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Home My WebLink About05042011 PACAB Packet moved to 05182011Port and Commerce Advisory Board Regular Meeting May 4, 2011 Council Chambers Noon SEWARD PORT AND COMMERCE ADVISORY BOARD Regular Meeting May 4, 2011 12.00PM COUNCIL CHAMBERS Ron Long, Chair Board Member Term Expires 07/2011 Bruce Jaffa Board Member Term Expires 07/2012 Deborah Altermatt Board Member Term Expires 07/2013 Daniel Oliver Board Member Term Expires 07/2012 Daryl Schaefermeyer Board Member Term Expires 07/2012 Robert Buck Board Member Term Expires 07/2012 Bob Linville Board Member Term Expires 07/2011 Phillip Oates City Manager Kari Anderson Harbor Master Suzi Towsley Executive Liaison 1. 2. 3. 4. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. AKRR Representative- Louis Bencardino B. Harbormaster Report —Kari Anderson C. Administration Report- Michelle Weston 5. Citizens' comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] 6. Approval of agenda and consent agenda [Approval of Consent Agenda passes all routine items indicated by asterisk ( *). Consent Agenda items are not considered separately unless a Board Member so requests. In the event of such a request, the item is returned to the Regular Agenda.] City of Seward, Alaska May 4, 2011 PA CAB Agenda Page I 7. INFOMATIONAL ITEMS, REPORTS AND PRESENTATIONS- 8. UNFINISHED BUSINESS A. Resolution2011 -03 for Slip Configuration off of Z float .... ...........................Page 3 C. Resolution 2011 -04 for Priorities outlined by City Council .. ...........................Page 7 9. NEW BUSINESS A. Set Work Session Topic for May 18pril 6, 2011 Regular Meeting minutes....... Page 10 B. Approval of April 6, 2011 minutes ........................... ...........................Page 11 10. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- A . Fisherman's News Advertisement ........................... ...........................Page 17 B. CDQ Homeport Letter .......... ............................... ...........................Page 18 11. BOARD COMMENTS 12. CITIZEN COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. BOARD AND ADMINSTRATIVE RESPONSE TO CITIZENS'COMMENTS 14. ADJOURNMENT City of Seward, Alaska PACAB Agenda May 4, 2011 Page 2 AGENDA STATEMENT Date: May 4, 2011 To: Port and Commerce Advisory Board From: Seward Harbormaster Subject: Investigating funding opportunities for the slips connected to Z float. BACKGROUND & JUSTIFICATION: The expansion and development of the Seward Harbor has been discussed at public meetings for decades. Phase 3 of the East Harbor expansion project continued with the installation of Z float in 2011. The layout for the slips off of Z float was addressed in the 2003 Seward Harbor Planning and Development Guide, as passed by Seward City Council as Resolution 2003 -32. An updated layout was discussed and reviewed at the February 2n and April 6 th PACAB regular business meetings. The attachment shows the planned slip configurations for Z float. City Administration is requesting a resolution of support from Port & Commerce Board for this project to incorporate into future grant requests. The construction of the slips off of Z float may be a phased project, or materials (such as pilings) may be purchased in advance to save on future material costs. Grant funding may be secured for the entire project, however administration would not recommend revenue bonding or moorage rate increases to pay for this expansion project. Z Float Future Slip Design: Approximately 200 feet linear moorage designed for vessels 40' or less, transient vessels or un /loading operations. 40' Slip 34 slips designed 50' Slip 14 slips designed 60' Slip 7 slips designed 75' Slip 0 90' Slip 1 slip designed 100' Slip 1 slip designed 150' Slip 3 slips designed 170' Slip 1 slip designed RECOMMENDATION: PACAB approve Resolution 2011 -03 recommending City Administration investigate funding opportunities including grants for constructing and installing the slips connected to Z float in the Seward Harbor. Sponsored by: Board CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2011 -03 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, TO RECOMMEND THE CITY OF SEWARD INVESTIGATE FUNDING OPPORTUNITIES INCLUDING GRANTS FOR CONSTRUCTING AND INSTALLING THE SLIPS CONNECTED TO Z FLOAT IN THE SEWARD HARBOR WHEREAS, the Seward Harbor staff maintains a waitlist for slips, demonstrating a demand for additional moorage in the harbor; and WHEREAS, the Seward Harbor will begin to utilize Z float for additional moorage upon its completion during the Summer of 2011; and WHEREAS, the proposed design for the slips connected to Z float would provide moorage for an additional 61 vessels and space for additional transient vessels; and WHEREAS, the benefits for this project include additional moorage for larger vessels (40 -150 feet LOA), additional power and potable water services, and economic opportunity for additional business within Seward; and WHEREAS, the layout, waitlist, and estimated revenue for these slips was discussed during several PACAB meetings in 2011; and WHEREAS, this project is recommended in the Seward Small Boat Harbor Planning and Development Guide as adopted by City Council Resolution 2003 -32. NOW THEREFORE, BE IT RESOLVED by the Port & Commerce Advisory Board that: Section 1. The Board recommends the City of Seward investigate funding opportunities including grants for installing the slips connected to Z float in the Seward Harbor. PASSED AND APPROVED by PACAB of the City of Seward, Alaska this 4 day of May, 2011. Port and Commerce Advisory Board Resolution 2011 -03 THE CITY OF SEWARD, ALASKA Ron Long, Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) imsvKruxr� nesrnewnu " 61N 31tlp° wd 311S 1vOld Z a F 3W15'}Ti \v NL{y{vl t9f yHSry 'OUYMM $N b S g SiN3N3AOddlNl ONb NOI1HlldlSNl 1dOld Z $ ° �s�aE C3 0_ aoema Doo rnm Cnsus H IS W --------- - -� - -- � - -- �� ;,. I u y � i ' I I I � 1r I I',+ \ - �- 1 Ili • - ` II Lu f I I q,l t. II II CY I AGENDA STATEMENT Date: May 4, 2011 To: Port and Commerce Advisory Board From: City Administration Subject: 2011 -2012 Priorities BACKGROUND & JUSTIFICATION: Annually the Port and Commerce Advisory Board ( PACAB) establishes their priorities. The Board began this year's process with a work session with City Council on April 5, 2011. PACAB reviewed the notes from this work session at their April 6, 2011 Regular Meeting. Priorities for 2011 -2012 include: 1) Update SMIC Development Plan and actively participate in SMIC Basin Development initiatives 2) Prioritize 2012 Federal and State Priorities for Port & Commerce Initiatives 3) Review 2012 -2013 Operating Budget, Capital Project Requests and input priorities for council consideration. 4) Review insurance requirements for contractors at SMIC and research requirements from other boat yards in Alaska 5) Review and make recommendations for the design for slips off of Z float 6) Identify business which are needed in Seward and should be recruited, and review SWOT team analysis 7) Implement a monthly economic development lunch with speakers 8) Investigate new financing mechanisms to attract and retain businesses to Seward 9) Review parcels available for lease and mechanisms for transient merchants to do business in Seward RECOMMENDATION: PACAB approve resolution 2011 - formally establishing their priorities for the next year. Sponsored by: PACAB CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2011 -04 A RESOLUTION OF THE SEWARD PORT AND COMMERCE ADVISORY BOARD ( PACAB) RECOMMENDING COUNCIL APPROVAL OF PACAB PRIORITIES FROM MAY 2011 TO APRIL 2012 WHEREAS, PACAB's responsibilities are listed in SCC§ 2.30.325 Powers and Duties; and WHEREAS, at the April 6, 2011 meeting PACAB discussed and reviewed their Priorities List; and WHEREAS, Council and PACAB held a April 5, 2022 joint work session to review and update the current Priorities List. NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board that: Section 1. The following List of Priorities through April 2011 is hereby approved by the Board and recommended to Council for their approval: PRIORITIES 1) Update SMIC Development Plan and actively participate in SMIC Basin Development initiatives 2) Prioritize 2012 Federal and State Priorities for Port & Commerce Initiatives 3) Review 2012 -2013 Operating Budget, Capital Project Requests and input priorities for council consideration. 4) Review insurance requirements for contractors at SMIC and research requirements from other boat yards in Alaska 5) Review and make recommendations for the design for slips off of Z float 6) Identify business which are needed in Seward and should be recruited, and review SWOT team analysis 7) Implement a monthly economic development lunch with speakers 8) Investigate new financing mechanisms to attract and retain businesses to Seward 9) Review parcels available for lease and mechanisms for transient merchants to do business in Seward Section 2. This resolution shall take effect immediately upon its adoption. Port and Commerce Advisory Board Resolution 2011 -04 Page 2 of 2 PASSED AND APPROVED by the Port and Commerce Advisory Board this 4 day of May, 2011. THE CITY OF SEWARD, ALASKA AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Johanna Kinney City Clerk, CMC Ron Long, Chair (City Seal) Port and Commerce Advisory Board Agenda Statement Date: May 4, 2011 To: Port and Commerce Advisory Board From: Suzi Towsley, Executive Liaison Subject: Setting the work session topic for May 18, 2011 Background and Justification: Administration recommends that PACAB set the May 18, 2011 work session and topic at their discretion. City of Seward, Alaska Port and Commerce Advisory Board Minutes April 6, 2011 Volume Page CALL TO ORDER The April 6, 2011 regular meeting of the Port and Commerce Advisory Board was called to order at 12:00 p.m. by Ron Long, Chair. OPENING CEREMONY Deborah Altermatt led the pledge of allegiance to the flag. ROLL CALL There were present: Ron Long, presiding, and Bruce Jaffa Deborah Altermatt Robert Buck Bob Linville Darryl Schaefermeyer Comprising a quorum of the Council; and Michelle Weston, Assistant( Kari Anderson, Harbor Masts Johanna Kinney, City Clerk Brenda Ballou, Deputy Clerk Absent — Daniel Oliver, Suzi Towsley AL ORDERS, PRESENTATIONS AND REPORTS Alaska Railroad Representative, Louis Bencardino Bencardino reported that the Alaska Railroad has been successful for the first quarter: In 2010, they had 13 vessels, but this year they have already had 24; last year there were 3 coal 'ships and this year there were 4; last year the dock made just over $79,865 and this year $153,765. Northland was here over the winter and they brought in freight for the train. Coal this year will probably set a record. Also, some vessels are under repair — there has been a general increase in other businesses as a result (hotels, restaurants, etc). Board Member Jaffa commented that the railroad brings tremendous economic opportunity to the community; the railroad is a large property owner, so he was concerned that the railroad may not accept less than fair market value for the ice park property; Bencardino responded that the railroad was working with business owners, City of Seward, Alaska Port and Commerce Advisory Board Minutes April 6, 2011 Volume, Page and sited several leases on property north of Port Avenue as examples of working with the community. Council Member Buck commented that the Northland experience has been good this winter, but asked if they will come back next year. Bencardino responded they are working on having them come back; next week the Mayor, Vice Mayor and City Manager would be meeting with Northland and Crowley to discuss opportunities for them to come to Seward next winter; Bencardino would also be meeting with Tote in the future, who may want to install a tie -down buoy off the docks. 2. Harbor Master Report — Kari Anderson Anderson reported the number of available slips in the harbor'is fairly consistent with past several years; the Z Float water & sewer have been installed and electric would be completed this month; the harbor was issuing live aboard permits which were required for anyone living aboard forrrtorethan 30 consecutive days (safety issue re: tsunami warnings, fire, etc.); the topics discussed at the Alaska Railroad meeting last week included the relocation of the Coast Guardr's shore support building, potential commercial passenger vessel tax from cruise 'ships, electric rates, and attracting business to Seward. Chair Long asked how many people in-.- the last few years declined boat slips; Anderson replied she would have those statistics at the PACAB meeting in June because they were still in the midst of offering slips, so there is no solid data available at this time. Anderson remarked that since the slip offers are now deadlined at 21 days from the postmark date, the process is going much smoother and boat owners were Board Member Jaffa asked why live aboard permits required no fee; Anderson said she viewed them as a security benefit, watching out for potential crime; the live aboards paid for their own electricity and are not a burden on the harbor infrastructure. Board Member Altermatt agreed that the live aboards were an asset for security; she believed the I live aboards use the infrastructure throughout the city and not just the harbor; her experience has been people looking for slips and believes they are getting them faster than they used to; she believed that more people are declining than ever; there seemed to be some customer confusion about how much time they had to put a boat into the slip; Anderson said customers should contact the harbor office for clarification. Chair Long noted that Anderson should have more recognition in the derelict clean up effort she has made recently; good job. 3. Administration Report — Michelle Weston City of Seward, Alaska Port and Commerce Advisory Board Minutes April 6, 2011 Volume, Page Weston had no report. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING There were none. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Altermatt/Buck) Approval of Agenda and Consent Agenda Harbor Master Anderson changed New Business 9A work session should be amended to `discuss the priorities from April 5, 2011 meeting with Council': Chair Long added New Business 9C to discuss Cruise Line /Barge Line Conference in Seattle. Motion Passed Unanimous. Consent There were no consent agenda i INFORMATIONAL ITEMS, REPORTS A. Letter from Kenai Fjords Sea Treks, Kirk Hoessle Hoessle commented that the harbor should have a loading craft loading /unloading area designated, He awned Alaska I Wildland Adventures & Kenai Fjords Glacier Lodge (Weather Permitting) and the use of a water taxi was very important for this business. He wanted to have a gravel ramp on the beach, basically what was removed when Z float was installed ;;he''has been working with City Manager Oates, Harbor Master Anderson, and Parks '& Recreation Director Sturdy to try to find a solution; he offered some solutions in his letter, particularly focused on the northeast quadrant of the harbor. Chair Long asked if Hoessle had a plan worked out with Administration for this season. Hoessle said they were going to work with the beach area south of the south ramp, but was not sure if it would work long term. He could use his own slips to load /unload, but was concerned that he would be clogging up the boat ramps for other boat users. Chair Long believed that landing craft usage may need to be segregated by boat size and he felt it was important to consider the off - loading Hoessle has to do at his destination where there would be no boat ramp available. Board Member Linville asked if Hoessle had a location preference; Hoessle said he would defer to the boat captains; Linville was concerned about using R float where City of Seward, Alaska Port and Commerce Advisory Board Minutes April 6, 2011 Volume, Page he predicted there would be heavy traffic. UNFINISHED BUSINESS A. Discuss updates to the SMIC Development Plan Assistant City Manager Weston stated that she started reformatting the plan into a more marketable packet. She would like to make some revisions and refinements. In response to Chair Long's inquiry, Anderson stated that the Board still has work to do on the content. Amend SMIC Plan to add "maintain access Beach" as item #3 under Parks & Recreatic Motion (Linville/Buck) Amend plan to remove Exhibits C & D Motion (Schaefermeyer /J Amend to postpone discuss Motion (Schaefernteyer/L B. Discussion i'f Future Slip C Anderson responded to the all the financial implic cost would equal $3, operating costs, Unanimous off Z float through Fourth of July Consent can refine the content Consent 4uests with a lay -down regarding revenue and float. Chair Long asked the Board to consider before forming a recommendation as the total project 0 to build all the slips, plus negligible additional Board Member Schaefermeyer questioned the design parameters for the slips off Z Float, and wondered if it meant that the majority of the demand for slip usage was being properly considered. Long believed that there was enough demand for all sizes that they harbor would not be showing favoritism; he felt that the 60' slips would be most beneficial, but was concerned about how to finance the project. The Board's concern was that questioning the design of the project at this point in time would delay the project further and cost more money. The Board was not in favor of issuing an additional fee increase for boat owners. Anderson requested direction from the Board to which Long responded that he would like to see the "doable" done first, particularly addressing the current needs for our existing customers (Hoessle) then looking at funding availability to cover the gap between what we have and what we need, including seeking grants. Anderson would City of Seward, Alaska Port and Commerce Advisory Board Minutes April 6, 2011 Volume Page create a Resolution of Support for the Board to approve that would allow her some leverage to seek grant funding. Alone to unfinished business, for next agenda. NEW BUSINESS A. Discuss PACAB Priorities Outlined by Council During Anderson requested the Board create a rc priorities; Long agreed and accepted the lay B. March 2, 2011 Regular Meeting Minutes Approve Minutes Motion (Altermatt/Buck) C. Seattle Visit Long planned to attend next wee: the funds available; he recomme budget be moved over to Travel. CORRESPONDENCE, INFORMATIONAL Q imous Consent the Board's rl l travel budget did not have ion & Training portion of the AND REPORTS (No Action Required) Board Member Buck would: be taking a new job with the City and so has a conflict of interest in remaining on the Board; he thanked the Board for his time and they expressed their appreciation for his participation and time. B. NOAA Fisheries' Survey There was no NOAA Fisheries Survey. C. 2011 PACAB Budget See notes above. BOARD COMMENTS , 2011 Work Session Board Member Altermatt suggested the Economic Feedback Study Group /SWOT Group be invited to the next Board meeting on May 20, 2011. City of Seward, Alaska Port and Commerce Advisory Board Minutes April 6, 2011 Volume, Page CITIZENS' COMMENTS BOARD AND ADMINISTRATIVE RESPONSE TO CITIZENS' COMMENTS ADJOURNMENT The meeting was adjourned at 2:19 p.m. Johai City (City :Igo MEM lid @I• (907) 224 -3138 VHF 17 www.cityofseward.net /harbor .i .- �, _ y 76 Z L , If a � - Expanded water and New docks for transient electrical services moorage - Year -round ice -free deep draft port Upland boat storage - Room to grow: upland leases 50 and 250 ton and port development Marine TraveLifts - Road, rail, and air access Repair and maintenance - Maritime training and services licensing available Thank you to the Coastal Villages Region Fund for considering Seward as the homeport for your fishing fleet! atongregs; of the antteb otateg Wagbingtan, At 20510 March 31, 2011 The Honorable Sean Parnell Governor State of Alaska P.O. Box 110001 Juneau, AK 99811 -000 1 Dear Governor Parnell: We recently heard presentations by the Coastal Villages Region Fund (CVRF) and the City of Seward regarding a proposal before the State of Alaska and the Alaska State Legislature to construct homeport facilities for the Community Development Quota (CDQ) fishing fleet. As you are aware, Alaska has been working since Statehood to fully develop its coastal marine resources. In 1976 the Congress expanded sovereign_ jurisdiction over the conservation and management of fish stocks to 200 miles. The State of Alaska worked tirelessly within the framework of the Magnuson- Stevens Fishery Conservation and Management Act to transition from a federal fishery dominated by foreign fishing vessels to a fishery fully utilized by Americans. Over the last fifteen years we have seen substantial investments into the Alaskan fishery, and it is now a much more substantial part of the state's economy. The next logical step, in our opinion, is to promote policies and initiatives that will maximize the value of the federal fisheries to Alaskan communities and businesses. The State of Alaska worked in partnership with the Alaska Congressional Delegation in the 1990s to develop the CDQ program in the Bering Sea. For the first time, residents of Bering Sea villages were provided a direct stake in the fishing industry. The CDQ community participation has taken firm root to include increasing ownership of the fishing and processing fleets. The next phase is bringing more economic value from this participation to Alaska. The President and Board of Directors of the Coastal Villages Region Fund have proposed Seward become the homeport for its growing fishing and processing fleet. The City of Seward meets all CVRF requirements that include a (1) year -round ice -free deep water port; (2) road, rail, and air access; (3) available space on the water and upland for development; (4) major ship repair capabilities; and (5) maritime training and licensing through AVTEC. 'These are the assets that will allow successful and profitable re- location of the CVRF fleet from Seattle to Seward. The Honorable Sean Parnell March 31, 2011 . Page 2 The relocation of the largest CDQ group to Alaska will begin the transition of hiring Alaskan vendors to repair propellers and vessels, weld and paint, service electronics, mend fishing gear, repair diesel engines, supply packaging, provide fuel and groceries, and provide marine safety training. The dollars earned by Coastal Villages in the Bering Sea fisheries will ripple through the greater Alaska economy. The hurdles to this initiative are the lack of adequate dock space and uplands in an Alaskan port community, on the road system, to handle the substantial needs of this growing enterprise. In a preliminary study, the U.S. Army Corps of Engineers has already found the project is economic. We arc aware that an economic analysis, engineering design, geotechnical report and preparation of permit documents all need to be submitted to move this project forward. Construction of the project and movement of the home port of CVRF to Seward could be completed by December 15, 2014, if the previously mentioned steps are funded and expeditiously enacted. We hope that this project may act as the catalyst for the consideration by other CDQ groups to homeport in Alaska. Such a move would result in tens of millions of dollars in new annual income for Alaskan vendors, more revenues for the State of Alaska, and local job creation. We look forward to working with you in the future to help Alaska maximize the value of the federal fisheries for its residents. 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