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01142013 City Council Packet
...... Seward City Council Agenda Packet c)i. nt BM 1 :6‘,,..,rc al N Al- J UMP7:1 Wt.. *Oar Vir / %iimp 1, - . '' 7 0 I 4 1 - k 1 ) NO 6 1/4 Polar Bear Jump January 14, 2013 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA 4°' S41 kc All -Am " RY {Please silence all cellular phones and pagers during the meeting} deAto January 14, 2013 7:00 p.m. Council Chambers 1. CALL TO ORDER David Seaward 2. PLEDGE OF ALLEGIANCE Mayor 3. ROLL CALL Term Expires 2013 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Jean Bardarson have signed in will be given the first opportunity to speak Time is Vice Mayor limited to 3 minutes per speaker and 36 minutes total time for this Term Expires 2014 agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Robert Valdatta of Consent Agenda passes all routine items indicated by asterisk ( *). Council Member Consent Agenda items are not considered separately unless a council Term Expires 2013 member so requests. In the event of such a request, the item is returned to the Regular Agenda] Christy Terry Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2013 A. Proclamations and Awards Vanta Shafer Council Member 1. Proclamation for Polar Bear Jump Off P 4 Term Expires 2013 2. Alaska Police Standards Council Advance Certification awarded to Seward Police Officer James Rouleau Pg. 5 Marianna Keil 3. Support for Seward Prevention Coalition ..Pg, 6 Council Member 4. Certification of Appreciation for Phyllis Baker . Pg. 7 Term Expires 2014 B. Borough Assembly Report Ristine Casagranda C. City Manager's Report Council Member D. City Attorney's Report Term Expires 2014 E. Mayor Report F. PACAB Annual Report G. Other Reports and Presentations James Hunt City Manager 1. Cook Inlet Aquaculture Association Report by City of Seward Representative Tim McDonald. Johanna Kinney City Clerk 7. PUBLIC HEARINGS Cheryl Brooking A. Ordinances for Public Hearing and Enactment City Attorney 1. Ordinance 2012 -012, Amending Seward City Code 2.30.221 (A) To Correct The Planning And Zoning Meeting Adjournment Time From No Later Than 11:00 p.m. To No Later Than 10:30 p.m .Pg. 8 City of Seward, Alaska Council Agenda January 14, 2013 Page 1 B. Resolutions For Public Hearing 1. Resolution 2013 -001., Revising The 2013 Harbor Tariff Annual Rate For Reserved Moorage Customers And Conform The Moorage Rate Table Appendix B Of The Tariff Pg. 17 2. Resolution 2013 -002, Revising The 2013 Harbor Tariff To Charge Only One Electrical Customer Charge Per Billing Cycle To Tenant Customers At The Small Boat Harbor And To Charge One Electrical Customer Charge Per Location For Transient Or Guest Customers Pg. 22 3. Resolution 2013 -003, Revising The 2013 Harbor Tariff To Eliminate The Requirement For Electrical Deposits For Reserved Moorage Customers At The Small Boat Harbor Pg. 30 C. Other Public Hearing Items (a public hearing for this resolution has been requested by Administration to allow for more public notice and comment) 1. Resolution 2013 -004, Amending The 2012/2013 Biennial Budget To Reflect Mid - Cycle Budget Changes, Setting The Mill Rate (Unchanged) For 2013, And Appropriating Funds. (Clerk's Note: this resolution does not require a public hearing, but was requested by Administration to allow for more public notice and comment) Pg. 36 8. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda — Ordinances for Introduction 1. Ordinance 2012 -009, Establishing Criteria For Substances Added To Public Drinking Water For Purposes Unrelated To Potability. (The motion to introduce was originally made by Casagranda and seconded by Terry at the September 10, 2012 meeting.) Pg. 40 2. Ordinance 2012 -010, Amending Title 14 Of The City's Code Of Ordinances To Provide For Interconnection Of Small Renewable Energy Sources To The City's Electrical Distribution System. (The motion to introduce was originally made by Terry and seconded by Shafer at the September 10, 2012 meeting.) Pg. 44 9. NEW BUSINESS A. Ordinances for Introduction *1. Ordinance 2013 -001, Amending Portions Of Seward City Code §15.10.215 Parking Pg. 121 B. Resolutions *1. Resolution 2013 -005, Supporting The Top Three Transportation Priorities Established By The Local Transportation Committee, For The Purpose Of Pursuing State And Federal Transportation Project Funding .Pg. 131 Nod City of Seward, Alaska Council Agenda January 14, 2013 Page 2 *2. Resolution 2013 -006, Authorizing An Amendment To The Agreement For The Reading Of Electrical Meters With Jordan Meter Services Within The City Of Seward Electric Service Area And Appropriating Funds In The Amount Of $1,771.26 For Services In 2012 And $3,542.52 For Services In 2013 Pg. 135 C. Other New Business Items *1. Approval Of The November 26, 2012 and December 10, 2012 City Council Regular Meeting Minutes Pg. 144 *2. Continuing the Port and Commerce Advisory Board for 2013 Pg. 160 *3. Non - Objection for liquor license renewals for Ray's Waterfront Bar & Grill, Apollo Restaurant, Chattermark and Railway Cantina Pg. 161 4. Results from community survey if council should create a Community Recreation Committee Pg. 173 5. Mayor appoint a member of the Council to receive the completed evaluation forms and tabulate the results prior to the formal evaluation sessions for the City Manager, City Clerk, and City Attorney Pg. 187 6. Discuss sending council member Ristine Casagranda to the Kenai Peninsula Economic Development District's 2013 Industry Outlook Forum on January 31 and February 1, 2013 in Homer. (Seaward) Pg. 189 7. Discuss supporting an independent investigation on possible impropriety of conduct in releasing RBCA vs. City of Seward letter dated April 23, 2012. (Seaward) 8. Discuss burning coal in city limits. (Valdatta) 10. COUNCIL COMMENTS fir.•' 11. CITIZEN COMMENTS [5 minutes per individual - Each individual has one opportunity to speak] 12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska Council Agenda January 14, 2013 Page 3 PROCLAMATION ,..,•00i ?St se k , r groviki.- seNl 'il,;:' 4* i sh t o It .._ „ivy 4t46,..,,s, „,,,,,,„ ..5"; go pi,\,) - WiieRe.6 §, thR first Polar 3Qar Jump Qvszr hold was in §¢ward in 1986; and WfeRe l , Marilyn (R¢ynolds) uthQrland (a.k.a. "Polar 3Qar Marilyn ") has bun thR coordinator of this RvRnt sins¢ 1988; and WtieRe¢l §, thR RntirR RvRnt is run complRtQly bg volunturs; and Wf1eRM this RvRnt has bgeomsz a 6 tatszwidR fszstival; and WfiieRegq§, in thR last 27 y¢ars, this RvRnt has raind ovQr $2.1 million 8 tatRwid; and Wfi1eRe l , thR artwork for this gQar's logo wag ergatad bg Rward `High choo1 studRnt Sara Tolson; and Wfi1CRe21c , thR funds raisszd bg thR Jump assist thR Carszat WR t Division of th¢ '1m¢rican CaneRr c ociRty, and thR funds raind through thR othQr Rvsznts which occur throughout thR wQRk¢nd dirszetly bQnRf it Ksznai PRninsula ChildrQn with caneszr. NOW, Tfi1eRefoRe, 1, David Raward, Mayor of thR Citg of §¢ward, '1laska do hRrQby proclaim aturday, January 19, 2013 at 12:00 p.m. to bR thR 28th '1nnual Polar 13Qar Jump -Off to bR hRld at Rward's small boat harbor, and I do Rncouragsz all of our eitizQns to partieipatQ in thR activitiRs that b¢gin Friday, January 18, 2013 and continusz though Sunday, January 20, 2013 to providR support for Qliminating caneQr in our soeiQty. Dat¢d this January 14, 2013 ThQ Citg of Sszward, filaska i Anwicen Cancer David §szaward, Mayor z-\ r .. -, $ .£ w _ ??�r u` �>r�` t, y --�$� ��t ar �'}�" .la'+ ' a 3 7 X`t Y '!*', }r,. f {. P �3-5 F •£� & r .'�� r t 0� _ { $r tcs t � v i a a .. c w r rY c w la"` � .s .s'" � 1 .` � t s 'e 1 gg � � �, a €$ :s,g�' s `' 4. �{ ,y -•a � � 'r° �• + �� `�$ � d '"� � t ±� F�9� 3kE�k' ' "- .k- . "9�„ t ``r .;' p ry9'` ��is2H .9�ifvH.e�Hh1HtiHR,H�3Hae�� 'l� -� e � �h` G. � � - •lilahHF9.1 J!it*� £+2.�1[IHSpY- t'aSAFd i s f Q i d - - a a lI `. - L6 z J i Y Q 4 Iuu 1 4 _ 0 LL O e 'i a O a x 1 .:uuIu1 t '' a ��,�, ` as � ar fl ': HoB: 4Lq'1 F R9NQfiR/ibIBaa' 1 l iP 5 Yi1RYBtt➢ 69[ iAQf iijaG& G9® 9Aa iityq [ifi6iWY9A9B/Y99a5BR9979469 SIHNOg94YWRS��JiG'�i5` 95Li9a'Yi� : g � _�"'� .. �. — &�"a r ' s � ¢¢ y- ce. ° E ' t �,,'�` a� .,d - r • - .: t ,_ { i �y � :Y �y 3P fi 3a 1J exaotax3 0J: A, WHEREAS, the Seward Prevention Coalition was formed in 2005 to promote a healthy community and reduce risk - taking behaviors; and WHEREAS, anyone at any age can take part in preventing problem behaviors; and WHEREAS, caring Seward citizens continue to battle a culture of tolerance for underage drinking and drug use; and WHEREAS, a critical issue for Seward is fighting against a culture of accepting unhealthy drinking and drug use, and adults who model irresponsible behavior to our youth; and WHEREAS, the Seward Prevention Coalition serves to disseminate information about meaningful alternative activities and environmental strategi es to encourage more healthy behavior; and WHEREAS, there will be a Town Hall Meeting hosted by the Seward Prevention Coalition on January 24, 2013 at 6:30 p.m. in the new Community Library Museum. NOW, THEREFORE, I, David Seaward, Mayor of the. City of Seward, Alaska, do hereby encourage all citizens to attend this important meeting and to actively commit yourselves to living a healthy life of prevention. Dated this 14th day of January, 2013 THE CITY OF SEWARD, ALASKA David Seaward, Mayor r a 11 �s7 . i czc 3 NINO i f°. n n U tilliii I _. a, 0 P:11 , :,',.:,-;''.. - ., - T.: :--- - ''''- ' ' up t-r; ••••r•I ''' - ti l ilt 1mill X E l- Iiiii< >I' ....;„ .: . , ...• -.,'..-., p f tull-11 cl'i w t tmwt• t will"( ,,_ '"-:' ,„, 74,1: ‘.71 1..""1 ) CD 4 V 0 r ,:',_,, ..4..- 'Al w tt (::::) › 4 Cif') �°*. t - Q R. CD CD '-'d *..... h-t ‘ j\ h" .1112 4 P ... , , , , .. ..,, tit ,:,.,,_,.....,,.. n Cm) . p iiiii . il ,..,,..:,,,,,,..,"..,„;::,.„'„' ,;.:',". -A ' g 4 f;(ii :4= ik .- 0 Z , , Sponsored by: Planning and Zoning Commission Introduction Date: December 10, 2012 Public Hearing Date: January 14, 2013 Enactment Date: January 14, 2013 siord CITY OF SEWARD, ALASKA ORDINANCE 2012 -012 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE 2.30.221. (a) TO CORRECT THE PLANNING AND ZONING MEETING ADJOURNMENT TIME FROM NO LATER THAN 11:00 P.M. TO NO LATER THAN 10:30 P.M. WHEREAS, on December 6, 2011 the Planning and Zoning Commission approved Resolution 2011 -05 recommending City Council approve Ordinance 2012 -001 amending Seward City Code (SSC) 2.30.221(a) -(c) changing the Commission meeting adjournment time from 11:00 pm to 10:30 pm; and WHEREAS, City Council approved Ordinance 2012 -001 on January 23, 2012; and WHEREAS, following a review of the codified City Code 2.30.221(a) staff found that an omission had been made in Ordinance 2012 -001; and WHEREAS, staff found that a portion of the first sentence in paragraph (a) of SSC 2.30.221 was inadvertently left out of Ordinance 2012 -001; and WHEREAS, staff presented this correction request to the Planning and Zoning Commission on November 8, 2012 where the Commission held a public hearing and recommended City Council approval of the proposed City Code correction amendment. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code is hereby amended to read as follows: (Stri1ethEes = deletions and are bold; Underline = additions and are bold Italic) Chapter 2.30. Boards and Commissions 2.30.221 Meetings — Time restrictions (a) The commission shall take no official action or address any other items on the agenda after 10:30 p.m. and shall adjourn any regular or special meeting no later than X00 10:30 p.m. The time for conclusion of business and adjournment is mandatory. In the event the commission's business has not been completed by the time set herein, the commission may recess the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) & (c) [remain unchanged] Section 2. This ordinance shall take effect ten (10) days following enactment. City Council Agenda Statement Meeting Date: December 10, 2012 of SFy Through Jim Hunt, City Manager Ron Long, Assistant City Manager lS a�asKP From: Donna Glenz, Planner Agenda Item: Ordinance 2012 -012 amending Seward City Code 2.30.221(a) to correct the Planning and Zoning adjournment time from 11:00 pm to 10:30 pm BACKGROUND & JUSTIFICATION: In December 2011 the Planning and Zoning Commission recommended the Council amend Seward City Code (SCC) 2.30.220 and 2.30.221. January 23, 2012 City Council enacted Ordinance 2012 -001 amending the start and adjournment times of the Planning and Zoning Commission meetings from 7:30 pm to 7:00 pm and 11:00 pm to 10:30 pm. While reviewing the codified Code changes made by Ordinance 2012 -001 staff found that an omission had been made in the Ordinance. A portion of the first sentence in paragraph (a) of SSC 2.30.221 was inadvertently left out of the requested code change. Therefore staff and the Planning and Zoning Commission recommend the following correction be approved to City Code 2.30.221(a): (Strikethroughs = deletions and are bold; Underline = additions and are bold Italic) Chapter 2.30. Boards and Commissions 2.30.221. - Meetings —Time restrictions (a) The commission shall take no official action or address any other items on the agenda after 10:30 p.m. and shall adjourn any regular or special meeting no later than 11:00 10:30 p.m. The time for conclusion of business and adjournment is mandatory. In the event the commission's business has not been completed by the time set herein, the commission may recess the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) & (c) Remain unchanged CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan 1. 3.7.3 Continue to improve the quality and efficiency of city X governmental services. 1 Seward City Council Agenda Statement — Ordinance 2012 - Page 2 of 2 Bullet 1 Continue to review and update of the Seward City Code. (page 27) 2. Strategic Plan: X Other: Planning and Zoning Rules of Procedure: 3. Rules of Procedure were updated and approved by P &Z Resolution X 2012 -06, April 3, 2012. INTENT: Amend the Seward City Code 2 2.30.221 (a) to correct an omission in the first sentence of paragraph (a) of SCC 2.30.221 approved by Ordinance 2012 -001. Correcting the adjournment time from 11:00 pm to 10:30 pm. FISCAL NOTE: There is no financial burden to the City for this amendment. Approved by Finance Department: ATTORNEY REVIEW: Yes: X No: PUBLIC COMMENT: At the time of this publication the Community Development Department and City Clerk's Office had received no public comment. P & Z ACTION: The Planning and Zoning Commission approved Resolution 2012 -15, recommending City Council amend SCC 2.30.221(a) correcting the adjournment time from 11:00 pm to 10:30 pm. RECOMMENDATION: Council introduces Ordinance 2012 -012, on December 10, 2012, conducts a public hearing and enacts Ordinance 2012 -012 on January 14, 2013, amending SCC 2 2.30.221(a) to correct an omission in Ordinance 2012 -001. 1 � rr Sponsored by: Staff CITY OF SEWARD, ALASKA. PLANNING AND ZONING COMMISSION RESOLUTION 2012 -15 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING THE CITY COUNCIL AMEND SEWARD CITY CODE 2.30.221(a) TO CORRECT THE PLANNING AND ZONING ADJOURNMENT TIME FROM 11:00 P.M. TO 10:30 P.M. WHEREAS, on December 6, 2011 the Planning and Zoning Commission approved Resolution 2011 -05 recommending Seward City Council approve Ordinance 2012 -001 amending Seward City Code (SCC) 2.30.221 changing the Commission meeting adjournment time from 11:00 pm to 10:30 prn; and WHEREAS, City Council approved Ordinance 2012 -001 on January 23, 2012; and WHEREAS, following a review of the codified City Code 230.221(a) staff found an omission error had been made in Ordinance 2012 -001; and WHEREAS, the omission of the adjournment time for any regular or special meeting of the Planning and Zoning Commission from 11:00 pm to no later. than 10:30 prn, in SCC 2.30.221(a) needs to be corrected; and WHEREAS, the public notification process has been complied with. NOW, THEREFORE, BE IT • RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends Ordinance 2012 -_, attached and incorporated herein by reference, be forwarded to City Council for approval. Section 2. The Commission further recommends Council approval. of attached Ordinance 2012 - amending Seward City Code 2.30.221(a). 'Section 3. This resolution shall take effect immediately upon its adoption. \'\ Seward Planning and Zoning Commission Resolution No. 2012 -15 Page 2 PASSED AND APPROVED by the Seward Planning and Zoning Cornmission this 8 day of November 2012. THE CITY OF SEWARD, ALASKA % ate • 4.. •u : Sandie Roach', C I it AYES: Butts, Morgan, Ecklund, McClure, Roach' NOES: None ABSENT: Fleming ABSTAIN: None VACANT: One ATTEST: 2 k.a.(/ PL ',.rrr — - ;T hanna Kinney, MC l ty Clerk (City Seal) L r; S5.:' .i „O A :,\ . 1 ; a r + �Y� . q . 'P' it o �' .o ' "q?;; a.' l.ST 'c - . 1 •F let r : -• SE w i n cv R a' . O� A i .s p 1�, � �� '” +' a ee :a^ �.., e t 4, � '- e'Cw'G y;aG' Sponsored by: Plannine and Zoning Commission Introduction Date: January 9, 2012 Public Hearing Date: January 23, 2012 Enactment Date: January 23, 2012 1 fir•• CITY OF SEWARD, ALASKA ORDINANCE 20.12 -001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE 2.30.220 AND 2.30.221 (a) AND (c) TO CHANGE THE PLANNING AND ZONING MEETING START TIMES TO 7:00 P.M. AND SET ADJOURNMENT NO LATER THAN 10:30 P.M. AND FURTHER CLARIFY THE MEETING ADJOURNMENT REQUIREMENTS WHEREAS, the Commission wishes to have the Planning and Zoning meeting times changed so as to be consistent with the times of the City Council meeting and familiar to the public; and WHEREAS, at the November 15, 2011 Planning and Zoning meeting the Commission discussed and requested staff bring forward an ordinance for Council consideration amending the Seward City Code to change the Commission meeting time requirements by 30 minutes; and WHEREAS, sections 2.30.220(a) Meetings and quonun; 2.30.221.(a) & (c) Meetings time restrictions, of the Seward City Code need to be amended to reflect this change; and WHEREAS, upon enactment of this ordinance, section 2.30.221(a) is amended to further haw clarify the meeting adjournment requirements of the city; and WHEREAS, in addition to amending the Seward City Code, the Planning and Zoning Rules of Procedure will need to be amended by resolution following the enactment of this ordinance to implement this request; and WHEREAS, at the December 6, 2011 meeting, the Planning and Zoning Commission held a public hearing and recommended City Council approval of the proposed City Code amendments. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code is hereby amended to read as follows: (Striket ghs = deletions and are bold; Underline = additions and are bold Italic) Chapter 2.30. Boards and Commissions 2.30.220. Meetings and quorum (a) The Seward Planning and Zoning Commission shall meet at —730 7:00 p.m. in the City Council chambers on the first Tuesday of each month. Special meetings may be held at the call of the chairman or the city manager, and at such other times as the UN. commission may determine. [the remainder of SCC2.30.220 remains unchanged] 1� CITY OF SEWARD, ALASKA ORDINANCE 2012 -001 sod 2.30.221 Meetings — Time restrictions (a) The Commission shall take no official action or address any other items on the agenda after 44:08 10:30 p.m. The time for conclusion of business and adjournment is mandatory. In the event the Commission's business has not been completed by the time set herein, the Commission may adjourn recess the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) [remains unchanged] (c) The Commission shall not adjourn prior to 14:88 10:30 p.m. unless all presentations and comments by members of the general public have been heard. Section 2. This ordinance shall take effect ten (10) days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 23" day of January 2012. THE CITY OF SEWARD, ALASKA Nod DaStd Seaward, yor AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward NOES: None ABSENT: None ABSTAIN: None ATTEST: • Jf hanna Kinn y, CMC 4 agaar.er 'a,.,, ity Clerk 0 :,. (City Seal) • } .. a a 'L? r u �,• 1 City ofSeward, Alaska Planning Commission Minutes November 8, 2012 Volume 6, Page Sire New Business Items requiring a Public Hearing Resolution 2012 -15 of the Seward Planning and Zoning Commission of the r City of Seward, Alaska, recommending the City Council amend Seward City Code 2.30.221(a) to correct the Planning and Zoning adjournment time from 3 11:00 P.M. TO 10:30 P.M. I. Glenz noted the Commission had previously approved the meeting time change which had been enacted by City Council Ordinance 2012 -001. She noted follow the codification of the code change staff had discovered a portion of the sentence in (a) had inadvertently been missed therefore allowing a housekeeping error. Glenz .'Stated Resolution 2012 -15 was to recommend City Council approve the attached Ordinance correcting lhe housekeeping error in City Code 2.30.221 (a). i Notice of public hearing being posted and published as required bylaw was noted and the public hearing was opened. I ' 1. There were no requests to be heard and the public ::tearing was closed. 1 Motion (Morgan/Ecklund) Approve Resolution 2012 -15 Motion Passed Unanimous - Unfinished Business. None New Business Approve the 2013 Planning and Zoning meeting / work session schedule and public hearing: cut -off dates Glenz said the schedule for next year was prepared and asked Commissioners to review the schedule to' determine if any the dates needed to be changed. Motion '`(Ecklund/McClure) Approve the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates Motion (Ecklund /Morgan) Amend the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates, deleting the July 2, 2013 regular meeting from the schedule and deleting the December 17, 2013 work Saw session from the schedule \g City of Seward, Alaska Planning Commission Minutes November 8, 2012 Volume 6, Page 510 New Business Items requiring a Public Hearing 7'' Resolution 2012 -15 of the Seward Planning and Zoning Commission of the City of Seward, Alaska, recommending the City Council amend Seward City Code 2.30.221(a) to correct the Planning and Zoning adjournment time from 11:00 P.M. TO 10:30 P.M. Glenz noted the Commission had previously approved the meeting time change which had been enacted by City Council Ordinance 2012 -001. She noted following the codification of the , code change staff had discovered a portion of the sentence in.section (a) had inadvertently been missed therefore allowing a housekeeping error. Glenz stated ''Resolution 2012 -15 was to recommend City Council approve the attached Ordinance correcting' housekeeping error in City Code 2.30.221 (a). Notice of public hearing being posted: and published, as required bylaw was noted 1 and the public hearing was opened. t x There were no requests to be heard and the public; hearing was closed. 1 Motion (Morgan/Ecklund) Approve Resolution 2012 -15 I : ...., ________ Motion Passed Unanimous Unfinished Business None New Business Approve the 2013 Planning and Zoning meeting / work session schedule and public hearing: cut dates Glenz said the schedule for next year was prepared and asked Commissioners to review the schedule to deterrnine if anY: the dates needed to be changed. Motion`(Ecklund/McClure) Approve the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates Motion (Ecklund /Morgan) Amend the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates, deleting the July 2, 2013 regular meeting from the schedule and deleting the December 17, 2013 work session from the schedule lb Sponsored by: *try CITY OF SEWARD, ALASKA RESOLUTION 2013 -001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALAKSA, REVISING THE 2013 HARBOR TARIFF ANNUAL RATE FOR RESERVED MOORAGE CUSTOMERS AND CONFORM THE MOORAGE RATE TABLE APPENDIX B OF THE TARIFF WHEREAS, the City Council of the City of Seward, approved the 2013 harbor tariff; and WHEREAS, the harbor tariff also includes Appendix B Table of Reserved/Tenant Moorage Rates; and WHEREAS, the rate table for 2013 was mistakenly approved by harbor staff and distributed to customers with a one penny per foot error; and WHEREAS, the cost of correcting this error is relatively insignificant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Subsection 205 of the 2013 Harbor Tariffs is hereby revised as follows (additions listed in bold italic, deletions listed in strilet-hr-eugh): SECTION II - SERVICES AND CHARGES Subsection 200 MOORAGE RATES (d) Moorage Rates for Slip Assignments. Moorage charges shall commence on the date a slip assignment is accepted. Charges shall continue until the holder ceases to have a qualifying interest in a vessel suitable for the assigned space, until the holder's death, or until the holder's voluntary or involuntarily relinquishment of the space. Prepayment of moorage is required. (See Appendix B for a listing of moorage rates according to vessel length): (1) The vessel owner /operator must complete an Application and Agreement for Reserved Moorage in the form provided by the City. (2) Annual Rate. The vessel owner /operator has paid the annual fee based on the length of the vessel, or, the length of the slip, whichever is greater. The Annual Rate shall be $16.28 $46.27 per lineal foot. CITY OF SEWARD, ALASKA RESOLUTION 2013 -001 Section 2. Appendix B of the 2013 Harbor Tariff (as attached to this resolution) is adopted. Section 3. This resolution shall take effect ten days following adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 14 day of January, 2013. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: .ad ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 11 Agenda Statement ! SE Meeting Date: January 14, 2013 8:6 9 t • To: City Council s' mir 9 �P Through: City Manager Jim Hunt From: Harbormaster, Mack Funk Agenda Item: Harbor Tariff Revision BACKGROUND & JUSTIFICATION: The City Council approved the moorage rates for the 2013 calendar year including rate tables that are also part of the tariff as Appendices A and B. The Harbormaster mistakenly approved an erroneous moorage table that undercharges reserved moorage customers by one penny per foot. That table was sent to renewing customers. Since the error was in favor of the customers, it is recommended that the Council adopt a revision to the 2013 tariff to reduce the rate from $46.28 per foot to $46.27 per foot and adopt the corresponding rate table (Appendix B). INTENT: The purpose of the proposed resolution is to correct the error made by staff and adopt a new table of moorage rates for reserved /tenant (Appendix B) customers for 2013. CONSISTENCY CHECKLIST: Yes No N/A ' Comprehensive Plan (document source here): Commercial Uses 1 Allowed in the Small Boat Harbor Should Be Targeted To Those That X Strengthen and Enhance the Small Boat Harbor As A Center for Marine /Tourist Convenience Uses. (page 29) Strategic Plan (document source here): Adjust local development 2. regulations where appropriate, to encourage development that is X consistent with our economic vision. (Page 5) 3. Other (list): X FISCAL NOTE: The error of 1 penny equals .021% or an estimated $211 per year. Approved by Finance Department: ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve Resolution 2013- revising the 2013 Harbor Tariff and r adopting Appendix B. `C\ SEWARD SMALL BOAT HARBOR 2013 TENANT MOORAGE RATES DAILY MOORAGE FOR TENANTS IS @ 62c PER FOOT PLUS 7% SALES TAX * DISCOUNTED MOORAGE RATES ARE BASED ON CALENDAR MONTHS AND MUST BE PAID IN ADVANCE per ft ANNUAL per ft SEMI per ft MONTH LENGTH $46.27 TAX CRR TOTAL $27.76 TAX CRR TOTAL $8.33 TAX CRR TOTAL 13 $601.51 42.11 60.00 $703.62 360.88 25.26 30.00 $416.14 108.29 7.58 5.00 $120.87 14 $647.78 45.34 60.00 $753.12 388.64 27.20 30.00 $445.84 116.62 8.16 5.00 $129.78 15 $694.05 48.58 60.00 $802.63 416.40 29.15 30.00 $475.55 124.95 8.75 5.00 $138.70 16 $740.32 51.82 60.00 $852.14 444.16 31.09 30.00 $505.25 133.28 9.33 5.00 $147.61 17 $786.59 55.06 60.00 $901.65 471.92 33.03 30.00 $534.95 141.61 9.91 5.00 $156.52 18 $832.86 58.30 60.00 $951.16 499.68 34.98 30.00 $564.66 149.94 10.50 5.00 $165.44 19 $879.13 61.54 60.00 $1,000.67 527.44 36.92 30.00 $594.36 158.27 11.08 5.00 $174.35 20 $925.40 64.78 60.00 $1,050.18 555.20 38.86 30.00 $624.06 166.60 11.66 5.00 $183.26 21 $971.67 68.02 60.00 $1,099.69 582.96 40.81 30.00 $653.77 174.93 12.25 5.00 $192.18 22 $1,017.94 71.26 120.00 $1,209.20 610.72 42.75 60.00 $713.47 183.26 12.83 10.00 $206.09 23 $1,064.21 74.49 120.00 $1,258.70 638.48 44.69 60.00 $743.17 191.59 13.41 10.00 $215.00 24 $1,110.48 77.73 120.00 $1,308.21 666.24 46.64 60.00 $772.88 199.92 13.99 10.00 $223.9 25 $1,156.75 80.97 120.00 $1,357.72 694.00 48.58 60.00 $802.58 208.25 14.58 10.00 $232.1 26 $1,203.02 84.21 120.00 $1,407.23 721.76 50.52 60.00 $832.28 216.58 15.16 10.00 $241.74 27 $1,249.29 87.45 120.00 $1,456.74 749.52 52.47 60.00 $861.99 224.91 15.74 10.00 $250.65 28 $1,295.56 90.69 120.00 $1,506.25 777.28 54.41 60.00 $891.69 233.24 16.33 10.00 $259.57 29 $1,341.83 93.93 120.00 $1,555.76 805.04 56.35 60.00 $921.39 241.57 16.91 10.00 $268.48 30 $1,388.10 97.17 120.00 $1,605.27 832.80 58.30 60.00 $951.10 249.90 17.49 10.00 $277.39 31 $1,434.37 100.41 120.00 $1,654.78 860.56 60.24 60.00 $980.80 258.23 18.08 10.00 $286.31 32 $1,480.64 103.64 120.00 $1,704.28 888.32 62.18 60.00 $1,010.50 266.56 18.66 10.00 $295.22 33 $1,526.91 106.88 120.00 $1,753.79 916.08 64.13 60.00 $1,040.21 274.89 19.24 10.00 $304.13 34 $1,573.18 110.12 120.00 $1,803.30 943.84 66.07 60.00 $1,069.91 283.22 19.83 10.00 $313.05 35 $1,619.45 113.36 120.00 $1,852.81 971.60 68.01 60.00 $1,099.61 291.55 20.41 10.00 $321.96 36 $1,665.72 116.60 120.00 $1,902.32 999.36 69.96 60.00 $1,129.32 299.88 20.99 10.00 $330.87 37 $1,711.99 119.84 120.00 $1,951.83 1,027.12 71.90 60.00 $1,159.02 308.21 21.57 10.00 $339.78 38 $1,758.26 123.08 120.00 $2,001.34 1,054.88 73.84 60.00 $1,188.72 316.54 22.16 10.00 $348.70 39 $1,804.53 126.32 120.00 $2,050.85 1,082.64 75.78 60.00 $1,218.42 324.87 22.74 10.00 $357.61 40 $1,850.80 129.56 120.00 $2,100.36 1,110.40 77.73 60.00 $1,248.13 333.20 23.32 10.00 $366.52 41 $1,897.07 132.79 120.00 $2,149.86 1,138.16 79.67 60.00 $1,277.83 341.53 23.91 10.00 $375.44 42 $1,943.34 136.03 120.00 $2,199.37 1,165.92 81.61 60.00 $1,307.53 349.86 24.49 10.00 $384.35 43 $1,989.61 139.27 120.00 $2,248.88 1,193.68 83.56 60.00 $1,337.24 358.19 25.07 10.00 $393.26 44 $2,035.88 142.51 120.00 $2,298.39 1,221.44 85.50 60.00 $1,366.94 366.52 25.66 10.00 $402.18 45 $2,082.15 145.75 180.00 $2,407.90 1,249.20 87.44 90.00 $1,426.64 374.85 26.24 15.00 $416.09 46 $2,128.42 148.99 180.00 $2,457.41 1,276.96 89.39 90.00 $1,456.35 383.18 26.82 15.00 $425.00 47 $2,174.69 152.23 180.00 $2,506.92 1,304.72 91.33 90.00 $1,486.05 391.51 27.41 15.00 $433. 48 $2,220.96 155.47 180.00 $2,556.43 1,332.48 93.27 90.00 $1,515.75 399.84 27.99 15.00 $442.8 49 $2,267.23 158.71 180.00 $2,605.94 1,360.24 95.22 90.00 $1,545.46 408.17 28.57 15.00 $451.74 50 $2,313.50 161.95 180.00 _ $2,655.45 1,388.00 97.16 90.00 $1,575.16 416.50 29.16 15.00 $460.66 2013 TENANT RATES.xls Port and Harbor Tariff Subsection 205(d), Appendix B 2013 TENANT MOORAGE RATES DISCOUNTED MOORAGE RATES ARE BASED ON CALENDAR MONTHS AND MUST BE PAID IN ADVANCE per ft ANNUAL per ft SEMI per ft MONTH LENGTH $46.27 TAX CRR TOTAL $27.76 TAX CRR TOTAL $8.33 TAX TOTAL 51 2,359.77 165.18 180.00 $2,704.95 1,415.76 99.10 90.00 $1,604.86 424.83 29.74 15.00 $469.57 52 2,406.04 168.42 180.00 $2,754.46 1,443.52 101.05 90.00 $1,634.57 433.16 30.32 15.00 $478.48 53 2,452.31 171.66 180.00 $2,803.97 1,471.28 102.99 90.00 $1,664.27 441.49 30.90 15.00 $487.39 54 2,498.58 174.90 180.00 $2,853.48 1,499.04 104.93 90.00 $1,693.97 449.82 31.49 15.00 $496.31 55 2,544.85 178.14 180.00 $2,902.99 1,526.80 106.88 90.00 $1,723.68 458.15 32.07 15.00 $505.22 56 2,591.12 181.38 180.00 $2,952.50 1,554.56 108.82 90.00 $1,753.38 466.48 32.65 15.00 $514.13 57 2,637.39 184.62 180.00 $3,002.01 1,582.32 110.76 90.00 $1,783.08 474.81 33.24 15.00 $523.05 58 2,683.66 187.86 180.00 $3,051.52 1,610.08 112.71 90.00 $1,812.79 483.14 33.82 15.00 $531.96 59 2,729.93 191.10 180.00 $3,101.03 1,637.84 114.65 90.00 $1,842.49 491.47 34.40 15.00 $540.87 60 2,776.20 194.33 180.00 $3,150.53 1,665.60 116.59 90.00 $1,872.19 499.80 34.99 15.00 $549.79 61 2,822.47 197.57 180.00 $3,200:04 1,693.36 118.54 90.00 $1,901.90 508.13 35.00 15.00 $558.13 62 2,868.74 200.81 180.00 $3,249.55 1,721.12 120.48 90.00 $1,931.60 516.46 35.00 15.00 $566.46 63 2,915.01 204.05 180.00 $3,299.06 1,748.88 122.42 90.00 $1,961.30 524.79 35.00 15.00 $574.79 64 2,961.28 207.29 180.00 $3,348.57 1,776.64 124.36 90.00 $1,991.00 533.12 35.00 15.00 $583.12 65 3,007.55 210.53 180.00 $3,398.08 1,804.40 126.31 90.00 $2,020.71 541.45 35.00 15.00 $591.45 66 3,053.82 213.77 180.00 $3,447.59 1,832.16 128.25 90.00 $2,050.41 549.78 35.00 15.00 $599.78 67 3,100.09 217.01 180.00 $3,497.10 1,859.92 130.19 90.00 $2,080.11 558.11 35.00 15.00 $608.11 68 3,146.36 220.25 180.00 $3,546.61 1,887.68 132.14 90.00 $2,109.82 566.44 35.00 15.00 $616.44 69 3,192.63 223.48 180.00 $3,596.11 1,915.44 134.08 90.00 $2,139.52 574.77 35.00 15.00 $624.77 70 3,238.90 226.72 180.00 $3,645.62` 1,943.20 136.02 90.00 $2,169.22 583.10 35.00 15.00 $633.10 71 3,285.17 229.96 180.00 $3,695.13 1,970.96 137.97 90.00 $2,198.93 591.43 35.00 15.00 $641.43 Now 72 3,331.44 233.20 180.00 $3,744.64 1,998.72 139.91 90.00 $2,228.63 599.76 35.00 15.00 $649.76 73 3,377.71 236.44 180.00 $3,794.15 2,026.48 141.85 90.00 $2,258.33 608.09 35.00 15.00 $658.09 74 3,423.98 239.68 180.00 $3,843.66 2,054.24 143.80 90.00 $2,288.04 616.42 35.00 15.00 $666.42 75 3,470.25 242.92 180.00 $3,893.17 2,082.00 145.74 90.00 $2,317.74 624.75 35.00 15.00 $674.75 76 3,516.52 246.16 180.00 $3,942.68 2,109.76 147.68 90.00 $2,347.44 633.08 35.00 15.00 $683.08 77 3,562.79 249.40 180.00 $3,992.19 2,137.52 149.63 90.00 $2,377.15 641.41 35.00 15.00 $691.41 78 3,609.06 252.63 180.00 $4,041.69 2,165.28 151.57 90.00 $2,406.85 649.74 35.00 15.00 $699.74 79 3,655.33 255.87 180.00 $4,091.20 2,193.04 153.51 90.00 $2,436.55 658.07 35.00 15.00 $708.07 80 3,701.60 259.11 240.00 $4,200.71 2,220.80 155.46 120.00 $2,496.26 666.40 35.00 20.00 $721.40 81 3,747.87 262.35 240.00 $4,250.22 2,248.56 157.40 120.00 $2,525.96 674.73 35.00 20.00 $729.73 82 3,794.14 265.59 240.00 $4,299.73 2,276.32 159.34 120.00 $2,555.66 683.06 35.00 20.00 $738.06 83 3,840.41 268.83 240.00 $4,349.24 2,304.08 161.29 120.00 $2,585.37 691.39 35.00 20.00 $746.39 84 3,886.68 272.07 240.00 $4,398.75 2,331.84 163.23 120.00 $2,615.07 699.72 35.00 20.00 $754.72 85 3,932.95 275.31 240.00 $4,448.26 2,359.60 165.17 120.00 $2,644.77 708.05 35.00 20.00 $763.05 86 3,979.22 278.55 240.00 $4,497.77 2,387.36 167.12 120.00 $2,674.48 716.38 35.00 20.00 $771.38 87 4,025.49 281.78 240.00 $4,547.27 2,415.12 169.06 120.00 $2,704.18 724.71 35.00 20.00 $779.71 88 4,071.76 285.02 240.00 $4,596.78 2,442.88 171.00 120.00 $2,733.88 733.04 35.00 20.00 $788.04 89 4,118.03 288.26 240.00 $4,646.29 2,470.64 172.94 120.00 $2,763.58 741.37 35.00 20.00 $796.37 90 4,164.30 291.50 240.00 $4,695.80 2,498.40 174.89 120.00 $2,793.29 749.70 35.00 20.00 $804.70 91 4,210.57 294.74 240.00 $4,745.31 2,526.16 176.83 120.00 $2,822.99 758.03 35.00 20.00 $813.03 92 4,256.84 297.98 240.00 $4,794.82 2,553.92 178.77 120.00 $2,852.69 766.36 35.00 20.00 $821.36 93 4,303.11 301.22 240.00 $4,844.33 2,581.68 180.72 120.00 $2,882.40 774.69 35.00 20.00 $829.69 94 4,349.38 304.46 240.00 $4,893.84 2,609.44 182.66 120.00 $2,912.10 783.02 35.00 20.00 $838.02 95 4,395.65 307.70 240.00 $4,943.35 2,637.20 184.60 120.00 $2,941.80 791.35 35.00 20.00 $846.35 96 4,441.92 310.93 240.00 $4,992.85 2,664.96 186.55 120.00 $2,971.51 799.68 35.00 20.00 $854.68 97 4,488.19 314.17 240.00 $5,042.36 2,692.72 188.49 120.00 $3,001.21 808.01 35.00 20.00 $863.01 98 4,534.46 317.41 240.00 $5,091.87 2,720.48 190.43 120.00 $3,030.91 816.34 35.00 20.00 $871.34 99 4,580.73 320.65 240.00 $5,141.38 2,748.24 192.38 120.00 $3,060.62 824.67 35.00 20.00 $879.67 100 4,627.00 323.89 240.00 $5,190.89 2,776.00 194.32 120.00 $3,090.32 833.00 35.00 20.00 $888.00 20131 NANT RATES.xls Port and Harbor Tariff Suhsar•.tinn 7OF(r1) AnnPnriiY R Sponsored by: Port and Commerce Advisory Board CITY OF SEWARD, ALASKA RESOLUTION 2013 -002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD ALASKA, REVISING THE 2013 HARBOR TARIFF TO CHARGE ONLY ONE ELECTRICAL CUSTOMER CHARGE PER BILLING CYCLE TO TENANT CUSTOMERS AT THE SMALL BOAT HARBOR AND TO CHARGE ONE ELECTRICAL CUSTOMER CHARGE PER LOCATION FOR TRANSIENT OR GUEST CUSTOMERS WHEREAS, several harbor tenant customers have been unhappy when required to pay two electrical customer charges per month; and WHEREAS, a better way to bill electrical customer charges to tenant customers is once per billing cycle; and WHEREAS, transient or guest customers (that stay more than 15 consecutive days) sometimes move several times per month during the busy boating season; and WHEREAS, each move requires both administrative time and dock labor. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Subsection 225 (2) (i) of the 2013 Harbor Tariff is hereby amended as follows (addition listed in bold italic, deletions listed in stri'ket hrough): Subsection 225 (2) Electricity - Small Boat Harbor (i) All Vessels (except Transient Vessels staying 15 consecutive days or less. Electricity (per kilowatt hour) $0.24 Customer charge for tenants (once per month billing cycle) ... $19.10 Customer charge for transients or guests (once per location) ..... $19.10 Section 2. This resolution shall take effect ten days after adoption. Council Agenda Statement Meeting Date: January 14, 2013 1 oF sews Through: Jim Hunt, City Manager From: Mack Funk, Seward Harbormaster IIIP Agenda Item: Electrical Customer Charge — Revise 2013 Harbor Tariff BACKGROUND & JUSTIFICATION: Monthly electrical charges currently consist of both a customer charge and electrical usage charges. For billing purposes, meter readings run from the 15 of each month to the 14 of the following month. If a tenant customer uses power on the 16 of the month and then leaves his slip, the electric meter will be read and the breaker shut off and sealed. If the customer returns to his slip on the 12 of the following month he is, by tariff, charged a second customer charge. For tenant customers, one customer charge per billing cycle is recommended. On the other hand, transient or guest customers (that stay more than 15 consecutive days) often move several times per month. In the past there has been no charge for the extra time spent by harbor office workers or dock workers to keep track of these changes. The recommendation is that transient customers who change locations should be charged the customer charge for each move. The Port and Commerce Advisory Board (PACAB) discussed this subject and voted unanimously to recommend these changes to the City Council. INTENT: The purpose of Resolution 2013- is to amend the 2013 harbor tariff to provide a better basis for electrical customer charges. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Continue to support, 1. promote, enhance and develop harbor facilities to accommodate X Seward's growing demand for marine transport facilities. (page 33) Strategic Plan (document source here): Adjust local development 2. regulations where appropriate, to encourage development that is X consistent with our economic vision. (Page 5) 3. Other (list): X FISCAL NOTE: It is possible that a few hundred dollars of charges per year will be lost if the proposed change is enacted. However, the harbor staff believes that excellent customer service necessitates this change. Approved by Finance Department: ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve Resolution 2013- making changes to the 2013 Harbor Tariff. Sponsored by: PACAB CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2012-08 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF THE 2012 AND 2013 HARBOR TARIFFS TO ONLY CHARGE ONE ELECTRICAL CUSTOMER CHARGE PER BILLING CYCLE AT THE SMALL BOAT HARBOR WHEREAS, the several harbor customers have been unhappy when required to pay two electrical customer charges per month; and WHEREAS, a better way to bill electrical customer charges is once per billing cycle. NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE ADVISORY BOARD that: Section 1. Subsection 225 (2) (i) of the 2012 and 2013 Harbor Tariffs is hereby amended as follows (addition listed in bold italic): Su bsection 225 (2) Electricity - Small Boat Harbor (i) All Vessels (except Transient Vessels staying 15 consecutive days or less. Electricity (per kilowatt hour) $0.23 Customer charge (per month billing cycle) . . $18.19 Section 2. This resolution shall take effect for the 2012 tariff 10 days following adoption. Section 3. This resolution shall take effect for the 2013 tariff on January 1, 2013. Port and Commerce Advisory Board RESOLUTION 2012 -08 PASSED AND APPROVED by the Port and Commerce Advisory Board this 3rd day of October 2012. THE CITY OF SEWARD, ALASKA l;a; , ( 'Deborah Altermatt, PACAB Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) g.6 Cite of Seward, Alaska Port and Commerce Advisory Board 11�inutes October 3, 2012 Volume ,Page r CALL TO ORDER The October 3, 201.2 rescheduled regular meeting of the Port and Commerce Advisory Board was called to order at 12:08 p.m. by Darryl Schaefermeyer, Vice Chair. OPENING CEREMONY Oliver led the pledge of allegiance to the flag. ROLL CALL There were present: Darryl Schaefermeyer, Vice Chair, presiding, and Dan Oliver Steve Fink Bob Linville Carl Hughes Comprising a quorum; and Bruce Jaffa Deborah Altermatt Were excused Also present were: Kris Erchinger, Finance Director Norm. Regis, Deputy Harbor Master Mack Funk Harbor Master Suzi Towsley, Board Liaison Louis Bencardino, Alaska Railroad Christi Terry, Alaska Railroad SPECIAL ORDERS, PRESENTATIONS AND REPORTS 1. Rail Road report, Louis Bencardino- The Railroad had been accommodating vessels as necessary and preparing for the seasonal change over. Halloween and Christmas Carnivals were being planned. The Music and Art festival held at the Rail road terminal had been a success. 2. Harbor Master Report — Dredging was progressing at the Harbor and flooding damage thankfully minimal. The harbormaster was leaving on city business soon. Repairs to the travel lift were underway. 3. Chamber Report- Cindy clock was out of town and her report was written. 4. Administration reported on the ongoing budget process, dredging projects, flood and upcoming travel. City of Seward, Alaska Port and Commerce Advisory Board Minutes October 3, 2012 Volume , Page CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC I- IEA.RING "There were none. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Oliver/Linville) Approval of Agenda Unanimous Consent Motion Passed Ms. Erchinger had been invited to discuss and give an overview of the budget and city budget process. The board was able to review and discuss only a portion of the stack of information and thanked. Kris for your through review, agreeing that this is a detailed and very in depth process. Bob Linville excused himself and left the meeting at 1 :50 Motion (Fink /Hughes) Motion to approve 2012 -06, A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF THE CITY CODE IN ORDER TO ELIMINATE THE REQUIREMENT FOR ELECTRICAL DEPOSITS FOR " RESERVED MOORAGE CUSTOMERS AT THE SMALL BOAT HARBOR Motion Passed Unanimously Motion (Hughes /Fink) Motion to approve 2012 -07, A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF THE 2012 AND 2013 HARBOR TARIFFS TO ELIMINATE THE REQUIREMENT FOR ELECTRICAL DEPOSITS FOR RESERVED MOORAGE CUSTOMERS AT THE SMALL BOAT HARBOR Motion Passed Unanimously Motion (Fink /Hughes) Motion to approve 2012 -08, A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF City of Seward Alaska Port and Commerce Advisory Board Minutes October 3, 2012 Volume , Page r THE 2012 AND 2013 HARBOR TARIFFS TO ONLY CHARGE ONE ELECTRICAL CUSTOMER CHARGE PER BILLING CYCLE AT THE SMALL BOAT HARBOR Motion Passed Unanimously It was discussed and unanimously decided that unless administration and the board decided that a work session was necessary, the October work session was cancelled due to travel. CITIZENS' COMMENTS None BOARD AND ADMINISTRATIVE RESPONSE TO CITIZENS' COMMENTS Thanks to Erchinger. ADJOURNMENT The meeting was adjourned at 2:07 p.m. Suzi. Towsley Deborah Altermatt Slaw Executive Liaison Chair (City Seal) Sow Sponsored by: Port and Commerce Advisory Board CITY OF SEWARD, ALASKA RESOLUTION 2013 -003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REVISING THE 2013 HARBOR TARIFF TO ELIMINATE THE REQUIREMENT FOR ELECTRICAL DEPOSITS FOR RESERVED MOORAGE CUSTOMERS AT THE SMALL BOAT HARBOR WHEREAS, City electrical account customers have the opportunity to be exempted from deposit requirements if they are able to demonstrate a good credit history; and WHEREAS, harbor customers also were formerly eligible for an exemption from the electrical account deposit requirement; and WHEREAS, reserved harbor customers, as a group, have good account histories; and WHEREAS, in the unusual circumstance that a harbor account becomes delinquent, the City Harbor Department files a lien on the vessel; and WHEREAS, such liens are an effective means of collecting delinquent accounts; and WHEREAS, the deposit requirement for reserved moorage customers is unnecessary and an administrative burden. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Subsection 225 (e) of the 2013 Harbor Tariff is hereby revised as follows (addition listed in bold italic, deletions listed in_strikethrough): Subsection 225 (e) Miscellaneous Charges (1) Meter test, each, when previous test occurred within 24 months $ 52.50 (2) Deposit required for transient moorage customers staying 15 or more consecutive days $100.00 (3) Tampering with or unauthorized breaking of meter seal $525.00 (4) Dishonored check fee $35.00 CUTY OF SEWARD, ALASKA ,, RESOLUTION 2013 -003 (5) Reconnection after disconnect of delinquent account $ 42.00 Section 2. This resolution shall take effect ten days after adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of January, 2013. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Sikw Council Agenda Statement Meeting Date: January 14, 2013 t , ov sets, Through: Jim Hunt, City Manager % �' ,, •yy From: Mack Funk, Harbormaster q sr�P Agenda Item: Electrical Deposits- Delete requirement for reserved moorage customers BACKGROUND & JUSTIFICATION: Several years ago the City transferred the vessel electrical accounts from City Hall to the Harbor. City Code allows the possible waiver of electrical deposits for residential and business customers that can document a good credit history. In fact, at the time of the transfer of the electrical bills to the harbor, many harbor customers were exempted from the deposit requirement. However, the City Code did not allow any waiver of electrical deposit for vessel owners —no exceptions. Moorage customers in general and reserved (or tenant) moorage customers in particular, have a history of good payment records. Furthermore, if a vessel owner becomes delinquent the harbor has the legal authority to put a lien on the vessel. The lien mechanism has been a strong lever to force payment. The Port and Commerce Advisory Board PACAB voted unanimously on October 3 to recommend to the City Council that only guest (or transient) moorage customers should be required to pay an electrical deposit. The PACAB board strongly felt that reserved moorage customers should be exempt from the electrical deposit requirement. In order to implement this change, two City Code Titles were modified by the City Council on December 10, 2012. It is now necessary to revise one section of the harbor tariff. INTENT: The purpose of Resolution 2013- is to change the City Tariff to allow for the exemption of reserved (tenant) moorage customers from paying electrical deposits. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Continue to support, 1. promote, enhance and develop harbor facilities to accommodate X Seward's growing demand for marine transport facilities. (page 33) Strategic Plan (document source here): Adjust local development 2. regulations where appropriate, to encourage development that is X consistent with our economic vision. (Page 5) 3. Other (list): x FISCAL NOTE: Deposits are set aside into a separate account. They do not belong to the City. It is anticipated that exempting reserved moorage customers from paying deposits will not have any fiscal impact on City or Harbor budgets. Approved by Finance Department: ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve Resolution 2013- to make the corresponding changes to the 2013 Harbor Tariff to conform to the City Code changes made by the City Council at the meeting on December 10, 2012. Sponsored by: PACAB CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2012 -07 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF THE 2012 AND 2013 HARBOR 'iARIF14'S TO ELIMINATE THE REQUIREMENT FOR ELECTRICAL DEPOSITS FOR RESERVED MOORAGE CUSTOMERS AT THE SMALL BOAT HARBOR WHEREAS, the City of Seward, Harbor Department staff recommends that reserved moorage customers should be exempt from the requirement for electrical deposits; and WHEREAS, other city electrical account customers have the opportunity to be exempted from deposit requirements if they are able to demonstrate a good credit history; and WHEREAS, reserved moorage customers at the Seward Small Boat Harbor, as a class, have good credit records. NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE ADVISORY BOARD that: Section 1. Subsection 225 (e) of the 2012 and 20 ] 3 Harbor Tariffs is hereby updated as follows (addition listed in bold italic): Subsection 225 (e) Miscellaneous Charges (1) Meter test, each, when previous test occurred within 24 months $ 52.50 (2) Deposit required for transient moorage customers $100.00 (3) Tampering with or unauthorized breaking of meter seal $525.00 (4) Dishonored check fee $35.00 (5) Reconnection after disconnect of delinquent account $ 42.00 Section 2. A corresponding change will also be required of the Seward City Code. Section 3. This resolution shall take effect for. the 2012 tariff 10 days following adoption. Section 4. This resolution shall take effect for the 2013 tariff on January 1, 2013. . Port and Commerce Advisory Board RESOLUTION 2012-07 PASSED AND APPROVED by the Port and Commerce Advisory Board this 3rd day of October 2012. THE CITY OF SEWARD, ALASKA "ieborah Altermatt, PACAB Chair AYES: NOES: r ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2013 -004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE 2012/2013 BIENNIAL BUDGET TO REFLECT MID -CYCLE BUDGET CHANGES, SETTING THE MILL RATE (UNCHANGED) FOR 2013, AND APPROPRIATING FUNDS WHEREAS, the 2012/2013 Biennial Budget was passed on December 12, 2011, reflecting the City's second biennial budget, and covering the period from January 1, 2012 through December 31, 2013; and WHEREAS, the City conducts a mid -cycle budget adjustment at the end of each even- numbered year, to adjust the "off budget year" to reflect changes to the budget based on updated revenue information, economic conditions, newly anticipated costs, and other timely and relevant information impacting the upcoming budget year; and WHEREAS, this resolution adopts specific changes to the General Fund, the Harbor Enterprise Fund, the Electric Enterprise Fund, the Water Enterprise Fund, the Wastewater Enterprise Fund, the Motor Pool Internal Service Fund, and the Healthcare Enterprise Fund with each specific line item change being reflected on the spreadsheet attached hereto; and WHEREAS, this resolution further sets the mill rate for 2013 unchanged, at 3.12 mills. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The General Fund 2013 Budget is hereby amended and funds are hereby appropriated, according to the specific modifications included on the attached spreadsheet, as follows: 1) Revenues are increased by $380,000; 2) Expenditures are increased by $267,952; and 3) Transfers -out are increased by $10,000 for a total increase in the General Fund budgeted fund balance of $102,048. Section 2. The Harbor Enterprise Fund 2013 Budget is hereby amended and funds are hereby appropriated, according to the specific modifications included on the attached spreadsheet, as follows: 1) Revenues are unchanged; 2) Expenses are increased by $91,360; and 2) inter -fund transfers are unchanged, for a total net decrease in the Harbor Enterprise Fund budgeted net assets of $91,360. CITY OF SEWARD, ALASKA r RESOLUTION 2013 -004 Section 3. There are no budget amendments to the Seward Marine Industrial Center Enterprise Fund or Parking Enterprise Fund 2013 Budgets. Section 4. The Electric Enterprise Fund 2013 Budget is hereby amended and funds are hereby appropriated, according to the specific modifications included on the attached spreadsheet, as follows: 1) There are no changes to revenues or transfers; and 2) Expenses are increased by $33,990, for a total net decrease in budgeted net assets of $33,990. Section 5. The Water Enterprise Fund 2013 Budget is hereby amended and funds are hereby appropriated, according to the specific modifications included on the attached spreadsheet, as follows: 1) There are no changes to revenues or transfers; and 2) Expenses are increased by $63,071, for a total net decrease in budgeted net assets of $63,071. Section 6. The Wastewater Enterprise Fund 2013 Budget is hereby amended and funds are hereby appropriated, according to the specific modifications included on the attached spreadsheet, as follows: 1) There are no changes to revenues or transfers; and 2) Expenses are increased by $62,111, for a total net decrease in budgeted net assets of $62,111. Section 7. The Healthcare Enterprise Fund 2013 Budget is hereby amended and funds are hereby appropriated, according to the specific modifications included on the attached spreadsheet, as follows: 1) There are no changes to budgeted revenues or expenses; and 2) Transfers -in from the General Fund will increase by $10,000 related to an increase in budgeted sales tax revenues, for a total net increase in budgeted net assets of $10,000. Section 8. The Motor Pool Internal Service Fund 2013 Budget is hereby amended and funds are hereby appropriated, according to the specific modifications included on the attached spreadsheet, as follows: 1) Expenses are hereby increased by $75,000 to reflect 2012 unspent appropriations for a used dump truck carrying over to 2013; 2) revenues and transfers are unchanged, for no net change in budgeted net assets for 2012 and 2013 combined. Section 9. The total assessed valuation as determined by the Kenai Peninsula Borough Assessor, and any supplemental assessment rolls for said period which may be certified by the Borough Assessor at a future date, shall be the basis for computing estimated property tax revenues for the City of Seward, Alaska. Section 10. The rate of levy on the 2013 real and personal property tax rolls shall be and is hereby levied at the rate of 3.12 mills per dollar of assessed valuation in Municipal Service Zones One (Borough designation TCA 40) and Two (Borough designation TCA 41). Section 11. This resolution shall take effect immediately upon its adoption. COUNCIL AGENDA STATEMENT _ sett, 9 Meeting Date: January 14, 2013 ` (4s* Through: James Hunt, City Manager ''„ From: Kristin Erchinger, Finance Director "" ' RE: Mid -Cycle Budget Modifications for 2013 Budget and setting 2013 mill rate BACKGROUND & JUSTIFICATION: The City of Seward passed its 2012/2013 biennial budget on December 12, 2011covering the period January 1, 2012 through December 31, 2013. The resolution before Council today represents a mid -cycle budget adjustment which is submitted at least once during the off -year of each biennial budget cycle (generally at the end of each even - numbered year, in preparation for the second year of the approved biennial budget). The purpose of the adjustment is to update information relative to current economic conditions, changes to major revenue categories, newly- acquired or more timely information regarding changes in costs which tend to swing broadly (i.e. heating fuel, health insurance), and any additional relevant financial information that is expected to impact the upcoming budget cycle. The Seward City Council met with staff in three budget work sessions on November 5, 6, and 7, 2012. The first budget work session focused on mid -cycle budget adjustments in all funds, primarily related to increased utility costs, refuse rate increases, health insurance and workers' compensation rate increases. The remaining two budget worksessions focused on capital budgets for all funds. During the off - budget year, staff has committed to doing a deeper dive on big -topic issues such as long -range financial planning, enterprise fund rate reviews, and capital budgeting. This year's budget work by the administration focused on improving the City's capital budget cost estimates and refining critical and high -risk capital needs. INTENT: To modify the 2013 approved budget to reflect mid -cycle budget adjustments, and to approve the 2013 property tax mill rate which will remain unchanged from 2012. skid CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X 3. Other (list): X ATTORNEY REVIEW: Yes X No FISCAL NOTE: The net overall impact to fund balance /net assets in each Fund, resulting from the proposed budget modifications, is as follows: General Fund increase in fund balance $ 102,048 Harbor Enterprise Fund decrease in net assets $( 91,360) SMIC Enterprise Fund and Parking Enterprise Fund no change Electric Enterprise Fund decrease in net assets $( 33,990) Water Enterprise Fund decrease in net assets $( 63,071) Wastewater Enterprise Fund decrease in net assets $( 62,111) Healthcare Enterprise Fund increase in net assets $ 10,000 Motor Pool Internal Service Fund (net for 2012/2013) no change 01013-- ".04600 RECOMMENDATION: City Council approve Resolution 2012- amending the 2013 Budget, setting the 2013 mill rate unchanged at 3.12 mills, and appropriating funds. CITY OF SEWARD 2013 Mid -Cycle Budget Adjustments Administration Recommendations GENERAL FUND: Amount Department COST ADDITIONS: Delay retirement of fire position 20,000 Fire Building inspection- relatedcertification/inspection training & travel 1,000 Building Utility costs under- budgeted 45,000 All GF depts Utility rate increases for 2013 17,000 All GF depts Refuse 25% cost increases 17,000 All GF depts Workers' compensation insurance 20,776 All GF depts Heating fuel costs under - budgeted 10,000 All GF depts Heating fuel cost increases for 2013 2,800 All GF depts Property, general liability insurance (8 %) 17,888 All GF depts Health insurance (5 %) 57,388 All GF depts Planning and Zoning training/travel 2,000 Boards Increased funding to senior center 10,000 Contributions Host Obihiro Delegation in 2013 20,000 Mayor & Council New accounting software training/travel 5,000 Finance Clerk's department equipment rent 100 City Clerk Move unspent Codification funds ($5K) from 2012 to 2013 - City Clerk Police department overtime 22,000 Police 267,952 REVENUE ADDITIONS: Raw fish tax receipts over budget in 2013 to GF 200,000 New campground dump station fee ($5 each) 20,000 Jail contract funding increase 90,000 Sales tax revenue increase 40,000 Offset by 1/4 of sales tax revenue increase going to hospital d/s fund (10,000) Project management fees 30,000 370,000 TRANSFER -OUT ADDITIONS: Transfer to Healthcare Enterprise Fund (1/4 of sales tax increase) 10,000 Harbor Enterprise Fund Power for resale (purchased from Electric Fund) underbudgeted 56,000 Power for resale (2013 utility cost increase) 12,300 Utilities (to account for refuse increase) 12,500 Increase health insurance (5 %) 10,560 S91,360 Electric Enterprise Fund Utilities underbudgeted 21,000 Utilities cost increases 2013 3,950 Heating fuel 5,200 Increase health insurance (5 %) 3,840 $33,990 Water Enterprise Fund Utilities underbudgeted 50,000 Utilities cost increases 2013 10,000 Increase health insurance (5 %) 3,071 $63,071 Wastewater Enterprise Fund Utilities underbudgeted 50,000 Utilities cost increases 2013 10,000 Increase health insurance (5 %) 2,111 $62,111 Motor Pool Fund Move 2012 used dump truck funding ($75K) to 2013 $75,000 Healthcare Enterprise Fund Transfers -In from General Fund (representing 1/4 of sales tax increase) $10,000 Sponsored by: Casagranda Introduction: September 10, 2012 Nod Introduction Postponement: September 24, 2012 Introduction Postponement: January 14, 2013 Public Hearing: Enactment: CITY OF SEWARD, ALASKA ORDINANCE 2012 -009 A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING CRITERIA FOR SUBSTANCES ADDED TO PUBLIC DRINKING WATER FOR PURPOSES UNRELATED TO POTABILITY WHEREAS, contrary to public assumption, the U.S. Environmental Protection Agency (EPA) gave up all enforceable oversight responsibilities for direct water additives in 1988, and there are now no federal safety standards; and WHEREAS, the voluntary industry self - regulation standard, known as ANSI NSF Standard 60, that has been adopted by the State of Alaska is established and administered by a non - governmental body with no direct responsibility to health agencies or consumers; and WHEREAS, previously 95% of the products added to drinking water for purposes of treating humans were obtained from U.S. sources, and now products are more frequently sourced from China, Japan, Russia, and Mexico with no requirement for batch testing for content and impurities, or disclosure of origin; and WHEREAS, public policy discussions of the prospects of adding lithium to the public water for the purpose of altering human mood imbalances and reducing suicides, and statin drugs for the purpose of affecting human cholesterol, rather than making water more potable, have increased along with water operators initiating the use of, halting the use of, and making changes in the use of, fluoridation products; and WHEREAS, licensed water operators are trained to measure and manage for appropriate potability and an additive's effectiveness at fulfilling goals of disinfection, and pH balance, etc., but have no measuring device for, nor are they tasked to evaluate, results of an applied medication intended to treat humans; and WHEREAS, it is essential that the contents and impurities of any chemical transported to and stored in our community in its raw undiluted state are fully identified for first responders, emergency remediation and response teams, risk management, homeland security, environmental impact, and for accurate assessments for both contaminant quality controls and appropriate permitting. CITY OF SEWARD, ALASKA ORDINANCE 2012 -009 NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code is hereby amended to add Section 14.10.090 to read as follows: (Strikethrougha = deletions and are bold; Underline = additions and are bold Italic) Chapter 14.10 Water 14.10.090 Requirements for substances added to public drinking water for purposes of treatment or disease prevention for consumers, unrelated to water potability: A. Accountability To assure that the city, or any public water system operator providing water service on behalf of the city, selects a product that is consistent with legislative intent that may be enacted by city council for treating disease or effecting the bodily functions of the consumer to prevent disease, rather than making water more potable, the water system operator shall purchase and administer substances for that purpose from only such chemical manufacturer or responsible entity in the chain of delivery of the product that shall provide the following declaration for their product, which the water system operator shall make readily accessible to the public: "This specific product when ingested by consumers in dilution amounts consistent with concentration goals in water established by safe drinking water regulation for the product, is effective at treating the legislatively - identified specific disease or health condition, or effecting the bodily functions to prevent the specific adverse health condition in consumers, consistent with fulfilling the stated legislative intent for this product's use, and is safe for the full range of expected human consumption at these dilution ranges, without known or anticipated adverse health effects over a lifetime, including for infants, children, the elderly, and other populations afforded equal protection." B. Transparency/Disclosure The public water system operator shall require as a condition of purchase that the manufacturer of a specific product that the water system operator adds or intends to add to the public drinking water for purposes of treating or affecting the bodily functions of consumers shall provide a list of all published, and unpublished if known, toxicological studies on the health and behavioral effects of continued use of their specific product. If toxicological studies on health and behavioral effects were performed on a different manufacturer's product of the same chemical classification, the responsible party in the chain of delivery shall identify the manufacturing source of the product and a comparison of content and contaminant concentrations. An update of the list of toxicological studies on the health and behavioral effects of each product content and contaminant shall be required annually. The water system operator shall make these submissions by the manufacturer or responsible party in the chain of product delivery readily accessible to the public. LA` CITY OF SEWARD, ALASKA ORDINANCE 2012 -009 C. Compliance with Alaska Law To assure that the public water system operator has selected and is administering a water additive product intended to treat or effect the bodily functions of consumers that meets all Alaska laws, rules and regulations, the water system operator, as a condition of purchase, shall obtain a dated and correct copy of the Product Formulation Data that was in force at the time of any bid or contractual agreement to sell chemicals to the water system operator that the manufacturer, or any other responsible party in the chain of delivery of the chemical, such as re- packager, is required to submit to NSF International in order to achieve manufacturer's or re- packager's certification that the manufacturer has met ANSI/NSF Standard 60. This document production, which the water system operator shall make readily accessible to the public, shall include the dated submission that meets General Requirement 3.2.1 ofANSI/NSF Standard 60, as adopted by the State of Alaska, by including as published: a) A proposed maximum use level for the product; b) The composition of the formulation (in percent or parts by weight for each chemical in the formulation); c) The reaction mixture used to manufacture the chemical if applicable; d) Chemical abstract number (CAS number), chemical name, and supplier for each chemical present in the formulation; e) A list of known or suspected impurities within the treatment chemical formulation and the maximum percent or parts by weight of each impurity; f) A description or classification of the process in which the treatment chemical is manufactured, handled and packaged; g) Any selected spectra (e.g UV/visible, infrared) that has been required; and h) A list of published and available unpublished toxicological studies relevant to the treatment chemical and the chemical and impurities present in the treatment chemical. D. Conformance with Industry Standards The public water system operator shall select and add to the public drinking water only such products intended to treat and affect the bodily functions of consumers that meet the applicable published American Water Works Association (AWWA) standard for that product's specific chemical classification. In order to assure fulfillment of AWWA standards, an independent analysis by an American National Standards Institute (ANSI) or NSF International certified 1-9\ CITY OF SEWARD, ALASKA ORDINANCE 2012 -009 laboratory determininft the content and specific concentrations of each contamination of each shipment of the product, to be correlated with the manufacturer's Product Formulation Data described in Section C above, shall be provided by the chemical manufacturer or responsible party in the chain of delivery. These batch analyses, and any reports, on each delivery of product shall be maintained and made immediately accessible to the public by the water system operator. E. Violations Violation of subsection (A -D) of this section is a public nuisance, and, without restriction for other remedies, may be abated as other nuisances under the laws of Alaska. F. Severability If any provision of this section or the application thereof to any person or circumstance is held invalid, that invalidity may not affect other provisions or applications of this section that can be given effect without the invalid provision or application, and to this end the provisions of this section are severable. G. In the event this section is found to conflict with any resolution or ordinance of the city, this section shall be controlling. `... Section 2. This ordinance shall take effect ten (10) days following enactment. ENACTED by the City Council of the City of Seward, Alaska, this 28 day of January, 2013. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 1A1 rr► Sponsored by: Hunt Introduction: September 10, 2012 Introduction Postponement: September 24, 2012 Introduction Postponement: October 22, 2012 Introduction Postponement: November 26, 2012 Public Hearing: December 10, 2012 Enactment: December 10, 2012 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING TITLE 14 OF THE CITY'S CODE OF ORDINANCES TO PROVIDE FOR INTERCONNECTION OF SMALL RENEWABLE ENERGY SOURCES TO THE CITY'S ELECTRICAL DISTRIBUTION SYSTEM WHEREAS, the city council encourages the development and use of alternative energy production; and WHEREAS, the interconnection with the city's electrical distribution system should be allowed, provided that alternative power sources do not adversely affect the city's system or delivery of power to other electric customers, and WHEREAS, the city council wishes to allow alternative energy that is safe to users, the public, and electric utility employees. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Section 14.01.015 Definitions is amended as follows: Strikeout = Delete Bold = New 14.01.015. - Definitions. Unless the context specifically indicates otherwise, the meaning of terms used in this title shall be as follows: Alternative power source. Means electrical generation fueled by renewable resources such as wind, solar, geothermal, biomass, or water. An alternative power source does not include fossil fuel generation. Applicant. Means a person, including a corporation, partnership, association, and governmental unit or agency, who requests utility service or the extension of utility facilities or CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 interconnection under these provisions and who may be synonymous, as circumstances permit, with "developer," "owner," "contractor," "builder," and similar terms associated with the improvement and development of real property and the construction of buildings and related improvements and their heirs, successors. Application for interconnection. Means the application for interconnection of alternative power source that must be completed by any customer wishing to interconnect to the city's electrical distribution system as an independent power producer. BOD (denoting biochemical oxygen demand). Means the quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedure in five days at 20 degrees Centigrade, expressed in milligrams per liter. Building drain. Means that part of the lowest horizontal piping of a drainage system which receives the discharge from soil, waste, and other drainage pipes inside the walls of the building and conveys it to the building sewer, beginning five feet (1.5 meters) outside the inner face of the building wall. Building sewer. Means the extension from the building drain to the service connection or other place of disposal. Certificate of Completion. Means the form completed by the applicant for interconnection and the electrical inspector having jurisdiction over the installation of the facilities indicating completion of installation and inspection of the interconnection. Class A facility. Means non - utility generator installation of 10 -kVA output or less, where the system stiffness ratio is at least 100. Class B facility. Means non - utility generator installation with an output of between 10- kVA and 100 -kVA, where the system stiffness ratio is at least 50. Class Cfacility. Means non - utility generator installation with an output of between 100 - kVA and 1000 -kVA, where the system stiffness ratio is at least 30. Class D facility. Means non - utility generator installation with an output of between 1000 -kVA and 5000 -kVA, where the system stiffness ratio is at least 20. Class of service. Means the type of service rendered by the city to a customer under a particular rate schedule. Clean -out. Means a pipe inserted into the sewer extension through which a cleaning device can be inserted into the sewer extension. Page 2 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 Collection system. Means the system of public sewers to be operated by the city and designed for the collection of sewage. Combined sewer. Means a sewer receiving both surface runoff and sewage. Commercial service - Demand metered. This classification applies to demand metered general lighting, incidental power, and other services used by commercial and industrial enterprises whose demand is equal to or greater than 25 KVA. Commercial service - Non - demand metered. This classification applies to single phase, non- demand metered general lighting, incidental power, and other services used by commercial and industrial enterprises whose demand capacity is less than 25 KW, and by multiple dwelling units when supplied through one meter. A residential service through which an additional service point not directly associated with the primary residence is likewise serviced will be billed under this schedule. Customers will be classified as non - residential unless they are clearly a residential account. The burden of proof will be on the customer. Commercial user. Means a person or premises used for commercial or business purposes which discharges domestic waste, not industrial waste. Composite. Means the make -up of a number of individual samples so taken as to represent Now the nature of sewage or industrial wastes. Constituents. Means the combination of particles or conditions which exist in the industrial wastes. Contribution -in- aid -of- construction. Means that sum of money representing the cost of making additions or modifications to utility distribution facilities and underground installations, which the applicant or customer must pay as a condition precedent to installing the facilities requested, and which becomes the property of the city and is not otherwise subject to refund to the contributor. Contributor. Means an individual or entity willing to fund alternative power generation through voluntary monetary donation(s). Customer. Means the person, partnership, corporation, or entity in whose name a utility account is held and the occupant, resident, or tenant of any premises served by a city utility. In those cases where a utility service is not separately metered to individual tenants in a building, the landlord /owner shall be considered a customer. Delivery point. Means the location where city electrical distribution system terminates its equipment or conductors and at which the customer assumes responsibility for construction and maintenance of the electrical facilities. Page `` 3 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 Demand. Means the maximum rate of delivery of electric energy during a month, measured in kilowatts (KW) registered over a 15- minute period by a demand meter. Domestic waste. Means any sewage emanating from residential dwellings or from domestic activities by or for private citizens having a BOD of less than 250 ppm and /or a total suspended solids of less than 250 ppm. Economically feasible. Means an extension of distribution facilities will be considered economically feasible if anticipated annual revenue from the project will recover all annual costs plus reasonable margins to provide service to that point, and that this balance of revenue to costs /margins can reasonably be expected to continue for the service life of the facilities constructed for the requested service extension. Electric service. Means the availability of electric energy at the point of delivery for use by the customer, irrespective of whether electric energy is actually used. Electrical distribution system. Means all electrical wires, equipment, and other facilities owned or provided by the city that are used to transmit electricity to customers. Engineering. Includes the preparation of electric layouts, designs, specifications, and other drawings and lists associated with electric construction. It also includes, but is not limited to, making construction estimates, inspecting construction for conformance with design criteria and specifications, staking, right -of -way acquisition, and similar and related activities necessary to the technical planning and installation of electric distribution facilities. Fault. Means the event when one or more electrical conductors contact ground and /or each other. An electrical system that allows current to travel along an unintended path, often where very low electrical impedance is encountered. Garbage. Means all animal and vegetable refuse from food or food preparation, dead animals, and the accumulation from restaurant grease traps, but not dish water nor wastewater, ice, salt, and similar materials. Independent power provider. Means an electrical distribution system customer who has developed or is developing an alternative power source. Industrial. This classification applies to electrical services with demand equal to or greater than 750 KW. Industrial services with demand of equal to or greater than 5,000 KW will be served by contract only, and only by cost -based rates of those services. Page 4 of 23 CITY OF SEWARD, ALASKA - ORDINANCE 2012 -010 Industrial user. Means a person or premises which discharges sewage having the characteristics of industrial wastes as distinct from domestic wastes or which has a BOD of 250 ppm or greater and /or which has a total suspended solids of 250 ppm or greater. Industrial wastes. Means the sewage from industrial manufacturing processes, trade, or business as distinct from domestic waste. Interconnect facilities. Means the electrical wires, switches, and other equipment used to interconnect a generating facility to the electric system. Interconnection. Means the physical connection of a generating facility to the electric system so that parallel operation may occur. Interconnection agreement. Means the agreement by the applicant to comply with standardized terms and conditions governing the interconnection of generating facilities pursuant to these standards. The interconnection agreement may be modified to accommodate terms and conditions specific to individual interconnections, subject to the conditions set forth in this title. Key box (curb valve, curb cock). Means the shut -off point for water service, which is the property of the customer. Mobile home. Means manufactured housing, as defined in section 8.15.110 of this code, built on a chassis and /or in accordance with Department of Housing and Urban Development standards contained in Code of Federal Regulations Title 24, Chapter 20. A mobile home shall be construed to remain a mobile home, subject to all regulations applying thereto, whether or not wheels, axles, hitch, or other appurtenances of mobility are removed and regardless of the nature of the foundation required. Mobile home park. Means any parcel, or adjacent parcels of land in the same ownership, which is used for occupancy by two or more mobile homes. The term does not include camper parks as defined in section 8.15.110 of this code. Multiple residential structures. Means any building or collections of buildings having common walls, containing two or more residential units, which include such common residential arrangements as apartments, townhouses, row houses, and condominiums. Natural outlet. Means any outlet into a watercourse, pond, ditch, lake, or other body of surface water or ground water. On -site sewage disposal. Means the use of any privy, cesspool, septic tank, or similar facility for disposal of sewage which is not connected to the collection system. Page 5 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 Parallel operation. Means the synchronous operation of a generating facility while interconnected with the electrical distribution system. Permanent electrical service. Means service entrance and metering equipment installed at a given location with intent to remain for the useful service life of the city's electrical facilities constructed for that service. The equipment will be mounted on a city pole, or customer's building, or other structure on a permanent, non - moveable foundation. The city reserves the right of final determination of whether a service will be classified permanent. All facilities will be designed and installed in accordance with applicable codes, standards, and practices of the industry for the class of service offered. pH Shall mean the logarithm of the reciprocal of the weight of hydrogen ions in grams per liter of solution. Point of delivery. Is that predetermined location where the city terminates its equipment or conductors and connects with the customer's equipment or conductors. Premises. Means the real property of the customer in a single location being served by the city. Pretreatment. Means that physical treatment given to sewage prior to discharge into the collection system, or those processes utilized for this purpose. Primary service. Means the conductors and equipment necessary to supply the customer with electricity at the available primary voltage above 480 volts. Primary voltage. Means the voltage supplied to the high voltage side of distribution transformers, which include three -phase service 7,200/12,470 and 14,400/24,900. Properly shredded garbage. Means the remnants from the preparation, cooking, and dispensing of food that have been shredded to such a degree that all particles will be carried freely under the flow conditions normally prevailing in the collection system, with no particle greater than one -half inch (1.27 centimeters) in any dimension or overall. Public sewer. Means any sewer collection system operated by or under the authority of the city. Public works department. Means the City of Seward public works department. Raceway. Means a channel for holding wires, cables, or busbars, which is designed expressly and used solely for that purpose. 4 41w Receiving waters. Means those natural outlets into which sewage is discharged. Pagee9 `` 6 of 23 L QC\ CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 Refuse. Means all garbage, rubbish, and waste material. Residential or domestic user. Shall mean a person or premises who discharges an average normal volume of domestic waste to the collection system. Residential service. Means the providing of a utility to a single - family dwelling. Except for "home occupations" as defined in sections 15.10.140 and 15.10.240 of this Code, activities of a nature requiring a business license, advertising, or whose profits and expenses are shown against federal income taxes will be classified as "commercial." Rubbish. Means tree and plant trimmings, paper products, rags, rubber, carpets, clothing, straw packing, packing materials, furniture, and all other kinds of combustible waste material which ordinarily accumulates in the operation of a household or business. "Rubbish" does not include manure or waste from any yard or stable. Sanitary sewer. Means a sewer which carries sewage and to which storm, surface, and ground waters are not intentionally admitted. Secondary service. Means service at available voltage of 480 volts or less. Secondary voltage. Means the voltage for delivery directly to the service entrance of the customer, i.e., the low voltage side of a distribution transformer (utilization voltage). Security lights. Means a fixture or fixtures installed to illuminate private homes and areas, including places and areas to which the public has access but which are privately owned and controlled. Service. Means the furnishing of a utility to a given location. Service connection. Means the pipe and appurtenances required to connect an individual property or facility to the sanitary sewer. The service connection shall start at the collection system and terminate at the property line or easement limit and shall not include the building sewer. Sewage. Means any combination of the water - carried wastes from residences, business buildings, institutions, and industrial establishments, together with such ground, surface, and stormwaters as may be present. Sewage treatment plant. Means any arrangement of devices and structures used for treating sewage. Sewage works. Means all facilities for collection, pumping, treating, and disposing of sewage. Page 7 of 23 so CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 Sewer. Means a pipe or conduit for carrying sewage. Slug. Means any individual or combined discharge of water, sewage, or industrial waste which in concentration of any given constituent or in quantity of flow exceeds, for any period longer than 15 minutes, more than five times the average 24 -hour concentration or flows during normal operation. Storm drain and storm sewer. Means a sewer which carries storm and surface waters and drainage, but excludes sewage and industrial wastes, other than unpolluted cooling water. Street light. Means a system or fixture of such system, for the illumination of streets, alleys, and other public places and areas, installed and operated at public expense. Subdivision. Means a tract or parcel of land divided into two or more lots, sites, or other divisions according to applicable law. Suspended solids. Means solids that either float on the surface of or are in suspension in water, sewage, or other liquids, and which are removable by laboratory filtering. fir.- Tariff. Means the City of Seward Utility Tariffs as approved by the city council and amended from time to time. Technical requirements for interconnection. Means the document that contains the applicable engineering criteria prescribing the technical interconnection, protection, and metering requirements for any alternative power source to be connected to the electrical distribution system and may be amended by resolution from time to time. A copy of the technical interconnection requirements is available from the electric department. Temporary secondary service. Means service provided on an interim basis during a construction phase or any other service provided by use of facilities which cannot be reused or continued as permanent facilities and must be removed when the temporary need has ceased. The duration of the service will not exceed 180 days. Thaw wire. Means the wire leading from the water main, parallel with the service line, and coming up to the ground surface at the key box. Toxic. Means constituents of sewage which are considered from time to time by the U.S. Environmental Protection Agency in its listing of NRDC Priority Pollutants Schedule as adversely affecting facilities or conditions similar to the collection system, the sewage treatment plant, or the receiving waters. Page 8 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 r.rr� Waste material. Means broken crockery, glass, wire, ashes, cinders, bottles, tin cans, metals, and other similar noncombustible waste material resulting from the operation of a household or business. Discarded vehicle bodies or other bulky or heavy objects, waste material resulting from any manufacturing, building, or construction operation, and similar materials shall not be considered waste material and must be disposed of by the property owner. Water connection or water service connection. Means that part of the water distribution system, including pipe and appurtenances, used to conduct water from the water main to a point at or near the property line of the premises to be served. Water connection extension. Means that part of the water distribution system extending from the water connection into the premises served. Section 2. Seward City Code Title 14, Chapter 15, Article 4 Interconnection to Customer - Owned Alternate Technology and Fossil Fuel Standby Generation Equipment is amended as follows: Strikeout = Delete Bold = New Article 4. - Interconnection to With Customer-Owned Alternat e-ive leeltnoloRry and-Fossil-Fuel Standby Power Source Generation Equipment 14.15.410. — Alternat e-ive Power Source. The city will permit the interconnection and operation of alternat- - .. _ _ - . • : - ive power source facilities . - . : - • _ . - •- . - . . - - - . • ' • - with its integrated electrical distribution system upon compliance by the customer with the following provisions and upon issuance of an interconnection permit by the city. A permit shall be subject to the customer's compliance with all provisions specified in this Article and signature on an "Interconnection and Power Purchase Agreement for Independent Power Provider." (a) (1) A customer who owns any alternate technology generation shall request approval from the city to interconnect with its system at 1 ast three months prior to the date on which the customer intends to make any connection in any way to the electric circuitry common to the city's integrated distribution system. equipment—ineluding but not limited to: schematics; wiring diagrams; Page��9 of 23 S°l CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 equipment, and any other proprietary device provided by the equipment manufacturers. (-I) fir.•- fe) to—these facilities and reconnect the service only when all conditions of these {Ord. 504, 1982) A. Categories. An independent power producer is categorized into four non - utility facility classes A - D (see definitions). B. Capacity and transformer limitation. Provided adequate capacity exists on the electrical distribution system where the alternative power source is to be sited and the independent power producer complies with all requirements specified in this Article, interconnection may be permitted. However, interconnection of an alternative power source to the electrical distribution system is limited to: 1. 1.5% of the minimum demand per substation average retail demand for the circuit to which the alternative power source is connected and on a first come, first serve basis, as determined by the electric department, and 2. Total nameplate capacity of 25 kilowatts or less delivered into the electrical distribution system, and kaire Page 10 of 23 53 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 3. Only one alternative power source per distribution transformer and, in general, a customer -owned single -phase generating facility greater than 10KW shall not be allowed to be connected to a three -phase distribution transformer. This requirement may be waived by the electric department when the department deems it appropriate under the circumstances. C. Independent power producer responsibilities. The independent power producer shall be responsible for acquiring the site for the project, installing the generating facility, and complying with all of the applicable requirements set forth in this code, including any amendments that may be required. The independent power producer shall also be solely responsible for obtaining all easements, licenses, and relevant permits (building, floodplain, variance, utility, dig, etc.) of every type, and all costs and expenses of every type or nature, relating to the permitting, purchase, operation, and maintenance of the alternative power source. D. Compliance. The independent power producer shall comply with all applicable local, state, and federal laws, regulations, and codes, including, but not limited to, environmental laws, safety standards, building codes, National Electric Code (NEC), and National Electric Safety Code (NESC) for the construction and installation of an alternative power source, as well as the technical requirements for interconnection. E. Right of refusal. The utility manager reserves the right to refuse interconnection with alternative power source facilities or to limit the number of interconnections with alternative power source facilities on any single substation circuit if it is determined by the city that any such interconnection would be harmful or hazardous to its system, its employees, or other customers. If a proposed interconnection is refused, the city will provide the customer within three months of the complete application request, written notice of refusal, including a statement of the reason(s) for the refusal. F. Unauthorized interconnection. If an unauthorized interconnect is found, the city will immediately terminate service to those facilities and reconnect the service only when all conditions of these provisions are satisfied. 14.15.415. Interconnection Requirements, Procedures, and Application Process for Responding to Inquiries From an Independent Power Producer for an Alternative Power Source Less Than 25KW. A. Application. 1. All customers (independent power producers) desiring to build an alternative power source within the Seward city limits and interconnect with the electrical distribution system must submit a building permit, and all other applicable permits (i.e., Nod Page 11 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 floodplain, utility locate /dig, etc.), and "Application for Interconnection." (Available from the electric department.) 2. All customers (independent power producers) desiring to build an alternative power source facility outside the Seward city limits and within the city's electrical service area must meet all Kenai Peninsula Borough requirements and will need to submit an application for interconnection in a form provided by the electric department, an independent power producer permit certification, and obtain a dig /utility location permit from the city. The certification shall be provided upon the independent power provider's permit certification form available from the electric department. 3. For existing permitted facilities within and outside the Seward city limits seeking to connect to the electrical distribution system, the independent power producer need only submit the application for interconnection. 4. The application for interconnection must be submitted at least 90 days prior to the date on which the customer intends to make any connection in any way to the electric circuitry common to the electrical distribution system. 5. The application for interconnection and building permit, if required, must be accompanied with complete documentation of the intended alternative power source, including, but not limited to: site location, schematics, wiring diagrams, performance specifications, descriptions of energy storage devices, circuit protection equipment, regulating equipment, automatic disconnect equipment, and any other proprietary device provided by the equipment manufacturers. 6. The electric department will provide the independent power producer applicant a copy of the current technical requirements for interconnection outlining the equipment requirements. All applicable provisions of the technical requirements for interconnection must be satisfied before an interconnection permit can be issued. 7. The electric department will provide the independent power producer applicant a copy of the interconnection and power purchase agreement for independent power provider for interconnection, power purchases, and power sales. Prior to interconnection and power purchase being authorized, the independent power producer applicant must return a signed agreement. 8. A non - refundable interconnection application fee may be required by the electric department based on the size of the alternative power source facility. 9. All interconnection requests pursuant to this Section will be reviewed by the city for compliance. If the electric department finds the application does not comply, the Page 12 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 application will be rejected and the electric department shall provide the applicant written notification stating the reason(s) for rejecting the application. B. Alternative power source protective equipment. The city reserves the right to require additional interconnection requirements for an alternative power source in order to preserve the safety and integrity of the electrical distribution system. 1. The independent power producer is fully responsible for the protection of the alternative power source and all associated equipment. 2. The independent power producer must provide protection for equipment failures, faults, and other disturbances on the electrical distribution system. 3. The independent power producer is responsible for the protection of the alternative power source from transient surges initiated by lightning, switching, or other system disturbances. 4. The independent power producer is responsible for all costs associated with the purchase, installation, and maintenance of all equipment required by the city in order to properly isolate the alternative power source from the electrical distribution system for any fault occurring on the electrical distribution system. 5. The alternative power source shall be equipped to provide isolation from the electrical distribution system for any fault occurring. The automatic isolation shall be done prior to the city's breaker (or recloser) reclosing and within two seconds (120 cycles). 6. The alternative power source shall be isolated from the electrical distribution system for any under - voltage (lower than 90 percent of nominal voltage) and over - voltage conditions (higher than 110 percent of nominal voltage) within two seconds (120 cycles). 7. The alternative power source shall disconnect from the electrical distribution system for any over - frequency and under - frequency conditions exceeding 60.5 Hz or below 59.5 Hz within 50 milliseconds (3 cycles). 8. The independent power producer is responsible for all costs associated with the purchase, installation, and maintenance of all equipment required by the city in order to properly isolate the alternative power source from the electrical distribution system for any voltage or frequency deviation described in subsections 5, 6, and 7 above. 9. The alternative power source requirements, to ensure reliable service, may be waived by the city when the utility manager deems it appropriate under the NSF Page 13 of 23 STP CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 circumstances. Any cost associated to achieve dedicated -to- single- customer service shall be at the independent power producer's sole expense. C. Potential special or additional equipment requirements. The electric department reserves the right to require additional protective systems functional testing (i.e., circuit breakers, switches, disconnect devices, protective relays, etc.) to ensure the safe and efficient operation of the electrical distribution system is not jeopardized by interconnection with the alternative power source. 1. The alternative power source generator nameplate voltage and frequency shall match the power characteristics supplied by the city. It is the responsibility of the independent power producer to match the voltage and frequency of the power supplied by the city. 2. The city may require the independent power producer to provide, at the independent power producer's own expense, special or additional starting equipment. 3. The independent power producer shall, to ensure proper grounding of the alternative power source, follow all applicable national, state, and local codes regarding grounding for applicable generating installations. 4. It is the independent power producer's responsibility to P P P p ty purchase, operate, and maintain all necessary safety equipment to keep the electrical distribution system from overheating and other harm. The independent power producer shall pay for all repairs to the electrical distribution system caused by an alternative power source overheating. D. Inspection and initial safety testing requirements. 1. The independent power producer shall complete all required interconnection safety- related testing of the alternative power source prior to interconnecting to the electrical distribution system. 2. Prior to initial energizing of the alternative power source, an inspection and /or tests will be performed by the independent power producer and the electric department personnel. The purpose of the inspection and testing will be to determine if the alternative power source meets the minimum requirements described by IEEE 1547, IEEE 519, and UL 1741, Underwriter Laboratories Inc., Standard for Inverters, Converters, and Interconnection System Equipment for Use with Distributed Energy Resources. 3. The city electric department may elect to accept the installation and energize the alternative power source, based on the inspection. Page 14 of 23 5. CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 4. The electric department may require retesting or additional testing, in the event discrepancies are noted between the certified equipment and drawings previously provided to and inspected by the electric department. E. Alternative power source acceptance and interconnection with electrical distribution system. The independent power producer is responsible to do all that may be required to have its alternative power source certified by the city in meeting the requirements described in this chapter. The alternative power source shall not be deemed complete until such time as the electric department verifies that all of the requirements specified by the city have been fully satisfied and all testing deemed appropriate by the electric department has been completed to the electric department's satisfaction. 1. Provided that adequate capacity exists on the electrical distribution system where the alternative power source is located, interconnection of an alternative power source to the electrical distribution system shall be on a first come, first serve basis, as determined by the effective date of submission of a complete application for interconnection. 2. The independent power producer shall pay all costs associated with the interconnection of the alternative power source to the electrical distribution system. 3. The independent power producer shall pay all line extension fees in Nod accordance with the city tariff. 4. The electric department shall, within a reasonable time, interconnect the alternative power source to the electrical distribution system. The interconnection may happen upon completion of installation of the alternative power source and receipt of the independent power producer's certifications: a. All necessary federal, state, and local permits and certifications have been obtained, including building permits and any authorization required by Title 15 of this code. b. Independent power producer certificate along with the certifications shall be provided using the forms obtained from the electric department. 5. The electric department will execute the interconnection at its convenience and at a time designed to cause no, or minimal, disruption of electric service to other customers. 6. The electric department may, in the event the independent power producer fails to pay the required costs or fees, immediately disconnect the alternative power source with no notice and the independent power producer shall be responsible for all disconnection and reconnection costs. Page 15 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 F. Recurring safety related testing requirements. 1. The independent power producer is responsible to ensure protective relaying and control systems have available and accessible sensing input terminals or test ports, in order to perform and validate functional testing. 2. The alternative power source facilities shall meet the testing criteria contained in IEEE Standard 1547.1 "IEEE Standard Conformance Test Procedures for Equipment Interconnecting Distributed Resources with Electric Power Systems." 3. The independent power producer shall grant the city the right to observe functional testing of the alternative power source facilities. 4. The independent power producer shall annually test safety features of the alternative power source. 5. The electric department may require additional protective systems and functional testing (i.e., circuit breakers, switches, disconnect devices, protective relays, etc.) to ensure the continued safe and efficient operation of the electrical distribution system is not jeopardized by interconnection with the alternative power source. 6. The independent power producer must provide the electric department documented test results within five working days after the completion of the test. 7. The alternative power source is also subject to inspection and re- testing by the electric department upon reasonable notice each after the unit is placed into service. G. Point of delivery. 1. The alternative power source generated power shall be metered by the city to measure the amount of power from the city and the other to measure the amount of power delivered into the electrical distribution system from the alternative power source. 2. The electric department shall install the meters and own any and all improvements or equipment up to the delivery point, including all meters necessary to record the generation or consumption of electricity. 3. The independent power producer is solely responsible for all costs associated with the purchase, installation, and maintenance of all equipment required by the city in order to properly meter the alternative power source. Page 16 of 23 5-9 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 4. The electric department shall specify the meters to measure such parameters as time of delivery, power factor, voltage, and such other parameters. 5. The independent power producer shall provide space for metering equipment as specified by the electric department with the location of the meters to be approved by the electric department. H. Access to alternative power source facilities. 1. The independent power producer shall grant the city any necessary easements and the city shall have the right of access to and from the alternative power source and associated facilities at all hours for purposes of inspection, public safety, or protection of the electrical distribution system. 2. The alternative power source generator shall have a manual disconnect capability and the disconnect switch(es) shall be accessible, visible, and lockable in accordance with the electric department requirements. Each switch shall be appropriately labeled and disconnect switch(es) shall be lockable in the open position only. When locked in the open position, the switch may be unlocked by electric department operating personnel only. 3. The electric department will lock the switch(es) in the open position under the following circumstance: a. If it is necessary for the protection of line crew personnel when working on de- energized circuits during an emergency; b. If the inspector of the alternative power source reveals a hazardous condition or a lack of proper maintenance; c. If the alternative power source interferes with other customers, other utilities, or with the operation of the electrical distribution system; d. If the electric department determines that the alternative power source has generated power from a non - qualified resource; or e. For general maintenance of the electrical distribution system. 4. The electric department will provide reasonable notice before locking the main disconnect switch open for general maintenance as provided in condition 3 above. 5. It shall be a misdemeanor, punishable by a fine of up to $500, to remove or tamper with a lock placed on the disconnect switch by the electric department. Page 17 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 I. Modification and expansion. 1. Any future modification or expansion of the alternative power source will require a separate engineering review and approval by the electric department and the applicable permits as specified in paragraph A above. 2. The city reserves the right, once the alternative power source is operating, to require the independent power producer, at the independent power producer's sole expense, to perform such corrections, modifications, and additions as are required or recommended by government or industry regulations and standards and necessary to continue safe operation and /or interconnection of the alternative power source to the electrical distribution system. The city will provide written documentation of the necessary changes required and the time frame allowed to complete them. If the independent power producer fails to comply with the changes in the specified time frame, the city will disconnect the alternative power source. J. Operation and maintenance of alternative power source. 1. The independent power producer assumes full responsibility for the routine maintenance and operation of the alternative power source and associated protective devices. The independent power producer shall, at all times, keep the alternative power source in good repair and operating condition. 2. The independent power producer shall maintain accurate records of all maintenance activities performed. These records shall record the date and time, the person(s) who performed the activities, and a brief description of the work. These records shall be submitted to the electric department for inspection annually on or before 30 September. Failure to comply may result in the disconnection of the alternative power source or additional testing at the independent power producer's expense. 3. The independent power producer is solely responsible for all costs associated with any subsequent or re- inspection of the alternative power source. The alternative power source will have a system's operations and maintenance manual readily available to electric department employees at all times. 4. To minimize interference, the alternative power source shall meet the power quality standards presented in accordance with Section 10, Recommended Practices for Individual Consumers of the latest IEEE Standard 519, "IEEE Recommended Practices and Requirements for Harmonic Control in Electrical Power Systems." In addition, the alternative power source shall comply with the latest IEEE Standard 1547, "IEEE Standard Conformance Test Procedures for Equipment Interconnecting Distributed Resources with Electric Power Systems." Page 18 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 5. The independent power producer shall comply with all environmental, land use, and other regulatory requirements. The independent power producer shall defend, indemnify, and hold harmless the city from and against any and all liabilities, claims, losses, damages, or expenses of any type or kind, including actual attorney fees and expert witness fees, which may be incurred or sustained by the city by reason of any act, omission, misconduct, negligence, or default on the part of the independent power producer arising in connection with or related to the independent power producer's ownership, installation, maintenance, or operation of the alternative power source. The independent power producer shall defend, indemnify, and hold harmless the city from and against any and all liability, claims, lawsuits, losses, damages, expenses, fines, penalties, citations, or infractions of any type or nature, including actual attorney fees and expert witness fees, which may be incurred or sustained due to the independent power producer's alleged violation of any permitting, land use, or environmental laws and regulations. In the event a claim is made which is subject to this subparagraph, the city reserves the right to select legal counsel and control the defense and settlement of any such claim. Such defense shall be at the sole expense of the independent power producer. The independent power producer's indemnification obligation shall not apply to liability for damages for bodily injury to persons or damage to property caused by the sole negligence of the city and not in any way attributable to any act or omission on the part of the independent power producer. K. Damage or interference with electrical distribution system or other customers. 1. The alternative power source shall be designed to automatically disconnect and lockout when the city's electrical service is interrupted for any reason. Automatic reconnection of the alternative power source to the electrical distribution system shall be done only on Hot - Bus/Hot- Line /Sync- Check. An automatic reclose of the alternative power source breaker (or interrupting device) reconnection is permitted only after utility power has been restored for a minimum of five minutes. 2. The alternative power source interconnection with the electrical distribution system shall not cause any reduction in the quality and reliability of service provided to other customers. 3. The alternative power source shall generate no abnormal voltages or voltage fluctuations, and the harmonic content of the alternative power source output must be below that level which would cause interference with other customers' loads, other utilities, or the city's electrical distribution facilities and equipment. 4. The independent power producer shall, if the alternative power source or independent power producer's actions cause damage to the electrical distribution system, facilities, or equipment, be responsible for all costs associated with repairing damage and /or replacing the electrical distribution facilities or equipment. sled Page 19 of 23 Fg. CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 5. The independent power producer shall be liable for all such damages, claims, and losses if the alternative power source and /or facilities cause injury, loss, or damage to other customers on the city's electrical distribution system in addition to their facilities. The independent power producer shall be required to carry liability insurance, with the City of Seward as a named insured, to protect against injury, damages, or losses suffered by the city or its customers caused by the alternative power source. 6. The electric department will disconnect the alternative power source from the electrical distribution system until the cause of damage to or interference with the electrical distribution system or any of its customers have been remedied to the electric department's satisfaction, and costs associated with the damage or interference caused by the alternative power source or independent power producer's actions are paid in full by independent power producer. 7. When using on -site fossil fuel generation, the alternative power source must be disconnected from the electrical distribution system. The independent power producer shall provide any equipment necessary to disconnect the alternative power source. L. Electricity consumption offset; billing and payments. 1. If the city supplied more power than the independent power producer during the monthly billing period, the customer will be billed for the net electric consumption at the rate established in the tariff. If the meter reading for power into the independent power producer's facility is higher than the meter reading for power out of the independent power producer's facility, the independent power producer will be billed for the net electric consumption at the rate established in the tariff. 2. If the customer produced more power than the city supplied during the billing period, the customer will receive a credit towards the next bill, provided the customer is in compliance with this chapter and is current on amounts owed to the city. If the meter reading for power out of the alternative power source is higher than the meter reading for power into the alternative power source, the independent power producer will receive a credit, on the next bill, equal to the difference between the two readings, at a rate as determined by the tariff. 3. Following disconnection, the city will bill for amounts owed or pay the independent power producer for any net credit. The independent power producer shall pay the reasonable costs of removal, relocation, modification, or renovation of any facilities or equipment required for interconnection with, or disconnection from, the electrical distribution system. M. Interruption of alternative power source energy deliveries. It is likely that the city will require alternative power sources to be disconnected from the electrical distribution Page 20 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 systems whenever the city is generating its own power. The electric department shall have the right at any time, without liability to the independent power producer or any other person, to interrupt, reduce, suspend, or curtail generation and /or deliveries of energy from the alternative power source: 1. When reasonably necessary, in order for the electric department to construct, install, maintain, repair, replace, remove, investigate, or inspect any equipment or any part of the electrical distribution system; or 2. If the electric department reasonably determines that interruption or reduction of deliveries or power is necessary because of a system emergency, a forced outage, Force Majeure, or other operational considerations. 14.15.420. Procedures and Application Process for Responding to Inquiries From an Independent Power Producer for an Alternative Power Source Greater Than 25KW. A. A request for interconnection of an alternative power source with a nameplate capacity of more than 25 KW may be subject to power sales agreements entered into by the city. The electric department shall notify the independent power producer regarding what information must be provided to enable the city to determine what additional agreement terms and conditions are appropriate given the specific circumstances of the proposed alternative power source. Such information may include the following: 1. Detailed description of the alternative power source; 2. Precise location of the alternative power source; 3. Nameplate electric generating capacity, net electric energy output, and plant factor of the alternative power source; 4. Minimum and maximum availability of firm capacity and /or energy from the alternative power source during daily and seasonal peak periods; 5. Projected date on which deliveries of capacity and /or energy would commence; 6. Plans for alternative power source construction and financing, and the acquisition of all necessary property rights, permits, authorizations, and fuel contracts; 7. Expected and demonstrated annual and seasonal reliability of the alternative power source; 8. Periods of scheduled maintenance and outages; Page 21 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 9. Plans for dispatch ability of the alternative power source; 10. If applicable, plans for acquiring access to adequate firm transmission services and the terms and conditions of such access; and 11. Any other information to assist the city in evaluating the circumstances and determining appropriate terms and conditions. B. After the independent power producer has satisfied all requirements provided for in subsection A above, and following any approval that may be required by an entity that has entered into a power sales agreement with the city, a power purchase agreement is subject to approval by city council resolution. 14.15.44-530. - Fossil Fuel Standby Generation. The city will not permit the interconnection and operation of fossil fuel standby generation facilities, such as diesel or gasoline engine drive standby generators, with its integrated distribution system under any circumstances. Diesel or gasoline driven standby generators shall be connected to the customer's load only through a double -throw switch that will prevent parallel operation with the city's distribution systcmelectrical distribution system. When using on -site fossil fuel generation, the alternative power source must be disconnected from the electrical distribution system. The independent power producer shall provide any equipment necessary to disconnect the alternative power source. 14.15.42035. - Customer Liability. (a) Accidents. The customer shall be solely responsible for all accidents or injuries to persons or property caused by the operation of the customer's equipment, or by any failure of the customer to maintain his equipment in a satisfactory and /or safe operating condition, and shall indemnify, defend, and save harmless the city from any and all claims, suits, losses, or damages for injuries to persons or property, of whatsoever kind or nature, arising directly or indirectly out of the operation of such equipment or by the failure of the customer to maintain its equipment in satisfactory and /or safe operating condition. (b) Digging permits or utility locate requests. The customer is solely responsible for the safety and security of city equipment on the customer's property whether in or out of a utility easement. The customer shall complete a digging permit or utility locate request prior to any digging, drilling, driving into the ground, or any subterranean disturbance. If "locate required" is indicated on the form, the customer shall not disturb the ground until all indicated locates are complete. The customer or his contractor shall not use mechanized equipment within two feet of any located utility. Failure to follow this procedure will make the customer liable to a $500.00 fine plus Page 22 of 23 CITY OF SEWARD, ALASKA ORDINANCE 2012 -010 any cost to repair the facility. Digging permits and utility locates are available free of charge upon request and will be done expeditiously. Section 3. This ordinance shall take effect ten days following its enactment. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12 day of November, 2012. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Page 23 of 23 - Agenda Statement r Meeting Date: August 27, 2012 r SFk To: City Council o �- � t Through: Jim Hunt, City Manager q��P MIP From: John Foutz, Utility Manager Agenda Item: AMENDING TITLE 14 OF THE CITY'S CODE OF ORDINANCES TO PROVIDE FOR INTERCONNECTION OF RENEWABLE ENERGY SYSTEMS BACKGROUND & JUSTIFICATION: Renewable and alternative energy sources have become more affordable, prevalent, and feasible for private individual land owners and business owners. One local hurdle has been a lack of intertie with the City's electrical utility system. This ordinance will change title 14, specifically the electrical portion, to allow the City of Seward to connect these systems to its electric grid and, in turn, give the customers in the City of Seward's coverage area a chance to contribute to a greener energy power portfolio. Many of the other utilities in the State of Alaska have already established similar interconnect policies and procedures. The attached ordinance change is in response to the wishes voiced by the public wanting to install, connect and run small renewable generation systems. INTENT: To amend the City's Code of ordinance to safely allow the connection of renewable generation systems to the City of Seward's electric grid. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan : Sections 2.2 Economic Base, 3.1.1.2 Update 1 and expand infrastructure..., and 3.7.3.1 Continue to upgrade and X expand utilities to meet existing needs and encourage future development 2. Strategic Plan (document source here): X 3. Other (list) : X FISCAL NOTE: Financial implications will be addressed in the tariff revisions. • Approved by Finance Department: _ ATTORNEY REVIEW: Yes X No p RECOMMENDATION: Approve the amendments proposed to Title 14 in Ordinance 2012-100. APPLICATION FOR INTERCONNECTION OF ALTERNATIVE POWER GENERATION Customer Name: Customer Number: Contact Person: Address: City: State: Zip Code: Phone: Fax: E -mail Address: Alternate Contact Phone: Location of Proposed Project (legal description): The Interconnection Application Procedures and general Permit requirements are addressed in the City of Seward Code Section 14.15.415, Interconnection Requirements. swgid The Interconnection Application must be accompanied with complete documentation of the Alternate Power System equipment including but not limited to: site location, schematics; wiring diagrams; performance specifications; descriptions of energy storage devices, circuit protection equipment, regulating equipment, automatic disconnect equipment, and any other proprietary device provided by the equipment manufacturers. For Alternative Power System facilities within the Seward city limits, the applicant must obtain and provide the documentation required for obtaining a Building Permit. Additionally, the following information will be used to help properly design the customer j I �� interconnection. This information is not intended as a commitment or contract for billing purposes. Note: For net metering applications, the total generator size may not exceed 25KW total output, and may not be more than 1.5% of the demand per circuit. Note: If any work is required to be performed on the system side of the meter by the City of Seward Electric Crew, then a job order must be started and those costs will be paid by the applicant. Wind Turbine: Wind Turbine Manufacturer: Model No. Supplement No. ED -01 6/13/2012 1.% Rated Power Output (Watts): at mph Wind Siam, Total Site Load (Watts) Residential Commercial Industrial Generator Rating (Watts) Annual Estimated Generation (KWH) Inverter Manufacturer: Model No: UL 1741 "Utility Interactive" Listed: Yes No IEEE 1547 Complaint: Yes No ! !I Solar PV Type: Solar Panel Manufacturer Model No. Quantity of Solar Panels: x Nominal Rating Watts (Each) = Total Wattage Total Site Load (Watts) Residential Commercial Industrial Generator Rating (Watts) Annual Estimated Generation (KWH) Type of Array Mounting: Fixed Tracking Inverter Manufacturer: Model No. UL 1741 "Utility Interactive" Listed: Yes No IEEE 1547 Complaint: Yes No II Other Qualified Alternative Energy Generator: Describe: Customer Signature: Date: Title: Supplement No. ED -01 6/13/2012 Please direct all technical inquires for interconnection to the City of Seward distribution system and return this application to the City of Seward Electric Department before purchasing and installing an Alternative Power Generator: The Electric Department Point of Contact for technical inquires is: Jeff Estes Operations Supervisor Phone: 907 -224 -4072 Fax: 907 - 224 -4087 Email: . jestes(i citvofseward.net Web Site: www.cityofseward.net City of Seward Electric Department 501 Railway Avenue Seward, AK 99664 Forms will be posted on the City of Seward Website or available at the Electric Department. The signed form with supporting documentation should be turned into the City of Seward Electric Department: I Shannon Huston Phone: 907- 224 -4073 Fax: 907- 224 -4087 II' Email: shustoncityofseward.net Web Site: www.cityofseward.net City of Seward Electric Department 501 Railway Avenue Seward, AK 99664 Acknowledge with: Community Development: Initials -- Date Comments Building Department: Initials Date Comments Finance Department: Initials Date Comments 11 Public Works Department: Initials Date Comments it Electric Department Approval: Approved: Disapproved: Signature Date Supplement No. ED -01 6/13/2012 __ R.C.A. Tariff No. 8 ELECTRICITY Sheet 97, 102 " Revision Chu ,:ach Electric Association, Inc. Cancelin Sheet 97, 101'` Revision e ELECTRONIC REPLICATION OF SHEET ON FILE WITH RCA - Font and Format May Vary — Content is Identical PURCHASE AND SALES RATES FOR QUALIFIED COGENERATION AND SMALL POWER PRODUCTION FACILITIES Available in all territory served by Chugach. Applicable to qualified cogeneration and srnall power production facilities of 1 00 kW or less. The type of service shall be single or three phase 60 hertz at Chugach's standard voltages. n 11 Chugach reserves the right to limit the number of customers receiving service under the terms of this schedule to one per substation circuit. Chugach further reserves the right to reduce the buyback rates for costs associated with the integration of the energy produced by the qualifying facility into the Chugach system. Integration costs are project specific and determined through the completion of an integration study completed by Chugach. Monthly Rates Power sales supplied by Chugach to the customer in order to meet its electric requirements will be priced at the applicable retail rates. The rate to be paid by Chugach to the customer for kWh supplied by the customer to Chugach is the avoided cost calculated as follows: 1. Retail fuel and non - Bradley Lake purchased power expense, less recovery of fuel and purchased power costs from steam sales, all predicted for next quarter in the determination of the surcharge rate. $ 17,275,920 2. Retail kWh Sales at G &T predicted for next quarter: 262,610.205 3. Retail Avoided Costs per kWh at G &T (L1 / L2) $0.06579 4. Avoided Costs at Primary Voltage a) Primary kWh Sales at G &T 10.326.391 (Percent Primary Distribution Losses at G &T: 3.43 %) �l b) Primary kWh Sales at Delivery 9,972,355 c) Avoided Costs per kWh at Primary (L3 x L4a / L4b) $0.06812 5. Avoided Cost at Secondary Voltage a) Secondary kWh Sales at G &T (L2 - L4a) 252,283,814 (Percent Secondary Distribution Losses a.t G &T: 4.15 %) h) Secondary kWh Sales at Delivery 241,819;742 c) Avoided Costs per kWh at Secondary (L3 x LSa. / L5b) $0.06863 These rates will change concurrently with fuel adjustment factor revisions and general rate revisions. fIA Number: 352-8 Issued by: Effective: July 1, 2012 Chugach Electric Association, Inc. P. 0. Box 196300 Anchorage, AK 99519 -6300 • j • CITY OF SEWARD INTERCONNECTION AND POWER PURCHASE AGREEMENT FOR INDEPENDENT POWER PROVIDER ! II This Interconnection and Power Purchase Agreement for Independent Power Provider (IPP) ( "Agreement "), dated , made by and between City of Seward (COS) and , Independent Power Provider Account Number, is being entered into in order to set forth the terms and conditions under which the COS Electric Department will purchase power from an IPP and the technical guidelines (attached) with which the IPP must comply in order to be interconnected to the COS electric distribution system. The COS and IPP may be hereinafter referred to individually as "Party," or jointly as "Parties." I Section 1. Definitions. (a). "Alternative Power Source (APS)" means generation fueled by renewable resources such as wind, solar, geothermal, biomass, or water. (b). "Application" means the Application for Interconnection of Alternate Power Source that must be completed by any Customer wishing to interconnect to the City of Seward Electric Distribution System as an Independent Power Producer (IPP). (c). "City of Seward Electric Tariff' or "Tariff' means COS Rules, Regulation and Rates T on file with the City Clerk, as may be amended from time to time. (c). "Contributor" means an individual or entity willing to fund alternative power generation through voluntary monetary donation(s). (d). "Delivery Point" means the location where COS electric distribution system terminates its equipment or conductors and at which the Customer assumes responsibility for construction and maintenance of the electrical facilities. (e). "Independent Power Provider (IPP)" means a COS distribution system Customer who has developed or is developing an APS Project. (f). "Technical Requirements for Interconnection" means the document used by City of Seward (COS) which contains the applicable engineering criteria prescribing the technical interconnection, protection, and metering requirements for any APS Project to be connected to the COS electric distribution system. This document may be amended from time to time. A copy of the Technical Requirements for Interconnection is attached as Appendix I hereto. ip Section 2. IPP Responsibilities. The IPP shall be responsible for acquiring the site for the project, installing the generation facility and complying with all of the requirements set forth in the COS Code Chapter 14 Electricity and the Technical Requirements for Interconnection, including any amendments that may occur for the installation and operation of the facility. Installation shall not be deemed completed until such time as the COS verifies all requirements Ned Ip specified by the COS have been fully satisfied and all testing deemed appropriate by the COS has been completed to the COS satisfaction. It is the responsibility of the IPP to do all that may be required to have its APS Project certified by the COS as meeting the requirements of the APS Program. IE Section 3. Safety Related Testing Requirements. The IPP shall complete all required interconnection safety related testing of the APS Project prior to interconnecting to the COS distribution system. The IPP shall, at a minimum, annually test the interconnection safety features of the APS Project. The COS reserves the right, in its sole discretion, to require additional testing to ensure that the safe and efficient operation of the COS distribution system is not jeopardized by interconnection with the APS Project, including, but not limited to, additional tests to determine compliance with IEEE Standards and /or tests to ensure proper operation of the APS Project. Section 4. Interconnection with COS Electric Distribution System Facilities. Provided that adequate capacity exists on the COS distribution system where the APS Project is located, interconnection of an APS Project to COS distribution system shall be on a first come, first serve basis, as determined by the effective date of the IPP Agreement with the COS. Unless otherwise agreed in writing, all costs associated with the interconnection of the APS Project to the COS distribution system shall be paid by the IPP prior to interconnection with the COS distribution system. All Line Extension fees must be paid in accordance with the IPP Rate Schedule of the Tariff. � Upon completion of installation of the APS Project and receipt of the IPP certification that all necessary Federal, State and local permits have been obtained, COS shall, within a reasonable time, interconnect the APS Project to the COS distribution system. Such interconnection shall be done at a time convenient to the COS, and which is designed to cause no, or minimal, disruption of electric service to other Customers. The IPP shall provide continuing certification annually thereafter. Certification shall be provided upon the form attached as Appendix II. Nonpayment of required costs or fees shall be deemed material breach of this Agreement and COS may immediately disconnect the APS Project without compliance with Section 17 of this Agreement and the IPP shall be responsible for all disconnection costs. Section 5. Point of Delivery. Power generated by the IPP shall be metered by the COS. Although the IPP is responsible for the cost of the meter, the COS shall install and own the meters. I ' Section 6. Access to IPP Generation Facilities. 4110, The COS shall be granted any necessary easements and have the right of ingress and egress from the APS Project and associated facilities at all hours for any purpose reasonably connected with this Agreement or the protection of the COS distribution system. Section 7. Ownership of Improvements. The COS shall own any and all improvements or equipment up to the Delivery Point including all meters necessary to record the generation of consumption of electricity. The IPP shall be responsible for all costs associated with any improvements and /or equipment required pursuant to this Agreement. In consideration of the mutual benefits and other consideration stated in this Agreement, the IPP specifically agrees that the IPP shall not be entitled to any compensation or payment for said equipment and/or improvements. Section 8. Operation and Maintenance of APS Project. The IPP shall be solely responsible for all costs and expenses of every type or nature, relating to the permitting, purchase, operation, and maintenance of the APS Project. The IPP shall, at all times during the term of this Agreement, keep the APS Project in good repair and operating condition so as not to cause damage to COS facilities or distribution system. The IPP shall not rely upon the COS, or any representation or statements made by COS employees and /or representatives regarding steps or actions necessary for the safe or good operation of the APS Project. If, at some future date, additional or modified equipment or facilities are necessary to continue safe operation and /or interconnection of the IPP's facilities, the same shall installed at the IPP's sole expense. Failure to do so will be considered to be a material breach of this Agreement and will result in the immediate I ; I disconnection of the APS Project without the COS complying with Section 17 of this i Agreement. Section 9. Damage or Interference with COS Electric Facilities. If the APS Project or IPP's actions cause damage to the COS distribution system and /or COS facilities and equipment, the IPP shall be responsible for all costs associated with repairing the damage and /or replacing such facilities or equipment. If the APS Project and /or facilities cause loss or damage to COS other Customers, the IPP shall be liable for all such damage, claims and losses. If the APS Project or IPP's action's cause damage to or interfere with the COS or any of its Customers' facilities, the COS will disconnect the APS Project from the COS distribution system until the cause of the damage or interference is remedied to COS's satisfaction and costs associated with the damage or interference caused by APS Project or IPP's actions are paid in full by the IPP. Section 10. Purchase and Sale of Energy Delivered. I 1410° During the term of this Agreement, the IPP shall receive credit, in accordance with the %,, Tariff, toward their next bill when the IPP produces more power than the COS supplied. Section 11. Interruption of IPP's Energy Deliveries. The IPP shall have the unilateral right at any time, without liability to the IPP or any other person, to interrupt, reduce, suspend or curtail generation and /or deliveries of energy from the APS Project; (a) when reasonably necessary, in order for the COS to construct, install, maintain, repair, replace, remove, investigate, or inspect any equipment or any part of its distribution system; or (b) if the COS reasonably determines, in its sole discretion, that interruption or reduction of deliveries of power is necessary because of a system emergency, a forced outage, or Force Majeure or other operational considerations. Section 12. No Reliance. The IPP acknowledges and understands that the energy market is not static, but is dynamic and volatile. The IPP has not relied upon any price or supply forecasts made by the COS, its employees or representatives, including purchase price (credit) in the IPP • Rate Schedule of the Tariff, in deciding to go forward with the APS Project. Section 13. Billing and Payments. (a). The COS shall be responsible for reading the meters at least monthly to determine the amount of energy actually reduced or delivered by the APS Project to the COS distribution system. (b). If the COS supplied more power than the IPP produced during the monthly billing period, the customer will be billed for net electric consumption at the normal rate established in the IPP Rate Schedule of the Tariff. (c). The COS Finance Department shall provide a billing statement to the IPP within normal operations showing the total amount of kilowatt -hours (kWhs) generated by the APS Project, as well, as the total amount of I ! I kilowatt -hours (kWhs) delivered from the APS Project to COS distribution system during that billing period. (d). If the APS Project produced more power than the utility supplied to them, during the billing period, the IPP will receive a dollar credit towards their next bill. For Large, Class D Providers, COS shall with the concurrence of Chugach, purchase from IPP the electrical energy produced by the APS Project and delivered to the COS distribution system. All rates will be in accordance with COS IPP Rate Schedule of the Tariff. (e). The IPP shall review each monthly billing statement promptly and provide notice to COS Finance Department of any inaccuracies or disputes regarding the billing statement within thirty (30) days of the date of the billing statement. (f). The COS Finance Department will have no liability to the IPP for any inaccuracies or errors on billing statements for which the IPP has failed to provide timely notice. ■ (g). The COS Finance Department liability for inaccuracies or errors in the billing statement or metering shall be limited to an amount equaling one (1) month production based on the average of the last three months production measured by the COS Electric Department APS Generation meter. (h). Administration of the APS Program and all billing and payments under this Agreement shall be in accordance with the IPP Rate Schedule of the Tariff. I, Section 14. Payments by the IPP or COS. (a). The IPP shall pay the COS Finance Department in accordance with the Tariff Amounts not paid when due may be offset against sums due to the IPP from the COS Finance Department. j (b). The COS, at the request of the IPP, will once a calendar year provide the IPP a cash payment, if APS Project has provided more power to COS than the COS has provided. (c). The IPP failure to pay any such amounts owed by the due date, the COS may immediately disconnect the APS Project with the IPP being responsible for all disconnection and reconnection costs. Section 15. Force Majeure. Neither party shall be responsible or liable for or deemed in breach thereof because of any delay or failure in the performance of their respective obligations hereunder (other than failure to pay money when due), to the extent such delay or failure is due solely to circumstances beyond reasonable control of the Party experiencing such delay or failure, such circumstances including, but not limited to, acts of God, unusually severe weather conditions; strikes or other labor difficulties; war; riots; requirements, actions or failures to act on the part of governmental authorities preventing performance; accidents; fires; failure or damage to, loss of right to or destruction or breakdown of necessary transmission facilities, which, by exercise of due diligence, such Party could not reasonably have expected to avoid and which by exercise of due diligence it has not been able to overcome (such causes, a "Force Majeure "). (a). If either Party, because of Force Majeure, is unable to perform its obligations under this Agreement, that Party shall be excused from whatever performance is affected by the Force Majeure, except for payment of money due, to the extent so affected, provided that: (1). The non - performing Party, within two (2) weeks after the commencement of the Force Majeure, gives the other Party written notice describing the particulars of the occurrence. (2). The suspension of performance is of no greater scope and of no longer duration than is required by the Force Majeure. �i: (3). The non - performing Party uses reasonable efforts to remedy the inability to perform, such efforts not to include settlement of a labor dispute. (b). When the non - performing Party is able to resume performance of its obligations under this Agreement, the Party shall give the other party written notice to that effect. (c). In the event a Party is unable to perform its obligations under this Agreement due to legislative, judicial or regulatory agency actions, that Party shall not be deemed to be in breach of any obligation pursuant to this Agreement. (d). The COS shall not be provided the IPP with the notice that IPP is required to provide in accordance with paragraph 15(a)(1) and 15(b) in this Section. 1!I Section 16. Term. This Agreement shall be effective on the date set forth above. This Agreement shall continue in full force and effect until terminated by either Party. Either Party may terminate this Agreement upon providing the other Party with written notice thirty (30) days prior to the effective date of such termination. Section 17. Default. Except, as specifically provided for in this Agreement, in the event of a breach of this Agreement by either Party, the non - breaching Party may deliver a notice of default to the breaching Party. The notice of default shall specify the nature of the breach that is the basis for the notice and give the breaching Party at least ten (10) days to cure said default, stating that failure to cure said breach will entitle the non - breaching Party to terminate this Agreement. Bankruptcy, insolvency, reorganization or liquidation by either Party shall constitute a breach of this Agreement. Section 18. Compliance with Laws and Regulations The IPP shall comply with all environmental laws and regulations, and shall maintain and operate the APS Project in strict accordance with all applicable laws, regulations and safety codes. The IPP is solely responsible for compliance with all environmental, land use and other regulatory requirements. If the COS, or regulatory agency, at any time determines the APS Project is being operated in an illegal, unsafe or unreliable manner, the COS shall have the unilateral right to interrupt and discontinue its receipt of energy from the APS Project without any liability or continuing obligation. Further, if any regulatory entity or entity charged with ensuring reliability of electric systems (or charged with permitting the APS Project) requests or directs disconnection of the APS Project, the COS may disconnect the AI'S Project without liability to the IPP. The IPP shall supply certification of compliance with permit requirements to COS prior to n ji: 1 interconnection and annually thereafter. Certification shall be provided upon the form attached as Appendix III. Section 19. No Sales to Third Parties. This Agreement does not confer any right upon the IPP to transmit, distribute or delivery energy to any third party. Section 20. Taxes. Any and all taxes due and owing as a result of the ownership and operation of the APS Project or IPP's associated facilities shall be the sole responsibility of the IPP. Section 21. Insurance. The IPP will not be required to carry liability insurance with the COS as a named insurer as long as the APS Project meets the requirements provided in City Code and Technical Requirements for Interconnection. I Section 22. Indemnity. (a). The IPP shall defend, indemnify and hold harmless the COS and its representatives (which shall be deemed past and present COS employees, past and present City Council persons or agents employed or contracted with the COS) from and against any and all liability, claims, lawsuits, losses, damages, expenses, fines, penalties, citations or infractions of any type or nature, including actual attorney fees and expert witness fees, which may be incurred or sustained by the COS or its employees or agents by any reason of any act, omission, misconduct, negligence, or default on the part of the IPP or its employees, agents, representatives, and or contractors arising in the connection with or related to the IPP's ownership, installation, maintenance or operation of the APS Project. (b). The IPP shall defend, indemnify and hold harmless the COS and its representatives (which shall be deemed past and present COS employees, past and present City Council persons or agents employed or contracted with the COS) from and against any and all liability, claims, lawsuits, losses, damages, expenses, fines, penalties, citations or infractions of any type or nature, 1 I,. including actual attorney fees and expert witness fees, which may be incurred or sustained due to the IPP's alleged violation of any permitting, land use, or environmental laws and regulations. In the event a claim is made which is �I subject to this subparagraph, the COS reserves the right to select legal counsel and control the defense and settlement of any such claim. Such defense shall be at the sole expense of the IPP. ,I IG ii i (c). The IPP's indemnification obligation shall not apply to liability for damages for bodily injury to persons or damage to property caused by the sole If II negligence of the COS and not in any way attributable to any act or omission on part of the IPP. Section 23. Limitation on COS Liability. The COS shall not be liable to the IPP for consequential, incidental, punitive or indirect damage of any kind due to any damage to disconnection of the IPP's facilities. The COS shall have no responsibility or liability to the IPP or any other person or entity for or in connection with any service interruption, suspension, curtailment or fluctuation or disturbance of energy, whatever the cause, except the COS shall be liable for repair or replacement cost (whichever is less) of the IPP's facilities suffering physical damage as a direct consequence of the COS's sole negligence in operating its distribution system. Sectiom 24. Removal of Interconnection Facilities. If required by the COS upon expiration or termination of this Agreement; the IPP shall pay the reasonable costs of removal, relocation, modification or renovation of any facilities or equipment required for interconnection with the COS distribution system. Section 25. COS Tariff. This Agreement is subject to the terms and conditions contained in the COS Electric (, Tariff. In cases of conflict between this Agreement and the COS Tariff, the terms of the Tariff will control. Section 26. Attorney's Fees. This Agreement shall be interpreted under the laws of the State of Alaska. In the event it is necessary for either Party to utilize the service of an attorney to enforce any of the terms of this Agreement, if such enforcing Party prevails, it shall be entitled to compensation for its reasonable attorney's fees and costs. In the event of litigation regarding any of the terms of this Agreement, the substantially prevailing Party shall be entitled, in addition to other relief, to such actual attorney's fees and costs as demonstrated by the prevailing Party to the court. 27. Amendment, Modification or Waiver. Any amendments or modifications to this Agreement shall be in writing and subject to mutual agreement by the Parties. The failure of any party at any time or times to require performance of any provision hereof shall in no manner affect the right at a later time to enforce the same. No waiver by any Party of the breach of any term or covenant contained in this Agreement, whether by conduct or otherwise, shall be deemed to be construed as further or continuing waiver of any such breach of any term or covenant unless such waiver is in writing. Section 28. Notices. All notices and other communications required or permitted hereunder shall be deemed , given when received and, unless otherwise provided herein, shall be in writing, shall be sent by nationally recognized overnight courier services or sent by regular mail deposited in the United States mail, portage prepaid, addressed to the Parties at the address set for below or such other address as a party shall specify in writing, and shall be deemed received upon the sooner of (1) the date actually received or (2) the third business day following mailing: To: City of Seward City of Seward City Clerk Office P.O Box 167 Seward, AK 99664 -0167 Telephone: (907) 224 -4045 Fax: (907) 224 -4038 To: IPP Attn: Telephone: p, Fax: Email: Section 29. Several Obligations; No Partnership or Agency Status Except where specifically stated in this Agreement to be otherwise, the duties, obligations, and liabilities of the Parties are intended to be several and not joint or collective. Neither Party shall have the right to bind or obligate the other in any way or manner unless otherwise specifically provided for herein. Nothing contained in this Agreement shall be construed to create an association, trust, partnership, franchise, or joint venture or impose a trust or partnership duty. Except as specifically set forth in this Agreement, each party shall be liable individually and severally for its own obligations and actions under this Agreement. Section 30. Miscellaneous. (a). Successors and Assigns. All terms and provisions of this Agreement shall i I be binding upon, inure to the benefit of, and be enforceable by the successors and permitted assigns of the Parties hereto. 11 i (b). Interpretation. The Parties agree that the terms and provisions of this "%ow Agreement embody their mutual intent and that such terms and conditions are If not to be construed more liberally in favor of, nor more strictly against, either Party. To the extent the mutual covenants of the Parties under this Agreement create obligations that extend beyond the termination or expiration of this Agreement, the applicable provisions of this Agreement shall be deemed to survive such termination or expiration for the limited purpose of enforcing ( I such covenants and obligations in accordance with the terms of this Agreement. II' (c). Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which, when taken together, shall constitute one and the same instrument. (d). Authority. Each person executing this Agreement on behalf of a Party represents that he or she has the authority to execute it on behalf of the respective Party. If the IPP is incorporated, it shall provide the COS with a duly certified copy of a corporate resolution, naming and authorizing its representative (s) to enter into execute this Agreement. (e) Appendices. The Appendices referenced herein and attached hereto shall be hereby incorporated and made an integral part of this Agreement. (f) Entire Agreement. This Agreement and the attached Appendices constitute the entire understanding and agreement between the Parties regarding the subject matter hereof, supersede entirely all prior understandings, and may not be altered or amended, except by an instrument in writing signed by the Parties. The Parties each acknowledge and agree that no representation, warranty signed by the inducement has been made to it regarding the rights set 11! forth in this Agreement which is not expressly set forth in this Agreement and attached Appendices. (g). Third Party Beneficiaries. This Agreement is intended to be solely for the benefit of the Parties hereto and their permitted successors and permitted assignees and is intended to, and shall not confer any rights or benefits on any other third party not a signatory thereto. (h). No Agency. Neither Party shall be considered to be the agent or representative of the other Party. No agency relationship is created by this Agreement. (i). Communication. The IPP must provide and maintain current contact information with the COS. Due to the importance of maintaining operational integrity of the COS distribution system in a safe and efficient manner, the COS will have the unilateral right to react to any circumstances created by the APS Project being interconnected with the COS distribution system and its `> �I! Customers. The COS may separate the APS Project from the COS distribution system when immediate contact with the IPP is not possible or practical under �• the circumstances. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives on the date first above written. I1 CITY OF SEWARD (NAME OF IPP) By: By: Printed Name: Printed Name: Title: Title: III CITY OF SEWARD INTERCONNECTION AND POWER PURCHASE AGREEMENT FOR INDEPENDENT POWER PROVIDER INDEPENDENT POWER PROVIDER'S PERMIT CERTIFICATION The undersigned states under penalty of perjury that: 1. He /She has the authority to sign on behalf of the Independent Power Provider I �t (IPP), (Name /Customer Account No. ). 2. The IPP has obtained all necessary permits for the installation and operation its generating facility located at (only one site may be listed per certification). 3. The IPP has complied with, and will continue to comply with, all laws related to the siting, installation and operation of the generating facility described above. Dated this _ day of , 20 , li Signature: Name: Title: i Ij , kilsy i, li. CITY OF SEWARD INDEPENDENT POWER PROVIDER'S INTERCONNECTION PERMIT CERTIFICATION The undersigned states under penalty of perjury that: 1. He /She has the authority to sign on behalf of the Independent Power Provider (IPP), (Name /Customer Account No. ). 2. The IPP has obtained all necessary permits for the installation and operation its generating facility located at (only one site may be listed per certification). 3. The IPP has complied with, and will continue to comply with, all laws related to the siting, installation and operation of the generating facility described above. Dated this day of , 20 . Signature: Name: Title: CITY OF SEWARD ELECTRIC DEPARTMENT I TECHNICAL REQUIREMENTS FOR INTERCONNECTION Table of Contents ,, 1 Introduction 2 1.1 Separate Operation 3 1.2 Parallel Operation 3 1.3 Islanding 4 2 Classification of Non - Utility Generation Installations 4 , i ' 1 2.1 Class A Facilities 5 2.2 Class B Facilities 5 2.3 Class C Facilities 5 ij 2.4 Class D Facilities 6 3 Design Requirements 6 3.1 Design Documentation and Information 6 3.1.1 One -Line Diagram 6 3.1.2 Three -Line Diagram (as required) 6 3.1.3 Relay, Metering, and Telemetering Functional Drawing 7 3.1.4 Paralleling Device Control Drawings 7 3.1.5 Facility Grounding Drawings 7 3.2 Protective Systems and Equipment 7 3.3 City of Seward System Modifications 8 3.4 Induction Generators 8 u �r 3.5 Standard System Voltages 8 11 . 3.6 Power Converter Systems 9 4 INTERCONNECTION EQUIPMENT REQUIREMENTS 9 4.1 Overview of Required Equipment 9 4.1.1 Metering Requirements 10 4.1.2 Interconnection Disconnect Device 10 4.1.3 Interconnection Transformer 11 4.1.4 Protection and Control Devices 11 4.1.5 Telemetry and Monitoring Requirements 12 (' 4.1.6 Operational Data Logging 13 4.1.7 Export Power Control Equipment 13 4.1.8 Protection & Control System Testing Conformance 13 5 Interconnection Equipment Requirements By Class 14 5.1 Equipment Requirements - Class A Facilities 14 5.1.1 Application of Minimum Requirements — Class A Facilities 14 5.1.2 Metering Requirements — Class A Facilities 14 5.1.3 Interconnection Disconnect Device — Class A Facilities 14 5.1.4 Interconnection Transformer — Class A Facilities 14 ' 5.1.5 Protection and Control Devices — Class A Facilities 15 5.1.6 Telemetry and Monitoring — Class A Facilities 16 5.1.7 Operational Data Logging — Class A Facilities 16 5.1.8 Export Power Control Equipment — Class A Facilities 17 Soar 5.2 Equipment Requirements - Class B Facilities 17 5.2.1 Application of Minimum Requirements — Class B Facilities. 17 5.2.2 Metering Requirements — Class B Facilities 17 5.2.3 Interconnection Disconnect Device — Class B Facilities 17 1 ' 1 i 5.2.4 Interconnection Transformer — Class B Facilities 17 5.2.5 Protection and Control Devices — Class B Facilities 18 5 Nome .2.6 Telemetry and Monitoring — Class B Facilities 20 5.2.7 Operational Data Logging — Class B Facilities 20 5.2.8 Export Power Control Equipment — Class B Facilities 20 5.3 Equipment Requirements - Class C Facilities 20 5.3.1 Application of Minimum Requirements — Class C Facilities 20 5.3.2 Metering Requirements — Class C Facilities 21 5.3.3 Interconnection Disconnect Device — Class C Facilities 21 5.3.4 Interconnection Transformer — Class C Facilities 21 5.3.5 Protection and Control Devices — Class C Facilities 21 5.3.6 Telemetry and Monitoring— Class C Facilities 23 5.3.7 Operational Data Logging — Class C Facilities 23 5.3.8 Export Power Control Equipment — Class C Facilities 24 5.4 Equipment Requirements - Class D Facilities 24 III 5.4.1 Application of Minimum Requirements — Class D Facilities 24 5.4.2 Metering Requirements — Class D Facilities 25 5.4.3 Interconnection Disconnect Device — Class D Facilities 25 5.4.4 Interconnection Transformer — Class D Facilities 25 5.4.5 Protection and Control Devices — Class D Facilities 25 5.4.6 Telemetry and Monitoring — Class D Facilities 27 5.4.7 Operational Data Logging — Class D Facilities 28 5.4.8 Export Power Control Equipment — Class D Facilities 28 5.5 Voice and Data Communications 29 5.6 Producer -Owned Electrical Distribution Systems 29 6 INTERCONNECTED OPERATING REQUIREMENTS 29 6.1 Approval for Parallel Operation 30 1I: 6.2 Discontinuance of Parallel Operation 30 6.3 Islanded Operation 30 6.4 Voltage Requirements 30 6.4.1 Voltage Levels & Fluctuations 30 6.4.2 Voltage Regulation and Reactive Power Requirements 30 I I I 6.5 Generator Droop Requirements 31 6.6 Harmonics 31 6.7 Power Factor Requirements 31 Ii' 6.8 Coordination with the City of Seward Protective System 32 6.9 Maintenance & Testing 32 6.9.1 Interconnection Equipment Maintenance 32 6.9.2 Protective Systems Functional Testing 33 7 DEFINITIONS 37 -44 8 APPLICATION 45 I 1 Introduction , The operation of non - utility generation in parallel with the electrical supply grid poses important safety concerns for City of Seward personnel and equipment. The safe, reliable operation of the City of Seward system, for all residents, is of the utmost importance to us. Accordingly, any interconnected non - utility generating facilitx must meet all applicable federal, state, and local ' L 1 II II I! safety codes and regulations, in addition to the specific guidelines and requirements contained in vim,, these guidelines. The City of Seward strongly recommends (and in some cases, may require) that those applying for interconnection obtain the services of an engineering professional, expert in the design of wiring and protection systems, including control and protection systems for generating equipment interconnected with electric grids. Electrical distribution systems are inherently complex in design; each proposal to interconnect to the system will be unique in geographic location, operational characteristics, and impact to the electrical grid. All proposals must therefore be analyzed to determine the specific technical operating criteria and utility interface requirements. The purpose of the City of Seward interconnection process is to provide a thorough but expedient method by which the applicant can obtain authorization for a safe and reliable interconnection with the City of Seward electrical system. It should be noted that the requirements contained in these guidelines represent the minimum that City of Seward applies in evaluating and installing its own generation resources to the system. �! The aim of this document is to guide the applicant to ensure that the safe, reliable performance of the City of Seward system is maintained as we assist in the process of interconnecting the applicant's non - utility generation technologies to meet the energy requirements of our consumers. This document shall not be construed as modifying any agreements that exist to establish the rights and obligations of both City of Seward and the applicant. The City of Seward will estimate its costs related to the applicant's proposed interconnection. The applicant will he responsible for full payment of the costs the City of Seward would not have incurred but for the applicant's interconnection. p I 1.1 Separate Operation The requirements contained in the Interconnection Guidelines generally do not apply to `separate operating' non- utility generating systems. Typically, separate operating systems include small emergency generating units for residential use, and certain uninterruptible power systems (UPS), which do not energize the City of Seward system in their normal course of operation. Within the context of these guidelines, a `separate operating' system is defined as a generating system, which has no capability or possibility of connecting and operating in parallel with the City of Seward system. Generally, a separate system is comprised of power generating equipment and switching apparatus located on the owner's site or property, which are designed and intended for use as an emergency, stand -by, or stand- alone power system. 1.2 Parallel Operation A transfer of power between the two systems is a direct and often desired result of parallel operation. A consequence of such parallel operation is that parallel generation becomes an electrically connected part of the City of Seward power system which must be considered in the electrical protecti" ^f " ty of Seward facilities. City. of Seward's v ability to provide safety to City of Seward personnel who may need to perform work on a power line is lost when a customer facility is operating in an islanded mode. The ability to maintain electrical power within specifications to customers is also lost during an islanded operating condition. For these reasons protection from islanding shall be incorporated into each customer's facility connected in parallel to the City of Seward. Protection system design incorporated into customer facilities shall be performed by a power system engineer qualified to perform such work and who is licensed as a professional engineer in the state of Alaska. The protection system design shall be reviewed by the City of Seward. Prior to energizing a customer facility any changes to the protection system design requested by the City of Seward will be made by the customer. Smaller inverter type equipment meeting the most recent UL and IEEE standards for interconnecting to utility power systems may have integral protection equipment built into one complete package. All adjustable or factory set protection parameters incorporated into Grid Interactive equipment shall be reviewed by the City of Seward. Prior to energizing customer's inverter type generation facilities, all settable I protection parameters recommended by City of Seward will be made to the customer's equipment by the customer and confirmed by the City of Seward. 1.3 Islanding Within the context of these guidelines, islanded operation (or "islanding ") denotes the condition where the producer's generation energizes a portion of the City of Seward electrical grid that has become electrically separated from the rest of the City of Seward system. For safety and quality reasons, no producer may island any portion of the City of Seward system, unless provided expressed approval and authorization by the City of Seward. Of primary concern are the possible dangers, which may be presented to City of Seward personnel under islanding conditions. City of Seward line crews must have the assurance I' that any section of City of Seward's system is de- energized prior to work and will not be re- energized until there is confirmation that they are physically clear of the system. Under an islanded condition, the City of Seward cannot provide assurance to its personnel that all portions of the island are de- energized Another equally important concern is the responsibility the City of Seward has to deliver electrical service within the proper ranges (voltage, frequency, etc.) to its consumers. If a portion of the City of Seward system were to become islanded and energized by non -City of Seward generation, City of Seward would no longer control the quality, safety, and integrity of the electrical service delivered to its consumers. 2 Classification of Non - Utility Generation Installations In order to evaluate proposed interconnections to the electrical system, City of Seward categorizes Producer —owned generation systems into four general classes — Classes A, B, C, and D. This system is based upon industry- accepted methodology for assessing the possible impacts NIS that interconnected facilities may have on the system. Criteria for classification include the maximum capability of the facility (output capacity in kVA), the type of generating system and characteristics (synchronous generator, induction generator, power converter system, etc.), the T � t `stiffness ratio' of the facility in relation to the City of Seward electrical system, and system electrical characteristics at the point of interconnection. II One measure used to determine the potential impact is the stiffness' ratio at the point of interconnection. This stiffness ratio is the ratio of the available electric system fault current at the interconnection point to the maximum -rated current of the Producer's facility. Used throughout the industry, this ratio indicates the capability of a particular generator to influence system voltages and operating characteristics. For any given point on the system, the higher the ratio, the lower the probability that the Producer may contribute to system disturbances or adversely affect nominal system voltage levels. To obtain the minimum interconnection equipment requirements associated with a particular class of facilities, please refer to Section 5: Interconnection Equipment Requirements. 2.1 Class A Facilities Non - utility generator installations of 10 -kVA output or less, where the system stiffness ratio is at least 100, are identified as Class A installations. Interconnection requirements for Class A installations are typically the most moderate of all the classes. 11 In general, Class A installations are most applicable to residential and /or small commercial on -site power supply applications and are not expected to affect City of Seward primary electrical distribution feeder devices. Class A installations are rarely ,, capable of significantly altering local voltages on adjacent distribution facilities, and the relatively small -sized generators are not capable of supporting large islands on the primary electrical system. 2.2 Class B Facilities Non- utility generator installations of 10 kVA to 100 kVA, where the stiffness ratio is at least 50, are identified as Class B installations. As with Class A installations, the probability of interference with City of Seward consumers and electrical distribution system equipment is relatively low, but the risk is sufficient to warrant moderate interconnection requirements. Class B installations generally do not significantly influence primary electrical feeder devices, but can alter primary and /or secondary voltages. Thus, islanded operation with the City of Seward system is of greater potential concern than with Class A installations. 11 2.3 Class C Facilities jp Non - utility generator installations of 100 kVA to 1,000 kVA, where the stiffness ratio is at least 30, are identified as Class C installations. Given the larger capacity of Class C facilities (relative to Classes A and B), the potential to island large sections of the City of Seward electric system is of much greater concern. In addition, Class C installations can fir✓ significantly influence primary feeder devices and operations. Accordingly, the probability of interference with City of Seward consumers and system equipment is high enough to necessitate more stringent interconnection requirements ii 2.4 Class D Facilities Non- utility generator installations of 1,000 kVA to 5,000 kVA, where the stiffness ratio it is at least 20, are identified as Class D installations. This size of installation and available fault contribution can present a major risk to system safety and operations. The effect on City of Seward system voltages and equipment, due to unacceptable constant or transient conditions from the installation, can be serious. Due to the capacity of Class D facilities, islanding is of major concern to the City of Seward. Accordingly, greater levels of interconnection protective equipment are required for Class D systems. Class D installations require detailed and careful system studies to determine the amount and degree of interconnection and interface requirements, as they are capable of having a major influence on the City of Seward connecting feeder(s), adjacent feeders, and substations. 3 Design Requirements 3.1 Design Documentation and Information For City of Seward review and reference purposes, the Producer shall submit the following information and design documentation with the interconnection application(s). 11 In certain cases, such as smaller -class facilities, some submittal requirements may be waived, at City of Seward's discretion. All of the Producer's interconnection final design plans and drawings shall be approved by an electrical engineer, registered and recognized as a Professional Engineer in the State of Alaska. This approval shall be indicated by the presence of the engineer's professional seal on all drawings and documents. 3.1.1 One - Line Diagram This is a schematic electrical drawing with sufficient detail to show the major elements of the facility electrical connections, interconnection and protective equipment, and point of interconnection to the City of Seward electrical system. The diagram should include the following: ii. • Generating equipment • Circuitry of the facility, to include conductor types, sizes, and bus electrical ratings • Metering points and instrument transformers (as applicable) • Interconnection transformer 1 F • Relays and circuit breakers /interrupting devices • Switchgear (as applicable) • Utility circuitry at the point of interconnection 3.1.2 Three - Line Diagram (as required) This schematic electrical drawing shall represent all three phases and neutral connections of the interconnected facility circuits, showing potential transformer I (PT) and current transformer (CT) ratios and details of their configuration, ,,e including relays, meters, and test switches. 3.1.3 Relay, Metering, and Telemetering Functional Drawing I i I This diagram shall indicate the functions of the individual relays, metering, and telemetering equipment, if any. For simpler systems, such as some Class A facilities, the one -line diagram and the functional diagram can be combined. 3.1.4 Paralleling Device Control Drawings These drawings shall show the conditions, relays, and instrument transformers that cause all switchgear and /or circuit breakers applied to the interconnecting facility to open or close. The source of power for each control should be clearly indicated in the drawings. For simpler systems, such as Class A facilities, these control drawings can be incorporated in the one -line diagram. 3.1.5 Facility Grounding Drawings These drawings shall indicate ground wire sizes, bonding, and connections, as well as the number, size, and type of electrodes, and spacing. The Producer's grounding scheme shall conform to IEEE Std. 1547, Part 4.1.2: Integration with Area EPS Grounding. ` , I In addition to the above, the Producer shall provide to the City of Seward any additional design information or documents pertaining to the interconnected facility, as requested. 3.2 Protective Systems and Equipment Control and protection designs for facilities proposed to operate in parallel with the City of Seward system must be approved by the City of Seward prior to approval for interconnection with the City of Seward electric grid. The specific design of the protection system depends on the generator type, size, and other site- specific considerations. The Producer must meet City of Seward requirements, and all designs and equipment must conform to the National Electrical Code, the National Electrical Safety Code, IEEE standards, and all federal, state, local, and municipal codes. When proposing protective devices for the protection of the City of Seward system, the applicant shall submit a single -line drawing of this equipment to the City of Seward for approval of the interconnection protective functions and equipment. Any changes required by City of Seward must be made prior to final acceptance, and the City of Seward must be provided with dated copies of the final drawings. To eliminate i unnecessary costs and delays, the final design should be submitted to, and approved by the City of Seward prior to ordering equipment and the commencement of construction. ICI The City of Seward will approve only those portions of the Producer's system designs, which apply to the interconnection with, and protection of, the City of Seward system. The City of Seward may commeja,t nn nrhPr areas, which appear to be incorrect or cx deficient, but will not assume responsibility for the correctness of protection pertaining to the Producer's system. In order to gain approval for interconnected operation, At the completion of construction the Producer shall demonstrate to designated City of Seward personnel conformance to the testing specifications and requirements contained in IEEE Standards 1547 and 1547.1 for all protective and control systems associated with the Producer's interconnection equipment. The Producer shall provide documentation of test results, protective relay settings, and control system settings to the City of Seward. 3.3 City of Seward System Modifications Any modification to the City of Seward electric grid, such as the installation of additional equipment, reconductoring of all or a portion of the connecting City of Seward line, or reconfiguration of City of Seward protection systems necessary to permit in- parallel operation with the City of Seward electric grid, will be performed by the City of Seward. Where such City of Seward system modifications are required to allow the interconnection of the Producer's facilities, the City of Seward will perform these modifications, at the Producer's expense, providing all labor, materials, and equipment necessary. 3.4 Induction Generators Induction generators require varying amounts of reactive electric power (VARs) in order to produce real electric power (watts). Due to this consumption (or absorption) of VARs, induction generators inherently operate at leading power factors. It is the responsibility of the Producer to provide all reactive support or compensation to maintain power factors within the limits specified in Section 6.7: Power Factor Requirements, when operating in parallel with the City of Seward electric grid. Reactive support for required power factor correction may be provided by the Producer's installation of City of Seward approved reactive compensation devices, or through contractual agreement with City of Seward to provide ancillary services to the Producer. 3.5 Standard System Voltages The City of Seward's system voltages conform to ANSI C84.1 standards and are outlined as follows. All distribution circuits, both secondary and primary, are effectively grounded. Specific voltage requirements and limits for Producers generation are described in Section 5: Interconnected operation Requirements. • Distribution Secondary Voltages: - Single Phase, 120/240 volts, 3wire - Single Phase, 240/480 volts, 3wire - Three Phase, 120/208 volts, 4 wire, grounded wye NIT - Three Phase, 277/480 volts, 4 wire y grounded wye � • Distribution Primary Voltages: - Single Phase, 7,200 volt° Pin - Single Phase, 14,400 volts *lo - Three Phase, 7,200/12,470 volts, 4 wire, grounded wye - Three Phase, 14,400/24,900 volts, 4 wire, grounded wye • Transmission Voltages: - 69,000 volts, three phase - 115,000 volts, three phase 3.6 Power Converter Systems Reactive power supply requirements for converter systems are similar to those for f induction enerators and the general g g guidelines discussed apply. The City of Seward requires that power converter systems conform to the requirements contained in IEEE Standard 1547 and 1547.1, and that such systems for interconnected generation sources meet the recommended limits for current, voltage, and harmonic distortion contained in IEEE Std. 519, Sections 10 and 11. If the Producer's converter system(s) is found to interfere with the City of Seward electric grid, City of Seward consumers, or other power producers, the Producer may be required to install adequate electrical filtering to bring the voltage and current outputs to acceptable levels. Converters that have been tested and certified by an independent laboratory, such as Underwriters' Laboratories (UL), to be non - islanding, and meet the recommended limits contained in IEEE Std. 519, Sections 10 and 11, may be interconnected to the City of Seward system as -is. For units rated less than 100 kW, it is usually acceptable to have the frequency and err voltage protective functions built into the electronics of the converter if the set points of those functions meet IEEE Std. 1547 criteria, are tamperproof, and can be easily and reliably tested. 4 INTERCONNECTION EQUIPMENT REQUIREMENTS In order to simplify the process for determining the interconnection equipment necessary to operate non - utility generation in parallel with City of Seward's electric system, the City of Seward has developed this section, which outlines the minimum interconnection requirements for each class of Producer -owned facilities. As a minimum, City of Seward requires that all of the Producer's interconnection equipment and facilities meet the requirements contained within IEEE Std. 1547, Part 4.1: General Requirements. 4.1 Overview of Required Equipment This overview of required equipment and devices provides general descriptions as to the components, including functionality, purpose, and responsibilities by both the Producer and the City of Seward regarding ownership, installation, and maintenance. Specific requirements for each classification of Producer -owned interconnected generation can be found in Section 5.0: Interconnection Equipment Requirements By Class. 4.1.1 Metering Requirements For all classifications of parallel generating facilities, City of Seward requires that `" separate "In- and -Out Metering" be utilized to capture the real power flows (watt - hours) into and out of a Producer's facility. It is the Producer's responsibility to provide, install, and maintain all facilities necessary to accommodate City of Seward metering. The City of Seward shall 1, provide all meters at the Producer's expense. Depending upon the specific application, required metering may also include the following: • VAR -hour metering • Real power (watt) demand metering • Reactive power (VAR) demand metering f l • Time -of- delivery metering 4.1.2 Interconnection Disconnect Device A City of Seward approved manual disconnect device must be provided as a means of electrically isolating the non - utility generating facility from the City of Seward system, and establishing working clearances for maintenance and repair work in accordance with City of Seward safety rules and practices. This manual disconnect device must be securable and readily accessible by City of Seward personnel, and provide visible verification of disconnection from the City of Seward electric grid. For connections to the City of Seward transmission grid, a tap line switch may also be required if, in City of Seward's judgment, sufficient tap line exposure exists to warrant it. In all cases, unless expressed written permission is provided by the City of Seward, the disconnect device shall be located on the City of Seward side of the interconnection point. At the Producer's expense, City of Seward shall install the device and assume ownership and maintenance responsibilities. Only devices specifically approved by City of Seward shall be used. The manual disconnect device must be physically located for ease of access and visibility to City of Seward personnel. The disconnect device shall be identified with a City of Seward - designated switch number plate. The disconnect device shall not be used by the Producer to make or break parallels between the City of Seward system and the Producer's generator(s). The device enclosure and operating handle (when present) must be kept locked at all times with City of Seward padlocks. Disconnect devices must meet the following minimum physical requirements for I approval by the City of Seward: • Must be located near the facility metering; j • Must be externally operable without exposing the operator to contact with live parts and, if power - operable, of a type that can be opened by hand in the event of a supply failure; • Must provide a visible -break indication, showing whether in the open or closed position; ' I • Must have ratings not less than the load and fault current to be carried; • For disconnect equipment energized from both sides, a marking shall be provided to indicate that all contacts of the disconnect equipment may be energized; • Must be gang - operated if three- phase; • For outdoor installations, disconnect devices mu "st be weather -proof or designed to withstand exposure to weather; • Must be lockable in both the open and closed positions. 4.1.3 Interconnection Transformer Functionally, the interconnection transformer is no different from any other service transformer, which transforms City of Seward's nominal voltages from one level to another. What distinguishes this device from a standard service transformer is that it must serve to interconnect the Producer's generating facilities to the City of Seward system. Of major concern to the City of Seward is the possibility that adverse power quality or service interruptions may be experienced by City of Seward consumers, which are served by the same transformer that interconnects the Producer's generating facilities. Under certain conditions, the utilization of a dedicated interconnection transformer may be required to limit such adverse conditions. N A dedicated transformer, as defined in these guidelines, is one that is dedicated to serving the Producer's facility; no other City of Seward consumers shall be connected on the secondary side of the transformer. The purpose of a dedicated transformer is to minimize any adverse impacts to City of Seward consumers, which may result from the parallel operation of Producer -owned facilities. Generally, for smaller installations (Class A and B facilities), a dedicated transformer will not be required. However, this will be evaluated on an individual basis for each Applicant requesting to interconnect to the City of Seward system. For Class C and D facilities, a dedicated transformer will be required in all cases. �! For these sizes of facilities, there will typically be a dedicated City of Seward transformer in place if the Producer's facility contains existing loads served by City of Seward. Where this is not the case, a dedicated interconnection transformer will need to be installed. The specific conditions under which a dedicated transformer is required are addressed for each class of facilities in this section of the guidelines. Where a dedicated transformer is required to allow the interconnection of the Producer's facility(s), the Producer will be responsible for the associated labor and equipment costs 4.1.4 Protection and Control Devices Certain protective functions and control equipment are necessary to ensure that both the safety and reliability of the City of Seward system are maintained. While the Producer is responsible fnr the installation and maintenance of such equipment, it should be noted that the required equipment outlined in this section apply only to the protection of the City of Seward system, not the Producer's facilities. Typically, the minimum protective and control equipment requirements for all classifications of Producer -owned facilities are as follows: • Paralleling Device (controlled switchgear and/or circuit breaker) • Anti - Islanding Protective Functions — Overvoltage Protective Relaying — Under - voltage Protective Relaying — Over- frequency Protective Relaying — Under - frequency Protective Relaying • Synchronization Protection: — Synchronous Generators: Automatic Synchronizing with Relay • Supervision — Induction Generators: Speed Matching Relaying — Power Converter Systems: Conform to the requirements of IEEE Standard 1547, Parts 4.1.3 and 5.1.2.C. Due to the impact that larger facilities can have on the City of Seward system, additional requirements can be necessary for such facilities, including but not limited to: I� • System Fault Protection Functions — Ground Over - current Protective Relaying — Phase -fault Protective Relaying • Transfer Trip Capability • Export Power Control Equipment — Voltage Regulator /Power Factor Controller — Direct Digital Control (City of Seward SCADA Control) — Power System Stabilizer 4.1.5 Telemetry and Monitoring Requirements Telemetry generally involves the communication of measured outputs from the Producer's generating facility to City of Seward. This can include variables such as the status of equipment and controller functions, as well as plant output data (voltage, real and reactive power, power quality, etc.). Typically, variables are transmitted with the aid of a communication channel that permits the measurement to be interpreted at a distance from the primary detector. For smaller facilities, such as Class A and B installations, data telemetry is generally not required. For the larger classifications of facilities (Classes C and D), telemetering of data to include interconnection status, power flows (real and reactive power) and voltage will be required. For specific telemetering requirements, refer to Section 5.0, Interconnection Equipment Requirements by Class. 4.1.6 Operational Data Logging I' *o w'' Typically, operational data logs include recorded information on generating unit operations such as the following: • Key operational parameters such as voltage, real and reactive power, frequency, etc.; • Protective equipment operations (circuit breaker trips, protective relay targets, etc.); • Time and nature of communications with City of Seward Power Control Department personnel. For smaller sized facilities, such as Classes A and B, operational data logging is not required, but when such data is available or maintained by the Producer, it shall be provided to the City of Seward upon request. For Class C and D facilities, a seven (7) day digital data logger is required. For specific parameter recording requirements, refer to Section 5.0: Interconnection Equipment Requirements by Class, for Class C and D facilities. 4.1.7 Export Power Control Equipment For cases where the Producer and the City of Seward formulate a Power Purchase I Agreement for export power from the Producer's facility, special control equipment may be necessary depending upon the specific performance terms of the agreement. Generally, special control equipment will not be necessary for relatively smaller generating facilities such as Class A and B facilities. Having larger generating capability and capacity, Class C and D facilities may export substantial amounts of power into the City of Seward distribution system, thus these classes of facilities may require export power control equipment. This equipment may include Voltage Regulation Control, Power Factor Controllers, and Power System Stabilizers, depending on the specific determination. Refer to the specific requirements for Class C and D under Section 5.0 for further information. 4.1.8 Protection & Control System Testing Conformance In all cases, the Producer's protective relays and controls systems associated with the interconnection shall adhere to the requirements contained in IEEE Std. 1547.1 To allow performance and verification of functional testing as required, these systems shall have accessible sensing inputs or testing terminal blocks, or acceptable equivalents as determined by the City of Seward. 5 Interconnection Equipment Requirements By Class 5.1 Equipment Requirements - Class A Facilities II i 5.1.1 Application of Minimum Requirements — Class A Facilities This portion of the Interconnection Guidelines addresses the general minimum (� interconnection equipment necessary for Class A generating facilities. Specific requirements for each individual proposed facility may vary, depending on factors such as the location of the interconnection, the number and proximity of adjacent City of Seward consumers, and the characteristics of the facility proposing to interconnect to the City of Seward system. City of Seward has developed these minimum requirements based on the following assumptions as to the nature of the electric system at the point of interconnection, and the utilization of the Producer's energy: • The total non - utility generating capability (kVA), singular or aggregate, on the interconnecting City of Seward feeder is less than 10 percent of the averaged annual hourly peak demand (kVA) for that feeder. • Interconnections to the City of Seward distribution system are typically made at City of Seward's standard secondary voltages on individual secondary circuits. • The Producers' generation is generally sized to meet all or a portion of the Producer's load at the point of interconnection. j • Class A installations are assumed to connect only to single -phase portions of the City of Seward system. Where proposed interconnections fall outside of the above parameters, modifications to the minimum requirements may be necessary in order to maintain the safety, reliability, and operational performance of the City of Seward system. 5.1.2 Metering Requirements — Class A Facilities In general, City of Seward only requires in/out watt -hour metering for Class A facilities. Metering facilities shall be installed per the City of Seward's metering requirements. 5.1.3 Interconnection Disconnect Device — Class A Facilities An approved manual disconnect device is required for all Class A installations (Refer to Section 5.0: Interconnection Disconnect Device) 5.1.4 Interconnection Transformer — Class A Facilities Generally, for Class A installations, a dedicated transformer for interconnecting the Producer's facility is not required. However, under certain conditions the utilization of a dedicated transformer may be required. Examples of such conditions would include the following: 1� • The Producers total rated generating capability is at or above the rating of the existing City of Seward transformer serving the Producer's facilities. • The Producer's electrical system characteristics differ from City of Seward's standard distribution voltages and configurations (Refer to Subsection 3.5: Standard System Voltages). • The Producer's facility adversely impacts the quality of power delivered to 11 adjacent City of Seward secondary distribution system consumers (Refer to I` Section 6.0: Interconnected Operating Requirements). Where the installation of a dedicated transformer is required, the Producer will be responsible for all labor and material costs associated with the installation. 5.1.5 Protection and Control Devices — Class A Facilities The general interconnection protective and control requirements for Class A installations are as follows: 1. Paralleling Device • A City of Seward- approved circuit breaker is required to allow separation of the Producer's generation from the City of Seward system during fault conditions. • This device must be capable of withstanding 220% of the City of Seward system voltage at the point of interconnection must have sufficient interrupting capacity to interrupt the maximum available fault current at its location, and be locked out when operated by the protective relays rr required for interconnection. 2. Over /Under Voltage Protection I The Producer's overvoltage and undervoltage interconnection protective functions shall detect voltage at the point of interconnection, and shall open the paralleling device within the times specified in the table below, if the voltage is within the stated ranges. Voltage Range [V] Maximum Clearing Time (% of nominal voltage) (seconds) V <50% 0.16 50% <_ V < 88% 2.00 110 % <V <120% 1.00 V >_ 120% 0.16 3. Over/Under Frequency Protection The Producer's over - frequency and under - frequency interconnection protective functions shall open the paralleling device within the times specified in the table below, if the frequency is within the stated ranges. Frequency Range [f] Maximum Clearing Time Sow (Hz) (seconds) I f> 60.5 0.16 f <59.5 0.16 4. Synchronization Protection For parallel operation, the Producer's facilities shall meet the requirements pertaining to synchronization specified within IEEE Std. 1547, Parts 4.1.3 and 5.1.2. Specific equipment requirements are as follows: • Synchronous Generator Interconnection Synchronous generators operated in parallel with the City of Seward electric system are required to have automatic relay supervision to verify synchronism for permissive closure of the interconnection circuit breaker. Manual synchronizing systems are not approved for interconnected operation with the City of Seward system. • Induction Generator Interconnection • Due to the `slip' inherent to induction generators, synchronous operation cannot be precisely maintained when operating in parallel with the City of Seward system. Therefore, City of Seward requires that speed - matching relaying be utilized, set to permit breaker (or contactor) closing when generator speed is maintained above 95 percent of the City of Seward system synchronous speed at the point of interconnection. • Power Converter Interconnection Power converter systems that produce a fundamental voltage before the paralleling device is closed are capable of stand -alone operation, thus shall be tested to meet the requirements as outlined in IEEE Std. 1547, Part 5.1.2.A. All other power converter based systems shall meet the requirements contained in IEEE 1547, Part 5.1.2.C. 5. Ground Fault Protection In general, Class A facilities may interconnect to the City of Seward system without the provision of ground fault protection to limit contributions to ground faults on the City of Seward system. However, in accordance with IEEE 1547, Niaid Part 4.2.1, the Producer's interconnection equipment must be demonstrated to cease energization of, and disconnect from the City of Seward system under fault conditions. 11 I 5.1.6 Telemetry and Monitoring — Class A Facilities 1. Telemetry Typically, Class A facilities will not be required to provide telemetry capability in order to interconnect with the City of Seward system. 2. Monitoring Typically, City of Seward will not require power quality monitoring for Class A facilities. However, where City of Seward determines that there is either a potential or an indication that the output from the Producer's facility can adversely affect the standard performance of the City of Seward electric system, or the quality of power delivered to City of Seward consumers, power quality monitoring will be required. i ,. 5.1.7 Operational Data Logging — Class A Facilities For Class A facilities, City of Seward generally will not require the installation of operational data logging equipment. However, as available or maintained by the Producer, such logs will be made available to City of Seward upon request. 1 Ob II! 5.1.8 Export Power Control Equipment — Class A Facilities ,,,,. Generally, for Class A facilities, control equipment for export power is not required. In certain cases, depending upon the specific contractual agreement between City of Seward and the Producer, additional control equipment may be necessary to control the amount and quality of export power. Such cases will be reviewed on an individual basis. 5.2 Equipment Requirements - Class B Facilities 5.2.1 Application of Minimum Requirements — Class B Facilities. This portion of the Interconnection Guidelines addresses the general minimum interconnection equipment necessary for Class B generating facilities. Specific 111 requirements for each individual proposed facility may vary, depending on factors such as the location of the interconnection, the number and proximity of adjacent City of Seward consumers, and the characteristics of the facility proposing to interconnect to the City of Seward system. City of Seward has developed these minimum requirements based on the following assumptions as to the nature of the electric system at the point of interconnection, and the utilization of the Producer's energy: • The total non - utility generating capability (kVA), singular or aggregate, on the interconnecting City of Seward feeder is less than 15 percent of the Now averaged annual hourly peak demand (kVA) for that feeder. • The Producer's generation is generally sized to meet all or a portion of the Producer's load at the point of interconnection. • Interconnections to the City of Seward distribution system are typically made at City of Seward's standard secondary voltages on individual secondary circuits. Where proposed interconnections fall outside of the above parameters, ! ! modifications to the minimum requirements may be necessary in order to maintain the safety, reliability, and operational performance of the City of Seward system. 5.2.2 Metering Requirements — Class B Facilities In general, City of Seward only requires in/out watt -hour metering for Class B facilities. Additional metering requirements will depend on the specifics of the contractual agreements between City of Seward and the Producer. 5.2.3 Interconnection Disconnect Device — Class B Facilities An approved manual disconnect device is required for all Class B installations (Refer to Subsection 4.1.2: Interconnection Disconnect Device) 5.2.4 Interconnection Transformer — Class B Facilities Generally, for Class B installations, a dedicated transformer for interconnecting the Producer's facility is not required. However, under certain conditions the utilization of a dedicated transformer may be required. Examples of such conditions would include the following: • The Producer's total rated generating capability is at or above the rating of the existing City of Seward transformer serving the Producer's facilities. • The Producer's electrical system characteristics differ from City of Seward's standard distribution voltages and configurations (Refer to Subsection 3.5: Standard System Voltages). • The Producer's facility adversely impacts the quality of power delivered to adjacent City of Seward secondary distribution system consumers (Refer to Section 4.1.2: Interconnected Operating Requirements). Where the installation of a dedicated transformer is required, the Producer will be responsible for all labor and material costs associated with the installation. li I 5.2.5 Protection and Control Devices — Class B Facilities The general interconnection protective and control requirements for Class B it installations are as follows: 1. Paralleling Device • A City of Seward approved circuit breaker is required to allow separation of the Producer's generation from the City of Seward system during fault conditions. • This device must be capable of withstanding 220% of the City of Seward system voltage at the point of interconnection, must have sufficient Ned interrupting capacity to interrupt the maximum available fault current at its location, and be locked out when operated by the protective relays required for interconnection. 2. Over /Under Voltage Protection The Producer's overvoltage and under - voltage interconnection protective functions shall detect voltage at the point of interconnection, and shall open the paralleling device within the times specified in the table below, if the voltage is within the stated ranges. 11 Voltage Range [V] Maximum Clearing Time (% of nominal voltage) (seconds) II V < 50% 0.16 50% <_ V < 88% 2.00 110 % <V <120% 1.00 V > 120% 0.16 3. Over /Under Frequency Protection The Producer's over - frequency and under - frequency interconnection protective functions shall open the paralleling device within the times specified in the table below, if the frequency is within the stated ranges. Ned Oel Generator Frequency Range [f] Maximum Clearing Time 'err► Base Raiting (Hz) (seconds) 30 kW f >60.5 0.16 f < 59.5 0.16 f> 60.5 0.16 > 30 kW f < {59.8 -57} Adjustable 0.16 - 300 f < 59.5 0.16 4. Synchronization Protection For parallel operation, the Producer's facilities shall meet the requirements pertaining to synchronization specified within IEEE Std, 1547, Parts 4.1.3 and 5.1.2. Specific equipment requirements are as follows: • Synchronous Generator Interconnection - Synchronous generators operated in parallel with the City of Seward electric system are required to have automatic relay supervision to verify synchronism for permissive I j closure of the interconnection circuit breaker. Manual synchronizing systems are not approved for interconnected operation with the City of Seward system. • Induction Generator Interconnection - Due to the "slip" inherent to induction generators, synchronous operation cannot be precisely maintained when operating in parallel with the City of Seward system. Therefore, City of Seward requires that speed- matching relaying be utilized, set to permit breaker (or contactor) closing when generator speed is maintained above 95 percent of the City of Seward system synchronous speed at the point of interconnection. • Power Converter Interconnection - Power converter systems that produce a fundamental voltage before the paralleling device is closed are capable of stand -alone operation, thus shall be tested to meet the requirements as outlined in IEEE Std. 1547, Part 5.1.2.A. All other power converter based systems shall meet the requirements contained in IEEE 1547, Part 5.1.2.C. 5. Ground Fault Protection In general, Class B facilities with a total generating capability less than 40 kVA i 'I may interconnect to the City of Seward system without the provision of ground fault protection to limit contributions to ground faults on the City of Seward system. However, in accordance with IEEE 1547, Part 4.2.1, the Producer's interconnection equipment must be demonstrated to cease energization of the City of Seward system to which it is connected under fault conditions on the City of Seward system. Class B facilities with a total generating capability greater that 40 kVA may be required to provide ground fault protection, depending upon the possible fault current contribution from the Producer's facilities to City of Seward system ground faults. The requirement will be determined on an individual basis by City of Seward. II 5.2.6 Telemetry and Monitoring — Class B Facilities 1. Telemetry Typically, Class B facilities will not be required to provide telemetry capability in order to interconnect with the City of Seward system. 2. Monitoring Generally, City of Seward will not require power quality monitoring for Class B facilities. However, where City of Seward determines that there is either a potential or an indication that the output from the Producer's facility can adversely affect the standard performance of the City of Seward electric system, or the quality of power delivered to City of Seward consumers, power quality monitoring will be required. 5.2.7 Operational Data Logging — Class B Facilities For Class B facilities, City of Seward generally will not require the installation of operational data logging equipment. However, as available or maintained by the Producer, such logs will be made available to City of Seward upon request. I 5.2.8 Export Power Control Equipment — Class B Facilities I� Generally for Class B facilities, control equipment for export power is not required. In certain cases, depending upon the specific contractual agreement between City of Seward and the Producer, additional control equipment may be necessary to control the amount and quality of export power. Such cases will be reviewed on an individual basis. 5.3 Equipment Requirements - Class C Facilities 5.3.1 Application of Minimum Requirements — Class C Facilities This portion of the Interconnection Guidelines addresses the general minimum interconnection equipment necessary for Class C generating facilities. Specific requirements for each individual proposed facility may vary, depending on factors such as the location of the interconnection, the number and proximity of adjacent City of Seward consumers, and the characteristics of the facility proposing to interconnect to the City of Seward system. • City of Seward has developed these minimum requirements based on the following assumptions as to the nature of the electric system at the point of interconnection, and the utilization of the Producer's energy: II • The total non - utility generating capability (kVA), singular or aggregate, on the interconnecting City of Seward feeder is less that 20 percent of the averaged annual hourly peak demand (kVA) for that feeder. • The Producer's generation is generally sized to meet all or a portion of the , Producer's load at the point of interconnection. • Interconnections to the City of Seward distribution system are typically made at City of Seward's standard secondary voltages on individual secondary circuits. S ,. Where proposed interconnections fall outside of the above parameters, modifications to the minimum requirements may be necessary in order to f maintain the safety, reliability, and operational performance of the City of Seward system. 5.3.2 Metering Requirements — Class C Facilities In general, the minimum required City of Seward metering for Class C facilities is in/out watt -hour metering. Additional metering requirements, such as reactive power energy metering (VAr- hour), real or reactive power demand metering, or time-of-delivery metering will depend on the specifics of the contractual agreements between City of Seward and the Producer. 5.3.3 Interconnection Disconnect Device — Class C Facilities An approved manual disconnect device is required for all Class C installations (Refer to Subsection 4.1.2: Interconnection Disconnect Device). 5.3.4 Interconnection Transformer — Class C Facilities City of Seward requires that a dedicated transformer be utilized to interconnect all I i Class C installations with the City of Seward system. In cases where an %taw City of Seward transformer serves the Producer at the proposed interconnection point, that transformer may serve as the dedicated transformer, provided the following conditions are met: • The Producer's maximum generating capacity (kVA) does not exceed the nominal rating of the transformer. • No other City of Seward consumers are served by the existing transformer. Where the installation of a dedicated transformer is required, the Producer will be responsible for all associated labor and material costs. 5.3.5 Protection and Control Devices — Class C Facilities The general interconnection protective and control requirements for Class C installations are as follows: is 1. Paralleling Device • A City of Seward approved circuit breaker is required to allow separation of the Producer's generation from the City of Seward system during fault conditions. • This device must be capable of withstanding 220% of the City of Seward system voltage at the point of interconnection, must have sufficient interrupting capacity to interrupt the maximum available fault current at its location, and be locked out when operated by the protective relays required for interconnection. 2. Over /Under Voltage Protection The Producer's overvoltage and undervoltage interconnection protective functions shall detect voltage at the point of interconnection, and shall open the paralleling `t1 it jj device within the times specified in the table below, if the voltage is within the stated ranges. Voltage Range [V] Maximum Clearing Time (% of nominal voltage) (seconds) I j { V <50% 0.16 50% < V < 88% 2.00 Ij 110 % <V <120% 1.00 V >_ 120% 0.16 3. Over/Under Frequency Protection The Producer's over - frequency and under - frequency interconnection protective functions shall open the paralleling device within the times specified in the table below, if the frequency is within the stated ranges. Frequency Range [f] Maximum Clearing Time (Hz) (seconds) f >60.5 0.16 f < {59.8 -57} Adjustable 0.16 - 300 f < 57 0.16 4. Synchronization Protection For parallel operation, the Producer's facilities shall meet the requirements '114, , I pertaining to synchronization specified within IEEE Std. 1547, Parts 4.1.3 and 5.1.2. Specific equipment requirements are as follows: • Synchronous Generator Interconnection - Synchronous generators operated in parallel with the City of Seward electric grid are required to have automatic relay supervision to verify synchronism for permissive closure of the interconnection circuit breaker. Manual synchronizing systems are not approved for interconnected operation with the City of Seward system. • Induction Generator Interconnection - Due to the "slip" inherent to induction generators, synchronous operation cannot be precisely maintained when operating in parallel with the City of Seward system. Therefore, City of Seward requires that speed- matching relaying be utilized, set to permit breaker (or contactor) closing when generator speed is maintained above 95 percent of the City of Seward system synchronous speed at the point of interconnection • Power Converter Interconnection - Power converter systems that produce a fundamental voltage before the paralleling device is closed are capable of stand -alone operation, thus shall be tested to meet the requirements as outlined in IEEE Std. 1547, Part 5.1.2.A. All other power 11 I converter based systems shall meet the requirements contained in IEEE 1547, Part 5.1.2.C. III 5. Ground Fault Protection Ground Fault Protection is required for all Class C facilities. This protection senses phase -to- ground faults on the City of Seward system and initiates tripping 1c�Y� of the interconnection circuit breaker in order to prohibit continuous contribution to such faults from the Producer's facilities. The Producer shall provide an appropriate ground fault protection scheme and coordinate with City of Seward on trip settings. Prior to authorization for interconnected operation, City of Seward shall review and approve the ground fault protection scheme and trip settings. (, i 6. Phase -Fault Protection Phase -Fault Protection is required for all Class C facilities. This protection senses �) phase -to -phase or three -phase faults on the City of Seward system and initiates tripping of the interconnection circuit breaker in order to prohibit continuous contribution to such faults from the Producer's facilities. Voltage - restrained over - current relaying, or impedance relaying, is required for phase -fault protection. Prior to authorization for interconnected operation, City of Seward shall review and approve the phase -fault protection scheme and trip settings. 5.3.6 Telemetry and Monitoring— Class C Facilities 1. Telemetry Typically, Class C facilities will not be required to provide telemetry capability in order to interconnect with the City of Seward system. However, depending upon the specific installation characteristics and contractual agreements, such capability may be required. All cases will be reviewed on an individual basis by City of Seward. 2. Monitoring Power quality monitoring will be required in cases where City of Seward determines that there is either a potential or an indication that the output from the Producer's facility can adversely affect the standard performance of the City of Seward electric system or the quality of power delivered to City of Seward consumers. Depending upon the specific requirements, the monitoring system may be required to detect and record such disturbances as waveform distortions, electrical noise, voltage sags or swells, frequency deviations, and harmonic distortions. The requirement for power quality monitoring will be determined by City of Seward on an individual basis. 5.3.7 Operational Data Logging — Class C Facilities All Class C generating facilities are required to have and maintain a seven (7) day digital data logger which records volts, watts, VArs, frequency, and the status of key system informational elements, including relay targets and interconnection circuit breaker trip operations. The data logger shall provide a standard time I '" stamp for tracked variables, including date and time of day (HH:MM:SS). City of Seward shall have the right to review these logs, especially in analyzing system disturbances. �I 1D'1 5.3.8 Export Power Control Equipment — Class C Facilities For cases where the Producer and City of Seward formulate a Power Purchase Agreement, the following equipment may be necessary in accordance with the terms of the specific contract: 1. Voltage Regulator /Power Factor Controller The Producer may be required to utilize either an approved voltage regulator or power factor controller in order to control voltage within specified limits. Where a voltage regulator is utilized for this purpose, it must be capable of I ! I maintaining the nominal City of Seward interconnection point voltage under steady -state conditions, without hunting, and within ±0.5 percent of the required set point (as directed by City of Seward). Where a power factor controller is utilized, it must be capable of maintaining the power factor setting within ±1.0 percent, at full load, at any point between 90 percent lagging and 95 percent leading. For export power to the City of Seward distribution system, a power factor of 1.0 is generally preferred. The Producer's generation may be required to follow a City of Seward specified voltage or VAr schedule on an hourly, daily, or seasonal :basis depending on the specific terms of the power purchase contract. The Producer shall coordinate with City of Seward Power Control Center for specific operational instructions and issues. „ 2. Direct Digital Control Direct digital control (supervisory control) of unit output from City of Seward's Power Control Center may be required if the unit is to be dispatchable by City of Seward under agreement. 3. Power System Stabilizer A power system stabilizer (PSS) control system may be required to provide I; necessary stability to the electrical system when system power oscillations occur. The necessity of a PSS will depend on the generator capacity and characteristics, the location of the interconnection to the City of Seward system, and the system voltage level at the point of interconnection. 5.4 Equipment Requirements - Class D Facilities 5.4.1 Application of Minimum Requirements — Class D Facilities This portion of the Interconnection Guidelines addresses the general minimum interconnection equipment necessary for Class D generating facilities. Specific requirements for each individual proposed facility may vary, depending on factors such as the location of the interconnection, the number and proximity of adjacent City of Seward consumers, and the characteristics of the facility proposing to interconnect to the City of Seward system. City of Seward has developed these minimum requirements based on the following assumptions as to the nature of the electric system at the point of interconnection and the utilization of the Producer's energy: • The total non - utility generating capability (kVA), singular or aggregate, on the interconnecting City of Seward feeder is less that 25 percent of the averaged annual hourly peak demand (kVA) for that feeder. • The Producer's generation is generally sized to meet all or a portion of the Producer's load at the point of interconnection. • Interconnections to the City of Seward distribution system are typically made at City of Seward's standard distribution primary voltages of 7.2/12.47 kV or 14.4/24.94 kV. Where proposed interconnections fall outside of the above parameters modifications to the minimum requirements may be necessary in order to maintain the safety, reliability, and operational performance of the City of Seward system. I, 5.4.2 Metering Requirements — Class D Facilities In general, the minimum required City of Seward metering for Class D facilities is in/out watt -hour metering. Additional metering requirements, such as reactive power energy metering (VAr- hour), real or reactive power demand metering, or time of delivery metering will depend on the specifics of any contractual agreements between City of Seward and the Producer. �1rrr � 5.4.3 Interconnection Disconnect Device — Class D Facilities An approved manual disconnect device is required for all Class D installations (Refer to Subsection 4.1.2: Interconnection Disconnect Device.). 5.4.4 Interconnection Transformer — Class D Facilities City of Seward requires that a dedicated transformer be utilized to interconnect all Class D installations with the City of Seward system. For cases where an existing City of Seward transformer serves the Producer at the proposed interconnection point, that transformer may serve as the dedicated �I transformer, provided the following conditions are met: • The Producer's maximum generating capacity (kVA) does not exceed the nominal rating of the transformer. • No other City of Seward consumers are served by the existing transformer. Where the installation of a dedicated transformer is required, the Producer will be responsible for all associated labor and material costs. 5.4.5 Protection and Control Devices — Class D Facilities The general interconnection protection and control requirements for Class D installations are as follows: II 1. Paralleling Device • A City of Seward approved circuit breaker is required to allow separation of the Producer's generation from the City of Seward system during fault conditions. , cal Ii ii �6 I ii , • This device must be capable of withstanding 220% of the City of Seward system voltage at the point of interconnection, must have sufficient Nod interrupting capacity to interrupt the maximum available fault current at its location, and be locked out when operated by the protective relays required for interconnection. 2. Over/Under Voltage Protection The Producer's overvoltage and under- voltage interconnection protective functions shall detect voltage at the point of interconnection, and shall open the paralleling device within the times specified in the table below, if the voltage is within the stated ranges. Voltage Range [V] Maximum Clearing Time (% of nominal voltage) (seconds) V < 50% 0.16 50% _< V < 88% 2.00 110% < V < 120% 1.00 V?120% 0.16 3. Over /Under Frequency Protection The Producer's over - frequency and under- frequency interconnection protective functions shall open the paralleling device within the times specified in the table below, if the frequency is within the stated ranges. Frequency Range [f] Maximum Clearing Time (Hz) (seconds) f> 60.5 0.16 f < {59.8 -57} Adjustable 0.16 - 300 f <57 0.16 If 4. Synchronization Protection For parallel operation, the Producer's facilities shall meet the requirements pertaining to synchronization specified within IEEE Std. 1547, Parts 4.1.3 and 5.1.2. Specific equipment requirements are as follows: • Synchronous Generator Interconnections - Synchronous generators operated in parallel with the City of Seward electric grid are required to have automatic relay supervision to verify synchronism for permissive II' closure of the interconnection circuit beaker. Manual synchronizing systems are not approved for interconnected operation with the City of Seward system. • Induction Generator Interconnection - Due to the "slip" inherent to induction generators, synchronous operation cannot be precisely maintained when operating in parallel with the City of Seward system. Therefore, City of Seward requires that speed - matching relaying be utilized, set to permit breaker (or contactor) closing when generator speed is maintained above 95 percent of the City of Seward system synchronous speed at the point of interconnection. • Power Converter Interconnection - Power converter systems that produce a fundamental voltage before the paralleling device is closed are i � I; capable of stand -alone operation, thus shall be tested to meet the �I itossw requirements as outlined in IEEE Std. 1547, Part 5.1.2.A. All other power converter based systems shall meet the requirements contained in IEEE 1547, Part 5.1.2.C. 5. Ground Fault Protection Ground Fault Protection is required for all Class D facilities. This protection senses phase -to- ground faults on the City of Seward system and initiates tripping of the interconnection circuit breaker in order to prohibit continuous contribution to such faults from the Producer's facilities. The Producer shall provide an appropriate ground fault protection scheme and coordinate with City of Seward on trip settings. Prior to authorization for interconnected operation, City of Seward shall review and approve the ground fault protection scheme and trip settings. 6. Phase -Fault Protection Phase -Fault Protection is required for all Class D facilities. This protection it senses phase -to -phase or three -phase faults on the City of Seward system and initiates tripping of the interconnection circuit breaker in order to prohibit ,�; continuous contribution to such faults from the Producer's facilities. Voltage- restrained over - current relaying or impedance relaying is required for phase -fault protection. Prior to authorization for interconnected operation, City of Seward shall review and approve the phase -fault protection scheme and trip settings. 7. Transfer Trip Capability Transfer trip capability is required to allow City of Seward system protection to disconnect the Producer's facility in order to ensure that City of Seward system protection operates properly during system faults or disturbances. The Producer shall rovide a dedicated, isolated voice p grade fiber -optic communications circuit for this purpose. 5.4.6 Telemetry and Monitoring — Class D Facilities 1. Telemetry All Class D facilities are required to have equipment to continuously telemeter data to the City of Seward Power Control Center via approved data communications lines provided by the Producer. Telemetering of generation and 11' transmission data is required to enable the system dispatchers to continually monitor the power system from City of Seward's Power Control Center. As a minimum, the following data and measurements shall be teleretered to City of Seward: • Energy Flows (kWh) • Real Power Flows (kW) • Reactive Power Flows (kVAr) • Voltage at Point of Interconnection • Paralleling Device (Interconnection circuit breaker) status 11\ 1' ' I I 11 2. Monitoring Power quality monitoring will be required in cases where City of Seward determines that there is either a potential or an indication that the output from the II Producer's facility can adversely affect the standard performance of the City of Seward electric system or the quality of power delivered to City of Seward consumers. Depending upon the specific requirements, the monitoring system may be required to detect and record such disturbances as waveform distortions, electrical noise, voltage sags or swells, frequency deviations, and harmonic distortions. The requirements for power quality monitoring will be determined by City of Seward on an individual basis. 5.4.7 Operational Data Logging — Class D Facilities All Class D generating facilities are required to have and maintain a seven (7) day digital data logger which records volts, watts, VArs, frequency, and the status of key system elements, including the interconnection circuit breaker status operations and relay targets. The data logger shall provide a standard time stamp for tracked variables, including date and time of day (HH:MM:SS). City of Seward shall have the right to review these logs, especially in analyzing system disturbances. I; 5.4.8 Export Power Control Equipment — Class D Facilities For cases where the Producer and City of Seward formulate a Power Purchase Agreement, the following equipment may be necessary in accordance with the terms of the specific contract: 1. Voltage Regulator /Power Factor Controller The Producer may be required to utilize either an approved voltage regulator or power factor controller in order to control voltage within specified limits. Where a voltage regulator is utilized for this purpose, it must be capable of maintaining the nominal City of Seward interconnection point voltage under steady -state conditions, without hunting, and within ±0.5 percent of the required set point (as directed by City of Seward). Where a i ll factor actor controer is utilized, it must be capable of maintaining the p � P g power factor setting within ±1.0 percent, at full load, at any point between 90 percent lagging and 95 percent leading. For export power to the City of Seward distribution system, a power factor of 1.0 is generally preferred. The generator may be required to follow a City of Seward specified voltage or VAr schedule on an hourly, daily, or seasonal basis depending on the specific terms of the power purchase contract. The Producer shall coordinate with City of Seward Power Ned Control Center for specific operational instructions and issues. 2. Direct Digital Control Direct digital control. (supervisory control) of unit output from City of Seward's Power Control Center may be required if the unit is to be dispatchable by City of Seward under agreement. I 3. Power System Stabilizer A Power System Stabilizer (PSS) control system may be required to provide necessary stability to the electrical system when system power oscillations occur. The necessity of a PSS will depend on the generator capacity and characteristics, the location of the interconnection to the City of Seward system, and the system voltage level at the point of interconnection. 5.5 Voice and Data Communications The capability to make direct verbal communications via telephone with the Producer or the operator of Producer's facility is required for all facility classifications. Voice communications must be provided so that operating instructions or notification of system conditions can be given to the Producer or any designated operator of the Producer's equipment as necessary. Accordingly, the Producer is required to provide a 24 -hour accessible voice contact telephone number to City of Seward. For larger classifications of facilities, data communications capability is required so that electronic data and /or operating instructions can be transferred between. City of Seward and the Producer's facility as necessary. 5.6 Producer -Owned Electrical Distribution Systems If the Producer owns, maintains, or constructs a primary electrical distribution or transmission system tap line (operated 7.2 kV and above), then, at the expense of the Producer, City of Seward shall install, own, and maintain the following equipment at the tap point: • Fault interruption protection device(s) • Manual isolating disconnect(s), • Metering installations • Supervisory control equipment (as required) 6 INTERCONNECTED OPERATING REQUIREMENTS The general operating requirements and criteria contained in this section apply to all non - utility generation facilities interconnected to the City of Seward electric system. Any Producer operating outside of these requirements, unless provided expressed permission by City of ! i'' Seward, will not be permitted to operate in parallel with City of Seward and will be responsible for any and all remediation actions and associated costs prior to gaining approval for parallel operation. The consequences for failing to meet any of these requirements are immediate disconnection and payment of all associated costs. 6.1 Approval for Parallel Operation The Producer may not commence parallel operation of generation facilities without final r.ri written approval from City of Seward. City of Seward reserves the right to inspect, test, or perform witness testing of the Producer's equipment or devices associated with the interconnection. 6.2 Discontinuance of Parallel Operation The Producer shall discontinue parallel operation when requested by City of Seward: • To facilitate maintenance, test, or repair of utility facilities; • During system emergencies; • When the Producer's generating equipment is interfering with City of Seward consumers and /or other power producers connected to the City of Seward electric grid; • When an inspection of the Producer's generating equipment reveals either a lack of adequate equipment maintenance necessary to protect the City of Seward electric grid or conditions that could be hazardous to the City of Seward system. 6.3 Islanded Operation Unless provided expressed approval by City of Seward, non - utility generators are not allowed to operate in an islanded mode with any portion of the City of Seward electric grid. Once the City of Seward circuit(s) connecting the Producer's generating facility is Nftid de- energized, for any reason, the Producer shall disconnect from the City of Seward electric grid and will not be permitted to reconnect to it until City of Seward has re- energized its system. 6.4 Voltage Requirements 6.4.1 Voltage Levels & Fluctuations Per IEEE Std. 1547, Parts 4.1 and 4.2, the Producer's voltage (at the point of interconnection) and interconnection equipment shall adhere to the ratings and recommendations contained in the current American National Standards Institute (ANSI) C84.1 Standard. When operating in parallel with the City of Seward system, the Producer's voltage must be maintained within ±5 percent of the standard City of Seward system voltage at the point of interconnection. i;. Voltage fluctuations may be noticeable as visual lighting variations (flicker) and can damage to, or disrupt the operation of electronic equipment. The Producer shall adhere to the requirements of IEEE Std. 1547, Part 4.3 regarding power quality. 1 It 6.4.2 Voltage Regulation and Reactive Power Requirements Operation of the Producer's generator must not adversely affect the voltage regulation of the City of Seward electric grid. Per IEEE Std. 1547, Part 4.1.1, the Producer shall not actively regulate City of Seward system voltage at the point of interconnection, and shall not cause City of Seward system voltage to deviate from the requirements within ANSI C84.1, Range A. For synchronous generators, sufficient generator reactive power capability shall be provided to withstand normal voltage changes on the City of Seward system. The generator reactive power requirements, voltage regulation, and transformer ratio settings will be jointly determined by City of Seward and the Producer to ensure intersystem coordinating and operating capability. Producers are required to provide their own reactive power requirements in order to generate within the 1 I 11 specified power factor range. The parallel operation of the Producer's generating equipment with the City of Seward system will not, under any circumstance, be permitted to cause any reduction in the quality of service being provided to City of Seward consumers. 6.5 Generator Droop Requirements Governor characteristics shall be set to provide a 5 percent droop characteristic (a 0.15 I -Iz change in the generator speed will cause a 5 percent change in the generator load). Governors must be operated unrestrained to ensure that droop will not exceed 5% and that system frequency is properly regulated. 6.6 Harmonics I- Iarmonic distortion is defined as the ratio of the root mean square (rms) value of the harmonic to the rms value of the fundamental voltage or current (refer to IEEE Standard 519). Distortion of the harmonic content of voltage and /or current waveforms can cause telecommunication interference, disable solid -state equipment, overheat transformers, and create resonant over - voltages. In order to protect City of Seward equipment and consumers from damage, harmonics must be maintained within acceptable limits. The Producer shall not exceed the current harmonic limits contained in IEEE Std. 1547, Part 4.3.3. In addition, the Producer shall not produce voltage distortion in excess of the limits specified in IEEE Std. 519, Section 11.5. City of Seward advises that the Producer consider and account for harmonics in the early stages of facility planning and design. If excessive harmonic distortion is suspected, voltage and current distortion measurements will be performed to determine whether the Producer's equipment is a source of or contributor to, excessive distortion. If the Producer's facility is found to be the source of excessive harmonic distortion, the Producer will be billed for the investigation costs, and will be held responsible for corrective action to bring the harmonic content within the referenced limits. 6.7 Power Factor Requirements Sow City of Seward requires that all interconnected non - utility generation maintain power factors within the range of 0.95 lagging (supplying reactive volt - amperes) and 0.95 leading (absorbing reactive volt- amperes) at the point of interconnection. Generators operating with power factors outside of this range limit may be subject to reactive power supply charges, unless specific provisions are made in the interconnection agreement. 1 " Generally, Producers are responsible for providing reactive power necessary to maintain power factors within the specified range when operating in parallel with the City of Seward electric grid. In certain cases, Producers may contract with City of Seward for the provision of ancillary services for reactive power support in order to maintain operation within the specified limits. 6.8 Coordination with the City of Seward Protective System The proper coordination of the Producer's interconnection protective functions with the City of Seward protection system is of critical importance to the safety and reliability of the electrical supply grid. Accordingly, parallel operation will not be authorized or 111 allowed until all required interconnection protective functions and settings have been 1 reviewed and approved by City of Seward, and properly coordinated with the City of Seward protective system. Specifics on required protective functions and settings can be �! found in Section 4.0: Interconnection Equipment Requirements. Because most short circuits (faults) on overhead lines are of a temporary nature, City of Seward employs the use of automatic circuit reclosers (ACR) to automatically reclose circuit breakers on faulted lines one or more times within a few electrical cycles after they have tripped. This practice improves the continuity of service to City of Seward consumers by allowing temporary faults to clear before primary protective devices operate to de- energize all or portions of the circuit. The protective relays specified by City of Seward for parallel generation interfaces are intended to disconnect the Producer's generation from faulted or isolated lines before reclosing occurs. To ensure that the City of Seward protection system operates properly, the Producer's protective equipment shall be set to sense City of Seward system fault conditions and discontinue parallel operation with City of Seward before City of Seward automatic circuit reclosing occurs. The Producer shall not resume parallel operation until: 1 ■ • A period of five (5) minutes has transpired following the initial sensing of a fault condition, or, • City of Seward provides authorization to resume parallel operation. 6.9 Maintenance & Testing 6.9.1 Interconnection Equipment Maintenance The Producer shall maintain its interconnection and interface equipment in good order. City of Seward reserves the right to inspect all such equipment at any time. City of Seward also reserves the right to inspect the Producer's facilities whenever it appears that the Producer is operating in a manner unacceptable or hazardous to the integrity of the City of Seward system, or outside of the operating limits specified in these guidelines or contained in the Agreement for Interconnection. The Producer is responsible for ensuring and maintaining the safe, proper operational condition of all interconnection equipment located on the Producer's side of the interconnection. Maintenance records, procedures, and results shall be made available for City of Sew..rrl's review and records as required. Depending upon the characteristics and utility of the facility, City of Seward may elect to '40410, observe and inspect maintenance work in order to assure the safety and integrity of the interconnection. For larger generation installations, such as Classes C and D, specific scheduling and interval requirements for interconnection equipment maintenance may be formulated within the Agreement for Interconnection. Such requirements may be based on equipment duty, number of operations, ambient conditions, etc. The Producer must coordinate and schedule maintenance on interconnection equipment with City of Seward to ensure the safety of City of Seward personnel and to minimize the disruption of electric service to City of Seward consumers. 6.9.2 Protective Systems Functional Testing The Producer's facilities shall meet the testing criteria contained in IEEE Std. 1547.1 "IEEE Standard Conformance Test Procedures for Equipment Interconnecting Distributed Resources with Electric Power Systems', and the Producer shall grant City of Seward the right to observe functional testing of the Producer's facilities. Periodic functional testing of protective equipment (i.e., circuit breakers, switches, disconnect devices, protective relaying, etc.) shall be defined and coordinated with City of Seward within the Agreement for Interconnection between City of Seward and the Producer. Generally, functional testing of protective relay settings and interconnection circuit breaker operations shall be performed by the Producer every three (3) years. Documented test results ■ must be provided to City of Seward within five (5) working days after the completion of tests. The Producer is responsible to ensure that protective relaying and control systems have available and accessible sensing input terminals or test !' ports, in order to perform and validate functional testing (see Section X4.1.8: Protection & Control System Testing Conformance). The Producer shall grant City of Seward the right to review and modify the functional testing requirements, as necessary, during the life of the facility. V-1 7 DEFINITIONS Ampere(s) - The unit of electrical current. American National Standards Institute (ANSI) - Private, non - profit organization responsible for approving US standards in many areas, including computers and communications. Area Electric Power System (AEPS) — EPS serving local EPSs. Automatic Circuit Reclosers (ACR) - Circuit breaker equipped with a mechanism that can automatically close the breaker after it has been opened due to a fault. Class A Facility — Non - utility generator installation of 10 -kVA output or less, where the system stiffness ratio is at least 100. Class B Facility — Non - utility generator installation with an output of between 10 -kVA and 100 -kVA, where the system stiffness ratio is at least 50. Class C Facility - Non - utility generator installation with an output of between 100 -kVA and 1000 -kVA, where the system stiffness ratio is at least 30. I 1 ' 1 Class D Facility - Non - utility generator installation with an output of between 1000 -kVA and 5000 -kVA, where the system stiffness ratio is at least 20. Converter - Device for changing alternating current to direct current, or direct current to alternating current. Current - The amount of charge that flows past a give point, per unit of time. Current Transformers - Reduce system currents to levels that are appropriate for instrumentation and /or protection circuits. ose Distortion - The alteration of the original shape (or other characteristic) of an object, image, `" sound, waveform or other form of information or representation. Distributed generation - Electricity generates from many small energy sources. It has also been called on -site generation, dispersed generation, embedded generation, decentralized generation, decentralized energy or distributed energy. Distribution Primary Voltage - Voltage applied to the terminals of the primary winding of a transformer. I' Distribution Secondary Voltage - Voltage across the secondary winding of a distribution transformer. Electrical Noise - Noise generated by electrical devices, for example, motors, engine ignition, power lines, and so on, and propagated to the receiving antenna direct from the noise source. Electric Power System (EPS) — Facilities that deliver power to a load. i I Electric Transmission Voltage — Voltage transferred from one point to another in an electric power system. Feeder Line - A primary or main distribution power line that distributes or "feeds" power from a substation to the surrounding area, like spokes from a wheel. Feeder lines typically have many smaller "taps" or "pull -off' lines that lead to transformers and service lines serving homes and businesses. Frequency Deviations — Interference in the number of occurrences of a repeated event per unit of time. A change in Interconnection frequency. Gang - A group of wires attached as a collection Grid - A power transmission system. Grid Interactive Equipment - Grid- connected or utility- interactive PV systems are designed to operate in parallel with and interconnected with the electric utility grid. Ground Fault - The temporary current in the ground line, caused by a failing electrical component or interference from an external electrical source such as a thunderstorm. Institute of Electrical and Electronics Engineers (IEEE) - Non - profit, technical professional association of more than 360,000 individual members in approximately 175 countries. IEEE sponsors many electrical and electronic standards. Interconnection - A link between power systems enabling them to draw on one another's reserves in time of need and to take advantage of energy cost differentials resulting from such factors as load diversity, seasonal conditions, time -zone differences, and shared investment in larger generating units. Islanding refers to the condition of a distributed generation (DG) generator continuing to power a location even though power from the electric utility is no longer present. Example a building that has a wind energy conversion system that feed power back to the electrical grid; in case of a power blackout, if the wind energy conversion system continue to power the building, the building becomes an "island" with power surrounded by a "sea" of unpowered buildings. Harmonic Distortion - The presence of frequencies in a device's output not present in the input signal and is multiples of components of the input signal. Induction Generator - Non - synchronous alternating- current generator whose construction is identical to that of an AC motor which is driven above synchronous speed by external sources of mechanical power. Independent Power Producer (IPP) or Non - utility generator (NUG) - Entity, which is not a public utility, but which owns facilities to generate electric power for sale to utilities and end users. NUGs may be privately -held facilities, cooperatives such as rural solar or wind energy producers, and non- energy industrial concerns capable of feeding excess energy into the system. Inverter - A switch -mode voltage regulator in which output voltage is negative with respect to �I its input voltage. Load - An end -use device or customer that receives power from the electric system. Manual Disconnect Device — Means of electrically isolating the non - utility generating facility. National Electric Code (NEC) - United States standard for the safe installation of electrical wiring and equipment. It is part of the National Fire Codes series published by the National Fire Protection Association (NFPA). "National Electrical Code" and "NEC" are registered trademarks of the NFPA. While the NEC is not itself U.S. law, NEC use is commonly mandated by state or local law, as well as in many jurisdictions outside of the United States. The NEC codifies the requirements for safe electrical installations into a single, standardized source. National Electric Safety Code (NESC) - Industry- accepted safety standard for overhead and underground electric utility and communications utility installations. Parallel (Electric) - Two or more circuit components connected like the rungs of a ladder. A parallel circuit is a different path for current through each of its components. A parallel circuit provides the same voltage across all its components. Paralleling Device - Each device is directly connected to the power source and receives the 1 same voltage. Parallel Operation — A parallel generation electrically connected to the COS power system which must be considered in the electrical protection of the COS facilities. Potential Transformers - Reduce higher system voltages to lower values that are appropriate for instrumentation and /or protection circuits. Power Grid - Process of transferring electric energy from one point to another in an electric power system. Reactive Power - Portion of electricity that establishes and sustains the electric and magnetic fields of alternating- current equipment. Real Power - The component of apparent power that represents true work; expressed in watts, it is equal to volt - amperes multiplied by the power factor. Separate Operating System — A generating system, which has no capability or possibility of connecting and operating in parallel with the COS of Seward system. Nisi Of Stiffness Ratio — The ratio of the available electric system fault current at the interconnection point to the maximum -rated current of the Producer's facility. Switchgear - The aggregate of switching devices for a power or transforming station, or for i) electric motor control. Synchronous Generator - Machine that generates an alternating voltage when its armature or field is rotated by a motor, an engine, or other means. The output frequency is exactly proportional to the speed at which the generator is driven. Tap Line - Tap lines are electric feeder lines with limited capacity that run from a main distribution line to a few consumers. Telemetry Equipment — Device that measures, transmits, and receives for indicating or recording the value of a quantity at a distance. Transfer Trip - Basically, the reclosure station is equipped to send a signal to the wind farm to tell it to go off line, and the wind farm is equipped to receive and act on that signal. Transformer - An inductive electrical device for changing the voltage of alternating current. Underwriter's Laboratory (UL) - U.S. for - profit product safety testing and certification organization. Uninterruptible Power Systems (UPS) - An uninterruptible power supply (UPS) is a device that maintains power in the event of a failure. A UPS commonly includes a battery that is kept charged and ready. When power fails, the battery supplies power, as long as it lasts. When the battery fails, a UPS may contain circuitry that triggers an orderly shutdown. Voltage - A volt- ampere (VA) is the voltage times the current feeding an electrical load. A kilovolt- ampere (kVA) is 1000 volt - amperes. Volt Ampere Reactive (VAR) - The unit of reactive power in the International System; it is i! equal to the reactive power in a circuit carrying a sinusoidal current when the product of the root - mean- square value of the voltage, expressed in volts, by the root -mean- square value of the current, expressed in amperes, and by the sine of the phase angle between the voltage and the current, equals 1. Voltage Drop - Reduction in voltage in an electrical circuit between the source and load. Voltage Spike - In electrical engineering, spikes are fast, short duration electrical transients in voltage (voltage spikes), current (current spike), or transferred energy (energy spikes) in an electrical circuit. Waveform Distortion — Electrical device whose output is not identical, in form, to the input signal. Sponsored by: Planning and Zoning Commission Introduction Date: January 14, 2013 Public Hearing Date: January 28, 2013 Enactment Date: January 28, 2013 CITY OF SEWARD, ALASKA ORDINANCE 2013 -001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE §15.10.215 PARKING WHEREAS, over the past year the Planning and Zoning Commission has held numerous public work sessions on Seward City Code (SCC) updates for Title 15; and WHEREAS, the 3/21/2012, 4/24/2012 and the 8/7/2012 public work sessions specifically addressed SCC §15.10.215 Parking; and WHEREAS, the Planning and Zoning Commission wishes to respond to the concerns and requests of the public and promote economic growth; and WHEREAS, it is in the public interest to maintain a city code that reflects community needs; and WHEREAS, on December 4, 2012 the Planning and Zoning Commission held a public hearing and recommended City Council approve the proposed City Code amendments. NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code is hereby amended to read as follows: (Strip = deletions and are bold; Underline = additions and are bold Italic) 15.10.215 Parking (a) Except in the CB and the HC districts, there shall be provided permanently maintained off - street parking for each principal business and cash marinc chartcr business. It shall be the responsibility of the business owner Of-Marine-charter to provide and maintain said off - street parking in accordance with this chapter continuously during the life of the business (b) For each principal building or use within a principal building, there shall be no less than the number of off - street vehicle parking spaces specified under this section: CITY OF SEWARD, ALASKA ORDINANCE 2013 -001 Page 2 of 4 Land Use Minimum Number of Parking Spaces Dwellings and Lodges (Note: Remains the same) Institutions and public uses Sanitariums, nursing Hospitals, group care homes, . • • • - • • •• long term care facilities and other healthcare facilities 1 space per 2 beds at maximum capacity plus 1 space for each employee on duty Dormitories /Bunkhouses 1 space per 4 residents at maximum capacity Hospitals- (Note: Moved above) 1 spAce—pe= -- - beds at maximu u (Note: the remainder of Institutions and public uses remains the same) Offices (Note: remains the same) Entertainment and Services (Note: remains the same) Commercial Food store, shopping center and mall 1 parking space for each 250 300 square feet of gross floor area but not less than 6 spaces (Note: all others remain the same) (c) Remains the same (d) Minimum dimensions of off - street spaces and aisles. The minimum dimensions of spaces and aisles shall be as follows: (1) Parking spaces shall be at least 875 9 feet wide and 18 feet long. (2) The minimum width of traffic aisles providing access to parking lot spaces shall be: aa. CITY OF SEWARD, ALASKA ORDINANCE 2013 -001 Page 3 of 4 Angle of Parking (Degrees) One -Way (feet) Two -Way (feet) Parallel 12 20 30 44 14 24-21 45 X 20 60 X 20 90 20 20 24 (e) Remains the same (f) Remains the same (g) Street access. All off - street vehicle parking facilities shall be designed with appropriate means of access to street, alley or other right -of -way, and will have adequate maneuvering area. No driveway or curb cuts in any district shall be less than 12 feet or more than 25 35 feet in width. Detailed plans for all curb cuts shall be submitted to the administrative official for approval before a building permit is issued. r (h) through (n) and the remainder of SCC§ 15.10.215 Parking remains the same. Section 2. This ordinance shall take effect ten (10) days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 28` day of January, 2013. THE CITY OF SEWARD, ALASKA David Seaward, Mayor err City Council Agenda Statement Meeting Date: January 14, 2013 { of se Through Jim Hunt, City Manager Ron Long, Assistant City Manager 4 LAso' From: Donna Glenz, Planner (),4 Agenda Item: Ordinance 2013 - 0 1 amending portions of Seward City Code (SSC) 15.10.215 Parking BACKGROUND & JUSTIFICATION: Over the past year the Planning and Zoning Commission has held numerous public work sessions to review and update the parking section of Title 15 of the City Zoning Code. The Commission held three (3) public work sessions specifically reviewing and amending Title 15.10.215 Parking. The Commission has reviewed and discussed the Seward City Code (SCC) parking section in depth and took into consideration the comments and concerns from the public and staff. Following the review the Commission has recommended the following additions, deletions and/or changes. Niaid Specific additions, deletions or changes are as follows: (Bold Stfilethreughs = deletions; Bold Italic Underline = additions) (The proposed change is indented and the staff explanation follows) 15.10.215 Parking (a) Except in the CB and the HC districts, there shall be provided permanently maintained off - street parking for each principal business. and each marine charter mess. It shall be the responsibility of the business owner or marine charter business - operator to provide and maintain said off - street parking in accordance with this chapter continuously during the life of the business : • - - - - • - - . • - charter businem. The Commission expressed concern that a single business type was being singled out and chose to remove the separate marine charter designation from the parking code. (b) For each principal building or use within a principal building, there shall be no less than the number of off - street vehicle parking spaces specified under this section: Seward City Council Agenda Statement — Ordinance 2013 - Page 2 of 4 `fir► Land Use Minimum Number of Parking Spaces Dwellings and Lodges (Note: Remains the same) Institutions and public uses Sanitariums, iitir Hospitals, group care homes, 1 space per 2 residents at maximum long term care facilities and other capacity healthcare facilities 1 space per 2 beds at maximum capacity plus 1 space for each employee on duty Dormitories /Bunkhouses 1 space per 4 residents at maximum capacity His- (Note: Moved above) 1 space per 2 beds at maximum on duty (Note: the remainder of Institutions and public uses remains the same) Offices (Note: remains the same) Entertainment and Services (Note: remains the same) Commercial Food store, shopping center and mall 1 parking space for each 250 300 square • feet of gross floor area but not less than 6 spaces (Note: all others remain the same) (note: first & second change) The Commission chose to delete the "Sanitariums, nursing homes and similar institutions" and move the "Hospital" designation to combine all similar uses to Healthcare Facilities. The required public parking for these types of uses remains the same and adds 1 parking space per employee on duty. (note: third change) Following several discussions the Commission chose to increase the square footage of the gross area to compensate for the proposed larger parking stall size. (c) Remains the same Seward City Council Agenda Statement — Ordinance 2013 - Page 3 of 4 (d) Minimum dimensions of off - street spaces and aisles. The minimum dimensions of spaces and aisles shall be as follows: (1) Parking spaces shall be at least 83 9 feet wide and 18 feet long. The Commission chose to increase the required parking stall width by 6 inches to accommodate the larger vehicles used today and to come closer to meeting the industry standards used in the majority of other communities. The Commission also chose to keep the 18 foot stall length and increase the drive aisle width (see below) to accommodate both stall length and the drive aisle width. The proposed drive aisle width increases meet the industry standards (2) The minimum width of traffic aisles providing access to parking lot spaces shall be: Angle of Parking (Degrees) One -Way (feet) Two -Way (feet) Parallel 12 20 30 44- 20 21 45 4 16 20 22 60 46 18 20 23 sod 90 20 20 24 (e) Remains the same (f) Remains the same (g) Street access. All off - street vehicle parking facilities shall be designed with appropriate means of access to street, alley or other right -of -way, and will have adequate maneuvering area. No driveway or curb cuts in any district shall be less than 12 feet or more than 25 35 feet in width. Detailed plans for all curb cuts shall be submitted to the administrative official for approval before a building permit is issued. The increase in driveway width has been requested by staff. Often larger vehicles and vehicles with trailers are unable to make a turn into or from a narrow driveway without driving over the curb. Infrastructure can be damaged by heavy vehicles driving over the curb. (h) through (n) and the remainder of SCC§ 15.10.215 Parking remains the same. Ned Oar Seward City Council Agenda Statement — Ordinance 2013 - Page 4 of 4 �rrr CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan 3.7.3 Continue to improve the quality and efficiency of city 1. governmental services. X Bullet 1 Continue to review and update of the Seward City Code. (page 27) 2. Strategic Plan: X INTENT: Amend Seward City Code 15.10.215 Parking, to update and accommodate the wishes of staff and the public. FISCAL NOTE: There is no financial burden to the City for this amendment. Approved by Finance Department: J6u - . G„c ATTORNEY REVIEW: Yes: X No: PUBLIC COMMENT: At the time of this publication the Community Development Department and City Clerk's Office had received no public comment. P & Z ACTION: The Planning and Zoning Commission held a public hearing December 4. 2012 and approved Resolution 2012 -16, recommending City Council amend Seward City Code 15.10.215 Parking. RECOMMENDATION: Council introduces Ordinance 2013- on January 14, 2013 and holds a public hearing and enactment on January 28, 2013. 7 N , Y 't 2r i a rt r`wc A s la ces : € s ; �f'u _ ...... .... .......... ......... 'Z 'Tfc Y3,py, bs, c ` K •MII rte, -Ws. e 1✓r " 01 i R [.. :4-1, - `01 '" . . .. 1 4.. ..arc a �,� 0 40 ( d! el � ; tQ C 1t. j Fr4 a L .� ter. L - c y e .a i la cl) . — t S 0 y F t ( ryr 'r as c`i � o . f .. ... ow y�.� LL' . F > ••�• R 1 • r y w H CZ 0 Wm r -1- S m 4 ' - III . r 7 - ... • W It [mo. I SL : y y. .�I a ^ } k • f # yn . 27`a a,,F,�i8 r 1 . _ ... ... ` '�k ;miTi � . ' I - r ra.�.` h five S� .._......... _........_.... ...... ..... E mo , , . `t v i - -, Ull 1 D.` `rrr Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2012 -16 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMSSION, OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL AMEND VARIOUS PORTIONS OF SEWARD CITY CODE TITLE 15.10.215 PARKING WHEREAS, the Planning and Zoning Commission has held three (3) public work sessions to update the Parking section of the Seward City Code; and WHEREAS, the public notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends Council approve the attached Ordinance 2013- _ , amending various portions of Seward City Code, 15.10.215 Parking. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4th day of December 2012. THE CITY OF SEWARD Sandie Roach', Cihair AYES: Butts, Fleming McClure, Ecklund NOES: None ABSENT: Morgan, Roach' ABSTAIN: None VACANT: One A EST: J Kiinney,` C MC *. P.�&gkOr72, Clerk > a `4 (City Seal) o ¢ •t i. no „ R A 1 y f pi c` n.(Lv G 7 6 � C � � r -' City of Seward Alaska Planning C'oinmission Minutes December 4, 2012 Volume 6, .Page 513 Approval of Agenda and Consent Agenda Motion (Fleming/McClure) Approve the Agenda and Consent Agenda Motion Passed Un animous The following items were approved on the Consent Agenda: November 8, 2012 Regular Meeting Minutes Unfinished Business Items requiring a Public Hearing -None New Business Items requiring a Public Hearing Resolution 2012 -16 of the Seward Planning and Zoning Com nission of the S \ City of Seward, Alaska, recommending .City Council amend various portions ` /«. of Seward City Code Title 15.10.215 Parking Glenz noted the Coinmission had previously held three public work sessions, she reviewed (..- the proposed changes to the City Parking Code. / 'gild / Fleming asked if business operators were to be informed of Parking Code changes. ( ...? Glenz said current parking lots were not be required to ineet any new code changes, and the public was informed through published notices and public meetings. / , 1 Notice of public hearing being nested and published as required by law was noted ' anci the public hearing was opened. l There were no requests to be heard and the public hearing was closed. l Motion (Putts /Fleming) Approve Resolution 2012 -16 � % Motion Passed Unanimous Unfinished Business — None New Business — None Informational Items and Reports No action required) FEMA Region X November, 2012 Newsletter Commission Comments 1W Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2013 -005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUPPORTING THE TOP THREE TRANSPORTATION PRIORITIES ESTABLISHED BY THE LOCAL TRANSPORTATION COMMITTEE, FOR THE PURPOSE OF PURSUING STATE AND FEDERAL TRANSPORTATION PROJECT FUNDING WHEREAS, people with special transportation needs have the right to mobility. Individuals with limited income and people with disabilities rely heavily, sometimes exclusively, on public and specialized transportation services to live independent and fulfilling lives. These services are essential for travel to work and medical appointments, to run essential errands, or simply to take advantage of social or cultural opportunities; and WHEREAS, under the SAFETEA -LU program, projects funded through three Federal Transit Administration (FTA) human services transportation programs must be derived from a "locally developed, coordinated public transit -human services transportation plan ", including: Elderly and persons with Disabilities (Section 5310), Job Access and Reverse Commute (JARC, Section 5316), and New Freedom (Section 5317). The Alaska Department of Transportation and Public Facilities also includes funds from the Alaska Mental Health Trust in the application process; and WHEREAS, the JARC Program provides capital and operating funds for services to improve access to jobs for low income persons; and WHEREAS, the New Freedom Program provides capital and operating funds for transit and para- transit services and improvements for persons with disabilities, which are new and go beyond those required by the American with Disabilities Act; and WHEREAS, the Elderly and Persons with Disabilities Program provides capital assistance funding to provide transit and purchase of services to private nonprofit agencies, federally recognized tribes, and to qualifying local public bodies that provide specialized transportation services to elderly persons and to persons with disabilities; and WHEREAS, the Alaska Mental Health Trust provides grants to private non - profit agencies, federally recognized tribes, and to qualifying local public bodies that serve community transit needs of trust beneficiaries, namely Alaskans who experience mental illness; developmental disabilities; chronic alcoholism with psychosis; or Alzheimer's disease and related dementia through funding for purchase of services, capital and coordinated transportation system planning; and WHEREAS, in order to meet the requirements for federal funding, a local transportation committee was formed a number of years ago, with representation from public, private and nonprofit transportation providers and human service agencies, including the State of Alaska, `2` CITY OF SEWARD, ALASKA RESOLUTION 2013 -005 SeaView Community Services, Seward Independent Living Center, First Student, the City of Seward, CARTS, the Seward Senior Center, and others. The purpose of this group is to identify and prioritize transportation needs in the community to maximize the use of federal funds, as required by the grant programs. Most recently, this group met on Friday, December 16, 2012 for the purpose of developing a funding request priority list, with the recommended priorities as follows: 1) Independent Living Center request for $28,800 to purchase transportation services for the ILC Voucher Program which will purchase 300 one -way rides per month, from participating local cab companies, with funding to be matched 27% from rider contributions; 2) Two replacement accessible vans for SeaView, which currently has no vehicles that are accessible. One van will seat up to two wheelchairs and six passengers, and a smaller accessible mini -van with flexible seating arrangements. The funding request is for 80% of the cost ($50,040 for the first van, $42,040 for the second), with SeaView matching the grant request with 20% cash; and 3) Seward Senior Center requests $28,800 to purchase a non - accessible passenger vehicle, with the Seward Senior Center providing a $6,000 match; and WHEREAS, the local committee reviewed and recommended through consensus, the above Project List of three priorities to be submitted to the State of Alaska Department of Transportation and Public Facilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council supports the top three priorities as identified by the local transportation committee, for the purposes of pursuing state and federal grant funding opportunities. Section 2. This resolution takes effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14 day of January, 2013. THE CITY OF SEWARD, ALASKA David Seaward, Mayor Council Agenda Statement fk4of 4kire Meeting Date: January 14, 2013 4 b 9. a To: Seward City Council '' 4 ZASY. • Through: James Hunt, City Manager From: Karin Sturdy, Director of Parks & Agenda Item: Approval of Seward Community Coordinated Transportation Plan BACKGROUND & JUSTIFICATION: In order to ensure the most effective use of federal funds administered through the Federal Transit Administration (FTA), the program requires that a local transportation committee be established for the purpose of vetting projects, to ensure that the projects meet the highest and best use for the community as it relates to limited transportation - related grant funding. The FTA and other granting agencies specifically require that the local government approve the priority list in order to qualify for funding. A number of years ago, a transportation group was established in Seward to coordinate local transportation needs. Over time the group has adopted a transportation plan, and the group meets periodically to establish priorities to meet various grant opportunities. The group includes 'firy representatives from various organizations in the community which provide transportation services to people with special transportation needs, including the State of Alaska, SeaView Community Services, CARTS, Seward Independent Living Center, First Student, the City of Seward, the Seward Senior Center, and others. Local taxi cab companies have also been invited to participate in numerous meetings. The intent of the group is to coordinate efforts so that all of Seward's transportation needs can be met. The local transportation group most recently met on Friday, December 16, 2012 for the purpose of establishing three priorities in pursuit of grant funding through the State of Alaska Department of Transportation and Public Facilities. The priorities as approved by the group, are as follows: Priority 1: Independent Living Center (ILC) request for $28,800 to purchase transportation services for the ILC Voucher Program which will purchase 300 one -way rides per month, from participating local cab companies, with funding to be matched 27% from rider contributions. Priority 2: SeaView Community Center's request for two replacement accessible vans, as they currently have no accessible vehicles. One van will seat up to two wheelchairs and six passengers, and a smaller accessible mini -van will have flexible seating. The funding request is for 80% of the cost ($50,040 for the first van, $42,040 for the second), with SeaView matching the grant request with 20% cash. Priority 3: Seward Senior Center requests $28,800 to purchase a non - accessible passenger vehicle, with the Seward Senior Center providing a $6,000 match. These grant applications require that the local government support the priorities as established by the transportation committee. INTENT: To obtain City Council approval of three transportation priorities for submission to State of Alaska DOT's transportation grant program. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): Pages 11, 22 & 23 X 2. Strategic Plan (document source here): Pages 3, 4 & 16 X 3. Other (list): Seward Transportation Plan X FISCAL NOTE: This action has no financial impact on the City of Seward. Successful grant funding however, will benefit local non - profit organizations which provide transportation services to local residents with specialized transportation needs. Approved by Finance Department: r ATTORNEY REVIEW: Yes No X sftittO RECOMMENDATION: Seward City Council support the transportation priorities identified by the transportation committee, for the purposes of seeking grant funding through the State of Alaska DOT. N \3L Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2013 -006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING AN AMENDMENT TO THE AGREEMENT FOR THE READING OF ELECTRICAL METERS WITH JORDAN METER SERVICES WITHIN THE CITY OF SEWARD ELECTRIC SERVICE AREA AND APPROPRIATING FUNDS IN THE AMOUNT OF $1,771.26 FOR SERVICES IN 2012 AND $3,542.52 FOR SERVICES IN 2013 WHEREAS, an agreement for the reading of electrical meters between the City and Jordan Meter Services expired on June 30 2012; and WHEREAS, the City and Jordan Meter Services have mutually agreed to extend the agreement for an additional three (3) years as outlined in the agreement; and WHEREAS, the City and Jordan Meter Services have negotiated an amendment to the agreement; and WHEREAS, Jordan Meter Services has done an acceptable job and has not accrued any penalties as outlined in the agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby approves Amendment No. 1 to the Agreement for the Reading of Electrical Meters within the City of Seward Electric Service Area with Jordan Meter Services. Section 2. An increase of $1,771.26 for services will be appropriated from electrical fund reserves to account 501 -5400 -5150 in 2012 and funds in the amount of $3,542.26 will be appropriated from electrical fund reserves account 501 -5400 -5150 for 2013 services. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14 day of January 2013. Council Agenda Statement o f s @ Meeting Date: December 10, 2012 �b s o sftlid q� SAP Through: City Manager, Jim Hunt From: Utility Manager, John Foutz Agenda Item: Amendment 1 to the Agreement for the reading of electrical meters within the City of Seward Service Area BACKGROUND & JUSTIFICATION: The City of Seward contracts out the service of reading electrical meters inside city limits. The current contract started in 2009 and had an expiration date of June 30, 2012 with an option for an additional three year extension. The City sent a notice to renew to Jordan Meter Service and requested the negotiation of an amendment to the agreement and in November 2012 the City and Jordan Meter Service agreed, in principal, to the conditions of the amendment. The employees have done an excellent job in their duties of reading meters, placing door hangers and limited errors. INTENT: This amendment is to adjust the rates outlined in the Agreement for the reading of electrical Meters within the city of Seward Service Area to keep up with the Consumer Price Index (CPI). This amendment will add to the functions of the meter reader the service of Initial Reads and clearly define the Zones for the purpose of reimbursement. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan: Sections 2.2 X 2. Strategic Plan (Page 3): Economic Development X 3. Other (list): X FISCAL NOTE: For comparison sake, using the same numbers prior to, and after, the increase for an estimated average month will go from $3,481.04 to $3,776.25. This equals an estimated yearly increase of $3,542.52 for the next two years and an estimated $1,771.26 increase for 2012. In 2015 the estimated increase of $1,771.26 over the previous fee schedule applies for the first six months of the year. The agreement expires June 30, 2015 at which time a new agreement must be implemented. Approved by Finance Department: i it 1" ATTORNEY REVIEW: Yes No X o RECOMMENDATION: Council approve Resolution 2013- , approving Amendment 1 to the agreement for the reading of electrical meters within the City of Seward Service Area. Nakisv • Main Office (907) 224 -4050 * • Police (907) 224 -3338 :ITV OF SEWARD • Harbor (907) 224 -3138 P.O. Box 167 • Fire (907) 224 -3445 410 Adams Street • City Clerk (907) 224 -4046 Seward, Alaska 99664 - 0167 • Community Development (907) 224 -4049 • Utilities (907) 224 -4050 • Fax (907) 224 -4038 November 8, 2012 Re: Reading of Electrical Meters C09 -04 Richard Jordan Jordan Meter Service P.O. Box 1162 Seward, AK. 99664 COUNTER PROPOSAL TO AMEND THE METER READING CONTRACT Dear Mr. Jordan, The City appreciates your willingness to revise the compensation for services and to add the re -read service to the Meter Reading Contract. After review the City agrees to all the proposed adjustments except one. The proposed adjustment for the service of Door Hangers in Zone 1 is to go from $3.30 per hanger to $3.75 per hanger. This is much higher than the cumulative consumer price index for the last three years. The City Proposes to adjust this amount from $3.30 to $3.55 per hanger. With acceptance, the City will draft amendment to the current meter reading contract effective July 1, 2012 with the following adjustments: Meter Reading From $1.18 per meter To $1.25 per meter Door Hangers (Zone 1) From $3.30 each To $3.55 each Door Hangers (Zone 2) From $3.50 each To $3.75 each Door Hangers (Zone 3) From $3.50 each To $5.00 each Initial reads (Zones 1 and 2) To $25.00 per location Initial reads (Zone 3) To $30.00 per location It is more accurate to use the term `initial reads' instead of re- reads. The proposed definition of this term is, "The initial, or starting, reading of a meter outside the normally scheduled reading time during each month." Zones 1, 2 and 3 are defined as follows: Zone 1: Beginning at the fisheries near the Lowell Point waterfall, and north to the Resurrection River, including Metco, and bounded by Resurrection River. Zone 2: South of the fisheries near the Lowell Point waterfall, north and east of the Resurrection River (including but not limited to Nash Road, SMIC and Lowell Point) and out to Mile Post 12 on the Seward Highway. Zone 3: North of Mile Post 12 on the Seward Highway, The City further wishes to reduce the percentage of incorrect readings in section 13B from 2 i/2 % to 1 1 /2 % and from 5% to 4 %. The sentence in this section, after the revision, would read, "Therefore, a penalty equaling 5% of the Contractor's monthly earnings may be deducted from the Contractor's payment anytime the total errors 13� • Main Office (907) 224 -4050 -�.1Y OF SEWARD � • Police (907) 224 -3338 ' t ' f a • Harbor (907) 224 -3138 P.O. Box 167 • Fire (907) 224 -3445 410 Adams Street • City Clerk (907) 224 -4046 'p„rd, Alaska 99664 - 0167 • Community Development (907) 224 -4049 • Utilities (907) 224 -4050 • Fax (907) 224 -4038 determined by computing the sum of the incorrect readings and unread meters exceeds 1 1 /z % of the total number of meters required to be read that month. Likewise, if the total errors exceed 1 1/2 % up to 4 % the penalty shall be 10 %, and if the total errors exceed 4 %, the penalty shall equal 5% of the Contractor's monthly earnings plus the City's direct and overhead cost to read or re -read the meter and re -bill the customers." Please respond in writing if you find this counter offer acceptable. If you have questions, don't hesitate to contact me at 224 -4071. Sincerely, John Foutz Utility Manager 44411r Jordan Meter Service P.O. Box 1162 Seward, AK 99664 (907) 224 -3830 (907) 362 -1141) cell November 13, 2012 John Foutz, Utility Manager City of Seward P.O. Box 167 Seward, AK 99664 RE: Electrical Meter Reading C09 -04 Dear Mr. Foutz, Please accept this letter as written acceptance of your counter proposal dated 11/8/12. We understand the changes proposed as follows: 1. Door Hangers in Zone 1: $3.55 2. Reduction in percentage of incorrect readings in section 13B to 1 -1/2% and 4% relative to the penalty amounts of 5% and 10 %, respectively. Further we understand, upon receipt of this acceptance letter, the amendment to the current meter reading contract be retroactively effective July 1, 2012. Sincerely, JORDAN METER SERVICE Richard Jord. Owner /Operator Nod AMENDMENT NO. 1 TO AGREEMENT FOR ,,. THE READING OF ELECTRICAL METERS WHEREAS The City of Seward entered into an Agreement for the reading of electrical meters within the City of Seward, Alaska electrical service area, effective July 1, 2009, between the City of Seward and Richard and Melody Jordan, and WHEREAS Section 12 of the Agreement provided that the term would last three (3) years provided that the City, in its discretion, may extend the Agreement for up to an additional three (3) years, and WHEREAS the City and the Contractor are willing to extend the Agreement subject to this Amendment No. 1. NOW THEREFORE the Parties agree to amend the Agreement as follows: 1. The term of the Agreement as described in Section 12 is extended for an additional three (3) year period, to end on June 30, 2015; 2. Section 10 is deleted in its entirety and replaced with the following: The Contractor shall be entitled to receive as compensation for the services rendered in accordance with the following fees: A. A monthly fee will be paid by the City in the amount of Three Thousand Three Hundred One Dollars and Twenty -five cents ($ 3301.25) based on approximately [2,641] electric meters and a fee of Three Dollars and Fifty five cents ($ 3.55) for each door hanger delivered to electric utility customers in Zone 1 and a fee of Three Dollars and Seventy -five cents ($ 3.75) for each door hanger delivered to electric utility customers in Zone 2. Any door hangers delivered to electric utility customers in the remaining Seward electric service area, known as Zone 3, will be at a fee of Five Dollars and no cents ($ 5.00) for each door hanger. The fee for reading electric meters will be adjusted each year based on the number of meters on October 1 of each year. The adjustment will be effective on and after October 1 of each year. B. The City may ask the Contractor to do an Initial Read of a meter outside the regularly scheduled Meter Reading days. The Initial read is the starting, or initial, reading of a meter outside the normally scheduled reading time during each month. The Contractor shall be entitled to ,,, monthly compensation for the services rendered a fee of Twenty -Five Dollars and no cents ($ 25.00) per location in Zone 1 and 2 and a fee of Thirty Dollars and no cents ($ 30.00) per location in Zone 3. 3. Section 13.A remains unchanged. Section 13.B is deleted and replaced with the following: B. A penalty may be deducted from the Contractor's monthly earnings for incorrectly read or missed meter readings. The City's cost of responding to customer complaints regarding incorrect or estimated billings often exceeds the amount of a bill, not withstanding the loss of confidence of the customer. Therefore, a penalty equaling 5% of the Contractor's monthly earnings may be deducted from the Contractor's payment anytime the total errors determined by computing the sum of the incorrect readings and unread meters exceeds 1 1 /2% of the total number of meters required to be read that month. Likewise, if the total errors exceed 1 ' /2% up to 4% the penalty shall be 10 %, and if the total errors exceed 4 %, the penalty shall equal 5% of the Contractor's monthly earnings plus the City's direct and overhead cost to read or re -read the meter and re -bill the customers. An error rate in excess of 4% for three consecutive months shall be cause for the City to enact the conditions of paragraph 13.A, or terminate the Agreement. 4. Section 18 is added as follows: 18. The City of Seward Electric Service Area, for the purposes of billing, is broken into three zones. Zone 1, 2 and 3 are defined as follows: Zone 1: Beginning at the fisheries near the Lowell Point waterfall, and North to the Resurrection River and including Metco, bounded by the Resurrection River. Zone 2: South of the fisheries near the Lowell Point Waterfall, north and east of the Resurrection River (including, but not limited to, Nash Road, SMIC and Lowell Point) and to Mile Post 12 on the Seward Highway. Zone 3: North of Mile Post 12 on the Seward Highway. 5. This Amendment shall be Retroactive to the Date of July 1, 2012. Ned Except as provided above, all other terms and conditions of the Agreement remain in full force and effect. Dated this 10 day of December, 2012. Richard Jordan Jordan Meter Service CITY OF SEWARD, ALASKA James Hunt City Manager ATTEST: err Johanna Kinney, CMC City Clerk (City Seal) '�1rr City of Seward, Alaska City Council Minutes November 26, 2012 Volume 39, Page xx CALL TO ORDER The November 26, 2012 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Seaward. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding and Christy Terry Bob Valdatta Vanta Shafer Marianna Keil comprising a quorum of the Council; and Ron Long, Assistant City Manager Johanna Kinney, City Clerk Cheryl Brooking, City Attorney Absent — Jean Bardarson, Ristine Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tim McDonald said regarding the recent passage of the state bond, and since there had already been a fair amount of money spent on the Seward Marine Industrial Center (SMIC), and since there were six different harbor locations in Seward, he wanted to see a baseline study conducted in those six locations to see where SMIC stood in the rankings. The six harbor locations included the old Liquid Propane site adjacent to the Alaska Railroad dock, the McDonald property on Nash Road, Afognak, the old freight lines dock, the sawmill site at SMIC and SMIC itself. The north dock bonds had just been paid off, and that area was constrained by drafts which prohibited break water development, so he wondered what the plans were now. He hoped council would perform due diligence to study all the potential locations and consider what would be most beneficial to develop. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Shafer) Approval of Agenda and Consent Agenda Council Member Terry pulled Resolution 2012 -092 from the consent agenda. Motion Passed Unanimous City of Seward, Alaska November 26, 2012 City Council Minutes Volume 39, Pa: e xx The clerk read the following approved consent agenda items: Ordinances for Introduction Ordinance 2012 -011, Revising The City Code To Eliminate The Requirement For Electrical Deposits For Reserved Moorage (Tenant) Customers At The Small Boat Harbor And To Eliminate The Requirement That Reserved Moorage Vessels Must Be Connected To Electric Service. (This ordinance was set for public hearing and enactment at the December 10, 2012 meeting) Resolutions Resolution 2012 -087, Authorizing The City Manager To Accept A Grant In The Amount Of $2,508,000 From The Alaska Department Of Environmental Conservation Municipal Matching Grant Program To Construct The North Seward Water Storage Tank, Agreeing To The Terms And Conditions Of The Grant Agreement, And Authorizing $170,000 For State Grant Administration Surcharge Fees And Appropriating Funds. Resolution 2012 -088, Supporting The Qutekcak Native Tribe's New Early Childhood Development Center. Resolution 2012 -089, Stating An Intent To Fund $575,000 For The Lowell Canyon Water Tank Nitro Refurbishment Project Subject To Receiving A Loan For That Amount From The Alaska Department Of Environmental Conservation Drinking Water Fund, Authorizing A Loan Application With The ADEC Drinking Water Fund And Authorizing The City Manager To Accept A Loan Offer From The ADEC Drinking Water Fund With Payments Subject To Bi- Annual Appropriation. Resolution 2012 -090, Appropriating $25,000 In One -Time Project Management Fees To The Capital Acquisition Fund For Capital Budget Needs. Council approved the October 8, 2012 City Council Regular Meeting Minutes, the October 22, 2012 City Council Regular Meeting Minutes, and October 22, 2012 City Council Special Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards The Teen & Youth Center (TYC) Council was introduced and welcomed. Maggie Wilkins was recognized as the recipient for the Alaska Recreation and Parks Association's New Professional Award. Amy Carney and Lee Poleske were recognized as the recipients of the State Archival Certificate of Excellence for their work developing Bits of History. \ � City of Seward, Alaska City Council Minutes November 26, 2012 Volume 39, Page xx City Manager's Report, Assistant City Manager Ron Long stated there had been no purchases approved by the City Manager for between $10,000 and $50,000. The evaluation criteria for the 2012 Fire Station Renovation Project was as follows: 1. Complete Project Proposal 20 Points Each project area equaled 5 points, including the following: • Proposal meets expected project outcome • Project design drawing submitted • Project cost for each area • Estimated start and completion date 2. Statement of Qualifications 10 points 3. Contractor is Licensed and Bonded 10 points 4. Litigation History 5 points 5. Proposal Amount 5 points The Parks & Recreation Warehouse renovations were completed and the building inspection was done today. Public Works restored water service to Resurrection Bay Seafoods on November 21, 2012 which had been without water since the September 19, 2012 flooding. The delay in getting the water service back on was due to difficulties experienced with materials acquisition. Volunteer firefighter Lt. Jonathan Gage was congratulated for putting together one of the best Firefighter I classes to date on behalf of the Seward Fire Department Firefighters Academy. A purchase order for $5,588 was issued to EHS Alaska for conducting a hazardous materials survey for the fire station. City Attorney Report, Cheryl Brooking reported for the period of October 20 through November 20, 2012 she provided advice on ordinances, personnel matters, contract matters, public records request, Open Meetings Act issues, and various planned use, platting and subdivision issues. She had been in contact with the State of Alaska regarding certain abandoned real property in Seward, had worked with the Harbor on proposed ordinance and tariff revisions, and worked with the Electric Department on proposed ordinance and various labor utility and contract matters. She discussed a case decided on by the Alaska Supreme Court in October 2012, specifically Andrea McCloud vs. Sean Parnell. That case started in the lower court with a request for former Governor Sarah Palin's emails that had been sent via her personal blackberry device. Based on the lower court's decision, Brooking recalled her original opinion for council which was if communications had not been made on a city - provided device, they were not a matter of public record because that was what the Superior Court had held. However, in light of the Supreme Court's decision that if the subject matter was a matter of public business, regardless of the device being owned publically or privately, the record was subject to public disclosure. She stressed to council how important it was for everyone to communicate city business through City of Seward email accounts, and that personal devices could be subpoenaed and reviewed by a court, personal records included. Brooking added that text messages may also be subject to public disclosure. Mayoral Report, David Seaward stated on November 21, 2012 he met with TRAILS and Independent Living Center representatives who were concerned that 30% of Seward was on \ City of Seward, Alaska City Council Minutes November 26, 2012 Volume 39, Page xx disability and city was not concentrating on disability or accessibility issues. On November 13, 2012 Seaward went to the Annual Conference of Mayors in Anchorage where he met mayors from various communities. Senator Mark Begich also attended and gave an update on the federal election process. On October 26, 2012, Seaward and Assistant City Manager Ron Long met with Governor Parnell to bring the governor's attention to Seward's budget needs. Other Reports, Announcements and Presentations A presentation was given by Randall Rydberg about Seward's Volunteer Ambulance Services. A presentation was given by SVAC President Mike Moore about the Seward Volunteer Ambulance Corps (SVAC). A Travel Report was given by the Seward Delegation who recently traveled to Obihiro, Japan for Obihiro's 130 Pionnering and 80 Incorporation Anniversary Celebration. UNFINISHED BUSINESS Ordinance for Introduction Ordinance 2012 -010, Amending Title 14 Of The City's Code Of Ordinances To Provide For Interconnection Of Small Renewable Energy Sources To The City's Electrical Distribution System. (The introduction for this item was postponed from the September 10, September 24, and October 22, 2012 meetings. The original motion was made by Terry and seconded by Shafer.) Motion to Postpone Introduction (Terry /Shafer) Postpone the Introduction of Ordinance 2012 -010 to the January 14, 2013 Meeting Motion to Postpone Passed Unanimous Consent NEW BUSINESS Resolutions Resolution 2012 -086, Authorizing A Contract Through December 31, 2013, With All Alaska News Unlimited, LLC For Display Advertising In The Seward Phoenix Log At A Reduced Rate Of $210.00 Per Week. Council Member Shafer declared a potential Conflict of Interest because her newspaper business also bid on this contract. Mayor Seaward ruled that a conflict existed and Shafer removed herself from the dais. Motion (Keil/Terry) Approve Resolution 2012 -086 Stow Motion Passed Unanimous City of Seward, Alaska City Council Minutes November 26, 2012 Volume 39, Page xx Resolution 2012 -091, Appropriating $208,150.00 Of Commercial Passenger Vessel (CPV) Tax Funds To Provide Pavement Repairs And Striping At The Alaska Railroad Corporation (ARRC) Cruise Ship Terminal And Replacement Of Depleted Passive Anodes On The ARRC Cruise Ship Dock In Support Of Cruise Ships And Their Passengers. Council Member Terry declared a potential Conflict of Interest because she worked for the Alaska Railroad. Mayor Seaward ruled that a conflict did exist because of her position as a manager. Motion to Appeal Ruling (Keil/Shafer) Overrule Decision of the Chair Council Member Terry requested the following be read into the record. City Clerk Kinney read the following: According to Council Rules of Procedure, a conflict of interest exists whenever a council member has a direct or indirect substantial financial interest in the outcome of a vote or a decision of the council. No member of the council may discuss or vote on any question in which the member has such a direct or indirect substantial financial interest. [sic] According to City Code, Section 2.10.035: No member of the council may discuss or vote on any question in which the member has a direct or indirect substantial financial interest. Direct or indirect financial interest shall be disclosed to the presiding officer prior to the beginning of debate on the question for a ruling on a request from the member with the financial interest to be excused from the discussion and vote. The decision of the presiding officer on a request by a member of the city council to be excused from discussion and a vote may be overridden by the majority vote of the council. If there are not at least four councilmembers in attendance who are qualified to vote, the matter shall be tabled until the next regular or special meeting at which four councilmembers qualified to vote on the matter are in attendance. [sic] Council recessed at 8:55 p.m. Council resumed at 9:02 p.m. After the recess, City Clerk Kinney and City Attorney Brooking determined the proper motion to vote upon was: "Does the body wish to uphold the decision of the Chair ?" It was appropriate for the Chair to vote on this motion, so there were four (4) qualified members present to vote. Motion to Appeal Ruling Failed Uphold Decision of the Chair Yes: Valdatta, Seaward No: Keil, Shafer The decision of the Chair was upheld and Council Member Terry removed herself from the dais. lad Motion (Shafer/Keil) Approve Resolution 2012 -091 City of Seward, Alaska City Council Minutes November 26, 2012 Volume 39, Page xx Long said the Alaska Railroad (AKRR) had identified two projects earlier this year that would be their priorities: parking lot paving improvements and the cathodic protection system at the cruise ship dock in the amounts of $131,000 and $50,000, respectively (plus a 15% contingency). The purpose of the projects were consistent the state and legislature because the result would be improved traffic flow for busses and cabs, and the cathodic protection system would include replacement of the anodes and current system to offset the electrolytic action of the sea water against the steel to prevent corrosion. Valdatta was concerned that the funding for these projects would be more appropriate to come from Maintenance and Repair Funds (MRF). He wanted it to be known that this wasn't the only funding the AKRR received. Long said the railroad might accomplish that through the Community Impact Fund via a council request to the state legislature. Seaward thanked the railroad for all they've done for the community. He asked Long to explain what the city and /or taxpayers received when a cruise ship or barge docked. Long said the railroad didn't have direct accounting to the city because it was a private corporation. Although the city did not receive dockage, wharfage or demurrage fees, in his opinion the net result to the city was a positive because the funds went back into the community. Motion Failed Yes: Shafer, Seaward No: Keil, Valdatta Slaw Resolution 2012 -092, Approving The Use Agreement Between The City Of Seward And The Alaska Vocational Technical Center (AVTEC). Motion (Terry /Shafer) Approve Resolution 2012 -092 Long said this was a recurring three -year contract between the city and the Alaska Vocational Technical Center (AVTEC) which was last renewed in 2009. AVTEC had been very effective in seeking support from the state for capital projects, but less effective in handling operational costs. AVTEC requested the city vacate space or pay more for the office space it currently used. What was before council for consideration was a contract which included a slight reduction of public hours and an increase in rental fees. Valdatta objected to the increased fees and the city's obligation to cover janitorial services. Long said he felt it was a good arrangement, even though it was not the perfect scenario for both sides. Terry said she pulled this off the consent agenda in order to have an explanation from administration, and she thanked AVTEC for their partnership. She asked that administration coordinate with other gyms in town and communicate to the public what AVTEC's new hours would be so that everyone had options. Shafer said there were alternatives throughout the city to only using the facilities and programs at AVTEC, like Tot Time and Play & Chat that could be held in a different location, and it City of Seward, Alaska City Council Minutes November 26, 2012 Volume 39, Page xx was time to get creative. Terry encouraged the community to potentially pick up some of the services that may have been reduced or eliminated by AVTEC. Motion Passed Yes: Terry, Shafer, Keil, Valdatta No: Seaward Other New Business Council scheduled a Work Session on Monday, January 7, 2013 at 6:00 p.m. to discuss Ordinance 2012 -010, Amending Title 14 Of The City's Code Of Ordinances To Provide For Interconnection Of Small Renewable Energy Sources To The City's Electrical Distribution System. Council scheduled a Work Session on Monday, January 21, 2013 at 6:00 p.m. to discuss Budget Policy. INFORMATIONAL ITEMS AND REPORTS Providence September Financial Report Seward Library Museum Project Update Kenai Peninsula Borough Letter to City Council regarding Borough Planning Commission approval of vacations of rights -of -way and portions of utility sewer easements within the City of Seward (Clerk's Note: this action was also approved by Seward City Council Resolution 2012 -071 and by the Seward Planning and Zoning Commission by Resolution 2012 -014 which recommended this borough approval) COUNCIL COMMENTS Shafer said her heart went out to the gentleman killed on the highway this weekend and to the Sadusky family. She hoped everyone had a Happy Thanksgiving. Valdatta said Tim McDonald's idea for the harbors was a good one. He referenced the letter council received from the He Shall Provide food shelter requesting the city's assistance with finding a new location for them. He added that the city should consider purchasing the property where the food shelter was vacating, as it was the only remaining property along that corridor that the city didn't own. Terry thanked the Seward Volunteer Ambulance Corps (SVAC) for their hard work since 1953 and emphasized their importance in the community. She thanked the Teen and Youth Center (TYC) for their volunteerism throughout the community. She asked administration to look at the food bank request and provide comments to council. Finally, she asked administration for a report on the $10 million bond as far as next steps. Nad Long said the State Legislature needed to first authorize and appropriate the bond monies IS) City of Seward, Alaska City Council Minutes November 26, 2012 Volume 39, Page xx when they convened. This was expected to be completed by early February 2013. Long said R &M Consultants had wrapped up their design concepts and cost estimates for Coastal Villages. CITIZEN COMMENTS David Squires, speaking as a citizen as well as the Fire Chief, said council received two presentations tonight regarding medical care and services in the community. He clarified that the city's authority went only to mile three, but SVAC went to mile 38. He had personal experience as a recipient of SVAC's services and was pleased with their capabilities. He said similar -sized communities had volunteer paramedics on staff, but only on a volunteer basis. In his opinion, it was paramount for people who lived farther away to have paramedic services if and when they needed them. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS - None ADJOURNMENT The meeting was adjourned at 9:50 p.m. Johanna Kinney, CMC David Seaward City Clerk Mayor (City Seal) City of Seward, Alaska City Council Minutes December 10, 2012 Volume 39, Page xx CALL TO ORDER The December 10, 2012 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Seaward. OPENING CEREMONY Lt. Louis Tiner led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding and Jean Bardarson Bob Valdatta Vanta Shafer Marianna Keil Christy Terry Ristine Casagranda comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Brenda Ballou, Deputy City Clerk Absent — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Matt Hershock said one of the windows in his coffee shop was vandalized recently, and he wanted to thank Seward Police Officer James Rouleau for apprehending the suspect and working out an amenable arrangement for the culprit to remedy the damage. Cindy Clock made a brief report on behalf of the Seward Chamber of Commerce regarding the Silver Salmon Derby Fish Restoration Committee was pleased with council's support of utilizing 10% of fish tax for salmon enhancement. Patty Linville read the nomination letter that had been submitted that resulted in Amy Carney and Lee Poleske receiving the State Archival Certificate of Excellence for their work on Bits of History. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson/Keil) Approval of Agenda and Consent Agenda The Certificate of Appreciation for Phyllis Baker was pulled from the consent agenda and would be brought forth on the January 14, 2013 agenda. City of Seward, Alaska City Council Minutes December 10, 2012 Volume 39, Page xx Motion Passed Unanimous The clerk read the following approved consent agenda items: Ordinances for Introduction Ordinance 2012 -012, Amending Seward City Code 2.30.221. (a) To Correct The Planning And Zoning Meeting Adjournment Time From No Later Than 11:00 P.M. To No Later Than 10:30 P.M. (This ordinance was set for public hearing and enactment at the January 14, 2013 meeting.) Resolutions Resolution 2012 -093, Electing To Participate In The Alaska Municipal League Joint Insurance Association (AML /JIA) Loss Control Incentive Program For The City Of Seward. Resolution 2012 -094, Authorizing The City Manager To Enter Into A Cooperative Fire Management Agreement Between The Forest Service, United States Department Of Agriculture And The City Of Seward. Resolution 2012 -095, Awarding A Six - Month Contract Extension To Judy Merritt, D.B.A. Merritt Enterprises In An Amount Not To Exceed $19,140.00. Sow Council approved the November 7, 2012 City Council Special Meeting Minutes. Council cancelled the December 26, 2012 City Council Regular Meeting. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Lois Daubney was recognized for her career as Seward's Public Health Nurse for over 30 years. Borough Assembly Report, Sue McClure stated that Linda Murphy had been elected as the President for the Kenai Peninsula Borough Assembly. The borough had recently purchased $400,000 worth of excess gravel from the city that was extracted from the Old Mill subdivision following the September 19, 2012 flooding in the Seward /Bear Creek area. Mayor Navarre had approved a request for a $5,000,000 flood mitigation fund from the state. This endeavor would be coupled with a 25% matching fund and could potentially result in a .025% mill rate increase for everyone living within the flood service area. The borough's project to build a new borough annex office building would be moving forward in the spring of 2013 as the borough had accumulated approximately $4,000,000 toward the project. There would be a series of planning meetings between the borough and residents in Zone 6, including Seward and the surrounding area, at which residents could provide their input on the borough/state's potential sale of land: In response to Valdatta, McClure said she would check City of Seward, Alaska City Council Minutes December 10, 2012 Volume 39, Page xx on the status of the borough reimbursement to the city for the repair work done on Nash Road during the flooding. City Manager's Report, City Manager Jim Hunt stated he had approved the following purchases between $10,000 - $50,000: CRW Engineers for $17,440 for the Ft. Raymond sidewalk and crosswalk design; Electric Power Constructors for $26,536 for substation transformer testing services; Shannon and Wilson, Inc. for $13,000 for geotechnical site work for the electric generator project; $12,700 to Alaska Boat & Chain for heavy equipment tire chains; $100,000 to Big Mike's (in addition to previously authorized $50,000) for flood debris removal and repairs; $20,000 for Lowell Creek waterline parts and repairs; and emergency purchase orders related to the September flood that included M.L. Foster for $10,000 for Spruce Creek sewer line repairs and HD Waterworks for $20,000 for materials to repair the Lowell Creek bridge waterline. The Providence Health and Services Board selected Doug Capra to represent Seward on the board beginning in 2013. The finance department was configuring the new accounting software. Administration decided to postpone the go -live date until May 1, 2013. There had been incidents of two discharges at the Seward Ship's Drydock (SSDD). The first discharge was fresh water from the Coast Guard Cutter Hickory. The second discharge was ballast water from the Tustumena. The ballast water was sampled and then cleaned up. Both discharges were reported to state regulators. The Seward Community Library closed on Saturday, December 8, 2012 in preparation for the move into the new facility. The library had been at that location for the past 50 years. On January 12, 2013 there would be a Grand Opening and on January 14, 2013 the new Seward Community Library Museum would open to the public for service. The Department of Natural Resources (DNR) requested through the Electric Department that the City of Seward vacate a 1' by 10' section of the Public Utility Easement in the Crown Point subdivision to allow for the sale of their property. Administration would handle releasing this portion of the easement through Hunt's office per City Code Section 2.05.510(d). Council raised no objection. There was a meeting today between administration and representatives from the Federal Emergency Management Administration (FEMA) to review damages resulting from the September 19, 2012 flooding. He thanked Kim Kowalski- Rogers and W.C. Casey for the time and effort they expended documenting the flood. Assistant City Manager Ron Long would be in Fairbanks later this month for a Standalone Pipelines Community Advisory Council meeting and would report on that at the January 14, 2013 meeting. Long signed a change order today for the new Seward Library Museum in the amount of $23,645 which would come from the project's contingency budget. The final price would not exceed $7,923,000 which was approximately $40,000 under budget. Final electrical and architectural walk - throughs were completed today and the punch lists would be expected by early next week. Seaward asked Hunt when he received word about the ballast water being released from the Tustemena. Hunt said he had responded within 24 hours of notification. Seaward asked administration to inform council of any issues relating to Seward Marine Industrial Center (SMIC) and Seward Ship's Dry Dock (SSDD) in a more timely manner since Seaward had learned of it through a local newspaper. Long said the harbor personnel had responded immediately and had sought direction from the Department of Environmental Conservation (DEC). `S Lk City of Seward, Alaska City Council Minutes December 10, 2012 Volume 39, Page xx Mayoral Report, David Seaward stated he had attended the Japanese Consulate's birthday * law party last weekend and he would like to see the Wada musical come to Seward from Japan. He encouraged residents to approach council with any ideas they may have for community growth. He said 2013 would bring many opportunities for growth. Other Reports, Announcements and Presentations A presentation was given by Duane Chase about the Seward Nordic Ski Club. Council directed administration to draft a letter to the City Council of the City of Valdez requesting information about Valdez's sale of a Snow Cat machine on behalf of the Seward Nordic Ski Club. An update was given by the Seward Mural Society about the 2013 Obihiro, Japan Mural Project. PUBLIC HEARINGS Ordinance 2012 -011, Revising The City Code To Eliminate The Requirement For Electrical Deposits For Reserved Moorage (Tenant) Customers At The Small Boat Harbor And To Eliminate The Requirement That Reserved Moorage Vessels Must Be Connected To Electric Service. Notice of the public hearing being posted and published as required by law was noted and err• the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Harbormaster Mack Funk said this ordinance would eliminate the requirement for electrical deposits for reserved moorage tenants. He said this was supported by PACAB. Motion (Bardarson /Shafer) Enact Ordinance 2012 -011 Keil fully supported this ordinance. In response to Seaward's concerns about Seward's harbor potentially losing business to other more transient- friendly harbors, Long said this only impacted reserved moorage customers and not transient vessels. Shafer was pleased with this ordinance and thought it would be a good thing. Terry expressed her support. Motion Enacted Unanimous UNFINISHED BUSINESS Items for Reconsideration Resolution 2012 -091, Appropriating $208,150.00 Of Commercial Passenger Vessel (CPV) Tax Funds To Provide Pavement Repairs And Striping At The Alaska Railroad Corporation (ARRC) Cruise Ship Terminal In Support Of Cruise Ships And Their Passengers. Clerk's Nifty Note: A motion to reconsider was filed by Council Member Keil. Because it was filed timely and Keil voted on the prevailing side, this motion is appropriate. Keil will need to make a verbal motion to City of Seward, Alaska City Council Minutes December 10, 2012 Volume 39, Page xx reconsider, a second is needed, debate is allowed, and if the motion to reconsider passes by a 2/3 vote, the main motion to approve Resolution 2012 -091 is back on the floor for discussion. If the motion to reconsider does not pass by a 2/3 vote, the resolution stands as it did at the November 26, 2012 council meeting [failed]. Council Member Terry left the dais in accordance with the previous Conflict of Interest ruling declared by the mayor at the November 26, 2012 meeting. Motion (Keil/Bardarson) Reconsider Resolution 2012 -091 Keil said she thought it was important to reconsider this resolution to enable council to have full discussion. Motion to Reconsider Passed Unanimous Motion to Amend (Valdatta /Casagranda) Amend Resolution 2012 -091 by the following: In the Title and in Section 1, Delete "And Replacement Of Depleted Passive Anodes On The ARRC Cruise Ship Dock ", In the Second Whereas, Delete "remove an old gantry crane rail ", Strike the Entire Third Whereas, and Replace "Two- Project Total" with "Project Total" in the Last Whereas. Motion to Amend Passed Unanimous Vice Mayor Bardarson stated her daughter worked for the Alaska Railroad in Anchorage, but was not a dependent and was not declared on Bardarson's APOC Financial Disclosure form. Motion to Amend (Bardarson/Keil) Amend Resolution 2012 -091 by the following: Add a New Third Whereas Stating, "This signage to include, but not limited to, a sign that directs guests to the railroad depot, Seward Small Boat Harbor, and downtown Seward. These signs should be placed outside the terminal for pedestrians and vehicle traffic to clearly direct guests; and ". Motion to Amend Passed Unanimous Motion to Amend (Seaward /Casagranda) Amend Resolution 2012 -091 by the following: Remove $50,000 From All Dollar Amount References. Motion to Amend Failed Yes: Valdatta, Casagranda, Seaward No: Bardarson, Shafer, Keil I SIP City of Seward, Alaska City Council Minutes December 10, 2012 Volume 39, Page xx Main Motion Passed as Amended Unanimous NEW BUSINESS Resolution 2012 -096, Authorizing The City Manager To Sign A Contract With C.A.P. Construction, LLC In The Amount Of $71,373.00 For The Work Described In The 2012 Fire Station Renovation Project And Authorizing The Re- Appropriation Of The Remaining 2012 Capital Funds For The Fire Department Into The 2013 Capital Fund. Motion (Terry /Shafer) Approve Resolution 2012 -096 Fire Chief Dave Squires said this project would start within thirty (30) days of the contract approval and must be completed within 90 days. In response to Casagranda, Squires said the funds for this project were, in part, coming from the forfeiture of the fire hall siding project otherwise slated for 2013. In response to Valdatta, Squires said no exterior walls would be opened up for this project. The laydown version of the contract revised it in two areas: in the "Contract Price" section the dollar amount of $71,373.00 was added, and in the "Release, Indemnification and Insurance" section the requirement for Professional Liability was removed. Motion to Amend (Terry /Shafer) Amend Resolution 2012 -096 by the following: Adopt Laydown Version of the Contract Motion to Amend Passed Unanimous Consent Main Motion Passed as Amended Unanimous Resolution 2012 -097, Amending The 2012 General Fund Budget For Raw Fish Tax Proceeds, And Appropriating Funds. Motion (Terry /Shafer) Approve Resolution 2012 -097 Long said if there were overages from the previously budgeted allotments, they would like to see 10% of the overages go towards fish restoration projects and the remainder go into capital fund projects. Shafer said she was very happy with this resolution because it meant more smolt in the bay. Valdatta agreed and was pleased to see an effort being made to get more salmon in the area. In response to Casagranda's concerns about future raw fish tax proceeds, Long said this resolution was a look back budget and was not committing future unearned funds. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS October Financial Reports for Providence Seward Medical Center and the City of Seward 1� City of Seward, Alaska City Council Minutes December 10, 2012 Volume 39, Page xx Seward Library Museum Designated as a Star Library Sister City Correspondence with Obihiro, Japan COUNCIL COMMENTS Vice Mayor Bardarson welcomed Shell and its subcontractors to Seward. She thanked Lois Daubney for her decades of service to the community and welcomed the new public health nurse. She wished everyone a happy holiday and a prosperous new year. Keil wished everyone a happy holiday and a Merry Christmas, and may 2013 be prosperous and peaceful. Shafer was excited about what could happen in Seward in 2013 that would benefit the community, and she reminded council to continue working together as a team. She wished everyone a healthy and Happy New Year and a very Merry Christmas. Valdatta wished everybody a Merry Christmas and a Happy New Year. He said he was on the road five days a week and he would be happy to give road reports to anyone who called him at 362 -9090. Casagranda was getting involved in a new group in Seward called Y.E.S. which stood for Young Entrepreneurs of Seward. She encouraged everyone who had any interest to get involved because their goal was to promote small business in Seward. She looked forward to having results on the winter recreation committee survey results, and she was happy that the Seward Nordic Ski Club came tonight. She wished everyone happy holidays. Terry informed the public and encouraged them to attend the flood board meeting being held on January 7, 2013 and/or the city council work session on wind energy conversion systems at 6:00 p.m. that same night. She thanked Lois Daubney for her years of service. She thanked administration for their hard work and the public for their involvement throughout 2012, and wished everyone a prosperous new year. Hunt thanked council for their guidance and leadership throughout 2012. He wished everyone a happy holiday and was looking forward to a fascinating and fun new year. Long echoed everyone's wished for a happy holiday and Happy New Year. He thanked everyone who attended the meeting in person. Seaward thanked everyone for coming to the meeting or watching on television. He wished everyone a happy holiday and a Happy New Year. He encouraged citizens to get involved. S City of Seward, Alaska City Council Minutes December 10, 2012 Volume 39, Page xx CITIZEN COMMENTS lology Willard Dunham said he had been involved in previous borough planning relating to land usage. Although that was many years ago, they had encouraged the city and borough to consider expanding the lands to include Mount Alice and Tiehacker, as that represented the most potential for the community' s growth. He appreciated the concerns expressed by Shafer about the condition of the sidewalks. He cautioned everyone driving the highway, particularly at Mile 39, and to use extreme care. He was concerned that Highway 9 was not being appropriately maintained by the state and requested that council address the situation. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Responding to Dunham, Valdatta recalled asking the borough to get that land from the federal government. He cautioned people to drive very carefully on the highway and not to tailgate, as that often led to accidents. ADJOURNMENT The meeting was adjourned at 9:20 p.m. Sow Johanna Kinney, CMC David Seaward City Clerk Mayor (City Seal) Stow Agenda Statement Meeting Date: January 14, 2013 4444;: sett 4 � ,'� 4 From: Johanna Kinney, City Clerk ' `� '�tasr�P Agenda Item: Continuation of the Port Commerce Advisory Board BACKGROUND & JUSTIFICATION: This is an annual formality. Seward City Code 2.30.330 states that at the first meeting of each fiscal year, the City Council may continue by affirmative vote the existence of the Port and Commerce Advisory Board. If it fails to do this, the Board will cease to exist within 30 days. RECOMMENDATION: Council approve this continuation and renew the Port and Commerce Advisory Board for another year through January 2014. �oF SF� �ASt' AGENDA STATEMENT Meeting Date: January 14, 2013 \(j From: Johanna Kinney, City Cler Agenda Item: Non - objection to the Rene of Liquor License # 2790 for Ray's Waterfront Bar & Grill BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the renewal of Beverage Dispensary (Seasonal) Liquor License #2790 for Ray's Waterfront Bar & Grill. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for these businesses. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non - objection to the renewal of Beverage Dispensary (Seasonal) Liquor License #2790 for Ray's Waterfront Bar & Grill. e of SFk e; 13 MEMORANDUM Date: December IA, 2012 To: Michelle Endresen Finance /Leases Kari Atwood Finance /Public Utilities Chief Tom Clemons Police Department Chief David Squires Fire Department From: Brenda Ballou, Deputy City Clerk RE: Verifying Compliance For The Renewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Ray's Waterfront Bar & Grill Type of License: Beverage Dispensary - Seasonal License Number: 2790 Department Status Initials Finance /Leases 0 Finance /Utilities &L1__ Police Chief D G3G-- Fire Chief Q L J KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2160 • FAX: (907) 714 -2388 Toll -free within the Borough: 1- 800 -478 -4441 Ext. 2160 .%4N4 Email: assemblyclerk @borough.kenai.ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK November 30, 2012 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507 -1286 RE: Non - Objection of License Renewal Business Name Ray's Waterfront Bar & Grill License Type ▪ Beverage Dispensary — Seasonal License Location ▪ City of Seward License No. ▪ 2790 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, 1 Johni Blankenship, MMC Borough Clerk JB /kIr cc: Applicant City of Seward KPB Finance Department r File e.t F► AGENDA STATEMENT Meeting Date: January 14, 2013 From: Johanna Kinney, City Clerk Agenda Item: Non - objection to the Renewal of Liquor License # 3230 for Apollo Restaurant BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the renewal of Restaurant Eating Place Liquor License #3230 for Apollo Restaurant. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for these businesses. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non - objection to the renewal of Restaurant Eating Place Liquor License #3230 for Apollo Restaurant. 4, o f sett, 4 11wo MEMORANDUM Date: December 2012 To: Michelle Endresen Finance /Leases Kari Atwood Finance /Public Utilities Chief Tom Clemons Police Department Chief David Squires Fire Department From: Brenda Ballou, Deputy City Clerk, - RE: Verifying Compliance For The Renewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Apollo Restaurant Type of License: Restaurant Eating Place License Number: 3230 Department Status Initials Finance /Leases IJ fr h^it: ) Finance /Utilities �4 Police Chief o tG Fire Chief eL .0. lc KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2160 • FAX: (907) 714-2388 Toll-free within the Borough: 1- 800 - 478 -4441 Ext. 2160 Nuoil Email: assemblyclerk @borough.kenai.ak.us "N JOHNI BLANKENSHIP, MMC BOROUGH CLERK November 30, 2012 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507 -1286 RE: Non - Objection of License Renewal Business Name Apollo Restaurant License Type • Restaurant Eating Place License Location • City of Seward License No. • 3230 • Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB /klr cc: Applicant City of Seward KPB Finance Department File p oc s ew ' KP AGENDA STATEMENT Meeting Date: January 14, 2013 r From: Johanna Kinney, City Clerk � Agenda Item: Non - objection to the Renewal of Liquor License # 5040 for Chattermark BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the renewal of Restaurant Eating Place — Public Convenience Liquor License #5040 for Chattermark. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for these businesses. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non - objection to the renewal of Restaurant Eating Place — Public Convenience Liquor License #5040 for Chattermark. ohlar Col e 0c sew j 9 atnst' MEMORANDUM Date: December, 2012 To: Michelle Endresen Finance /Leases Kari Atwood Finance /Public Utilities Chief Tom Clemons Police Department Chief David Squires Fire Department From: Brenda Ballou, Deputy City Clerk / 6(1.--- -- RE: Verifying Compliance For The Renewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Chattermark Type of License: Restaurant Eating Place — Public Convenience License Number: 5040 Department Status Initials Finance /Leases P' J fl D) Finance/Utilities C 40 Police Chief , g. X/e-- Fire Chief KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2160 • FAX: (907) 714 -2388 Toll -free within the Borough: 1- 800 - 478 -4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us JOHN! BLANKENSHIP, MMC BOROUGH CLERK November 30, 2012 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507 -1286 RE: Non - Objection of License Renewal Business Name Chattermark License Type • Restaurant Eating Place — Public Convenience License Location City of Seward License No. 5040 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB /klr cc: Applicant City of Seward KPB Finance Department File Of S N. AGENDA STATEMENT Meeting Date: January 14, 2013 From: Johanna Kinney, City Clerk Agenda Item: Non - objection to the Renewa of Liquor License # 4915 for Railway Cantina BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the renewal of Restaurant Eating Place — Public Convenience Liquor License #4915 for Railway Cantina. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for these businesses. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non - objection to the renewal of Restaurant Eating Place — Public Convenience Liquor License #4915 for Railway Cantina. 1x10 j oF sF� �LASK MEMORANDUM Date: December Ml 2012 To: Michelle Endresen Finance /Leases Kari Atwood Finance /Public Utilities Chief Tom Clemons Police Department Chief David Squires Fire Department From: Brenda Ballou, Deputy City Clerk RE: Verifying Compliance For The Renewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Railway Cantina Type of License: Restaurant Eating Place — Public Convenience License Number: 4915 Department Status Initials Finance /Leases t,) Finance /Utilities Ot_ Police Chief Or— Fire Chief ��... 1 KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2160 • FAX: (907) 714 -2388 Nod Toll -free within the Borough: 1- 800 - 478 -4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK November 30, 2012 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507 -1286 RE: Non - Objection of License Renewal Business Name Railway Cantina License Type • Restaurant Eating Place — Public Convenience License Location ▪ City of Seward License No. ▪ 4915 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Nod Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk J B /kir cc: Applicant City of Seward KPB Finance Department File Nod Agenda Statement Meeting Date: January 14, 2013 e . °f skit, From: Johanna Kinney, City Clerk 4 LA51I� P Agenda Item: Results from the community survey, asking if council should create a Community Recreation Committee BACKGROUND & JUSTIFICATION: At the August 27, 2012 City Council Meeting, Council Member Casagranda initiated a discussion item on the possibility of creating a community recreation committee. According to the minutes, Casagranda felt there were several organized wintertime recreation activities in Seward, but there was a lot of room for improvement. Some other comments from the meeting were that a recreation committee was great idea, but it was strongly suggested that there be someone in charge of organizing and fundraising on behalf of the entire community (via Council Member Shafer). It was also suggested that the Parks & Recreation Department's master plan could be reviewed, updated and shared as a starting place (via Council `fir., Member Keil). Ultimately, the consensus was to seek feedback from the community as to whether creating such a committee might be something the public would want the council to do. The City Council directed the City Clerk to solicit public interest on this matter. Public notices soliciting input went out from mid - October to mid - November around town and also in an online poll. The online poll stated, "The Seward City Council is seeking input from the public to see if there is interest for a Community Recreation Committee, to gather ideas for a community recreation project. Potential ideas could include projects like a community recreation center or an aquatic facility, for example. Do you think the City of Seward should create such a committee ?" The results from this unsecure poll (meaning there is no mechanism to keep people from voting multiple times): Yes: 71 people 77.2% in support No: 21 people 22.8% in opposition The City Clerk also received input from the public directly and those comments are attached to this memo for your review. Most seemed in favor of a committee, and many had specific ideas on what the city should and shouldn't do with respect to the idea of creating any new facilities. Attached is Rule 29 of the City Council Rules of Procedure that explain the types of committees the Nr.► Mayor can appoint. RECOMMENDATION: Rather than appointing a committee at this meeting, both the City Clerk and Administration recommend council review these results and have a discussion at a future work session about the following: • Does council want to pursue creating a community recreation committee? • If so, what direction and/or parameters should council give the committee? \--Y City Council Rules of Procedure RULE 29. — COMMITTEES The Mayor may appoint standing committees of the Council as necessary or desirable and may appoint ad hoc committees to address specific topics. The Council may also meet in work sessions as a committee of the whole. (a) Committee of the Whole. The Council may meet as a Committee of the Whole composed of the entire council sitting as a legislative study committee. The Committee of the Whole shall not take any official action while in committee. The Mayor chairs the Committee of the Whole. (b) Special Ad Hoc Council Study Committees. Special Ad Hoc Council study committees may be created by the Council for a particular purpose, or when the issue is so complex and time consuming that it cannot be reasonably handled at a Council meeting. Council study committees shall consist of no less than 3 Council members appointed by the Mayor. Special council committees shall sunset at the end of their mission, but no later than the end of each fiscal year unless specifically continued by the Council thereafter for a specified time period. (c) Council Liaisons. In order to build additional Council expertise in various areas of city operations, the Presiding Officer may appoint one Council member to serve as a liaison to the Planning and Zoning Commission. These appointments shall be made at the Council's organizational meeting in October. If appointed, the council representative to the Kenai Peninsula Borough Economic Development District shall serve as liaison to the Port and Commerce Advisory Board. If council liaisons were not appointed, a member of each Board and Commission will arrange to give periodic reports to the city council during Council's regular scheduled meetings. (d) Special Ad Hoc Citizen Advisory Committees. Special Ad Hoc citizen advisory committees may be created by the Council for a particular purpose. Committee members shall be appointed by the Mayor, with the advice and consent of the Council. The Mayor shall appoint the chair of the committee. Citizen study committees shall sunset at the end of their mission, but no later than the end of each fiscal year unless specifically continued by the Council thereafter for a specified time period. One Council member, and one alternate Council member, may be appointed as a member and liaison of a citizen advisory committee. (e) Committees may make recommendations on proposed programs, services, ordinances, and resolutions within their area of responsibility before action is taken by the Council. The Committee Chair may present the recommendations of the committee during the discussion of the item of business. (f) Employees shall staff the various committees as directed by the City Manager, but no staff person shall serve as a voting member of a council or citizen study committee. (g) Minutes need not be taken of committee meetings. of sett, CO PUBLIC INPUT REQUESTED The Seward City. Council is seeking input from the public to see if there is interest for a Community Recreation Committee, to gather ideas for a community recreation project. Potential ideas could include projects like a community recreation center or an aquatic facility, for example. Please vote the online poll at the City's website at www.cityofseward.us or provide your comments in writing to the City Clerk, clerk @cityofseward.net / PO Box 167, Seward, AK, 99664. Online poll voting or comment submission will be taken until November 20, 2012. `" POSTED: Wednesday, October 17, 2012 City Hall bulletin board U.S. Post Office Harbormaster's Building Naid l�� Seward • Admin Home • CivicPlus Page 1 of 2 My Favorites Pages Modules Johanna l H in Content Permissions Opinion Oils '44111w , Back Show Archived View Site Front -End Edit Help View Item Done ...:.:..:...:.:.. _.. The original item was published from 11/21/2012 12:05 AM to 11/21/2012 12:05 AM Archived by jkinney, `vast modified by Public User Archive Reason: Expired Poll Information Start Date: 10/17/2012 End Date: 11/20/2012 Question: NOTE: ONLINE POLL. WILL CLOSE NOVEMBER 20, 2012. The Seward City Council is seeking input from the public to see if there is interest for a Community Recreation Committee, to gather ideas for a community recreation project. Potential ideas could include projects like a community recreation center or an aquatic facility, for example. Do you think the City of Seward should create such a committee? Answers Votes Percent Color (1) Yes 71 77.2% Gold (2) No 21 22.8% Red 0 (3) 0 0% (Default) 0 (4) 0 0% (Default) 0 (5) 0 0% (Default) Q Total Votes 92 100% Poll Status Results: Display Show Archives: Yes 3Lit. iji-5 1, ++„• / /n4Nrr recavararri nc /Admin /CitvPnl1 r nx 1/8/2013 Johanna Kinney From: Seward Senior Center <c @seward.net> Sent: Wednesday, October 17 2012 10:24 AM To: Johanna Kinney Subject: RE: Public Input Requested On A Possible Co Recreation Committee If we already have a pool to reinvent the concep at the high school and the AVTEC community t recreation it is center already for built a community and in place of here 3000 in people, why is the council seeking a committee , when Seward? Seems like we have lost the vision on collaboration amongst existing organizations, and now starting from the ground up again? Doesn't seem like a valid question at the time of budget cuts and a recession. Just my thoughts. Dana Paperman Seward Senior Center f ( $ 1 � " ; t ,. ,, ,, , � a „A-it eii! - ;..v 4',,, ''', 0 ' x „ r + r , From: Johanna Kinney f mailto :jkinnev©cityofseward.net] Sent: Wednesday, October 17, 2012 9:32 AM To: Johanna Kinney Subject: Public Input Requested On A Possible Community Recreation Committee PUBLIC INPUT REQUESTED The Seward City Council is seeking input from the public to see if there is interest for Community Recreation Committee, to gather ideas for a community recreati 1