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Home My WebLink About02022011 PACAB PacketPort and Commerce Advisory Board Regular Meeting February 2, 2011 Council Chambers Noon SEWARD PORT AND COMMERCE ADVISORY BOARD Regular Meeting February 2, 2011 12:OOPM COUNCIL CHAMBERS Ron Long, Chair Board Member Term Expires 07/2011 Bruce Jaffa Board Member Term Expires 07/2012 Deborah Altermatt Board Member Term Expires 07/2013 Daniel Oliver Board Member Term Expires 07/2010 Daryl Schaefermeyer Board Member Term Expires 07/2012 Robert Buck Board Member Term Expires 07/2012 Bob Linville Board Member Term Expires 07/2011 Phillip Oates City Manager Kari Anderson Harbor Master Suzi Towsley Executive Liaison 1. 2. 3. 4. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL SPECIAL ORDERS, REPORTS A. AKRR Report PRESENTATIONS AND B. Harbormaster Report —Kari Anderson 5. Citizens' comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] 6. Approval of agenda and consent agenda [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a Board Member so requests. In the event of such a request, the item is returned to the Regular Agenda.] City of Seward, Alaska PA CAB Agenda February 2, 2011 Page I 7. INFOMATIONAL ITEMS, REPORTS AND PRESENTATIONS — A. Ron Long- WTC Economic Forecast- report from the January 19th meeting 8. UNFINISHED BUSINESS A. Discussion of Future Slip Configuration off of Z Float..................................Page 3 9. NEW BUSINESS A. Resolution 2011-01 recommending a partnership between the City of Seward and the Alaska Department of Fish & Game for fish enhancement programs.................Page 5 B. Resolution 2011-02 supporting a proposal to the Exxon Valdez Oil Spill Trustee Council for a vessel washdown pad...................................................................Page 8 C. Approval of January 5, 2011 Regular Meeting minutes.................................Page 12 10. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required) - A. Finance report on insurance costs ..........................................................Page 16 11. BOARD COMMENTS 12. CITIZEN COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. BOARD AND ADMINSTRATIVE RESPONSE TO CITIZENS'COMMENTS 14. ADJOURNMENT City of Seward, Alaska PACAB Agenda February 2, 2011 Page 2 Agenda Statement DATE: 2/2/2011 TO: PACAB Members FROM: Seward Harbormaster SUBJECT: Planning for Slips off of Z float This topic was originally scheduled to be part of the work -session held on January 18, 2011. The attachment shows the planned slip configurations for Z float. City Administration is requesting input from Port & Commerce Board Members regarding the size and number of slips created off of Z float. Two constraints currently exist on design plans: 1.) the tie-in location of the floats is set approximately 200 feet apart, and 2.) sufficient room needs to be designed for vessels to maneuver into their slip. The design standard for this is 1.5 times the overall length of the vessel. Points to consider: The Seward Harbor currently has no slips for 60' vessels, although there is a waitlist for this size of vessel. The number of individuals on the existing waitlist, and the number of years to obtain a slip of that size. General Economic Evaluation, future business potential for vessels 100'-150' feet in length and current harbor use including: charter vessels, tugs, sailboats, tugs/barges, and needs of commercial and transient vessels. Potential revenue created from the slip configuration, and whether this revenue would allow the City to bond for this construction. Potential loss of smaller (17') slips in the South Harbor (S float) with improvements to launch ramps or adjacent slips. Wait List as of 12/16/2010 Z Float Future Slip Design 17' Slip 0 Approx 200 feet linear moorage 23' Slip 7 designed for vessels 40' or less 32' Slip 87 40' Slip 86 40' Slip 34 slips designed 50' Slip 43 50' Slip 14 slips designed 60' Slip 6 60' Slip 7 slips designed 75' Slip 12 75' Slip 0 90' Slip 2 90' Slip 1 slip designed 100' Slip 4 100' Slip 1 slip designed 150' Slip 3 slips designed 170' Slip 1 slip designed � 'ii ''ll II'_. •!�IY: !!j', �� I I 1` Y� l -"— .. I I 1lilt I II11' I ;ki j,= " rI i u . I'iilY I --.LL ` � •�! - � ', tii III , ii t' I' I ��-- IC I — i- — nit 1' it it I 'a111 Wl,► I-] Z FLOAT INSTALLATION & UPLAND IMPROVEMENTS $ENO�l R •A , AlAstct Y m Z BOAT SITE PLAN f�WfHM1WL$M4+K OWSE.MKbCI 1RbliYii51M ipCNL46pWi AGENDA STATEMENT Date: February 2, 2010 To: Port and Commerce Advisory Board From: Seward Harbormaster Subject: Supporting ADF&G Fish Enhancement Programs in Resurrection Bay and the Seward Area BACKGROUND & JUSTIFICATION: On December 13, 2010 representatives from the Alaska Department of Fish and Game gave a presentation to City Council during a work -session on fish enhancement programs in Seward. The attached documents are informational handouts distributed during that presentation, and a statement from the Seward Chamber of Commerce regarding the Silver Salmon Derby and the contributions to fish enhancement programs. One discussion point during this presentation was the option of placing fish pens on the west side of Resurrection Bay. These fish `holding pens' would retain fish from the Anchorage Sport Fish Hatchery for 2-3 weeks in late May or early June. Pens provide three positive benefits:1.) Improve imprinting on fish 2.) concentrate return location 3.) provide for additional growth prior to release. Staff from the Alaska Sealife Center or Seward Harbor could be responsible for daily feeding of these fish until their release. Logistical details such as: acquiring the pens, acquiring the fish and food, coordinating the fish release would all have to be communicated with ADF&G. RECOMMENDATION: PACAB draft Resolution 2011-01 recommending a partnership between the City of Seward and the Alaska Department of Fish & Game for fish enhancement programs. Sponsored by: PACAB CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2011-01 RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, SUPPORTING AND RECOMMENDING A PARTNERSHIP BETWEEN THE CITY OF SEWARD AND THE ALASKA DEPARTMENT OF FISH & GAME FOR FISH ENCHANCEMENT PROGRAMS WHEREAS, on December 13, 2010 representatives from the Alaska Department of Fish and Game gave a presentation to City Council during a work -session on fish enhancement programs in Seward; and WHEREAS, at this work session council discussed placing fish pens on the west side of Resurrection Bay. These fish `holding pens' would retain fish from the Anchorage Sport Fish Hatchery for 2-3 weeks in late May or early June; and WHEREAS, pens would provide three positive benefits: 1.) Improve imprinting on fish 2.) concentrate return location 3.) provide for additional growth prior to release. Staff from the Alaska Sealife Center or Seward Harbor could be responsible for daily feeding of these fish until their release; and WHEREAS, Seward's annual Silver Salmon derby relies upon the presence of fish consistently in Seward area waterways and resurrection bay; and WHEREAS, Seward's Annual Silver Salmon Derby enhances the local economy and the viability of Seward businesses. that: NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board Section 1. For the reasons stated in the recitals, the Board recommends Council support for cooperating with the Alaska Department of Fish and Game placing fish pens on the west side of Resurrection Bay thereby enhancing local fish population Section 2. This Resolution will be forwarded to Council for direction. Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Port and Commerce Advisory Board this 2„ d day of February. Port and Commerce Advisory Board Resolution 2011-01 THE CITY OF SEWARD, ALASKA Ron Long, Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) AGENDA STATEMENT Date: February 2, 2011 To: Port and Commerce Advisory Board From: Harbormaster Anderson Subject: Supporting a proposal for the Exxon Valdez Oil Spill Trustee Council for a vessel wash down pad for the Seward Marine Industrial Center. BACKGROUND & JUSTIFICATION: The Exxon Valdez Oil Spill Trustee Council has released their invitation for proposals for federal fiscal year 2012. The invitation calls for proposals in the four focus areas of 1.) herring; 2.) long-term monitoring of marine conditions and injured resources; 3.) harbor protection and marine restoration and 4.) lingering oil. The harbor protection and marine restoration area is further divided into additional sections including: 1.) storm water, wastewater, and harbor projects; 2.) marine debris removal and 3.) response, damage assessment, and restoration implications. Additional information may be found at the EVOS website at: www.evostc.state.ak.us/ The City of Seward intents to submit a proposal for a vessel wash down pad for vessels lifted at the Seward Marine Industrial Center utilizing the 250-ton marine travelift. This wash down pad will allow for the collection wash water, marine bio-fouling, and loose hull material (such as bottom -paint). This proposal will be for full funding of all permitting, engineering, materials, and construction for this vessel wash down pad. This infrastructure upgrade was discussed at length in the 2009 Seward Marine Industrial Center Uplands Operational Analysis completed by Northern Economics. The Ports of Wrangell, Valdez, and Kodiak have concrete wash down areas for vessels utilizing their marine travelifts. The attachment highlights the benefits and components of the Seward Marine Industrial Center vessel wash down system. RECOMMENDATION: PACAB support Resolution 2011-02 in support of submitting a proposal for a vessel wash down pad to the Exxon Valdez Oil Spill Trustee Council for Federal Fiscal Year 2012. Community Benefits. • Invasive Species that may have attached to a vessel in another port would be washed and removed from the vessel before entering the Seward Harbor. Contamination from bottom paint or stormwater runoff will be collected and properly disposed of, instead of entering into the ground, nearby Project Proposal for the EVOS Trustee Council Invitation for Proposals Federal Fiscal Year 2012 The City of Seward is developing a vessel washdown facility to operate in conjunction with the 250-ton Marine TraveLift. The existing Seward Marine Industrial Center (SMIC) boat yard currently operates without a means to wash and collect waste water from vessel cleaning operations. Standard bottom paint removal practices and hull washing can create hazardous waste water that could potentially run into near -by salmon streams or re-enter Resurrection Bay. The SMIC Vessel Washdown Project is designed for marine vessels to be positioned over a paved area for high pressure washing. This "washdown'will allow for the removal of marine growth and loose hull ma- terial (such as bottom -paint). The waste from wash- ing will be collected within a closed system whereby the effluent is treated for recycling of the water. streams or Resurrection Bay The proposed system may utilize a water treatment system manufactured by Oiltrap Environmental, Inc. Vessel owners will have a convenient The system will comprise of a grit chamber for method to clean their hulls before initial collection of wash material and large volume performing painting, repairs, or an- water storage. Washwater will then be treated by nual maintenance elecrocoagulation, an electrical -based technology that removes abroad range of contaminants including bottom -paint, heavy metals, emulsified to oil and suspended solids. Periodic maintenance and flushing of the system will be required for handling of the wastewater. It is anticipated that e A approximately twice per year the system will be flushed of used washwater and sludge. This waste will be removed by a licensed company specializing in industrial waste disposal. Sludge -*' will also be collected, sampled and finally trans- ported to a hazardous waste collection site for r proper disposal. Sponsored by: Board CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2011-02 RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, TO RECOMMEND THE CITY OF SEWARD PROPOSAL SUBMISSION TO THE EXXON VALDEZ OIL SPILL TRUSTEE COUNCIL FOR A VESSEL WASH DOWN PAD FOR THE SEWARD MARINE INDUSTRIAL CENTER WHEREAS, the Seward Marine Industrial Center (SMIC) currently operates a 250-ton Marine Travelift and completes an average of 85 lifts each calendar year•, and WHEREAS, the SMIC yard currently operates without a means to wash and collect waste water from vessel cleaning operations; and WHEREAS, the standard operating procedure is for each vessel to have a tarp placed under to vessel to collect debris, this mechanism for collection of bottom paint and hull washing water would be improved with the installation of a concrete wash down pad and water treatment system; and WHEREAS, the benefits for this project include convenience for customers and businesses looking to perform routine maintenance on their vessel, and environmental benefits from the collection of wash water and bottom paint; and WHEREAS, this project may contribute in the removal of marine invasive species which could attach to the hull of a vessel in another port and would potentially relocate within Resurrection Bay; and WHEREAS, this project is recommended in the Seward Marine Industrial Center's Development Plan as adopted by City Council Resolution 2008-33 under the Environment and Waste Management section. NOW THEREFORE, BE IT RESOLVED by the Port & Commerce Advisory Board that: Section 1. The Board recommends the City of Seward submit a proposal for a vessel wash down pad for the Seward Marine Industrial Center to the Exxon Valdez Oil Spill Trustee Council for their Invitation for Proposals for Federal Fiscal Year 2012. PASSED AND APPROVED by Port and Commerce Advisory Board of the City of Seward, Alaska this 2°d of February 2011. Port and Commerce Advisory Board Resolution 2011-02 THE CITY OF SEWARD, ALASKA Ron Long, Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) City of Seward, Alaska January 5, 2011 CALL TO ORDER Port and Commerce Advisory Board Minutes Volume 3, Page The regular January 5, 2011 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:03 p.m. by Chair Long. PLEDGE OF ALLEGIANCE TO THE FLAG led by Chair Long ROLL CALL There were present: Chair Long presiding, and Board Members: Rob Buck Bruce Jaffa Darryl Schaefermeyer Dan Oliver comprising a quorum of the Board Excused: Darryl Schaefermeyer Deborah Altermatt Bob Linville Also were present: Kari Anderson, Harbormaster AKRR, Christy Terry' Suzi Towsley, PACAB Liaison Public: Angela Buck SPECIAL ORDERS, PRESENTATIONS, AND REPORTS - Alaska Railroad Report • 33,000 tons of freight and 900,000 tons of coal crossed Railroad docks in 2010. 2 coal ships were expected in January. Northland Barge had moved their operations to Seward. Tracks were closed during the Craft Fair. • Coal ship dust complaints were received December 18. The railroad shut down coal transferring and had ADEC come to the area and check operation before restarting. The Shell barge that had been in all winter had extended its stay through April, 2011. Railroad personally had asked that the City consider cooperative needs in its upcoming capital legislative requests. The new Railroad President, Vice president and facility manger had recently visited the Seward Area. • Terry showed the board the new 2011 Alaska railroad print. City of Seward, Alaska January S, 2011 Page Port and Commerce Advisory Board Minutes Volume, Harbormaster Report and Yearly review • Administration is moving forward with Z Float, Coast Guard relocation, and mooring dolphins; all moving forward. • Broken pilings were being repaired on T dock, contract awarded to Harris Sand and Gravel. • Harris Sand and Gravel was also working on the Z float. • Te city intended to apply for EVOS funding, a resolution in support of this project would come before PACAB. • Slip transfers and Issuances had begun in the Harbor. • Administration had begun interviewing for a new Assistant City Manger/Community Development Director. • Council meetings in January were heavy with the Library/Museum. • Memo on PACAB Budget reviewed. • A group from Whittier had been here to visit. Q- Buck Would the ladder on the face of T dock be replaced? A- No Approval of agenda and consent agenda; Motion (Oliver/Schaefermeyer) Approve the Agenda and Consent Agenda Unanimous Consent NEW BUSINESS Recommendations for Council consideration at the Council/Ad Hoc Land Committee Work session 1-26-11 The Board discussed the process for choosing the land being considered by the committee. Lots discussed were: The Jesse Lee Home Parcel PACAB discussed the history of the land and structures, along with ongoing efforts to renovate, by the group Friends of the Jesse Lee Home. Recommendation: PACAB suggested that Council lease this property to the Friends ofthe Jesse Lee Home with an option to purchase, perhaps enabling the group to move forward with planning and fund raising for their efforts. CMl('' lnte Board members discussed the parcels. It was recognized that one parcel had an electrical sub station on it and unlikely to be sold. Remaining parcels may need to be split and rezoned to help make them more attractive to buyers. Recommendation: parcels should be made for available for sale consistent with Seward Marine City of Seward, Alaska January 5, 2011 Page Industrial Center Development plan and zoning codes. Port and Commerce Advisory Board Minutes Volume, Alaska Logistics Parcel PACAB commended the work and investment that Alaska Logistics had put into the parcel of land they were leasing. Recommendation: The Board recommended that the parcel be offered for sale with a Right of First refusal offered to Alaska Logistics. P Avenue Tot Lot PACAB discussed the lot, its history and the presence of other parks in town. Board member Buck advocated for not selling. Recommendation: for sale of this lot (Original Townsite Block 10 Lots 35-36) at fair market value. Parcel in North Harbor PACAB discussed the location and usefulness of the property for Harbor personnel while using the travel lift. Recommendation: lot (Marina Subdivision Block 2 Lot 1) be retained by the City for travel lift use, associated harbor infrastructure and walking corridor beautification. Chamber Property Recommendation: The Board made no recommendation on this property (Lot 4 Fort Raymond Subdivision) Item 9 New Business Board members discussed the importance of strong fish runs to the local economy and local businesses. were recognized as a critical piece of the local economy. a future resolution recommending council support fish enhancement program in cooperation with ADF&G. Strong fish runs were recognized as a critical piece of the local economy. Administration was directed to craft a Resolution for PACAB to send on to council at the February meeting on this topic. Works session topic The Board discussed both the date of and the topic of the January work session and decided via unanimous consent to hold their January work session on Tuesday January 18th at noon in council chambers with the topic being Cruise Ship Head Tax Allocations. Motion (Buck/Schaefermeyer) Unanimous Consent 2011 Budget Approve December 1, 2010 regular meeting minutes, with grammatical corrections. City of Seward, Alaska January 5, 2011 Page Port and Commerce Advisory Board Minutes Volume, Board members discussed the 2010 budget, and board approved versus automatically accepted costs charged to the budget all were discussed by the board with the Harbormaster. A question was asked again about the Insurance being paid for by the Board. Admin agreed to ask finance for a report on this budget line item. Board Comments Buck, Long and Oliver welcomed Jaffa to the Board. Buck asked after Longs reimbursement for his trip to Seattle. He believed that the board had voted to reimburse half the cost of longs ticket and stated he would like to see that happen. The Harbormaster suggested that Long work with the executive Liaison and submit his receipt for reimbursement. Jaffa expressed that he was happy to join the board. Schaefermeyer said he was looking forward to the legislative season and what he hoped would be another healthy capital budget. Long said that he felt that the importance of PACABs roll in the local process was not being accurately reflected in the budget. Public Comments: Christy Terry spoke to the decision process for choosing parcels that the AdHoc Land committee had reviewed, saying that it was a test the waters scenario and somewhere to begin this process. She was in favor of encouraging, the Friends of the Jesse Lee Home to make forward progress and in favor of the city selling the Tot Lot. ADJOURNMENT The meeting was adjourned at 1:57 Suzi Towsley Ron Long Executive Liaison Chair (City Seal) Port and Commerce Advisory Board Agenda Statement Date: February 2, 2011 To: Port and Commerce Advisory Board From: Suzi Towsley, Executive Liaison Subject: Questions for Finance form PACAB regarding Insurance At PACABs request I asked after the Insurance line item on the PACAB budget: Q- PACAB has requested a short explanation of the insurance costs charged to the boards Budget. This year it is 400. The specific questions were 1- is this a shared insurance cost with the other boards and commissions and 2- what is it insuring? A. The actual cost for insurance for 2010 was $624.56. This amount was split by all three commissions. This covers general liability as required by the State. General liability insurance is an insurance cost that is pro -rated and allocated to all departments in the City based on their pro-rata share of expenses/expenditures, because that is the basis upon which we are assessed. All departments, including boards & commissions, city council, etc. are assigned a share of those costs. February 2011 February 2011 March 2011 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 4 5 6 7 8 9 10 it 12 6 7 8 9 10 11 12 13 14 15 16 17 18 19 13 14 15 16 17 18 19 20 21 22 23 24 25 26 20 21 22 23 24 25 26 27 28 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Jan 31 Feb 1 2 3 4 7:30pm P&Z Meeting a a, LL ry) M C t0 7 8 9 10 11 11:30atn SewW Comm v LL 14 15 16 17 18 7:OOpm City Council M 6:30pm P&Z Work Ses 12:OOpm PACAB Work 5 9:OOam Social Security 6:30pm Historic Preser 00 v v LL 21 22 23 24 25 President's Day; Office Ln .-i N N LL 28 Mar 1 2 3 4 7:OOpm City Council M v i 00 N N LL Nanci Richey 2 1/3/2011 10:26 AM