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HomeMy WebLinkAbout02162011 Historic Preservation Packet ' OF g ; Seward Historic ' - G Prese ry ation Commission 4 A • f P if • • • ' • '� . 4 410. Y s .... ..e .: as !1 , } ✓4 ,. + . 4 �, ; February 16 2011 City Council Chambers Beginning at 6:30 pm Seward Historic Preservation Commission Regular Meeting February 16, 2011 6: 30 p.m. City Council Chambers Linda Lasota 1. Call to Order Chair Term Expires 05/12 2. Opening Ceremony John French A. Pledge of Allegiance Vice Chair Term Expires 05/11 3. Roll Call Monica Hinders Commissioner 4. Special Reports Term Expires 5/12 A. City Administration Report B. Other Reports, Announcements & Presentations David Hamner 1. Friends of the Jesse Lee Home Update by Commissioner Term Expires 5/12 Richardson 2. Website Updates & Historical Site Inventory by Ryan Reynolds Lasota and Reynolds Commissioner 3. Photos for CLG Grant 2008 by Lasota Term Expires 05/11 Catherine Richardson 5. Citizens' Comments on Agenda Items Not Scheduled for Commissioner Public Hearing and Other Items Not Included on the Term Expires 05/13 Agenda. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per Tim Sczawinski speaker and 30 minutes total time for this agenda item] Commissioner Term Expires 05/13 6. Approval of Agenda and Consent Agenda. [Approval of Phillip Oates Consent Agenda passes all routine items indicated by asterisk City Manager ( *). Consent Agenda items are not considered separately Patricia Linville unless a Commissioner so requests. In the event of such a Library Director request, the item is returned to the Regular Agenda.] Amy Carney 7. Public Hearings [Limit comments to 5 minutes. Those who Library /Museum Staff have signed in will be given the first opportunity to speak] - None Historic Preservation Commission Regular Meeting Agenda February 16, 2010 8. Unfinished Business A. First Friday Fireside Historical Lecture Series Page 3 B. FY11 CLG Grant . Page 5 C. Grant List Discussion Page 6 D. Letter Supporting Library Museum Page 8 E. Revise HPC Award Resolution 95 -09 Page 9 9. New Business A. Discuss Joint Work Session with Council .. Page 15 * B. October 6, 2010 Regular Meeting Minutes Page 17 10. Informational Items and Reports (No action required) - None 11. Commission Comments 12. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Historic Preservation Commission Regular Meeting Agenda February 16, 2010 Historic Preservation Agenda Statement Of S eik o Meeting Date: February 16, 2010 4 CASyP To: Historic Preservation Commission From: Library Director, Patricia Linville Library /Museum Staff, Amy Carney Agenda Item: First Friday Fireside Historical Lecture Series BACKGROUND & JUSTIFICATION: Attached is a list of possible fireside chat guests, topics, and techniques discussed at the September 14, 2010 work session. Commissioners need to be prepared to share 2 -3 nominations and ideas with the entire Commission for discussion. RECOMMENDATIONS: Approve schedule of fireside chat. Nominate guests and /or topics to appear on next First Friday Fireside Chat. Approve guest /topic for next Chat. First Friday Fireside Series Ideas Possible Fireside Chat Topics /Guests: - pre- development of Seward (Native Alaskan villages) - Shannon Kovac - Mary Barry - Irwin brothers (Bob & Dell) - Barbara Shea - people from the Pioneers or Senior Center - Aron Cromwell Timeline & Technique: - host Chats twice a year (Spring & Fall) as a public event - possible home visit interviews brought as to public screening Historic Preservation Agenda Statement ,`- SEtt,q Meeting Date: February 16, 2010 41 4ASv-P To: Historic Preservation Commission From: Library Director, Patricia Linville Library /Museum Staff, Amy Carney Agenda Item: FY11 CLG Grant BACKGROUND & JUSTIFICATION: In the October 6 2010 regular meeting, the commission approved to decline the submission of the FY11 CLG grant. RECOMMENDATIONS: Discuss the next steps, including upcoming grants and submissions for the next year. Historic Preservation Agenda Statement f. 4 o sett, Meeting Date: February 16, 2010 4 LA51 -P To: Historic Preservation Commission From: Library Director, Patricia Linville Library /Museum Staff, Amy Carney Agenda Item: Discussion and Revision of Future Grant Projects BACKGROUND & JUSTIFICATION: Attached is a list of possible future grant applications that was generated at the July 21 and September 14, 2010 work sessions. RECOMMENDATIONS: Prioritize list. Approve one grant application idea to work on and send out. Amy Carney From: Johanna Kinney Sent: Friday, February 11, 2011 3:10 PM To: Amy Carney Cc: Nanci Richey; Brenda Ballou Subject: RE: Resolution Revision Attachments: Resolution Templatel.doc Hi, I'm thinking you should probably just pass a new resolution, since the commission is completely different now and I don't know what your specific changes are. You might want to throw a whereas in there explaining the reasoning for approving another resolution, so the intent is clear that you are changing some grammar and whatever is to be changed regarding the departments involved. We don't keep your resolution templates in our office (you should start if you haven't yet), but attached is the COUNCIL's resolution template if you need it. I would also put a copy of 95 -009 in your packet for them to review as back up information for your discussion. I believe you can find it on our weblink (history.cityofseward.net). During their discussion, they can direct staff (you, Patty) to bring forward a new resolution with the changes they have discussed. Let me know if that make sense.... Thanks, Johanna From: Amy Carney Sent: Friday, February 11, 2011 2:49 PM To: Johanna Kinney Cc: Nanci Richey; Brenda Ballou Subject: Resolution Revision Hi, Johanna, I know you're super busy with your new position, but I have some questions: HPC wants to revise Resolution 95 -09 (establishing a Historic Preservation Award). The revisions include some minor corrections in grammar and departments involved. So my question... Do I need to retype the resolution or is it saved in editable format over there? Also, do I need to have the commission formally vote on the changes again to add their names to the revised resolution, therefore, erasing the names from the original resolution? How does revising a resolution work? This is one of the items on our agenda. -Amy Atud CA ry e Library /Museum Assistant Teen Services Seward Community Library (907) 224 -4010 acarney cCD.cityofseward.net 1 List of possible CLG Grant applications (as per July 21 and September 14, 2010 Grant Work sessions) updated at October 6, 2010 regular meeting: 1) Hoben Park: (Listed in priority as per Resolution 2003 -085) a. Lamp posts (complete) b. Fountain (complete) c. Fence d. Flower Gardens (as appropriate) e. Benches f. Birdhouses 2) Digitize the Index to the Seward Gateway 3) Continue scanning of historic photos and uploading to AK Digital Archives 4) Develop a historic preservation plan as per priorities — consultant would be needed 5) Plants & trees update, possible grant to get more work done on the lists. 6) Historical Trails /Routes: consult Parks Service, Forest Service, Trailblazers, and Pioneers to create a thorough inventory of historical trails and routes such as Iditarod Trail, Resurrection River, old road to Moose Pass Need prioritizing and action plan. Historic Preservation Agenda Statement e of set 9 Meeting Date: February 16, 2010 gtaSw To: Historic Preservation Commission From: Library Director, Patricia Linville Library /Museum Staff, Amy Carney Agenda Item: Letter Supporting Library /Museum BACKGROUND & JUSTIFICATION: At the end of the August 18, 2010 regular meeting, Lasota recommended that the commissioners compose a letter supporting the Seward Community Library /Museum to present to City Council. RECOMMENDATIONS: Compose a letter of support. Historic Preservation Agenda Statement Meeting Date: February 16, 2010 To: Historic Preservation Commission From: Library Director, Patricia Linville Library /Museum Staff, Amy Carney Agenda Item: Revise HPC Award Resolution 95 -09 BACKGROUND & JUSTIFICATION: Attached is a copy of the revised Historic Preservation Commission Resolution 95 -09, and the original resolution passed and approved on June 21, 1995. RECOMMENDATIONS: Vote and approve amendment of resolution to include nomination of organization(s), department corrections, and date correction (if needed). Sponsored by Staff CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION NO. 95-09 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION, RECOMMENDING THAT THE SEWARD CITY COUNCIL ESTAB- LISH AN ANNUAL SEWARD HISTORIC PRESERVATION AWARD WHEREAS, it is the responsibility of the Historic Preservation Commission to work toward the continuing education of citizens regarding local historic preservation and community history; and WHEREAS, an annual Seward Historic Preservation Award will serve to publicly recognize the citizens in the community who contribute to historic preservation in Seward; and WHEREAS, the award will educate and raise the pubic awareness regarding the importance of local historic preservation. NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission that: Section 1. The following procedure will be used to nominate an individual for the Seward Historic Preservation Award: 1. Nomination forms may be received from the City Community Development Department, Seward Public Library or Seward Museum. 2. Nomination forms must be submitted to the Community Development Department by February 1st of each year. All nominations must include the nominee's signature of consent. 3. The Historic Preservation Commission will evaluate the nominations, choose the award recipient(s) and the City Council will award the individual(s) through proclamation in March of each year. Section 2. The proposed resolution, attached and incorporated herein by reference, recommending that the City Council establish the annual Seward Historic Preservation Award, is forwarded to the City Council for consideration. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Historic Preservation Commission this 21st day of June, 1995. Seward Planning and Zoning Commission Resolution No. 95 - THE CITY OF SEWARD, ALASKA Shannon Skibeness, Chairman AYES: Capra, Darling, Galvano, Skibeness, Wiley NOES: None ABSENT: Kowalski, Seavey ABSTAIN: None ATTEST: WI L.__ mda S. urphy, C C /AA City Clerk ( Seal) .., .. Sponsored by: Staff CITY OF SEWARD, ALASKA RESOLUTION 2011 -001 A RESOLUTION OF THE HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING THAT THE SEWARD CITY COUNCIL ESTABLISH AN ANNUAL SEWARD HISTORIC PRESERVATION AWARD. WHEREAS, it is the responsibility of the Historic Preservation Commission to work toward the continuing education of citizens regarding local historic preservation and community history; and WHEREAS, an annual Seward Historic Preservation Award will serve to publicly recognize the citizens and/or organizations in the community who contribute to historic preservation in Seward; and WHEREAS, the award will educate and raise the public awareness regarding the importance of local historic preservation; and WHEREAS, this award was established in 1995, but revisions to this award concerning grammar updates and city department responsibilities were necessary. NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA that: Section 1. The following procedure will be used to nominate an individual(s) or organization(s) for the Seward Historic Preservation Award: 1. Nomination forms may be received from the City Community Development Department, Seward Community Library, or Seward Museum. 2. Nominatino forms must be submitted to the Library or Museum by February 1 of each year. All nominations must include the nominee's signature of consent. 3. The Historic Preservation Commission will evaluate the nominations, choose the award recipient(s) and the City Council will award the individual(s) and /or organization(s) through proclamation in March of each year. Section 2. The proposed resolution, attached and incorporated herein by reference, recommending that the City Council establish the annual Seward Historic Preservation Award, is forwarded to the City Council for consideration. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Historic Preservation Commission of the City of Seward, Alaska, this day of 16 day of February, 2011. CITY OF SEWARD, ALASKA RESOLUTION 2011 -001 THE CITY OF SEWARD, ALASKA Linda Lasota, Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Historic Preservation Agenda Statement of set Meeting Date: February 16, 2010 4 LASV• P To: Historic Preservation Commission From: Library Director, Patricia Linville Library/Museum Staff, Amy Carney Agenda Item: Joint Work Session with Council BACKGROUND & JUSTIFICATION: Attached is an e-mail from City Clerk Johanna Kinney suggesting a joint work session with City Council in the near future. RECOMMENDATIONS: Schedule or decline a time to meet in a joint work session with City Council. Amy Carney From: Johanna Kinney Sent: Tuesday, February 08, 2011 4:19 PM To: Linda Lasota; Ron Long Cc: Amy Carney; Suzi Towsley Subject: joint work session Hi Linda and Ron, By council rules of procedure, the council is to have a joint work session with Planning and Zoning each year to go over their (P &Z's) priorities for the current year. We have this on the 2/14 agenda for council to schedule such a work session in March. I haven't been able to find this same requirement for Historic Preservation or for PACAB, but I wanted to get your input as to if you think your board /commission would like to have a similar work session with the council to discuss your yearly priorities. As chair's of your board /commission, can you bring this item up to your board /commission at your next gathering and let me know what the consensus is? If there is a strong desire to do so, I can get the ball rolling on scheduling it. I think we have done these in the past. I would also think if the response is positive, you (the body) would have to at your next meeting possibly outline your priorities to bring to the joint work session. Thoughts? I'm thinking at a minimum, maybe you can draft your priorities at your next regular meeting in March (I think it's too late for HP's meeting next week to get that on the agenda), and maybe we could have them scheduled sometime thereafter. Let me know what you think, thanks! Johanna L. Kinney, CMC City Clerk - City of Seward, Alaska Post Office Box 167 Seward, Alaska 99664 p: 907 - 224 -4045 f: 907 - 224 -4038 e: jkinney(a,cityofseward.net 1 City of Seward, Alaska Historic Preservation Commission Minutes October 6, 2010 Volume 2, Page 209 Call to Order The October 6, 2010 regular meeting of the Seward Historic Preservation Commission was called to order at 6:32 p.m. by Chair Linda Lasota. Opening Ceremony Commissioner French led the Pledge of Allegiance. Roll Call There were present: Chair Linda Lasota presiding, and Vice - Chair John French Monica Hinders Catherine Richardson Absent Commissioners were Dave Hamner (excused), Ryan Reynolds (excused), Tim Sczawinski. Comprising a quorum of the Commission, and Patricia Linville, Library Director Amy Carney, Library /Museum staff Special Reports & City Administration Report — Patricia Linville Linville reported about her trip to Fairbanks, Alaska for the Museum Conference. She said that the weather was beautiful and she learned a lot. One session she liked covered the topic of PastPerfect software use. She was pleased to report that the annual museum conference is considering being hosted in Seward in 2012, as well as the Alaska Library Association hosting their annual library conference in Seward in 2013. Linville reported that Shannon Kovac was presented the 2010 Historic Preservation Award. Linville also reported the names of the re- elected and new City Council members. Concerning other city business, Linville disclosed that Jean Lewis will be retiring from her Administrative Clerk position in January 2011. It is speculated that Johanna Kinney will likely fill the city clerk position. As a side note, Linville mentioned that Jim Lewis retired last month. Linville reported that an ordinance to change the Library Department to the Library Museum Department will be brought to the City Council work session on October 11, 2010. This work session will begin at 7 p.m. The Resurrection Bay Historical Society will serve as an advisory committee to the Seward Community Library Museum. At a later meeting on October 25 2010, City of Seward, Alaska Historic Preservation Commission Minutes October 6, 2010 Volume 2, Page 210 the city manager Philip Oates is prepared to sign the Memorandum of Agreement between the City and RBHS to take over functions of the Seward Museum. On that same topic, Linville informed the commission the Library Museum Building Committee voted to contract PCL as the builder. The design progress will be up to 65% by the end of November 2010. Linville admitted that this process is new for the City of Seward. The City Council meeting on October 27, 2010 will be a time to sit down and evaluate the process. Linville promised to make copies of the updated building design or email the website address to the commissioners. Lastly, Linville informed the commission about the progress of the CLO-s at work. Linville began by passing around pictures on her iPod of Hoben Park renovations. She requested the commissioners turn in their hours of work on Hoben Park for her to document in the grant. Concerning the Cemetery grant, Linville said that she needs to submit documentation about this to the City Council. Also, she said that Reynolds had expressed some interest in the contract work to input all the Seward Cemetery information into PastPerfect of the Seward Museum. And for the updates on the Iditarod Monument grant, Linville reported that Dan Seavey is looking into acquiring a cement mold of the monument within Alaska. He is hoping the project will be completed sometime in September 2011. Lasota asked if Linville had given this report to City Council. Linville said that she still needed to ask their consent. To finish her report, Linville asked if flowers were being considered for Hoben Park. Lasota replied that the intention is to restore lilacs along the edges, but Parks and Recreation has a hand in this,_ She suggested that the commission collaborate with them in the spring, and to put that concept on the January or February 2011 agenda as a reminder. Lasota also suggested that Pat Williams, Sanna LeVan, and Mary Berry may have more historical knowledge to contribute to the flower plans. Lasota gave her own thanks to the commission for their assistance on working on the cemetery grant. She was glad that something will be completed. Other Reports, Announcements & Presentations None Friends of the Jesse Lee Home Update Richardson reported that she had successfully made contact with the Jesse Lee Home group. About a month ago, she spoke with Mary Elizabeth Rider, who is working with Daniel Larson at Ciri. Richardson said that she was offered phone access to their monthly meetings, so she said that she will start to attend these in a month or two. Richardson informed the commission that the Jesse Lee Home group has achieved 501(c) status. Most of the, group's energies are aimed toward securing City of Seward, Alaska Historic Preservation Commission Minutes October 6, 2010 Volume 2, Page 211 funds, but they have managed to acquire $3 million to start their project. Richardson also relayed that they have hired a structural engineering firm to assess viability of the Jesse Lee Home, as well as create a report about its prospects. The last assessment was made in 2002. Other things they are accomplishing: drafting a budget, communicating with a UAA professor with a background in native education, and planning a charter school model. The JLH group would like to rent class space out to Seward High School, but keep the dorms in original condition. Lastly, they are speculating that it will take $8 million dollars to restore which will need to be fund- raised. Website Updates & Historical Site Inventory — Chair Lasota & Commissioner Reynolds Lasota handed out a printed list of the Seward historical site inventory, She was pleased to announce that they now have a website of the inventory that is accessible. The website address is http: / /www.cityofseward.net/hpcbravo . Lasota stated that she needs to ask Commissioner Reynolds if he can access information on the Historic Preservation Commission's website, previously managed by Jolund Luther. She said that she informed the City IT department that Reynolds is now the designated webmaster for the HPC website. Photos for CLG Grant 2008 — Chair Lasota Lasota reported that she needs to make a new list to, include photo updates. She said that she will send those updates to Linville and Carney for them to forward to the rest of the commissioners. Citizens' Comments on Any Subject, Except Those Items Scheduled For Public Hearing None Approval of Agenda and Consent Agenda Motion (French/Hinders) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent * The following items were approved under the Consent Agenda: Meeting Minutes for the August 18, 2010 Meeting of the Historic Preservation Commission. Public Hearing None Unfinished Business A. First Friday Fireside Historical Lecture Series Lasota suggested that one of the commissioners needs to take a lead with the fireside chat discussion and ideas, as well as becoming proactive in these chats. She also asked when should the City of Seward, Alaska Historic Preservation Commission Minutes October 6, 2010 Volume 2, Pa.e 212 commission start these chats and how often. She asked if any of the commissioners were willing to volunteer and take the lead. Vice -Chair French volunteered to take the lead and get things rolling for the spring. He suggested Aron Cromwell as a possible guest to inform about topics concerning the pre - establishment of Seward. Lasota confirmed that French would take the lead. She also said that, for the December 15, 2010 HPC regular meeting, all the commissioners need to generate two to three scenarios to be held as fireside chats. She suggested guests be local Sewardites. Hinders suggested asking some Sewardites to tell their stories about old times in Seward, which would appeal to the younger crowd. Richardson, in agreement with Hinders said that she would like to see a form of oral history instigated in the future. Linville suggested a scenario compared to StoryCorp. French suggested that the commission find people who are physically capable and willing to be a part of this. Richardson mentioned that technology would allow the commission to explore new ways to collect oral history, such as bringing the fireside chat to the homes of the featured guest. Lasota agreed, and compared it to a format like "Bits of History" which produced by the Seward Museum. B. Discussion and Revision of Future Grants Lasota began the discussion of this topic by asking for comments from the other commissioners. French commented that the HPC priorities lie in wrapping up projects, such as Hoben Park. Linville asked each commissioner to create a top three list of grant projects they would like to apply and accomplish in the next three years. Lasota read aloud the Future Grant Ideas list included in the meeting packet. She wanted the commissioners to chose from the most relevant topics as follows: - Complete Hoben Park planters by November 4, 2010 Focus on flower gardens in the spring of 2011 Continue scanning photos for VILDA (http: / /vilda.alaska.edu) Digitalize the Seward Gateway index - Take photos of headstones in the Seward Cemetery and complete that grant Collaborate with the Forest Service, Trailblazers, and Pioneers on the Historic Trails idea Consult Jeff Mow on some topics Linville informed the commission that she had been trying to reach Mow for the past month, but had not yet received a response from him. Lasota inquired if Mow could attend the December 15t 2010 meeting to give updates. French suggested that another person could take his place at the meeting if he was unavailable. Lasota summed up this topic by stating that the commission needed to continue what they have going already, and work toward an end on those projects. French suggested that hired consultation could be handy. C. FY11 CLG Concerning this business, Lasota stated the commission is already behind on completion of the Cemetery Grant. That being said, she asked the commissioners if they wanted to work on a new CLG tonight. Linville restated the current grant situation and pending due dates. French said that the commission should focus on research, Hoben Park tasks, and find a consultant to help define City of Seward, Alaska Historic Preservation Commission Minutes October 6, 2010 Volume 2, Page 213 steps that will move these projects forward. He concurred they are not prepared to write a grant at this meeting. Richardson agreed. Lasota reiterated that all the commissioners need to be present and involved at each meeting and work session. She suggested that the commission focus on the cemetery grant and skip applying for the CLG this year in order to finish the work HPC started. Her goal is to complete these projects by the summer of 2011. She suggested another work session in the winter around February or March to consider springtime Hoben Park projects. Hinders agreed with Lasota to finish what the commission had started. Approval to Decline CLG Application Submission Motion (French/Richardson) Approve to decline FY11 CLG application submission Motion Passed Unanimous Consent Lasota asked Carney to add the Grant List Discussion to the December 17, 2010 agenda. She reaffirmed that the November 17, 2010 meeting will be a work session rather than a regular meeting in order to compile more details for the cemetery grant. New Business A. Revise HPC Award Resolution 95 -09 Lasota asked Carney to make revisions to the HPC Award Resolution 95 -09 and bring them to the December 15, 2010 meeting for the commissioner to review before bringing it to City Council. *B. August 18, 2010 Regular Meeting Minutes Lasota asked Carney to make corrections to the August 18, 2010 meeting minutes. Informational Items Lasota asked Linville to give a Public Notice to the Clerks' to state that the HPC will be meeting on Saturdays in October through December between 8 a.m. to 1 p.m. Their meetings are set to take pictures of cemetery headstones in order to complete information involved in the cemetery grant. Lasota announced that HPC will meet for a work session on November 17, 2010 to get input from Reynolds. There will be no regular meeting that month. Lasota asked if any commissioner wanted to volunteer to be a liaison for HPC at the Resurrection Bay Historical Society meetings. Vice -Chair French volunteered to be liaison. Linville informed French that the RBHS meetings are every fourth Thursday of the month at 7:30 pm. Commission and Administration Comments French commented that this was a good meeting and that the commission needs a good laid out plan, then stick with the ideas planned. Hinders said that she was glad to be back, and apologized for missing prior meetings. She commented that she had forgotten how fun these meetings were. City of Seward, Alaska Historic Preservation Commission Minutes October 6, 2010 Volume 2, Page 214 Citizens' Comments None Commissions and Administration Response to Citizens' Comments None The meeting was adjourned at 7:57 p.m. Amy Carney Linda Lasota, Chair Library Staff (City Seal)