HomeMy WebLinkAboutRes2013-009 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING $50,661 FOR A CONTRACT WITH
DEPENDABLE JANITOR & GARDENER FOR JANITORIAL SERVICES
FOR THE SEWARD COMMUNITY LIBRARY/MUSEUM CONTRACT, AND
APPROPRIATING FUNDS
WHEREAS, in January 2013, the City of Seward opened the Seward Community Library
Museum facility; and
WHEREAS, the city's intent is to keep this state of the art facility in excellent condition
through the use of contract services; and
WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward released a
request for proposals on January 9, 2013 for janitorial services in the new building; and
WHEREAS, two contractors submitted proposals that were deemed to be responsive and
were reviewed by a scoring panel utilizing the City's standard scoring criteria; and
WHEREAS, Dependable Janitor and Gardner was the successful proposer earning the most
points using criteria reported to the Seward City Council on January 14, 2013; and
WHEREAS, all references were verified and proved to be positive, expressing confidence in
this contractors ability to perform the duties of the contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a contract between
Dependable Janitor and Gardener and the City of Seward in substantial form as attached hereto.
Section 2. The Seward City Council hereby appropriates the amount of $50,611, fifty -
thousand six hundred and eleven dollars from account no. 101 -0000 -3050 to the contracted services
account no. 101- 1500 -5390.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28 of
�.• January, 2013.
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -009
THE CITY OF SEWARD, ALASKA
David Seaward,
AYES: Keil, Bardarson, Shafer, Terry, Casagranda, Valdatta, Mayor Seaward
NOES: None
ABSENT: None
ABSTAIN: None
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Council Agenda Statement
Meeting Date: January 28, 2013
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Through: Jim Hunt, City Manager v b: •Z9 o
From: Ron Long, Assistant City Manager qP
Agenda Item: Seward Community Library Museum Janitorial services contract
BACKGROUND & JUSTIFICATION:
Construction of the new Seward Community Library Museum facility is complete and it opened to the
public on January 14, 2013. The City intends to keep the building in excellent condition through the use of
a janitorial contractor.
In accordance with Seward City Code and as reported to Council, a Request for Proposals was prepared
and published. It was issued on January 9 2013 and the scoring criteria reported to council on January 14,
2013. Two contractors submitted proposals that were deemed to be responsive and were then reviewed by
the selection team using the criteria reported to Council.
Dependable Janitor and Gardener obtained the highest points and is the selection team's recommendation
as the janitorial services contract firm.
The selection criteria, reported to council and rated by the selection team is as follows: Clarity of the
Proposal 5 %, Performance, Experience, and Quality of work in Providing Services of a Similar Nature
35 %, The Proposer's Organizational Structure (including financial stability), Equipment and Personnel
Qualifications & Resources Available for Performance of the Agreement and timeliness of similar projects
20 %, Additional Services That May Be Provided by the Proposer 5% and Cost to the City 35 %.
A draft contract is attached.
INTENT: Approve a contract for janitorial services for the Seward Community Library Museum.
CONSISTENCY CHECKLIST: Yes No N/A
1, Comprehensive Plan (document source here): Section 3.7 X
2 Strategic Plan (document source here): Page 12, encourage cultural X
activities and education
3, Other (list): X
FISCAL NOTE:
The total of funding required for the contract, $50,661 and will be appropriated from account 101 -0000-
3050 to the contracted services account no. 101 - 1150 -5390 for this contract.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2013 =bAuthorizing the City Manager to enter into a contract
with Dependable Janitor and Gardner and appropriate $50, 611.