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HomeMy WebLinkAbout10122011 Historic Preservation Packet e , or S ■ Seward Histori } � _, a • Preservation Commission as ,. i ..„.,,,,..„..,.:, , a . .' + t y� w" +t y rpm U . � M�' w i .. �s f'1 C L October 12 2011 City Council Chambers Beginning at 6:30 pm Seward Historic Preservation Commission Regular Meeting October 12, 2011 6:30 p . m. City Council Chambers tY Linda Lasota 1. Call to Order Chair Term Expires 05/12 2. Opening Ceremony John French A. Pledge of Allegiance Vice Chair Term Expires 05/11 3. Roll Call Monica Hinders Commissioner 4. Special Reports Term Expires 5/12 A. City Administration Report B. Other Reports, Announcements & Presentations Patricia Heim 1. Friends of the Jesse Lee Home Update by Commissioner Term Expires 5/12 Richardson 2. Website Updates & Historical Site Inventory by Ryan Reynolds Reynolds and Lasota Commissioner 3. Photos for CLG Grant 2008 by Lasota Term Expires 05/11 Catherine Richardson 5. Citizens' Comments on Agenda Items Not Scheduled for Commissioner Public Hearing and Other Items Not Included on the Term Expires 05/13 Agenda. [Those who have signed in will be given the first opportunity to speak Time is limited to 2 minutes per Vacant speaker and 30 minutes total time for this agenda item] Commissioner Term Expires 05/13 6. Approval of Agenda and Consent Agenda. [Approval of Phillip Oates Consent Agenda passes all routine items indicated by asterisk City Manager ( *). Consent Agenda items are not considered separately Patricia Linville unless a Commissioner so requests. In the event of such a Library Director request, the item is returned to the Regular Agenda.] Amy Carney 7. Public Hearings [Limit comments to 5 minutes. Those who Library /Museum Staff have signed in will be given the first opportunity to speak] - None Historic Preservation Commission Regular Meeting Agenda October 12, 2011 1 8. Unfinished Business A. FY12 CLG Continuing Ed. Grant (Resolution 2011 -003) Page 3 9. New Business * A. June 15, 2011 Regular Meeting Minutes Page 22 10. Informational Items and Reports 11. Commission Comments 12. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Historic Preservation Commission Regular Meeting Agenda October 12, 2011 2 Historic Preservation Agenda Statement 4°f sett, Meeting Date: October 12, 2011 Ar q SAP To: Historic Preservation Commission From: Library Director, Patricia Linville Library/Museum Staff, Amy Carney Agenda Item: Resolution 2011 -003: Selecting "Historic Preservation Commission Education" as the grant proposal for the FY -2012 State of Alaska, Department of Natural Resources, Historic Preservation fund grant in the amount of $14,197.70 federal share and $9,465.14 applicant in -kind contribution. BACKGROUND & JUSTIFICATION: Every year the Seward Historic Preservation Commission (SHPC) applies for a Certified Local Government (CLG) grant to meet the historic preservation needs of Seward. Throughout 2011 the SHPC has discussed the possibility of applying for a CLG to further restore the historical nature of Hoben Park. Work sessions held on August 17, 2011 and September 28, 2011 revealed that a project within Hoben Park was desired, but more time was needed to gather information and materials. During the September 28, 2011 work session, the SHPC decided to write a grant that allowed most of the commissioners to attend historical preservation training sessions to better enlighten and equip them for HPC meetings and projects. The intent of the grant is to offer commissioners one of two national conference training opportunities. Funds requested would enable four commissioners and one staff to attend conference. A community event highlighting historic preservation and encouraging community involvement will be held by the SHPC in December 2012. Attached is a draft of the FY12 CLG grant for continuing education for SHPC commissioners. Also, attached is Resolution 2011 -003, which supports the submission of this grant. RECOMMENDATIONS: The commissioners should review the FY12 CLG grant application and Resolution 2011- 003. Resolution must be voted on, in order to submit the grant application. 3 Historic Preservation Fund Certified Local Government 60/40 Matching Grants FY12 Application Eligible Projects: Survey Inventory Planning National Register Nomination Public Preservation Education Predevelopment Development Acquisition To be considered for FY11 Historic Preservation funding, applications must be postmarked or delivered by Friday, October 14, 2011. Only complete applications will be considered. Mail, fax, e-mail, or deliver the application to: State Historic Preservation Officer Office of History and Archaeology Alaska Division of Parks and Outdoor Recreation 550 West 7 Avenue, Suite 1310 Anchorage, Alaska 99501 -3565 Fax: (907) 269 -8907 E -mail: iean.ayers@alaska.gov 4 LETTER OF APPLICATION State Historic Preservation Officer Alaska Division of Parks and Outdoor Recreation 550 West 7 Avenue, Suite 1310 Anchorage, Alaska 99501 -3565 This is an application for an FY12 grant from the Historic Preservation Fund to a Certified Local Government (CLG): Certified Local Government Name: City of Seward Alaska Federal Tax Identification Number: 92- 6000086 Project Title: Seward Historic Preservation Commission Education and Training Location: Spokane, WA and Norfolk, VA Type of CLG Grant Project: ( ) Survey ( ) Inventory ( ) National Register nomination ( ) Historic preservation planning (X) Public preservation education ( ) Predevelopment ( ) Development ( ) Acquisition Project budget required: (Use figures from budget form, page 8) a. Estimated total project cost $ 23662.84 b. Federal share (60 %) $ 14197.70 c. Applicant's share (40 %) $ 9465.14 Source of applicant's share: (Use figures from budget form, bottom of page 8) a. Cash $ 272.54 b. In -kind goods and services $ 9192.60 c. Donated goods and services $ HPF Grant Application for CLGs 1 5 Rev: Sep2011 • Project Manager: Patricia Linville Mailing address: Seward Community Library Museum Box 2389 Seward, AK 99664 Telephone: 907 - 224 -4008 E -mail address: plinville @cityofseward.net Preservation Commission Chair: Linda Lasota Mailing address: Seward Historic Preservation Commission Box 167 Seward, AK 99664 Telephone: 907 - 224 -4300 E -mail address: fnlac @uaf.edu CLG Contact Person: Amy Carney, Historic Preservation Commission Liaison Seward Community Library Museum Mailing address: Box 2389 Seward, AK 99664 Telephone: 907 - 224 -4082 E -mail address: acarney @cityofseward.net Signature: Authorized Local Government Official Date Print or Type Name and Title Notary Seal Subscribed and sworn before me this day of , 20 My commission expires Notary for the State of Alaska HPF Grant Application for CLGs 2 6 Rev: Sep2011 * ** OHA USE ONLY * ** Date Received: PROJECT INFORMATION 1. PROJECT DESCRIPTION What is the aim, scope and significance of the project? The project must have historic preservation focus to be eligible. The Seward Historic Preservation Commission (SHPC) is lucky to have the benefit of new commissioners willing and eager to address the historic preservation needs of our community. In the last two years we have certified four new commissioners and acquired new staff. Of the seven member commission and two staff, only three have had training in the past four years. While the commission is eager they have also expressed a desire to learn more about why they exist and what their focus should be. The aim of this project is to enable at least five commissioners and one staffer the opportunity to learn more about historic preservation by networking with like commissions at a national conference. Upon return from this experience the commission will hold a public meeting highlighting the need for historic preservation awareness, providing information on past and current activities of the commission and encouraging more community involvement. Discuss the relationship of this project to past, present, or future preservation work. When community members volunteer to serve on a commission they deserve the tools to do their job. Our current commissioners come from varied backgrounds such as small business, education and current and retired government employment. They understand the value of their experience to the community. Adding an opportunity to build on their understanding of historic preservation will give them confidence as they serve and ensure continued involvement. Identify the intended audience(s). The immediate intended audience of this project is the SHPC and staff. Ultimately, the Seward community will benefit from a well - informed commission. 2. PRESERVATION OBJECTIVES Discuss how the project relates to annual CLG grant priorities established for this fiscal HPF Grant Application for CLGs 3 7 Rev: Sep2011 year. The FY 2012 priorities include "projects that increase public awareness of historic preservation and establish new partnerships to strengthen a local preservation program." The goal for attending the National Preservation Conference or the National Alliance of Preservation Commissions (NAPC) Forum is to increase each commissioner's confidence and ability in encouraging and enhancing preservation awareness in our community. For example the 2010 NAPC Forum offered day long workshops entitled Commission Short Course and Commission Chair Training. These intensive training opportunities included preservation law, meeting procedures, local designation, design review process and public outreach. Current knowledge of these issues will give the commission a stronger foundation when dealing with local historic preservation issues. Discuss how the project contributes to the goals and objectives of the state historic preservation plan. This request will increase the ability of the SHPC to "...Form new partnerships to expand and strengthen the historic preservation community." Not only will attendees learn about current issues and techniques in preservation, they will network with like - minded individuals and professionals who can be called on at a later date for information and guidance. Attending a half day workshop entitled Giving Voice to the Preservation Message: Advocacy 101 will teach commission members how to present the historic preservation concepts to Seward's elected officials and citizens in a concise and convincing manner, especially important as we move towards completing Hoben Park restoration and embarking on the review and revision of the Seward Historic Preservation Plan. Discuss how the project meets an identified priority of your community. The current SPHC will be tasked with completing the Hoben Park rehabilitation and then review and revising of the Seward Historic Preservation Plan, both SPHC priorities. Learning about current issues in the field and meeting other commissions will give the commissioners confidence and contacts to tackle these projects. Discuss how the project contributes to the development or implementation of your local historic preservation plan. This request insures that current and future commissioners will have the knowledge and tools to continue rebuilding Hoben Park, the ability to select historic properties for our survey and be able to manage community growth and development with respect for our history. It will also give them ideas to get started with the revision of the Seward Historic Preservation Plan, our next priority, as we near the completion of the Hoben Park rehabilitation. HPF Grant Application for CLGs 4 8 Rev: Sep2011 3. PROJECT LOCATION Describe the geographic area encompassed by the proposed project. Particularly for survey and National Register nomination projects, include maps of the project area. Also include the estimated number of buildings, structures, sites, square miles, etc., to be addressed. This request is based on costs estimated for five commissioners and one staff member to attend either the National Preservation Conference in Spokane, Washington or the National Alliance of Preservation Commissions Forum in Norfolk, Virginia. 4. WORK PLAN Explain how the work will be accomplished. Two national conferences were selected to give commissioners and staff a choice of training and a more flexibility with scheduling. Provide a work schedule. Keep in mind that final products must be completed by June 30 of the following fiscal year (two year grant cycle). October 2011 Submit the grant. June 2012 Accept the grant. July 18 -22, 2012 Commissioners will attend the National Alliance of Preservation Commissions Forum 2012 in Norfolk, VA. Each attendee will submit a written report of their experience to share with the commission at their August regular meeting. October 30- November 3, 2012 Commissioners will attend the National Preservation Conference 2012 in Spokane, WA. Each attendee will submit a written report of their experience to share with the commission at their November regular meeting. December 2012 SHPC will host a community reception highlighting their historic preservation projects and activities in the past and those planned for the future. January 2013 Submit final report to the State and Office of History and Archeology. HPF Grant Application for CLGs 5 9 Rev: Sep2011 Clearly and adequately describe the project. Address all following items for your project type: For public education projects, does the proposal: _ have a historic preservation focus? This request will insure that the SHPC is trained and able to address the preservation needs of the community with confidence. _ clearly identify the audience(s)? The immediate audience is the SHPC yet the fmal product of informed and confident commissioners will impact the whole community of Seward. _ include letters of commitment and support, as appropriate, from teachers, historical societies, museums, Native groups, and others? Please refer to attachment #1 Letters of Commitment 5. PROJECT PERSONNEL (Please see attached resumes.) (Please refer to attachment #2 Linville Resume) Provide resumes for all professionals working on the project or a job description. The Principal Investigator must meet the qualifications set forth in 36 CFR 61 outlined in Appendix B - Attachment 1. Office of History and Archaeology must review selection of Principle Investigator prior to finalization of the contract with the individual. Identify local government personnel to be involved in the project and duties. Patricia Linville, Director Seward Community Library Museum and Amy Carney, City of Seward Liaison for the Historic Preservation Commission are the government employees involved in this project. They will be drafting the grant, coordinating the activities and filing the reports. Describe the local historical commission's role in the project. How will they be involved in review of the grant products? Letters of support or a resolution from the commission are encouraged. • Each commissioner attending a conference is committing 40 hours of in -kind for time spent at the meetings. City of Seward staff are committing 60 hours of in -kind for time spent writing and administering the grant request and one staff member to attend training. 6. BUDGET Using the budget page, identify the costs associated with this project. Attach additional pages as necessary to explain the costs in detail. Costs should be divided into personal services, travel and per diem, contractual services, and supplies. HPF Grant Application for CLGs 6 10 Rev Sep2011 Clearly identify the source of funds: cash, in -kind goods and services, and donated goods and services. Donated goods and services cannot exceed 40% of the total project costs. Grantees will be reimbursed for cash expenditures up to 60% of total project costs, less the state surcharge. • 7. FINAL PRODUCTS Describe the publications, workshops, audio - visual materials, reports, brochures, survey materials, nominations, etc., that will be produced as part of the proposed project. Identify the intended audience. Identify where copies of the materials will be available to the public. The final product of this request is an enlightened and enthusiastic Seward Historic Preservation Commission, confident in moving forward with the completion of Hoben Park restoration and able to begin the task of review and revising the Seward Historic Preservation Plan. Prioritize the fmal products should the proposal be considered for partial funding. Should the full grant request not be possible please consider funding this educational opportunity for 3 commissioners and 1 staff member. 8. ADDITIONAL INFORMATION Include letters of commitment and support, as appropriate, from teachers, historical societies, museums, Native groups, and others. Include any other relevant information, such as photocopies of photographs. (Please see attachment #3 Conference brochures) HPF Grant Application for CLGs 7 11 Rev: Sep2011 PROJECT BUDGET (Please see attachment 4 for Budget Detail.) BUDGET CATEGORY DIRECT COSTS 60% Federal 40% Applicant Total Personal Services 0 9192.60 9192.60 Travel /Per Diem 13026.03 0 13026.03 Contractual Services 0 0 Supplies 0 0 22218.63 1. Total DIRECT Costs $22218.63 2. Add 6.5% State Surcharge +_1444.21 3. Total PROJECT Costs = 23662.84 4. Applicant's Share = 40% of amount on line 3 - 9465.14 5. Federal Share = 60% of amount on line 3 = 14197.70_ 6. Less 6.5% State Surcharge = same as amount on line 2 - 1444.21 7. Participant Receipts = amount CLG may be reimbursed = 12753.49_ Grantee may be reimbursed up to 60% of total project costs, less the state surcharge. (Lines 6 and 7 above) Source of Funds: Identify cash, in -kind goods and services, and donated goods and services that constitute the applicant's matching share. Donations cannot exceed 40% of the total project costs. Other federal funding sources are ineligible as matching share for this program. Applicant must meet at least 40% of the total project costs. (See lines 3 and 4) Cash $272.54 In -kind Goods and Services $9192.60 Donated Goods and Services 8. 40% Applicant Share $_9465.14_ 9. 60% Federal Share $ 14197.70 10. Total Project Cost $_23662.84_ HPF Grant Application for CLGs 8 12 Rev: Sep2011 Statement of Willingness to Comply with Requirements of Federal Grant Program 1. I understand that this is an application for federal matching assistance for up to 60% (less state surcharge) of the total project cost, which is the subject of this application. 2. In submitting this application, I understand that if awarded the funds it is my responsibility to comply with all program requirements outlined in the manual titled, Historic Preservation Fund Program, Grants for Historic Preservation in Alaska, pertinent State and Federal regulations, and the State /Local Grant Agreement. 3. In submitting this application, I understand that project records are subject to audit after project completion, and that if such an audit questions expenditures for which I have been partially reimbursed I will return an amount equal to 60% (less state surcharge and not to exceed 10% thereafter) of the questioned expenditures. 4. I understand that no grant or promise of a grant exists until the State Historic Preservation Officer signs the State/Local Grant Agreement even if the Alaska Historical Commission recommends or allocates funds for my project, and that any funds expended before the grant period or before obtaining the SHPO's signature may not be reimbursed without specific approval. The SHPO will not sign until all required materials and documents are in hand. Signature: Authorized Local Government Official Date Print or Type Name and Title HPF Grant Application for CLGs 9 13 Rev: Sep2011 CHECKLIST Applicant, have you: 4 been certified under the Certified Local Government program? 4 provided the information requested on each page of the application package? 4 addressed all Work Plan items for your project? 4 signed the Statement of Willingness to Comply with Requirements of Federal Grant Program? n/a attached maps showing location of project? n/a attached photographs or clear photocopies showing overall character of properties for survey, National Register nomination, predevelopment and development projects? attached letters of support from the community and, if needed, property owners? explained historic preservation commission involvement in the project, and addressed its role in the review process? Application Deadline: Friday, October 14, 2011 Important Note on Resolution: Your entity may submit the resolution from your governing body later. If you cannot include the resolution with this application package, please submit it by November 30, 2011. HPF Grant Application for CLGs 10 Rev: Sep2011 14 Attachment 2 Resume Patricia Linville, Librarian City of Seward Seward Community Library Museum 907 224 - 4008 work Box 2389 907- 224- 3521fax Seward, AK 99664 plinville @cityofseward.net Employment History: Librarian • 1998- present Seward Community Library Museum Director (City of Seward) Teacher • 1996 - 1998 Long -term substitute Seward Elementary and Middle School • 1981 - 1983 and 1988 - 89 Moose Pass School, Moose Pass, Alaska • 1978 - 1981 Sears Elementary, Kenai, Alaska Offices /Committees, Etc. • Alaska Library Association Treasurer 2010 to present • Alaska Library Association President 2002 - 2003 • Kenai Peninsula Chapter Chair 2000 - 2002 • Public Library Roundtable member • DirLead member 1999- present (Public Library Directors of Alaska) • AkLA E- Council 2000 - present Professional Memberships: • American Library Association 1998- present • Public Library Association 1999- present o Public Libraries Advisory Committee 2005 - 2010 o EBSCO Small Libraries Award Committee 2005 -2009 • Pacific Northwest Library Association 1999- present • Alaska Library Association 1998- present • Museums Alaska 2010- Present • Alaska Historical Society 2010- present • Resurrection Bay Historical Society 2009 - present Education: Certified Public Library Administrator 2008 University of Arizona MLS Library Science 1996 University of Idaho B.S. Elementary Ed B.A. Child Development 1975 Numerous continuing education courses through University of Alaska 15 . Attachment 3: Conference Brochures ' 2 ( C1/4 4 04 ''', • , 41111 RAIN fa •ariart FORUM 2012 ............, 0 (0. i lars4lhimiiii4 ,.. JIN*1 4, NoR K talasfaar sto Warr- 4nagara 1 A awl rviosriew ' ' I J u y 1 8 . 2 2 . CUETIM1231011S *4 *NOM bilenitial Mammal tototak vuiptlia, foly 10-22. 2012 . ,* ;' • , (It 1.* ilbro only leatioolikl : t(statirretscv -4104-Itu-Arly ,- ..1.-s, f rftd fm prf-r•pronon ONIIIIWSIORS, -natl and tivr•ir tock.1 partnPr• f - :1-a rn rho lacrit I t or cal Anal re-oritt vain/ilk °audit ilk/ lire . rariliaaaatitin al d^dur 4 t1 41 041 urasines, trawl and slYLItiai.huni • P a r t i r t p a t e In rany t h x - r n u t a w Ii: the knurr . th rano worktnirounittaNts • Network 'Witt your franw members and i l praliesslonals In 41 firkl. Al' ancr- ri Prr-ervatJc,n '...Cfllti',SEte3I'S 8 ' Eliennral F0f11111 16 NATIONAL TRUST FOR HISTORIC PRESERVATION National Trust for Historic Preservation Announces that Spokane, Washington Will Host the 2012 National Preservation Conference Posted January 22, 2009 I Contact prnthp.orq or 202 - 588 -6141 The National Trust for Historic Preservation today announced that Spokane, Washington will be the host city for the National Preservation Conference in 2012. The National Preservation Conference is the premier gathering of its kind in the United States, annually attracting 2,000 attendees to participate in a week long series of field sessions, education workshops, and peer -to -peer exchanges. The Conference attracts nationally -known experts and practitioners, and utilizes the host city as a classroom to showcase and learn from local preservation successes and issues. The 2012 conference will be the 66th annual National Preservation Conference, and the first held in Spokane. "Spokane is a leader in preservation and demonstrates the environmental, economic and social benefits of protecting our cultural heritage," said Richard Moe, president of The National Trust for Historic Preservation. "Conference attendees are sure to be impressed by the city's vibrant downtown, strong preservation ethic and innovative adaptive re -use of buildings." Mayor of Spokane, Mary Verner, welcomed the announcement. "Spokane is very pleased to have been selected to host the National Trust for Historic Preservation's 2012 National Preservation Conference. We look forward to sharing our Northwest heritage and approach to preservation with National Trust supporters from across the country. The many benefits of historic preservation are reflected in our thriving downtown districts, livable historic neighborhoods, heritage parks and gardens, and active grassroots preservation community," Verner said. Downtown Spokane Partnership President, Marty Dickinson, said she welcomed the National Trust for Historic Preservation. "Downtown Spokane has established itself as a compelling destination where consumers are able to experience incredible shopping, world -class entertainment, and the region's best dining, not to mention local wineries. A true 'city on the move,' over $3.4 billion has been invested in the urban core in the last decade, creating dramatic new vitality." Spokane, called "the Pasadena of the North," is home to a long list of outstanding sites, neighborhoods and gardens, including: • Four local historic districts and 18 National Register districts, including the largest National Register district in Washington State; 17 • Several prominent, recently rehabilitated buildings including the elegant Davenport Hotel (one of the largest hotel renovations in the country), the elaborate Art Deco Fox Theater, the MonroeStreetBridge and the towering city Steam Plant; • A lively, compact, walkable downtown, over 50% of which is made up of historic buildings now in use as offices, restaurants, shops, bars, theaters, hotels and residences; • A diverse heritage park system including the unique restored Moore Turner Garden and a network of Olmsted parks commissioned by the city; • One of the country's largest collections of Craftsman style neighborhoods; • Fourteen Columbia River wineries - including four in historic buildings - have tasting rooms in and around Spokane. The region's philanthropic and preservation communities, the City of Spokane, SpokaneCounty, and - committed citizens have invested significantly to preserve these and other treasures. The richness of Spokane's sites and neighborhoods was expertly conveyed by the large coalition that represented the city during the National Trust for Historic Preservation's selection process, an effort led by the Spokane Regional Convention and Visitors Bureau, the City of Spokane, SpokaneCounty, Spokane Preservation Advocates and the Washington Trust for Historic Preservation. The National Trust for Historic Preservation, a privately- funded nonprofit organization, works to save America's historic places to enrich our future. www.PreservationNation.orq 1785 Massachusetts Ave. NW, Washington, DC 20036 -2117 tel: 202.588.6000 800.944.6847 fax: 202.588.6038 © 2011 National Trust for Historic Preservation. All rights reserved. =RE_ t 0con nonprofit software 18 • Attachment 4— Budget Detail for HP Commissioner Training National Alliance of Preservation National Preservation Conference 2012 Commissions Forum 2012 Spokane, Washington Norfolk, VA July 18 -22 Tuesday, October 30 - Saturday, November 3, 2012 National Preservation Cost Total Conference 2012 Spokane Travel and per diem Seward Anchorage RT $.51 /mile @ 240 122.40 Anchorage Spokane RT Estimated on Alaska Air *3 1494.03 Registration $250 (early member) *3 750.00 Lodging $140 * 5 = $700 * 3 2100.00 Per diem $47 /day * 5 = $235 *3 705.00 Cash Total 5171.43 In -kind hours 40 *3 =120 hrs * $25 3000. In -king hours COS staff 60 *53.21 (combined hourly 3192.6 wage for liaison and department head) National Alliance of Cost Total Preservation Commissions Forum 2012 Norfolk, VA Travel and per diem Seward Anchorage RT $.51 /mile @ 240 122.40 Anchorage Norfolk, VA RT Estimated on Alaska Air *3 4072.20 Registration $140 (member) * 3 420.00 Lodging $169 * 5= $845 * 3 2535.00 Per diem $47 /day * 5 = $235 *3 705.00 Cash Total 7854.6 In -kind hours 40 *3 =120 hrs * $25 3000. Shared Totals Federal Share 5171.43 7854.6 13026.03 In -kind local share 3000 3192.6 3000 9192.6 19 Sponsored by: Staff CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2011 -003 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION, SELECTING "THE HISTORIC PRESERVATION COMMISSION EDUCATION" AS THE GRANT PROPOSAL FOR THE FY -2012, STATE OF ALASKA, DEPARTMENT OF NATURAL RESOURCES, HISTORIC PRESERVATION FUND GRANT IN THE AMOUNT OF $14,197.70 FEDERAL SHARE AND $9,465.14 APPLICANT IN -KIND CONTRIBUTION BY THE HISTORIC PRESERVATION COMMISSION. WHEREAS, the State of Alaska, Department of Natural Resources, Historic Preservation Office offers a Historic Preservation Fund Grant to Certified Local Governments; and WHEREAS, the City of Seward, Historic Preservation Commission has applied for and has been awarded several of the annual Historic Preservation Fund Grants; and WHEREAS, it is the responsibility of the Historic Preservation Commission to work toward the continuing education of citizens regarding local historic preservation and community history; and WHEREAS, the education of the Historic Preservation Commissioners enables them to educate and raise the public awareness regarding the importance of local historic preservation; and WHEREAS, total project costs are estimated at $23,662, including $9,465 in cash and in -kind applicants share and $14,197 Federal share; and WHEREAS, grant funds will be administered by City of Seward staff, expenditures reimbursed after receipts are submitted; and WHEREAS, the Seward Historic Preservation Commission will host a community reception in December 2012 highlighting their historic preservation projects and activities in the past and those planned for the future. NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission of the City of Seward, Alaska that: 20 Seward Historic Preservation Commission Resolution 2011 -003 Page 2 of 2 Section 1. The Seward Historic Preservation Commission hereby proposes the "Historic Preservation Commission Education" Historic Preservation Fund grant through the State of Alaska, Department of Natural Resources. Section 2. The Seward Historical Preservation Commission will collaborate with City Staff in the preparation of the grant documents. Section 3. The Seward Historical Preservation Commission urges the Seward City Council to adopt its own resolution in support and in acceptance of the FY2012 Certified Local Government - CLG grant if / when issued. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City of Seward, Alaska this 12 day of October, 2011. THE CITY OF SEWARD Historical Preservation Commission Linda Lasota, Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, City Clerk (City Seal) 21 City of Seward, Alaska Historic Preservation Commission Minutes June 15, 2011 Volume 2, Page 227 Call to Order The June 15, 2011 regular meeting of the Seward Historic Preservation Commission was called to order at 6:40 p.m. by Vice Chair Linda Lasota. Opening Ceremony Commissioner Richardson led the Pledge of Allegiance. Roll Call There were present: Chair Linda Lasota presiding, and John French Ryan Reynolds Catherine Richardson Patricia Heim Absent Commissioner was Monica Hinders (excused). Comprising a quorum of the Commission, and Patricia Linville, Library Director Amy Carney, Library/Museum staff Special Reports Chair Lasota welcomed Commissioners French and Reynolds back onto the commission for their renewed term. City Administration Report — Patricia Linville Linville reported that she is in the process of working on the updated notebooks for the commissioners. Linville reported that City Manager Philip Oates put in his resignation for September 30, 2011. Linville added that Kirsten Vesel, Superintendent of Public Works for the City, put in her resignation, as well, for the end of June 2011. Linville congratulated the Commissioners on their success with the Fireside Chat in May 2011. She reported that she had heard great comments from those who participated in that session. She said that she looked forward to the next Fireside Chat, and liked this opportunity of involving the community in local history. Commissioner Richardson inquired about the video taping of this session. Linville suggested that Carney could compile Commissioners' French and Reynolds files into a video to burn onto DVD. Linville reported that there was a great turnout for the June 8, 2011 Groundbreaking Ceremony for the Seward Community Library Museum (SCLM). She reported that Dan Seavey and Edgar Blatchford gave speeches, the National Anthem was sung while the colors were presented by the Boy Scouts. She added that the Seward Song was sung by local singers. To add to this report, 22 City of Seward, Alaska Historic Preservation Commission Minutes June 15, 2011 Volume 2, Page 228 Linville noted that golden shovels where used, planting seeds were handed out, and good food was served. Linville further reported that the SCLM design is complete and the construction contract is being prepared for PCL. Linville said that the construction start date will be dependent upon City Council approving the contract and giving notice to proceed. She reported that Michelle Weston, Director of Community Development, is working with the project manager Kent Crandall and Ben Ivy of PCL to determine if this can be accomplished at the next Council meeting on June 27, 2011 or if a special meeting necessary. Next, Linville reported that the library and museum had received $2,500 from Exxon Mobile to pay for two summer interns who will work to organize the archives, as well as assist with library and museum work. Pertaining to the Iditarod Memorial Grant, Linville reported that, as of April 31, 2011, the sculptor is working on 16" maquettes, and is slowly making progress on the life -size statue. She reported that the statue will be named, "Trailblazers: the Man and the Dog." Moving on to her Hoben Park update, Linville reported that flowers were planted by Mark Stauble and the Parks maintenance crew into the planters in Hoben Park. Linville passed around handouts to the commissioners which conveyed more detail about the Adopt -a -Park program that they had inquired about in the April 20, 2011 regular meeting. Other Reports, Announcements & Presentations None Friends of the Jesse Lee Home Update - Commissioner Richardson Richardson reported that there are no updates for the Jesse Lee Home. She said that Tom Swann reported that the Friends of the Jesse Lee Home are waiting for updates of the assessment of the building. Richardson said that she had nothing to add on fund - raising or the school aspect of this project. Website Updates & Historical Site Inventory — Commissioner Reynolds and Chair Lasota Reynolds happily reported that Josh Estes, City Tech, granted access to the Historic Preservation Commission's website. He said that he has begun updating the information on this site. Lasota reported that recently she has received calls about adding to the historical site inventory. Lasota said that she would consult the LeVans and the Richardson about site location changes in order to update information on the list. Photos for CLG Grant 2008 — Chair Lasota Lasota reported that the photos on the camera need to be unloaded. She asked the administration to purchase a flash drive in which she could transfer those files on to. 23 City of Seward, Alaska Historic Preservation Commission Minutes June 15, 2011 Volume 2, Pa$e 229 Citizens' Comments on Any Subject, Except Those Items Scheduled For Public Hearing None Approval of Agenda and Consent Agenda Motion (French/Richardson) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent * The following items were approved under the Consent Agenda: Meeting Minutes for the April 20, 2011 Meeting of the Historic Preservation Commission. Public Hearing None Unfinished Business A. Historic Preservation Award Nomination Linville suggested the Commission bypass giving out an award this year due to lack of nominations and /or interest. The commissioners pursued this suggestion as follows: Motion (French/Richardson) Postpone Award Nomination Motion Passed Unanimous Consent B. Future Grant Projects /Schedule Work Session Lasota asked that all the commissioners bring all materials, ideas, and information concerning Hoben Park on the Grant Ideas list to a work session to be held on July 20, 2011 at 6:30 p.m. Linville agreed to bring additional information to the work session about the Adopt -a -Park program. Lasota said that the commission will prioritize and discuss the next steps to be taken to write out a grant for this fall. Lasota voiced that her hope was to pencil out an outline of this future grant to be submitted. New Business *A. April 20, 2011 Regular Meeting Minutes These minutes were approved earlier in the meeting. Informational Items 24 City of Seward, Alaska Historic Preservation Commission Minutes June 15, 2011 Volume 2, Page 230 A. FY10 CLG Cemetery Grant Update — Commissioner Reynolds Reynolds reported all small cemeteries are almost catalogued, except for Woodlawn Cemetery. He said that the commissioners need to photograph the stakes in Woodlawn so those images can be uploaded into PastPerfect with the catalogued record of the people buried there. Reynolds reported that he is a quarter of the way through cataloguing the people buried in the City Cemetery. He was confident that this project will be completed by the due date in September. The commissioners agreed to make contact with Carney and Linville in early July to coordinate who would volunteer to take photographs in Woodlawn Cemetery. Commission Comments Lasota thanked the administration for sitting in on this meeting. Citizens' Comments None Commissions and Administration Response to Citizens' Comments None The meeting was adjourned at 7:30 p.m. Amy Carney Linda Lasota, Chair Library Staff (City Seal) 25 October 201 October 2011 November 2011 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 Monday Tuesday Wednesday Thursday Friday Oct 3 4 5 6 7 6:00pm Special CC Mtc ! City Election 1:00pm Canvas Board 11:00am PACAB Invitati 7:30pm P&Z Meeting m 4 l! 0 10 11 12 13 14 5:00pm Seward Ships I 6:00pm Budget Directi 6:30pm HP Meeting 11:30am Seward Comm 7:00pm City Council M 0 V 0 17 18 19 20 21 5:00pm DOT Open Ho Alaska Day; Office's Ck 12:00pm PACAB Work S 9:00am Social Security 7:00pm Coastal Village 6:30pm P &Z Work Ses N .-1 U U 0 24 25 26 27 28 7:00pm City Council M KPB Runoff Election? 9:00am Social Security 7:00pm Fish & Game co N V N • U 0 31 Nov 1 2 3 4 v 0 Z m v 0 Nanci Richey 1 10/10/2011 10:54 AM November 2011 December 2011 Su TuWe Th Fr Sa SuMo TuWe Th Fr Sa November 2 01 1 2 3 4 5 1 2'3 6 7 8 9 10 11 12 4 5 6 7 8'910 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Oct31 Nov1 2 3 4 7:30pm P&Z Meeting z 0 7 8 9 10 11 11:30am Seward Comm I Veteran's Day; Office's . N z 14 15 16 17 18 7:00pm City Council M 6:30pm P&Z Work Ses 12:00pm PACAB Work S 9:00am Social Security 6:30pm Historic Preser z 21 22 23 24 25 Thanksgiving ; Office's II Thanksgiving; Office's N O 28 29 30 Dec 1 j 2 7:00pm City Council M 00 u ai N 0 z Nanci Richey 1 10/10/2011 10:55 AM