") and ordinances of the Seward City
Code (the "Code"), provides for the sanitary, economic, and efficient collection and disposal of
garbage, rubbish, and waste material in the City and its service area, and has, by such Charter
and Code, made regulations regarding such collection and disposal; and
WHEREAS, APES has provided dependable, economic, and efficient service to the
business, industrial, residential, and public districts of the City and its service area through
periodic and regularly scheduled collection of garbage, rubbish, and waste material in
accordance with the Charter and Code and within the terms of a previous agreement; and
WHEREAS, it is the intent and desire of the City, in the best interests of its citizens, to
maintain this high level of service and mutual cooperation between the parties; and
WHEREAS, the City and APES agree to convene public forums over the course of this
contract, to measure community interest in a potential Recycling and Waste Management Plan,
to include initiatives such as recycling, grease collection, bear -resistant containers, and
alternative container systems, plus the capital requirements associated with any of these
initiatives, and to consider future costs (including capital costs) and potential rate impacts
associated with these potential initiatives; and
WHEREAS, the City and APES agree to develop a subsequent proposed contract for
non -binding consideration by a future City Council, to include provisions such as an automatic
annual increase in rates based on a CPI adjustment, as well as a fuel surcharge and corresponding
computation methodology.
THAT: NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE CITY AND APES
I. Engagement, This Agreement, a franchise contract for collecting and disposing of the
garbage, rubbish and waste materials of businesses, residences, and public entities of
and within the City and its service area, is hereby awarded to APES, subject to
approval by the voters under Charter Section 13.6.
2. Compliance APES will comply with the terms and provisions of all Charter and
Code provisions and will follow regulations of the City in connection therewith.
Contractual Agreement Between
The City of Seward and Alaska Pacific Environmental Services
Page I of 8
r, 7
Charter Section 13.5 is incorporated herein by this reference. To the extent that any
provisions of this Agreement conflict with the Charter or Code, the Charter and Code
shall govern.
3. Service. (a) APES will provide continuous and uninterrupted service to the public in
all sections of the City and its service area in accordance with the terms of this
Agreement throughout the entire period hereof except as provided in paragraph 13
herein. (b) The City and APES agree to the terms and conditions of APES' Service
Policies, and APES agrees to perform according to said Service Policies, which are
attached hereto as Exhibit 1. (c) Should the City adopt service policies whose effect
is to impose requirements or restrictions on APES' performance which will cause
APES additional costs to provide service, the City shall provide APES the
opportunity to determine its additional costs and to request a rate adjustment in the
manner provided by Charter and Code. (d) APES agrees to collect and transport all
garbage, rubbish and waste material collected within the City and its service area to a
site and facility designated by the Kenai Peninsula Borough and to comply with the
regulations established for such facility.
4. Term of Agreement. (a) This Agreement is effective upon execution by both Parties
and as of the date first above written. The collection services provided under this
Agreement shall commence at 12:01 a.m. on January 1, 2011, and shall continue for a
minimum term of one (1) year, expiring no earlier than 11:59 p.m. December 31,
2012, unless earlier terminated under the provisions of the Charter or this Agreement.
(b) Unless this Agreement is terminated pursuant to the provisions of the Charter,
paragraph 15 of this Agreement, or any other provision of this Agreement, the Parties
agree that this Agreement may be renewed for an additional one (1) year term on the
same terms and conditions as provided herein; provided, however, 1) APES first
notifies the City of its desire to renew this Agreement under the same terms and
conditions and provides written notice to the City in accordance with this Agreement
at least one hundred eighty (180) days prior to the expiration of the current term; 2)
APES is not in default under any term or provision of this Agreement; and 3) the City
Council, at the time the renewal is requested, approves the renewal.
Following the termination of this Agreement for any reason prior to the expiration of
the initial term or renewal term, APES shall continue to provide the services under this
Agreement, at the City's election, until 11:59 p.m. on the last day of the first full month
following the date the City gives APES notice of termination.
5. Insurance. APES agrees to purchase and maintain during the term of this Agreement,
the following types and amounts of insurance. APES agrees that, at its sole cost and
expense, it will obtain and maintain public liability insurance, insuring against all
liabilities, claims and demands for injuries, loss and/or damage which result from the
performance of services pursuant to this Agreement as follows:
a. Commercial General Liability Insurance with a per occurrence policy limit for
said coverage shall be at least Two Million Dollars ($2,000,000) for personal
Contractual Agreement Between
The City of Seward and Alaska Pacific Environmental Services r
Page 2 of 8 ;. �.
injuries and at least Two Million Dollars ($2,000,000) for property damage,
each occurrence. Such Commercial General Liability Insurance shall cover
premises and operations, products/completed operations and fire damage with
the same limits.
b. Commercial Automobile Liability Insurance with single combined limits of
not less than Two Million Dollars ($2,000,000).
c. APES shall procure and maintain throughout the term of this Agreement,
pollution liability insurance to include environmental remediation and
environmental impairment liability insurance, including sudden and accidental
coverage. Such coverage shall also include clean-up costs associated with any
activity by APES under the terms of this Agreement. APES shall maintain
limits of liability of at least One Million Dollars ($1,000,000) for any one
accident or occurrence under such environmental pollution insurance
coverage.
d. Additionally, APES shall carry workers' compensation insurance as required
by law, at its sole cost and expense, in an amount as will fully comply with all
federal, state and local laws and regulations.
e. All insurance required herein shall name the City as an additional insured. All
insurance premiums shall be the obligation of and shall be paid by APES. A
valid Certificate of Insurance shall be delivered to the City's Finance Director
at the signing of this Agreement. Each insurance policy shall contain a clause
whereby the insurance company agrees to give written notice to the City at
least thirty (30) days prior to any cancellation or alteration of such policies of
insurance. The amount of the insurance policy deductibles are subject to
approval by the City.
f. The minimum amounts and types of insurance provided by APES shall be
subject to revision at the City's request in order to provide continuously
throughout the term of this Agreement and any renewal hereof, a level of
protection consonant with good business practices and accepted standards of
the industry. Such factors as increases in the cost of living, inflationary
pressures, new risks, and other conditions shall be utilized in assessing
whether the minimum insurance requirements should be changed or increased
from the types or amounts noted above.
6. Indemnification at Bond. (a) APES shall defend, indemnify and hold the City, its
officials, employees, agents, and contractors harmless from and against any claims,
demands, penalties, fines, judgments, liabilities, settlements, damages, costs or
expenses (included, without limitation, attorney, consultant and expert fees, court
costs and litigation expenses) of whatever kind or nature, known or unknown,
contingent or otherwise, arising out of or in any way resulting from APES' operations
under this Agreement or the use of any of the City's property except only for
Contractual Agreement Between
The City of Seward and Alaska Pacific Environmental Services
Page 3 of 8 r y
damages arising from the sole negligence or willful acts or omissions of the City, its
officials, employees, agents, or contractors. (b) APES' indemnification and defense
of the City, its officials, employees, agents, and contractors shall extend to any claims
arising out of or in any way related to this Agreement and the presence, disposal,
release or threatened release of any hazardous material which is on, from or affecting
public or city land, soil, water, ground water, vegetation, building, personal property,
persons, animals, or otherwise including any personal injury (including wrongful
death) or property damage arising out of or related to any such hazardous materials,
and any lawsuit brought or threatened, settlement reached or government order
relating to such hazardous materials (except only for damages arising from the sole
negligence or willful acts or omissions of the City, its officials, employees, agents, or
contractors). (c) APES shall furnish to the City's Finance Director a performance
bond in the sum of Twenty -Five Thousand Dollars ($25,000) conditioned upon the
covenants, agreements, stipulations and conditions thereof. The executed
performance bond shall be attached to this Agreement and incorporated hereto and
made a part hereof.
7. Fees Established. APES shall be entitled to receive the fees specified in the Rate
Schedule for Garbage and Refuse Services attached hereto as Exhibit 2, as may be
amended from time to time according to the terms of the Charter, Code, and this
Agreement.
8. Record of Services. On a monthly basis, APES shall supply the City with an accurate
record of the gross revenues billed, for the purposes of paying the 3% franchise fee
identified in Section 10.
9. Customer Contact Point. APES shall serve as the primary point of customer contact
and shall receive customers' applications for service, provide the customer with
information regarding services available and fees for such services, and receive
customer complaints regarding service.. The City will accept and forward any
customer complaints that are brought to the City's attention, on to APES' Soldotna
office.
10. Franchise Fee. The Seward City Charter §13.5(7) requires that a franchise
contribute to the cost of maintaining local roads, alley ways, etc. which the franchise
may use in the conduct of its business. The franchise fee imposed under this section
shall be three percent (3%) of APES' gross revenues earned within the corporate
limits of the City for each month. The fee shall be due and payable on the 20Ih day of
the following month, and if not paid timely, shall be subject to penalties and interest
as provided in Seward City Code §14.01.055.
11. Rate Adjustment. The City agrees, upon application by APES, to review the rates
established by resolution and upon such request to determine whether the rates
adequate compensate APES for services performed pursuant to this Agreement.
APES shall provide with the written request, sufficient data on projected revenues
and expenses to support its request for an adjustment to the rates. The City Council
Contractual Agreement Between
The City of Seward and Alaska Pacific Environmental Services
Page 4of8
may consider such request and hold a public hearing on such matter in the manner
provided by Charter and Code for establishing utility service rates and charges by
resolution.
12.Independent Contractor. It is specifically acknowledged and agreed that when
fulfilling its obligations pursuant to this Agreement, APES is an independent
contractor and the City has no control or right to control APES' operations,
equipment and/or personnel except as expressly set forth in this Agreement.
13. Force Majeure. If the failure of APES to perform under this Agreement is due to any
fault of the City, acts of God, fuel or repair supplies, fire, explosion, tempest,
weather, war, strikes, earthquakes or accidents directly or indirectly affecting APES'
performance ("Excuses") and the Excuse is beyond the reasonable control of APES or
not the result of APES' act, or omission, or negligence, then the failure of APES to
timely perform under this Agreement shall not constitute a default or breach under
this Agreement, and no penalties or damage shall be payable to the City by APES or
its agents, and the time for APES' performance under this Agreement shall be
extended from time to time and as often as such events occur by a period of time
equal to the time lost.
14. Arbitration. If a dispute arises between the parties concerning their respective rights
under this Agreement (excluding rate adjustments), and where commercially
reasonable and practicable, the parties shall seek to resolve the dispute by using an
appropriate form of alternative dispute resolution prior to initiating litigation
proceedings. If the parties are unable to reach resolution within sixty (60) days
following notice of a written claim, either party may initiate litigation proceedings.
Rate adjustments shall not be the subject of or subject to arbitration.
15. APES Default. Subject to the provisions of Charter Section 13.5, if APES is in
default under this Agreement and the default is not excused or the fault of the City,
then APES shall have five (5) business days following written notification given
according to paragraph 19 hereunder, in which to cure the default. If the default has
not been cured at the end of the five (5) business days, this Agreement shall
terminate.
The City may also terminate this Agreement for the violation of any of its provisions,
for the misuse or non-use hereof, for failure to comply with any provision hereof, or
any regulation imposed under authority of the Charter or Code.
16. Equipment and Services (a) APES shall provide sufficient equipment to provide
uninterrupted service to its customers and at its sole cost and expense, shall maintain
and keep that equipment in good repair and operating condition and shall provide all
fuel, lubricants, tires and other materials and supplies necessary for the operation of
that equipment. (b) APES shall furnish trained and competent personnel at its sole
cost and expense as well as all employee required or necessary to adequately furnish
services pursuant to this Agreement. At all times APES shall be solely responsible
Contractual Agreement Between
The City of Seward and Alaska Pacific Environmental Services �..
Page 5 of 8
for the supervision of its equipment and personnel. (c) APES shall perform all
services in a courteous, professional and competent manner. APES shall not litter in
the process of collecting refuse, nor allow any refuse to flow or fall from any
equipment used when performing services. APES shall repair or replace, at its sole
cost and expense, any container(s) damaged as a result of any act, conduct or
omission by APES when performing services pursuant to this Agreement except for
reasonable wear and tear. (d) APES shall provide a toll free number to the City and
its customers located in the City to call APES' principal place of business. (e) APES
shall ensure that all required customers have signed up for refuse collection services
as required by Seward City Code §15.05.010 (a), by coordinating new customer
service with the City of Seward or by advertising, or any other reasonable means, and
shall ensure that customers have a convenient means by which to establish new
service.
17. Violations Reporting. APES shall report to the City violations of local, state, or
federal law relating to the collection and disposal of garbage, rubbish and waste
material in the City and its service area.
18. Additional or Special Pick Up. APES shall respond to customer requests for
additional or special pick up (non-scheduled service) within twenty-four (24) hours of
such request unless prevented by weather, blocked access, or other reasons beyond
the reasonable control of APES. Sunday shall not be counted when computing the
twenty-four (24) hour response period. Unless excused by weather, blocked access,
or other reasons beyond the reasonable control of APES, if APES fails to respond
within twenty-four (24) hours the next pick up will be at no cost.
19. Notices. Any notice or demand which under the terms of this Agreement or any state
statute, Charter provision, or Code provision may or must be given or made by the
parties hereto shall be in writing and given and made by personal delivery or by
mailing by certified mail or registered mail, addressed to the other party as follows:
City of Seward
City Manager
P.O. Box 167
Seward, Alaska 99664
Alaska Pacific Environmental Services
Attn:
Soldotna, Alaska 99669
Either party may, however, designate in writing such new or other address to which such
notice or demand shall thereafter be so given, made or mailed. Any notice given under
this Agreement by mail shall be deemed delivered when deposited in a United States
general or branch post office, enclosed in a registered or certified prepaid wrapper
addressed as set forth above.
20. Interpretation. This Agreement, together with the Charter and Code, contains the
entire agreement between the Parties. There is no other understanding, oral or
written, which in any manner changes or enlarges what is set forth in this Agreement.
Contractual Agreement Between
The City of Seward and Alaska Pacific Environmental Services
Page 6 of 8
«y
21. Assignment. APES shall not sell, assign, sublet or allow another to use this
Agreement (the franchise contract) without prior approval by resolution of the City
Council. This provision is subject to Charter Section 13.8.
22. Time of the essence Time is of the essence of each and every provision of this
Agreement.
23. Binding Effect This Agreement shall extend to and be binding upon the heirs,
administrators, executors, successors, and assigns of the respective Parties.
24. Headings. Headings used in this Agreement are for convenience only and shall not
affect the construction of this Agreement.
25. Applicable Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Alaska, excluding any conflict of law, rule or principle,
which might refer such construction to the laws of another state or jurisdiction.
26. Modification. Except for rate adjustment requests by APES and approved by
resolution of the City Council, no modifications, changes, or amendments may be
made to this Agreement by either Party except in a written instrument executed by
each party or as may be required by the applicable provisions of the City Charter,
City Code, or Alaska Statutes.
27. Waiver. The failure of either Party to insist upon strict performance of any provision
of this Agreement shall not constitute a waiver of or estoppel against asserting the
right to require that performance in the future. A waiver or estoppel in any one
instance shall not constitute a waiver of or estoppel against asserting the right to
require that performance in the future. A waiver or estoppel in any one instance shall
not constitute a waiver or estoppel with respect to a later breach or a similar nature or
otherwise. A course of performance established by a party shall also not estop the
other party from complaining of a later breach similar in nature.
28. Construction. The rule of contract construction that ambiguities, if any, in a writing
be construed against the drafter shall not apply to this Agreement.
29. Severability. In the event that any term, condition, or provision of this Agreement is
declared by a court of competent jurisdiction to be void or unenforceable, the
remaining terms, conditions, and provisions of this Agreement shall remain valid and
enforceable as if such void of unenforceable term, condition, or provision was
omitted from the Agreement when the Agreement was first executed.
IN WITNESS WHEREOF, the Parties have executed this Agreement the day and
year set opposite their respective signatures.
By: City of Seward Alaska Pacific Environmental Services
Contractual Agreement Between
The City of Seward and Alaska Pacific Environmental Services
Page 7 of 8 r ,�
Phillip Oates, City Manager Name, Title
Date:
ATTEST:
Jean Lewis, City Clerk
(City Seal)
Contractual Agreement Between
The City of Seward and Alaska Pacific Environmental Services
Page 8 of 8
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010-065
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, ACCEPTING A GRANT FROM THE STATE
OF ALASKA DEPARTMENT OF CORRECTIONS GRANT
PROGRAM IN THE AMOUNT OF $ 9,785.24 FOR THE PURPOSE
OF REPAIRING MODULAR SEATING AND BUNK BEDS IN THE
SEWARD COMMUNITY JAIL AND APPROPRIATING FUNDS
WHEREAS, the City of Seward Police Department submitted a request to the
State of Alaska Department of Corrections requesting capital funding to repair modular
seating and bunk beds in Seward Community Jail; and
WHEREAS, these capital projects were funded by the Legislature in the State of
Alaska's Capital Bill, Chapter 43; SLA2010; Section 7; Page 22: Line 4; and
WHEREAS, the City of Seward Community Jail received a capital contract
award from the Department of Corrections to receive $9,785.24; and
WHEREAS, the contract says that "if there are any surplus funds available after
the listed items have been procured, the remaining funds may be used for other
maintenance, repair and renovation, fire, life safety and security concerns"; and
WHEREAS, these funds do not require a local match.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA, that:
Section 1: The City Manager is authorized to enter into an agreement accepting
capital funds.
Section 2: Funding in the amount of $9,785.24 is hereby accepted from State
grant fund account 103-1030-4680-0200 and appropriated to the Capital Acquisition
Fund repairs account no. 103-1030-5380, for the purpose of jail -related capital repairs.
Section 3: This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward Alaska
this 261h of July, 2010.
Council Agenda Statement
Meeting Date: July 26, 2010
To: Phillip Oates, City Manager/----�
From: Tom Clemons, Chief of Police
Agenda Item: Accepting Capital funds from the State of Alaska,
Department of Corrections for Repairs to the Community Jail
BACKGROUND & JUSTIFICATION:
The City of Seward has received a contract from the State of Alaska to receive capital funds in the
amount of $9,785.24 from the Department of Corrections. Funds will be used to repair the Modular
Seating and Bunk Beds in the Seward Community Jail.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
ATTORNEY REVIEW: Yes No X
FISCAL NOTE:
There is no match required to accept these funds.
Approved by Finance Department 0&44Z) ` AZAA^lin
RECOMMENDATION:
Recommend approval of Resolution 2010-0165 , accepting $ 9,785.24 of Capital funding from
the State of Alaska, Department of Corrections to make repairs on the Modular Seating and Bunk
Beds in the Seward Community Jail.
Sean Parnell, GOVERNOR
REPLY TO:
DEPARTMENT OF CORRECTIONS
Division of Administrative Services BUDGET/FINANCE DIVISION
802 3RD STREET
DOUGLAS, ALASLA 99824
PH: (907)465-3478/FX: (907)465-2006
LOCAL COMMUNITY JAILS PROGRAM
FY2011 CAPITAL PROJECT
COMMUNITY JAIL NAME: Seward
AMOUNT OF CAPITAL FUNDS: $9,785.24
The following is a breakdown of the maintenance, repair and renovation, fire and life safety, and
security equipment that has been approved by the Department of Corrections for expenditure by the
City of Seward.
• Modular seating, Bunks
These capital projects were funded by the Legislature in the State of Alaska's Capital Bill, Chapter 43
SLA 2010 Section 7 Page 22 Line 4. The appropriation request to the Legislature was based upon the
capital budget information that you provided to the Department of Corrections. If there are any
surplus funds available after the listed items have been procured, the remaining funds may be used
for other maintenance, repair and renovation, fire, life safety, and security concerns, as long as the
intended purchase relates to the confinement of the State of Alaska's prisoners.
Please sign below and return the original copy to:
Alaska Department of Corrections
Attn: Leslie Houston, Director
Administrative Services
P.O. Box 112000
Juneau, Alaska 99811-2000
Upon receipt of the signed copy of this Capital Contract, the Department of Corrections will issue a
check in the amount of $9,785.24 to the City of Seward, Alaska.
For the Borough/City:
By:
Official Title
Date:
For the Department of Corrections
Director, Administrative Services
Official Title
Date:
07
DEPARTMENT OF CORRECTIONS
COMMUNITY JAILS / CAPITAL REQUESTS
Fill out this form on your computer by tabbing from one field to the next. (The fields will automatically expand.)
Community Jail:
Seward Communtiy Jail
Project Manager:
Sgt. Deland
Contact Phone Number.
(907)224-2710
Contact E-mail:
sdeland@cityofseward.net
Capital Item:
Wall mounted bunks
Estimated Cost:
Cost of 15 bunks $4,561.50
Shipping Cost $2,230.53
Total $6792.03
Type of Capital Item:
❑ Maintenance
® Repair
❑ Equipment
❑ Other (Detail) Labor
Brief Description:
Replace the 15 rustedout wall mounted bunks with new.
Version 10242007 Page 1
DEPARTMENT OF CORRECTIONS
COMMUNITY JAILS / CAPITAL REQUESTS
Community jail. -
Project Manager:
Sgt. Deland
Contact Phone Number.•
907-224-3645
Contact E-mail.
sdeland@cityofseward.net
Capital Item:
Modular Seating, Polyrethane Foam, Settee and small arm chair
Estimated Cost:
Settee $1,544.00
Small Arm Chair $764.78
Shipping $684.43
Total $2,993.21
Type of Capital Item:
❑ Maintenance
❑ Repair
X Equipment
❑ Other (Detail) Labor
Brief Description:
Detention Modular Seating, Polyrethane Foam one piece construction
Couch and small arm chair. To be placed in the Day Room to
improve officer safety from contraband and the easy of cleaning to
help stop the spread of germs.
Version 10242007 r
Page 1
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010-066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING A GRANT FOR $2,000 FROM HOLLAND
AMERICA LINE INC. COMMUNITY ADISORY BOARD FOR THE
PURCHASE OF A KIT GREENHOUSE FOR THE SUMMER
GREENHOUSE PROGRAM AT THE TEEN YOUTH CENTER
WHEREAS, the Holland America Line Inc. Community Advisory Board of Seward has
awarded a $2,000.00 cash grant to the Seward Teen & Youth Center; and
WHEREAS, the intent of this grant is to fund a seasonal greenhouse as a hands-on, learning
lab for Summer Day Campers, primarily in grades K through 8; and
WHEREAS, the Holland America Line Inc. Community Advisory Board of Seward supports
many positive community programs, the City of Seward and Teen Youth Center wish to thank the
board and Holland America Inc for their generosity.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The Seward City Council hereby accepts a grant from Holland America Line Inc.
Community Advisory Board of Seward in the amount of $2,000 to grant account no 101-0-
4680-0900 and appropriates the funds to TYC account no. 101-1430-5460.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 26`h day
of July, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk (City Seal)
COUNCIL AGENDA STATEMENT
Meeting Date: July 26, 2010
Through: Phillip Oates, City Manager/�
From: Karin Sturdy, Parks & Recreation Director
Agenda Item: Accepting a Holland America Line Community Advisory Board
Teen & Youth Center Greenhouse Grant
BACKGROUND & JUSTIFICATION:
This spring the Teen & Youth Center (TYC) Coordinator, Josie Ronne, applied for a $2,000
grant to construct a kit greenhouse. The Holland America Line Inc, Community Advisory Board
of Seward awarded the grant in full. The City will soon be acquiring the greenhouse for a quick
assembly and into action for a late growing season.
Holland America has been very generous to the TYC in the past, including a surprise gift of a
free bus trip to Anchorage for kids registered in holiday Day Camps.
Through the greenhouse, the participants will learn about seeds, plants, responsibility, teamwork
and probably how to handle a little bit of disappointment... gracefully.
Grant funds were deposited in May to the Teen Council Account, 804.8040. The purchase will
be expensed to this account.
CONSISTENCY CHECKLIST•
Where applicable, this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
INTENT:
The intent of this grant is to fund a seasonal greenhouse as a hands-on, learning lab for Summer
Day Campers, primarily in grades K through 8a'.
ATTORNEY REVIEW: Yes No X
FISCAL NOTE:
The grant of $2,000 will cover the rre nhouse and its program.
Approved by Finance Department
11- l,UNIMEAVAHUN:
Council approve Resolution 2010- Q&tp accepting a grant in the amount of $2,000 to fund a
seasonal greenhouse program for the Teen & Youth Center.
g .1
Holland Ame6ca Line Inc. Family of Companies:
Westmark hotels, Inc.
((d)o Gray Line of Alaska
Coy amunity Advisory Board
Seward
Board Members:
Sharon Anderson
Dot Bard.arxm
%andy Pecker
May 6, 2010 Dave crane
Doug 1.echner
Ms. Josie Ronne
Seward Teen & Youth Center
PO BOX 167
Seward, AK 99664
Dear Ms. Ronne:
On behalf of the Holland America Line Inc. the Community Advisory Board
of Seward is pleased to let you know a cash grant of $2,000 was given to
your organization.
To request our logo electronically when providing recognition, please e-mail
me as follows: knewman@hollandamerica.com.
Holland America Line is happy to assist your organization with its efforts in
our community.
Sincerely,
Dot Bardarson, Chair
Community Advisory Board
Encl.
745 W. 4rh Avenue ##304
Anchorage; Alaska 99501 hh
(907}-264-21.28 !x
FAQ: i907i-264-2162
Sponsored By: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010-067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA TO APPROVE IN PRINCIPLE AND ADOPT
WITH REVISIONS THE SEWARD/BEAR CREEK FLOOD
SERVICE AREA FLOOD HAZARD MITIGATION PLAN
WHEREAS, the Seward/Bear Creek Flood Service Area (SBCFSA) was
established in 2003 to help manage and reduce risks and impacts associated with flooding
in the Seward area; and
WHEREAS, the Seward/Bear Creek Flood Service Area boundary includes the
City of Seward; and
WHEREAS, the mission of the SBCFSA is to provide flood planning, protection
and mitigation services in coordination with the appropriate agencies to reduce the risk of
flood damage to private and public property through addressing issues that best reflect a
fair use of the tax levy for watershed -wide benefit; and
WHEREAS, the Seward/Bear Creek Flood Service Area has revised and
expanded the scope of their 2005 and 2008 Flood Hazard Mitigation Plan to meet FEMA
standards by means of a FEMA Planning Grant; and
WHEREAS, the revised and updated SBCFSA Flood Hazard Mitigation Plan has
been approved by the Seward/Bear Creek Flood Service Area Board; and
WHEREAS, the revised and updated SBCFSA Flood Hazard Mitigation Plan
will be adopted by the Kenai Peninsula Borough Assembly for inclusion into their
Hazard Mitigation Plan; and
WHEREAS, the SBCFSA Flood Hazard Mitigation Plan compliments and
augments Annex A in the City of Seward's All Hazard Plan concerning flood mitigation
planning; and
WHEREAS, the SBCFSA Flood Hazard Mitigation Plan contains an extensive
inventory of waterways of concern and specific infrastructure and development that is
threatened during flood events; and
WHEREAS, the mitigation measures identified throughout the SBCFSA Flood
Hazard Mitigation Plan call for coordination between local, state and federal agencies to
address flood issues and avoid duplication of effort.
ei3
CITY OF SEWARD, ALASKA
RESOLUTION 2010-067
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, THAT:
Section 1. The Seward/Bear Creek Flood Service Area Flood Hazard Mitigation
Plan, dated May 2010, is hereby approved in principle by the Seward City Council.
Section 2. The Seward/Bear Creek Flood Service Area Flood Hazard Mitigation
Plan notes numerous action items that state "Encourage the City of Seward to....". These
action items should be changed to read `Encourage, provide Service Area Funds and
technical support for (addition) the City of Seward to....' in an effort to establish a more
cooperative partnership.
Section 3. The Seward/Bear Creek Flood Service Area Flood Hazard Mitigation
Plan is adopted as part of the City of Seward's All Hazard Plan with the following
amendments(deletio , addition):
a) The second and third bullets under Japanese Creek Risk Assessment on page
34 should be changed to read:
• Infrastructure at risk on the Japanese Creek alluvial fan includes all
Seward schools, Seward Sanitary Landfill, major businesses, the Seward
Military Resort, Seward Low Term Care Facility and several highly
developed subdivisions.
also in this area on whieh to build the fu4ffe Seward Long TeFm Care
Fly.
• Currently there is only one access and evacuation route tothis highly
P for the Forest Acres Subdivision located on this fan.
b) The first bullet under Fourth of July Creek Risk Assessment on page 52
should be changed to read:
• In 2007, further development of the Seward Marine Industrial Complex
was approved by the Seward City Council as well as a project to add on to
Spring Creek Correctional Institution. The current levees need to be
inspected and updated or replaced if neededbefore these plans afe eanied
etA.
c) The second bullet under Scheffler Creek Risk Assessment on page 56 should
be deleted from the plan:
d) The fifth bullet under Lowell Creek Risk Assessment on page 61 should be
deleted from the plan:
CITY OF SEWARD, ALASKA
RESOLUTION 2010-067
Section 4. The City of Seward heartedly commends the Seward Bear Creek
Flood Service Area Board and staff for composing a Flood Hazard Mitigation Plan of
commendable quality and practical usefulness to the community of Seward.
Section 5. This resolution takes effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
26`h day of July, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC,
City Clerk
Council Agenda Statement
Meeting Date: July 26, 2010
To: Phillip Oates, City Manager,,,-�
From: Christy Terry, Community Development Director
Agenda Item:
A Resolution of the City Council of the City of Seward Alaska to Approve In
Principle and Adopt the Seward/Bear Creek Flood Service Area Flood Hazard
Mitigation Plan
BACKGROUND:
A draft Flood Hazard Mitigation Plan was distributed to the Planning and Zoning Commission in
preparation for their Joint Work Session with the Seward Bear Creek Flood Service Area Board on June 1.
2010. The Commission and Board discussed other watershed issues at this meeting, but the Commission
was encouraged to provide comments as this item moved forward for adoption by City Council and
Borough Assembly. Community Development staff also attended the SBCFSA Board meeting on April 19,
2010 where the Board adopted the plan and provided additional written comments.
The Seward Bear Creek Flood Service Area Board and Board Staff have spent many meetings, site visits
and long hours to update the Mitigation Plan. This Plan continues to be of commendable quality and
practical usefulness in watershed that crosses City and Borough Corporate Limit lines. Since their
formation in 2003, this has been one of the SBCFSA Board's major accomplishments. The Flood
Mitigation Section of the City's Hazard Mitigation plan utilized portions of the Board's descriptions,
history, risk assessment and goals.
Staff is recommending additional revisions as outlined in the resolution as part of the City's approval in
principle.
The Seward/Bear Creek Flood Service Area Flood Hazard Mitigation Plan notes numerous action items
that state `Encourage the City of Seward to....". These action items should be changed to read `Provide
Service Area Funds and technical support for the City of Seward to....' The Board is explicitly told in
Borough Code that their formation does not usurp or otherwise affect the City of Seward's authority for
projects that primarily impact the City; however the Board should continue to be mindful of their mandate
to reflect fair use of the tax levy for watershed -wide benefit and provide coordination and involvement in
flood control projects.
Additionally, the second and third bullets under Japanese Creek Risk Assessment on page 34 should be
changed to read: "Infrastructure at risk on the Japanese Creek alluvial fan includes all Seward schools,
Seward Sanitary Landfill, major businesses, the Seward Military Resort, Seward Long Term Care Facility
and several highly developed subdivisions. In 2007 the City e f Seward hose ..... et f land lse i d3is
area en h tobuild the fitti .e Seward T e^ TeFm Cafe FaeiW. 'In fact, the City of Seward abandoned
an earlier site and chose the present site precisely because it would be a safer than an earlier location. It is
legitimate to include the LTCF in the list of development on the Japanese Creek Alluvial Fan, but
unnecessary to identify separately. There has been additional Borough and Private development on the
Alluvial Fan since the 2008 Plan and these items were not listed separately. The Board was asked in the
2008 City adoption of their plan to remove this sentence and they have not done so. The third bullet in this
section should be changed to read: "Currently there is only one access and evacuation route to this hig3`
pepuWedare a.for the Forest Acres Subdivision located on this, an." This change is to clarify that the
populated area alluded to is the Forest Acres Subdivision, there are other subdivisions on the Japp Creek
Alluvial Fan that do have more than one access and evacuation route.
r,
The first bullet under Fourth of July Creek Risk Assessment on page 52 should be changed to read: "In
2007, further development of the Seward Marine Industrial Complex was approved by the Seward City
Council as well as a project to add on to Spring Creek Correctional Institution. The current levees need to
be inspected and updated or replaced if needed ,�� ." The staff agrees that
these levees should be inspected, as it has been 16 years since the Corps of Engineers determination of
reasonable capability. But, there is no factual evidence in the Plan suggesting that these levees are presently
in serious disrepair, such that inspection must occur before additional development.
The following two amendments should be deleted because they are speculative, untrue and are not found in
sections pertaining to area's outside City Limits where there is less of an opportunity to regulate.
The second bullet under Scheffler Creek Risk Assessment on page 56 should be deleted from
the plan:
The fifth bullet under Lowell Creek Risk Assessment on page 61 should be deleted from the
plan:
The City of Seward has increased our rating through the National Flood Insurance Program's Community
Rating System because of a number of items including our regulatory efforts. The City does an excellent
job of enforcing our permitting requirements and compliance with our adopted Floodplain Management
Code. The City has a higher rating and better insurance rates then the Kenai Peninsula Borough area
directly outside our City Limits. Additionally, at our most recent National Flood Insurance Program
Community Assistance Visit, conducted by the State Floodplain Coordinator, the verbal review was very
complimentary and praised our efforts. That report has not yet been released for inclusion in this packet.
These statements regarding the lack of regulatory enforcement and permitting have no merit and to assert
as truth in an adopted plan would be detrimental to the City's Citizens.
INTENT: To approve in principle and adopt with necessary revisions the Seward/Bear Creek Floodrea
Service AFlood Hazard Mitigation Plan. This is an excellent Plan that is necessary for floodplain
management and continued project funding in the area, but requires additional changes prior to adoption to
insure accuracy.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward
City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures or Other Plans or Policies. Other: City of Seward All Hazard Mitigation Plan
ATTORNEY REVIEW: NO
FISCAL NOTE: No fiscal impact. Approved by Finance Department:
RECOA'IlVIENDATION:
Approve Resolution 2010 -P�of the City Council of the City of Seward Alaska to Approve In Principle and
Adopt With Revisions the Seward/Bear Creek Flood Service Area Flood Hazard Mitigation Plan.
SEWARD / BEAR CREEK FLOOD SERVICE AREA
REGULAR BOARD MEETING
SEAVIEW PLAZA BUILDING, SUITE 122
yards of material come down and filled in the whole area so it naturally threw the
river right through the middle of her house. That is what you are looking for, is that
correct?
Scott Ogan answered that he could not answer unequivocally without looking at the
whole deal. None of this is real black and white and that is what makes it so tough. It
makes it interesting and challenging professionally. There are a lot of "what ifs" on
any of those things. For example, if it is in a known alluvial area, the state's position
is going to be that if that alluvial area is naturally caused is going to be state owned.
We are going to decide what was there at statehood and then start peeling that onion
back to make a determination.
Bill Williamson said he would like to thank everyone here tonight for coming and
thank everybody for the input we have had. We have to go on with our meeting now.
Board members were reseated.
H. CORRESPONDENCE & PAYMENT REQUESTS
There were none at this tune.
I. PERMITS FOR REVIEW
There were none at this time.
J. OLD BUSINESS
SBCFSA Flood Hazard Mitigation Plan
Bill Williamson asked staff for a report on this.
Christina Stauffer reminded the board that updating the SBCFSA Flood Hazard
Mitigation Plan had been requested by the borough as part of their update of their All
Hazard Mitigation Plan. She explained that she had gone through page by page and
updated the plan with goals that had already been accomplished. There are a few
small corrections. The biggest change would be in reprioritizing the service area
goals and that the board needed to approve this tonight to meet the borough time line.
Bob White reviewed the update page by page and suggested several corrections to it
and made suggestions for additional notes.
4/19/10
22
SEWARD / BEAR CREEK FLOOD SERVICE AREA
REGULAR BOARD MEETING
SEAVIEW PLAZA BUILDING, SUITE .1.22
Discussion was held regarding the update, defining surge release flooding correctly,
correcting events during the 2006 and 2009 floods and refining the language of the
plan.
Tena Morgan said she would approve taking the words "surge release" out and said
that she appreciated all the work done by staff on this. I am not completely familiar
with all of the plan but I think this is great.
Bill Williamson called for a motion.
Bob White moved to approve the plan as amended.
The motion was seconded and unanimously approved.
• USACE Planning for the States Grant
Dan Mahalak reported that this was somewhat on hold trying to get comments back
on the preliminary scope that we got from the Corps. I have been doing some follow
up with the borough and city. The city has indicated their support and based on the
remarks tonight by Mayor Carey, he is also in support of this. I will follow up with
his office this coming week and get some specifics. We will put it in the packet for
the assembly for their May 4 h meeting which will be held here. If anyone wants to
review it and has any comment they can make it at that time.
K. NEW BUSINESS
There was none at this time.
L. INFORMATIONAL ITEMS AND REPORTS (No action required)
• Open SBCFSA Seat
Christina Stauffer informed that board that the borough was advertising the open
seat and was required to do so for three weeks.
Bob White said he might have someone interested in applying for the seat.
M. PUBLIC COMMENT
Bob Valdetta asked if the flood history in the SBCFSA Flood Hazard Mitigation
Plan could include the significant damage incurred by the hatchery, IMS and the
Sealife Center because they were all trying to get help with repairs and were
4/.19/10
23
4-1
Seward/Bear Creek Flood
Service Area
FLOOD HAZARD MITIGATION PLAN
A Service Area of the Kenai Peninsula Borough
May 2010
(Originally published July 2005)
DRAFT
Seward/Bear Creek Flood Service Area
FLOOD HAZARD MITIGATION PLAN
TABLE OF CONTENTS
Missionand Purpose...........................................................................1
Methodology.......................................................................................1
PublicParticipation..............................................................................2
PlanImplementation............................................................................3
SewardFacts......................................................................................4
SewardFlood History ...........................................................................8
Flood Loss Information.......................................................................12
National Flood Insurance Program.......................................................12
NFIP Community Rating System Improvements......................................14
Repetitive Loss Property ..................................................
Service Area Mitigation Goals and Objectives.........................................17
Flood Hazard Area Inventory ................................................................22
Resurrection River Watershed.............................................................20
ResurrectionRiver.............................................................................23
BoxCanyon Creek.............................................................................27
SalmonCreek....................................................................................29
Japp Creek (Japanese Creek)..............................................................33
Salmon Creek Watershed...................................................................37
BearCreek........................................................................................37
Seward/Bear Creek Flood Service Area Flood Hazard Mitigation Plan
May 2010
Kwechak Creek (Glacier Creek)............................................................39
LostCreek.........................................................................................42
ClearCreek........................................................................................44
LostCreek Watershed.........................................................................48
GrouseCreek.....................................................................................48
SometimesCreek...............................................................................49
Fourth of July Creek Watershed............................................................52
Fourthof July Creek ..................... ......................................................
52
GodwinCreek....................................................................................54
Independent Watersheds.....................................................................56
Scheffler Creek (Rudolph Creek)..........................................................56
LowellCreek.....................................................................................58
SpruceCreek.....................................................................................62
SawmillCreek....................................................................................64
CoastalFloodplains............................................................................67
References.........................................................................................69
Appendices
Appendix 1- Seward/Bear Creek Flood Service Area Map
Appendix 2- Board Members
Appendix 3- Agency Contacts
Appendix 4- Glossary
Seward/Bear Creek Flood Service Area Flood Hazard Mitigation Plan ii
May 2010
Acknowledgements
The original Seward/Bear Creek Flood Hazard Plan was published in July 2005
and was the product of many hours of volunteer work by the 2004 Appointed
Board; Blaine Bardarson, Mark Beals, Kerry Martin, David Hayes, Tina McLean,
David Squires and Peter Simon and by the 2005 Elected Board; Randall Stauffer,
Steve Schafer, Timothy McDonald, Bill Williamson, Jim McCracken, Claudia
Neklason and Jess Sweat.
The plan was added to and updated in 2007 with contributions from Christy
Miller, former Planner and Floodplain Manager for the Alaska Department of
Commerce Community and Economic Development (DCCED) and currently a
Program Manager with Tetra Tech (contracted as consultant by the SBCFSA),
Taunnie Boothby, current Planner and Floodplain Manager for the Alaska
DCCED, and Christina Stauffer, SBCFSA Administrative Assistant.
The plan was added to and updated in May 2010 to reflect actions taken by the
SBCFSA, the City of Seward and the Kenai Peninsula Borough toward achieving
intended goals. A public meeting was held April 5, 2010 and April 19, 2010 to
introduce the plan changes and the update was approved by the SBCFSA board
on April 19, 2010.
Seward/Bear Creek Flood Service Area Flood Hazard Mitigation Plan
May 2010
53
MISSION STATEMENT
The mission of the Seward -Bear Creek Flood Service Area is to provide flood
planning, protection, and mitigation services in coordination with the appropriate
agencies to reduce the risk of flood damage to private and public property through
addressing issues that best reflect a fair use of the tax -levy for watershed -wide
benefit.
PURPOSE
The purpose of this plan is to fulfill the tasks set forth by Kenai Peninsula Borough
Ordinance 2003-30 which established the Seward/Bear Creek Flood Service Area.
Kenai Peninsula Borough code, section 16.50.090, defines the Seward/Bear Creek
Flood Service Area's Board of Director's powers and duties, which include
responsibility for developing, implementing and updating a plan for furnishing flood
protection, planning, and mitigation services.
In addition, this plan identifies the flood hazards and concerns within the
Seward/Bear Creek Flood Service Area boundaries.
It is the intention of the Seward/Bear Creek Flood Service Area Board, through
cooperation with the Kenai Peninsula Borough, the City of Seward and the various
regulating and permitting agencies, to create a program of activities that best
manages the areas flood problems.
METHODOLOGY
The methodology used for the development of the Seward/Bear Creek Flood Service
Area Flood Mitigation Plan consists of the following tasks:
• Flood Hazard identification
Public Involvement
• Flood Area Inventory
• Mitigation Recommendations
Implementation
• Coordination With Other Agencies and Organizations
SBCFSA Flood Hazard Mitigation Plan
May 2010
54
PUBLIC PARTICIPATION
After disastrous flood events in Seward in 1986, 1995 and 2002, many Seward area
residents recognized the need for centralized flood mitigation planning and
floodplain development oversight. Individual neighborhood groups had begun
meeting to plan for future flood events and found that it was difficult to keep
momentum going after flood recovery had faded from everyone's priorities.
In 2002, extensive damage occurred to property in the Marathon View subdivision
from flooding of Salmon Creek. Much of this damage was due to development in the
floodplain that lacked planning or hydrologic engineering and owner built structures
that were not built to meet floodplain standards. At that time the Federal Emergency
Management Agency (FEMA) recommended another layer of oversight beyond the
City of Seward Planning Department and the Kenai Peninsula Borough to include a
review of the permitting process over the entire watershed. They suggested this
could be done without causing undue delay in the permitting process but would unify
the flood mitigation efforts of both the City of Seward and the KPB. With this push
from FEMA and through the efforts of Seward area citizens and, then, Assemblyman
Ron Long, a public meeting was organized and held at the Alaska SeaLife Center on
November 20, 2002. The purpose of the meeting, attended by more than 100
Seward area residents and about a dozen state, federal and borough officials, was
to consider the establishment of a service area similar to a fire service area, to
develop a water management plan and to work with the proper agencies to insure its
implementation. This proposed service area would consist of residents both inside
and outside the City of Seward and would be supported by a mil rate through taxes
on properties within the service area.
In October 2003 over 60% of the voters both inside and outside the city limits in the
Seward/Bear Creek area voted to establish the Seward/Bear Creek Flood Service
Area. The service area is advisory to the borough mayor with an established
mission as stated previously.
Since its inception through the publishing in July of 2005 of its Flood Hazard Plan,
the SBCFSA has organized work sessions attended by the public and held public
meetings at least once per month.
A special town meeting was organized and held in the Seward City Council
Chambers on November 3, 2005 by the SBCFSA and the City of Seward in
cooperation with the Kenai Watershed Forum to get citizen input on funding LIDAR
data gathering to update FEMA flood maps as part of a national flood map updating
project.
Following the flood disaster of October 2006 the SBCFSA organized a town meeting
on October 19, 2006 which was attended by over 100 Seward/Bear
Creek residents in order to update citizens on flood relief efforts and gain citizen
input on flood mitigation priorities. This meeting was attended by representatives
SBCFSA Flood Hazard Mitigation Plan 2
May 2010
4 +�
from the City of Seward, the Kenai Peninsula Borough, Alaska Homeland Security,
the state Department of Commerce Community and Economic Development and
FEMA Region 10.
In March of 2007 the SBCFSA invited public participation at a regular board meeting
to prioritize several smaller projects that the SBCFSA might address left over from
the October 2006 flood. The watersheds were examined for risk and where modest
contracted dredging projects might make the most difference. Plans were made
from this meeting to use service area funds in FY2007 and FY 2008 to do prioritized
projects.
In May of 2007 the SBCFSA organized town meetings to gather data and input from
service area residents to be used by Northwest Hydrology Consultants to develop
inundation maps and prioritize flood mitigation efforts. This meeting was also
attended by representatives of all the involved agencies.
Since February of 2007, the SBCFSA volunteer board conducts twice monthly public
meetings to be able to respond to increased public interest and service area needs.
In 2009 the SBCFSA began implementing Work Sessions with each neighborhood
for outreach, education and public input toward identifying and prioritizing the flood
mitigations concerns of the property owners. These meetings will be ongoing
through the development of a Watershed Masterplan
PLAN IMPLEMENTATION
The Seward/Bear Creek Flood Service Area Board will ask the City of Seward and
the Kenai Peninsula Borough to adopt this plan to augment existing City and
Borough All Hazard Plans. Each of these governing bodies has the authority to
promote sound public policy regarding hazards, and it will take the collective effort of
the City, the Borough, the SBCFSA and its residents and businesses, as well as
state and federal agencies to continue to mitigate flood risks and losses
SBCFSA Flood Hazard Mitigation Plan
May 2010 r,
JJ
SEWARD FACTS
History :
Resurrection Bay was first explored and named in 1792 by Russian fur trader and
explorer Alexander Baranof. While sailing from Kodiak to Yakutat, he found
unexpected shelter in this bay during a storm. He named the Bay Resurrection
because it was the Russian Sunday of the Resurrection. After the purchase of
Alaska by the United States from Russia in 1867, the first American settlers began to
arrive. The small settlement was named after William Seward who negotiated the
Alaska purchase. Once the strategic value of Resurrection Bay as the only deep
year round ice free port on the Kenai was established it was determined to be the
natural starting place for a railroad to the interior of the state. Although the first to
settle Seward was Captain Frank Lowell and his family in the 1890's, they were soon
followed in 1903 by John and Frank Ballaine and a group of settlers to begin
construction of a railroad and expand the growing port town. Seward became
incorporated as a city in 1912 and the railroad was completed in 1923. The
completion of the railroad established Seward as the ocean terminus and supply
center for most of Alaska and it soon became the largest community on the Kenai
Peninsula. Since the 1964 earthquake and resulting tsunamis destroyed the railroad
terminal and most of the harbor infrastructure Seward's population and economy
have changed considerably. Even so, while other ports in Alaska have exceeded
Seward in size over the years, Seward continues to be an important supply and
communications center for interior Alaska.
Demographics and Economy:
As of the 2000 census, total population for the Seward/Bear Creek area was 4,734
with a primarily non-native population and approximately 20.9% Alaska Native. The
economy has diversified from transportation into tourism, commercial fishing and
processing, charter fishing, ship services and repairs. Major year round employers
outside of the local and federal government are the Spring Creek Correction Facility,
and the Alaska Sealife Center. As the tourism industry has grown in Seward, the
number of seasonal jobs has increased as well. Seward's economy is dependent on
maintaining port facilities to accommodate the 1.4 billion pounds of cargo and
320,000 cruise ship passengers that are transported through Seward each year.
The Seward Highway is the only road connecting Seward to the rest of the state.
The railroad that parallels the highway through Seward, carries freight, coal and, in
the summer, tourists. There is a small airport with two runways.
The Department of Labor population estimate of July 2006 listed Lowell Point
Census Designated Place (CDP) as having a population of 76. A rough estimate
would be that 90% of the residents of Lowell Point are either in the coastal floodplain
or the floodplain of Spruce Creek. The Bear Creek CDP population was 1922, which
is assumed to be the entire population outside the City of Seward but within the
SBCFSA Flood Hazard Mitigation Plan 4
May 2010
SBCFSA except for Lowell Point. The SBCFSA will request the Kenai Peninsula
Borough GIS staff to assist in identifying the approximate percent of this population
that may be within a mapped or previously flooded area. Of the Seward city
population of 2,627 as of July 2006, very few (less than'/2%) are located in a FEMA
mapped flood hazard area. However, numerous areas have flooded or are at
possible risk of flooding that are not shown on the Flood Insurance Rate Maps.
Climate:
Seward experiences a maritime climate. Winter temperatures average from 17 to 38
degrees F; summer temperature average 49 to 63 degrees F. The average annual
precipitation includes 66 inches of rain and 80 inches of snowfall. Due the proximity
of the Gulf -of Alaska and the topography of the land, large low pressure systems
often bring heavy rains and strong winds during the fall storm season. Seward also
falls along the path of a global weather system in the north Pacific which often brings
the unusually heavy rainfalls trailing typhoons across
the Kenai Peninsula.
Geography:
Seward is situated on Resurrection Bay on the southeast coast of the Kenai
Peninsula in South Central Alaska, 125 highway miles south of Anchorage. It lies at
the foot of Mount Marathon and, since the advent of he National Park System, is the
gateway to Kenai Fjords National Park. It lays at approximately 60 degrees 7
minutes North Latitude and 149 degrees 26 minutes West longitude. The area
encompasses 15 square miles of land and 7 square miles of water. Most of the
uplands around Resurrection Bay are in city, state, borough or federal ownership
leaving, in large part, only the Lowell Creek, Japp Creek and Spruce Creek alluvial
fans and the floodplains of the lower Resurrection River and Salmon Creek to the
north for private development. The tidelands of 4t" of July Creek are also city
owned.
Topography:
Steep, rugged mountains and mostly glacially fed watersheds surround Resurrection
Bay bringing down an almost endless supply of glacial debris to be continuously
deposited as bed load in the streams themselves or to add to the alluvial fans on
which most of the town is built. The mountains surrounding Resurrection Bay
display many large and small glaciers, with Exit Glacier at the head of the
Resurrection River fed by the Harding Ice Field which encompasses some 700
square miles and is up to 2000 feet deep in places.
SBCFSA Flood Hazard Mitigation Plan
May 2010
3
Some of these glacial streams, Lowell Canyon Creek and Japp Creek for instance,
are confined in narrow canyons where water velocity naturally erodes tremendous
amounts of avalanche and other debris. In broader floodplains, as with the
Resurrection River, streams are filled to capacity with glacial debris and braid, often
changing their stream beds from year to year as sediment accumulates. The
peninsulas and islands in Resurrection Bay are partially submerged mountain
ranges, so the mountains rise steeply from the water's edge without a transitional
coastal plain.
Hydrology:
Alluvial fans are gently sloping, fan -shaped landforms created over time by
deposition of eroded sediment and they are common at the base of mountain
ranges. In many coastal areas in the western United States, alluvial fans provide
most of the level, buildable land where steep mountains plunge directly into the
ocean providing no coastal plain. In this regard Seward resembles some lower 48
coastal communities, but none are backed by mountains packed with the extensive
network of glaciers, ice fields and high precipitation that creates the moveable
stream beds and high sediment transport of the Seward -Resurrection River -Bear
Creek - Lowell Point region. The availability of debris and melt water from glaciers
and the Harding Ice Field compound the vulnerability of Seward to experience the
type of hydrology that is more common to coastal south central Alaska alluvial fans.
This type of hydrology is not the same as that experienced in the and Southwest
U.S. where alluvial fan development is spreading into arid foothill regions. Also
development and removal of vegetation on the alluvial fan increases flood potential.
Heavy rainfall, often augmented with glacial melt water, emanates from the confined
channel of high mountain canyons and proceeds onto the relatively flat alluvial fan
below carrying with it large amounts of gravel and debris. As alluvial fan soil is
made up of loose debris deposits it is easily eroded deeper into the original stream
channel or high velocity floodwaters cut anew path down slope. As the single
channel flow encounters the flatter slope of the mid -fan area, it widens and becomes
shallower, losing velocity and depositing the sediment and debris it is carrying. The
erosion/deposition processes include backfill into old channels and channel braiding,
where singular flows split and rejoin as channels are alternately cut and filled with
sediment. This creates random, unpredictable flow patterns. Floodplains and
floodways change so rapidly in Seward that mapping data is rapidly outdated. As
stated by the Committee on Alluvial Fan Flooding, National Research Council in
Alluvial Fan Flooding,
"The role of uncertainty in mapping alluvial fan flood hazards is different from that
for floodplain management and mitigation. Alluvial fan flooding has implications for
floodplain management. When a flood hazard is delineated on an alluvial fan using the default
assumptions in the FEMA guidelines, the resulting map is an expression of uncertainty rather
than an indication of how a flood might occur. It is therefore of limited use for the mitigation
and management of flood hazards. In this case, if the FIRM is interpreted literally, then it can
SBCFSA Flood Hazard Mitigation Plan 6
May 2010
J
be argued that any effort at mitigation short of complete channelization increases the flood
risk on another part of the fan and may therefore be in violation of NFIP regulations. Giving
floodplain managers the peculiar responsibility of preserving uncertainty would be an
inappropriate use of the FIRM because mitigation of flood hazards should strive to reduce
uncertainty. This will become more visible if FEMA decides to extend the alluvial fan flooding
concept to non -alluvial fan areas."
Flooding on alluvial fans can only be evaluated on a site -specific basis. On -site
evaluation of the flood hazard requires field investigations by specialists experienced
in the scientific study of alluvial fan processes and the geomorphologic indicators of
their present and past operation. Such on -site investigation is critical to provide a
scientifically sound basis for hazard delineation and regulation. Hazard delineation
done in the absence of such study should be held as provisional until proper field
investigation by qualified specialists is accomplished.
Types of Flooding:
The Seward/Bear Creek area is critically susceptible to alluvial fan flooding but there
are several other types of flooding that can occur and their effects are often
compounded during flood events. The types of flood include:
• Heavy precipitation
• Urban runoff
• Rapid snowmelt
• Rising groundwater
• Riverine ice jams
• Flash floods
• Fluctuating lake levels
• Glacial lake outbursts
• Coastal storm surge run-up
• Surge -release flooding from landslides and debris flows
• Failure of dikes, levees or other diversion structures
• Tsunami
SBCFSA Flood Hazard Mitigation Plan 7
May 2010 60
SEWARD FLOOD HISTORY
As it is known that flood waters create alluvial fans and a large part of Seward rests
on the fans created by Lowell Creek and Japp Creek it can be assumed that flooding
has been a geological feature of the Seward watersheds far before settlers arrived
and began keeping records.
1903-1966
Lowell Creek flooding began to be recorded almost as soon as settlers arrived to
begin building the railroad. From 1903 and 1917 photographs it is evident that
Lowell Creek regularly demolished the center of town with floodwaters. Subsequent
to the flood, a citizens committee recommended building a flume 15 feet wide, eight
feet high and 3,000 feet long. Another flood occurred in 1918 before this project
could be started. Through the 1930's Lowell Creek was diverted through an
elevated flume. The flume was plagued by constant accumulation of debris. During
a flood in 1935 it was estimated that 10,000 cubic yards was deposited in the flume
in 11 hours. In 1937 it was determined that the cost of maintaining the deteriorating
flume was prohibitive. In 1939 Congress allocated funds to the Army Corps of
Engineers to build the Lowell Creek Diversion Tunnel and Dam. The project was
completed in 1940 for an original cost of $143, 929.00.
Flooding is recorded on the Resurrection River in 1946 when the first recorded
flooding of the airport occurred, as well as in 1961 and 1962. Flooding and land
slides in 1966 partially blocked the Lowell Creek Diversion Tunnel and water levels
behind the diversion tunnel dam came within 2 feet of overtopping the dam.
In 1964 south central Alaska experienced the strongest earthquake ever recorded in
North America, its strength estimated at 9.1 on the Richter Scale. The resulting
tsunami in Resurrection Bay inundated and destroyed 300 feet by 3500 feet of the
Seward waterfront including the San Juan Army and railroad docks, the tracks
leading to the dock, the oil tank farms, fish processors, warehouses and the small
boat harbor. The economic loss, particularly to Seward's port facilities resulted in
the destruction of 90% of Seward's economy.
1986
In 1986 a storm dropped almost 18 inches of rainfall on the Kenai Peninsula from
October 9th through the 11th. Landslides and landslide -dam failure and resultant
floods, debris flows, alluvial fan aggradations and flooding in and around Seward
caused an estimated $20 million in damages. According to a memorandum to the
Mayor and City Council dated 20 November 1986, only $1,391,266 was allowed by
FEMA for recovery and reconstruction with Seward expected to pay 25% of this
amount in matching funds. Infrastructure damaged and threatened included railroad
tracks and bridges, the Spring Creek prison, Seward Marine Industrial Center,
Lowell Creek diversion tunnel. More than 200 people were left homeless.
Residents of Lowell Point were cut off due to the washing out of Spruce Creek
SBCFSA Flood Hazard Mitigation Plan g
May 2010
Bridge and a large portion of the road. This was declared a more than 100 year
flood event. A federal disaster was eventually declared.
1989
Heavy rains from August 25-27 caused over $1,000,000 in damage to homes, roads,
bridges and infrastructure in the Seward area.
1993
Heavy rains on August 26 caused Salmon Creek, Clear Creek and the Resurrection
River to flood. Three homes and one business incurred damage and there was
some damage to Alaska Rail Road tracks.
1995
In 1995 the rain started September 19 as a result of Typhoon Oscar. About 9 inches
of rain landed in Seward within a 24 hour period. State authorities closed the
Seward Highway (the only way in or out of town) after rain swept across a quarter
mile stretch of road near Milepost 3 near the Resurrection River Bridges. The
Alaska Railroad had to remove debris accumulated at their Seward Highway
Milepost 4.8 bridge and to replace the damaged bridge. Infrastructure damaged in
this flood event included the airport, sewage treatment facility, roads, trails, railroad
facilities, power transmission lines and damage to dikes and levees and the Lowell
Creek diversion tunnel. Estimated flood damage was 9.8 million dollars. A federal
disaster was eventually declared. Some loss numbers are available; the Kenai
Peninsula Borough had spent about $500,000 in the Seward flood recovery. The
US Corps of Engineers had calculated the damage to Seward's public property at
1.82 million and counting. A South Central Fall Flood Hazard Mitigation Grant
Program was obtained from FEMA in the amount of $1,185,588, some of which was
earmarked for bridge repair in Seward and $731,658 for a comprehensive flood
mitigation project on the lower Resurrection River. (See Resurrection River
watershed).
2002
Record setting precipitation and unusually warm temperatures produced widespread
flooding in south central Alaska in the fall of 2002. The unusual weather patterns
persisted in the region for more than two months. On the Kenai Peninsula, heaviest
rainfall and most severe flooding occurred October 22"d through October 24tn
Salmon Creek flooding severely affected Marathon View II subdivision, Whites
Sawmill and Camelot. Infrastructure damaged included roads, Lowell Creek
diversion tunnel and the small boat harbor. The 2002 flood was declared a
Presidential Disaster.
2006
In October 2006, high tides, warm temperatures and the remnants of a typhoon
stalled over south central Alaska caused 9 to 15 inches of rain to fall on the Seward
area. Heavy rain contributed to the closing of the Seward Highway at Mile 4. The
Lowell Creek diversion tunnel outflow dumped a 15 foot high pile of debris and
SBCFSA Flood Hazard Mitigation Plan 9
May 2010
V k�
gravel on the bridge, damaging the bridge and backing water up into surrounding
businesses and streets. Extensive damage was incurred by the Alaska SeaLife
Center whose pump house was completely destroyed, by IMS and the Shell Fish
factory which was flooded with water and gravel. Power and water lines in the area
were damaged. Bridge damage was also incurred on Timber Lane Bridge in Old
Mill Subdivision and the Forest Lane Bridge over Sometimes Creek was destroyed
and replaced with two large culverts. The loss of the bridge caused residents of
Lowell Point to be cut off by road. Water taxi's had to be pressed into service to help
Lowell Point residents get to jobs and stores. Families were evacuated from their
homes in the Exit Glacier Road area, Old Mill Subdivision and around the
Resurrection River highway bridges. Japanese Creek levee, Box Canyon levee and
Kwechak Creek levee were all damaged in the flooding as was the airport. The
Seward Highway was blocked by flooding at milepost 3.5 and Nash Road was
blocked by flood waters. Portions of the airport runways were flooded. A federal
disaster was declared for this flood event.
2007 — A flood event classified as a "high water event" occurred after steady rain
and high ground water conditions causing water to rise in Salmon Creek, Clear
Creek, Sometimes Creek and Lost Creek. Flooding threatened property and
infrastructure in these areas including Salmon Creek Road, Nash Road, the Timber
Lane Bridge and the new bridge that had replaced the temporary culverts under
Forest Road across Sometimes Creek. The KPB Office of Emergency Management,
under its Incident Action Plan, instituted emergency dredging and bank restoration
on Salmon Creek with the assistance of the SBCFSA in obtaining permits and
private property owner waivers. Due to an appeal by the KPB directly to Alaska
Governor Sarah Palin, the DNR allowed a short term limited area exemption from
the material sale fee. The KPB also contracted for emergency dredging and bank
repair above and below Timber Lane Bridge. This effort was augmented by a
dredging and bank repair project undertaken by the SBCFSA extending further north
on Lost Creek.
2009 - Flooding occurred in the Seward area on July 29t" due to heavy rains, 3.3
inches in 24 hours. Areas impacted within the city limits were Lowell Point Road
which was closed at the bridge due to debris piled up on the roadway. There were
also several landslides caused by the rain on Lowell Point Road. Damage was also
incurred on Lowell Point Road and in the small board harbor from storm surge
waves as well as to the waterfront adjacent to the Alaska Sealife Center, IMS
(Institute of Marine Science) and the Shell Fish factory. Seward Airport runway
13/31 was closed due to water on the runway. Dimond Boulevard was closed due to
water across the road. In areas outside the city limits; Exit Glacier Road was closed
due to the threat of water across the road and up to the bottom of Exit Glacier
Bridge. Surge release flooding caused by landslides up Box Canyon Creek
threatened homes in the Old Exit Glacier Subdivision and the levee had to be
restored as an emergency measure. Members of the Bear Creek Fire Department
went door to door warning residents of flood threat. Residents of Old Mill
Subdivision reported water across the roads and the bridge at Sometimes Creek
SBCFSA Flood Hazard Mitigation Plan 10
May 2010
63
threatening to wash out. Flooding was reported on low lying properties on Clear
Creek. Emergency levee repair was necessary on upper Kwechak Creek due to
damage from surge release type flooding, most likely triggered by landslides up the
canyon. Local and borough emergency declarations were made. Emergency crews
worked during and after the flooding on Lowell Creek Bridge, Box Canyon levee and
upper Kwechak levee.
SBCFSA Flood Hazard Mitigation Plan 11
May 2010
FLOOD LOSS INFORMATION
Historical flood loss information is difficult to obtain even in states where records
have been kept for decades. The National Oceanic and Atmospheric Administration
reports that the task of accumulating loss estimates for flooding in the United States
has specifically been the responsibility of the National Weather Service as an
ancillary function. Societal infrastructure almost guarantees poor estimates. State
and municipal losses are often self -insured and losses are often dispersed through
separate line items in government budgets making them nearly impossible to follow.
For homeowners and businesses, some will either not have insurance or be under
insured. The costs for this sort of repair are almost impossible to establish. For
those that are insured, claims may not fully reflect actual losses.
In Alaska, outside of larger cities like Anchorage or Fairbanks, loss data was simply
not recorded prior to statehood in 1959, other than to comment that this school or
that hotel were swept away by flood waters. The first Lowell Canyon Creek
mitigation project undertaken by the Cit of Seward was an elevated wooden flume
that carried flood waters to the bay. The cost of building and maintaining this flume
were not specified but were eventually determined to be overwhelming. Individual
flood mitigation efforts were usually made by individual property owners to protect
their own property and are likewise not recorded. Available loss numbers and
mitigation costs, for the purpose of this flood hazard plan will be listed under each
watershed.
NATIONAL FLOOD INSURANCE PROGRAM
In 1968, Congress established the National Flood Insurance Program (NFIP). The
goals of the program are to reduce future flood damage through floodplain
management, and to provide people with flood insurance. The Kenai Peninsula
Borough (KPB) has had a tumultuous history with the NFIP. The KPB was
suspended from the program when the 1986 flood struck which meant flood
insurance and federal disaster assistance was withheld within the mapped floodplain
areas. The Borough Assembly quickly passed the necessary ordinance (Title 21.06)
to join the NFIP.
The NFIP established Flood Insurance Rate Maps (FIRM) based on hydrologic
studies of flood prone areas across the country. These maps have zones where the
cost of insurance to property owners is adjusted according to the flood risk as
compared to how the building is constructed. Generally, the higher the lowest floor
is above flood levels, the lower will be the cost of the flood insurance. Structures
built too low after the publish date of the FIRM will have much high flood rates.
The FIRMs include Flood Insurance Zones (A, A2 through Al0, V, B, C, D): In order
to set actuarial insurance rates, the Federal Insurance Administration established
the following flood hazard map zones:
SBCFSA Flood Hazard Mitigation Plan 12
May 2010
Zone Designation Zone Definition
A Special Flood Hazard Areas inundated by the 100-year flood,
determined by approximate methods; no base flood elevations
shown or Flood Hazard Factors determined.
AO Special Flood Hazard Areas inundated by types of 100-year
shallow flooding where depths are between 1.0 and 3.0 feet;
depths are shown, but no Flood Hazard Factors determined.
Zone A2 through Special Flood Hazard Areas inundated by the 100-year flood,
A5, and A10 determined by detailed methods; base flood elevations shown,
and zones subdivided according to Flood Hazard Factors.
Zone V Special flood hazard areas along coasts inundated by the 100-
year flood, as determined by approximate methods, and that
have additional hazards due to velocity (wave action); no base
flood elevations shown or Flood Hazard Factors determined.
Zone V1 through Special flood hazard areas along coasts inundated by the 100-
V9, V11, V12, V16, year flood, as determined by detailed methods, and that have
And V19 additional hazards due to velocity (wave action); base flood
elevations shown, and zones subdivided according to Flood
Hazard Factors.
Zone B Areas between the Special Flood Hazard Areas and the limits of
the 500-year flood, including areas of the 500-year flood plain
that are protected from the 100-year flood by dike, levee, or
other water control structure; also areas subject to certain types
of 100-year shallow flooding where depths are less than 1.0
foot; and areas subject to 100-year flooding from sources with
drainage areas less than 1-square mile. Zone B is not
subdivided.
Zone X Areas of minimal flooding.
Zone D Areas of undetermined, but possible flood hazard.
Flood insurance is available through the NFIP for anyone but is often mandatory
through lenders on structures within the floodplain. It is also mandatory for any
proposed acquisition and/or construction of buildings in flood hazard areas if any
form of federal funding assistance for the development is sought.
Communities who chose to enact and enforce certain floodplain management
practices and regulations and to abide by flood damage prevention ordinances and
FIRMs developed by FEMA may apply for a part of the National Flood Insurance
Program called the Community Rating System (CRS). The CRS allows communities
who enforce higher standards than federal minimum floodplain standards additional
savings on flood insurance premiums to its citizens. Both the Kenai Peninsula
Borough and the City of Seward participate in the Community Rating System as of
November 2007.
SBCFSA Flood Hazard Mitigation Plan 13
May 2010
As part of the congressionally mandated Map Modernization Program FEMA is
producing new DFIRMs (Digital Flood Insurance Rate Maps) for the State of Alaska.
Seward will received its preliminary maps in March 2010.
On the new DFIRMs "C" Zones have been discontinued and replaced by X or
shaded X zones which are defined as "Areas outside the 1-percent annual chance
floodplain, areas of 1 % annual chance sheet flow flooding where average depths are
less than 1 foot, areas of 1 % annual chance stream flooding where the contributing
drainage area is less than 1 square mile, or areas protected from the 1 % annual
chance flood by levees. No Base Flood Elevations or depths are shown within this
zone. Insurance purchase is not usually required in these zones.
Access to Flood Insurance Rate Maps and information on how they are to be used is
available through the Kenai River Center in Soldotna, AK, (907)260-4882.
NFIP COMMUNITY RATING SYSTEM IMPROVEMENTS
Channel and Basin Debris Removal (CDR) -
The SBCFSA will analyze and consider how to foster City and Borough
improvements in their CRS scores, thus lowering flood insurance costs, by
organizing a plan for service area -wide sediment Channel and Basin Debris
Removal following the CRS guidelines:
Maximum Credit: 300 POINTS
CDR = the total of the following points, except that no credit is provided unless the
first item is credited.
• 200 points, if the community's drainage maintenance program includes all of
the following:
o An inspection is conducted at least once each year.
o An inspection is conducted after each storm that could adversely impact
the drainage system.
o Inspections are conducted in response to citizen's complaints.
o Action is taken after an inspection identifies a need for maintenance or
cleaning. The action taken must be in accordance with the community's
drainage maintenance procedures, which must be consistent with federal
and state environmental protection laws and regulations.
SBCFSA Flood Hazard Mitigation Plan 14
May 2010
6 `7
• 50 points, if the community's program identifies specific "choke points" or
other obstructions to flows, or sites with erosion or sedimentation problems,
that are inspected and maintained differently or more frequently than other
parts of the drainage system. Such inspections are in addition to those
credited under item 1(b), above.
• 50 points, if the community has an ongoing program, such as a capital
improvements plan, to eliminate or correct drainage problems, improve
drainage or storage facilities, or to construct "low maintenance" channels or
other facilities. There is no credit for this item if the community does not
spend money on a regular basis on such improvement projects (a one -time -
only project would not be credited). There is no credit if the funded projects
are not part of the drainage system that is described in the community's
inspection and maintenance procedures.
Credit is dependent upon regular inspection and maintenance. The community (or
other non -Federal agency) must have a program to regularly inspect its drainage
facilities and remove debris as needed. Neither the cost of the work nor the amount
of debris removed affects the credit. A program that simply responds to complaints is
not eligible for this credit.
The maintenance work recognized by the first and second items is normally done by
a public works crew, usually without heavy equipment. The objective of this activity
is to remove accumulated debris that obstructs flows that cause flooding to adjacent
properties. It is important that the community's procedures spell out what can and
cannot be removed. In some areas with natural streams, some woody debris may
remain without causing a flooding problem. In other areas, with concrete lined
ditches, all debris may have to be removed to maintain the ditch's carrying capacity.
CRS credit is not provided if local drainage maintenance procedures violate federal
or state laws. There may be special restrictions on streams or a requirement to
obtain a federal or state permit before certain work can proceed. These restrictions
must be included in the community's procedures.
The third item credited is not for an ongoing maintenance program, such as cleaning
inlets and culverts. It is designed to recognize a program that makes structural or
permanent changes to the channels or basins to reduce flooding or maintenance
problems. Creditable examples would be ongoing programs to:
• Enlarge culvert and bridge openings to eliminate bottlenecks,
• Install permanent hard or soft bank protection measures,
• Install grates to catch debris during high flows,
• Build new retention basins to reduce flows into existing channels, or
SBCFSA Flood Hazard Mitigation Plan 15
May 2010
• Convert problem channels into "low -maintenance" channels.
The capital improvements program should address the "'choke points' and other
obstructions to flows" that warrant the special attention that is credited in item (2). It
must include improvements to sites that are in the community's drainage system as
defined in its procedures (see the documentation requirements in Section 544.a.2).
Note : Once a capital improvements project is completed, it may qualify for CRS
credit under Activity 530 (Flood Protection). Projects that protect repetitive loss
properties receive higher credits in Activity 530.
If an agency other than the community performs the inspection and/or debris
removal, it is nonetheless the community's responsibility to document the activity for
credit. In the case of a drainage district or county -wide maintenance program, the
community may find it advantageous to work with other affected communities and
the larger agency to develop consistent documentation that can be used by all
affected communities.
REPETITIVE LOSS PROPERTY
The service area has only one repetitive loss property which is a single family
dwelling on plot designated T01 N R01 W S27SW0000024 FOLZ. Claims were
made for flood loss on this property in 1995 and 2002. This property and structure
are in A02 and A04 zones and have been mitigated using Federal Emergency
Management Agencies (FEMA) Flood Mitigation Assistance (FMA) and Hazard
Mitigation Grant Program (HMGP) funds, property owner's private funds, insurance
proceeds, and Increased Cost of Compliance (ICC) funds.
SBCFSA Flood Hazard Mitigation Plan 16
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SERVICE AREA FLOOD MITIGATION GOALS AND OBJECTIVES
(By Priority)
GOAL 1: Hazard Identification and Mapping
Objectives:
• Support needed sediment bed load mapping including engineering analysis
necessary to obtain permits for channel drainage maintenance.
• Continue to identify and map flood events.
• Continue to pursue federal and state funding to improve and update Flood
Insurance Rate Maps (FIRMS), as well as other maps and plans that may be
more appropriate such as Drainage Plans or watershed management plans in
order to meet other goals.
In 2009 the SBCFSA participated in a KPB Floodplain Task Force and supported
development of KPB Ordinance 2009-09 which extended borough floodplain
development regulations for mapped flood risk areas to areas that were unmapped
but were areas of known historic flooding. This resulted in the Seward Mapped
Flood Data Area (SMFDA). The SBCFSA reviews floodplain development permit
applications and advises the Gilman River Center. The SBCFSA works closely with
the City of Seward Development Director to share information on floodplain
development permit applications that are processed through the city Planning
Department.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that would
include risk assessment, hydrologic, economic and environmental elements for long
term planning of Seward water resources development. This plan will include
channel migration analysis, risk analysis and suitability mapping. In August 2009 the
KPB Assembly voted to approve this goal through KPB Resolution 2009-071.
The SBCFSA provided partial funding for a LiDAR study of the service area in 2006
along with the Kenai Watershed Forum and the City of Seward. In 2009 the
SBCFSA funded another LiDAR study which was expanded to include areas north of
Bear Lake with additional funding from the KPB. These studies made it possible for
hydrologist Dan Mahalak to assess sediment aggradations on streams within the
service area.
In January 2010 the SBCFSA, with the assistance of the KPB, applied for a Hazard
Mitigation Grant to fund a service area risk assessment.
In March 2010 the SBCFSA voted to apply to the US Army Corps of Engineers
Planning Assistance for the States program for funding for the watershed
Masterplan. The board has received a positive response from the Corps as well as
a scope of work and will initiate this process in June 2010.
SBCFSA Flood Hazard Mitigation Plan 17
May 2010
The SBCFSA, the KPB and the City of Seward assisted Northwest Hydraulic
Consultants in obtaining new hydrology for Seward area streams which has resulted
in new Digital Flood Insurance Rate Maps (DFIRMs) that will be formally presented
to the public in June 2010.
GOAL 2: Maintain floodplain hydraulic carrying capacity through drainage
maintenance
Objectives:
• Exempt gravel and sediment removal on navigable rivers and streams from
Alaska Department of Natural Resources (DNR) Material Sales fees
necessary for flood and erosion mitigation for public safety purposes.
o Seek amendment or standing waiver for State Material Sales fees for
stream channel maintenance wherein no sale is to occur by the entity
seeking the permit to maintain flood carrying capacity.
• Encourage and assist each watershed to develop land use plans for removing
and storing of creek bed load with the objectives of:
o Identifying and permitting fill areas for future flood -free development
sites.
o Identifying storage sites that limit the costs of transporting the gravel.
The SBCFSA, the KPB and the City of Seward continue to pursue exemption from
state gravel fees for debris removed to mitigate flooding. In 2009 the KPB Flood
Mitigation Task Force proposed a resolution to urge the State of Alaska to deem
Salmon Creek, Fourth of July Creek and Sawmill Creek as non -navigable. This
resolution was approved through the KPB Assembly as Resolution 2009-044 and
through the Seward City Council as Resolution 2009-61. In December 2009, KPB
Mayor Dave Carey called a Navigability Task Force meeting in Seward to obtain
public input on this issue and he has continued negotiations with the Alaska
Department of Natural Resources to obtain relief from gravel fees. These
negotiations have been pursued through numerous letters and meetings at the
Anchorage DNR office. The DNR agreed in 2006 at the behest of the KPB Office of
Emergency Management and State Homeland Security to reduce the charge for
debris removed for flood protection from the set $3.25 per cubic yard for the Seward
area to $0.50 per cubic yard. This agreement was renewed in a contract ADL
230099 which expired in 2009, and is currently being re -proposed in ADL 230445.
SBCFSA Flood Hazard Mitigation Plan 18
May 2010
rs
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Navigability of Seward area streams is still officially limited to portions of the
Resurrection River but DNR has plans to include all of Salmon Creek and
Kwechak(Glacier) Creek as well as some parts of Lost Creek although the decision
to include this watershed is being contested by the SBCFSA and the KPB.
The SBCFSA has made sediment removal on Seward area watersheds a Capital
Priority Request to the state legislature every year since 2005. There has been no
response from the legislature but efforts to fund bed load reduction are ongoing by
the SBCFSA.
GOAL 3: Increase Public Awareness
Objectives:
• Develop a strategy for accessing (applying for and managing) mitigation grant
funds (see Appendix)
• Increase public knowledge about flood insurance, natural and beneficial
functions of floodplains.
In 2008 the SBCFSA produced and distributed a bulk mailing to all service area
property owners regarding flood risk, flood insurance and encouraging flood
proofing of homes and property. Service Area goals include two such mailings
each year and have been itemized in the annual budget.
In 2009 the SBCFSA began implementing Work Sessions with each
neighborhood for outreach, education and public input toward identifying and
prioritizing the flood mitigations concerns of the property owners. These
meetings will be ongoing through the development of a Watershed Masterplan.
• Post Flood Hazard and High Water Mark signs on buildings, utility poles, at
entries to subdivisions to increase awareness of flood risks. Add plat notes to
plats indicating flood prone areas, seasonally high ground water.
• Organize an annual Flood Awareness Day (Week)
GOAL 4: Reduce flood damage
Objectives:
• Support elevation, floodproofing, buyout or relocation of structures that are
highest risk, repetitive losses or substantially damaged, or are in imminent
threat of loss due to location on eroding banks.
SBCFSA Flood Hazard Mitigation Plan 19
May 2010
i
• Review KPB Habitat Protection Ordinance for extension to Service Area
for flood/erosion regulation purposes — recognizing gravel/sediment removal
needs to continue. Modify ordinance to increase KPB enforcement and field
staff.
• Organize a Floodproofing Workshop for Homeowners and Businesses to
learn about techniques and funding sources for elevating, and floodproofing
structures (agency(ies) to participate — COE Floodproofing Committee,
FEMA, DCCED; Businesses to support SBS, Wells Fargo, others)
• Consider land swaps where appropriate.
GOAL 5: Prevent future flood damage to new construction
Objectives:
• Improve enforcement of existing City and Borough NFIP flood damage
prevention ordinances.
• Expand Floodplain Regulations to the entire watershed (throughout SBCFSA)
o Require Development Permits Service Area wide (not just in mapped
Floodplain).
In December of 2008 a KPB Ordinance was proposed that would place a
moratorium on building in Seward area floodplains for one year. The
moratorium was intended to allow time to revise borough floodplain
development code to reduce flood risk. The moratorium was eventually
deemed too radical a step and was followed by a proposal to establish the
Seward Mapped Flood Data Area through KPB Ordinance 2009-09. This
ordinance required a permit for all new construction and substantial
improvement. KPB 2009-09 basically expanded all borough floodplain codes
applicable to the FEMA mapped flood hazard areas to unmapped areas
where there had been known historic flooding. A resolution requiring plat
notes requiring that all subdivisions or replats within the FIRM hazard areas
or the Seward Mapped Flood Data Area (SMFDA) was also passed. This
resulted in KPB Resolution 2009-30. Also through the FTF, a resolution
requiring an engineering analysis and design certified by a licensed civil
engineer prior to start of construction in the FIRM mapped areas and the
SMFDA.
o Prohibit Below Grade crawlspaces and basements throughout the Service
Area unless PE, architect or Professional Land Surveyor certifies that
SBCFSA Flood Hazard Mitigation Plan 20
May 2010
3
building site is not subject to flooding, localized drainage, or high ground
water.
• Avoid building more new homes in the floodway (existing ordinance); revise
floodplain ordinance to prohibit any new subdivision of land within the
mapped floodplain.
• Increase enforcement including fostering a partnership (M.O.U.) for
enforcement uniformly within the City and Borough specific to the SBCFSA
• Improve flood and erosion hazard aspects in land use decisions, subdivision
actions, and Plans that affect the SBCFSA including: KPB All -Hazards Plan,
Comprehensive Plan, Coastal Management; Wetlands Management Plan,
Seward Long-term development plan.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. The study will include reaches of the Resurrection River
within the SBCFSA.
In January 2010 the SBCFSA, with the assistance of the KPB, applied for a
Hazard Mitigation Grant to fund a service area risk assessment.
In March 2010 the SBCFSA voted to apply to the US Army Corps of Engineers
Planning Assistance for the States program for funding for the watershed
Masterplan. The board has received a positive response from the Corps as well
as a scope of work and will initiate this process in June 2010.
• Increase KPB staff and presence in Service Area
City of Seward 2020 Comprehensive Plan Volume 1, City of Seward All Hazard
Mitigation Plan, KPB All -Hazard Plan and the State All -Hazard Mitigation plan have
all been reviewed so that the Flood Service Area Goals, Objectives and Mitigation
Measures complement, without conflicting with other Plan Goals and Objectives.
TIMELINE
For planning purposes a timeline was established for implementing mitigation
projects and is as follows:
Short Term= Less than 1 year
Mid Term= 1-3 years
Long Term= 3-5 years
SBCFSA Flood Hazard Mitigation Plan 21
May 2010
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FLOOD HAZARD AREA INVENTORY
The flood hazard area inventory has been organized by watersheds. Those listed
singly flow directly into Resurrection Bay.
• Resurrection River watershed
o Resurrection River
o Box Canyon Creek
o Salmon Creek
o Japp Creek
• Salmon Creek watershed
o Bear Creek
o Kwechak (Glacier) Creek
o Clear Creek
o Lost Creek
• Lost Creek watershed
o Grouse Creek
o Sometimes Creek
• Fourth of July Creek watershed
o Fourth of July Creek
o Godwin Creek
• Independent watersheds
o Scheffler (Rudolph) Creek
o Lowell Creek
o Spruce Creek
o Sawmill Creek
SBCFSA Flood Hazard Mitigation Plan 22
May 2010
i ��
RESURRECTION RIVER WATERSHED
RESURRECTION RIVER
Description:
Resurrection River is the product of run-off from the Harding Ice Field and Exit
Glacier. It is fed by Placer Creek, Box Canyon Creek, Japp Creek and Salmon
Creek and drains a watershed twice as large as the total area of the other
Seward/Bear Creek watersheds. Resurrection River runs nearly parallel to Exit
Glacier Road and its terminus is Resurrection Bay. It is a classically braided river
that changes channels in its wide river basin frequently dropping enormous amounts
of sediment each year. The river's main channel is braided and migrates across a
wide floodplain bounded by mountains to the south and Exit Glacier Road (which
essentially functions as a dike) along the north bank. At the intersection with the
Seward Highway the river braids into three branches crossed by three highway
bridges and three railroad bridges. The State of Alaska has officially determined this
river navigable and it is anadromous.
Flood History:
Resurrection River flooding has caused millions of dollars in damage to city,
borough, state and federal infrastructure as well as private property during major
floods occurring in 1946, 1961, 1962, 1977, 1986, 1989, 1993, 1995, 2002 and
2006, 2007 and 2009.
Risk Assessment:
• Resurrection River is highly impacted by the areas glaciers which are
increasingly retreating providing for more melt and escalated stream flow. Ir
addition, this causes for an amplified amount of glacier silt, gravel and other
debris being transported.
• The culverts along Exit Glacier Road have been known to backup causing
damage to the road.
• Throughout the lower reaches erosion is causing acres of estuary habitat to
be wiped out.
• There are several permits that exist for bed -load extraction throughout the
reaches of Resurrection River and there is little coordination among them.
• Infrastructure at risk include the Airport, Seward Highway and its bridges,
Alaska Rail Road bridges and dock, the small boat harbor, critical fiber optic
cables that connect interior Alaska to the lower 48, State of Alaska
SBCFSA Flood Hazard Mitigation Plan 23
May 2010
Vocational -Technical School and several businesses in the industrial area
north of the harbor.
Bed -load build-up.
• Resurrection River is responsible for depositing sediment into the Alaska
Railroad dock harbor basin.
Mitigation Measures and Goals:
Short-term:
• Express concern and provide recommendations to the appropriate
agencies.
• Pursue an exemption to the Alaska Department of Natural Resources
(DNR) Material Sales fees for gravel removal on navigable rivers and
streams as these fees hugely increase the cost of flood mitigation
efforts through dredging on the Resurrection River.
Beginning in 2005 the SBCFSA began appealing to the DNR for a fee
exemption for gravel removed for flood mitigation purposes. This letter
writing effort resulted, finally, in an unofficial and tentative determination of
navigability for all streams in the service area but no compromise on the
fee requirement. Due to the negotiating efforts of Scott Walden of the
KPB Office of Emergency Management during the Resurrection River
Task Force effort in September 2006, the DNR agreed to a reduced fee of
$0.50 per cubic yard for gravel removed for flood mitigation. Since this
amounts to $500.00 for every 1,000 cubic yards removed and there are
hundreds of thousands of cubic yards needing to be removed on the
Resurrection River alone, the SBCFSA plans to continue to negotiate for
an exemption. Pursuit of the exemption to the Alaska Department of
Natural Resources Material Sales fees and title to the submerged land is
ongoing including a proposal to revise state statute to allow exemption of
gravel removed for flood mitigation purposes by government agencies
within flood service areas statewide.
• Establish a cooperative relationship with the City of Seward to ensure
flood mitigation efforts are not being duplicated or opportunities
missed.
The SBCFSA has vigorously pursued a cooperative relationship with the
City of Seward since its inception in 2004. In 2006 the city Planning
Department began actively sharing floodplain development information
and plans and the city began to send representatives to SBCFSA board
meetings. Also in 2006 the SBCFSA established four annual work
SBCFSA Flood Hazard Mitigation Plan 24
May 2010
sessions with the Seward Planning & Zoning Commission. In 2007 the
SBCFSA offered to partner with the City of Seward in applying for and
matching funds for grant monies, in part to address the need for channel
dredging at the mouth of the Resurrection River, or for needed hydrologic
engineering studies.
• Encourage a cooperative relationship with the various entities that
have existing gravel extraction permits.
Mid-term:
• A direct channel needs to be created from the three Seward Highway
Bridges to Resurrection Bay by dredging the main stream channel to
maintain water conveyance away from the Airport.
• Channel dredging at the mouth of the river would reduce upstream
sediment build-up and encourage movement from high to low areas
and lessen upstream flood potential.
The SBCFSA has requested funding for Resurrection River channel
dredging in its Capital Project Priorities requests as part of the Kenai
Peninsula Borough Capital Project Priorities Requests to the State of
Alaska in 2005, 2006, 2007, 2008, 2009 and 2010. Though no funding
has been granted as yet, the SBCFSA will continue to seek state and
federal funding for this critical project.
• Coordinate with the City of Seward, the Kenai Peninsula Borough's
Public Works Engineers, The State of Alaska Department of
Transportation and the Alaska Railroad Corporation to establish an
annual schedule to review the watershed in its entirety and provide a
report to the Flood Service Area.
• Periodic bed -load removal.
In 1996 a $731, 658 grant was obtained by the Kenai Peninsula Borough,
a portion of which was dedicated to mitigate flooding on the Resurrection
River and Japanese Creek to be a coordinated effort between various
State, Federal and local agencies and the City of Seward. In 1997 a Japp
Creek/Resurrection River Interagency Agreement and Task Force were
formed. The task force released a preliminary report in 1998. This report
was followed by a Resurrection River Task Force meeting in 2006
(participated in by the SBCFSA) and eventually the Resurrection River
Debris Maintenance Plan of September 2006. This plan calls for annual
review of the need for maintenance dredging of the Resurrection River in
an area between the bridges and the mouth of the river. The project area
was dredged at least once since the original grant award.
SBCFSA Flood Hazard Mitigation Plan 25
May 2010
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Long-term:
• The entirety of Resurrection River needs to be surveyed and a
hydrologist report generated, starting at the mean -low mark working up
to the headwaters at Exit Glacier.
The SBCFSA has requested funding for service area wide hydrology
studies, including the Resurrection River. In 2006 the SBCFSA lobbied
FEMA Region X for new hydrology studies for the Seward area as part of
their Map Modernization Project. Northwest Hydraulic Consultants were
tasked by FEMA to obtain new hydrology for the Resurrection River from
the mouth to Old Exit Glacier Road and these studies were obtained in
2006 and 2007 for inclusion in the new Flood Insurance Study which will
accompany the DFIRMs.
SBCFSA continues to work on closer coordination between ADOT, AKRR
and the City of Seward for sedimentation assessments and funding of
debris removal. The SBCFSA was able to obtain sedimentation reports
for the Salmon Creek drainage from Northwest Hydraulic Consultants and
the City of Seward obtained a similar report on Japanese Creek.
The SBCFSA agreed to provide 80% of funding for the borough to hire a
professional hydrologist to be stationed in Seward for assistance with data
gathering and assessment goals.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan
that would include risk assessment, hydrologic, economic and
environmental elements for long term planning of Seward water resources
development. In August 2009 the KPB Assembly voted to approve this
goal through KPB Resolution 2009-071. The study will include reaches of
the Resurrection River within the SBCFSA.
In January 2010 the SBCFSA, with the assistance of the KPB, applied for
a Hazard Mitigation Grant to fund a service area risk assessment.
In March 2010 the SBCFSA voted to apply to the US Army Corps of
Engineers Planning Assistance for the States program for funding for the
watershed Masterplan. The board has received a positive response from
the Corps as well as a scope of work and will initiate this process in June
2010.
• Encourage the Kenai Peninsula Borough, the State of Alaska, the City
of Seward and other interested Land Trusts to acquire and obtain land
for floodplain conservation.
SBCFSA Flood Hazard Mitigation Plan 26
May 2010
v�
• As outlined in the Resurrection River Debris Maintenance Plan,
coordinate with the Kenai Peninsula Borough and other appropriate
agencies to obtain funding and permitting to establish an annual
maintenance schedule and contract to remove excess debris.
BOX CANYON CREEK
Box Canyon Creek is a tributary of the Resurrection River. The creek originates in
an alpine lake at an elevation of 1,860 feet, flows through a steep canyon and then
runs another 5.5 miles before entering the Resurrection River. Most of the upper
reaches of the stream are not easily accessible. An 8-10 foot levee exists at the
head of the alluvial fan to divert the stream to the extreme western edge. Box
Canyon Creek is not anadromous and has been determined by the Alaska
Department of Natural Resources as non -navigable.
Flood History:
In the October 1986 flood, debris damming of the stream above the existing levee
caused a change of course which diverted the flood waters over the entire alluvial
fan causing damage to homes and to the Exit Glacier Road. An independent
engineering study in 1990 and a reconnaissance of the area by the US Army Corps
of engineers in May 1992 made several suggestions for correcting this problem
though the Corps also noted that the cost to benefit ratio at that time did not justify
the expenditure.
In 1995 waters breached the levee on Box Canyon Creek and caused damage to
Exit Glacier Road.
In October of 2006, flood waters again spread east of the dike and spread out to
damage homes and streets including Old Exit Glacier Road, Wilma Avenue and Lois
Way. Road repairs in this area for this flood alone cost the borough $269,052.
In July 2009, heavy rains contributed to a landslide that caused surge release
flooding on Box Canyon Creek. Flooding threatened the Old Exit Glacier subdivision
and emergency levee repair work was undertaken by the KPB.
Risk Assessment:
• Debris slides and surge release flooding has been known to regularly wash
out the dike and cause damage to Exit Glacier Road.
• Blockages at the outlet of the canyon cause changes in the stream channel
during flood events, causing it to behave unpredictably and to fan out,
causing more wide spread flooding.
SBCFSA Flood Hazard Mitigation Plan 27
May 2010
• Besides repeated damage to Old Exit Glacier Road and the roads of the
surrounding subdivision, infrastructure in the form of the National Park
Maintenance Facility and the Windsong Lodge are within reach of damaging
flood waters.
• Bed -load build-up.
Mitigation Measures and Goals:
Short-term:
• Express concern and provide recommendations to the appropriate
agencies
Mid-term:
• Coordinate with the Kenai Peninsula Borough's Public Works Engineers to
establish an annual schedule to review the watershed in its entirety and
provide a report to the Flood Service Area.
• Recommend formation of a Homeowners Association or sub -committee of
the SBCFSA to lead mid and long term land use, maintenance and
recovery planning.
The SBCFSA has negotiated with the US Forest Service and CIRI to obtain
permits to operate on their property at the outlet of Box Canyon to accomplish
hydrologic surveys and emergency levee repair.
The SBCFSA is pursuing reactivation of the US Army Corps of Engineers 205
report of 1993 which outlines several suggested solutions to Box Canyon
flooding. The SBCFSA is currently pursuing funding for such a project.
Long-term:
• Map Box Canyon alluvial fan; currently the Resurrection River is mapped
by FEMA as if Exit Glacier Road did not exist. This depicts an inaccurate
regulatory floodway and does not recognize the Box Canyon flooding on
the Flood Insurance Rate Maps (FIRMS).
The SBCFSA encouraged hydrology study of Box Canyon during the recent
surveys done by Northwest Hydraulic Consultants in support of the FEMA
Map Modernization effort but lack of funding for the necessary studies caused
FEMA to decide not to map alluvial fans at this time. New DFIRM's for the
Seward area have expanded mapped area further east toward Box Canyon
but leave the alluvial fan unmapped. LiDAR data gathered in 2006 and 2009
has been shared with the FEMA Map Modernization team. The SBCFSA
SBCFSA Flood Hazard Mitigation Plan 28
May 2010
plans to pursue hydrologic data gathering toward the possibility of filing a
Letter of Map Revision to include the Box Canyon alluvial fan.
In 2009, all unmapped alluvial fan development was included in the Seward
Mapped Floodplain Data Area. (See page 20)
• Coordinate with the Kenai Peninsula Borough and other appropriate
agencies to obtain funding and permitting to establish an annual
maintenance schedule and contract to remove excess debris.
Dredging and bank repair on upper and lower Box Canyon Creek was
planned for FY 200712008 by the SBCFSA in an effort to reestablish the
stream channel. Weather and permitting restrictions prevented planned
SBCFSA work on Box Canyon Creek. The emergency work accomplished
during the July 2009 flood event by the KPB has been determined to be
adequate for flood risk reduction for the present and a longer term solution
such as armoring the existing levee, rebuilding the levee at a better location
and putting in a retention basin is being pursued through the USACE 205
Report.
• Complete and implement Land Use/Floodplain Management Plan for Exit
Glacier Box Canyon Basin.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. This plan will include Box Canyon Creek.
SALMON CREEK
Description:
Salmon Creek begins at the confluence of Bear Creek and Lost Creek and is also
fed by the Kwechak Creek and Clear Creek drainages. Salmon Creek is located at
approximately milepost 6 of the Seward Highway, flowing almost parallel with the
Seward Highway and the Alaska Railroad, through several densely populated
subdivisions. Salmon Creek is kept separated from the Resurrection River delta
after it passes under Nash Road by a gravel levee and terminates in Resurrection
Bay. Salmon Creek is anadromous and has been determined by the Alaska
Department of Natural Resources (DNR) to be navigable. The determination of
navigability makes all bed load removal subject to the Alaska DNR Material Sale
regulations resulting in prohibitive costs. DNR has, in the past, indicated a
willingness to allow gravel and debris removed for flood mitigation purposes to be
charged at a reduced fee of $.50 per cubic yard.
SBCFSA Flood Hazard Mitigation Plan 29
May 2010
Flood History:
In 1946 Salmon Creek overflowed at approximately milepost 4 on the Seward
Highway and damaged railroad tracks and a railroad bridge.
In 1976 Salmon Creek flooded severely enough that people who could not be
rescued had to swim out of their homes.
In the 1986 Seward Flooding Salmon Creek along with the Resurrection River
contributed to the destruction of railway bridges and roads. The Alaska Rail Road
Corporation spent nearly $3,000,000 alone repairing and replacing track and bridges
to restore rail service. Salmon Creek flooding also did millions of dollars of damage
to private homes and bridges in Questa Woods and Camelot subdivisions.
Published estimates pushed the total damages caused by Salmon Creek flooding to
the surrounding infrastructure and property to over $10 million dollars.
Following a high water event in March of 2007, the Kenai Peninsula Borough, under
its Incident Action Plan contracted for emergency dredging and bank restoration on
Salmon Creek from 100 feet upstream from the confluence with Clear Creek to 1100
feet above the confluence at a cost of $5,000. The SBCFSA assisted in this effort
by processing the necessary permits and assisting in obtaining property owner
waivers for the needed work. Due to an appeal by the KPB directly to Alaska
Governor Sarah Palin, the Department of Natural Resources allowed a short term
limited area exemption from Material Sale fees.
In June 2008 the SBCFSA funded an emergency dredging and bank repair on
Salmon Creek at a cost of $16,592.
In October 2008 a bailing project was undertaken by the SBCFSA in which 2,000
cubic yards of gravel was removed from Salmon Creek immediately below the
confluence to encourage improved flow from Clear Creek at a total cost of $26,558.
And additional $1,500 was later demanded for the gravel (transported to an Alaska
Railroad project) by the DNR under their Material Sale contract as they determined
that AKRR was not a state entity.
Risk Assessment:
• Salmon Creek flooding has caused flood damage to private property and
public infrastructure, Seward Highway and Nash Road in virtually every major
flood event recorded in the past two decades.
• Salmon Creek has a strong tendency to migrate westward; towards public
and private infrastructure including the Alaska Railroad, Seward Highway and
Nash Road.
SBCFSA Flood Hazard Mitigation Plan 30
May 2010
s �
• Salmon Creek bed load and velocity causes back up on Clear Creek during
high water events causing damage to private property and endangering the
Seward Highway.
• Land subdivision and development in the area has restricted the stream to a
limited portion of its alluvial fan and the bed load is quickly building with debris
and gravel, which is plugging up tributaries and bordering properties.
• Salmon Creek is the receiver of most the bed load of Lost Creek, Bear Creek
and Kwechak Creek.
• Resurrection Bay tidal activities highly influence the lower portions of Salmon
Creek.
• Currently there are no areas of flood plain easements/conservation to allow for
overflow and runoff.
• There is an overall lack of coordination between landowners and permitting
and regulating agencies.
• Bed -load build-up.
Mitigation Measures and Goals:
Short-term:
• Express concern and provide recommendations to the appropriate
agencies.
• Coordinate with the appropriate agencies to improve and maintain the
culverts, dikes, bridges and roads.
The SBCFSA has been working with the Department of Natural Resources,
the Kenai Peninsula Roads Department, the Alaska Department of
Transportation and the Kenai Watershed Forum to identify needed culvert
improvements. The Alaska Department of Transportation has identified
culvert replacement and road repair on Salmon Creek Road and Nash Road
as necessary on their list of future projects for several years. At the present it
is not a priority for them and there are no plans in the immediate future to
make these upgrades.
In March 2010 the SBCFSA initiated a culvert upgrade project under Salmon
Creek Road to address stream back up problems at Salmon Creek and Nash
Roads. The bulk of Salmon Creek has now meandered east to the railroad
and culverts meant to act as overflow relief are now tasked with carrying the
bulk of the stream flow. The SBCFSA board approved funding and in
SBCFSA Flood Hazard Mitigation Plan 31
May 2010
S `J
partnership with the Kenai Watershed Forum and with the cooperation of the
Alaska Department of Transportation and the Alaska Rail Road, this project is
planned for late summer 2010 or early summer 2011.
Continue to lobby through all possible avenues to make debris removed
for flood mitigation purposes exempt from DNR Material Sale fees.
Coordinate with Matanuska-Susitna Borough where Matanuska River
gravel removal is a priority of the local Flood and Erosion Service Area
and the City of Valdez to see if a combined voice by local governments
facing this Material Sales fee could be more effective.
(See page 18)
Mid-term:
• Coordinate with the Kenai Peninsula Borough's Public Works Engineers to
establish an annual schedule to review the watershed in its entirety and
provide a report to the Flood Service Area.
• Maintain the boundary between Salmon Creek and Resurrection River.
• The entire Salmon Creek watershed needs to be surveyed by a
hydrologist to determine the areas in need of bed -load excavating and the
areas where bed -load should not be excavated.
At the behest of the SBCFSA, Northwest Hydraulic Consultants surveyed the
Salmon Creek watershed and produced a sedimentation study in 2008. This
study concluded that large depositional localized sediment deposits are
forming along Salmon Creek and the lower end of Kwechak Creek. Deposits
will continue to grow and eventually the bed of the stream is likely to rise
above the surrounding floodplain which will result in increased frequency and
severity of flood events.
• Periodic bed -load removal.
The SBCFSA has made bed load reduction in the Salmon Creek watershed a
Capital Priority Request of the state legislature every year since 2005. There
has been no response from the legislature but efforts to fund bed load
reduction are ongoing by the SBCFSA. In support of planned bed load
reduction, the SBCFSA, through the KPB Capital Projects office pursued and
obtained a 5 year permit from the State of Alaska to remove a total of 105, 000
cubic yards of material from Salmon Creek per year. Due to permit
requirements, rising fuel costs and the fee charged by the DNR for gravel
extraction on Salmon Creek, the SBCFSA does not have funds at this time to
do this work.
SBCFSA Flood Hazard Mitigation Plan 32
May 2010
• Complete and implement Land Use/Floodplain Management Plan for the
Salmon Creek watershed.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. This study will include Salmon Creek.
Long-term:
• Encourage the Kenai Peninsula Borough, the State of Alaska and other
interested Land Trusts to acquire and obtain land for floodplain
conservation.
• Coordinate with the Kenai Peninsula Borough and other appropriate
agencies to obtain funding and permitting to establish an annual
maintenance schedule and contract to remove excess debris.
JAPANESE CREEK (Ja
Description:
Japanese Creek is a tributary of the Resurrection River, terminating at the
Resurrection River at approximately milepost 2 of the Seward Highway. The stream
originates in an alpine moraine left by a retreating glacier. Its watershed has an area
of approximately 3.5 square miles. The creek flows east through a steep canyon
before entering a large alluvial fan. Japanese Creek has been determined to be
non -navigable but anadromous by the Alaska Department of Natural Resources.
The alluvial fan has been highly developed with subdivisions and city infrastructure.
The Japanese Creek floodplain is managed and its development regulated by the
City of Seward.
Flood History:
Japanese Creek is subject to frequent landslides through its canyon that cause
stream damming and surge release type flooding. Following reported floods in
1966, 1969, 1976, 1982 and 1986, the Soil Conservation Service under its
Emergency Watershed Protection Program, constructed a rip rapped dike along the
right stream channel starting at the apex of the alluvial fan. The dike is 1,150 feet
long and has an average height of 13 feet.
In 1986 after 18 inches of rain fell over two days in October, a landslide dam in
Japanese Creek canyon failed causing a surge -release flood that washed out the
manmade levee along the southeast stream bank high on the fan creating new
SBCFSA Flood Hazard Mitigation Plan 33
May 2010
57
channels and eroding into surrounding neighborhoods. Only heroic efforts on the
part of local contractors to redirect the flood waters and shore up the eroding dike
averted major catastrophe to homes and infrastructure. This flood event was
estimated at a greater than 100 year event. Planning was begun for a new levee.
The Japanese Creek levee project was completed in 2001.
In October 2006, another major flood event in Seward resulted in significant erosion
of the dike's upper areas and failure of a temporary bridge across the stream west of
the Forest Acres subdivision.
In October 2007 the City of Seward undertook a major renovation of the Japanese
Creek Levee, repairing areas of the levee along its entire length with keyed in rip
rap.
Risk Assessment:
• Landslides, heavy sediment transport and debris flows are known for eroding
banks, blocking channels and diverting flows, sometimes resulting in surge -
release type flooding.
• Infrastructure at risk on the Japanese Creek alluvial fan includes all Seward
schools, Seward Sanitary Landfill, major businesses, the Seward Military
Resort and several highly developed subdivisions. In 2007 the City of
Seward chose a tract of land also in this area on which to build the future
Seward Long Term Care Facility.
• Currently there is only one access and evacuation route to this highly
populated area.
• Bed -load build-up.
Mitigation Measures and Goals:
Short-term:
• Express concern and provide recommendations to the appropriate
agencies.
In November 2006, Christy Miller, Floodplain Management Program
Coordinator for the Alaska Department of Commerce Community and
Economic Development, met with Seward city officials and John Graves of
FEMA Region X. A follow up letter to the Seward City Mayor in December
2006 expressed deep concern regarding "unregulated development" on
the Japanese Creek mapped floodplain behind the levee" Among the
recommendations made in the letter were; city enforcement of their Title
SBCFSA Flood Hazard Mitigation Plan 34
May 2010
15.25 Floodplain Management Ordinances, bed load removal, avoiding
development in areas below the levee that historically have flooded in
1986 and 1995 and certification of the Japanese Creek levee.
• Establish a cooperative partnership with the City of Seward to obtain
further needed hydrologic data on the Japanese Creek corridor and
levee.
In June 2007, while Northwest Hydraulic Consultants were in the Seward
area to gather data for a Map Modernization study, the City of Seward
contracted with them for $15,000 to do a sedimentation study of the
Japanese Creek corridor to compare current sediment depth to pre-2006
depths. The study concluded that at least 200,000 cubic yards of material
had been deposited in the stream corridor during the October 2006 flood.
It went on to state that it was not possible to state whether or not the
corridor can sustain a 100 year flood event but that they suspect it would
not. The engineers recommended that 100,000 cubic yards of material be
removed in the fall of 2007 or at least as much debris removal as the city
could afford. The study also recommended that a thorough hydrologic
study of Japanese Creek was needed.
Also in June 2007 the City of Seward requested a US Army Corps of
Engineers levee inspection. Based on an engineering study of the levee
by Wm. J. Nelson & Associates two recommendations were made for
levee reinforcement. The City Manager stated that in order to receive
federal funding assistance with either of these options an inspection must
first be completed by the Corps of Engineers.
Starting in March 2007 the SBCFSA offered to partner in the cost of
engineering studies, first with the Seward Planning and Zoning
Commission at a quarterly workshop and then again through further
meetings with the Temporary City Planner and the City Manager.
At a meeting on October 12, 2007 between representatives of the
SBCFSA and Phillip Oates, Seward City Manager, the service area
discussed partnering the city in obtaining engineering studies of a possibly
broader scope than just Japanese Creek. These efforts are ongoing.
In 2009, the City of Seward, the KPB and the SBCFSA expressed
concerns about the alluvial fan studies that were not included in the new
DFIRM's as Seward is largely built on alluvial fans. In response FEMA
contracted with STARR, The Strategic Alliance for Risk Reduction to begin
a 2 year study on the Japanese (Japp) Creek alluvial fan. A scoping
meeting was held at Seward City Hall between FEMA, STARR
representatives and representatives from the City of Seward, the KPB and
the SBCFSA in September 2009.
SBCFSA Flood Hazard Mitigation Plan 35
May 2010
• Encourage the City of Seward to follow through with the Japanese
Creek Levee extension as currently planned.
The City of Seward, after a lengthy and thorough public process, has
completed engineering and land acquisition for the extension of the
Japanese Creek Levee and plans to begin construction in 2010.
Mid-term:
• Coordinate with the City of Seward and the Kenai Peninsula Borough's
Public Works Engineers to establish an annual schedule to review the
watershed in its entirety and provide a report to the Flood Service
Area.
• Complete and implement Land Use/Floodplain Management Plan for
the Japanese Creek watershed.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan
that would include risk assessment, hydrologic, economic and
environmental elements for long term planning of Seward water resources
development. In August 2009 the KPB Assembly voted to approve this
goal through KPB Resolution 2009-071. With the agreement of the City of
Seward this study will include Japanese (Japp) Creek.
• Periodic bed -load removal.
Long-term:
• Coordinate with the City of Seward and other appropriate agencies to
obtain funding and permitting to establish an annual maintenance
schedule and contract to remove excess debris.
• Encourage the City of Seward and other applicable organizations to
obtain and classify land as floodplain conservation.
SALMON CREEK WATERSHED
BEAR CREEK
Description:
Bear Creek flows through Bear Lake Subdivision approximately 7 miles north of
Seward. The headwaters are at Bear Lake and the confluence is Salmon Creek at
approximately milepost 6 on the Seward Highway. The stream is anadromous and
SBCFSA Flood Hazard Mitigation Plan 36
May 2010
C`
„s
has been determined by the Alaska Department of Natural Resources to be non -
navigable.
Risk Assessment:
• The railroad bridge at milepost 6.6 has an insufficient clear -span known for
causing debris build-up. In addition, there are broken railroad pilings adding to
the debris and seasonal ice build-up which restricts adequate stream flow.
• There is an existing right-of-way for a drainage ditch on the east side of Bleth
Street but it is not currently maintained and has filled in with gravel and other
debris.
• During high water events Kwechak Creek can easily merge with Bear Creek,
causing flood damage to the nearby subdivision as well as public
infrastructure.
• The watershed feeding Bear Creek is not a mapped floodplain. As
development continues in the subdivisions below the lake the flooding issues
become more problematic. Without updated floodplain maps the permitting
and land management officials do not have the tools and authority needed to
make decisions.
Mitigation Measures and Goals:
Short-term:
• Express concern and provide recommendations to the appropriate
agencies.
On May 13, 2005 the Seward/Bear Creek Flood Service Area Board sent
a letter to Mr. Tom Brooks of the Alaska Railroad Corporation encouraging
a cooperative relationship between the Board and the Railroad. In
addition, the letter stated the Board's recommendation to consider the
Milepost 6.6 clear -span in any upcoming mitigation/maintenance plans of
the Alaska Railroad Corporation.
On May 19, 2005 the Seward/Bear Creek Flood Service Area Board sent
a letter to Gary Davis at the Kenai Peninsula Borough Road Service Area.
The letter stated the Board's concern and recommendation for an
intercept ditch on the east side of Bleth Street in order to protect public
and private infrastructure.
The Alaska Railroad has sent representatives to inspect their Seward area
bridges and consult with hydrologist Dan Mahalak. The representatives
SBCFSA Flood Hazard Mitigation Plan 37
May 2010
do not disagree with the need for maintenance on the milepost 6.6 clear
span but have no immediate plans to do this work.
Mid-term:
• Coordinate with the Kenai Peninsula Borough's Public Works Engineer
to establish an annual schedule to review the watershed in its entirety
and provide a report to the Service Area.
• Complete and implement Land Use/Floodplain Management Plan for
Bear Creek.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan
that would include risk assessment, hydrologic, economic and
environmental elements for long term planning of Seward water resources
development. In August 2009 the KPB Assembly voted to approve this
goal through KPB Resolution 2009-071. This study will include Bear
Creek.
Long-term:
• Coordinate with the Kenai Peninsula Borough and other appropriate
agencies to obtain funding and permitting to establish an annual
maintenance schedule and contract to remove excess debris.
• Coordinate with the Kenai Peninsula Borough, the State of Alaska, and
the Federal Emergency Management Agency to seek funding to
update mapping to include the Bear Creek floodplain.
In 2007 and 2008, Northwest Hydraulic Consultants (NHC) obtained new
hydrologic data on Bear Creek. The SBCFSA provided partial funding for a
LiDAR study of the service area in 2006 along with the Kenai Watershed
Forum and the City of Seward. In 2009 the SBCFSA funded another LiDAR
study which was expanded to include areas north of Bear Lake with additional
funding from the KPB. LiDAR data was shared with NHC and Bear Creek
has been included in the new DF/RM's which will be presented to the public in
June of 2010.
KWECHAK CREEK (Glacier Creek)
Description:
Kwechak Creek is located between the Bear Lake and Questa Woods Subdivisions
at approximately milepost 5.5 of the Seward Highway. Kwechak Creek is glacial fed
and its terminus is where it meets with Salmon Creek at approximately milepost 4.8.
SBCFSA Flood Hazard Mitigation Plan 38
May 2010
J +�
Kwechak Creek is a seasonal, non-anadromous and has been determined by the
Alaska Department of Natural Resources to be non -navigable.
Risk Assessment:
• The floodplain is rapidly building at the canyon outlet and in the areas above
and below Bruno Bridge.
• There is a high probability of a debris jam in the upper portion of this unstable
watershed, which will cause major flood problems for the subdivisions and
infrastructure down stream.
• There is significant need for bed -load extraction and annual dike maintenance
at the canyon outlet.
• Stony Creek Road is the only access and evacuation route to this highly
populated, flood -prone area.
• Only portions of this watershed are mapped in the floodplain.
• Bed -load build-up
Mitigation Measures and Goals:
In October 2008 the SBCFSA funded a levee and bank repair project on the upper
Kwechak at a cost of $20,505.
In June 2009 the SBCFSA funded dredging and bank repair above and below Bruno
Bridge at a cost of $23,410. A high water event in July 2009 largely negated the
positive effect of this dredging.
On July 29, 2009 a high water event required emergency levee and bank repair on
the upper Kwechak.
Short-term:
• Express concern and provide recommendations to the appropriate
agencies.
On May 13, 2005 the Seward/Bear Creek Flood Service Area Board sent a
letter to Bob Loeffler the Director of the Division of Mining, Land and Water at
the Department of Natural Resources for the State of Alaska. The Letter
stated the Board's objective to establish a cooperative relationship with the
agency in order to reduce the bed -load in the local streams and requested an
exemption from all material extraction royalty fees.
SBCFSA Flood Hazard Mitigation Plan 39
May 2010
C; '7
The Seward/Bear Creek Flood Service Board received a response from Clark
Cox a Natural Resource Specialist in which the regulations for material
extraction in the State of Alaska was referenced. Mr. Cox explained that
material extraction from State owned lands, including navigable water bodies
require a sales contract and therefore the water -ways need to be reviewed on
a case -by -case basis.
Based on the Alaska Dictionary of Place Names by Orth, the DNR considers
Kwechak(Glacier) Creek to actually be Salmon Creek. The navigability status
of this portion of the creek is currently undetermined but the DNR has plans to
survey it in 2010 and quite possibly deem it navigable and subject to material
sales fees. (See page 18).
Mid-term:
• Coordinate with the Kenai Peninsula Borough's Public Works Engineers to
establish an annual schedule to review the watershed in its entirety and
provide a report to the Flood Service Area.
• Obtain engineering studies on reinforcing or rebuilding dikes and levees at
canyon outlet.
In March 2010 the SBCFSA applied to the US Army Corps of Engineers for a
205 study of the levee and possible mitigation strategies for upper Kwechak
(Glacier) Creek. USACE has reported that funding for 205 studies is not
currently available but they are keeping the request for consideration.
• Encourage coordination with Chugach National Forest Service to get the
entire reaches from the canyon outlet to the lower reaches into Salmon
Creek surveyed by their hydrologist to determine the areas in need of bed -
load excavating and the areas where bed -load should not be excavated.
The study should evaluate channel morphology, stability and bed -load
transport.
• Coordinate with the appropriate agencies to identify an alternate access
and emergency evacuation route out of nearby subdivisions.
• Complete and implement Land Use/Floodplain Management Plan for
Kwechak (Glacier) Creek.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. This study will include Kwechak (Glacier) Creek.
SBCFSA Flood Hazard Mitigation Plan 40
May 2010 i, 4
• Periodic bed -load removal.
Long-term:
• Coordinate with the Kenai Peninsula Borough and other appropriate
agencies to obtain funding and permitting to establish an annual
maintenance schedule and contract to remove excess debris.
In October of 2004 the Seward/Bear Creek Flood Service Area and the Road
Service Area took direction from the Kenai Peninsula Borough's office of
Emergency Management and coordinated and funded maintenance of the
dike at the canyon outlet. The project cost $8980.
• Coordinate with the Kenai Peninsula Borough, the State of Alaska, and
the Federal Emergency Management Agency to seek funding to update
mapping to include the entire Kwechak Creek floodplain.
In 2007 and 2008 the SBCFSA worked with Northwest Hydraulic Consultants
to obtain new hydrology data on Kwechak(Glacier) Creek for the FEMA Map
Modernization project. Preliminary DFIRM's to be released to the public in
June 2010 include this data. The SBCFSA also funded a repeat LiDAR study
of this watershed in 2009 for comparison purposes.
• Coordinate with the Kenai Peninsula Borough and other appropriate
agencies to apply for grants and technical partnerships to complete
comprehensive hydrologic studies to evaluate channel morphology,
stability and bed -load transport.
• Coordinate with the Kenai Peninsula Borough, the State of Alaska, and
the Federal Emergency Management Agency to seek funding to
update mapping to include the Bear Creek floodplain.
In 2007 and 2008, Northwest Hydraulic Consultants (NHC) obtained new
hydrologic data on Bear Creek. The SBCFSA provided partial funding for a
LiDAR study of the service area in 2006 along with the Kenai Watershed
Forum and the City of Seward. In 2009 the SBCFSA funded another LiDAR
study which was expanded to include areas north of Bear Lake with additional
funding from the KPB. LiDAR data was shared with NHC and Bear Creek
has been included in the new DFIRM's which will be presented to the public in
June of 2010.
LOST CREEK
Description:
SBCFSA Flood Hazard Mitigation Plan 41
May 2010
C�
Lost Creek is located at approximately milepost 7 of the Seward Highway in Old Mill
Subdivision. Lost Creek joins with Grouse Creek and becomes Salmon Creek at
approximately milepost 6.5. Lost Creek is not anadromous and has been determined
by the Alaska Department of Natural Resources to be non -navigable.
Flood History:
Lost Creek ravaged Old Mill Subdivision in the 1986 flood, damaging many
properties and completely destroying one home. In 1995 Lost Creek again eroded
its banks and damaged property. In 2006 flood waters damaged the Timber Lane
Bridge.
In March 2009, a high water event threatened repeat damage to Timber Lane
Bridge. The KPB Office of Emergency Management and the KPB Roads
Department contracted for dredging and bank restoration above and below the
bridge to prevent damage.
Risk Assessment:
• Portions of the Lost Creek watershed are not a mapped floodplain. As
development continues in the Old Mill Subdivision the flooding issues become
more problematic. Without updated floodplain maps the permitting and land
management officials do not have the tools and authority needed to make
appropriate decisions.
• Timber Lane Bridge is out dated and in need of replacement.
• Bed -load build-up.
Mitigation Measures and Goals:
Following the October 2006 flood, debris removal and bridge repair on the
Timber Lane Bridge was accomplished as part of flood recovery measures by
the Kenai Peninsula Borough at a cost of $553, 536. A high water event in
March of 2007 necessitated dredging and bank restoration on either side of
this same bridge by the Kenai Peninsula Borough
In September 2007 the SBCFSA undertook a dredging and bank restoration
project extending a further 1000 feet upstream from the work done by the
KPB in March. The SBCFSA and the KPB Legal Department initiated a
property owner waiver form to allow property owners along the work area to
have input and approve the scope of work. This project was satisfactorily
completed at a cost of $11,540.
In September 2007 the KPB Assembly accepted $1,369,125 from the
National Resources Conservation Service under the US Department of
SBCFSA Flood Hazard Mitigation Plan 42
May 2010
Agriculture, to fund a buyout of high risk property in the Old Mill Subdivision.
The required 25% fund match was obtained from the KPB, State Homeland
Security and $130,000 was provided by the SBCFSA. The KPB formed a
task force to administer this program. The program was advertised to the
public in November 2009 and on December 4, 2009 a public open house was
held at the Alaska Sealife Center to present the program. Applications were
made available and a total of 38 Old Mill property owners applied for
consideration. Extensive analysis of LiDAR data and historic flood data
resulted in a determination of highest risk properties and eventually a
prioritized list of those properties whose applications would be accepted. This
project is ongoing.
Short-term:
• Recommend Kenai Peninsula Borough require floodplain development
permits throughout Old Mill Subdivision until such time as Flood Insurance
Rate Maps are prepared by FEMA. This will require amendment to KPB
Title 21.06
In 2009 the Old Mill Subdivision was included in the Seward Mapped Flood
Data Area requiring new construction or substantial improvement be
permitted.
• Express concern and provide recommendations to the appropriate
agencies.
Mid-term:
• Coordinate with the Kenai Peninsula Borough's Public Works Engineer to
establish an annual schedule to review the watershed in its entirety and
provide a report to the Service Area.
• Periodic bed -load removal.
• Complete and implement Land Use/Floodplain Management Plan for Lost
Creek.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. This study will include Lost Creek.
Long-term:
SBCFSA Flood Hazard Mitigation Plan 43
May 2010
.e r
• Coordinate with the Kenai Peninsula Borough, the State of Alaska, and
the Federal Emergency Management Agency to seek funding to update
mapping to include the entire Lost Creek floodplain.
In 2007 and 200The SBCFSA provided partial funding for a LiDAR study of
the service area in 2006 along with the Kenai Watershed Forum and the City
of Seward. In 2009 the SBCFSA funded another VDAR study which was
expanded to include areas north of Bear Lake with additional funding from the
KPB. LiDAR data was shared with NHC but due to funding shortages, FEMA
did not plan to include alluvial fans in the new DFIRMs as further study was
required. In 2009, the City of Seward, the KPB and the SBCFSA expressed
concerns about the alluvial fan studies that were not to be included in the new
DFIRMs as this would leave Lost Creek unmapped for the foreseeable future.
As a result FEMA has designated Lost Creek as a zone X which will put the
watershed on the DFIRM maps and allow residents to purchase reasonably
priced flood insurance until further study can be obtained.
CLEAR CREEK
Description:
Clear Creek originates from springs approximately 1.5 miles northwest from its
confluence with Salmon Creek. It meanders and slows through wetlands near Old
Exit Glacier Road which slows its velocity, crosses under a bridge in the Seward
Highway and then eventually merges with Salmon Creek. During peak flows and
especially during high water events, the greater volume and velocity of Salmon
Creek causes Clear Creek to back up and flood over its banks between Salmon
Creek and the bridges. During high water events flood waters fan out from Salmon
Creek across the natural floodplain and enter Clear Creek laterally above its
confluence with Salmon Creek. When Clear Creek is unable to convey the excess
flow back into Salmon Creek, flooding occurs in the residential area between the
highway and Salmon Creek. Clear Creek is anadromous and has been determined
non -navigable by the Alaska Department of Natural Resources.
Flood History:
Resurrection River flooding spread northward to cause flooding on Clear Creek in
1951 and 1957. Clear Creek flooded severely in the 1986 flood leading to the
building in 1987 of a small gravel dike on the south side of the creek. The dike was
approximately 5 feet wide and 2 feet high. Despite this the area between the
highway and the confluence with Salmon Creek flooded again in 1993 and 1995. Fill
by private property owners near the confluence have raised the south bank above
SBCFSA Flood Hazard Mitigation Plan 44
May 2010
5
flood waters but this has caused Clear Creek waters to back up onto the north bank
and onto unraised private property nearer the highway.
Clear Creek water levels are kept at continually high levels by aggradations of
sediment at the confluence with Salmon Creek. Each heavy rainfall causes some
amount of flooding of property along the creek.
Risk Assessment:
• Heavy rainfall or high water events will increase Clear Creek back up and
threaten the Seward Highway and Clear Creek Bridge as well as private
property.
• Clear Creek overflow interferes with the salmon cycle as spawning fish swim
into shallow, vegetated overflow areas and are stranded.
• Continuously present overflow will kill the trees and vegetation, degrading the
stream banks.
• Bed -load build-up.
Mitigation Measures and Goals:
In March of 2007 the SBCFSA undertook a small dredging and bank
stabilization project on Clear Creek just at its confluence with Salmon Creek
in the hopes of relieving some of the backup. The SBCFSA spent $5406.00
to remove 1000 cubic yards of material and use it to restore the south bank to
its pre-2006 flood state. Unfortunately the project was only partially
successful due to tremendously increased bed load in Salmon Creek which
currently causes Salmon Creek to be higher than Clear Creek. The SBCFSA
is currently planning another dredging and bank restoration project at this
confluence but plans to work in Salmon Creek at and below the confluence to
give Clear Creek waters somewhere to go.
In June 2008 the SBCFSA funded an emergency dredging and bank repair on
Salmon Creek at a cost of $16,592 located just below the confluence with
Clear Creek in an attempt to lower Clear Creek water levels.
In October 2008 a bailing project was undertaken by the SBCFSA in which
2,000 cubic yards of gravel was removed from Salmon Creek immediately
below the confluence to encourage improved flow from Clear Creek.
Short-term:
• Recommend Kenai Peninsula Borough allow no more development in the
Clear Creek floodplain between the Seward Highway and Salmon Creek.
SBCFSA Flood Hazard Mitigation Plan 45
May 2010
• Express concern and provide recommendations to the appropriate
agencies.
Mid -Term:
• Coordinate with the Kenai Peninsula Borough and the Alaska Department
of Transportation to obtain engineering and hydrology study of the Clear
Creek — Salmon Creek confluence to determine long term solutions for the
backup problem.
Consultations with hydrologists, Northwest Hydraulic Consultants, the Alaska
Rail Road and the Alaska Department of Transportation seeing possible long
term solutions for the Clear Creek backup problem are ongoing.
• Complete and implement Land Use/Floodplain Management Plan for
Kwechak (Glacier) Creek.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterp/an that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. This study will include Clear Creek.
• Periodic bed load removal at and below the confluence.
Long -Term:
• Coordinate with the Kenai Peninsula Borough and other appropriate
agencies to obtain funding and permitting to establish an annual
maintenance schedule and contract to remove excess debris.
• Coordinate with the Kenai Peninsula Borough, the State of Alaska, and
the Federal Emergency Management Agency to seek funding to update
mapping to include Clear Creek.
In 2007 and 2008, Northwest Hydraulic Consultants (NHC) obtained new
hydrologic data on Clear Creek. The SBCFSA provided partial funding for a
LiDAR study of the service area in 2006 along with the Kenai Watershed
Forum and the City of Seward. In 2009 the SBCFSA funded another LiDAR
study which was expanded to include areas north of Bear Lake with additional
funding from the KPB. LiDAR data was shared with NHC and Clear Creek
has been included in the new DFIRM's which will be presented to the public in
June of 2010.
SBCFSA Flood Hazard Mitigation Plan 46
May 2010
J
SBCFSA Flood Hazard Mitigation Plan 47
May 2010 1. 0 0
LOST CREEK WATERSHED
GROUSE CREEK
Description:
Grouse Creek is located at approximately milepost 7.5 of the Seward Highway in Old
Mill Subdivision. Grouse Creek is fed by Grouse Lake and its terminus is where it
meets with Salmon Creek at approximately milepost 6. Glacier Creek is anadromous
and has been determined by the Alaska Department of Natural Resources to be
non -navigable.
Risk Assessment:
• Many bordering residents have expressed concern about the culvert at
milepost 7 which goes laterally under the highway and has the tendency to
get plugged by debris build-up, causing water to back up onto nearby
property.
• Portions of the Grouse Creek watershed are not a mapped floodplain. As
development continues in the Old Mill Subdivision the flooding issue becomes
more problematic. Without updated floodplain maps the permitting and land
management officials do not have the tools and authority needed to make
appropriate decisions.
• Timber Lane Bridge is out dated and in need of replacement.
In November 2006 following damage to the Timber Lane Bridge from the
October 2006 flooding, the bridge and approaches were repaired by the
Kenai Peninsula Borough Roads Department at a cost of $553,536. Repairs
include some bed load dredging to give more clearance over the water.
• Bed -load build-up.
Mitigation Measures and Goals:
In May of 2005 the Seward/Bear Creek flood Service Area and the Alaska
Department of Transportation combined resources to remove debris build-up
in the culvert at milepost 7, improving conveyance. The project lasted two
days and cost the Service Area $1,350.
Short-term:
• Express concern and provide recommendations to the appropriate
agencies.
SBCFSA Flood Hazard Mitigation Plan 48
May 2010 rr,, 1
Mid-term:
• Coordinate with the Kenai Peninsula Borough's Public Works Engineers to
establish an annual schedule to review the watershed in its entirety and
provide a report to the Service Area.
• Complete and implement Land Use/Floodplain Management Plan for
Grouse Creek.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. This study will include Grouse Creek.
• Periodic bed -load removal.
Long-term:
• Coordinate with the Kenai Peninsula Borough, the State of Alaska, and
the Federal Emergency Management Agency to seek funding to update
mapping to include the entire Grouse Creek floodplain.
In 2007 and 2008, Northwest Hydraulic Consultants (NHC) obtained new
hydrologic data on Grouse Creek. The SBCFSA provided partial funding for a
LiDAR study of the service area in 2006 along with the Kenai Watershed
Forum and the City of Seward. In 2009 the SBCFSA funded another LOAR
study which was expanded to include areas north of Bear Lake with additional
funding from the KPB. LiDAR data was shared with NHC and Grouse Creek
has been included in the new DFIRM's which will be presented to the public in
June of 2010.
SOMETIMES CREEK:
Description:
Sometimes Creek is a basically dry creek bed that runs approximately 1.5 miles from
northwest to southeast, parallel to Lost Creek. The creek bed is dry until there is
heavy rain except for occasional pools of ground water. Flooding on Sometimes
Creek is usually of the flash flood variety.
Flood History:
Though Sometimes Creek has caused damage in earlier flood events, in 2006 the
flash flood destroyed the Forest Road Bridge. Two large culverts were installed to
SBCFSA Flood Hazard Mitigation Plan 49
May 2010 2
allow a temporary road to be built across for access while more permanent plans
were made by the Kenai Peninsula Borough Department of Roads. Before the
spring bridge replacement project could be started, a high water event in March
2007 washed out the culverts and temporary road. A new bridge was put across
and the nearby banks hardened shortly thereafter at a cost of $125,000.00.
In October 2008 a high water event and surge flood caused significant damage to
the new bridge requiring emergency repairs by the KPB.
Risk Assessment:
• The new Forest Road Bridge structure has a narrow opening and is likely
to accumulate debris in a flood event.
• During a flash flood a debris clogged bridge will probably be damaged if
not destroyed.
Mitigation Measures and Goals:
Short-term:
• Recommend Kenai Peninsula Borough require floodplain development
permits throughout Old Mill Subdivision until such time as Flood Insurance
Rate Maps are prepared by FEMA. This will require amendment to KPB
Title 21.06.
In 2009, Sometimes Creek was included in the Seward Mapped Floodplain
Data Area (SMFDA). (See page 20)
• Express concern and provide recommendations to the appropriate
agencies.
Mid-term:
• Coordinate with the Kenai Peninsula Borough Department of Roads to
establish an annual schedule to inspect the bridge and approaching
stream banks and make repairs as needed.
• Complete and implement Land Use/Floodplain Management Plan for
Sometimes Creek.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. This study will include Sometimes Creek.
SBCFSA Flood Hazard Mitigation Plan 50
May 2010 (
• Periodic bed load and debris removal.
Long-term:
• Coordinate with the Kenai Peninsula Borough, the State of Alaska and
FEMA to seek funding to update mapping to include Sometimes Creek.
In 2007 and 200The SBCFSA provided partial funding for a LiDAR study of
the service area in 2006 along with the Kenai Watershed Forum and the City
of Seward. In 2009 the SBCFSA funded another LiDAR study which was
expanded to include areas north of Bear Lake with additional funding from the
KPB. LOAR data was shared with NHC but due to funding shortages, FEMA
did not plan to include alluvial fans in the new DFIRMs as further study was
required. In 2009, the City of Seward, the KPB and the SBCFSA expressed
concerns about the alluvial fan studies that were not to be included in the new
DFIRMs as this would leave Sometimes Creek unmapped for the foreseeable
future. As a result FEMA has designated Sometimes Creek as a zone X
which will put the watershed on the DFIRM maps and allow residents to
purchase reasonably priced flood insurance until further study can be
obtained.
SBCFSA Flood Hazard Mitigation Plan 51
May 2010 104
FOURTH OF JULY CREEK WATERSHED
FOURTH OF JULY CREEK
Description:
Fourth of July Creek is located on the east side of Resurrection Bay and is known for
continuously shifting its channels. The entire watershed, which includes Godwin
Creek and Spring Creek, is glacially fed and includes roughly 25 square miles of
drainage. Fourth of July Creek and its tributaries have created a 1.26 square mile
segmented alluvial fan on which has been constructed commercial and industrial
facilities and the $80 million dollar Spring Creek Correctional Facility which is a
maximum security State prison. The lower reach of the stream is anadromous and
has .been determined to be navigable by the Alaska Department of Natural
Resources.
Flood History:
In preparation for the planned development of the Fourth of July Creek alluvial fan,
in 1981 a Hydrologic Reconnaissance study was undertaken by the US Geological
Survey. In the study they outlined the dangers of a constantly changing stream
channel and the potential for flash flooding due to avalanches. Flood control levees
were constructed in 1982 to protect the infrastructure and development on the
alluvial fan. However, flood events in 1982, 1986 and 1989 caused extensive
damage to these levees. In 1991 the City of Seward funded the modification of the
levees which in 1992 were determined by the Corps of Engineers to be able to
prevent most flooding without significant damage.
Risk Assessment:
In 2007, further development of the Seward Marine Industrial Complex was
approved by the Seward City Council as well as a project to add on to Spring
Creek Correctional Institution. The current levees need to be inspected and
updated or replaced if needed before these plans are carried out.
• Failure of the Forth of July Creek dike would result in considerable damage to
public and private infrastructure including the Spring Creek Correctional
Center, the City of Seward's water supply and the Seward Marine Industrial
Center.
• The upper basin of Fourth of July Creek has been logged several times in the
past and stumps, slash and trees are regularly carried downstream by the
higher flows. This debris can and does run aground and can cause surge
release type flash flooding.
SBCFSA Flood Hazard Mitigation Plan 52
May 2010
• According to officials, the City of Seward currently holds a permit from the
Army Corps of Engineers to extract 10, 000 cubic yards per year and to date
the permit has not been exercised.
• Bed -load build-up.
Mitigation Measures and Goals:
Short-term:
• Encourage the City of Seward to exercise their permit and dredge the
mouth of the creek to promote flushing and create a direct channel to the
bay.
• Encourage the City of Seward to get engineering studies on the current
levee before going ahead with alluvial fan development plans.
On August 17, 2007, the City of Seward, in a letter to the Commander of the
US Army Corps of Engineers, Alaska District, formally requested `the initiation
of a Watershed Study under Section 14 to study all tributaries that flow into
Resurrection Bay and, the initiation of a Shore Erosion Study under Section
14 to study shoreline erosion along Resurrection Bay..." The SBCFSA will
follow this request and, if needed, add a letter of its own to support these
studies.
Mid-term:
• Coordinate with the City of Seward to establish an annual schedule to
review the watershed in its entirety and provide a report to the Flood
Service Area.
• Complete and implement Land Use/Floodplain Management Plan for the
Fourth of July Creek watershed.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan
that would include risk assessment, hydrologic, economic and
environmental elements for long term planning of Seward water resources
development. In August 2009 the KPB Assembly voted to approve this
goal through KPB Resolution 2009-071. With the agreement of the City of
Seward this study will include Fourth of July Creek.
• Periodic bed -load removal.
SBCFSA Flood Hazard Mitigation Plan 53
May 2010
r�
�J \3
Long-term:
• Coordinate with the City of Seward and other appropriate agencies to
obtain funding and permitting to establish an annual maintenance
schedule and contract to remove excess debris.
• Coordinate with the City of Seward and the State of Alaska to seek
funding to update mapping to include the entire Fourth of July Creek
floodplain.
The SBCFSA provided partial funding for a LiDAR study of the service area in
2006 along with the Kenai Watershed Forum and the City of Seward. In 2009
the SBCFSA funded another LOAR study which was expanded to include
areas north of Bear Lake with additional funding from the KPB. This data was
shared with Northwest Hydraulic Consultants for the FEMA Map
Modernization Program. Shortfalls in funding prevented FEMA hydrology
studies on alluvial fans at this time. Fourth of July Creek remains unmapped
on the new DFIRMs.
GODWIN CREEK
Godwin Creek originates at Godwin Glacier and flows through a steep sided canyon
and then into Fourth of July Creek on the east side of Resurrection Bay. It deposits
its sediment load on the Fourth of July Creek alluvial fan. Godwin Creek is not
anadromous and has been determined by the Alaska Department of Natural
Resources to be non -navigable.
Risk Assessment:
• Landslides and slope failure in the steep canyon walls have resulted in
damming and excessive build-up of debris.
• Bed -load build-up.
Mitigation Measures and Goals:
Short-term:
• Recommend constructing an overflow culvert in the old channel.
Mid-term:
• Coordinate with the City of Seward's Public Works Engineer to establish
an annual schedule to review the watershed in its entirety and provide a
report to the Flood Service Area.
SBCFSA Flood Hazard Mitigation Plan 54
May 2010 1017
• Complete and implement Land Use/Floodplain Management Plan for the
Fourth of July Creek watershed.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan
that would include risk assessment, hydrologic, economic and
environmental elements for long term planning of Seward water resources
development. In August 2009 the KPB Assembly voted to approve this
goal through KPB Resolution 2009-071. With the agreement of the City of
Seward this study will include Godwin Creek.
• Periodic bed -load removal.
Long-term:
• Coordinate with the City of Seward and other appropriate agencies to
obtain funding and permitting to establish an annual maintenance
schedule and contract to remove excess debris.
• Coordinate with the City of Seward and the State of Alaska to seek
funding to update mapping to include the entire Godwin Creek.
(See Fourth of July Creek Long Term Mitigation Measures)
SBCFSA Flood Hazard Mitigation Plan 55
May 2010
INDEPENDENT WATERSHEDS
SCHEFFLER CREEK (a.k.a. Rudolph Creek)
Description:
Scheffler Creek originates on the east side of Mt. Marathon in an ice -cored glacial
moraine. It flows perpendicular to the north end of Seward and drains into the
Lagoon bordering Third Avenue in the City of Seward and from there into
Resurrection Bay. The Scheffler Creek watershed is under the management of the
City of Seward.
Risk Assessment:
• During flooding events Scheffler Creek has caused the Lagoon to overflow,
washing out culverts and roads.
• Lack of regulatory enforcement and permitting has allowed haphazard
channelization.
• Sediment deposits are building up in the Lagoon.
• Bed -load build-up along Scheffler Creek itself.
Mitigation Measures:
Short-term:
• Express concern and provide recommendations to the appropriate
agencies
• Establish a cooperative relationship with the City of Seward to ensure
flood mitigation efforts are not being duplicated.
Mid-term:
• Coordinate with the City of Seward's Public Works Engineers to establish
an annual schedule to review the watershed in its entirety and provide a
report to the Flood Service Area.
Since the October 2006 flood the City of Seward has had an engineering
study done on Scheffler Creek by Lounsbury and Associates.
• Regulatory permitting required for past, present, and future changes to the
water course.
SBCFSA Flood Hazard Mitigation Plan 56
May 2010
• Increase drainage conveyance under Dairy Hill Road and the Seward
Highway.
As part of emergency measures following the October 2006 flood the city
replaced the Scheffler Creek culvert with a large oval shaped one for better
drainage and backfilled the area with rock to protect the road surface.
• Complete and implement Land Use/Floodplain Management Plan for the
Scheffler Creek watershed.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. With the agreement of the City of Seward this study
will include Scheffler Creek.
• Periodic bed -load removal.
Long-term:
• Coordinate with the City of Seward and other appropriate agencies to
obtain funding and permitting to establish an annual maintenance
schedule and contract to remove excess debris.
As a result of consultation with Phillip Oates, Seward City Manager, the
SBCFSA is considering Scheffler Creek as one of several small debris
removal and bank restoration projects being planned for spring 2008.
$15,000 has been set aside in the SBCFSA budget for this project.
In 2009, City of Seward priorities indicated that a large scale drainage project
on Mill Street would be a better project for SBCFSA participation. As of April
2010, the SBCFSA has contributed $40, 000 to the Mill Street Drainage
Project.
• Coordinate with the Kenai Peninsula Borough, the State of Alaska, and
the Federal Emergency Management Agency to seek funding to update
mapping to include Scheffler Creek.
In 2007 and 2008, Northwest Hydraulic Consultants (NHC) obtained new
hydrologic data on Scheffler Creek. The SBCFSA provided partial funding for
a LiDAR study of the service area in 2006 along with the Kenai Watershed
Forum and the City of Seward. In 2009 the SBCFSA funded another LiDAR
study which was expanded to include areas north of Bear Lake with additional
funding from the KPB. LiDAR data was shared with NHC and Scheffler Creek
SBCFSA Flood Hazard Mitigation Plan 57
May 2010
has been included in the new DFIRM's which will be presented to the public in
June of 2010.
LOWELL CREEK
Description:
Lowell Creek is a glacier -fed stream that runs 3 miles through a talus strewn canyon
above Seward and then used to flow over an alluvial fan on which Seward's original
town site was built. The alluvial fan stretches from the Resurrection Bay to the
mouth of Lowell Canyon 130 feet above. The stream channel through the canyon is
prone to landslides and avalanches that dam the stream and can lead to surge
release type flooding. The volume and velocity of Lowell Creek is powerful enough
during flood events to pick up large boulders and huge amounts of sediment and
carry them downstream. Many of Seward's critical infrastructure, including the
hospital, police station, city hall is located within this alluvial fan area as well as
businesses, homes and a senior citizen housing structure. The creek currently is
diverted from its original path by a dam and diversion tunnel built by the US Army
Corps of Engineers. The dam is located just inside the mouth of Lowell Canyon and
is 400 feet long and 25 feet high. The uncontrolled spillway is about 400 feet long
with a sharp drop at the tunnel entrance to increase the velocity of the water enough
to ensure that all debris will pass into and through the tunnel. From the dam, the
waters of Lowell Creek are funneled through a diversion tunnel 2,068 feet long and
10 feet in diameter through Bear Mountain and into Resurrection Bay via a spillway
above Lowell Point Bridge at the southern edge of the city. A 1994 reconnaissance
report by the US Army stated that the tunnel and dam were not designed to impound
water for long periods. A 40 foot long emergency spillway was originally designed to
direct flood waters into the old creek bed through the center of town but that outlet
no longer exists as this area has been fully developed. The stream is non-
anadromous and has been determined to be non -navigable by the Alaska
Department of Natural Resources. Since 1945 operation and maintenance of the
diversion system and development and regulation of the floodplain has been under
the City of Seward.
Flooding History:
Flooding from Lowell Creek devastated the town of Seward more than once before
1929 when an intake structure and wooden flume 12 feet wide and 7 feet tall were
constructed above the stream's original path 3,300 feet through the center of
Seward. The flume was plagued by constant debris accumulation and deterioration
and was deemed beyond economical repair in 1937. Appeals were made to
Congress and $143,929 was allotted for the US Army Corps of Engineers to build a
diversion tunnel through Bear Mountain to replace the wooden flume. The project
SBCFSA Flood Hazard Mitigation Plan 58
May 2010
i
was completed in 1940. A culvert beneath Jefferson Street was eventually built to
allow stream diversion during tunnel repairs.
The history of Lowell Creek flooding since 1940 has been one of repeated and
expensive repairs to the tunnel and intake system and near disaster in 1966 and
1986 due to blockage of the tunnel during major flood events. The tunnel has
deteriorated due to debris abrasion. The railroad rails armoring the tunnel's floor
have been torn out through the years and the floor has periodically eroded to
bedrock.
• The first major repair of the tunnel took place in 1945. The city spent $4.
million dollars and the federal government $2.7 million for tunnel repairs.
• In May 1946 control and maintenance of the diversion system was turned
over to the City of Seward with inspection and oversight by the Army Corps of
Engineers.
• In 1966 a landslide above the entrance to the tunnel partially blocks the
tunnel and water rises to within 2 feet of overtopping the dam.
• In 1969 emergency rehabilitation work on the tunnel was accomplished using
federal funding under Public Law 99 (84th Congress).
• In 1984 emergency repairs were made by the City of Seward after inspection
revealed that the tunnel needed to be repaired.
• In 1988 nbr repairs were made under the rehabilitation authority of Public
Law 99 (84 h Congress) following an inspection after the 100-year flood event
in October 1986 revealed major damage to the tunnel floor from heavy rainfall
and debris.
• In 1989, after another major rainstorm, repairs to the tunnel are again
accomplished under Public Law 99.
• In 1992 the US Army Corps of Engineers conducted a Flood Damage
Reduction Revised Reconnaissance Report on Lowell Creek. The report
concluded that because of the potential for blockage of the tunnel from debris,
liner failure or landslide could cause flood waters to go over the spillway with
a catastrophic loss potential of lives and (in 1992 dollars) of $15 million
dollars in property damage. The report estimated that if the tunnel received
only minor repairs, it would like fail by the year 2015. Among several
alternatives for controlling Lowell Creek, the Corps recommended two for
further investigation; rehabilitating the existing tunnel and adding an
emergency spillway and silt dam at a projected cost of (1992 dollars) over
$10 million dollars or adding a second 10 foot diameter tunnel to the
SBCFSA Flood Hazard Mitigation Plan 59
May 2010
rehabilitated existing tunnel with a projected cost (1992 dollars) of nearly $16
million dollars.
A report by the US Army Corps of Engineers in October 1993 identified some
design deficiencies they believed needed to be addressed. These included;
no provision had been made for flood passage through the area downstream
of the spillway (and in fact this area had been highly developed), that there
was no emergency plan developed for action to be taken should the tunnel be
blocked or long term -impoundment behind the dam, and finally, that there
was no provision for a monitoring and warning system.
• In 2001 the Secretary of the Army was authorized under the Water Resources
and Development Act of 2000 to carry out on an emergency, one-time basis
necessary repairs of the Lowell Creek Tunnel at federal expense for a total
cost of $3 million dollars.
In the flood of October 2006 (see page 9) the Lowell Creek Diversion Tunnel
outflow dumped a 25 foot high pile of debris, rocks and gravel on the bridge
damaging the bridge approaches and backing water up into surrounding
businesses and streets. The loss of bridge access and landslides on Lowell
Point Road caused residents of Lowell Point to be cut off. Water taxi's had to
be pressed into service to help Lowell Point residents get to jobs and stores.
The bridge was reopened in three days but complete repair was not finished
until one year later.
• In July 2009, a high water event caused large amounts of debris to be
dumped above and below the Lowell Creek Bridge threatening to send water
over the bridge. Emergency dredging was required to prevent damage to the
bridge and access to Lowell Point was restricted.
The City of Seward has been responsible for maintenance and repairs between
these major events. Over the life of the tunnel, the federal government has spent
$3,325,775 on tunnel repair and maintenance and the local government has spent
$3,392,700 for a total of $6,718,475.
In 2009 the US Army Corps of Engineers took over responsibility for the Lowell
Creek Diversion Tunnel for the next 13 years.
Risk Assessment:
• Design deficiencies identified by the Corps of Engineers in 1993 have only
partially been addressed.
• Landslides in the canyon have contributed to blockage and obstruction to the
Lowell Creek Diversion Tunnel causing ongoing deterioration to the structure.
SBCFSA Flood Hazard Mitigation Plan 60
May 2010 13
• Lowell Point Bridge receives tremendous pressure as well as gravel and
water build-up during high water events.
• The diversion culvert of Jefferson Street has been known to pass large debris
and is need of annual inspection and maintenance.
• Lack of regulatory enforcement and permitting.
• Bed -load build-up.
Mitigation Measures and Goals:
Short-term:
• Express concern and provide recommendations to the appropriate
agencies.
• Coordinate with the City of Seward, the Army Corps of Engineers and
other appropriate agencies to apply for grants and technical partnerships
to obtain funding to update and maintain the Lowell Creek Diversion
Tunnel.
Since accepting responsibility for the tunnel in 1946, the City of Seward has
been overwhelmed by the financial burden of maintaining and repairing the
diversion structures. Under the Water Resources Development Act passed
by the US Congress in November 2007, the US Army Corps of Engineers has
resumed responsibility for the repair and maintenance of the Lowell Creek
Diversion Tunnel.
Mid-term:
• Coordinate with the City of Seward and the Army Corps of Engineers
Borough to establish an annual schedule to review the watershed in its
entirety and provide a report to the Flood Service Area.
• Maintain diversion culvert under Jefferson Street.
• Complete and implement Land Use/Floodplain Management Plan for the
Lowell Creek.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. With the agreement of the City of Seward this study
will include Lowell Creek.
SBCFSA Flood Hazard Mitigation Plan 61
May 2010
• Periodic bed -load removal.
Maintenance of the Lowell Creek aggrading stream channel above the tunnel
has required annual work contracted by the City of Seward and this work
needs to continue. Independent technical analysis of the impacts of large
rock and vegetation removal and streambed clearing on the tunnel is needed.
Though debated locally in 2006 prior to the October flooding, there is support
for the need for debris removal but no clear understanding of how this work
should be guided to maintain optimum stream mechanics without aggravating
the already serious problem of excessive debris flow through the tunnel
during flood events.
Long-term:
• Coordinate with the City of Seward, the Army Corps of Engineers, and
other appropriate agencies to obtain funding and permitting to establish an
annual maintenance schedule and contract to remove excess debris from
Lowell Creek above the diversion dam.
Prepare an Emergency Action Plan (EAP). An EAP is required of the City
of Seward by the Department of Natural Resources.
• Develop a dam break inundation map of the area below Lowell Creek
diversion dam.
An Emergency Action Plan is currently under development by the Seward
Fire Department.
• Prepare engineering recommendations and course of action for correcting
design deficiency such as emergency spillway an emergency spillway
conveyance channel, secondary detention or other engineering
suggestions.
SPRUCE CREEK
Description:
Spruce Creek flows in Resurrection Bay at Lowell Point, 2 miles south of Seward.
The stream drains a 9.26 square mile watershed originating at a small glacier in the
northwest corner of the watershed. It flows nearly 5 miles to Resurrection Bay from
steep headwaters that flow through a narrow canyon. Landslides and avalanches in
the canyons contribute to surge release type flooding which has historically caused
damage on Lowell Point Road, Spruce Creek Bridge and the water treatment plant
lagoon. Spruce Creek ends in an alluvial fan that supports businesses and homes
SBCFSA Flood Hazard Mitigation Plan 62
May 2010 5
at Lowell Point as well as critical Seward infrastructure in the form of the sewage
treatment plant. Spruce Creek is seasonal, non-anadromous and has been
determined to be non -navigable by the Alaska Department of Natural Resources,
Spruce Creek and has one of the area's three USGS managed stream gauges.
Flood History:
Before the bridge replacement, Spruce Creek was regularly blocked during high
water events by debris caught under the bridge. Historic flood damage has,
historically, been confined to the left margin of the fan. After the 1986 flood (which
did not significantly impact the Spruce Creek area, the Soil Conservation Service
built a rep rap revetment on the right bank of the channel upstream of the bridge in
order to protect the north bank where the sewage treatment plant is located. Flood
damage in 1995, 2002 and 2006 was mostly limited to businesses and properties
below the bridge due to bed load accumulation and stream braiding.
Risk Assessment:
• Landslides in the canyon back up the water which causes severe erosion,
debris dams, and "surge -release" flooding significantly damaging Lowell Point
Road, the Spruce Creek Bridge and the City Sewer Lagoon.
• Seasonal high water flow results in substantial damage to Lowell Point Road,
which is the only access and evacuation route.
• The Spruce Creek watershed is not a mapped floodplain. As development
continues in the Lowell Point area the flooding issue becomes more
problematic. Without floodplain maps permitting and land management
officials do not have the tools and authority needed to make decisions.
In 2009, all unmapped alluvial fan development was included in the Seward
Mapped Floodplain Data Area. (See page 20)
• Bed -load build-up
Mitigation Measures and Goals:
Short-term:
• Encourage the Kenai Peninsula Borough and State of Alaska to replace
the Spruce Creek Bridge to include a longer span with two lanes.
In April 2006 residents of the Lowell Point area began petitioning to have the
unsafe one lane bridge at Spruce Creek replaced. The Kenai Peninsula
Borough solicited federal and state funds to assist in the cost of this project.
SBCFSA Flood Hazard Mitigation Plan 63
May 2010
A two lane bridge was completed in September 2006 at a total project cost of
$1,195,955.
Mid-term:
• Coordinate with the City of Seward and the Kenai Peninsula Borough to
establish an annual schedule to review the watershed in its entirety and
provide a report to the Flood Service Area.
• Complete and implement Land Use/Floodplain Management Plan for
Spruce Creek.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. This study will include Spruce Creek.
• Periodic bed -load removal.
At a September regular board meeting of the SBCFSA, Lowell Point residents
expressed concern about the need for bed load removal on the lower Spruce
Creek. The board agreed to add Spruce Creek to its list of possible small
dredging and bank repair projects scheduled for FY 2008.
Long-term:
• Coordinate with the City of Seward, the Kenai Peninsula Borough and
other appropriate agencies to obtain funding and permitting to establish an
annual maintenance schedule and contract to remove excess debris.
• Coordinate with the Kenai Peninsula Borough and the State of Alaska to
seek funding to update mapping to include the Spruce Creek floodplain.
On February 24, 2005 the Seward/Bear Creek Flood Service Board sent a
memo to the Kenai Peninsula Borough Mayor ask that Spruce Creek be
added to the list of streams in need of floodplain mapping.
The SBCFSA provided partial funding for a LiDAR study of the service area in
2006 along with the Kenai Watershed Forum and the City of Seward. In 2009
the SBCFSA funded another VDAR study which was expanded to include
areas north of Bear Lake with additional funding from the KPB. LiDAR data
was shared with NHC but due to FEMA funding shortages, Spruce Creek has
not been included in the new DFIRM's.
SBCFSA Flood Hazard Mitigation Plan 64
May 2010
SAWMILL CREEK
Several glacial -basins drain into Sawmill Creek's headwaters. The creek is located
northeast of Nash Road and flows through a banked and braided channel under
Sawmill Creek Bridge into Resurrection Bay. The stream is non-anadromous and
has been determined to be navigable by the Alaska Department of Natural
Resources.
Flood History:
In the October 1986 flood, log and debris jams caused Sawmill Creek to undermine
Nash Road and wash out a bridge abutment on the Sawmill Creek Bridge.
Risk Assessment:
• Debris jams have caused considerable bank erosion.
• During high water events water at Sawmill Creek Bridge has flowed onto
Nash Road and threatened electrical power poles as well as private
infrastructure.
• Glacier Creek has been known to jump into Sawmill Creek at its headwaters
during high water events.
• At this time Sawmill Creek is not completely included in the floodplain
mapping.
• Land that has historically flooded from Sawmill Creek in Nash Woods was
platted two years go for building homes.
• Bed -load build-up above and below Nash Road threatens Sawmill Creek
Bridge. Material Sale fees charged by the Department of Natural Resources
make flood mitigation debris removal too costly.
Mitigation Measures and Goals:
Short-term:
• Recommend the State of Alaska, Department of Transportation to
consider enlarging and straightening out the Sawmill Creek Bridge as well
as cleaning out bed load above and below the bridge.
• Pursue exemption from state material sale fee for gravel removed for flood
mitigation purposes.
(Seepage 18)
SBCFSA Flood Hazard Mitigation Plan 65
May 2010
� V
• Install riprap to armor the bank to prevent possible merging into Glacier
Creek at the headwaters.
Mid-term:
• Encourage coordination with Chugach National Forest Service to get the
entire reaches from the canyon outlet to the lower reaches into
Resurrection Bay surveyed by their hydrologist to determine the areas in
need of bed -load excavating, as well as channel morphology, stability and
bed -load transport.
• Coordinate with the City of Seward and the Kenai Peninsula Borough to
establish an annual schedule to review the watershed in its entirety and
provide a report to the Flood Service Area.
• Complete and implement Land Use/Floodplain Management Plan for
Sawmill Creek.
In May of 2009 the SBCFSA approved pursuit of a watershed Masterplan that
would include risk assessment, hydrologic, economic and environmental
elements for long term planning of Seward water resources development. In
August 2009 the KPB Assembly voted to approve this goal through KPB
Resolution 2009-071. This study will include Sawmill Creek.
• Periodic bed -load removal.
Long-term:
• Coordinate with the City of Seward, the Kenai Peninsula Borough and
other appropriate agencies to obtain funding and permitting to establish an
annual maintenance schedule and contract to remove excess debris.
• Coordinate with the Kenai Peninsula Borough, the State of Alaska, and
the Federal Emergency Management Agency to seek funding to update
mapping to include the Sawmill Creek.
In 2007 and 2008, Northwest Hydraulic Consultants (NHC) obtained new
hydrologic data on Sawmill Creek. The SBCFSA provided partial funding for
a LiDAR study of the service area in 2006 along with the Kenai Watershed
Forum and the City of Seward. In 2009 the SBCFSA funded another LIDAR
study which was expanded to include areas north of Bear Lake with additional
funding from the KPB. LiDAR data was shared with NHC and Sawmill Creek
has been included in the new DF/RM's which will be presented to the public in
June of 2010.
SBCFSA Flood Hazard Mitigation Plan 66
May 2010 1 i a
COASTAL FLOODPLAINS
Coastal flood hazard areas exist along the entire coastline of the service area.
Flood Insurance Rate Maps (FIRMs) designate coastal floodplains as subject to
coastal velocity waves if a 3 foot or greater wave action impacts the coastline.
Flood History:
Alaska has the greatest tsunami potential in the entire United States. Historic
tsunamis generated by earthquakes on the Alaska -Aleutian subduction zone have
resulted in widespread damage and loss of life along the Alaskan Pacific coast and
other places located at exposed locations around the Pacific Ocean. Large seismic
events occurring in the vicinity of the Alaska Peninsula, Aleutian Islands, and Gulf of
Alaska have a very high potential for generating both local and Pacific -wide
tsunamis.
Seward was the first community to be recognized as Tsunami Ready in Alaska in
January 2002. Seward's mayor at that time knew firsthand of the disastrous effects
of tsunamis, because he lived through the 1964 tsunamis as a young boy. During
the Great Alaskan Earthquake, a section of Seward's waterfront slid into the bay
triggering a series of tsunamis that inundated the community a mere 20 minutes
later. Twelve people were killed and the destruction was extensive —14 million
dollars (in 1964 dollars).
Mitigation Measures and Goals:
To help mitigate the risk that tsunamis pose to Alaskan coastal communities, the
Geophysical Institute of the University of Alaska Fairbanks and the Alaska Division
of Geological and Geophysical Surveys participated in the National Oceanographic
and Atmospheric Administration's (NOAA) National Tsunami Hazard Mitigation
Program by evaluating and mapping potential inundation of selected parts of Alaska
coastlines using numerical modeling of tsunami wave dynamics.
One of the most significant sources of errors in tsunami inundation mapping is
inaccuracy of topographic and bathymetric data used in the model. The Alaska
Tsunami Modeling Team cooperated with the local USGS glaciology office to
perform photogrammetry in the Seward area. Using ten air photos and the APEX
software, along with several precisely located GPS points, a new geo-referenced
and highly accurate DEM with a 5-meter grid spacing has been developed. The new
dataset has contours that deviate by more then 100 meters in some places from the
contours in the previous dataset, showing significant improvement in accuracy for
the purpose of tsunami modeling.
SBCFSA Flood Hazard Mitigation Plan 67
May 2010
���.1
Short-term:
• Obtain the Seward tsunami inundation mapping and assess how to better
inform the public of the new study information.
Updated tsunami inundation maps provided by the University of Alaska were
presented to the City of Seward and the public in December 2009.
• Review the FEMA FIRMs for areas of the coastline that are mapped and
discuss the accuracy of the coastal flood maps and how they are being
used for project review by the SBCFSA, City of Seward and the Kenai
Peninsula Borough Kenai River Center.
Mid-term:
• Improve public education information on the building techniques in the
coastal velocity flood zones. Hold public meetings specific to Lowell Point
residents.
The SBCFSA provided partial funding for a LiDAR study of the service area in
2006 along with the Kenai Watershed Forum and the City of Seward. In 2009
the SBCFSA funded another LiDAR study which was expanded to include
areas north of Bear Lake with additional funding from the KPB. This data was
shared with Northwest Hydraulic Consultants for the FEMA Map
Modernization Program.
This data and the tsunami inundation maps will be included in the approved
Watershed Masterplan.
SBCFSA Flood Hazard Mitigation Plan 68
May 2010
REFERENCES
Alaska Railroad Corporation. (September 1991). "Flood Hazard Mitigation Plan"
Behlke, C.E. (August 1990). "Box Canyon Creek Near Seward Alaska,"
prepared for city of Seward, Seward, Alaska.
City of Seward. (March 2004). "All Hazard Mitigation Plan."
City of Seward. (1996). "Flood Hazards Mitigation Plan." City of Seward
Community Development Department and Hensley Consulting Services.
Department of the Army. (February 1994). "Seward Area Rivers Flood Damage
Prevention Interim Reconnaissance Report," US Army Engineer District,
Alaska.
Federal Emergency Management Agency (FEMA). (February 1989). "Alluvial
Fans: Hazards and Management."
FEMA. (December 1999). "Flood Insurance Study," prepared for the Kenai
Peninsula Borough.
FEMA. (February 1987). "Reducing Losses in High Risk Flood Hazard Areas: A
Guidebook for Local Officials," FEMA 116.
FEMA. (June 2006). "Introduction to Hazard Mitigation," IS393.A.
Jones, S.H., and Zenone, Chester. (1988). "Flood of October 1986 at Seward,
Alaska," USGS Water -Resources Investigation Report 87-4278.
Kenai Peninsula Borough Office of Emergency Management. (September 2006).
"Resurrection River Debris Maintenance Plan."
Kenai Peninsula Borough. (2004) "All Hazard Mitigation Plan."
Lamke, R.D. and Bigelow, B.B. (1987). "Floods of October 1986 in Southcentral
Alaska," USGS Open -File Report 87-391.
Lien-Longville, Susan. (April 28, 2005). "The Housing Boom on Southern
California's Alluvial Fan Floodplains: A Floodplain Management Crisis in the
Making.
Nelson, G.L. (1981). "Hydrologic Reconnaissance near Fourth of July Creek,
Seward, Alaska," USGS Water Resources Investigations 81-21.
SBCFSA Flood Hazard Mitigation Plan 69
May 2010
122, c.�.
Northwest Hydraulic Consultants. (2007). "Japp Creek Sediment Management
Investigation."
Northwest Hydraulic Consultants. (2007). "Long Term Sedimentation Trends on
Seward, Alaska Valley Streams".
Robinson, Dr. Stephen (Ed). (August 2003). "A Field Guide to the
Geomorphology of Southcentral Alaska
Seward History Preservation Commission. (2004). "Seward History: How
Seward was Founded." www.cityofseward.net/hpc/seward_history.
Seward Phoenix Log. (September 21, 1995). Volume 30 Number 2.
Seward Phoenix Log. (September 28, 1995). Volume 30 Number 5.
Seward Phoenix Log. (October 16, 1986). Volume 21 Number 2.
Seward Phoenix Log (October 23, 1986). Volume 21 Number 5.
US Army Corps of Engineers (USACE), Alaska District. (September 1992).
"Flood Damage Reduction Revised Reconnaissance Report, Seward,
Alaska, Lowell Creek," Anchorage, Alaska.
USACE, Alaska District. (March 1992). "Flood Damage Reduction Revised
Reconnaissance Report, Seward, Alaska: Fourth of July Creek," Anchorage,
Alaska.
USACE, Alaska District. (August 1964). "Report on Subsurface Investigation for
City of Seward, Alaska and Vicinity," Anchorage, Alaska.
USACE. (1982). "Flood Plain Information Resurrection River and Salmon
Creek, Seward, Alaska," prepared for the Kenai Peninsula Borough.
USACE. (October 1993). "Assessment of Structural Flood -Control Measures on
Alluvial Fans," prepared for FEMA by Hydrologic Engineering Center, Davis,
California.
US Geological Survey (February 2005). "Summary of Significant Floods in the
United States, Puerto Rico, and the Virgin Islands, 1970 Through 1989."
Water -Supply Paper 2502.
US Geological Survey. (March 2004). "Floods on the Kenai Peninsula, Alaska,
October and November 2002," Fact Sheet 2004-3023.
SBCFSA Flood Hazard Mitigation Plan 70
May 2010 r:,
�. �; 3
US Geological Survey. (December 2006). "October 2006 Flooding in the
Seward -Prince William Sound Areas, Alaska," USGS Website,
htta://ak.water. usgsgov.
SBCFSA Flood Hazard Mitigation Plan 71
May 2010 1 t 12, 4
F..
APPENDICES
SBCFSA Flood Hazard Mitigation Plan
Seward/Bear--
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APPENDIX 2
Seward/Bear Creek Flood Service Area
2004 Appointed Board
BOARD MEMBERS
2007 Elected Board
Seat A*
Blaine Bardarson
Seat A*
Loyd Welch/Randall Stauffer
Seat B*
Mark Beals
Seat B*
Dave Dieckgraeff
Seat C*
Kerry Martin
Seat C*
John Gage
Seat D
David Hayes, Chair
Seat D
Bill Williamson, Chair
Seat E
Tina McLean
Seat E
Tina McLean
Seat F*
David Squires
Seat F*
Steve Schafer, Vice Chair
Seat G
Peter Simon, Vice Chair
Seat G
Tom Gillespie
2005 Elected Board
2008 Elected Board
Seat A*
Randall Stauffer
Seat A*
Matt Hall (appointed)
Seat B*
Steve Schafer, Vice Chair
Seat B*
Dave Dieckgraeff
Seat C*
Timothy McDonald
Seat C*
Randall Stauffer, Vice Chair
Seat D
Bill Williamson
Seat D
Bill Williamson, Chair
Seat E
Jim McCracken, Chair
Seat E
Bob White
Seat F*
Claudia Neklason
Seat F
Steve Schafer
Seat G
Jess Sweatt
Seat G
Tom Gillespie
2006 Elected Board
2009 Elected Board
Seat A*
Loyd Welch
Seat A*
Matthew Hall
Seat B*
Randall Stauffer
Seat B*
Dave Dieckgraeff
Seat C*
Nathan Orr
Seat C*
Randall Stauffer -Vice Chair
Seat D
Bill Williamson
Seat D
Bill Williamson -Chair
Seat E
Jim McCracken, Chair
Seat E
Bob White
Seat F*
Steve Schafer, Vice Chair
Seat F*
Terry Federer
Seat G
Tina McLean
Seat G
Tom Gillespie
2010 Elected Board
Seat A*
Matthew Hall
Seat B*
Walter Sedlik
Seat C*
Randall Stauffer, Vice Chair
Seat D
Bill Williamson, Chair
Seat E
Terry Federer
Seat F*
Tena Morgan
Seat G
Bob White
SBCFSA
Flood Hazard Mitigation Plan
May 2010
1 � 7
* Seats A, B, C, and F are required to be filled by residents of the City of Seward.
ADMINISTRATIVE OFFICE CONTACT INFORMATION
Administrative Assistant: Christina Stauffer, CFM
Mailing Address
PO Box 1554
Seward, AK 99664
Phone# (907) 224-3340
Fax# (907) 224-5197
sbefsa@arctic.net
website: sewardbearcreekfloodservicearea.org
Physical Address
302 Railway #123
Seward, AK 99664
SBCFSA
May 2010
Flood Hazard Mitigation Plan
APPENDIX 3
Seward/Bear Creek Flood Service Area
AGENCY CONTACTS
Alaska Railroad Corporation (website: www.alaskarailroad.com)
Enaineerina Services
Tom Brooks, P.E.
Alaska Railroad Corporation
PO Box 107500
Anchorage, AK 99510
(907)265-2320
brookst@akrr.com
City of Seward (website: www.cityofseward.net)
Seward Citv Manaaer
Phillip Oates
PO Box 167
Seward, AK 99664
(907)224-4047
poates@cityofseward.net
Communitv Development Director
Christy Terry
PO Box 167
Seward, AK 99664
(907)224- 4020
cterrv(a citvofseward.net
Seward Plannina & Zonin
Sandie Roach, Chair
PO Box 167
Seward, AK 99664
(907) 224-5066
backlash(@aci.net
Public Works
William Casey, Director
PO Box 167
Seward, AK 99664
(907)224-4093
wcasey@cityofseward.net
Plannina Department
Donna Glenz
PO Box 167
Seward AK 99664
(907)224-4065
dalenz(Mcitvofseward. net
Environmental Protection Agency (website: www.gpa. ov)
Aauatic Resources Unit
Phil North, Aquatic Ecologist
Watershed Coordinator
514 Funny River Road
Soldotna, AK 99664
(907)260-4872
north.ohil(a)eoa.00v
Federal Emergency Management Agency (website: www.fema. ov)
Reaion 10
Mark Carey, Branch Chief
Federal Regional Center
SBCFSA Flood Hazard Mitigation Plan
May 2010
P n
130 2280' Street
Bothell, WA 98021
(425) 487-4600
mark.carey@dhs.gov
Kachemak Heritage Land Trust (www.kachemaklandtrust or )
Barb Seaman, Executive Director
PO Box 2400
Homer, AK 99603
(907) 235-5263
barb@kachemaklandtrust.org
Kenai Peninsula Borough (website: www.borou4h.kenai.ak us)
Mayor's Office
Mayor Dave Carey
144 N. Binkley Street
Soldotna, Alaska 99669
(907)714-2151
dcarey@borough.kenal.ak.us
Kenai River Center
Jane Gabler, Floodplain Administer
514 Funny River Road
Soldotna, AK 99669
(907)260-4882
jgabler@borough.kenai.ak.us
Road Service Area
Doug Schoessler, Director
47140 E. Poppy Lane
Soldotna, AK 99669
(907) 262-4427
gdavis@borough.kenai.ak.us
Emergency Management
James Baisden, Director
144 N Binkley Street
Soldotna, AK 99669
(907) 262-4910
swaiden@borough.kenai.ak.us
State of Alaska (website: www.state.ak.us)
Department of Commerce. Community & Economic Development
Taunnie Boothby, Planner
Flood Insurance Program Coordinator
550 W. 7'h Ave, Suite 1640
Anchorage, AK 99501
(907)269-4567
Taunnie—boothby@commerce.stat.ak.us
Alaska Homeland Security
Mark Roberts, State Hazard Mitigation Officer
PO Box 5750
Fort Richardson, AK 99505
(907)428-7016
mark. roberts@alaska.gov
SBCFSA Flood Hazard Mitigation Plan
May 2010
Department of Natural Resources
Dick Mylius, Director
Clark Cox, Natural Resource Manager
Division of Mining, Land and Water
Division of Mining, Land and Water
550 W. 7'" Avenue, Suite #1070
Southcentral Region Land Office
Anchorage, Alaska 99501
550 W. Avenue, Suite 900C
(907) 269-8600
Anchorage, Alaska 99501-3577
dick_mylius@dnr.state.ak.us
Clark_Cox@dnr.state.ak.us
Lee McKinley, Habitat Biologist Chris Nahorney, Natural Resource Spec.
(Department of Fish and Game) Division of Mining, Land and Water
514 Funny River Road 550 W. -ah Avenue, Suite 900C
Soldotna, AK 99669 Anchorage, Alaska 99501
(907)260-4882 (907)269-8560
lee mckinleya.dnr.stat.akus christina.nahomey@aiaska.gov
Department of Transportation
Gordon Keith, Regional Director
4111 Aviation Avenue
Anchorage, AK 99519
(907) 269-0770
Gordon KeithOdotstate.ak.us
US Army Corps of Engineers (website: www.usace.army.mil)
Dave Casey, Field Office Manager
805 Frontage Road, Suite 2000
Kenai, AK 99611
(907)283-3519
Dave.c.casey@poa02.usace.army.mil
SBCFSA Flood Hazard Mitigation Plan
May 2010
1,3'1
APPENDIX 4
GLOSSARY
100-year Base Flood:
Base flood means a flood having a 1 % chance of being equaled or
exceeded in any given year.
Alluvial fan:
An area at the base of a valley where the slope flattens out, allowing the
floodwater to decrease in speed and spread out, dropping sediment and
rock over a fan -shaped area.
Anadromous Stream:
A waterway extending from the salt water to fresh water which provides a
rearing habitat and is used by fish for spawning.
Channel:
Defined landforms that carry water.
Development:
Any man-made change to real estate including dredging and fill.
FEMA:
Federal Emergency Management Agency
FIRM:
Flood insurance rate map.
Flash flood:
A flood in hilly and mountainous areas that may come scant minutes after
a heavy rain, one can also occur in urban areas where pavements and
drainage improvements speed runoff to a stream.
Flood:
A general and temporary condition of partial or complete inundation of
normally dry land areas.
Flood hazard mitigation:
All actions that can be taken to reduce property damage and the threat to
life and public health from flooding.
Floodplain:
Any land area susceptible to being inundated by flood waters from any
source.
SBCFSA Flood Hazard Mitigation Plan
May 2010
Floodway:
The stream channel and that portion of the adjacent floodplain which must
remain open to permit passage of the base flood.
Hydrology:
The science dealing with the waters of the earth; a flood discharge is
developed by a hydrologic study.
Ice jam:
Flooding that occurs when warm weather and rain break up frozen rivers
and the broken ice floats downriver until it is blocked by an obstruction,
creating an ice dam that blocks the channel and causes flooding
upstream.
LiDAR:
An acronym for Light Detection And Ranging (LiDAR) is a remote sensing
technique that provides high resolution elevation data with a vertical
accuracy not previously available for the Seward Bear Creek Service
Area. LIDAR was used in the SBCFSA to map geomorphic features
associated with floodplains and alluvial fans. High resolution LIDAR shows
that floodplains and alluvial fans are geomorphically complex.
LIDAR is an optical remote sensing technology that measures properties
of scattered light to find range and/or other information of a distant target.
The prevalent method to determine distance to an object or surface is to
use laser pulses. Like the similar radar technology, which uses radio
waves instead of light, the range to an object is determined by measuring
the time delay between transmission of a pulse and detection of the
reflected signal. LiDAR for geographic mapping of ground features.
Mudslide:
A condition where there is a river, flow or inundation of liquid mud down a
hillside.
Ordinance:
The generic term for a law passed by a local government.
Runoff:
Rainfall and snowmelt that reaches a stream.
Storm surge:
Water that is pushed toward shore by persistent high wind and changes in
air pressure. The level of a large body of water can rise by several feet.
SBCFSA Flood Hazard Mitigation Plan
May 2010
Surge -release flood:
Debris build up, landslides or avalanches in narrow canyons can cause
water to be artificially dammed during heavy rains causing water to be
released in large amounts and at great velocity when the temporary dam
gives way.
Tsunami:
A large wave caused by an underwater earthquake or volcano which can
raise water levels as much as 15 feet.
Watershed:
An area that drains into a lake, stream or other body of water.
SBCFSA Flood Hazard Mitigation Plan
May 2010
134
Council Agenda Statement
Meeting Date: July 26, 2010
Through: City Manager Phillip Oates
From: Patricia Linville, Library Director
Agenda Item: Resolution 2010- supporting the Seward
Community Library Museum Project and
authorizing submission of a Tier 2 Full Proposal to Rasmuson
Foundation requesting not more than $1.5M and Acknowledging the
Intent to Bond in an amount not to exceed $2.5M for the construction
of the Seward Community Library Museum.
BACKGROUND & JUSTIFICATION:
The City of Seward and the Seward Community Library Building Committee, with the continued
support of the Council, have been working to raise funds to build a new facility to house the library
and the museum. Milestones in the project progress include City purchase of a designated site,
completion of 35% design, hiring of project management, passing a local general obligation bond in
October 2009 and an appropriation of $4.7M for construction from the State of Alaska on April 3,
2010.
In November of 2009 the City of Seward submitted a Letter of Inquiry to Rasmuson Foundation.
This letter is a prerequisite to submitting a full proposal for Rasmuson Foundation's Tier 2 Grant
Program. The intent of the letter is to describe the proposed project sufficiently enough to enable the
Foundation to decide whether they will accept a full proposal. On May 21, 2010 the City of Seward
received an invitation to submit a full proposal. This proposal requires a resolution of support from
Council and a description of the level of funding commitment from the community for the project.
A work session with Council was held on June 29, 2010 to discuss funding options for the library
museum project. The discussion materials are attached. City Administration was directed to bring to
Council a resolution signifying its intent to issue general obligation bonds in an amount not to exceed
$2.5 million for the purpose of planning, designing, constructing, and equipping the new library
museum building. This bond will be subject to the identification of an appropriate source of revenue
for bond repayment and subject to approval by the Alaska Municipal Bond Bank.
The proposed funding plan includes $4.7M secured from the State of Alaska, $2.6M in grant
applications and foundation awards (NEH, Rasmuson etc.), up to $2.5M in City of Seward General
Obligation Bond funding, and $500,000 in capital campaign contributions totaling $10.3M. The
request to Rasmuson will be for not more than $1.5M.
City staff and a grant writer whose services have been secured through the Seward Community
Library Museum Building Committee are working on compiling the full proposal. The deadline to
submit the proposal is August 16, 2010 to be considered at the Foundation's November meeting.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
The total estimated cost of the project is $10,297,560 as of June 29, 2010. As discussed in the June
29, 2010 library/museum work session with the City Council, the construction of a new
library/museum with a City contribution toward capital of $2.5 million, results in an annual capital
cost for bond repayment of approximately $216,000, plus additional annual operating and
maintenance costs estimated at $261,000 over the current 2010 library budget, for a total increased
annual cost of $477,000. To cover this entire cost with an increase in sales tax would require an
additional 0.53 % sales tax increase year-round. To cover this entire cost with an increase in property
tax would require an additional 1.59 mills of property tax (the current property tax mill rate is 3.12
mills). The administration will seek to cover the entire cost of this project through a secured revenue
source in order to obtain capital financing for the project, and to ensure that this project does not
adversely impact the City's existing programs and services.
Approved by Finance Department:
RECOMMENDATION:
Council approve Resolution 2010- , authorizing the City Manager to submit a Tier 2 Full
Proposal to Rasmuson Foundation requesting not more than $1.5M and acknowledging
Council intent to bond not to exceed $2.5M for the construction of the Seward Community
Library Museum.
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010-068
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, SUPPORTING THE ROAD AND SIDEWALK PRIORITY
LISTS THAT ARE TO BE FUNDED USING THE STATEWIDE
TRANSPORTATION IMPROVEMENT PROGRAM AND FEDERAL
EARMARK MONIES ADMINISTERED THROUGH ADOT&PF
WHEREAS, the City of Seward currently has two earmarks with ADOT; and
WHEREAS, the first earmark grants the City of Seward $2,000,000 in funding for road
improvement and does not require a match from the City; and
WHEREAS, the second earmark grants the City of Seward $2,700,000 in funding for
road, sidewalk and drainage improvement and does require a match for the City; and
WHEREAS, a draft list of priorities were presented to the city council on March 8, 2010
and modified to come up with a defined priority list for expending the available funding; and
WHEREAS, the city council solicited public input on these priorities and have been
provided copies of all comments; and
WHEREAS, in order to obligate these funds, the City must provide a defined scope of
work by no later than September 2010 or the funds may be reallocated; and
WHEREAS, the attached priority lists define the roads and sidewalks in which the City
wishes to expend the federal grant monies.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The City of Seward, City Council adopts the road and sidewalk
priorities as attached that are to be funded using the Statewide Transportation
Improvement Program and Federal Earmark monies.
Section 2. The City of Seward City Council authorizes the City Manager to
negotiate the priorities and costs with ADOT&PF to formulate a final scope of
work.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this 261'
day of July 2010.
J
Council Agenda Statement
Meeting Date: July 26, 2010
Through: Phillip Oates, City Manage
From: William Casey, Public Works
Agenda Item: Statewide Transportation Improvement Program
BACKGROUND & JUSTIFICATION:
The City of Seward currently has two federal earmarks for transportation improvement projects. The
first earmark grants the city $2M strictly for road improvement projects. This earmark does not
require a match from the city. The second earmark grants the city $2.7M for road, sidewalk and
drainage improvement projects. This earmark does require a match of approximately $300Kfrom the
city.
A draft list ofpriorities for both earmarks was presented to council on March 8, 2010 and modified to
come up with a defined priority list for expending the available funds. The city council solicited
public comments on these priorities and have been provided with a copy of all of the public
comments. The city council met to discuss the public feedback and the priority list was again
modified.
In order to obligate these funds, the City must provide a defined scope of work by no later than
September 2010 or the funds maybe reallocated. The attached priority lists define the roads and
sidewalks in which the City wishes to expend the federal grant monies. To secure these funds the
City of Seward, City Council must adopt a final road and sidewalk priority list to submit to
ADOT&PF.
INTENT: The City of Seward, City Council adopts the road and sidewalk priorities as attached that
are to be funded using the Statewide Transportation Improvement Program and Federal Earmark
monies. The adopted list will be forwarded to ADOT&PF in order to secure two federal earmark for
road and sidewalk repair and improvements. After ADOT&PF receives the adopted list, they will
assign costs to the associated work and further work with the City to determine a feasible project and
timeline:
FISCAL NOTE: One of the available earmarks requires a match of approximately $300,000.
Approved by Finance Department: 4 4tie�
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approves Resolution 2010- Adopting the road and sidewalk priorities as attached that are
to be funded using the Statewide Transportation Improvement Program and Federal Earmark monies.
Table 2 - City of Seward 2010 Road Improvement Projects by Priority
Street Name
From
To
Approximate Length
First Avenue
Adams Street
A Street
2300
A Street
First Avenue
Third Avenue
650
Adams Street
First Avenue
Second Avenue
300
Birch Street
Dimond Boulevard
Alder Street
1500
Dora Way
All
All
1000
Phoenix Road
Barwell Street
Middle of Curve
1000
Bear Drive
Swetmann Avenue
Phoenix Road
300
Res. Blvd
Alice
Bear Drive
Jesse Lee Drive/ Coolidge
Seward Hwy
Benson
1200
Benson
Swetmann Avenue
Jesse Lee Drive
Sea Lion
Seward Hwy
Grade School
Fifth Avenue
Washington Street
Jefferson Street
1350
Adams Street
Third Avenue
Fifth Avenue
650
Monroe Street
Fifth Avenue
Ballaine Boulevard
650
Sixth Avenue
Jefferson Street
Madison Street
650
Cedar Street
Dimond Boulevard
Ash Street
700
Marathon
Swetmann Avenue
Iron Drive
C St.
Third Avenue
Fourth Avenue
Washington Street
Fourth Avenue
Fifth Avenue
300
I.—& Ash
Dimond Boulevard
Cedar
C Dimond Boulevard
Sea Lion
Hemlock
Jefferson Street
First Avenue
Ballaine Boulevard
Madison
First Avenue
Ballaine Boulevard
Ash
Cedar
Oak
720
Oak
Ash
LTCF
1675
Lowell Point Rd
Lowell Creek Bridge
Fisheries
B St.
Third Avenue
Fourth Avenue
J. Dock
Alley
Alley
Page 1 of 1 7/20/2010
rS�
Table 1 - City of Seward 2010 Sidewalk Improvement Projects
Sidewalks Name
From
Washington Street
Between 4th and 5th north side
Between 3rd and 4th Ave North Side
4th Avenue
Adams to Railway (both sides)
Curb and gutter from Kawabe Park to Sea Bean
5th Avenue
Seward Hotel
City Hall
Handicap Ramps
4th and Washington
4th and Adams
Railway
Adams Street
Swetmann Avenue
Bank
Across from City Hall
Ray Building
Railway
Sea View south entrance East
Railway
Handicap curb cut north
*Replace all strips of red
brick with colored cement and stencil (Electric issues)
*Considerations
Street lighting
Electric conduit
Sidewalks
Electrical vaults
Water services
Can we leave curb and gutter
Page 1 of 1
Descriptions Approximate Length
154
720 feet each side
1440
10x300
10x226
Replace all 4
10x10
Replace 3
10x10
Replace west ramp
10x10
59x10
50x10
90x10
56
60
65
7/20/2010
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010-069
A RESOLUTION OF THE SEWARD CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO ENTER INTO AMENDMENT NUMBER
TWO WITH RISE ALASKA, LLC (RISE) FOR PROFESSIONAL
PROJECT MANAGEMENT SERVICES THROUGH 65% DESIGN FOR
THE NEW CO -LOCATED LIBRARY MUSEUM FACILITY,
APPROPRIATING ADDITIONAL FUNDING NOT -TO -EXCEED FORTY
NINE THOUSAND FIVE HUNDRED DOLLARS ($49,500) AND
ACCEPTING GRANT FUNDS TOTALING $4.7 MILLION FROM THE
STATE OF ALASKA
WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward
submitted a request for proposals for professional project management services for the library
museum project; and
WHEREAS, RISE earned the most points with the request for proposal grading criteria
approved by the Seward City Council and was awarded the professional services agreement to
perform project management services through the Schematic Design phase with Resolution
2009-091; and
WHEREAS, Council approved Resolution 2010-22 Amendment #1 with RISE Alaska to
develop and issue a request for proposal to select a construction firm to act as consultant to the
owner in the development and design phase; and
WHEREAS, the State of Alaska awarded the Library/Museum Project $4.7 Million
dollars in the State's Capital budget; and
WHEREAS, the project can now move forward through Design Development (65%
Design) with RISE providing Project Management Services with Amendment #2 for an amount
not to exceed forty five thousand dollars ($45,000) to include museum visioning and design,
design proposal review, meeting facilitation, meeting documentation, alternate building system
review, and other services as outlined in their original proposal and contract; and
WHEREAS, an additional 10% contingency is being included in this Amendment #2 for
a total amount not to exceed forty nine thousand five hundred dollars ($49,500); and
WHEREAS, the current total contract amount with RISE is one hundred twelve
thousand three hundred and ten dollars ($112,310), including contingency; and
WHEREAS, further Project Management Services for Construction Documents (100%
Design) and Construction Management will come before the Council for contract approval and
fund appropriations.
4
CITY OF SEWARD, ALASKA
Resolution 2010-069
Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to accept grant funds totaling $4.7million
from the State of Alaska to the Library/Museum Fund account no. 626-626x-4680-0200.
Section 2. The City Manager is authorized to enter into Amendment #2 with RISE
Alaska, LLC in substantial form as attached hereto to provide project management services
through design development for a cost not -to -exceed forty nine thousand five hundred dollars
($49,500), including the 10% contingency, and appropriates funds from the Library/Museum
Fund account no. 626-626x-4680-0200 to contracted services account no. 626-626X-5390.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day
of July, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
Jean Lewis
City Clerk, CMC
(City Seal)
Council Agenda Statement
Meeting Date: July 28, 2010
Through: City Manager Phillip Oates''
From: Community Development Director Christy Terry
Agenda Item: Authorizing the City Manager to enter into
Amendment Number Two with RISE Alaska, LLC
for professional Project Management Services
through 65 % Design for the new co -located Library Museum Facility,
appropriating additional funding not -to -exceed $49,500 and accepting
grant funds totaling $4.7 Million from the State of Alaska.
BACKGROUND & JUSTIFICATION:
Since 2003, the City of Seward, Seward Community Library Association and the Resurrection Bay
Historical Society have been planning to co -locate the Community Library and the Seward Museum
to a new facility. Co -location will create efficiencies of service and space as well as providing the
amount of space needed to meet the existing and future needs of these organizations.
On August 17, 2009 a request for proposals was issued soliciting for project management services.
The project management services include assistance in selecting a design team, negotiating the design
contract and overseeing the design team's work during the schematic design phase. Three proposals
were submitted by the deadline, were judged responsive and reviewed by the selection team. RISE
Alaska, LLC obtained the highest points and a contract was approved with Resolution 2009-091.
Council also approved Resolution 2010-22 Amendment #1 with RISE Alaska to develop and issue a
request for proposal to select a construction firm to act as consultant to the owner in the development
and design phase as part of the CM/GC project implementation. This rfp continues to be developed
with city staff and a rough draft has been reviewed by the Project Executive Committee.
The Library/Museum Project was awarded $4.7 Million dollars in the State's Capital budget and this
funding allows the project to move forward with the necessary design development phases. RISE has
submitted a proposal to continue as the Project Manager through Design Development (65% Design)
with Amendment #2 for an amount not to exceed $45,000. Their proposed services include museum
design, design proposal review, meeting facilitation, meeting documentation, alternate building system
review, and other services as outlined in their original proposal and contract.
RISE Alaska's proposal was reviewed and approved by the Project Executive Committee per the
Memorandum of Agreement between the City of Seward and the Seward Community Library
Museum Building Committee. Further Project Management Services for Construction Documents
(100% Design) and Construction Management will return to the PEC for recommendation and to
Council for contract approval and fund appropriations.
INTENT: Accept grant funds totaling $4.7 million from the State ofAlaska to the Library/Museum
Fund. Approve a contract with RISE ALASKA, LLC for Design Development (65%Design) Project
Management Services in the amount of $49,500, including a 10% contingency, and obtain Council
approval for the transfer of funds.
1.43
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward
City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
FISCAL NOTE: This action accepts grant funds from the State of Alaska in the amount of $4.7
Million dollars to build the new Seward Library Museum. This action also proposes to begin
utilizing these funds for the purpose of facility planning and design project management through
Design Development. This action appropriates $49,500 for the contract with RISE Alaska, LLC.
Prior to this stage of the project, contract funds were transferred to the City from the Seward
Community Library Museum Building Committee.
Approved by Finance Department:&4z4-&:)
ATTORNEY REVIEW: No.
RECOMMENDATION:
Approve Resolution 2010-& , authorizing the City Manager to enter into Amendment
Number Two with RISE Alaska, LLC for professional Project Management Services through
65% Design for the new co -located Library Museum Facility, appropriating additional funding
not -to -exceed $49,500 and accepting grant funds totaling $4.7 Million from the State of
Alaska.
1- 4 4
ALASKA
July 6, 2010
Christy Terry
Community Development Director
City of Seward
P.O. Box 167
Seward, Alaska 99664
RE: Amendment #2 to Contract C09-091 Seward Community Library Museum Project
Management Services
Dear Ms. Terry,
Thank you for the opportunity to submit a fee proposal to extend RISE Alaska's contract for Project
Management Services through the Design Development phase of the Seward Community Library
Museum Project. The attached amendment outlines a (Jot -to -Exceed fee of $45,000 that would
increase the total contract amount to $107,810.
The scope of services includes the management of the Design Development process for four
months, design fee proposal review, meeting facilitation, meeting documentation, alternate building
system review and other services as outlined in our original agreement. Kent Crandall will be the
lead Project Manager and will continue to be the City of Seward's point -of -contact. He will be
supported by Judi Andrijanoff who will develop monthly progress reports for City distribution to
stakeholders, funders and project team. Per our discussion, we have also included a lump sum fee
of $10,000 for Sarah Barton to facilitate museum design, beginning with attendance at the August
Design Development meetings, a preliminary planning session with Patty Linville and Shannon
Kovac, a vision session with extended museum visioning team in early fall, and delivery of a
Museum Exhibition Vision Report including Next Steps.
We look forward to continuing to work with you and the City of Seward on the development of this
important community project. If this is aligned with our conversation and what is needed, indicate
your concurrence by signing below, retain a copy for your files and return the original to me.
Sincerely,
Roe Sturgulewski
President
RISE Alaska, LLC
CONCUR
Christy Terry Date
Community Development Director
RISE ALASKA LLC & 880 H S FREET, SiiITE 101 S ANCHORAGE. ALASKA. 99501 *PH ONE 907.276.8095 *FAX 907.276.8609 O WWW.RISEALASKA.001A
145
5CLM PM Fee Estimate (65%)
Project Management
4 month schedule
Billing Rate
Estimated
Name
($/HR)
Hours
Total Labor
Kent Crandall
$150
190
$28,500
Judi Andrijanoff
$95
20
$1,900
Tech Support
$50
60
$3,000
Total labor hours :
270
$33,400
Reimbursable Expenses
(4 trips estimated: Travel, lodging and printing): $1,600
Museum Exhibit Visioning Effort $10,000
Total Cost Estimate (labor plus expenses): $45,000
Outaf packet expenses will be reimbursed of cast with a 10% markup
Ili, 6
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010-070
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA SUPPORTINGTHE SEWARD COMMUNITY LIBRARY MUSEUM
PROJECT, AUTHORIZING THE CITY MANAGER TO SUBMIT A TIER 2
FULL PROPOSAL TO RASMUSON FOUNDATION REQUESTING NOT
MORE THAN $1.5M, AND ACKNOWLEDGING THE INTENT TO BOND IN
AN AMOUNT NOT TO EXCEED $2.5M FOR THE CONSTRUCTION OF
THE SEWARD COMMUNITY LIBRARY MUSEUM
WHEREAS, the City of Seward and the Seward Community Library Building Committee,
with continued support of the Council, have been working to raise funds to build a new facility to
house the library and the museum; and
WHEREAS, on May 21, 2010 the City of Seward received an invitation from Rasmuson
Foundation to submit a full proposal; and
WHEREAS, in November of 2009 the City of Seward submitted a Letter of Inquiry to
Rasmuson Foundation, a prerequisite to submitting a full proposal for Rasmuson Foundation's Tier 2
Grant Program; and
WHEREAS, on May 21, 2010 the City of Seward received an invitation to submit a full
proposal; and
WHEREAS, the proposed funding plan includes $4.7M secured from the State of Alaska,
$2.6M in grant applications and foundation awards (NEH, Rasmuson etc.), up to $2.5M in City of
Seward General Obligation Bond funding, and $500,000 in capital campaign contributions totaling
$10.3M; and
WHEREAS, the proposal requires a resolution of support from Council and a description of
the level of funding commitment from the community for the project; and
WHEREAS, the Seward City Council desires to signify its intent to issue general obligation
bonds in an amount not to exceed $2.5 million for the purpose of planning, designing, constructing,
and equipping a new library/museum building, subject to identification of an appropriate source of
revenue for bond repayment, and subject to approval by the Alaska Municipal Bond Bank; and
WHEREAS, the request to Rasmuson will be for not more than $1.5M; and
147
CITY OF SEWARD, ALASKA
RESOLUTION 2010-070
WHEREAS, city staff and a grant writer whose services have been secured through the
Seward Community Library Museum Building Committee are working on compiling the full
proposal; and
WHEREAS, the deadline to submit the proposal is August 16, 2010 to be considered at the
Foundation's November meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to submit a Tier I Rasmuson
Foundation request for not more than $1.5M.
Section 2. The Seward City Council desires to signify its intent to issue general
obligation bonds in an amount not to exceed $2.5 million for the purpose of planning,
designing, constructing, and equipping a new library/museum building.
Section 3. Bond issuance is subject to identification of an appropriate source of
revenue for bond repayment, and subject to approval by the Alaska Municipal Bond Bank,
Section 4. This resolution to take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26`h day of
July, 2010.
AYES:
NOES:
ABSENT:
ABSTAIN:
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
r�
`1. 4 25
Council Agenda Statement
Meeting Date: July 26, 2010
Through: City Manager Phillip Oates,/�
From: Patricia Linville, Library Director
Agenda Item: Resolution 2010- ()1'() supporting the Seward
Community Library Museum Project and
authorizing submission of a Tier 2 Full Proposal to Rasmuson
Foundation requesting not more than $1.5M and Acknowledging the
Intent to Bond in an amount not to exceed $2.5M for the construction
of the Seward Community Library Museum.
BACKGROUND & JUSTIFICATION:
The City of Seward and the Seward Community Library Building Committee, with the continued
support of the Council, have been working to raise funds to build a new facility to house the library
and the museum. Milestones in the project progress include City purchase of a designated site,
completion of 35% design, hiring of project management, passing a local general obligation bond in
October 2009 and an appropriation of $4.7M for construction from the State of Alaska on April 3,
2010.
In November of 2009 the City of Seward submitted a Letter of Inquiry to Rasmuson Foundation.
This letter is a prerequisite to submitting a full proposal for Rasmuson Foundation's Tier 2 Grant
Program. The intent of the letter is to describe the proposed project sufficiently enough to enable the
Foundation to decide whether they will accept a full proposal. On May 21, 2010 the City of Seward
received an invitation to submit a full proposal. This proposal requires a resolution of support from
Council and a description of the level of funding commitment from the community for the project.
A work session with Council was held on June 29, 2010 to discuss funding options for the library
museum project. The discussion materials are attached. City Administration was directed to bring to
Council a resolution signifying its intent to issue general obligation bonds in an amount not to exceed
$2.5 million for the purpose of planning, designing, constructing, and equipping the new library
museum building. This bond will be subject to the identification of an appropriate source of revenue
for bond repayment and subject to approval by the Alaska Municipal Bond Bank.
The proposed funding plan includes $4.7M secured from the State of Alaska, $2.6M in grant
applications and foundation awards (NEH, Rasmuson etc.), up to $2.5M in City of Seward General
Obligation Bond funding, and $500,000 in capital campaign contributions totaling $10.3M. The
request to Rasmuson will be for not more than $1.5M.
149
City staff and a grant writer whose services have been secured through the Seward Community
Library Museum Building Committee are working on compiling the full proposal. The deadline to
submit the proposal is August 16, 2010 to be considered at the Foundation's November meeting.
CONSISTENCY CHECKLIST•
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
The total estimated cost of the project is $10,297,560 as of June 29, 2010. As discussed in the June
29, 2010 library/museum work session with the City Council, the construction of a new
library/museum with a City contribution toward capital of $2.5 million, results in an annual capital
cost for bond repayment of approximately $216,000, plus additional annual operating and
maintenance costs estimated at $261,000 over the current 2010 library budget, for a total increased
annual cost of $477,000. To cover this entire cost with an increase in sales tax would require an
additional 0.53% sales tax increase year-round. To cover this entire cost with an increase in property
tax would require an additional 1.59 mills of property tax (the current property tax null rate is 3.12
mills). The administration will seek to cover the entire cost ofthis project through a secured revenue
source in order to obtain capital financing for the project, and to ensure that this project does not
adversely impact the City's existing programs and services.
Approved by Finance Department:
RECOMMENDATION:
Council approve Resolution 2010- 011 , authorizing the City Manager to submit a Tier 2 Full
Proposal to Rasmuson Foundation requesting not more than $1.5M and acknowledging
Council intent to bond not to exceed $2.5M for the construction of the Seward Community
Library Museum.
15 0
Council Work Session
Library Museum
Funding Options and Museum Management
The materials enclosed are intended to give background to aide
discussion and frame ideas proposed at the work session.
6/29/2010
Library Museum Council Work Session
Funding Options
Museum Management
June 29, 2010
Discussion and Council Guidance on the following questions:
The voters passed a General Obligation Bond last year to build a new library museum. They rejected an advisory vote to
increase the sales tax by 0.5% to repay the bond. Administration is asking for Council guidance on the following:
1. What revenue source will be used to repay the bond?
2. Will that revenue source be used to pay the on -going operation and maintenance costs of the library museum?
3. Will we need to go back to the voters?
4. Do we have a fall back plan should the City not qualify to issue a bond?
Also sought is Council direction to draft a resolution for Administration to create a plan of transfer of the Seward
Museum to the City of Seward for the Council to consider.(A Separate discussion guide is attached.)
Background for funding discussion:
What is the funding plan and progress of the library museum?
Source
Amount
Progress
State of Alaska
$4.7m
Secured
Raised thus far, city, in -kind, land and
cash
$1.2m
Secured and partially expended on project
development
NEH
$.6m
Application submitted/November award date
Foundations including Rasmuson
$2.0m
Have invitation from Rasmuson, others are
requesting LOI's as result of Rasmuson and State
Funding news.
Total
$8.5m
Total Project Costs
$10M
Without alternatives: basement, clerestory, offsite
development, i.e., street parking, sidewalks, etc.
Possible Bond Total
$1.5-3M
Depending on grants received, capital campaign and
whether or not the design alternatives are included
What is the total of City GO Bond? Are there other costs associated with the bond?
• The bond is for up to $5M. Costs to issue are determined at time of issue. Please see attached financial fact sheet.
What are the options for a revenue stream to repay the Bond?
• Sales Tax
• Seasonal Sales Tax
• Property Tax
• Others?
Will the revenue stream identified to repay the bond be used to cover increased operation and maintenance of the new
facility into the future?
15J2
• 2010 Library Budget is $399,363. Estimated 2013 budget for library museum is $660,191. An increase of
$260,820 (Please see library budget comparison and financial data sheet for detail.)
What are options for increased revenue to cover the increased O/M costs for the library museum?
• Increased grant opportunities for grants and special project funding (see back of page for details from business
plan)
• Dedicated Sales tax
• Cruise Ship Head Tax
• Others?
Excerpt from SCLM Business Plan page 49.
Grant funding for Library Museum programs and services (Appendix VII)
Alaska Cultural Resources estimates that the Museum is likely to receive up to $12,000 in grant awards annually to
purchase furniture and equipment, to offer some programming, and to do conservation work on the collection.
According to Myren and Stern Consultants, additional grant funds may be available for special Library Museum
programs.
The following chart shows anticipated funding for special projects and services based on past experience and probability
of funding of co -located facility.
Seward Community Library Assoc.
$6,000
$7,000
$8,000
$9,000
Resurrection Bay Historical Society
$1,000
$1,000
$1,000
$1,000
Rasmuson Foundation Tier 1
$25,000
$25,000
$25,000
$25,000
Corporate Funding
$2,000
$2,500
$2,500
$3,000
Federal Grants - IMLS, NEH, etc.
$0
$0
$40,000
$40,000
State Grants - Museum Grants -in -Aid and
Inter Library Cooperation
$15,000
$15,000
$15,000
$15,000
SCLM Foundation
$0
$0
$0
$10,000
Total anticipated funding received by
Library Museum for special projects and
services
$49,000
$50,500
$93,513
$103,000
Excerpted from SCLM Business Plan page 40.
The following chart shows sources and amounts of non -city revenue that can be used for annual costs of ongoing
services and programs.
Erate
$3,345
$3,345
$3,345
$3,345
Public Library Assistance Grant
$6,200
$6,200
$6,200
$6,200
Continuing Education Grant
$1,200
$1,200
$1,200
$1,200
Admissions*
$9,032
$26,500
$27,800
$29,900
Product sales*
$3,149
$7,000
$8,000
$9,000
Miscellaneous museum income*
(copies, photo use, programs, etc)
$991
$500
$600
$600
Artist sales*
$0
$200
$300
$400
Classes & workshops*
$0
$2,500
$2,600
$2,700
Passport services (2008 service)
$0
$3,500
$3,500
$3,500
Total non -City funding for ongoing services
$23,917
$50,945
$53,545
$56,845
15,3
What can Seward expect in operation and maintenance costs for the Library Museum?
Below isacomparison ofthe latest budget information available for library andmuseumsnfcummunitiesthataneohniLartoSevvani | have combined their
budget totals for the sake of comparison even when the two institutions operate separately. | have extracted proposed costs from the Business Plan atthe
bottom.
City
Population
Registered
Budget Year
Total budget
Personnel
Operating
FTE
Comments
Library
state funding 2011.
Library and
Museum
jb
(Info Services
A.
u ii
far the City of
Av
Library/Museum Project - Funding Alternatives
Annual Oaeratine Costs:
2013 Projected Library/Museum costs per Business Plan 505517
Plus additional personnel costs understimated 63924
Plus utilities, heating, janitorial costs 90750
Plus maintenance and repair 0
Estimated annual operating costs $ 660,191
2010 Library budget $ 399,363
Estimated additional annual operating costs $ 260,828
Annual Capital Costs:
F
enario: $1.5M, 20 yrs, 6% $ 129,787enario: $2.5M, 20 yrs, 6% $ 216,312enario: $5M, 20 s, 6% $ 432,624
Estimated Total additional annual costs (operating & capital):
New operating costs plus $1.5M bond $ 390,615
New operating costs plus $2.5M bond $ 477,140
New operating costs plus $5M bond $ 61 3,452
Mill Sales Tax
Equivalent (a) Equivalent (b)
0.95
0.29
0.43
0.14
0.72
0.24
1.44
0.48
1.30
1.59
2.31
Potential Revenue Sources:
Property tax - 1 mill property tax ($200/yr. per $200K home) 300,000 1.00
Sales tax - 1.0% $ 900,000 3.00
(a) Mill equivalent reflects how much the mill rate would need to increase to cover these costs. One mill equates
to $200 per year on a home valued at $200,000. 1.59 mills (for example), equates to $318 per year on a home valued
at $200,000.
(b) Sales tax equivalent reflects how much of a percent the sales tax rate would need to increase to cover these
costs. For example, to cover the $477,140 additional annual operating & capital costs resulting from a $2.5M bond,
the sales tax rate would need to increase by 0.53%.
0.43
0.53
0.77
0.33
1.00
ASMvsoU
1�O U NCI)\T.1 ON.
301 W. Northern Lights Blvd.
May 21, 2010
Mr. Phillip Oates
City Manager
City of Seward - Seward Community Library
P.O. Box 2389
Seward, AK 99664
Suite 400
Anchorage, AK 99503 Dear es:
907.297.2700 tel Thank you for your letter of inquiry regarding construction of a multi -use
907.297.2770 fax facility for the library and museum. I am pleased to inform you that the
877,366.2700 toll -free irr Alaska Rasmuson Foundation is interested in further considering your project
rasmusonfdn@rasmuson.org email and invites you to submit a full Tier 2 proposal.
www.rasmuson.org
Please submit your proposal -when project plans -are far enough along to
make a competitive application. To be considered at the November 2010
board meeting, the full proposal needs to be received by Monday, August
16, 2010.
BOARD of
DIRECTORS
Edward B. Rasmuson
Chairman
Morgan Christen
Jeff Cook
Douglas Eby
Adam Gibbons
Lile R. Gibbons
Anthony Mallott
Roberta Quintavell
Cathryn Rasmuson
Judy Rasmuson
Mary Louise Rasmuson
Natasha von Imhof
PRESIDENT
Diane Kaplan
1f more than 12 months elapse and the full proposal is not yet ready to be
submitted, this invitation will automatically be withdrawn. A new letter of
inquiry would need to be submitted in order to start the project review
process again.
In preparing your proposal, please submit a fully itemized project budget,
detailing whether funding is secured or pending.
Please be aware that the commitment of substantial local contributions to
the project will be a major factor in determining whether the Rasmuson
Foundation will participate in the project. In the proposal, please indicate
whether local financial support has been committed or secured.
Please note that a determination of interest does not guarantee that you
will be awarded a grant. We encourage you to continue to seek other
funding to ensure you have adequate resources to accomplish your
project. Once your proposal has been received, it will be scheduled for
board review.
RF request ID number 5323
.JU
0
If you have questions regarding the application process, please do not
hesitate to contact Jayson Smart at (907) 297-2882 or e-mail
jsmart@rasmuson.org.
We look forward to learning more about your project.
rely,
LU5�aneKaplan
President
cc: Patricia Linville, Library Director
RF request ID number 5323
CONSTRUCTION COST ESTIMATE
MAXIMUM ALLOWABLE CONSTRUCTION COST (MACC)
$ 7,200,000
DESIGN FEES AND CONSTRUCTION PHASE SERVICES 12%
864,000
35% DESIGN
65% DESIGN
950/o/100% DESIGN
CONSTRUCTION
PROFESSIONAL SERVICES
PROJECT MANAGEMENT 4%
288,000
PLAN REVIEW / PERMITS / SPECIAL INSPECTION
50,000
GEOTECH
40,000
OTHER PROJECT COSTS
SITE ACQUISITON
-
SITE PREPARATION (DEMOLITION)
-
CONSTRUCTION CONTRACTOR (CMGC) DESIGN PHASE SERVICES
50,000
REIMBURSABLE EXPENSES (TRAVEL, DOCUMENT REPRODUCTION, SUPPLIES)
45,000
FURNITURE, FIXTURES, & EQUIPMENT (FF&E)
220,000
EXHIBITS (DESIGN AND CONSTRUCTION)
500,000
ADMINISTRATIVE COSTS
-
SUBTOTAL
9,257,000
PROJECT CONTINGENCY 8%
740,560
TOTAL PROJECT COST ESTIMATE: rh
9,997,560
Minus 35% design costs (completed)
Minus Geotech (Contracted at $10000 6/28/2010)
Landscaping
Utilities
Sidewalk
Bond issue costs
Administrative costs (may not be charged directly but should be noted)
City Admin revised estimate as of 6/29/2010
-170000
-30000
50000
125000
75000
150000
100000
$ 10,297,560
Memorandum
Date: July 26, 2010
To: Seward City Council Members
From: Mayor Dunham, & Jean Lewis, City Cie
Subj: Remaining travel budget for 2010 and plans
If $4,000 were set aside from the travel fund for costs for council members to attend the Newly
Elected Officials program in Juneau, there is about $1,400 remaining in that fund for all other travel.
Another source to assist with any overages could come from the Contingency fund which has
$6,000 left in it, even with $5,000 reserved for WADA costs for September.
—City Clerk
Mayor foreseen travel plans for the remainder of 2010 are:
o July 21 Resource Development Council (RDC) in Anchorage for the annual
luncheon meeting, re: Our New Energy Reality: Challenges and
Opportunities. With guest Lisa Murkowski.
o July 29 Invited reception for Calista Corp in Anchorage.
o Aug 17-20 AML Ak Conference of Mayor Summer in Kodiak
o October Japan for WADA
o November AML
Other possibilities are:
o Possibility of three meetings with the Kenai Peninsula Mayors Conference
o EDD Port Development Plan between Seward, Kenai and Homer
o After a meeting with Bruce Carr of ARR, working on a future idea of a southcentral port
development vanning station for Seward and Northwest passage traffic.
o Annual RDC exporter of the year awards.
o Possibly travel in -state to meet with Congressional Delegation
o Expect to meet with UAF and the Dean of Fisheries on RN Sikuliaq needs. Fairbanks?
I have also been invited to contact the Murdock Foundation for a visit when traveling in the
Northwest area, which is no small honor. They are out of Vancouver. Also involved with many
other items that could help build our city and help our bottom line as well. I am blessed in the
sense that I am retired and have the time to dedicate to being an advocate for Seward, and enjoy
being able to have the time and contacts from many years work.
--Mayor Dunham
tJ J
Travel Subsistance Prepared by Nanci Richey 7/21/2010 Page 1
2010 BUDGET
ACCT. NAME
ACCT #
TOTAL BUDGET
Travel/Subsistence
101-1110-5140
$17,000.00
DATE
Brief Description
Amt. Deducted
Amt. Remaing
$17,000.00
01/06/10
Dunham/Breeze Inn/Obihiro Mtg.
$36.17
$16,963.83
O1113110
Christos/Qutecak Luncheon
$193.05
$16,770.78
O1/13/10
Dunham/EDD Mtg/Kenai
$310.00
$16,460.78
01/21/10
AK Air/Reservation Change
$263.40
$16,197.38
01/30/10
Bardarson/Jun-DC-Green Bay
$2,439.93
$13,757.45
O1/30/10
Dunham/Jun-DC-Green Bay
$2,909.33
$10,848.12
02/26/10
Soda & Supplies
$44.97
$10,803.15
03/08/10
Dunham/Anc/Wada Reception
$130.00
$10,673.15
03/10/10
Dunham/Soldotna/UAA Reception
$100.00
$10,573.15
03/19/10
Safeway/water and soda
$47.92
$10,525.23
03/22/10
Dunham/Seattle/Cruise Ship Mtgs.
$1,989.12
$39.32
$8,536.11
$8,496.79
04/27/10
Breeze Inn/Hotel Owners Lunch
Dunham/Kodiak/AML/ACoM
Dunham/Soldotna/Mayor Mtg
Dunham/Nome/Wada/Canceled
Safeway/CC Work Session Dinner
04/28/10
$1,350.00
$7,146.79
Pending
05/10/10
$100.00
$7,046.79
05/14/10
$75.00
$6,971.79
05/24/10
$74.30
$565.01
$6,897.49
$6,332.48
06/04/10
Dunham/Nome/Wada
Safeway/food for worksession
Safeway/soda, ws supplies _
Dunham/Anc/RDC Luncheon
Chinook's /Mayor & Shell Group
Safeway/CC WS _
Dunham/Luncheon/Begich/Soldotna
Dunham_/Anc/Calista Reception
Dunham/WTC/Luncheon/9/18
06/17/10
$20.65
$6,311.83
06/21/10
$72.71
$6,239.12
06/28/10
$180.00
$6,059.12
Pending
06/24/10
$101.42
$5,957.70
06/28/10
$54.50
$5,903.20
07/06/10
$110.00
$5,793.20
07/07/10
$130.00
$
07/16/10
$180.00
$5,483.20
Pending
60
�ingency 7/21/2010 Prepared by Nanci Richey
2010 BUDGET
ACCOUNT NAME
ACCOUNT #
TOTAL BUDGET
Contingency
101-1110-5690
$15,000.00
DATE
BRIEF DESCRIPTION
AMOUNT DEDUCTED
AMT. REMAINING
$1,200.00
$15,000.00
$13,800.00
01/08/10
Pat Williams Sign
03/22/10
Mayors Cup Donation
$100.00
$13,700.00
04/02/10
Wada Marathoners Tour
$5,000.00
$8,700.00
,Silver Salmon Derby
$2,500.00
6
Mayors Cup Donation/Refund
$100.00
6,300.00
CITY OF SEWARD
Budgeted Summary Revenue and Expense/Expenditure by Fund
For the Month Ending May 31, 2010
(Through May, 41.7% of the year has expired)
Throw h May
Annual
2009
2010
Actual
Variance
YTD
Budget
Budget
Variance
Annual
Budget
% of
Revenue
Budget
General Fund
Small Boat Harbor Enterprise Fund
$
$
1,963,328
1,132,799
$ 1,964,796
$ 1,125,793
$
1,468 $
3,887,861
$
(1,
$
21.1%
Parking Enterprise Fund
$
32,663
$ 39,092
$
$
(7,006) $
1,206,994
$
(81,201)
(81,201)
$
2,896,786
2,896,786
38.9%
S.M.I.C. Enterprise Fund
Electric
$
359,305
$ 336,957
$
6,429 $
(22,348) $
68,104
335,789
$
$
(29,012)
$
163,450
23.9%
Fund
Water Enterprise Fund
$
$
4,170,600
384,255
$ 3,710,862
$
(459,738) $
4,958,420
$
1,168
(1,247,558)
$
$
805,893
11,900,208
41.8%
31.2%
Wastewater Enterprise Fund
$
396,840
$ 387,698
$ 416,177
$
$
3,443 $
19,337
455,315
$
(,17)
$
1,0,5
35.5%
$
436,094
$
(19,917)
$
1,046,62 5
39.8%
Expenses
General Fund
General Government
Mayor and Council
General Fund Legal
$
143,718
30,158
$ 173,305
$
29,587 $
135,469
$
(31,061)
$
°
City Manager
402,354
61,856
399,266
31,698 $
(3,088) $
62,917
446,403
151,000
41.0%°
City Clerk
Finance Administration
92,367
93,107
740 $
106,846
47,137
13,739
1,071,366
256,431
37.3%
36.3%
General Services
259,002
27,551
266,885
17,660
7,883 $
279,945
13,060
671,868
39.7%
Contributions
Total
180,591
143,501
(9,891) $
(37,090) $
35,792
99,584
18,132
(43 917)
85,900
239
20.6%
General Government
$
1,135,741
$ 1,155,580
19,839 $
1,166,955
11,375
$
002
2,800,693
60 0%
Public Safety
41.3%
Police Department
Fire Department
938,314
967,041
28,727 $
993,512
26,471
2,384,429
40.6%
Engineering & Construction
230,650
16,330
240,451
9,801 $
260,816
20,365
625,959
38.4%
Building Inspection
Total Public Safety
$
37,889
1,223,183
-
46,062
(16,330)
8,173 $
49,637
3,575
119,129
38.77%°
$ 1,253,554
$
30,371 $
1,303,965
50,411
$
3,129,517
40.1%
Public Works
Roads and Streets
City Shop
365,477
330,065
(35,412) $
351,184
21,119
842,842
39.2%
Municipal Building
145,246
103,223
202,146
111,186
56,900 $
7,963 $
156,350
(45,796)
375,241
53.9%
Total Public Works
$
613,946
$ 643,397
$
29,451 $
122,976
630,511
11,790
(12,886)
295.143
37.7%
$
1,513,226
42.5%
Parks & Recreation
Library
$
399,019
$ 399,489
$
470 $
492,668
$
93,179
$
1,182,403
33.8%
Debt Service
$
$
156,470
243,586
$ 154,992
$ 247,448
$
$
(1,478) $
3,862
166,401
$
11,409
$
399,363
38.8%
$
328,272
$
80,824
$
787,852
31.4%
Total General Fund
$
3,771,945
$ 3,854,460
$
82,515 $
4,088,773
$
234,313
$
9,813,054
39.3%
Small Boat Harbor Enterprise Fund
Parking Enterprise Fund
$
1,623,402
$ 1,572,603
$
(50,799) $
1,587,261
$
14,658
$
3,809,426
41.3%
S.M.I.C. Enterprise Fund
$
$
30,203
410,614
$ 64,765
$ 385,367
$
$
34,562 $
(25,247) $
199,598
422,183
$
134,833
$
479,036
13.5%
Electric Fund
$
4,680,692
$ 4,264,081
$
(416,611) $
4,802,403
$
$
36,816
538,322
$
$ 11,525,767
1,013,239
38.0%
37.0%
Water Enterprise Fund
Wastewater Enterprise Fund
$
$
317,947
349,932
$ 321,322
$ 438,538
$
3,375 $
642,057
$
320,735
$
1,540,936
20.9%
$
88,606 $
464,550
$
26,012
$
1,114,920
39.3%
As of 7/20/10
6/16/2010
Run Date - 6/16/10 @ 11:11 AM
Providence Health & Services
110 - MGD - PROV SEWARD MED CTR
Detail Statement of Operations
(in Thousands)
Reported as of May 2010
% Variance
% Variance
Last Year
% Variance
Actual MTD
Budget MTD
MTD
Actual YTD
Budget YTD
YTD
Actual YTD
YTD
Gross Service Revenues:
145
111
30.6%
Acute Care -Inpatient
876
539
62.5%
545
60.7%
446
546
(18.3%)
Acute Care -Outpatient
2,339
2,625
(10.9%)
2,432
(3.8%)
125
127
(1.6%)
Primary Care
619
661
(6A%)
564
9.8%
789
832
(5.2%)
Long-term Care
3,862
3,989
(3.2%)
2,578
49.8%
-
Homecare & Hospice
(9)
-
Housing & Assist. Living
-
1,505
1,616
(6.9%)
Total Gross Service Revenues
7,696
7,814
(1.5%)
6,110
26.0%
Revenue Deductions:
67
17
(294.1 %)
Charity Care
141
83
(69.9%)
78
(80.8%)
Medicaid Charity
-
115
120
4.2%
Medicare & Medicaid
457
575
20.5%
742
38.4%
4
4
Negotiated Contracts
21
21
-
49
57.1 %
45
364
87.6%
Other
170
1,810
90.6%
339
49.9%
231
506
54.3%
Total Deductions
789
2,489
68.3%
1,208
34.7%
1,274
1,111
14.7%
Net Service Revenue
6,907
5,325
29.7%
4,902
40.9%
Premium Revenue
Rental and Education Revenue
18
8
125.0%
Other Operating Revenue
164
39
320.5%
26
530.8%
1,292
1,119
15.5%
Total Net Operating Revenues
7,071
5,364
31.8%
4,928
43.5%
Expenses from Operations:
Purchased and Healthcare Expenses
Other Expenses from Operations:
725
640
(13.3%)
Salaries & Wages
3,394
3,110
(9.1 %)
2,945
(15.2%)
217
186
(16.7%)
Employee Benefits
1,009
931
(8.4%)
851
(18.6%)
8
4
(100.0%)
Professional Fees
28
21
(33.3%)
19
(47.4%)
62
67
7.5%
Supplies
382
332
(15.1 %)
312
(22.4%)
150
211
28.9%
Purchased Service
802
1,055
24.0%
809
0.9%
2
2
Depreciation
9
9
-
9
Interest and Amortization
2
10
80.0%
59
68
13.2%
Bad Debts
308
329
6.4%
284
(8.5%)
Healthcare Taxes
-
-
49
8
(512.51/6)
Other Expenses
(397)
40
1,092.5%
232
271.1%
1,272
1,186
(7.3%)
Total Other Exp from Operations
5,537
5,827
5.0%
5,471
(1.2%)
1,272
1,186
(7.3%)
Total Operating Expenses
5,537
5,827
5.0%
5,471
(1.2%)
20
(67)
129.9%
Excess of Rev Over Exp from OPS
1,534
(463)
431.3%
(643)
382.50/9
1
-
Non -Operating Gain (Loss)
1
5
(80.0%)
1
0.0%
20
(66)
130.3%
Excess of Revenues Over Expenses
1,635
(468)
435.2%
(542)
383.2%
Other Activity -Unrestricted
(1,321
-
Increase (Decrease) in UR Net Assets
214
1
11:11 AM
DET_OPS
6/16/2010 11:11 AM
PRELIM -Run Date - 6/16/10 @ 11:11 AM Providence Health & Services BAL_SHT
110 - MGD - PROV SEWARD IVIED CTR
Balance Sheet (in Thousands)
Reported as of May 2010
ASSETS
Current Assets:
Cash and Cash Equivalents
System Pooled Cash
Mgmt Designated Cash & Cash Equiv.
Short Term Investments
Assets Held Under Securities Lending
Accounts Receivable, Net
Affiliate Receivable
Premiums Receivable
Other Receivables
Supplies Inventory at Cost
Other Current Assets
Current Port. of Assets -Use is LTD
Total Current Assets
Assets Whose Use is Limited:
Q? Mgmt Designated Cash and Investments
Funds Held for Long-term Purposes
Gift Annuity and Trust Funds
Funds Held by Trustees
Non -Current Assets Limited as to Use
Property. Plant & Equipment:
Gross Property, Plant & Equipment
Less: Accumulated Depreciation
Net Property, Plant & Equipment
Other Assets:
Unamortized Financing Cost
Interaffiliate Notes Receivable
Other (Incl. Long-term Investments)
Total Other Assets
Total Assets
May 2010 December 2009
Actual Last Year
(432) 758
2,042
1,762
77
99
25
18
1,712
2,637
599
128
599
128
107
(62)
107
(53)
45
54
2,356
2.819
LIABILITIES & NET ASSETS
Current Liabilities:
Accounts Payable
Accrued Compensation
Affiliates Payable
Payable to Contractual Agencies
Deferred Revenue/Unearned Premiums
Liability for Unpaid Medical Claims
Liability for Risk -Sharing
Liabilities Under Securities Lending
Other Current Liabilities
Short -Term Debt
Current Portion of Long -Term Debt
Total Current Liabilities
Lonq-Term Debt:
Master Trust Debt
Loans from Affiliates
Other
Long -Term Debt
Other Long -Term Liabilities
Total Liabilities
Net Assets:
Unrestricted
Temporarily Restricted
Permanently Restricted
Total Net Assets
Total Liabilities and Net Assets
9
May 2010 December 2009
Actual Last Year
124
185
750
807
107
102
31
31
1,323
1,877
2,335
3,002
175 188
2,510 3,190
(157) (371)
3
(154) (371)
2,366 2.819
FaAA �0
'4�45�P
July 13, 2010
City of Seward
P.O. Box 167
Seward, Alaska 99664-0167
Main Office (907) 224-4050
Facsimile (907) 224-4038
Honorable Mayor Norihisa Yonezawa
Obihiro City Hall
International & Domestic Relations Section
West 5 South 7-1
Obihiro, Hokkaido 080-8670
JAPAN
Dear Honorable Mayor Norihisa Yonezawa;
City of Seward, Alaska
1963 1965 2005
W IF
All -America City
1
Please accept my sincere congratulations to you on being elected the 91h Mayor of
Obihiro. The relationships built between our two cities over the last 35 years have been
extremely rewarding, and the generosity and kindness Obihiro has shown us will never be
forgotten.
As you read this, we should be hosting three exchange students, Mr. Josh Neta, and two
adults from your country in our small city. We have picnics, boat trips, sled dog rides
and rafting on the agenda for them. I look forward to taking Mr. Neta out to lunch and a
drive around our town one day. We will hope for enjoyable weather to accompany them.
Plans are underway between our Seward Mural Society and your International Relations
Section, and the Mural Society is looking forward to meeting and discussing the project
with Mr. Neta while he is here. Below is a snapshot of one of our latest murals and I
have attached brochures for your pleasure. Please accept our standing invitation to visit
at a time when you have settled comfortably into your new position.
Again, congratulations on the election. I look forward to our correspondence and wish
you a prosperous future.
Sincerely,
C�
Willard . Dunham
Mayor, City of Seward, Alaska
City of Seward
P.O. Box 167
Seward, Alaska 99664-0167
Main Office (907) 224-4050
Facsimile (907) 224-4038
July 14, 2010
Honorable Mayor Mr. Kim Chung-seok
Yeosu City Government
1 Sicheongno, Yeosu City, Jeollanamdo
Republic of Korea 555-701
Dear Honorable Mayor Kim Chung-seok;
City of Seward, Alaska
1963 1965 2005
All -America City
1
Please accept my congratulations on your recent election as Mayor of Yeosu City, Korea.
Although I was on vacation at the time of your inauguration, I was very pleased to be
kept informed by your Deputy Mayor Jeong In-hwoa, and to have been graciously
offered your hospitality on accommodations and food for a delegation of five.
I see you were the former Mayor from 2002 to 2006. The citizens of Yeosu City must
have valued respect for you to re-elect you. We hope your inauguration went very well
and that your government continues to prosper. We are looking forward to your Expo in
2012 and hope to budget travel monies for a few to attend.
The Seward City Council, along with myself, would like to extend a running invitation
for you to visit our community in the future. Our Silver Salmon Derby is usually a fun
event and always falls on the second Saturday of August each year. We would be
delighted to host you and a guest, and look forward to any opportunity to continue our
cooperative and friendly relationship. I have included a couple of brochures for your
pleasure.
Sincerely,
r�
illard
Mayor, City of Seward, Alaska
1 6 q;
City
City of Seward 1 6of 1Se a d 200
P.O. Box 167
Seward, Alaska 99664-0167 All -America City
Main Office (907) 224-4050 t '
Facsimile (907) 224-4038
July 14, 2010
Lee Myeong-ha
International Relations, Expo Support Division
Yeosu City Government
1 Sicheongno, Yeosu City, Jeollanamdo
Republic of Korea 555-701
Dear Mr. Lee Myeong-ha;
I want to thank you for all your diligent attempts to reach me and keep me informed
about your government happenings and the recent inauguration of Mayor Kim Chung-
seok. It was very much appreciated. As our City Clerk office informed you, I was on
vacation and could not attend. I then proceeded to get a two week flu -bug that kept me
close to home also.
I have just written to the Mayor and Deputy Mayor of Yeosu City, extending our well
wishes and continued support for your local government, along with a running invitation
to visit our community. During our Silver Salmon Derby is usually a good time to visit
and that always begins the 2"d Saturday of August each year. Again, thank you for
writing us. We look forward to your prosperity and wish you much goodwill during your
2012 Expo. We hope to be able to attend.
Sincerely,
illard Dunham
Mayor, City of Seward, Alaska
City of Seward
P.O. Box 167
Seward, Alaska 99664-0167
Main Office (907) 224-4050
Facsimile (907) 224-4038
July 14, 2010
Honorable Deputy Mayor Jeong In-hwoa
Yeosu City Government
1 Sicheongno, Yeosu City, Jeollanamdo
Republic of Korea 555-701
Dear Honorable Deputy Mayor Jeong In-hwoa;
City of Seward, Alaska
1963 1965 2005
All -America City
1 I I I I r
By now you heard from our City Clerk Office that I, Mayor Willard E. Dunham, could
not accept your gracious invitation to attend the inauguration of Mayor Kim Chung-Seok
on July 1, 2010.
I was on vacation at that time and then caught a two -week long flu -bug. I just wanted to
get back with you and say thank you for the invitation and your willingness to offer
accommodations and food for a delegation of five. I hope the inauguration went very
well and your government is on its way to a very prosperous time. We are looking
forward to your Expo in 2012 and hope to budget travel monies for a few to attend.
I will also be writing to your Mayor to personally congratulate him, but we wish to
extend a running invitation for you to visit our community in the future. We look
forward to the opportunity for a continued relationship with your lovely city.
Sincerel
Willard E. Dunham
Mayor, City of Seward, Alaska
I EJ 9
MEMORANDUM
DATE: July 26, 2010
TO: Phillip Oates, City Manager
FROM: Kristin Erchinger, Finance Director
RE: Harbor accounts receivable write-offs for Taku
Seward City Code Chapter 5.01.040 provides that "the finance director may, on approval of the
city manager, cancel any account receivable except bills which may become a lien against property
for taxes, but shall report such cancellations to the city council." Pursuant to SCC 5.01.040, I am
requesting your approval to write-off the attached harbor accounts receivable.
The cancellation is specifically for one vessel which was recently sold at impound sale, and
requests to cancel $1,882.28 that will not be collected. The cancellation process is an accounting
procedure that reduces the accounts receivable and results in halting further accrual of interest and
late fees on accounts that may never be collected. However, the finance department does not
discontinue collection procedures. Collection efforts are continued, especially if a customer is
eventually located. Some customers return to the community and seek to receive City services
again. At that time, all past due balances are due prior to reinstating service. If a delinquent
customer remains in Alaska, the finance department will seek to attach the customer's Alaska
Permanent Fund Dividend. All accounts that we are not able to locate and serve with small claims
action will then be pursued through collections procedures.
If you approve the cancellation of the attached harbor accounts receivable, please sign where
indicated and return to me for action and distribution to the Council for their information, as
required by the Code. If you have any questions, please contact me. Thank you.
340,C�4,ej�
Approved for write-off:
Kristin Erchinger, Finance Director
Approved for write-off:
Phillip Oates, City Manager
I (j q
i
MEMORANDUM
DATE: May 13, 2010
TO: Phillip Oates, City Manager
FROM: Jim Lewis, Acting Harbormaster
THROUGH: Kris Erchinger, Finance Director
SUBJECT: Seward Boat Harbor Write -Off for the Taku
Attached is a copy of the Bill of Sale for the Taku which was sold at an impound sale. The bid
opening for this impound sale was May 10`h and the vessel was sold for $1,013.00 to Cliff and Sylvia
Reid. The account balance at the time of the sale was $2,895.28, leaving abalance of$1,882.28 that
is uncollectible and will need to be written off. This is in addition to the $12,817.49 that was written
off on this account in 2009.
If you have any questions, please call.
Approved By:
� R
Ha aster
I
Approved By:
Finance Director
Approved By:
G 4 L
City Man ger
Attachments
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7/20/2010 3:06 PM