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Home My WebLink About01062010 PACAB Minutes City of Seward, Alaska Port and Commerce Advisory Board January 6, 2010 Volume 3, 1' a a c 1 103 } CALL TO ORDER The regular January 6, 2010 meeting of the Seward Port and Commerce Advisory Board was called to order at 1 :05 p.m. by Chair Ron Long. PLEDGE OF ALLEGIANCE TO THE FLAG led Ron Long ROLL CALL There were present: Board Member Chair Ron Long presiding, and Dan Oliver Rob Buck Deborah Altermatt Paul Tougas Darryl Schaefermeyer comprising a quorum of the Board Excused: Theresa Butts Absent: Also were present: Kari Anderson, Harbormaster Jim Lewis, Deputy Harbormaster Louis Bencardino, Alaska Rail Road Representative Suzi Towsley PACAB Liaison SPECIAL ORDERS, PRESENTATIONS, AND REPORTS - Administrative Report - Alaska Railroad Representative, Louis Bencardino reported on the following items: • The freight dock had a good year and was looking forward to continued progress in 2010. • The potential for up to $400 thousand to be invested by the Railroad in upgrades to the coal facilities in 2010. • The New Years party was fun for those who chose to attend. • Days for the archery group have been changed from Friday to Tuesday, at their request. • New collectors edition Alaska Railroad commemorative posters had been issued and available at Sea Life Center for sale -would be sent to American Legion, local Native Corporations and for use in other fundraisers or presentations. • There were no fire works for the New Year celebrations due to budget constraints by the group sponsoring the event. Seward Chamber of Commerce Director, Laura Cloward- Was not present City of Seward, Alaska Port and Commerce Advisory Board January 6, 2010 Volume 3, Pave 104 Harbormaster Kari Anderson reported on the following items: • The Harbor was working on the North East Development plan for utilities design with URS and would report to PACABs February work session. The Z Float would be linking with this and future upgrades to the fish cleaning stations. • Continued work with the Railroad on dredging project. • Vandals had smashed in the windows of three vehicles and discharged a fire extinguisher on board the Harbors Boston Whaler in late December 2009. Police were investigating the incidents. • Two new employees had been hired in the Harbor. (Elhard and Roy) • Working to get moorage contracts up to date. • The Polar Bear Jump was Saturday January 16, 2010. • December 1st 2009 storm surge event- No harbor damage, update given on City HLS meeting. Community Development Director Christy Terry — was not present. Email sent by Ms Terry was read by board. Citizens' comments on any item except those scheduled for public hearing Q - WILLE —Asked where he could find notice of the work sessions? A - LONG — Suggested getting on the City Clerks mailing list and/ or checking the standard public place postings, online, or City laserfische. Comments between present public (Maddox and Bencardino) Remark (Maddox) - Remarked to the board that RBCA had nothing to do with the Railroad lawsuit. Chair Long directed all present to keep their comments and questions directed to the board. Maddox stated that the Alaska Community Action on Toxics and the Alaska Chapter of the Sierra Club had filed suit against the Railroad and Usibelli Coal Mine. After making another comment to Bencradino, Maddox left. Approval of the Agenda and Consent Agenda Motion (Altermatt /Oliver) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent The following item was approved under the consent agenda: December 2, 2009 PACAB Meeting minutes INFORMATIONAL ITEMS - Clarification of administrative changes and how they affect the budget was requested by Chair Long. UNFINISHED BUSINESS - NONE NEW BUSINESS- City of Seward, Alaska Port and Commerce Advisory Board January 6, 2010 Volume 3, P c 1 105 Lim Proposed Recommendations to Council for Amendments to SCC 7.10, Harbor and Port Facilities Motion (Tougas /Oliver) Approve canceling. January 20, 2010 scheduled PACAB Work Session, cancel regular business meeting on February 3, 2010, schedule work session for February 10, 2010 at noon to discuss Seward City Code Title 7 and article 8 of the same, and scheduling a regular business meeting for Wednesday February 17, 2010 at noon Discussion: Board members discussed their schedules and the need for Harbormasters input to Title 7 Code changes. Motion Passed Motion Carried Unanimously Annual PACAB Report to City Council, January 11 by Chair Long Chair Long stated that he would be out of town on January 11, 2010 and encouraged another Board member to give the report. Tougas volunteered and was unanimously directed to report to the Seward City Council on PACABs 2009 activities in Chair Longs place, on Monday January 11, 2010. -Chair Long requested suspending the rules in order to discuss an email from Vice Chair Theresa Butts regarding her request for an excused absence from the board. With no objection this became the next agenda item. Motion (Altermatt/Tougas) Approve Vice Chair Butts' request for an excused leave of absence until at least April 1, 2010 and appointing Schaefermeyer vice chair during Butt's absence Discussion: Board members discussed the request and the subsequent need for election of an interim PACAB vice chair. Motion Passed Unanimous Consent 2010 Annual World Trade Center Alaska Statewide Economic Forecast Luncheon (January 13, 2010) Motion (Oliver /Schaefermeyer) Approve Deborah Altermatt's attendance of City of Seward. Alaska Port and Commerce Advisory Board January 6, 2010 Volume 3, P a g e 1106 the 2010 Annual World Trade Center Alaska Statewide Economic Forecast Luncheon (January 13, 2010) in Anchorage, on behalf of PACAB, and requesting a report back to the board Discussion: Board members discussed the WTC forum. Motion Passed Unanimous Consent Harbormaster's 2009 Year -in- Review - Expansion and improvements to north harbor, south harbor, travel lift, I & T dock: A multi -phased project. Final phase- Z floats purchased and expected shipment soon. -Next step is replacing south harbor D float and S float. -Army Corp Projects were moving forward: Breakwater contract awarded to West Construction Harbor Dredging project on hold due to Amy Corp funding but still a top priority to both the city and Corp, and thus should start again as soon as funding was available. -50 ton travel lift dock completed in 2009 - Swalling Construction claim was negotiated and contract closed - Electrical utility billing, for the harbor, had transitioned from city Finance offices to the Harbor. This had not yet been automated for the harbor. - Mustang USCG Mustang shore based facilities relocation to Z float, meetings and coordination of move ongoing. - Harbor Staff responded to 2 vessels that sank in slips in 09 due to improper owner weatherization techniques. -Fire extinguishers had been purchased for placement on A — D floats helping to improve code compliance. - Harbor passed OSHA inspection and was cited for excellence in 2009 -Grant Applications x 4 -ASLC working closely on multiple collaborative projects Looking into Fish Haven Dive Site near the Sea Life Center Personnel from ASLC were helpful dealing with problem sea lions in the harbor in May, 09. - October 2009 derelict vessel sale 2 sold and 2 destroyed - Maintenance and repair activities were reviewed; PACAB was familiar with these initiatives as they had been involved in discussion of policies. - Remodeled used oil stations, Program will be expanded Q - Schaefermeyer is the oil burned? A - Harbormaster — answered "Yes. After it is processed and recycled, it is used to heat some city and harbor facilities." aeferme er - asked what happens Sch y PP ens to the antifreeze? awl A - Harbormaster — answered that the antifreeze was recycled by a private business. City of Seward. Alaska Port and Commerce Advisory Board January 6, 2010 Volume 3, P c 1 107 - 2 months of budget meeting had resulted in looking beyond operational focus, looking to long term critical maintenance and critical infrastructure. The harbormaster thanked PACAB for process input. - Websites for the Harbor and SMIC had been updated and were being improved - Leases -- Harbor and SMIC leases were very labor intensive for the harbor 5 year lease appraisals upcoming All require attorney review in 2010 Q - Schaefermeyer asked where the revenue goes from the leases? A - Harbormaster — answered that half of the revenue from the leases went to the general fund and half to the Harbor. The finance department performed all the billing for those leases. - Improvements continued to be ongoing at Seward Ships Dry Dock in 2009 -50 ton Travel lift improvements have been focused on including belt upgrades and replacement schedule -DEC guidance on contaminated soil for land farming project had taken place in 2009, materials from a spill in 2005. Abandoned drums found along Nash Road remained in City custody - Stored vessels at SMIC had been tarped. 2010 goals ❑ Remainder of Z Float funding procurement ❑ Creating Harbor best management practices and allowable maintenance policy ❑ Seward Marine Industrial Center Best Management practices and yard improvements ❑ PACAB Code and Tariff revisions ❑ Begin online electrical utility and moorage customer access and payments ❑ Lease appraisals and development, in cooperation with community development, of a checklist for those interested in leasing city property ❑ Addressing SMIC impound and derelict vessel situation ❑ Marine facility inspection reports ❑ Customer efficiency and service improvement Board Questions -None BOARD COMMENTS — Lon remarked that the Harbormasters report had a lot of information that could be used by Touags in his upcoming report to City Council. Dan Oliver informed the Board that the Arctic Region Research Vessel had been named the "Sikuliaq" (see- koo -lak). It means new ice. Rob Buck - expressed Thanks to the Harbormaster for her report. Paul Touags — declined opportunity to comment. Darryl Schaefermeyer reminded Board of Gala for Sea Life Center in Anchorage on January 17 Debra Altermatt — Informed the board that she would not be in attendance for either the 17 of February for business meeting or March 3 2010. Altermatt said she would report to board on the WTC luncheon at the 2 -10 -10 work session. Chair Long stated that the Alaska Logistics project appeared to be a positive move and a good company. CITIZEN COMMENTS — City of Seward. Alaska Port and Commerce Advisory Board January 6, 2010 Volume 3, P a g e 1108 Ron Wille- asked if there are there security cameras at the harbor and if they work? Ron Wille- asked about prepayment qualifications and where it was discussed in code. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS - Long replied to Mr Wille that prepayment was discussed in the "Fees, Penalties and Ordinary Services " - Article 7.10.610 ADJOURNMENT The meeting was adjourned at p.m. 2:03PM anne Towsley Ron L i ng Executive Liaison Chair (City Seal) 2E r, 1 11 41 +V 49 !1 q- 1. re It M n n , - L . . 61...a c s 1 • O / ....O..- 1 r0 • � �.p, A d fis • 6 M 4 ` d i 'i OF