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Home My WebLink About08022010 City Council Packet Seward Ci C ouncil Agnda Packet of sett. V _ Q, v l, ♦ q� S ■ Special CCouncil Meeting August 2, 2010 City Council Chambers Beginning at 5:15 p.m. The City of Seward, Alaska Special City Council Meeting August 2, 2010 5:15 p.m. Council Chambers Willard E. Dunham 1. Call to order Mayor 2. Pledge of allegiance Term Expires 2011 3. Roll call 4. Citizens' comments on any subject except those items Jean Bardarson scheduled for public hearing. [Those who have signed in Vice Mayor will be given the first opportunity to speak. Time is limited to Term Expires 2010 2 minutes per speaker and 30 minutes total time for this agenda item.] Robert Valdatta Council Member 5. Approval of agenda Term Expires 2011 6. New Business Tom Smith Council Member Resolution 2010 -072, Authorizing The City Manager To Enter Into Term Expires 2011 An Amendment To The Quarry Agreement With West Construction Company To Allow Payment In Kind Of Class Iii And Class Ii Riprap Vanta Shafer Council Member 7. Council comment Term Expires 2011 8. Citizens' comments Marianna Keil Council Member 9. Council and administration response to citizens' comments Term Expires 2010 10. Adjournment Linda Amberg Council Member Term Expires 2010 Phillip Oates City Manager Jean Lewis City Clerk Cheryl Brooking City Attorney City of Seward, Alaska Council Agenda August 2, 2010 SPECIAL MEETING REQUEST Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special Council Meeting for the purpose of: Resolution 2010 -072, Authorizing The City Manager To Enter Into An Amendment To The Quarry Agreement With West Construction Company To Allow Payment In Kind Of Class Iii And Class Ii Riprap Signed this 30 day of July, 2010. Mayor City anager 2 Council Members Upon this request the City Clerk will give due and proper notice as required by SCC 2.10.032 (No business shall be transacted other than stated above.) SEWARD CITY COUNCIL NOTICE OF SPECIAL MEETING Monday, August 2, 2010 t �0v sFy, , O ' °(" NOTICE IS HEREBY GIVEN that the Seward City Council will %i":;, conduct a special meeting on the following items of business on August 2, 2010. 4144s0 Resolution 2010 -072, Authorizing The City Manager To Enter Into An Amendment To The Quarry Agreement With West Construction Company To Allow Payment In Kind Of Class Iii And Class Ii Riprap The special meeting will commence at 5:15 p.m., or as soon thereafter as business permits, in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meeting and participate in the discussion; or, written comments may be sent to the City of Seward, c/o City Clerk, PO Box 167, Seward, AK 99664, or e- mailed to clerk @cityofseward.net. POSTED: Friday, July 30, 2010 City Hall Bulletin Board U.S. Post Office Harbormaster's Office Sponsored by: Phillip Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -072 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AMENDMENT TO THE QUARRY AGREEMENT WITH WEST CONSTRUCTION COMPANY TO ALLOW PAYMENT ? 'II 1 OF CLASS III AND CLASS II RIPRAP WHEREAS, on February 22, 2010 the Seward City egincil app •; ?ed an Agreement with West Construction Company to remove rock from the. �'squarry ." �«e in extending the breakwater at the Small Boat Harbor; and , WHEREAS, West has the equipment an.' ex. "e to p ttce Class III an , lass II riprap that the City could use for future projects; and WHEREAS, the parties agree th . yment of the $97,bV owed by West to the City under the Agreement could be paid by producing 1 , lent value o . =and Class II riprap for the City; and THEREFOR F : E IT RESO `BY T ® - CITY COUNCIL OF THE CITY OF SEWARD, ALAS h. Section 1. The C ity MVlana• is authorized t enter into an amendment, in substantially the form presented at this meet o v $k,ent between the City of Seward and West Construction Company , 2: or t e ',•. - of amending the method of payment. ction 2. This . ytion s - " - affect immediately upon its adoption. J 4 h., V. PASSED 1 APPROVE y the Council of the city of Seward, Alaska, this 2nd day of August, 2010 THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor COUNCIL AGENDA STATEMENT y s4 . 44 $ Meeting Date: August 2, 2010 iitatoN From: Phillip Oates, City Manager Subject: Amendment to Quarry Agreement with West Construction Company BACKGROUND & JUSTIFICATION The City of Seward entered into an agreement with West Construction Company in March 2010 to allow West to remove rock from the Quarry for purposes of working with the Army Corps of Engineers to extend the breakwall in the Small Boat Harbor. The Agreement provides for payment to the City, and the amount owed is now $97,000. West has the equipment and trained personnel to blast and sort rock in the Quarry, and the City has a need for Class III and Class II large riprap for future projects. The proposed amendment to the Agreement would allow West to pay the City by producing and storing in the Quarry an amount of Class III and Class II riprap equivalent to the $97,000 amount owed to the City. The City does not have the equipment and training to produce the riprap on its own. CONSISTENCY CHECKLIST Yes No N/A 1. Comprehensive Plan X Economic Development... 2. Strategic Plan X Economic Base... FISCAL NOTE Finance Department: ATTORNEY REVIEW Yes RECOMMENDATION Council approve Resolution 2010- authorizing the City Manager to enter into an amendment to the March , 2010 Quarry Agreement with West Construction Company. FIRST AMENDMENT TO ROCK REMOVAL AGREEMENT CITY OF SEWARD ROCK QUARRY, SMIC This First Amendment is entered into this _ day of , 2010, by and between the City of Seward, Alaska ( "City ") and West Construction Company, an Alaska corporation ("West") to amend the agreement entered into by the parties dated March , 2010 ( "Agreement "); WHEREAS, the City desires to have available a quantity of large Class III and Class II riprap rock for projects within the City; and WHEREAS, West has the equipment, knowledge and ability to produce Class III and Class II riprap from the City's Quarry; and WHEREAS, the parties agree to modify the method of compensating the City for rock and other materials removed from the Quarry under the Agreement, NOW, THEREFORE, the parties agree that: 1. West currently owes the City $97,000.00 for rock and other materials removed from the Quarry under the Agreement; 2. West's payment to the City will be made in -kind through an equivalent value of Type III and Type II riprap that will be prepared by West and left in the Quarry in a location agreeable to the Parties. 3. All other provisions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the Parties hereto have executed this Amendment, the day and year first above written. WEST CONSTRUCTION COMPANY, INC. By: ic4 c4 Q ( c re so,/ !i p. CITY OF SEWARD Phillip Oates City Manager First Amendment to Rock Removal Agreement C: \Documents and Settings\bryce \Local Settings \Temporary Internet Files \Content.Outlook \C9V8LKMW\1st Amendment to Rock Removal Agreement 7- 30- 10.doc Page 1 of 2 ATTEST: Jean Lewis, CMC City Clerk V First Amendment to Rock Removal Agreement C: \Documents and Settings \bryce \Local Settings \Temporary Internet Files \Content.Outlook \C9V8LKMW\1st Amendment to Rock Removal Agreement 7- 30- 10.doc Page2of2 August 2010 August 2010 September 2010 S T W T F S S M T W T F S 1 2 3 4 5 6 7. 1 2 3 '4 8 9.10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 "19 2021 12:1314 15:161718 22 23 24 25 26 27 28 '„ 19 20 21 22 23 24 25 29 30 31 2627282930. Monday Tuesday Wednesday Thursda Aida u aust 2 . t S.15pm CC Special 7 Oprn P&Z Meeting . 7, ; p0hnt p CC WS (Land Meeting Policies & Lease Procedures) 5:90pm CC Special Meeting . 3par r q $ "29pm CC WS (Title 7) 7.0QpthCity Council Meeting ., G 30pm`P&Z Work Session 0 2`Q0! ° PACAB Work :0 dm Social Security 0 - Session Rep 6 30pmHistoric Preservation Meeting 2,F00pm City Council Primary Election Meeting Nanci Richey 1 8/2/2010 9:21 AM September 201 September 2010 October 2010 SM T W T F S S M T W T F S 1 2 3 4 1 s2 5 6 7 8 910 11 3 ' 4 5 6 7 8 9 12 13 14 15 16 17 18 10 11 12 13 14 15 16 19 20 21 22 23 24 25 . 17 18 19 20 21 22 23 X6;27 28 29 30 24 25 26 27 28 29 30 31 Monday Tuesday Wednesday ; Thursday Friday F :. , y n.\ September 1 2 3 6 7 8 ! ..9 10 7:30pmiP&Z Meeting 11 :30am! + - tali e9 �� 13 14. 15 .- 16 17 7:00pm City Council 12:00pm PACAB Work 9:00am Social Security Meeting Session Rep 6:30pmHistoric Preservation Meeting 20 21 22 23 24 6:30pm,P&Z Work Session 27 28 29 ' ' 30 7:00pm City Council Meeting Nanci Richey 2 8/2/2010 9:21 AM