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HomeMy WebLinkAbout07252011 City Council Packet Seward City Council Agenda Packet _ . ., h� _ , •,,,...:,... • ‘• _ _._ . ,r. . A ;; k 2010 Obihiro Exchange Students Welcome 2011 Guests July 25, 2011 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska * * * ** CITY COUNCIL MEETING AGENDA AfhAmedca City Please silence all cellular phones and pagers during the meeting} July 25, 2011 7:00 p.m. Council Chambers 1. CALL TO ORDER Willard E. Dunham 2. PLEDGE OF ALLEGIANCE Mayor 3. ROLL CALL Term Expires 2011 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Jean Bardarson have signed in will be given the first opportunity to speak. Time is Vice Mayor limited to 2 minutes er speaker and 30 minutes total time p p for this Term Expires 2012 agenda item. J 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Robert Valdatta oncil Member of Consent Agenda passes all routine items indicated by asterisk ('�). Consent Agenda items are not considered separately unless a council Term Expires 2011. member so requests. In the event of such a request, the item is returned to the Regular Agenda] Tom Smith Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2011 A. Proclamations and Awards Vanta Shafer 1. Obhirio- Seward Sister Cities Week and Introduction of our Council Member Obihiro Guests Pg. 3 Term Expires 2011 2. Police Certification Award for Police Officer Nicholas Degnan by Alaska Police Standards Council Marianna Keil Pg. 4 Council Member B. Chamber of Commerce Report Term Expires 2012 C. City Manager's Report D. Mayor's Report Ristine Casagranda E. Other Reports and Presentations Council Member Tenn Expires 2012 1. Presentation on Seaview's Resource Directory Phillip Oates 7 . NEW BUSINESS City Manager A. Resolutions Johanna Kinney City Clerk Submit A Municipal 1. Resolution 2011-060. Authorizing al Harbor Facility � The City Manager To p Grant Application To The State Of Cheryl Brooking Alaska, Department Of Transportation And Public Facilities In The City Attorney Amount Of $1,180,000 For The Replacement Of D Float In The Seward Harbor . Pg. 5 City of Seward, Alaska July 25, 2011 Council Agenda Page 1 mint B. Other New Business Items *1. Approval of the July 11, 2011 City Council Regular and Special Meeting Minutes Pg. 12 *2. Appoint Bob Linville and Ron Long to the Port and Commerce Advisory Board with a term to expire July 2014 Pg. 24 *3. Schedule a work session for an update by the Friends of the Jesse Lee Home for August 22, 2011 at 5:45 p.m Pg. 26 4. Discussion of a project manager for the Coastal Villages Region Fund Project (Shafer) 5. Direction to Clerk on City Manager Hiring Process .Pg. 27 6. Schedule appeal hearing for NVision Architecture on the denial for an extension of the Temporary Certificate of Occupancy for the AVTEC Culinary Arts building Pg. 30 7. Discussion and direction on selling city land. 9. INFORMATIONAL ITEMS AND REPORTS a. Letter from State of Alaska Department of Commerce Community and Economic Development, notice of S400,000 grant award for the purpose of CDQ Fishing Fleet Relocation Study.. Pg. 32 b. Letter from Ambassador Caprica Marshall, Ambassador with the Chief of Protocol, Washington Pg. 36 c. Letter to Barbara Donatelli of the Friends of the Jesse Lee Home . .Pg. 37 10. COUNCIL COMMENTS 11. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 13. ADJOURNMENT City of Seward Alaska Council Agenda July 25, 2011 Page 2 u PROCLAMATION ' ` ,....4 f WHEREAS, / lie Citr (l/ .Se' //r Izso/(!lioll dated .N (lic'IJII >c'1" ( 190i. I 11 l n alli as our .sJs/crc'ilr";u 1 in .Ua c/1 1908 I ;LS j (!('(,4ni c(/ ;/•, k l e- SJS /(/' ('1 /1C's 171' Slstcl (Il!('s In1C'I na/l(In ;1f' and WHEREAS, I UII I!(' pas' /0 1( I ' - /( 1 ( 1 /' 1 C; U: S 00 1'l rr" U(' o1 i) Jlll llll /l hare /);U/J(') /s1lc'(I in f %;UIUU.S cultural C.I'CII;UIC S which bare led to deeper /!'IC /7(IS ;(n(/ (' /l)S('I' 1 t'lafJC)II.S'/IJ /)s bet r r'ccn our two sick.'.' cities and our citizens: annd/ rs WHER1 4S: sinc"c• 1973. our cn/nnl(nu/ic.ti hare s11o)1. tins -c ( /;(n ;(nn(1 ;(/.stu(k'n/ 10 c'.rchaJ) c in roll inghi h S(hOol S /( /( /(•nfS frho ('.l1)C'/7('I/C (' ( ;1(11 01l1('1''ti ('l1 / /111 /) /(• /I /(' Iiii and /;Ulu lit.'s; and �® WHEREAS, in 1.982, a '� ,,loup Of band nd 1J(l choJJ f(Jden[s 1J;1vcled lofa/)aJ) 10 JJarllcll)alc in parades, concerts. and Ic SII rlOcs (Illil/4 ° 1.11(' 01/11111-0 C'e'171cn1li,t/ 'e evo Celebration; and t � WHEREAS, in 2002 rrz' cc/ch/alCd Ubi hil'n s" 120' IIII "l/J(/ ;/ I 1/I 2003 thc OI>iGiro I�c'Ic� � 100' ./"(/I;rn. and in :�,-1/1on cclebJalc'(I.5' / "'S 100 birlhda in .1./as /ca; an(l 1 "VHL• RF„'15 in 2012 (>bihiro frill be cc%br;llingits 130' bir7hda I i 1) fa/rl /l 1/11(1 Scrr m ill hc' ccichl- l /i1)g 100' lczaro /incolpola /io as ;1 c and si vato 1 !'HLRL: -1.5. the (ilr or Sc r r1U(l c'I /C//(lS a I V»17/) rrc'l ( )(' kin)) ;111 o /S'('rr;u'(1', ).,0: , . cif licns /o.s /u(Jcills ho;1 Karr - ill: a/11i ;aka Ol„an)/: (71ika Inoue. .1 ;, ) ln)ata/;/. and S°' adults Kelm S hohci flarul ;l, and Jos /1 Nem. 2011 ep1C'scnG( /I res nom 1114' (iii o/ Ohihiro. %, NOW THEREFORE, FORE; 1, .lean JJaJ (I'U :on, ! icc .1 f-(r ' o ' .S'cit f Alaska, (10 h(•l ch r J)J'oclailn the fret/( oath- 2,.) 201110 be O ri ® SE WARD - OBIHIRO SISTER CITIES APPRECIA 7ION ' l G I,Lh 67 in the (i/r" Of Self ard honoring 11 rcal:ti o/ /iicn(lshi» hctrrccll Obilurn. f;rlrin and biti Dated this 2,5th (la r,- ol.J 2011. k y THE. 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S:�r :a. 1 y'a • � > •Y1r, �3x. � •,�' �� '.�' $ �e t�, : ; s \� < � i , � �. � tok � jy :Lt: � w� ( > i \ � - ic� Printed in Juneau by Alaska Litho, Inc Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2011 -060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO SUBMIT A MUNICIPAL HARBOR FACILITY GRANT APPLICATION TO THE STATE OF ALASKA, DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES IN THE AMOUNT OF 51,180,000 FOR THE REPLACEMENT OF D FLOAT IN THE SEWARD HARBOR WHEREAS, the State of Alaska, Department of Transportation and Public Facilities administers the Municipal Harbor Facility Grant Program; and WHEREAS, the City of Seward owns and maintains the Seward Harbor and is eligible for a Municipal Harbor Facility Grant; and WI D float was constructed in the 1960's and should be replaced as this float provides moorage to 58 vessels, and an additional 84 individuals are on the waiting list for slips of this size; and WHEREAS, the D float replacement project is recommended as the number one priority in the Harbor Enterprise Fund's capital improvement plan, and the float is described as in serious condition (with the electric infrastructure in critical condition) in a recent marine facilities condition assessment completed by a certified civil /marine engineer; and WHEREAS, the City of Seward has the required 50% in local matching funds fur the construction and replacement of D float per the requirements outlined in the Municipal Harbor Facility Grant program; and WHEREAS, the City of Seward is capable of hiring a contractor to complete the construction and replacement of D float within eighteen (18) months after award of a Municipal Harbor Facility Grant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF "I'IIE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to submit a proposal to the Department of Transportation and Public Facilities for the replacement of D float in the Seward Harbor in the amount of 81,180,000. Section 2. Subject to available Alaska Legislature funding and selection by the Department of Transportation and Public Facilities, the City of Seward will enter into a grant agreement with the State of Alaska Department of Transportation and Public Facilities for a SY2013 Municipal Harbor Facility Grant. Cq.) CITY OF SEWARD, ALASKA RESOLUTION 2011 -060 Section 3. The Seward City Council approves utilizing 51,180.000 from funds the Major Repair and Replacement fund 402, and remaining harbor project funds from 274 and 276 to provide the matching funds for the Municipal Harbor Facility grant application. Section 4. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska.. this 25 day of July. 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: July 25, 2011 -tom SF iL Through: Phillip Oates, City Manager it 9 b o r From: Kari Anderson, Seward Harbormaster Agenda Item: Replacement of D float in the Seward Harbor BACKGROUND & JUSTIFICATION: To provide financial assistance to municipal owned harbor facilities, the Alaska Legislature passed landmark legislation in 2006 establishing a new 50/50 matching grant program called the Municipal Harbor Facility Grant Program. This grant program is administered by the State of Alaska Department of Transportation and Public Facilities. The link for the grant documents is at: htt.: / /w-•ww.dot.state.ak.us /stwddes /des orts/harbor arant.shtml. This grant program is funded on an annual basis at the discretion of the Alaska Legislature and consists of two tiers, Tier I and II. The first tier has priority and consists of major maintenance and repair of a harbor facility that was previously owned by the state and now is locally owned. The City of Seward intends to submit a proposal for the replacement of D float in the Seward Harbor, which was previously owned by the state and is now locally owned. D float was constructed in the 1960's and has reached the end of its useful service life. This float system provides moorage to 58 vessels in the 40 -foot range, and an additional 84 individuals are currently on the waiting list for a slip of this size. The City of Seward has three options for the operation of D float: 1.) Replace the float, 2.) Turn off the electricity to the slips and abandon the float, or 3.) Demolish the float and build new 40 -foot slips are built in the NE Harbor off of Z float. Of these three options, replacing the existing float is the most practical option and meets the needs of the current users. The current design plan for building additional floats /slips at Z float includes only 34 slips for vessels in the 40 -foot range. The City of Seward will begin working on the engineering, design, and permitting replacement of D float when a separate grant is issued from the Denali Commission later this year. If the Municipal Harbor Facility Grant Program is funded by the Alaska Legislature, and if the Seward Harbor project is awarded this grant, the City will be responsible for a 50% match in the amount of $1,180,000. The total construction cost for the replacement of D float will be $2,360,000. INTENT: To support a grant proposal to ADOT &PF for the replacement of D float in the Seward Harbor in the amount of $1,180,000. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: FISCAL NOTE: This Municipal Harbor Facility Grant Application will be in the amount of $1,180,000 to include mobilization, pilings, float /fingers, electrical pedestals, water -fire system, and the demolition and removal of the existing float system. There is a 50% required match for this grant. The construction costs for this project were estimated by URS Engineering, in 2011 as a part of a Marine Facilities Condition Assessment. Approved by Finance Department: ATTORNEY REVIEW: Yes No ,X RECOMMENDATION: The City Council approves Resolution No. 2011- 0P 0 authorizing the City Manager to submit a Municipal Harbor Facility Grant to replace D Float in the Seward Harbor. FINAL INSPECTION N REPORT Seward Small Boat Harbor Southwest Harbor Floats A, 8, C, D, C, and S, and South Launch Ramps Seward, Alaska r ,.;,f 4',, ' is s . t. r v euv ;g . - ..r 01 '+f' - P t ' * 'rsn t a ."' tiv; S l' i s a ' y s ~ '. January 2011 Prepared for: Kari Anderson, Harbormaster City of Seward P.O. Box 167 a.itaasailal Seward, Alaska 99664 � ® s �r 'a ;' ` sit Prepared by. yE y 1,.. � ' `.a , URS D ' Y 49hF1 / 1 � 700 0 ....:• u ••Es i■ ..... ••••vrn•a .a.. $ G Street ,, , > a Suite 500 f ':' c- �_--- — " . of • Anchorage, Alaska 99501 111, JOHN C•nCa�/A 0 wr► EXECUTIVE SUMMARY The October 2010 inspection of the Seward Small Boat Harbor included a visual inspection of the facilities in the southwest harbor including approach trestles, gangways, and floating docks A, B, C, D, G and S Float as well as the south harbor boat launch ramp. It did not include an underwater inspection. The following is a summary of the findings: • The floating docks in this section of the harbor were constructed in the 1960s and are at or beyond their service life and should be replaced. They were generally found to be in Poor, Serious, or Critical condition. All floats have hinges in Serious or Critical condition. Several float sections are in danger of sinking. • There is a geometry issue with the fairway space between floats A and B. This space is well below current design standards and makes access to the slips very constricted and difficult. This increases the risk of collisions during poor weather conditions. Future renovations should consider ways to correct this by widening the fairway. This may involve removing fingers from one side of either float, moving A Float to the South, or both. • There are two gangways at the D Float access trestle. One is a 5'x 100' aluminum gangway and the other is an 8' x 50' steel gangway. Future renovations should consider ways to provide one Americans with Disabilities Act (ADA) compliant gangway in this location. The 5' x 100' gangway is ADA complaint and the 8' x 50' one is not. • Floats A, D, and S are in the poorest condition in the harbor and were found to be in Serious or Critical condition. Load restrictions should be placed on these floats. The top of the floatation foam was found to be at or near the water surface on these floats. This indicates that reserve buoyancy is nearly gone and buoyancy is being provided by structural timber members. It is likely that these floats will sink under a significant snow load or if a group of people congregate in one area on the floats. Rot and grass was noted on the timber members. The hinge connections for the fingers were in Serious or Critical condition • Floats B, C and G are in Poor condition. There was about 2" of floatation foam above the water on these floats. The hinge connections for the fingers were in Serious or Critical condition. • The south launch ramp boarding floats were in Serious condition and should be replaced. They have about 6" of freeboard and little or no reserve floatation. They may sink under a significant snow load or if a group of people congregate in one $ area on the floats. The hinges on these floats have failed or are failing. The pile collars on these floats have failed or are failing. There are no bullrails and inadequate cleats. In addition there are an inadequate number of piling on these floats. • The concrete planks for the boat launch ramp are in Poor condition. The ramp does not extend far enough and the lower end terminates in a drop off. 1 • There is a storm water drainage pipe Iocated just south of the south boarding float. Runoff from this is washing dirt and debris under the south boarding float and onto the concrete ramp. The bank is sloughing in this area. • The potable water and piped fire suppression utilities are in Poor condition. The piping and risers have been heavily modified over the years and contain numerous fittings of differing materials. Some of the fittings are steel and are corroding. • The pilings are in Poor condition. The majority of the pilings in this area of the harbor are timber and have been in service since the 1960s. Many of the pilings are worn and have flat surfaces where they have been scraped down over the years by the act of tides and the pile collars. When the north harbor floats were replaced about 10 years ago, several timber piling were pulled and cut for examination. Marine borers were discovered and many of those piling were found to have deteriorated interiors. No pilings were cut for this inspection but it is anticipated that they are in similar interior condition to the north harbor timber piling. • This area of the harbor does not meet current American with Disabilities Act (ADA) design standards. Ail but one of the gangways are out of compliance. The one exception is the 100 foot long aluminum gangway at D Float. The transition plates are not in compliance and there are no accessible slips in this area of the harbor. In addition the main floats have metal grating fire breaks that do not meet ADA standards for pedestrian access. Cost estimates for repairs and renovations are outlined in the report. Two Options for repairs and replacements are outlined. • Option 1 includes replacing in -kind. For this option the float layout and number of slips remains unchanged except that certain upgrades are provided to meet minimum_ design standards. The cost estimate for Option 1 is $10 million. • Option 2 includes recommended renovations associated with a new layout. These include widening the fairway between A and B float, connecting the headwalk float (G Float) to the headwalk float at E float, Realigning the 100' gangway at D float access trestle, making S float and the south side of A float side -tide transient floats, extending the launch ramp, and other minor items. The cost estimate for Option 2 is $9.9 million. • Several possible phases have been identified and cost estimates advanced for these as follows: 1. Phase 1: D Float $2.4M 2. Phase 2: S Float $1.4M 3. Phase 3: Launch Rarnps $1.3M 4. Phase 4: A,B,C, and G Floats $15.1M Note that the cost estimates presented above are based on current prices — material cost increases and inflation are not included in these estimates. 2 City of Seward, .Alaska Ciry Council Minutes July 11, 2011 Volume 38. Purge CALL TO ORDER The July 11, 20l l regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY Lieutenant Butch Tiner led the pledge of allegiance to the flag. ROLL CALL There were present: Willard E. Dunham presiding and Marianna Keil Jean Bardarson Vanta Shafer Bob Valdatta Ristine Casagranda Tom Smith comprising a quorum of the Council; and Phillip Oates, City Manager Cheryl Brooking, City Attorney Johanna Kinney, City Clerk Absent — None CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT TI -IOSE ITEMS SCHEDULED FOR PUBLIC HEARING Christy Terry spoke on the request to purchase the Jesse Lee Home. She could not find in any legislative history that council had made any agreement the Friends of the Jesse Lee Home alluded to. She supported the project, but there should be some kind of trade agreement in place_ rather than an offer to purchase it for a dollar. Terry was worried about the potential partners and she was concerned with the school districts not being represented and council should encourage this partnership to include the school system. She glanced over the water storage tank project and encouraged council to take a look at land the city already owned and not purchasing private land. I-Iilda Lespron of the Seward Arts Council, thanked council for everything they had done for the Seward Arts Council. The new mural was beautiful and she thanked the council for supporting this. Lespron shared an invitation for the Chautauqua Group, who was a vaudeville show coming to Seward on August 9, 2011. There would be a parade and workshops and she wanted to extend the invitation to the Council Members. Emily Gustafson spoke in support of the Scheffler Creek Bridge project. It was exciting to see another avenue to provide access to the waterfront. (2-). i City o /Servarcl. Alaska July 11, 2011 (� irr Council 11imrlc', Volume 38, Page APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson /Kell) Approval of Agenda and Consent Agenda Resolution 201 l -056 was removed from the consent agenda by Council Member Casagranda. A City Attorney Report was added to the agenda. A discussion item was added on door -to -door sales. Motion Passed Unanimous The clerk read the following approved consent agenda items: The June 20, 2011 City Council Special Meeting Minutes and the June 27, 2011 Regular City Council Meeting Minutes Were Approved. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards A proclamation was read for July National' Recreation and Parks Month. Borough Assembly Report, Sue McClure stated the Borough Assembly had two meetings since she last came to council. At the June 21. 2011 meeting. the Assembly passed a stream ordinance:that added more streams to the Anadromous Stream Habitat Protection. On July 5.201 1, the Assembly passed a resolution in memoriam for Bill Noll and it was sent to his family. They also passed an ordinance for the' October' ballot for a .1% sales tax increase to go to economic development. McClure, along with the representatives from Homer and the South Peninsula, were adamant about the mayor explaining the issues with the tsunami warning system. The push was to try and get the state involved at this point so the alarms did not go off incorrectly. The Assembly re- appointed Cindy Ecklund to the Borough Planning Commission. There would be a public hearing at the August meeting to put the abolishment of the Lowell Point Service Area on the ballot. Also on that meeting agenda was an item to come up with specific wording on ballot for reapportionment due to the 2010 census, addressing if the Assembly should move from a nine member Assembly to an eleven member Assembly. If the Assembly did not provide this wording. the reapportionment would just make this change to an eleven person Assembly. There was still a City of Seward seat available on the Seward Bear Creek Service Area Flood Board. City Manager's Report, City Manager Phillip Oates stated they were appro\,,d in the governor's capital budget, and the city did very well. He listed the funding Seward received. Oates gave a lengthy list of accomplishments Seward had achieved since Oates had come to Seward as the City Manager. There had been no purchases approved between S10.000-50,000 since the last Council Meeting. 63) Cilp of Seward. Alaska City Council 'Mimes July 11, 2011 Volume 38, Page The Security or `Z' float in the Northeast Harbor was at substantial completion but the electric pedestals would not be installed. until September 2011. The float was opened to the public on July 2, 2011. The fire- rescue boat John Foster would be located at the base of the ramp and the USCG Cutter Mustang would relocate to the end of the float in October. 2011. The Harbor Department was researching the purchase of a dumpster to place near Z float in the NE Harbor. A dumpster was currently being rented for approximately $325 a month. The total cost of the new dumpster, including shipping, would be less than $15,000, equivalent to approximately 3.5 years of renting. One of the Harbors seasonal staff saved a boat from sinking while logging the floats during the evening hours ofJuly 2, 2011. His quick thinking and assistance from on -call staff facilitated the removal of the vessel from the water. Six new electric pedestals had been installed at SMIC, enabling vessels to connect to power using shore power cords. These pedestals were the same model that were used at the I & T dock. The total number of available power connections at SMIC was now 17 (previously 11 connections). Harbormaster Kari Anderson submitted a letter of resignation. Her last day with the City of Seward would be September 2, 2011. The Library project was moving ahead with a Notice To Proceed the first week of August. There were two vacancies on the Planning and Zoning Commission. The Racing Lions applied for a new lease for their racing parcel. The camera located at the Fire Department had been removed. It would be reinstalled on Church Street in accordance with guidance from the City Council. City Attorney's Cheryl Brooking stated from end of May to end of.lune, the city's attorneys provided advice on ordinances and resolutions, proposed library /museum project and possibilities for funding and repayment of GO bonds, reviewed proposed changes to camera policy and contracts presented. They provided assistance on the referendum process, administrative matters, employment matters, land use /zoning matters, and code enforcement. They continued to pursue condemnation of the land for the North Forest Acres Levee road project though no court date had beenset yet. Brooking stated the firm reviewed compliance concerns with the ship lift facility, including possible renewal /options of the expiration of the management agreement. She requested rehearing by Ninth Circuit Court of Appeals with Resurrection Bay Conservation Alliance and had not heard a response from the court. Brooking noted the decision was remanded to the district court on the issue of attorney fees and costs. Mayoral Report, .Mayor Willard E. Dunham attended the annual RDC dinner in Anchorage. He had a visit from Arni Thomson of the United Fishermen of Alaska to talk about the Coastal Villages project. The United Fishermen Association's mantra was to bring the fishing industry back to Alaska, so they were willing to help Seward with this project. Dunham stated he would like to pursue encouraging the film industry to come to Alaska and to Seward. He attended an ARCTEC meeting and met with the Director of Alaska Energy Authority. Some utilities were upset the Governor halved the ARCTEC funding request and wanted to meet this week to discuss how they could use the remaining funding granted to them. Dunham attended the Senior Citizen mural dedication and thanked Barbara Lavallee for coming. He thanked all those who helped with the Fourth of July festivities. The Coastal Villages Region Fund wanted to meet in Anchorage an July 19, 2011. Representative Peggy Wilson would be in Seward on September 7. 201 1 with 15 members of the State Transportation Committee. 0 Ciiy of Seward. Alaska July 11, 2011 Crc} Council :1.fina�le., 1 'plume 38. Page NEW BUSINESS Resolution 2011 -056, Accepting A Grant From The Alaska SeaLife Center In The Amount Of S4,500 For The Purpose Of Installing A Downtown Seward Humpback Whale Mural, And Appropriating Funds. Motion (Keil /Shafer) Approve the laydown version of Resolution 2011 -056 which changed "Alaska SeaLife Center" to "Seward Association for the Advancement of Marine Science." Oates read the background information and:justification on this resolution. The total budget was $5000 -- $500 for parts, $4,500 for labor. Seward Association for the Advancement of Marine Science (SAAMS) was willing to give in grant monies for the labor cost, and the City of Seward Community Development Department was willing to add $500 for the materials. Oates recommended approval. Casagranda was concerned with the location bringing attention to a building needing improvement. Community Development Director Michelle Weston said this didn't meet the Seward Mural Society's requirements because it was placed on a building that could be covered up in the future, but they supported the project regardless. Casagranda said it just showed the buildinu was not finished. Keil thought it was agreat idea. Weston noted there would be a mural on the SeaLife Center wall, for "dueling" murals. They were also in discussions with the center for temporary grassing of the empty lot by the center for beautification -- not a park but for temporary improvements. Smith wanted to be sure to keep>the mural society involved with these projects. Oates agreed it was important. Motion Passed Unanimous Resolution 2011 -057, Appropriating 5750,000 To Providence Seward Medical And Care Center For The Purpose Of Covering Costs Associated With Implementation Of An Electronic Health Records Program And Disputed Reductions In Medicaid Cost Reimbursements. Motion (Bardarson /Smith) Approve Resolution 2011 -057 Keil declared she had two children that worked for Providence. Keil noted their employment was declared on her annual financial disclosure statement. The mayor ruled no conflict existed and the consensus of the council agreed. Oates gave a lengthy background explanation of the intent of this resolution. Oates clarified that the losses of $750,000 may be entirely reimbursable if Providence Seward was deemed to have CTh' of Seward, Alaska City Council inures July l 1, 20/ 1 Volume 38. Puge met "meaningful use" requirements for its new electronic health records implementation under a reimbursable grant program; and if they succeeded in challenging the state's arbitrary reductions in cost -based reimbursement and received the cost reimbursements that Seward had anticipated under the previous reimbursement methodology. Oates recommended approval. Keil asked by leaving the designated 5500,000 in the fund balance, were they anticipating further losses? Oates did not think so, and Keil questioned why the additional amount at this point then. Shafer wanted to know if Providence Health System was the only entity going through this appeal process with the state — Oates guessed that most health care providers were probably facing this issue. all Providence branches certainly were. She wanted Oates to find out. because there was strength in numbers if that was the case. Valdatta wanted to know about the 1 percent sales tax, Oates said that was going to pa■ ott the hospital bonds. Smith thought the staffing seemed heavy. Keil said the 5300.000 was reimbursed, would that come back to the city? Oates said it would. Keil asked what was being done to address the immediate concerns through the recent inspection and Oates said the city had to have a plan accepted at the state and federal level. Oates clarified Medicaid was paying 100% of the cost of a long term care facility patient unless the patient was paying themselves. Keil thought this, should be on a legislative priority List in the near future. Shafer thought it was important to get Seward's legislators on this issue. There were so many with Long Term Care Facilities in their districts, it would be beneficial to utilize them and pass along our information to them. Dunham wanted to know of the consolidation of services due to the collocation. Was this figured into the cost? Valdatta wanted to see if there were some federal dollars that could help the city pay these hospital bonds off -- Oates said it was worth trying for. Motion Passed Unanimous By unanimous consent, council suspended the rules to allow Providence Seward Administrator Chris Bolton to speak. Bolton said the immediate jeopardies were abated very quickly and the other citations were addressed within the next thirty days. OTHER NEW BUSINESS Water Tower Site Update. Public Works Director W.C. Casey `gave an update on the current status of the water storage tank as well as a brief background history of the project. There was a preferred site, in the Northeast corner of the Gateway Subdivision. Staff planned to come to council in September or October for approval after more research /work was developed on this process. Council recessed at 9:10 p.m. Council resumed at 9:15 p.m. Cary of Seward,, Alaska July 11, 2011 City Council ;l /imr[es l'ol 38, Page Discussion the June 27, 2011 request to purchase the Jesse Lee Home by the Friends of the Jesse Lee Home. Brooking stated the city had the ability to transfer lands under the fair market value as long as it was in the public interest. So the city could IegaIly sell the Jesse Lee Horne for a dollar, and also with conditions as laid out in the transfer agreement. Oates said they needed to be concerned with if the effort was not successful, the building would need to be demolished and that cost would be substantial to the city. He was in support of granting this proposal, but needed direction from the council. Keil said they tried to give property away on Washington Street and that ended in legal battles. She was concerned with trying to do this in this case. She was surprised the borough had not been contacted regarding this project. Keil thought it should go at the fair market value, Shafer agreed. Smith agreed, he thought this was not a norlal non profit and was in fact a money maker. He didn't like the idea of selling it for a dollar. Casagranda said it didn't make sense to give it away for a dollar. Oates stated his opinion was if the council didn't accept this proposal, it would stop the project and the city would keep control of the building, would have to demolish the building, and the project would be killed. He hoped council would recognize this decision. Bardarson said it was worth it to tell the Friends of the Jesse Lee Horne to go out and find the funds for the project. Keil stated the appraisal noted the best use of this land was multi residential. Dunham said this project had grown some legs and that was surprising. He was not enthused to simply hand the property over but in that light, he thought in the process they could make an agreement about a payment schedule or some kind of value back to the city. Direction was given to draft a letter noting council would like to sell the property and not give it away. Discussion on the Door to Door Solicitation clause in the City Code. Shafer asked if she should recuse herself because she has paper kids go door to door selling. Council ruled no conflict existed. Brooking noted the city was contacted to conduct door to door sales by a company, and had pointed out the clause in the code that banned door to door solicitation without invitation was not valid and unconstitutional under federal law. It was questionable under state law because Alaska had a stronger right to privacy, but she did not recommend Seward be the test case here. Brooking noted the rights of the resident of rights to rescind sales and they can put up no trespassing or soliciting signs. This was a constitutional free commercial speech issue the city had the authority to impose reasonable restrictions on door to door solicitation to control certain concerns. Brooking noted the company that contacted the city did not have a good rating with the BBB, and while she was not here to address this particular business, it did raise possible concerns that door to door sales raised concerns in communities for theft and it could be abused. It was Brooking's opinion the ordinance City of Seward, Alaska CO; Council .Minutes July I1, 2011 Volume 38, Paget as it stood went beyond the authority of the council. She gave possible suggestions to either revoke the ordinance altogether, or set restrictions on the act of door to door solicitation such as setting the time, place, manner, etc. They could also set exceptions for political activities and limit to just commercial, make an exception for activities like kids fundraising. Brooking's recommendation was to stop enforcement of this code provision effective immediately and revoke it altogether. Council directed staff and the attorney to work with bringing forward ideas to council. INFORMATIONAL ITEMS AND REPORTS (No action required) April and May Providence Financial Reports. COUNCILS' COMMENTS Shafer asked that on the next agenda a discussion on hiring a Project Manager for the Coastal Villages project. She felt with a new city manager coming on board soon, this would be difficult to pick up. She thanked everyone that cleaned up after the Fourth of July. The extra garbage cans really helped and the cleanup was well appreciated. Bardarson sent her condolences to Deputy City Clerk Brenda Ballou and her family. She gave congratulations to Cindy Clock and thanked all who helped with the Fourth of July. Smith also thanked to everyone for the Fourth of July efforts. Valdatta said maybe the council should look at one of our previous city managers. Dunham said the Planning and Zoning Commission were two people short and encouraged community to volunteer. He complimented the Planning and Zoning Commission and thanked those who helped with the Fourth of July. Dunham also sent condolences to Ballou's family. He thanked Kari Anderson for her work as the Harbormaster and wished her the best. Dunham had the opportunity to help send two Seward students to participate in a basketball clinic -- Jalen Terry and Jeff Buchanan. He gave congratulations to the students. Oates noted he donated city funds towards this effort and the mayor donated personal funds to the two athletes. CITIZENS' COMMENTS - None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS - None ADJOURNMENT The meeting was adjourned at 9:43 p.m. City of Seward, Alaska July ! 1, 701 / City Council Minutes Volume 38, Page Johanna Kinney, CMC Willard E. Dunham City Clerk Mayor (City Seal) ..r City qf Seward. Alaska Ciry Council Minutes July 11, 2011 Volume 38, Page CALL TO ORDER The July 1 1 , 2011 special meeting of the Seward City Council was called to order at 9:48 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY Lieutenant Butch Tiner led the pledge of allegiance to the flag. ROLL CALL There were present: Willard E. Dunham presiding and Marianna Keil Jean Bardarson Vanta Shafer Bob Valdatta Ristine Casagranda Tom Smith comprising a quorum of the Council; and Phillip Oates_ City Manager Cheryl Brooking, City Attorney Johanna Kinney, City Clerk Absent — None CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson /Shafer) Approval of Agenda and Consent Agenda Motion Passed Unanimous NEW BUSINESS Resolution 2011 -058, Authorizing An Emergency Appropriation And Repair Contract With Harmon Construction For The Repair Of The Lagoon Boardwalk From The Damage Caused By A Vehicle Accident On July 1, 2011 In An Amount Not -To- Exceed 58,000 And Appropriating Funds Motion (Keil /Shafer) Approve Resolution 2011 -058 City o /Seward. Alaska Alt: 11. 2011 C'itr C ouncil 11inrtcs I nhrnlc .i8. fare Oates stated the background and intent for the resolution. It was coming to council as a sole source contract due to its urgent nature. Staff would continue to seek repair damage from the individual who ran into the boardwalk with their vehicle. Keil thought this was much needed and potentially dangerous as it was left right now:. It justified an emergency and she hoped it got done quickly. • Shafer asked if the driver had insurance — Community Development Director/Assistant City- Manager Michelle Weston confirmed they did. Casagranda asked about the exemption from competitive procurement Cheryl Brooking said in this scenario the city did not have o go out to bidand was e e be of this safety hazard. Casagranda said there were other businesses in Seward that could do this job for cheaper. Valdatta thought it was pretty cheap as proposed. Oates added Harmon was prepared to do the construction immediately. He thought it was a mistake to delay this process. d'Iotion Passed Yes: Valdatta, Bardarson, Smith, Keil, Shafer, Dunham No: Casagranda Resolution 2011 -059, Authorizing A Sole Source Professional Service Contract With Northern Economics, Incorporated For The Economic Analysis And Financial Strategy For Homeporting Community' Development Quota (CDQ) Fishing Vessels In Seward, :Alaska In An Amount Not -To- Exceed S85,000 And Appropriating Funds. Motion (Bardarson /Shafer) Approve Resolution 2011 -059 Oates Listed the intent behind the resolution. Northern Economics was the firm that did phase one of the Coastal Villages Region Fund study in partnership with PND engineers. The economic analysis and financial study would be an independent effort from the engineering itself with no concern with the location or consideration beyond bringing the CDQ fleets to Seward, beginning with CVRF. This firm was highly qualified to do this work. A reason to rush this along was to bring to the Governor the concept and financial strategy to request he put this in his budget. Northern Economics would support the effort fully to bring as much information possible to the table to the Governor. Oates felt there were multiple reasons to go with this company, as well as the exemption to sole source this professional service agreement as confirmed by the attorney. Ile stated it was essential to start the economic analysis as soon as possible, and approval of this resolution would start it tomorrow. Dunham added the first two meetings he had with AIEDA director, when Seward was first drawn into this with project with Coastal Villages it was suggested to use Northern Economics because of their awareness with CDQ's. It were to make the Governor's budget. the■ needed a solid package by the first of October. rr. Cin- of Seward, Alaska C'in' Council July I I, 2011 1 plume 38. Page Valdatta wanted RFP's, not sole sourced contracts. Bardarson said the city had to wait until the budget was approved. Shafer didn't like sole source contracting, she understood the time element in this case. She emphasized she definitely wanted the engineering of this project to go out as a request for proposal. Casagranda asked if this would come from the 5400,000 the city just received from the State of Alaska. Oates confirmed this, and that none of the monies had been spent yet. He understood the need to put out an REP for engineering, and also stated the analysis and strategy was of the utmost importance. PND gave the figures for this, but the cost of the analysis was quoted from Northern Economics. This particular breakdown of costs event to the legislature when the city requested these funds. Keil accepted AIDEA wanted the city to work \.vith Northern Economics, but was very concerned that this study should allow the positive and negative aspects. Keil also agreed the engineering should not be sole sourced. Smith thought this resolution needed sole sourcing in this instance. To make this work, council really needed to have their bases covered and had done their homework, and this was the first step in showing that. They needed to make sure the Governor and the legislature felt comfortable voting and supporting this project. Bardarson's concern was that there was nothing in the contract ensuring this analysis would be ready to present to the Governor and legislature. Oates said Northern Economics had strongly ensured him they would have everything they prepared timely. Casagranda thought this would be a biased report based on the comments made about how great of a relationship Northern Economics had with CDQ's, AIEDA, and CV RE. Motion Passed Yes: Valdatta, Smith, Bardarson, Shafer, Keil, Dunham No: Casagranda OTHER NEW BUSINESS Discussion for the engineering of the Coastal Villages Region Fund Project. Direction was given to staff to request proposals for this element of the project. Oates stated he would start this process right away and report back to the council the scoring criteria of the Request for Proposal. COUNCILS' COMMENTS - None CITIZENS' COMMENTS - None COUNCIL AND ADIIVIINISTRATION RESPONSE "CO CITIZENS' COMMENTS Non,: C?...D)7 Cin- o/ Seward. ,9losko July I 1011 Ciny Council Minutes 1'oli n ee 38. Nig& ADJOURNMENT The meeting was adjourned at 10:10 p.m. Johanna Kinney, CMC -- Willard E. Dunham City Clerk Mayor (City Seal) r... ....„ :tp5.. i k AAAA f,"mss , r , , CITY OF SEWARD, ALASKA APPLICATION FOR THE et'',L , JOKY AND COMMERCE ADVISORY BOARD (PACAB) , A 3 , . - NA , £ j) )---4 STREET ADDRESS: 3_ € ? ii-e?-121 (1 - tii:F MAILING ADDRESS: 1 1 0... Nc C _ ?�i.hi -i 0 ,,A - HOME TELEPHONE: 4 ` O6 BUSINESS PHONE: e 4 4 - J -3 J FAX NUMBER: ,2;;Z 4/ - 5-70 7 EMAIL: i� -7� 5 () i- , c,,ectsZci , 114 LENGTH OF RESIDENCY IN THE SEWARD AREA: ? 6 `S, PRESENLY EMPLOYED AS: 41 2i.it; -Si11/4_7 li yLf e i Q1.?S. ,176 -7, 44 7 r 0, iti` List any special training, education or background you have which may help you as a member of the Board. 40 t/ , .;? S /Y14 tiL' /AA() i r z y Have you ever been involved in port operations? If so, briefly describe your involvement: t ' L v - - T , 4 6 -47 ,4- , : Viy.L 5 ( C`A- , [ - 1 > ' - , _ fi2 D . "' - L' A- /9q 3 a 00-6 ,' - ,.2.0if I am specifically interested in serving on the Port and Commerce Advisory Board because: ' , 4 __ Fryr/ 2 ,lam 7'�i� � - a� , ?l) 14,1 SG =7 ✓,6' SeZili --AZZI ' / ti L'Go4/a41 y 6-261,Q /9-4.0 I Have you ever served on a similar board elsewhere? cyes o' No 5 .6, `., -, i> e , e f'-'r - .ter If so, where? , P6 f ., And when? 6sr. , - - sr-4 1 M 2.6.-c-z' s ctl , ../-e-c".& -- , 2 d 'le_ : Are you available for meetings at noon (second Wednesday of each month)? yi.4-2 If appointed, are you willing to travel occasionally? j - si--/ -- P O re �.. ,. sir SIGNA DATE / j) -kr , CITY OF SEWARD ALAS APPLICATION FOR THE a y AND COMMERCE ADVISORY �' BOARD (PACAB) 0 NAME: ) STREET ADDRESS ?c ,j !�') X 1 3 MAILING ADDRESS: HOME TELEPHONE: 2- BUSINESS PHONE: "5 FAX NUMBER: EMAIL: LENGTH OF RESIDENCY IN THE SEWARD AREA: PRESENLY EMPLOYED AS: £-v vek,,L „ _1-1 J , i v Y List any special training, education or background you have which may help you as a member of the Board. /K t _ Have you ever been involved in port operations? If so, briefly describe your involvement: v i I am specifically interested in serving on the Port and Co erce Advisory Board because: �'mayF k, Have you ever served on a sirniiar board elsewhere? Yes or No ` �"i" If so, where? And when? Are you available for meetings at noon (second Wednesday of each month)? If appointed, are you willing to travel occasionally? ,_, • /I SIGNATURE DATE Johanna Kinney From: Phillip Oates Sent: Monday, July 18, 2011 3:42 PM To: Johanna Kinney Subject: Council Work Session Johanna, Is it possible to schedule a Council Work Session on August 22 from 5:45 p.m. to 7 p.m. for an update about the Jesse Lee Home? This will be a presentation by the Friends of the Jesse Lee Home. Phillip Phillip E. Oates. DBA vlajor General (U.S. Army. Retired) City Manager. City of Seward Direct: 907- 224 -4012 Cell: 907- 362 -1463 poatesa;citvofseward.net Make a difference for our community and shop Seward first! Agenda Statement Meeting Date: July 25, 2011 To: M a 1, ayor Dunham, City Council Members From: Johanna Kinney, City Clerk Agenda Items: Direction to Clerk on Ci' Manager Hiring Process As council is aware, the application period for the City Manager position ended Friday. Jule 22. 2011. As your City Clerk, I need direction from the council as to what step you would like to take next. Would you like more time to review the applications? Would you like to narrow your selection down to a certain number and conduct reference checks and telephonic interviews? You can make this selection tonight or schedule this matter on another agenda or call a special meeting. If you want to narrow your applicants down, do you want to create and use a scoring criterion? Attached are some past examples of scoring sheets for applicants. You can use standardized scoring criteria like this now and /or for your final list of candidates or simply have a discussion of who you think should make it to the next level in this process. Would you like the City Clerk to put this advertisement out longer? RECOMMENDATION: The City Clerk's Office recommends council. as a whole, narrow down the list of applicants to interview telephonically, if applicable. If not applicable, direct the Clerk to re- notice this position and consider an interim or acting city manager in the meantime. in the chance council is unable to fill this position before City Manager Oates departs employment from the City of Seward on September 30, 2011. A back up plan is recommended. When the time comes to negotiate a contract with the person council has selected, the mayor typically appoints 2-3 members of council to enter into contract negotiations. Until this time occurs. it is the City Clerk's recommendation that all decisions be made ht: ilre council as a whole. This is your employee. after all. D3I d■Ir. IQ. "turn ir MUNICIPAL MANAGER APPLICATION RATING FORM Name of applicant: Evaluator: Date Rate each qualification from 0 (none) to 5 (outstanding) Skill/Qualification: Rating Comments Education Communication experience Longevity Familiarity with Alaska Stability Growth Finance/Budgeting Community Development International/Economic development Tourism Human Resources Legislative Process Quality of Application Total PROS CONS COMMENTS City Manager Application Rating Form EXaMple, Rank each q ualification Iron 0 (none) to 5 (outstanding) -'z c t? ,',.'■> 1 - , v::.,- ....3_, .■1 1...f, Candidate ----. (TY „.., „... , ...., , 1 HL _______1 I I I , 1 1 , , I , 1 1 I I ,_._ 1 1 I 1 - - ---- 1 1 l I 1 I I I I 1 I I -1— -- 1 I i I , I 1 I I 1 1 I I I ) 1 I 1 i 1 I i ; 1 I 1 1 1 I 1 I 1 1 I — I 1 I I I I i I I I i I I i ( I j I I ___ I I I I 1 I 1 I i I I I I i I l I I 1 1 1 1 1 I I I i I I I I I 1 1 1 1 i 1 1 I 1 i 1 — I , I. - I 1 i 1 I 1 I 1 1 , 1 I I 1 I I: ! . I i , I , I I , ; I 1 I . i I 1 1 I I I i ! i 1 i , 1 ! 1 I il l 1 1 i : ! , 1 , i I 1 I ; I I I , , ; i I i El Date: Memorandum Date: July 25, 2011 To: Seward City Council From: Johanna Kinney. City Clerk 4 --) Subj: Schedule an appeal hearing 01 the denial for an extension of the Temporary Certificate of Occupancy for the AVTEC Culinary Arts Building When scheduling this appeal hearing, please keep note that discussion about the issue itself should be avoided entire1j. A few dates to keep in mind: July 23 -31. August 1, and 5.. 2011: Mayor Dunham is unavailable. August 1 -7, 2011: Fire Chief Dave Squires is on leave. August 8.201 1: Is day 31 of the tiling, so if council wanted to schedule the hearing for this day, they would have to schedule it provisionally if both parties agree to going beyond the 30 day requirement appeal scheduling. Also, council has a work session at 7:00 p.m. currently scheduled this evening. August 9, 2011: The current temporary Certificate of Occupancy expires (council will need to hear this appeal hearing and make a decision prior to this date). O • 9.15.112. - International Fire Code— Enforcement, appeals. (a) Any person aggrieved by an administrative officer's interpretation and enforcement of the International Fire Code may appeal the administrative ruling to the city council if such appeal is filed within ten calendar days of notification of the administrative ruling being appealed. (b) Appeals shall be in writing, filed with the city clerk and shall contain the appellant's name and address, a description of the administrative ruling being appealed, the reason why the ruling is grievous to the appellant, and any documents the appellant wishes the council to consider. (c) Upon receipt of the written appeal, the clerk shall schedule the matter for public hearing at a regular city council meeting, to be held within thirty calendar days of receipt of the appeal. The clerk shall notify the appellant in writing of the public hearing date. (d) The clerk shall provide copies of the appeal to the administrative official whose ruling is being appealed. The administrative official shall prepare a written report of the events which preceded the appellant's filing, including a recitation of the code provision or regulation and the ruling being appealed. The administrative official shall attach to his report copies of all applications, denials, correspondence or other writings relating to the matter being appealed. The clerk shall provide council with copies of the administrative report and the appellant's filing prior to the public hearing. (e) It is the burden of the appellant to submit such evidence, including engineering and other technical studies, in support of his appeal, as may be necessary to enable the council to reach a decision. Upon a showing of good cause, the council may continue the hearing for presentation of such information; provided, however, that the council shall render a decision of the appeal within 40 calendar days of its filing. (f) The council shall either affirm or reverse the administrative official's ruling, in whole or in part. The council may vote to reverse, in whole or in part, only if it finds the appellant has proven the following: (1) The relief sought will not result in a violation of any applicable federal or state regulation' (2) The relief sought is in harmony with established city codes, policies and procedures; (3) The relief sought will not significantly increase the risk of loss of life or property on the subject property or on adjacent properties; and (4) Public services and fire protection are not impaired and are adequate to meet any new requirements resulting from granting the relief sought, and it will not significantly increase the cost of operations of public service and fire protection agencies. A decision may be made subject to the appellant's compliance with terms and conditions deemed necessary by the council. (9) In rendering its decision, the council shall issue written findings of fact and conclusions of law. The council's decision shall be final. The appellant may appeal the decision to the superior court if such appeal is filed within 30 days of the decision. (h) The city clerk shall provide the appellant written notification of council's decision within ten days of the decision. Ord. 2008 -011, § 3, 2008, changed the title of section 9.15_112 from Uniform Fire Code — Enforcement, appeals to International Fire Code — Enforcement, appeals. (3_ \\) 0t- WA C.. tti OF TW1 ,1K 7 STATE OF ALASKA DEPARTMENT OF �� COMMERCE ` `' g -�� -- Sean Parnell, Governor COMMUNITY AND Susan K. Bell. Commissioner ECONOMIC DEVELOPMENT Scott RirGy, Director Division of Community and Regional Affairs Grants Section July 15, 2011 City of Seward The Honorable Williard Dunham, Mayor P.O. Box 167 Seward, AK 99664 RE: FY -2012 Designated Legislative Grant Dear Mayor Dunham: I am pleased to notify you that the City of Seward has been appropriated a FY -2012 Designated Legislative Grant per 37.05.315 for the purpose of CDQ Fishing Fleet Relocation Study. The amount of State funding available for tl grant is $400,000.00. In order for the grant funds to be released, you must enter into a grant agreement with the Department of Commerce, Community, and Economic Development for this project. Please provide the following information by August 10, 2011. 1. Please review the enclosed Total Project Snapshot (IPS) and provide a scope of work for this project which includes a brief project description, proposed timeline and budget narrative. 2. Complete the enclosed Authorized Signers form and return the original to our office. 3. Provide contact information including name, title, telephone /fax numbers, and email address for the person who will be responsible for administering this grant. Upon receipt of the above, I will prepare and send the Grant Agreement for signature. If you have any questions, please contact me at (907) 465 -4731. Congratulations on this grant award. I look forward to working with you to ensure the success of this project. Sincerely, Robin Park Grants Administrator II Enclosure: Copy of 1'PS report Authorized Signers Form P.O. Box 110809, Juneau, Alaska 99811 -0809 Telephone: (907) 465 -4731 Fax: (907) 465-5867 Text Telephone: (907) 465 -5437 Email: robin.park @alaska.gov Website: http: / /www.commerce.alaska.gov /dcra/ Designated Legislative Grant Documents Authorized Signers Please clearly print or type all sections of this form Community /Grantee Name: Date: Regular Election is held: Authorized Grant Signer(s): Name Title Term Signature I authorize the above person(s) to sign Grant Documents: (Highest ranking organization /community /municipal official) Name Title Term Signature 1 Grantee Contact Information: Address: Phone Number: Fax Number: E -mail Address: Federal Tax ID #: Please submit an updated form whenever there is a change to the above information. Please return completed form to: State of Alaska a Dept, of Commerce, Community, and Economic Development Division of Community and Regional Affairs /Grants Section Box 110809 Juneau, AK 99811 -0809 0 13 Rev. 6/2011 Total Project Snapshot Report 2011 Legislature TPS Report 56209v1 Agency: Commerce, Community and Economic Development Grants to Municipalities (AS 37.05.315) Grant Recipient: Seward Federal Tax ID: 92-6000086 Project Title: Project Type: Planning and Research Seward - CDQ Fishing Fleet Relocation Study State Funding Requested: $400,000 House District: 35 / R Future Funding May Be Requested Brief Project Description: Economic Analysis, Survey, Geotechnical Investigation, Preliminary Engineering, and Permitting to establish the home port for the CDQ fishing fleets at Seward, Alaska Funding Plan: Total Project Cost: $405,000 Funding Already Secured: ($5,000) FY2012 State Funding Request: ($400,000) Project Deficit: $0 Funding Details: Since 1982, the City of Seward has obtained approximately $35.72 million in Federal or State grants, appropriations, and City bonds to construct a basin, ship lift, and ship repair facility at the Seward Marine Industrial Center. This funding significantly reduces the cost of contructing the infrastructure to begin home porting the CDQ fishing fleets in Alaska. The City of Seward also invested $5 thousand this year to conduct the initial engineer and economic scoping analysis. Detailed Project Description and Justification: After receiving a request from Coastal Villages Region Fund (CVRF is one of six CDQ Groups) to assess the possibility of relocating their home port from Seattle to Seward, Alaska, the City of Seward obtained the services of PND Engineers, Inc. and Northern Economics to conduct a scoping analysis. Their analysis provides an estimate of the cost of an Economic Analysis, Survey, Geotechnical Investigation, Preliminary Engineering, and Permitting to be $400,000. These actions would be completed during the period July 15, 2011 and September 15, 2011 and establish the basis for bonding or other grants and appropriations to construct the home port infrastructure that would ultimately meet the needs of all CDQ Groups. Since 1982, the City of Seward has obtained approximately $35.72 million in Federal or State grants, appropriations, and City bonds to construct a basin, ship lift, and ship repair facility at the Seward Marine Industrial Center. The Center is within the city limits on the eastern shore of Resurrection Bay. This infrastructure provides an essential foundation to meet the requirements for home porting the CDQ fishing fleets is Alaska. If this infrastructure were not available the estimated cost of approximately $33.7 million to provide the infrastructure for home porting CVRF in Alaska would would be twice that amount. Moving the home port of the Coastal Villages Region Fund (CVRF) fishing fleet from Seattle to Alaska is a historic opportunity. This is a longstanding goal of many prominent Alaskans that began with the Magnuson- Stevens Act of 1976 and the Community Development Quota (CDQ) Program that began in December of 1992. The vision of the recent Senator Ted Stevens and others saw the Magnuson- Stevens Act of 1976 and subsequent amendments to the Act as opportunities For use by Co -chair Staff Only: Page 1 (1 ° Contact Name: Katie Koester q V Contact Number: 235 -2921 1/4 pvONI eo ice` �� 4:46 PM 5/27/2011 Total Project Snapshot Report 2011 Legislature TPS Report 56209v1 first to Americanize the fishing fleet in Alaska, secondly to provide fishing quotas to the communities surrounding prime fishing areas, thirdly to reinvest profits to produce jobs and grow the industry, and finally to Alaskanize the Alaska fishing fleet. In considering moving the CVRF home port from Seattle to Alaska, the CVRF Board of Directors and staff established the following essential requirements: -- deep water year -round ice -free port -- sufficient space and depth of water to construct a half -mile of dock for mooring, loading, and servicing deep draft and other marine vessels -- sufficient land upland to construct warehouses and offices -- existing ship repair and maritime support facilities -- existing maritime training and licensing facilities -- road, rail, and air access In examining ports across Alaska, only the City of Seward on Resurrection Bay met all their requirements. It is a deep water year -round ice -free port. It has the space on the water and upland to construct the half -mile of dockage to meet current needs, and room to expand in the future to meet the needs of the remaining 5 CDQ groups. It is the home of AVTEC where maritime crews receive training, licensing, and recertification of maritime skills. It has a major ship repair facility, Seward Ship's Dry Dock that has the capability of lifting and repairing the largest 341 foot CVRF fishing vessel. It has a 250 -ton travel lift and upland storage and maintenance space for smaller vessels at the Seward Marine Industrial Center. It has an existing maritime and fishing industry. It has road, rail, and air access and close proximity to Anchorage. Project Timeline: Project Kick -Off July 15, 2011 Survey Layout September 15, 2011 Geotechnical Report October 31, 2011 Draft Economic Report December 1, 2011 Permits Prepared and Submitted September 15, 2011 Final Economic Report February 1, 2012 Preliminary Engineer Report February 1, 2012 Entity Responsible for the Ongoing Operation and Maintenance of this Project: City of Seward Grant Recipient Contact Information: Name: Phillip Oates Title: City Manager City of Seward Address: 410 Adams Street (P.O. Box 167) Seward, Alaska 99664 Phone Number: (907)224 -4047 Email: poates @cityofseward.net Has this project been through a public review process at the local level and is it a community priority? X Yes No For use by Co -chair Staff Only: Page 2 Contact Name: Katie Koester Contact Number: 235 -2921 4:46 PM 5/27/2011 THE CHIEF OF PROTOCOL WASHINGTON Wi n' AO v July 15, 2011 Dear flavor Dunham, Alaska was just amazing! I want to thank you for graciously welcoming our foreign Diplomatic Corps to your city and participating in our tour of Fox island and Resurrection Bay for the Department of State's E4erience America — Alaska visit. This stop of the trip, with its pristine vistas and many whale sightings, thrilled the Ambassadors and truly showcased the beauty of Alaska. The success of this endeavor would not have been possible without your support. The state of Alaska, and all of the places and organizations we visited, rolled out the red carpet and embraced. our guests with open arms. This visit was a pivotal element of President Obama and Secretary Clinton's commitment to a renewed public diplomacy and your assistance helped make it possible. 1 am confident that the Ambassadors who participated in our visit left with a deeper knowledge. of Alaska and its history as well as new ideas about business, culture, and community to report to their governments. The comprehensive program, full of business initiatives, global arctic issues, oil & gas exploration and production, and scientific innovation exposed our guests to the best and brightest of the Last Frontier. Thank you again for your generous support of Experience _=1metica. Most sincerel r 1 \\. t ricia ?? wi .larzthla ll Am ssador The Honorable, Willard Dunham, Mayor of Seward. 6 3, _ P.O. Box 6 l 1965 2005 Seward, Alaska 9966"? -0167 All-America City Main Office (907) 224 -4060 Facsimile (907) 224- +038 x r5 a eg July 14, 2011 Ms. Barbara Donatel l i 743 West 4 Ave_ Suite 250 Anchorage. Alaska 99501 Dear Friends of the Jesse Lee Home. The Cit \ of Seward received Your June -) 7, 201 1 letter requestintg ;purchase of the Jes Lee Home for 51 to facilitate the ultimate success of the project. The Seward City Council, while supportive of the Jesse Lee Home and the Friends of the Jesse Lee Home's project, decided not accept this offer. The decision occurred at the Juju 11, 2011 Council meeting. However, the Council is willing to sell the property to the Friends of the Jesse Lee Home for the current appraised value. That transaction could occur no\ or after dour organization has achieved greater success in fund-raisin or project completion. At this time. the Council is willing to continue the existing agreement. A recent fair market value appraisal values the property at 5470.000. Please do not hesitate 10 contact me if you would like to discuss this situation in `treater detail. Sincerely_ j Willard E. IIinham, Mayor Cite of Seward el) J U'y 2011 e Th August 2011 1 July SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 31 Monday Tuesday Wednesday 1 Thursday Friday Jun 27 28 29 30 Jul 1 5 N 4 5 6 7 8 Independence Day; Of 12:OOpm PACAB Meetin co 11 12 13 14 15 7:OOpm City Council M 12:OOpm Seward Comm V1 --4 18 19 20 21 22 7:OOpm CC WS; Water, 6:30pm P &Z Work Ses 6:30pm HP Work Sessi 9:OOam Social Security N CO r-i 25 26 27 28 29 5:30pm CC & P &Z WS. 7:OOpm City Council M rn N Ll1 Nanci Richey 1 7/20/2011 12:17 PM 3O Augus August 2011 August 2011 September 2011 t TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 A Monday Tuesday Wednesday Thursday Frida - -� 2 3 Y 4 5 7:OOpm CC WS; Electric ) 7:30pm P &Z Meeting V1 0, 9 10 11 12 15:45pm City Council W 11:30am Seward Comm 7:OOpm City Council M '-i co 0, 7 15 16 17 18 19 6:30pm P &Z Work Ses 12:OOpm PACAB Work 5 9:OOam Social Security 6:30pm Historic Preser 0, 0, N 9, 23 24 25 26 7:OOpm City Council M tD 0, 7 29 30 31 Sep 1 2 r2 N 0, 9, Q Nanci Richey 1 7/20/2011 12:17 PM 3n