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HomeMy WebLinkAboutRes2011-023 Sponsored by: Oates CITY OF SEWARD, ALASKA to• RESOLUTION 2011 -023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH ARCTIC ELEVATOR COMPANY LLC, THE MOST QUALIFIED AND RESPONSIVE PROPOSER, FOR MAINTAINING ALL CITY ELEVATORS WHEREAS, the City does not have a valid contract with ThyssenKrupp Elevator; and WHEREAS, ThyssenKrupp Elevator currently does all the maintenance and repairs to all City elevators; and WHEREAS, obtaining a valid contract requires a competitive bid process per the City Code; and WHEREAS, staff requested proposals for the maintenance and repair of all City elevators; and WHEREAS, three firms submitted proposals to the City Clerk's office by the published deadline of 3:30 p.m. March 18, 2011; and WHEREAS, two of the three firms were determined to be responsive; and WHEREAS, the proposals were scored by a team and the highest score was awarded to Arctic Elevator Company LLC; and WHEREAS, Arctic Elevator Company LLC was the most qualified and responsive proposer for an amount not -to- exceed $500.00 per month; and WHEREAS, elevator repair work will not be able to proceed until the contract is awarded. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA THAT: Section 1. The City Manager is authorized to enter into a professional services agreement, in substantially the form presented at this meeting, with Arctic Elevator Company LLC for maintaining all city elevators for an amount not -to- exceed $500.00 per month. Section 2. The City Council finds that the most qualified and responsive proposer was selected by the staff soliciting proposals. CITY OF SEWARD, ALASKA RESOLUTION 2011 -023 Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this l l day of April, 2011. TH CITY OF E ARD, ASKA Bob Valdatta, Councilmember AYES: Keil, Shafer, Casagranda, Valdatta NOES: None ABSENT: Smith, Bardarson, Dunham ABSTAIN: None ATTEST: # 1 '1 'Jo anna Ki Py, CMC, f City Clerk oa .®.aoe •• . ." • SE (City $e • ,• •ip R • v , si • • % — • • : a'i a m s n rya•• i Council Agenda Statement Meeting Date: April 11, 2011 Through: Phillip Oates, City Manager e of Stsv From: William Casey, Public Works 4 411W 4 Agenda Agenda Item: Elevator Contract BACKGROUND & JUSTIFICATION: The City has elevators at three locations that need general maintenance and repairs by a qualified person. It was discovered that the company that was performing these tasks for several years did not have a valid contract with the City. Since the City needed to obtain a service provider with a contract, staff competitively requested proposals for the maintenance and repairs of all City elevators. Arctic Elevator Company LLC. was determined to be the most qualified and responsive proposer as outlined in the table below. A competitive request for proposal was developed for the elevator service agreement according to SSC6.10.130 and SCC6.10.135 to provide professional services for elevator repair. Three firms submitted proposals to the City Clerk's office by 3:30p.m. March 18, 2011. Two of the proposals were found to be responsive and one was found to be unresponsive. The proposals were scored by a team of three individuals and the highest score was awarded to Arctic Elevator Company. Arctic Elevator Company LLC. was the most qualified and responsible proposal for an amount not -to- exceed $500.00 per month. Elevator Service work will not be able to proceed until the contract is awarded. The oro •osal results are as follows: . Ci of Seward - RFP Results . Elevator Service Atreement e Arctic Elevator Com ' an 111 © Th ssenKru . . Elevator 98 © Otis Elevator Com s an 0 INTENT: To enter into a professional services agreement with Arctic Elevator Company LLC. for the maintenance and repairs of all City elevators. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plans and City Council Rules of Procedures. FISCAL NOTE: di4 This contract will not change the existing 011 budget. ATTORNEY REVIEW: Yes X No RECOMMENDATION: Staff recommends that the Seward City Council authorizes the City Manager to enter into a professional services agreement with Arctic Elevator Company LLC. in substantially the form as presented at this meeting. The City Council finds that that the most qualified and responsive proposer was selected by the staff soliciting proposals. LA\