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CITY OF SEWARD, ALASKA
RESOLUTION 2011 -001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, REAPPROPRIATING $7676.04 IN UNSPENT
POLICE FUNDING FROM THE 2010 BUDGET TO 2011 BUDGET
TO MIGRATE RADIO COMMUNICATIONS TO MEET NEW
BANDWIDTH REQUIREMENTS
WHEREAS, the City of Seward 2010 Budget includes funds for the purpose of
migrating the City's radio communication equipment to meet new federal communication
regulations related to bandwidth; and
WHEREAS, the City has issued a purchase order to ProComm in the amount of
$7,676.04 to accommodate a portion of this migration, but due to time constraints, the
equipment will not be received in time to charge against the 2010 Budget; and
WHEREAS, by re- appropriating these funds from the 2010 Budget to the 2011
Budget, the funds will be available in the police department budget in 2011 to pay for the
him radio equipment, and will result in under- spending the 2010 police department budget for
this line item.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA, that:
Section 1: Funding in the amount of $7,676.04 is hereby reduced from the
2010 police department contracted services account no. 101- 1210 -5390 and re-
appropriated to the 2011 police department budget for the migration of communications
equipment.
Section 2: This resolution will affect both the 2010 and 2011 Budgets.
Section 3: This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska
this 13` day of January, 2011.
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -001
THE CITY OF SEWARD, ALASKA
I — '
Willard E. Dunham, Mayor
AYES: Valdatta, Bardarson, Keil, Shafer, Dunham
NOES: None
ABSENT: Smith, Cassagranda
ABSTAIN: None
ATTEST:
'ohanna Kinney
City Clerk
(City Seal)
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Council Agenda Statement
Meeting Date: January 13, 2011
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To: Phillip Oates, City Manager u�:o
From: Tom Clemons, Chief of Police 1 P
Agenda Item: Transfer unspent, encumbered radio funding from
2010 Budget to 2011 Budget
BACKGROUND & JUSTIFICATION:
The City of Seward has issued a purchase order and has encumbered funds to Pro Comm for the
purpose of reprogramming and updating City radios to comply with new FCC regulations pertaining
to communication bandwidth. The amount of the City commitment to this project is $7,676.04. Due
to time constraints the migration to the new standards will not finalized until 2011. The
administration would like to reappropriate the funding which was available in the 2010 Budget for
this project, to the 2011 Budget instead. This will result in a reduction to the 2010 Budget in the
police department, with a corresponding increase to the 2011 Budget in the police department.
INTENT:
The intent of this resolution is to enable the City to complete the migration of radio equipment by
supporting the purchase order issued to ProComm. Generally accepted accounting standards will not
allow these costs to be charged to the 2010 Budget unless the work is completed by December 31.
Since that is not possible, it is necessary to charge these costs to 2011. Therefore, funding is being
re- appropriated from one fiscal year to the next.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies:
Yes: ; No:
FISCAL NOTE: Funding for this purchase is available in the 2010 Budget, but cannot be spent in
2010, so will be re- appropriated for use in the 2011 Budget, in the amount of $7,676.04.
Approved by Finance Department: X34 keit
ATTORNEY REVIEW: Yes No I
RECOMMENDATION:
City Council authorize the re- appropriation of funds from the 2010 to the 2011 Budget for the
upgrade of police radios, to comply with new FCC standards.
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