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HomeMy WebLinkAbout03162011 Historic Preservation Packet c . . , 2 ' ..' tori • '# • , - - , -is , -‘-•1!:,:,- • - ,• Commission ---- , S H . , , . . ' --a- ••• -- - ' tio - Preserty: , . . - - -„ 11 _..,.... ...:::,, . . ... , s • - ,-, , , , ,,,, , ,t,,,,, ,.....,:-„,. . . , .. .. , ,,...,. .: ., . , , ,.. .e.,, ,,• .. ., V4 ,.. ... .. " ' r.1... - .,. .,, . .s.,,,,t'''''. , .::,1,''''.., :.- ' -.1- ,..., .. f .4.- I:, * 44 4414111 , + , ' . 6 i 201 ' - mare . City Council gat 6:30 pm - Chambers 1 3 e g 1 ' 1 1 . . . , . .. . . ... Seward Historic Preservation Commission Regular Meeting March 16, 2011 6:30 p.m. City Council Chambers Linda Lasota 1. Call to Order Chair Term Expires 05/12 2. Opening Ceremony John French A. Pledge of Allegiance Vice Chair Term Expires 05/11 3. Roll Call Monica Hinders Commissioner 4. Special Reports Term Expires 5/12 A. City Administration Report B. Other Reports, Announcements & Presentations Vacant 1. Friends of the Jesse Lee Home Update by Commissioner Richardson Term Expires 5/12 2. Website Updates & Historical Site Inventory by Ryan Reynolds Reynolds and Lasota Commissioner 3. Photos for CLG Grant 2008 by Lasota Term Expires 05/11 5. Citizens' Comments on Agenda Items Not Scheduled for Catherine Richardson Commissioner Public Hearing and Other Items Not Included on the Term Expires 05/13 Agenda. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per Tim Sczawinski speaker and 30 minutes total time for this agenda item] Commissioner Term Expires 05/13 6. Approval of Agenda and Consent Agenda. [Approval of Phillip Oates Consent Agenda passes all routine items indicated by asterisk City Manager ( *). Consent Agenda items are not considered separately Patricia Linville unless a Commissioner so requests. In the event of such a Library Director request, the item is returned to the Regular Agenda.] Amy Carney 7. Public Hearings [Limit comments to 5 minutes. Those who Library /Museum Staff have signed in will be given the first opportunity to speak] - None Historic Preservation Commission Regular Meeting Agenda March 16, 2010 8. Unfinished Business A. First Friday Fireside Historical Lecture Series Page 3 B. Grant List Discussion Page 4 C. Letter Supporting Library Museum Page 6 9. New Business A. Discuss Cemetery Grant and Contract Work .. Page 7 B. Thank You Letter to Dave . Page 8 * C. February 16, 2010 Regular Meeting Minutes Page 9 10. Informational Items and Reports A. Hoben Park Completion Report Page 13 B. CLG Requirements .. Page 19 C. Priorities List Page 20 11. Commission Comments 12. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment l Historic Preservation Commission Regular Meeting Agenda March 16, 2010 2 Historic Preservation Agenda Statement ' °f set:,9 Meeting Date: March 16, 2010 ` '' 1 &ASL To: Historic Preservation Commission From: Library Director, Patricia Linville Library /Museum Staff, Amy Carney Agenda Item: First Friday Fireside Historical Lecture Series BACKGROUND & JUSTIFICATION: Every year the Historic Preservation Commission hosts 1 -2 fireside chats to preserve local history. In the October 6, 2010 and February 16, 2011 meetings, ideas about topics, guests, location, and date were discussed. Commissioner Richardson volunteered to scout out guests via her connection to the Pioneers. Commissioner French volunteered to take the lead if guest or topic could not be found. RECOMMENDATIONS: The commissioners need to set a date, location, and topic /guest for an upcoming chat in May. 3 Historic Preservation Agenda Statement ;4ov SFs. Meeting Date: March 16, 2010 To: Historic Preservation Commission From: Library Director, Patricia Linville Library/Museum Staff, Amy Carney Agenda Item: Discussion and Revision of Future Grant Projects BACKGROUND & JUSTIFICATION: Attached is a list of possible future grant applications that was generated at the July 21 and September 14, 2010 work sessions. RECOMMENDATIONS: This is an on -going process of review and revisions. Prioritize and create an action plan for future. 4 List of possible CLG Grant applications (as per July 21 and September 14, 2010 Grant Work sessions) updated at October 6, 2010 regular meeting: 1) Hoben Park: (Listed in priority as per Resolution 2003 -085) a. Lamp posts (complete) b. Fountain (complete) c. Fence d. Flower Gardens (as appropriate) e. Benches f. Birdhouses 2) Digitize the Index to the Seward Gateway 3) Continue scanning of historic photos and uploading to AK Digital Archives 4) Develop a historic preservation plan as per priorities — consultant would be needed 5) Plants & trees update, possible grant to get more work done on the lists. 6) Historical Trails /Routes: consult Parks Service, Forest Service, Trailblazers, and Pioneers to create a thorough inventory of historical trails and routes such as Iditarod Trail, Resurrection River, old road to Moose Pass 5 Historic Preservation Agenda Statement SFgt, Meeting Date: March 16, 2010 ., •4tASt' To: Historic Preservation Commission From: Library Director, Patricia Linville Library/Museum Staff, Amy Carney Agenda Item: Letter Supporting Library /Museum BACKGROUND & JUSTIFICATION: At the end of the August 18, 2010 regular meeting, Lasota recommended that the commissioners compose a letter supporting the Seward Community Library /Museum to present to City Council. During the February 16, 2011 meeting, Vice -Chair French volunteered to write that letter. RECOMMENDATIONS: Review and approve that letter of support. 6 Historic Preservation Agenda Statement e ®F SE- Meeting Date: March 16, 2010'P ' To: Historic Preservation Commission From: Library Director, Patricia Linville Library /Museum Staff, Amy Carney Agenda Item: Cemetery Grant and Contract Work BACKGROUND & JUSTIFICATION: In 2010, the HPC received a CLG grant to digitize Seward obituary and cemetery information to make it accessible to the public via the Internet. Commissioner Reynolds was contracted for data entry into PastPerfect at the Seward Museum. RECOMMENDATIONS: Commissioner Reynolds needs to collaborate with the commission to determine what information is entered into the database, what his plan of action is, and what assistance he needs. A work session may be necessary. Historic Preservation Agenda Statement f'4 °F sett, Meeting Date: March 16, 2010 To: Historic Preservation Commission From: Library Director, Patricia Linville Library /Museum Staff, Amy Carney Agenda Item: Thank You Letter to Dave BACKGROUND & JUSTIFICATION: Dave Hamner resigned from the HPC in February. RECOMMENDATIONS: Write a thank you letter to Dave which expresses gratitude for all the work he has done for the commission. 8 City of Seward, Alaska Historic Preservation Commission Minutes February 16, 2010 Volume 2, Page 215 Call to Order The February 16, 2011 regular meeting of the Seward Historic Preservation Commission was called to order at 6:31 p.m. by Chair Linda Lasota. Opening Ceremony Commissioner French led the Pledge of Allegiance. Roll Call There were present: Chair Linda Lasota presiding, and Vice -Chair John French Monica Hinders Catherine Richardson Ryan Reynolds Tim Sczawinski Absent - None Comprising a quorum of the Commission, and Amy Carney, Library /Museum staff Special Reports & City Administration Report None Other Reports, Announcements & Presentations None Friends of the Jesse Lee Home Update Richardson reported that the Friends of the Jesse Lee Home have qualified for 501(c) non - profit status. They also are in process of negotiating land transfer with the City of Seward. She also reported that they recently had an assessment study which recommended temporary building strengthening. Website Updates & Historical Site Inventory — Chair Lasota & Commissioner Reynolds Reynolds reported that there was nothing new with the website because he still has to acquire access to the site. He said that he still needs to get in touch with Jolund Luther and /or Josh Estes to find out about becoming website administrator. Lasota asked if Reynolds would be ready to present some new information at the next meeting. Reynolds said that it would be possible. 9 City of Seward, Alaska Historic Preservation Commission Minutes February 16, 2010 Volume 2, Page 216 Lasota reported that she does not have any updates concerning the Historical Site Inventory. She then said that when more is completed, the commission will need a work session for this. Photos for CLG Grant 2008 — Chair Lasota Lasota reported that there is nothing new to report concerning this grant. She hopes to continue more of this work in the spring, when she can get out and take pictures. Hinders offered to assist Lasota with picture taking. Richardson also offered to assist. Citizens' Comments on Any Subject, Except Those Items Scheduled For Public Hearing None Approval of Agenda and Consent Agenda Motion (French/Richardson) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent * The following items were approved under the Consent Agenda: Meeting Minutes for the October 6, 2010 Meeting of the Historic Preservation Commission. Public Hearing None Unfinished Business A. First Friday Fireside Historical Lecture Series Lasota clarified what and when the Fireside Chat is. She reminded them that it is usually a casual chat atmosphere that occurs in the spring and the fall. Lasota encouraged the commissioners to be diligent about using older residents before they are no longer able to relay their stories. Richardson offered to talk with the Pioneers via her mother to find people interested in being a guest at the next chat. She suggested that a format or example video be available to those who will be asked. Commissioners discussed keeping chat topics strictly local or state inclusive. Concerning fireside chat location, Lasota suggested using the K.M. Rae Building. French suggested utilizing the upstairs of AVTEC. Lasota asked that this unfinished business be brought to next month's meeting so the guest, topic, location, and date may be decided upon. Richardson will contact Carney or the commissioners to present a list of topics and /or guests. If she is not successful, French will decide on a topic. 10 City of Seward, Alaska Historic Preservation Commission Minutes February 16, 2010 Volume 2, Page 217 B. FY11 CLG Lasota reviewed the terms of applying for the FY11 CLG Grant, which the commission declined to apply for at the October 6, 2010. She reaffirmed that the commissioners still wanted to proceed with completing other grants first. C. Grant List Discussion f Lasota asked all commissioners if they wanted to add anything to the Grant List for future application. All commissioners had no additions or deletions from the list. Lasota asked that the report about the Hoben Park grant be brought to next month's meeting. D. Letter Supporting Library Museum French volunteered to write a letter to the City Council to support the library /museum project. He promised to have it completed by the HPC meeting in March. Lasota requested it be sent to city staff by March 7 so that it could be sent to commission before the regular March meeting. E. Revise HPC Award Resolution 95 -09 All the commissioners reviewed Resolution 2011 -001 (Annual Historic Preservation Award), which was an update of Resolution 95 -09. Approval of Resolution 2011 - 001 (Annual Historic Preservation Award) Motion (French/Hinders) Approve Resolution 2011 -001 Motion Passed Unanimous Consent New Business A. Joint Work Session Lasota reported that the City Clerk requested a joint work session between Planning and Zoning Commission and the Historic Preservation Commission. All commissioners discussed purpose of meeting and a plan of action. Lasota suggested this be discussed briefly in the March meeting, and delve into greater detail concerning the Priorities List in a work session to immediately follow that meeting. All commissioners agreed with that suggestion to prepare for a tentative joint work session in April. Lasota instructed all the commissioners to review the Priorities List before the March meeting. French suggested that the city staff disperse to the commissioners the requirements of being a Certified Local Government to receive grants. 11 City of Seward, Alaska Historic Preservation Commission Minutes February 16, 2010 Volume 2, Page 218 * B. October 6, 2010 Regular Meeting Minutes The commissioners approved these minutes earlier in the agenda. Informational Items None Commission and Administration Comments Reynolds promised to have more information on the cemetery grant next week. Hinders said that she was thankful to be back and doing this work again. French suggested the commission consider moving their meeting time to 7 p.m. Lasota thanked the commission for all being present, and thanked the staff for doing a good job. Citizens' Comments None Commissions and Administration Response to Citizens' Comments None The meeting was adjourned at 7:55 p.m. Amy Carney Linda Lasota, Chair Library Staff (City Seal) 12 ( 11 01 41 4 \\ LII) a ) lic y\ l6r tt \III \I \' \ ` »)(I i i,i(;I m ,9' September 30, 2010 Jean Ayers, Grants Administrator SHP0 550 West Seventh Avenue, Suite 1380 Anchorage, AK 99501 -3561 Subject: Final Report for the 2009 CLG Grant #09511 Dear Ms. Ayers, The Historic Preservation Commission discussed the 2009 CLG Grant at their Regular Meeting on July 21, 2010. A site visit was conducted to assist in locating the planters in the park was conducted on August 23. The planters were installed by Harmon Construction employees as per their bid. The planters are installed, secured and a weather proof seal has been placed over the top to prevent ice build -up this winter. Pictures are attached. The final invoice submitted during this quarter is attached. It is from Harmon Construction for $5000. This invoice reflects the final cost less $3800 originally bid. Harmon Construction is donating the $3800 estimated costs to the project. The correspondence is attached. Dave Hamner, Seward Historic Preservation Commissioner, donated 16 hours on the project drawing specs and researching possible materials. His hours are also attached. If you have any questions regarding the project or need additional information, please contact Patricia Linville (907) 224 - 4008 or email plinvilie @cityofseward.net. Sincerely, c/7 Patricia Linville, Library Director Seward Community Library Executive Liaison to City of Seward Historic Preservation Commission Seward, Alaska 13 KEEP A COPY FOR AUDIT AND SEND A COPY WITH BILLING VALUE OF DONATED LABOR TIMESHEET HISTORIC PRESERVATION FUND C r c 9s'/ .-,ZZV . ,ns PROJECT NAME AND NUMBER .. %IliA , ).._ ., _...., .4 ...." 4 ' -.1 f /. / -4(..L _.d.411 . NAME OF PERSON DONATING TIME TYP� OF WORK PERFORMED HOURLY RATE - BASED ON7 A person donating his /her time to a project will be paid as a general laborer unless he /she is professionally skilled in the work he/she is performing on the project (i.e. plumber doing work on pipes, mason doing work on brick building, etc.) When this is the case, the wage rate this individual is normally paid for performing this service may be charged OR the rate that the - city or borough in the immediate area pays it's employees for performing similar duties may be charged. • DATE TIME WORKED TOTAL HOURLY VALUE DONATED I start end start end HOURS WORKED RATE . (hours X rate) . ./ --ee. I s9 • TOTAL DONATION / Id" . NATURE OF PERSO ONATIN I GTME DATE SUPERVISOR VERIFYING ACCURACY DATE 14 HARMON CONSTRUCTION INC. STATEMENT P.O. BOX 1650 802 PORT A SEWARD AK 99664 -1650 , Phone # 907- 224 -7145 Fax # 907 224 -7144 Statement Date: 10/13/2010 ', dim License # 32752 TO CITY OF SEWARD PROJECT 2010016 PO BOX 167 HOBEN PARK PLANTERS o SEWARD AK 99664 Invoice# Due Date Description Amount Paid /Credit Now Due 20681 11/05/2010 BID 5,000.00 5,000.00 Totals: 5,000.00 5,000.00 APPROVED FOR PAYMENT . ODE G _ C 'oo DATE L-- — --2---- ' SIGNATURE —' Current 1 -30 Days 31 -60 Days 61 -90 Days 91+ Days Retention 5,000.00 0.00 0.00 0.00 0.00 0.00 Please Pay This Amount - -- --- - -- - -- $ 5,000.00 Contract Summary Total Invoiced to Date ------ .""" -' 5,000.00 Terms: All invoices are due and payable within 5TH ofreceipt. A service charge of 18.00 % anually will be computed on all amounts overdue on regular statement dates. Please make checks payable to HARMON CONSTRUCTION INC. Thank you for your prompt payment. Any Questions Please Call Mandee. 15 =- xaxlvtoN CONSTRUCTION INC. CONTRACT INVOICE P 802 . .O. 5 BOX PORT 1650 A SEWARD AK 99664-1650 Invoice #: 20681 Invoice Date: 10/13/2010 P hone # 907 - 224 -7145 D Date: 11/05/2010 Fax # 907 224 -7144 Order: 09511 License # 32752 TO: CITY OF SEWARD PROJECT: HOBEN PARK PLANTERS PO BOX 167 SEWARD AK 99664 i Amount _ _Description . _ _ - - — _ - - 5,000.00 BID Non - taxable Amount: 0.00 ' Taxable Amount: 5,000.00 Sales Tax: 0.00 Amount Due: 5,000.00 Please lease Pay This Amount ` $5,000.00 I A service charge of 18.00 % per annum will be charged on all amounts overdue on regular statement dates. Please make check payable to HARMON CONSTRUCTION INC �pEE. Thank You for your prompt payment! Any Questions 16 Patricia Linville From: Harmon Construction [ harmon @ harmon- construction.comj Sent: Monday, May 10, 2010 1:42 PM T Patricia Linville Subject: Rebid on Hoben Park Planters Follow Up Flag: Follow up Flag Status: Flagged Categories: Historic Preservation Commission Patty, Please accept Harmon Construction's bid as submitted previously on April 14, 2010 for $8,800.00. Larry would like to be the one to reconstruct the planters. If awarded this bid, he is willing to donate $3,800.00 back to the project to keep the cost at $5,000.00. Thank you, Lori Harmon Construction. Inc. PO Box 1650 Seward, AK 99664 907 - 224 -7145 907 - 224 -7144 FAX 1 17 '-- , HARMON CONSTRUCTION INC. BID P.O. BOX 1650 802.5 PORT AVE. SEWARD AK 99664 -1650 Proposal# 284 Job: 2010016 Date: 04/14/2010 Accepted By: ' E Phone # 907 - 224 -7145 By: LAWRENCE HARMON Fax # 907 224 -7144 License # 32752 Description: HOBEN PARK PLANTERS Anir To: CITY OF SEWARD Project: HOBEN PARK PLANTERS PO BOX 167 t SEWARD AK 99664 SEWARD AK 99664 We respectfully submit our proposal as requested for the above named project: Description Amount MOLD AND POUR CONCRETE PLANTERS FOR HOBEN PARK PROJECT 8,800.00 quote good for 30 days from date issued We Hereby Propose to furnish material and labor as specified above for the sum of $ 8,800.00 Terms: All material is guaranteed to be as specified. All work to be completed in a workmanlike manner. Any alteration from the specifications involving extra costs will be executed only upon written Change Orders, and will become an additional charge above this Proposal. Any Questions Please Call Larry. 18 Certified Local Government Program How to Become a Certified Local Government Is your community ready to enhance their commitment to historic preservation? Then now is the time to become a Certified Local Government (CLG) and an active partner in the National Preservation Program. First step is to contact the State Historic Preservation Office (SHPO) in your state and ask for the CLG Coordinator, each state has one. The SHPO facilitates this Federal program for the National Park Service (NPS) and will assist your community with the certification process. The completed application is then sent to NPS for final review and official certification. What is a CLG required to do? A community must address the following minimum goals to demonstrate to the State and NPS that they are committed to historic preservation. • Establish a qualified historic preservation commission. • Enforce appropriate State or local legislation for the designation and protection of historic properties. In most cases this is done in the form of a local ordinance. • Maintain a system for the survey and inventory of local historic resources. • Provide for public participation in the local historic preservation program, including participation in the National Register process. • Follow any addition requirements as outline in the State's Procedures for Certification. Each state has Procedures for Certification that are approved by NPS, and often establish additional requirements for becoming a CLG in that state. Contact your State CLG Coordinator to learn more about any additional requirements. Copied from http: / /www.nps.gov /history /hps /clg /become clg.html 3/11/2011 Seward Historic Preservation Commission 2010 - Priorities List 2011 Public Outreach 1. Historic Preservation Website- Continual updating, work on the Seward Register Sites 2. National Historic Preservation Month- Continue to participate and plan celebrations for the recognition of H.P. Month. The scope of the activities will vary from year to year, but activity needs to be identified many months in advance. f a. The month of May is Historic Preservation Month b. Place the National Historic Preservation Month on the January Agenda 3. Seward Annual Historic Preservation Award- Continue to solicit candidates. a. The Historic Preservation award may be given in May. b. Place the Seward Annual Historic Preservation Award on the January Agenda. c. Solicit the public to nominate people they think deserve to be a recipient of the award. d. Update City plaque as appropriate. 4. Local Plants and Tree a. Inventory of Local Plants and Trees b. Solicit Nominations From the Public 5. The First Friday Fireside Historical Lecture Series - a. August meeting agenda item to set up work session to brainstorm program ideas 6. Cemetery Information Project a. Place Cemetery /Obituary Information on Seward Historic Preservation website, develop an informational pamphlet, create a book and compile obituaries. Historic Structures & Sites 1. Hoben Park has been approved for historic reconstruction by Council a. The Commission continues to support and is willing to assist with this project. 2. Continue to update the Seward Inventory of Historic Sites 3. Continue to nominate structures and site to Seward Local Register 4. Monitor the Jesse Lee Home Project 5. Monitor the Library Museum Project 6. Monitor the National Park Service Project Historic Preservation Plan 1. Seward Historic Preservation Plan- The plan needs to be reviewed and updated. a. Future CLG Grant Application 11Page 20 Seward Historic Preservation Commission 2010 - Priorities List 2011 Other Required Tasks 1. *Establish and maintain a basic working inventory of cultural resources in the local area, compatible with the Alaska Heritage Resources Survey and annually provide new data to the Offices of History and Archaeology. — CLG Historic Preservation Program, State Guidelines Pg. 3. 2. *Survey and inventory community historic architectural and archaeological resources within the community. 3. Set priorities for grant applications. a. 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