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HomeMy WebLinkAbout02282011 City Council PacketSeward City Council Agenda Packet Vft February 28, 2011 City Council Chambers Beginning at 7:00 p.m. Seward Sunrise on February 17, 2011 1963 1965 zoos The City of Seward, Alaska � CITY COUNCIL MEETING AGENDA M All -A=fta CRY {Please silence all cellular phones and pagers during the meeting} February 28, 2011 7:00 p.m. Council Chambers Willard E. Dunham Mayor Term Expires 2011 Jean Bardarson Vice Mayor Term Expires 2012 Robert Valdatta Council Member Term Expires 2011 1. 2. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk ( *). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] Tom Smith Council Member Term Expires 2011 Vanta Shafer Council Member Term Expires 2011 Marianna Keil Council Member Term Expires 2012 Ristine Casagranda Council Member Term Expires 2012 Phillip Oates City Manager OR Johanna Kinney City Clerk Cheryl Brooking City Attorney 7. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards B. City Manager's Report C. Other Reports and Presentations NEW BUSINESS A. Resolutions 1. Resolution 2011 -012 Authorizing The City Manager To Enter Into A Professional Service Agreement With PND Engineers, Inc., The Most Qualified And Responsive Proposer, For The Seward 2009 Tidal Surge Damage Engineering Services And Project Management For An Amount Not -To- Exceed $61,985, And Appropriating Funds ....... Pg. 3 2. Resolution 2011 -013 Authorizing The City Manager To Enter Into A Cooperative Agreement With The Resurrection Bay Historical Society (RBHS) To Manage, Preserve, Research, Interpret And Provide Public Access To The Collections Owned By RBHS Utilizing A Signed Memorandum Of Agreement Effective January 1, 2012 ............................................ ............................Pg. 16 City of Seward, Alaska February 28, 2011 Council Agenda Page 1 B. Other New Business Items * 1. Approval Of The February 14, 2011 City Council Regular Meeting Minutes..Pg. 23 *2. Schedule a work session for an update with the Friends of the Jesse Lee Home for May 23, 2011 at 5:30 p.m. (requested by the City Manager) *3. Schedule a work session to discuss staff's research on alternative funding options for the Library Museum Project for March 14, 2011 at 5:00 p.m. *4. Re- appoint Steven Heinrich to the Planning and Zoning Commission for a term to expireFebruary, 2014 ....................................... ............................Pg. 30 5. Schedule work sessions with the Port and Commerce Advisory Board and the Historic Preservation Commission to go over yearly priorities ....................Pg. 31 8. INFORMATIONAL ITEMS AND REPORTS a. City Quarterly Financial Report through December ......... ..........................Pg.32 b. Providence Preliminary Financial Report for December . ............................Pg. 91 c. Port and Commerce Advisory Board Resolution 2010 -007, supporting and providing recommendations to attract new business and attract investment .......................Pg. 93 d. Port and Commerce Advisory Board Resolution 2011 -001, supporting and recommending a partnership between the City of Seward and the Alaska Department of Fish and Game for fish enhancement programs ................ ............................Pg. 95 9. COUNCIL COMMENTS 10. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 11. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 12. ADJOURNMENT City of Seward, Alaska Council Agenda February 28, 2011 Page 2 J n Sponsored by: Oates n CITY OF SEWARD, ALASKA RESOLUTION 2011 -012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH PND ENGINEERS, INC., THE MOST QUALIFIED AND RESPONSIVE PROPOSER, FOR THE SEWARD 2009 TIDAL SURGE DAMAGE ENGINEERING SERVICES AND PROJECT MANAGEMENT FOR AN AMOUNT NOT - TO- EXCEED $61,985, AND APPROPRIATING FUNDW! WHEREAS, on December 1, 2009 high winds, three -plus inches of rainfall and a 12.6 foot tide caused extensive damage to the wave barrier along Lowell Point Road, the SeaLife Center seawall, parking lot, monument park and the recreational parking lots; and WHEREAS, the following conditions resulted from the disaster: extensive damage to protective barrier along Lowell Point Road, the protective barrier on the southern shoreline, the protective barrier and infrastructure for water intake for the Alaska SeaLife Center, debris and heavy erosion of the Greenbelt area, as well as damage to personal and real property; and WHEREAS, the cost of the emergency measures exceeded the City's resources; and WHEREAS, resolution 2009 -140 declared a state of disaster emergency due to the storm surge damage in the City and requested State assistance; and WHEREAS, the event resulted in a state declaration of disaster that enabled the City to qualify for State assistance through the Division of Homeland Security and Emergency Management for assistance for damaged infrastructure; and WHEREAS, the City completed emergency repairs in -house for a portion of the damaged areas during the summer of 2010; and WHEREAS, the remaining emergency repair work must be completed prior to June 1, 2011 and lncludes repairs to the damage that occurred on Lowell Point Road, the Alaska SeaLife Center seawall and parking lot and adjacent area; and WHEREAS, a competitive request for proposal was developed for the remaining project worksheets (253, 257 and 258) emergency repairs according to SSC6.10.130 and SCC6.10.135 to provide professional services to include the bid preparation and project management for the remaining wurk; and WHEREAS, two firms submitted proposals to the City Clerk's office by the published deadline of 3:30 p.m. on February 4, 2011; and IM CITY OF SEWARD, ALASKA RESOLUTION 2011 -012 WHEREAS, the proposals were scored by a team and the highest score was awarded to PND Engineers, Inc.; and WHEREAS, PND Engineers, Inc. was the most qualified and responsive proposer for an amount not -to- exceed $61,985; and WHEREAS, emergency repairs for the remaining 2009 tidal surge damage will not be able to proceed until the contract is awarded; and WHEREAS, the City will be reimbursed for these services from the Division of Homeland Security and Emergency Management; and WHEREAS, time is of the essence. M NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA: Section 1. The city manager is hereby authorized to enter into an agreement, in substantial form presented to PND Engineers Inc. as attached hereto for the 2009 Tidal Surge Damage Engineering Services and Project Management for an amount not -to- exceed $61,985 from account number 866- 8665 -5390, with said expenditures anticipated to be reimbursed from state grant funds account no. 866 - 8665- 4680 -0200. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28` day of February 2011. THE CITY OF SEWARD, ALASJC-A— - -- Willard E. Dunham, Mayor In Council Agenda Statement �Nl,,. Meeting Date: February 28, 2011 To: Phillip Oates, City Manager From: William Casey, Public Works Agenda Item: 2009 Tidal Surge Emergency Repairs BACKGROUND & JUSTIFICATION: On December 1, 2009 high winds, three -plus inches of rainfall and a 12.6 foot tide caused extensive damage to the wave barrier along Lowell Point Road, the SeaLife Center seawall, parking lot, monument park and the recreational parking lots. The following conditions resulted from the disaster: extensive damage to protective barrier along Lowell Point Road; the protective barrier on the southern shoreline; the protective barrier and infrastructure for water intake for the Alaska SeaLife Center; debris and heavy erosion of the Greenbelt area, as well as personal and real property. The cost of the emergency measures exceeded the City's resources. Resolution 2009 -140 declared a state of disasters emergency due to the storm surge damage in the City and requested State assistance. The event resulted in a state disaster that enabled the City to qualify for State assistance through the Division of Homeland Security and Emergency Management for assistance for damaged infrastructure. The city completed emergency repair in house for a portion of the damaged areas in the summer of 2010. The remaining emergency repair work must be completed prior to June 1, 2011 and includes the damage that occurred on Lowell Point Road, the Alaska SeaLife Center seawall and parking lot and adjacent area. A competitive request for proposal was developed for the remaining project worksheets (253, 257 and 258) emergency repairs according to SSC6.10.130 and SCC6.10.135 to provide professional services to include the bid preparation and project management for the remaining work. Two firms submitted proposals to the City Clerk's office by 3:30p.m. February 4, 2011. The proposals were scored by a team of three individuals and the highest score was awarded to PND Engineers, Inc. PND Engineers, Inc. was the most qualified and responsible proposal for an amount not -to- exceed $61,985. Emergency repairs for the remaining 2009 tidal surge damage will not be able to proceed until the contract is awarded. The city will be reimbursed for these services from the Division of Homeland Security and Emergency Management. The proposal results are as follows: M Rs City of Seward- RFP Results Seward 2009 Tidal Surge Damage Eng ineerin g Services and Project Mana ement £ ��a S�. ALT fd . . 1 PND Engineers, Inc. 120 2 URS Environmental Planning 107.5 Rs The city will work aggressively to complete the majority of the repairs prior to DHS's reimbursement deadline of June 1, 2011. All construction work completed prior June 1, 2011 will receive reimbursement based on actual expenses. INTENT: To authorize the City Manager to enter into an agreement with PND Engineers, Inc. for an amount not -to- exceed $61,985 to complete the emergency repairs for the 2009 Tidal Surge damage. FISCAL NOTE Funding in the amount of $61,985 is expected to come from State grant funds as a reimbursable grant. Contract costs will be charged to contracted services account no. 866 - 8665 -5390 to perform emergency repairs bid preparation and project management for the 2009 tidal surge damage resulting from storm damage. Approved by Finance Department: d ATTORNEY REVIEW Yes No X RECOMMENDATION: Council approves Resolution 2011 - 01%- authorizing the city manager to enter into an agreement with PND Engineers, Inc. for an amount not -to- exceed $61,985 for the emergency repairs on Lowell Creek Bridge. W M Professional Services Agreement with PND Engineers, Inc. for the 2009 Tidal Surge Damage This AGREEMENT, made and entered into this 22 day of February 2011 by and between the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough and organized under the laws of the State of Alaska, hereinafter referred to as the "City" and PND Engineers, Inc., a corporation authorized to do business in Alaska, with offices located at 1506 W. 36 Ave, Anchorage, AK. 99503, hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the City of Seward wishes to enter into a contract with an independent contractor to provide Engineering and Project Management services for the 2009 Tidal Surge Damage in Seward, Alaska; and WHEREAS, in response to a request for proposals, PND Engineers, Inc. submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner; and NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITIONS 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit A — Seward 2009 Tidal Surge Damage Engineering Services and Project Management proposal Exhibit B — City's request for proposals dated January 24, 2011 Exhibit C- Insurance requirements. 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the City in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "City" shall all mean the City of Seward, Alaska. 1.4 "Contracting Officer" shall mean Public Works Superintendent/Project Manager, Kirsten Vesel, and include any successor or authorized representative. 1.5 "Project" shall mean the engineering and project management tasks related to the - Professional Service Agreement for 2009 Tidal Surge Damage - -2011- -Page 1 of 9- 7 2009 tidal surge event Seward, Alaska, as further described in the City's request for proposals issued January 24, 2011. 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This Agreement shall remain in full force and effect until the Project has been completed and further, until all claims and disputes have been concluded. The work is considered complete when the City has received and found acceptable the finished product of all work described in 4.0 Scope of Services or changes thereto. This date is not necessarily the Completion Date as described in 5.0 Completion Date. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3.0 FEES. The total fees shall not exceed $61,985. Contractor shall submit monthly invoices for work performed to the City's satisfaction. The Contractor shall adhere to the following schedule: Invoice 1: 100% Construction Bid Documents Deadline: March 24, 2011 Invoice 2: 100% Project Management Deadline: May 27, 2011. 4.0 SCOPE OF SERVICES. The City and Contractor have agreed upon a scope of work described in the request for proposals and Appendix A, to provide professional services based on approved standards and instructions. This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all work described herein shall be as follows: The final bid documents produced will be delivered in a report and include two bound copies, one unbound copy to facilitate reproduction and three digital copies. The final bid documents produced will be completed no later than March 25, 2011 at 5p.m. Construction and project management must begin no later than April 12, 2011 and completed no later than May 27, 2011. 6.0 PERSONNEL /ORGANIZATION 6.1 Key Personnel Work and services provided by the Contractor will be performed by: Doug Kenley, P.E., Kenton Braun, P.E., Jels Sultan, Ph.D. and Steve Lewis, P.E 6.2 Changes in Key Personnel The Contractor shall give the City reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the City to evaluate the - Professional Service Agreement for 2009 Tidal Surge Damage - -2011- -Page 2 of 9- impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the City. 7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required professional services to complete the project and any additions or changes thereto. The Contractor accepts the relationship of trust and confidence established between it and the City by this Agreement. The Contractor covenants with the City to furnish its best skill and judgment, and to further the interest of the City at all times through efficient business administration and management. The Contractor shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder required professional judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable profession. 8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. Contractor's failure to meet any such deadlines or required performance may adversely imperil other contractual obligations of the City. If the Contractor fails to complete all work by May 27, 2011, Contractor shall pay as liquidated damages and not as penalty $500 per day for each day after May 27, 2011. 9.0 COMPLIANCE WITH LAWS The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction lr or authority over the Contractor, the City, or the service which may be in effect now or during performance of the services. 10.0 INDEMNITY The Contractor shall indemnify, defend, and hold and save the City, its officers, agents and employees harmless from any claims or liability of any nature or kind including costs and expenses (including attorneys' fees), for or on account of any and all legal actions or claims of any character whatsoever alleged to have resulted from injuries or damages sustained by any person or persons or property (including contract rights or intangible assets) and arising from, or in connection with, performance of this Agreement, and caused in whole or in part by any negligent act or omission of the Contractor; provided, however, that this paragraph shall not be construed so as to require indemnification of the City from such claims, damages, losses, or expenses caused by or resulting from the sole negligence of the City. 11.0 INSURANCE. The Contractor understands that no City insurance coverage, including Workers' Compensation, are extended to the Contractor while completing the terms of this Agreement. The Contractor shall carry adequate (commercially reasonable coverage levels) insurance covering Workers' Compensation, general public liability, automobile, professional liability including errors and omissions, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Contractor shall not commence work under this Agreement or any work on any phase of the Project until the Contractor provides the City with certificates of insurance evidencing that all required insurance has been obtained. These insurance M - Professional Service Agreement for 2009 Tidal Surge Damage - -2011- -Page 3 of 9- �- 3 policies and any extension or renewals thereof must contain the following provisions or endorsements: a. City is an additional insured thereunder as respects liability arising out of or from the work performed by Contractor of City of Seward. b. City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. c. Insurer waives all rights of subrogation against City of Seward and its employees or elected officials. d. The insurance coverage is primary to any comparable liability insurance carried by the City of Seward. Upon request, Contractor shall permit the City to examine any of the insurance policies specified herein. Any deductibles or exclusions in coverage will be assumed by the Contractor, for account of, and at the sole risk of the Contractor. The minimum amounts and types of insurance provided by the Contractor shall be subject to revision at the City's request in order to provide continuously throughout the term of the Agreement a level of protection consistent with good business practice and accepted standard of the industry. 12.0 GOVERNING LAW. The laws of Alaska will determine -the interpretation, performance and enforcement of this Agreement. 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its subcontractors pertaining to this Agreement. The originals of all material prepared or developed by the Contractor or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the City when prepared, whether delivered or not, and shall, together with any materials furnished the Contractor and its employees, agents, or representatives by the City hereunder, be delivered to the City upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included in this project will remain property of the Contractor. Copies will be made available to the City upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and save the City harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any - Professional Service Agreement for 2009 Tidal Surge Damage - -2011- -Page 4 of 9- Ir, claim that the methods, processes, or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the City a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 15.0 NONWAIVER. No failure of the City or Contractor to insist upon the strict perfor- mance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. 17.0 SUS PENSION OR TERMINATION. 17.1 Fault Termination or Suspension. This Agreement may be terminated by either ,, party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the City terminates this Agreement it will pay the Contractor a sum equal to the percentage of work completed and accepted by the City that can be substantiated by the Contractor and the City, offset by any amounts owed to the City. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 17.2 Convenience Suspension or Termination. The City may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Act ivities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the City or its Representative, the Contractor shall: 4 M - Professional Service Agreement for 2009 Tidal Surge Damage - -2011- -Page 5 of 9- r �' a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the City (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the City's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, martial status, change in marital status, pregnancy, z or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age, or marital status. 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the City. 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. - Professional Service Agreement for 2009 Tidal Surge Damage - -2011- -Page 6 of 9- F 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage, Alaska. 26.0 CHANGES IN SCOPE OF WORK. 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and /or omissions by the Contractor, will be done at the sole expense of the Contractor. 26.2 Changes in Scope of Work. The City or its representative may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of work. 26.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions. of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; and b. in the amount of fee to be paid; and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 26.4 Any claim by the Contractor for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the City or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the City or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the City Council and obligated for expenditure for purposes of this Agreement. CR - Professional Service Agreement for 2009 Tidal Surge Damage - -2011- -Page 7 of 9- *13 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 27.3 Nothing in this Section shall affect the right of the City under Section 17 to terminate this Agreement. 28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the City or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the `parties in the United States mail, postage paid, to the address noted below: Phillip Oates Doug Kenley, P.E. City Manager Project Manager City of Seward PND Engineers, Inc. PO Box 167 1506 W. 36 Ave. Seward, Alaska 99664 -0167 Anchorage, AK 99503 Professional,Service Agreement for 2009 Tidal Surge Damage - -2011- -Page 8 of 9- 4 9 n n n Rn IN WITNESS WHEREOF, the parties have executed this Agreement. City of Seward PND Engineers, Inc. By: Dou enl , P.E. Title: e c-G fires' Date: r" 2 1, 2,0 4 By: Phillip Oates Title: City Manager Date: ATTEST: Johanna Kinney City Clerk (City seal) - Professional Service Agreement for 2009 Tidal Surge Damage - -2011- -Page 9 of 9- .� J Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2011 -013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE RESURRECTION BAY HISTORICAL SOCIETY (RBHS) TO MANAGE, PRESERVE, RESEARCH, INTERPRET AND PROVIDE PUBLIC ACCESS TO THE COLLECTIONS OWNED BY RBHS UTILIZING A SIGNED MEMORANDUM OF AGREEMENT EFFECTIVE JANUARY 1, 2012 WHEREAS, Resolution 2010 -59 directed City Staff to create a plan to transfer the operation and maintenance of the Seward Museum from the RBHS to the City; and WHEREAS, Ordinance 2010 -006 changed the Library Department to the Library Museum Department and codified powers and duties of the department with RBHS as an advisory body to the department head and the City of Seward; and WHEREAS, RBHS and City Staff worked to create a Memorandum of Understanding (MOU) that clearly states the rights and responsibilities of each entity with regard to the art, artifacts and archival history of Seward that is owned by the RBHS and currently housed in the Seward Museum; and WHEREAS, the MOU was reviewed favorably by the membership of the RBHS at their August and September 2010 meetings and officially approved at their October 28 meeting; and WHEREAS, the MOU will be effective on January 1, 2012. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into a cooperative agreement with the Resurrection Bay Historical Society (RBHS) to manage, preserve, research, interpret and provide public access to the collections owned by RBHS. Section 2. The MOU will be effective on January 1, 2012. Section 3. This resolution shall take affect immediately upon its adoption. 19 CITY OF SEWARD, ALASKA RESOLUTION 2011 -013 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28`" day of February, 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: M ATTEST: Johanna Kinney, City Clerk (City Seal) M Council Agenda Statement Meeting Date: February 28, 2011 To: Phillip Oates, City Manager From: Patricia Linville, Library Museum Director Agenda Item: Me morandum of Understanding Library /Museum BACKGROUND & JUSTIFICATION: This resolution requests that Council direct and authorize the City Manager to enter into an agreement with the Resurrection Bay Historical Society, a non - profit corporation, (RBHS) that details how the current and future collections of the Seward Museum will be managed and cared for. The agreement will have an effective date of January 1, 2012. Resolution 2010 -59 directed City Staff to create a plan to transfer the operation and maintenance of the Seward Museum from the RBHS to the City. Ordinance 2010 -006 changed the Library Department to the Library Museum Department and codified powers and duties of the department with RBHS as an advisory body to the department head and the City of Seward. Members of the RBHS have been working with City Staff to create a Memorandum of Understanding (MOU) that clearly states the rights and responsibilities of each entity with regard to the art, artifacts and archival history of Seward that is owned by the RBHS and currently housed in the Seward Museum. The group reviewed numerous similar documents gathered from other Alaskan museums. The two most heavily borrowed from were between the Cook Inlet Historical Society and the Anchorage Museum, and the Cordova Historical Society and the City of Cordova. The MOU was reviewed favorably by the membership of the RBHS at their August and September meetings of last year. The final version was approved by RBHS members at their regular meeting on October 28, 2010. Once approved by Council and signed by the City Manager, the MOU will be effective on January 1, 2012. During the interim period before the MOU becomes effective RBHS will continue to operate the Seward Museum. Library Museum staff will write a budget proposal to present to Council for the FY2012 -13 budget sessions which will include the increased costs of adding museum operation to the City responsibilities. The proposal will eliminate a half -time library position and create a full -time position with museum operation duties. Library museum staff would rearrange both library and museum schedules to accommodate this staffing configuration. The figures below are taken from past financial statements of RBHS and recent estimates of personnel costs from the City of Seward finance department. They are informational only and presented to give full disclosure of possible future financial impact. Estimate Detail 2009 RBHS Expenses $17863 Salary to replace current full time volunteer 47841 Additional benefits and insurance 26286 Total estimate tooperate Seward Museum as is operated today $74127 Annual Stipend to Museum from City -4800 Possible revenue from museum operation -15000 Elimination of half time position -13328 Possible addition to FY2012 LibSW Museum Budget $40999 M n 1E INTENT: The intent of this resolution is to authorize the City Manager to enter into a cooperative agreement as laid out in the MOU between the RBHS and the City of Seward to manage, preserve, research, interpret and provide public access to the collections owned by the Resurrection Bay Historical Society with an effective date of January 1, 2012. CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: Yes 2020 Seward Comprehensive Plan 3.1.21 and 3.7.1.2 and 3.7.3.2 FISCAL NOTE Possible increase to the FY 2012 -2013 budget could be $40999. Included in this estimate is $74127 in additional expenses and $33128 in possible revenues and cost savings as outlined above. These estimates will be brought before Council for consideration in the FY2012 -2013 budget. Approved by Finance Department: ATTORNEY REVIEW Yes X No RECOMMENDATION: Approve Resolution 2011- 013Authorizing the City Manager to enter into a cooperative agreement with Resurrection Bay Historical Society to manage, preserve, research, interpret and provide public access to the collections owned by RBHS utilizing a signed Memorandum of Agreement effective on January 1, 2012. OR i l Resurrection Bay Historical Society October 28, 2010 meeting at museum 7:30 pm Financial Report Checking: $7755.65 Savings: $16990.19 Museum building fund: $51,705.81 Museum Report 1. The Society received $931.00 from the Pick, Click, Give fund 2. As of October 24: attendance was up 21 % over 2009, but still 17% below 2008 3. Trail Blazers met at museum on October 18 4, Cub Scout group toured museum on October 5, 6 -7 p.m. 5. Murder mystery evening at Rec Camp on October 30 has requested that Lee do a cemetery tour for them at 8:30 pm 6 Program: we listened to a tape made by Arthur DeLaney of his experiences here in Seward in 1941 and 42 during the construction of Ft Raymond Unfinished business 1. No answer from Mr. Greenburg to our letter. A letter has been sent asking for the repayment of the postage for sending the painting as requested by him. 2. Kenai Peninsula Historical Association held its fall meeting here on October 2: a. Thanks to Colleen Kelly and Shannon Kovac for coordinating the lunch and to Shannon for the program and to all those who brought food. b. Program at Legends with Dr Aron Crowell was well attended 3. Library - Museum building report by Patty Linqkvi.Ile and Keith Campbell 4. MOU with City concerning the transfer of the Museum to the City. The major changed from the previous draft was that the transfer be effective on January 1, 2012. It was moved by Lorraine McCauley and seconded by Jean Schwafel that the MOU be approved and the President sign it. Passed 5. Visit of Scot Carrlee on November 30. It was moved by Colleen Kelly and seconded by Jean Schwafel that the Society pay half of cost of his visit. Passed. New Business 1. Library Museum Building Committee is asking for cakes for its cake walk at the Halloween Carnival 2. Teachers' workshop for iTREC program in Seward on Stn and 6th, there will be a reception for participants at the Museum on the 5 at 6 pm. The Iditarod Historic Trail Alliance will provide the refreshments. 3. Christmas schedule a. November 29: decorating the museum stating at 10 am b. There will not be a Christmas train this year, maybe chartered buses; we will be open on December 4 no matter what c. Open. house on December 12 n Mission Statement of Seward Museum The Seward Museum collects, preserves and makes accessible materials relating to the history of Seward, the Resurrection Bay area and the eastern Kenai Peninsula of the State of Alaska MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SEWARD AND THE RESURRECTION BAY HISTORICAL SOCIETY The Resurrection Bay Historical Society, hereafter referred to as the Society, and the City of Seward, hereafter referred to as the City, enter into a cooperative agreement to manage, preserve, research, interpret and provide public access to the collections owned by the Society. The City owns and maintains the building in which these collections are held and provides staff and funds for the management, preservation, research and interpretation of the collection and public access to the collection. The Society is dedicated to promoting the maintenance;_ interpretation and protection of its collection. It is mutually beneficial for the City and the Society to work cooperatively to assure the continued preservation of the area's history and heritage as stated in the Seward Museum Mission Statement. The parties, therefore, agree as follows: The Resurrection Bay Historical Society shall: • RBHS shall maintain ownership of all museum artifacts and exhibits in its possession at the time of the opening of the new library /museum. In the future, all artifacts and exhibits purchased in the name of RBHS shall become the property of RBHS, and all artifacts and exhibits purchased in the name of the City of Seward, shall become the property of the City of Seward. • Review and recommend for approval all policies relating to the collection • Provide support for preservation, research, documentation and interpretation of the collection • Provide funds for training and education of Society members • Provide supplies and materials for Society business, meetings and events. The City of Seward shall: • Provide and maintain the building to house the collection • Provide the collection with building security • Provide staff to manage the collection in compliance with Seward City Code 2.25.130 -135. • Provide support for preservation, research, documentation and interpretation of the collection • Provide insurance for the contents of the collection • Develop and maintain a collections policy • Provide funds for training and education of museum staff • Provide program, meeting and storage space and access to museum facilities and equipment free of charge to conduct Society business The parties mutually agree that: • Where donations and funds are solicited using the distinct name of either organization, the funds will be deployed for the particular purposes within that organization • Following review by both parties, this agreement may be amended as necessary by mutual consent of both parties. • The term of this agreement shall commence on January 1, 2012 • Either party may terminate this agreement by providing 180 days written notice. Unless terminated by written notice, this agreement will remain in force. X X Phillip Oates Lee Poleske Manager City of Seward President, Resurrection Bay Historical Society ATTEST: Johanna Kinney, CIVIC City Clerk (city seal) City of Seward, Alaska City Council Minutes February 14, 2011 Volume 38 Pale M M M CALL TO ORDER The February 14, 2011 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY Comprising a quorum of the Council; and Phillip Oates, City Manager Johanna Kinney, City Clerk ABSENT — Jean Bardarson, Marianna Keil, Ristine'Casagranda CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Jim Herbert noted some recent community events such as the Seward High Basketball winning teams, the Seward'Senior Center's free tax services, and the selection of the City of Seward exchange students, Jamie Jacobsen and Natassja Strickland. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Shafer /Smith) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: The January 24, 2011 Regular City Council Meeting Minutes Were Approved And The January 27, 2011 Special City Council Meeting Minutes Were Approved. Resolution 2011 -008, Authorizing The City Manager To Submit A Proposal To The Exxon Valdez Oil Spill Trustee Council For A Vessel Wash Down Pad For The Seward Marine Industrial Center In The Amount Of $739,100. r City of Seward, Alaska City Council Minutes Feb ruary 14 2011 Volume 38, Pff SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards February Is Library Lovers Month. City Manager's Report, City Manager Phillip Oates stated in 4 -6 weeks the structural design of the library museum project would be complete and the city could order steel at that point. The cost of steel was arguably the lowest at this time. An order was denied on stay proceedings with the levee land taking. Now there would be a master appointed, and he hoped they were on the filial path. The good news was the city had been able to continue the road building project during this litigation. The following purchases between $10,000- 50,000 have been approved since the last Council Meeting: The electric department issued a purchase order to` Arctic Sales fbi,,$22,720 for the purchase of five replacement bulbs in, the decorative /street lights in the harbor. Another purchase order had been issued for $16,822.40 to PotelCom for materials that would be used during this summer's busy work season and to purchase wood polesfor the electric department. These poles were kept in stock to help cut the cost of ordering them individually, The electric department needed to purchase two four - wheelers with snow tracks. The total purchase price for these items was $26,956.00. Equipment included the two ATVs, snow tracks, winch, rear rack and receiver hitches. These items were included with the revised budget at the end of last year at an estimated cost of $40,000. The RFP for the Seward Animal Shelter Contract had been advertised and proposals must be submittedto the City Cle*k,by 246/1'1. Seward's legislative priorities for the State Capital Budget had been' into the CAPSIS Legislative Database. In the Finance Department, Nancy Perea accepted the position of Payroll Technician and Tammy Nickell accepted the position of Accounts Payable Technician. In the Fire Department, January was a busy month for the Fire Department with 29 calls. On Saturday January 29, 2011 the Fire Department responded fox kreport of a boat fire in the harbor. At the onset of the incident, Fire Chief Squires sustained a &II'Ahat resulted in injuries to his head, arm and hip. Crews from Bear Creek VFD, Moose Pass VFD and the Seward Volunteer Ambulance Corps were on scene for many hours controlling the blaze. Oates stated a friendly reminder from the Building Department that it's not too early to start the planning process for your spring /summer projects. Please feel free to stop by the Fire Station and discuss your thoughts and ideas with Building Inspector Nilsson on any upcoming construction or renovation projects you might be considering. In the Harbor /SMIC Department, City Administration continued to work with a company negotiating a deal to sell all the metal abandoned vessels at SMIC. In the Electric Department, GCI currently had three projects, attaching additional wire from mile six into town, attaching an additional twelve fiber cable to the cellular tower next to TelAlaska and to three poles, and attaching City of Seward, Alaska City Council Minutes February 14, 2011 Volume 38 Page an additional forty-eight fiber cable to poles in the downtown area. Electric Department staff was working with GCI's engineers to verify load calculations and were waiting for additional information about wire size and weight. To keep from overloading our poles, GCI would probably need to replace their current wire with more fiber. Seward City Code also requires the telecommunications organization making a request to use our poles to pay the cost of replacing poles or obtaining additional equipment. An estimated price range to replace a single pole was between $70,000 and $100,000. At this time the project timeline is uncertain. Mayoral Report, Mayor Willard E. Dunham stated during his trip to Juneau earlier this month, he and the Vice Mayor and the City Manager spoke with many cabinet members and legislators regarding the possibility of the Coastal Villages Region Fund coming to Seward and gave a brief history of this project thus far. Dunham showed a promotional video to council that he gave to many leaders in Juneau and explained the different phases of the project. It would be exciting to develop the SMIC area, and he was very excited at the possibility of this project. Oates said he would be in touch with the governor's chief of staff tomorrow for another briefing, which Oates thought would be significant. Borough Assembly Report, Sue McClure stated'it seemed the Assembly was working on similar projects as Seward. Seward was well represented' in Juneau, she noted. On the Coastal Villages project, she said it was suggested to her that she sponsor a Borough Assembly resolution of support. At the last meeting, they set their federal transportation priorities; one of interest was the Lowell Point road improvements,, number one state funding priority was funding for the Homer Transfer Station. This had been mandated and the current landfill was in jeopardy. Regarding the Hope 'Land Sale, there were no announcements yet. It was a timely process, and the final results would probably be in March or April, McClure thought. While in Juneau, groups from the Assembly visited all nine representatives and senators that represent the borough. Tomorrow night was a meeting about FEMA mapping process and probably supporting the flood insurance program. Also on the agenda was a support resolution for HB 89 and a support resolution for the paving of Lowell Point Road. The idea was Seward andtl e borough would work together to provide a commitment of the ten percent match of the project cost.. McClure had sponsored an ordinance to extend an ordinance that created the Seward Flood Data Area. The hearing date was March 1, 2011. Other Reports, Announcements and Presentations A presentation on "Smoke Free Seward" was given by Jill Simpson of Seaview Community Center. After brief discussion, council felt this decision was best suited for the people to make an initiative petition to put this on the ballot. UNFINISHED BUSINESS Ordinance 2010 -009 Amending Seward City Code Section 5.35.055 To Create A Revenue Source For Repayment Of The $3.73m General Obligation Bond For Construction Of The Seward Museum By Establishing A Variable Seasonal Sales Tax That Increases The City Of � Y� City of Seward, Alaska City Council Minutes February 14 2011 V olume 38, Page Seward Rate To 5% During April Through September Of Each Year And Reduces The Rate To 3% In October Through March Of Each Year. Motion (Keil/Shafer) Enact Ordinance 2010 -009 (made from the January 24, 2011 meeting) MOTION (Shafer /Smith) Postpone Ordinance 2010 -009 to the March 14, 2011 meeting Valdatta did know how much further they could postpone this decision. Oates agreed with delaying until March for staff to research options as previously directed. Smith was ambivalent. He agreed it had been postponed forever, and the library committee deserved an answer. There was no popular decision either way, but with four council members present this evening, he thought it was controversial enough to postpone the decision. Dunham was perplexed over this. They had passed the authorization of the bonds. As he saw it, they had an obligation. He was sorry they were down to four members tonight. He agreed they could not delay this much further, an answer was deserved. Oates said as he understood it, the council direction was to proceed ahead with the project. By unanimous consent, council suspended the rules to allow Project Architect Kent Crandall to speak on the timeline of the project. Crandall stated he did not have the forecast in.detail, but he recalled they would need full funding of the bond in September. He agreed with the City Manager that much of it depended on when the bond bank was to meet, which was not determined as of yet. He clarified that if council made a decision in March, they would not delay the project. The risk of going beyond March went up and Oates confirmed this pushed it into the winter construction cycle. Motion to Postpone Passed Unanimous NEW BUSINESS Resolution 2011 -009 Amending The Surveillance Camera Policy. Motion (Shafer/Valdatta) Approve Resolution 2011 -009 Oates stated the history behind the camera surveillance policy. A recent work session gave the public and council a chance to provide input for revisions, and per the council's direction, the amended version was before the council tonight. Police Chief Tom Clemons stated all changes directed by council were incorporated. M F5 r n City of Seward, Alaska City Council Minutes February 14, 2011 Volume 38 Page �%► Smith wanted to know who would do the random audits. Oates said the Chief of Police and staff would conduct audits, but it could be open for the council to have other members participate. Shafer said Casagranda was concerned about a certain camera that did not have signage yet. Oates confirmed no signage and Clemons noted the system was still being put together. Valdatta wanted to know if the dispatch had an ergonomic view of the screens displaying the footage. Clemons said it was the best they could do with the space of the dispatch area. The camera was more of a record, than of a constant viewing. Dunham wanted to know if the city had a policy of signage, did that mean private use cameras had to do the same thing? Oates and Clemons said no, private cameras do not have to abide by the city policy, but they were certainly subject to any other laws pertaining to camera use. Motion Passed Unanimous Resolution 2011 -010 Approving A.Temporary Contract For Animal Control Services With Jennifer Roy, Dba Carpe Canis In The Amount Of $6,023.34 Per Month. Motion (Shafer /Smith) Approve Resolution 2011 -010 ... Oates noted the existing, contract expired in 2010. Jennifer Roy (Carrick) was leaving Seward, and it was recommended:to go to a month to month contract until a new contractor was found for Seward's Animal Control Services. Oates stated the city was currently establishing request for proposals for this service. In response to Valdatta, Oates stated Roy could operate out of town, via satellite. Motion Passed Unanimous Resolution 241 -011, Supporting The Lowell Point Road As A Statewide Transportation Improvement Plan= Project And Working With The Kenai Peninsula Borough To Seek Funding For The Required 10/6 Local Match. Motion (Shafer /Smith) Approve Resolution 2011 -011 Oates explained this road connected Seward with residents, the treatment facility, parks, etc. The road was never built to a standard. The potential for road interference has caused the road to close several times a year. Erosion problems and coastal damages had occurred over the year. The city and Kenai Peninsula Borough decided to take this to the state funding level for assistance. The ten percent local match was on a reimbursement basis, and would not begin until 2014 or 2015. There would be time to obtain the city's portion of the local match and would allow the project to remain on the Statewide Transportation Improvement Plan List (STIP). `7 4- City of Seward, Alaska City Council Minutes Februa 14 2011 Volume 38, Pafe Valdatta wanted to know where the road started and ended. Oates stated in this case, the city and borough would equally share the road, city and borough portions. Dunham noted they passed a resolution requesting the Department of Transportation to move mile 0 of the Seward Highway to the state park in Lowell Point, but it was not supported. Oates said they were looking at another source with Seward's state lobbyist. Because of the parks out there, they were looking for Park Service funding. Dunham said the Department of Natural Resources had the authority to put secondary roads in. Motion Passed Unanimous OTHER NEW BUSINESS Council did not schedule a work session to discuss' home health operations and home health aides. Council scheduled a joint work session with the Planning and Zoning Commission to go over their 2011 year priorities for Tuesday, March 29, 2011 at 6:00 p.m. INFORMATIONAL ITEMS AND REPORTS (No action required) Letter written to State of Alaska Commissioners and Cabinet Members from the Mayor and Vice Mayor. COUNCILS' COMMENTS Smith noted the Alaska SeaLife Center wanted to do a memorial for Stevens, and noted Governor Hickel should be honored as well. He was viable in the facility as well. Shafer said she was ekcited about the Coastal Villages, this was a lot of potential industry. As a community, she felt we needed to support this wholeheartedly. It was going to affect so much of the community; If any way they can be supportive, please do it. Smith agreed with Shafer, and noted this venture was sustainable in Seward. If they could build it here, it would sustainitself and profit other businesses. Valdatta felt the first quarter fish tax was going to look pretty good. People were moving, so he was optimistic and complimented the fish processing groups in town. Regarding the Coastal Villages, they should consider utilizing the prison. Shafer wanted to know when they were going to have the 4th quarter sales tax returns, Oates thought March but would confirm. Dunham said the Governor's office requested we participate in the March 31 Domestic Violence Awareness Day. The clerk would do a resolution of support. Communities throughout R F5 r n L. u City of Seward, Alaska City Council Minutes February 14, 2011 Volume 38 Page Alaska were doing a march throughout the state. Dunham asked the clerk to get a retirement card to Steve Denton. Brent Whitmore, who was in Seattle and battling cancer, was in his thoughts. CITIZENS' COMMENTS COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS ADJOURNMENT The meeting was adjourned at 9:08 p.m. OR CITY OF SEWARD, ALASKA APPLICATION FOR THE FEB 7 2011 SEWARD PLANNING AND ZONING COMMISSION NAME: STREET ADDRESS & Ez MAILING ADDRESS: HOME TELEPHONE: _ BUSINESS PHONE: E -MAIL ADDRESS: FAX: HOW LONG IN THE CITY LIMITS OF SEWARD: / PRESENLY EMPLOYED AS: �J�v./�►� �� �� r List any special training, education or backgr and you have which may hel you as member of the Commission. Se,v - n) &-- e n u- P'V e Have you ever developed real property, other than your own personal residence? If so, briefly describe the development: cam, �',,�„ 7�� A 1 I am specifically interested in serving on the Planning and Zoning because: v w K, !-e. Have you ever served on a similar commission elsewhere? OorNo If so, where? 4 And when? / I �_ ti'v-' Are you available for meetings Tuesday evenings? $ If appointed, are you willing to travel: Often Occasionally t Rarely Never Z a2�_ ✓ 1 �f ^ �f Signature Date 19 M M M M Agenda Statement Meeting Date: February 28, 2011 From: Johanna Kinney, City Clerk Agenda Item: Joint work sessions wit he Boards and Commissions for yearly priorities BACKGROUND & JUSTIFICATION: Per the City Council Rules of Procedure, the City Council and the Planning and Zoning Commission meet annually (typically in March) to review the commission's yearly priorities. Council has set this work session for Tuesday, March 29, 2011 at 6:00 p.m. before their City Council Meeting. While not required, the council in the past has also had similar work sessions with its other boards and commissions, the Historic Preservation Commission and the Port and Commerce Advisory Board. Both chairs of these entities have expressed their interest in holding a work session with the council to discuss their priorities for the year. The Port and Commerce Advisory Board will have status reports on any unfinished directions from Council for the previous year, and will receive any direction from council for the coming year. The Historic Preservation Commission will be composing their priority list to present to council when they meet on March 16, 2001. CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies FISCAL NOTE: None RECOMMENDATION: Schedule a joint work session with the Port and Commerce Advisory Board and the Historic Preservation Commission, preferably after March 16, 2011. Upcoming work sessions in March include: *5:00 p.m., March 14, 2011 to discuss alternate funding options for library museum (if scheduled tonight by council), *6:00 p.m., March 29, 2011: joint work session with the Planning and Zoning Commission to discuss yearly priorities. City of Seward, Alaska _ Quarterly Budget Report For the Quarter ended December 30, 2010 We are pleased to provide this budget -to- actual report for the year ended December 30, 2010. This data is very preliminary as the finance department is in the process of making year -end adjusting entries necessary to close the books for 2010. The information contained in this report is likely to change and should therefore not be considered final for 2010. In particular, tax revenues have not been trued -up from a cash basis to the accrual basis with the Kenai Peninsula Borough; Harbor revenues need to be downward adjusted to reflect the fact that capital renewal and replacement fees paid in 2010 for 2011 will be deferred to 2011; and other similar adjustments. The intent of this report is to provide transparent financial and budgetary information to the public, and to present information in a format that combines narrative and graphical elements, to make it easier to understand. The report includes the following components: 1) the narrative report explains the highlights of financial results for the General Fund; 2) cash balances in all City funds; 3) risk area assessment; and 4) detailed revenue and expenditure /expense reports. This monthly report includes data for the City's General Fund and the Harbor, SMIC, Electric, Water, Wastewater, and Parking Enterprise Funds. We welcome comments from the City Council or the public as to how we may improve this document to make it more useful for timely decision making. The following pages of this report contain information on the major sources of revenue for the General Fund, with a focus on providing historical perspective on the timing of revenues and the City's typical revenue cycle. Revenues are compared on a monthly basis over four years. Revenues are then compared according to major revenue category (taxes, licenses /permits, intergovernmental, charges for services, and miscellaneous) across years, to see whether major revenue sources are increasing or decreasing. And finally, year -to -date revenues are examined to predict whether we can expect to meet budgeted revenue goals. An analysis of expenditures demonstrates the typical pattern of spending during the year. For example, debt service payments are generally made semi - annually (April, June, October, December), snow removal costs are higher in the winter, and campgrounds gear up in the Spring. In this analysis, expenditures are compared on a monthly basis, and then by category, showing the trend in costs for each major category (salary, benefits, purchased services, supplies /maintenance, general and administrative, capital and debt, and other). The presentation of this financial information aims to meet the requirements for financial reporting as defined by the Seward City Council in Resolution 2008 -59. If you have questions or require additional information, please feel free to contact finance director Kristin Erchinger at (907)224 -4064, or by e -mail at kerchinger @cityofseward.net. M M M December 2010 Financials as of 2/23/11 1 GENERAL FUND Analysis of All Revenue Sources 12,000 10,000 8,000 0 6,000 4,000 2,000 Graph 1: Revenue Comparison by Month 02006 ®2007 02008 1@2009 02010 This graph presents the monthly distribution of all revenues of the General Fund, which includes Taxes, Charges for Services, Intergovernmental, Licenses /Permits, and Miscellaneous. The graph highlights the revenue cycle of the General Fund and demonstrates that the majority of General Fund revenues are collected in the second half of the year. Revenues are lower in 2010 through December than in 2009 by $911,350 (8.2 %) primarily due to the following: 1) In the prior year, the City received a one -time EXXON Valdez Oil Spill settlement in the amount of $1,622,052, and this compares to the current year legal settlements totaling $347,281, for a net reduction in prior year legal recoveries of $1,274,77, which represents more than 100% of the variance in year- over -year revenues; 2) property tax collections are $25,697 higher (pre - adjusted for year -end); 3) sales tax receipts are $245,452 higher (pre- adjusted); 4) intergovernmental revenues are lower by $125,533 due primarily to a reduction in raw fish tax of $119,143; and 5) general government revenues higher by $325,973 due to higher project management fees of $320,585 for large grant projects including the railroad dock dredging project and the levee project. On the downside, revenues are lower in building permit revenues by $61,458, in state and federal grants by $39,623, and in land rents and leases by $23,464 based on a one -time retroactive adjustment to the Army Rec Camp lease based on property reappraisals. Sales tax collections through December are 6.8% higher than the same period last year, equal to an increase in revenues of $245,452. We have not yet received a report from the Kenai Peninsula Borough as to the fourth quarter taxable sales through December. However, taxable sales were 4.88% higher in the first quarter, 4.87% higher in the second quarter and 8.50% higher in the third quarter 2010 than the same quarters in 2009. The report on taxable sales for fourth quarter should be available within the next two weeks. rr+ December 2010 Financials as of 2/23/11 2 n, c4 :y 12,000 10,000 ti 8,000 0 6,000 4,000 2,000 0 -2,000 Revenues in 3udget for .Ian Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Graph 2 - Revenue through December as % of- Annual Tntal The 2010 General Fund budget was prepared based on an anticipated reduction in sales tax revenue of 7.8% compared to the 2009 sales tax budget. However, the 2009 actual sales tax revenues came in well below the 2009 budget projections, so the administration was initially concerned that the 2010 projected sales tax figures might have been overly optimistic. However, when compared with 2009 actual sales tax revenue, the 2010 sales tax revenues came in higher by $245,452, and when compared to the 2010 budget, revenues came in $24,019 or 0.6% higher than budget. The following graph aggregates revenues into primary categories. This graph reflects revenues through December for the current year and four prior years. General Fund revenues come primarily from Taxes, Charges for Services, and Intergovernmental Revenues, in that order. This graph shows that through December, revenues are higher in 2010 than in the prior year for taxes, intergovernmental revenues and miscellaneous. Taxes were higher for sales tax ($245,452), property tax ($25,697) and bed tax ($30,642). Intergovernmental revenues are down due to a reduction in raw fish tax of $119,143. General Fund revenues came in lower than 2009 for licenses /permits and charges for services. The reduction in licenses /permits of $66,008 compared with the same quarter in 2009, primarily relates to a reduction in building permit fees which are lower by $61,458 and business licenses which are lower by $6,090 when compared to the prior year. Graph 3 - Revenue Comparison by Category - Through December 6,000 N 5,000 b a 4,000 0 93,000 2,000 1,000 M ■ 2006 ■ 2007 M2008 ■ 2009 O 2010 The graph below reflects the level of revenues received through December over the past five years. The 2009 revenues were higher than historical averages due to the one -time $1.6 million EXXON Valdez Oil Spill settlement. The "remaining budget" shown on the 2010 graph of minus $715 (thousand) indicates that revenues exceeded budgeted projections by $715,303. However, there are a number of items for which the revenue budget was not upward adjusted: $347,281 budget variance for prior -year legal settlements not anticipated to be received in 2010 - including $331,791 EXXON final settlement proceeds and $15,489 Chugach bankruptcy proceeds; $102,053 PERS relief adjustment pending in the 2010 budget; and project management fees exceeding budget by $355,416. We do not typically amend the budget for project management fees because they are considered one -time non - recurring revenues. The administration will likely seek City Council approval to transfer the net proceeds from the project management fees to the Capital Acquisition Fund to provide funding for General Government asset repair and replacement. GENERAL FUND Analysis of Expenditures The graph below depicts the typical spending pattern of the General Fund. Spending in the General Fund is fairly equally distributed across the year, although slightly less in the early months of the year. Expenditures tend to rise toward the summer with the ramping up of campground operations, and then again at year -end due to snow removal operations (although snowfall levels in the current year are considerably lower than a typical year) and in the past three years, due to adjustments made to account for the State's contributions to PERS on behalf of the City at year -end. Graph 4 shows that in comparison to the prior year, overall costs are lower in the General Fund through December than they were in 2006, 2008, and 2009. Expenditures in 2010 are currently lower than in 2009 by a total of $598,727, however, this does not reflect all anticipated year -end adjustments, which will likely reduce the expenditure Taxes License/Permits Intergovernment Charges for Misc. Services M E 0 n,., 2006 2007 20OR Innn 'Revenues in 3udget for -- GVIV O December as % of Annual total ® Remaining Budget ORevenue after December is 0 ®Revenue thru December 100% M M 12,000 10,000 8,000 6,000 4,000 2,000 0 -2,000 December 2010 Financials as of 2/23/11 4 Graph 2 - Revenue through December as % of- Annual T&A GENERAL FUND Analysis of Expenditures The graph below depicts the typical spending pattern of the General Fund. Spending in the General Fund is fairly equally distributed across the year, although slightly less in the early months of the year. Expenditures tend to rise toward the summer with the ramping up of campground operations, and then again at year -end due to snow removal operations (although snowfall levels in the current year are considerably lower than a typical year) and in the past three years, due to adjustments made to account for the State's contributions to PERS on behalf of the City at year -end. Graph 4 shows that in comparison to the prior year, overall costs are lower in the General Fund through December than they were in 2006, 2008, and 2009. Expenditures in 2010 are currently lower than in 2009 by a total of $598,727, however, this does not reflect all anticipated year -end adjustments, which will likely reduce the expenditure "savings" by more than $100,000. Unaudited expenditures in the General Fund show lower costs in personnel ($295,853 lower than 2009) due primarily to intentional vacancies aimed at achieving cost savings to offset the potential for lower sales tax revenues in 2010. Departments did a good job of delaying purchases /expenditures that were not essential, resulting in savings in many areas such as education and training, maintenance and repair, and the purchase of tools and equipment. What appears to be lower costs in interest expense, will be adjusted based on year -end closing of debt service payments, and said costs are expected to approximate the budgeted interest expense. As a reminder, in order to weather the current economic downturn, motor pool expenditures were scaled back by $163,000 in the General Fund (reduction of 43%) for a two -year period, which accounts for the lower costs in the "capital outlay" area. Capital expenditures in 2010 includes the purchase of a new boiler for the City Shop. Graph 4: Expenditure Comparison (by Month) Through December 12,000 10,000 8,000 r. Cd W 8 6,000 4,000 2,000 2006 102007 02008 02009 02010 M December 2010 Financials as of 2/23/11 5 r. vJ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec M The areas of expenditure with higher costs than the prior year include legal ($51,779), utilities /heating fuel/gas ($39,746), equipment rental ($14,867), contingency ($31,099) and debt service principal costs ($57,133). The debt service principal costs in 2010 are likely to be reduced by approximately $50,000 to be more in -line with the 2009 levels due to the fact that payments toward the hospital PERS loan will be booked not as an expenditure in the General Fund, but will be applied toward a loan payable, thereby reducing the actual expenditure. This entry is needed to comply with generally accepted accounting principles, but it is necessary for the administration to budget for these principal payments in order to obtain Council authorization to repay the loan. Graph 5 below shows that compared with 2009, costs are lower in salaries, benefits, supplies, and capital & debt, and higher in purchased services and general & administration costs, through December. Graph 5 - Expenditure Comparison (by Category) Through December 4,000 3,500 M 3,000 b 92,500 0 2,000 1,500 1,000 500 ■ 2006 82007 M2008 ■ 2009 02010 Chart 6 below shows that expenditures through December 2010 are lower than the prior two years and that there are unexpended appropriations of $1.06 million. Chart 6 - Expenditures through December as % of Annual Total M Thousands 12000 10000 8000 6000 4000 2000 0 Unexpended Appropriations ® Expend. To Date ❑Post- December Expenditures 13 Remaining Budget 0 % of Annual aaiaues zenents Purchased Supplies & General & Capital & Debt Services Maint. Admin. LUU3 2004 2005 2006 2007 r ,?008 2009 2010 01 Overall for the year, General Fund expenditures for 2010 are budgeted at $10,333,602 which reflects an increase of $188,829 or 1.87 % over the 2009 budget. Actual expenditures for 2010 came in lower than 2009 by $598,727 and lower than the 2010 budget by $1,062,123. Keep in mind that this does not take into account final year -end adjusting entries. Enterprise Funds All enterprise funds have exceeded their revenue budgets with the exception of the Electric Enterprise Fund. That fund is below budget on the revenue and expense side primarily due to fuel costs being lower than projected on both sides of the equation (in terms of the costs that we incur to purchase power from Chugach, as well as passing those costs on to customers). All enterprise funds have come in under- budget on the expense side. The City Council authorized a loan to be established between the General Fund and the Electric Fund during the year. This loan was authorized by Resolution 2010 -83 in the amount of $1,889,765, for the purpose of having the General Fund reimburse the Electric Fund for contributions that the Electric Fund has made over the past ten or so years, to cover deficits of the SMIC enterprise fund and the hospital closure. For the sake of disclosure, the loan will be reported in the footnotes to the financial statements, but will not appear as a liability of the General Fund and a corresponding receivable in the Electric Fund. The reason for this has to do with the unintended consequences that will occur as the result of booking this "loan"; it would result in either a decrease in cash in the Electric Fund in the amount of $1.8 million in 2010, or as a decrease in fund balance in the General Fund in the amount of $1.8 million in 2010. Neither of these impacts reflect the intent of the Council, which is that each year that funding is available, the annual payment from the General Fund will be made to the Electric Fund in the amount of $110,861. This will result in an annual increase in cash in the Electric Fund with a decrease in cash in the General Fund, in the amount of the single year's debt payment. The auditors concur with this accounting, as it meets the intent of the Council contained within the resolution, which is to make those payments as funding is available. 4S December 2010 Financials as of 2/23/11 7 OR r 9 V� 1. A. s n4 /10141 CITY OF SEWARD PRELIMINARY Budgeted Summary Revenue and Expense /Expenditure by Fund For the Month Ending December, 2010 (Through December, 2010, 100% of the year has expired) Throw h December 2009 2010 Actual Variance YTD Bud Budget Annual Annual % of Revenue variance Budget Budget General Fund Small Boat Harbor Enterprise Fund $ $ 11,080,999 2,821,513 $ 10,169,649 $ $ 3,810,232 (911,350) $ 9,454,346 $ 715,303 $ 2,454,346 107.6% Parking Enterprise Fund $ 163,765 $ $ 194,522 $ 988,719 $ 2,810,676 $ 999,556 $ 2,810,676 135. S.M.I.C. Enterprise Fund $ 999,656 $ 865,085 $ 30,757 $ (134,571) $ 163,450 806,715 $ 31,072 $ 163,450 119.0% Electric Fund Water Enterprise Fund $ 10,003,002 $ 9,853,203 $ (149,799) $ 11,907,372 $ 58,370 $ (2,054,169) $ 1 82.7% Wastewater Enterprise Fund $ $ 1,050,921 1,031,696 $ 1,105,938 $ $ 1,080,521 $ 55,017 $ 1,097,030 $ 8,908 $ 11,907,372 1,097,030 100.8% Expenses 48,825 $ 1,050,868 $ 29,653 $ 1,050,868 102.8% General Fund General Government Mayor and Council General Fund Legal $ 322,088 $ 336,415 $ 14,327 $ 362,499 $ 26,084 $ 362,499 City Manager 125,672 1,090,902 177,851 886,215 52,179 $ (204,687) $ 151,000 129819) 151,000 92.8% 117.8% City Clerk Finance Administration 238,211 238,037 (174) $ 1015,334 , 258,294 , 20,257 1,015,334 258,294 87.3% General Services 646,938 95,998 593,483 97,416 (53,455) $ 677,154 83,671 677,154 92.2% 87,6% Contributions 312,721 239,002 1,418 $ 73,719 $ 101,900 239,002 4,484 101,900 95.6% Total General Government $ 2,832,530 $ 2,568,419 (264,111) $ 2,805,183 - 236,764 $ 239,002 100.0% Public Safety 2,805,183 91.6% Police Department Fire Department 2,328,395 2,274,537 (53,858) $ 2,409,412 134,875 2,409,412 ° 94. Engineer /Utility Manager 571,696 38,327 561,467 (10 ,229) $ 630,392 68,925 630,392 89. Building Inspection Total Public Safety $ 97,083 3,035,501 _ 103,197 (38,327) 6 114 $ 119,955 16,758 119,955 0.0% % ° 860% $ 2,939,201 $ (96,300) $ 3,159,759 220,558 $ 3,159,759 93.0% Public Works Roads and Streets City Shop 917,333 778,182 (139,151) $ 1,243,565 465,383 1,243,565 62.6% Municipal Building 346,430 313,221 456,111 248,796 109,681 $ (64 $ 377,645 296,196 (78,466) 377,645 120.8% Total Public Works $ 1 576,984 $ __ 1,483,089 $ (93,895) $ 1,917,406 47,400 434,317 296 196 84 0% $ 1,917,406 77.3% Parks & Recreation Library $ 1,215,444 $ 1,219,783 $ 4,339 $ 1,213,637 $ (6,146) $ 1,213,637 100.5% Debt Service $ $ 422,018 $ 787,732 $ 380,888 $ 680,111 $ (41,130) $ 401,940 $ 21,052 $ 401,940 94.8% (107,621) $ 835,679 $ 155,568 $ 835,679 81.4% Total General Fund $ 9,870,209 $ 9,271,491 $ (598,718) $ 10,333,604 $ 1,062,113 $ 10,333,604 89.7% Small Boat Harbor Enterprise Fund $ 3,396,193 $ 3,512,824 $ 116,631 $ 3,823,316 $ 310,492 $ 3,823,316 Parking Enterprise Fund S.M.I.C. Enterprise Fund $ $ 135,357 $ 1,198,831 189,886 $ 54,529 $ 479,036 $ 289,150 $ 479,036 91.9% 39.6% Electric Fund $ $ 10,416,373 $ 987,145 $ 10,031,532 $ (211,686) $ 1,014,061 $ 26,916 $ 1,014,061 97.3% Water Enterprise Fund $ 1,060,873 $ 1,026,224 $ (384,841) $ (34,649) $ 11,532,831 $ 1,545,211 $ 1,501,299 518,987 $ $ 11,532,831 87.0% Wastewater Enterprise Fund $ 918,685 $ 1,099,041 $ 180,356 $ 1,173,019 $ 73,978 $ 1,545,211 66.4% 1,173,019 93.7% OR r 9 V� 1. A. s n4 /10141 R City of Seward FUND: 101 - General Fund Line Item Revenue Summary by Fund Through December, 1001 of year has expired PRELIMINARY - THROUGH DECEMBER ANNUAL ---------------------------------- -- ------ Actual ---- --- ---- YTD ----- - - - - -- Budget --------------- Annual - - - % - -- of Account Name -- 2009 2010 Variance Budget Variance Budget Annual Bud --- --- -- ---- - -- General Property ---- -- - --- $ 975,687 -- -- -- - --- $ 1,001,384 -- -- ----- $ 25,697 --- -- --- -- $ 993,000 - --- ----- $ 8,384 $ --- - - ----- 993,000 - -- - 100.84 --- Sales Tax Revenue 3,585,304 3,830,757 245,452 3,806,738 24,019 3,806,738 100.63 Other Taxes 285,313 315,956 30,642 302,600 13,356 302,600 104.41 Penalties and int 1,329 1,555 226 1,500 55 1,500 103.64 Licenses & Permit 214,965 148,957 (66,008) 163,771 (14,814) 163,771 90.95 P.I.L.T. 84,922 75,317 (9,605) 75,000 317 75,000 100.42 Intrgvrmmntl Reve 1,217,693 1,092,160 (125,533) 1,160,500 (68,340) 1,160,500 94.11 GF Grant Revenue 16,990 - (16,990) - - - - General Governmen 1,760,162 2,086,135 325,973 1,731,935 354,200 1,731,935 120.45 Public Safety 14,736 12,985 (1,751) 12,800 185 12,800 101.45 Public Works 2,896 2,278 (619) 15,000 (12,722) 15,000 15.18 Recreation 622,067 624,057 1,990 569,394 54,663 569,394 109.60 Library /Museum 14,799 15,306 507 12,500 2,806 12,500 122.45 Fines 11,836 10,210 (1,626) 17,000 (6,790) 17,000 60.06 GF Interest Reven 50,311 58,930 8,619 196,000 (137,070) 196,000 30.07 Rents and Royalti 157,821 144,552 (13,269) 124,478 20,074 124,478 116.13 PY Legal Recoveri 1,622,052 347,281 (1,274,772) - 347,281 - - Sales Fixed Asset 5,631 8,069 2,237. 2,000 6,069 2,000 403.44 Spec Proj Revenue 359,073 319,450 (39,623) 123,480 195,970 123,480 258.71 Other Misc Revenu 68,974 65,609 (3,365) 144,650 (79,041) 144,650 45.36 Misc. Operating R 8,235 - --- - -- --- 8,702 468 2,000 6,702 2,000 435.11 Total Revenue $ 11,080,999 ---- - - -- -- $ 10,169,649 -- - - - - - -- $ (911,350) ---- - - - - -- $ 9,454,346 --- - - - --- $ 715,303 $ ---- - - ---- 9,454,346 -- - - 107.57 - -- ; M City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ------------------------------------------ ANNU Account Name 2009 Actual YTD Budget --------------------- Annual % of --- ---- --- - -- 2010 ---- - - - - -- variance --- - - - - Budget Variance Budget Annual Bud Salaries $ 3,477,864 $ 3,332,922 -- $ (144,942) $ 3,636,595 _______ $ (303,673) $ _________ 3,636,595 Overtime 143,142 132,187 (10,955) 91.65 Standb Time �' 7,092 141,551 (9,364) 141,551 93.38 nem Unemployment p yment Wage 24,947 7,233 141 7,677 (444) 7,677 94.21 Leave Time 24,255 (692) 18,500 5,755 18,500 131.11 In Lieu of FICA 389,083 342,316 (46,767) 373,160 (30,844) 373,160 91.73 Retirement Benefi 6,850 1,120,800 51851 (999) 6,914 (1,063) 6,914 84.63 Health.Insurance 979,292 (141,508) 920,288 59,004 920,288 106.41 Workers' 979,097 1,061,129 82,031 1,120,014 (58,885) 1,120,014 94.74 Comp 152,298 123,819 (28,480) 136,608 (12,789) 136,608 Medicare 74,809 71,125 (3,684) 74,278 (3,154) 90.64 74,279 95.75 Total Persnl Sery 6,375,982 6,080,129 (295,853) 6,435,585 (355,456) 6,435,585 94.48 Audit Advertising 60,586 65,873 5,287 62,370 3,503 62,370 105.62 g 35,200 29,205 (5,995) 38,600 (9,395) Subscriptions /Due 18,519 13,520 (4,999) 38,600 75.66 Travel /Subsistenc 76,507 25,010 (11,490) 25,010 54.06 82,107 5,600 82,300 (193) 82,300 99. 77 Communications 82,163 85,304 3,141 83,244 2,060 83,244 Education /Trainin 27,857 22,808 (5,048) 41,255 (18,447) 102.47 Legal 125,672 177,451 51,779 151,000 26,451 41,255 151,000 55.29 Other Spec Servic 16,379 19,268 2,889 19,500 (232) 117.52 Utilities 347,769 363,198 15,429 345,550 17,648 19,500 98.81 Heating Fuel 45,497 59,556 14,059 73,550 (13,994) 345,550 105.11 Rents & Leases 94,791 74,997 (19,794) 81,022 (6,025) 73,550 60.97 Insurance 227,082 184,754 (42,328) 249,730 (64,976) 81,022 92.56 Maintenance & Rep 285,950 160,641 (125,309) 253,230 (92,589) 249,730 73.98 Contracted Servic 263,700 270,370 6,671 649,912 (379,542) 253,230 63.44 Library Bks.& Mat 26,076 27,820 1,744 25,000 649,912 41.60 Vehicle Supplies 7,229 5,286 (1,943) 2,820 25,000 111.28 7,300 (2,014) 7,300 72.40 Uniform Allowance 3,231 6,455 3,223 6,300 155 Operating Supplie 259,631 273,371 13,740 264,280 6,300 102.46 Gas & Lube 75,547 85,805 10,258 113,150 9,091 (27,345) 264,280 103.44 Testing 113,150 75.83 - 56 56 - 56 - Equip,Furn,Tools 69,819 50,049 (19,770) 80,740 (30,691) 80,740 Safety Equip /Supp 10,528 11,753 1,225 19,900 (8,147) 61.99 Janitorial Suppli 8,357 10,265 1,928 9,550 19,900 59.06 Inmate Meals 9,669 13,186 3,517 13,500 735 (314) 9,550 107.69 Postage /Misc.Frei 38,654 35,062 (3,592) 13,500 97.67 42,000 (6,938) 42,000 83.48 Equipment Rental 30,004 44,872 14,867 57,600 (12,728) 57,600 77.90 Motor Pool Rent 363,150 205,782 (157,368) 205,782 - 205,782 100.00 Campgrounds - (647) (647) - (647) - - Sister City Progr 1,500 3,989 2,489 4,000 (11) 4,000 99.72 Municipal Lobby F 152,673 143,677 (81996) 154,000 (10,323) 154,000 93.30 Contributions 236,381 239,002 2,621 236,002 3,000 236,002 101.27 Bad Debt Expense 2,674 1,228 (1,446) 1,500 (272) 1,500 81.84 A 4 R City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired Total Expenses $ 9,870,206 $ 9,271,479 $ (596,727) $ 10,333,602 $(1,062,123) $ 10,333,602 89.72 PRELIM THROUGH DECEMBER ANNUAL ------------------------------------- ---- --- Actual ---- ------- YTD -- - - ----- Budget --------------- Annual ---- % -- of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud --- --- -- --- - - - - -- -- Genl Govt Admin F $ -- - - - - -- ---- 75,830 $ - - - - -- 79,572 --- - - -- -- --- $ 3,742 $ ------- 79,572 -- - - - - --- $ - $ ---- ---- -- 79,572 - -- - 100.00 - -- k Contingency 8,139 39,238 31,099 44,828 (51590) 44,828 67.53 Elections 2,908 2,865 (43) 4,000 (1,135) 4,000 71.62 Promotion 4,808 3,666 (1,141) 7,100 (3,434) 7,100 51.64 Vol Fireman Stipe 18,000 18,000 - 18,000 - 18,000 100.00 Bank,credit card 4,118 7,492 3,373 21,000 (13,508) 21,000 35.67 Misc. Expenses 110,422 51,589 (58,833) 39,420 12,169 39,420 130.87 Principal 102,696 159,828 57,133 159,828 - 159,828 100.00 Interest Expense 88,130 6,630 (81,499) 84,892 (78,262) 84,892 7.81 Buildings 18,162 - (18,162) - - - - Capital Equipment 54,445 53,645 (800) 37,000 16,645 37,000 144.99 Misc_ Programs 3,773 2,743 (1,029) 5,500 (2,757) 5,500 49.88 Total Expenses $ 9,870,206 $ 9,271,479 $ (596,727) $ 10,333,602 $(1,062,123) $ 10,333,602 89.72 M FUND: 101 - General Fund DEPT: 1110 - Mayor and Council Line Item Expenditure Summary by Fund Through December, 100 of year has expired 09 43 (Preliminary) THROUGH DECEMBER ---- ---- --- --- ANNUAL GL 2009 2010 - Actual Variance YTD Budget --- - ----- Budget Variance --------------- Annual Budget - ----- e Annual of 5010 5060 5080 5090 Salaries $ Retirement Benefi Workers- Comp Medicare 18,700 $ 347 225 1,282 18,000 $ 306 201 1,303 - -- --- - -- (700) (40) (23) 21 -- -- - -- - -- $ 18,450 $ 216 212 1,259 - -- -- - - -- (450) $ 90 (11) 44 ---- - - - --- 18,450 216 212 1,259 __ 97.56 141.85 94.88 103.46 _ 20,553 19,810 (743) 20,137 - - - - -- --- (327) --- -- -- 20,137 98 38 5110 5120 5130 5140 5150 5160 5370 5440 5460 5490 5560 5570 5690 5730 Audit Advertising Subscriptions /Due Travel /Subsistenc Communications Education /Trainin Insurance Operating Supplie Equip,Furn,Tools Postage /Misc.Frei Sister City Progr Municipal Lobby F Contingency Promotion 60,586 22,197 3,321 17,354 3,461 1,520 757 7,859 - 1,383 11500 152,673 579 4,808 65,873 19,557 3,437 20,673 3,355 1,350 461 10,225 1,200 1,289 3,989 143,677 3,507 3,360 - - - -- -- - 5,287 (2,641) 116 3,319 (106) (170) (295) 2,366 1,200 (94) 2,489 (8 2,928 (1,447) -- 62,370 22,000 4,250 20,000 2,000 1,700 900 11,200 3,800 1,800 4,000 154,000 12,000, 5,000 3,503 (2,443) (813) 673 1,355 (350) (439) (975) (2,600) (511) (11) (10,323) (8,493) (1,640) 62,370 22,000 4,250 20,000 2,000 1,700 900 11,200 3,800 1,800 4,000 154,000 12,000 5,000 105.62 88.89 80.87 103.37 167.73 79.41 51.25 91.30 31.58 71.58 99.72 93.30 29.23 67.21 Total Expenses $ 298,551 $ 301,763 $ - - -- -- 3,212 $ ---- - -- - -- -- 325,157 $ - - -- - -- - (23,394) $ -- - - -- --- 325,157 - - -- - 92.81 -- 09 43 FUND: 101 - General Fund DEPT: 1111 - Legislative - Boards & Commissions Line Item Expenditure Summary by Fund Through December, 100% of year has expired GL 5010 Salaries 5040 Leave Time 5060 Retirement Benefi 5070 Health Insurance 5080 Workers Comp 5090 Medicare 5120 Advertising 5130 Subscriptions /Due 5140 Travel /Subsistenc 5160 Education /Trainin 5370 Insurance 5440 Operating Supplie 5490 Postage /Misc.Frei - (Preliminary) THROUGH DECEMBER 850 ANNUAL 850 ---------------------------------------- 750 Actual ---- ---------- YTD ---- - - - --- Budget --------------- Annual --- - -- % of 2009 ---- -- - 2010 variance Budget Variance Budget Annual - -- ---- $ 4,695 $ - - - - -- 24,248 --- - - - - -- $ 19,554 ---- - - - - -- $ 17,515 -- - -- - - -- $ 6,733 $ - --- - - - - -- 17,515 - - - - --- 138.44 563 1,046 483 1,628 (582) 1,628 64.28 1,352 3,481 2,129 1,717 1,764 1,717 202.79 8,589 - (8,589) 6,715 (6,715) 6,715 - 48 266 219 201 65 201 132.36 440 ---- - - - - -- -- 42 -- - - ---- (398) --- - - - - -- 266 ---- - -- --- (224) 266 15.70 15,687 29,084 13,396 28,042 -- - - - - --- 1,042 ---- -- - - -- 28,042 - - - - - -- 103.72 - - - 850 (850) 850 - 750 930 180 1,050 (120) 1,050 86.57 1,018 1,124 105 1,100 24 1,100 102.14 3,512 358 (3,155) 1,700 (1,343) 1,700 21.03 933 625 (309) 1,100 (475) 1,100 56.78 1,632 2,530 898 3,000 (470) 3,000 8" �# 3 ---- - - - - -- - 3 --- - - - --- --- - 500 (497) 500 23,537 $ 34,652 $ -- ---- -- 11,115 $ -- - - - --- --- 37,342 $ - - - - -- - (2,690) $ --- - - - - -- 37,342 - - -- - -- 92.80 Total Expenses $ r �C n FUND: 101 - General Fund DEPT: 1115 - General Fund Legal Line Item Expenditure Summary by Fund Through December, 100$ of year has expired (Preliminary) THROUGH DECEMBER ------------------------------------------------- Actual YTD Budget GL 2009 2010 Variance Budget Variance -- - -- - -- -- - - - - - -- ---- - - - - -- --- - -- - -- 5170 Legal $ 125,672 $ 177,451 $ 51,779 $ 151,000 $ 26,451 $ 5390 Contracted Servic - 400 400 _ 400 -- --- -- --- --------- ---- ------ -- -- - - - -- Total Expenses $ 125,672 $ 177,851 $ 52,179 $ 151,000 $ 26,851 $ ANNUAL --------------- - -- - -- Annual % of Budget Annual ---- - - - - -- - - - -- -- 151,000 117.52 -- -- - -- --- - --- --- 151,000 117.78 4 1-1 5 - 1 FUND: 101 - General Fund DEPT: 1120 - City Manager Line Item Expenditure Summary by Fund Through December, 100% of year has expired GL 5010 Salaries 5030 Unemployment Wage 5040 Leave Time 5060 Retirement Benefi 5070 Health Insurance 5080 Workers Comp 5090 Medicare 5120 Advertising 5130 Subscriptions /Due 5140 Travel /Subsistenc 5150 Communications 5160 Education /Trainin 5190 Other Spec Servic 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5440 Operating Supplie 5450 Gas & Lube 5460 Equip,Furn,Tools 5490 Postage /Misc.Frei 5690 Contingency 5730 Promotion 348 5,555 10,167 3,451 952 100 8,239 555 1,220 6,719 880 63 843 7,560 Total Expenses $ 444,495 19 ANNUAL Annual (Preliminary) THROUGH DECEMBER Annual ---------------------------------------------------------------- - - - - 92.03 Actual YTD Budget 2009 2010 Variance Budget Variance ---- - --- -- -- $ 262,182 $ -- - - - - -- 173,167 --- - - - - -- $ (89,015) -- -- --- - -- $ 188,173 --- - - - - -- $ (15,006) $ - 3,002 3,002 - 3,002 31,145 21,308 (9,836) 21,647 (339) 40,457 24,957 (15,500) 15,626 9,331 56,446 47,074 (9,372) 45,328 1,746 3,547 1,846 (1,701) 2,164 (318) 4,067 -- -- -- - - -- ---- 2,714 ---- -- (1,352) -- - - 2,885 (171) 397,843 274,069 - - --- (123,774) ---- - - - - -- 275,823 --- - -- - -- (1,754) 348 5,555 10,167 3,451 952 100 8,239 555 1,220 6,719 880 63 843 7,560 Total Expenses $ 444,495 19 ANNUAL Annual °s of Budget - --- - - ---- Annual 188,173 - - - - 92.03 - -- 21,647 98.44 (351) 15,626 159.72 12,140 45,328 103.85 (860) 2,164 85.31 3,187 2,885 94.09 (3,313) 275,823 99.36 2,940 2,592 3,000 (60) 3,000 98.00 149 (5,406) 500 (351) 500 29.80 12,140 1,973 13,000 (860) 13,000 93.38 3,187 (264) 6,500 (3,313) 6,500 49.02 236 (716) 500 (264) 500 47 70 - (100) - - - 5,525 (2,714) 6,900 (1,375) 6,900 8 11 (544) 325 (314) 325 3.29 1,398 1.78 4,700 (3,303) 4, - 700 29.73 7,711 992 8,000 (269) 8,000 96.39 1,001 121 1,200 (199) 1,200 83.43 2,185 2,122 2,500 (315) 2,500 87.40 680 (164) 800 (120) 800 84.97 35,731 28,171 32,828 2,903 32,828 108.84 56 56 2,100 (2,044) 2,100 2.67 $ 347,017 $ (97,477) $ 358,676 $ (11,659) $ 358,676 96.75 f /� M FUND: 101 - General Fund DEPT: 1121 - Management Information Systems Dept. Line Item Expenditure Summary by Fund Through December, 100°% of year has expired (Preliminary) THROUGH DECEMBER - ------- ANNUAL GL Actual YTD -- - - - --- Budget --------------- Annual - -- a --- of 2009 2010 -- - --- Variance - -- Budget Variance Budget Annual 5010 Salaries $ 126,651 $ 121,833 - - - - -- -- $ (4,818) $ -- -- - --- 130,440 $ -- - -- - --- __________ (8,607) $ 130,440 ___ 5020 Overtime 3,872 679 (3,193) 93.40 5030 Unemployment Wage 309 4,077 (3,398) 4,077 16.65 43 (266) _ 43 5040 Leave Time 14,487 13,630 (857) 14,820 (1 _ 5060 Retirement Benefi 21,277 18,543 (2,734) 14,820 91,97 5070 Health Insurance 28,905 31,383 12,665 5,878 12,665 146.4 5080 Workers Comp 1,324 2,478 33,576 (2,193) 33,576 93.47 7 5090 Medicare 1,319 (5) 1,484 (165) 1,484 88.88 11998 1,954 (44) -- - - - -- -- --- 2,058 - - - (104) 2,058 94.96 198,823 189,384 (9,439) - - -- --- 199,120 - - - - -- ---- (9,736) -- -- -- 199,120 95.11 5120 Advertising 350 5130 Subscriptions /Due 350 - (350) 500 (500) 500 _ 5140 Travel /Subsistenc 1,704 99 (251) 500 (401) 500 19.80 5150 Communications 1,171 (533) 2,500 (1,329) 2,500 46.63 5160 Education /Trainin 4,318 4,539 221 4,000 539 4,000 113.48 5370 1,535 2,375 840 5,000 (2,625) 5,000 47.50 Insurance 3,739 2,630 (1,109) 4,200 (1,570) 5380 Maintenance & Rep - - 4,200 62.62 5390 Contracted Servic 8,259 - - 5,000 (5,000) 5,000 _ (8,250) 6,500 (6,500) 6,500 5440 Operating Supplie 28,576 41,882 13,306 23,000 18,882 - 5460 Equip,FUrn,Tools - 23,000 182.10 5490 Postage /Misc.Frei 483 - - 5,000 (5,000) 5,000 5790 Misc. Expenses - 495 - 12 500 (5) 500 99.00 5930 Capital Equipment ---- 11,380 -- - - (11,380) 500 - (500) - 500 _ Total Expenses $ - --- - --- 259,508 $ -- - - -- 242,575 $ --- - - - - -- - --- (16,933) $ - - - - -- --- 256,320 $ - - - --- ___ (13,745) $ __ 256,320 94.64 M FUND: 101 - General Fund DEPT: 1130 - City Clerk Line Item Expenditure Summary by Fund Through December, 100k of year has expired ------------------------------------------ (Preliminary) THROUGH DECEMBER ANNUAL Actual -------- -------- YTD - - - - -- Budget --------------- Annual -- -- � -- of GL - - -- ----- 2009 - -- -- ---- 2010 Variance -- - - -- Budget Variance Budget Annual 5010 Salaries $ 127,385 $ - -- 127,067 $ -- -- -- (318) -- --- - -- -- - $ 138,636 $ -- ---- -- (11,569) $ --- ---- - -- 138,636 - - -- 91.66 - -- 5020 Overtime 1,512 673 (839) 1,499 (826) 1,499 44.88 5040 Leave Time 15,651 14,980 (671) 16,798 (1,818) 16,798 89.18 5060 Retirement Benefi 21,142 18,283 (2,859) 13,183 5,100 13,183 138.68 5070 Health Insurance 43,357 47,074 3,717 50,364 (3,290) 50,364 93.47 5080 Workers' Comp 1,397 1,352 (45) 1,581 (229) 1,581 85.51 5090 Medicare ---- 2,042 ---- -- --- 1,997 - - - - --- --- (45) - 2,183 (186) 2,183 91.49 212,486 211,426 --- -- (1,060) - ----- - - -- - 224,244 -- - --- -- (12,818) -- -- - - - --- 224,244 - --- 94.28 --- 5130 Subscriptions /Due 365 380 15 550 (170) 550 69.09 5140 Travel /Subsistenc 3,061 4,692 1,631 5,000 (308) 5,000 93.85 5150 Communications - 1 1 - 1 - _ 5160 Education /Trainin 2,819 2,291 (528) 2,500 (209) 2,500 91.65 5370 Insurance 4,413 3,011 (1,402) 5,000 (1,989) 5,000 6P 1 2 5390 Contracted Servic 5,823 7,336 1,513 10,000 (2,664) 10;000 5440 Operating Supplie - 98 98 - 98 _ 5490 Postage /Misc.Frei 6 11 6 - 11 5500 Equipment Rental 6,330 5,925 (405) 7,000 (1,075) 7,000 84.64 5720 Elections - 2,908 --- - - - --- - 2,865 --- (43) 4,000 (1,135) 4,000 71.62 Total Expenses $ 238,211 $ - --- -- --- 238,037 $ - - - --- (174) --- - - - ---- - $ 258,294 $ -- --- - -- (20,257) $ ---- - - ---- 258,294 - - -- 92.16 - -- FUND: 101 - General Fund DEPT: 1140 - Finance Department Line Item Expenditure Summary by Fund Through December, 100% of year has expired M �a (Preliminary) THROUGH DECEMBER ----------------------------------------------------- ANNUAL GL Actual YTD Budet g --------------------- Annual % of 2009 ---- -- - - -- 2010 ---- -- -- -- Variance Budget Variance Budget Annual 5010 Salaries $ 339,388 $ 323,779 $ --------- (15,609) ---------- --- -- -- --- $ 370,135 $ --- - - - - -- (46,356) $ 370,135 _______ 5020 Overtime 1,221 3,083 87.48 5040 Leave Time 1,863 3,473 (390) 3,473 88.78 39,694 33,506 (6,189) 39,203 (5,697) 39,203 85.47 5060 Retirement Benefi 55,315 47,619 (7,697) 34,585 13,033 5070 Health Insurance 101,166 105,923 4,756 117,516 (11,593) 34,585 137.68 5080 Workers- Comp 4,578 3,400 (1,178) 117,516 90.13 4,243 (843) 4,243 80.13 5090 Medicare 5,306 5,639 333 5,649 (10) 5,649 -- -- --- - - ---- --- - - - 99.82 546,668 522,948 (23,720) - - -- 574,804 --- - -- - -- -- (51,856) -- - - - --- 574,804 - - - - 90.98 - -- 5120 Advertising 390 379 (11) 450 (71) 5130 Subscriptions /Due 934 1,022 88 1,500 (478) 450 1,500 84.27 68.16 5140 Travel /Subsistenc 8,421 8,639 218 5,500 3,139 5,500 157.07 5150 Communications 6,113 5,386 (727) 4,900 486 4,900 109.91 5160 Education /Trainin 2,330 3,254 924 2,500 754 2,500 130.14 5370 Insurance 12,314 8,403 (3,911) 13,500 (5,097) 13,500 62.25 5380 Maintenance & Rep 33,408 30,467 (2,942) 35,000 (4,533) 35,000 87.05 5390 Contracted Servic 2,543 - (2,543) 8,500 (8 8,500 - 5440 Operating Supplie 16,282 9,202 (7,080) 15,000 (5,798) 15,000 61.35 5460 Equip,Furn,Tools 1,878 1,163 (715) 3,500 (2,337) 3,500 33.23 5490 Postage /Misc.Frei 3,833 2,195 (1,638) 3,500 (1,305) 3,500 62.70 5790 Misc. Expenses 25 426 401 500 (74) 500 85.20 5930 Capital Equipment --- 11,798 -- - - --- -- - -- - - - (11,798) 8,000 (8 8,000 - Total Expenses $ 646,938 $ - -- --- 593,483 $ - - -- -- (53,454) $ -- -- - -- - -- --- 677,154 $ - - - --- ---- (83,671) $ - - - - -- 677,154 - -- - - 87.64 -- �a FUND: 101 - General Fund DEPT: 1150 - Community Development Line Item Expenditure Summary by Fund Through December, 100% of year has expired (Preliminary) THROUGH DECEMBER GL 5010 Salaries 5040 Leave Time 5060 Retirement Benefi 5070 Health Insurance 5080 Workers Comp 5090 Medicare 5120 Advertising 5130 Subscriptions /Due 5140 Travel /Subsistenc 5150 Communications 5160 Education /Trainin 5360 Rents & Leases 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5440 Operating Supplie 5450 Gas & Lube 5460 Equip,Furn,Tools 5490 Postage /Misc.Frei 5500 Equipment Rental 5730 Promotion 5790 Misc. Expenses 5920 Buildings M ANNUAL Annual % of Actual YTD Budget 2009 2010 variance Budget variance - --- - - ---- ---- $ 189,884 $ - - - - -- 132,676 $ --- - - - - -- (57,207) $ ---- -- - - -- 206,173 --- - - - - -- $ (73,497) $ 18,474 14,041 (4,433) 19,826 (5,785) 26,489 19,044 (7,445) 18,340 704 57,809 49,708 (8,101) 65,473 (15,765) 2,611 1,420 (1,191) 2,371 (951) 4,500 -- -- - - - - -- ---- 2,224 - - - - -- (2,276) 3,133 (909) 299,767 219,113 --- -- - - -- (80,653) ---- -- - - -- 315,316 --- - - - - -- (96,202) M ANNUAL Annual % of Budget -- Annual ---- - - -- 206,173 - - - - - -- 64.35 19,826 70.82 18,340 103.84 65,473 75.92 2,371 59.89 3,133 70.98 315,316 69.49 117 260 143 - 260 - - 694 789 95 1,000 (211) 1,000 78.90 1,483 1 116 1,250 349 1,250 127.90 2,805 2,882 77 3,000 (118) 3,000 96.05 1,747 656 (1,091) 1,600 (944) 1,600 40.97 31,476 13,989 (17,487) 18,722 (4,733) 18,722 7 2,740 2,501 (240) 3,200 (700) 3,200 . 1,524 2,172 648 6,500 (4,328) 6,500 33.41 30,216 44,340 14,124 43,150 1,190 43,150 102.76 2,792 2,449 (342) 2,000 449 2,000 122.47 - 35 35 - 35 - - 1,686 2,351 664 2,000 351 2,000 117.53 837 850 13 600 250 600 141.69 3,784 630 (3,154) 2,000 (1,370) 2,000 31.50 - 250 250 - 250 - - - 1,759 1,759 1,759 - - 5,232 - (5,232) - 386,899 $ 296,623 $ (90,276) $ 400,338 $ (103,714) $ 400,338 74.09 Total Expenses $ I M n 01 FUND: 101 - General Fund DEPT: 1180 - General Services Line Item Expenditure Summary by Fund Through December, 100% of year has expired (Preliminary) THROUGH DECEMBER ------ ------- ANNUAL GL --- 2009 - - -- - -- - 2010 --- -- - - -- Actual Variance --------- YTD Budget - --- -- Budget Variance --------------- Annual Budget - - - --- % of Annual 5010 Salaries $ 5080 Workers Comp 5090 Medicare - $ - - --- - - - - -- --- 650 37 50 - - - -- -- ---- $ 650 $ 37 50 --- - -- - -- - - - --- - _ $ _ _ -- ------ 650 $ 37 50 --- - - - - --- _ _______ _ _ - 737 ---- 737 - - - - ----------- - - 737 --- -- - --- _ 5120 5130 5140 Advertising Subscriptions /Due Travel /Subsistenc 2,046 460 17 1,154 284 - (892) (176) (17) 4,000 800 (2,846) (516) 4,000 800 28.85 35.46 5150 5190 Communications Other Spec Servic 1,065 - 1,243 2,260 177 2,260 800 - 443 2,260 800 - 155.33 5370 5380 5390 Insurance Maintenance & Rep Contracted Servic 814 2,724 25,000 524 3,007 - (290) 283 (25,000) 1,000 2,500 6,000 (476) 507 (6 1,000 2,500 6,000 52.44 120.28 - 5440 5450 5460 5465 5490 5500 Operating Supplie Gas & Lube Equip,Furn,Tools Safety Equip /Supp Postage /Misc.Frei Equipment Rental 5,628 961 2,147 3,587 2,609 - 6,738 180 3,898 3,091 71 1,295 1,110 (780) 1,751 (497) (2,539) 1,295 9,000 700 5,000 1,700 2,250 - (2,262) (520) (1,102) 1,391 (2,179) 1,295 9,000 700 5,000 1,700 2,250 - 74.86 25.74 77.96 181.80 3.13 _ 5530 Motor Pool Rent 5,400 - (5,400) - _ - 5660 5770 5790 Bad Debt Expense Bank,credit card Misc. Expenses 2,674 2,236 13,569 ---- 1,228 3,484 42,475 - - -- -- (1,446) 1,249 28,906 --- 1,500 15,000 26,000 (272) (11,516) 16,475 1,500 15,000 26,000 81.84 23.23 163.37 Total Expenses $ 70,936 $ 71,668 - - - - -- -- $ 732 $ --- - - - -- -- 76,250 $ -- - - - -- ---- (4,582) $ -- - - -- - 76,250 ---- 93.99 -- n 01 FUND: 101 - General Fund DEPT: 1181 - General Services Copier Line Item Expenditure Summary by Fund Through December, 100% of year has expired ---------------------------------------------------------------- (Preliminary) THROUGH DECEMBER Actual YTD Budget GL - - -- 2009 2010 Variance Budget Variance ---- 5440 Operating Supplie $ - - - - -- -- 1,132 $ ---- - - -- --- -- - - -- 605 $ (527) -- -- - - - - -- $ 1,700 --- - - - - -- $ (1,095) $ 5500 Equipment Rental ---- 8,561 7,954 (607) 8 (46) Total Expenses $ - -- - -- ---- 9,693 $ - -- --- --- - - -- -- 8,559 $ (1,135) --- - - -- - -- $ 9,700 --- -- ---- $ (1,141) $ In ANNUAL --------------- - --- -- Annual % of Budget Annual --- - - - - - -- - --- - -- 1,700 35.57 8,000 99.43 - --- - - -- -- -- - - - -- 9,700 88.23 19 D FUND: 101 - General Fund M DEPT: 1190 - SVAC Expense Accumulation Line Item Expenditure Summary by Fund Through December, 100% of year has expired --------------------------------- (Preliminary) THROUGH ---- -- DECEMBER -- -------- ANNUAL Actual -- ---- YTD -- - - - -- -- Budget --------------- Annual - - ---- % of GL 2009 - -- -- -- -- ---- 2010 Variance - - - --- Budget Variance Budget Annual 5190 Other Spec Servic $ 10,000 $ --- 10,900 $ --- - -- 900 -- -- - - - - -- - $ 10,000 $ -- - - ---- 900 $ -- -- - - - - -- 10,000 - - - ---- 109.00 5370 Insurance 3,197 3,199 1 3,200 (1) 3,200 99.96 5380 Maintenance & Rep 820 1,924 1,104 750 1,174 750 256.52 5390 Contracted Servic - (100) (100) - (100) - - 5440 Operating Supplie 50 - (50) - - - 5450 Gas & Lube 1,260 1,152 (108) 2,000 (848) 2,000 57.60 5490 Postage /Misc.Frei ---- 41 - --- -- 114 73 - 114 - _ Total Expenses $ -- 15,369 $ -- - - - - -- --- 17,189 $ -- - - -- 1,820 ---- - -- --- --- $ 15,950 $ --- --- ---- 1,239 $ - --- -- 15,950 -- ----- 107.77 M FUND: 101 - General Fund R M DEPT: 1191 - Contributions Line Item Expenditure Summary by Fund Through December, 100°% of year has expired (Preliminary) THROUGH DECEMBER ------------ ---- -- ------- --- ANNUAL ----- -- - - - - -- Actual YTD Budget --------------- Annual - - ---- % of GL 2009 2010 Variance Budget Variance - Budget Annual 5610 Contributions $ 236,381 $ --- -- - - -- --- - - -- - -- --- -- - - -- 239,002 $ 2,621 $ 236,002 $ 3,000 $ - --- - - ---- 236,002 - - - - --- 5790 Misc. Expenses 76,340 - (76,340) 3,000 (3,000) 3,000 101.27 - Total Expenses $ 312,721 $ - - -- - - - - -- ---- - - - --- --- - -- - -- 239,002 $ (73,719) $ 239,002 $ - $ --- - - - - - -- 239,002 - -- - - -- 100.00 R M n FUND: 101 - General Fund DEPT: 1212 - Animal Control FUND: 101 - General Fund Line Item Expenditure Summary by Fund DEPT: 1210 - Police Department ------------------- (Preliminary) THROUGH DECEMBER ------ -------- --- ANNUAL Line Item Expenditure Summary by Fund ---- -- -- - -- --- Actual YTD Budget --------------- Annual - -- - -- % of GL 2009 2010 Variance Budget Variance - - - - - -- Through December, 100% of year has expired 5310 Utilities $ 4,693 $ - -- - -- - -- ---- --- - -- --- - - - - -- 5,706 $ 1,013 $ 4,800 $ 906 $ ---- -- -- -- 4,800 - - - - - -- 118.87 5330 (Preliminary) THROUGH DECEMBER ------------- ---- -------- -- ANNUAL _ 5370 GL 144 2009 2010 Actual Variance --- YTD Budget --- - - -- --- Budget Variance --------------- Annual Budget ---- -- . of Annual 5010 Salaries 5020 Overtime 5030 Unemployment Wage 5040 Leave Time 5060 Retirement Benefi 5070 Health Insurance 5080 Workers Comp 5090 Medicare $ 831,651 61,027 6,982 96,669 126,923 246,989 41,431 19,739 $ 833,504 63,444 - 92,314 127,658 281,185 34,751 19,939 -- - - - - -- $ 1,853 $ 2,418 (6,982) (4,355) 736 34,196 (6,680) 200 --- -- - - -- -- -- -- - - -- 921,653 63,906 6,500 100,048 90,365 302,184 36,300 21,086 --- - - - --- - -- - -- $ (88,149) $ (462) (6,500) (7,734) 37,293 (20,999) (1,549) (1,147) - --- - - - - -- 921,653 63,906 6,500 100,048 90,365 302,184 36,300 21,066 - -- - 90.44 99,28 92.27 141.27 93.05 95.73 94.56 --- - 1,431,411 1,452,795 21,384 - --- 1,542,042 --- --- --- (89,246) - --- --- --- 1,542,042 - - -- 94.21 --- 5120 5130 5140 5150 5160 5190 5370 5380 5390 5430 5440 5450 5460 5465 5490 5500 5530 Advertising Subscriptions /Due Travel /Subsistent Communications Education /Trainin Other Spec Servic Insurance Maintenance & Rep Contracted Servic Uniform Allowance Operating Supplie Gas & Lube Equip,Furn,Tools Safety Equip /Supp Postage /Misc.Frei Equipment Rental Motor Pool Rent 1,079 3,088 12,832 16,669 4,152 1,069 63,602 13,493 2,337 1,670 15,936 15,695 9,193 1,110 2,644 4,987 48,000 497 2,088 14,008 21,434 4,475 1,291 56,471 13,767 2,000 5,203 12,849 19,201 5,769 777 2,373 4,403 - (582) (1 1,176 4,766 323 221 (7,131) 275 (337) 3,534 (3,087) 3,505 (3,424) (333) (272) (584) (48,000) 1,000 8,780 13,000 14,000 4,000 2,500 66,000 10,230 2,000 3,500 14,000 18,000 6,500 2,500 2,000 5,000 - (503) (6,692) 1,008 7,434 475 (1,209) (9,529) 3,537 - 1,703 (1 1,201 (731) (1,723) 373 (597) _ 1,000 8,780 13,000 14,000 4,000 2,500 66,000 10,230 2,000 3,500 14,000 18,000 6,500 2,500 2,000 5 _ 49.70 23.78 107.76 153.10 111.88 51.63 85.56 134.58 100.00 148.67 91.78 106.67 88.75 31.08 118.63 88.06 5770 5790 5930 Bank,credit card Misc. Expenses Capital Equipment 1,883 1,685 11,379 4,007 896 - 2,125 (789) (11,379) 6,000 2,000 - (1,993) (1,104) 61000 2,000 66.79 44.80 5990 Misc. Programs 3,773 - -- 2,743 --- - - ----- (1,029) 5,500 (2,757) 5 49.88 Total Expenses $ 1,667,686 $ 1,627,047 $ --- - - -- -- (40,638) $ ---- - - -- -- 1,728,552 --- - - - - -- ---- $ (101,504) $ - -- --- 1,728,552 - - -- --- 94.13 n FUND: 101 - General Fund DEPT: 1212 - Animal Control Line Item Expenditure Summary by Fund Through December, 1001 of year has expired ------------------- (Preliminary) THROUGH DECEMBER ------ -------- --- ANNUAL ---- -- -- - -- --- Actual YTD Budget --------------- Annual - -- - -- % of GL 2009 2010 Variance Budget Variance - - - - - -- Budget Annual 5310 Utilities $ 4,693 $ - -- - -- - -- ---- --- - -- --- - - - - -- 5,706 $ 1,013 $ 4,800 $ 906 $ ---- -- -- -- 4,800 - - - - - -- 118.87 5330 Heating Fuel 517 - (517) - _ _ 5370 Insurance 144 99 (45) 330 (231) 330 30.05 5360 Maintenance & Rep 420 45 (376) 1,000 (956) 1 4.45 GL 5010 Salaries 5020 Overtime 5030 Unemployment Wage 5040 Leave Time 5060 Retirement Benefi 5070 Health Insurance 5080 Workers' Comp 5090 Medicare 5120 Advertising 5130 Subscriptions /Due 5140 Travel /Subsistent 5150 Communications 5160 Education /Trainin 5360 Rents & Leases 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5430 Uniform Allowance 5440 Operating Supplie 5460 Equip,FUrn,TOOls 5465 Safety Equip /Supp 5470 Janitorial Suppli 5480 Inmate Meals 5490 Postage /Misc.Frei 5530 Motor Pool Rent 5670 Genl Govt Admin F 5790 Misc. Expenses Total Expenses $ FUND: 101 - General Fund DEPT: 1211 - Jail Line Item Expenditure Summary by Fund Through December, 100% of year has expired (Preliminary) THROUGH DECEMBER n ANNUAL - Actual YTD Budget 2009 --- - - -- - -- ---- 2010 Variance Budget Variance $ 234,632 $ --- - -- 229,300 --- - -- - -- $ (5,333) $ -- -- - -- - -- 247,126 --- - -- - -- $ (17,826) $ 19,099 14,927 (4,171) 19,360 (4,433) - - 60.69 1,000 (1,000) 25,916 23,769 (2,147) 25,134 (1,365) 40,593 35,625 (4,968) 25,003 10,622 86,714 92,797 6,083 100,728 (7,931) 14,552 12,933 (1,619) 13,408 (475) 3,833 ---- - -- --- -- 3,760 -- -- - - -- (73) --- - - - - -- 4,119 (359) 425,339 413,110 (12,229) - --- - - - - -- 435,878 --- - - ---- (22,768) n ANNUAL - - --------------- Annual - -- % - -- of Budget -- -- - - Annual - - -- 247,126 - - -- 92.79 - -- 19,360 77.10 700 1,000 (1,369) - 25,134 94.57 2,500 25,003 142.48 60.69 100,728 92.13 2,593 13,408 96.46 93 4,119 - --- - - - --- 91.28 ^4 435,878 - - - -- 94.78 -- - - - 500 (500) 500 Budget Variance 654 550 (104) 700 (150) 700 78.57 (1,369) 370 1,517 1,148 2,500 (983) 2,500 60.69 40 2,942 2,593 (349) 2,500 93 2,500 10' ^4 - - - 2,000 (2,000) 2,000 30,000 30,000 - 30,000 - 30,000 10 19,561 17,473 (2,087) 20,300 (2,827) 20,300 86.07 1,655 57 (1 1,500 (1,443) 1,500 3.79 642 - (642) 1,000 (1,000) 1,000 - 898 535 (363) 1,000 (465) 1,000 53.49 7,280 5,031 (2,250) 6,000 (969) 6,000 83.84 2,122 1,378 (744) 1,500 (122) 1,500 91.90 - 42 42 - 42 - - 848 2,468 1,620 1,500 968 1,500 164.56 9,669 13,052 3,383 13,500 (448) 13,500 96.68 399 1,144 744 1,000 144 1,000 114.39 2,500 - (2,500) - - - - 75,830 79,572 3,742 79,572 - 79,572 100.00 1,056 -- -- - - - - -- - 699 --- - - - - -- (357) --- - - - --- ---- 500 - 199 500 139.80 581,765 $ 569,222 $ (12,543) $ - - - -- 601,450 $ --- -- -- -- ---- (32,228) $ --- --- 601,450 - - - - 94.64 - -- GL 5140 Travel / Subsistenc 5150 Communications 5160 Education /Trainin 5310 Utilities (Preliminary) THROUGH DECEMBER r FUND: 101 - General Fund DEPT: 1222 - Emergency Preparedness Line Item Expenditure Summary by Fund Through December, 100% of year has expired ANNUAL --------------- - -- --- Annual % of Budget Annual ---- - - - - -- - - -- - -- 1,000 - 1,776 22.92 1,500 - 800 105.01 Actual YTD Budget 2009 --- - - - - - -- ---- 2010 Variance - - - - -- Budget Variance $ 495 $ --- - - - --- ---- - $ (495) $ - - - --- 1,000 --- --- --- $ (1,000) $ 376 407 31 1,776 (1,369) 36 - (36) 1,500 (1 839 840 1 B00 40 r FUND: 101 - General Fund DEPT: 1222 - Emergency Preparedness Line Item Expenditure Summary by Fund Through December, 100% of year has expired ANNUAL --------------- - -- --- Annual % of Budget Annual ---- - - - - -- - - -- - -- 1,000 - 1,776 22.92 1,500 - 800 105.01 M n FUND: 101 - General Fund DEPT: 1212 - Animal Control Line Item Expenditure Summary by Fund Through December, 100% of year has expired M FUND: 101 - General Fund DEPT: 1221 - Volunteer Training Line Item Expenditure Summary by Fund Through December, 100% of year has expired (Preliminary) THROUGH DECEMBER ANNUAL ------------- ------ ------- -- ------ --- --- - -- --------------- ---- -- Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual ---- - - - --- ---- - - - - -- --- - - - - -- ---- - - - - -- - -- - - - - -- ---- -- - - -- 5080 Workers' Comp $ 4,882 $ - $ (4,882) $ 6,900 $ (6,900) $ 6,900 ---- - - - - -- --- - - - - -- - --- - - - - -- --- -- - - -- ---- - - -- -- - -- -- -- 4,882 - (4,882) 6,900 (6,900) 6,900 5130 Subscriptions /Due 70 _ 17n) - (Preliminary) THROUGH ----- ---- ----- DECEMBER ------------ ANNUAL Actual YTD ---- -- - - -- Budget --------------- Annual - -- % - -- of GL 2009 2010 Variance Budget Variance Budget Annual 5310 Utilities $ 4,693 $ 5,706 $ - - -- 1,013 ---- - - - - -- $ 4,800 - -- -- - - -- $ 906 $ ---------- 5330 Heating Fuel 517 4,800 118.87 - (517) - - _ 5370 Insurance 144 99 (45) 330 (231) 5380 Maintenance & Rep 420 45 (376) 330 30.05 1,000 (956) 11000 4.45 5390 Contracted Servic 72,835 72,355 (480) 72,280 75 72,280 5450 Gas & Lube _ 100.10 28 28 28 5500 Equipment Rental 210 35 (175) 1,000 (965) 1,000 5790 Misc. Expenses 125 - (125) - _ _ 3.50 Total Expenses $ 78,944 $ - - --- 78,268 $ -- -- - - - -- (676) ---- -- - --- $ 79,410 --- -- - - -- ---- $ (1,142) $ -- - - -- 79,410 - -- -- 98.56 -- M FUND: 101 - General Fund DEPT: 1221 - Volunteer Training Line Item Expenditure Summary by Fund Through December, 100% of year has expired (Preliminary) THROUGH DECEMBER ANNUAL ------------- ------ ------- -- ------ --- --- - -- --------------- ---- -- Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual ---- - - - --- ---- - - - - -- --- - - - - -- ---- - - - - -- - -- - - - - -- ---- -- - - -- 5080 Workers' Comp $ 4,882 $ - $ (4,882) $ 6,900 $ (6,900) $ 6,900 ---- - - - - -- --- - - - - -- - --- - - - - -- --- -- - - -- ---- - - -- -- - -- -- -- 4,882 - (4,882) 6,900 (6,900) 6,900 5130 Subscriptions /Due 70 _ 17n) - FUND: 101 - General Fund Fn FUND: 101 - General Fund DEPT: 1222 - Emergency Preparedness DEPT: 1220 - Fire Department Line Item Expenditure Summary by Fund Line Item Expenditure Summary by Fund Through December, 100$ of year has expired ------------------------------------------- Through December, 100% of year has expired -- ---- Actual YTD Budget ------------------------------------ (Preliminary) THROUGH DECEMBER -- --- ------- ---- GL ANNUAL 2009 - --- -- - 2010 Variance Budget Variance --- - -- --- Budget Annual 5140 Travel / Subsistenc $ Actual ------ YTD - -- - -- Budget --------------- Annual - - - % - -- of GL 407 31 1,776 (1,369) 2009 -- -- - - -- -- 2010 -- -- -- - - -- Variance Budget Variance Budget Annual 5010 Salaries $ 172,125 $ 155,381 --- - - - - -- $ (16,744) $ ---- --- - -- 170,764 $ --- - - - - -- (15,383) $ - --- - -- - -- 170,764 --- -- 90.99 -- 5020 Overtime 361 114 (247) 428 (314) 428 26.69 5040 Leave Time 21,815 18,481 (3,333) 19,548 (1,067) 19,548 94.54 5050 In Lieu of FICA 1,827 1,762 (65) 1,975 (213) 1,975 89.20 5060 Retirement Benefi 27,159 22,727 (4,432) 16,120 6,607 16,120 140.98 5070 Health Insurance 43,357 47,074 3,717 46,167 907 46,167 101.97 5080 Workers Comp 14,800 13,321 (1,479) 14,282 (961) 14,282 93.27 5090 Medicare ---- 1,314 - - - --- - 1,173 --- -- -- -- (141) --- - --- -- 1,272 -- -- - --- (99) 1,272 92.23 282,757 260,033 (22,724) -- -- 270,556 -- - - - -- (10,523) -- -- - -- --- 270,556 - - -- 96.11 - -- 5120 Advertising 707 - (707) 500 (500) 500 - 5130 Subscriptions /Due 1,151 394 (757) 410 (16) 410 96.09 5140 Travel /Subsistent 6,213 2,177 (4,037) 4,000 (1,823) 4,000 54.42 5150 Communications 7,777 6,076 (1,700) 8 (2,732) 8,808 6 1 5160 Education /Trainin 1,736 1,015 (721) 2,000 (985) 2,000 5310 Utilities 67,697 66,605 (1,092) 70,000 (3,395) 70,000 95.15 1 5330 Heating Fuel 8,702 9,212 511 18,000 (8,788) 18,000 51.18 5360 Rents & Leases 5,131 4,683 (448) 4,100 583 4,100 114.23 5370 Insurance 26,193 21,396 (4,797) 30,000 (8,604) 30,000 71.32 5380 Maintenance & Rep 16,341 7,038 (9,303) 7,750 (712) 7,750 90.81 5390 Contracted Servic 1,950 110 (1,840) - 110 - _ 5420 Vehicle Supplies 4,330 4,539 209 5,500 (961) 5,500 82.54 5430 Uniform Allowance 269 306 37 800 (494) 800 38.24 5440 Operating Supplie 5,579 2,828 (2,751) 6,500 (3,672) 6,500 43.51 5450 Gas & Lube 6,969 6,540 (428) 7,000 (460) 7,000 93.43 5460 Equip,Furn,TOOls 4,322 4,576 254 9,070 (4,494) 9,070 50.45 5465 Safety Equip /Supp 1,130 3,595 2,465 9,000 (5,405) 9,000 39.94 5490 Postage /Misc.Frei 1,997 1,303 (694) 2,000 (697) 2,000 65.15 5500 Equipment Rental - - - 1,600 (1,600) 1,600 - 5530 Motor Pool Rent 58,000 110,177 52,177 110,177 - 110,177 100.00 5790 Misc. Expenses 72 657 585 - 657 - _ 5930 Capital Equipment ---- 4,792 - (4,792) - - _ Total Expenses $ - -- --- --- 513,815 $ - - - ---- 513,261 --- - -- - -- $ (553) $ ---- --- - -- --- 567,771 $ - - - - -- --- (54,510) $ - - - - - -- 567,771 - - -- --- 90.40 Fn FUND: 101 - General Fund DEPT: 1222 - Emergency Preparedness Line Item Expenditure Summary by Fund Through December, 100$ of year has expired ------------------------------------------- (Preliminary) THROUGH DECEMBER --- ---- -------- ANNUAL -- ---- Actual YTD Budget --------------- Annual - --- -- % of GL ---- 2009 - --- -- - 2010 Variance Budget Variance --- - -- --- Budget Annual 5140 Travel / Subsistenc $ 495 $ --- - --- -- ---- -- -- -- --- --- --- - $ (495) $ 1,000 $ (1,000) $ ---- - - - - -- 1,000 - - -- --- - 5150 Communications 376 407 31 1,776 (1,369) 1,776 22.92 5160 Education /Trainin 36 - (36) 1,500 (1 1,500 - 5310 Utilities 839 840 1 800 40 800 105.01 5370 Insurance 12 - (12) - _ _ FUND: 101 - General Fund DEPT: 1221 - Volunteer Training Line Item Expenditure Summary by Fund Through December, 100$ of year has expired - ---------------------- (Preliminary) THROUGH ---- DECEMBER -- ---- ---- ---- ANNUAL Actual YTD -- ---- -- - - -- Budget --------------- Annual - -- % - -- of GL 2009 ---- 2010 - --- -- Variance Budget Variance Budget Annual 5080 Workers Comp $ 4,882 $ -- - -- - -- - -- --- - - -- -- $ (4,882) --- - - - - -- ---- - - -- -- $ 6,900 --- - - - - -- $ (6,900) $ ---- - - - --- 6,900 - - -- - -- 4,862 - (4,882) ---- -- - - -- 6,900 --- - -- - -- (6,900) ---- -- - - -- 6,900 -- -- - -- 5130 Subscriptions /Due 70 - (70) - _ 5140 Travel /Subsistenc 5,197 3,216 (1 3,500 (284) 3,500 91.88 5160 Education /Trainin 2,673 2,865 192 4,675 (1,810) 4,675 61.28 5310 Utilities - 6 6 6 5370 Insurance 3,730 3,604 (126) 5,200 (1,596) 5,200 69.31 5380 Maintenance & Rep 656 3,605 2,949 3,000 605 3,000 120.17 5390 Contracted Servic 300 300 - 300 - 5420 Vehicle Supplies - 100 100 - 100 - - 5430 Uniform Allowance 395 411 16 1,000 (589) 1,000 41.05 5440 Operating Supplie 1,710 4,003 2,292 3,000 1,003 3,000 133.43 5450 Gas & Lube - 27 27 - 27 5460 Equip,Furn,Tools 15,859 8,299 (7,561) 9,020 (721) 9,020 92.00 5490 Postage /Misc.Frei 480 884 404 1,000 (116) 1,000 88.41 5750 Vol Fireman Stipe 18,000 18,000 - 18,000 - 18,000 100.00 5790 Misc. Expenses --- 578 - - - - --- - -- 1,126 548 - 1,126 - - Total Expenses $ 54,231 $ -- - -- -- 46,444 -- - -- -- -- $ (7,787) --- - - - - - -- $ 55,295 --- - - - - -- - $ (8,851) $ --- -- - - -- 55,295 - - --- 83.99 -- FUND: 101 - General Fund DEPT: 1222 - Emergency Preparedness Line Item Expenditure Summary by Fund Through December, 100% of year has expired R n ------------------------------------ (Preliminary) THROUGH -- DECEMBER ----- --- ---- ANNUAL Actual ----- YTD --- --- - -- Budget --------------- Annual -- - % - -- of GL ---- 2009 - - - - -- ---- 2010 - - - --- Variance Budget Variance Budget Annual 5140 Travel /Subsistenc $ 495 $ - $ --- - - - --- (495) -- -- - -- - -- $ 1,000 --- - -- - -- $ (1,000) $ ---- -- -- -- 1,000 - - - -- -- - 5150 5160 Communications Education /Trainin 376 36 407 - 31 (36) 1,776 1,500 (1,369) (11500) 1,776 1,500 22.92 - 5310 5370 Utilities Insurance 839 12 840 - 1 (12) 800 40 800 105.01 5380 Maintenance & Rep 50 - (50) 250 (250) 250 - 5440 Operating Supplie 1,021 - (1,021) 1,200 (1,200) 1,200 - 5460 5490 5790 Equip,Furn,Tools Postage /Misc.Frei Misc. Expenses - 70 750 502 12 - 502 (58) (750) 500 300 - 2 (288) - 500 300 - 100.46 4.00 Total Expenses $ - ---- 3,650 $ - - - - -- 1,762 $ --- - - - - -- (1,889) ---- - - -- -- $ 7,326 - -- - - - --- --- $ (5,564) $ -- - - - -- 7,326 - ------ 24.04 R n M FUND: 101 - General Fund DEPT: 1230 - Engineering & Construction Line Item Expenditure Summary by Fund Through December, 100$ of year has expired M 61 (Preliminary) THROUGH DECEMBER --------------------- -- ------ ----- ANNUAL Actual YTD ---- ---- - -- --------------- -- - --- Budget Annual % of GL 2009 ---- 2010 Variance Budget --- - -- Variance Budget Annual 5010 Salaries $ 26,045 $ - -- - - - - -- - --- -- - - -- - $ (26,045) $ - --- - - - - -- ---- - - - - -- - - - - - -- $ _ $ _ 5040 Leave Time 2,560 - (2,560) - _ - 5060 Retirement Benefi 3,901 - (3,901) - _ _ 5080 Workers Comp 309 - (309) - _ - 5090 Medicare - 378 -- - -- - - -- ---- - (378) - - -- - _ _ 33,193 -- --- -- - --- ---- - ----- - (33,193) - - -- - - - --- ---- -- -- -- 5150 Communications 2,106 (2,106) - 5370 Insurance 3,012 - (3,012) - _ 5380 Maintenance & Rep - (10) (10) - (10) - 5440 Operating Supplie 10 - (10) - 5490 Postage /Misc.Frei ------ 6 - (6) Total Expenses $ - - -- - 38,327 $ --- - - ---- - -- --- - -- ---- -- - - -- (10) $ (38,337) $ - -- - - - -- -- --- - - --- -- - --- - -- $ (10) $ - M 61 FUND: 101 - General Fund DEPT: 1350 - Municipal Building Line Item Expenditure Summary by Fund Through December, 100% of year has expired �• f1 ------------------------------------- (Preliminary) THROUGH -- DECEMBER -- ------- ANNUAL Actual --- ---- YTD --- - - - - -- Budget --------------------- Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 74,684 $ 69,382 $ (5,302) $ 79,672 $ (10,290) $ 79,672 87.08 5020 Overtime 708 998 291 1,486 (488) 1,486 67,19 5040 Leave Time 10,332 8,349 (1,982) 8,804 (455) 8,804 94.83 5060 Retirement Benefi 11,880 10,362 (1,518) 7,487 2,875 7,487 138.41 5070 Health Insurance 28,905 31,383 2,478 33,576 (2,193) 33,576 93.47 5080 Workers Comp 10,012 6,805 (3,207) 8,630 (1,825) 8,630 78.86 5090 Medicare 1,176 1,146 (29) 1,241 (95) 1,241 92.37 137,696 128,427 (9,270) 140,896 (12,469) 140,896 91.15 5120 Advertising - - - 100 (100) 100 - 5130 Subscriptions /Due - 110 110 - 110 - - 5150 Communications 646 572 (75) 250 322 250 228.61 5310 Utilities 58,346 54,674 (3,672) 55,000 (326) 55,000 99.41 5330 Heating Fuel 12,606 15,189 2,583 18,000 (2,811) 18,000 8, _3 5370 Insurance 7,546 6,049 (1,497) 8,500 (2,451) 8,500 5380 Maintenance & Rep 53,401 5,382 (48,019) 25,000 (19,618) 25,000 21.53 5390 Contracted Servi.c - 12,049 12,049 6,000 6,049 6,000 200.81 5440 Operating Supplie 9,912 7,640 (2,272) 11,000 (3,360) 11,000 69.46 5450 Gas & Lube - 387 387 - 387 - - 5460 Equip,Furn,Tools 267 - (267) 500 (500) 500 - 5465 Safety Equip /Supp 161 - (161) 250 (250) 250 - 5490 Postage /Misc.Frei 597 1,207 609 600 607 600 201.12 5790 Misc. Expenses - - - 250 (250) 250 - Total Expenses $ 261,179 $ 231,685 $ (49,494) $ 266,346 $ (34,661) $ 266,346 86.99 �• f1 M M, 67 FUND: 101 - General Fund DEPT: 1351 - Community Center Expense Line Item Expenditure Summary by Fund Through December, 100% of year has expired (Preliminary) THROUGH -------- ------------- DECEMBER ------- ANNUAL GL 2009 - 2010 -- -- - -- -- Actual Variance YTD Budget -- - - -- -- Budget Variance --------------- Annual Budget -- - o Annual --- of 5130 5310 5330 5370 5380 5390 5440 5450 Subscriptions /Due $ Utilities Heating Fuel Insurance Maintenance & Rep Contracted Servic Operating Supplie Gas & Lube - $ 6,021 3,053 2,892 9,852 9,000 225 - 165 6,220 1,367 2,524 2,291 4,239 214 42 -- -- -- --- $ 165 199 (1,686) (368) (7,560) (4,761) (10) 42 - --- - - - - -- $ - $ 6,000 3,800 3,700 10,000 5,000 500 - - -- - -- --- 165 $ 220 (2,433) (1,176) (7,709) (761) (286) 42 --- - - -- --- - 6,000 3,800 3,700 10,000 5,000 500 - 103.67 35.97 68.21 22.91 84.79 42.84 5490 5790 Postage /Misc.Frei Misc. Expenses - 1,000 48 - - --- 48 (1 100 750 (52) (750) 100 750 48.00 - Total Expenses $ 32,042 $ 17,111 - -- -- -- -- $ (14,932) ---- -- -- -- --- $ 29,850 $ - --- -- - (12,739) $ -- --- - --- 29,850 --- - 57.32 - -- M M, 67 FUND: 101 - General Fund DEPT: 1400 - Parks & Recreation- Administration Line Item Expenditure Summary by Fund Through December, 100% of year has expired In 618 ---------------------------------- (Preliminary) THROUGH DECEMBER ---- -- -- ---------- ANNUAL Actual YTD ---- -- - - -- -- Budget --------------- Annual --- % - -- of GL ---- 2009 - - -- -- 2010 -- -- -- -- Variance Budget Variance Budget Annual 5010 Salaries $ 102,381 $ -- 98,389 $ -- -- - -- -- (3,992) $ ---- --- --- 86,309 --- --- - -- $ 12,080 $ -- -- - - -- -- 86,309 - ---- 114.00 -- 5020 Overtime - 223 223 - 223 5030 Unemployment Wage - 631 631 - 631 - - 5040 Leave Time 13,592 11,869 (1,723) 12,008 (139) 12,008 98.84 5060 Retirement Benefi 16,528 13,848 (2,680) 9,318 4,530 9,318 148.62 5070 Health Insurance 40,418 35,300 (5,118) 20,400 14,900 20,400 173.04 5080 Workers- Comp 1,337 987 (351) 1,223 (236) 1,223 80.67 5090 Medicare ---- 1,636 -- - --- ---- 1,520 --- - -- (116) - -- - - ---- 1,524 (4) 1,524 99.73 175,892 162,766 ---- (13,126) -- - - -- 130,782 --- - - -- -- ---- 31,985 ---- -- 130,782 - -- - 124.46 - -- 5120 Advertising 227 - (227) 100 (100) 100 - 5130 Subscriptions /Due 265 675 410 500 175 500 135.00 5140 Travel /Subsistenc 368 160 (208) 1,500 (1,340) 1,500 10.69 5150 Communications 5,326 4,940 (386) 8,000 (3,060) 8,000 F 5160 Education /Trainin 238 236 (3) 1,400 (1,164) 1,400 Nogo 5370 Insurance 3,153 2,221 (933) 3,600 (1,379) 3,600 61.68 5390 Contracted Servic 38,280 38,930 650 42,000 (3,070) 42,000 92.69 5440 Operating Supplie 568 422 (146) 1,250 (828) 1,250 33.75 5460 Equip,Furn,Tools - 1,399 1,399 - 1,399 - - 5465 Safety Equip /Supp 18 - (18) 150 (150) 150 - 5490 Postage /Misc.Frei 473 1,064 592 450 614 450 236.47 5790 Misc. Expenses - - --- - -- - -- -- --- -- - 120 (120) 120 - Total Expenses $ 224,809 $ --- - 212,813 $ -- - --- -- ---- (11,996) $ - - - --- 189,852 --- - - - - -- ---- $ 22,961 $ -- -- -- 189,852 - - - - - 112.09 -- In 618 M FUND: 101 - General Fund DEPT: 1410 - Parks & Recreation- Parks Maintenance Line Item Expenditure Summary by Fund Through December, 100k of year has expired OR GL 5010 Salaries 5020 Overtime 5030 Unemployment wage 5040 Leave Time 5060 Retirement Benefi 5070 Health Insurance 5080 workers Comp 5090 Medicare 5120 Advertising 5130 Subscriptions /Due 5140 Travel /Subsistent 5150 Communications 5160 Education /Trainin 5310 Utilities 5330 Heating Fuel 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5420 Vehicle Supplies 5440 Operating Supplie 5450 Gas & Lube 5460 Equip,Furn,Tools 5465 Safety Equip /Supp 5470 Janitorial Suppli 5490 Postage /Misc.Frei 5500 Equipment Rental 5530 Motor Pool Rent 5790 Misc. Expenses 5930 Capital Equipment Total Expenses $ (Preliminary) THROUGH DECEMBER 5 1,406 6 13,2 4 5, 5 15, 1 2 1, 8 5,3 2,2 6 3 1,2 4 13,00 10,22 40 4 40 - Actual YTD Budget 2009 ---- -- - - -- ---- 2010 -- - - -- variance Budget variance $ 113,569 $ 120,756 --- - - - - -- $ 7,187 $ -- -- - - - - -- 114,737 --- - -- - -- $ 6,019 $ 4,551 1,400 (3,151) 4,128 (2,728) 11,494 4,416 (7,078) 10,000 (5,564) 10,512 8,133 (2,379) 5,753 2,380 11,551 9,337 (2,214) 4,876 4,461 14,452 31,383 16,930 16,788 14,595 8,646 8,332 (314) 6,397 1,935 4,894 ---- -- -- -- ---- 5,544 -- - - -- 650 -- - - - ---- 6,098 (554) 179,669 189,301 ---- 9,631 --- - -- 168,777 --- -- - - -- 20,523 5 1,406 6 13,2 4 5, 5 15, 1 2 1, 8 5,3 2,2 6 3 1,2 4 13,00 10,22 40 4 40 - - 4 40 - - - 3 330 ( (330) 42 86 ( (456) 2 250 ( (164) 06 2,057 6 651 1 1,250 8 807 75 199 ( (476) 5 550 ( (351) 18 13,736 5 519 1 12,950 7 786 45 647 2 202 1 1,150 ( (503) 99 9,841 4 4,242 1 10,000 ( (159) 251,977 243,088 236,407 (8,889) $ 6,681 $ ANNUAL Annual % of Budget Annual ---- -- - - -- - - --- -- 114,737 105.25 4,126 33.91 10,000 44.16 5,753 141.37 4,876 191.48 16,788 186.94 6,397 130.25 6,098 90.91 168,777 112.16 330 - 250 34.39 1,250 164.58 550 36.18 12,950 106.07 1,150 56.26 10,000 98.41 11,400 92.75 500 148.00 750 86.17 1,500 67.20 8,500 82.89 3,500 70.42 1,500 49.72 3,700 5.39 1,800 79.57 5,000 25.66 3,000 - -- -- - --- -- - - - - --- 236,407 102.83 168,777 112.16 330 - 250 34.39 1,250 164.58 550 36.18 12,950 106.07 1,150 56.26 10,000 98.41 11,400 92.75 500 148.00 750 86.17 1,500 67.20 8,500 82.89 3,500 70.42 1,500 49.72 3,700 5.39 1,800 79.57 5,000 25.66 3,000 - -- -- - --- -- - - - - --- 236,407 102.83 3,000 - -- -- - --- -- - - - - --- 236,407 102.83 FUND: 101 - General Fund DEPT: 1415 - Parks & Recreation- Campgrounds Line Item Expenditure Summary by Fund Through December, 100% of year has expired In P` ) 0 C ----- ----- -- - --- (Preliminary) THROUGH ---------------- -- ----- DECEMBER --- -- ANNUAL Actual --- ------ ---- YTD - - - --- Budget --------------------- Annual % of GL 2009 -- -- - - - --- --- 2010 -- - - - Variance Budget Variance Budget Annual 5010 Salaries $ 92,506 $ -- 101,103 $ --- - - - - -- 8,597 ---- ---- -- $ 113,740 $ --- - -- - -- (12,637) $ ---- --- --- 113,740 --- - 88.89 - -- 5020 Overtime 6,759 7,369 611 4,128 3,241 4,128 178.52 5030 Unemployment Wage - 86 86 - 86 - _ 5040 Leave Time 2,459 2,779 320 5,753 (2,974) 5,753 48.30 5060 Retirement Benefi 3,323 3,398 75 4,109 (711) 4,109 82.70 5070 Health Insurance 14,452 - (14,452) 16,788 (16,788) 16,788 - 5080 Workers Comp 7,734 6,016 (1,718) 6,339 (323) 6,339 94.91 5090 Medicare ---- 6,139 -- - - -- - 6,658 ---- - - - -- 519 --- -- - - -- 6,083 - -- 575 6,083 109.45 133,372 127,410 (5,962) - -- - - -- 156,940 --- -- ---- ---- (29,531) --- - -- 156,940 - - -- 81.18 - -- 5120 Advertising 305 - (305) 1,000 (1 1,000 - 5130 Subscriptions /Due - - - 60 (60) 60 - 5140 Travel /Subsistenc 296 125 (171) 500 (375) 500 25.00 5150 Communications 256 459 203 600 (141) 600 7 5310 Utilities 66,555 89,685 23,130 63,000 26,685 63,000 14 5330 Heating Fuel 445 728 283 600 128 600 121.38 5370 Insurance 5,023 806 (4,215) 6,000 (5,192) 6,000 13.46 5380 Maintenance & Rep 8,403 8,902 499 8,525 377 8,525 104.42 5390 Contracted Servic 21,589 1,605 (19,984) 2,500 (895) 2,500 64.20 5420 Vehicle Supplies 361 - (361) 750 (750) 750 - 5440 Operating Supplie 4,073 4,717 644 5,000 (283) 5,000 94.34 5450 Gas & Lube 4,844 4,734 (111) 4,000 734 4,000 118.34 5460 Equip,FUrn,TOOls 1,230 699 (531) 3,750 (3,051) 3,750 18.64 5465 Safety Equip /Supp 233 876 643 600 276 600 145.95 5470 Janitorial Suppli 4,415 4,392 (23) 2,300 2,092 2,300 190.96 5490 Postage /Misc.Frei 793 787 (6) 600 187 600 131.14 5500 Equipment Rental 126 18,278 18,152 22,000 (3,722) 22,000 83.08 5530 Motor Pool Rent 12,000 - (12,000) - - - 5550 Campgrounds - (647) (647) - (647) 5790 Misc. Expenses - 375 375 - 375 - _ 5930 Capital Equipment -- -- -- - - -- ---- - --- - -- - 2,000 (2,000) 2,000 - Total Expenses $ 264,319 $ --- 263,931 $ - --- -- (387) ---- -- - - -- --- $ 280,725 $ -- - - -- ---- (16,794) $ ------ 280,725 - ---- 94.02 -- In P` ) 0 C n FUND: 101 - General Fund DEPT: 1420 - Parks & Recreation- Sports & Recreation Line Item Expenditure Summary by Fund Through December, 100% of year has expired OR �3 /A (Preliminary) THROUGH ------ ----- DECEMBER -- -------- ------ ANNUAL GL 2009 2010 - Actual variance -- YTD Budget --- - - -- -- Budget Variance --------------- Annual Budget --- % Annual --- of 5010 Salaries $ 5020 Overtime 99,970 $ 1,545 106,557 $ 670 -- - - - -- 6,588 (875) ---- - - - --- $ 99,683 $ - -- - - - - - -- 6,874 $ 670 ---- -- - --- 99,683 - - -- - 106.90 --- 5030 Unemployment Wage 5040 Leave Time 5050 In Lieu of FICA 5060 Retirement Benefi 5070 Health Insurance 5080 Workers Comp 5090 Medicare 5,693 9,830 2,033 12,409 17,391 2,604 2,707 1,762 8,772 1,792 11,901 27,466 1,193 2,706 - - - ---- (31931) (1,058) (241) (508) 10,075 (1,411) (1) ----- - - -- 1,000 9,164 988 7,833 33,576 1,146 2,454 ---- 762 (392) 804 4,068 (6,110) 47 252 11000 9,164 988 7,833 33,576 1,146 2,454 176.24 95.72 181.38 151.93 81.80 104.06 110.27 154,182 162,819 8,637 - -- - -- 155,844 - -- -- - - -- -- 6,975 -- - - ---- 155,844 -- -- 104.48 --- 5120 Advertising 5130 Subscriptions /Due 5140 Travel /Subsistenc 5150 Communications 5160 Education /Trainin 4,289 - 1,009 3,582 1,169 2,306 200 22 4,184 199 (1,984) 200 (987) 602 (970) 2,000 320 1,000 2,500 565 306 (120) (976) 1,684 (366) 2,000 320 1,000 2,500 565 115.28 62.50 2.20 167.37 35.22 5360 Rents & Leases 5370 Insurance 5380 Maintenance & Rep 20,000 3,286 296 20,000 2,296 665 - (989) 369 20,000 3,200 - - (904) 665 20,000 3,200 - 100.00 71.75 _ 5390 Contracted Servic 9,162 9,210 49 14,000 (4,790) 14,000 65.79 5440 Operating Supplie 22,858 23,292 434 23,150 142 23,150 100.61 5450 Gas & Lube 84 226 142 - 226 - _ 5460 Equip,Furn,Tools - 580 580 - 580 - 5465 Safety Equip /Supp 125 - (125) 500 (500) 500 5470 Janitorial Suppli - 53 53 - 53 - _ 5490 Postage /Misc.Frei 2,616 2,247 (369) 3,600 (1,353) 3,600 62.42 5790 Misc. Expenses 5930 Capital Equipment 267 - - - - - --- --- 781 28,160 --- -- -- 514 28,160 300 24,000 481 4,160 300 24,000 260.33 117.33 Total Expenses $ 222,924 $ --- 257,240 $ --- - -- 34,316 $ ---- --- - -- --- 250,979 $ - - - - -- --- 6,261 $ - - - - --- --- 250,979 - - 102.49 -- OR �3 /A FUND: 101 - General Fund DEPT: 1422 - Parks & Recreation- Community Schools Line Item Expenditure Summary by Fund Through December, 100% of year has expired i2 --------------------------------- (Preliminary) THROUGH ----------------- DECEMBER ANNUAL Actual ---- ---- YTD - - -- -- Budget --------------- Annual --- --- % of GL ---- 2009 ---- -- ---- 2010 --- - -- Variance Budget Variance Budget Annual 5010 Salaries $ 8,556 $ 3,156 $ -- - - - - - -- (5,400) ---- - - - - -- $ 14,468 $ - -- - - - --- (11,312) $ - -- --- -- -- 14,468 - - - - - -- 21.81 5040 Leave Time 294 - (294) - _ - _ 5060 Retirement Benefi 568 - (568) - - - _ 5080 Workers Comp 87 34 (52) 166 (132) 166 20.73 5090 Medicare -- 288 -- - - ---- -- 241 — - - - --- (47) --- - -- - -- 1,107 ---- (866) 1,107 21.81 9,793 3,432 (6,361) -- - - -- 15,741 --- - - - - -- (12,309) --- -- --- -- 15,741 - --- - -- 21.80 5150 Communications - - - 100 (100) 100 - 5160 Education /Trainin 24 - (24) - - _ 5380 Maintenance & Rep 4,000 - (4,000) - - _ 5390 Contracted Servic - 7,600 7,600 - 7,600 - _ 5440 Operating Supplie 40 40 280 (240) 280 14.29 5790 Misc. Expenses -- - -- - - ---- 213 213 - 213 - _ Total Expenses $ ---- 13,817 $ - - - - -- 11,285 $ - --- -- - -- (2,532) - --- - - - - -- $ 16,121 $ --- - - ---- ---- (4,836) $ ------ 16,121 - -- i2 M FUND: 101 - General Fund DEPT: 1430 - Parks & Recreation- Youth Center Line Item Expenditure Summary by Fund Through December, 100% of year has expired T 3 ---------------------- (Preliminary) THROUGH ----- DECEMBER ----- ----- ---- ANNUAL Actual ----- YTD -- - - -- Budget --------------- Annual -- - % - -- of GL 2009 -- 2010 ---- - - - - -- Variance Budget Variance Budget Annual 5010 Salaries $ 134,273 $ 135,166 $ - -- - --- -- 894 ---- - - - --- $ 137,025 $ -- - - -- - -- (1,859) $ ---- - - - - -- 137,025 - - --- 98.64 -- 5020 Overtime 1,875 1,883 8 - 1,883 - _ 5030 Unemployment Wage 468 5,795 5,327 - 5,795 - _ 5040 Leave Time 9,174 8,522 (652) 9,398 (876) 9,398 90.68 5050 In Lieu of FICA - - - 988 (988) 988 - 5060 Retirement Benefi 13,161 12,014 (1,146) 8,776 3,239 8,776 136.91 5070 Health Insurance 28,976 31,383 2,407 41,970 (10,587) 41,970 74.77 5080 Workers Comp 2,596 1,812 (784) 1,576 236 1,576 114.97 5090 Medicare -- 4,663 -- - - -- -- - 4,673 --- - - -- -- 11 --- - - - - -- 4,065 - -- -- 588 4,085 114.40 195,165 201,248 6,063 - -- -- 203,818 - -- ------ --- (2,569) -- --- -- 203,818 - --- 98.74 --- 5120 Advertising - 63 63 250 (188) 250 25.00 5130 Subscriptions /Due - 13 13 260 (247) 260 4.98 5140 Travel /Subsistenc 361 339 (22) 300 39 300 113.00 5150 Communications 5,237 4,201 (1,036) 3,760 441 3,760 111.74 5160 Education /Trainin 480 - (480) 965 (965) 965 - 5370 Insurance 4,658 3,349 (1,306) 4,900 (1,551) 4,900 68.35 5380 Maintenance & Rep 2,770 771 (1,999) 4,000 (3,229) 4,000 19.27 5390 Contracted Servic 1,555 540 (1,015) 350 190 350 154.29 5420 Vehicle Supplies 2,514 - (2,514) 300 (300) 300 - 5440 Operating Supplie 11,715 16,639 4,924 12,000 4,639 12,000 138.66 5450 Gas & Lube 2,458 1,743 (715) 2,000 (257) 2,000 87.15 5460 Equip,Furn,Tools 464 - (464) 5,000 (5 5,000 - 5465 Safety Equip /SUpp 87 825 738 200 625 200 412.50 5470 Janitorial Suppli 415 647 232 550 97 550 117.67 5490 Postage /Misc.Frei 700 976 276 900 76 900 108.49 5530 Motor Pool Rent 9,000 - (9,000) - - _ _ 5790 Misc. Expenses - - --- - -- --- 71 71 71 - Total Expenses $ --- 237,598 $ - - - - --- --- 231,426 $ -- -- -- (6,172) ---- - - - - -- --- $ 239,553 $ - - - - -- -- (8,127) $ ---- - - -- 239,553 - --- - 96.61 -- T 3 FUND: 101 - General Fund M �a DEPT: 1500 - Library Line Item Expenditure Summary by Fund Through December, 100% of year has expired ----- - - - - -- - - --- (Preliminary) - - - - -- - THROUGH DECEMBER ------------------- ANNUAL Actual --- ---------- YTD ----- -- Budget --------------- Annual - - ---- t of GL ---- - 2009 -- - -- - - -- - 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 170,410 $ --- - - - - -- 165,219 - -- - - - - -- $ (5,191) $ ---- - --- -- -- 181,454 $ - -- - - -- (16,235) $ --- -- - - --- 181,454 - - - - 91.05 --- 5040 Leave Time 19,926 17,900 (2,025) 19,710 (1,810) 19,710 90.82 5060 Retirement Benefi 27,964 24,404 (3,561) 16,963 7,441 16,963 143.87 5070 Health Insurance 57,738 62,766 5,028 67,152 (4,386) 67,152 93.47 5080 Workers- Comp 1,849 1,763 (86) 2,087 (324) 2,087 84.46 5090 Medicare ---- 2,727 - - - --- ---- 2,600 - - - - -- (127) --- - - - - -- 2,774 ---- (174) 2,774 93.73 280,613 274,651 (5,961) - - - - -- --- 290,140 - - - --- (15,488) ---- -- - - -- 290,140 - - - - 94.66 --- 5120 Advertising 1,777 1,616 (161) 1,600 16 1,600 101.00 5130 Subscriptions /Due 738 1,282 544 1,000 282 1,000 128.23 5140 Travel /Subsistenc 3,994 2,217 (1,777) 1,500 717 1,500 147.83 5150 Communications 6,411 7,969 1,557 7,000 969 7,000 113.84 5160 Education /Trainin 1,553 1,682 129 2,500 (818) 2,500 67.28 5190 Other Spec Servic 5,210 4,817 (393) 7,000 (2,183) 7,000 6P 5310 Utilities 10,299 9,591 (708) 10,000 (409) 10,000 9 5330 Heating Fuel 4,433 4,615 183 7,000 (2,385) 7,000 65.93 5360 Rents & Leases 8,184 6,324 (1,860) 8,200 (1,876) 8,200 77.12 5370 Insurance 7,798 5,930 (1,669) 9,000 (3,070) 9 65.89 5380 Maintenance & Rep 2,599 2,448 (151) 3,500 (1,052) 3,500 69.93 5390 Contracted Servic 13,655 538 (13,117) 500 38 500 107.50 5400 Library Bks.& Mat 26,076 27,803 1,727 25,000 2,803 25,000 111.21 5440 Operating Supplie 13,820 8,254 (5,566) 10,000 (1,746) 10,000 82.54 5460 Equip,Furn,Tools 11,155 6,504 (4,650) 5,000 1,504 5,000 130.09 5470 Janitorial Suppli 2,310 2,524 214 1,500 1,024 1,500 168.28 5480 Inmate Meals - 134 134 - 134 - - 5490 Postage /Misc.Frei 9,323 8,833 (490) 8,000 833 81000 110.41 5500 Equipment Rental 2,324 2,979 655 3,000 (21) 3,000 99.31 5790 Misc. Expenses ---- 9,747 - - - - -- ---- 176 - - ---- (9,571) 500 (324) 500 35.20 Total Expenses $ 422,018 $ 380,888 --- -- - - -- $ (41,130) $ ---- - - - - -- --- 401,940 $ - -- - -- ---- (21,051) $ - - - - -- 401,940 - - --- 94.76 -- M �a n n M FUND: 101 - General Fund DEPT: 1910 - General Fund Debt Service Line Item Expenditure Summary by Fund Through December, 100 °a of year has expired P"? r" i (Preliminary) THROUGH ----------------- ------ DECEMBER ----- ----------- ANNUAL GL 2009 - - - -- -- ---- 2010 - - - - -- Actual variance YTD Budget - - - -- -- Budget Variance --------------- Annual Budget - --- % Annual -- of 5060 Retirement Benefi $ 596,907 $ 513,652 -- - -- --- --- - - -- -- $ (83,254) -- - - - - - -- --- - - --- -- $ 590,959 $ - -- ------- --- - - -- -- (77,307) $ ---- -- ---- 590,959 8G.92 596,907 513,652 (83,254) 590,959 --- - - - - -- -- (77,307) -- - -- - -- 590,959 - - - - 86.92 - -- 5810 5820 Principal Interest Expense 102,696 88,130 ---- 159,828 6,630 --- - -- 57,133 (81,499) 159,828 84,892 - (76,262) 159,828 84,892 100.00 7.81 Total Expenses $ 787,732 $ 680,111 - -- - -- - -- $ (107,621) ---- - - - - -- $ 835,679 $ --- - - -- -- --- (155,568) $ - -- - - -- 835,679 - -- - 81.38 --- P"? r" i City of Seward `w FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Revenue Summary by Fund Through December, 100% of year has expired M M < n � .7 ---------------------------------- PRELIMINARY - THROUGH ------- DECEMBER ------- --- ANNUAL Actual ----- YTD -- -- -- -- Budget --------------- Annual --- - -- %� of Account Name 2009 - - --- -- 2010 --- - - -- - -- Variance --- Budget Variance Budget Annual Bud EF Interest Reven $ 16,553 $ 23,036 $ - - - - -- 6,483 ---- - - - - -- $ 21,000 $ --- -- - - -- 2,036 $ ---- -- - - -- 21,000 - - - - --- 109.69 % Sales Fixed Asset - 634 634 - 634 - - Spec Proj Revenue 49,314 28,958 (20,356) 13,890 15,068 13,890 208.48 Other Misc Revenu 893 3,597 2,704 1,500 2,097 1,500 239.82 Amortization of C 653,625 628,245 (25,380) 628,245 - 628,245 100.00 Amort.Bond Premiu 8,375 - (8,375) 8,375 (6,375) 8,375 - Transient Moorage 404,513 483,801 79,289 413,770 70,031 413,770 116.93 Moorage 967,511 1,775,307 807,796 937,536 837,771 937,536 189.36 Boat Lift Fees 89,247 99,877 10,631 89,250 10,627 89,250 111.91 Capital Renewal F - 62,745 62,745 - 62,745 - - wharfage 33,766 60,476 26,710 55,000 5,476 55,000 109.96 Land Rents & Leas 353,511 366,994 13,482 344,193 22,801 344,193 106.62 Labor and Service 8,998 9,775 777 5,500 4,275 5,500 177.72 Land Lease Credit (52,128) (58,128) (6 (51,533) (6,595) (51,533) (112.80) Misc. Harbor Reve 101,087 99,612 (1,475) 100,950 (1,338) 100,950 98.68 Harbor Power Sale 186,246 225,303 39,056 243,000 (17,697) 243,000 92.72 Total Revenue $ 2,821,513 $ 3,810,232 $ 988,719 $ 2,810,676 $ 999,556 $ 2,810,676 135.56 a M M < n � .7 M n Account Name Salaries Overtime Standby Time Leave Time Retirement Benefi Health Insurance Workers Comp Medicare Total Persnl Sery Advertising Subscriptions /Due Travel /Subsistenc Communications Education /Trainin Legal Utilities Power for Resale Heating Fuel Insurance Maintenance & Rep Contracted Servic Vehicle Supplies Operating Supplie Gas & Lube Equip,Furn,Tools Safety Equip /Supp Janitorial Suppli Postage /Misc.Frei Equipment Rental Motor Pool Rent Depreciation Expe Bad Debt Expense Harbor Overhead Harbor Allocation P.I.L.T. Reclass PILT to T Bank,credit card Misc. Expenses Principal Interest Expense Amort.BondIssueCo Loss on Fixed Ass Total Expenses $ City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired ----------------------------------------------------------- PRELIM THROUGH DECEMBER Annual -- -- % Actual YTD Budget 2009 - - - - -- 2010 ---- - - - - -- Variance Budget Variance $ 436,660 $ 411,717 --- - - - - -- $ (24,944) ---- - -- - -- $ 481,714 --- - - - --- $ (69,997) $ 18,539 11,482 (7,057) 38,207 (26,725) 12,699 11,754 (945) 10,953 801 50,346 42,889 (7,456) 49,644 (6,755) 164,987 135,947 (29,040) 140,572 (4,625) 154,609 167,270 12,661 169,895 (2,625) 38,128 22,977 (15,151) 29,017 (6,040) 7,891 - --- -- - --- 7,368 - --- - - ---- (523) -- -- 8,674 (1,306) 883,859 811,405 ----- (72,454) --- --- -- -- 928,676 - -- ---- -- (117,271) 3,204 4,387 1,183 5,500 (1,113) 650 1,357 707 1,000 357 7,011 2,808 (4,203) 7,000 (4,192) 11,650 7,155 (4,495) 12,000 (4,845) 1,949 4,018 2,069 4,000 18 34,250 25,103 (9,147) 23,000 2,103 69,890 71,912 2,022 85,500 (13,588) 187,645 149,796 (37,850) 168,003 (18,207) 6,483 6,646 163 9,000 (2,354) 78,263 64,213 (14,050) 98,500 (34,287) 32,488 33,263 775 36,700 (3,437) 81,189 99,228 18,040 116,200 (16,972) - 18 18 - 18 26,428 24,073 (2,355) 31,250 (7,177) 18,297 16,913 (1,384) 23,500 (6,587) 7,022 11,824 4,802 17,500 (5,676) 4,813 6,037 1,224 5,500 537 6,473 7,086 612 7,000 86 5,185 7,615 2,430 11,100 (3,485) - - - 1,000 (1, 000) 51,043 53,600 2,557 53,600 - 1,122,742 1,086,891 (35,851) 1,086,240 651 40,198 3,512 (36,686) 10,000 (6,488) 1,013,571 856,165 (157,406) 856,163 2 (690,792) (543,627) 147,165 (543,627) - 143,340 225,352 82,012 159,848 65,504 (143,340) (225,352) (82,012) (159,848) (65,504) 13,587 21,521 7,934 40,000 (18,479) 3,702 2,027 (1,674) 2,000 27 - 380,088 380,088 380,088 - 369,464 297,791 (71,673) 346,923 (49,132) 5,929 - (5,929) - 2 - (2) - - 3,396,193 $ 3,512,824 $ 116,6317 3,823,316 ANNUAL --------------- 79.77 Annual -- -- % -- of Budget ---- - - -- -- Annual Bud 481,714 - -- - 85.47 - -- % 38,207 30.05 10,953 107.31 49,644 86.39 140,572 96.71 169,895 98.45 29,017 79.19 8,674 - --- -- - --- 84.95 928,676 - --- 87.37 - -- 5,500 79.77 1,000 135.65 7,000 40.12 12,000 59.63 4,000 100.45 23,000 109.14 85,500 84.11 168,003 89.16 9,000 73.85 98,500 65.19 36,700 90.64 116,200 85.39 31,250 77.03 23,500 71.97 17,500 67.56 5,500 109.77 7,000 101.22 11,100 68.60 1,000 - 53,600 100.00 1,086,240 100.06 10,000 35.12 856,163 100.00 (543,627) (100.00) 159,848 140.98 (159,848) (140.98) 40,000 53.80 2,000 101.36 380,088 100.00 346,923 85.84 -- -- - - - -- ---- - -- - -- - --- - -- $ (310,492) $ 3,823,316 91.88 % M City of Seward FUND: 403 - Parking Enterprise Fund Line Item Revenue Summary by Fund Through December, 100k of year has expired --------------------------------- PRELIMINARY - THROUGH ---- ----- DECEMBER ----- --- -------- ANNUAL Actual YTD - -- - -- Budget --------------- Annual - --- 3 -- of Account Name - -- 2009 -- - --- -- -- 2010 -- - -- - -- variance Budget variance Budget Annual Bud Parking Fees $ 162,120 $ --- 191,516 $ - - - --- 29,396 -- -- -- - - -- $ 151,450 $ --- - -- - -- 40,066 $ --- - - - -- -- 151,450 - -- - 126.45 --- Fines - 530 530 - 530 - - EF Interest Reven ---- 1,645 - - - - -- - 2,476 --- - --- 831 12,000 (9,524) 12,000 20.63 Total Revenue $ 163,765 $ -- --- 194,522 $ - - - - -- 30,757 --- - -- - - -- $ 163,450 $ --- - - - - -- 31,072 $ -- -- -- -- -- 163,450 - -- ---- 119.01 ; M In III, s n City of Seward FUND: 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired ------------------------ PRELIM THROUGH DECEMBER -- --- --- ------ ANNUAL Actual -------- YTD -- -- - -- Budget --------------- Annual - -- o - -- of Account Name 2009 2010 -- -- ---- -- Variance - Budget variance Budget Annual Bud Salaries $ 75,123 $ 77,817 $ -- - - -- -- - 2,694 $ --- - - -- -- 110,798 - -- -- - - -- $ (32,981) $ ---- -- -- -- 110,796 - - - ---- 70.23 % Overtime 543 721 178 - 721 - Unemployment Wage 6,734 9,963 3,228 7,000 2,963 7,000 142.32 Leave Time - 426 426 - 426 - _ Retirement Benefi 344 344 - 344 - _ Health Insurance - - - 4,742 (4,742) 4,742 - Workers Comp 5,019 4,498 (521) 1,044 3,454 1,044 430.80 Medicare 5,779 - - - - --- - 5,752 --- -- -- -- (27) 6,946 (1,194) 6,946 82.81 Total Persnl Sery 93,199 99,520 -- - - -- - -- --- 6,322 - - -- --- 130,530 --- - --- -- ---- (31,010) - - - - -- 130,530 -- - - 76.24 --- Advertising 79 205 125 1,500 (1,295) 1,500 13.64 Subscriptions /Due - 1,525 1,525 2,750 (1,225) 2,750 55.45 Travel /Subsistenc - 105 105 380 (275) 380 27.63 Communications 1,163 2,128 964 3,600 (1,472) 3,600 59.10 Education /Trainin - - - 1,500 (1,500) 1,500 - Legal - - - 500 (500) 500 - Other Spec Servic - - - 2,500 (2,500) 2,500 - Utilities 541 685 145 500 185 500 137.04 Rents & Leases - - - 1,000 (1 1,000 - Insurance 3,148 2,468 (681) 3,500 (1,032) 3,500 70.50 Maintenance & Rep 2,314 2,316 1 5,500 (3,184) 5,500 42.10 Contracted Servic 1,927 - (1,927) - Vehicle Supplies 34 74 40 1,000 (926) 1,000 7.44 Operating Supplie 2,933 8,419 5,487 11,240 (2,821) 11,240 74.90 Gas & Lube 1,738 1,042 (695) 100 942 100 1042.46 Equip,Furn,Tools - 4,297 4,297 3,225 1,072 3,225 133.24 Safety Equip /Supp 314 2,025 1,711 750 1,275 750 270.05 Postage /Misc.Frei 600 3,085 2,484 1,600 1,485 1,600 192.78 Motor Pool Rent 13,000 13,000 - 13,000 - 13,000 100.00 Depreciation Expe 4,994 13,638 8,644 7,313 6,325 7,313 186.48 Bad Debt Expense - - - 500 (500) 500 - Genl Govt Admin F 9,322 9,346 26 9,348 - 9,348 100.00 P.I.L.T. 12,970 15,364 2,394 18,532 (3,168) 18,532 82.90 Reclass PILT to T (12,970) (15,364) (2,394) (18,532) 3,168 (18,532) (82.90) Bank,credit card 51 3,068 3,017 4,000 (932) 4,000 76.69 Misc. Expenses - 1,105 1,105 1,200 (95) 1,200 92.08 Infrastructure Co - - - 272,000 (272,000) 272,000 - capital Equipment - 21,833 21,833 - 21,833 - - ---------- -- -- -- - - -- -- - -- - - -- ---- -- - - -- --------- ---- - -- --- - - - - - -- Total Expenses $ 135,357 $ 189,886 $ 54,529 $ 479,036 $ (289,150) $ 479,036 39.64 City of Seward FUND; 417 - S.M.I.C. Enterprise Fund Line Item Revenue Summary by Fund Through December, 100% of year has expired ------------------------------- PRELIMINARY - THROUGH -- DECEMBER --- --- ---- ANNUAL Actual ----- -- YTD -- -- -- -- Budget --------------------- Annual % of Account Name 2009 - - - - -- -- 2010 -- - - - - -- Variance - -- - - - Budget Variance Budget Annual Bud EF Interest Reven $ 1,080 $ 201 $ - -- (680) --- - - - -- -- $ - $ --- - -- - -- 201 $ -- -- - - - --- - - - -- --- Spec Proj Revenue 2,892 1,660 (1,232) 822 838 822 - % 201.90 Amortization of C 523,543 503,032 (20,510) 503,032 - 503,032 100.00 Moorage 2,678 1,764 (915) 2,625 (861) 2,625 67.18 Boat Lift Fees 96,306 69,380 (26,926) 115,000 (45,620) 115,000 60.33 Storage Fees 264,095 137,631 (126,464) 90,000 47,631 90,000 152.92 Wharfage 9,718 4,705 (5,013) 3,250 1,455 3,250 144.77 Land Rents & Leas 71,211 110,856 39,644 70,986 39,870 70,986 156.17 Labor and Service 218 28,779 28,561 11000 27,779 1,000 2877.85 Land Lease Credit - (5,641) (5,641) - (5,641) - - Misc. Harbor Reve 414 222 (192) - 222 Harbor Power Sale 27,501 - ---- 12,498 - - - - -- (15,003) 20,000 (7,502) 20,000 62.49 Total Revenue $ 999,656 $ - 865,085 $ -- - - -- -- (134,571) --- - - -- - -- $ 806,715 $ --- - - ---- ---- 58,370 $ - --- -- 806,715 - - - -- -- 107.24 % n n City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired �C PRELIM ------------------ THROUGH DECEMBER ---- -- ---- ------- ANNUAL Actual YTD -- - - --- Budget --------------- Annual - - -- % -- of Account Name 2009 - 2010 - --- - - - --- Variance - -- Budget Variance Budget Annual Bud Salaries $ 63,806 $ 52,499 $ - -- --- (11,306) ---- -- - --- $ 41,888 $ --- -- -- -- 10,611 $ ---- - --- -- 41,868 125.33 Overtime 1,831 2,010 179 3,322 (1,312) 3,322 60.52 Leave Time 6,349 4,124 (2,225) 4,317 (193) 4,317 95.53 Retirement Benefi 9,960 7,843 (2,117) 4,383 3,460 4,383 178.94 Health Insurance 754 - (754) 14,773 (14,773) 14,773 - Workers' Comp 5,443 4,079 (1,364) 2,523 1,556 2,523 161.66 Medicare 952 790 - - - - - -- (161) 754 36 754 104.82 Total Persnl Sery 89,093 71,346 -- -- - -- -- (17,748) ---- - -- - -- 71,960 --- - - -- -- (615) --- --- - --- 71,960 - - - - 99.15 - -- Advertising - 1,151 1,151 1,000 151 1,000 115.07 Communications 1,420 - (1,420) - - _ Legal 26,635 8,459 (18,176) 8,000 459 8,000 105.74 Other Spec Servic 1,313 - (1,313) - _ - Utilities 9,755 10,544 790 12,500 (1,956) 12,500 84.35 Power for Resale 29,551 12,003 (17,547) 30,000 (17,997) 30,000 40.01 Heating Fuel 1,418 3,406 1,989 10,000 (6,594) 10,000 34.06 Insurance 12,975 10,053 (2,922) 17,800 (7,747) 17,800 56.48 Maintenance & Rep 47,083 25,727 (21,356) 33,000 (7,273) 33,000 77.96 Contracted Servic 32,155 37,386 5,232 43,000 (5,614) 43,000 86.94 Operating Supplie 5,625 3,968 (1,657) 5,500 (1,532) 5,500 72.14 Gas & Lube 4,938 4,085 (853) 9,500 (5,415) 9,500 43.00 Equip,Furn,Tools 1,411 1,385 (25) 1,500 (115) 1,500 92.35 Postage /Misc.Frei 1,692 3,146 1,455 6,000 (2,854) 6,000 52.44 Depreciation Expe 642,521 622,334 (20,186) 622,010 324 622,010 100.05 Bad Debt Expense 208,366 11,537 (196,829) - 11,537 - _ Harbor Overhead 189,886 167,844 (22,042) 167,844 - 167,844 100.00 Harbor Allocation (117,822) (84,366) 33,456 (64,366) - (84,366) (100.00) P.I.L.T. 32,044 20,398 (11,646) 18,550 1,848 18,550 109.96 Reclass PILT to T (32,044) (20,398) 11,646 (18,550) (1,848) (18,550) (109.96) Misc. Expenses 5,583 18,631 13,048 - 18,631 - Principal - 55,094 55,094 55,094 - 55,094 100.00 Interest Expense 5,234 -- - - - - -- ---- 3,409 - -- - -- (1,825) 3,719 (310) 3,719 91.66 Total Expenses $ 1,198,831 $ 987,145 $ --- - - -- -- (211,687) $ ---- -- - --- - 1,014,061 $ -- - - - - -- -- (26,916) $ --- - - --- 1,014,061 - - - - --- 97.35 �C In E": City of Seward FUND: 501 - Electric Fund Line Item Revenue Summary by Fund Through December, 100% of year has expired --------------------------------- PRELIMINARY - THROUGH DECEMBER --------- ------- ANNUAL Actual ----- YTD -- -- - - -- -- Budget --------------- Annual - - - --- % of Account Name - ---- -- ---- -- 2009 ---- - - -- -- 2010 ---- - - ---- variance Budget variance Budget Annual Bud Assessment Revenu $ 3,218 $ 1,837 $ --- - - ---- (1,381) $ ---- - - - - -- 2,600 -- -- - - - -- $ (763) $ --- - -- - - -- 2,600 - ------ 70.64 EF Interest Reven 55,591 55,154 (437) 93,000 (37,846) 93,000 59.31 Sales Fixed Asset - 5,000 51000 - 5,000 - - Spec Proj Revenue 19,627 13,482 (6,145) 7,164 6,318 7,164 188.19 Amortization of C 855,565 864,360 8,815 1,145,564 (281,184) 1,145,564 75.45 Amort.Bond Premiu 8,366 - (8,366) 8,366 (8,366) 8,366 - Residential Sales 2,831,034 2,728,240 (102,794) 3,396,417 (668,177) 3,396,417 80.33 SG Service 1,445,536 1,460,843 15,307 1,725,088 (264,245) 1,725,088 84.68 LG Service Sales 3,237,743 3,318,212 80,469 4,290,584 (972,372) 4,290,584 77.34 Indust. /Special C 1,062,875 952,255 (110,620) 819,482 132,773 819,482 116.20 Harbor Power Sale 293,913 186,304 (107,608) 244,607 (58,303) 244,607 76.16 Street & Yard Lig 66,422 66,413 (9) 75,000 (8,587) 75,000 88.55 Chugach Coop Divi 56,128 9,955 (46,173) - 9,955 - - Special Rate Sale - 12,661 12,661 - 12,661 - - Misc. Operating R 66,985 178,467 111,482 99,500 78,967 99,500 179.36 - -- - - - ---- ---- - - - - -- --- -- - - -- -- -- - - - - -- --- - --- -- ---- - - -- -- - - - - - -- Total Revenue $ 10,003,002 $ 9,853,203 $ (149,799) $ 11,907,372 $(2,054,169) $ 11,907,372 82.751 In E": M City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired M PRELIM THROUGH DECEMBER ------------------- --- -- ------ --- ANNUAL Actual ---- ------- YTD - - - --- Budget --------------- Annual - - - % - -- of Account Name 2009 -- 2010 -- -- - - -- -- Variance Budget Variance Budget Annual Bud Salaries $ 636,956 $ 791,485 --- - -- - -- $ 154,529 ---- - -- - -- $ 789,248 -- - -- - - -- $ 2,237 -- -- - - - - -- $ 789,248 - ------ 100.28 % Overtime 80,044 149,939 69,896 50,817 99,122 50,817 295.06 Standby Time 78,476 76,655 (1,820) 80,876 (4,221) 80,876 94.78 Electric Meal All 4,098 6,627 2,529 13,083 (6,456) 13,083 50.65 Unemployment Wage 4,043 9,167 5,124 3,000 6,167 31000 305.57 Leave Time 61,969 60,832 (1,138) 72,007 (11,175) 72,007 84.48 Retirement Benefi 131,871 122,555 (9,316) 134,861 (12,306) 134,861 90.88 Health Insurance 134,538 148,693 14,155 151,248 (2,555) 151,248 98.31 Workers Comp 78,176 64,641 (13,535) 92,893 (28,252) 92,893 69.59 Medicare 13,368 13,949 582 16,757 (2,808) 16,757 83.24 Union Benefits 16,881 16,618 (263) 20,000 (3,382) 20,000 83.09 Sal.& Ben.w /o cre (114,916) --- - -- - - -- (404,157) -- -- - - - - -- (289,240) --- - - - (200,000) (204,157) (200,000) (202.08) Total Persnl Sery 1,125,503 1,057,005 --- (68,497) ---- - - - - -- 1,224,790 -- -- - - --- (167,785) - --- -- - - -- 1,224,790 - -- - 86.30 - -- Advertising 1,322 1,569 248 3,500 (1 3,500 44.84 Subscriptions /Due 26,387 24,310 (2,077) 31,500 (7,190) 31,500 77.18 Travel /Subsistenc 38,150 12,822 (25,328) 81,500 (68,678) 81,500 15.73 Communications 41,394 18,106 (23,287) 38,000 (19,894) 36,000 47.65 Education /Trainin 3,157 7,394 4,237 19,500 (12,106) 19,500 37.92 Legal 21,722 39,471 17,749 123,500 (84,029) 123,500 31.96 Other Spec Servic 10,000 10,000 - 15,000 (5 15,000 66.67 Utilities 22,229 56,379 34,150 62,000 (5,621) 62,000 90.93 Power for Resale 5,514,338 4,569,132 (945,205) 4,900,000 (330,868) 4,900,000 93.25 Heating Fuel 9,167 12,112 2,945 10,000 2,112 10,000 121.12 Fuel for Generato 33,645 163,058 129,412 45,000 118,058 45,000 362.35 Rents & Leases 44,772 17,836 (26,936) 49,000 (31,164) 49,000 36.40 Insurance 68,518 58,260 (10,258) 74,000 (15,740) 74,000 78.73 Maintenance & Rep 161,510 60,129 (101,380) 136,200 (76,071) 136,200 44.15 Contracted Servic 121,354 202,029 80,676 600,000 (397,971) 600,000 33.67 Library Bks.& Mat - 13 13 - 13 _ Vehicle Supplies 8,321 111 (8,210) 2,500 (2,389) 2,500 4.45 Operating Supplie 333,155 463,153 129,998 337,500 125,653 337,500 137.23 Oper.SUpp.w /o cre (112,960) (397,208) (284,248) (200,000) (197,208) (200,000) (198.60) Gas & Lube 30,951 30,678 (273) 41,500 (10,822) 41,500 73.92 Testing - (229) (229) 5,150 (5,379) 5,150 (4.45) Equip,Furn,Tools 30,392 8,426 (21,966) 22,500 (14,074) 22,500 37.45 Safety Equip /Supp 2,491 6,847 4,356 8,500 (1,653) 8,500 80.55 Postage /Misc.Frei 33,533 28,197 (5,336) 18,550 9,647 18,550 152.01 Equipment Rental 5,665 30,514 24,849 27,700 2,814 27,700 110.16 Motor Pool Rent 77,000 163,000 86,000 163,000 - 163,000 100.00 Util. Deposit I t 1,393 1,145 (248) 1,367 (222) 1,367 83.78 Depreciation Expe 1,414,379 1,438,032 23,653 1,441,663 (3,631) 1,441,663 99.75 Bad Debt Expense 56,171 23,621 (32,550) 25,000 (1,379) 25,000 94.48 Genl Govt Admin F 812,986 815,283 2,297 815,283 - 815,283 100.00 S3 City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through December, 100 of year has expired R S 4 --------------------------------- PRELIM THROUGH DECEMBER ----- ---- ---- --- ANNUAL Actual ----- YTD ---- - ----- Budget --------------- Annual ------ % of Account Name - -- -- -- 2009 --- - - -- - -- 2010 ---- - --- -- variance Budget variance Budget Annual Bud P.I.L.T. $ 720,131 $ 703,242 $ -- - --- - -- (16,889) ---- - ----- $ 852,054 -- - -- - - -- $ (148,812) ---- - -- - -- $ 652,054 - --- 82.53 --- Reclass PILT to T (720,131) (703,242) 16,889 (852,054) 148,812 (852,054) (82.53) Bank,credit card 27,036 31,727 4,691 50,000 (18,273) 50,000 63.45 Misc. Expenses 78,319 1,496 (76,822) 8,500 (7,004) 8,500 17.60 Principal - 315,000 315,000 315,000 - 315,000 100.00 Interest Expense 365,946 352,424 (13,522) 452,107 (99,683) 452,107 77.95 Amort.BondIssueCo 8,425 8,425 - 3,521 4,904 3,521 239.28 Infrastructure Co - 352,769 352,769 580,000 (227,231) 580,000 60.82 Capital Equipment - - --- - - - - -- 48,493 - 48,493 - 48,493 - - Total Expenses $ 10,416,373 -- - - - -- -- $ 10,031,532 $ -- -- -- --- (384,841) ---- - -- - -- $ 11,532,831 -- - -- - - -- $(1,501,299) ---- - -- - -- $ 11,532,831 - - - ---- 86.98 % R S 4 n City of Seward FUND: 701 - Water Enterprise Fund Line Item Revenue Summary by Fund Through December, 1000 of year has expired CR ANNUAL --------------- ---------------------------------------------------------------- PRELIMINARY - THROUGH DECEMBER -- o f Budget ---- - - - - -- Annual Bud 68,000 Actual YTD Budget Account Name - - - - -- 2009 -- -- - - - - -- 2010 Variance Budget Variance EF Interest Reven $ 29,529 -- -- - - - - -- $ 32,834 $ --- - - - - -- 3,305 -- -- - - -- -- $ 68,000 $ --- - - - - -- (35,166) $ Spec Proj Revenue 14,499 8,776 (5,722) 4,275 4,501 Other Misc Revenu 430 - (430) - - Amortization of C 34,800 29,439 (5,361) 29,439 - Residential Sales 359,181 375,221 16,040 377,280 (2,059) SG Service 124,947 104,175 (20,772) 117,376 (13,201) LG Service Sales 156,038 171,312 15,274 157,200 14,112 SMIC Sales 51,795 58,343 6,548 62,880 (4,537) Indust. /Special C 119,711 168,915 49,204 136,240 32,675 Ship Water 81,390 61,263 (20,128) 83,840 (22,577) Misc. Operating R 78,600 ---- --- - -- 95,659 ---- 17,059 60,500 35,159 Total Revenue $ 1,050,921 --- - -- --- $ 1,105,938 $ - - ---- 55,017 ---- - - - - -- $ 1,097,030 $ --- -- - - -- 8,909 $ ANNUAL --------------- Annual - - -- % -- o f Budget ---- - - - - -- Annual Bud 68,000 - - - - 48.29 - -- ° s 4,275 205.30 29,439 100.00 377,280 99.45 117,376 88.75 157,200 108.98 62,880 92.78 136,240 123.98 83,840 73.07 60,500 ---- - -- --- 158.11 1,097,030 - - - - - 100.81 -- V �.J City of Seward FUND: 701 - Water Enterprise Fund Line Item Expenditure Summary by Fund Through December, 1001 of year has expired ---------------------------------- PRELIM THROUGH DECEMBER ------ --- -- ANNUAL Actual ---- ---- ---- YTD -- - - - -- Budget --------------- Annual - - - % - -- of Account Name -- --- -- - - -- 2009 - --- - - - --- 2010 ---- -- Variance Budget Variance Budget Annual Bud Salaries $ 142,973 -- -- $ 144,793 $ -- - -- - - -- ---- 1,820 $ -- - - -- 194,980 $ --- - --- -- (50,187) - --- - -- - -- $ 194,980 - - - -- 74.26 -- g Overtime 8,680 10,593 1,913 4,005 6,588 4,005 264.49 Standby Time 7,156 8,082 926 9,576 (1,494) 9,576 84.40 Leave Time 18,285 16,429 (1,856) 22,373 (5,944) 22,373 73.43 In Lieu of FICA 494 658 165 494 164 494 133.27 Retirement Benefi 46,682 41,266 (5,416) 52,728 (11,462) 52,728 78.26 Health Insurance 28,905 31,383 2,478 59,597 (28,214) 59,597 52.66 Workers Comp 9,877 8,600 (1,277) 12,840 (4,240) 12,840 66.98 Medicare 2,386 ---- - - -- -- 2,241 - --- --- - -- (145) 2,833 (592) 2,833 79.09 Total Persnl Sery 265,439 264,045 -- - - - -- -- ---- (1,394) - - ---- 359,426 --- - - - - -- (95,381) -- -- - ----- 359,426 --- -- 73.46 -- Advertising 1 311 (804) 1,000 (689) 1,000 31.10 Subscriptions /Due 486 799 313 1,200 (401) 1,200 66.60 Travel /Subsistenc 1,427 3,791 2,364 5,500 (11709) 5,500 68.92 Communications 6,770 8,123 1,353 7,000 1,123 7,000 116.04 Education /Trainin 970 2,541 1,571 5,500 (2,959) 5,500 46.20 Legal 53 - (53) 10,000 (10,000) 10,000 - Utilities 114,624 140,718 26,093 160,000 (19,282) 160,000 87.95 Heating Fuel - - - 1,000 (1 1,000 - Insurance 5,534 4,118 (1,415) 10,000 (5,882) 10,000 41.18 Maintenance & Rep 47,495 30,112 (17,383) 66,000 (35,888) 66,000 45.62 Contracted Servic 103,931 81,984 (21,947) 165,000 (83,016) 165,000 49.69 Library Bks.& Mat - 167 167 - 167 Operating Supplie 31,078 36,930 5,852 34,000 2,930 34,000 108.62 Gas & Lube 8,188 6,959 (1,228) 8,600 (1,641) 8,600 80.92 Testing 5,090 8,544 3,454 12,500 (3,956) 12,500 68.35 Equip,Furn,Tools 5,133 7,861 2,728 12,000 (4,139) 12,000 65.51 Safety Equip /Supp 1,007 1,007 - 7,000 (5,993) 7,000 14.38 Postage /Misc.Frei 5,172 4,390 (781) 5,500 (1 5,500 79.83 Equipment Rental 4,750 30 (4,720) 6,000 (5,970) 6,000 0.50 Motor Pool Rent 4,000 - (4,000) - - - - Depreciation Expe 214,909 204,604 (10,305) 202,436 2,168 202,436 101.07 Bad Debt Expense 4,255 1,490 (2,764) 2,000 (510) 2,000 74.52 Genl Govt Admin F 224,280 224,914 634 224,914 - 224,914 100.00 P.I.L.T. 77,767 82,791 5,024 76,160 6,631 76,160 108.71 Reclass PILT to T (77,767) (82,791) (5,024) (76,160) (6,631) (76,160) (108.71) Bank,credit card 2,984 3,301 318 8,000 (4,699) 8,000 4 1. 27 Misc. Expenses 1,994 1,835 (159) 1,500 335 1,500 122.30 Principal - - - 140,427 (140,427) 140,427 - Interest Expense 193 (71,377) (71,570) 48,708 (120,085) 46,708 (146.54) Infrastructure Co - 29,446 29,446 40,000 (10,554) 40,000 73.61 Capital Equipment - --- - - --- -- 29,581 29,581 - 29,581 - - Total Expenses $ 1,060,873 $ --- --- - - -- 1,026,224 $ -- - - -- - -- ---- - - -- -- - (34,648) $ 1,545,211 $ -- - - ---- (518,987) $ ---- - -- - -- 1,545,211 - - - ---- 66.41 k __________ __________ n City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Revenue Summary by Fund Through December, 100% of year has expired M ANNUAL --------------- ---------------------------------------------------------------- PRELIMINARY - THROUGH DECEMBER Annual Bud 26,200 18.07 $ 4,243 Actual YTD Budget Account Name 2009 ---- - - - - -- 2010 Variance Budget Variance EF Interest Reven $ 3,678 ---- -- -- -- $ 4,735 $ --- - - - - -- 1,058 - --- - - - - -- $ 26,200 $ --- - - - - -- (21,465) $ Spec Proj Revenue 12,463 8,712 (3,750) 4,243 4,469 Amortization of C 219,722 215,657 (4,065) 215,657 - Residential Sales 445,190 465,108 19,918 461,120 3,988 SG Service 107,520 136,741 29,221 111,088 25,653 LG Service Sales 179,191 193,914 14,723 188,640 5,274 SMIC Sales 40,898 50,211 9,313 41,920 8,291 Misc. Operating R 23,034 ---- - --- -- 5,442 -- -- (17,592) 2,000 3,442 Total Revenue $ 1,031,696 -- - - -- - $ 1,080,521 $ ---- -- -- 48,826 ---- - - - - -- $ 1,050,868 $ --- - -- - -- 29,653 $ ANNUAL --------------- Annual - -- --- o of Budget Annual Bud 26,200 18.07 $ 4,243 205.33 215,657 100.00 461,120 100.86 111,088 123.09 188,640 102.80 41,920 119.78 2,000 --- ------- 272.11 1,050,868 - ---- -- 102.82 87 City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM ------------------------ THROUGH DECEMBER --- --- ---- ---- ANNUAL Actual ------- YTD -- - - - -- Budget --------------- Annual --- e - -- of Account Name 2009 2010 ---- - - -- -- Variance Budget Variance Budget Annual Bud Salaries $ 124,710 $ 144,336 $ --- - - - - -- 19,626 $ ---- - - -- -- 141,353 $ --- -- - --- 2,983 ---- - -- - -- $ 141,353 - - - - 102.11 - -- � Overtime 9,237 11,281 2,044 2,809 8,472 2,809 401.61 Standby Time 7,156 5,793 (1,363) 5,751 42 5,751 100.73 Leave Time 14,934 15,590 656 16,054 (464) 16,054 97.11 In Lieu of FICA 494 658 165 494 164 494 133.27 Retirement Benefi 40,186 40,989 803 41,131 (142) 41,131 99.65 Health Insurance 28,905 31,383 2,478 41,131 (9,748) 41,131 76.30 Workers' Comp 81510 8,802 292 16,004 (7,202) 16,004 55.00 Medicare 2,254 2,145 - - - - --- (109) --- 1,937 208 1,937 110.71 Total Persnl Sery 236,385 260,978 - - - --- -- 24,593 -- - - - - -- 266,664 --- - - ---- (5,687) ---- - --- -- 266,664 - - - - 97.87 --- Advertising - - - 500 (500) 500 - Subscriptions /Due 146 2,757 2,610 1,000 1,757 1,000 275.67 Travel /Subsistenc 1,218 1,416 198 3,000 (1,584) 3,000 Communications 5,384 5,576 192 5,500 47.19 Education /Trainin 325 133 (193) 3,500 76 (3,368) 5,500 31500 101.38 Legal 53 - (53) 5,000 (51000) 5,000 3.79 - Utilities 107,809 119,462 11,654 105,000 14,462 105,000 113.77 Heating Fuel 5,251 1,366 (3,885) 1,600 (234) 1,600 85.39 Rents & Leases - - 500 (500) 500 - Insurance 7,501 6,335 (1,166) 8,500 (2,165) 8,500 74.53 Maintenance & Rep 25,974 46,235 20,261 80,000 (33,765) 80,000 57.79 Contracted Servic 46,709 150,424 103,714 126,823 23,601 126,823 118.61 Library Bks.& Mat 13 - (13) Operating Supplie 9,024 11,434 2,410 16,000 (4,566) 16)000 71.46 Gas & Lube 9,416 6,568 (2,848) 7,750 (1,182) 7,750 84.74 Testing 11,845 15,890 4,045 18,000 (2,110) 18,000 88.28 Equip,Furn,Tools 5,234 788 (4,446) 6,000 (5,212) 6,000 13.14 Safety Equip /Supp 1,186 181 (1,005) 1,200 (1 1,200 15.07 Postage /Misc.Frei 3,974 1,903 (2,071) 5,200 (3,297) 5,200 36.59 Equipment Rental 4,750 - (4,750) 5,000 (5,000) 5,000 - Motor Pool Rent 4,000 - (4,000) - - _ Depreciation Expe 280,429 276,609 (3,820) 276,609 - 276,609 100.00 Bad Debt Expense 5,214 1,363 (3,851) 1,300 63 1,300 104.81 Genl Govt Admin F 136,966 137,353 387 137,353 - 137,353 100.00 P.I.L.T. 63,667 66,858 3,191 61,440 5,418 61,440 108.82 Reclass PILT to T (63,667) (66,858) (3,191) (61,440) (5,418) (61,440) (108.82) Bank,credit card 3,117 4,015 898 8,000 (3,985) 8,000 50.19 Misc. Expenses 2,430 89 (2,341) 1,000 (911) 11000 8.93 Principal - 1,333 1,333 58,417 (57,084) 58,417 2.28 Interest Expense 4,332 (465) (4,797) 3,603 (4,068) 3,603 (12.89) Infrastructure Co - - - 20,000 (20,000) 20,000 - Capital Equipment - 47,300 47,300 - 47,300 - _ -- ----- - -- ---- -- - --- - - --- - -- - - - -- --- - -- - -- - - -- - --- --- - -- - -- -- -- Total Expenses $ 918,685 $ 1,099,041 $ 180,356 ,173,019 $ (73,979) $ 1,173,019 93.69 & "%W L AJ I & 4- ALS4 ALS 23- Feb -11 02:47 PM f �9 City of Seward Audit Lead Sheet a as of FUND: 001 - Central Treasury Adj Entry Reclas Sub Last Year This Year This Year Debit/ Adjusted Debit GL Acct Description Balance Budget Balance Credit Balance Credi -- ---- -- - - -- ------- - - - - -- - - - - - -- --- - - - - -- - - ---- ASSETS: 1020 Cash- Treasury $ 3,816,235.39 $ - $ 1,667,414.37 $ 1030 0010 Investments 15,925,385.14 - 15,899,026.26 1300 0101 General Fund (6,595,943.36) - (7,920,479.12) 1300 0102 Motor Pool Fund (826,600.50) - (301,426.89) 1300 0103 Capital Acquistion (276,767.89) - (224,770.80) _ 1300 0104 Compensated Leave (432,065.30) - (432,065.30) _ 1300 0203 St. & Sidewalk Bond (11,236.12) - _ 1300 0208 Lawing /Ft.Ray.T -Line (630,640.10) - (396,417.96) - - 1300 0215 ALPAR (445.54) - (587.84) - 1300 0220 Two Lakes Park (2,520.19) - (2,520.19) _ 1300 0271 FY97 Muni Grants 77,286.09 - 26.35 1300 0274 Sm Boat Harbor Exp (291,468.30) - (585,937.71) 1300 0275 Sm.Boat Hrbr.South - - 132,099.39 - - 1300 0276 B Street Dock 9,075.66 - 1,227,507.68 1300 0277 Harbor Cap Projects - - (68,584.92) 1300 0306 1995 Flood Disaster - - 7,957.86 1300 0315 SBH Repair /Renovate (11,537.41) - (11,537.41) 1300 0401 Harbor Fund (1,160,728.76) - (1,446,756.59) 1300 0402 Harbor MRRF Fund (573,252.50) - (1,072,072.50) 1300 0403 Parking Revenue Fund (412,074.01) - (397,232.94) - 1300 0417 SMIC Operations (18,917.87) - (24,941.91) - - 1300 0501 Electric Fund (1,334,884.33) - 457,310.93 - - 1300 0502 Electric MRRF (874,233.74) - (387,761.07) - _ 1300 0505 Stndby Elec Generatr (3,008,793.69) - (71,713.45) - - 1300 0600 Fourth & Adams Park (8,523.98) - (8,523.98) - _ 1300 0626 Library /Museum CP 12,462.50 - 255,280.83 - - 1300 0651 Police Cap. Projects - - 159,105.35 - _ 1300 0660 Public Safety 1,913.50 - 1,913.50 - _ 1300 0666 NRCS Levee /Road 99,476.86 - 147,179.91 - _ 1300 0668 Networking, Web Page (75,340.78) - (51,979.97) - - - 1300 0670 Hospital Grants (129,347.98) - (12,098.45) - - _ 1300 0700 Water MRRF (4,019.00) - (4,019.00) - - _ 1300 0701 Water Fund (1,564,108.18) - (1,244,177.95) - - _ 1300 0702 Wastewater MRRF (163,938.31) - (112,115.31) - - _ 1300 0703 Wastewater Ent. Fund (395,033.27) - (393,140.28) - - _ 1300 0704 Forest Acres /Gateway (30,662.62) (30,662.62) - - _ 1300 0706 B/U Gen & Lift Sta #3 (23,882.01) - _ 1300 0708 Fire Hydrant Phase 2 (61,912.00) - (61,912.00) 1300 0709 Water Tank Phase I - - (2,837.04) 1300 0713 3rd Ave Water Main (45,000.27) - (45,000.27) 1300 0800 Seward Mtn Haven - - (1,727,851.95) - - 1300 0801 Hospital Debt Svc. (542,015.23) S,9 (545,307.44) - - _ ALSO ALS 23- Feb -11 02:47 PM FUND: 001 - Central Treasury UO)n WA� City of Seward Audit Lead Sheet as of 19 Adj Entry Reclas 19 Sub Last Year This Year This Year Debit/ Adjusted Debit GL Acct Description - -- - - -- Balance ------- - - -- -- Budget Balance Credit Balance Credi 1300 0804 Teen Council Fund $ (41,714.69) ---- - - - - -- ------ - - - - - -- - - - - --- -- - - - - --- - - - - -- $ - $ (44,587.03) $ - $ _ $ 1300 0806 Harbor Revenue Bond (383,161.89) - (248,919.84) - - _ 1300 0810 Hoben Park (18,124.79) - (18,405.79) - _ _ 1300 0811 Parks Capital Projec (7,293.15) - (7,293.15) - - 1300 0826 Library S.R.Projects (15,909.05) - 28,295.91 - _ 1300 0851 Fire Dept. Grants (580.84) - (3,679.00) - - 1300 0866 Natural Disasters 30,842.51 - ------ - - - - -- 224,139.22 - _ - --- -- - - -- ------- - - -- -- - - -- - -- -- -- --- -- - - -- -- - 2,299,939.89 19 ra 2/3/2011 CATEGORY = LYACT Run Date - 2/03/11 @ 3:32 PM % Variance Actual MTD Budget MTD MTD 99 109 (9.2 0 /6) 539 511 5.5% 153 140 9.3% 805 881 (8.6 %) 1,596 1,641 (2.7 %) 22 17 (29.4 %) 165 117 (41.0 %) 27 4 (575.0 %) 40 361 88.9% 254 499 49.1% 1,342 1,142 17.5% 6 8 (25.0 %) 1,348 1,150 17.2% 670 636 (5.3 %) 144 186 22.6 0 /6 81 4 (1,925.0 %) 82 68 (20.6 %) 206 210 1.9% 2 2 (3.9°x6) 73 65 (12.3 %) 52 8 (550.0 %) 1,310 1,179 (11.1 %) 1,310 1,179 (11.1 %) 38 (29) 231.0% P /r.Y��i� 3:32 PM Providence Health &Services DET_OPS1 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of December 2010 Gross Service Revenues: Acute Care - Inpatient Acute Care - Outpatient Primary Care Long -term Care Homecare & Hospice Housing & Assist. Living Total Gross Service Revenues Revenue Deductions: Charity Care Medicare & Medicaid Negotiated Contracts Other Total Deductions Net Service Revenue Premium Revenue Rental and Education Revenue Other Operating Revenue Total Net Operating Revenues Expenses from Operations: - Purchased and Healthcare Expenses Other Expenses from Operations: Salaries & Wages Employee Benefits Professional Fees Supplies Purchased Service Depreciation Interest and Amortization Bad Debts Healthcare Taxes Other Expenses Total Other Exp from Operations Total Operating Expenses Excess of Rev Over Exp from OPS % Variance Last Year % Variance Actual YTD Budget YTD YTD Actual YTD YTD 1,872 1,307 43.2% 1,417 32.1% 6,254 6,480 (3.5 %) 6,018 3.9°x6 1,738 1,614 7.7% 1,575 10.3°x6 9,567 9,955 (3.9°x6) 6,719 42.4% 2,120 2,524 16.0% (2 (11.5 %) 19,431 19,356 0.4% 15,708 23.7% 5 225 200 (12.5 %) 228 1.3% 1,055 1,404 24.9% 790 (33.5 %) 100 50 (100.0 %) 72 (38.9 1 /6) 464 4,361 89.4% 710 34.6% 1,844 6,015 69.3% 1,800 (2.4 %) 17,587 13,341 31.8% 13,908 26.5% 323 93 247.3% 711 (54.6 %) 17,910 13,434 33.3% 14,619 22.5% 8,284 7,535 (9.9 %) 7,465 (11.0°x6) 2,361 2,236 (5.6 %) 2,148 (9.9 %) 157 50 (214.0 %) 66 (137.9 %) 926 806 (14.9 797 (16.2 °k) 2,120 2,524 16.0% 1,902 (11.5 %) 21 21 21 - 5 14 64.3% 1,002 806 (24.3 %) 736 (36.1 %) 37 94 60.6% 1,901 98.1 14,913 14,072 (6.0 %) 15,050 0.9% 14,913 14,072 (6.0 %) 15,050 0.9% 2,997 (638) 569.7% (431) 795.4% 1 - Non-Operating Gain (Loss) 1 11 (90.9 %) 1 0.0% 38 (28) 235.7% Excess of Revenues Over Expenses 2,998 (627) 578.1% (430) 797.2% OtherActivity- Unrestricted (2,999) 524 (672.3 %) Increase (Decrease) in UR Net Assets (1) 94 (101.1 %) 2/3/2011 LYACT - Run Date - 2103/11 @ 3:32 PM December 2010 December 2009 Actual Last Year ASSETS 188 3,190 (372) 3 Current Assets: (369) (371) Cash and Cash Equivalents (414) 758 System Pooled Cash Mgmt Designated Cash & Cash Equiv. Short Term Investments Assets Held Under Securities Lending - - Accounts Receivable 3,309 2,655 Less: Contractual Allowance (91) (190) Less: Allowance for Doubtful Accounts (1,107) (703) Affiliate Receivable - Premiums Receivable - - Other Receivables (18) 99 Supplies Inventory at Cost - - Other Current Assets 24 18 Current Port. of Assets -Use is LTD - Total Current Assets 1,703 2,637 Assets Whose Use is Limited: Mgmt Designated Cash and Investments - - Funds Held for Long -term Purposes 476 128 Gift Annuity and Trust Funds - - Funds Held by Trustees - - Non- Current Assets Limited as to Use 476 128 Property. Plant & Equipment: Gross Property, Plant & Equipment 107 107 Less: Accumulated Depreciation (75) (53) Net Property, Plant & Equipment 32 54 Other Assets: Unamortized Financing Cost - - Interaffiliate Notes Receivable - Other (Incl. Long -term Investments) 30 Total Other Assets — - Total Assets 2.241 2.819 Providence Health & Services 110 -MGO - PROV SEWARD MED CTR Balance Sheet (in Thousands) Reported as of December 2010 LIABILITIES & NET ASSETS Current Liabilities: Accounts Payable Accrued Compensation Affiliates Payable Payable to Contractual Agencies Deferred Revenue/Unearned Premiums Liability for Unpaid Medical Claims Liability for Risk - Sharing Liabilities Under Securities Lending Other Current Liabilities Short-Term Debt Current Portion of Long -Term Debt Total Current Liabilities Long -Term Debt: Master Trust Debt Loans from Affiliates Other Long -Terre Debt Other Long -Term Liabilities Total Liabilities Net Assets: Unrestricted Temporarily Restricted Permanently Restricted Total Net Assets Total Liabilities and Net Assets 9 December 2010 December 2009 Actual Last Year 223 185 834 807 223 102 30 31 1,231 1,877 2,541 3,002 69 2,610 188 3,190 (372) 3 (371) (369) (371) 2.241 2.819 3:32 PM BAL_SHT1 c C c Port and Commerce Advisory Board Resolution 2010 -07 Sponsored by: PACAB CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2010 -0o q RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, SUPPORTING AND PROVIDING RECOMMENDATIONS FOR CITY INCENTIVES AND SERVICES TO ATTRACT NEW BUSINESS AND ATTRACT INVESTMENT WHEREAS, The Seward Economic Development Assessment 2010 suggested in conjunction with a Business Retention and Expansion Program the City establish incentive policies; and WHEREAS, incentives would assist growing Seward's existing business and recruiting new businesses; and w WHEREAS, the Port and Commerce Advisory Board discussed possible incentives and made recommendations at their Regular Meeting August 4, and November 10"' 2010. NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board that: Section 1. For the reasons stated in the recitals, the Board recommends Council support for the following incentives and services: 1. Assist in directing where to obtain low interest loans for property purchases & construction. 2. Extend or waive payments for infrastructure installation (electricity /water /sewer) using existing assessment district options in Seward City Code. 3. Include water & sewage construction in the City's minimum payment agreement. 4. Explore opportunities to assist with lowering interest rates for infrastructure construction. 5. Provide lease payment options, including `balloon payments,' credit for developing infrastructure and lower payments as the lease matures, and lengthen lease terms. 6. Expand the City's utility budget billing program. 7. Refund Conditional Use, Variance, and other Land Use Permit Fees after 1 full year of operation for a business either physically expanding their business or building a new location within City Limits. 8. Determine what City property is available for lease and /or for sale and list property on website with map and with state economic development organization(s). 9. Continue to expedite business license and permit approvals. 10. Provide a business friendly environment. 93 Port and Commerce Advisory Board Resolution 2010 -07 11. Hire or assign someone to target market specific industries, developing long -term relationships with potential developers, corporations, businesses and industries that could operate out of Seward. 12. Heavily market port and harbor to its potential. 13. Commit to Harbor and Seward Marine Industrial Center development and expansion. 14. Advertise property, services and business opportunities in widely dispersed publications, professional organizations and websites. 15. Update the lease policy and procedures for the City of Seward. 16. Joint meetings with businesses, Chamber Director and Community Development Department to help navigate through City Processes. 17. Increase services and forms available on the City website. 18. Develop business `How To' kit. Section 2. This Resolution will be forwarded to Council for direction. Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Port and Commerce Advisory Board this 20th day of October, 2010. M THE CITE' OF SEWARD, ALASKA Ron Long, C air AYES: Altermatt, Schaefermeyer, Long NOES: None ABSENT: Oliver, Tougas ABSTAIN: None ATTEST: J anna Kinney ity Clerk OF M� f��acr ~s tna 2 ops 10 a ® aP 4r' V a 9 9 4 Sponsored by: PACAB CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2011 -01 RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, SUPPORTING AND RECOMMENDING A PARTNERSHIP BETWEEN THE CITY OF SEWARD AND THE ALASKA DEPARTMENT OF FISH & GAME FOR FISH ENCHANCEMENT PROGRAMS WHEREAS, on December 13, 2010 representatives from the Alaska Department of Fish and Game gave a presentation to City Council during a work - session on fish enhancement programs in Seward; and WHEREAS, at this work session council discussed placing fish pens on the west side of Resurrection Bay. These fish `holding pens' would retain fish from the Anchorage Sport Fish Hatchery for 2 -3 weeks in late May or early June; and WHEREAS, pens would provide three positive benefits: 1) Reduce predation, 2) Improve imprinting on fish, 3) concentrate return location, 4) provide for additional growth prior to release. Staff from the Alaska Sealife Center or Seward Harbor could be responsible for daily feeding of these fish until their release; and WHEREAS, Seward's annual Silver Salmon derby relies upon the presence of fish consistently in Seward area waterways and resurrection bay; and WHEREAS, Seward's Annual Silver Salmon Derby enhances the local economy and the viability of Seward businesses. NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board that: Section 1. For the reasons stated in the recitals, the Board recommends Council support for cooperating with the Alaska Department of Fish and Game placing fish pens on the west side of Resurrection Bay thereby enhancing local fish population Section 2. This Resolution will be forwarded to Council for direction. Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Port and Commerce Advisory Board this 2 nd day of February. M fi 5 Port and Commerce Advisory Board Resolution 2011 -01 THE CITY OF SEWA�M, ALASKA Ron Long, AYES: Jaffa, Schafermeyer, Oliver, Alterman, Long NOES: None ABSENT: Buck, Linville ABSTAIN: None ATTEST: J - anna Kinney, CMC� City Clerk (City SeM a 4(31 r 4 I'l ,� 0 4 , 4e p�s yr r ,a. � ' WWm�Y e � .• .;s Y !� d Q K 19 W m February 2011 March 2011 F e b ru a r ;,2011 y SuMo TuWe Th Fr Sa SUMO TuWe Th Fr Sa 1 2 3 4 5 1 2 3 4 5 ' 6 7 8 9 10 11 12 6 7 8 9 10 11 12 } 13 14 15 16 17 18 19 13 14 15 16 17 18 19 20 21 22 23 24 25 26. 20 21 22 2324 25 26 27 28 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Jan 31 Feb 1 2 3 4 7:30pm P &Z Meeting 12:00pm PACAB Meetin v v LL r-1 M C 7 8 9 10 11 11:30am Seward Cornrn r` LL 14 15 16 17 18 7:OOpm City Council M 12:00pm PACAB Work 5 9:00am Social Security 6:30pm Historic Preser v LL 21 22 23 24 25 President's Day ;idtrici 6:30pm P&Z Work Ses N N N N LL 2 Mar 1 2 3 4 7:OOpm City Council M a c N N LL Nance Richey 1 �' Pq 2/23/2011 10:24 AM } March 2011 Apri12011 0 March- 1 SuMo T uWe Th Fr Sa SuMo TuWe :Th Fr Sa 1 2 3 4 5. 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 _ 13 14 15 16 17 18 19 '10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 - — _ -- = 27 28 29 30 31: 24 25 26.2Z'- 28.2930 Monday Tuesday Wednesday Thursday Friday Feb 28 Mar 1 2 3 4 7:30pm P &Z Meeting 12:00pm PABAB v o 2 N LL 7 8 9 10 11 7:00pm CC WS; Budge 11:30am Seward Comm r` 14 15 16 17 18 7:OOpm City Council M 6:30pm P &Z Work Ses 12:00pm PACAB Work S 9:00am Social Security 6:30pm Historic Preser 00 v 21 22 23 24 25 Ln N N N 28 30 31 Apr 1 Seward's Day; Offices 6:00pm CC WS 7:00pm City Council M a Q 00 N Nanci Richev 2 1 1n• Ann E 9 pF r