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HomeMy WebLinkAbout08032011 Appeal Packet rd City Council Aj Hearing Pac Appeal of an administrative decision by the Fire Department denying A VTEC's request for an extension of a Temporary Certificate of Occupancy for City of Seward Building Permit #2009 -07, AVTEC Alaska Culinary Academy Expansion and Cafeteria Remodel according to Seward City Code Chapter 9.15.112 /DC S eitt io 1:1 4 1 1 CAS* e August 3, 2011 City Council Chambers Beginning at 7:05 p.m. SEWARD CITY COUNCIL AGENDA Appeal of an administrative decision by the Fire Department denying ° se\ A VTEC's request for an extension of a Temporary Certificate of , Occupancy for City of Seward Building Permit #2009 -07, A VTEC Alaska Culinary Academy Expansion and Cafeteria Remodel according to Seward °- t City Code Chapter 9.15.112 August 3, 2011 7:05 p.m. Council Chambers Willard E. Dunham Mayor 1. CALL TO ORDER Term Expires 2011 2. PLEDGE OF ALLEGIANCE Jean Bardarson Vice Mayor 3. ROLL CALL Term Expires 2012 4. ADOPT AGENDA AND PROCEDURES OUTLINED Robert Valdatta Council Member 5. APPEAL HEARING Term Expires 2011 6. EXECUTIVE SESSION Tom Smith Council Member A. Go into executive session to deliberate and prepare findings of Term Expires 2011 fact and conclusions of law based on the above appeal presented. Vanta Shafer Council Member 7. RETURN TO OPEN SESSION Term Expires 2011 A. Motion and Public Vote of Findings Marianna Keil Council Member OR Term Expires 2012 B. Motion to Postpone to Subsequent Date Ristine Casagranda Council Member 8. ADJOURNMENT Term Expires 2012 Phillip Oates City Manager Johanna Kinney City Clerk Cheryl Brooking City Attorney City of Seward, Alaska Appeal Hearing Agenda August 3, 2011 Page 1 TABLE OF CONTENTS Appeal of an administrative decision by the Fire Department denying AVTEC's request for an extension of a Temporary Certificate of AN Occupancy for City of Seward Building Permit #2009 -07, AVTEC Alaska Culinary Academy Expansion and Cafeteria Remodel according to Seward City Code Chapter 9.15.112 August 3, 2011 7:05 p.m. Council Chambers Clerk Documents • Clerk Memo on suggested Appeal Hearing Procedures Page 5 • Planning and Zoning Commission Rules of Procedure Rule 25: Appeal Procedures (extracted from full packet) Page 6 • Appellant's Filing of Appeal to the City Clerk, dated July 8, 2011 .. Page 11 • Appellant's First Notice of Appeal dated July 14, 2011 Page 13 • Appellant's Revised Notice of Appeal dated July 26, 2011 Page 14 • Revised Public Notice of Appeal Hearing, rescinding the scheduled appeal date of July 25, 2011, posted July 19, 2011 . .Page 16 • Final Public Notice of Appeal Hearing, posted July 26, 2011 Page 17 • Seward City Code Section 9.15.112 International Fire Code — Enforcement, appeals Page 18 Administration Documents • City Administration Agenda Statement . Page 20 • Timeline of AVTEC Culinary Arts Project, BP 2009 -07 Page 23 • Exhibit A. City of Seward Commercial Building Permit Application Page 24 • Exhibit B. May 18, 2009 City of Seward Letter to State of Alaska Department of Transportation, Public Facilities (DOT PF), RE: Plan Review for Building Permit #: 2009 -07 ..Page 26 • Exhibit C. 2006 International Building Code (IBC) Table 503 — Allowable Height and Building Areas Page 27 • Exhibit D. 2006 International Building Code Chapter 5 — General Building Heights and Areas Page 28 • Exhibit E. May 19, 2009 Letter from NVision Architecture to City of Seward RE: AVTEC Culinary Expansion and Cafeteria Remodel Plan Review, Building Permit No. 2009 -07 Page 31 A City of Seward, Alaska Appeal Hearing Table of Contents August 3, 2011 Page 2 • Exhibit F. City of Seward FOUNDATION ONLY Permit for Building Permit #: 2009 -07, Issued 6 -1 -2009 ..Page 33 • Exhibit G. July 24, 2009 Letter from RSA Engineering, Inc. to NVision Architecture RE: AVTEC Culinary Facility Mechanical Drawings Page 34 ' • Exhibit H. September 17, 2009 Email from City of Seward to State of Alaska DOT PF requesting more information (with attached letter as Exhibit I) Page 35 • Exhibit I. September 17, 2009 Letter from City of Seward to State of Alaska PF RE: Plan Review for Building Permit #: BP 2009 -07, AVTEC Culinary Project, second review of 95% plans . Page 36 • Exhibit J. Email from State of Alaska DOT PF to City of Seward, with attached letter dated September 18, 2009 from NVision Architecture to City of Seward in response to request (Exhibit H and I), and letter dated September 18, 2009 from RSA Engineering to NVision Architecture with attachments Page 38 • Exhibit K. Email and Letter dated September 21, 2009 from City of Seward to State of Alaska DOT PF Page 48 • Exhibit L. City of Seward Partial Permit Only For Framing and Erection of Structural Steel for Building Permit 2009 -07, Issued 9 -21 -2009 Page 50 • Exhibit M. Letter dated September 23, 2009 from NVision Architecture to the City of Seward, in response to Exhibit L Page 51 • Exhibit N. Letter dated October 7, 2009 from City of Seward to NVision Architecture Page 53 • Exhibit O. Letter dated October 21, 2009 from State of Alaska DOT PF to City of Seward Page 55 • Exhibit P. Document dated October 27, 2009 from City of Seward Building ''°""' Inspector Stefan Nilsson Page 57 • Exhibit Q. City of Seward Partial Permit (Sprinkler System Excluded) for Building Permit 2009 -07 issued 10/29/2009 Page 58 • Exhibit R. Email dated November 17, 2009 from City of Seward to State of Alaska DOT PF RE: sprinkler plans for AVTEC . Page 59 • Exhibit S. Email dated November 24, 2009 from State of Alaska DOT PF to City of Seward Page 60 • Exhibit T. Letter dated November 25, 2009 from City of Seward to State of Alaska DOT PF .. Page 61 • Exhibit U. 2006 International Building Code, Section 110 — Certificate of Occupancy .Page 62 • Exhibit V. Email dated December 1, 2009 from City of Seward to State of Alaska DOT PF . Page 64 • Exhibit W. Letter dated December 7, 2009 from State of Alaska DOT PF to City of Seward, including map of first floor demolition plan Page 65 • Exhibit X. Email dated December 11, 2009 from Cornerstone Construction to City of Seward, State of Alaska DOT PF, and NVision Architecture RE: Existing Building Fire Protection . Page 68 • Exhibit Y. Letter dated December 29, 2009 from City of Seward RE: BP 2009 -07, Existing Building Sprinklers .. Page 69 • Exhibit Z. Big Sky Fire Protection's response to City of Seward Comments in Exhibit Y Page 70 Aso City of Seward, Alaska Appeal Hearing Table of Contents August 3, 2011 Page 3 • Exhibit AA. City of Seward Building Permit for BP# 2009 -07 issued December 30, 2009 Page 71 • Exhibit BB. Email dated July 22, 2010 from City of Seward to State of Alaska DOT PF Page 72 ANN • Exhibit CC. City of Seward Temporary Certificate of Occupancy for BP 2009 -07, issued July 22, 2010 to expire August 9, 2010 . Page 74 • Exhibit DD. City of Seward Inspection Report from August 9, 2010, and City of Seward Temporary Certificate of Occupancy for BP 2009 -07, issued August 10, 2010 to August 9, 2011.... Page 75 • Exhibit EE. Emails dated May 10 and 11, 2011 between City of Seward, State of Alaska DOT PF and DOL . .Page 77 • Exhibit FF. City of Seward email and staff memo dated May 12, 2011 RE: AVTEC's request to extend Temporary Certificate of Occupancy Page 80 • Exhibit GG. Emails dated June 23, 2011 between City of Seward and AVTEC RE: appeal process Page 83 • Exhibit HH. Emails dated June 30, 2011 between city staff ..Page 84 • Exhibit II. Letter dated June 30, 2011 from City of Seward to AVTEC denying request to extend the Temporary Certificate of Occupancy that wil expire August 9, 2011, including appeal rights Page 85 • Exhibit JJ. Letter dated July 8, 2011 from NVision Architecture to City of Seward City Clerk Johanna Kinney, appealing decision to deny AVTEC's request to extend existing Temporary Certificate of Occupancy Page 86 • Exhibit KK. Notice of Appeal Hearing dated July 14, 2011 from City Clerk, scheduling appeal hearing for Monday, July 25, 2011 the regular City Council Meeting Page 88 (Clerk's Note: the appeal hearing was later rescheduled by the City '"► Council to August 3, 2011 as noted on Page 14) • Exhibit LL. AVTEC — Alaska Culinary Academy Expansion and Cafeteria Remodel Phase 1 — 100% Construction Documents, Architectural Site Plan Page 89 • Exhibit MM. AVTEC — Alaska Culinary Academy Expansion and Cafeteria Remodel Phase 1 — 100% Construction Documents, First Floor Demolition Plan Page 90 • Exhibit NN. AVTEC — Alaska Culinary Academy Expansion and Cafeteria Remodel Phase 1 — 100% Construction Documents, Code Analysis Page 91 • Exhibit 00. Email dated July 27, 2011 from City of Seward Fire Chief Squires to City Clerk Kinney, requesting City Manager Oates and Mayor Dunham recuse themselves from the appeal hearing Page 92 Appellant Documents Appellant Report — None submitted • Exhibit A. Email dated July 29, 2011 from City Clerk to Fire Chief requesting evidence extension .. Page 93 • Exhibit B. Memo dated August 3, 2011 from City Clerk documenting NVision's non - submission of evidence . .Page 94 ANN City of Seward, Alaska Appeal Hearing Table of Contents August 3, 2011 Page 4 r 4of g Ftq Memorandum - Date: August 3, 2011 To: Seward City Council From: Johanna Kinney, City Clerk ' 6 - 0 Subj: Suggested Appeal Hearing Pr dures Before the appeal hearing begins, council must outline and establish their procedures of the hearing. Below are the Planning and Zoning Commission Appeal Procedures, from their Rules of Procedure, Rule 25. It was the recommendation of the City Attorney to adopt these procedures because they comply with due process. The adoption of appeal procedures will require a motion and a second to get on the floor for debate. Council can then adjust and amend the procedures accordingly. It then will require a vote of at least four in the affirmative. Opening Arguments: Appellant: 5 minutes Administrative Official: 5 minutes This time is allotted for opening oral arguments, to summarize the evidence and testimony they will use to support the positions they will advocate during the hearing. Taking of Evidence and Testimony (Present Case): Appellant: 20 minutes Administrative Official: 20 minutes This time is allotted and restricted to present evidence and testimony supporting each party's respective principal case. Oral arguments of a position during this phase of the proceeding is not allowable. (A) All witnesses must testes under oath, administered by the City Clerk or her designee. Witnesses may test either in narrative form, or in the form of responses to questions posed by the appellant or its lawyer. (B) The opening party may cross - examine any and all witnesses presented by the other party, for a period not exceeding 5 minutes per witness. The time devoted to cross - examination of a witness shall not count against the 20 minutes allotted to the party for th presentation of evidence and testimony. (C) Following an allotted time for cross - examination, any commissioner may question any witness on any matter relevant to any issue on appeal, without being restricted to prior subject matters raised on direct or cross - examination. The time devoted to questioning of a witness by the council shall not count against the 20 minutes allotted to the party for the presentation of evidence and testimony. Rebuttal Evidence and Testimony: Appellant: 10 minutes Administrative Official: 10 minutes J Time used to rebut with additional evidence or testimony the prior evidence or prior testimony of the other party. The chair will restrict these presentations to evidence and testimony addressing specifically the subject matters raised by the other party in its principal case, and will not allow oral argument of a position during this phase of the proceeding. (A) All rebuttal witnesses must testy under oath, administered by the City Clerk or her designee. Witnesses may testes either in narrative from, or in the form of responses to questions posed by the appellant or its lawyer. (B) The opposing party may cross - examine any and all rebuttal witnesses presented by the other party, for a period not exceeding 3 minutes per witness. The time devoted to cross - examination of a rebuttal witness shall not count against the 10 minutes allotted to the party for the presentation of rebuttal evidence and testimony. (C) Following an allotted timefor cross - examination, any commissioner may question any rebuttal witness on any matter relevant to any issue on appeal, without being restricted to prior subject matters raised on direct or cross - examination. The time devoted to questioning of a rebuttal witness by the council shall not count against the 10 minutes allotted to the party for the presentation of rebuttal evidence and testimony. Short Break to allow for the preparation of closing arguments: 10 -15 minutes Closing Arguments: Appellant: 5 minutes Administrative Official: 5 minutes Time will be allotted for closing oral arguments, to summarize the evidence and testimony supporting the positions they have advocated during the hearing. RECOMMENDATION: Motion to approve the suggested appeal hearing procedures as outlined in this memo. , , .04:: ,,.,. ..,_, -,,,,::iLi,,...,:.„._„:„....:::,..,,.;„:::_::::.--..,,,::,,:-::::r-r,,.,...H:i.--,--=,:.--ii----:-.----.i--::::,,,:-.,4--,- C i ty ', '.1 '- '4:-:,:- . : ; : - .'". - - 1 . , . ... _ . .. . , . . ., .. , .. , ... . -,, ..., ..- ._ __ ,-,- ,. - P lanni ng A nd Zo ning Com - Rules of P ir o educe f F, r� .. ... ,...._ ,. . .... ,,_... ,_ ....._ ,_-,r_..:- 0v JO* ..,._._.....;.:_........ , _.,.___ „............ „,.„, . F ....„'r1-:: , ■ ._ -' ,, , ._ ,,,,...",,„ ,, , „ ._ ,... , , r , , . „.,„._, i. ::::',''''. 1.:', , 4' • "r '''''''''..-'', ' . , 11#dr • !, j iT e ' -,,a,•'.497..iAkr . • 1.......Ii ..,r-'-'''''.;.''''' 4-.:4:-.1 ''';';i1.2; '-:: '-''' ' ' :.,' . . ' ' : ' '• ' . kr- /:-.1 .-',•Ji:-...:•:.::',-,-..,,-::::-..-,..,.....::.':-.:::r.-:::-'-:-...=:':.:.::::-_-::::::::;.---_-:,,:,--::.,,,,.::::- ,.. , r ' . . - , ; / I 1514 A S,W,,'•:'f'!'...... ••• r..: .,,..;..2 741 Jr.- ,.:4 ''' : .: '. ' 4'1., : .. , ' r : '1 - - ' .. - '. ' , . ....' .: 1, d A ted Decem00.e--;_1-4,. 200 nJ Planning and Zoning Commission Rules of Procedure (c) A motion to reconsider takes precedence over all motions pertaining to the matter, except a motion to adjourn, and a motion to reconsider requires a two- thirds vote to re- open the main motion or decision. (d) The following motions and decisions may not be reconsidered: • a motion for reconsideration, • a motion or decision that has already failed to be reopened with a prior motion for reconsideration, • a motion or decision that can be renewed within a reasonable time after the first vote, • a motion or decision with a result that can be achieved by some other parliamentary motion no more burdensome than a motion for reconsideration, or • a motion or decision whose provisions were partially executed in reasonable, detrimental reliance before the written or telephonic notice of reconsideration was received. RULE 25. APPEAL PROCEDURES. (a) Appeals to the Commission shall be conducted in accordance with the provisions of Seward City Code and Rule 5(b) above. (b) The chair shall conduct the appellate hearing with a level of flexibility or formality tailored to the level of representation (lawyers or lay appellants pro per) and the level of contentiousness of the issues on appeal. Unless a majority of the commission present as hearing officers provides otherwise for stated reasons of improving fairness and impartiality, the chair will conduct the hearing in the spirit of the follows recommended guidelines and suggested time limits: • Opening Arguments. The appellants, and then the administrative official, shall each be allotted 5 minutes for opening oral arguments, to summarize the evidence and testimony they will use to support the positions they will advocate during the hearing. • The Taking of Evidence and Testimony. First the appellants, and then the administrative official, will each be allocated 20 minutes to present evidence and testimony supporting their respective principal case. The chair will restrict these presentations to evidence and testimony of each party's principal case, and will not allow oral argument of a position during this phase of the proceeding. (A) All witnesses must testify under oath, administered by the city clerk or his or her designee. Witnesses may testify either in narrative form, or in the form of responses to questions posed by the appellant or its lawyer. City of Seward, Alaska 3 Planning and Zoning Commission Rules of Procedure (B) The opposing party may cross - examine any and all witnesses presented by the other party, for a period not exceeding 5 minutes per witness. The time devoted to cross - examination of a witness shall not count against the 20 minutes allotted to the party for the presentation of evidence and testimony. (C) Following an allotted time for cross - examination, any commissioner may question any witness on any matter relevant to any issue on appeal, without being restricted to prior subject matters raised on direct or cross - examination. The time devoted to questioning of a witness by commissioners shall not count against the 20 minutes allotted to the party for the presentation of evidence and testimony. • Rebuttal Evidence and Testimony. First the appellants, and then the administrative official, will each be allocated 10 minutes to rebut with additional evidence or testimony the prior evidence or prior testimony of the other party. The chair will restrict these presentations to evidence and testimony addressing specifically the subject matters raised by the other party in its principal case, and will not allow oral argument of a position during this phase of the proceeding. (A) All rebuttal witnesses must testify under oath, administered by the city clerk or his or her designee. Witnesses may testify either in narrative form, or in the form of responses to questions posed by the appellant or its lawyer. (B) The opposing party may cross - examine any and all rebuttal witnesses presented by the other party, for a period not exceeding 3 minutes per witness. The time devoted to cross - examination of a rebuttal witness shall not count against the 10 minutes allotted to the party for the presentation of rebuttal evidence and testimony. (C) Following an allotted time for cross- examination, any commissioner may question any rebuttal witness on any matter relevant to any issue on appeal, without being restricted to prior subject matters raised on direct or cross - examination. The time devoted to questioning of a rebuttal witness by commissioners shall not count against the 10 minutes allotted to the party for the presentation of rebuttal evidence and testimony. (v) Closing Arguments. Following a break of 10 -15 minutes for preparation time, the appellants, and then the administrative official, shall each be allotted 5 minutes for closing oral arguments, to summarize the evidence and testimony supporting the positions they have advocated during the hearing. (c) Following the close of the appellate hearing, the Commission shall adjourn the meeting, and conduct its deliberations and decisional process in a closed session at a time City of Seward, Alaska Planning and Zoning Commission Rules of Procedure and place convenient for commissioners, unless a majority of the Commission decides to continue some or all of the process in open session pursuant to Rule 6(b) above. (d) Within 60 days following the filing of the appeal, the Commission shall issue its decision in the form of written findings of fact and conclusions of law. SECTION IV — RULES OF PERSONAL CONDUCT FOR COMMISSIONERS RULE 26. ETHICAL CONDUCT. (a) Commissioners should make all decisions only in the best interests of the community of Seward as a whole, and never for personal gain or to give unwarranted benefit or treatment to any person or entity. (b) When in doubt as to whether a matter or circumstance raises ethical concerns in the performance of the official business of the Commission, a commissioner should seek expert advice through the resources available to the administrative official (c) Commissioners shall disclose on the public record of the Commission any interest of his or hers, or of any immediate family member, that may tend to give the appearance of unethical conduct in the performance of official business, including not only interests and relationships with private parties but also interests in grants, contracts, leases, loans or other business dealings administered by the City of Seward. Disclosures should always include all information necessary for a correct evaluation of the matter. (d) Commissioners may not • use their official position to secure employment or contracts • use or disclose information acquired through the Commission if that use or disclosure could result in a financial or personal benefit to any person, including a commissioner or an immediate family member, unless the information has already been disseminated to the public • accept remuneration or gifts from anyone for the performance of their official duties • use their official position for their own personal or financial benefit or for partisan political purposes • take or withhold official action on a matter in which they have a personal or financial interest • attempt to influence an outcome for his or her personal or financial benefit. Or • aid any commissioner or city employee in violating this section City of Seward, Alaska p • • - v.AVIcIAA `ARCHITECTURE July 8, 2011 RE JU 0 8 20 City Clerk Ui� City of Seward C�7 - °36C PO Box 167 Seward, Alaska 99664 RE: AVTEC — ALASKA CULINARY ACADEMY EXPANSION AND CAFETERIA REMODEL PERMIT No. BP 2009 -07 File: 0850 /Agencies City Clerk /City Council, We are in receipt of David Squire's letter dated June 30, 2011 denying AVTEC's request for an extension of the Temporary Certificate of Occupancy (see attached letter for reference). As required in Seward's Code Amendment Health and Safety Title 9, specifically Section 9.15.112, International Fire Code - Enforcement appeals, we are writing this letter of appeal to request a one -year extension. The original Temporary Certificate of Occupancy was approved and issued by the City of Seward's Fire Chief on November 25, 2009. At that time the following criteria was agreed to in order to leave the existing section of the culinary school, between gridlines 10 and 12 in place for one year after the completion of the new addition to the north (see attached letter for reference). Original Agreed to Criteria "1. The current construction and remodel areas will only be given a Temporary Certificate of Occupancy valid for one year without the possibility of extension. 2. The west entrance and east hallway can continue to be used, but the remaining areas (classrooms and office) cannot be used. These areas will be emptied of all furniture, equipment, etc. and be secured. 3. Building /Fire personnel will conduct spot checks of the unauthorized area during the year to ensure compliance. Violation of the agreement will result in the termination of the Temporary Certificate of Occupancy or a fine as directed by Alaska Statutes. 4. A demolition permit will be applied for or submittal of sprinkler plans for this area (gridlines 10 through 12) and the plan review fees paid for before the Temporary Certificate of Occupancy expires." As stated earlier, we would like to request a one -year extension to the original agreed to criteria which expires on August 9, 2011. The one -year extension would then expire on August 9, 2012. The intent of DOT /PF /AVTEC is to demolish the existing building in question (the area between gridlines 10 and 12) when matching federal funds are provided. The original determination that this section of building needed to be either sprinklered or demolished occurred during the latter part of 2009. At that time the State only had funding to complete the new addition and did not have funding in place to demolish the existing school. Due to this requirement, the State included the cost to perform this work in their fiscal year 2010 budget. The fiscal year 2010 budget approved the State portion of the funding for this project, but the federal portion has not as yet been provided. The State essentially has half of the 4 1231 gambell street, suite 400, anchorogc. ak 99501 ph: (907) 349 -1425 la : (')0 - ) 119-11)i email: admin @nvisionarch.com AIN City Clerk July 8, 2011 City of Seward Page 2 of 2 required budget to perform this work. The federal fiscal year begins in October, 2011 and the state is awaiting federal participation prior to commencing the work. We appreciate your time in reviewing this matter and hope to resolve it in a way that satisfies the community, the Fire Chief and AVTEC. Should you have any questions, please feel free to call. Sincerely, NVISION ARCHITECTURE, INC. 110664 Walt Bullock, AIA Project Architect Attachments: 1. Letter from David Squire dated June 30, 2011 2. Criteria for Temporary Certificate of Occupancy letter dated November 25, 2009 3. Letter of Agreement from DOT /PF dated December 7, 2009 ) ADMINISTRATIVE APPEAL TO THE SEWARD CITY COUNCIL July 14, 2011 w Walt Bullock t�� sF q NVision Architecture �' 1231 Gambell Street, Suite 400 � •,> Anchorage, AK 99501 f yis f sa'�•' q SKp /l NOTICE OF APPEAL HEARING Dear Mr. Bullock; Your notice of appeal of a decision by the Fire Department which denied AVTEC's request for an extension of the Temporary Certificate of Occupancy was received in the City Clerk's Office on Friday, July 8, 2011 via email and Wednesday, July 13, 2011 via U.S. Mail, and appears to be timely. DESCRIPTION OF PROPERTY AVTEC Alaska Culinary Academy Expansion and Cafeteria Remodel Permit # BP 2009 -07 Your Appeal Hearing is scheduled for: DATE: Monday, July 25, 2011 TIME: During the Regular City Council Meeting, beginning at 7:00 p.m. PLACE: City Council Chambers, City Hall, 410 Adams Street, Seward, Alaska WHOM: Before the Seward City Council Administration must recite the exact code citation in violation and is to prepare a written report of events with any back -up attached, which is due by 12:00 p.m. on Tuesday, July 19, 2011. It is the burden of the appellant to submit such evidence, including engineering and other technical studies in support of your appeal, as may be necessary to enable the council to reach a decision. Please refer to the appeal procedures in Seward city code 9.15.112. This hearing will commence at the above date and time in the City Council Chambers, City Hall, 410 Adams Street, Seward, Alaska. For more information contact the City Clerk at P.O. Box 167, Seward, AK 99664 or e- mail clerk @cityofseward.net. Sincerely, aa Johanna Kinney City Clerk Cc: City Attorney City Manager £ s Fire Chief .5' Via ? (1 ��1. i1 r cfr( C 'r "�' Ip ( .��.;� (. /141/-:a ADMINISTRATIVE APPEAL TO THE SEWARD CITY COUNCIL July 26, 2011 Walt Bullock of sett,, NVision Architecture u G 1231 Gambell Street, Suite 400 Anchorage, AK 99501 NO (, 4 f 04 4 LAS•P 4 NOTICE OF APPEAL HEARING Dear Mr. Bullock; , ` Your notice of appeal of a decision by the Fire Department which denied AVTEC's request for an extension of the Temporary Certificate of Occupancy was received in the City Clerk's Office on Friday, July 8, 2011 via email and Wednesday, July 13, 2011 via U.S. Mail, and appears to be timely. DESCRIPTION OF PROPERTY AVTEC Alaska Culinary Academy Expansion and Cafeteria Remodel Permit # BP 2009 -07 Your Appeal Hearing is scheduled for: DATE: Wednesday, August 3, 2011 TIME: 7:05 p.m. PLACE: City Council Chambers, City Hall, 410 Adams Street, Seward, Alaska WHOM: Before the Seward City Council Administration must recite the exact code citation in violation and is to prepare a written report of events with any back -up attached, which is due by 12:00 p.m. on Friday, July 29, 2011. It is the burden of the appellant to submit such evidence, including engineering and other technical studies in support of your appeal, as may be necessary to enable the council to reach a decision. Please refer to the appeal procedures in Seward city code 9.15.112. If you would like to submit any information in writing for the appeal packet that will be issued to council prior to the hearing, it will need to be submitted by administration's deadline listed above. If you choose you submit information at the hearing, you may run the risk of council not allowing new evidence at the hearing. This hearing will commence at the above date and time in the City Council Chambers, City Hall, 410 Adams Street, Seward, Alaska. For more information contact the City Clerk at P.O. Box 167, Seward, AK 99664 or e- mail clerk @cityofseward.net. Sincerely, Johanna Kinney City Clerk Cc: City Attorney City Manager a d z Fire Chief P -q 1( f G V 1 1 �a�p 1 i /y am. f.�3y' re TO d p tp `� jy ..,y U.S. Postal Service,„ CERTIFIED MAILTu RECEIPT cr (Domestic Mail Only; No Insurance Coverage Provided) 1-1 IT' For delivery information visit our website at www.usps.com ru N Postage $ ru Certified Fee Postmark 1:3 Return Receipt Fee Here Ej (Endorsement Required) Restricted Delivery Fee (Endorsement Required) Total Postage & Fees $ 5 ru Sent To rR C3 1.Q.I.-i-41:1( - Aer, - Apt. or PO Box No N • fro= i- City State, ZIP+4 ^- • .1,sac) PS Form 3800, August 2006 See Reverse for Instructions SENDER: COMPLETE THIS SECTION COMPLETE THIS SECTION ON DELIVERY • Complete items 1, 2, and 3. Also complete A. S)gnatu (4 item 4 If Restricted Delivery Is desired. X 0 Agent • Print your name and address on the reverse / Addres ee so that we can return the card to you. B. Received by ( Printed Name) C. D e of De' ery • Attach this Card to the back of the mailpiece, or on the Ant if space permits. PVI,L.00k ' i 2 D. Is delivery address different from item 1? Ye 1. Article Addressed to: If YES, enter delivery address below: 0 No GJC4 1,31.010(4 Cn‘ A v 1 Z31 Cciet i St S Lu Lto0 3. Service Type *Certified Mail 1:1 Express Mail Pkvu-i,Lcvt, AK- q ')c) 1:::1 Registered 0 Return Receipt for Merchandise 0 Insured Mail 0 C.O.D. 4. Restricted Delivery? (Extra Fee) El Yes 2. Article Number . 1010 Z:700 0000 2=1 2-7 (-RN (Transfer from service label) PS Form 3811, February 2004 Domestic Return Receipt 102595-02-M-1540 SEWARD CITY COUNCIL PUBLIC NOTICE OF APPEAL HEARING - REVISED II . . July 25, 2011. • • :'•: , • 1 1 1 1 .. •• • REVISION: The date of this hearing will be determined by the City Council on the July 25, 2011 City Council meeting agenda. A new notice of appeal will be posted once the appeal date has been scheduled. The app hearing commence at 7:00 p.m., or as soon thereafter as business permits, may submit written rebuttal to the appeal no later than 12:00 noon, Tuesday, July 19, 2011 to the City Clerk's Office, PO Box 167, Seward, Alaska, 99664, or emailcd to - 0.??. Thursday, July 14, 2011 RE POSTED: Tuesday, July 19, 2011 City Hall bulletin board U.S. Post Office Harbormaster's Building SEWARD CITY COUNCIL PUBLIC NOTICE OF APPEAL HEARING August 3, 2011 NOTICE IS HEREBY GIVEN that the Seward City Council will conduct an appeal hearing on the following item of business at an appeal hearing on Wednesday, August 3, 2011. Appeal of an Administrative decision which denies AVTEC's request for an extension of their temporary Certificate of Occupancy for Building Permit #2009 -07, AVTEC Culinary Academy Expansion and Cafeteria Remodel The appeal hearing will commence at 7:05 p.m., or as soon thereafter as business permits, in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meeting, and the Administration or any interested party may submit written rebuttal to the appeal no later than 12:00 noon, Friday, July 29, 2011 to the City Clerk's Office, PO Box 167, Seward, Alaska, 99664, or emailed to clerk @cityofseward.net. PUBLISHED: Will be published in Seward Phoenix Log on Thursday, July 28, 2011 under City Calendar. (P.O. # 102632 -00) POSTED: Tuesday, July 26, 2011 City Hall bulletin board U.S. Post Office Harbormaster's Building 9.15.112. - International Fire Code Enforcement, appeals. (a) Any person aggrieved by an administrative officer's interpretation and enforcement of the International Fire Code may appeal the administrative ruling to the city council if such appeal is filed within ten calendar days of notification of the administrative ruling being appealed. (b) Appeals shall be in writing, filed with the city clerk and shall contain the appellant's name and address, a description of the administrative ruling being appealed, the reason why the ruling is grievous to the appellant, and any documents the appellant wishes the council to consider. (c) Upon receipt of the written appeal, the clerk shall schedule the matter for public hearing at a regular city council meeting, to be held within thirty calendar days of receipt of the appeal. The clerk shall notify the appellant in writing of the public hearing date. (d) The clerk shall provide copies of the appeal to the administrative official whose ruling is being appealed. The administrative official shall prepare a written report of the events which preceded the appellant's filing, including a recitation of the code provision or regulation and the ruling being appealed. The administrative official shall attach to his report copies of all applications, denials, correspondence or other writings relating to the matter being appealed. The clerk shall provide council with copies of the administrative report and the appellant's filing prior to the public hearing. (e) It is the burden of the appellant to submit such evidence, including engineering and other technical studies, in support of his appeal, as may be necessary to enable the council to reach a decision. Upon a showing of good cause, the council may continue the hearing for presentation of such information; provided, however, that the council shall render a decision of the appeal within 40 calendar days of its filing. (0 The council shall either affirm or reverse the administrative official's ruling, in whole or in part. The council may vote to reverse, in whole or in part, only if it finds the appellant has proven the following: (l) The relief sought will not result in a violation of any applicable federal or state regulation; (2) The relief sought is in harmony with established city codes, policies and procedures; (3) The relief sought will not significantly increase the risk of loss of life or property on the subject property or on adjacent properties; and (4) Public services and fire protection are not impaired and are adequate to meet any new requirements resulting from granting the relief sought, and it will not significantly increase the cost of operations of public service and fire protection agencies. A decision may be made subject to the appellant's compliance with terms and conditions deemed necessary by the council. (g) In rendering its decision, the council shall issue written findings of fact and conclusions of law. The council's decision shall be final. The appellant may appeal the decision to the superior court if such appeal is filed within 30 days of the decision. (h) The city clerk shall provide the appellant written notification of council's decision within ten days of the decision. (Ord. 628, § 1, 1990; Ord. 2002 -08; Ord. 2008 -011, § 3, 2008) Editor's note — Ord. 2008 -011, § 3, 2008, changed the title of section 9.15.112 from Uniform Fire Code Enforcement, appeals to International Fire Code Enforcement, appeals. Agenda Statement Meeting Date: July 25, 2011 RECEIVE D of SF V� ti � t \ 0 To: Mayor & Council members JUL 1 9 2011 C From: David Squires, Fire Chief/Building Official OF-F=ICE OF THE E 1 P CITY CLERK Agenda Item: Appeal from NVision Architecture on the denial for an it 4 5 AM extension of the Temporary Certificate of Occupancy for the AVTEC Culinary Arts building BACKGROUND & JUSTIFICATION: On April 28, 2009 the State of Alaska DOT /PF submitted a building permit application for the construction and remodel o f the AVTEC Culinary Arts building. They submitted preliminary drawings to start the review process. On May 18, 2009 they were sent a review letter from the departments of the City that had questions or requirements for the project. Please note item number 2 in the Fire Department section. This is where we informed the applicant that their plans showed the building, as designed, was not code compliant (IBC Table 503). A building is reviewed by its occupancy (use) or where there are mixed uses, it is reviewed by the most restrictive. In this case it is the A -2/A -3 occupancy. On Table 503 the type of construction determines the allowable square footage and number of stories; for this project the type of occupancy and construction is 1 story and 6000 square feet. The Building Code allows for increases in height and square footage as long as certain conditions are followed (IBC Section 504, 504.2, 506.2 & 506.3). On May 19` NVision sent a reply to the review letter and followed with a phone call in which item 2 was discussed and options for building "K ". On August 19th, 2009; we received the 100% drawings and another review was completed. Items concerning the sprinkler system were expressed (item 6 of the Fire Department section). A reply from NVision came on September 18 our reply was sent to them on September 21, 2009. On October 7` 2009; I sent a letter to Mr. Tatom concerning occupant load and horn/strobes. The last paragraph of that letter asked about building "K" and if the documents that were sent to us, showing a future classroom, were true. On October 21, 2009; Kim Mahoney of DOT /PF sent a letter stated they did not have funds to demolish the existing Culinary Training Facility ( "K" building) and requested a grace period of 1 year from the Certificate of Occupancy for the new Alaska Culinary Academy to secure funding to either demolish or install the required sprinkler system. On November 17` 2009 I sent an email to Rebecca Smith DOT /PF stating the sprinkler plans were still incomplete and restating the requirement ofputting in sprinklers in the existing building. Rebecca replied to this email on November 24 2009; and on November 25, 2009 I sent a letter to Ms. Mahoney concerning the conditions that I would grant a temporary Certificate of Occupancy. The Building Code requires buildings to have a Certificate of Occupancy (IBC Section 110 and Section 110.3 for the temporary certificate of occupancy) before it is occupied. Ms. Mahoney and Mr. Esposito signed a letter dated December 7th, 2009 agreeing to all four conditions for the temporary Certificate ofOccupancy. A full building permit was issued to DOT /PF on December 30` 2009 after submittal of all required documentation and compliance with the adopted codes. July 19 2010; an email from Rebecca Smith requesting time to clear the existing part of the building that will be demolished, to move everything out of it. My reply on the same day had questions on how long would they need and stating I did not want to make the 1 year temporary CO apart of this request. On July 21s 2010 Rebecca replied with answers to my questions and I replied stating I would issue a temporary CO for AVTEC workers until August 9 2010 and then do an inspection to verify the status ofthe rooms/building and then issue the 1 year Temporary Certificate ofOccupancy. On May 10 2011 I was sent an email from City Manager Phillip Oates concerning Mr. Esposito's request for extension of the Temporary Certificate of Occupancy for the Culinary Arts building. I replied that I could not support the request and gave my reasons. I emailed another reason on the 11 of May. Since I was leaving town for a while I emailed Mr.Oates a memo, on May 12, 2011, concerning the background and suggested courses of action that could be pursued. On June 22n 2011; I was informed by the State Fire Marshall of their advice to Mr. Esposito ofwhat action he should follow and I informed the City Manager of this conversation on the 23 I sent a letter to Mr. Esposito on June 30 2011; informing him (officially) of my denial of his request to extend the Temporary Certificate of Occupancy and the reasons for it. On July 8th the appeal letter was filed by NVision Architects. My points for the Appeal Board to understand are: • The building as designed, was oversized to be in compliance with the adopted building code of the City & State of Alaska. The adopted building code has allowable increases in height & area with the conditions set in IBC Section 504 and 506; meeting these requirements the new building and the existing building could be joined together. The architects, project engineers (DOT /PF) and the eventual owner /operator understood these requirements in May /June of 2009. • The requirement of having a sprinkler system throughout the existing building or demolishing all or parts of it, have been known to the architects, project engineers (DOT /PF) and the eventual owner /operator since May of 2009. • Both temporary CO's issued for this project followed the requirements of IBC Section 110.3 and were agreed to by the engineers (DOT /PF), the eventual owner /operator and the City. • Extending the temporary Certificate of Occupancy questions how long is the City willing to allow structures to be in noncompliance with the Building Code they were built under? INTENT: The intent of this agenda item is to affirm or reverse the administrative ruling in whole or in part; to deny the extension of the Temporary Certificate of Occupancy dated August 10 2010 to August 9 2011 and changing the end date to August 9 2012. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: Yes (List Below) No FISCAL NOTE: There is no fiscal note for this agenda item. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: City Council affirms the administrative ruling of denying the extension of the Temporary Certificate of Occupancy dated August 10, 2010 to August 9 2011 for the AVTEC Culinary Arts building. r 4 4., AVTEC CULINARY ARTS PROJECT BP 2009 -07 95% drawings and application for BP 2009- 28- Apr -09 07 AVTEC Culinary received from DOTPF Alaska State office Plan review completed on 95% drawings 18- May -09 and letter sent to client needing more information and clarification. 100% drawing received showing the 19- Aug -09 demolition for Building K. Letter written to Evision ( Architect Firm) 18- Sep -09 reference sprinklers and demolition of Building K Letter sent to Kim Mahoney ( DOTPF ) stating the conditions that need to be met 25- Nov -09 for issuance of a temporary Certificate of Occupancy. Received response letter from DOTPF & Mr 7- Dec -09 Esposito ( AVTEC) agreeing to the conditions for issuing a Temporary CO Full Building Permit was issued for the 30- Dec -09 Culinary Art Project. DOTPF requested a Temporary CO for 19- Jul -10 contractors and staff to enter the building - permit valid 7/22 to 8/09/2010 Temporary CO issued for 1 year, no renewal 9- Aug -10 / no extension - August 9, 2010 to August 9, 2011 < CITY OF SEWARD Building Permit No. BUILDING DEPARTMENT > 316 Fourth Avenue P.O. Box 167, Seward, Alaska 99664����� Email: building @cityofseward.net . COMMERCAL BUILDING PERMIT APPLICATION . Iate:N zal' 700 ' pp (cant dsk� DOT LfFq 0/2-2 Mailing Address: 2700 E . 'a A,, e.. k . ,(... ra c A K rh ail: k;.,�. .L•o kep , � 1A; kd y et) 4, Lot: ) Block: ' I Tax par No.: I L I g i 1Dr? ,' U Subdivision: ''o Construction Site Address: 5 1q 3 `Ate.-,.)c 4,,, A K, 99.66q 1 NI -, L egal Property Owner: Sh ut- ,Y a .F A lask -�.. , Ph:zr ry -c 7 2- .T Mailing Address: 2zun L, y z st A,,.�,� 0.e Cell: 242 - 31c a r City, State, Zip: ,A,. E ,, AK. 1 99 scs Fax: 2-49 -og us p� Plans prepared by: iJ s ; v , Ar t y e . _ .C. Ph: 34,1 - i Li'� S ,,,0:° �{- - Fax: 3 i1 25 Nl Contractor: ( ,,.. C str,ct -;vv. Ph: KPB Registration No.: SG I - 013 State License No.: Cell: e City of Seward License No.: Fax: 5G 1 -7611 / NATURE OF WORK .6 Qn _s;(3,� er J ` -e- i s ;St7`n C�...ISler..a�. 4e et erl . , 50,0 :12..,.N? I oe ,e ,i s t /0 .. t NL .Iyc;St;% - L.:Id 4 k 0' D Intended Use: Number of Stories: A Number of Dwellings: i Square Footage: 12 000 V Completion Date: Jv‘"e_. 3o 701 0 Valuation of Work:1,, zoo Y Type Of Improvement Payment Rece Stamp Amount Pa id: New Building Alteration Addition Repair /Replacement $ Notice: • You must submit a complete application to be considered eligible for review. • Anything larger than a Triplex is considered Commercial • Receipt of payment for water and sewer connection is required prior to issuing a permit. • Payment of application fee does not mean you have been authorized to build. After your packet has been reviewed and approved you will be given a copy of approved plans and issued a building permit. 4. it Ex-u/6/7- A Will Work Require Any Digging? 'YES ENO PERMIT NO: • Digging permits and utility locates are free of charge at the Building Department. • You are required to complete a digging permit or utility locate request prior to any digging, drilling, driving into the ground, or any subterranean disturbance. • After permits and locates are approved and utilities are located (marked) the customer or the contractor shall not use mechanized equipment within two feet of any located utilities. Failure to follow this procedure will make the customer liable for a $ 500.00 fine plus any cost to repair the utility. tg Sprinkler System Fire Alarm System EStand Pipe System NOTICE: The granting of a permit does not presume to give authority to violate or cancel the provisions of any other State, Borough or City law regulating construction or the performance of construction. This permit is issued subject to the requirement that any person who demolishes a structure, excavates or disturbs the surface of any street or alley or any person who causes such shall be responsible for any bodily injury or property damage and hereby accepts such responsibility and hereby guarantees to hold the City of Seward free from all harm or loss as a result of work performed under this permit. Authorized Applicant Signature: LC" j ;= � grz 412s- 7t (Signature of Applicant *) Printed Name Date (Signature of Contractor or Authorized Agent *) Printed Name Date *By signing this application I hereby certify that I have read and understand the Building Permit Application Packet, and that the information provided is accurate and true to the best of my knowledge, and I hereby grant the City of Seward permission to inspect all applicable work. All provisions of laws and ordinances governing this type of work will be complied with whether specified herein or not. FOR OFFICE USE ONLY OYES ONO Digging Permit, Utility Locate or Right -Of -Way Permit Required OYES ONO Working in the ROW / Blocking Street - Alley- Sidewalk Permit Required OYES ONO Is a Utility Service Request Form Required? (New Construction) OYES ONO Planning & Zoning Approval Required Water Sewer Connection Fee Receipt No.: Plans and specifications received by: n Date: 412Edo Paid Permit Fee: $ , J gai j 75 Receipt No.: Plan Review Fee: %( (1y,� 1 0 Payments Received By: Total Fee: $ �� � , Completed Packet Received: Q'6°/ Date Routed for Review: ati4 atvl . ` )//174 X////3/ 7— �4 t/ /44C:ttt 4 �ASK P State of Alaska DOT for AVTEC ( Culinary) May 18, 2009 Rebecca Smith, Resident Engineer 2200 E 42n Ave. Anchorage, Alaska 99508 4 ,' , 0401 1 ' „-+h kli ' The City of Seward Building Department received your plans. The following items require clarification and /or additional information. Please provide a written response. Additional questions may arise from applicant's reply. Building Department: 1. At the canopy support footing detail at 5.5.2 (10) no depth available frost depth a concern. 2. The same detail refers to S 1.4 for footing size, which cannot be found there. Fire Department: 1. Mechanical plans are short: ventilation systems, hood systems details, exhaust systems, intake air systems, etc. it 2. No sprinkler plans provided. Sprinkler system must be throughout building for increases for area and floors. Show location of FDC in plans. 3. No alarm system information provided. Show all panel locations and devices. 4. Question operation and location of louvered vent on west stairway (new section). 5. No information on emergency lighting (type & location), exit lights (type & location). 6. No fire extinguishers locations noted. 7. Require more information on elevator car; size (interior), emergency operation. 8. Will require an additional Knox Box on new addition at northeast entrance. Electric Department: Jeff Estes working with DOT on electrical - primary feed Work order not completed and yet- no further action from electric department. Regards, Janice Melvin City of Seward Building Department r �� Sent letter via email to R.Smith 3 exg/ &/T GENERAL BUILDING HEIGHTS AND AREAS , 'TABLE 503 ALLOWABLE HEIGHT AND BUILDING AREAS° Height limitations shown as stories and feet above grade plane. `- 1 Area limitations as determined by the definition of "Area, building," per story 4, :),... TYPE OF CONSTRUCTION TYPE I TYPE II TYPE III TYPE IV TYPE V . A B A B A B HT A B` HGT(feet) GROUP HGT(S) UL 160 65 55 65 55 65 50 40 A -1 S UL 5 3 2 3 2 3 2 1 A UL UL 15,500 8,500 14,000 8,500 15,000 11,500 5,500 ; ,t, A -2 S UL 11 3 2 3 2 3 2 1 A UL UL 15,500 9,500 14,000 9,500 15,000 11,500 6,000 1. A -3 S UL 11 3 2 3 2 3 2 1 A UL UL 15,500 9,500 14,000 9,500 15,000 11,500 6,000 �'- y A -4 S UL 11 3 2 3 2 3 2 1 s L A UL UL 15,500 9,500 14,000 9,500 15,000 11,500 6,000 '' A -5 S UL UL UL UL UL UL UL UL UL A UL UL UL UL UL UL UL UL UL , S UL 11 5 4 5 4 5 3 2 B A UL UL 37,500 23,000 28,500 19,000 36,000 _ 18,000 _ 9,000 E S UL 5 3 2 3 2 3 1 1 "= A UL UL 26,500 14,500 23,500 14,500 25,500 18,500 9,500 44; 'p, S UL 11 4 2 3 F -1 2 4 2 1 A UL UL 25,000 15,500 19,000 12,000 33,500 14,000 8,500 * ` F -2 S UL 11 5 3 4 3 5 3 2 A UL UL 37,500 23,000 28,500 18,000 50,500 21,000 13,000 H -1 S 1 1 1 1 1 1 1 1 NP A 21,000 16,500 11,000 7,000 9,500 7,000 10,500 7,500 NP H -2a S UL 3 2 1 2 1 2 1 1 • ax. A 21,000 16,500 11,000 7,000 9,500 7,000 10,500 7,500 3,000 4,, :. H -3a S UL 6 4 2 4 2 4 2 1 A UL 60,000 26,500 14,000 17,500 13,000 25,500 10,000 5,000 H -4 S UL 7 5 3 5 3 5 3 2 A UL UL 37,500 17,500 28,500 17,500 36,000 18,000 6,500 ,g I H -5 S 4 4 3 3 3 3 3 3 2 t A UL UL 37,500 23,000 28,500 19,000 36,000 18,000 9,000 ,$ I -1 S UL 9 4 3 4 3 4 3 2 A UL 55,000 19,000 10,000 16,500 10,000 18,000 10,500 4,500 . , S UL 4 2 1 1 NP 1 1 NP .' I2 A UL UL 15,000 11,000 12,000 NP 12,000 9,500 NP S UL 4 2 1 2 1 2 2 1 ` y ' 1-3 A UL UL 15,000 10,000 10,500 7,500 12,000 7,500 5,000 xy I -4 S UL 5 3 2 3 2 3 1 1 ' A UL 60,500 26,500 13,000 23,500 13,000 25,500 18,500 9,000 _ 4 ' S UL '� 11 4 4 4 4 4 3 1 4."! M A UL UL 21,500 12,500 18,500 12,500 20,500 14,000 9,000 R -1 S UL 11 4 4 4 4 4 3 2 A UL UL 24,000 16,000 24,000 16,000 20,500 12,000 7,000 R -2 S UL 11 4 4 4 4 4 3 2 A UL UL 24,000 16,000 24,000 16,000 20,500 12,000 7,000 R -3 S UL 11 4 4 4 4 4 3 3 ''_ A UL UL UL UL UL UL UL _ UL UL * ,,' R -4 S UL 11 4 4 4 4 4 3 2 ` " �' A UL UL 24,000 16,000 24,000 _ 16,000 20,500 12,000 7,000 S -1 S UL 11 4 3 3 3 4 3 1 A UL 48,000 26,000 17,500 26,000 17,500 25,500 14,000 9,000 � S UL 11 5 4 4 4 5 4 2 S-26- A UL 79,000 39,000 26,000 39,000 26,000 38,500 21,000 13,500 l:- U` S UL 5 4 2 3 2 4 2 1 A UL 35,500 19,000 8,500 14,000 8,500 18,000 9,000 5,500 For SI: 1 foot = 304.8 mm, 1 square foot = 0.0929 m UL = Unlimited, NP = Not permitted. a. See the following sections for general exceptions to Table 503: 1. Section 504.2, Allowable height increase due to automatic sprinkler system installation. 2. Section 506.2, Allowable area increase due to street frontage. 3. Section 506.3, Allowable area increase due to automatic sprinkler system installation. 4. Section 507, Unlimited area buildings. b. For open parking structures, see Section 406.3. 1 Y° 1 c. For private garages, see Section 406.1. i■ d. See Section 415.5 for limitations. 76 2006 INTERNATIONAL BUILDING CODE® fit to CHAPTER 5 GENERAL BUILDING HEIGHTS AND AREAS HEIGHT, STORY. The vertical distance from top to top of I. SECTION 50 two successive finished floor surfaces; and, for the topmost GENERAL story, from the top of the floor finish to the top of the ceiling 501.1 Scope. The provisions of this chapter control the height joists or, where there is not a ceiling, to the top of the roof raf- 1 and area of structures hereafter erected and additions to exist- ters. ing structures. MEZZANINE. An intermediate level or levels between the' [F] 501.2 Address numbers. Buildings shall have approved floor and ceiling of any story and in accordance with Section , address numbers, building numbers or approved building iden- 505. , ; tification placed in a position that is plainly legible and visible I ' from the street or road fronting the property. These numbers s shall contrast with their background. Address numbers shall be SECTION 503 IV Arabic numerals or alphabetical letters. Numbers shall be a GENERAL HEIGHT AND AREA LIMITATIONS iii minimum of 4 inches (102 mm) high with a minimum stroke 503.1 General. The height and area for buildings of different i k' width of 0.5 inch (12.7 mm). construction types shall be governed by the intended use of the oh. 01. .5 building and shall not exceed the limits in Table 503 except as ! I modified hereafter. Each part of a building included within the I SECTION 502 exterior walls or the exterior walls and fire walls where pro- I DEFINITIONS vided shall be permitted to be a separate building. 1 502.1 Definitions. The following words and terms for the 503.1.1 Special industrial occupancies. Buildings and .; purposes of this chapter and as used elsewhere in this code, structures designed to house special industrial processes 1 have the meanings shown herein. that require large areas and unusual heights to accommodate craneways or special machinery and equipment, including, AREA, BUILDING. The area included within surrounding among others, rolling mills; structural metal fabrication f E exterior walls (or exterior walls and fire walls) exclusive of vent shops and foundries; or the production and distribution of shafts and courts. Areas of the building not provided with sur- electric, gas or steam power, shall be exempt from the height � rounding walls shall be included in the building area if such and area limitations of Table 503. areas are included within the horizontal projection of the roof 503.1.2 Buildings on same lot. Two or more buildings on or floor above. the same lot shall be regulated as separate buildings or shall BASEMENT. That portion of a building that is partly or com- be considered as portions of one building if the height of I I pletely below grade plane (see "Story above grade plane" in each building and the aggregate area of buildings are within .kl Section 202). A basement shall be considered as a story above the limitations of Table 503 as modified by Sections 504 and (' grade plane where the finished surface of the floor above the 506. The provisions of this code applicable to the aggregate basement is: building shall be applicable to each building. (II 1. More than 6 feet (1829 mm) above grade plane; or 503.1.3 Type I construction. Buildings of Type I construe- j f ii , 2. More than 12 feet (3658 mm) above the finished ground tion permitted to be of unlimited tabular heights and areas i 1I , level at any point. are not subject to the special requirements that allow unlim- I I x. ited area buildings in Section 507 or unlimited height in { EQUIPMENT PLATFORM. An unoccupied, elevated plat- Sections 503.1.1 and 504.3 or increased height and areas for f form used exclusively for mechanical systems or industrial other types of construction. process equipment, including the associated elevated walk- I ways, stairs and ladders necessary to access the platform (see Section 505.5). SECTION 504 €' GRADE PLANE. A reference plane representing the average HEIGHT of finished ground level adjoining the building at exterior 504.1 General. The height permitted by Table 503 shall be.'? walls. Where the finished ground level slopes away from the increased in accordance with this section. exterior walls, the reference plane shall be established by the Exception: The height of one -story aircraft hangars, air- f • lowest points within the area between the building and the lot craft paint hangars and buildings used for the manufacturing :t line or, where the lot line is more than 6 feet (1829 mm) from of aircraft shall not be limited if the building is provided the building, between the building and a point 6 feet (1829 mm) with an automatic fire extinguishing system in accordance from the building. with Chapter 9 and is entirely surrounded by public ways or HEIGHT, BUILDING. The vertical distance from grade yards not less in width than one and one -half times the plane to the average height of the highest roof surface. height of the building. . r 'J / ; 4. J L . 2006 INTERNATIONAL BUILDING CODE® 75 GENERAL BUILDING HEIGHTS AND AREAS he r,- , 'C. ,. 504.2 Automatic sprinkler system increase. Where a build- one -half of the area of the room in buildings and ing is equipped throughout with an approved automatic sprin- structures equipped throughout with an approved kler system in accordance with Section 903.3.1.1, the value automatic sprinkler system in accordance with Sec- specified in Table 503 for maximum height is increased by 20 tion 903.3.1.1 and an approved emergency feet (6096 mm) and the maximum number of stories is voice /alarm communication system in accordance increased by one. These increases are permitted in addition to with Section 907.2.12.2. the area increase in accordance with Sections 506.2 and 506.3. 5053 Egress. Each occupant of a mezzanine shall have access For Group R buildings equipped throughout with an approved to at least two independent means of egress where the common automatic sprinkler system in accordance with Section path of egress travel exceeds the limitations of Section 1014.3. 903.3.1.2, the value specified in Table 503 for maximum height Where a stairway provides a means of exit access from a mez- is increased by 20 feet (6096 mm) and the maximum number of zanine, the maximum travel distance includes the distance tray- - stories is increased by one, but shall not exceed 60 feet (18 288 eled on the stairway measured in the plane of the tread nosing. mm) or four stories, respectively. Accessible means of egress shall be provided in accordance Exceptions: with Section 1007. 1. Fire areas with an occupancy in Group I -2 of Type IIB, III, IV or V construction. 2. Fire areas with an occupancy in Group H 1, H-2, H-3 Exception: A single means of egress shall be permitted in accordance with Section 1015.1. 505.4 Openness. A mezzanine shall be open and unobstructed or H-5. to the room in which such mezzanine is located except for walls 3. Fire - resistance rating substitution in accordance with not more than 42 inches (1067 mm) high, columns and posts. Table 601, Note e. Exceptions: j, 504.3 Roof structures. Towers, spires, steeples and other roof structures shall be constructed of materials consistent with the 1. Mezzanines or portions thereof are not required to be open to the room in which the mezzanines are located, required type of construction of the building except where provided that the occupant load of the aggregate area other construction is permitted by Section 1509.2.1. Such of the enclosed space does not exceed 10. structures shall not be used for habitation or storage. The struc- tures shall be unlimited in height if of noncombustible materi- 2. A mezzanine having two or more means of egress is als and shall not extend more than 20 feet (6096 mm) above the not required to be open to the room in which the mez allowable height if of combustible materials (see Chapter 15 zanine is located if at least one of the means of egress for additional requirements). provides direct access to an exit from the mezzanine y level. g' 3. Mezzanines or portions thereof are not required to be SECTION 505 open to the room in which the mezzanines are located, MEZZANINES provided that the aggregate floor area of the enclosed 505.1 General. A mezzanine or mezzanines in compliance space does not exceed 10 percent of the mezzanine 1 with Section 505 shall be considered a portion of the story area. below. Such mezzanines shall not contribute to either the build- 4. In industrial facilities, mezzanines used for control ing area or number of stories as regulated by Section 503.1. The equipment are permitted to be glazed on all sides. area of the mezzanine shall be included in determining the fire area defined in Section 702. The clear height above and below 5. In other than Groups H and I occupancies no more the mezzanine floor construction shall not be less than 7 feet than two stories in height above grade plane and (2134 mm). equipped throughout with an automatic sprinkler sys it tem in accordance with Section 903.3.1.1, a mezza- 505.2 Area limitation. The aggregate area of a mezzanine or nine having two or more means of egress shall not be mezzanines within a room shall not exceed one -third of the required to be open to the room in which the mezza- floor area of that room or space in which they are located. The nine is located. enclosed portion of a room shall not be included in a determina- tion of the floor area of the room in which the mezzanine is 505.5 Equipment platforms. Equipment platforms in build- 1 located. In determining the allowable mezzanine area, the area ings shall not be considered as a portion of the floor below. of the mezzanine shall not be included in the floor area of the Such equipment platforms shall not contribute to either the r , room. building area or the number of stories as regulated by Section 503.1. The area of the equipment platform shall not be included' Exceptions: in determining the fire area. Equipment platforms shall not be a 1. The aggregate area of mezzanines in buildings and part of any mezzanine and such platforms and the walkways, ki structures of Type I or II construction for special stairs and ladders providing access to an equipment platform 4 industrial occupancies in accordance with Section shall not serve as a part of the means of egress from the build- 503.1.1 shall not exceed two - thirds of the area of the ing. room. 2 . The aggregate area of mezzanines in buildings and 505.5.1 Area limitations. The aggregate area of all equip- 1 ment platforms within a room shall not exceed two- thirds of ____ structures of Type I or II construction shall not exceed the area of the room in which they are located. Where an r j DE 20 O 61 NTERNATIONAL BUILDING CODE 4-- 77 -icHt6 /7-' GENERAL BUILDING HEIGHTS AND AREAS equipment platform is located in the same room as a mezza- portion of exterior wall and open space where the value of W nine, the area of the mezzanine shall be determined by Sec- is greater than or equal to 20 feet (6096 mm). Where W tion 505.2 and the combined aggregate area of the exceeds 30 feet (9144 mm), a value of 30 feet (9144 mm) equipment platforms and mezzanines shall not exceed shall be used in calculating the weighted average, regardless two- thirds of the room in which they are located. of the actual width of the open space. [F] 505.5.2 Fire suppression. Where located in a building Exception: The quantity of W divided by 30 shall be per - that is required to be protected by an automatic sprinkler mitted to be a maximum of 2 when the building meets all system, equipment platforms shall be fully protected by requirements of Section 507 except for compliance with sprinklers above and below the platform, where required by the 60 -foot (18 288 mm) public way or yard requirement, the standards referenced in Section 903.3. as applicable. 505.5.3 Guards. Equipment platforms shall have guards 506.2.2 Open space limits. Such open space shall be either where required by Section 1013.1. on the same lot or dedicated for public use and shall be accessed from a street or approved fire lane. SECTION 506* 506.3 Automatic sprinkler system increase. Where a build - AREA MODIFICATIONS ing is equipped throughout with an approved automatic sprin- kler system in accordance with Section 903.3.1.1, the area 506.1 General. The areas limited by Table 503 shall be permit- limitation in Table 503 is permitted to be increased by an addi- ted to be increased due to frontage (I and automatic sprinkler tional 200 percent (4 = 2) for buildings with more than one system protection (4) in accordance with the following: story above grade plane and an additional 300 percent (4 = 3) AQ = {A, +�A x / +[A, x Id} (Equation5 -1) for buildings with no more than one story above grade plane. These increases are permitted in addition to the height and story increases in accordance with Section 504.2. where: A = Allowable area per story (square feet). Exception: The area limitation increases shall not be per- mitted for the following conditions: A = Tabular area per story in accordance with Table 503 1. The automatic sprinkler system increase shall not (square feet). apply to buildings with an occupancy in Use Group If = Area increase factor due to frontage as calculated in H -1. accordance with Section 506.2. 2. The automatic sprinkler system increase shall not I = Area increase factor due to sprinkler protection as cal- apply to the floor area of an occupancy in Use Group culated in accordance with Section 506.3. H -2 or H -3. For mixed -use buildings containing such 506.1.1 Basements. A single basement that is not a story occupancies, the allowable area shall be calculated in above grade plane need not be included in the total allow- accordance with Section 508.3.3.2, with the sprinkler able area provided such basement does not exceed the area increase applicable only to the portions of the build permitted for a building with no more than one story above ing not classified as Use Group H-2 or H-3. grade plane. 3. Fire - resistance rating substitution in accordance with 506.2 Frontage increase. Every building shall adjoin or have Table 601, Note e. access to a public way to receive an area increase for frontage. 506.4 Area determination. The maximum area of a building Where a building has more than 25 percent of its perimeter on a with more than one story above grade plane shall be deter - public way or open space having a minimum width of 20 feet mined by multiplying the allowable area of the first story (A (6096 mm), the frontage increase shall be determined in accor- as determined in Section 506.1, by the number of stories above dance with the following: grade plane as listed below: 1 I = [F / P — 0.25 ] W / 30 (Equation 5 -2) 1. For buildings with two stories above grade plane, multi- ply by 2; where: 2. For buildings with three or more stories above grade I = Area increase due to frontage. plane, multiply by 3; and F = Building perimeter that fronts on a public way or open 3. No story shall exceed the allowable area per story (A,), as space having 20 feet (6096 mm) open minimum width determined in Section 506.1, for the occupancies on that (feet). story. P = Perimeter of entire building (feet). Exceptions: W = Width of public way or open space (feet) in accordance 1. Unlimited area buildings in accordance with with Section 506.2.1. Section 507. 506.2.1 Width limits. "W" must be at least 20 feet (6096 2. The maximum area of a building equipped mm). Where the value of W varies along the perimeter of the throughout with an automatic sprinkler system building, the calculation performed in accordance with in accordance with Section 903.3.1.2 shall be I � Equation 5 -2 shall be based on the weighted average of each determined by multiplying the allowable area V 78 2006 INTERNATIONAL BUILDING CODE® i , ,,, 1..: A bo v y It --r: A 1 ,;,, t A R C H I 1 E C. T _ 1 .' E May 19, 2009 Ms. Janice Melvin City of Seward Building Department 234 Fourth Avenue Petro Plaza Building Seward, Alaska 99664 RE: AVTEC CULINARY EXPANSION AND CAFETERIA REMODEL PLAN REVIEW BUILDING PERMIT NO. 2009 -07 File: 0850 /Agency Dear Ms. Melvin, This letter is in response to your Plan Review comments dated May 18, 2009 regarding the AVTEC Culinary Expansion in Seward. We have listed your comments in italics before our response: Building Department: 1. At the canopy support footing detail at 1O/S5.2 no depth available frost depth a concern. Top of footing (Detail 10/55.2) is shown on S1.4 and is (- `17' -0 "). This puts it at 5'0" below C; the finished basement floor. / 2. The same detail refers to S1.4 for footing size, which cannot be found there. Reference footing at gridline 1 & A. The F4.5 located next to footing is the spread footing tag then see sheet note #4 which refers you to Sheet S6.1 for footing schedule. Fire Department: 1. Mechanical plans are short: ventilation systems, hood systems details, exhaust systems, intake air systems, etc. This item will be shown on Phase 1 b, construction documents. 4 2. No sprinkler plans provided. Sprinkler system must be throughout building for increases for area and floors. Show location of FDC in plans. 7 Sprinkler drawings will be by deferred submittal by the contractor after the next phase. We ! {', ' ',`, will be extending the existing wet system into the addition. We do intend for the existing , FDC to remain in place. Reference Detail 1/A3.1 the existing FDC is located between grid lines 9.5 & 10 below fire alarm bell. 3. No alarm system information provided. Show all panel locations and devices. This information will be shown for Phase 1 b construction documents. 4. Question operation and location of louvered vent on west stairway (new section). This is the combustion air louver. 1231 gambell street, suite 400, ph: (907) 349 -1425 email: admin@,nvisionarch.com r E1e /7 - E Ms. Janice Melvin May 19, 2009 City of Seward Building Department Page 2 of 2 5. No information on emergency lighting (type & location), exit lights (type & location). This information will be shown for Phase lb construction documents. 6. No fire extinguishers locations noted. Fire extinguisher locations are called out on Sheets A2.1, A2.2, A2.3 and A2.5 as designated by a F.E.C. (Fire Extinguisher Cabinet) note tag. 7. Require more information on elevator car; size (interior), emergency operation. Attached is information for the proposed Otis Elevator. 8. Will require an additional Knox Box on new addition at northeast entrance. A new Knox box is called out on Sheet A3.1, Detail 4 (East Elevation). Note call out #27 near basement entrance. Electric Department 1. Jeff Estes working with DOT on electrical — primary feed. Work order not completed yet — no further action from electric department. Comment acknowledged. If you have any questions, please do not hesitate to contact me. Sincerely, NVISION ARCHITECTURE, INC. waet $aeeoc4 Walt Bullock, AIA Project Architect W B/I I r • , �.J N AR{ & T roc se ``► 1. CITY OF SEWARD IX tyl FOUNDATION ONLY PERMIT Building Permit: 2009 - 07 Permit Holder: State of Alaska DOT for AVTEC Culinary Site Address: 518 Third Avenue, Seward, Alaska Building Official: ��_ Date: 6-1-0 David Squir s PERMIT TO BE POSTED IN A CONSPICUOUS PLACE ON CONSTRUCTION SITE N. EXPIRATION: Every permit issued shall become invalid unless the work on the site authorized by such permit is commenced within 180 days after its issuance, or if the work authorized on the site by such permit is suspended or abandoned for a period of 180 days after the time the work is commenced. NOTICE: T he granting of a permit & approval of submitted plans is not approval of omissions or oversights by this office and does not � 9 9 p pp P pp 9 Y presume to P give authority to violate or cancel the provisions of the any other State, Borough or City law regulating construction or the performance of 1 construction. `1•1 SPECIAL CONDITIONS: Locate/ Dig Permit # 2009 -36 G.� a Designing in Alaska for Over 20 Years Engineering, Inc. Mechanical & Electrical Engineers July 24, 2009 Nvision Architecture 1231 Gambell Street, Suite 400 Anchorage, AK 99501 ATTENTION: Walt Bullock Dear Walt: REFERENCE: AVTEC Culinary Facility Mechanical Drawings The plans submitted to City of Seward are 95% complete plans that could be signed for construction. Since the plans were not going to be signed, we did not put a stamp on them. The stamp provided below is a copy of the stamp that would have been included on the plans had we realized this had been desired. This is also the seal that will be used for the final signed submittal. Sincerely, Mark R. Frischkorn, P.E. Vice President mrf/mma 09- 0655/K8251.00 -.> OF 4L , ,i eacyu reofec.6 b C�n� lJ ��r �' lc n r A o f , � : Mark Richard Frischkorn .74 • , ME-8975 •'� s6 u I #1 '� .. • f ft All 2 di 7nnq 1( a4 ,{ )tt ANCHORAGE 2522 Arctic Boulevard, Suite 200 • Anchorage, AK 99503 -2516 • p907.276.0521 • f 907.276.1751 WASILLA 191 E. Swanson Avenue, Suite 101 • Wasilla, AK 99654 • p907.357.1521 • f 907.357.1751 www.rsa- ak.com �j Page 1 of 1 Janice Melvin From: Janice Melvin Sent: Thursday, September 17, 2009 4:56 PM To: Smith, Rebecca L (DOT) Cc: Janice Melvin Subject: BP 2009 -07 2nd set more info needed.doc Importance: High Rebecca from the 95 % ( 100 %) plans reviewed, these questions have been presented for more information. Please find letter attached. thanks Janice Melvin City of Seward Building Department 907 - 224 -3445 .)J 9/ 17/2009 I XH /43' # T C Rebecca Smith, Resident Engineer September 17, 2009 State of Alaska DOT PF Rebecca.smith2@alaska.gov Re: Plan Revfienw for Building Permit #i BP 200 07 AAVTEC Culinary Project Plan Reviewed as second review 95% plans The City of Seward Building Department received your plans. The following items require clarification and /or additional information. Please provide a written response. Additional questions may arise from applicant's reply. Building Department: 1. How are the wheel chair bound people exiting the 1 and 2 floor of the building? Fire Department: 1. Concerning area of refuge, Section 1007.1 requires two accessible means of egress from each floor if Section 1015.1 and 1019.1 requires two exits; they do. Provide details for two areas of refuge from each floor. 2. ADA requirements for wheelchair — 2 floor, 7 spaces, 1 floor 8 spaces, basement 1 ( ?). Show how each area of refuse will hold number of wheelchairs - per floor. Ref ADA Section 5.1. 3. Existing kitchen hood systems needs to be connected to fire alarm control panel. 4. Alarm panel must be zoned for each system connected. 5. Submitted plans do not show sounding / visual warning devises for activation of sprinkler hood system. Ref IFC 903.4, 903.4.1, 903.4.2, 904.3.5 & 907.2.1. r. r: 6. Incomplete sprinkler plans submitted. Estimated over 100 sprinkler heads for system requires connection to alarm panel and reporting off site. Provide detail information for FDC location. 7. Provide information on required signage per IBC Sections 1110.1 (3) (5), 1110.2 (3) (5) and 1110.3 (2) (3) (4). 8. Provide details on communication systems within the elevator. 9. Will elevator have "firefighter operation" mode? Community Development: 1. Note: Final CO can not be issued until the following requirements are completed: A. New parking agreement between Parcel A and B has been completed, signed and recorded to include snow removal plan. B. The off -site parking lot area, Lots 35 -40 , Block 30 OTS is completed and inspected. You currently have a Building Permit for Footings and Foundation only. You are at the end of that permit and we will not be able to conduct future inspections until a full building permit can be issued. Please call if you have questions or comments in this letter. Regards, Janice Melvin Janice Melvin City of Seward Building Department Cc: Building Permit File Email 9/17/2009 1635 to Rebecca.smith2@alaska.gov X71 /6 /r _r I Page 1 of 1 ILY SEP 1432009 Janice Melvin From: Smith, Rebecca L (DOT) [rebecca.smith2@alaska.gov] Sent: Friday, September 18, 2009 2:53 PM To: Janice Melvin Cc: Mahoney, Kimberly I (DOT); Walt Bullock Subject: RE: BP 2009 -07 2nd set more info needed.doc Janice, Please find our responses attached. The Contractor will be receiving materials to begin the erection of the structural steel on Monday, 9/18. It would be wonderful if we are able to get the building permit on Monday. Please give me a call if you have questions. Thank you. Rebecca 224 -6112 Cell: 907 - 440 -8423 From: Janice Melvin [ mailto:jmelvin @cityofseward.net] Sent: Thursday, September 17, 2009 4:56 PM To: Smith, Rebecca L (DOT) Cc: Janice Melvin Subject: BP 2009 -07 2nd set more info needed.doc Importance: High Rebecca from the 95 % ( 100 %) plans reviewed, these questions have been presented for more information. Please find letter attached. thanks Janice Melvin City of Seward Building Department 907 - 224 -3445 J 3 9/18/2009 LXH /6/7 0 11 - A R C H I T E C T U R E September 18, 2009 Ms. Janice Melvin City of Seward Building Department Seward, Alaska Re: AVTEC — Alaska Culinary Academy Expansion and Cafeteria Remodel File: 0850 / Agencies Dear Janice, This letter is in response to your review comments forwarded to us by Rebecca Smith on September 17, 2009. For your convenience we have included your comments in italics: Building Department: 1. How are the wheel chair bound people exiting the 1 and 2 floor of the building? The simple answer is as follows: Physically disabled people that are wheelchair bound would use the elevator to access and exit the first and second floors under normal building use. The not so simple answer involves the requirement for an emergency access and accessible route as it relates to the physically disabled. The following is a summary of how we have met these requirements: Accessible Routes: - Per IBC (2006), Section 1101.2 Design. "Buildings and facilities shall be designed and constructed to be accessible in accordance with this code and ICC A117.1." - Per IBC (2006), Section 1104.4 Multi -Level Buildings and Facilities. "At least one accessible route shall connect each accessible level, including mezzanines, in multi -level buildings and facilities." - Per ICC A117.1 (2003), Chapter 4, Accessible Routes Section 402.2 Components. An accessible route can consist of an elevator as long as it complies with the applicable portions of this standard. The elevator being installed will meet the requirements of ICC A117.1 -2003, Section 407 and will also serve as an accessible route. Accessible Means of Egress: - Per IBC 2006 Section 1007.1. Accessible means of egress required. "Accessible spaces shall be provided with not less than one accessible means of egress. Where more than one means of egress is required by Section 1015.1 or 1019.1 from any accessible space, each accessible portion of the space shall be served by not less than two accessible means of egress." All floors are required to have two exits per Section 1015.1. Each floor is required to have a minimum of two accessible means of egress. The east and west stairs meet the requirements of Section 1007.3, Exit Stairways, as follows: East Stair • Has a clear width > 48" between handrails. • Incorporates an enlarged floor -level landing area of refuge with a clear wheelchair space of 30" x 48 ". • Areas of refuge provided at 1 and 2 floor, floor -level landings. Not required at basement level because a wheelchair bound person can exit building at east ground level entrance. West Stair (1 and 2 floor levels) • The west stair at the 1 and 2nd floors is allowed to be open per Section 1020.1, Exception #8 or #9. 1231 gambell street, suite 400, ph: (907) 349 -1425 email: admin @nvisionarch.com �)sJ �x 4 -/ err— Ms. Janice Melvin September 18, 2009 City of Seward Building Department Page 2 of 3 • Per Section 1007.3, Exit Stairways, Exception #2. "The area of refuge is not required at unenclosed exit stairways as permitted by Section 1020.1 in buildings or facilities that are equipped throughout with an automatic sprinkler system installed in accordance with Section 903.3.1.1." West Stair (Basement level) This stair is the 2nd required means of egress for this level. An area of refuge was provided due to the exit discharge for this stair occurring at the first floor level. • Has a clear width > 48" between handrails. • Incorporates an enlarged floor -level landing area of refuge with a clear wheelchair space of 30" x 48" at basement level landing. Fire Department: 1. Concerning area of refuge, Section 1007.1 requires two accessible means of egress from each floor if Section 1015.1 and 1019.1 requires two exits; they do. Provide details for two areas of refuge from each floor. See response to Building Department's comment, #1 above. 2. ADA requires for wheelchair — 2" floor, 7 spaces, 1 floor, 8 spaces, basement 1 ( ?). Show how each area of refuge will hold number of wheelchairs — per floor. Ref. ADA Section 5.1. Per IBC 2006, Section 1007.6.1 Size. "Each area of refuge shall be sized to accommodate one wheelchair space of 30 inches by 48 inches for each 200 occupants or portion thereof, based on the occupant load of the area of refuge and areas served by the area of refuge." The 1 floor has a total occupant load of 159; the 2nd floor has an occupant load of 114.4 and the basement has a total occupant load of 37 (see code study on Drawing Sheet T0.2.) Each floor is less than 200; therefore, only one area of refuge is required per accessible means of egress. 3. Existing kitchen hood systems needs to be connected to fire alarm control panel. See attached letter from RSA Engineering, Inc. dated 09/18/09. 4. Alarm panel must be zoned for each system connected. See attached letter from RSA Engineering, Inc. dated 09/18/09. 5. Submitted plans do not show sounding / visual warning devices for activation of sprinkler hood system. Ref. IFC 903.4, 903.4.1, 903.4.2, 904.3.5 and 907.2.1. See attached letter from RSA Engineering, Inc. dated 09/18/09. 4 ( 6. Incomplete sprinkler plans submitted. Estimated over 100 sprinkler heads for system requires connection to alarm panel and reporting off site. Provide detail information for FDC location. See attached letter from RSA Engineering, Inc. dated 09/18/09. 7. Provide information on required signage per IBC Sections 1110.1 (3)(5), 1110.2 (3)(5) and 1110.3 (2)(3)(4). See the attached specification section 10400, Identification Devices for interior signs. Reference civil drawing Sheet C6.1, Detail 1 for exterior accessible parking sign details. Reference architectural site plan Sheet A1.1 for accessible parking layout. 1 ; Ex/-1 / '7 f Ms. Janice Melvin September 18, 2009 City of Seward Building Department Page 3 of 3 8. Provide details on communication systems within the elevator. The elevator will be provided with a telephone activated by push button (with a visual indicator for hearing impaired) that connects directly to a monitoring system. 9. Will elevator have "firefighter operation" mode? Yes. Community Development: 1. Note: Final CO cannot be issued until the following requirements are completed. A. New parking agreement between Parcel A and B has been completed, signed and recorded to include snow removal plan. Comment acknowledged. AVTEC /DOT will resolve this issue with the City of Seward prior to requesting a final C.O. B. The off -site parking lot area, Lots 35 -40, Block 30 OTS is completed and inspected. Comment acknowledged. AVTEC /DOT will resolve this issue with the City of Seward prior to requesting a final C.O. If you have any questions, please do not hesitate to contact me. Sincerely, NVISION ARCHITECTURE, INC. waft Bt4Loc� , Walt Bullock, AIA Project Architect Cc: Rebecca Smith, A.D.O.T. Attachments: RSA Engineering, Inc. letter dated September 18, 2009 RSA Engineering, Inc. Sketch SKM -001 dated September 18, 2009 Specification Section 10400, Identification Devices L i 4. �xff T .T R SA Designing in Alaska for Over 20 Years Engineering, Inc. Mechanical & Electrical Engineers September 18, 2009 Nvision Architecture, Inc. 1231 Gambell Street, Suite 400 Anchorage, AK 99501 ATTENTION: Walt Bullock Dear Walt, REFERENCE: Seward AVTEC Expansion and Cafeteria Remodel City of Seward Building Department Review Comments As requested, we have reviewed the comments from the City of Seward dated 9/17/09 that pertain to the Mechanical and Electrical systems and have the following: Comment #3: "Existing kitchen hood systems needs to be connected to fire alarm control panel." Response: Existing hood connections are shown on Detail 1/E4.1, flag note #1 in the existing Bakery and Main Kitchen. Comment #4: "Alarm panel must be zoned for each .system connected'. Response: The new fire alarm panel will be an addressable type panel, which assigns individual addresses for every device connected to it. This way you know exactly which device went into alarm. This meets and far exceeds the requirement for the system to be zoned. Comment #5: "Submitted plans do not show sounding / visual warning devises for activation of sprinkler hood system. Ref IFC 903.4, 903.4.1, 903.4.2, 904.3.5 & 907.2.1 Response: Per the fire alarm code analysis on Sheet E5.3, the building does not require a manual fire alarm system, however a fire alarm control panel is being provided to connect the sprinkler, elevator, hood controls, etc. The hood suppression systems will have local alarm /horns to provide audio /visual alarms upon activation. The suppression systems will also be connected to the fire alarm system such that when they go into alarm, the Digital Alarm Communicator /Transmitter (DACT) will alert a 24 -hr monitoring facility. . Comment #6: "Incomplete sprinkler plans submitted. Estimated over 100 sprinkler heads for system requires connection to alarm panel and reporting off site. Provide detail information for FDC location." ANCHORAGE 2522 Arctic Boulevard, Suite 200 • Anchorage, AK 99503 -2516 • p907.276.0521 • f 907,276.1751 WASILLA 191 E. Swanson Avenue, Suite 101 • Wasilla, AK 99654 • p907.357.1521 • f907.357.1751 www.rsa-ak.com September 18, 2009 Page 2 Response: Sprinkler and fire alarm shop drawings will be designed and submitted by the contractor under separate cover. Please note that the fire alarm system is connected to the sprinkler system via flow and tamper switches as shown on 1/E4.3 and 1/E5.3. The fire alarm panel has a Digital Alarm Communicator /Transmitter (DACT) will send a signal to a 24 -hr monitoring facility as shown on 1/E5.3. See attached detail SKM -001 for existing FDC location. Please call if you have any questions. Sincerely, P az Channing P. Litho, P.E. Associate Principal Engineer cpl /hc 09- 0849/K8251 Attachment 43 6,6448/7-- o c) , ,EvioiNr ( Al ill RIA (11 F) Li CW SUPPLY M BASEMENT HWC RECONNECT NEW 1 -1 /2" CW DOWN IN WALL TO EXISTING D.6 0 i EAMENGCEPILFININGG PLIPOTEDIDIN [ i• BASEMENT i ro --- EXISTING FIRE fl .S ,(..), DEPARTMENT CONNECTION i I . LOCATION i , RECONNECT NEW i —3/4" HW (E) 1 . EQUIPMENT TO 1 EXISTING PLUMBING ' • 8 / 8.5 9 9.5 10 ABOVE FLOOR PLUMBING 0 1 17 8. E .1 M -0.. ODEL PLAN - FIRST FLOOR - SOUTH env OF SEWARD Scale: DOT / PF BLDG PERMIT #2009-07 Job Number: 0850.00 Proi. #50677 EXISTING FDC LOCATION Date: 09/18/09 Ref. to Sht. 1/M2.4 PHASE 1-A AVITC Culinary Exp. & Caf. Remodel sKm_001 Seward, Alaska i is 1 Ex4m3/ f IDENTIFICATION DEVICES Division 10 Section 10400 SECTION 10400 - IDENTIFICATION DEVICES PART 1 - GENERAL 1.01 SECTION INCLUDES A. Provide all materials, labor, and equipment required for the furnishing and installation of identifying devices as shown on the Drawings and as specified herein. 1.02 RELATED SECTIONS: A. Section 07410 - Preformed Metal Siding B. Section 08100 — Metal Doors and Frames C. Section 09250 — Gypsum Wall Board D. Section 09900 - Painting 1.03 REFERENCES: A. Standards of the following as referenced: American National Standards Institute (ANSI) 1.05 QUALITY ASSURANCE A. Regulatory Requirements: Comply with applicable provisions in ADA Accessibility Guidelines and ICC /ANSI A117.1. 1.04 SUBMITTALS A. Make submittals in conformance with Section 01340. B. Submit manufacturer's technical data and installation instructions for each material and component part, including data substantiating that materials comply with specified requirements. C. Samples: Submit full range of color and finish samples for each type of sign, trim, and accessory required. Provide large samples for each color and finish selected for color verification after selections have been made. D. Submit shop drawings for all installations, signage drawings to show text, size, and individual letters layout. PART 2 - PRODUCTS 2.01 INTERIOR SIGNS A. General: 1. Letter size shall be 1 inch Helvetica medium, upper case, unless noted otherwise. 2. Each sign will have a room number, raised Braille letters and some signs with the HCP symbol as listed. Each word or symbol will be on a separate line. Edges to be beveled. 3. Mounting: 1/16" (minimum 2- additional tapes for signs 4" and under). Vinyl foam tape as provided by sign manufacturer. AVTEC Culinary Expansion and Cafeteria Remodel Section 10400 - Page 1 of 3 DOT /PF #50677 _ tJ EXA1/6 &7 IDENTIFICATION DEVICES Division 10 Section 10400 B. Engraved signs: (Interior) 1. Lettering engraved through face to expose white core color. 1/8" sign material to be scratch resistant, non - static, fire retardant, washable two -color 3 ply melamine laminate with non -glare surface. C. Specifics: The text per sign will be developed with the user; quantities are approximate. 1. Provide 12 signs, 2 -1/2 inches by 8 inches with four characters on each. Text to be selected at submittal. 2. Provide 6 signs, 6 inches by 10 inches with an average of ten characters on each. Text to be selected at submittal. 3. Provide the following: a. 6 Signs: Size 6 inches by 8 inches with 4 inch handicap symbol and 1 -1/4 inches text. b. 2 Signs: Same as 3a above except text: "Mens ". c. 2 Signs: Same as 3a above except text: 'Womens". D. Room Capacity Signs: 1. The following rooms shall have a room capacity sign posted in a conspicuous place in accordance with IBC. ROOM /CAPACITY (to be verified) Dining Room /Classroom 42 Dining Room 72 Banquet /Conference 114 " One sign for each dining room that reads "Maximum room occupancy 94 when doors are open ". 2. Sign lettering shall be a minimum of 5/8 inch. E. Signage text and "Quantity" indicated above to be a guideline only. Actual signage quantity and text will be provided with submittal response. 2.03 INDIVIDUAL LETTERS A. Manufacturer: Subject to compliance with requirements or comparable product by one of the following: 1. ACE Sign Systems, Inc. 2. Advance Corporation; Braille -Tac Division. 3. ASI- Modulex, Inc. 4. Bunting Graphics, Inc. 5. Gemini, Inc. 6. Innerface Sign Systems, Inc. 7. Metal Arts; Div. of L & H Mfg. Co. 8. Mills Manufacturing Company 9. Mohawk Signs Systems B. Interior: 1. Letter size shall be 6" Helvetica medium, upper and lower case, unless noted otherwise. 2. Letters to be injection molded plastic formed. AVTEC Culinary Expansion and Cafeteria Remodel Section 10400 - Page 2 of 3 DOT /PF #50677 el J EX/4 /6 /T IDENTIFICATION DEVICES Division 10 Section 10400 C. Exterior Letters: Produce characters with smooth flat faces, sharp corners and precisely formed lines and profiles, free of pits, scale, sand holes and other defects. Comply with the following requirements: 1. Letter size: 15 ", Helvetica medium, upper case. 2. Material Finish: Brushed Aluminum (Clear Coat Finish) 3. Thickness: 1 -1/4" 4. Mounting: Bottom stud installation PART 3 - EXECUTION 3.01 SIGN INSTALLATION A. Install all signs, individual letters and plaques level and plumb and in conformance with manufacturer's instructions, Contract Documents, and reviewed shop drawings. B. Mount door signs on lock side of doors, 2 inches from door /jamb where possible. Height above floor as shown. C. Dimensional Characters: Mount characters using standard fastening methods to comply with manufacturer's written instructions for character form, type of mounting, wall construction and condition of exposure indicated. Provide heavy paper template to establish character spacing and to locate holes for fasteners. 1. Flush Mounting: Mount characters with backs in contact with wall surface. 2. Projected Mounting: Mount characters at projection distance from wall surface indicated. END OF SECTION 10400 AVTEC Culinary Expansion and Cafeteria Remodel Section 10400 - Page 3 of 3 DOT /PF #50677 L t 7 xp /i9/7--" .l � ~ Page 1 of 1 Janice Melvin From: Janice Melvin Sent: Monday, September 21, 2009 11:18 AM To: Smith, Rebecca L (DOT) Cc: Janice Melvin Subject: BP 2009-07 AVTEC CUL more info needed.doc Importance: High Rebecca Before the meeting at l3Opm to day please review these additional questions so the architects have time to respond. thanks Janice melvin City of Seward Building Department ,` ' 4� e -Xkl �� ^'~' - ac CITY OF SEWARD PARTIAL PERMIT ONLY FOR FRAMING & ERECTION OF STRUCTURAL STEEL Building Permit: 2009 - 07 Permit Holder: State of Alaska DOT for AVTEC Culinary Site Address: •18 Third Avenue, Seward, Alaska Building Official: _�., �� . ♦ Date: - at -0 David Squi>-s PERMIT TO BE POSTED IN A CONSPICUOUS PLACE ON CONSTRUCTION SITE EXPIRATION: Every permit issued shall become invalid unless the work on the site authorized by such permit is commenced within 180 days after its issuance, or if the work authorized on the site by such permit is suspended or abandoned for a period of 180 days after the time the work is commenced. NOTICE: The granting of a permit & approval of submitted plans is not approval of omissions or oversights by this office and does not presume to give authority to violate or cancel the provisions of the any other State, Borough or City law regulating construction or the performance of construction. SPECIAL CONDITIONS: Locate/ Dig Permit # 2009 -36 PERMIT ONLY FOR FRAMING & ERECRTION OF STRUCTURAL STEEL G"1 'ARCHITECTURE September 23, 2009 Ms. Janice Melvin City of Seward Building Department Seward, Alaska Re: AVTEC - Alaska Culinary Academy Expansion and Cafeteria Remodel Permit No. BP 2009 -07 File: 0850 /Agencies Dear Janice, This letter is in response to your review comments forwarded to us by Rebecca Smith on September 21, 2009. For your convenience we have included your comments in italics: Fire Department: 1. Accept replay dated 9- 18 -09. Resolved per our previous response letter dated 9- 18 -09. 2. Reply did not answer the questions: ADA requirements for occupant load are higher than provided for in area of refuse. How will applicant protect the other occupants in wheelchairs? Resolved per telephone conversation with David Squires and Stefan Wilson on 9- 23 -09. The minimum intent of the building code (IBC 2006 - Section 1007.6.1) and ADA (Section 4.3.11.2) has been met for the size and number of "Areas of Refuge" as provided. 3. On E4.1 there are no connections shown for the donut cooker (NW side). Make corrections. See attached letter from RSA Engineering, Inc. dated 9- 23 -09. 4. Accept reply dated 9- 18 -09. Resolved per our previous response letter dated 9- 18 -09. 5. Building is not required a manual system - Agreed; however code sections cited are for sounding / visual devices for an automatic activation. Show compliance or appeal. See attached letter from RSA Engineering, Inc. dated 9- 23 -09. 3 1 6. Will accept response. Another plan review fee will be assessed to the project. Comment acknowledged. 7. Submitted response does not cover what is in cited sections. Provide wording for signage in area of refuge. Response is correct for size of signs and tactile. We would like to add this as a condition to receiving our final C.O. We will submit a final accessible sign package for the Building Department that meets the requirements of Section 1110 of the 2006 IBC. 1231 gam bell street, suite 400, ph: (907) 349 - 1425 email: admin @nvisionarch.com 1. XP/6/7- Ms. Janice Melvin September 23, 2009 City of Seward Building Department Page 2 of 2 8. Acceptable. Resolved per our previous response letter dated 9- 18 -09. 9. Acceptable. Resolved per our previous response letter dated 9- 18 -09. 10. See the attached ASI -016 for additional dimensional information requested at first and second floor of east stair. If you have any questions, please do not hesitate to contact me. Sincerely, NVISION ARCHITECTURE, INC. Walt Bullock Walt Bullock, AIA Project Architect Cc: Rebecca Smith, A.D.O.T. Attachments: RSA Engineering, Inc. letter dated 9- 23 -09. Architectural Supplemental Instructions (ASI) #016 J N • Main Office (907) 224 -4050 , o f sey • Police (907) 224-3338 CITY OF SEWARD �� • Harbor (907) 224-3138 P.O. BOX 167 • • Fire (907) 224 -3445 • City Clerk (907) 224 -4046 SEWARD, ALASKA 99664 -0167 4 tASKa • Engineering (907) 224 -4049 • Utilities (907) 224 -4050 October 7, 2009 • Fax (907) 224 -4038 Bill Tatom Nvision Architecture, Inc. 1231 Gambell Street, Suite 400 Anchorage, Alaska 99501 Mr. Tatom, I am in receipt of your letter dated October 6, 2009 in which you have reduced the number of occupants on the second level in room 205 from 114 to 96 and on the first level in room 106 from 72 to 54. As I stated on the phone to you, it appeared to me that any serving personnel were not considered in the occupant load as may have been in the original figure. While the discussion of limiting the total of occupants in the building has some merit, enforcement of the occupant load in my opinion would be labor intensive. The issue is not about a manual fire system, the requirement that was given is on the required automatic fire system. Unfortunately, cost of a project or parts of a project are something that I can not use in the plan review process. The requirement of installing horn /strobe devices still remains. On September 28, 2009 I sent an email to Mr. Bullock stating the appeal right under the Seward City Code Section 9.15.112 and stated the ten day time frame to submit an appeal request to the City Clerk. I have supplied a copy of the City Code with this correspondence. Your letter indicates you would like to suggest alternatives to the required audible /visual requirement. I am not opposed to explore any method or methods that will notify the occupants of the building of alarm activation and start a self evacuation process. In my email to Walt Bullock I used IFC Section 901.4.3 as part of my justification. The hazard of this building is the amount of people that could be inside at any time, which overwhelms my department's capability to notify, assist or rescue occupants and suppress a fire at the same time. I urge you to continue the appeal process and simultaneously explore other options that will help evacuate the occupants throughout the building. If you come up with a solution that meets the intent of the code and is acceptable to us, the appeal process can be cancelled. Using ten business days from my email to Mr. Bullock, your appeal must be to the City Clerk by October 12, 2009. On another note, in the detail sheets included in your letter it appears part of the existing structure to the south of the existing cafeteria is remaining (Sheet AS -029 Figure 1). Is this a true statement? If so, what is the plan for the existing structure, the sheet shows "future classroom "? This part of the structure is required to have an automatic sprinkler system installed because of the area increase given for the project. Also the requirement of the audible and visual devices would apply to the existing structure if it remains. If there are going to be other changes in the scope of this project that you would like us to review, could you supply them to us? v3 "x worr 1V I appreciate all of the correspondence and phone conversations with your company about this project. incerely, i David Squires Fire Chief /Building Official City of Seward �(/4/6/7 !V ' z i H I SEAN PARNELL, GOVERNOR DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES DOT &PF ANNEX BUILDING STATEWIDE PUBLIC FACILITIES 2200 EAST 42 AVENUE ANCHORAGE, ALASKA 99508 TEL 907 269 -0819 or 269 -0810 FAX 907 269 -0805 October 21, 2009 Mr. David Squires City of Seward Building Department dsquires@cityofseward.net RE: AVTEC— Alaska Culinary Academy Expansion and Cafeteria Remodel BP 2009 -07 Dear Mr. Squires: This letter is to respond to your request dated October 7, 2009 to add sprinklers to the existing Culinary Training Facility situated between the AVTEC Dormitory and the existing AVTEC Cafeteria between gridlines 10 and 12 on attached plan. Though we do not have adequate funds as part of the Alaska Culinary Academy project addition which is currently under construction, our intention is to demolish the existing Culinary Training Facility structure as part of the next phase of this project, once funding is identified. We request that you allow a grace period of 1 year from Certificate of Occupancy of the new Alaska Culinary Academy to secure funding for either, demolition or the installation of the required sprinklers in the old Culinary Training Facility. We hope that this information coupled with the request for alternate means and methods discussed in Nvision Architecture letter dated 10/12/09 provides you with sufficient information to issue the full building permit for this project. If you require any additional information regarding this matter, please do not hesitate to call. Sincerely, Kim Mahoney Project Manager DOT &PF Statewide Public Facilities 907.269.0822 phone Kim. mahoney@alaska.gov Cc: Rebecca Smith, PE, DOT &PF Resident Engineer "Providing for the safe movement of people and goods and the delivery of state services" J j APPROXIMATE FasILE GS EXISTING APPROXIMATE EXTEMT a EXISTMi SU L:,.. ,, ,.. DEMOLITION NOTES eu1lowwc, TO BE REMOVED LAP BID.n TO GE I.eroeD AHD r�n.aceD. (NOIGATED rlO1CATED ULGPOle HAto+) mom A. aam. C ACA .Tact bn'� — _s SIC oemw Uwe nur m caw IYUTAGpyAL HA7CN) 1 O .Ilv.t T O 47 �.taI.AROIRT MCNYD SIX O so e ss*o. n M 7 OW. .1.1.10. 1a OTMIIM e R4 WMhtRT SMO O •1000 yn- .,o ECi T 1D EIf# @YI LLO. GILT G1 iwo. 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Q a I I I I I , m I 1 1 , , r.r.nuwa.. - - - 1 1. a I .. • raaln , \ w V , - no ;t....41'7 V�'� 1 ' L P' r u 'a CI 1 1 -- L1 1 S u - . q q I 1 E2E 4/ �J ▪ I ` O c a . � jtt Pone eco � o,d I __- _o - -_- 11 1'.;1 y, q g �_ I NI 1r31� xM ww.ro afa r. t4 [MmtE! � c 5 } d� ¢ 1- OD - - -+ ��1,�0.2 I � c4 4 4 p t QiY f E II m 0 I , f `0 0000 'm t� oo o - ii h. r- ?',.• 1 I oR..gor =ARM OF tall m I '\ — p o• r lI i R I " R i i I ' ----NT =� =.., SORT I j I i �. 611! ��9/ �� �/ 4 �✓ ® ���_,� pw 1 FIRST FLOOR - DEMOLITION PLAN J _ __ _` AD1.2 '0 ,MALE ve•.r -o• _ __ - `A neTM a N, 1 �J C .. C ) 10 -27 -2009 BP# 2009 -07 Rebecca project engineer w /AVTEC culinary art project came in to our office to go over the proposed locations for the horn/strobes; the agreement was to have them located by all exterior doors in the new section and by the exterior doors of the cafeteria. Eddie mentioned to her that as far as the C/O goes, they will only be issued a temporary C/O until the section that was to be demolished either gets demolished, sprinklerd or the entire new section including the to be demolished section will be closed to occupancy after one year of Temporary Occupancy. Stefan Nilsson � �i�iT P C�'" S C ITY OF SEWARD PARTIAL PERMIT SPRINKLER SYSTEM EXCLUDED Building Permit: 2009 - 07 Permit Holder: State o Alaska DOT for AVTEC Culinary Site Address: 757r ird Aven = '.eward, Alaska Awe- Building Official: A `�� Date: 10/29/2009 Stefan Nilsson PERMIT TO BE POSTED IN A CONSPICUOUS PLACE ON CONSTRUCTION SITE EXPIRATION: Every permit issued shall become invalid unless the work on the site authorized by such permit is commenced within 180 days after its issuance, or if the work authorized on the site by such permit is suspended or abandoned for a period of 180 days after the time the work is commenced. NOTICE: The granting of a permit & approval of submitted plans is not approval of omissions or oversights by this office and does not presume to C?� give authority to violate or cancel the provisions of the any other State, Borough or City law regulating construction or the performance of construction. SPECIAL CONDITIONS: Locate/ Dig Permit # 2009 -36 PERMIT EXCLUDES SPRINKLER SYSTEMS PENDING PLANS G" Ci0 Janice Melvin from: Dave Squires w ent: Tuesday, November 17, 2009 11:32 AM To: Smith, Rebecca L (DOT) Cc: Janice Melvin; Stefan Nilsson; Eddie Athey Subject: Sprinkler plans for AVTEC Rebecca, This is to inform you officially that the sprinkler plans submitted last week were �► incomplete. As I told you on Friday (November 13th)the submitted plans did not show any sprinklers in the existing building,as required by the Building Code and confirmed by the 100% drawings. We will not do any type of review on these plans but will wait for your corrected set. Thanks for coming down on Friday, I am sorry I had to give you the bad news. Please feel free to pass this email on to those who should be kept in the loop. David Squires Fire Chief City of Seward. 5 3 1 Page 1 of 1 Janice Melvin ---------------------------------'----------------------'------------------- From: Smith, Rebecca L (DOT) [rebecca.smith2@alaska.gov] Sent: Tuesday, November 24, 2009 2:34 PM To: Dave Squires Cc: Janice Melvin; Mahoney, Kimberly I (DOT) Subject: AVTEC Culinary Expansion - Letter accepting the sprinkler proposal Dave, I just looked through my files and it looks like I do need a letter from you accepting the proposal to either demolish the portion of the existing Culinary Building between Gridlines 10 and 12 in the Construction Drawings or provide sprinklers in that area within one year from the issuance of the Certificate of Occupancy for this current project. We understand that you will only be issuing a temporary Certificate of Occupancy. Would it be possible to get that letter by tomorrow? Thank you for working with us on this issue. Rebecca Smith DOT/PF Project Engineer Office: 907-224-6112 Cell: 907-440-8423 �� \� 11/24/2009 ffX/141/3/7-- «�� • Main Office (907) 224 -4050 of sew • Police (907) 224 -3338 CITY OF SEWARD *4;►':oo • Harbor (907) 224-3138 i • Fire (907) 224 -3445 P.O. BOX 167 its • City Clerk (907) 224 -4046 SEWARD, ALASKA 99664 - 0167 9�ASwP • Engineering (907) 224 -4049 • Utilities (907) 224 -4050 • Fax (907) 224 -4038 November 25, 2009 Kim Mahoney Project Manager DOT &PF Statewide Public Facilities Re: AVTEC — Alaska Culinary Academy Expansion & Cafeteria remodel: BP2009 -07 Dear Ms. Mahoney, I owe you a huge apology for not responding in a timely manner to your letter dated October 21, 2009 requesting a grace period for the old Culinary Training rooms. I will grant your request to leave the section of the building between gridlines 10 & 12 for one year after current construction is finished if the following criteria are adhered to: 1. The current construction and remodel areas will only be given a Temporary Certificate of Occupancy valid for one year without the possibility of extension. 2. The west entrance and east hallway can continue to be used, but the remaining areas (classrooms & office) can not be used. These areas will be emptied of all furniture, equipment, etc. and be secured. 3. Building /Fire personnel will conduct spot checks of the unauthorized area during the year to ensure compliance. Violation of the agreement will result in the termination of the Temporary Certificate of Occupancy or a fine as directed by Alaska Statues. 4. A demolition permit will be applied for or submittal of sprinkler plans for this area (gridline 10 through 12) and the plan review fees paid for before the Temporary Certificate of Occupancy expires. Please review the above conditions with whoever you need to. I really want to be clear on item number l& 3. If the building does not have a Certificate of Occupancy it can not be occupied (used). I will need a letter from you or your office agreeing to the stated conditions, these conditions will be on any TCO this office generates. Again, I am sorry for being so late in replying to you. If you have any questions on this or want to discuss it please email at dsquires @cityofseward.net or call my office at (907)224 -3445. • cerely, avid Squire Fire Chief Seward Fire Department Cc: file EX/Pig/ T 7 / � G1 /cam � �� Do/ - :. ADMINISTRATION connection to or concurrently with the work authorized by a 109.3.5 Lath and gypsum board inspection. Lath and building permit shall not relieve the applicant or holder of the gypsum board inspections shall be made after lathing and permit from the payment of other fees that are prescribed by gypsum board, interior and exterior, is in place, but before law. any plastering is applied or gypsum board joints and fasten - 108.6 Refunds. The building official is authorized to establish ers are taped and finished. a refund policy. Exception: Gypsum board that is not part of a fire- resis- 1 tance -rated assembly or a shear assembly. - 109.3.6 Fire - resistant penetrations. Protection of joints - SECTION 109 and penetrations in fire- resistance -rated assemblies shall s INSPECTIONS not be concealed from view until inspected and approved. 109.1 General. Construction or work for which a permit is 109.3.7 Energy efficiency inspections. Inspections shall required shall be subject to inspection by the building official be made to determine compliance with Chapter 13 and shall f and such construction or work shall remain accessible and include, but not be limited to, inspections for: envelope exposed for inspection purposes until approved. Approval as a insulation R and U values, fenestration U value, duct system result of an inspection shall not be construed to be an approval R value, and HVAC and water - heating equipment effi- of a violation of the provisions of this code or of other ordi- ciency. 0 nances of the jurisdiction. Inspections presuming to give 109.3.8 Other inspections. In addition to the inspections f authority to violate or cancel the provisions of this code or of specified above, the building official is authorized to make Y other ordinances of the jurisdiction shall not be valid. It shall be or require other inspections of any construction work to n the duty of the permit applicant to cause the work to remain 11 accessible and exposed for inspection purposes. Neither the ascertain compliance with the provisions of this code and building official nor the jurisdiction shall be liable for expense other laws that are enforced by the department of building entailed in the removal or replacement of any material required saffer fety. to allow inspection. 109.3.9 Special inspections. For special inspections, see s Section 1704. .e 109.2 Preliminary inspection. Before issuing a permit, the I building official is authorized to examine or cause to be exam- 109.3.10 Final inspection. The final inspection shall be fined buildings, structures and sites for which an application has made after all work required by the building permit is com- been filed. pleted. 109.3 Required inspections. The building official, upon noti 109.4 Inspection agencies. The building official is authorized fication, shall make the inspections set forth in Sections to accept reports of approved inspection agencies, provided 109.3.1 through 109.3.10. such agencies satisfy the requirements as to qualifications and ►e reliability. at 109.3.1 Footing and foundation inspection. Footing and 109.5 Inspection requests. It shall be the duty of the holder of ;n foundation inspections shall be made after excavations for the building permit or their duly authorized agent to notify the footings are complete and any required reinforcing steel is building official when work is ready for inspection. It shall be in place. For concrete foundations, any required forms shall the duty of the permit holder to provide access to and means for is be in place prior to inspection. Materials for the foundation inspections of such work that are required by this code. shall be on the job, except where concrete is ready mixed in as accordance with ASTM C 94, the concrete need not be on 109.6 Approval required. Work shall not be done beyond the fie the job. � point indicated in each successive inspection without first 10932 Concrete slab and under -floor inspection. Con- obtaining the approval of the building official. The building . . lit official, upon notification, shall make the requested inspec- n Crete slab and under floor inspections shall be made after tions and shall either indicate the portion of the construction in -slab or under -floor reinforcing steel and building service fig e conduit, piping accessories and other ancillary that is satisfactory as completed, or notify the permit holder or h his or her agent wherein the same fails to comply with this equipment items are in place, but before any concrete is a- code. Any portions that do not comply shall be corrected and placed or floor sheathing u _ p g installed, including the subfloor. such portion shall not be covered or concealed until authorized be 109.3.3 Lowest floor elevation. In flood hazard areas, upon by the building official. to placement of the lowest floor, including the basement, and iit prior to further vertical construction, the elevation certifica- tion required in Section 1612.5 shall be submitted to the SECTION 110 on building official. CERTIFICATE OF OCCUPANCY al, 109.3.4 Frame inspection. Framing inspections shall be 110.1 Use and occupancy. No building or structure shall be =s made after the roof deck or sheathing, all framing, used or occupied, and no change in the existing occupancy ng fireblocking and bracing are in place and pipes, chimneys classification of a building or structure or portion thereof shall and vents to be concealed are complete and the rough elec- be made until the building official has issued a certificate of ic - trical, plumbing, heating wires, pipes and ducts are occupancy therefor as provided herein. Issuance of a certificate i approved. of occupancy shall not be construed as an approval of a viola- p 7 , 2006 INTERNATIONAL BUILDING CODE 4. ADMINISTRATION tion of the provisions of this code or of other ordinances of the utility service to the building, structure or system regulated by jurisdiction. this code and the codes referenced in case of emergency where 110.2 Certificate issued. After the building official inspects necessary to eliminate an immediate hazard to life or property. the building or structure and finds no violations of the provi- The building official shall notify the serving utility, and wher- sions of this code or other laws that are enforced by the depart- ever possible the owner and occupant of the building, structure ment of building safety, the building official shall issue a or service system of the decision to disconnect prior to taking certificate of occupancy that contains the following: such action. If not notified prior to disconnecting, the owner or occupant of the building, structure or service system shall be 1. The building permit number. notified in writing, as soon as practical thereafter. 2. The address of the structure. 3. The name and address of the owner. SECTION 112 4. A description of that portion of the structure for which BOARD OF APPEALS the certificate is issued. 112.1 General. In order to hear and decide appeals of orders, 5. A statement that the described portion of the structure decisions or determinations made by the building official rela- has been inspected for compliance with the require- tive to the application and interpretation of this code, there shall ments of this code for the occupancy and division of be and is hereby created a board of appeals. The board of occupancy and the use for which the proposed occu- appeals shall be appointed by the governing body and shall pancy is classified. hold office at its pleasure. The board shall adopt rules of proce- 6. The name of the building official. dure for conducting its business. 7. The edition of the code under which the permit was 112.2 Limitations on authority. An application for appeal issued. shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incorrectly inter - 8. The use and occupancy, in accordance with the provi- preted, the provisions of this code do not fully apply or an sions of Chapter 3. equally good or better form of construction is proposed. The 9. The type of construction as defined in Chapter 6. board shall have no authority to waive requirements of this 10. The design occupant load. code. 11. If an automatic sprinkler system is provided, whether 112.3 Qualifications. The board of appeals shall consist of •` the sprinkler system is required. members who are qualified by experience and training to pass $; on matters pertaining to building construction and are not 12. Any special stipulations and conditions of the building employees of the jurisdiction. permit. 110.3 Temporary occupancy. The building official is autho- rized to issue a temporary certificate of occupancy before the SECTION 113 completion of the entire work covered by the permit, provided VIOLATIONS that such portion or portions shall be occupied safely. The 113.1 Unlawful acts. It shall be unlawful for any person, firm building official shall set a time period during which the tempo- or corporation to erect, construct, alter, extend, repair, move, rary certificate of occupancy is valid. remove, demolish or occupy any building, structure or equip - 110.4 Revocation. The building official is authorized to, in ment regulated by this code, or cause same to be done, in con - writing, suspend or revoke a certificate of occupancy or com- flict with or in violation of any of the provisions of this code pletion issued under the provisions of this code wherever the 113.2 Notice of violation. The building official is authorized to certificate is issued in error, or on the basis of incorrect infor- serve a notice of violation or order on the person responsible mation supplied, or where it is determined that the building or for the erection, construction, alteration, extension, repair, 1 structure or portion thereof is in violation of any ordinance or moving, removal, demolition or occupancy of a building or regulation or any of the provisions of this code. structure in violation of the provisions of this code, or in viola- tion of a permit or certificate issued under the provisions of this SECTION 111 code. Such order shall direct the discontinuance of the illegal < SERVICE UTILITIES action or condition and the abatement of the violation. 113.3 Prosecution of violation. If the notice of violation is not 111.1 Connection of service utilities. No person shall make complied with promptly, the building official is authorized to connections from a utility, source of energy, fuel or power to request the legal counsel of the jurisdiction to institute the any building or system that is regulated by this code for which a appropriate proceeding at law or in equity to restrain, correct or permit is required, until released by the building official. abate such violation, or to require the removal or termination of 111.2 Temporary connection. The building official shall have the unlawful occupancy of the building or structure in violation the authority to authorize the temporary connection of the of the provisions of this code or of the order or direction made building or system to the utility source of energy, fuel or power. pursuant thereto. 111.3 Authority to disconnect service utilities. The building 113.4 Violation penalties. Any person who violates a provi - official shall have the authority to authorize disconnection of sion of this code or fails to comply with any of the requirements 8 2006 INTERNATIONAL BUILDING COD Dave Squires From: Dave Squires Sent: Tuesday, December 01, 2009 2:04 PM To: 'Smith, Rebecca L (DOT)'; Mahoney, Kimberly I (DOT); 'Trenton Burbank' Cc: Janice Melvin; Stefan Nilsson; Eddie Athey Subject: Sprinkler plans for AVTEC Culinary Academy -BP 2009 -07 Hello folks, I do not have the full set of sprinkler plans for the project, but I know that a delay on approval of what we have will cause a huge problem for you. I have completed a review of the plans that were submitted by Big Sky Fire Protection via Bruce Wollison. Questions that I had were answered by him on November 25th. To date no plan review fee has been paid for this part of the project. I have been informed the total cost of the sprinkler project (new & old section)would be $117,100 the review fee will be based on this amount. Please contact Janice for the fee amount. Once the fee is paid I will allow you to install piping in the new section only. Any piping in the old section of the building will not be allowed to be installed until we have seen the next set of plans. Agree? If you do, please pass this on to the subcontractor. I do not think it will be very long until we get the other set of plans, at least that's the information I am getting from Bruce. Later. David Squires 1 xtfi�i T I 2,001 SEAN PARNELL, GOVERNOR DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES DOT &PF ANNEX BUILDING STATEWIDE PUBLIC FACILITIES 2200 EAST 42 AVENUE ANCHORAGE, ALASKA 99508 TEL 907 269 -0819 or 269 -0810 FAX 907 269 -0805 December 7, 2009 Mr. David Squires City of Seward Building Department dsquires@cityofseward.net RE: AVTEC — Alaska Culinary Academy Expansion and Cafeteria Remodel BP 2009 -07 Dear Mr. Squires: This letter is to respond to your letter dated November 25, 2009, regarding the conditions required to be met for the City of Seward to allow the existing Culinary Training Facility situated between the AVTEC Dormitory and the existing AVTEC Cafeteria between gridlines 10 and 12 on attached plan to remain for up to a year after completion of the current construction. The State understands and agrees to all four of the conditions listed in your letter. After the current construction is complete and occupancy of the new expansion is allowable, all furniture and equipment will be moved to the new section and the old Culinary Training rooms will be secured and no longer used. If the Building /Fire Personnel find violations during any site visits, we understand that the Temporary Certificate of Occupancy for the new section may be terminated or a fine issued as directed by Alaska Statutes. Lastly, a demolition permit will be applied for or sprinkler plans for this area will be submitted and the plan review fees paid before the Temporary Certificate of Occupancy expires. We hope that this letter provides you with sufficient information to issue the full building permit for this project. If you require any additional information regarding this matter, please do not hesitate to call. Sincerely fel • Kim Mahoney ' Fred Esposito Project Manager Director of AVTEC DOT &PF Statewide Public Facilities Department of labor and Workforce Development 907.269.0822 phone 907.224.6150 Kim.mahoney @alaska.eov fred.espositoPalaska.gov Cc: Rebecca Smith, PE, DOT &PF Resident Engineer Fred Esposito, AVTEC Director Bill Tatom, Nvision Architecture "Providing for the safe movement of people and goods and the delivery of state services" 6 t x,#,&7 LN/ $ Main Of11Ce (937) 224- $ Police (907) 224 -3%z -9 'U4'1' "f AR D ° Harl;x (907) 224 -31:36 PO. PO}' it rI 1 * Firs (007) 224 -3445 Clcrk ((0I) 224 -4046 40 Engineering (9U7) 224-4049 O ttilitiae (907) 224 -;050 a Fax (907) 224 -403 November 25, 2009 Kim Mahoney Project Manager DOT&PF Statewide Public Facilities Re: AVTEC - Alaska Culinary Academy Expansion & Cafeteria remodel: BP2009 -07 Dear Ms. Mahoney, I owe you a huge apology for not responding in a timely manner to your letter dated October 21, 2009 requesting a grace period for the old Culinary Training rooms. I will grant your request to leave the section of the building between gridlines 10 & 12 for one year after current construction is finished if the following criteria are adhered to: I. The current construction and remodel areas will only be given a Temporary Certificate of Occupancy valid for one year without the possibility of extension. 2. The west entrance and east hallway can continue to be used, but the remaining areas (classrooms & office) can not be used. These areas will be emptied of all furniture, equipment, etc. and be secured. 3. Building /Fire personnel will conduct spot checks of the unauthorized area during the year to ensure compliance, Violation of the agreement will result in the termination of the Temporary Certificate of Occupancy or a fine as directed by Alaska Statues. 4. A demolition permit will be applied for or submittal of sprinkler plans for this area (gridline 10 through 12) and the plan review fees paid for before the Temporary Certificate of Occupancy expires. Please review the above conditions with whoever you need to. I really want to be clear on item number l& 3. If the building does not have a Certificate of Occupancy it can not be occupied (used). I will need a letter from you or your office agreeing to the stated conditions, these conditions will be on any TCO this office generates. Again, I am sorry for being so late in replying to you. If you have any questions on this or want to discuss it please email at d; ±,;icesc ityofseward,_nj or call my office at (907)224-3445. ' cerely, avid Squires Fire Chief Seward Fire Department Cc: file r - n 1x4/ & / T 1^/ /./\ /9/f/x L J 1 11 i' ii- § .-",•F: I il 0 : .. i p ©4 O U 1 f I _ _1''�" ... a :I(_ .�. N; - B BL ri„ f -,a ' I t - 0 pilli 1 e , . 1 p p 0 , 1 N..;,; �'.••_ ili ' I . I I��.7 I Q — -- '� ' � + I C � � tF iit I \. ® r 1 �1 II \. 9 ty . . _.........,..,.:::::. gi - * ; t 1 \I 1 I I w 161 41 4 li ri �f I di_ ..11 4 mm . . r f ( tAll P e -- a $ ` 0 � II halo g R r I f : '73-4 1 1 r---1-1 f , 1 d ii , sq., ig, R WI t xr - -- M 7 g ..' 4 .. 4 k la Malin ill 11111 14 a I Y o i l a. i - -- i l' ill Ir a a a s -_ ' 0 p : _ Y _ I _ _ _ ® ® ®IA ®©e t - , if I !111IIPi I1)fa f 0711 . I a 4 ; _ .- _.__..._ l.� " T' , y 1 11° i of = 11 1$ t I II Phase 1 - 100% Corehvaflon Docu � .e 1111110 u I I III t, t'; 1 1 1 4 i EXPANSION AND ACADEM f ratr„ I REMOD ' ,� " sEwAan, s I Pal �MOTfleOa DaTOUTION1'UW I 11 � _ -/ i II Page 1 of 1 Janice Melvin _...__.___....._ From: Dave qui es n G Sent: Friday, ec - mber 11, 2009 a .20 AM \1 To: Stefan Nilsso , : - f elvin; Eddie Athey Subject: FW: existing bldg fire protection fyi From: Trenton Burbank [mailto:tburbank @cornerstoneak.com] Sent: Friday, December 11, 2009 7:50 AM To: pmaness @bigskyfireprotection.com; donutsdoo @yahoo.com; Mark Frischkorn; Dave Squires Cc: Smith, Rebecca L (DOT); Mike Selhay; Jon Pope; wbullock @nvisionarch.com Subject: existing bldg fire protection Fire protection needed for the existing bldg; CAFETERIA — will need a system above and below the drop ceiling. KITCHEN — existing system will have to have proper head spacing and coverage for current code, heads added in walk in cooler, existing heads replaced with new. BAKERY — Will need a system below hard lid only BASEMENT— will need existing heads replaced, and any openings in hard lid repaired. ATTIC — above the kitchen, restrooms, office, loading dock, Mechanical space will need a system. Trent Burbank Cornerstone Construction Avtec- Superintendent 632 -3956 cell kJ J 12/11/2009 Atczz • NAs IP Re: Plan Review for Bnildin Permit #* 20.07 'A TE Culinary Plan Reviewed as: 44 Sky tire protection Existing Building Sprinkler The City of Seward Building Department received your plans. The following items require clarification and/or additional information. Please provide a written response. Additional questions may arise from applicant's reply. Fire Department: 1. No detail for proposed new entrance way to cafeteria. Where does the contractor propose to connect system at, when construction is completed? 2. East side exits appear not to be covered adequately. North east exit shows one head in vestibule, but no head in covered stairway. 3. Question south east exit for location of head may be in conflict with existing light fixture. 4. Verify existing heads in basement will be adequately replaced. Regards, Janice ice Melvin Janice Melvin City of Seward Building Department Cc: Building Permit File Trent for Cornerstone Email to Bruce at donutsdoo @yahoo.com Exgps iT - Y City of Seward Building Department 4 a 4 COMPLIANCE 4 L4SM� Re Plans Review for Ba 1e #. 0� =07 A � C l�nary Doe Plan lzevinwed as: Big�S y fi re protection - Exr n u lding Sprinkler The City of Seward Building Department received your plans. The following items require clarification and /or additional information. Please provide a written response. Additional questions may arise from applicant's reply. Fire Department: 1. No detail for proposed new entrance way to cafeteria. Where does the contractor propose to connect system at, when construction is completed? 2. East side exits appear not to be covered adequately. North east exit shows one head in vestibule, but no head in covered stairway. 3. Question south east exit for location of head may be in conflict with existing light fixture. 4. Verify existing heads in basement will be adequately replaced. BIG SKY,S RESPONSE TO THE ABOVE COMMENTS: 1)THE EXISTING PLUGS @ THE END OF THE LINES WILL BE ADQUATE TO SPRINKLE THE NEW ENTRY INTO THE DINING ROOM. 2)NORTH VEST WILL BE SPRINKLED WITH AN EXPOSED UPRIGHT,AND THE OVERHANG OVER THE STAIR WILL BE COVERED WITH AN DRY HOR. SIDEWALL X I pa,- J fzi.e. 3) THE SOUTH EXIT WILL BE PROTECTED WITH DRY HOR. SIDEWALLS,WILL BE 5/( PIPED FROM THE DINING ROOM, DOWN EXPOSED,AND OUT. )( 2 Pev ja e 4) ALL EXISTING SPRINKLERS IN THE BASEMENT AND THE KITCHEN WILL BE C/V REPLACED WITH NEW ONES. PLEASE FEEL FREE TO CALL WITH ANY QUESTIONS AND OR COMMENTS THANKS BRUCE WOLLISON Exi/4 / Z- Ale 4 CO311/4 -. % 414-4&0* C ITYOFSEWARD PERMIT BUILDING Building Permit: 2009 - 07 Permit Holder: State of Alaska DOT for AVTEC Culinary Site Address: 518 Third Avenue, Seward, Alaska Building Official: Date: -O Squire ' I PERMIT TO BE POSTED IN A CONSPICUOUS PLACE ON CONSTRUCTION SITE EXPIRATION: Every permit issued shall become invalid unless the work on the site authorized by such permit is commenced within 180 days after Op its issuance, or if the work authorized on the site by such permit is suspended or abandoned for a period of 180 days after the time the work is commenced. N, NOTICE: The granting of a permit & approval of submitted plans is not approval of omissions or oversights by this office and does not presume to give authority to violate or cancel the provisions of the any other State, Borough or City law regulating construction or the performance of construction. } SPECIAL CONDITIONS: Locate/ Dig Permit # 2009 -36 Page 1 of 2 Dave Squires From: Dave Squires Sent: Thursday, July 22, 2010 4:18 PM To: 'Smith, Rebecca L (DOT)' Cc: Stefan Nilsson Subject: RE: AVTEC Culinary - a couple of questions Rebecca, As I stated on the phone, I am going to okay a temporary certificate of occupancy for the complex for July 22, 2010 to August 9, 2010. On August 9th, we will verify the condition /status of the rooms in the proposed demo area. If they meet the agreed upon conditions, another temporary certificate of occupancy will be issued for a one year period. As agreed upon this certificate will not be renewable; the area must be demolished or have the sprinkler system extended within the time frame specified. David Squires VV From: Smith, Rebecca L (DOT) [ mailto :rebecca.smith2 @alaska.gov] Sent: Wednesday, July 21, 2010 8:47 AM To: Dave Squires Cc: Stefan Nilsson Subject: RE: AVTEC Culinary - a couple of questions Dave, I have had a chance to talk to AVTEC and find out how much time they need. They would like a couple of weeks after the CO to complete the work to vacate the area to be demolished. Here's the plan for this time frame.... Dano and his crew will begin moving stuff out the last week of July. They will focus on the items they know will be moved to the remaining building and that they know where it is going. After these items are moved, that will leave a few pieces of equipment and the staff offices. Once the instructors return the first week of August, they will pack up their offices and move them to the new building. They will also help figure out what to do with the last few remaining pieces of equipment. Dano wanted me to make sure and tell you that he wants to get this work done as soon as possible, he doesn't want to drag it out any longer than necessary, but it would be really helpful to have a buffer so they don't forget anything. Since they can't come back in the area should they forget something, they want to make sure to get it right the first time and rushing through this move isn't the way to do that. It will also be really helpful if there is time for the instructors to come back and pack up their own desks. No one wants to be in the uncomfortable situation of packing up someone else's personal property. Dano wants to have everything done as soon as possible, but will have it done no later than August 6th Please give me a call if you have questions or concerns. I'll be more than happy to include Dano and /or Fred in the conversation as well. Just let me know. Thank you for working with us. Rebecca Cell: 907 - 440 -8423 Office: 224 -6112 From: Dave Squires [mailto:dsquires @cityofseward.net] Sent: Monday, July 19, 2010 5:24 PM 8/9/2010 Page 2 of 2 To: Smith, Rebecca L (DOT) Cc: Stefan Nilsson Subject: RE: AVTEC Culinary - a couple of questions Rebecca, In response to your email; 1. I thought there was a temporary guardrail /handrail installed already, or am I mistaken? This entrance /egress point is a required egress and any obstruction to the exit (barrier tape or blocking the access) is not allowed by the code. Your travel distance for the upstairs needs this egress to be compliant. Since the patio is not an exit, it can be blocked off until it is fully operational. If you do not have the temporary guardrail in place that will stop a temporary CO. �i. 2. How much time will AVTEC need? 1 week or two? Longer? I do not like granting extensions on items like this because I have been burned before. AVTEC has known that this was a requirement for a long period of time. If you can get me the answers on the time line I will consider extending the time or give you a SHORTEN CO (1 or 2 weeks). Email or call the office if you have concerns or questions. I do have meetings tomorrow starting at 0930. Trent has scheduled us to be there on Thursday July 22nd David From: Smith, Rebecca L (DOT) [ mailto :rebecca.smith2 @alaska.gov] Sent: Monday, July 19, 2010 4:25 PM To: Dave Squires Subject: AVTEC Culinary - a couple of questions Dave, I have a couple of last minute questions /requests for you. So, here goes ... 1. Will you require a temporary guardrail at the main entrance or can we just close off the main entrance until the guardrail is installed? We talked about this briefly at one of the latest walk - throughs. You told me that closing off the door to the patio was okay, and we are going to do that. But, I wasn't sure what AVTEC would want to do with the main entry. I have since discussed it with them and they are willing to close off the main entrance, except as an emergency exit, instead of putting up a temporary guardrail. Our plan is to put caution tape across both sides of the door, making it clear that the door is not to be used. This will still allow the door to be opened in an emergency. We will also block off the entrance at the bottom of the steps outside so someone can't come up the steps. The guardrail is expected to be installed right about the time the students return, so mid - August. 2. Secondly, it appears that it would work best for everyone if we could have some time after the CO inspection to clear out the existing part of the building to be demolished. We discussed this when we met last week to discuss your expectations for this area. We have been trying to figure out how best to handle moving everything and it would really help if you would be willing to give us a few days after the CO to clear out the existing area. That will also give us some time for people to return from their vacations to help with the work. So, I guess my question is ... Will you allow us a few days after the CO to get the existing area cleared out? Feel free to give me a call or drop by my office if you have questions. My cell phone number is 907 - 440 -8423 and my office number is 224 -6112. Thank you for all of your help on this project. Rebecca J 8/9/2010 '&45 U s. 1 4 ..i ■ 4,4 C ,....,- „„ _, ,,, • ____ Temporary CERTIFICATE OF OCCUPANCY IT IS HEREWITH CERTIFIED THAT A FINAL INSPECTION OF THE WORK AUTHORIZED BY BUILDING PERMIT NO. 2009-Q7 ISSUED TO: State of Alaska DOT for AVTEC t i 2200 East 42' Avenue, Anchorage, Alaska 99508 . FOR TH BU DING OR STRUCTURE LOCATED AT Third Avenue, Seward Alaska AND DE R ED AS: AVTEC Culinary Arts Project Type of Construction: V -B Use and Occupancy: A -2/ A -3 / B Occupancy under 2006 IBC Occupant Load: 339 Sprinkler: Yes Special Conditions: Temporary occupancy from July 22, 2010 to August 9, 2010. This temporary occupancy is for contractors and AVTEC staff only. HAS BEEN PERFORMED And the described work complies with the provisions and requirements of the City of Seward Code Chapter 12, and all applicable codes referenced therein, for the group and division of occupancy and the use for which the proposed occupancy is classified. USE AND OCCUPANCY OF THE ABOVE BUILDING OR STRUCTURE IS HEREBY AUTHORIZED AS DESCRIBED BY THE SPECIAL CONDITIONS DIRECTED BY THE C TY OF SEWARD BUILDING DIVISION. BUILDING OFFICIAL - CITY)F SEWARD, ALASKA DATE i" I Exii/6/1" CC INSPECTION REPORT CITY OF SEWARD BUILDING DEPARTMENT Building Permit # �CY3 -dam Date of Inspection: P/ /�10 /e' Time: /S JOB/ OWNER/ LOCATION: CONTRACTOR NAME: 578 / H/ / Phone Contact: '710 — Vc=ii FOOTING [ ] ELEC TEMP [ ] PLBG UNDGR [ ] FOUNDATION [ ] ELEC SRVC [ 1 PLBG ROUGH [ ] BOND BEAM [ ] ELEC FINAL [ ] PLBG FINAL [ ] FRAMING [ 1 FIRE FINAL [ ] MECHANICAL [ ] INSULATION [ ] ZONING [ ] MECH FINAL [ 1 VAPOR BARTER [ ] OTHER [ ] GAS TEMP [ ] SHEETROCK [ ] [ ] GAS [ ] STRUC FINAL [ [ ] [ ] OTHER [ ICS 1: , I _ D10 , A. , ` _I,, is 1 [ ] NO NON - COMPLIANCE OBSERVED CORRECTIONS ESSENTIAL AS EXPLAINED ELOW IN COMMENT SECTION [ ] WILL RE- EXAMINE AT NEXT INSPECTION [ ] DO NOT CONCEAL UNTIL RE- INSPECTED DEFICENCIES: I A4rc 'S 0 k3 _ $ Lcl ► ni . as -'n Du-16146 ,s u rt i_ c� .e d ."Tmo e , Vass , - t c VASA 4 ,g, e-, b a tkn4- , tr zu.Qcd t % wt_ \6 lri allsa . IN. -N F, ,- lis mob, �t. V>P - \ 2% is., II. '.2.1 ` 1.. r. L. . _ t VW,: t %.•A tea. S : V + _tit. r �. • * S w ' C '`C t Alt ►et c tip N e ( tot4 b� c ... off. k►L 1 c ok mtok TPAC,P . Alt avoc6 mkt -.-15.1- RECEIVED BY: INSPECTOR: 1 : .. .'b`� , * ** WHEN CORRECTIONS HAVE BEEN MADE, CALL FOR AN APPOINTMENT * ** Page of Pages ''� J Original Copy: Building Department Yellow Copy: File Pink Copy: Contractor/ Owner EX m/s/T 20 str • Temporary CERTIFICATE OF OCCUPANCY IT IS HEREWITH CERTIFIED THAT A FINAL INSPECTION OF THE WORK AUTHORIZED BY BUILDING PERMIT NO. 2009 -07 ISSUED TO: State of Alaska DOT for AVTEC 2200 East 42 Avenue, Anchorage Alaska 99508 FOR THE BUILDING OR STRUCTURE LOCATED AT 518 Third Avenue , Seward Alaska AND DESCRIBED AS: AVTEC Culinary Arts Project Type of Construction: V -B Use and Occupancy: A-2/ A -3/ B Occupancy under 2006 IBC Occupant Load: 339 Sprinkler: Yes Special Conditions: Temporary occupancy from August 10, 2010 to August 9, 2011 HAS BEEN PERFORMED And the described work complies with the provisions and requirements of the City of Seward Code Chapter 12, and all applicable codes referenced therein, for the group and division of occupancy and the use for which the proposed occupancy is classified. USE AND OCCUPANCY OF THE ABOVE BUILDING OR STRUCTURE IS HEREBY AUTHORIZED AS DESCRIBED BY THE SPECIAL CONDITIONS DIRECTED BY THE CITY OF SEWARD BUILDING DIVISION. BUILDIN OFFICIAL iTY OF SEWARD, ALASKA DA Page 1 of 2 Dave Squires From: Dave Squires Sent: Tuesday, May 10, 2011 5:28 PM To: Phillip Oates Subject: RE: Time extension request Phillip, I can not support this request for the following reasons: 1. AVTEC has done this same tactic on other projects with the City requesting a delay in meeting code requirements and then saying they do not have the money to complete it as agreed upon. 2. Funds for the demolition were available at the end of the construction however they were "reinvested" into the project for other items. First one comes to mind is the fuel tank at the First Lake site. 3. The remodel of the cafeteria and dish room is a new project which will require a new permit, drawings, etc. 4. By Mr. Esposito requesting this directly to you he has in effect eliminated you as level of review. The review of the requirement should go before Council at a scheduled hearing. For future reference, these requests should go to the Building Department first. 5. Mr. Esposito and his staff knew of what requirements were needed for the new construction. We gave them three choices before construction began. They opted for the demolition because it was their cheaper choice and they agreed the time line was sufficient for them. I will be happy to discuss this with you in person if you like and to suggest what course of action should be taken. David From: Phillip Oates Sent: Tuesday, May 10, 2011 12:33 PM To: Dave Squires Subject: FW: Time extension request - Dave, Please note the following email from Fred Esposito. He confirmed to me that the Old Culinary Academy is boarded up and not being used. The Mayor and I met with Fred. After discussing this issue with him we support his request. He has the funds for the demolition but feels the additional EDA money is forthcoming. Doing both projects together saves money and provides additional justification for the EDA grant. Please let me have your input before I respond to Fred. Thanks. Phillip From: Esposito, Fred W (DOL) [ mailto :fred.esposito ©alaska.gov] Sent: Tuesday, May 10, 2011 12:13 PM To: Phillip Oates Cc: Mahoney, Kimberly I (DOT) Subject: Time extension request Phillip, Last August AVTEC was issued a Certificate of Occupancy for the new Alaska Culinary Academy facility. The CO required that AVTEC demolish the old Culinary Academy by early August 2011 or face losing the CO. AVTEC is awaiting a federal EDA award that will fully fund the demolition and a complete remodel of the cafeteria and dishroom. State funds were received for this work however we are relying on the leveraged EDA funds to provide sufficient funding for the entire project. Please accept this as a formal r i 7/15/2011 E E Page 2 of 2 request to allow a one year extension of the demolition requirement. I would be happy to provide any further information you might need to consider this request. Sincerely, Fred Esposito Spam Not spam Forget previous vote 0 7/15/2011 E 14I err ��- Page 1 of 1 Dave Squires From: Dave Squires Sent: Wednesday, May 11, 2011 8:13 AM To: Phillip Oates Subject: AVTEC Phillip, I forgot the most important factor concerning the AVTEC Culinary Arts building. With the center portion the building is oversized for the construction type. This is why we gave them the three options. This requirement is mandated by the State also, so allowing this extension would put us in a tricky situation. David I 7/15/2011 E'x J.}.► 13►T EE Page 1 of 1 Dave Squires From: Dave Squires Sent: Thursday, May 12, 2011 3:54 PM To: Phillip Oates Cc: Stefan Nilsson; Eddie Athey Subject: Answer for AVTEC request A s Attachments: avtec ext memo.DOC Phillip, Attached is a memo giving you background and a suggested course of action. I am copying Stefan and Eddie this email in case this comes up while I am on leave (May 29th to June 20th). If you have questions I will be available. David 7/15/2011 e, X }-I l 81r f F {of C SF b ► 4 47ASKP M emo To: Phillip Oates, City Manager From: David Squires, Fire Chief/Building Official Date: May 12, 2011 Re: Request to extend AVTEC's temporary certificate of occupancy In response to your email to find information for Mr. Esposito's request to extend AVTEC Culinary Arts building temporary certificate of occupancy. The temporary certificate was issued based the State's (AVTEC and DOT /PF) request to allow the center or connecting portion from the cafeteria and the dormitory to remain for one year with agreed conditions. The main issue is the building, existing and new, is over the allowable square footage for the type of construction. In my letter to DOT /PF dated November 25, 2009; there were four conditions that needed to be followed for the temporary certificate. Those conditions are: 1. The current construction and remodel areas will only be given a Temporary Certificate of Occupancy valid for one year without the possibility of extension. 2. The west entrance and east hallway can continue to be used, but the remaining areas (classrooms and office) can not be used. These areas will be emptied of all furniture, equipment, etc. and be secured. 3. Building /Fire personnel will conduct spot checks of the unauthorized area during the year to ensure compliance. Violation of the agreement will result in the termination of the Temporary Certificate of Occupancy or a fine as directed by Alaska Statues. 4. A demolition permit will be applied for or submittal of sprinkler plans for this area (gridline 10 through 12) and the plan review fees paid for before the Temporary Certification of Occupancy expires. L .y Ex�►�� FF These conditions were agreed to by all parties concerned with this project. Mr. Esposito states in his email that he intends to use the funds to leverage an EDA grant for the remodel of the cafeteria and dish room. That project should not be tied to construction of the Culinary Arts building because it will require additional engineering drawings, plan review, etc. It has been past practice of government entities to delay compliance with adopted codes and still enforce them on others; we have taken the position that all applicants for permits will be given the same service and consideration for their projects. Based on this, I do not intend to grant Mr. Esposito's request and feel this should go to a hearing before the appeal board. In all fairness to you I think you could consider any one of the following options: 1. Proceed with the appeal process and set a hearing before the appeal board (Council) to hear Mr. Esposito's case. PRO: Mr. Esposito will receive the same consideration as other applicants. If Council finds fault in the process they could find in favor of Mr. Esposito. CON: Council can not change code during the hearing. So if the facts show AVTEC is not in compliance with the adopted code, they would be ordered to correct it. If Council does agreed to the extension the City may also assume risk if there is an injury or fatality at facility. 2. Request the State Fire Marshal do a review of the permit documents, conduct an onsite inspection and determine if the extension should be granted. PRO: An outside agency familiar with the adopted codes will be able to review the process we used to grant the extension in the first place and can agree to the applicant's request. By doing this, this should reduce the City's liability somewhat if there is an incident. CON: With the review of the project documents by the Fire Marshal's office, we run the risk of other agreed "modifications" that are not in compliance with the adopted code or standard may be ordered to be corrected. This may place AVTEC in a serious problem for the upcoming season. The Fire Marshal may find the City violated our rules for deferment and sanction us for allowing the modifications and the extension. 3. You could grant the extension as the "authority having jurisdiction ". PRO: NONE. CON: Increased liability on to the City and yourself. If you decide to use any of these options, I suggest that you select option 2 for the following reasons. While it has some risk to AVTEC it may be helpful to have one of the State's enforcement departments do the review. They may be able to help push for funds to do corrections. Also with the SFMO doing the review we should be able to reduce our exposure for any lawsuits. •Page2 j,? Exv4-■ err FF Page 1 of 1 Dave Squires . .................. . From: Esposito, Fred W (DOL) [fred.esposito @alaska.gov] Sent: Thursday, June 23, 2011 9:54 AM To: Phillip Oates Cc: Johanna Kinney; Michelle Weston; Dave Squires; Mahoney, Kimberly I (DOT); Smith, Rebecca L (DOT) Subject: RE: Appeal Phillip, Yes we are going to have to go through the appeal process according to Mr. Nicolello. Could you possibly point me to where we can get a copy of SCC 9. 15.112? Thanks very much for your assistance. Fred From: Phillip Oates [ mailto:poates @cityofseward.net] Sent: Thursday, June 23, 2011 9:55 AM To: Esposito, Fred W (DOL) Cc: Johanna Kinney; Michelle Weston; Dave Squires Subject: Appeal Fred, The Assistant State Fire Marshall Kelly Nicolello spoke with our Fire Chief yesterday and informed us that he had recommended that AVTEC go through the appeal process concerning the temporary certificate of occupancy of the Culinary Arts building. If that is correct, we will need to schedule the appeal with the Council prior to August 9, 2011 (the date when the current temporary certificate expires). The procedure for the appeal is outlined in SCC 9. 15.112. Please let us know if your staff needs assistance in putting the appeal together. As a final note, it would be helpful if you had a date certain for the demolition and construction. I think it will be difficult for the Council to grant an open -ended extension. I hope this helps. Phillip Phillip E. Oates, DBA Major General (U.S. Army, Retired) City Manager, City of Seward Direct: 907 - 224 -4012 Cell: 907- 362 -1468 poates(axitvofseward. net Make a difference for our community and shop Seward first! Spam Not spam Forget previous vote Ei 3 7/15/2011 x.441 1 - r C� Pagel of l Dave Squires From: Phillip Oates Sent: Thursday, June 30, 2011 12:05 PM To: Dave Squires Subject: RE: AVTEC Culinary Arts bldg Thanks for the update Dave. I agree that AVTEC should continue with the appeal process while we are looking at the alternative approach. Phillip From: Dave Squires Sent: Thursday, June 30, 2011 11:51 AM To: Phillip Oates Subject: AVTEC Culinary Arts bldg Phillip, We just got done talking with the architects that worked on the Culinary Arts building and they were trying to figure out an appeal strategy. They feel it is not supportable and asked if we were open to suggestions to allow for another extension. They pitched their idea and basically it was the same one we have used already. We said sprinklering the building gives them the greatest benefit, demolition of the structure gets them closer to their goal. We suggested we would look at another temporary fix which would be constructing occupancy separation walls. This idea is not entirely correct with the code but we look at how it would work. I highly suggest that AVTEC continues with the appeal process in case this idea does not pan out. I will charge them with a plan review fee if this idea seems feasible to all parties. David 7/15/2011 E 1+18 FH • Main Office (907) 224 -4050 of sets • Police (907) 224 -3338 CITY OF SEWARD + x:9 0 • Harbor (907) 224 -3138 P.O. BOX 167 4 � 4 • Fire (907) 224 -3445 SEWARD. ALASKA 99664 -0167 P • City Clerk (907) 224-4046 c • Engineering (907) 224 -4049 • Utilities (907) 224 -4050 • Fax (907) 224 -4038 June 30, 2011 Fred Esposito, Director AVTEC P.O. Box 889 Seward, AK 99664 Dear Mr. Esposito, I am in receipt of your request to City Manager Phillip Oates to allow for another one year extension to the temporary certificate of occupancy for the AVTEC Culinary Arts building. The adopted building code for the City allows me to issue a temporary occupancy certificate with conditions but because of safety and fire considerations these certificates are intended to meet short -term instead of long -term exemptions. Leveraging EDA funds is not an acceptable reason to extend a temporary occupancy certificate beyond the one -year limitation of the existing certificate. I am denying your request for an extension of the temporary certificate of occupancy for the AVTEC Culinary Arts building for the following reasons: 1. The conditions and expiration of the existing temporary certificate of occupancy - without possibility of extension — were agreed to by DOTiPF and AVTEC on November 25 2009. 2. Any remodel of the cafeteria and dish room will require obtaining a new building permit because the Culinary Arts permit for all practical purposes is closed. 3. Cost saving for a different project is not a valid reason to provide a long-term exception to the City building code. You have the right to appeal this decision. If you decide to do so, you must file an appeal with the City Clerk within ten (10) days of notification of this ruling. A copy of the procedures for the appeal is included with this letter. Please do not hesitate to call my office at 224 -3445 if you have any questions. Sincerely, David Squires Fire Chief'Building Official U J AVI�II ARCHITECTURE July 8, 2011 City Clerk City of Seward PO Box 167 Seward, Alaska 99664 RE: AVTEC — ALASKA CULINARY ACADEMY EXPANSION AND CAFETERIA REMODEL PERMIT No. BP 2009 -07 File: 0850 /Agencies City Clerk /City Council, We are in receipt of David Squire's letter dated June 30, 2011 denying AVTEC's request for an extension of the Temporary Certificate of Occupancy (see attached letter for reference). As required in Seward's Code Amendment Health and Safety Title 9, specifically Section 9.15.112, International Fire Code - Enforcement appeals, we are writing this letter of appeal to request a one -year extension. The original Temporary Certificate of Occupancy was approved and issued by the City of Seward's Fire Chief on November 25, 2009. At that time the following criteria was agreed to in order to leave the existing section of the culinary school, between gridlines 10 and 12 in place for one year after the completion of the new addition to the north (see attached letter for reference). Original Agreed to Criteria "1. The current construction and remodel areas will only be given a Temporary Certificate of Occupancy valid for one year without the possibility of extension. 2. The west entrance and east hallway can continue to be used, but the remaining areas (classrooms and office) cannot be used. These areas will be emptied of all furniture, equipment, etc. and be secured. 3. Building/Fire personnel will conduct spot checks of the unauthorized area during the year to ensure compliance. Violation of the agreement will result in the termination of the Temporary Certificate of Occupancy or a fine as directed by Alaska Statutes. 4. A demolition permit will be applied for or submittal of sprinkler plans for this area (gridlines 10 through 12) and the plan review fees paid for before the Temporary Certificate of Occupancy expires." As stated earlier, we would like to request a one -year extension to the original agreed to criteria which expires on August 9, 2011. The one -year extension would then expire on August 9, 2012. The intent of DOT /PF /AVTEC is to demolish the existing building in question (the area between gridlines 10 and 12) when matching federal funds are provided. The original determination that this section of building needed to be either sprinklered or demolished occurred during the latter part of 2009. At that time the State only had funding to complete the new addition and did not have funding in place to demolish the existing school. Due to this requirement, the State included the cost to perform this work in their fiscal year 2010 budget. The fiscal year 2010 budget approved the State portion of the funding for this project, but the federal portion has not as yet been provided. The State essentially has half of the 1231 gambell street, suite 400, anchorage, ak 99501 pin (907) 349 -1425 ta\: 190 - 1 119 email: adman @nvisionarcb.com U E. Xl4l 131T 31 City Clerk July 8, 2011 City of Seward Page 2 of 2 required budget to perform this work. The federal fiscal year begins in October, 2011 and the state is awaiting federal participation prior to commencing the work. We appreciate your time in reviewing this matter and hope to resolve it in a way that satisfies the community, the Fire Chief and AVTEC. Should you have any questions, please feel free to call. Sincerely, NVISION ARCHITECTURE, INC. 6411 Walt Bullock, AIA Project Architect Attachments: 1. Letter from David Squire dated June 30, 2011 2. Criteria for Temporary Certificate of Occupancy letter dated November 25, 2009 3. Letter of Agreement from DOT /PF dated December 7, 2009 ADMINISTRATIVE APPEAL TO THE SEWARD CITY COUNCIL July 14, 2011 Walt Bullock r yOF S ett, NVision Architecture V : i ; � 1231 Gambell Street, Suite 400 Anchorage, AK 99501 . 4 iASK P NOTICE OF APPEAL HEARING Dear Mr. Bullock; Your notice of appeal of a decision by the Fire Department which denied AVTEC's request for an extension of the Temporary Certificate of Occupancy was received in the City Clerk's Office on Friday, July 8, 2011 via email and Wednesday, July 13, 2011 via U.S. Mail, and appears to be timely. DESCRIPTION OF PROPERTY AVTEC Alaska Culinary Academy Expansion and Cafeteria Remodel Permit # BP 2009 -07 Your Appeal Hearing is scheduled for: DATE: Monday, July 25, 2011 TIME: During the Regular City Council Meeting, beginning at 7:00 p.m. PLACE: City Council Chambers, City Hall, 410 Adams Street, Seward, Alaska WHOM: Before the Seward City Council Administration must recite the exact code citation in violation and is to prepare a written report of events with any back -up attached, which is due by 12:00 p.m. on Tuesday, July 19, 2011. It is the burden of the appellant to submit such evidence, including engineering and other technical studies in support of your appeal, as may be necessary to enable the council to reach a decision. Please refer to the appeal procedures in Seward city code 9.15.112. This hearing will commence at the above date and time in the City Council Chambers, City Hall, 410 Adams Street, Seward, Alaska. For more information contact the City Clerk at P.O. 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Both individuals had prior knowledge and involvement on the issues of the request. 2. Both individuals may be requested to testify by the administrative official. I assume this decision is made at the hearing, if not could advise me? David Squires 1 E lb I t Johanna Kinney From: Johanna Kinney Sent: Friday, July 29, 2011 3:42 PM To: btatom @nvisionarch.com; Walt Bullock (wbullock @nvisionarch.com) Subject: FW: Request to allow evidence after deadline Hi Bill, This is just the written confirmation that Chief Squires is willing to allow NVision to submit past the deadline. Glad we could be accommodating for you guys. Thanks, Johanna Kinney, CMC City Clerk, City of Seward PO Box 167 Seward, Alaska 99664 p: 907.224.4045 f 907.224.4038 e: clerk@a,cityofseward.net From: Dave Squires Sent: Friday, July 29, 2011 1:47 PM To: Johanna Kinney Cc: Eddie Athey; Stefan Nilsson; Janice Melvin Subject: Request to allow evidence after deadline Johanna, I do not have any reason not to allow NVision to submit evidence for the hearing after the two deadlines. With that said, any evidence submitted after today will be ruled by Council correct? Eddie and Stefan are not happy with this decision; but to allow Council to make the best decision the more facts they have, I feel is better. David Squires r`3 ApiI o f se q 'A Memorandum Date: August 3, 2011 To: Seward City Council ,• From: Johanna Kinney, City Clerk Subj: Non - submission of evidenc NVision Architecture As stated in the July 26, 2011 appellant's notice of appeal hearing and public notice, the City Clerk gave both parties an opportunity to submit evidence for the appeal hearing packet, with a deadline of 12:00 p.m. on Friday, July 29, 2011. At approximately 12:20 p.m., City Clerk Johanna Kinney received a call from Bill Tatom of NVision Architecture, asking for an extension to submit documentation for the appeal hearing packet. Kinney informed Tatom this could likely happen, if the other party (administration) was willing to allow an extension. Kinney contacted Fire Chief Dave Squires, who agreed to allow an extension to submit documentation to the City Clerk. Attached is a set of emails, initially from Squires to Kinney agreeing to the extension, and then from Kinney to Tatom, forwarding on this information. Per an additional phone call between Kinney and Tatom, Kinney said she would allow an extension of the deadline to be 5:00 p.m. that day, July 29, 2011. At approximately 4:00 p.m., Kinney received another call from Tatom, notifying her NVision was not going to be submitting anything after all. 9 A t ( l- t`b