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HomeMy WebLinkAbout03272012 City Council Packet Seward City Council Agenda Packet March 27, 2012 Entering A TsunamiReady Community City Council Chambers Beginning at 7:00 p.m. Nair IN CASE OF EARTHQUAKE, 00 TO HIGH GROUND OR INLAND 0 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA °p All- America City ® {Please silence all cellular phones and pagers during the meeting} ► March 27, 2012 7:00 p.m. Council Chambers 1. CALL TO ORDER David Seaward 2. PLEDGE OF ALLEGIANCE Mayor 3. ROLL CALL Term Expires 2013 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Jean Bardarson have signed in will be given the first opportunity to speak. Time is Vice Mayor limited to 3 minutes per speaker and 36 minutes total time for this Term Expires 2012 agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Robert Valdatta of Consent Agenda passes all routine items indicated by asterisk ( *). Council Member Consent Agenda items are not considered separately unless a council Term Expires 2013 member so requests. In the event of such a request, the item is returned to the Regular Agenda] Christy Terry Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2013 A. Proclamations and Awards Vanta Shafer 1. Choose Respect Proclamation Pg. 3 Council Member Term Expires 2013 2. Earthquake and Tsunami Awareness Week Proclamation Pg. 4 Marianna Keil 3. GCI Appreciation Proclamation Pg. 5 Council Member Term Expires 2012 4. Women's History Month Proclamation .Pg. 6 Ristine Casagranda 5. Certificate of Congratulations for Savannah Fackler for her gold Council Member and silver medals won at the 2012 Arctic Winter Games ......Pg. 7 Term Expires 2012 B. Chamber of Commerce Report James Hunt C. City Manager's Report City Manager D. City Attorney's Report E. Mayor's Report Johanna Kinney F. Vice Mayor's Travel Report City Clerk G. Other Reports and Presentations Cheryl Brooking 1. Presentation by Chugach Electric on the City's Possible Purchase City Attorney of Fire Island Wind Power. (rescheduled from the February 27, 2012 Niro° City of Seward, Alaska Council Agenda March 27, 2012 Page 1 7. NEW BUSINESS A. Resolutions staid 1. Resolution 2012 -022, Authorizing The City Manager To Execute A Community Spill Response Agreement In Order To Establish A Working Partnership With The State Of Alaska To Contain And Cleanup Oil Spills. ..Pg. 8 B. Other New Business Items *1. Approval of the February 27, 2012 City Council Regular Meeting Minutes and the February 27, 2012 City Council Special Meeting Minutes. Pg. 16 2. Schedule a Work Session to discuss the Animal Shelter. 3. Discussion of City Council term limits. (Casagranda) 4. Discussion of Yeosu, Korea's invitation to attend the 2012 World Expo. (Clerk) Pg. 28 8. INFORMATIONAL ITEMS AND REPORTS (No Action Required) a. Providence January and February Financial Statements Pg. 39 b. March 28, 2012 Tsunami "Chill, It's A Drill!" Notice Pg. 44 9. COUNCIL COMMENTS 10. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak" 11. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 12. ADJOURNMENT Nod City of Seward, Alaska Council Agenda March 27, 2012 Page 2 4 � A LA S KANS NL? THE Epibf X .5F ciMES 'IC VIOLENCE AND SocuAI ASSAULT ... PROCLAMATION WI IEREAS, in March 20I0 Governor Parnell asked all Alaskans to join together to take action and end Alaska's epidemic of domestic violence and sexual assault; and WHEREAS, eighteen communities, including Seward, joined together in 20I0 to launch the "Choose Respect" campaign, and Governor Parnell is asking for 40 more to join in 2011; and • WHEREAS, the work begun in 20I0 has given more Alaskans the courage to speak and the strength to act; and WI IEREAS, April is both Sexual Assault Awareness Month and Child Abuse Awareness Month; and R _ WHEREAS, victims of childhood sexual abuse are more likely to suffer from obesity, heart disease, Slow and engage in destructive behaviors with drugs and alcohol; and WI "TEREAS, during the calendar year 2010, I7% of submissions to the State crime lab were related to sex crimes; and WHEREAS, only I in IO children who are sexually abused will tell someone about it; and WHEREAS, we can all Choose Respect by being role models every day in our actions and words; and • WHEREAS, Seaview Community Services Domestic Violence program in Seward has provided immediate safety and support to victims of violence and sexual assault since I988. NOW , TI .IEREFORE, I, David Seaward, Mayor of Seward, Alaska, do hereby encourage all citizens to acknowledge and participate in the statewide "Choose Respect "Rally and March on March 29, 20I2 at I2 p.m. starting at the Seaview Center in Seward, Alaska. Dated this 27h day of March, 2012. THE CITY OF SEWARD, ALASKA rr David Seaward, Mayor 3 PROCLAMATION r #: WHEREAS, at 5 :36pm on March 27, 1964, there began a devastating earthquake of magnitude 9.2 and caused a series of destructive tsunamis that claimed the lives of 106 people 2, " and; and WHEREAS, this earthquake and its tsunamis caused catastrophic damage to the City of Seward and other communities in Alaska; and WHEREAS, this historic event will always be remembered by the citizens of Seward as a time of great tragedy but also perseverance; and WHEREAS, to inform and educate future generations about the 1964 earthquake, the Seward Community Library Museum presents the documentary "Waves Over Seward, The Good Friday Earthquake" during the summer and upon special request and WHEREAS, the City of Seward through a collaborative program involving federal, state and local officials is recognized today as "Tsunami Ready," and wants to promote tsunami hazard preparedness and community awareness; and WHEREAS, the State of Alaska Division of Homeland Security and Emergency Management, in cooperation with the National Weather Service and the Alaska. Broadcasters Association will conduct a statewide test tsunami alert systems on March 28, 2012. This test is done in conjunction with the anniversary of the 1964 Alaska earthquake and Governor Parnell's declaration of the week March 25 -31 as Tsunami Awareness Week. NOW THEREFORE I, David Seaward, Mayor of the City of Seward, Alaska, do hereby declare March 25 -31, 2012 as Earthquake and Tsunami Awareness Week in Seward and invite the citizens of Seward to practice tsunami awareness in our community. E.. Dated this 27 day of March, 2012. THE CITY OF SEWARD, ALASKA David Seaward, Mayor 4 ' ~i6F se . . 1 a C CA TE OF APPRECIATION' WHEREAS, GCI has been an active and contributing business in Seward , - . since 1987 and WHEREAS, GCI has selflessly supported the City of Seward and it's surrounding communities by keeping the public informed on such matters as: • j firing City Council Meetings ` •:• Coaching & Sponsoring Numerous Sports Teams i • • • � j Donating Internet & Video Services for the Communit Library + .firing Public Service Announcements ,,, Annual Coverage of the "Meet The ndidates" Forum in f Ca Conjunction with the Chamber of Commerce , •:° Providing the "Chiswell Channel" for the Alaska SeaLife Center ti v Donating Space & Power for the School System's Information Board 0 ` ❖ Partici atin Donatin & Su � .: p g, g pporting Civic and Non-Profit Organizations with Funds, Board Participation and Volunteer Time NOW, THEREFORE, I, David Seaward, Mayor of the City of Seward, Alaska, do hereb acknowledge GCI 's exemplary support and service to the Cit of Seward and its citizens, and commend them for being such an asset to our community. Dated this 27th day of March, 2012 THE CITY OF SEWARD, ALASKA If David Seaward, Mayor 1* _ \,---, ' --- ',:.:ice • ■r► PROCLAMATION �� : f ' Y ' 4;- -1 , "$ . q Q• 44 ' 9 ' d t m° a. 3 -i----4. First Alaska Territorial Legislature, 1913 L.V. Ray, Presiding Officer WHEREAS, pioneers of secondary education for young women, from physicians and other "experts ", claimed either that females were incapable of intellectual development equal to men, or that they would be harmed by striving for it; and WHEREAS, Harvard was the first college chartered in America and was founded in 1636, but the first college to admit women, Oberlin, wasn't chartered until 1833; and WHEREAS, Alaska had only recently achieved territorial status and the 23 members of the Territorial Legislature assembled in the Elks Lodge Hall in Juneau; and WHEREAS, Representative Arthur Shoup of Sitka wrote and introduced the Women's Suffrage Bill, which was unanimously passed by the Alaska legislative assembly on March 21, 1913; and n Codes of the Hi '.141)- WHEREAS, Title IX of the Education Higher Education Act Amendment was passed g in 1972 and enacted in 1977, and prohibited gender discrimination by federally funded institutions; and WHEREAS, earlier today Kenai Peninsula Borough Assembly Member and Seward resident Sue McClure was the guest speaker for Women in History Month at the Senior Center. NOW, THEREFORE, I, David Seaward, Mayor of the City of Seward, Alaska, do hereby proclaim and honor March 2012 as Women's History Month in Seward and acknowledge its theme: Women's Education — Women's Empowerment, and encourage all citizens to celebrate the historical contributions made by women that have improved the lives of men, women and children around the world. The City of Seward, Alaska DATED this 27th day of March, 2012 David Seaward, Mayor ‘ 141 * 0 6 , (,,. , .. it:431 144 ii A , ,tivp _k‘, Mrvt1/4, t ,:_-_,,---,, ,r,..,-„, ,r _ -,,,-,,,-_, .,„ .r,r,,,-, ,r,- , -,..„„i„,,,r: ,..r, ,-,__, _., 7 r .' . :fq•-- ,- r- ,,' ' '-:- - -I ,:,,,,..., *,.:. 1.,- ., ,,,,..!ra. , : ,,,',,',‘,.,.._ _,_ . , ,- N„ do , c s, +mom fr . x , � �' .. ^: fit; ' ' � a ,. � t. : ‘ - -, _,,,` 0,0,0, : - , .1, _:. :.4.._ ,- ',,, ',,,:: . ,, ,,,, , I i - , , , , , , - _ • - -'_.. ,, ,,,,,,.,,,, „, - O - \ - ry 1,4,4:7„zs"4,cir„). , it,,,,,,, ,41, i ,,. , 4 Pall Et ti :1* ''''r ' ' '''' ' f . ::::, , ,;:::' ' '4- ''.• '' ' '' , ../0 11 7 t ' 49 4' - .',' , ' . i .. ' ' ,:' : ''''' :' " .. , - .... y 6 The Seward City Counc would l to congratulate Savannah Fackler who brought home two Gold Medals and a Silver for Wrestling at the 2012 Arctic Winter Games! Go Savannah Go! Dated this 27th day of March, 2012 The City of Seward, Alaska David Seaward, Mayor MEW Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012 -022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE A COMMUNITY SPILL RESPONSE AGREEMENT IN ORDER TO ESTABLISH A WORKING PARTNERSHIP WITH THE STATE OF ALASKA TO CONTAIN AND CLEANUP OIL SPILLS WHEREAS, the State of Alaska Department of Environmental Conservation has an established program of partnering with local communities to respond to spills of oil and other hazardous substances; and WHEREAS, the City of Seward would like to more fully cooperate with the State DEC in this matter; and WHEREAS, the State offers to provide joint training; and WHEREAS, this agreement does not require the City to respond to any specific incident. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to execute the Community Spill Agreement with the Alaska Department of Environmental Conservation. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27 day of March 2012. THE CITY OF SEWARD, ALASKA David Seaward, Mayor Nord 8 Agenda Statement of SFst, Nave Meeting Date: March 27, 2012 : i 1 To: City Council � q�_A lip Through: City Manager Jim Hunt From: Mack Funk, Harbormaster Agenda Item: Community Spill Response Agreement, Alaska Department of Environmental Conservation BACKGROUND & JUSTIFICATION: The state has a program of partnering with local governments to improve the response to oil spills. The state provides a 20 foot container with an inventory of absorbent materials and response equipment. The City is required to notify the state of any incidents, but the City is not required to respond (par. 13). The state agrees to provide training (par. 12). The agreement can be terminated with or without cause on 60 days written notice. INTENT: The intent of this agreement is to improve the response to oil spills. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): A high level of 1. environmental amenities (page 2). The natural beauty of the area was ranked second (right after the people). 2 Strategic Plan (document source here): We celebrate our natural environment (page 4)...protect the watershed (page 15). 3. Other (list): FISCAL NOTE: It is not expected that this will impact the City's finances. Approved by Finance Department: ��ZJ ATTORNEY REVIEW: Yes No 2 , RECOMMENDATION: Approve Resolution 2012-Iik that authorizes the City Manager to execute the proposed agreement with the state. ( 9 ,MAR -16 -2012 FRI 09:28 AM ADEC KENAI OFFICE FAX NO. 19072622294 P. 02 COMMUNITY SPILL RESPONSE AGREEMENT BETWEEN ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION AND (Insert Local Government) (Insert Date Initiated) 1 10 ,MAR - 16 -2012 FRI 09:28 AM ADEC KENAI OFFICE FAX Na 19072622294 P. 03 PURPOSE This agreement between the Alaska Department of Environmental Conservation. (DEC) and insert local Government here hereinafter referred to as the "local government" is intended to (1) facilitate coordinated and effective oil and hazardous substance release responses within the State and (2) provide for reimbursement by DEC of actual costs, other than normal operating expenses as defined. below, incurred by the local government in the abatement of a release or threatened release of oil or a hazardous substance as authorized under State law. BACKGROUND Under State law, any person who causes or permits a release of oil or a hazardous substance must take proper response action, consisting of containment and cleanup, unless .DEC determines that containment or cleanup is (1) technically infeasible; (2) would cause greater environmental damage than if the release were not contained or cleaned up; or (3) in the case of a hazardous substance release, would pose a greater threat to human life or health than if the release was not contained or cleaned up (AS 46.04.020; 46.09.020). All releases of oil or hazardous substances must be reported to .DEC by the responsible party. If DEC determines that the responsible party has failed to conduct a proper cleanup, or cannot or will not do so, .DEC may direct the person undertaking the response action to cease and may undertake containment or cleanup directly or by contract. These actions are carried out by the designated DEC State On- Scene Coordinator (SOSC), DEC maintains access to a wide array of containment and cleanup resources which are available to the SOSC for this purpose. The Department is seeking to enhance its response capability by executing Local. Response Agreements (LRAs), through which local emergency response resources can be used to facilitate coordinated and effective response actions. The SOSC activates and directs these resources through the Incident Command System (ICS). These resources supplement the Department's own response capability. The SOSC will select those resources best suited for responding to a particular incident, and will request such services upon the determination that current response actions are inadequate. Through these agreements, DEC intends to develop partnerships through which local resources, experience and knowledge can benefit statewide response actions. State reimbursement of actual costs will mare available the combined response resources of local governments, substantially enhancing the State's overall response capability. Response activities will be conducted in accordance with the Alaska Federal /State Preparedness Plan for Response to Oil and Hazardous Substance Discharges /Releases ( "Unified Plan "); its ten regional sub- plans; and will be consistent with all applicable local, State and federal response plans and requirements. 2 11 MAR -16 -2012 FRI 09:29 AM ADEC KENAI OFFICE FAX NO, 19072622294 P. 04 GENERAL PROVISIONS DEC shall reimburse a local government for actual expenses, other than normal operating expenses as defined below, incurred in the abatement of a release or threatened release of oil or a hazardous substance if (1) the local government has entered into an agreement with the Commissioner under AS 46.04.020(e) or AS 46.09.020(e); (2) the Commissioner determines that the expenses were for a necessary emergency first response to a release or threatened release that posed an imminent and substantial threat to the public health or welfare, or to the environment; and (3) the expenses were consistent with the regional master plan, if any (AS 46.08.070(c)). DEC shall not be obligated to reimburse any cost incurred. by a local government associated. with a response when the local government is identified as the responsible party (RP). Under AS 46.09.020(e), the Commissioner of DEC may enter into agreements with local governments in order to (1) facilitate a coordinated and effective hazardous substance release response in the state; (2) provide for cooperative hazardous substance release notification. procedures; or (3) provide for cooperative review of hazardous substance release response contingency plans submitted to the department. DEC may enter into similar agreements with local governments to facilitate a coordinated response to oil discharges (AS 46.04.020(e)). The local government has been created under the laws of the State of Alaska and has all of the powers necessary to enter into agreements and specifically the power to enter into this Local Response Agreement. The local government is also a local emergency response authority empowered to commit locally available resources to assist DEC in the abatement of a release or threatened release of oil. or a hazardous substance for purposes of facilitating a coordinated and effective hazardous substance release response. Therefore, based on the foregoing and in consideration of a mutual interest in facilitating a coordinated and effective oil or hazardous substance release response, both parties agree to the following: TERMS OF AGREEMENT Response to Oil and Hazardous Substance Shills 1.. DEC and the local government shall designate local contact persons who will implement this agreement, 3 12 . MAR - 16 -2012 FRI 09:29 AM ADEC KENAI OFFICE FAX NO, 19072622294 P. 05 2. DEC and the local government shall mutually establish, and coordinate, procedures for notification of releases and the callout by DEC of response resources as follows: A. When the local government determines that an actual or potential oil or hazardous substance release may pose an imminent and substantial threat to the public health or welfare or to the environment, the local contact person shall then notify the SOSC. The SOSC will make the decision whether to request activation of the Local Response Agreement in order to initiate local response activities and provide for reimbursement of costs incurred. B. When DEC has been notified of a release or threatened release of oil or a hazardous substance which may pose an imminent and substantial threat to the public health or welfare or to the environment, the SOSC will evaluate the adequacy of response actions being undertaken by the responsible party (RP). If the SOSC determines that the response by the RP is insufficient, the SOSC may request activation of the Local Response Agreement in order to initiate local response activities and provide for reimbursement of costs incurred. 3. The SOSC or his designee must give prior written approval for any expenditure submitted for reimbursement. In an emergency, verbal approval may be granted by the SOSC or his designee. If, due to special circumstances, it is not possible to obtain advance approval despite a good- - faith. effort on the part of the local government, the local government may initiate emergency response activities. in all cases, however, response activities undertaken by the local government within the scope of this ag.reenient will be reported to the SOSC or his designee as soon as possible. 4. DEC may, in an emergency, verbally request specified services from the local government in an amount not to exceed $25,000.00. All verbal requests will be followed, within 48 hours, with a written description of the scope of services to be provided. in the form of a Notice To Proceed (NTP) pursuant to the terms of the agreement. 5. Pursuant to AS 46.08.070(c), DEC shall reimburse the local government for actual expenses incurred under this agreement, other than normal operating expenses, for personnel, goods and services used during a response. For the purposes of this agreement, and to implement AS 46.08.070(c), the term "normal operating expenses" means those routine expenditures that are unrelated to the response activities associated with a particular. incident. Such expenses would include normal overhead and operating costs (office rent, utilities, fax lines, vehicle leases, etc.). Personnel expense incurred as a direct result of response activities is not considered a normal operating expense and. will be billed and reimbursed on an hourly basis. Reimbursement will be made for actual expenses for responses both inside and outside of the local jurisdiction when requested by the SOSC. All such reimbursement i.s subject to the requirements of AS 46.08.070(c), As authorized under AS 37.05.285(c), the State will not be liable for interest payments on any unpaid balances owed. 6. Subject to the provisions of Article 3 of this agreement, DEC will make no payment for personnel, services, or goods provided during or prior to the incident unless such personnel, services, and goods are requested and approved in writing by the SOSC or his designee. Equipment purchased for the incident becomes State property and must be relinquished to the State at the end of the incident response unless other arrangements meeting the applicable requirements of the Alaska Department of Administration have been made in writing. 4 13 . MAR -16 -2012 FRI 09:29 AM ADEC KENAI OFFICE FAX NO 19072622294 P. 06 7. The local government shall provide a list, or description of personnel, equipment and services that will be available to respond to an incident, along with the cost of each item. This information shall be updated semi-annually to reflect current and actual services and costs. Personnel and equipment costs will reflect usual, customary and reasonable rates for comparable services within the area of. operation. Only actual expenses incurred for personnel., equipment and services are eligible for reimbursement. 8. The local government will maintain sufficient records to verify work done by personnel and to document the use of goods and services during an incident. The local government will revise its record - keeping and accounting methods if requested. by DEC in order to substantiate claims for. reimbursement. 9. The local government shall submit to the SOSC for payment the original documentation of expenditures for each incident. Such documentation will include time sheets, field reports, and receipts. Submissions for payment will include a status report addressing activities covered by the submitted reimbursement request. All billings must meet the State's documentation requirements for expenditures and any additional requirements under the Oil and Hazardous Substance Release Prevention and Response Fund. The State will not reimburse for costs which are not sufficiently documented. 10. DEC and the local government agree that any dispute arising under this agreement regarding reimbursement of costs shall. be submitted to mediation for resolution prior to any action being taken in the courts of the State of Alaska. The cost of such mediation will be divided evenly between the parties. In addition, each. party will be responsible for its own costs incurred as a result of such mediation. NIS 11. The local government, having entered into a written agreement with. the Department to provide response action with respect to a release or threatened release of a hazardous substance, is provided immunity from civil liability to third parties for spill response services to the maximum extent available under AS 46.03.823 - I- Iazardous Substance Response Action Contractors and AS 46.03.825 - Oil Spill Response Action Contractors. Nothing in this agreement is intended to alter or limit those protections, or any other immunities or limitations of liability that may be available under the law. Response Preparedness 12. DEC and the local government agree to identify release response preparedness needs, and to pursue reimbursement of the local government for preparedness costs, not associated with individual incidents, that will enhance local response capability. This may include provisions for joint training and exercises with Department response staff. The parties acknowledge that the Response Fund may be unavailable for this purpose (AS 46.08.070(c)). 5 14 MAR - 16 -2012 FRI 09:29 AM ADEC KENAI OFFICE FAX NO. 19072622294 P. 07 General 13. DEC and the local government agree that nothing in this agreement shall be construed as obligating the local government to respond to a particular incident. Whenever possible, the SOSC shall extend the right of first refusal to the local government to undertake response actions. 14. DEC and. the local government agree that nothing in this agreement shall be construed as obligating local government to support response and preparatory activities should DEC no longer be capable of the funding support identified in this agreement. 15. DEC and the local government mutually agree that nothing in this agreement shall be construed as obligating DEC to the expenditure of funds, or to the future payment of funds, in excess of that authorized by the SOSC under this agreement. 16. DEC retains the option to audit. Audit may include, but is not limited to, inspection of all records, documents, tangible objects, and physical locations related to this agreement. 17. DEC and the local government will execute any other documents reasonably necessary to fully perform the intentions of this agreement. 18. This agreement shall be governed and interpreted by the laws of the State of Alaska. 19. No party may assign this agreement or any interest therein without the written consent of the other party. 20, No amendment, alteration or modification of this agreement shall be effective unless made in writing and duly executed by the parties involved. 21. Nothing in this agreement shall preclude either party from seeking reimbursement for actual costs 'horn other sources. 22. This agreement shall be in effect on the date of execution. The agreement may be terminated at any time by either party, with or without cause, with 60 days' written notice served upon the other party. If this agreement is terminated the local government shall have no rights to farther reimbursement except for those expenses already approved. pursuant to this agreement, SIGNATORIES Larry 1 iartig, Commissioner Alaska Department of Environmental Conservation Date Local Government Authorized Representative Date CA SPAR\ SpnrPmpICAIMLoculRuepauwAp cmcuW \almdhCSRA.oCC 6 15 dr. City of Seward, Alaska City Council Minutes February 27, 2012 Volume 38, Page CALL TO ORDER The February 27, 2012 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Seaward. OPENING CEREMONY Lieutenant Louis Tiner led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding and Jean Bardarson Christy Terry Vanta Shafer Marianna Keil Bob Valdatta Ristine Casagranda comprising a quorum of the Council; and Cheryl Brooking, City Attorney Jim Hunt, City Manager Johanna Kinney, City Clerk Brenda Ballou, Deputy City Clerk Absent — None CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tim McDonald said Seward had a "rather peculiar" electorate body in that "in excess of 10% of the electorate is employed by the City of Seward who, in the wintertime is our biggest employer, and those people are not allowed to voice any opinions in a public forum under pain of dismissal." He said that was wrong. He said he was "speaking to the censure measure that was on the agenda for our mayor." He thought it was wrong. He felt that some councilmembers were trying to "hound the Mayor out of office." He believed that term limits, particularly a maximum of two terms, should be enacted. Maya Moriarty thanked council for a healthy discussion regarding fluoridation during the work session. She said that studies time and again indicated that fluoridation was safe. Information about fluoridation was available on Dr. Moriarty's website. She urged council to consider all the options that were provided by the City Clerk. NIS 16 City of Seward, Alaska City Council Minutes February 27, 2012 Volume 38, Page APPROVAL OF AGENDA Motion (Bardarson /Shafer) Approval of Agenda Shafer requested the discussion regarding the Iditarod Trailblazers' Mayor's Cup Race be deleted from the agenda. Terry requested that the presentation by Chugach Electric be removed from the agenda since they would not be present at the meeting due to inclement weather. Motion Passed Unanimous SPECIAL ORDERS, PRESENTATIONS AND REPORTS The following proclamations were read: Celebrating the 60 Anniversary of First National Bank of Alaska Seward Iditarod Centennial Proclamation Teen Dating Violence Awareness and Prevention Month Proclamation Chamber of Commerce Report, Cindy Clock stated the Chamber had been very busy lately. They recently played a role in promoting the "Cash Mob" event to boost revenues at the Liberty Theater. New for the 2012 Halibut Tournament, there would be 20 tagged fish in addition to the top three cash prizes and the daily prize for Fish of the Day that would each be worth $250. The Chamber had begun preliminary conversations with the Coastal Villages Region Fund for vessel support services, and would be visiting them in Seattle on April 12 -13, 2012. The Chamber reserved booth space at each of the three upcoming outdoorsman trade shows in Mat -Su, Anchorage and Fairbanks held in March and April. The 2012 Mount Marathon logo was selected and was in final design phase. The winning artist was a Seward high school student named Michael Marshall. City Manager's Report, City Manager Jim Hunt approved the following purchase for $10,000- 50,000 since the last Council Meeting: Purchase of harbor billing software system in the amount of $20,377.50. He also stated that the Dolphin project at SMC was ahead of schedule and under budget. Carmen Hewitt in Public Works had negotiated with Pacific Pile to have them responsible for the marine observer requirement in the permit, at no extra cost to the project. The Finance Department had been awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association of the United States and Canada, for its comprehensive annual financial report for 2010. This Certificate of Achievement was ` the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represented a significant accomplishment by a government and its management. This was the 17 consecutive year the finance department had received this award. 17 City Council Minutes City of Seward, Alaska Volume 38, Page February 27, 2012 The Council was aware, but the public may not be, that in January, Providence Seward repaid $759,101.34 of the $2,071,323.96 which the City authorized a delay in remittance, related to Seward Mountain Haven. This left an outstanding loan balance of $1.3 million. In addition, Providence Seward received the long - anticipated reimbursement payment from Medicaid in the amount of $443,250 in January, representing a portion of the repayment for investments in Electronic Health Record implementation. Providence Seward recently received excellent survey results after a group of experienced state surveyors spent a week in our hospital and long -term care facilities. The finance department was preparing for the annual audit. Fieldwork would take place April 2 -13, 2012. The finance department completed their review of new general ledger accounting software packages and would be bringing forward a recommendation for Council approval at the end of March. Regarding the Vessel Wash -Down and Wastewater Recycling Facility project at SMIC, PND was selected as the engineering firm. The Harbormaster submitted a newsletter article to the Alaska Marine Dealers after attending the Anchors Away Boat Show. A recreational vessel sank on February 12, 2012 but was re- floated by Storm Chasers without any significant problems. A power pedestal on Z -Float was damaged by a tug boat; the harbor would make repairs and bill the customer. The License Agreement at the fuel dock was executed for another year with a 50% rent increase. The rent had not been raised since at least 1985. Diesel rent was 1/2 penny per gallon and would now be 3 /4 penny per gallon. The selection criteria for the Seward Power Plant RFP was: 1. Qualifications 25% or 25 points 2. Generation 25% or 25 points 3. Schedule /Application 15% or 15 points 4. Conceptual Design 15% or 15 points 5. Proposal Price 15% or 15 points 6. Deliverables 5% or 5 points Total = 100% or 100 points Keil asked if the harbor billing software would also take care of the electrical billing problems as well. Harbormaster Funk replied that the harbor's electrical billing was done once a month, and the biggest challenge they had was the turn on/shut off of power due to vessel activity. He believed that the bills were fairly straightforward, that the new system would be better because it was supported by Windows, and would result in improved customer service. Bardarson asked if there were any plans in place for Seward's 100 year anniversary of its incorporation (June 1, 1912). Hunt responded that discussions had begun but he didn't have any details to provide as of yet. She also asked if the snow blower was working. Hunt said it was working well, although it was over budget but he would be bringing the amount to council for appropriation. Terry asked Hunt for a report on what caused the power outage on Saturday. Electric Utility Manager John Foutz responded that the outage was caused by a burned cut -out which turned off Safeway and the high school. The issue was resolved very quickly. 18 City of Seward, Alaska City Council Minutes February 27, 2012 Volume 38, Page City Attorney's Report, Cheryl Brooking stated her firm had worked on a variety of issues, including general matters, land use issues, various harbor and SMIC, electric and utility matters, and they continued to represent the city on the RBCA appeal /litigation. Brooking provided Council and the public with a brief overview of the roles of government and various types of municipal relationships in Seward. Seward was a Home Rule municipality governed by a Charter. All ordinances must be consistent with the Charter. Seward had a Council /Manager form of government. The City Manager was not a political position. The Mayor was the presiding officer, could not make any unilateral decisions without Council, and could call a special meeting or work session. The City Attorney was responsible to review all ordinances. The City Attorney would conduct research only on request of the council, and not by the request of just one individual. The City Clerk held the city seal, was parliamentarian for Council, and was required to attend all council meetings. The City Manager was the administrator for the city, prepared the biennial budget proposals, was responsible for actual revenues and expenditures, and was responsible for all city contracts. Council authorized contracts for up to five years, except for land or unless there needed to be a vote of the people; harbor leases could extend longer than five years. The city was subject to the Open Meetings Act to insure transparency for its citizens. As such, most records were available to the public and the public was entitled to this information. Conflicts of interest by a member of Council should be brought forward by that Councilmember, or any Councilmember; the Mayor ruled whether or not there was a conflict, but that ruling could be . overturned by a vote of the body of Council. Shafer asked for clarification about Harbor leases versus other leases. Brooking said the Harbor was treated differently because they were not usually dealing with leases but with moorage agreements. Leases were for real property, and in the Harbor they could go for more than five years. Shafer added that there were tenants with leases in the Harbor that were having a difficult time getting loans against a five -year lease to make real improvements, so this was good news that their leases could potentially be lengthened. Terry appreciated the report and requested that Brooking continue providing this kind of information. Mayoral Report, David Seaward stated on February 16, 2012, he, Vice Mayor Bardarson and Councilmember Shafer met with the Alaska Railroad executives and Usibelli Coal Mine representatives, who said the railroad would be spending about $770,000 for improvements in 2012 to the coal station. Railroad ties would be changed out between Whittier and Seward, and would possibly be made available to citizens. Seaward said he asked the Alaska Railroad president why Seward did not get any percentage of the coal being run through here and the answer he received was that it was run by the state and Seward would have to lobby for a percentage. Seaward said he transferred his job from the slope to Anchorage to be more available for the citizens of Seward. He asked the citizens of Seward to focus on the four priorities that he had for Seward, including: cost of energy, healthcare /Providence, efficient government /outsourcing, and promoting Seward. 19 Milk City of Seward, Alaska City Council Minutes February 27, 2012 Volume 38, Page Vice Mayor's Travel Report, Jean Bardarson stated she traveled to Juneau with City Ned Manager Hunt and Harbormaster Funk to meet with various legislators. They discussed Seward's electrical needs, Coastal Villages Region Fund and the need for a new CT Scanner at the hospital. NEW BUSINESS Resolution 2012 -017, Amending The City Of Seward's Calendar Year 2012 State Legislative Priorities. (Clerk's note: there was a laydown version provided and staff recommended that be the version they use). Motion (Shafer /Bardarson) Approve Laydown Version of Resolution 2012 -017 Keil asked if the $4 million increase was for the generators and Hunt said, yes, it would complete the project. Terry asked for additional detail regarding what the $4 million would be paying for. Foutz said they had not had a scope of work completed previously, and now that they had it, it would include building the warehouse on the land that was recently swapped with the Borough and it would complete the ARCTEC. Valdatta asked about the $1.5 million repair and replacement line, and would it be possible for Chugach Electric to bid on that work to bring the cost down? Foutz said this money was set aside Nod to complete the transmission line just south of Levee Road into the substation. Foutz said they had not approached Chugach about doing the work for or with the city. Terry asked why there were other things being deleted when they were previously included, and Foutz said that $4 million request was a greater priority than the other items subsequently removed. As well, this work needed to be completed prior to the other work that would come in the future, which included the $17 million for upgrading the substation. Valdatta asked about the sewer pump station by the Army Recreation Camp in that he thought it was a roving generator for the city. Foutz said the roving generator belonged to the Public Works Department. Motion Passed Unanimous Resolution 2012 -018, Authorizing Principal And Interest Payments Totaling $724,491.30 For The Third Avenue Water Main Loan From The State Of Alaska Department Of Environmental Conservation, And Appropriating $563,106.30 To The 2012 Budget. Motion (Shafer /Bardarson) Approve Resolution 2012 -018 Keil said by way of explanation that the $724,491.30 had been accruing in the Water Ned Department because there was a dispute over the contaminated dirt they found when they were replacing Third Avenue. 20 City of Seward, Alaska City Council Minutes February 27, 2012 Volume 38, Page Stow Terry commended administration for the work administration did to accomplish this with the State. Motion Passed Unanimous Resolution 2012 -019, Censuring Mayor Seaward For The Violation In His Duty Of Obedience And Duty Of Loyalty To Faithfully Represent The Public's 2012 City Of Seward State Legislative Priorities As Approved In Resolution 2011 -083. Motion (Keil/Shafer) Approve Resolution 2012 -019 Mayor Seaward handed the gavel to Vice Mayor Bardarson prior to voting, declaring he would be speaking to this Resolution to defend himself, but would not be voting as that would be a conflict of interest. Terry asked the City Attorney why the Mayor would not be allowed to vote on this Resolution. Brooking replied that the Mayor had a particular conflict of interest in the matter; however, he had due process rights which allowed him to take part in the discussion. Seaward said he left the newly - elected officials training in Fairbanks 2 -3 hours early and skipped the "mock mayor meeting ". He said he felt he didn't miss anything because of his experience he had previously accrued by watching the proceedings handled by former Mayor Dunham. He said Councilmember Shafer was remiss in including the $5 million for the Jesse Lee Home when she published the priorities in her paper. Terry supported this resolution, and requested they remove the merits of the Jesse Lee Home itself out of this discussion. Her concern was in not circumventing the public process. She stressed that council was there to represent the voice of the citizens, and it was necessary for council to carry the voice of the people, regardless of their personal opinions. She wished that once this resolution was passed, the council and the citizens would move forward to better our community. Shafer also supported the Resolution, but also wanted to get beyond it. She was concerned for the success of other major projects in the city and that this issue should not be a distraction. She further clarified that the Friends of the Jesse Lee Home was a private, non - profit entity that was completely separate from the City. Motion to Amend (Keil/Bardarson) Amend Resolution 2012 -019, striking section 2, "Funds totaling twenty -five (25) percent of Mayor Seaward's travel and subsistence to the Mayor's Conference in Juneau February 6 -9, 2012, will be billed to the Friends of the Jesse Lee Home, and Nifty when received, deposited into the General Fund (101) Mayor and Council (1110) Travel/Subsistence Account (5140)." 21 City of Seward, Alaska City Council Minutes Volume 38, Page February 27, 2012 Keil explained that because she felt they had no right, evidence or back -up to prove that the mayor was asked by the Friends of the Jesse Lee Home to speak on their behalf. She added that according to the terms of the grant, Article 27, the Friends of the Jesse Lee Home could not use state funds to lobby the Alaska State Legislature. Motion To Amend Passed Unanimous Motion to Amend (Keil /Terry) Amend Resolution 2012 -019, striking the language "Due to Mayor Seaward's inexperience" from Section 3. Keil read from emails she had sent to the Mayor prior to his trip to Juneau in which she stated her concern about the Mayor's judgment when attending Juneau and lobbying for items that were not on Seward's state priorities list. Motion To Amend Passed Yes: Keil, Shafer, Terry, Bardarson No: Valdatta, Casagranda Main Motion Passed Unanimous OTHER NEW BUSINESS Discussion on Seward City Code 8.10.020 — Uninvited Door -to -Door Soliciting on Residential Property. Long said he was working with the City Attorney on drafting a new ordinance. Council gave Long direction to bring forward an ordinance. Discussion on Teen and Youth Center Fees. Terry asked for a ruling on a possible conflict of interest because she had three children involved with the Teen & Youth Center (TYC), and the impact could represent approximately a $3,000 matter for her family. Mayor Seaward ruled there was a conflict of interest and Councilmember Terry left the dais. Bardarson objected to the Mayor's ruling and called for a vote by Council. Motion (Bardarson /Shafer) Overturn the Mayor's Conflict of Interest Ruling City Clerk Johanna Kinney stated that Council could vote to overturn this ruling, however Councilmember Terry would not vote, according to procedure. Motion To Overturn Ruling Passed Unanimous 22 City of Seward, Alaska City Council Minutes February 27, 2012 Volume 38, Page Councilmember Terry returned to the dais and participated in the discussion. Parks and Recreation Director Karin Sturdy had a parent meeting the previous week. She talked with the parents about the possibility of using Denali Kid Care as part of the sliding scale fee structure. They brought away from the parents' meeting several items to follow up and research on, including food stamps, Denali Kid Card, and WIC. They would also be calculating the subsidy rates for summer day camp versus adventure camp. Upon completion of her research, she would bring back a resolution for council. Shafer said she liked the Denali Kid Care option to be explored, but she had heard from parents who didn't feel trips to Anchorage were necessary. She wanted to see a resolution brought forward. Seaward asked if there were any other entities in town that could help offset the costs for children to attend camp. Sturdy said there was a Youth Scholarship Fund that accepted contributions made by citizens and businesses, but they never had enough money to fulfill every scholarship application. Sturdy said the youth scholarship fund was run by TYC employee Josie Ronne. Keil expressed concerns about making overnight trips with children and making long road trips, from a liability standpoint. She said if the parents had expressed their own concern over the matter, she would also support dropping some of those trips in lieu of having more activities held locally. Casagranda asked why the rates were being raised overall. Sturdy said she had been tasked with being more profitable and incurring less expenses. She said the TYC had gone for several years without having any rate increases. Council gave direction for Administration to bring forward a resolution. Discussion on the regulation and implementation of city dumpsters. (Casagranda) Casagranda said she was aware that the city incurred an extra cost from citizens using city dumpsters for their own personal trash. She asked if Shafer could write an article in her newspaper to raise citizen awareness on the costs. Hunt believed this represented an education problem. He suggested that the dumpsters be clearly marked with signs saying the dumpsters belonged to the City of Seward, and include reference to the city code. Seaward asked if the harbor dumpsters could be beautified, perhaps by enclosing the dumpsters. fir Deputy Harbormaster Norm Regis said the people who paid for the dumpsters were the people who paid moorage fees. 23 — City Council Minutes City of Seward, Alaska Volume 38, Page February 27, 2012 Council gave direction to Administration to have signs hung and communicate to the citizens what the rules were. Council scheduled a joint work session with the Planning and Zoning Commission, Port and Commerce Advisory Board, and the Historic Preservation Commission to go over 2012 priorities for March 28, 2012 at 6:00 -9:00 p.m. for P &Z, PACAB then HP, respectively, for one hour each. INFORMATIONAL ITEMS AND REPORTS (No action required) City's letter to the Department of Natural Resources Permit for the Alaskan Wet Dog Race. COUNCILS' COMMENTS Keil had asked for the Teen Dating Violence Proclamation to be on the agenda tonight because of her concern for teenagers getting the wrong messages about what was acceptable dating behavior. Shafer said she had a lot of sympathy for Public Works, and thanked them for their hard work this winter. Valdatta thanked the Mayor for bringing up the Alaska Railroad costs with their representatives when they were in town. Terry thanked the public for attending the work session earlier that evening. The Seahawks girls' and boys' basketball regional games were in Anchorage this weekend. She gave thanks to the Harbor and the Port and Commerce Advisory Board for making sure the moorage rates were fair for the slip holders in the harbor. Seaward reiterated his four priorities for the city again: cost of energy, healthcare /Providence, efficient government/outsourcing, and promoting Seward. CITIZENS' COMMENTS Sue McClure said Casagranda asked her to ask the Borough for an extra dumpster to be placed on Levee Road. She also suggested that a sign be put up on the end of Levee Road to identify the location. The fence at the dump, when it's closed, had a dumpster on the inside of the gate which was inaccessible to residents. Possibly this could be put on the outside of the fence. She added that the National Ocean Science Bowl would be held at the High School this weekend, and the dates were wrong on the school flashing sign showing the following weekend. Bardarson added that this was a state -wide event. Tim McDonald said he was disappointed that no one rescinded the six -month travel restriction on the mayor's censure. He was happy to see the vice mayor object to Terry's conflict of interest earlier. Regarding the garbage service, every resident of the city paid for garbage whether 24 City of Seward, Alaska City Council Minutes February 27, 2012 Volume 38, Page they used it or not; he wanted Council to come up with positive solutions. He asked where Seward's recycling program was and he wanted Council to come up with solutions. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS Valdatta mentioned there were a couple of recycling stations in town. Keil clarified the agenda stated Citizens' Comments were restricted to five minutes per individual and each individual had one opportunity to speak. EXECUTIVE SESSION Motion (Terry /Keil) Go into Executive Session to discuss and review City Attorney evaluations. The City Attorney was asked to be present for this executive session. Motion Passed Unanimous Council went into executive session at 9:05 p.m. Council came out of executive session at 9:18 p.m. Slow ADJOURNMENT The meeting was adjourned at 9:18 p.m. Johanna Kinney, CMC David Seaward City Clerk Mayor (City Seal) 25 City of Seward, Alaska City Council Special Meeting Minutes Volume 38, Page February 27, 2012 Nturid CALL TO ORDER The February 27, 2012 special meeting of the Seward City Council was called to order at 9:19 p.m. by Mayor David Seaward. OPENING CEREMONY Councilmember Valdatta led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding and Jean Bardarson Christy Terry Vanta Shafer Marianna Keil Bob Valdatta Ristine Casagranda comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Cheryl Brooking, City Attorney Ned Absent — None CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING — None APPROVAL OF AGENDA Motion (Bardarson/Keil) Approval of Agenda Motion Passed Unanimous Motion (Bardarson /Terry) Go into Executive Session to discuss matters pertaining to pending litigation of Resurrection Bay Conservation Alliance vs. the City of Seward and give direction to the City Attorney. Council requested the City Clerk, City Attorney, Harbormaster, Assistant City Manager, and City Manager attend the executive session. Motion Passed Unanimous 26 City of Seward, Alaska City Council Special Meeting Minutes February 27, 2012 Volume 38, Page Council went into executive session at 9:21 p.m. Council came out of executive session at 9:40 p.m. COUNCILS' COMMENTS — None CITIZENS' COMMENTS — None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS — None ADJOURNMENT The meeting was adjourned at 9:41 p.m. Johanna Kinney, CMC David Seaward City Clerk Mayor (City Seal) `fir 27 MEMORANDUM Meeting Date: March 27, 2012 S g ) u ,_ �o From: Johanna Kinney, City Clerk '''•, Agenda Item: Invitation to send up to a 5 person delegation to • Yeosu City, Korea May, 2012 to attend the World Expo. BACKGROUND & JUSTIFICATION: Yeosu City is a "Friendly" City to the City of Seward. Our relationship to Yeosu dates back to the 1980's where Seward engaged in fostering a relationship with Korea to strengthen coal industry ties and to promote tourism. Each year, Yeosu invites Seward to attend festivals and participate in discussions regarding trade and the importation/exportation of coal. In 2004, Seward sent a team of youth dancers to participate in Yeosu's International Youth Festival. In 2008, Yeosu was chosen to be the host city for the 2012 World Exposition and have been diligently planning since. In 2009, former Mayor Dunham along Nod with representatives from the Alaska Railroad and Usibelli Coal Mine traveled to Yeosu to discuss promoting Seward and Yeosu's industries. Dunham also traveled on his own account to Yeosu and Seoul, Korea with a delegation of Alaska legislators including Senator Gary Stevens to further promote relationships with international industries. Earlier this month, the City Clerk's Office received an email invitation from the Yeosu City to attend the 2012 World Expo. As special guests of Yeosu, they are offering to host a delegation of up to five, covering all expenses minus airfare to Yeosu. In addition to this, Yeosu City is also inviting Seward to send a performance team to participate and be showcased in Expo festivities with the same stipulation that all costs would be covered minus airfare. They are asking for a response by March 31, 2012. RECOMMENDATION: Discuss sending a delegation or representative to Yeosu and direct the City Clerk to craft a response to the invitation based on what the wishes of the City Council are. The City of Yeosu has been requesting a response since last summer, so it is the recommendation of the City Clerk that an answer be given sooner than later. 28 Johanna Kinney rom: <wjkimrocks @yeosumail.net> "`Sent: Monday, March 12, 2012 4:58 PM To: Johanna Kinney Subject: [Yeosu City] Invitation to Yeosu / EXPO 2012 Yeosu Korea Attachments: Form Delegations and Performance Teams.doc Dear Johanna Kinney, Thank you for your support to Yeosu City and EXPO 2012 Yeosu Korea. Yeosu City would like to cordially invite delegations and performance teams from its international sister and friendly cities to Yeosu City and the Expo. It would be grateful if you informed us of some information in advance. Please find attached files and submit the completed forms before the deadline. List of Delegations and Performance Teams Due March 31 O General Schedule(from Arrival to Departure) Due March ' Thank you. Jay Kim International Relations, Yeosu City Government 1 Sicheongno Yeosu Jeollanam -do 555 -701 Republic of Korea Office) 82 -61- 690 - 8428 29 1. List of Delegations and Performance Teams No Name Age Sex Position 30 2. General Schedule (From Arrival to Departure) Date Time Details Note fir.. 31 3. Introduction to Performance Name of City Details Program Number of performers Running time Desired date, time and location Technical Rider Requirements Niard 32 Johanna Kinney 'rom: jackie @korea.kr on behalf of 010 of <jackie @korea.kr> 'Sent: Sunday, July 24, 2011 9:22 PM To: wilnbev Cc: Johanna Kinney; Nanci Richey Subject: Invitation from Yeosu City Government, Korea Attachments: invitation for Seward jpg; Korean invitation jpg; program detail 1 jpg; program detail 2.jpg; program detail 3.jpg; program detail 4 jpg Importance: High Dear Mayor Dunham, It's been a while since we communicated each other. I hope everything is going well with you and you city. I am sending you our official invitation to Expo 2012 Yeosu Korea and City Official Exchange Program. I am attaching the original Korean invitation, English invitation and program details(4 pages). Please review this invitation and you can have Johanna reach me anytime if you have any questions about this invitation. We would like you to reply to this invitation by July 25, but if not possible by August 5, 2011. i. If you need more time, please let me know. I look forward to seeing your delegation again next year. With kind regards, Jackie Lee Myeong -ha International Relations, Yeosu City Government 1 Sicheongno, Yeosu -si, Jeollanam -do, 555 -701 Republic of Korea Office) 82 -61- 690 -8428 F a x) 82 -61- 690 -7229 Mobile) 82 -10- 5614 -9834 E -mail) jackie@korea.kr International Exposition Yeosu Korea 2012, The Living Ocean and Coast' E • ;-,....4._;42:?.:ill,::i, ,:1,c, 1 P"I A -I , 11 ]:;::: Ai t!0.11 A: i 'rf '22; 1,-' 6`4:7 ' r Eti!-- ,_. .n. Y_.;. �i I I = 33 ...,_.. YEOSU CITY tiV 1 Sicheongno Yeosu Jeollanamdo 555 -701 Republic of Korea 1 111 § , EXPO 2012 Tel : + 82 -61 -690 -8428 Fax . + 82-61-690-7229 . / 8115 'Ste YEOSU KOREA 5 12 -8. '2 Http://www.yeosu.go.kr Invitation to Expo 2012 Yeosu Korea and City Official Exchange Program for Yeosu's international sister & friendly cities Summery of Expo 2012 Yeosu Korea O Theme : 'The Living Ocean and Coast' O Period : May 12 to August 12, 2012 (for 93 days) • Venue : Shinhang(New Port Area), Yeosu, Korea O Area : 1.74million m'(exhibition site : 25,000m', supporting area I.49million m` ) O Main facilities: BIG -O, Aquarium, Expo Digital Gallery - / Exhibition facilities : 14 pavilions and 7 buildings including Korea Pavilion, Theme Pavilion, and International Pavilion • Participation : 100 countries, 8 international organization. 8 million visitors Yeosu Expo is a recognized exposition regulated by Bureau of International Exposition(BIE) Invitation to Expo 2012 Yeosu Korea _. Summery of Invitation C Invitees : delegates from Yeosu's international sister & friendly cities NS 34 } Number of invitees : 5 persons from each city - Period May 21 to May 24, 2012 for 4 days Yeosu City Day' will be held on May 22(Tuesday), 2012 - Invitees : Karatsu(Japan), Cebu(Philippines), Queretaro(Mexico), Port of Spain(Trinidad and Tobago), Seward(USA), Belize City(Belize), Vanino(Russia), Moncton(Canada) 0 Activities - Expo site tour, city tour - welcome and farewell dinners hosted by Yeosu Mayor, exchange with other sister cities's delegates For your information, we invite our Chinese sister cities(Hangzhou, Weihai, Yangzhou, Shaoxing, Lishui) from June 27 to 30, 2012 to celebrate 'China Day' which will be held on June 28(Thursday), 2012 sit•- [ 1 Support provided by Yeosu. City Government accommodation, food, and local transportation during the stay in Yeosu interpretation service, free tickets to Yeosu Expo Round flight tickets or transportation to Yeosu should be paid by your city govern nent(at our charge), not _by Yeosu City Government. We only provide local transportation. I I Requests 0 Each delegation is required to include the Mayor(if the Mayor can't, Vice Mayor is advised to join the delegation) 0 Each delegation is encouraged to come with it's performance team(Yeosu City will provide each performance team with accommodation, food, and local transportation(the same conditions offered to each delegation). - 2 - 35 0 If you wish to visit Yeosu Expo other than the above mention' invitation period(May 21 to 24 2012), please inform us in advanc You can visit Yeosu for the opening ceremony(IVlay 11), the closing ceremony(August 12) or anytime while Yeosu Expo is held(from May 12 to August 12). However, please be sure that you should pay for your own accommodation, food and transportation(international and local) if you wish to come to Yeosu other than the above mentioned invitation period. Since we expect a lot of visitors during the Expo, we specially designated the invitation period for our sister cities to secure enough accommodation in hotels and restaurants in advance to avoid the busiest periods of the opening and closing ceremony. Please reply to this invitation by July 31, 2011. If you can't, please reply by August 5, 2011 so that we can reserve hotels and restaurants in advance. City Official Exchange Program Program summary O Period - You can choose between the two options below. 6 months : March 1 to August 31, 2012 or one year : January 1 to December 31, 2012 O Invitees : city officials from Yeosu's sister cities O Number of invitees : one official from each city O Activities in Yeosu - join the preparation work and management for Expo 2012 Yeosu Korea - provide interpretation service for people from his or her country or speaking the same language and help them tour Yeosu Expo site Yeosu City Government plans to send our own officials to our sistr cities after the Expo. _ 3 36 U Invitation We have two ways of inviting your official to Yeosu. You can choose between 1 and 2 below. 1. Mutual exchange between Yeosu and sister cities O Basic conditions - Housing will be provided by Yeosu City Government. O Below should be paid by sister cities sending their officials to Yeosu. - round flight tickets - allowance for living expense, food, transportation and others O Below will be provided by Yeosu City Government. - housing(studio apartment or apartment) - computer and office supplies X We plan to send our officials after Yeosu Expo to our sister cities under the same conditions. 2. 'Korea Heart to Heart(K2H)' Program by the Governors' Association of konea(.KAOK) O Period: April to September, 2012(6 months) The exact period has not been fixed yet. O Below will be provided to your official under the program. - allowance of 800,000 Korean won per month (400,000 won by Yeosu City Government + 400,000 won by KAOK) - accident and medical insurance, education expense - housing including public utility charges if you are interested in this program, we can inform the KAOK of your participation and this association will contact you for further in formation. Please reply to this invitation by July 31, 2011. If not possible, please reply by August 5, 2011 so that we can secure housing for your official in advance. 37 • Main Office (907) 224 -4050 ; • Police (907) 2243338 CITY OF SEWARD • Harbor (907) 224 -3138 P.O. Box 167 • Fire (907) 224 -3445 410 Adams Street • City Clerk (907) 224 -4046 • Community Development (907) 224 -4 • Seward, Alaska 99664 • Utilities (907) 224 -4050 • Fax (907) 224 -4038 August 19, 2011 Mayor Kim Chung -Seog 1 Sicheongno Yeosu Jeollanamdo 555 -701 Republic of Korea RE: 2012 Expo in Yeosu, Korea Dear Honorable Mayor Kim, Thank you for your kind letter dated July 22, 2011 and I apologize for not answering sooner, as I know you and your staff must be very busy planning the next year's events. Regarding your request to participate in the City Official Exchange Program, we are still trying to see if we can make this exchange work. I have discussed this with several members of administration and I cannot give you a firm answer until our new City Manager and new City Council are seated this fall. Unfortunately at this time I cannot confirm our participation in this program, although I do think it sounds very interesting and an exciting opportunity. At this point, I can confirm that I plan to attend the 2012 Expo in Yeosu City, along with my wife Beverly. We in Seward are very interested in sending a delegation to attend the Expo, but just cannot confirm the likelihood at this point. I intend to bring it up during our upcoming budget sessions this fall, which is slated to begin next month. If you think you can allow it, we can let you know at a later date, but as soon as we know more. I am very excited to visit our friends in Yeosu and attend the 2012 Expo. Please accept my sincere wishes of success for this great event hosted by your fine city. High Regards, Willard E. Dunham, Mayor City of Seward, Alaska 38 ( ( 0, 2/15/2012 2:32 PM Run Date - 2/15/12 @ 2:32 PM Providence Health & Services DET OPS 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of January 2012 % Variance % Variance Last Year % Variance Actual MTD Budget MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD Gross Service Revenues: 175 177 (1.1%) Acute Care - Inpatient 175 177 (1.1%) 253 (30.8 %) 611 485 26.0% Acute Care - Outpatient 611 485 26.0% 514 18.9% 161 140 15.0% Primary Care 161 140 15.0% 128 25.8% 1,021 1,213 (15.8 %) Long -term Care 1,021 1,213 (15.8 %) 1,075 (5.0 %) - - - Homecare & Hospice - - - - - - - - Housing & Assist. Living - - - - - 1,968 2,015 (2.3 %) Total Gross Service Revenues 1,968 2,015 (2.3 %) 1,970 (0.1 %) Revenue Deductions: 19 31 (38.7 %) Charity Care 19 31 (38.7 %) 4 375.0% 307 386 (20.5 %) Medicare & Medicaid 307 386 (20.5 %) 275 11.6% 2 - ° - Negotiated Contracts 108 2 - 76 42.1 % .8 11 (81.8%) 1 ) 176.9% 76 42.1% Other 436 493 (11.6 %) Total Deductions 436 493 (11.6 %) 329 32.5% (56) 87 (164.4 %) Bad Debt (56) 87 (164.4 %) - _ 1,588 1,435 10.7% Net Service Revenue 1,588 1,435 10.7% 1,641 (3.2 %) c ,, - - - Premium Revenue - - - _ - CD - - - Rental and Education Revenue - - - - - 7 6 16.7% Other Operating Revenue 7 6 16.7% 5 40.0% 1,595 1,441 10.7% Total Net Operating Revenues 1,595 1,441 10.7% 1,646 (3.1 %) Expenses from Operations: - - Purchased and Healthcare Expenses - - - _ - Other Expenses from Operations: 819 717 14.2% Salaries & Wages 819 717 14.2% 712 15.0% 224 218 2.8% Employee Benefits 224 218 2.8% 212 5.7% 4 5 (20.0 %) Professional Fees 4 5 (20.0 %) 14 (71.4 %) 77 77 - Supplies 77 77 - 78 (1.3 %) 261 189 38.1% Purchased Service 261 189 38.1% 171 52.6% 2 2 - Depreciation 2 2 - 2 - 3 4 (25.0 %) Interest and Amortization 3 4 (25.0 %) - _ - - - Bad Debts - - - 19 (100.0 %) 1 (100.0 %) Taxes and Licenses - 1 (100.0 %) 1 (100.0 %) 52 59 (11.9 %) Other Expenses 52 59 (11.9 %) 77 (32.5 %) 1,442 1,272 13.4% Total Other Exp from Operations 1,442 1,272 13.4% 1,286 12.1% 1,442 1,272 13.4% Total Operating Expenses 1,442 1,272 13.4% 1,286 12.1% 153 169 (9.5 %) Excess of Rev Over Exp from OPS 153 169 (9.5 %) 360 - (57.5 %) - - - Non - Operating Gain (Loss) - - _ - - 153 169 (9.5 %) Excess of Revenues Over Expenses 153 169 (9.5 %) 360 (57.5 %) Other Activity- Unrestricted (760) (237) (220.7 %) Increase (Decrease) in UR Net Assets (607) 123 (593.5 %) 1 2/15/2012 2:32 PM PRELIM - Run Date - 2/15/12 @ 2:32 PM • Providence Health & Services BAL_SHT 110 - MGD - PROV SEWARD MED CTR Balance Sheet (in Thousands) Reported as of January 2012 January 2012 December 2011 January 2012 December 2011 Actual Last Year Actual Last Year ASSETS LIABILITIES & NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalents (1,448) (1,991) Accounts Payable 249 226 System Pooled Cash - - Accrued Compensation 996 900 Mgmt Designated Cash & Cash Equiv. - - Affiliates Payable - - Short Term Investments - - Payable to Contractual Agencies 361 361 Assets Held Under Securities Lending - - Deferred Revenue /Unearned Premiums 55 22 Accounts Receivable, Net 2,732 2,477 Liability for Unpaid Medical Claims - - Affiliate Receivable - - Liability for Risk - Sharing - - Premiums Receivable - - Liabilities Under Securities Lending - - Other Receivables (30) 907 Other Current Liabilities 2,643 2,834 Supplies Inventory at Cost - - Short-Term Debt - - a Other Current Assets 21 2 Current Portion of Long -Term Debt - - o Current Port. of Assets -Use is LTD - - Total Current Liabilities 4,304 4,343 Total Current Assets 1,275 1,395 Assets Whose Use is Limited: Long-Term Debt: Mgmt Designated Cash and Investments - - Master Trust Debt - - Funds Held for Long -term Purposes 1,546 2,071 Loans from Affiliates - - Gift Annuity and Trust Funds - - Other - - Funds Held by Trustees - - Long -Term Debt - - Non-Current Assets Limited as to Use 1,546 2,071 Property, Plant & Equipment: Other Long -Term Liabilities 44 44 Gross Property, Plant & Equipment 107 107 Less: Accumulated Depreciation (98) (96) Total Liabilities 4,348 4,387 Net Property, Plant & Equipment 9 • 11 Net Assets: Other Assets: Unrestricted (1,490) (883) Unamortized Financing Cost - - Temporarily Restricted 3 3 Interaffiliate Notes Receivable - - Permanently Restricted - - Other (Ind. Long -term Investments) 31 30 Total Net Assets (1,487) (880) Total Other Assets 31 30 Total Liabilities and Net Assets 2,861 3,507 Total Assets 2,861 3,507 8 (L. :- 2/15/2012 2:32 PM PRELIM - Run Date - 2/15/12 @ 2:32 PM Providence Health & Services STMT_CHG 110 - MGD - PROV SEWARD MED CTR Statement of Changes in Net Assets (in Thousands) Reported as of January 2012 UNRESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year (883) (569) Excess of Revenues Over Expenses 153 360 Restricted Contributions & Grants Net Assets Released from Rest. - - Interdivision Transfers (759) (236) Net Assets (Liabilities) Assumed - - Unrealized Gains(Losses) on Invest. - - Extraordinary Items & Other (1) (1) Total Change in Net Assets (607) 123 Ending Balance (1,490) _ _ (446) _ _ TEMPORARILY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year 3 3 Investment and Other Income - - Restricted Contributions & Grants - - Net Assets Released From Rest. - - Interdivision Transfers - Net Assets (Liabilities) Assumed - - Unrealized Gains (Losses) on Inv. - - Extraordinary Items & Other - - Total Change in Net Assets - - Ending Balance 3 3 9 3/16/2012 9:04 AM Run Date - 3/16/12 @ 9:04 AM Providence Health & Services DET_OPS 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of February 2012 % Variance % Variance Last Year % Variance Actual MTD Budget MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD Gross Service Revenues: 243 177 37.3% Acute Care - Inpatient 418 353 18.4% 461 (9.3 %) 394 472 (16.5 %) Acute Care - Outpatient 1,005 957 5.0% 984 2.1% 103 128 (19.5 %) Primary Care 264 268 (1.5 %) 258 2.3% 994 1,138 (12.7%) Long -term Care 2,015 2,351 (14.3 %) 2,136 (5.7 %) - - - Homecare & Hospice - - - - - - - - Housing & Assist. Living - - - - - 1,734 1,915 (9.5 %) Total Gross Service Revenues 3,702 3,929 (5.8 %) 3,839 (3.6 %) Revenue Deductions: 36 31 16.1% Charity Care 55 62 (11.3 %) 45 22.2% 321 357 (10.1%) Medicare & Medicaid 629 741 (15.1%) 582 8.1% 2 - - Negotiated Contracts 3 - - 25 (88.0 %) 34 71 (52.1%) Other 142 147 (3.4 %) 83 71.1% 393 459 (14.4 %) Total Deductions 829 950 (12.7 %) 735 12.8% (139) 81 (271.6 %) Bad Debt (195) 168 (216.1 %) - - 1,480 1,375 7.6% Net Service Revenue 3,068 2,811 9.1% 3,104 (1.2 %) N - - - Premium Revenue - - - - - - - - Rental and Education Revenue - - - - - 30 6 400.0% Other Operating Revenue 37 12 208.3% 12 208.3% 1,510 1,381 9.3% Total Net Operating Revenues 3,105 2,823 10.0% 3,116 (0.4 %) Expenses from Operations: - - - Purchased and Healthcare Expenses - - - - - Other Expenses from Operations: 712 649 9.7% Salaries & Wages 1,530 1,370 11.7% 1,391 10.0% 224 216 3.7% Employee Benefits 449 434 3.5% 408 10.0% 8 5 60.0% Professional Fees 11 9 22.2% 23 (52.2 %) 83 74 12.2% Supplies 160 150 6.7% 157 1.9% 175 180 (2.8 %) Purchased Service 436 369 18.2% 420 3.8% 2 2 - Depreciation 4 4 - 4 - 2 4 (50.0 %) Interest and Amortization 5 9 (44.4 %) 2 150.0% - - Bad Debts - - - 143 (100.0 %) - 1 (100.0 %) Taxes and Licenses 1 1 - 2 (50.0 %) 96 59 62.7% Other Expenses 148 117 26.5% 167 (11.4 %) 1,302 1,190 9.4% Total Other Exp from Operations 2,744 2,463 11.4% 2,717 1.0% 1,302 1,190 9.4% Total Operating Expenses 2,744 2,463 11.4% 2,717 1.0% 208 191 8.9% Excess of Rev Over Exp from OPS 361 360 0.3% 399 (9.5 %) - - - Non - Operating Gain (Loss) - - - - - 208 191 8.9% Excess of Revenues Over Expenses 361 360 0.3% 399 (9.5 %) Other Activity - Unrestricted (990) (476) (108.0 %) Increase (Decrease) in UR Net Assets (629) (77) (716.9 %) 1 (6, ( ( ( ( ( 3/16/2012 9:04 AM PRELIM - Run Date - 3/16/12 @ 9:04 AM Providence Health & Services BAL_SHT 110 - MGD - PROV SEWARD MED CTR Balance Sheet (in Thousands) Reported as of February 2012 February 2012 December 2011 February 2012 December 2011 Actual Last Year Actual Last Year ASSETS LIABILITIES & NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalents (1,512) (1,991) Accounts Payable 342 226 System Pooled Cash - - Accrued Compensation 1,026 900 Mgmt Designated Cash & Cash Equiv. - - Affiliates Payable - _ Short Term Investments - - Payable to Contractual Agencies 299 361 Assets Held Under Securities Lending - - Deferred Revenue /Unearned Premiums 55 22 Accounts Receivable, Net 2,720 2,477 Liability for Unpaid Medical Claims - _ Affiliate Receivable - - Liability for Risk - Sharing - _ Premiums Receivable - - Liabilities Under Securities Lending - _ Other Receivables (436) 907 Other Current Liabilities 2,118 2,834 Supplies Inventory at Cost - - Short-Term Debt - _ a Other Current Assets 20 2 Current Portion of Long -Term Debt - . w Current Port. of Assets -Use is LTD - - Total Current Liabilities 3,840 4,343 Total Current Assets 792 1,395 Assets Whose Use is Limited: Long -Term Debt: Mgmt Designated Cash and Investments - - Master Trust Debt _ - Funds Held for Long -term Purposes 1,542 2,071 Loans from Affiliates _ - Gift Annuity and Trust Funds - - Other - - Funds Held by Trustees - - Long-Term Debt - _ Non - Current Assets Limited as to Use 1,542 2,071 Property, Plant & Equipment: Other Long -Term Liabilities 40 44 Gross Property, Plant & Equipment 107 107 Less: Accumulated Depreciation (100) (96) Total Liabilities 3,880 4,387 Net Property, Plant & Equipment 7 11 Net Assets: Other Assets: Unrestricted (1,512) (883) Unamortized Financing Cost - - Temporarily Restricted 3 3 Interaffiliate Notes Receivable - - Permanently Restricted - - Other (Incl. Long -term Investments) 30 30 Total Net Assets (1,509) (880) Total Other Assets 30 30 Total Liabilities and Net Assets 2,371 3,507 Total Assets 2,371 3,507 8 Chill It's a brilU On Wednesday, March 28 between 9:45 AM and 10:15 AM the Kenai Peninsula Borough will be participating in a statewide exercise to test tsunami alert systems. You may hear tsunami sirens and, if you are watching TV or listening to the radio, you may hear or see a message that a tsunami warning has been issued for all of Alaska. However, it's just a test to make sure that the tsunami warning system works from one end to the other. So tell your friends and family: 1. It's not a real emergency 2. Do not evacuate your home 3. Do not call 911 4. The siren will say "Attention, a tsunami warning has been issued for this area. Turn to your local radio station for details". So remember March 28th - Chill, it's a brill! Presented by the National Weather Service and Alaska's Division of Homeland Security and Emergency Management, in cooperation with the Alaska Broadcasters Association �' � '` � ��� �� 44 M arch 2012 March 2012 April 2012 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 Monday Tuesday Wednesday Thursda Feb 27 28 29 y Friday Mar 1 2 N m N CU U- 5 6 7 8 9 12:00pm Seward Comm 12:00pm PACAB Meetin 6:00pm DOT Bridge Re 6:00pm P &Z Joint WS °i 7:00pm P &Z Meeting a) 12 13 14 15 16 7:00pm City Council M 12:00pm Spc. CC Mtg. N r-1 N 2 19 20 21 / 22 23 6:00pm P&Z Work Ses 6:30pm Historic.:_Pees r 9:00am Social Security ea watt e t N Qi a) 2 26 27 28 129 30 Offices Closed; Seward 7:00pm City Council M 6:00pm CC Joint WS 7:00pm Fish & Game f LID M N 2 Nanci Richey 1 3/21/2012 4:00 PM 45 April 2 012 April a Th Fr Sa SuMo TuW May e Th SuMo TuWe Th e Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Apr 2 3 4 5 6 7:00pm P &Z Meeting 12:00pm PACAB Meetin N Q 9 10 11 12 13 7:00pm City Council M 7:00pm KPB Road Sery 11:30am Seward Comm rn a 16 117 118 119 20 KPB Assembley Meetii 12:00pm PACAB Work S 9:00am Social Security 6:00pm P &Z Work Ses 6:30pm Historic Preser N r-1 Q 23 24 25 26 27 7:00pm City Council M N ' 30 May 1 2 3 4 To Nanci Richey 2 3/21/2012 4:00 PM 46 M ay 2012 May2012 June2012 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 7 Slaw 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 Monday Tuesday Wednesday Thursda Apr 30 May 1 2 y Friday 3 4 7:00pm P &Z Meeting 12:00pm PACAB Meetin a a 0 a 7 8 9 10 11 11:30am Seward Comm N a 14 15 16 17 18 7:00pm City Council M 6:00pm P &Z Work Ses 12:OOpm PACAB Work S 9:00am Social Security co 6:30pm Historic Preser 2 21 22 23 24 125 (, N N T 2 28 29 30 31 Jun 1 Offices Closed; Memoi 7:00pm City Council M .. __......... c 07 N 2 Nanci Richey 3 3/21/2012 4:00 PM 47