HomeMy WebLinkAbout02282011 City Council PacketSeward City Council
Agenda Packet
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February 28, 2011
City Council Chambers
Beginning at 7:00 p.m.
Seward Sunrise on February 17, 2011
1963 1965 zoos The City of Seward, Alaska
� CITY COUNCIL MEETING AGENDA
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{Please silence all cellular phones and pagers during the meeting}
February 28, 2011 7:00 p.m. Council Chambers
Willard E. Dunham
Mayor
Term Expires 2011
Jean Bardarson
Vice Mayor
Term Expires 2012
Robert Valdatta
Council Member
Term Expires 2011
1.
2.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE
ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who
have signed in will be given the first opportunity to speak. Time is
limited to 2 minutes per speaker and 30 minutes total time for this
agenda item.]
APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
of Consent Agenda passes all routine items indicated by asterisk ( *).
Consent Agenda items are not considered separately unless a council
member so requests. In the event of such a request, the item is
returned to the Regular Agenda]
Tom Smith
Council Member
Term Expires 2011
Vanta Shafer
Council Member
Term Expires 2011
Marianna Keil
Council Member
Term Expires 2012
Ristine Casagranda
Council Member
Term Expires 2012
Phillip Oates
City Manager
OR
Johanna Kinney
City Clerk
Cheryl Brooking
City Attorney
7.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
A. Proclamations and Awards
B. City Manager's Report
C. Other Reports and Presentations
NEW BUSINESS
A. Resolutions
1. Resolution 2011 -012 Authorizing The City Manager To Enter Into
A Professional Service Agreement With PND Engineers, Inc., The
Most Qualified And Responsive Proposer, For The Seward 2009 Tidal
Surge Damage Engineering Services And Project Management For An
Amount Not -To- Exceed $61,985, And Appropriating Funds ....... Pg. 3
2. Resolution 2011 -013 Authorizing The City Manager To Enter Into
A Cooperative Agreement With The Resurrection Bay Historical
Society (RBHS) To Manage, Preserve, Research, Interpret And
Provide Public Access To The Collections Owned By RBHS Utilizing
A Signed Memorandum Of Agreement Effective January 1,
2012 ............................................ ............................Pg. 16
City of Seward, Alaska
February 28, 2011
Council Agenda
Page 1
B. Other New Business Items
* 1. Approval Of The February 14, 2011 City Council Regular Meeting Minutes..Pg. 23
*2. Schedule a work session for an update with the Friends of the Jesse Lee Home for
May 23, 2011 at 5:30 p.m. (requested by the City Manager)
*3. Schedule a work session to discuss staff's research on alternative funding options for
the Library Museum Project for March 14, 2011 at 5:00 p.m.
*4. Re- appoint Steven Heinrich to the Planning and Zoning Commission for a term to
expireFebruary, 2014 ....................................... ............................Pg. 30
5. Schedule work sessions with the Port and Commerce Advisory Board and the
Historic Preservation Commission to go over yearly priorities ....................Pg. 31
8. INFORMATIONAL ITEMS AND REPORTS
a. City Quarterly Financial Report through December ......... ..........................Pg.32
b. Providence Preliminary Financial Report for December . ............................Pg. 91
c. Port and Commerce Advisory Board Resolution 2010 -007, supporting and providing
recommendations to attract new business and attract investment .......................Pg. 93
d. Port and Commerce Advisory Board Resolution 2011 -001, supporting and
recommending a partnership between the City of Seward and the Alaska Department of
Fish and Game for fish enhancement programs ................ ............................Pg. 95
9. COUNCIL COMMENTS
10. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak.]
11. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
12. ADJOURNMENT
City of Seward, Alaska Council Agenda
February 28, 2011 Page 2
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Sponsored by: Oates
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CITY OF SEWARD, ALASKA
RESOLUTION 2011 -012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PROFESSIONAL SERVICE AGREEMENT WITH PND ENGINEERS,
INC., THE MOST QUALIFIED AND RESPONSIVE PROPOSER, FOR
THE SEWARD 2009 TIDAL SURGE DAMAGE ENGINEERING
SERVICES AND PROJECT MANAGEMENT FOR AN AMOUNT NOT -
TO- EXCEED $61,985, AND APPROPRIATING FUNDW!
WHEREAS, on December 1, 2009 high winds, three -plus inches of rainfall and a 12.6
foot tide caused extensive damage to the wave barrier along Lowell Point Road, the SeaLife
Center seawall, parking lot, monument park and the recreational parking lots; and
WHEREAS, the following conditions resulted from the disaster: extensive damage to
protective barrier along Lowell Point Road, the protective barrier on the southern shoreline, the
protective barrier and infrastructure for water intake for the Alaska SeaLife Center, debris and
heavy erosion of the Greenbelt area, as well as damage to personal and real property; and
WHEREAS, the cost of the emergency measures exceeded the City's resources; and
WHEREAS, resolution 2009 -140 declared a state of disaster emergency due to the storm
surge damage in the City and requested State assistance; and
WHEREAS, the event resulted in a state declaration of disaster that enabled the City to
qualify for State assistance through the Division of Homeland Security and Emergency
Management for assistance for damaged infrastructure; and
WHEREAS, the City completed emergency repairs in -house for a portion of the
damaged areas during the summer of 2010; and
WHEREAS, the remaining emergency repair work must be completed prior to June 1,
2011 and lncludes repairs to the damage that occurred on Lowell Point Road, the Alaska SeaLife
Center seawall and parking lot and adjacent area; and
WHEREAS, a competitive request for proposal was developed for the remaining project
worksheets (253, 257 and 258) emergency repairs according to SSC6.10.130 and SCC6.10.135
to provide professional services to include the bid preparation and project management for the
remaining wurk; and
WHEREAS, two firms submitted proposals to the City Clerk's office by the published
deadline of 3:30 p.m. on February 4, 2011; and
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CITY OF SEWARD, ALASKA
RESOLUTION 2011 -012
WHEREAS, the proposals were scored by a team and the highest score was awarded to
PND Engineers, Inc.; and
WHEREAS, PND Engineers, Inc. was the most qualified and responsive proposer for an
amount not -to- exceed $61,985; and
WHEREAS, emergency repairs for the remaining 2009 tidal surge damage will not be
able to proceed until the contract is awarded; and
WHEREAS, the City will be reimbursed for these services from the Division of
Homeland Security and Emergency Management; and
WHEREAS, time is of the essence.
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NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The city manager is hereby authorized to enter into an agreement, in
substantial form presented to PND Engineers Inc. as attached hereto for the 2009 Tidal Surge
Damage Engineering Services and Project Management for an amount not -to- exceed $61,985
from account number 866- 8665 -5390, with said expenditures anticipated to be reimbursed from
state grant funds account no. 866 - 8665- 4680 -0200.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28` day of
February 2011.
THE CITY OF SEWARD, ALASJC-A— - --
Willard E. Dunham, Mayor
In
Council Agenda Statement
�Nl,,. Meeting Date: February 28, 2011
To: Phillip Oates, City Manager
From: William Casey, Public Works
Agenda Item: 2009 Tidal Surge Emergency Repairs
BACKGROUND & JUSTIFICATION:
On December 1, 2009 high winds, three -plus inches of rainfall and a 12.6 foot tide caused
extensive damage to the wave barrier along Lowell Point Road, the SeaLife Center seawall,
parking lot, monument park and the recreational parking lots. The following conditions resulted
from the disaster: extensive damage to protective barrier along Lowell Point Road; the protective
barrier on the southern shoreline; the protective barrier and infrastructure for water intake for the
Alaska SeaLife Center; debris and heavy erosion of the Greenbelt area, as well as personal and
real property. The cost of the emergency measures exceeded the City's resources.
Resolution 2009 -140 declared a state of disasters emergency due to the storm surge damage in
the City and requested State assistance. The event resulted in a state disaster that enabled the
City to qualify for State assistance through the Division of Homeland Security and Emergency
Management for assistance for damaged infrastructure. The city completed emergency repair in
house for a portion of the damaged areas in the summer of 2010. The remaining emergency
repair work must be completed prior to June 1, 2011 and includes the damage that occurred on
Lowell Point Road, the Alaska SeaLife Center seawall and parking lot and adjacent area.
A competitive request for proposal was developed for the remaining project worksheets (253,
257 and 258) emergency repairs according to SSC6.10.130 and SCC6.10.135 to provide
professional services to include the bid preparation and project management for the remaining
work. Two firms submitted proposals to the City Clerk's office by 3:30p.m. February 4, 2011.
The proposals were scored by a team of three individuals and the highest score was awarded to
PND Engineers, Inc. PND Engineers, Inc. was the most qualified and responsible proposal for an
amount not -to- exceed $61,985. Emergency repairs for the remaining 2009 tidal surge damage
will not be able to proceed until the contract is awarded. The city will be reimbursed for these
services from the Division of Homeland Security and Emergency Management.
The proposal results are as follows:
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City of Seward- RFP Results
Seward 2009 Tidal Surge Damage
Eng ineerin g
Services and Project Mana ement
£
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S�. ALT fd . .
1
PND Engineers, Inc.
120
2
URS Environmental Planning
107.5
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The city will work aggressively to complete the majority of the repairs prior to DHS's
reimbursement deadline of June 1, 2011. All construction work completed prior June 1, 2011
will receive reimbursement based on actual expenses.
INTENT: To authorize the City Manager to enter into an agreement with PND Engineers, Inc. for
an amount not -to- exceed $61,985 to complete the emergency repairs for the 2009 Tidal Surge
damage.
FISCAL NOTE Funding in the amount of $61,985 is expected to come from State grant funds as a
reimbursable grant. Contract costs will be charged to contracted services account no. 866 - 8665 -5390
to perform emergency repairs bid preparation and project management for the 2009 tidal surge
damage resulting from storm damage.
Approved by Finance Department:
d
ATTORNEY REVIEW Yes No X
RECOMMENDATION:
Council approves Resolution 2011 - 01%- authorizing the city manager to enter into an agreement
with PND Engineers, Inc. for an amount not -to- exceed $61,985 for the emergency repairs on Lowell
Creek Bridge.
W
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Professional Services Agreement with
PND Engineers, Inc.
for the 2009 Tidal Surge Damage
This AGREEMENT, made and entered into this 22 day of February 2011 by and between
the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula
Borough and organized under the laws of the State of Alaska, hereinafter referred to as the
"City" and PND Engineers, Inc., a corporation authorized to do business in Alaska, with offices
located at 1506 W. 36 Ave, Anchorage, AK. 99503, hereinafter referred to as the
"Contractor."
WITNESSETH
WHEREAS, the City of Seward wishes to enter into a contract with an independent
contractor to provide Engineering and Project Management services for the 2009 Tidal Surge
Damage in Seward, Alaska; and
WHEREAS, in response to a request for proposals, PND Engineers, Inc. submitted a
proposal asserting it is qualified to perform these services and able to do so in a timely manner;
and
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties agree as follows:
1.0 DEFINITIONS
1.1 "Agreement" shall mean this Professional Services Agreement, including:
Exhibit A — Seward 2009 Tidal Surge Damage Engineering Services and
Project Management proposal
Exhibit B — City's request for proposals dated January 24, 2011
Exhibit C- Insurance requirements.
1.2 "Change Order" is an addition to, or reduction of, or other revision approved by
the City in the scope, complexity, character, or duration of the services or other
provisions of this Agreement.
1.3 "City" shall all mean the City of Seward, Alaska.
1.4 "Contracting Officer" shall mean Public Works Superintendent/Project Manager,
Kirsten Vesel, and include any successor or authorized representative.
1.5 "Project" shall mean the engineering and project management tasks related to the
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2009 tidal surge event Seward, Alaska, as further described in the City's request
for proposals issued January 24, 2011.
2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This
Agreement shall remain in full force and effect until the Project has been completed and
further, until all claims and disputes have been concluded. The work is considered
complete when the City has received and found acceptable the finished product of all
work described in 4.0 Scope of Services or changes thereto. This date is not necessarily
the Completion Date as described in 5.0 Completion Date. This Agreement may be
amended only in writing and upon compliance with all applicable statutes, ordinances,
and regulations.
3.0 FEES. The total fees shall not exceed $61,985. Contractor shall submit monthly invoices
for work performed to the City's satisfaction. The Contractor shall adhere to the
following schedule:
Invoice 1: 100% Construction Bid Documents Deadline: March 24, 2011
Invoice 2: 100% Project Management Deadline: May 27, 2011.
4.0 SCOPE OF SERVICES. The City and Contractor have agreed upon a scope of work
described in the request for proposals and Appendix A, to provide professional services
based on approved standards and instructions.
This Scope of Services can only be changed in writing pursuant to Section 26.0 of this
Agreement.
5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all work
described herein shall be as follows:
The final bid documents produced will be delivered in a report and include two bound
copies, one unbound copy to facilitate reproduction and three digital copies. The final
bid documents produced will be completed no later than March 25, 2011 at 5p.m.
Construction and project management must begin no later than April 12, 2011 and
completed no later than May 27, 2011.
6.0 PERSONNEL /ORGANIZATION
6.1 Key Personnel Work and services provided by the Contractor will be performed
by: Doug Kenley, P.E., Kenton Braun, P.E., Jels Sultan, Ph.D. and Steve Lewis,
P.E
6.2 Changes in Key Personnel The Contractor shall give the City reasonable
advance notice of any necessary substitution or change of key personnel and shall
submit justification therefore in sufficient detail to permit the City to evaluate the
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impact of such substitution on this Agreement. No substitutions or other changes
shall be made without the written consent of the City.
7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required
professional services to complete the project and any additions or changes thereto. The
Contractor accepts the relationship of trust and confidence established between it and the
City by this Agreement. The Contractor covenants with the City to furnish its best skill
and judgment, and to further the interest of the City at all times through efficient business
administration and management. The Contractor shall provide all services in a competent
manner. It is understood that some of the services to be rendered hereunder required
professional judgment and skill. In those cases, the Contractor agrees to adhere to the
standards of the applicable profession.
8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement.
Contractor's failure to meet any such deadlines or required performance may adversely
imperil other contractual obligations of the City. If the Contractor fails to complete all
work by May 27, 2011, Contractor shall pay as liquidated damages and not as penalty
$500 per day for each day after May 27, 2011.
9.0 COMPLIANCE WITH LAWS The Contractor shall be familiar with and at all times
comply with and observe all applicable federal, state and local laws, ordinances, rules,
regulations, and executive orders, all applicable safety orders, all orders or decrees of
administrative agencies, courts, or other legally constituted authorities having jurisdiction
lr or authority over the Contractor, the City, or the service which may be in effect now or
during performance of the services.
10.0 INDEMNITY The Contractor shall indemnify, defend, and hold and save the City, its
officers, agents and employees harmless from any claims or liability of any nature or kind
including costs and expenses (including attorneys' fees), for or on account of any and all
legal actions or claims of any character whatsoever alleged to have resulted from injuries
or damages sustained by any person or persons or property (including contract rights or
intangible assets) and arising from, or in connection with, performance of this
Agreement, and caused in whole or in part by any negligent act or omission of the
Contractor; provided, however, that this paragraph shall not be construed so as to require
indemnification of the City from such claims, damages, losses, or expenses caused by or
resulting from the sole negligence of the City.
11.0 INSURANCE. The Contractor understands that no City insurance coverage, including
Workers' Compensation, are extended to the Contractor while completing the terms of
this Agreement. The Contractor shall carry adequate (commercially reasonable coverage
levels) insurance covering Workers' Compensation, general public liability, automobile,
professional liability including errors and omissions, and property damage including a
contractual liability endorsement covering the liability created or assumed under this
Agreement. The Contractor shall not commence work under this Agreement or any work
on any phase of the Project until the Contractor provides the City with certificates of
insurance evidencing that all required insurance has been obtained. These insurance
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policies and any extension or renewals thereof must contain the following provisions or
endorsements:
a. City is an additional insured thereunder as respects liability arising out of or
from the work performed by Contractor of City of Seward.
b. City will be given thirty (30) days prior notice of cancellation or material
alteration of any of the insurance policies specified in the certificate.
c. Insurer waives all rights of subrogation against City of Seward and its
employees or elected officials.
d. The insurance coverage is primary to any comparable liability insurance
carried by the City of Seward.
Upon request, Contractor shall permit the City to examine any of the insurance policies
specified herein. Any deductibles or exclusions in coverage will be assumed by the
Contractor, for account of, and at the sole risk of the Contractor.
The minimum amounts and types of insurance provided by the Contractor shall be
subject to revision at the City's request in order to provide continuously throughout the
term of the Agreement a level of protection consistent with good business practice and
accepted standard of the industry.
12.0 GOVERNING LAW. The laws of Alaska will determine -the interpretation,
performance and enforcement of this Agreement.
13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services
hereunder include full compensation for all work products and other materials produced
by the Contractor and its subcontractors pertaining to this Agreement.
The originals of all material prepared or developed by the Contractor or its employees,
agents, or representatives hereunder, including documents, drawings, designs,
calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples
shall become the property of the City when prepared, whether delivered or not, and shall,
together with any materials furnished the Contractor and its employees, agents, or
representatives by the City hereunder, be delivered to the City upon request and, upon
termination or completion of this Agreement. Materials previously created and
copyrighted by the Contractor included in this project will remain property of the
Contractor. Copies will be made available to the City upon request. Materials purchased
from and copyrighted by third parties are not included in this provision.
14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend,
indemnify, and save the City harmless from and against any and all claims, costs,
royalties, damages and expenses of any kind of nature whatsoever (including attorneys'
fees) which may arise out of or result from or be reasonably incurred in contesting any
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Ir, claim that the methods, processes, or acts employed by the Contractor or its employees in
connection with the performance of services hereunder infringes or contributes to the
infringement of any letter patent, trademark, or copyright. In case such methods,
processes, or acts are in suit held to constitute infringement and use is enjoined, the
Contractor, within reasonable time and at its own expense, will either secure a suspension
of the injunction by procuring for the City a license or otherwise, or replace such method,
process, etc., with one of equal efficiency.
15.0 NONWAIVER. No failure of the City or Contractor to insist upon the strict perfor-
mance by the other of any of the terms of this Agreement or to exercise any right or
remedy herein conferred shall constitute a waiver or relinquishment to any extent of its
rights to rely upon such terms or rights on any future occasion. Each and every term,
right, or remedy of this Agreement shall continue in full force and effect.
16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and
workmanlike manner. The Contractor shall comply with all federal and state statues,
ordinances, orders, rules, and regulations pertaining to the protection of workers and the
public from injury or damage, and shall take all other reasonable precautions to protect
workers and the public from injury or damage.
17.0 SUS PENSION OR TERMINATION.
17.1 Fault Termination or Suspension. This Agreement may be terminated by either
,, party upon ten (10) days written notice if the other party fails substantially to
perform in accordance with its terms. If the City terminates this Agreement it will
pay the Contractor a sum equal to the percentage of work completed and accepted
by the City that can be substantiated by the Contractor and the City, offset by any
amounts owed to the City. However, within the ten (10) day Notice of Intent to
terminate the party in default shall be given an opportunity to present a plan to
correct its failure.
17.2 Convenience Suspension or Termination. The City may at any time terminate or
suspend this Agreement for any reason including its own needs or convenience.
In the event of a convenience termination or suspension for more than six (6)
months, the Contractor will be compensated for authorized services and
authorized expenditures performed to the date of receipt of written notice of
termination or suspension. No fee or other compensation for the uncompleted
portion of the services will be paid, except for already incurred indirect costs
which the Contractor can establish and which would have been compensated but
because of the termination or suspension would have to be absorbed by the
Contractor without further compensation.
17.3 Act ivities Subsequent to Receipt of Notice of Termination or Suspension.
Immediately upon receipt of a Notice of Termination or suspension and except as
otherwise directed by the City or its Representative, the Contractor shall:
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a. stop work performed under this Agreement on the date and to the extent
specified in the Notice; and
b. transfer title to the City (to the extent that title has not already been
transferred) and deliver in the manner, at the times, and to the extent directed
by the City's representative, work in progress, completed work, supplies, and
other material produced as a part of, or acquired in respect of the performance
of the work terminated or suspended by the Notice.
18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate
against any employee or applicant for employment because of race, religion, color,
national origin, or because of age, physical handicap, sex, martial status, change in
marital status, pregnancy, z or parenthood when the reasonable demands of the position do
not require distinction on the basis of age, physical handicap, sex, marital status, changes
in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action
required by law to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, religion, national origin, ancestry,
age, or marital status.
19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract
or delegate this Agreement, or any part of it, or any right to any of the money to be paid
under it without written consent of the Contracting Officer.
20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor
in the performance of the work under this Agreement, and shall not be an employee or
agent of the City.
21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the
Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall
require their payment by any other persons in the performance of this Agreement.
22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully
govern the services performed by the Contractor. If any term, condition, or provision of
this Agreement is declared void or unenforceable, or limited in its application or effect,
such event shall not affect any other provisions hereof and all other provisions shall
remain fully enforceable.
23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the
parties as to the services to be rendered by the Contractor. All previous or concurrent
agreements, representations, warranties, promises, and conditions relating to the subject
matter of this Agreement are superseded by this Agreement.
24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall
perform all work in a timely fashion, and in accordance with the schedules included in
this Agreement and Exhibits.
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25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if
not otherwise resolved by the parties, shall be in the appropriate Alaska State court in
Anchorage, Alaska.
26.0 CHANGES IN SCOPE OF WORK.
26.1 General. No claim for additional services not specifically provided in this
Agreement will be allowed, nor may the Contractor do any work or furnish any
materials not covered by the Agreement unless the work or material is ordered in
writing by the Contracting Officer. Preparation of Change Orders and design
changes, due to errors and /or omissions by the Contractor, will be done at the sole
expense of the Contractor.
26.2 Changes in Scope of Work. The City or its representative may, at any time, by a
written Change Order delivered to the Contractor, make changes to the scope of
work, or authorize additional work outside the scope of work.
26.3 Compensation to the Contractor. If any Change Order for which compensation is
allowed under this Article causes an increase or decrease in the estimated cost of,
or time required for, the performance of any part of the work under this
Agreement, or if such change otherwise affects other provisions. of this
Agreement, an equitable adjustment will be negotiated. Such an adjustment may
be:
a. in the estimated cost or completion schedule, or both; and
b. in the amount of fee to be paid; and
c. in such other provisions of the Agreement as may be affected, and the
Agreement shall be modified in writing accordingly.
26.4 Any claim by the Contractor for adjustment under this section must be asserted
within fifteen (15) days from the day of receipt by the Contractor of the
notification of change; provided, however, that the City or its representative,
deciding that the facts justify such action, may receive and act upon any such
claim asserted at any time prior to final payment under this Agreement. Failure to
agree to any adjustment shall be a dispute within the meaning of Section 25.0 of
this Agreement.
27.0 LIMITATION OF FUNDS.
27.1 At no time will any provision of this Agreement make the City or its
representative liable for payment for performance of work under this Agreement
in excess of the amount that has been appropriated by the City Council and
obligated for expenditure for purposes of this Agreement.
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27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be
considered an authorization to the Contractor to exceed the amount allotted in the
absence of a statement in the change order, or other modification increasing the
amount allotted.
27.3 Nothing in this Section shall affect the right of the City under Section 17 to
terminate this Agreement.
28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the
City or its representative before execution of this Agreement shall be deemed to be work
done after its execution and shall be subject to all the conditions contained herein.
29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be
sufficient if sent by the `parties in the United States mail, postage paid, to the address
noted below:
Phillip Oates
Doug Kenley, P.E.
City Manager
Project Manager
City of Seward
PND Engineers, Inc.
PO Box 167
1506 W. 36 Ave.
Seward, Alaska 99664 -0167
Anchorage, AK 99503
Professional,Service Agreement for 2009 Tidal Surge Damage -
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IN WITNESS WHEREOF, the parties have executed this Agreement.
City of Seward
PND Engineers, Inc.
By: Dou enl , P.E.
Title: e c-G fires'
Date: r" 2 1, 2,0 4
By: Phillip Oates
Title: City Manager
Date:
ATTEST:
Johanna Kinney
City Clerk
(City seal)
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Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
COOPERATIVE AGREEMENT WITH THE RESURRECTION BAY
HISTORICAL SOCIETY (RBHS) TO MANAGE, PRESERVE, RESEARCH,
INTERPRET AND PROVIDE PUBLIC ACCESS TO THE COLLECTIONS
OWNED BY RBHS UTILIZING A SIGNED MEMORANDUM OF
AGREEMENT EFFECTIVE JANUARY 1, 2012
WHEREAS, Resolution 2010 -59 directed City Staff to create a plan to transfer the operation
and maintenance of the Seward Museum from the RBHS to the City; and
WHEREAS, Ordinance 2010 -006 changed the Library Department to the Library Museum
Department and codified powers and duties of the department with RBHS as an advisory body to the
department head and the City of Seward; and
WHEREAS, RBHS and City Staff worked to create a Memorandum of Understanding
(MOU) that clearly states the rights and responsibilities of each entity with regard to the art, artifacts
and archival history of Seward that is owned by the RBHS and currently housed in the Seward
Museum; and
WHEREAS, the MOU was reviewed favorably by the membership of the RBHS at their
August and September 2010 meetings and officially approved at their October 28 meeting; and
WHEREAS, the MOU will be effective on January 1, 2012.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a cooperative agreement with the
Resurrection Bay Historical Society (RBHS) to manage, preserve, research, interpret and
provide public access to the collections owned by RBHS.
Section 2. The MOU will be effective on January 1, 2012.
Section 3. This resolution shall take affect immediately upon its adoption.
19
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -013
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28`" day of
February, 2011.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
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ATTEST:
Johanna Kinney, City Clerk
(City Seal)
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Council Agenda Statement
Meeting Date: February 28, 2011
To: Phillip Oates, City Manager
From: Patricia Linville, Library Museum Director
Agenda Item: Me morandum of Understanding Library /Museum
BACKGROUND & JUSTIFICATION:
This resolution requests that Council direct and authorize the City Manager to enter into an
agreement with the Resurrection Bay Historical Society, a non - profit corporation, (RBHS) that
details how the current and future collections of the Seward Museum will be managed and cared for.
The agreement will have an effective date of January 1, 2012.
Resolution 2010 -59 directed City Staff to create a plan to transfer the operation and maintenance of
the Seward Museum from the RBHS to the City. Ordinance 2010 -006 changed the Library
Department to the Library Museum Department and codified powers and duties of the department
with RBHS as an advisory body to the department head and the City of Seward. Members of the
RBHS have been working with City Staff to create a Memorandum of Understanding (MOU) that
clearly states the rights and responsibilities of each entity with regard to the art, artifacts and archival
history of Seward that is owned by the RBHS and currently housed in the Seward Museum. The
group reviewed numerous similar documents gathered from other Alaskan museums. The two most
heavily borrowed from were between the Cook Inlet Historical Society and the Anchorage Museum,
and the Cordova Historical Society and the City of Cordova.
The MOU was reviewed favorably by the membership of the RBHS at their August and September
meetings of last year. The final version was approved by RBHS members at their regular meeting on
October 28, 2010. Once approved by Council and signed by the City Manager, the MOU will be
effective on January 1, 2012.
During the interim period before the MOU becomes effective RBHS will continue to operate the
Seward Museum. Library Museum staff will write a budget proposal to present to Council for
the FY2012 -13 budget sessions which will include the increased costs of adding museum
operation to the City responsibilities. The proposal will eliminate a half -time library position and
create a full -time position with museum operation duties. Library museum staff would rearrange
both library and museum schedules to accommodate this staffing configuration.
The figures below are taken from past financial statements of RBHS and recent estimates of
personnel costs from the City of Seward finance department. They are informational only and
presented to give full disclosure of possible future financial impact.
Estimate Detail
2009 RBHS Expenses
$17863
Salary to replace current full time volunteer
47841
Additional benefits and insurance
26286
Total estimate tooperate Seward Museum as is operated today
$74127
Annual Stipend to Museum from City
-4800
Possible revenue from museum operation
-15000
Elimination of half time position
-13328
Possible addition to FY2012 LibSW Museum Budget
$40999
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INTENT:
The intent of this resolution is to authorize the City Manager to enter into a cooperative agreement
as laid out in the MOU between the RBHS and the City of Seward to manage, preserve, research,
interpret and provide public access to the collections owned by the Resurrection Bay Historical
Society with an effective date of January 1, 2012.
CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies:
Yes
2020 Seward Comprehensive Plan 3.1.21 and 3.7.1.2 and 3.7.3.2
FISCAL NOTE
Possible increase to the FY 2012 -2013 budget could be $40999. Included in this estimate is $74127
in additional expenses and $33128 in possible revenues and cost savings as outlined above. These
estimates will be brought before Council for consideration in the FY2012 -2013 budget.
Approved by Finance Department:
ATTORNEY REVIEW Yes X No
RECOMMENDATION:
Approve Resolution 2011- 013Authorizing the City Manager to enter into a cooperative agreement
with Resurrection Bay Historical Society to manage, preserve, research, interpret and provide
public access to the collections owned by RBHS utilizing a signed Memorandum of Agreement
effective on January 1, 2012.
OR
i l
Resurrection Bay Historical Society
October 28, 2010 meeting at museum 7:30 pm
Financial Report
Checking: $7755.65
Savings: $16990.19
Museum building fund: $51,705.81
Museum Report
1. The Society received $931.00 from the Pick, Click, Give fund
2. As of October 24: attendance was up 21 % over 2009, but still 17% below 2008
3. Trail Blazers met at museum on October 18
4, Cub Scout group toured museum on October 5, 6 -7 p.m.
5. Murder mystery evening at Rec Camp on October 30 has requested that Lee do a
cemetery tour for them at 8:30 pm
6 Program: we listened to a tape made by Arthur DeLaney of his experiences here in
Seward in 1941 and 42 during the construction of Ft Raymond
Unfinished business
1. No answer from Mr. Greenburg to our letter. A letter has been sent asking for the
repayment of the postage for sending the painting as requested by him.
2. Kenai Peninsula Historical Association held its fall meeting here on October 2:
a. Thanks to Colleen Kelly and Shannon Kovac for coordinating the lunch and
to Shannon for the program and to all those who brought food.
b. Program at Legends with Dr Aron Crowell was well attended
3. Library - Museum building report by Patty Linqkvi.Ile and Keith Campbell
4. MOU with City concerning the transfer of the Museum to the City. The major
changed from the previous draft was that the transfer be effective on January 1,
2012. It was moved by Lorraine McCauley and seconded by Jean Schwafel that
the MOU be approved and the President sign it. Passed
5. Visit of Scot Carrlee on November 30. It was moved by Colleen Kelly and
seconded by Jean Schwafel that the Society pay half of cost of his visit. Passed.
New Business
1. Library Museum Building Committee is asking for cakes for its cake walk at the
Halloween Carnival
2. Teachers' workshop for iTREC program in Seward on Stn and 6th, there will be a
reception for participants at the Museum on the 5 at 6 pm. The Iditarod Historic
Trail Alliance will provide the refreshments.
3. Christmas schedule
a. November 29: decorating the museum stating at 10 am
b. There will not be a Christmas train this year, maybe chartered buses; we will
be open on December 4 no matter what
c. Open. house on December 12
n
Mission Statement of Seward Museum
The Seward Museum collects, preserves and makes accessible materials relating to the history
of Seward, the Resurrection Bay area and the eastern Kenai Peninsula of the State of Alaska
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF SEWARD
AND
THE RESURRECTION BAY HISTORICAL SOCIETY
The Resurrection Bay Historical Society, hereafter referred to as the Society, and the City of
Seward, hereafter referred to as the City, enter into a cooperative agreement to manage,
preserve, research, interpret and provide public access to the collections owned by the Society.
The City owns and maintains the building in which these collections are held and provides staff
and funds for the management, preservation, research and interpretation of the collection and
public access to the collection.
The Society is dedicated to promoting the maintenance;_ interpretation and protection of its
collection.
It is mutually beneficial for the City and the Society to work cooperatively to assure the
continued preservation of the area's history and heritage as stated in the Seward Museum
Mission Statement.
The parties, therefore, agree as follows:
The Resurrection Bay Historical Society shall:
• RBHS shall maintain ownership of all museum artifacts and exhibits in its
possession at the time of the opening of the new library /museum. In the future,
all artifacts and exhibits purchased in the name of RBHS shall become the
property of RBHS, and all artifacts and exhibits purchased in the name of the City
of Seward, shall become the property of the City of Seward.
• Review and recommend for approval all policies relating to the collection
• Provide support for preservation, research, documentation and interpretation of
the collection
• Provide funds for training and education of Society members
• Provide supplies and materials for Society business, meetings and events.
The City of Seward shall:
• Provide and maintain the building to house the collection
• Provide the collection with building security
• Provide staff to manage the collection in compliance with Seward City Code
2.25.130 -135.
• Provide support for preservation, research, documentation and interpretation of
the collection
• Provide insurance for the contents of the collection
• Develop and maintain a collections policy
• Provide funds for training and education of museum staff
• Provide program, meeting and storage space and access to museum facilities and
equipment free of charge to conduct Society business
The parties mutually agree that:
• Where donations and funds are solicited using the distinct name of either organization,
the funds will be deployed for the particular purposes within that organization
• Following review by both parties, this agreement may be amended as necessary by
mutual consent of both parties.
• The term of this agreement shall commence on January 1, 2012
• Either party may terminate this agreement by providing 180 days written notice. Unless
terminated by written notice, this agreement will remain in force.
X X
Phillip Oates Lee Poleske
Manager City of Seward President, Resurrection Bay Historical Society
ATTEST:
Johanna Kinney, CIVIC
City Clerk
(city seal)
City of Seward, Alaska City Council Minutes
February 14, 2011 Volume 38 Pale
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CALL TO ORDER
The February 14, 2011 regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Willard E. Dunham.
OPENING CEREMONY
Comprising a quorum of the Council; and
Phillip Oates, City Manager
Johanna Kinney, City Clerk
ABSENT — Jean Bardarson, Marianna Keil, Ristine'Casagranda
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
Jim Herbert noted some recent community events such as the Seward High Basketball
winning teams, the Seward'Senior Center's free tax services, and the selection of the City of Seward
exchange students, Jamie Jacobsen and Natassja Strickland.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Shafer /Smith) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
The January 24, 2011 Regular City Council Meeting Minutes Were Approved And The
January 27, 2011 Special City Council Meeting Minutes Were Approved.
Resolution 2011 -008, Authorizing The City Manager To Submit A Proposal To The Exxon
Valdez Oil Spill Trustee Council For A Vessel Wash Down Pad For The Seward Marine
Industrial Center In The Amount Of $739,100.
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City of Seward, Alaska City Council Minutes
Feb ruary 14 2011 Volume 38, Pff
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations and Awards
February Is Library Lovers Month.
City Manager's Report, City Manager Phillip Oates stated in 4 -6 weeks the structural
design of the library museum project would be complete and the city could order steel at that point.
The cost of steel was arguably the lowest at this time.
An order was denied on stay proceedings with the levee land taking. Now there would be a
master appointed, and he hoped they were on the filial path. The good news was the city had been
able to continue the road building project during this litigation.
The following purchases between $10,000- 50,000 have been approved since the last Council
Meeting: The electric department issued a purchase order to` Arctic Sales fbi,,$22,720 for the
purchase of five replacement bulbs in, the decorative /street lights in the harbor. Another purchase
order had been issued for $16,822.40 to PotelCom for materials that would be used during this
summer's busy work season and to purchase wood polesfor the electric department. These poles
were kept in stock to help cut the cost of ordering them individually, The electric department needed
to purchase two four - wheelers with snow tracks. The total purchase price for these items was
$26,956.00. Equipment included the two ATVs, snow tracks, winch, rear rack and receiver hitches.
These items were included with the revised budget at the end of last year at an estimated cost of
$40,000.
The RFP for the Seward Animal Shelter Contract had been advertised and proposals must be
submittedto the City Cle*k,by 246/1'1. Seward's legislative priorities for the State Capital Budget
had been' into the CAPSIS Legislative Database.
In the Finance Department, Nancy Perea accepted the position of Payroll Technician and
Tammy Nickell accepted the position of Accounts Payable Technician. In the Fire Department,
January was a busy month for the Fire Department with 29 calls. On Saturday January 29, 2011 the
Fire Department responded fox kreport of a boat fire in the harbor. At the onset of the incident, Fire
Chief Squires sustained a &II'Ahat resulted in injuries to his head, arm and hip. Crews from Bear
Creek VFD, Moose Pass VFD and the Seward Volunteer Ambulance Corps were on scene for many
hours controlling the blaze. Oates stated a friendly reminder from the Building Department that it's
not too early to start the planning process for your spring /summer projects. Please feel free to stop
by the Fire Station and discuss your thoughts and ideas with Building Inspector Nilsson on any
upcoming construction or renovation projects you might be considering.
In the Harbor /SMIC Department, City Administration continued to work with a company
negotiating a deal to sell all the metal abandoned vessels at SMIC. In the Electric Department, GCI
currently had three projects, attaching additional wire from mile six into town, attaching an
additional twelve fiber cable to the cellular tower next to TelAlaska and to three poles, and attaching
City of Seward, Alaska City Council Minutes
February 14, 2011 Volume 38 Page
an additional forty-eight fiber cable to poles in the downtown area. Electric Department staff was
working with GCI's engineers to verify load calculations and were waiting for additional information
about wire size and weight. To keep from overloading our poles, GCI would probably need to
replace their current wire with more fiber. Seward City Code also requires the telecommunications
organization making a request to use our poles to pay the cost of replacing poles or obtaining
additional equipment. An estimated price range to replace a single pole was between $70,000 and
$100,000. At this time the project timeline is uncertain.
Mayoral Report, Mayor Willard E. Dunham stated during his trip to Juneau earlier this
month, he and the Vice Mayor and the City Manager spoke with many cabinet members and
legislators regarding the possibility of the Coastal Villages Region Fund coming to Seward and gave
a brief history of this project thus far. Dunham showed a promotional video to council that he gave
to many leaders in Juneau and explained the different phases of the project. It would be exciting to
develop the SMIC area, and he was very excited at the possibility of this project. Oates said he
would be in touch with the governor's chief of staff tomorrow for another briefing, which Oates
thought would be significant.
Borough Assembly Report, Sue McClure stated'it seemed the Assembly was working on
similar projects as Seward. Seward was well represented' in Juneau, she noted. On the Coastal
Villages project, she said it was suggested to her that she sponsor a Borough Assembly resolution of
support. At the last meeting, they set their federal transportation priorities; one of interest was the
Lowell Point road improvements,, number one state funding priority was funding for the Homer
Transfer Station. This had been mandated and the current landfill was in jeopardy. Regarding the
Hope 'Land Sale, there were no announcements yet. It was a timely process, and the final results
would probably be in March or April, McClure thought. While in Juneau, groups from the Assembly
visited all nine representatives and senators that represent the borough. Tomorrow night was a
meeting about FEMA mapping process and probably supporting the flood insurance program. Also
on the agenda was a support resolution for HB 89 and a support resolution for the paving of Lowell
Point Road. The idea was Seward andtl e borough would work together to provide a commitment of
the ten percent match of the project cost.. McClure had sponsored an ordinance to extend an
ordinance that created the Seward Flood Data Area. The hearing date was March 1, 2011.
Other Reports, Announcements and Presentations
A presentation on "Smoke Free Seward" was given by Jill Simpson of Seaview Community
Center. After brief discussion, council felt this decision was best suited for the people to make an
initiative petition to put this on the ballot.
UNFINISHED BUSINESS
Ordinance 2010 -009 Amending Seward City Code Section 5.35.055 To Create A Revenue
Source For Repayment Of The $3.73m General Obligation Bond For Construction Of The
Seward Museum By Establishing A Variable Seasonal Sales Tax That Increases The City Of
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City of Seward, Alaska City Council Minutes
February 14 2011 V olume 38, Page
Seward Rate To 5% During April Through September Of Each Year And Reduces The Rate
To 3% In October Through March Of Each Year.
Motion (Keil/Shafer) Enact Ordinance 2010 -009
(made from the January 24, 2011 meeting)
MOTION (Shafer /Smith) Postpone Ordinance 2010 -009 to the March
14, 2011 meeting
Valdatta did know how much further they could postpone this decision. Oates agreed with
delaying until March for staff to research options as previously directed.
Smith was ambivalent. He agreed it had been postponed forever, and the library committee
deserved an answer. There was no popular decision either way, but with four council members
present this evening, he thought it was controversial enough to postpone the decision.
Dunham was perplexed over this. They had passed the authorization of the bonds. As he
saw it, they had an obligation. He was sorry they were down to four members tonight. He agreed
they could not delay this much further, an answer was deserved.
Oates said as he understood it, the council direction was to proceed ahead with the project.
By unanimous consent, council suspended the rules to allow Project Architect Kent Crandall
to speak on the timeline of the project. Crandall stated he did not have the forecast in.detail, but
he recalled they would need full funding of the bond in September. He agreed with the City
Manager that much of it depended on when the bond bank was to meet, which was not determined as
of yet. He clarified that if council made a decision in March, they would not delay the project. The
risk of going beyond March went up and Oates confirmed this pushed it into the winter construction
cycle.
Motion to Postpone Passed Unanimous
NEW BUSINESS
Resolution 2011 -009 Amending The Surveillance Camera Policy.
Motion (Shafer/Valdatta) Approve Resolution 2011 -009
Oates stated the history behind the camera surveillance policy. A recent work session gave
the public and council a chance to provide input for revisions, and per the council's direction, the
amended version was before the council tonight.
Police Chief Tom Clemons stated all changes directed by council were incorporated.
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City of Seward, Alaska City Council Minutes
February 14, 2011 Volume 38 Page
�%► Smith wanted to know who would do the random audits. Oates said the Chief of Police and
staff would conduct audits, but it could be open for the council to have other members participate.
Shafer said Casagranda was concerned about a certain camera that did not have signage yet.
Oates confirmed no signage and Clemons noted the system was still being put together.
Valdatta wanted to know if the dispatch had an ergonomic view of the screens displaying the
footage. Clemons said it was the best they could do with the space of the dispatch area. The camera
was more of a record, than of a constant viewing.
Dunham wanted to know if the city had a policy of signage, did that mean private use
cameras had to do the same thing? Oates and Clemons said no, private cameras do not have to abide
by the city policy, but they were certainly subject to any other laws pertaining to camera use.
Motion Passed Unanimous
Resolution 2011 -010 Approving A.Temporary Contract For Animal Control Services With
Jennifer Roy, Dba Carpe Canis In The Amount Of $6,023.34 Per Month.
Motion (Shafer /Smith) Approve Resolution 2011 -010
... Oates noted the existing, contract expired in 2010. Jennifer Roy (Carrick) was leaving
Seward, and it was recommended:to go to a month to month contract until a new contractor was
found for Seward's Animal Control Services. Oates stated the city was currently establishing request
for proposals for this service.
In response to Valdatta, Oates stated Roy could operate out of town, via satellite.
Motion Passed Unanimous
Resolution 241 -011, Supporting The Lowell Point Road As A Statewide Transportation
Improvement Plan= Project And Working With The Kenai Peninsula Borough To Seek
Funding For The Required 10/6 Local Match.
Motion (Shafer /Smith) Approve Resolution 2011 -011
Oates explained this road connected Seward with residents, the treatment facility, parks, etc.
The road was never built to a standard. The potential for road interference has caused the road to
close several times a year. Erosion problems and coastal damages had occurred over the year. The
city and Kenai Peninsula Borough decided to take this to the state funding level for assistance. The
ten percent local match was on a reimbursement basis, and would not begin until 2014 or 2015.
There would be time to obtain the city's portion of the local match and would allow the project to
remain on the Statewide Transportation Improvement Plan List (STIP).
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City of Seward, Alaska City Council Minutes
Februa 14 2011 Volume 38, Pafe
Valdatta wanted to know where the road started and ended. Oates stated in this case, the city
and borough would equally share the road, city and borough portions.
Dunham noted they passed a resolution requesting the Department of Transportation to move
mile 0 of the Seward Highway to the state park in Lowell Point, but it was not supported. Oates said
they were looking at another source with Seward's state lobbyist. Because of the parks out there,
they were looking for Park Service funding. Dunham said the Department of Natural Resources had
the authority to put secondary roads in.
Motion Passed Unanimous
OTHER NEW BUSINESS
Council did not schedule a work session to discuss' home health operations and home health aides.
Council scheduled a joint work session with the Planning and Zoning Commission to go over their
2011 year priorities for Tuesday, March 29, 2011 at 6:00 p.m.
INFORMATIONAL ITEMS AND REPORTS (No action required)
Letter written to State of Alaska Commissioners and Cabinet Members from the Mayor and Vice
Mayor.
COUNCILS' COMMENTS
Smith noted the Alaska SeaLife Center wanted to do a memorial for Stevens, and noted
Governor Hickel should be honored as well. He was viable in the facility as well.
Shafer said she was ekcited about the Coastal Villages, this was a lot of potential industry.
As a community, she felt we needed to support this wholeheartedly. It was going to affect so much
of the community; If any way they can be supportive, please do it.
Smith agreed with Shafer, and noted this venture was sustainable in Seward. If they could
build it here, it would sustainitself and profit other businesses.
Valdatta felt the first quarter fish tax was going to look pretty good. People were moving, so
he was optimistic and complimented the fish processing groups in town. Regarding the Coastal
Villages, they should consider utilizing the prison.
Shafer wanted to know when they were going to have the 4th quarter sales tax returns, Oates
thought March but would confirm.
Dunham said the Governor's office requested we participate in the March 31 Domestic
Violence Awareness Day. The clerk would do a resolution of support. Communities throughout
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February 14, 2011 Volume 38 Page
Alaska were doing a march throughout the state. Dunham asked the clerk to get a retirement card to
Steve Denton. Brent Whitmore, who was in Seattle and battling cancer, was in his thoughts.
CITIZENS' COMMENTS
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
ADJOURNMENT
The meeting was adjourned at 9:08 p.m.
OR
CITY OF SEWARD, ALASKA
APPLICATION FOR THE
FEB 7 2011
SEWARD PLANNING AND ZONING COMMISSION
NAME:
STREET ADDRESS & Ez
MAILING ADDRESS:
HOME TELEPHONE: _ BUSINESS PHONE:
E -MAIL
ADDRESS:
FAX:
HOW LONG IN THE CITY LIMITS OF SEWARD: /
PRESENLY EMPLOYED AS: �J�v./�►� �� �� r
List any special training, education or backgr and you have which may hel you as
member of the Commission. Se,v - n) &-- e n u- P'V e
Have you ever developed real property, other than your own personal residence? If so,
briefly describe the development: cam, �',,�„ 7�� A 1
I am specifically interested in serving on the Planning and Zoning because:
v w K, !-e.
Have you ever served on a similar commission elsewhere? OorNo
If so, where? 4 And when? / I �_ ti'v-'
Are you available for meetings Tuesday evenings? $
If appointed, are you willing to travel: Often Occasionally t Rarely Never
Z a2�_
✓ 1 �f ^ �f
Signature Date
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Agenda Statement
Meeting Date: February 28, 2011
From: Johanna Kinney, City Clerk
Agenda Item: Joint work sessions wit he Boards and
Commissions for yearly priorities
BACKGROUND & JUSTIFICATION:
Per the City Council Rules of Procedure, the City Council and the Planning and Zoning Commission
meet annually (typically in March) to review the commission's yearly priorities. Council has set this
work session for Tuesday, March 29, 2011 at 6:00 p.m. before their City Council Meeting.
While not required, the council in the past has also had similar work sessions with its other boards
and commissions, the Historic Preservation Commission and the Port and Commerce Advisory
Board. Both chairs of these entities have expressed their interest in holding a work session with the
council to discuss their priorities for the year.
The Port and Commerce Advisory Board will have status reports on any unfinished directions from
Council for the previous year, and will receive any direction from council for the coming year.
The Historic Preservation Commission will be composing their priority list to present to council
when they meet on March 16, 2001.
CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies
FISCAL NOTE: None
RECOMMENDATION:
Schedule a joint work session with the Port and Commerce Advisory Board and the Historic
Preservation Commission, preferably after March 16, 2011. Upcoming work sessions in March
include:
*5:00 p.m., March 14, 2011 to discuss alternate funding options for library museum (if scheduled
tonight by council),
*6:00 p.m., March 29, 2011: joint work session with the Planning and Zoning Commission to
discuss yearly priorities.
City of Seward, Alaska _
Quarterly Budget Report
For the Quarter ended December 30, 2010
We are pleased to provide this budget -to- actual report for the year ended December 30, 2010.
This data is very preliminary as the finance department is in the process of making year -end
adjusting entries necessary to close the books for 2010. The information contained in this report
is likely to change and should therefore not be considered final for 2010. In particular, tax
revenues have not been trued -up from a cash basis to the accrual basis with the Kenai Peninsula
Borough; Harbor revenues need to be downward adjusted to reflect the fact that capital renewal
and replacement fees paid in 2010 for 2011 will be deferred to 2011; and other similar
adjustments.
The intent of this report is to provide transparent financial and budgetary information to the
public, and to present information in a format that combines narrative and graphical elements, to
make it easier to understand. The report includes the following components: 1) the narrative
report explains the highlights of financial results for the General Fund; 2) cash balances in all
City funds; 3) risk area assessment; and 4) detailed revenue and expenditure /expense reports.
This monthly report includes data for the City's General Fund and the Harbor, SMIC, Electric,
Water, Wastewater, and Parking Enterprise Funds. We welcome comments from the City
Council or the public as to how we may improve this document to make it more useful for timely
decision making.
The following pages of this report contain information on the major sources of revenue for the
General Fund, with a focus on providing historical perspective on the timing of revenues and the
City's typical revenue cycle. Revenues are compared on a monthly basis over four years.
Revenues are then compared according to major revenue category (taxes, licenses /permits,
intergovernmental, charges for services, and miscellaneous) across years, to see whether major
revenue sources are increasing or decreasing. And finally, year -to -date revenues are examined to
predict whether we can expect to meet budgeted revenue goals.
An analysis of expenditures demonstrates the typical pattern of spending during the year. For
example, debt service payments are generally made semi - annually (April, June, October,
December), snow removal costs are higher in the winter, and campgrounds gear up in the Spring.
In this analysis, expenditures are compared on a monthly basis, and then by category, showing
the trend in costs for each major category (salary, benefits, purchased services,
supplies /maintenance, general and administrative, capital and debt, and other).
The presentation of this financial information aims to meet the requirements for financial
reporting as defined by the Seward City Council in Resolution 2008 -59. If you have questions or
require additional information, please feel free to contact finance director Kristin Erchinger at
(907)224 -4064, or by e -mail at kerchinger @cityofseward.net.
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December 2010 Financials as of 2/23/11 1
GENERAL FUND
Analysis of All Revenue Sources
12,000
10,000
8,000
0
6,000
4,000
2,000
Graph 1: Revenue Comparison by Month
02006 ®2007 02008 1@2009 02010
This graph presents the monthly distribution of all revenues of the General Fund, which includes
Taxes, Charges for Services, Intergovernmental, Licenses /Permits, and Miscellaneous. The
graph highlights the revenue cycle of the General Fund and demonstrates that the majority of
General Fund revenues are collected in the second half of the year. Revenues are lower in 2010
through December than in 2009 by $911,350 (8.2 %) primarily due to the following: 1) In the
prior year, the City received a one -time EXXON Valdez Oil Spill settlement in the amount of
$1,622,052, and this compares to the current year legal settlements totaling $347,281, for a net
reduction in prior year legal recoveries of $1,274,77, which represents more than 100% of the
variance in year- over -year revenues; 2) property tax collections are $25,697 higher (pre - adjusted
for year -end); 3) sales tax receipts are $245,452 higher (pre- adjusted); 4) intergovernmental
revenues are lower by $125,533 due primarily to a reduction in raw fish tax of $119,143; and 5)
general government revenues higher by $325,973 due to higher project management fees of
$320,585 for large grant projects including the railroad dock dredging project and the levee
project. On the downside, revenues are lower in building permit revenues by $61,458, in state
and federal grants by $39,623, and in land rents and leases by $23,464 based on a one -time
retroactive adjustment to the Army Rec Camp lease based on property reappraisals.
Sales tax collections through December are 6.8% higher than the same period last year, equal to
an increase in revenues of $245,452. We have not yet received a report from the Kenai
Peninsula Borough as to the fourth quarter taxable sales through December. However, taxable
sales were 4.88% higher in the first quarter, 4.87% higher in the second quarter and 8.50%
higher in the third quarter 2010 than the same quarters in 2009. The report on taxable sales for
fourth quarter should be available within the next two weeks.
rr+
December 2010 Financials as of 2/23/11 2 n,
c4 :y
12,000
10,000
ti 8,000
0 6,000
4,000
2,000
0
-2,000
Revenues in
3udget for
.Ian Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Graph 2 - Revenue through December
as % of- Annual Tntal
The 2010 General Fund budget was prepared based on an anticipated reduction in sales tax
revenue of 7.8% compared to the 2009 sales tax budget. However, the 2009 actual sales tax
revenues came in well below the 2009 budget projections, so the administration was initially
concerned that the 2010 projected sales tax figures might have been overly optimistic. However,
when compared with 2009 actual sales tax revenue, the 2010 sales tax revenues came in higher
by $245,452, and when compared to the 2010 budget, revenues came in $24,019 or 0.6% higher
than budget.
The following graph aggregates revenues into primary categories. This graph reflects revenues
through December for the current year and four prior years. General Fund revenues come
primarily from Taxes, Charges for Services, and Intergovernmental Revenues, in that order.
This graph shows that through December, revenues are higher in 2010 than in the prior year for
taxes, intergovernmental revenues and miscellaneous. Taxes were higher for sales tax
($245,452), property tax ($25,697) and bed tax ($30,642). Intergovernmental revenues are down
due to a reduction in raw fish tax of $119,143. General Fund revenues came in lower than 2009
for licenses /permits and charges for services. The reduction in licenses /permits of $66,008
compared with the same quarter in 2009, primarily relates to a reduction in building permit fees
which are lower by $61,458 and business licenses which are lower by $6,090 when compared to
the prior year.
Graph 3 - Revenue Comparison by Category - Through December
6,000
N 5,000
b
a
4,000
0
93,000
2,000
1,000
M
■ 2006 ■ 2007 M2008 ■ 2009 O 2010
The graph below reflects the level of revenues received through December over the past five
years. The 2009 revenues were higher than historical averages due to the one -time $1.6 million
EXXON Valdez Oil Spill settlement. The "remaining budget" shown on the 2010 graph of
minus $715 (thousand) indicates that revenues exceeded budgeted projections by $715,303.
However, there are a number of items for which the revenue budget was not upward adjusted:
$347,281 budget variance for prior -year legal settlements not anticipated to be received in 2010 -
including $331,791 EXXON final settlement proceeds and $15,489 Chugach bankruptcy
proceeds; $102,053 PERS relief adjustment pending in the 2010 budget; and project
management fees exceeding budget by $355,416. We do not typically amend the budget for
project management fees because they are considered one -time non - recurring revenues. The
administration will likely seek City Council approval to transfer the net proceeds from the
project management fees to the Capital Acquisition Fund to provide funding for General
Government asset repair and replacement.
GENERAL FUND
Analysis of Expenditures
The graph below depicts the typical spending pattern of the General Fund. Spending in the
General Fund is fairly equally distributed across the year, although slightly less in the early
months of the year. Expenditures tend to rise toward the summer with the ramping up of
campground operations, and then again at year -end due to snow removal operations (although
snowfall levels in the current year are considerably lower than a typical year) and in the past
three years, due to adjustments made to account for the State's contributions to PERS on behalf
of the City at year -end. Graph 4 shows that in comparison to the prior year, overall costs are
lower in the General Fund through December than they were in 2006, 2008, and 2009.
Expenditures in 2010 are currently lower than in 2009 by a total of $598,727, however, this does
not reflect all anticipated year -end adjustments, which will likely reduce the expenditure
Taxes License/Permits Intergovernment Charges for Misc.
Services
M E
0
n,.,
2006 2007 20OR Innn
'Revenues in
3udget for
-- GVIV
O December as % of Annual total ® Remaining Budget
ORevenue after December is 0 ®Revenue thru December 100%
M
M
12,000
10,000
8,000
6,000
4,000
2,000
0
-2,000
December 2010 Financials as of 2/23/11 4
Graph 2 - Revenue through December
as % of- Annual T&A
GENERAL FUND
Analysis of Expenditures
The graph below depicts the typical spending pattern of the General Fund. Spending in the
General Fund is fairly equally distributed across the year, although slightly less in the early
months of the year. Expenditures tend to rise toward the summer with the ramping up of
campground operations, and then again at year -end due to snow removal operations (although
snowfall levels in the current year are considerably lower than a typical year) and in the past
three years, due to adjustments made to account for the State's contributions to PERS on behalf
of the City at year -end. Graph 4 shows that in comparison to the prior year, overall costs are
lower in the General Fund through December than they were in 2006, 2008, and 2009.
Expenditures in 2010 are currently lower than in 2009 by a total of $598,727, however, this does
not reflect all anticipated year -end adjustments, which will likely reduce the expenditure
"savings" by more than $100,000.
Unaudited expenditures in the General Fund show lower costs in personnel ($295,853 lower than
2009) due primarily to intentional vacancies aimed at achieving cost savings to offset the
potential for lower sales tax revenues in 2010. Departments did a good job of delaying
purchases /expenditures that were not essential, resulting in savings in many areas such as
education and training, maintenance and repair, and the purchase of tools and equipment. What
appears to be lower costs in interest expense, will be adjusted based on year -end closing of debt
service payments, and said costs are expected to approximate the budgeted interest expense. As
a reminder, in order to weather the current economic downturn, motor pool expenditures were
scaled back by $163,000 in the General Fund (reduction of 43%) for a two -year period, which
accounts for the lower costs in the "capital outlay" area. Capital expenditures in 2010 includes
the purchase of a new boiler for the City Shop.
Graph 4: Expenditure Comparison (by Month) Through December
12,000
10,000
8,000
r.
Cd
W
8 6,000
4,000
2,000
2006 102007 02008 02009 02010
M
December 2010 Financials as of 2/23/11 5 r.
vJ
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
M
The areas of expenditure with higher costs than the prior year include legal ($51,779),
utilities /heating fuel/gas ($39,746), equipment rental ($14,867), contingency ($31,099) and debt
service principal costs ($57,133). The debt service principal costs in 2010 are likely to be
reduced by approximately $50,000 to be more in -line with the 2009 levels due to the fact that
payments toward the hospital PERS loan will be booked not as an expenditure in the General
Fund, but will be applied toward a loan payable, thereby reducing the actual expenditure. This
entry is needed to comply with generally accepted accounting principles, but it is necessary for
the administration to budget for these principal payments in order to obtain Council authorization
to repay the loan.
Graph 5 below shows that compared with 2009, costs are lower in salaries, benefits, supplies,
and capital & debt, and higher in purchased services and general & administration costs, through
December.
Graph 5 - Expenditure Comparison (by Category) Through December
4,000
3,500
M 3,000
b
92,500
0 2,000
1,500
1,000
500
■ 2006 82007 M2008 ■ 2009 02010
Chart 6 below shows that expenditures through December 2010 are lower than the prior two
years and that there are unexpended appropriations of $1.06 million.
Chart 6 - Expenditures through December
as % of Annual Total
M
Thousands
12000
10000
8000
6000
4000
2000
0
Unexpended
Appropriations
® Expend. To Date ❑Post- December Expenditures 13 Remaining Budget 0 % of Annual
aaiaues zenents Purchased Supplies & General & Capital & Debt
Services Maint. Admin.
LUU3 2004 2005 2006 2007 r ,?008 2009 2010
01
Overall for the year, General Fund expenditures for 2010 are budgeted at $10,333,602 which
reflects an increase of $188,829 or 1.87 % over the 2009 budget. Actual expenditures for 2010
came in lower than 2009 by $598,727 and lower than the 2010 budget by $1,062,123. Keep in
mind that this does not take into account final year -end adjusting entries.
Enterprise Funds
All enterprise funds have exceeded their revenue budgets with the exception of the Electric
Enterprise Fund. That fund is below budget on the revenue and expense side primarily due to
fuel costs being lower than projected on both sides of the equation (in terms of the costs that we
incur to purchase power from Chugach, as well as passing those costs on to customers). All
enterprise funds have come in under- budget on the expense side.
The City Council authorized a loan to be established between the General Fund and the Electric
Fund during the year. This loan was authorized by Resolution 2010 -83 in the amount of
$1,889,765, for the purpose of having the General Fund reimburse the Electric Fund for
contributions that the Electric Fund has made over the past ten or so years, to cover deficits of
the SMIC enterprise fund and the hospital closure. For the sake of disclosure, the loan will be
reported in the footnotes to the financial statements, but will not appear as a liability of the
General Fund and a corresponding receivable in the Electric Fund. The reason for this has to do
with the unintended consequences that will occur as the result of booking this "loan"; it would
result in either a decrease in cash in the Electric Fund in the amount of $1.8 million in 2010, or
as a decrease in fund balance in the General Fund in the amount of $1.8 million in 2010.
Neither of these impacts reflect the intent of the Council, which is that each year that funding is
available, the annual payment from the General Fund will be made to the Electric Fund in the
amount of $110,861. This will result in an annual increase in cash in the Electric Fund with a
decrease in cash in the General Fund, in the amount of the single year's debt payment. The
auditors concur with this accounting, as it meets the intent of the Council contained within the
resolution, which is to make those payments as funding is available.
4S
December 2010 Financials as of 2/23/11 7
OR
r 9 V� 1.
A. s n4 /10141
CITY OF SEWARD
PRELIMINARY Budgeted Summary Revenue and Expense /Expenditure
by Fund
For the Month
Ending December,
2010
(Through December, 2010, 100% of the year has expired)
Throw h December
2009
2010
Actual
Variance
YTD
Bud
Budget
Annual Annual
% of
Revenue
variance
Budget
Budget
General Fund
Small Boat Harbor Enterprise Fund
$
$
11,080,999
2,821,513
$ 10,169,649 $
$ 3,810,232
(911,350) $
9,454,346
$ 715,303
$
2,454,346
107.6%
Parking Enterprise Fund
$
163,765
$
$ 194,522 $
988,719 $
2,810,676
$ 999,556
$
2,810,676
135.
S.M.I.C. Enterprise Fund
$
999,656
$ 865,085 $
30,757 $
(134,571) $
163,450
806,715
$ 31,072
$
163,450
119.0%
Electric Fund
Water Enterprise Fund
$
10,003,002
$ 9,853,203 $
(149,799) $
11,907,372
$ 58,370
$ (2,054,169)
$
1 82.7%
Wastewater Enterprise Fund
$
$
1,050,921
1,031,696
$ 1,105,938 $
$ 1,080,521 $
55,017 $
1,097,030
$ 8,908
$
11,907,372
1,097,030
100.8%
Expenses
48,825 $
1,050,868
$ 29,653
$
1,050,868
102.8%
General Fund
General Government
Mayor and Council
General Fund Legal
$
322,088 $ 336,415 $
14,327 $
362,499
$ 26,084
$
362,499
City Manager
125,672
1,090,902
177,851
886,215
52,179 $
(204,687) $
151,000
129819)
151,000
92.8%
117.8%
City Clerk
Finance Administration
238,211
238,037
(174) $
1015,334
,
258,294
,
20,257
1,015,334
258,294
87.3%
General Services
646,938
95,998
593,483
97,416
(53,455) $
677,154
83,671
677,154
92.2%
87,6%
Contributions
312,721
239,002
1,418 $
73,719 $
101,900
239,002
4,484
101,900
95.6%
Total General Government
$
2,832,530 $
2,568,419
(264,111) $
2,805,183
-
236,764
$
239,002
100.0%
Public Safety
2,805,183
91.6%
Police Department
Fire Department
2,328,395
2,274,537
(53,858) $
2,409,412
134,875
2,409,412
°
94.
Engineer /Utility Manager
571,696
38,327
561,467
(10 ,229) $
630,392
68,925
630,392
89.
Building Inspection
Total Public Safety
$
97,083
3,035,501
_
103,197
(38,327)
6 114 $
119,955
16,758
119,955
0.0% %
°
860%
$
2,939,201 $
(96,300) $
3,159,759
220,558
$
3,159,759
93.0%
Public Works
Roads and Streets
City Shop
917,333
778,182
(139,151) $
1,243,565
465,383
1,243,565
62.6%
Municipal Building
346,430
313,221
456,111
248,796
109,681 $
(64 $
377,645
296,196
(78,466)
377,645
120.8%
Total Public Works
$
1 576,984 $
__
1,483,089 $
(93,895) $
1,917,406
47,400
434,317
296 196
84 0%
$
1,917,406
77.3%
Parks & Recreation
Library
$
1,215,444 $
1,219,783 $
4,339 $
1,213,637 $
(6,146)
$
1,213,637
100.5%
Debt Service
$
$
422,018 $
787,732 $
380,888 $
680,111 $
(41,130) $
401,940 $
21,052
$
401,940
94.8%
(107,621) $
835,679 $
155,568
$
835,679
81.4%
Total General Fund
$
9,870,209 $
9,271,491 $
(598,718) $
10,333,604 $
1,062,113
$
10,333,604
89.7%
Small Boat Harbor Enterprise Fund
$
3,396,193 $
3,512,824 $
116,631 $
3,823,316 $
310,492
$
3,823,316
Parking Enterprise Fund
S.M.I.C. Enterprise Fund
$
$
135,357 $
1,198,831
189,886 $
54,529 $
479,036 $
289,150
$
479,036
91.9%
39.6%
Electric Fund
$
$
10,416,373 $
987,145 $
10,031,532 $
(211,686) $
1,014,061 $
26,916
$
1,014,061
97.3%
Water Enterprise Fund
$
1,060,873 $
1,026,224 $
(384,841) $
(34,649) $
11,532,831 $
1,545,211 $
1,501,299
518,987
$
$
11,532,831
87.0%
Wastewater Enterprise Fund
$
918,685 $
1,099,041 $
180,356 $
1,173,019 $
73,978
$
1,545,211
66.4%
1,173,019
93.7%
OR
r 9 V� 1.
A. s n4 /10141
R
City of Seward
FUND: 101 - General Fund
Line Item Revenue Summary by Fund
Through December, 1001 of year has expired
PRELIMINARY - THROUGH
DECEMBER
ANNUAL
----------------------------------
-- ------
Actual
---- --- ----
YTD
----- - - - - --
Budget
---------------
Annual
- - -
%
- --
of
Account Name
--
2009
2010
Variance
Budget
Variance
Budget
Annual
Bud
--- --- -- ---- - --
General Property
---- -- - ---
$ 975,687
-- -- -- - ---
$ 1,001,384
-- -- -----
$ 25,697
--- -- --- --
$ 993,000
- --- -----
$ 8,384 $
--- - - -----
993,000
- -- -
100.84
---
Sales Tax Revenue
3,585,304
3,830,757
245,452
3,806,738
24,019
3,806,738
100.63
Other Taxes
285,313
315,956
30,642
302,600
13,356
302,600
104.41
Penalties and int
1,329
1,555
226
1,500
55
1,500
103.64
Licenses & Permit
214,965
148,957
(66,008)
163,771
(14,814)
163,771
90.95
P.I.L.T.
84,922
75,317
(9,605)
75,000
317
75,000
100.42
Intrgvrmmntl Reve
1,217,693
1,092,160
(125,533)
1,160,500
(68,340)
1,160,500
94.11
GF Grant Revenue
16,990
-
(16,990)
-
-
-
-
General Governmen
1,760,162
2,086,135
325,973
1,731,935
354,200
1,731,935
120.45
Public Safety
14,736
12,985
(1,751)
12,800
185
12,800
101.45
Public Works
2,896
2,278
(619)
15,000
(12,722)
15,000
15.18
Recreation
622,067
624,057
1,990
569,394
54,663
569,394
109.60
Library /Museum
14,799
15,306
507
12,500
2,806
12,500
122.45
Fines
11,836
10,210
(1,626)
17,000
(6,790)
17,000
60.06
GF Interest Reven
50,311
58,930
8,619
196,000
(137,070)
196,000
30.07
Rents and Royalti
157,821
144,552
(13,269)
124,478
20,074
124,478
116.13
PY Legal Recoveri
1,622,052
347,281
(1,274,772)
-
347,281
-
-
Sales Fixed Asset
5,631
8,069
2,237.
2,000
6,069
2,000
403.44
Spec Proj Revenue
359,073
319,450
(39,623)
123,480
195,970
123,480
258.71
Other Misc Revenu
68,974
65,609
(3,365)
144,650
(79,041)
144,650
45.36
Misc. Operating R
8,235
- --- - -- ---
8,702
468
2,000
6,702
2,000
435.11
Total Revenue
$ 11,080,999
---- - - -- --
$ 10,169,649
-- - - - - - --
$ (911,350)
---- - - - - --
$ 9,454,346
--- - - - ---
$ 715,303 $
---- - - ----
9,454,346
-- - -
107.57
- --
;
M
City of Seward
FUND: 101 - General Fund
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
PRELIM THROUGH DECEMBER
------------------------------------------
ANNU
Account Name
2009
Actual
YTD
Budget
---------------------
Annual
% of
---
---- --- - --
2010
---- - - - - --
variance
--- - - - -
Budget
Variance
Budget
Annual Bud
Salaries
$ 3,477,864
$ 3,332,922
--
$ (144,942)
$ 3,636,595
_______
$ (303,673) $
_________
3,636,595
Overtime
143,142
132,187
(10,955)
91.65
Standb Time
�'
7,092
141,551
(9,364)
141,551
93.38
nem
Unemployment
p yment Wage
24,947
7,233
141
7,677
(444)
7,677
94.21
Leave Time
24,255
(692)
18,500
5,755
18,500
131.11
In Lieu of FICA
389,083
342,316
(46,767)
373,160
(30,844)
373,160
91.73
Retirement Benefi
6,850
1,120,800
51851
(999)
6,914
(1,063)
6,914
84.63
Health.Insurance
979,292
(141,508)
920,288
59,004
920,288
106.41
Workers'
979,097
1,061,129
82,031
1,120,014
(58,885)
1,120,014
94.74
Comp
152,298
123,819
(28,480)
136,608
(12,789)
136,608
Medicare
74,809
71,125
(3,684)
74,278
(3,154)
90.64
74,279
95.75
Total Persnl Sery
6,375,982
6,080,129
(295,853)
6,435,585
(355,456)
6,435,585
94.48
Audit
Advertising
60,586
65,873
5,287
62,370
3,503
62,370
105.62
g
35,200
29,205
(5,995)
38,600
(9,395)
Subscriptions /Due
18,519
13,520
(4,999)
38,600
75.66
Travel /Subsistenc
76,507
25,010
(11,490)
25,010
54.06
82,107
5,600
82,300
(193)
82,300
99. 77
Communications
82,163
85,304
3,141
83,244
2,060
83,244
Education /Trainin
27,857
22,808
(5,048)
41,255
(18,447)
102.47
Legal
125,672
177,451
51,779
151,000
26,451
41,255
151,000
55.29
Other Spec Servic
16,379
19,268
2,889
19,500
(232)
117.52
Utilities
347,769
363,198
15,429
345,550
17,648
19,500
98.81
Heating Fuel
45,497
59,556
14,059
73,550
(13,994)
345,550
105.11
Rents & Leases
94,791
74,997
(19,794)
81,022
(6,025)
73,550
60.97
Insurance
227,082
184,754
(42,328)
249,730
(64,976)
81,022
92.56
Maintenance & Rep
285,950
160,641
(125,309)
253,230
(92,589)
249,730
73.98
Contracted Servic
263,700
270,370
6,671
649,912
(379,542)
253,230
63.44
Library Bks.& Mat
26,076
27,820
1,744
25,000
649,912
41.60
Vehicle Supplies
7,229
5,286
(1,943)
2,820
25,000
111.28
7,300
(2,014)
7,300
72.40
Uniform Allowance
3,231
6,455
3,223
6,300
155
Operating Supplie
259,631
273,371
13,740
264,280
6,300
102.46
Gas & Lube
75,547
85,805
10,258
113,150
9,091
(27,345)
264,280
103.44
Testing
113,150
75.83
-
56
56
-
56
-
Equip,Furn,Tools
69,819
50,049
(19,770)
80,740
(30,691)
80,740
Safety Equip /Supp
10,528
11,753
1,225
19,900
(8,147)
61.99
Janitorial Suppli
8,357
10,265
1,928
9,550
19,900
59.06
Inmate Meals
9,669
13,186
3,517
13,500
735
(314)
9,550
107.69
Postage /Misc.Frei
38,654
35,062
(3,592)
13,500
97.67
42,000
(6,938)
42,000
83.48
Equipment Rental
30,004
44,872
14,867
57,600
(12,728)
57,600
77.90
Motor Pool Rent
363,150
205,782
(157,368)
205,782
-
205,782
100.00
Campgrounds
-
(647)
(647)
-
(647)
-
-
Sister City Progr
1,500
3,989
2,489
4,000
(11)
4,000
99.72
Municipal Lobby F
152,673
143,677
(81996)
154,000
(10,323)
154,000
93.30
Contributions
236,381
239,002
2,621
236,002
3,000
236,002
101.27
Bad Debt Expense
2,674
1,228
(1,446)
1,500
(272)
1,500
81.84
A 4
R
City of Seward
FUND: 101 - General Fund
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
Total Expenses $ 9,870,206 $ 9,271,479 $ (596,727) $ 10,333,602 $(1,062,123) $ 10,333,602 89.72
PRELIM
THROUGH DECEMBER
ANNUAL
-------------------------------------
---- ---
Actual
---- -------
YTD
-- - - -----
Budget
---------------
Annual
----
%
--
of
Account Name
2009
2010
Variance
Budget
Variance
Budget
Annual Bud
--- --- -- --- - - - - -- --
Genl Govt Admin F $
-- - - - - -- ----
75,830 $
- - - - --
79,572
--- - - -- -- ---
$ 3,742 $
-------
79,572
-- - - - - ---
$ - $
---- ---- --
79,572
- -- -
100.00
- --
k
Contingency
8,139
39,238
31,099
44,828
(51590)
44,828
67.53
Elections
2,908
2,865
(43)
4,000
(1,135)
4,000
71.62
Promotion
4,808
3,666
(1,141)
7,100
(3,434)
7,100
51.64
Vol Fireman Stipe
18,000
18,000
-
18,000
-
18,000
100.00
Bank,credit card
4,118
7,492
3,373
21,000
(13,508)
21,000
35.67
Misc. Expenses
110,422
51,589
(58,833)
39,420
12,169
39,420
130.87
Principal
102,696
159,828
57,133
159,828
-
159,828
100.00
Interest Expense
88,130
6,630
(81,499)
84,892
(78,262)
84,892
7.81
Buildings
18,162
-
(18,162)
-
-
-
-
Capital Equipment
54,445
53,645
(800)
37,000
16,645
37,000
144.99
Misc_ Programs
3,773
2,743
(1,029)
5,500
(2,757)
5,500
49.88
Total Expenses $ 9,870,206 $ 9,271,479 $ (596,727) $ 10,333,602 $(1,062,123) $ 10,333,602 89.72
M
FUND: 101 - General Fund
DEPT: 1110 - Mayor and Council
Line Item Expenditure Summary by Fund
Through December, 100 of year has expired
09
43
(Preliminary) THROUGH
DECEMBER
---- ---- --- ---
ANNUAL
GL
2009
2010
-
Actual
Variance
YTD
Budget
--- - -----
Budget
Variance
---------------
Annual
Budget
- -----
e
Annual
of
5010
5060
5080
5090
Salaries $
Retirement Benefi
Workers- Comp
Medicare
18,700 $
347
225
1,282
18,000 $
306
201
1,303
- -- --- - --
(700)
(40)
(23)
21
-- -- - -- - --
$ 18,450 $
216
212
1,259
- -- -- - - --
(450) $
90
(11)
44
---- - - - ---
18,450
216
212
1,259
__
97.56
141.85
94.88
103.46
_
20,553
19,810
(743)
20,137
- - - - -- ---
(327)
--- -- --
20,137
98
38
5110
5120
5130
5140
5150
5160
5370
5440
5460
5490
5560
5570
5690
5730
Audit
Advertising
Subscriptions /Due
Travel /Subsistenc
Communications
Education /Trainin
Insurance
Operating Supplie
Equip,Furn,Tools
Postage /Misc.Frei
Sister City Progr
Municipal Lobby F
Contingency
Promotion
60,586
22,197
3,321
17,354
3,461
1,520
757
7,859
-
1,383
11500
152,673
579
4,808
65,873
19,557
3,437
20,673
3,355
1,350
461
10,225
1,200
1,289
3,989
143,677
3,507
3,360
- - - -- -- -
5,287
(2,641)
116
3,319
(106)
(170)
(295)
2,366
1,200
(94)
2,489
(8
2,928
(1,447)
--
62,370
22,000
4,250
20,000
2,000
1,700
900
11,200
3,800
1,800
4,000
154,000
12,000,
5,000
3,503
(2,443)
(813)
673
1,355
(350)
(439)
(975)
(2,600)
(511)
(11)
(10,323)
(8,493)
(1,640)
62,370
22,000
4,250
20,000
2,000
1,700
900
11,200
3,800
1,800
4,000
154,000
12,000
5,000
105.62
88.89
80.87
103.37
167.73
79.41
51.25
91.30
31.58
71.58
99.72
93.30
29.23
67.21
Total Expenses $
298,551 $
301,763 $
- - -- --
3,212 $
---- - -- - -- --
325,157 $
- - -- - -- -
(23,394) $
-- - - -- ---
325,157
- - -- -
92.81
--
09
43
FUND: 101 - General Fund
DEPT: 1111 - Legislative - Boards & Commissions
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
GL
5010 Salaries
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers Comp
5090 Medicare
5120 Advertising
5130 Subscriptions /Due
5140 Travel /Subsistenc
5160 Education /Trainin
5370 Insurance
5440 Operating Supplie
5490 Postage /Misc.Frei
-
(Preliminary) THROUGH
DECEMBER
850
ANNUAL
850
----------------------------------------
750
Actual
---- ----------
YTD
---- - - - ---
Budget
---------------
Annual
--- - --
% of
2009
---- -- -
2010
variance
Budget
Variance
Budget
Annual
- -- ----
$ 4,695 $
- - - - --
24,248
--- - - - - --
$ 19,554
---- - - - - --
$ 17,515
-- - -- - - --
$ 6,733 $
- --- - - - - --
17,515
- - - - ---
138.44
563
1,046
483
1,628
(582)
1,628
64.28
1,352
3,481
2,129
1,717
1,764
1,717
202.79
8,589
-
(8,589)
6,715
(6,715)
6,715
-
48
266
219
201
65
201
132.36
440
---- - - - - -- --
42
-- - - ----
(398)
--- - - - - --
266
---- - -- ---
(224)
266
15.70
15,687
29,084
13,396
28,042
-- - - - - ---
1,042
---- -- - - --
28,042
- - - - - --
103.72
-
-
-
850
(850)
850
-
750
930
180
1,050
(120)
1,050
86.57
1,018
1,124
105
1,100
24
1,100
102.14
3,512
358
(3,155)
1,700
(1,343)
1,700
21.03
933
625
(309)
1,100
(475)
1,100
56.78
1,632
2,530
898
3,000
(470)
3,000
8" �#
3
---- - - - - -- -
3
--- - - - --- ---
-
500
(497)
500
23,537 $
34,652 $
-- ---- --
11,115 $
-- - - - --- ---
37,342 $
- - - - -- -
(2,690) $
--- - - - - --
37,342
- - -- - --
92.80
Total Expenses $
r �C
n
FUND: 101 - General Fund
DEPT: 1115 - General Fund Legal
Line Item Expenditure Summary by Fund
Through December, 100$ of year has expired
(Preliminary) THROUGH DECEMBER
-------------------------------------------------
Actual YTD Budget
GL 2009 2010 Variance Budget Variance
-- - -- - -- -- - - - - - -- ---- - - - - -- --- - -- - --
5170 Legal $ 125,672 $ 177,451 $ 51,779 $ 151,000
$ 26,451 $
5390 Contracted Servic - 400 400 _
400
-- --- -- ---
--------- ---- ------ -- -- - - - --
Total Expenses $ 125,672 $ 177,851 $ 52,179 $ 151,000 $ 26,851 $
ANNUAL
--------------- - -- - --
Annual % of
Budget Annual
---- - - - - -- - - - -- --
151,000 117.52
-- -- - -- --- - --- ---
151,000 117.78
4 1-1 5 -
1
FUND: 101 - General Fund
DEPT: 1120 - City Manager
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
GL
5010 Salaries
5030 Unemployment Wage
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers Comp
5090 Medicare
5120 Advertising
5130 Subscriptions /Due
5140 Travel /Subsistenc
5150 Communications
5160 Education /Trainin
5190 Other Spec Servic
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5440 Operating Supplie
5450 Gas & Lube
5460 Equip,Furn,Tools
5490 Postage /Misc.Frei
5690 Contingency
5730 Promotion
348
5,555
10,167
3,451
952
100
8,239
555
1,220
6,719
880
63
843
7,560
Total Expenses $ 444,495
19
ANNUAL
Annual
(Preliminary) THROUGH
DECEMBER
Annual
----------------------------------------------------------------
- - - -
92.03
Actual
YTD
Budget
2009
2010
Variance
Budget
Variance
---- - --- -- --
$ 262,182 $
-- - - - - --
173,167
--- - - - - --
$ (89,015)
-- -- --- - --
$ 188,173
--- - - - - --
$ (15,006) $
-
3,002
3,002
-
3,002
31,145
21,308
(9,836)
21,647
(339)
40,457
24,957
(15,500)
15,626
9,331
56,446
47,074
(9,372)
45,328
1,746
3,547
1,846
(1,701)
2,164
(318)
4,067
-- -- -- - - -- ----
2,714
---- --
(1,352)
-- - -
2,885
(171)
397,843
274,069
- - ---
(123,774)
---- - - - - --
275,823
--- - -- - --
(1,754)
348
5,555
10,167
3,451
952
100
8,239
555
1,220
6,719
880
63
843
7,560
Total Expenses $ 444,495
19
ANNUAL
Annual
°s of
Budget
- --- - - ----
Annual
188,173
- - - -
92.03
- --
21,647
98.44
(351)
15,626
159.72
12,140
45,328
103.85
(860)
2,164
85.31
3,187
2,885
94.09
(3,313)
275,823 99.36
2,940
2,592
3,000
(60)
3,000
98.00
149
(5,406)
500
(351)
500
29.80
12,140
1,973
13,000
(860)
13,000
93.38
3,187
(264)
6,500
(3,313)
6,500
49.02
236
(716)
500
(264)
500
47 70
-
(100)
-
-
-
5,525
(2,714)
6,900
(1,375)
6,900
8
11
(544)
325
(314)
325
3.29
1,398
1.78
4,700
(3,303)
4, - 700
29.73
7,711
992
8,000
(269)
8,000
96.39
1,001
121
1,200
(199)
1,200
83.43
2,185
2,122
2,500
(315)
2,500
87.40
680
(164)
800
(120)
800
84.97
35,731
28,171
32,828
2,903
32,828
108.84
56
56
2,100
(2,044)
2,100
2.67
$ 347,017 $
(97,477) $
358,676 $
(11,659) $
358,676
96.75
f /�
M
FUND: 101
- General Fund
DEPT:
1121 - Management
Information
Systems Dept.
Line Item Expenditure
Summary
by Fund
Through
December, 100°%
of year has
expired
(Preliminary) THROUGH DECEMBER
- -------
ANNUAL
GL
Actual
YTD
-- - - - ---
Budget
---------------
Annual
- --
a
---
of
2009
2010
-- - ---
Variance
- --
Budget
Variance
Budget
Annual
5010 Salaries $
126,651 $
121,833
- - - - -- --
$ (4,818) $
-- -- - ---
130,440 $
-- - -- - --- __________
(8,607) $
130,440
___
5020 Overtime
3,872
679
(3,193)
93.40
5030 Unemployment Wage
309
4,077
(3,398)
4,077
16.65
43
(266)
_
43
5040 Leave Time
14,487
13,630
(857)
14,820
(1
_
5060 Retirement Benefi
21,277
18,543
(2,734)
14,820
91,97
5070 Health Insurance
28,905
31,383
12,665
5,878
12,665
146.4
5080 Workers Comp
1,324
2,478
33,576
(2,193)
33,576
93.47
7
5090 Medicare
1,319
(5)
1,484
(165)
1,484
88.88
11998
1,954
(44)
-- - - - -- -- ---
2,058
- - -
(104)
2,058
94.96
198,823
189,384
(9,439)
- - -- ---
199,120
- - - - -- ----
(9,736)
-- -- --
199,120
95.11
5120 Advertising
350
5130 Subscriptions /Due
350
-
(350)
500
(500)
500
_
5140 Travel /Subsistenc
1,704
99
(251)
500
(401)
500
19.80
5150 Communications
1,171
(533)
2,500
(1,329)
2,500
46.63
5160 Education /Trainin
4,318
4,539
221
4,000
539
4,000
113.48
5370
1,535
2,375
840
5,000
(2,625)
5,000
47.50
Insurance
3,739
2,630
(1,109)
4,200
(1,570)
5380 Maintenance & Rep
-
-
4,200
62.62
5390 Contracted Servic
8,259
-
-
5,000
(5,000)
5,000
_
(8,250)
6,500
(6,500)
6,500
5440 Operating Supplie
28,576
41,882
13,306
23,000
18,882
-
5460 Equip,FUrn,Tools
-
23,000
182.10
5490 Postage /Misc.Frei
483
-
-
5,000
(5,000)
5,000
5790 Misc. Expenses
-
495
-
12
500
(5)
500
99.00
5930 Capital Equipment
----
11,380
--
-
-
(11,380)
500
-
(500)
-
500
_
Total Expenses $
- --- - ---
259,508 $
-- - - --
242,575 $
--- - - - - -- - ---
(16,933) $
- - - - -- ---
256,320 $
- - - --- ___
(13,745) $
__
256,320
94.64
M
FUND: 101 - General Fund
DEPT:
1130 - City Clerk
Line
Item Expenditure Summary
by Fund
Through
December,
100k of year has expired
------------------------------------------
(Preliminary)
THROUGH
DECEMBER
ANNUAL
Actual
-------- --------
YTD
- - - - --
Budget
---------------
Annual
-- --
�
--
of
GL
- - --
-----
2009
- -- -- ----
2010 Variance
-- - - --
Budget
Variance
Budget
Annual
5010
Salaries $
127,385 $
- --
127,067 $
-- -- --
(318)
-- --- - -- -- -
$ 138,636 $
-- ---- --
(11,569) $
--- ---- - --
138,636
- - --
91.66
- --
5020
Overtime
1,512
673
(839)
1,499
(826)
1,499
44.88
5040
Leave Time
15,651
14,980
(671)
16,798
(1,818)
16,798
89.18
5060
Retirement Benefi
21,142
18,283
(2,859)
13,183
5,100
13,183
138.68
5070
Health Insurance
43,357
47,074
3,717
50,364
(3,290)
50,364
93.47
5080
Workers' Comp
1,397
1,352
(45)
1,581
(229)
1,581
85.51
5090
Medicare
----
2,042
---- -- ---
1,997
- - - - --- ---
(45)
-
2,183
(186)
2,183
91.49
212,486
211,426
--- --
(1,060)
- ----- - - -- -
224,244
-- - --- --
(12,818)
-- -- - - - ---
224,244
- ---
94.28
---
5130
Subscriptions /Due
365
380
15
550
(170)
550
69.09
5140
Travel /Subsistenc
3,061
4,692
1,631
5,000
(308)
5,000
93.85
5150
Communications
-
1
1
-
1
-
_
5160
Education /Trainin
2,819
2,291
(528)
2,500
(209)
2,500
91.65
5370
Insurance
4,413
3,011
(1,402)
5,000
(1,989)
5,000
6P
1 2
5390
Contracted Servic
5,823
7,336
1,513
10,000
(2,664)
10;000
5440
Operating Supplie
-
98
98
-
98
_
5490
Postage /Misc.Frei
6
11
6
-
11
5500
Equipment Rental
6,330
5,925
(405)
7,000
(1,075)
7,000
84.64
5720
Elections
-
2,908
--- - - - --- -
2,865
---
(43)
4,000
(1,135)
4,000
71.62
Total Expenses $
238,211 $
- --- -- ---
238,037 $
- - - ---
(174)
--- - - - ---- -
$ 258,294 $
-- --- - --
(20,257) $
---- - - ----
258,294
- - --
92.16
- --
FUND: 101 - General Fund
DEPT: 1140 - Finance Department
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
M
�a
(Preliminary) THROUGH
DECEMBER
-----------------------------------------------------
ANNUAL
GL
Actual
YTD
Budet
g
---------------------
Annual
%
of
2009
---- -- - - --
2010
---- -- -- --
Variance
Budget
Variance
Budget
Annual
5010 Salaries $
339,388 $
323,779 $
---------
(15,609)
----------
--- -- -- ---
$ 370,135 $
--- - - - - --
(46,356) $
370,135
_______
5020
Overtime
1,221
3,083
87.48
5040
Leave Time
1,863
3,473
(390)
3,473
88.78
39,694
33,506
(6,189)
39,203
(5,697)
39,203
85.47
5060
Retirement Benefi
55,315
47,619
(7,697)
34,585
13,033
5070
Health Insurance
101,166
105,923
4,756
117,516
(11,593)
34,585
137.68
5080
Workers- Comp
4,578
3,400
(1,178)
117,516
90.13
4,243
(843)
4,243
80.13
5090
Medicare
5,306
5,639
333
5,649
(10)
5,649
-- --
--- - - ----
--- - - -
99.82
546,668
522,948
(23,720)
- - --
574,804
--- - -- - -- --
(51,856)
-- - - - ---
574,804
- - - -
90.98
- --
5120
Advertising
390
379
(11)
450
(71)
5130
Subscriptions /Due
934
1,022
88
1,500
(478)
450
1,500
84.27
68.16
5140
Travel /Subsistenc
8,421
8,639
218
5,500
3,139
5,500
157.07
5150
Communications
6,113
5,386
(727)
4,900
486
4,900
109.91
5160
Education /Trainin
2,330
3,254
924
2,500
754
2,500
130.14
5370
Insurance
12,314
8,403
(3,911)
13,500
(5,097)
13,500
62.25
5380
Maintenance & Rep
33,408
30,467
(2,942)
35,000
(4,533)
35,000
87.05
5390
Contracted Servic
2,543
-
(2,543)
8,500
(8
8,500
-
5440
Operating Supplie
16,282
9,202
(7,080)
15,000
(5,798)
15,000
61.35
5460
Equip,Furn,Tools
1,878
1,163
(715)
3,500
(2,337)
3,500
33.23
5490
Postage /Misc.Frei
3,833
2,195
(1,638)
3,500
(1,305)
3,500
62.70
5790
Misc. Expenses
25
426
401
500
(74)
500
85.20
5930
Capital Equipment
---
11,798
-- - - --- --
-
-- - - -
(11,798)
8,000
(8
8,000
-
Total Expenses $
646,938 $
- -- ---
593,483 $
- - -- --
(53,454) $
-- -- - -- - -- ---
677,154 $
- - - --- ----
(83,671) $
- - - - --
677,154
- -- - -
87.64
--
�a
FUND: 101 - General Fund
DEPT: 1150 - Community Development
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
(Preliminary) THROUGH DECEMBER
GL
5010 Salaries
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers Comp
5090 Medicare
5120 Advertising
5130 Subscriptions /Due
5140 Travel /Subsistenc
5150 Communications
5160 Education /Trainin
5360 Rents & Leases
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5440 Operating Supplie
5450 Gas & Lube
5460 Equip,Furn,Tools
5490 Postage /Misc.Frei
5500 Equipment Rental
5730 Promotion
5790 Misc. Expenses
5920 Buildings
M
ANNUAL
Annual
% of
Actual
YTD
Budget
2009
2010
variance
Budget
variance
- --- - - ---- ----
$ 189,884 $
- - - - --
132,676 $
--- - - - - --
(57,207) $
---- -- - - --
206,173
--- - - - - --
$ (73,497) $
18,474
14,041
(4,433)
19,826
(5,785)
26,489
19,044
(7,445)
18,340
704
57,809
49,708
(8,101)
65,473
(15,765)
2,611
1,420
(1,191)
2,371
(951)
4,500
-- -- - - - - -- ----
2,224
- - - - --
(2,276)
3,133
(909)
299,767
219,113
--- -- - - --
(80,653)
---- -- - - --
315,316
--- - - - - --
(96,202)
M
ANNUAL
Annual
% of
Budget
--
Annual
---- - - --
206,173
- - - - - --
64.35
19,826
70.82
18,340
103.84
65,473
75.92
2,371
59.89
3,133
70.98
315,316 69.49
117
260
143
-
260
-
-
694
789
95
1,000
(211)
1,000
78.90
1,483
1
116
1,250
349
1,250
127.90
2,805
2,882
77
3,000
(118)
3,000
96.05
1,747
656
(1,091)
1,600
(944)
1,600
40.97
31,476
13,989
(17,487)
18,722
(4,733)
18,722
7
2,740
2,501
(240)
3,200
(700)
3,200
.
1,524
2,172
648
6,500
(4,328)
6,500
33.41
30,216
44,340
14,124
43,150
1,190
43,150
102.76
2,792
2,449
(342)
2,000
449
2,000
122.47
-
35
35
-
35
-
-
1,686
2,351
664
2,000
351
2,000
117.53
837
850
13
600
250
600
141.69
3,784
630
(3,154)
2,000
(1,370)
2,000
31.50
-
250
250
-
250
-
-
-
1,759
1,759
1,759
-
-
5,232
-
(5,232)
-
386,899 $
296,623 $
(90,276) $
400,338 $
(103,714) $
400,338
74.09
Total Expenses $
I M
n
01
FUND: 101
- General Fund
DEPT: 1180 -
General Services
Line Item Expenditure
Summary
by Fund
Through December,
100% of year has expired
(Preliminary)
THROUGH DECEMBER
------ -------
ANNUAL
GL
---
2009
- - -- - -- -
2010
--- -- - - --
Actual
Variance
---------
YTD
Budget
- --- --
Budget
Variance
---------------
Annual
Budget
- - - ---
% of
Annual
5010 Salaries $
5080 Workers Comp
5090 Medicare
-
$
-
-
--- - - - - -- ---
650
37
50
- - - -- --
----
$ 650 $
37
50
--- - -- - --
- - - --- -
_
$
_
_
-- ------
650 $
37
50
--- - - - - ---
_
_______
_
_
-
737
----
737
- - - - -----------
-
-
737
--- -- - ---
_
5120
5130
5140
Advertising
Subscriptions /Due
Travel /Subsistenc
2,046
460
17
1,154
284
-
(892)
(176)
(17)
4,000
800
(2,846)
(516)
4,000
800
28.85
35.46
5150
5190
Communications
Other Spec Servic
1,065
-
1,243
2,260
177
2,260
800
-
443
2,260
800
-
155.33
5370
5380
5390
Insurance
Maintenance & Rep
Contracted Servic
814
2,724
25,000
524
3,007
-
(290)
283
(25,000)
1,000
2,500
6,000
(476)
507
(6
1,000
2,500
6,000
52.44
120.28
-
5440
5450
5460
5465
5490
5500
Operating Supplie
Gas & Lube
Equip,Furn,Tools
Safety Equip /Supp
Postage /Misc.Frei
Equipment Rental
5,628
961
2,147
3,587
2,609
-
6,738
180
3,898
3,091
71
1,295
1,110
(780)
1,751
(497)
(2,539)
1,295
9,000
700
5,000
1,700
2,250
-
(2,262)
(520)
(1,102)
1,391
(2,179)
1,295
9,000
700
5,000
1,700
2,250
-
74.86
25.74
77.96
181.80
3.13
_
5530
Motor Pool Rent
5,400
-
(5,400)
-
_
-
5660
5770
5790
Bad Debt Expense
Bank,credit card
Misc. Expenses
2,674
2,236
13,569
----
1,228
3,484
42,475
- - -- --
(1,446)
1,249
28,906
---
1,500
15,000
26,000
(272)
(11,516)
16,475
1,500
15,000
26,000
81.84
23.23
163.37
Total Expenses $
70,936 $
71,668
- - - - -- --
$ 732 $
--- - - - -- --
76,250 $
-- - - - -- ----
(4,582) $
-- - - -- -
76,250
----
93.99
--
n
01
FUND: 101 - General Fund
DEPT: 1181 - General Services Copier
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
----------------------------------------------------------------
(Preliminary) THROUGH
DECEMBER
Actual
YTD
Budget
GL
- - --
2009
2010 Variance
Budget
Variance
----
5440 Operating Supplie $
- - - - -- --
1,132 $
---- - - -- --- -- - - --
605 $ (527)
-- -- - - - - --
$ 1,700
--- - - - - --
$ (1,095) $
5500 Equipment Rental
----
8,561
7,954 (607)
8
(46)
Total Expenses $
- -- - -- ----
9,693 $
- -- --- --- - - -- --
8,559 $ (1,135)
--- - - -- - --
$ 9,700
--- -- ----
$ (1,141) $
In
ANNUAL
--------------- - --- --
Annual % of
Budget Annual
--- - - - - - -- - --- - --
1,700 35.57
8,000 99.43
- --- - - -- -- -- - - - --
9,700 88.23
19
D
FUND: 101 - General Fund
M
DEPT:
1190 -
SVAC Expense Accumulation
Line
Item Expenditure Summary
by Fund
Through
December,
100% of year has expired
---------------------------------
(Preliminary)
THROUGH
---- --
DECEMBER
-- --------
ANNUAL
Actual
-- ----
YTD
-- - - - -- --
Budget
---------------
Annual
- - ----
%
of
GL
2009
- -- -- -- -- ----
2010 Variance
- - - ---
Budget
Variance
Budget
Annual
5190
Other Spec Servic $
10,000 $
---
10,900 $
--- - --
900
-- -- - - - - -- -
$ 10,000 $
-- - - ----
900 $
-- -- - - - - --
10,000
- - - ----
109.00
5370
Insurance
3,197
3,199
1
3,200
(1)
3,200
99.96
5380
Maintenance & Rep
820
1,924
1,104
750
1,174
750
256.52
5390
Contracted Servic
-
(100)
(100)
-
(100)
-
-
5440
Operating Supplie
50
-
(50)
-
-
-
5450
Gas & Lube
1,260
1,152
(108)
2,000
(848)
2,000
57.60
5490
Postage /Misc.Frei
----
41
- --- --
114
73
-
114
-
_
Total Expenses $
--
15,369 $
-- - - - - -- ---
17,189 $
-- - - --
1,820
---- - -- --- ---
$ 15,950 $
--- --- ----
1,239 $
- --- --
15,950
-- -----
107.77
M
FUND: 101 - General Fund
R
M
DEPT: 1191 - Contributions
Line Item Expenditure Summary by Fund
Through December, 100°% of year has expired
(Preliminary) THROUGH DECEMBER
------------ ---- -- ------- ---
ANNUAL
----- -- - - - - --
Actual YTD Budget
---------------
Annual
- - ----
% of
GL
2009
2010 Variance Budget Variance
-
Budget
Annual
5610 Contributions
$ 236,381 $
--- -- - - -- --- - - -- - -- --- -- - - --
239,002 $ 2,621 $ 236,002 $ 3,000 $
- --- - - ----
236,002
- - - - ---
5790 Misc. Expenses
76,340
- (76,340) 3,000 (3,000)
3,000
101.27
-
Total Expenses
$ 312,721 $
- - -- - - - - -- ---- - - - --- --- - -- - --
239,002 $ (73,719) $ 239,002 $ - $
--- - - - - - --
239,002
- -- - - --
100.00
R
M
n
FUND: 101 - General Fund
DEPT: 1212 - Animal Control
FUND: 101 - General
Fund
Line Item Expenditure Summary by Fund
DEPT: 1210
- Police Department
-------------------
(Preliminary) THROUGH DECEMBER
------ -------- ---
ANNUAL
Line Item Expenditure
Summary by Fund
---- -- -- - -- ---
Actual YTD Budget
---------------
Annual
- -- - --
% of
GL
2009
2010 Variance Budget Variance
- - - - - --
Through December,
100% of year has expired
5310
Utilities $
4,693 $
- -- - -- - -- ---- --- - -- --- - - - - --
5,706 $ 1,013 $ 4,800 $ 906 $
---- -- -- --
4,800
- - - - - --
118.87
5330
(Preliminary) THROUGH DECEMBER
------------- ---- --------
--
ANNUAL
_
5370
GL
144
2009
2010
Actual
Variance
---
YTD
Budget
--- - - -- ---
Budget
Variance
---------------
Annual
Budget
---- --
. of
Annual
5010 Salaries
5020 Overtime
5030 Unemployment Wage
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers Comp
5090 Medicare
$ 831,651
61,027
6,982
96,669
126,923
246,989
41,431
19,739
$ 833,504
63,444
-
92,314
127,658
281,185
34,751
19,939
--
- - - - --
$ 1,853 $
2,418
(6,982)
(4,355)
736
34,196
(6,680)
200
--- -- - - --
-- -- -- - - --
921,653
63,906
6,500
100,048
90,365
302,184
36,300
21,086
--- - - -
--- - -- - --
$ (88,149) $
(462)
(6,500)
(7,734)
37,293
(20,999)
(1,549)
(1,147)
- --- - - - - --
921,653
63,906
6,500
100,048
90,365
302,184
36,300
21,066
- -- -
90.44
99,28
92.27
141.27
93.05
95.73
94.56
---
-
1,431,411
1,452,795
21,384
- ---
1,542,042
--- --- ---
(89,246)
- --- --- ---
1,542,042
- - --
94.21
---
5120
5130
5140
5150
5160
5190
5370
5380
5390
5430
5440
5450
5460
5465
5490
5500
5530
Advertising
Subscriptions /Due
Travel /Subsistent
Communications
Education /Trainin
Other Spec Servic
Insurance
Maintenance & Rep
Contracted Servic
Uniform Allowance
Operating Supplie
Gas & Lube
Equip,Furn,Tools
Safety Equip /Supp
Postage /Misc.Frei
Equipment Rental
Motor Pool Rent
1,079
3,088
12,832
16,669
4,152
1,069
63,602
13,493
2,337
1,670
15,936
15,695
9,193
1,110
2,644
4,987
48,000
497
2,088
14,008
21,434
4,475
1,291
56,471
13,767
2,000
5,203
12,849
19,201
5,769
777
2,373
4,403
-
(582)
(1
1,176
4,766
323
221
(7,131)
275
(337)
3,534
(3,087)
3,505
(3,424)
(333)
(272)
(584)
(48,000)
1,000
8,780
13,000
14,000
4,000
2,500
66,000
10,230
2,000
3,500
14,000
18,000
6,500
2,500
2,000
5,000
-
(503)
(6,692)
1,008
7,434
475
(1,209)
(9,529)
3,537
-
1,703
(1
1,201
(731)
(1,723)
373
(597)
_
1,000
8,780
13,000
14,000
4,000
2,500
66,000
10,230
2,000
3,500
14,000
18,000
6,500
2,500
2,000
5
_
49.70
23.78
107.76
153.10
111.88
51.63
85.56
134.58
100.00
148.67
91.78
106.67
88.75
31.08
118.63
88.06
5770
5790
5930
Bank,credit card
Misc. Expenses
Capital Equipment
1,883
1,685
11,379
4,007
896
-
2,125
(789)
(11,379)
6,000
2,000
-
(1,993)
(1,104)
61000
2,000
66.79
44.80
5990
Misc. Programs
3,773
- --
2,743
--- - - -----
(1,029)
5,500
(2,757)
5
49.88
Total Expenses $
1,667,686 $
1,627,047 $
--- - - -- --
(40,638) $
---- - - -- --
1,728,552
--- - - - - -- ----
$ (101,504) $
- -- ---
1,728,552
- - -- ---
94.13
n
FUND: 101 - General Fund
DEPT: 1212 - Animal Control
Line Item Expenditure Summary by Fund
Through December, 1001 of year has expired
-------------------
(Preliminary) THROUGH DECEMBER
------ -------- ---
ANNUAL
---- -- -- - -- ---
Actual YTD Budget
---------------
Annual
- -- - --
% of
GL
2009
2010 Variance Budget Variance
- - - - - --
Budget
Annual
5310
Utilities $
4,693 $
- -- - -- - -- ---- --- - -- --- - - - - --
5,706 $ 1,013 $ 4,800 $ 906 $
---- -- -- --
4,800
- - - - - --
118.87
5330
Heating Fuel
517
- (517) - _
_
5370
Insurance
144
99 (45) 330 (231)
330
30.05
5360
Maintenance & Rep
420
45 (376) 1,000
(956)
1
4.45
GL
5010 Salaries
5020 Overtime
5030 Unemployment Wage
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers' Comp
5090 Medicare
5120 Advertising
5130 Subscriptions /Due
5140 Travel /Subsistent
5150 Communications
5160 Education /Trainin
5360 Rents & Leases
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5430 Uniform Allowance
5440 Operating Supplie
5460 Equip,FUrn,TOOls
5465 Safety Equip /Supp
5470 Janitorial Suppli
5480 Inmate Meals
5490 Postage /Misc.Frei
5530 Motor Pool Rent
5670 Genl Govt Admin F
5790 Misc. Expenses
Total Expenses $
FUND: 101 - General Fund
DEPT: 1211 - Jail
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
(Preliminary) THROUGH DECEMBER
n
ANNUAL
-
Actual
YTD
Budget
2009
--- - - -- - -- ----
2010
Variance
Budget
Variance
$ 234,632 $
--- - --
229,300
--- - -- - --
$ (5,333) $
-- -- - -- - --
247,126
--- - -- - --
$ (17,826) $
19,099
14,927
(4,171)
19,360
(4,433)
-
-
60.69
1,000
(1,000)
25,916
23,769
(2,147)
25,134
(1,365)
40,593
35,625
(4,968)
25,003
10,622
86,714
92,797
6,083
100,728
(7,931)
14,552
12,933
(1,619)
13,408
(475)
3,833
---- - -- --- --
3,760
-- -- - - --
(73)
--- - - - - --
4,119
(359)
425,339
413,110
(12,229)
- --- - - - - --
435,878
--- - - ----
(22,768)
n
ANNUAL
-
-
---------------
Annual
- --
%
- --
of
Budget
-- -- - -
Annual
- - --
247,126
- - --
92.79
- --
19,360
77.10
700
1,000
(1,369)
-
25,134
94.57
2,500
25,003
142.48
60.69
100,728
92.13
2,593
13,408
96.46
93
4,119
- --- - - - ---
91.28
^4
435,878
- - - --
94.78
--
-
-
-
500
(500)
500
Budget
Variance
654
550
(104)
700
(150)
700
78.57
(1,369)
370
1,517
1,148
2,500
(983)
2,500
60.69
40
2,942
2,593
(349)
2,500
93
2,500
10'
^4
-
-
-
2,000
(2,000)
2,000
30,000
30,000
-
30,000
-
30,000
10
19,561
17,473
(2,087)
20,300
(2,827)
20,300
86.07
1,655
57
(1
1,500
(1,443)
1,500
3.79
642
-
(642)
1,000
(1,000)
1,000
-
898
535
(363)
1,000
(465)
1,000
53.49
7,280
5,031
(2,250)
6,000
(969)
6,000
83.84
2,122
1,378
(744)
1,500
(122)
1,500
91.90
-
42
42
-
42
-
-
848
2,468
1,620
1,500
968
1,500
164.56
9,669
13,052
3,383
13,500
(448)
13,500
96.68
399
1,144
744
1,000
144
1,000
114.39
2,500
-
(2,500)
-
-
-
-
75,830
79,572
3,742
79,572
-
79,572
100.00
1,056
-- -- - - - - -- -
699
--- - - - - --
(357)
--- - - - --- ----
500
-
199
500
139.80
581,765 $
569,222 $
(12,543) $
- - - --
601,450 $
--- -- -- -- ----
(32,228) $
--- ---
601,450
- - - -
94.64
- --
GL
5140 Travel / Subsistenc
5150 Communications
5160 Education /Trainin
5310 Utilities
(Preliminary) THROUGH DECEMBER
r
FUND: 101 - General Fund
DEPT: 1222 - Emergency Preparedness
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
ANNUAL
--------------- - -- ---
Annual % of
Budget Annual
---- - - - - -- - - -- - --
1,000 -
1,776 22.92
1,500 -
800 105.01
Actual
YTD
Budget
2009
--- - - - - - -- ----
2010 Variance
- - - - --
Budget
Variance
$ 495 $
--- - - - --- ----
- $ (495) $
- - - ---
1,000
--- --- ---
$ (1,000) $
376
407 31
1,776
(1,369)
36
- (36)
1,500
(1
839
840 1
B00
40
r
FUND: 101 - General Fund
DEPT: 1222 - Emergency Preparedness
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
ANNUAL
--------------- - -- ---
Annual % of
Budget Annual
---- - - - - -- - - -- - --
1,000 -
1,776 22.92
1,500 -
800 105.01
M
n
FUND: 101 - General Fund
DEPT: 1212 - Animal Control
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
M
FUND: 101 - General Fund
DEPT: 1221 - Volunteer Training
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
(Preliminary) THROUGH DECEMBER ANNUAL
------------- ------ ------- -- ------ --- --- - -- --------------- ---- --
Actual YTD Budget Annual % of
GL 2009 2010 Variance Budget Variance Budget Annual
---- - - - --- ---- - - - - -- --- - - - - -- ---- - - - - -- - -- - - - - -- ---- -- - - --
5080 Workers' Comp $ 4,882 $ - $ (4,882) $ 6,900 $ (6,900) $ 6,900
---- - - - - -- --- - - - - -- - --- - - - - -- --- -- - - -- ---- - - -- -- - -- -- --
4,882 - (4,882) 6,900 (6,900) 6,900
5130 Subscriptions /Due 70 _ 17n) -
(Preliminary) THROUGH
----- ---- -----
DECEMBER
------------
ANNUAL
Actual
YTD
---- -- - - --
Budget
---------------
Annual
- --
%
- --
of
GL
2009
2010
Variance
Budget
Variance
Budget
Annual
5310
Utilities $
4,693 $
5,706 $
- - --
1,013
---- - - - - --
$ 4,800
- -- -- - - --
$ 906 $
----------
5330
Heating Fuel
517
4,800
118.87
-
(517)
-
-
_
5370
Insurance
144
99
(45)
330
(231)
5380
Maintenance & Rep
420
45
(376)
330
30.05
1,000
(956)
11000
4.45
5390
Contracted Servic
72,835
72,355
(480)
72,280
75
72,280
5450
Gas & Lube
_
100.10
28
28
28
5500
Equipment Rental
210
35
(175)
1,000
(965)
1,000
5790
Misc. Expenses
125
-
(125)
-
_
_
3.50
Total Expenses $
78,944 $
- - ---
78,268 $
-- -- - - - --
(676)
---- -- - ---
$ 79,410
--- -- - - -- ----
$ (1,142) $
-- - - --
79,410
- -- --
98.56
--
M
FUND: 101 - General Fund
DEPT: 1221 - Volunteer Training
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
(Preliminary) THROUGH DECEMBER ANNUAL
------------- ------ ------- -- ------ --- --- - -- --------------- ---- --
Actual YTD Budget Annual % of
GL 2009 2010 Variance Budget Variance Budget Annual
---- - - - --- ---- - - - - -- --- - - - - -- ---- - - - - -- - -- - - - - -- ---- -- - - --
5080 Workers' Comp $ 4,882 $ - $ (4,882) $ 6,900 $ (6,900) $ 6,900
---- - - - - -- --- - - - - -- - --- - - - - -- --- -- - - -- ---- - - -- -- - -- -- --
4,882 - (4,882) 6,900 (6,900) 6,900
5130 Subscriptions /Due 70 _ 17n) -
FUND: 101 - General Fund
Fn
FUND: 101 - General Fund
DEPT: 1222 - Emergency Preparedness
DEPT: 1220
- Fire Department
Line Item Expenditure Summary by Fund
Line Item Expenditure Summary
by Fund
Through December, 100$ of year has expired
-------------------------------------------
Through December,
100% of year has expired
-- ----
Actual YTD Budget
------------------------------------
(Preliminary) THROUGH DECEMBER
-- --- ------- ----
GL
ANNUAL
2009
- --- -- -
2010 Variance Budget Variance
--- - -- ---
Budget
Annual
5140
Travel / Subsistenc $
Actual
------
YTD
- -- - --
Budget
---------------
Annual
- - -
%
- --
of
GL
407 31 1,776 (1,369)
2009
-- -- - - -- --
2010
-- -- -- - - --
Variance
Budget
Variance
Budget
Annual
5010 Salaries $
172,125 $
155,381
--- - - - - --
$ (16,744) $
---- --- - --
170,764 $
--- - - - - --
(15,383) $
- --- - -- - --
170,764
--- --
90.99
--
5020
Overtime
361
114
(247)
428
(314)
428
26.69
5040
Leave Time
21,815
18,481
(3,333)
19,548
(1,067)
19,548
94.54
5050
In Lieu of FICA
1,827
1,762
(65)
1,975
(213)
1,975
89.20
5060
Retirement Benefi
27,159
22,727
(4,432)
16,120
6,607
16,120
140.98
5070
Health Insurance
43,357
47,074
3,717
46,167
907
46,167
101.97
5080
Workers Comp
14,800
13,321
(1,479)
14,282
(961)
14,282
93.27
5090
Medicare
----
1,314
- - - --- -
1,173
--- -- -- --
(141)
--- - --- --
1,272
-- -- - ---
(99)
1,272
92.23
282,757
260,033
(22,724)
-- --
270,556
-- - - - --
(10,523)
-- -- - -- ---
270,556
- - --
96.11
- --
5120
Advertising
707
-
(707)
500
(500)
500
-
5130
Subscriptions /Due
1,151
394
(757)
410
(16)
410
96.09
5140
Travel /Subsistent
6,213
2,177
(4,037)
4,000
(1,823)
4,000
54.42
5150
Communications
7,777
6,076
(1,700)
8
(2,732)
8,808
6 1
5160
Education /Trainin
1,736
1,015
(721)
2,000
(985)
2,000
5310
Utilities
67,697
66,605
(1,092)
70,000
(3,395)
70,000
95.15
1
5330
Heating Fuel
8,702
9,212
511
18,000
(8,788)
18,000
51.18
5360
Rents & Leases
5,131
4,683
(448)
4,100
583
4,100
114.23
5370
Insurance
26,193
21,396
(4,797)
30,000
(8,604)
30,000
71.32
5380
Maintenance & Rep
16,341
7,038
(9,303)
7,750
(712)
7,750
90.81
5390
Contracted Servic
1,950
110
(1,840)
-
110
-
_
5420
Vehicle Supplies
4,330
4,539
209
5,500
(961)
5,500
82.54
5430
Uniform Allowance
269
306
37
800
(494)
800
38.24
5440
Operating Supplie
5,579
2,828
(2,751)
6,500
(3,672)
6,500
43.51
5450
Gas & Lube
6,969
6,540
(428)
7,000
(460)
7,000
93.43
5460
Equip,Furn,TOOls
4,322
4,576
254
9,070
(4,494)
9,070
50.45
5465
Safety Equip /Supp
1,130
3,595
2,465
9,000
(5,405)
9,000
39.94
5490
Postage /Misc.Frei
1,997
1,303
(694)
2,000
(697)
2,000
65.15
5500
Equipment Rental
-
-
-
1,600
(1,600)
1,600
-
5530
Motor Pool Rent
58,000
110,177
52,177
110,177
-
110,177
100.00
5790
Misc. Expenses
72
657
585
-
657
-
_
5930
Capital Equipment
----
4,792
-
(4,792)
-
-
_
Total Expenses $
- -- --- ---
513,815 $
- - - ----
513,261
--- - -- - --
$ (553) $
---- --- - -- ---
567,771 $
- - - - -- ---
(54,510) $
- - - - - --
567,771
- - -- ---
90.40
Fn
FUND: 101 - General Fund
DEPT: 1222 - Emergency Preparedness
Line Item Expenditure Summary by Fund
Through December, 100$ of year has expired
-------------------------------------------
(Preliminary) THROUGH DECEMBER
--- ---- --------
ANNUAL
-- ----
Actual YTD Budget
---------------
Annual
- --- --
% of
GL
----
2009
- --- -- -
2010 Variance Budget Variance
--- - -- ---
Budget
Annual
5140
Travel / Subsistenc $
495 $
--- - --- -- ---- -- -- -- --- --- ---
- $ (495) $ 1,000 $ (1,000) $
---- - - - - --
1,000
- - -- ---
-
5150
Communications
376
407 31 1,776 (1,369)
1,776
22.92
5160
Education /Trainin
36
- (36) 1,500 (1
1,500
-
5310
Utilities
839
840 1 800 40
800
105.01
5370
Insurance
12
- (12) - _
_
FUND:
101 - General
Fund
DEPT: 1221
- Volunteer
Training
Line Item Expenditure Summary
by Fund
Through December, 100$ of year has expired
- ----------------------
(Preliminary) THROUGH
----
DECEMBER
-- ---- ---- ----
ANNUAL
Actual
YTD
-- ---- -- - - --
Budget
---------------
Annual
- --
%
- --
of
GL
2009
----
2010
- --- --
Variance
Budget
Variance
Budget
Annual
5080
Workers Comp $
4,882 $
--
-
-- - -- - --
--- - - -- --
$ (4,882)
--- - - - - --
---- - - -- --
$ 6,900
--- - - - - --
$ (6,900) $
---- - - - ---
6,900
- - --
- --
4,862
-
(4,882)
---- -- - - --
6,900
--- - -- - --
(6,900)
---- -- - - --
6,900
-- --
- --
5130
Subscriptions /Due
70
-
(70)
-
_
5140
Travel /Subsistenc
5,197
3,216
(1
3,500
(284)
3,500
91.88
5160
Education /Trainin
2,673
2,865
192
4,675
(1,810)
4,675
61.28
5310
Utilities
-
6
6
6
5370
Insurance
3,730
3,604
(126)
5,200
(1,596)
5,200
69.31
5380
Maintenance & Rep
656
3,605
2,949
3,000
605
3,000
120.17
5390
Contracted Servic
300
300
-
300
-
5420
Vehicle Supplies
-
100
100
-
100
-
-
5430
Uniform Allowance
395
411
16
1,000
(589)
1,000
41.05
5440
Operating Supplie
1,710
4,003
2,292
3,000
1,003
3,000
133.43
5450
Gas & Lube
-
27
27
-
27
5460
Equip,Furn,Tools
15,859
8,299
(7,561)
9,020
(721)
9,020
92.00
5490
Postage /Misc.Frei
480
884
404
1,000
(116)
1,000
88.41
5750
Vol Fireman Stipe
18,000
18,000
-
18,000
-
18,000
100.00
5790
Misc. Expenses
---
578
- - - - --- - --
1,126
548
-
1,126
-
-
Total Expenses $
54,231 $
-- - -- --
46,444
-- - -- -- --
$ (7,787)
--- - - - - - --
$ 55,295
--- - - - - -- -
$ (8,851) $
--- -- - - --
55,295
- - ---
83.99
--
FUND: 101 - General Fund
DEPT: 1222 - Emergency Preparedness
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
R
n
------------------------------------
(Preliminary) THROUGH
--
DECEMBER
----- --- ----
ANNUAL
Actual
-----
YTD
--- --- - --
Budget
---------------
Annual
-- -
%
- --
of
GL
----
2009
- - - - -- ----
2010
- - - ---
Variance
Budget
Variance
Budget
Annual
5140
Travel /Subsistenc $
495 $
- $
--- - - - ---
(495)
-- -- - -- - --
$ 1,000
--- - -- - --
$ (1,000) $
---- -- -- --
1,000
- - - --
--
-
5150
5160
Communications
Education /Trainin
376
36
407
-
31
(36)
1,776
1,500
(1,369)
(11500)
1,776
1,500
22.92
-
5310
5370
Utilities
Insurance
839
12
840
-
1
(12)
800
40
800
105.01
5380
Maintenance & Rep
50
-
(50)
250
(250)
250
-
5440
Operating Supplie
1,021
-
(1,021)
1,200
(1,200)
1,200
-
5460
5490
5790
Equip,Furn,Tools
Postage /Misc.Frei
Misc. Expenses
-
70
750
502
12
-
502
(58)
(750)
500
300
-
2
(288)
-
500
300
-
100.46
4.00
Total Expenses $
- ----
3,650 $
- - - - --
1,762 $
--- - - - - --
(1,889)
---- - - -- --
$ 7,326
- -- - - - --- ---
$ (5,564) $
-- - - - --
7,326
- ------
24.04
R
n
M
FUND: 101 - General Fund
DEPT: 1230 - Engineering & Construction
Line Item Expenditure Summary by Fund
Through December, 100$ of year has expired
M
61
(Preliminary) THROUGH DECEMBER
--------------------- -- ------ -----
ANNUAL
Actual YTD
---- ---- - -- --------------- -- - ---
Budget Annual % of
GL
2009
----
2010 Variance Budget
--- - --
Variance Budget Annual
5010
Salaries $
26,045 $
- -- - - - - -- - --- -- - - --
- $ (26,045) $ -
--- - - - - -- ---- - - - - -- - - - - - --
$ _ $ _
5040
Leave Time
2,560
- (2,560) -
_ -
5060
Retirement Benefi
3,901
- (3,901) -
_ _
5080
Workers Comp
309
- (309) -
_ -
5090
Medicare
-
378
-- - -- - - -- ----
- (378) -
- -- -
_ _
33,193
-- --- -- - --- ---- - -----
- (33,193) -
- -- - - - --- ---- -- -- --
5150
Communications
2,106
(2,106) -
5370
Insurance
3,012
- (3,012) -
_
5380
Maintenance & Rep
-
(10) (10) -
(10) -
5440
Operating Supplie
10
- (10) -
5490
Postage /Misc.Frei
------
6
- (6)
Total Expenses $
- - -- -
38,327 $
--- - - ---- - -- --- - -- ---- -- - - --
(10) $ (38,337) $ -
-- - - - -- -- --- - - --- -- - --- - --
$ (10) $ -
M
61
FUND: 101 - General Fund
DEPT: 1350 - Municipal Building
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
�• f1
-------------------------------------
(Preliminary) THROUGH
--
DECEMBER
-- -------
ANNUAL
Actual
--- ----
YTD
--- - - - - --
Budget
---------------------
Annual
%
of
GL
2009
2010
Variance
Budget
Variance
Budget
Annual
5010
Salaries $
74,684 $
69,382 $
(5,302)
$ 79,672 $
(10,290) $
79,672
87.08
5020
Overtime
708
998
291
1,486
(488)
1,486
67,19
5040
Leave Time
10,332
8,349
(1,982)
8,804
(455)
8,804
94.83
5060
Retirement Benefi
11,880
10,362
(1,518)
7,487
2,875
7,487
138.41
5070
Health Insurance
28,905
31,383
2,478
33,576
(2,193)
33,576
93.47
5080
Workers Comp
10,012
6,805
(3,207)
8,630
(1,825)
8,630
78.86
5090
Medicare
1,176
1,146
(29)
1,241
(95)
1,241
92.37
137,696
128,427
(9,270)
140,896
(12,469)
140,896
91.15
5120
Advertising
-
-
-
100
(100)
100
-
5130
Subscriptions /Due
-
110
110
-
110
-
-
5150
Communications
646
572
(75)
250
322
250
228.61
5310
Utilities
58,346
54,674
(3,672)
55,000
(326)
55,000
99.41
5330
Heating Fuel
12,606
15,189
2,583
18,000
(2,811)
18,000
8,
_3
5370
Insurance
7,546
6,049
(1,497)
8,500
(2,451)
8,500
5380
Maintenance & Rep
53,401
5,382
(48,019)
25,000
(19,618)
25,000
21.53
5390
Contracted Servi.c
-
12,049
12,049
6,000
6,049
6,000
200.81
5440
Operating Supplie
9,912
7,640
(2,272)
11,000
(3,360)
11,000
69.46
5450
Gas & Lube
-
387
387
-
387
-
-
5460
Equip,Furn,Tools
267
-
(267)
500
(500)
500
-
5465
Safety Equip /Supp
161
-
(161)
250
(250)
250
-
5490
Postage /Misc.Frei
597
1,207
609
600
607
600
201.12
5790
Misc. Expenses
-
-
-
250
(250)
250
-
Total Expenses $
261,179 $
231,685 $
(49,494)
$ 266,346 $
(34,661) $
266,346
86.99
�• f1
M
M,
67
FUND:
101 - General Fund
DEPT: 1351 -
Community Center
Expense
Line Item Expenditure Summary
by Fund
Through December,
100% of year has
expired
(Preliminary) THROUGH
-------- -------------
DECEMBER
-------
ANNUAL
GL
2009
-
2010
-- -- - -- --
Actual
Variance
YTD
Budget
-- - - -- --
Budget
Variance
---------------
Annual
Budget
-- -
o
Annual
---
of
5130
5310
5330
5370
5380
5390
5440
5450
Subscriptions /Due $
Utilities
Heating Fuel
Insurance
Maintenance & Rep
Contracted Servic
Operating Supplie
Gas & Lube
- $
6,021
3,053
2,892
9,852
9,000
225
-
165
6,220
1,367
2,524
2,291
4,239
214
42
-- -- -- ---
$ 165
199
(1,686)
(368)
(7,560)
(4,761)
(10)
42
- --- - - - - --
$ - $
6,000
3,800
3,700
10,000
5,000
500
-
- -- - -- ---
165 $
220
(2,433)
(1,176)
(7,709)
(761)
(286)
42
--- - - -- ---
-
6,000
3,800
3,700
10,000
5,000
500
-
103.67
35.97
68.21
22.91
84.79
42.84
5490
5790
Postage /Misc.Frei
Misc. Expenses
-
1,000
48
-
- ---
48
(1
100
750
(52)
(750)
100
750
48.00
-
Total Expenses $
32,042 $
17,111
- -- -- -- --
$ (14,932)
---- -- -- -- ---
$ 29,850 $
- --- -- -
(12,739) $
-- --- - ---
29,850
--- -
57.32
- --
M
M,
67
FUND: 101 - General Fund
DEPT: 1400 - Parks & Recreation- Administration
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
In
618
----------------------------------
(Preliminary) THROUGH DECEMBER
---- -- -- ----------
ANNUAL
Actual
YTD
---- -- - - -- --
Budget
---------------
Annual
---
%
- --
of
GL
----
2009
- - -- --
2010
-- -- -- --
Variance
Budget
Variance
Budget
Annual
5010
Salaries $
102,381 $
--
98,389 $
-- -- - -- --
(3,992) $
---- --- ---
86,309
--- --- - --
$ 12,080 $
-- -- - - -- --
86,309
- ----
114.00
--
5020
Overtime
-
223
223
-
223
5030
Unemployment Wage
-
631
631
-
631
-
-
5040
Leave Time
13,592
11,869
(1,723)
12,008
(139)
12,008
98.84
5060
Retirement Benefi
16,528
13,848
(2,680)
9,318
4,530
9,318
148.62
5070
Health Insurance
40,418
35,300
(5,118)
20,400
14,900
20,400
173.04
5080
Workers- Comp
1,337
987
(351)
1,223
(236)
1,223
80.67
5090
Medicare
----
1,636
-- - --- ----
1,520
--- - --
(116)
- -- - - ----
1,524
(4)
1,524
99.73
175,892
162,766
----
(13,126)
-- - - --
130,782
--- - - -- -- ----
31,985
---- --
130,782
- -- -
124.46
- --
5120
Advertising
227
-
(227)
100
(100)
100
-
5130
Subscriptions /Due
265
675
410
500
175
500
135.00
5140
Travel /Subsistenc
368
160
(208)
1,500
(1,340)
1,500
10.69
5150
Communications
5,326
4,940
(386)
8,000
(3,060)
8,000
F
5160
Education /Trainin
238
236
(3)
1,400
(1,164)
1,400
Nogo
5370
Insurance
3,153
2,221
(933)
3,600
(1,379)
3,600
61.68
5390
Contracted Servic
38,280
38,930
650
42,000
(3,070)
42,000
92.69
5440
Operating Supplie
568
422
(146)
1,250
(828)
1,250
33.75
5460
Equip,Furn,Tools
-
1,399
1,399
-
1,399
-
-
5465
Safety Equip /Supp
18
-
(18)
150
(150)
150
-
5490
Postage /Misc.Frei
473
1,064
592
450
614
450
236.47
5790
Misc. Expenses
-
-
--- - -- - -- --
--- --
-
120
(120)
120
-
Total Expenses $
224,809 $
--- -
212,813 $
-- - --- -- ----
(11,996) $
- - - ---
189,852
--- - - - - -- ----
$ 22,961 $
-- -- --
189,852
- - - - -
112.09
--
In
618
M
FUND: 101 - General Fund
DEPT: 1410 - Parks & Recreation- Parks Maintenance
Line Item Expenditure Summary by Fund
Through December, 100k of year has expired
OR
GL
5010 Salaries
5020 Overtime
5030 Unemployment wage
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 workers Comp
5090 Medicare
5120 Advertising
5130 Subscriptions /Due
5140 Travel /Subsistent
5150 Communications
5160 Education /Trainin
5310 Utilities
5330 Heating Fuel
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5420 Vehicle Supplies
5440 Operating Supplie
5450 Gas & Lube
5460 Equip,Furn,Tools
5465 Safety Equip /Supp
5470 Janitorial Suppli
5490 Postage /Misc.Frei
5500 Equipment Rental
5530 Motor Pool Rent
5790 Misc. Expenses
5930 Capital Equipment
Total Expenses $
(Preliminary) THROUGH DECEMBER
5
1,406
6
13,2
4
5, 5
15, 1
2
1, 8
5,3
2,2
6
3
1,2
4
13,00
10,22
40 4
40 -
Actual
YTD
Budget
2009
---- -- - - -- ----
2010
-- - - --
variance
Budget
variance
$ 113,569 $
120,756
--- - - - - --
$ 7,187 $
-- -- - - - - --
114,737
--- - -- - --
$ 6,019 $
4,551
1,400
(3,151)
4,128
(2,728)
11,494
4,416
(7,078)
10,000
(5,564)
10,512
8,133
(2,379)
5,753
2,380
11,551
9,337
(2,214)
4,876
4,461
14,452
31,383
16,930
16,788
14,595
8,646
8,332
(314)
6,397
1,935
4,894
---- -- -- -- ----
5,544
-- - - --
650
-- - - - ----
6,098
(554)
179,669
189,301
----
9,631
--- - --
168,777
--- -- - - --
20,523
5
1,406
6
13,2
4
5, 5
15, 1
2
1, 8
5,3
2,2
6
3
1,2
4
13,00
10,22
40 4
40 -
- 4
40
- -
- 3
330 (
(330)
42 86 (
(456) 2
250 (
(164)
06 2,057 6
651 1
1,250 8
807
75 199 (
(476) 5
550 (
(351)
18 13,736 5
519 1
12,950 7
786
45 647 2
202 1
1,150 (
(503)
99 9,841 4
4,242 1
10,000 (
(159)
251,977
243,088
236,407
(8,889) $ 6,681 $
ANNUAL
Annual % of
Budget Annual
---- -- - - -- - - --- --
114,737 105.25
4,126 33.91
10,000 44.16
5,753 141.37
4,876 191.48
16,788 186.94
6,397 130.25
6,098 90.91
168,777 112.16
330 -
250 34.39
1,250 164.58
550 36.18
12,950 106.07
1,150 56.26
10,000 98.41
11,400 92.75
500 148.00
750 86.17
1,500 67.20
8,500 82.89
3,500 70.42
1,500 49.72
3,700 5.39
1,800 79.57
5,000 25.66
3,000 -
-- -- - --- -- - - - - ---
236,407 102.83
168,777 112.16
330 -
250 34.39
1,250 164.58
550 36.18
12,950 106.07
1,150 56.26
10,000 98.41
11,400 92.75
500 148.00
750 86.17
1,500 67.20
8,500 82.89
3,500 70.42
1,500 49.72
3,700 5.39
1,800 79.57
5,000 25.66
3,000 -
-- -- - --- -- - - - - ---
236,407 102.83
3,000 -
-- -- - --- -- - - - - ---
236,407 102.83
FUND: 101 - General Fund
DEPT: 1415 - Parks & Recreation- Campgrounds
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
In
P` ) 0
C
----- ----- -- - ---
(Preliminary) THROUGH
---------------- -- -----
DECEMBER
--- --
ANNUAL
Actual
--- ------ ----
YTD
- - - ---
Budget
---------------------
Annual
%
of
GL
2009
-- -- - - - --- ---
2010
-- - - -
Variance
Budget
Variance
Budget
Annual
5010
Salaries $
92,506 $
--
101,103 $
--- - - - - --
8,597
---- ---- --
$ 113,740 $
--- - -- - --
(12,637) $
---- --- ---
113,740
--- -
88.89
- --
5020
Overtime
6,759
7,369
611
4,128
3,241
4,128
178.52
5030
Unemployment Wage
-
86
86
-
86
-
_
5040
Leave Time
2,459
2,779
320
5,753
(2,974)
5,753
48.30
5060
Retirement Benefi
3,323
3,398
75
4,109
(711)
4,109
82.70
5070
Health Insurance
14,452
-
(14,452)
16,788
(16,788)
16,788
-
5080
Workers Comp
7,734
6,016
(1,718)
6,339
(323)
6,339
94.91
5090
Medicare
----
6,139
-- - - -- -
6,658
---- - - - --
519
--- -- - - --
6,083
- --
575
6,083
109.45
133,372
127,410
(5,962)
- -- - - --
156,940
--- -- ---- ----
(29,531)
--- - --
156,940
- - --
81.18
- --
5120
Advertising
305
-
(305)
1,000
(1
1,000
-
5130
Subscriptions /Due
-
-
-
60
(60)
60
-
5140
Travel /Subsistenc
296
125
(171)
500
(375)
500
25.00
5150
Communications
256
459
203
600
(141)
600
7
5310
Utilities
66,555
89,685
23,130
63,000
26,685
63,000
14
5330
Heating Fuel
445
728
283
600
128
600
121.38
5370
Insurance
5,023
806
(4,215)
6,000
(5,192)
6,000
13.46
5380
Maintenance & Rep
8,403
8,902
499
8,525
377
8,525
104.42
5390
Contracted Servic
21,589
1,605
(19,984)
2,500
(895)
2,500
64.20
5420
Vehicle Supplies
361
-
(361)
750
(750)
750
-
5440
Operating Supplie
4,073
4,717
644
5,000
(283)
5,000
94.34
5450
Gas & Lube
4,844
4,734
(111)
4,000
734
4,000
118.34
5460
Equip,FUrn,TOOls
1,230
699
(531)
3,750
(3,051)
3,750
18.64
5465
Safety Equip /Supp
233
876
643
600
276
600
145.95
5470
Janitorial Suppli
4,415
4,392
(23)
2,300
2,092
2,300
190.96
5490
Postage /Misc.Frei
793
787
(6)
600
187
600
131.14
5500
Equipment Rental
126
18,278
18,152
22,000
(3,722)
22,000
83.08
5530
Motor Pool Rent
12,000
-
(12,000)
-
-
-
5550
Campgrounds
-
(647)
(647)
-
(647)
5790
Misc. Expenses
-
375
375
-
375
-
_
5930
Capital Equipment
--
-- -- - - -- ----
-
--- - --
-
2,000
(2,000)
2,000
-
Total Expenses $
264,319 $
---
263,931 $
- --- --
(387)
---- -- - - -- ---
$ 280,725 $
-- - - -- ----
(16,794) $
------
280,725
- ----
94.02
--
In
P` ) 0
C
n
FUND: 101 - General Fund
DEPT: 1420 - Parks & Recreation- Sports & Recreation
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
OR
�3 /A
(Preliminary) THROUGH
------ -----
DECEMBER
-- -------- ------
ANNUAL
GL
2009
2010
-
Actual
variance
--
YTD
Budget
--- - - -- --
Budget
Variance
---------------
Annual
Budget
---
%
Annual
---
of
5010 Salaries $
5020 Overtime
99,970 $
1,545
106,557 $
670
-- - - - --
6,588
(875)
---- - - - ---
$ 99,683 $
-
-- - - - - - --
6,874 $
670
---- -- - ---
99,683
-
- -- -
106.90
---
5030 Unemployment Wage
5040 Leave Time
5050 In Lieu of FICA
5060 Retirement Benefi
5070 Health Insurance
5080 Workers Comp
5090 Medicare
5,693
9,830
2,033
12,409
17,391
2,604
2,707
1,762
8,772
1,792
11,901
27,466
1,193
2,706
- - - ----
(31931)
(1,058)
(241)
(508)
10,075
(1,411)
(1)
----- - - --
1,000
9,164
988
7,833
33,576
1,146
2,454
----
762
(392)
804
4,068
(6,110)
47
252
11000
9,164
988
7,833
33,576
1,146
2,454
176.24
95.72
181.38
151.93
81.80
104.06
110.27
154,182
162,819
8,637
- -- - --
155,844
- -- -- - - -- --
6,975
-- - - ----
155,844
-- --
104.48
---
5120 Advertising
5130 Subscriptions /Due
5140 Travel /Subsistenc
5150 Communications
5160 Education /Trainin
4,289
-
1,009
3,582
1,169
2,306
200
22
4,184
199
(1,984)
200
(987)
602
(970)
2,000
320
1,000
2,500
565
306
(120)
(976)
1,684
(366)
2,000
320
1,000
2,500
565
115.28
62.50
2.20
167.37
35.22
5360 Rents & Leases
5370 Insurance
5380 Maintenance & Rep
20,000
3,286
296
20,000
2,296
665
-
(989)
369
20,000
3,200
-
-
(904)
665
20,000
3,200
-
100.00
71.75
_
5390 Contracted Servic
9,162
9,210
49
14,000
(4,790)
14,000
65.79
5440 Operating Supplie
22,858
23,292
434
23,150
142
23,150
100.61
5450 Gas & Lube
84
226
142
-
226
-
_
5460 Equip,Furn,Tools
-
580
580
-
580
-
5465 Safety Equip /Supp
125
-
(125)
500
(500)
500
5470 Janitorial Suppli
-
53
53
-
53
-
_
5490 Postage /Misc.Frei
2,616
2,247
(369)
3,600
(1,353)
3,600
62.42
5790 Misc. Expenses
5930 Capital Equipment
267
-
- - - - --- ---
781
28,160
--- -- --
514
28,160
300
24,000
481
4,160
300
24,000
260.33
117.33
Total Expenses $
222,924 $
---
257,240 $
--- - --
34,316 $
---- --- - -- ---
250,979 $
- - - - -- ---
6,261 $
- - - - --- ---
250,979
- -
102.49
--
OR
�3 /A
FUND: 101 - General Fund
DEPT: 1422 - Parks & Recreation- Community Schools
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
i2
---------------------------------
(Preliminary) THROUGH
-----------------
DECEMBER
ANNUAL
Actual
---- ----
YTD
- - -- --
Budget
---------------
Annual
--- ---
% of
GL
----
2009
---- -- ----
2010
--- - --
Variance
Budget
Variance
Budget
Annual
5010
Salaries $
8,556 $
3,156 $
-- - - - - - --
(5,400)
---- - - - - --
$ 14,468 $
- -- - - - ---
(11,312) $
- -- --- -- --
14,468
- - - - - --
21.81
5040
Leave Time
294
-
(294)
-
_
-
_
5060
Retirement Benefi
568
-
(568)
-
-
-
_
5080
Workers Comp
87
34
(52)
166
(132)
166
20.73
5090
Medicare
--
288
-- - - ---- --
241
— - - - ---
(47)
--- - -- - --
1,107
----
(866)
1,107
21.81
9,793
3,432
(6,361)
-- - - --
15,741
--- - - - - --
(12,309)
--- -- --- --
15,741
- --- - --
21.80
5150
Communications
-
-
-
100
(100)
100
-
5160
Education /Trainin
24
-
(24)
-
-
_
5380
Maintenance & Rep
4,000
-
(4,000)
-
-
_
5390
Contracted Servic
-
7,600
7,600
-
7,600
-
_
5440
Operating Supplie
40
40
280
(240)
280
14.29
5790
Misc. Expenses
--
-
-- - - ----
213
213
-
213
-
_
Total Expenses $
----
13,817 $
- - - - --
11,285 $
- --- -- - --
(2,532)
- --- - - - - --
$ 16,121 $
--- - - ---- ----
(4,836) $
------
16,121
- --
i2
M
FUND: 101 - General Fund
DEPT: 1430 - Parks & Recreation- Youth Center
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
T 3
----------------------
(Preliminary) THROUGH
-----
DECEMBER
----- ----- ----
ANNUAL
Actual
-----
YTD
-- - - --
Budget
---------------
Annual
-- -
%
- --
of
GL
2009
--
2010
---- - - - - --
Variance
Budget
Variance
Budget
Annual
5010
Salaries $
134,273 $
135,166 $
- -- - --- --
894
---- - - - ---
$ 137,025 $
-- - - -- - --
(1,859) $
---- - - - - --
137,025
- - ---
98.64
--
5020
Overtime
1,875
1,883
8
-
1,883
-
_
5030
Unemployment Wage
468
5,795
5,327
-
5,795
-
_
5040
Leave Time
9,174
8,522
(652)
9,398
(876)
9,398
90.68
5050
In Lieu of FICA
-
-
-
988
(988)
988
-
5060
Retirement Benefi
13,161
12,014
(1,146)
8,776
3,239
8,776
136.91
5070
Health Insurance
28,976
31,383
2,407
41,970
(10,587)
41,970
74.77
5080
Workers Comp
2,596
1,812
(784)
1,576
236
1,576
114.97
5090
Medicare
--
4,663
-- - - -- -- -
4,673
--- - - -- --
11
--- - - - - --
4,065
- -- --
588
4,085
114.40
195,165
201,248
6,063
- -- --
203,818
- -- ------ ---
(2,569)
-- --- --
203,818
- ---
98.74
---
5120
Advertising
-
63
63
250
(188)
250
25.00
5130
Subscriptions /Due
-
13
13
260
(247)
260
4.98
5140
Travel /Subsistenc
361
339
(22)
300
39
300
113.00
5150
Communications
5,237
4,201
(1,036)
3,760
441
3,760
111.74
5160
Education /Trainin
480
-
(480)
965
(965)
965
-
5370
Insurance
4,658
3,349
(1,306)
4,900
(1,551)
4,900
68.35
5380
Maintenance & Rep
2,770
771
(1,999)
4,000
(3,229)
4,000
19.27
5390
Contracted Servic
1,555
540
(1,015)
350
190
350
154.29
5420
Vehicle Supplies
2,514
-
(2,514)
300
(300)
300
-
5440
Operating Supplie
11,715
16,639
4,924
12,000
4,639
12,000
138.66
5450
Gas & Lube
2,458
1,743
(715)
2,000
(257)
2,000
87.15
5460
Equip,Furn,Tools
464
-
(464)
5,000
(5
5,000
-
5465
Safety Equip /SUpp
87
825
738
200
625
200
412.50
5470
Janitorial Suppli
415
647
232
550
97
550
117.67
5490
Postage /Misc.Frei
700
976
276
900
76
900
108.49
5530
Motor Pool Rent
9,000
-
(9,000)
-
-
_
_
5790
Misc. Expenses
-
-
--- - -- ---
71
71
71
-
Total Expenses $
---
237,598 $
- - - - --- ---
231,426 $
-- -- --
(6,172)
---- - - - - -- ---
$ 239,553 $
- - - - -- --
(8,127) $
---- - - --
239,553
- --- -
96.61
--
T 3
FUND: 101 - General Fund
M
�a
DEPT:
1500 - Library
Line Item Expenditure
Summary
by Fund
Through December,
100% of year has expired
----- - - - - -- - - ---
(Preliminary)
- - - - -- -
THROUGH DECEMBER
-------------------
ANNUAL
Actual
--- ----------
YTD
----- --
Budget
---------------
Annual
- - ----
t
of
GL
----
-
2009
-- - -- - - -- -
2010
Variance
Budget
Variance
Budget
Annual
5010
Salaries $
170,410 $
--- - - - - --
165,219
- -- - - - - --
$ (5,191) $
---- - --- -- --
181,454 $
- -- - - --
(16,235) $
--- -- - - ---
181,454
- - - -
91.05
---
5040
Leave Time
19,926
17,900
(2,025)
19,710
(1,810)
19,710
90.82
5060
Retirement Benefi
27,964
24,404
(3,561)
16,963
7,441
16,963
143.87
5070
Health Insurance
57,738
62,766
5,028
67,152
(4,386)
67,152
93.47
5080
Workers- Comp
1,849
1,763
(86)
2,087
(324)
2,087
84.46
5090
Medicare
----
2,727
- - - --- ----
2,600
- - - - --
(127)
--- - - - - --
2,774
----
(174)
2,774
93.73
280,613
274,651
(5,961)
- - - - -- ---
290,140
- - - ---
(15,488)
---- -- - - --
290,140
- - - -
94.66
---
5120
Advertising
1,777
1,616
(161)
1,600
16
1,600
101.00
5130
Subscriptions /Due
738
1,282
544
1,000
282
1,000
128.23
5140
Travel /Subsistenc
3,994
2,217
(1,777)
1,500
717
1,500
147.83
5150
Communications
6,411
7,969
1,557
7,000
969
7,000
113.84
5160
Education /Trainin
1,553
1,682
129
2,500
(818)
2,500
67.28
5190
Other Spec Servic
5,210
4,817
(393)
7,000
(2,183)
7,000
6P
5310
Utilities
10,299
9,591
(708)
10,000
(409)
10,000
9
5330
Heating Fuel
4,433
4,615
183
7,000
(2,385)
7,000
65.93
5360
Rents & Leases
8,184
6,324
(1,860)
8,200
(1,876)
8,200
77.12
5370
Insurance
7,798
5,930
(1,669)
9,000
(3,070)
9
65.89
5380
Maintenance & Rep
2,599
2,448
(151)
3,500
(1,052)
3,500
69.93
5390
Contracted Servic
13,655
538
(13,117)
500
38
500
107.50
5400
Library Bks.& Mat
26,076
27,803
1,727
25,000
2,803
25,000
111.21
5440
Operating Supplie
13,820
8,254
(5,566)
10,000
(1,746)
10,000
82.54
5460
Equip,Furn,Tools
11,155
6,504
(4,650)
5,000
1,504
5,000
130.09
5470
Janitorial Suppli
2,310
2,524
214
1,500
1,024
1,500
168.28
5480
Inmate Meals
-
134
134
-
134
-
-
5490
Postage /Misc.Frei
9,323
8,833
(490)
8,000
833
81000
110.41
5500
Equipment Rental
2,324
2,979
655
3,000
(21)
3,000
99.31
5790
Misc. Expenses
----
9,747
- - - - -- ----
176
- - ----
(9,571)
500
(324)
500
35.20
Total Expenses $
422,018 $
380,888
--- -- - - --
$ (41,130) $
---- - - - - -- ---
401,940 $
- -- - -- ----
(21,051) $
- - - - --
401,940
- - ---
94.76
--
M
�a
n
n
M
FUND: 101 - General Fund
DEPT: 1910 - General Fund Debt Service
Line Item Expenditure Summary by Fund
Through December, 100 °a of year has expired
P"? r"
i
(Preliminary) THROUGH
----------------- ------
DECEMBER
----- -----------
ANNUAL
GL
2009
- - - -- -- ----
2010
- - - - --
Actual
variance
YTD
Budget
- - - -- --
Budget
Variance
---------------
Annual
Budget
- ---
%
Annual
--
of
5060
Retirement Benefi $
596,907 $
513,652
-- - -- ---
--- - - -- --
$ (83,254)
-- - - - - - --
--- - - --- --
$ 590,959 $
- -- -------
--- - - -- --
(77,307) $
---- -- ----
590,959
8G.92
596,907
513,652
(83,254)
590,959
--- - - - - -- --
(77,307)
-- - -- - --
590,959
- - - -
86.92
- --
5810
5820
Principal
Interest Expense
102,696
88,130
----
159,828
6,630
--- - --
57,133
(81,499)
159,828
84,892
-
(76,262)
159,828
84,892
100.00
7.81
Total Expenses $
787,732 $
680,111
- -- - -- - --
$ (107,621)
---- - - - - --
$ 835,679 $
--- - - -- -- ---
(155,568) $
- -- - - --
835,679
- -- -
81.38
---
P"? r"
i
City of Seward `w
FUND: 401 - Small Boat Harbor Enterprise Fund
Line Item Revenue Summary by Fund
Through December, 100% of year has expired
M
M < n
� .7
----------------------------------
PRELIMINARY
- THROUGH
-------
DECEMBER
------- ---
ANNUAL
Actual
-----
YTD
-- -- -- --
Budget
---------------
Annual
--- - --
%� of
Account Name
2009
- - --- --
2010
--- - - -- - --
Variance
---
Budget
Variance
Budget
Annual Bud
EF Interest Reven
$ 16,553 $
23,036 $
- - - - --
6,483
---- - - - - --
$ 21,000 $
--- -- - - --
2,036 $
---- -- - - --
21,000
- - - - ---
109.69 %
Sales Fixed Asset
-
634
634
-
634
-
-
Spec Proj Revenue
49,314
28,958
(20,356)
13,890
15,068
13,890
208.48
Other Misc Revenu
893
3,597
2,704
1,500
2,097
1,500
239.82
Amortization of C
653,625
628,245
(25,380)
628,245
-
628,245
100.00
Amort.Bond Premiu
8,375
-
(8,375)
8,375
(6,375)
8,375
-
Transient Moorage
404,513
483,801
79,289
413,770
70,031
413,770
116.93
Moorage
967,511
1,775,307
807,796
937,536
837,771
937,536
189.36
Boat Lift Fees
89,247
99,877
10,631
89,250
10,627
89,250
111.91
Capital Renewal F
-
62,745
62,745
-
62,745
-
-
wharfage
33,766
60,476
26,710
55,000
5,476
55,000
109.96
Land Rents & Leas
353,511
366,994
13,482
344,193
22,801
344,193
106.62
Labor and Service
8,998
9,775
777
5,500
4,275
5,500
177.72
Land Lease Credit
(52,128)
(58,128)
(6
(51,533)
(6,595)
(51,533)
(112.80)
Misc. Harbor Reve
101,087
99,612
(1,475)
100,950
(1,338)
100,950
98.68
Harbor Power Sale
186,246
225,303
39,056
243,000
(17,697)
243,000
92.72
Total Revenue
$ 2,821,513 $
3,810,232 $
988,719
$ 2,810,676 $
999,556 $
2,810,676
135.56 a
M
M < n
� .7
M
n
Account Name
Salaries
Overtime
Standby Time
Leave Time
Retirement Benefi
Health Insurance
Workers Comp
Medicare
Total Persnl Sery
Advertising
Subscriptions /Due
Travel /Subsistenc
Communications
Education /Trainin
Legal
Utilities
Power for Resale
Heating Fuel
Insurance
Maintenance & Rep
Contracted Servic
Vehicle Supplies
Operating Supplie
Gas & Lube
Equip,Furn,Tools
Safety Equip /Supp
Janitorial Suppli
Postage /Misc.Frei
Equipment Rental
Motor Pool Rent
Depreciation Expe
Bad Debt Expense
Harbor Overhead
Harbor Allocation
P.I.L.T.
Reclass PILT to T
Bank,credit card
Misc. Expenses
Principal
Interest Expense
Amort.BondIssueCo
Loss on Fixed Ass
Total Expenses $
City of Seward
FUND: 401 - Small Boat Harbor Enterprise Fund
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
-----------------------------------------------------------
PRELIM THROUGH DECEMBER
Annual
-- --
%
Actual
YTD
Budget
2009
- - - - --
2010
---- - - - - --
Variance
Budget
Variance
$ 436,660
$ 411,717
--- - - - - --
$ (24,944)
---- - -- - --
$ 481,714
--- - - - ---
$ (69,997) $
18,539
11,482
(7,057)
38,207
(26,725)
12,699
11,754
(945)
10,953
801
50,346
42,889
(7,456)
49,644
(6,755)
164,987
135,947
(29,040)
140,572
(4,625)
154,609
167,270
12,661
169,895
(2,625)
38,128
22,977
(15,151)
29,017
(6,040)
7,891
- --- -- - ---
7,368
- --- - - ----
(523)
-- --
8,674
(1,306)
883,859
811,405
-----
(72,454)
--- --- -- --
928,676
- -- ---- --
(117,271)
3,204
4,387
1,183
5,500
(1,113)
650
1,357
707
1,000
357
7,011
2,808
(4,203)
7,000
(4,192)
11,650
7,155
(4,495)
12,000
(4,845)
1,949
4,018
2,069
4,000
18
34,250
25,103
(9,147)
23,000
2,103
69,890
71,912
2,022
85,500
(13,588)
187,645
149,796
(37,850)
168,003
(18,207)
6,483
6,646
163
9,000
(2,354)
78,263
64,213
(14,050)
98,500
(34,287)
32,488
33,263
775
36,700
(3,437)
81,189
99,228
18,040
116,200
(16,972)
-
18
18
-
18
26,428
24,073
(2,355)
31,250
(7,177)
18,297
16,913
(1,384)
23,500
(6,587)
7,022
11,824
4,802
17,500
(5,676)
4,813
6,037
1,224
5,500
537
6,473
7,086
612
7,000
86
5,185
7,615
2,430
11,100
(3,485)
-
-
-
1,000
(1, 000)
51,043
53,600
2,557
53,600
-
1,122,742
1,086,891
(35,851)
1,086,240
651
40,198
3,512
(36,686)
10,000
(6,488)
1,013,571
856,165
(157,406)
856,163
2
(690,792)
(543,627)
147,165
(543,627)
-
143,340
225,352
82,012
159,848
65,504
(143,340)
(225,352)
(82,012)
(159,848)
(65,504)
13,587
21,521
7,934
40,000
(18,479)
3,702
2,027
(1,674)
2,000
27
-
380,088
380,088
380,088
-
369,464
297,791
(71,673)
346,923
(49,132)
5,929
-
(5,929)
-
2
-
(2)
-
-
3,396,193 $ 3,512,824 $ 116,6317 3,823,316
ANNUAL
---------------
79.77
Annual
-- --
%
--
of
Budget
---- - - -- --
Annual
Bud
481,714
- -- -
85.47
- --
%
38,207
30.05
10,953
107.31
49,644
86.39
140,572
96.71
169,895
98.45
29,017
79.19
8,674
- --- -- - ---
84.95
928,676
- ---
87.37
- --
5,500
79.77
1,000
135.65
7,000
40.12
12,000
59.63
4,000
100.45
23,000
109.14
85,500
84.11
168,003
89.16
9,000
73.85
98,500
65.19
36,700
90.64
116,200
85.39
31,250
77.03
23,500
71.97
17,500
67.56
5,500
109.77
7,000
101.22
11,100
68.60
1,000
-
53,600
100.00
1,086,240
100.06
10,000
35.12
856,163
100.00
(543,627)
(100.00)
159,848
140.98
(159,848)
(140.98)
40,000
53.80
2,000
101.36
380,088
100.00
346,923
85.84
-- -- - - - -- ---- - -- - -- - --- - --
$ (310,492) $ 3,823,316 91.88 %
M
City of Seward
FUND: 403 - Parking Enterprise Fund
Line Item Revenue Summary by Fund
Through December, 100k of year has expired
---------------------------------
PRELIMINARY
- THROUGH
---- -----
DECEMBER
----- --- --------
ANNUAL
Actual
YTD
- -- - --
Budget
---------------
Annual
- ---
3
--
of
Account Name
- --
2009
-- - --- -- --
2010
-- - -- - --
variance
Budget
variance
Budget
Annual
Bud
Parking Fees $
162,120 $
---
191,516 $
- - - ---
29,396
-- -- -- - - --
$ 151,450 $
--- - -- - --
40,066 $
--- - - - -- --
151,450
- -- -
126.45
---
Fines
-
530
530
-
530
-
-
EF Interest Reven
----
1,645
- - - - -- -
2,476
--- - ---
831
12,000
(9,524)
12,000
20.63
Total Revenue $
163,765 $
-- ---
194,522 $
- - - - --
30,757
--- - -- - - --
$ 163,450 $
--- - - - - --
31,072 $
-- -- -- -- --
163,450
- -- ----
119.01
;
M
In
III, s
n
City of Seward
FUND: 403 - Parking Enterprise Fund
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
------------------------
PRELIM
THROUGH DECEMBER
-- --- --- ------
ANNUAL
Actual
--------
YTD
-- -- - --
Budget
---------------
Annual
- --
o
- --
of
Account Name
2009
2010
-- -- ---- --
Variance
-
Budget
variance
Budget
Annual Bud
Salaries $
75,123 $
77,817 $
-- - - -- -- -
2,694 $
--- - - -- --
110,798
- -- -- - - --
$ (32,981) $
---- -- -- --
110,796
- - - ----
70.23
%
Overtime
543
721
178
-
721
-
Unemployment Wage
6,734
9,963
3,228
7,000
2,963
7,000
142.32
Leave Time
-
426
426
-
426
-
_
Retirement Benefi
344
344
-
344
-
_
Health Insurance
-
-
-
4,742
(4,742)
4,742
-
Workers Comp
5,019
4,498
(521)
1,044
3,454
1,044
430.80
Medicare
5,779
- - - - --- -
5,752
--- -- -- --
(27)
6,946
(1,194)
6,946
82.81
Total Persnl Sery
93,199
99,520
-- - - -- - -- ---
6,322
- - -- ---
130,530
--- - --- -- ----
(31,010)
- - - - --
130,530
-- - -
76.24
---
Advertising
79
205
125
1,500
(1,295)
1,500
13.64
Subscriptions /Due
-
1,525
1,525
2,750
(1,225)
2,750
55.45
Travel /Subsistenc
-
105
105
380
(275)
380
27.63
Communications
1,163
2,128
964
3,600
(1,472)
3,600
59.10
Education /Trainin
-
-
-
1,500
(1,500)
1,500
-
Legal
-
-
-
500
(500)
500
-
Other Spec Servic
-
-
-
2,500
(2,500)
2,500
-
Utilities
541
685
145
500
185
500
137.04
Rents & Leases
-
-
-
1,000
(1
1,000
-
Insurance
3,148
2,468
(681)
3,500
(1,032)
3,500
70.50
Maintenance & Rep
2,314
2,316
1
5,500
(3,184)
5,500
42.10
Contracted Servic
1,927
-
(1,927)
-
Vehicle Supplies
34
74
40
1,000
(926)
1,000
7.44
Operating Supplie
2,933
8,419
5,487
11,240
(2,821)
11,240
74.90
Gas & Lube
1,738
1,042
(695)
100
942
100
1042.46
Equip,Furn,Tools
-
4,297
4,297
3,225
1,072
3,225
133.24
Safety Equip /Supp
314
2,025
1,711
750
1,275
750
270.05
Postage /Misc.Frei
600
3,085
2,484
1,600
1,485
1,600
192.78
Motor Pool Rent
13,000
13,000
-
13,000
-
13,000
100.00
Depreciation Expe
4,994
13,638
8,644
7,313
6,325
7,313
186.48
Bad Debt Expense
-
-
-
500
(500)
500
-
Genl Govt Admin F
9,322
9,346
26
9,348
-
9,348
100.00
P.I.L.T.
12,970
15,364
2,394
18,532
(3,168)
18,532
82.90
Reclass PILT to T
(12,970)
(15,364)
(2,394)
(18,532)
3,168
(18,532)
(82.90)
Bank,credit card
51
3,068
3,017
4,000
(932)
4,000
76.69
Misc. Expenses
-
1,105
1,105
1,200
(95)
1,200
92.08
Infrastructure Co
-
-
-
272,000
(272,000)
272,000
-
capital Equipment
-
21,833
21,833
-
21,833
-
-
----------
--
-- -- - - --
-- - -- - - -- ----
-- - - --
--------- ----
- -- ---
- - - - -
--
Total Expenses $
135,357 $
189,886 $
54,529 $
479,036
$ (289,150) $
479,036
39.64
City of Seward
FUND; 417 - S.M.I.C. Enterprise Fund
Line Item Revenue Summary by Fund
Through December, 100% of year has expired
-------------------------------
PRELIMINARY
- THROUGH
--
DECEMBER
--- --- ----
ANNUAL
Actual
----- --
YTD
-- -- -- --
Budget
---------------------
Annual
% of
Account Name
2009
- - - - -- --
2010
-- - - - - --
Variance
- -- - - -
Budget
Variance
Budget
Annual Bud
EF Interest Reven $
1,080 $
201 $
- --
(680)
--- - - - -- --
$ - $
--- - -- - --
201 $
-- -- - - - ---
-
- - -- ---
Spec Proj Revenue
2,892
1,660
(1,232)
822
838
822
- %
201.90
Amortization of C
523,543
503,032
(20,510)
503,032
-
503,032
100.00
Moorage
2,678
1,764
(915)
2,625
(861)
2,625
67.18
Boat Lift Fees
96,306
69,380
(26,926)
115,000
(45,620)
115,000
60.33
Storage Fees
264,095
137,631
(126,464)
90,000
47,631
90,000
152.92
Wharfage
9,718
4,705
(5,013)
3,250
1,455
3,250
144.77
Land Rents & Leas
71,211
110,856
39,644
70,986
39,870
70,986
156.17
Labor and Service
218
28,779
28,561
11000
27,779
1,000
2877.85
Land Lease Credit
-
(5,641)
(5,641)
-
(5,641)
-
-
Misc. Harbor Reve
414
222
(192)
-
222
Harbor Power Sale
27,501
- ----
12,498
- - - - --
(15,003)
20,000
(7,502)
20,000
62.49
Total Revenue $
999,656 $
-
865,085 $
-- - - -- --
(134,571)
--- - - -- - --
$ 806,715 $
--- - - ---- ----
58,370 $
- --- --
806,715
- - - -- --
107.24 %
n
n
City of Seward
FUND: 417 - S.M.I.C. Enterprise Fund
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
�C
PRELIM
------------------
THROUGH DECEMBER
---- -- ---- -------
ANNUAL
Actual
YTD
-- - - ---
Budget
---------------
Annual
- - --
%
--
of
Account Name
2009
-
2010
- --- - - - ---
Variance
- --
Budget
Variance
Budget
Annual
Bud
Salaries
$ 63,806 $
52,499 $
- -- ---
(11,306)
---- -- - ---
$ 41,888 $
--- -- -- --
10,611 $
---- - --- --
41,868
125.33
Overtime
1,831
2,010
179
3,322
(1,312)
3,322
60.52
Leave Time
6,349
4,124
(2,225)
4,317
(193)
4,317
95.53
Retirement Benefi
9,960
7,843
(2,117)
4,383
3,460
4,383
178.94
Health Insurance
754
-
(754)
14,773
(14,773)
14,773
-
Workers' Comp
5,443
4,079
(1,364)
2,523
1,556
2,523
161.66
Medicare
952
790
- - - - - --
(161)
754
36
754
104.82
Total Persnl Sery
89,093
71,346
-- -- - -- --
(17,748)
---- - -- - --
71,960
--- - - -- --
(615)
--- --- - ---
71,960
- - - -
99.15
- --
Advertising
-
1,151
1,151
1,000
151
1,000
115.07
Communications
1,420
-
(1,420)
-
-
_
Legal
26,635
8,459
(18,176)
8,000
459
8,000
105.74
Other Spec Servic
1,313
-
(1,313)
-
_
-
Utilities
9,755
10,544
790
12,500
(1,956)
12,500
84.35
Power for Resale
29,551
12,003
(17,547)
30,000
(17,997)
30,000
40.01
Heating Fuel
1,418
3,406
1,989
10,000
(6,594)
10,000
34.06
Insurance
12,975
10,053
(2,922)
17,800
(7,747)
17,800
56.48
Maintenance & Rep
47,083
25,727
(21,356)
33,000
(7,273)
33,000
77.96
Contracted Servic
32,155
37,386
5,232
43,000
(5,614)
43,000
86.94
Operating Supplie
5,625
3,968
(1,657)
5,500
(1,532)
5,500
72.14
Gas & Lube
4,938
4,085
(853)
9,500
(5,415)
9,500
43.00
Equip,Furn,Tools
1,411
1,385
(25)
1,500
(115)
1,500
92.35
Postage /Misc.Frei
1,692
3,146
1,455
6,000
(2,854)
6,000
52.44
Depreciation Expe
642,521
622,334
(20,186)
622,010
324
622,010
100.05
Bad Debt Expense
208,366
11,537
(196,829)
-
11,537
-
_
Harbor Overhead
189,886
167,844
(22,042)
167,844
-
167,844
100.00
Harbor Allocation
(117,822)
(84,366)
33,456
(64,366)
-
(84,366)
(100.00)
P.I.L.T.
32,044
20,398
(11,646)
18,550
1,848
18,550
109.96
Reclass PILT to T
(32,044)
(20,398)
11,646
(18,550)
(1,848)
(18,550)
(109.96)
Misc. Expenses
5,583
18,631
13,048
-
18,631
-
Principal
-
55,094
55,094
55,094
-
55,094
100.00
Interest Expense
5,234
-- - - - - -- ----
3,409
- -- - --
(1,825)
3,719
(310)
3,719
91.66
Total Expenses $
1,198,831 $
987,145 $
--- - - -- --
(211,687) $
---- -- - --- -
1,014,061 $
-- - - - - -- --
(26,916) $
--- - - ---
1,014,061
- - - - ---
97.35
�C
In
E":
City
of Seward
FUND: 501
- Electric
Fund
Line Item Revenue
Summary by Fund
Through
December,
100% of year has expired
---------------------------------
PRELIMINARY
- THROUGH DECEMBER
--------- -------
ANNUAL
Actual
-----
YTD
-- -- - - -- --
Budget
---------------
Annual
- - - ---
% of
Account Name
- ---- -- ---- --
2009
---- - - -- --
2010
---- - - ----
variance
Budget
variance
Budget
Annual
Bud
Assessment Revenu
$ 3,218 $
1,837 $
--- - - ----
(1,381) $
---- - - - - --
2,600
-- -- - - - --
$ (763) $
--- - -- - - --
2,600
- ------
70.64
EF Interest Reven
55,591
55,154
(437)
93,000
(37,846)
93,000
59.31
Sales Fixed Asset
-
5,000
51000
-
5,000
-
-
Spec Proj Revenue
19,627
13,482
(6,145)
7,164
6,318
7,164
188.19
Amortization of C
855,565
864,360
8,815
1,145,564
(281,184)
1,145,564
75.45
Amort.Bond Premiu
8,366
-
(8,366)
8,366
(8,366)
8,366
-
Residential Sales
2,831,034
2,728,240
(102,794)
3,396,417
(668,177)
3,396,417
80.33
SG Service
1,445,536
1,460,843
15,307
1,725,088
(264,245)
1,725,088
84.68
LG Service Sales
3,237,743
3,318,212
80,469
4,290,584
(972,372)
4,290,584
77.34
Indust. /Special C
1,062,875
952,255
(110,620)
819,482
132,773
819,482
116.20
Harbor Power Sale
293,913
186,304
(107,608)
244,607
(58,303)
244,607
76.16
Street & Yard Lig
66,422
66,413
(9)
75,000
(8,587)
75,000
88.55
Chugach Coop Divi
56,128
9,955
(46,173)
-
9,955
-
-
Special Rate Sale
-
12,661
12,661
-
12,661
-
-
Misc. Operating R
66,985
178,467
111,482
99,500
78,967
99,500
179.36
- -- - - - ----
---- - - - - --
--- -- - - --
-- -- - - - - --
--- - --- --
---- - - -- --
- - - - - --
Total Revenue
$ 10,003,002 $
9,853,203 $
(149,799) $
11,907,372
$(2,054,169) $
11,907,372
82.751
In
E":
M
City of Seward
FUND: 501 - Electric Fund
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
M
PRELIM THROUGH DECEMBER
------------------- --- -- ------ ---
ANNUAL
Actual
---- -------
YTD
- - - ---
Budget
---------------
Annual
- - -
%
- --
of
Account Name
2009
--
2010
-- -- - - -- --
Variance
Budget
Variance
Budget
Annual
Bud
Salaries
$ 636,956
$ 791,485
--- - -- - --
$ 154,529
---- - -- - --
$ 789,248
-- - -- - - --
$ 2,237
-- -- - - - - --
$ 789,248
- ------
100.28
%
Overtime
80,044
149,939
69,896
50,817
99,122
50,817
295.06
Standby Time
78,476
76,655
(1,820)
80,876
(4,221)
80,876
94.78
Electric Meal All
4,098
6,627
2,529
13,083
(6,456)
13,083
50.65
Unemployment Wage
4,043
9,167
5,124
3,000
6,167
31000
305.57
Leave Time
61,969
60,832
(1,138)
72,007
(11,175)
72,007
84.48
Retirement Benefi
131,871
122,555
(9,316)
134,861
(12,306)
134,861
90.88
Health Insurance
134,538
148,693
14,155
151,248
(2,555)
151,248
98.31
Workers Comp
78,176
64,641
(13,535)
92,893
(28,252)
92,893
69.59
Medicare
13,368
13,949
582
16,757
(2,808)
16,757
83.24
Union Benefits
16,881
16,618
(263)
20,000
(3,382)
20,000
83.09
Sal.& Ben.w /o cre
(114,916)
--- - -- - - --
(404,157)
-- -- - - - - --
(289,240)
--- - - -
(200,000)
(204,157)
(200,000)
(202.08)
Total Persnl Sery
1,125,503
1,057,005
---
(68,497)
---- - - - - --
1,224,790
-- -- - - ---
(167,785)
- --- -- - - --
1,224,790
- -- -
86.30
- --
Advertising
1,322
1,569
248
3,500
(1
3,500
44.84
Subscriptions /Due
26,387
24,310
(2,077)
31,500
(7,190)
31,500
77.18
Travel /Subsistenc
38,150
12,822
(25,328)
81,500
(68,678)
81,500
15.73
Communications
41,394
18,106
(23,287)
38,000
(19,894)
36,000
47.65
Education /Trainin
3,157
7,394
4,237
19,500
(12,106)
19,500
37.92
Legal
21,722
39,471
17,749
123,500
(84,029)
123,500
31.96
Other Spec Servic
10,000
10,000
-
15,000
(5
15,000
66.67
Utilities
22,229
56,379
34,150
62,000
(5,621)
62,000
90.93
Power for Resale
5,514,338
4,569,132
(945,205)
4,900,000
(330,868)
4,900,000
93.25
Heating Fuel
9,167
12,112
2,945
10,000
2,112
10,000
121.12
Fuel for Generato
33,645
163,058
129,412
45,000
118,058
45,000
362.35
Rents & Leases
44,772
17,836
(26,936)
49,000
(31,164)
49,000
36.40
Insurance
68,518
58,260
(10,258)
74,000
(15,740)
74,000
78.73
Maintenance & Rep
161,510
60,129
(101,380)
136,200
(76,071)
136,200
44.15
Contracted Servic
121,354
202,029
80,676
600,000
(397,971)
600,000
33.67
Library Bks.& Mat
-
13
13
-
13
_
Vehicle Supplies
8,321
111
(8,210)
2,500
(2,389)
2,500
4.45
Operating Supplie
333,155
463,153
129,998
337,500
125,653
337,500
137.23
Oper.SUpp.w /o cre
(112,960)
(397,208)
(284,248)
(200,000)
(197,208)
(200,000)
(198.60)
Gas & Lube
30,951
30,678
(273)
41,500
(10,822)
41,500
73.92
Testing
-
(229)
(229)
5,150
(5,379)
5,150
(4.45)
Equip,Furn,Tools
30,392
8,426
(21,966)
22,500
(14,074)
22,500
37.45
Safety Equip /Supp
2,491
6,847
4,356
8,500
(1,653)
8,500
80.55
Postage /Misc.Frei
33,533
28,197
(5,336)
18,550
9,647
18,550
152.01
Equipment Rental
5,665
30,514
24,849
27,700
2,814
27,700
110.16
Motor Pool Rent
77,000
163,000
86,000
163,000
-
163,000
100.00
Util. Deposit I t
1,393
1,145
(248)
1,367
(222)
1,367
83.78
Depreciation Expe
1,414,379
1,438,032
23,653
1,441,663
(3,631)
1,441,663
99.75
Bad Debt Expense
56,171
23,621
(32,550)
25,000
(1,379)
25,000
94.48
Genl Govt Admin F
812,986
815,283
2,297
815,283
-
815,283
100.00
S3
City of Seward
FUND: 501 - Electric Fund
Line Item Expenditure Summary by Fund
Through December, 100 of year has expired
R
S 4
---------------------------------
PRELIM
THROUGH DECEMBER
----- ---- ---- ---
ANNUAL
Actual
-----
YTD
---- - -----
Budget
---------------
Annual
------
%
of
Account Name
- -- -- --
2009
--- - - -- - --
2010
---- - --- --
variance
Budget
variance
Budget
Annual Bud
P.I.L.T.
$ 720,131
$ 703,242 $
-- - --- - --
(16,889)
---- - -----
$ 852,054
-- - -- - - --
$ (148,812)
---- - -- - --
$ 652,054
- ---
82.53
---
Reclass PILT to T
(720,131)
(703,242)
16,889
(852,054)
148,812
(852,054)
(82.53)
Bank,credit card
27,036
31,727
4,691
50,000
(18,273)
50,000
63.45
Misc. Expenses
78,319
1,496
(76,822)
8,500
(7,004)
8,500
17.60
Principal
-
315,000
315,000
315,000
-
315,000
100.00
Interest Expense
365,946
352,424
(13,522)
452,107
(99,683)
452,107
77.95
Amort.BondIssueCo
8,425
8,425
-
3,521
4,904
3,521
239.28
Infrastructure Co
-
352,769
352,769
580,000
(227,231)
580,000
60.82
Capital Equipment
-
- --- - - - - --
48,493
-
48,493
-
48,493
-
-
Total Expenses
$ 10,416,373
-- - - - -- --
$ 10,031,532 $
-- -- -- ---
(384,841)
---- - -- - --
$ 11,532,831
-- - -- - - --
$(1,501,299)
---- - -- - --
$ 11,532,831
- - - ----
86.98
%
R
S 4
n
City of Seward
FUND: 701 - Water Enterprise Fund
Line Item Revenue Summary by Fund
Through December, 1000 of year has expired
CR
ANNUAL
---------------
----------------------------------------------------------------
PRELIMINARY
- THROUGH
DECEMBER
--
o f
Budget
---- - - - - --
Annual Bud
68,000
Actual
YTD
Budget
Account Name
- - - - --
2009
-- -- - - - - --
2010
Variance
Budget
Variance
EF Interest Reven
$ 29,529
-- -- - - - - --
$ 32,834 $
--- - - - - --
3,305
-- -- - - -- --
$ 68,000 $
--- - - - - --
(35,166) $
Spec Proj Revenue
14,499
8,776
(5,722)
4,275
4,501
Other Misc Revenu
430
-
(430)
-
-
Amortization of C
34,800
29,439
(5,361)
29,439
-
Residential Sales
359,181
375,221
16,040
377,280
(2,059)
SG Service
124,947
104,175
(20,772)
117,376
(13,201)
LG Service Sales
156,038
171,312
15,274
157,200
14,112
SMIC Sales
51,795
58,343
6,548
62,880
(4,537)
Indust. /Special C
119,711
168,915
49,204
136,240
32,675
Ship Water
81,390
61,263
(20,128)
83,840
(22,577)
Misc. Operating R
78,600
---- --- - --
95,659
----
17,059
60,500
35,159
Total Revenue
$ 1,050,921
--- - -- ---
$ 1,105,938 $
- - ----
55,017
---- - - - - --
$ 1,097,030 $
--- -- - - --
8,909 $
ANNUAL
---------------
Annual
- - --
%
--
o f
Budget
---- - - - - --
Annual Bud
68,000
- - - -
48.29
- --
° s
4,275
205.30
29,439
100.00
377,280
99.45
117,376
88.75
157,200
108.98
62,880
92.78
136,240
123.98
83,840
73.07
60,500
---- - -- ---
158.11
1,097,030
- - - - -
100.81
--
V �.J
City of Seward
FUND: 701 - Water Enterprise Fund
Line Item Expenditure Summary by Fund
Through December, 1001 of year has expired
----------------------------------
PRELIM
THROUGH DECEMBER
------ --- --
ANNUAL
Actual
---- ---- ----
YTD
-- - - - --
Budget
---------------
Annual
- - -
%
- --
of
Account Name
-- --- -- - - --
2009
- --- - - - ---
2010
---- --
Variance
Budget
Variance
Budget
Annual
Bud
Salaries
$ 142,973
-- --
$ 144,793 $
-- - -- - - -- ----
1,820 $
-- - - --
194,980 $
--- - --- --
(50,187)
- --- - -- - --
$ 194,980
- - - --
74.26
--
g
Overtime
8,680
10,593
1,913
4,005
6,588
4,005
264.49
Standby Time
7,156
8,082
926
9,576
(1,494)
9,576
84.40
Leave Time
18,285
16,429
(1,856)
22,373
(5,944)
22,373
73.43
In Lieu of FICA
494
658
165
494
164
494
133.27
Retirement Benefi
46,682
41,266
(5,416)
52,728
(11,462)
52,728
78.26
Health Insurance
28,905
31,383
2,478
59,597
(28,214)
59,597
52.66
Workers Comp
9,877
8,600
(1,277)
12,840
(4,240)
12,840
66.98
Medicare
2,386
---- - - -- --
2,241
- --- --- - --
(145)
2,833
(592)
2,833
79.09
Total Persnl Sery
265,439
264,045
-- - - - -- -- ----
(1,394)
- - ----
359,426
--- - - - - --
(95,381)
-- -- - -----
359,426
--- --
73.46
--
Advertising
1
311
(804)
1,000
(689)
1,000
31.10
Subscriptions /Due
486
799
313
1,200
(401)
1,200
66.60
Travel /Subsistenc
1,427
3,791
2,364
5,500
(11709)
5,500
68.92
Communications
6,770
8,123
1,353
7,000
1,123
7,000
116.04
Education /Trainin
970
2,541
1,571
5,500
(2,959)
5,500
46.20
Legal
53
-
(53)
10,000
(10,000)
10,000
-
Utilities
114,624
140,718
26,093
160,000
(19,282)
160,000
87.95
Heating Fuel
-
-
-
1,000
(1
1,000
-
Insurance
5,534
4,118
(1,415)
10,000
(5,882)
10,000
41.18
Maintenance & Rep
47,495
30,112
(17,383)
66,000
(35,888)
66,000
45.62
Contracted Servic
103,931
81,984
(21,947)
165,000
(83,016)
165,000
49.69
Library Bks.& Mat
-
167
167
-
167
Operating Supplie
31,078
36,930
5,852
34,000
2,930
34,000
108.62
Gas & Lube
8,188
6,959
(1,228)
8,600
(1,641)
8,600
80.92
Testing
5,090
8,544
3,454
12,500
(3,956)
12,500
68.35
Equip,Furn,Tools
5,133
7,861
2,728
12,000
(4,139)
12,000
65.51
Safety Equip /Supp
1,007
1,007
-
7,000
(5,993)
7,000
14.38
Postage /Misc.Frei
5,172
4,390
(781)
5,500
(1
5,500
79.83
Equipment Rental
4,750
30
(4,720)
6,000
(5,970)
6,000
0.50
Motor Pool Rent
4,000
-
(4,000)
-
-
-
-
Depreciation Expe
214,909
204,604
(10,305)
202,436
2,168
202,436
101.07
Bad Debt Expense
4,255
1,490
(2,764)
2,000
(510)
2,000
74.52
Genl Govt Admin F
224,280
224,914
634
224,914
-
224,914
100.00
P.I.L.T.
77,767
82,791
5,024
76,160
6,631
76,160
108.71
Reclass PILT to T
(77,767)
(82,791)
(5,024)
(76,160)
(6,631)
(76,160)
(108.71)
Bank,credit card
2,984
3,301
318
8,000
(4,699)
8,000
4 1.
27
Misc. Expenses
1,994
1,835
(159)
1,500
335
1,500
122.30
Principal
-
-
-
140,427
(140,427)
140,427
-
Interest Expense
193
(71,377)
(71,570)
48,708
(120,085)
46,708
(146.54)
Infrastructure Co
-
29,446
29,446
40,000
(10,554)
40,000
73.61
Capital Equipment
-
--- - - --- --
29,581
29,581
-
29,581
-
-
Total Expenses $
1,060,873 $
--- --- - - --
1,026,224 $
-- - - -- - -- ---- - - -- -- -
(34,648) $ 1,545,211 $
-- - - ----
(518,987) $
---- - -- - --
1,545,211
- - - ----
66.41
k
__________
__________
n
City of Seward
FUND: 703 - Wastewater Enterprise Fund
Line Item Revenue Summary by Fund
Through December, 100% of year has expired
M
ANNUAL
---------------
----------------------------------------------------------------
PRELIMINARY
- THROUGH
DECEMBER
Annual Bud
26,200
18.07 $
4,243
Actual
YTD
Budget
Account Name
2009
---- - - - - --
2010
Variance
Budget
Variance
EF Interest Reven
$ 3,678
---- -- -- --
$ 4,735 $
--- - - - - --
1,058
- --- - - - - --
$ 26,200 $
--- - - - - --
(21,465) $
Spec Proj Revenue
12,463
8,712
(3,750)
4,243
4,469
Amortization of C
219,722
215,657
(4,065)
215,657
-
Residential Sales
445,190
465,108
19,918
461,120
3,988
SG Service
107,520
136,741
29,221
111,088
25,653
LG Service Sales
179,191
193,914
14,723
188,640
5,274
SMIC Sales
40,898
50,211
9,313
41,920
8,291
Misc. Operating R
23,034
---- - --- --
5,442
-- --
(17,592)
2,000
3,442
Total Revenue
$ 1,031,696
-- - - -- -
$ 1,080,521 $
---- -- --
48,826
---- - - - - --
$ 1,050,868 $
--- - -- - --
29,653 $
ANNUAL
---------------
Annual
- -- ---
o of
Budget
Annual Bud
26,200
18.07 $
4,243
205.33
215,657
100.00
461,120
100.86
111,088
123.09
188,640
102.80
41,920
119.78
2,000
--- -------
272.11
1,050,868
- ---- --
102.82
87
City of Seward
FUND: 703 - Wastewater Enterprise Fund
Line Item Expenditure Summary by Fund
Through December, 100% of year has expired
PRELIM
------------------------
THROUGH DECEMBER
--- --- ---- ----
ANNUAL
Actual
-------
YTD
-- - - - --
Budget
---------------
Annual
---
e
- --
of
Account Name
2009
2010
---- - - -- --
Variance
Budget
Variance
Budget
Annual
Bud
Salaries $
124,710
$ 144,336 $
--- - - - - --
19,626 $
---- - - -- --
141,353 $
--- -- - ---
2,983
---- - -- - --
$ 141,353
- - - -
102.11
- --
�
Overtime
9,237
11,281
2,044
2,809
8,472
2,809
401.61
Standby Time
7,156
5,793
(1,363)
5,751
42
5,751
100.73
Leave Time
14,934
15,590
656
16,054
(464)
16,054
97.11
In Lieu of FICA
494
658
165
494
164
494
133.27
Retirement Benefi
40,186
40,989
803
41,131
(142)
41,131
99.65
Health Insurance
28,905
31,383
2,478
41,131
(9,748)
41,131
76.30
Workers' Comp
81510
8,802
292
16,004
(7,202)
16,004
55.00
Medicare
2,254
2,145
- - - - ---
(109)
---
1,937
208
1,937
110.71
Total Persnl Sery
236,385
260,978
- - - --- --
24,593
-- - - - - --
266,664
--- - - ----
(5,687)
---- - --- --
266,664
- - - -
97.87
---
Advertising
-
-
-
500
(500)
500
-
Subscriptions /Due
146
2,757
2,610
1,000
1,757
1,000
275.67
Travel /Subsistenc
1,218
1,416
198
3,000
(1,584)
3,000
Communications
5,384
5,576
192
5,500
47.19
Education /Trainin
325
133
(193)
3,500
76
(3,368)
5,500
31500
101.38
Legal
53
-
(53)
5,000
(51000)
5,000
3.79
-
Utilities
107,809
119,462
11,654
105,000
14,462
105,000
113.77
Heating Fuel
5,251
1,366
(3,885)
1,600
(234)
1,600
85.39
Rents & Leases
-
-
500
(500)
500
-
Insurance
7,501
6,335
(1,166)
8,500
(2,165)
8,500
74.53
Maintenance & Rep
25,974
46,235
20,261
80,000
(33,765)
80,000
57.79
Contracted Servic
46,709
150,424
103,714
126,823
23,601
126,823
118.61
Library Bks.& Mat
13
-
(13)
Operating Supplie
9,024
11,434
2,410
16,000
(4,566)
16)000
71.46
Gas & Lube
9,416
6,568
(2,848)
7,750
(1,182)
7,750
84.74
Testing
11,845
15,890
4,045
18,000
(2,110)
18,000
88.28
Equip,Furn,Tools
5,234
788
(4,446)
6,000
(5,212)
6,000
13.14
Safety Equip /Supp
1,186
181
(1,005)
1,200
(1
1,200
15.07
Postage /Misc.Frei
3,974
1,903
(2,071)
5,200
(3,297)
5,200
36.59
Equipment Rental
4,750
-
(4,750)
5,000
(5,000)
5,000
-
Motor Pool Rent
4,000
-
(4,000)
-
-
_
Depreciation Expe
280,429
276,609
(3,820)
276,609
-
276,609
100.00
Bad Debt Expense
5,214
1,363
(3,851)
1,300
63
1,300
104.81
Genl Govt Admin F
136,966
137,353
387
137,353
-
137,353
100.00
P.I.L.T.
63,667
66,858
3,191
61,440
5,418
61,440
108.82
Reclass PILT to T
(63,667)
(66,858)
(3,191)
(61,440)
(5,418)
(61,440)
(108.82)
Bank,credit card
3,117
4,015
898
8,000
(3,985)
8,000
50.19
Misc. Expenses
2,430
89
(2,341)
1,000
(911)
11000
8.93
Principal
-
1,333
1,333
58,417
(57,084)
58,417
2.28
Interest Expense
4,332
(465)
(4,797)
3,603
(4,068)
3,603
(12.89)
Infrastructure Co
-
-
-
20,000
(20,000)
20,000
-
Capital Equipment
-
47,300
47,300
-
47,300
-
_
--
----- - --
---- -- - --- -
- --- - --
- -
- -- --- - --
- -- - - --
- --- --- - --
- -- --
--
Total Expenses $
918,685 $
1,099,041 $
180,356
,173,019 $
(73,979) $
1,173,019
93.69
&
"%W L AJ I & 4-
ALS4 ALS 23- Feb -11 02:47 PM f �9
City of Seward
Audit Lead Sheet a
as of
FUND: 001 - Central Treasury
Adj Entry Reclas
Sub Last Year This Year This Year Debit/ Adjusted Debit
GL Acct Description Balance Budget Balance Credit Balance Credi
-- ---- -- - - -- ------- - - - - -- - - - - - -- --- - - - - -- - - ----
ASSETS:
1020 Cash- Treasury $ 3,816,235.39 $ - $ 1,667,414.37 $
1030 0010 Investments 15,925,385.14 - 15,899,026.26
1300 0101 General Fund (6,595,943.36) - (7,920,479.12)
1300 0102 Motor Pool Fund (826,600.50) - (301,426.89)
1300 0103 Capital Acquistion (276,767.89) - (224,770.80) _
1300 0104 Compensated Leave (432,065.30) - (432,065.30) _
1300 0203 St. & Sidewalk Bond (11,236.12) - _
1300 0208 Lawing /Ft.Ray.T -Line (630,640.10) - (396,417.96) - -
1300 0215 ALPAR (445.54) - (587.84) -
1300 0220 Two Lakes Park (2,520.19) - (2,520.19) _
1300 0271 FY97 Muni Grants 77,286.09 - 26.35
1300 0274 Sm Boat Harbor Exp (291,468.30) - (585,937.71)
1300 0275 Sm.Boat Hrbr.South - - 132,099.39 - -
1300 0276 B Street Dock 9,075.66 - 1,227,507.68
1300 0277 Harbor Cap Projects - - (68,584.92)
1300 0306 1995 Flood Disaster - - 7,957.86
1300 0315 SBH Repair /Renovate (11,537.41) - (11,537.41)
1300 0401 Harbor Fund (1,160,728.76) - (1,446,756.59)
1300 0402 Harbor MRRF Fund (573,252.50) - (1,072,072.50)
1300 0403 Parking Revenue Fund (412,074.01) - (397,232.94) -
1300 0417 SMIC Operations (18,917.87) - (24,941.91) - -
1300 0501 Electric Fund (1,334,884.33) - 457,310.93 - -
1300 0502 Electric MRRF (874,233.74) - (387,761.07) - _
1300 0505 Stndby Elec Generatr (3,008,793.69) - (71,713.45) - -
1300 0600 Fourth & Adams Park (8,523.98) - (8,523.98) - _
1300 0626 Library /Museum CP 12,462.50 - 255,280.83 - -
1300 0651 Police Cap. Projects - - 159,105.35 - _
1300 0660 Public Safety 1,913.50 - 1,913.50 - _
1300 0666 NRCS Levee /Road 99,476.86 - 147,179.91 - _
1300 0668 Networking, Web Page (75,340.78) - (51,979.97) - - -
1300 0670 Hospital Grants (129,347.98) - (12,098.45) - - _
1300 0700 Water MRRF (4,019.00) - (4,019.00) - - _
1300 0701 Water Fund (1,564,108.18) - (1,244,177.95) - - _
1300 0702 Wastewater MRRF (163,938.31) - (112,115.31) - - _
1300 0703 Wastewater Ent. Fund (395,033.27) - (393,140.28) - - _
1300 0704 Forest Acres /Gateway (30,662.62) (30,662.62) - - _
1300 0706 B/U Gen & Lift Sta #3 (23,882.01) - _
1300 0708 Fire Hydrant Phase 2 (61,912.00) - (61,912.00)
1300 0709 Water Tank Phase I - - (2,837.04)
1300 0713 3rd Ave Water Main (45,000.27) - (45,000.27)
1300 0800 Seward Mtn Haven - - (1,727,851.95) - -
1300 0801 Hospital Debt Svc. (542,015.23) S,9 (545,307.44) - - _
ALSO ALS 23- Feb -11 02:47 PM
FUND: 001 - Central Treasury
UO)n WA�
City of Seward
Audit Lead Sheet
as of
19
Adj Entry Reclas
19
Sub
Last Year
This Year This Year Debit/ Adjusted Debit
GL
Acct
Description
- -- - - --
Balance
------- - - -- --
Budget Balance Credit Balance Credi
1300
0804
Teen Council Fund
$ (41,714.69)
---- - - - - -- ------ - - - - - -- - - - - --- -- - - - - --- - - - - --
$ - $ (44,587.03) $ - $ _ $
1300
0806
Harbor Revenue Bond
(383,161.89)
- (248,919.84) - - _
1300
0810
Hoben Park
(18,124.79)
- (18,405.79) - _ _
1300
0811
Parks Capital Projec
(7,293.15)
- (7,293.15) - -
1300
0826
Library S.R.Projects
(15,909.05)
- 28,295.91 - _
1300
0851
Fire Dept. Grants
(580.84)
- (3,679.00) - -
1300
0866
Natural Disasters
30,842.51
- ------ - - - - --
224,139.22 - _
- --- -- - - -- -------
- - -- -- - - -- - -- -- -- --- -- - - -- --
- 2,299,939.89
19
ra
2/3/2011
CATEGORY = LYACT
Run Date - 2/03/11 @ 3:32 PM
% Variance
Actual MTD Budget MTD MTD
99
109
(9.2 0 /6)
539
511
5.5%
153
140
9.3%
805
881
(8.6 %)
1,596
1,641
(2.7 %)
22
17
(29.4 %)
165
117
(41.0 %)
27
4
(575.0 %)
40
361
88.9%
254
499
49.1%
1,342
1,142
17.5%
6 8 (25.0 %)
1,348 1,150 17.2%
670
636
(5.3 %)
144
186
22.6 0 /6
81
4
(1,925.0 %)
82
68
(20.6 %)
206
210
1.9%
2
2
(3.9°x6)
73
65
(12.3 %)
52 8 (550.0 %)
1,310 1,179 (11.1 %)
1,310 1,179 (11.1 %)
38 (29) 231.0%
P /r.Y��i� 3:32 PM
Providence Health &Services DET_OPS1
110 - MGD - PROV SEWARD MED CTR
Detail Statement of Operations (in Thousands)
Reported as of December 2010
Gross Service Revenues:
Acute Care - Inpatient
Acute Care - Outpatient
Primary Care
Long -term Care
Homecare & Hospice
Housing & Assist. Living
Total Gross Service Revenues
Revenue Deductions:
Charity Care
Medicare & Medicaid
Negotiated Contracts
Other
Total Deductions
Net Service Revenue
Premium Revenue
Rental and Education Revenue
Other Operating Revenue
Total Net Operating Revenues
Expenses from Operations:
- Purchased and Healthcare Expenses
Other Expenses from Operations:
Salaries & Wages
Employee Benefits
Professional Fees
Supplies
Purchased Service
Depreciation
Interest and Amortization
Bad Debts
Healthcare Taxes
Other Expenses
Total Other Exp from Operations
Total Operating Expenses
Excess of Rev Over Exp from OPS
% Variance Last Year % Variance
Actual YTD Budget YTD YTD Actual YTD YTD
1,872
1,307
43.2%
1,417
32.1%
6,254
6,480
(3.5 %)
6,018
3.9°x6
1,738
1,614
7.7%
1,575
10.3°x6
9,567
9,955
(3.9°x6)
6,719
42.4%
2,120
2,524
16.0%
(2
(11.5 %)
19,431
19,356
0.4%
15,708
23.7%
5
225
200
(12.5 %)
228
1.3%
1,055
1,404
24.9%
790
(33.5 %)
100
50
(100.0 %)
72
(38.9 1 /6)
464
4,361
89.4%
710
34.6%
1,844
6,015
69.3%
1,800
(2.4 %)
17,587
13,341
31.8%
13,908
26.5%
323 93 247.3% 711 (54.6 %)
17,910 13,434 33.3% 14,619 22.5%
8,284
7,535
(9.9 %)
7,465
(11.0°x6)
2,361
2,236
(5.6 %)
2,148
(9.9 %)
157
50
(214.0 %)
66
(137.9 %)
926
806
(14.9
797
(16.2 °k)
2,120
2,524
16.0%
1,902
(11.5 %)
21
21
21
-
5
14
64.3%
1,002
806
(24.3 %)
736
(36.1 %)
37
94
60.6%
1,901
98.1
14,913
14,072
(6.0 %)
15,050
0.9%
14,913
14,072
(6.0 %)
15,050
0.9%
2,997
(638)
569.7%
(431)
795.4%
1 - Non-Operating Gain (Loss) 1 11 (90.9 %) 1 0.0%
38 (28) 235.7% Excess of Revenues Over Expenses 2,998 (627) 578.1% (430) 797.2%
OtherActivity- Unrestricted (2,999) 524 (672.3 %)
Increase (Decrease) in UR Net Assets (1) 94 (101.1 %)
2/3/2011
LYACT - Run Date - 2103/11 @ 3:32 PM
December 2010 December 2009
Actual Last Year
ASSETS
188
3,190
(372)
3
Current Assets:
(369)
(371)
Cash and Cash Equivalents
(414)
758
System Pooled Cash
Mgmt Designated Cash & Cash Equiv.
Short Term Investments
Assets Held Under Securities Lending
-
-
Accounts Receivable
3,309
2,655
Less: Contractual Allowance
(91)
(190)
Less: Allowance for Doubtful Accounts
(1,107)
(703)
Affiliate Receivable
-
Premiums Receivable
-
-
Other Receivables
(18)
99
Supplies Inventory at Cost
-
-
Other Current Assets
24
18
Current Port. of Assets -Use is LTD
-
Total Current Assets
1,703
2,637
Assets Whose Use is Limited:
Mgmt Designated Cash and Investments
-
-
Funds Held for Long -term Purposes
476
128
Gift Annuity and Trust Funds
-
-
Funds Held by Trustees
-
-
Non- Current Assets Limited as to Use
476
128
Property. Plant & Equipment:
Gross Property, Plant & Equipment
107
107
Less: Accumulated Depreciation
(75)
(53)
Net Property, Plant & Equipment
32
54
Other Assets:
Unamortized Financing Cost
-
-
Interaffiliate Notes Receivable
-
Other (Incl. Long -term Investments)
30
Total Other Assets
—
-
Total Assets
2.241
2.819
Providence Health & Services
110 -MGO - PROV SEWARD MED CTR
Balance Sheet (in Thousands)
Reported as of December 2010
LIABILITIES & NET ASSETS
Current Liabilities:
Accounts Payable
Accrued Compensation
Affiliates Payable
Payable to Contractual Agencies
Deferred Revenue/Unearned Premiums
Liability for Unpaid Medical Claims
Liability for Risk - Sharing
Liabilities Under Securities Lending
Other Current Liabilities
Short-Term Debt
Current Portion of Long -Term Debt
Total Current Liabilities
Long -Term Debt:
Master Trust Debt
Loans from Affiliates
Other
Long -Terre Debt
Other Long -Term Liabilities
Total Liabilities
Net Assets:
Unrestricted
Temporarily Restricted
Permanently Restricted
Total Net Assets
Total Liabilities and Net Assets
9
December 2010 December 2009
Actual Last Year
223 185
834 807
223 102
30 31
1,231 1,877
2,541 3,002
69
2,610
188
3,190
(372)
3
(371)
(369)
(371)
2.241
2.819
3:32 PM
BAL_SHT1
c C c
Port and Commerce Advisory Board
Resolution 2010 -07
Sponsored by: PACAB
CITY OF SEWARD, ALASKA
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2010 -0o q
RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD,
SUPPORTING AND PROVIDING RECOMMENDATIONS FOR CITY
INCENTIVES AND SERVICES TO ATTRACT NEW BUSINESS AND
ATTRACT INVESTMENT
WHEREAS, The Seward Economic Development Assessment 2010 suggested in
conjunction with a Business Retention and Expansion Program the City establish incentive policies;
and
WHEREAS, incentives would assist growing Seward's existing business and recruiting
new businesses; and
w WHEREAS, the Port and Commerce Advisory Board discussed possible incentives and
made recommendations at their Regular Meeting August 4, and November 10"' 2010.
NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board
that:
Section 1. For the reasons stated in the recitals, the Board recommends Council support for
the following incentives and services:
1.
Assist in directing where to obtain low interest loans for property purchases &
construction.
2.
Extend or waive payments for infrastructure installation (electricity /water /sewer) using
existing assessment district options in Seward City Code.
3.
Include water & sewage construction in the City's minimum payment agreement.
4.
Explore opportunities to assist with lowering interest rates for infrastructure construction.
5.
Provide lease payment options, including `balloon payments,' credit for developing
infrastructure and lower payments as the lease matures, and lengthen lease terms.
6.
Expand the City's utility budget billing program.
7.
Refund Conditional Use, Variance, and other Land Use Permit Fees after 1 full year of
operation for a business either physically expanding their business or building a new
location within City Limits.
8.
Determine what City property is available for lease and /or for sale and list property on
website with map and with state economic development organization(s).
9.
Continue to expedite business license and permit approvals.
10. Provide a business friendly environment.
93
Port and Commerce Advisory Board
Resolution 2010 -07
11. Hire or assign someone to target market specific industries, developing long -term
relationships with potential developers, corporations, businesses and industries that could
operate out of Seward.
12. Heavily market port and harbor to its potential.
13. Commit to Harbor and Seward Marine Industrial Center development and expansion.
14. Advertise property, services and business opportunities in widely dispersed publications,
professional organizations and websites.
15. Update the lease policy and procedures for the City of Seward.
16. Joint meetings with businesses, Chamber Director and Community Development
Department to help navigate through City Processes.
17. Increase services and forms available on the City website.
18. Develop business `How To' kit.
Section 2. This Resolution will be forwarded to Council for direction.
Section 3. This Resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Port and Commerce Advisory Board this 20th day of
October, 2010.
M
THE CITE' OF SEWARD, ALASKA
Ron Long, C air
AYES: Altermatt, Schaefermeyer, Long
NOES: None
ABSENT: Oliver, Tougas
ABSTAIN: None
ATTEST:
J anna Kinney
ity Clerk
OF
M� f��acr ~s tna 2 ops 10
a ® aP 4r' V a
9
9 4
Sponsored by: PACAB
CITY OF SEWARD, ALASKA
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2011 -01
RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD,
SUPPORTING AND RECOMMENDING A PARTNERSHIP BETWEEN THE
CITY OF SEWARD AND THE ALASKA DEPARTMENT OF FISH & GAME
FOR FISH ENCHANCEMENT PROGRAMS
WHEREAS, on December 13, 2010 representatives from the Alaska Department of Fish and
Game gave a presentation to City Council during a work - session on fish enhancement programs in
Seward; and
WHEREAS, at this work session council discussed placing fish pens on the west side of
Resurrection Bay. These fish `holding pens' would retain fish from the Anchorage Sport Fish
Hatchery for 2 -3 weeks in late May or early June; and
WHEREAS, pens would provide three positive benefits: 1) Reduce predation, 2) Improve
imprinting on fish, 3) concentrate return location, 4) provide for additional growth prior to release.
Staff from the Alaska Sealife Center or Seward Harbor could be responsible for daily feeding of
these fish until their release; and
WHEREAS, Seward's annual Silver Salmon derby relies upon the presence of fish
consistently in Seward area waterways and resurrection bay; and
WHEREAS, Seward's Annual Silver Salmon Derby enhances the local economy and the
viability of Seward businesses.
NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board
that:
Section 1. For the reasons stated in the recitals, the Board recommends Council support for
cooperating with the Alaska Department of Fish and Game placing fish pens on the west side
of Resurrection Bay thereby enhancing local fish population
Section 2. This Resolution will be forwarded to Council for direction.
Section 3. This Resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Port and Commerce Advisory Board this 2 nd day of
February.
M
fi 5
Port and Commerce Advisory Board
Resolution 2011 -01
THE CITY OF SEWA�M, ALASKA
Ron Long,
AYES: Jaffa, Schafermeyer, Oliver, Alterman, Long
NOES: None
ABSENT: Buck, Linville
ABSTAIN: None
ATTEST:
J - anna Kinney, CMC�
City Clerk
(City SeM
a 4(31 r 4 I'l ,� 0 4 ,
4e p�s yr r ,a.
� ' WWm�Y e � .• .;s
Y !�
d
Q K
19
W
m
February 2011 March 2011
F e b ru a r ;,2011
y SuMo TuWe Th Fr Sa SUMO TuWe Th Fr Sa
1 2 3 4 5 1 2 3 4 5
' 6 7 8 9 10 11 12 6 7 8 9 10 11 12
} 13 14 15 16 17 18 19 13 14 15 16 17 18 19
20 21 22 23 24 25 26. 20 21 22 2324 25 26
27 28 27 28 29 30 31
Monday
Tuesday
Wednesday
Thursday
Friday
Jan 31
Feb 1
2
3
4
7:30pm P &Z Meeting
12:00pm PACAB Meetin
v
v
LL
r-1
M
C
7
8
9
10
11
11:30am Seward Cornrn
r`
LL
14
15
16
17
18
7:OOpm City Council M
12:00pm PACAB Work 5
9:00am Social Security
6:30pm Historic Preser
v
LL
21
22
23
24
25
President's Day ;idtrici
6:30pm P&Z Work Ses
N
N
N
N
LL
2
Mar 1
2
3
4
7:OOpm City Council M
a
c
N
N
LL
Nance Richey 1
�' Pq 2/23/2011 10:24 AM
} March 2011 Apri12011
0
March- 1 SuMo T uWe Th Fr Sa SuMo TuWe :Th Fr Sa
1 2 3 4 5. 1 2
6 7 8 9 10 11 12 3 4 5 6 7 8 9
_ 13 14 15 16 17 18 19 '10 11 12 13 14 15 16
20 21 22 23 24 25 26 17 18 19 20 21 22 23
- — _ -- = 27 28 29 30 31: 24 25 26.2Z'- 28.2930
Monday
Tuesday
Wednesday
Thursday
Friday
Feb 28
Mar 1
2
3
4
7:30pm P &Z Meeting
12:00pm PABAB
v
o
2
N
LL
7
8
9
10
11
7:00pm CC WS; Budge
11:30am Seward Comm
r`
14
15
16
17
18
7:OOpm City Council M
6:30pm P &Z Work Ses
12:00pm PACAB Work S
9:00am Social Security
6:30pm Historic Preser
00
v
21
22
23
24
25
Ln
N
N
N
28
30
31
Apr 1
Seward's Day; Offices
6:00pm CC WS
7:00pm City Council M
a
Q
00
N
Nanci
Richev 2 1 1n• Ann
E
9
pF
r