HomeMy WebLinkAbout02112013 City Council Packet Seward Ciiy Council
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Agenda Packet
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Happy Valentine's Day!
February 11 2013
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
ibtlebd CITY COUNCIL MEETING AGENDA of :t
All-America
11 r {Please silence all cellular phones and pagers during the meeting}
February 11, 2013 7:00 p.m. Council Chambers
1. CALL TO ORDER
David Seaward 2. PLEDGE OF ALLEGIANCE
Mayor 3. ROLL CALL
Term Expires 2013 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
ITEMS SCHEDULED FOR PUBLIC HEARING [Those who
Jean Bardarson have signed in will be given the first opportunity to speak. Time is
Vice Mayor limited to 3 minutes per speaker and 36 minutes total time for this
Term Expires 2014 agenda item.]
5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
Robert Valdatta of Consent Agenda passes all routine items indicated by asterisk ( *).
Council Member Consent Agenda items are not considered separately unless a council
Term Expires 2013 member so requests. In the event of such a request, the item is
returned to the Regular Agenda]
Christy Terry
Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Term Expires 2013
A. Proclamations and Awards
Vanta Shafer
Council Member 1. Proclamation supporting the "One Billion Rising" effort to end
Term Expires 2013 Violence Against Women .Pg. 3
Marianna Keil B. Borough Assembly Report
Council Member C. City Manager's Report
Term Expires 2014 D. Mayor Report
E. Other Reports and Presentations
Ristine Casagranda
Council Member 1. Kenai Peninsula Economic Development District's 2013 Industry
Term Expires 2014 Outlook Forum Travel Report by Council Member Casagranda.
James Hunt
City Manager
Johanna Kinney
City Clerk
Cheryl Brooking
City Attorney
City of Seward, Alaska Council Agenda
February 11, 2013 Page 1
7. NEW BUSINESS
A. Resolutions
*1. Resolution 2013 -010, Supporting The 40 Anniversary Of The Sister City Student
Exchange Program With Obihiro, Japan By Allocating A Travel Expense Stipend Of $1,000
Each For Up To Two Students In 2013, And Appropriating Funds Pg. 4
*2. Resolution 2013 -011, Retroactively Amending The 2012 Budget To Record
Expenditures Of $625,512 Paid By The State Of Alaska On Behalf Of The City Toward The
City's Public Employees Retirement System Liability Pg. 8
*3. Resolution 2013 -012, Prioritizing The City Of Seward's Calendar Year 2013 Federal
Legislative Priorities . .Pg. 13
*4. Resolution 2012 -013, Approving An Amendment To The Employment Agreement
With The City Manager .Pg. 25
B. Other New Business Items
*1. Approval Of The January 14, 2013 City Council Regular Meeting Minutes Pg. 28
*2. Non - objection to the liquor license renewal for Oriental Garden . .Pg. 41
3. Appoint members to the Seward Recreation Committee, a Special Ad Hoc Citizen
Advisory Committee. Applicants are: Mica Van Buskirk, Joe Allen, Peggy Hamner, Amy
Komarek, Jena Petersen, Jody Tuck, Mike Little, David Paperman, Mike Insalaco, and Aspen
Rose Aponi Pg. 46
4. Discuss the Seward Mural Society's proposal for the 2013 Obihiro Mural
Project Pg. 61
5. Select a council member to travel to Juneau for a legislative reception on February
27, 2013.
8. COUNCIL COMMENTS
9. CITIZEN COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak]
10. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
11. ADJOURNMENT
City of Seward, Alaska Council Agenda
February 11, 2013 Page 2
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COO V
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STRIKE DANCE RISE!
PROCLAMATION
WHEREAS, one in every three women on the planet will be beaten or raped during
her lifetime and
WHEREAS, with the world population at seven billion, thi adds up to over one
billion women and girls and
WHEREAS, V -Day started 14 years ago as a global activist movement to end
violence against women and girls and
WHEREAS, the V -Day movement has raised over $90 million and has educated
millions of people about the issue of violence against women and
WHEREAS, Seaview Community Services will hold a public march on Thursday,
February 14, 2013 starting at noon walking from the court house to the Alaska SeaLife
Center.
NOW, THEREFORE, 1, David Seaward, Mayor of the City of Seward, Alaska, do
hereby proclaim February 14, 2013 to be the 15 annual
ONE BILLION RISING DAY
and invite everyone to join Seaview's walk to end violence against women and girls, and
encourage the federal government to pass a Violence Against Women Act.
Dated this 11th day of February, 2013. THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
3
Sponsored by: City Clerk
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -010
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, SUPPORTING THE 40 ANNIVERSARY OF THE SISTER CITY
STUDENT EXCHANGE PROGRAM WITH OBIHIRO, JAPAN BY
ALLOCATING A TRAVEL EXPENSE STIPEND OF $1,000 EACH FOR UP
TO TWO STUDENTS IN 2013, AND APPROPRIATING FUNDS
WHEREAS, in 1968, the City of Seward, Alaska and the City of Obihiro, Japan established
a Sister City relationship to create a cultural exchange and promote good will; and
WHEREAS, since 1973, which was the first year that Seward and Obihiro began exchanging
high school students for three weeks every summer, 125 Seward students have been able to visit
Japan; and
WHEREAS, students participating from Seward have always been responsible for paying
their own travel expenses, and have conducted various fund raising activities to raise money; and
WHEREAS, since 2008, the cost of airfare to Japan has increased tremendously, and is now
considered to be so cost - prohibitive that it may be impacting student interest in the program; and
WHEREAS, 2013 marks the 40 Anniversary of the student exchange program; and
WHEREAS, at the January 28, 2013 regular meeting, the City Council directed the City
Clerk to bring forward a resolution authorizing the use of a portion of council's contingency fund to
provide a stipend of $1,000 each for up to two selected students to help offset travel cost; and
WHEREAS, while it was suggested at that meeting that there be certain criteria met by the
students in order to receive the stipends, the clerk recommends council rely on the criteria already
established for the student selection process, which includes scoring on the following: application
submission, letters of reference, a written essay, parental consent and participation in an interview.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council of the City of Seward supports the student exchange program
between Seward High School and our Sister City of Obihiro, Japan.
Section 2. Funding in the amount of $2,000.00 will be transferred from the City Council's
Contingency account 101 -1110 -5690 to the City Council's Sister City account 101 -1110 -5560 to
provide travel stipends of $1,000.00 each for up to two students selected to participate in the 2013
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -010
student exchange program.
Section 3. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11 day of
February 2013.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
.ti
Agenda Statement
4 of sett,
Meeting Date: February 11, 2013 v : ' e 9 0
To: City Council q
AS P'
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From: Johanna Kinney, City Clerk
Agenda Item: Appropriating $2,000 for the 2013 Sister City Student Exchange Program with
Obihiro, Japan
BACKGROUND & JUSTIFICATION:
Nearly 50 years ago, while on a business trip to Alaska from Japan, Yasuhiko Ohsono, a high school
teacher from Obihiro, was asked by the mayor of Seward, Bob Richardson, to create some sort of
cultural exchange between the two cities. On March 21, 1967, the mayor of Obihiro sent a photo
album and other materials to introduce the people of Seward to Obihiro. In return, the mayor of
Seward sent a coat -of -arms and a medal. The exchange continued with Seward receiving a wood
carved bear. Finally, on November 20, 1967, the Seward City Council passed Resolution 1967 -666
to recognize and accept Obihiro as a Sister City. On March 27, 1968, the City of Obihiro created an
in kind resolution, and the Sister City relationship was born.
Nearly every summer since 1973, Seward and Obihiro have `exchanged' high school students. That
is, over the course of approximately three weeks each summer, high school students from Obihiro
come to Seward for a 10 -day visit. They homestay with host families (often the families of the
Seward exchange participants), are introduced to the community via a city council meeting, enjoy
Alaskan activities like kayaking, hiking and glacier viewing from a tour boat on Resurrection Bay,
attend parties thrown in their honor and generally have a great time experiencing the wonders of
Alaska.
Following the Japanese students' return home to Japan, the Seward students hop aboard an airplane
and fly over to Obihiro for about a week. Every year from August 14 -16 Obihiro holds their annual
Heigen Festival, and the students visiting from Alaska are generously included in the celebration.
Awaiting each student upon their arrival in Obihiro is a gift of an authentic kimono and shoes, which
they don to attend the annual Bon Dance during the festival. They also experience a real Japanese tea
ceremony while they are visiting, homestay with Japanese families, and are generally treated like
royalty.
Through 2012, there have been 125 high school students from Seward who have taken part in the
exchange program and have been greatly enriched by the experience. In 2011, due to concerns over
potential health issues arising from the devastating earthquake and tsunami that shook Japan, the
participants who would have been involved in the exchange to represent Seward withdrew their
applications. Although the City of Seward sent no representatives to Japan in 2011, we did enjoy
hosting four Japanese students on our soil.
In 2012, interest in the exchange program appeared to wane, and the clerk's office responded to the
lack of interest by having to re- advertise the program and extend the deadline for applications. The
feedback received by the clerk's office from the public was that potential applicants were put off by
the daunting financial commitment, an estimated $2,800 price tag for airfare alone. Although the
Seward International Friendship Association (SIFA) assisted the students with fundraising efforts,
the cost of airfare had so greatly increased by 2012 that it became necessary for the students to
borrow money in order to take part.
2013 will mark the 40 anniversary of this student exchange program, something that Seward can be
very proud of. The deadline for applications for this year's exchange was January 15, 2012, and
although there were several applications handed out, there were none turned in.
On January 28, 2013, council discussed the exchange program and heard comments from Deb Bond,
Seward's Sister City Coordinator, and Jim Herbert, President of SIFA, about the challenges they
have been facing in recent years. As a result of that discussion, council requested a formal resolution
be brought forward to appropriate $1,000 per student for up to two students to offset the airfare
expense for the 40 anniversary in 2013. The City Clerk is re- advertising this program with a new
deadline of February 20, 2013 in the hope that we will receive applications.
INTENT:
To appropriate $1,000 per student for up to two students selected to participate in the City of
Seward's Student Exchange Program with Obihiro, Japan to be applied towards airfare and travel
expenses for the 2013 exchange.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other (list):
• Resolution 1967 -666 Proclaiming Obihiro, Japan as Sister City X
to Seward, Alaska
FISCAL NOTE:
Funding in the amount of $2,000.00 will be transferred from the City Council's Contingency account
101 -1110 -5690 to the City Council's Sister City account 101 -1110 -5560 to provide travel stipends of
$1,000 each for up to two students selected to participate in the 2013 Student Exchange Program.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2013 -010, to appropriate $1,000 per student for up to two students
selected to participate in the City of Seward's Student Exchange Program with Obihiro, Japan to be
applied towards airfare and travel expenses.
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, RETROACTIVELY AMENDING THE 2012 BUDGET TO
RECORD EXPENDITURES OF $625,512 PAID BY THE STATE OF
ALASKA ON BEHALF OF THE CITY TOWARD THE CITY'S PUBLIC
EMPLOYEES RETIREMENT SYSTEM LIABILITY
WHEREAS, in accordance with the 2011 Alaska State Legislature's passage of House
Bill 108, the State of Alaska Department of Administration, Division of Retirement & Benefits
( "DRB ") contributed $292,080.27 on behalf of the City of Seward from January through June,
2012, reflecting the 11.49% difference between the actuarially required contribution rate of
33.49% as adopted by the Alaska Retirement Management Boards and the 22% employer
"capped" rate established by SB53; and
WHEREAS, in accordance with the 2012 Alaska State Legislature's passage of House
Bill 284, the State of Alaska DRB contributed $333,431.32 on behalf of the City of Seward from
July through December, 2012, reflecting the 13.84% difference between the actuarially required
contribution rate of 35.84% as adopted by the Alaska Retirement Management Board and the
22% employer "capped" rate; and
WHEREAS, in accordance with generally accepted accounting principles, the City must
record payments made on its behalf, and must therefore amend the 2012 Budget to account for
both the expenditures paid on behalf of the City, and the corresponding revenues paid by the
State of Alaska Department of Administration; and
WHEREAS, failure to amend the budget to reflect the State's payments on- behalf of the
City, will result in an imbalance between the actual and budgeted revenues and expenditures,
giving the appearance of revenues and expenditures exceeding the annual budget as approved by
the Seward City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
1 The ARC reflects normal cost rate of 11.01% plus past service cost rate of 22.48 %, and is further
expressed as pension costs of 14.65 %, healthcare costs of 16.11 %, and DCR normal cost of 2.73 %.
2 The ARC reflects normal cost rate of 11.68% plus past service cost rate of 24.16 %, and is further
expressed as pension costs of 15.75 %, healthcare costs of 20.09 %.
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -011
Section 1. The 2012 Operating Budget shall be retroactively amended to appropriate
$625,512 from the State grant revenues accounts x01- 0000 - 4350 -0150 to various department
retirement expense accounts allocated on a pro -rata basis, to accounts x01 -xxxx -5060.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11
day of February, 2013.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney
City Clerk
(City Seal)
I
COUNCIL AGENDA STATEMENT
Meeting Date: February 11, 2013 ' o f Stt
Through: James Hunt, City Manager a 4
From: Kristin Erchinger, Finance Director 0) g
Agenda Item: 2012 Budget Amendment appropriating the State PERS on- behalf
contributions in the amount of $625,512
BACKGROUND & JUSTIFICATION:
The 2011 State legislature passed House Bill 108, appropriating $242,609,397 directly to PERS
on behalf of Alaska municipalities, to help offset retirement liability costs to local taxpayers.
The City of Seward's portion of this appropriation (for the period January 1 through June 30,
2012) is $292,080.27. This amount is being paid directly to the City's PERS account with the
State of Alaska Division of Retirement & Benefits. While the funds did not come directly
through the City, we are nonetheless required to account for the State's contribution as both a
revenue and an expense /expenditure on the City's financial statements.
The 2012 State legislature passed House Bill 284, appropriating $307,302,392 directly to PERS
on behalf of Alaska municipalities, to help offset retirement liabilities in the PERS defined
benefit plan. The City of Seward's portion of this appropriation (for the period July 1, 2012
through December 31, 2012) is $333,431.32.
In 2008, Senate Bill 125 was passed, capping the annual PERS contribution rates for employers
at 22 %, and creating a cost - sharing plan in which all employers pay the same employer
contribution rate. This was a departure from the previous plan, in which every employer was
assigned a different employer cost rate, depending on their individual experience.
The attached spreadsheet lists the PERS employer contribution rates as established by the Alaska
Retirement Management Board, itemizing the portion of the overall rate covered by the State of
Alaska on- behalf of municipal employers, as well as a history of the amount paid by the State on
behalf of the City of Seward since 2009. Municipal governments in Alaska have benefited
significantly by the State's coverage of PERS costs in excess of 22 %. However, it is important
to note that the legislature may, at any time, modify the amount of subsidy provided by the State
toward PERS contributions. Any future reduction in the State's current practice of covering
contribution rates exceeding 22 %, will equate to equivalent additional required contributions by
the City.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other (list): X
10
CITY OF SEWARD
RESOLUTION 2013 -
FISCAL NOTE:
The State's contribution of $625,512 is considered a State grant award and is recognized as such
on the City's financial statements, with an equivalent amount recorded as retirement
expense /expenditure, allocated on a pro -rata basis, to each department's operating budget.
Approved by Finance Department
ATTORNEY REVIEW: Yes No
RECOMMENDATION:
Council approve Resolution 2013 - 0 retroactively amending the 2012 Operating Budget by
appropriating $625,512 from State grant revenues, to various fund retirement expense accounts,
on a pro -rata basis, to accounts X01 -XXXX -5060.
1
CITY OF SEWARD - PUBLIC EMPLOYEES' RETIREMENT SYSTEM
CONTRIBUTIONS BY THE STATE OF ALASKA ON THE CITY'S BEHALF
Total ARM Board A dopted Rate
Past State rate State contribution
Normal cost Normal Service paid on- behalf on behalf
Pension Healthcare DCR Total Cost Cost of Seward of Seward
2014 16.47% 15.84% 3.37% 35.68% 11.49% 24.19% pending pending
2013 15.75% 20.09% 35.84% 11.68% 24.16% 13.84% pending
2012 14.65% 16.11% 2.73% 33.49% 11.01% 22.48% 11.49% $ 625,512
2011 9.98% 17.98% 27.96% 9.33% 18.63% 5.96% $ 540,734
2010 10.25% 17.40% 27.65% 9.46% 18.19% 5.65% $ 265,843
2009 10.91% 24.31% 35.22% 13.72% 21.50% 13.22% $ 420,412
12
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, PRIORITIZING THE CITY OF SEWARD'S CALENDAR
YEAR 2013 FEDERAL LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top federal legislative priorities; and
WHEREAS, the City Council approved the federal list of projects with passage of
Resolution 2012 -84 on November 7, 2012; and
WHEREAS, that resolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS, United States Senators Murkowski and Begich have requested that
administration prioritize that list of projects; and
WHEREAS, City Council, by consensus has ranked the top three priorities at their
January 28, 2013 meeting; and
WHEREAS, administration proposes the following list.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The following list of legislative projects is hereby declared to be the official
federal list, as ranked.
Priority #1. From Section 1 -A: Appropriations and Grants, #4: "$17.9 million for
extending the Seward Marine Industrial Center (SMIC) basin breakwater to improve and
increase ship moorage and loading capacity, ship repair capabilities, seafood processing
operations, and barge landings."
Priority #2. From Section 1 -B: Authorizations and Beneficial Legislation, #2:
"Authorization language amending the Water Resources Development Act of 2007
(Public Law 110 -114, 121 STAT. 1205) as follows:
a. Amending Section 5032
(1) by striking "Tunnel" from the title;
(2) by striking "Long- Term" from subsection (a);
(3) by striking "Long- Term" from subsection (a)(1);
(4) by striking "Long- Term" from subsection (a)(2).
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -012
b. Striking subsection (b) in Section 5032 and inserting language directing
the Secretary to conduct a study to determine whether an alternative method of
flood diversion in Lowell Canyon is feasible. Feasibility shall be determined
based on risk reduction rather than cost - benefit analysis. Federal cost share for
the study shall be the same as the Federal share for the original project."
Priority #3. From Section 1 -B: Authorizations and Beneficial Legislation, #1:
"Authorization language in the Water Resource Development Act that the $2.66 million
local government cost share paid by the City of Seward to the Army Corps of Engineers
satisfies the total cost share requirements for Phase 1 and Phase 2 Of the Seward Harbor
Expansion Project (additional costs were incurred in a second phase of the project to
correct a design deficiency by the Army Corps of Engineers)."
Priority #4. Authorization language in the Water Resources Development Act or in
other appropriate legislation that the area created by the Seward Harbor Navigational
Improvements Project, including the 3.5 acres of disposal area, in Seward, Alaska,
(described by the U.S. Army Corps of Engineers as "BOD Disposal Area 1 ") is hereby
declared to be nonnavigable waters of the United States for purposes of the navigation
servitude.
Priority #5. $2 million appropriation to the Army Corps of Engineers for mitigation for
flood risk reduction at Lowell Creek in Seward.
Priority #6. $2.25 million appropriation for Seward Community Roads for repaving road
surfaces, reconstructing sidewalks, and improving roadway drainage systems.
Priority #7. $12.8 million in the Highway Transportation Bill for extending and
improving the Alaska Railroad Freight Dock in Seward.
Priority #8. $7 million for a comprehensive Seward Flood Mitigation Program on the
watershed level by the U.S. Army Corps of Engineers.
Priority #9. $1 million appropriation for erosion control projects (from a Section 14
study by the U.S. Army Corps of Engineers) for the Seward Marine Industrial Center and
the Alaska Railroad Dock.
Priority #10. $3 million appropriation for Lowell Point Road storm surge mitigation,
bank stabilization and erosion control projects (from a Section 103 study by the U. S.
Army Corps of Engineers).
Priority #11. $2 million grant for constructing a 100'x 80' metal building to house
emergency response equipment, and shelter supplies at the Fort Raymond Satellite Fire
Station.
Priority #12. $2.496 million in the Highway Transportation Bill for design, engineering,
construction, and protection from coastal erosion for the Lowell Point Road (the sole land
access to critical infrastructure, state parks, and Kenai Peninsula Borough residential
housing area).
Priority #13. $250,000 for operating the Alaska strandings network and responding to
marine mammal and seabird strandings and mortalities throughout Alaska.
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -012
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
11 day of February, 2013.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney
City Clerk, CMC
(City Seal)
Council Agenda Statement , of sets.
Meeting Date: February 11, 2013 �' ��
y
From: Jim Hunt, City Manager 4 Asap
NIP
Agenda Item: Federal 2013 Federal Priorities Ranked
BACKGROUND & JUSTIFICATION:
The City annually compiles a list of projects or issues that we identify as our top Federal legislative
priorities. This list was compiled and approved by council on November 7, 2012 for 2103
By consensus council ranked the top three priorities at its January 28, 2013 meeting per Senator Murkowskis
request. Senator Begich has also requested that administration prioritize the remainder of the list.
Administration request that Council approve the following ranking and attached resolution.
Priority #1. From Section 1 -A: Appropriations and Grants, #4: "$17.9 million for extending the
Seward Marine Industrial Center (SMIC) basin breakwater to improve and increase ship moorage and
loading capacity, ship repair capabilities, seafood processing operations, and barge landings."
Priority #2. From Section 1 -B: Authorizations and Beneficial Legislation, #2: "Authorization
language amending the Water Resources Development Act of 2007 (Public Law 110 -114, 121 STAT.
1205) as follows:
a. Amending Section 5032
(1) by striking "Tunnel" from the title;
(2) by striking "Long- Term" from subsection (a);
(3) by striking "Long- Term" from subsection (a)(1);
(4) by striking "Long- Term" from subsection (a)(2).
b. Striking subsection (b) in Section 5032 and inserting language directing the Secretary
to conduct a study to determine whether an alternative method of flood diversion in Lowell
Canyon is feasible. Feasibility shall be determined based on risk reduction rather than cost -
benefit analysis. Federal cost share for the study shall be the same as the Federal share for the
original project."
Priority #3. From Section 1 -B: Authorizations and Beneficial Legislation, #1: "Authorization
language in the Water Resource Development Act that the $2.66 million local government cost share
paid by the City of Seward to the Army Corps of Engineers satisfies the total cost share requirements
for Phase 1 and Phase 2 Of the Seward Harbor Expansion Project (additional costs were incurred in a
second phase of the project to correct a design deficiency by the Army Corps of Engineers)."
Priority #4. Authorization language in the Water Resources Development Act or in other
appropriate legislation that the area created by the Seward Harbor Navigational Improvements
Project, including the 3.5 acres of disposal area, in Seward, Alaska, (described by the U.S. Army
Corps of Engineers as "BOD Disposal Area 1 ") is hereby declared to be nonnavigable waters of the
United States for purposes of the navigation servitude.
Priority #5. $2 million appropriation to the Army Corps of Engineers for mitigation for flood risk
reduction at Lowell Creek in Seward.
lb
Priority #6. $2.25 million appropriation for Seward Community Roads for repaving road surfaces,
reconstructing sidewalks, and improving roadway drainage systems.
Priority #7. $12.8 million in the Highway Transportation Bill for extending and improving the
Alaska Railroad Freight Dock in Seward.
Priority #8. $7 million for a comprehensive Seward Flood Mitigation Program on the watershed
level by the U.S. Army Corps of Engineers.
Priority #9. $1 million appropriation for erosion control projects (from a Section 14 study by the
U.S. Army Corps of Engineers) for the Seward Marine Industrial Center and the Alaska Railroad
Dock.
Priority #10. $3 million appropriation for Lowell Point Road storm surge mitigation, bank
stabilization and erosion control projects (from a Section 103 study by the U. S. Army Corps of
Engineers).
Priority #11. $2 million grant for constructing a 100'x 80' metal building to house emergency
response equipment, and shelter supplies at the Fort Raymond Satellite Fire Station.
Priority #12. $2.496 million in the Highway Transportation Bill for design, engineering,
construction, and protection from coastal erosion for the Lowell Point Road (the sole land access to
critical infrastructure, state parks, and Kenai Peninsula Borough residential housing area).
Priority #13. $250,000 for operating the Alaska strandings network and responding to marine
mammal and seabird strandings and mortalities throughout Alaska.
INTENT: This list of priorities focuses the efforts of Administration in lobbying efforts to obtain
appropriations, grants, and legislation from the State to improve the City of Seward. To qualify for most
appropriations and grants, the list of City priorities must be approved in a public process by the City Council.
This list is specifically ranked by order of importance upon request by our congressional delegation.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan: Sections 1.3, 3.7.3.1 and 3.7.3.2 X
2. Strategic Plan (document source here): Sections 1.3, 3.7.3.1 and 3.7.3.2 X
3. Other (list): X
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approve Resolution 2013- ranking the City of Seward's Calendar Year 2013 Federal Priorities.
Memorandum
To: Seward City Council
Thru: Jim Hunt, City Manager
From: Ron Long, Assistant City Manager
Date: 2/5/2013
Re: Federal Capital Project list top three priorities per Senator Lisa Murkowski
Senator Lisa Murkowski requested that the City of Seward rank it's top three legislative priorities for
2013. In response, on January 21 2013 Council held work session, and agreed on the following items
excerpted from Resolution 2012 -084, "Establishing the City of Seward's Calendar Year 2013 Federal
Legislative Priorities ", as approved November 7th 2012. These consensus items are from a properly
noticed public meeting, where public comment was received but where no official action could be
taken. Administration requests these items be adopted by motion and vote at the regular meeting of
January 24 2013 before being transmitted to the Alaska federal delegation.
Priority #1. From Section 1 -A: Appropriations and Grants, #4: "$17.9 million for extending the
Seward Marine Industrial Center (SMIC) basin breakwater to improve and increase ship
moorage and loading capacity, ship repair capabilities, seafood processing operations,
and barge landings."
Priority #2. From Section 1 -B: Authorizations and Beneficial Legislation, #2: "Authorization language
amending the Water Resources Development Act of 2007 (Public Law 110 -114, 121
STAT. 1205) as follows:
a. Amending Section 5032
(1) by striking "Tunnel "from the title;
(2) by striking "Long - Terra. " from subsection (a);
(3) by striking "Long-Term" from subsection (a)(1);
(4) by striking "Long-Term" from subsection (a)(2).
b. Striking subsection (b) in Section 5032 and inserting language directing the Secretary to
conduct a study to determine whether an alternative method of flood diversion in Lowell
Canyon is feasible. Feasibility shall be determined based on risk reduction rather than
cost - benefit analysis. Federal cost share for the study shall be the same as the Federal
share for the original project. "
February 5, 2013
Priority #3. From Section 1 -B: Authorizations and Beneficial Legislation, #1: "Authorization language in
the Water Resource Development Act that the $2.66 million local government cost share paid
by the City of Seward to the Army Corps of Engineers satisfies the total cost share
requirements for Phase 1 and Phase 2 Of the Seward Harbor Expansion Project
(additional costs were incurred in a second phase of the project to correct a design deficiency
by the Army Corps of Engineers)."
2
1 1
Sponsored by: Hunt
y
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ESTABLISHING THE CITY OF SEWARD'S CALENDAR
YEAR 2013 FEDERAL LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top federal legislative priorities; and
WHEREAS, the list of projects is compiled and distributed to the Kenai Peninsula
Borough, our congressional delegation and City of Seward federal lobbyist; and
WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS, the passage of this resolution occurs through a public process; and
WHEREAS, all projects on this list are consistent with the City Comprehensive and
Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
IL.. CITY OF SEWARD, ALASKA, that:
Section 1. The following list of legislative projects is hereby declared to be the official
legislative priority list of the City of Seward for 2013:
A. APPROPRIATIONS AND GRANTS
1. $2 million appropriation to the Army Corps of Engineers for mitigation for flood risk
reduction at Lowell Creek in Seward.
2. $7 million for a comprehensive Seward Flood Mitigation Program on the watershed level
by the U.S. Army Corps of Engineers.
3. $200,000 for the first Alaskan sea level rise climate change study to be conducted in
Resurrection Bay by the U.S. Army Corps of Engineers.
4. $17.9 million for extending the Seward Marine Industrial Center basin breakwater to
improve and increase ship moorage and loading capacity, ship repair capabilities, seafood
processing operations, and barge landings.
5. $3 million appropriation for Lowell Point Road storm surge mitigation, bank stabilization
and erosion control projects (from a Section 103 study by the U. S. Army Corps of
Engineers).
6. $1 million appropriation for erosion control projects (from a Section 14 study by the U.S.
Army Corps of Engineers) for the Seward Marine Industrial Center and the Alaska
Railroad Dock.
7. $2.25 million appropriation for Seward Community Roads for repaving road surfaces,
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -084
j
reconstructing sidewalks, and improving roadway drainage systems.
8. $2 million grant for constructing a 100'x 80' metal building to house emergency response
equipment, and shelter supplies at the Fort Raymond Satellite Fire Station.
9. $2.496 million in the Highway Transportation Bill for design, engineering, construction,
and protection from coastal erosion for the Lowell Point Road (the sole land access to
critical infrastructure, state parks, and Kenai Peninsula Borough residential housing area).
10. $12.8 million in the Highway Transportation Bill for extending and improving the Alaska
Railroad Freight Dock in Seward.
11. $250,000 for operating the Alaska strandings network and responding to marine mammal
and seabird strandings and mortalities throughout Alaska.
B. AUTHORIZATIONS AND BENEFICIAL LEGISLATION
1. Authorization language in the Water Resource Development Act that the $2.66 million
local government cost share paid by the City of Seward to the Army Corps of Engineers
satisfies the total cost share requirements for Phase 1 and Phase 2 Of the Seward Harbor
Expansion Project (additional costs were incurred in a second phase of the project to
correct a design deficiency by the Army Corps of Engineers).
2. Authorization language amending the Water Resources Development Act of 2007 (Public
Law 110 -114, 121 STAT. 1205) as follows:
a. Amending Section 5032
(1) by striking "Tunnel" from the title;
(2) by striking "Long- Term" from subsection (a); ftwol
(3) by striking "Long- Term" from subsection (a)(1);
(4) by striking "Long- Term" from subsection (a)(2).
b. Striking subsection (b) in Section 5032 and inserting language directing the
Secretary to conduct a study to determine whether an alternative method of flood
diversion in Lowell Canyon is feasible. Feasibility shall be determined based on
risk reduction rather than cost - benefit analysis. Federal cost share for the study
shall be the same as the Federal share for the original project.
3. Authorization language in the Water Resources Development Act or in other appropriate
legislation that the area created by the Seward Harbor Navigational Improvements
Project, including the 3.5 acres of disposal area, in Seward, Alaska, (described by the
U.S. Army Corps of Engineers as "BOD Disposal Area 1 ") is hereby declared to be non -
navigable waters of the United States for purposes of the navigation servitude.
Section 2. This resolution shall take effect immediately upon its adoption.
j
a`
MINIM
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -084
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 7`
day of November, 2012
THE CITY OF SEWARD, ALASKA
David Seaway, ayo
AYES: Valdatta, Bardarson, Keil, Shafer, Terry, Seaward
NOES: None
ABSENT: Casagranda
ABSTAIN: None
ATTEST:
Johanna Kinney
ity Clerk, CMC
(City Seal)
, ,,... ,, 1...,,
°• OF Cr yy
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•
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Council Agenda Statement * { orr, stk
Meeting Date: November 7, 2012 v
• ' t
From: Jim Hunt, City
y Manager 4t4so
Agenda Item: Calendar Year 2013 City, State and Federal Priorities
BACKGROUND & JUSTIFICATION:
The City annually compiles a list of projects or issues that we identify as our top City, State and Federal
legislative priorities. The list of projects is compiled into a package that is then distributed to the Governor's
Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our
lobbyist. The Iist validates projects and greatly focuses the efforts of the Administration in our lobbying
effort as we seek funding or other resolution both through the State of Alaska and Federal sources. This year
the three lists include projects that are in the planning phase and /or may qualify for grants in addition to some
projects with which Council is familiar, In order to quality for most grants, the City must include these
projects on the City priority list.
The attached lists arc submitted to the City Council for review and approval.
INTENT: This list of priorities focuses the efforts of Administration in lobbying efforts to obtain
appropriations, grants, and legislation from the State and Federal sources to improve the City of Seward. To
qualify for most appropriations and grants Seward's City, State and Federal priorities lists must be approved
in a public process by the City Council,
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan: Sections 1.3, 3,7.3.1 and 3.7.3.2 X
2. Strategic Plan (document source here): Sections 1.3, 3.7.3.1 and 3.7.3.2 X
3. Other (list): X
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approve Resolutions 2012 -03D , 2012 - 683 and 2012- 084 approving the City of Seward's Calendar
Year 2013 City, State and Federal Priorities,
Office of Senator Mark Begich — Fiscal Year 2014 :: Appropriations Request Form En
2'4 Date request submitted:
6
Priority Ranking: out of
ElYAS
Fiscal Year 2014 :: Appropriations Request Form
This form must be submitted by 5pm AST on Friday, February 24, 2013. If you have any questions, please feel free to
contact my staff Cory Turner at 202.224.3004 or send an e -mail to appropriations @,begich.senate.gov. Please note that
this form and your submissions will be made public in their entirety.
Section 1. Primary Contact Information
Last Name First Name Organization Name
Mailing Address Ste #
City State Zip Code
Cell Phone: Secondary Phone: E -mail Address:
Section 2. Project Information ::
Project Title
Project Location: Federal Program:
Amount Requested: Matching Funds:
Project Description (100 words or less)
Office of Senator Mark Begich :: http: //begich.senate.gov
a,
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AN AMENDMENT TO THE EMPLOYMENT
AGREEMENT WITH THE CITY MANAGER
WHEREAS, Jim Hunt has been employed as the City Manager since October 31, 2011; and
WHEREAS, the City Manager does not participate in standard employee merit step
increases or COLA as outlined in the Seward City Code, and any increase in pay, annual leave
accrual or severance must be made by an amendment to the employment agreement; and
WHEREAS, Hunt's contract states that the City Council agrees to review Hunt's salary
annually and upon a favorable review on the standard City Manager Evaluation and by Council
receive a salary increase; and
WHEREAS, per a satisfactory evaluation, the City Council agrees to give Hunt an increase
in salary to one hundred and five thousand dollars ($105,000) effective pay period beginning January
28, 2013 and increase any severance package to nine (9) months; and
WHEREAS, this increase was already factored into the FY 2013 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. Amendment No. 1 to the City Manager's employment agreement dated October
10, 2011 between the City of Seward and Jim Hunt, which increases Hunts' annual salary to one
hundred and five thousand dollars, ($105,000) is hereby approved and Hunts' severance package
increased to nine (9) months.
Section 2. The effective date of this increase shall be January 28, 2013.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11
day of February 2013.
(S
Council Agenda Statement
Meeting Date: February 11, 2013
4 o f se tt ,
,
From: Jim Hunt, City Manager
'4 j P
Agenda Item: Amending the City Manager Employment
Agreement
BACKGROUND & JUSTIFICATION:
Jim Hunt has been employed by the Seward City Council as the City Manager since November 1,
2011. The city manager does not participate in standard employee step increases or cost of living
allowances (COLA) as outlined in the Seward City Code, and any increase in pay or annual leave
accrual must be by an amendment to the employment agreement.
The attached resolution reflects an increase in severance package and salary all as allowed by city
code.
INTENT: Enact changes to the City Managers Contract as approved at the January 28, 2013 City
council meeting.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan: pages 7, 9, 10, 14, 18,23,24,26 X
Other (list): X
ATTORNEY REVIEW: Yes No X
FISCAL NOTE:
This increase was already factored into the FY 2013 budget.
Approved by Finance Department
RECOMMENDATION:
Council approve Resolution 2013 ° 0 , amending the employment contract of Jim Hunt to allow for
increased salary and severance package effective retroactively on January 28, 2013.
ae
EMPLOYMENT AGREEMENT
AMENDMENT #1
City Manager Services for Jim Hunt
This is an amendment to the agreement between the City Council of the City of Seward,
Alaska, whose address is P.O. Box 167, Seward, Alaska 99664 ( "City ") and Jim Hunt,
whose address is PO Box 3094, Seward, Alaska 99664 ( "Hunt ").
Amendments:
Section 2 is amended to read:
"2. Hunt shall be paid at the rate of $8,750 per month. The City Council
agrees to review Hunt's performance annually." This change is effective
retroactive to January 28, 2013.
Section 5 the end of paragraph (a) is amended to read:
"If the relationship is so terminated, the City shall be responsible for 9 (nine)
months' severance or termination pay, Hunt shall be entitled to his annual leave
balance to the date of termination."
Except as provided herein, all other terms and conditions of the agreement dated October
10, 2011 and subsequent amendments remain in force and effect.
All other provisions of the original agreement remain in effect.
DATED this day of February, 2013
CITY OF SEWARD, ALASKA
David Seaward, Mayor Jim Hunt, City Manager
Johanna Kinney, City Clerk
(City Seal)
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
CALL TO ORDER
The January 14, 2013 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor David Seaward.
OPENING CEREMONY
Police Chief Tom Clemons led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
David Seaward presiding and
Jean Bardarson Christy Terry
Vanta Shafer Bob Valdatta
Ristine Casagranda Marianna Keil
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Cheryl Brooking, City Attorney
Absent — None
CITIZEN COMMENTS
Matt Gray, President of the Resurrection Bay Conservation Alliance (RBCA), announced a
new program to work with the schools and the U.S. Fish & Wildlife Services to bring a schoolyard
habitat program to the area. There were five months into the two -year program development process,
and the next step was to hold a public meeting to collect ideas and input on the master plan. That
meeting would be held on February 27, 2013 at the high school auditorium and he encouraged
everyone to attend. RBCA had also been working with the chamber to improve the salmon habitat
situation and he asked council and the public to go to RBCA's website to learn more.
Bob Reisner provided council with copies of a news release from the Mountain States Legal
Foundation that addressed a class action lawsuit of Alaska property owners against the Alaska
Department of Natural Resources.
Tim McDonald spoke on the potential Seward Marine Industrial Center (SMIC) harbor
addition plan. He was in favor of it and was also in favor of improving the salmon habitat. He
wondered about the $27 million figure for the breakwater project and was concerned that there was
no scientific study performed for comparison to the SMIC site. He noted he hadn't seen an actual
plan on the breakwater to date, and thought a baseline study for other sites would be worth
conducting.
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
Melinda Maddox represented Seward's Coordinated Transportation Group and requested an
amendment to Resolution 2013 -005, as Seaview Services reported the numbers were different than
listed in the resolution. She requested the dollar amount for the first vehicle be changed from
$50,040 to $63,000 and the dollar amount for the second vehicle be changed from $42,040 to
$53,000. Seaview Community Services would be sharing the transportation resources with the
Independent Living Center and TRAILS.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Bardarson/Terry) Approval of Agenda and Consent Agenda
Council Member Terry pulled Resolution 2013 -005 off the consent agenda.
Motion to Amend (Bardarson /Shafer) Amend the minutes from the December 10,
2012 regular meeting for Resolution 2012-
091 to accept the laydown version that
added to the second amendment, "Section
2: Signage shall include clear direction to
the Railroad Depot, Seward Downtown,
and Small Boat Harbor, a sign to direct
guests to baggage drop off, a larger sign to
direct guests to restrooms inside the
terminal, and any other sign that the
terminal deems necessary."
Motion to Amend Passed Unanimous Consent
Motion to Amend (Terry /Casagranda) Amend Other New Business Items on the
Agenda, Item #C -7, to strike the words
"...supporting an independent investigation
on the possible impropriety of conduct in
releasing..." and replace it with "...the
release of..."
Motion to Amend Passed Unanimous Consent
Council directed administration to include at the upcoming work session regarding Budget
Policy an item to address "criteria for non - profit organizations that receive city funding."
Administration added a new item under Other New Business Items for council to set a work session
to determine the city's top three Federal priorities from the previously- approved legislative priorities
list.
Mayor Seaward added a proclamation to be awarded by Kevin Smith from the Alaska Municipal
League to Police Chief Tom Clemons.
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
Main Motion Passed Unanimous
The clerk read the following approved consent agenda items:
The November 26, 2012 and the amended December 10, 2012 Regular City Council Regular
Meeting Minutes were approved.
Council approved the continuation of the Port and Commerce Advisory Board for 2013.
There was non - objection for liquor license renewals for Ray's Waterfront Bar & Grill, Apollo
Restaurant, Chattermark and Railway Cantina.
Ordinance 2013 -001, Amending Portions Of Seward City Code 15.10.215 Parking. (This
ordinance was introduced and set for public hearing and enactment at the January 28, 2013
meeting.)
Resolution 2013 -006, Authorizing An Amendment To The Agreement For The Reading Of
Electrical Meters With Jordan Meter Services Within The City Of Seward Electric Service
Area And Appropriating Funds In The Amount Of $1,771.26 For Services In 2012 And
$3,542.52 For Services In 2013.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
Proclamations for the 2013 Polar Bear Jump -Off Festival was presented to event
organizer Marilyn Sutherland and Bethany Waggoner who accepted on behalf of logo
designer, Sara Tolson.
An Alaska Police Standards Council Advance Certification was awarded to Seward
Police Officer James Rouleau.
A proclamation of support for the Seward Prevention Coalition was read.
A Certification of Appreciation was to Phyllis Baker for her years of service to the
Seward Police Department.
Kevin Smith, Executive Director of the Alaska Municipal League Joint Insurance
Association, awarded a resolution of appreciation to Police Chief Tom Clemons for his
work in public safety.
Borough Assembly Report, Sue McClure stated the Assembly met on Tuesday, January 8,
2013 and approved the 2013 capital projects and revenue sharing askings. The borough's Tier 1
request was for $5,000,000 for the Seward Bear Creek Flood Service Area (SBCFSA) to establish a
fund for flood mitigation. Embedded within that was a 25% match, and although they were hoping to
receive a local, state or federal grant, the borough was also considering increasing the mill rate by
Zo
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
0.25% throughout the flood service area to meet the match. On February 5, 2013 the Assembly
would meet and would have an ordinance for public hearing to change the start time for regular
meetings from 7:00 p.m. to 6:00 p.m. She complimented Mr. Reisner for speaking tonight and for
being on the Seward Bear Creek Flood Service Area Board (SBCFSAB), and she pointed out there
was still one seat open for someone else to join SBCFSAB.
City Manager's Report, Jim Hunt stated there had been no purchase orders approved by the
City Manager for between $10,000 and $50,000 since the last council meeting. Assistant City
Manager Ron Long attended the Alaska Gasoline Development Corporation's (AGDC) Community
Advisory Council meeting in Fairbanks on December 27, 2012 to discuss the Alaska Stand Alone
Pipeline (ASAP). PACAB would be hosting AGDC's administration in Seward at a town hall
meeting February 27, 2013 to present the project and get feedback from the community.
Administration refined the CAPSIS legislative requests according to the Capital Priorities list
and initiated discussions with the city's lobbyist in Juneau to move projects forward through the
session. Administration provided the task and spend -down schedule for the $10 million
transportation bond funding to the state, per the state's request, and agreed to post it to the city
website.
Hunt thanked all the people who made the creation of the new Seward Community Library
Museum possible, and was especially glad that it came in on schedule and under budget. Plans for
utilizing the old library for both the Community Development Department and Electric Department
were complete and the relocation would take place soon.
A Request for Proposals was released for janitorial services at the new Seward Community
Library Museum. The deadline for submitting proposals was Wednesday, January 23, 2013 at 12:00
p.m. The scoring criteria would be:
Criteria Weight
• Clarity of the proposal 5%
• Performance, experience and quality of work in providing 35%
services of a similar nature
• Proposer's organizational structure (including financial 20%
stability), equipment and personnel qualifications, resources
available for performance of the agreement and timeliness of
similar projects
• Additional services that may be provided by the proposer 5%
• Cost to the city 35%
TOTAL 100%
At the harbor, the U.S. Coast Guard moved into their new building in mid - December. The
harbormaster would participate in the 2013 Anchors Aweigh Boat Show in Anchorage from
February 6 -10, 2013. 2012 harbor statistics, as compared to 2011, included an increase in the number
of vessels by 7.8 %, or a total of 3,608 boats, but a decrease of 7.9% in boat lifts. The City of Seward
and the Seward International Friendship Association (SIFA) were seeking up to four (4) high school
students who wanted to participate in the student exchange between Seward and our Sister City of
2 l
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
Obihiro, Japan. For the third year in a row, no Driving Under the Influence (DUI) arrests were made
over the New Year's Eve and New Year's Day holiday. Chugach Electric Association had started to
rebuild a portion of the transmission line between Anchorage and the Kenai Peninsula. Seward
should not see any disturbances in electric service.
In response to Valdatta, Long said the wash -down pad would be designed to accommodate a
heating system of some sort that could be installed in the future, but would not initially be heated.
Shafer asked for a report on the status of the Alaska Railroad's plans to demolish the old U.S. Coast
Guard building.
City Attorney's Report, Cheryl Brooking stated for the period of November 20, 2012
through December 19, 2012 the attorney's office continued to provide advice on certain ordinances
and resolutions, personnel matters, contracts, proposed land transfers (specifically, the funds for the
Gillespie settlement had been released from escrow and the land exchange had been completed) and
assisted with harbor matters. Her office also worked with administration on proposed ordinance
changes, labor utility matters and contract matters for the Electric Department. She congratulated
everyone on the city's new library museum and remembered when the project first began over ten
years ago.
Brooking added that the U.S. Supreme Court had come down with a decision regarding the
Clean Water Act wherein they determined that water alone was not a pollutant. In the face of certain
recent litigation against the city, she said that if that litigation were brought forth again today, it
would have gone nowhere in the courts.
Mayoral Report, David Seaward stated on December 13, 2012 he attended the Chaplain
Installation at Spring Creek Correctional Center (SCCC). On December 17, 2012 he met with the
Resurrection Bay Conservation Association (RBCA) board to hear how the RBCA was trying to
increase community awareness about conservation. On December 19, 2012 he attended the
Independent Living Center's TRAILS program meeting to hear about issues for people in town with
disabilities.
In response to Seaward's request, Police Chief Tom Clemons spoke about the recent school
shooting in Connecticut and how it related to safety in the Seward schools. Clemons said the Police
Department worked in conjunction with all three school administrators to review security procedures
and practice maneuvers in the event of an issue. He said they were as prepared as they could be. In
concert with Valdatta's concerns about gun safety in homes, Clemons agreed that gun safety was
everyone's concern.
PACAB Annual Report, Chair Deborah Altermatt stated she was pleased to report that
2012 was an active year for the Port and Commerce Advisory Board (PACAB). PACAB had a full
board and that helped with continuity on many projects. PACAB supported the SMIC expansion and
Coastal Villages Project by sponsoring a public information meeting, and they planned to sponsor
more public forums and wanted to partner more with the chamber. In April 2012, Altermatt and
Harbormaster Mack Funk were part of a city delegation that traveled to Seattle for the Annual
Economic Partners trip, which proved beneficial to touch base with those already doing business or
who may be interested in doing business in Seward in the future. Altermatt and Board Member Steve
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
Fink attended the World Trade Center Statewide Economic Forecast Luncheon, and Altermatt
attended Anchorage's Economic Development Luncheon. PACAB Board Member Dan Oliver
provided regular reports throughout the year on the development and construction of the R/V
Sikuliaq. PACAB sent letters of support to Alaska's congressional delegation recommending federal
funding for the Alaska Railroad. On behalf of PACAB, she thanked council for their continued
support and direction, and for continuing PACAB for another year.
Other Reports, Announcements and Presentations
Tim McDonald presented an update on behalf of the Cook Inlet Aquaculture
Association. The Cook Inlet Aquaculture Association (CIAA) held a memorial for Mike Wiley who
passed late last year. One of the greatest concerns for the CIAA currently was a new breed of fish
called a Frankenfish, which was an Atlantic Cod with genes from both a King Salmon and an Ocean
Pout. These fish were genetically altered, but the Federal Drug Administration (FDA) determined
that they were safe for human consumption. The makers of Frankenfish were targeting British
Columbia for the growing and harvesting the fish, and Chile for the processing. This fish represented
the first genetically- altered animal in the United States that had been approved for human
consumption, although there was currently an injunction against the FDA that prohibited the
furtherance of the endeavor.
PUBLIC HEARINGS
Ordinance 2012 -012, Amending Seward City Code 2.30.221 (A) To Correct The Planning And
Zoning Meeting Adjournment Time From No Later Than 11:00 p.m. To No Later Than 10:30
p.m. Notice of the public hearing being posted and published as required by law was noted and the
public hearing was opened. No one appeared to address the Council and the public hearing was
closed.
Motion (Keil/Shafer) Enact Ordinance 2012 -012
Motion Passed Unanimous
Resolution 2013 -001, Revising The 2013 Harbor Tariff Annual Rate For Reserved Moorage
Customers And Conform The Moorage Rate Table Appendix B Of The Tariff. Notice of the
public hearing being posted and published as required by law was noted and the public hearing was
opened. No one appeared to address the Council and the public hearing was closed.
Harbormaster Mack Funk stated this resolution was necessary to correct a mistake on one
of the rates by one penny from $46.27 to $46.28.
Motion (Bardarson/Keil) Approve Resolution 2013 -001
Motion Passed Unanimous
Resolution 2013 -002, Revising The 2013 Harbor Tariff To Charge Only One Electrical
Customer Charge Per Billing Cycle To Tenant Customers At The Small Boat Harbor And To
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
Charge One Electrical Customer Charge Per Location For Transient Or Guest Customers.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared to address the Council and the public hearing was closed.
Funk stated this resolution came through the Port and Commerce Advisory Board (PACAB)
with the purpose of simplifying and making the harbor more customer - friendly. Historically, there
were two separate charges for customers, a customer charge and an electrical charge, but this change
would ensure customers only received one charge a month.
Motion (Bardarson /Shafer) Approve Resolution 2013 -002
In response to Valdatta, Funk said the harbor electrical use charges had a built -in surcharge
but it was not delineated in a customer' s bill.
Motion to Amend (TerryBardarson) Amend Resolution 2013 -002 by adopting the
laydown version
Motion to Amend Passed Unanimous Consent
In response to Casagranda, Long said the standard fuel surcharge was paid by the harbor, and
the harbor then resold the electricity to its tenants per city code. Long confirmed for Terry that
customers' bills now included kilowatt hours.
Main Motion Passed Unanimous
Resolution 2013 -003, Revising The 2013 Harbor Tariff To Eliminate The Requirement For
ElectricalDeposits For Reserved Moorage Customers At The Small Boat Harbor. Notice ofthe
public hearing being posted and published as required by law was noted and the public hearing was
opened. No one appeared to address the Council and the public hearing was closed.
Funk stated this resolution came through the Port and Commerce Advisory Board (PACAB)
with the purpose of eliminating the required electrical deposit for reserved moorage customers.
Council previously adopted the ordinance that adopted this change in the code, so this resolution
echoed the changes necessary for the tariff.
Motion (Keil/Shafer) Approve Resolution 2013 -003
In response to Seaward, Funk said if a vessel was only visiting for a short time they didn't
need to pay an electrical deposit, but vessels that stayed more than 15 days would be required to pay
a deposit. In order to have the electricity turned on, vessel owners were required to go through the
harbor staff.
Motion Passed Unanimous
Resolution 2013 -004, Amending The 2012/2013 Biennial Budget To Reflect Mid -Cycle Budget
Changes, Setting The Mill Rate (Unchanged) For 2013, And Appropriating Funds. (Clerk's
39
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
Note: this resolution does not require a public hearing, but was requested by Administration to
allow for more public notice and comment.) Notice of the public hearing being posted and published
as required by law was noted and the public hearing was opened. No one appeared to address the
Council and the public hearing was closed.
Long stated this was the result of council's previous consideration of mid -year budget
adjustments, which included direction from the public. This represented cost and revenue
adjustments, as well as adjustments throughout enterprise funds for 2013 utilities.
Motion (Bardarson /Terry) Approve Resolution 2013 -004
Seaward brought council's attention to a letter he received from Fire Chief Mark Beals from
the Bear Creek Fire Service Area regarding the Seward Volunteer Ambulance Corps (SVAC). The
letter requested that council appropriate funds to create an administrative position to perform data
entry, write grants and recruit volunteers on behalf of SVAC. Shafer objected to that suggestion and
said if SVAC needed assistance, they would come to council directly rather than have Bear Creek
ask on their behalf. Keil added that she had spoken with SVAC and learned that they were more
inclined to get make a request during the next budget cycle.
In response to Valdatta, Long noted there was a new problem with the boardwalk that
included safety concerns surrounding its ability to hold the weight of the snow plow. Although the
boardwalk was in good shape for its age and the environment, there were some modifications
necessary to make it safe for the plow so that people could use it throughout the winter. Long said he
would bring back an estimate and project scope as soon as weather permitted an analysis.
Motion Passed Unanimous
UNFINISHED BUSINESS
Ordinances for Introduction
Ordinance 2012 -009, Establishing Criteria For Substances Added To Public Drinking Water
For Purposes Unrelated To Potability. (The motion to introduce was originally made by
Casagranda and seconded by Terry at the September 10, 2012 meeting.)
Motion to Withdraw (Casagranda) Withdraw the Motion to Introduce Ordinance
2012 -009.
Motion to Withdraw Passed Unanimous Consent
Ordinance 2012 -010, Amending Title 14 Of The City's Code Of Ordinances To Provide For
Interconnection Of Small Renewable Energy Sources To The City's Electrical Distribution
System. (The motion to introduce was originally made by Terry and seconded by Shafer at the
September 10, 2012 meeting.)
Terry pointed out that the Seward City Code currently provided for interconnection, including
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
wind energy conversion, and she was concerned that there a number of defects with the way this
ordinance was written. She suggested that council either fail this ordinance or withdraw the motion
to introduce it, and that a work session be scheduled. Long agreed that administration could do
better, and he would like to have a work session.
Brooking noted this ordinance had been given to her and Utilities Manager John Foutz by
previous administration, and had not been drafted by either of them. She asked that council provide
her and Foutz with guidance and direction on what they wanted to see in this ordinance. Long stated
administration would be prepared for the next work session on this topic.
Motion to Withdraw (Terry) Withdraw the Motion to Introduce Ordinance
2012 -010.
Motion to Withdraw Passed Unanimous Consent
Council scheduled a work session for Tuesday, January 29, 2013 at 5:00 p.m. to discuss
interconnection.
Brooking added that there were three main intents behind this ordinance. First, for the city to
coordinate the city code and the parameters within with any existing or future contracts it may have
for power supply. Second, to prevent any harm from coming to the city's electrical system and
equipment. Last, to ensure safety and allow the city the ability to turn the power off, if necessary.
NEW BUSINESS
Resolution 2013 -005, Supporting The Top Three Transportation Priorities Established By The
Local Transportation Committee, For The Purpose Of Pursuing State And Federal
Transportation Project Funding.
Motion (Terry /Shafer) Approve Resolution 2013 -005
Long said this resolution would assist the Local Transportation Committee and was
responding to the needs of the community. In response to Bardarson, Melinda Maddox from the
Independent Living Center (ILC) said the ILC had applied with the Department of Transportation
(DOT) for point -of -sale vouchers and that Seaview Community Services had applied for funds to
obtain a new vehicle from the DOT and the Mental Health Trust.
Motion to Amend (TerryBardarson) Amend Resolution 2013 -005 by changing the
dollar amounts in Section 2 from $50,040 to
$63,000 for the first van and from $42,040
to $53,000 for the second van.
Motion to Amend Passed Unanimous Consent
Main Motion Passed Unanimous
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
Other New Business
Council reviewed the results of the community survey for the potential creation of a
Community Recreation Committee. Council directed the City Clerk to solicit interest from
citizens who wanted to serve on a Recreation Committee and to bring the committee forward
to council for appointment.
The mayor appointed Vice Mayor Bardarson to receive the completed evaluation forms and
tabulate the results prior to the formal evaluation sessions for the City Manager, City Clerk
and City Attorney.
By consensus, council agreed to send council member Ristine Casagranda to the Kenai
Peninsula Economic Development District's 2013 Industry Outlook Forum on January 31
through February 1, 2013 in Homer.
Council discussed the release of the RBCA vs. City of Seward letter dated April 23, 2012.
Seaward had concerns not with the creation, but with the release of the letter. Many members of
council did not understand why this discussion was still being brought up. After much discussion,
council determined there was no impropriety with the release of the letter and they wished to not
bring the issue up anymore.
Council discussed burning coal within city limits. Valdatta said he had been hearing complaints of
the smell of burning coal in town lately and Casagranda echoed the sentiment. Hunt said he had been
reviewing the public nuisance code and the 2013 Alaska Air Monitoring Network Plan, and would
like for the topic to be suspended until the next council meeting so he could look into what
enforcement possibilities there were to consider, if applicable. Terry suggested administration
prepare a cost - benefit analysis on filters and "clean" coal- burning heating systems.
Council scheduled a work session on Monday, January 21, 2013 at 5:30 p.m. to discuss setting
the top three Federal priorities for the city.
COUNCIL COMMENTS
Bardarson thanked those who made the new Seward Library Museum project a success, and
she enjoyed the public Grand Opening last Saturday. She encouraged high school students to
consider taking part in the student exchange program with Obihiro, Japan. She also thanked Marilyn
Sutherland for the work she did to organize this year's Annual Polar Bear Jump.
Keil congratulated Police Chief Tom Clemons on his AML /JIA award. She said the Gala
Celebration for the new Seward Library Museum, as well as the public Grand Opening event, were
both wonderful. She gave kudos to the Parks and Recreation Department for their work organizing
activities for children throughout the community. She attended the Urbach's Jamboree, thought it
was well organized and the volunteers from the Teen & Youth Center (TYC) did a great job.
Shafer wished everyone a Happy New Year and was excited about 2013 because she thought
there were a lot of great opportunities for Seward in the near future.
11
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
Valdatta asked to have a more concerted effort made towards providing industry with
appreciation awards for businesses coming to and providing services in Seward. He suggested that
the city create a City of Seward calendar that could be handed out to promote the town.
Casagranda thanked the hard- working, dedicated citizens who lived and worked in Seward.
She offered her support to the mayor by volunteering to accompany him to various meetings.
Terry thought Seward had a stellar police force and police chief. She reminded everyone that
the annual Polar Bear Jump was this weekend, and encouraged people to sponsor a jumper, to invite
people down from out of town, and to promote the event on social media. She thanked the RBCA for
working on positive, helpful projects that benefit all our citizens, and thought the Seward Library
Museum Grand Opening celebration was as fantastic as the new facility.
Long appreciated the hard work done by the contractors on the Seward Library Museum. It
was a huge accomplishment for the city, and everyone who worked on it should be commended.
CITIZEN COMMENTS
Tim McDonald said he believed due diligence had not been performed on the Seward
Marine Industrial Center (SMIC) harbor expansion, and that there were five other sites around
Resurrection Bay that should have been considered.
Motion to Recess (Keil/Shafer) Recess the meeting until Tuesday, January
15, 2013 at 12:00p.m.
Motion to Recess Passed Unanimous Consent
Mr. McDonald's comments were cut short due to time constraints.
Council recessed the meeting at 10:30 p.m. on Monday, January 14, 2013.
Council resumed the meeting at 12:00 p.m. on Tuesday, January 15, 2013.
There were present:
David Seaward presiding and
Jean Bardarson Christy Terry
Vanta Shafer Ristine Casagranda
Marianna Keil
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Brenda Ballou, Deputy City Clerk
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
Absent — Bob Valdatta
Because of the time constraint on January 14, 2013, council finished Council Comments.
COUNCIL COMMENTS
Seaward said he had received an invitation for the World Trade Center Alaska Statewide
Economic Forecast on January 22, 2013 from 12:00 p.m. — 1:30 p.m. in case anyone on council was
interested in attending.
CITIZEN COMMENTS
Council had no objection to allowing time to start over again for Tim McDonald.
Tim McDonald said he felt there had not been an objective study on how SMIC compared to
other possible harbor sites in the bay. He didn't want a project of this size built without studying
other alternatives for cost effectiveness. He wanted to see other locations considered besides SMIC,
including the old Louisiana Pacific site, Mt. Alice Harbor, Afognak Logging, the old freight lines
dock and the sawmill site at SMIC. His concerns with SMIC included the cost, the gyre, the turning
basin allowance, and the site where the breakwater would be located.
Suzi Towsley agreed that there were lots of potential new and exciting developments coming
to Seward. She said her son had participated in the student exchange program with Obihiro, Japan
last year, and encouraged students to apply and start fundraising as soon as possible. She worked as
the Executive Liaison for the city manager and acted as the liaison for PACAB, and she was more
than willing to assist people in setting up appointments to meet with the city manager.
Deborah Altermatt, speaking as a citizen, said she had attended many council meetings over
the years, but last night was truly amazed at what transpired. Specifically, she mentioned the
discussion about the release of the RBCA letter and thought the issue had been brought back
countless times. She found this negative, a waste of time and offensive, and she thanked council for
attempting to end this meritless issue. To the mayor, she wanted to point out that he received about
13% of the voting constituency and she hoped he would see the positive in the community and start
moving forward with the other leaders of this town.
Dave Squires, spoke about the letter council received from the Bear Creek Fire Service
regarding SVAC. He said some points were valid, but he was concerned that Chief Beals hadn't
contacted SVAC to see what their wants and needs were. Squires planned to continue having the
Seward Volunteer Fire Department work in cooperation with SVAC and support them until SVAC
told them otherwise. He also commented on the coal issue brought forth last night, and would follow
up on the mayor' s question and look into whether the coal in Seward was a burnable source.
City of Seward, Alaska City Council Minutes
January 14, 2013 Volume 39, Page
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Keil appreciated the comments from the public. She apologized for the heated meeting last
night and was cognizant that council did not want to misuse the public' s time. She wanted council to
move forward, with the mayor, council and administration working together.
Long addressed the SMIC comments from Tim McDonald and said he hoped council and the
public understood that administration was not withholding information on the expansion project. If
council wanted the city to look at other properties that were not city- owned, he asked that council
weigh in and direct such a study to be done. Administration said SMIC was a property that the city
had been trying to develop commercially for the last two decades.
Hunt read a portion of a document he submitted to the City Clerk relating to his meeting
history with the mayor.
ADJOURNMENT
The meeting was adjourned at 12:27 p.m.
Johanna Kinney, CMC David Seaward
City Clerk Mayor
(City Seal)
%of se
a�asr�P
AGENDA STATEMENT
Meeting Date: February 11, 2013
From: Johanna Kinney, City Clerk
Agenda Item: Non - objection to the Renewa of Liquor License # 4882 for Oriental
Garden
BACKGROUND & JUSTIFICATION:
The City Council has an opportunity to object to the renewal of Restaurant Eating Place — Public
Convenience Liquor License #4882 for Oriental Garden.
The City of Seward Police Department, Fire Department, Utilities Department and the Kenai
Peninsula Borough Finance Department have no objections to the liquor license renewal for
these businesses.
FISCAL NOTE:
In the event the City of Seward chooses to file a protest for the above liquor license renewals,
then under Alaska Statutes the City of Seward will be required to assist in, or undertake the
defense of its protest.
RECOMMENDATION:
Non - objection to the renewal of Restaurant Eating Place - Public Convenience Liquor License
#4882 for Oriental Garden.
1`
t 4 O se
P
MEMORANDUM
Date: January 21, 2013
To: Michelle Endresen Finance /Leases
Kari Atwood Finance /Public Utilities
Chief Tom Clemons Police Department
Chief David Squires Fire Department
From: Brenda Ballou, Deputy City Clerk 4
RE: Verifying Compliance For The Renewal Of Liquor License Application
The following business has applied for a renewal of their liquor license. Please review for
compliance with all utilities, lease payments and assessments. Thank you.
Name of Business: Oriental Garden
Type of License: Restaurant Eating Place — Public Convenience
License Number: 4882
Department Status Initials
Finance /Leases l J ) (MP
Finance/Utilities O 4
Police Chief
Fire Chief 011
1D.
KENAI PENINSULA. BOROUGH
144 North Binkley Street • Soldotna, Alaska 99669 -7520
PHONE: (907) 714 -2160 • FAX: (907) 714 -2388
Toll -free within the Borough: 1- 800 - 478 -4441 Ext. 2160
\LIt Email: assemblyclerk @borough.kenai.ak.us
JOHNI BLANKENSHIP, MMC
BOROUGH CLERK
January 10, 2013
Ms. Christine Lambert
Records & Licensing Supervisor
Alcoholic Beverage Control Board
5848 E. Tudor Road
Anchorage, Alaska 99507 -1286
RE: Non - Objection of License Renewal
Business Name Oriental Garden
License Type Restaurant Eating Place — Public Convenience
License Location • City of Seward
License No. ▪ 4882
Dear Ms. Lambert,
This serves to advise that the Finance Department has reviewed the above referenced
application and has no objection to the renewal of this license.
Should you have any questions, or need additional information, please do not hesitate to
contact our office.
1
Sincerely,
Johni Blankenship, MMC
Borough Clerk
J B /klr
cc: Applicant
City of Seward
KPB Finance Department
File
oF'' THE STATE Department of Commerce, Community,
� � \ \I% %y
�;- Q and Economic Development
� L iSK . ALCOHOLIC BEVERAGE CONTROL BOARD
'- GOVERNOR SEAN PARNELL
rt _ rag E. Tudor Rood
Anchorage, Alaska 99507
F ALAS� Main: 907.269.0350
Chris Lambert: 907.269.0359
TDD: 907.465.5437
Fax: 907.272.9412
December 21, 2012
RE: Liquor License Renewal Notice
Attn: Homer City Clerk Kenai City Clerk
Seldovia City Clerk Seward City Clerk
Soldotna City Clerk Kenai Peninsula Borough Clerk
HOMER
Type: Beverage Dispensary
Lic #: 253
DBA Name: Alice's Champagne Palace
Service Location: 195 E Pioneer Ave.
Owner: Homer Beverages Inc.
Mailing Address: 1637 Stanton Ave., Anchorage, AK 99508
Type: Club
Lic #: 2466
DBA Name: American Legion Post #16
Service Location: 2410 East Road
Owner: American Legion Post #16
Mailing Address: PO Box 858, Homer, AK 99603
Type: Restaurant Eating Place Public Convenience
Lic #: 4728
DBA Name: Mermaid Cafe
Service Location: 3487 Main Street
Owner: Andrew & Sally Willis
Mailing Address: PO Box 382, Homer, AK 99603
KENAI
Type: Club
Lic #: 2494
DBA Name: Peninsula Moose Lodge #1942
Service Location: 12516 Spur Hwy.
Owner. Loyal Order of Moose Lodge #1942
Mailing Address: PO Box 1902, Kenai, AK 99611 -1902
1 1
Type: Restaurant Eating Place — Public Convenience
Lic #: 4882
DBA Name: Oriental Garden
Service Location: 313 Fourth Ave.
Owner: Kyung Ok Yoo
Mailing Address: PO Box 405, Seward, AK 99664
SOLDOTNA
Type: Beverage Dispensary
Lic #: 3243
DBA Name: Froso's Family Dining
Service Location: 35433 Kenai Spur Hwy.
Owner: Dionysus LLC
Mailing Address: 35433 Kenai Spur Hwy.
We have received a renewal application for the above listed licenses within your jurisdiction. This is the notice as
required under AS 04.11.520. Additional information concerning filing a "protest" by a local governing body under
AS 04.11.480 is included in this letter.
A local governing body as defined under AS 04.21.080(11) may protest the approval.of an application(s) pursuant to
AS 04.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in
support of a protest within 60 days of receipt of this notice. If a protest is filed, the board will not approve the
application unless it finds that the protest is "arbitrary, capricious and unreasonable ". Instead, in accordance with
AS 04.11.510(b), the board will notify the applicant that the application is denied for reasons stated in the protest.
The applicant is entitled to an informal conference with either the director or the board and, if not satisfied by the
informal conference, is entitled to a formal hearing in accordance with AS 44.62.330 -44.62 -630. IF THE
APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR
UNDERTAKE THE DEFENSE OF ITS PROTEST.
Under AS 04.11.420(a), the board may not issue a license or permit for premises in a municipality where a zoning
regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a. variance of the regulation
or ordinance has been approved. Under AS 04.11.420(b) municipalities must inform the board of zoning
regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning
regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no
variance of the regulation or ordinance has been approved, please notify us and provide a certified copy of the
regulation or ordinance if you have not previously done so.
Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning
regulation or ordinance under AS 04.11.420(a) are two separate and distinct subjects. Please bear that in mind in
responding to this notice.
AS 04.21.010(d), if applicable, requires the municipality to provide written notice to the appropriate community
council(s).
If you wish to protest the application referenced above, please do so in the prescribed manner and within the
1_4
Agenda Statement
e of ski,
Meeting Date: February 11, 2013 o ;1:
o
4
To: Mayor and City Council
41 4 A
From: Johanna Kinney, City Clerk
Agenda Item: Appoint a Special Ad Hoc itizen Advisory
Committee to help identify the recreation needs of the community, called the
"Seward Recreation Committee"
BACKGROUND & JUSTIFICATION:
At the January 11, 2013 City Council meeting, the City Council reviewed the results from a
recent poll asking the community if council should appoint an ad hoc recreation committee. 77% of
the survey participants were in support of the creation of such a committee. From this discussion,
the City Council directed the City Clerk to solicit letters of interest in those wanting to serve on a
committee. From January 17, 2013 to February 4, 2013, the clerk requested letters of interest and
received ten responses. Applicants are:
1. Mica Van Buskirk 6. Jody Tuck
2. Joe Allen 7. Mike Little
3. Peggy Hamner 8. David Paperman
4. Amy Komarek 9. Mike Insalaco
S. Jena Petersen 10. Aspen Rose Aponi
According to City Council Rules of Procedure, Rule 29,
(d) Special Ad Hoc citizen advisory committees may be created by the Council for a
particular purpose. Committee members shall be appointed by the Mayor, with the advice
and consent of the Council. The Mayor shall appoint the chair of the committee. Citizen
study committees shall sunset at the end of their mission, but no later than the end of each
fiscal year unless specifically continued by the Council thereafter for a specified time period.
One Council member, and one alternate Council member, may be appointed as a member
and liaison of a citizen advisory committee.
(e) Committees may make recommendations on proposed programs, services, ordinances,
and resolutions within their area of responsibility before action is taken by the Council. The
Committee Chair may present the recommendations of the committee during the discussion
of the item of business.
(fi Employees shall staff the various committees as directed by the City Manager, but no
staff person shall serve as a voting member of a council or citizen study committee.
(g) Minutes need not be taken of committee meetings.
As a council- appointed committee, this committee would be subject to the Open Meetings
Act and, therefore, meetings of the committee would need adequate legal notice by the City Clerk
and be open to the public.
IAb
INTENT:
The intent of the appointment of this committee is to help identify the community's recreation needs.
The committee should serve in an advisory capacity. The committee should hold properly noticed
and public meetings in accordance to the Open Meetings Act and bring forward suggestions to the
council for consideration.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan:
• Vol. 1, 2.0 SEWARD COMMUNITY VISION AND VALUES,
1 Pagel 1 X
• Vol 1, 3.0 GOALS, OBJECTIVES AND IMPLEMENTATION
ACTION ITEMS, 3.6 RECREATION Page 25 -26
Strategic Plan:
• Page 2 — (Our Vision) "...the community's vision for Seward
includes: and attractive, healthy vibrant community; a strong
diverse economy with quality business, education and recreational
opportunities; a process for orderly growth; and an appreciation of
local history, culture and sense of community."
2 • Page 3 - Recreation and Leisure, "...provide diverse, year- round, x
indoor and outdoor recreational, educational, and cultural
opportunities and facilities for residents and visitors of all ages and
socioeconomic backgrounds."
• Page 8 — Promote Winter Activities
• Page 12 — Recreation and Leisure
Other: X
3 ' • City Council Rules of Procedure, Rule 29
FISCAL NOTE:
The appointment of this special ad hoc citizen advisory committee has no fiscal impact on the city's
budget.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
The Mayor, with consent of the council:
o Appoint some or all of the following applicants: Mica Van Buskirk, Joe Allen,
Peggy Hamner, Amy Komarek, Jena Petersen, Jody Tuck, Mike Little, David
Paperman, Mike Insalaco, and Aspen Rose Aponi.
o Appoint one council member and one alternate council member as a member
and liaison of the citizen advisory committee if there is interest.
o Establish guidelines and /or parameters the committee should work within.
o Appoint a chair of the committee, or direct the committee to appoint its own
chairperson.
o Direct the City Manager to select an employee to staff the committee meetings
with the understanding the employee shall not serve as a voting member of the
committee, per Rule 29 of City Council Rules of Procedure.
Johanna Kinney
From: Mica Van Buskirk <mica@stormchasersmarine.com>
Sent: Tuesday, January 15, 2013 5:15 PM
To: Johanna Kinney
Subject: RE: 1-17-2013 City Calendar
I am interested in participating in the committee to look into the recreation needs of our community. Do you need any
additional information from me?
Thank you!
Mica Van Buskirk
Storm Chasers Marine Services, Inc.
907-224-3536 Office
907-224-6080 Facsimile
907-491-1671 Cell
From: Johanna Kinney fnna||tolk1nneyVac nj.neU
Sent: Tuesday, January 15, 2013 4:49 PM
To: Johanna Kinney
Subject: 1-17-2013 City Calendar
Attached is this week's city calendar.
Drive carefully out there, folks!
Johanna KinDey,CmC
City Clerk, City of Seward
Post Office Box 167
Seward, Alaska 99664
p: 907.224.4045
e:derk@ctynfsep/mrd.net
f: 907.224.4038
w: www.cityofseward.us
NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon
as possible.
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Forget previous vote
.O-'= ]�TG�l
&��
-� 1
Johanna Kinney
From: Joe Allen <jallen @seward.net>
Sent: Thursday, January 17, 2013 4:20 PM
To: Johanna Kinney
Subject: Rec. Comm.
Hi, I am interested in applying for the Seward Recreation Committee.
Having lived in Alaska for quite a long time, I feel the need for recreation for our youth and locals is a long overdue
subject that needs to be addressed. I thank you for your time. Joe Allen
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1
50
Johanna Kinney
From: Peggy Hamner <PeggyH@harborent.com>
Sent: Friday, January 18.3Ol38:41AK4
To: Johanna Kinney
Subject: Recreation Committee
I am interested in serving on the Recreation Committee to explore the needs and wants of the community. I have been
very active in the Seward Tsunami Swim Club and my three kids use the AVTEC gym, TYC Teen Time and the water front
park.
Please let me know when the first meeting will be.
Thanks
Peggy Hamner
362-6034
p|hamnerPgmai|zom
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as soon as possible.
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Johanna Kinney
From: Amy Komarek <amy.komarek @yahoo.com>
Sent: Friday, January 18, 2013 11:39 AM
To: Johanna Kinney
Subject: Seward Recreation Committee
Good Morning,
I would like to be considered for the Seward Recreation Committee. As a new mother I have a direct interest
in the future recreational opportunities of Seward. I also received a Bachelors Degree in Health Education and
Recreation, with a focus on Commercial Recreation, from Southern Illinois University in 2001 and believe this
helps qualify me for this committee. Please consider me and let me know if you need any additional
information.
Thanks,
Amy Komarek
491 -0980
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tit
Johanna Kinney
From: Jena Petersen <petersen.907 @hotmail.com>
Sent: Friday, January 18, 2013 4:44 PM
To: Johanna Kinney
Subject: Letter of interest: Seward Recreation Committee
To Whom it may concern;
My name is Jena Petersen, I am interested in participating on the Seward Recreation Committee.
I am a long time Seward resident and mother of two small children. I have volunteered in many of Sewards small
organizations including Lions Clubs, Marathon Ministries and Bear Creek Volunteer Fire Department. I am currently
employed as a Real Estate Salesperson at the Seward Real Estate office and I was recently appointed to the Board of
Directors for the Bear Creek Fire Service Area.
Over the years I have participated in Softball League several times and my family has also been a part of Youth Soccer,
Youth Basketball and Archery. My family and I often participate in many of the community activities and events
throughout the year and we appreciate that events such as these take time and commitment from many volunteers.
I would love to give input on the next step for Seward in order to promote a positive change for our
community. Hopefully this will give you a clear direction for growing a broader range of programs and activities for our
community and growing families.
Regards,
Jena Petersen
P.O.Box 2722
Seward, AK 99664
907 - 362 -1741
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Johanna Kinney
From: Jody Tuck <jodytuck @hotmail.com>
Sent: Friday, January 25, 2013 5:46 PM
To: Johanna Kinney
Subject: RE: Seward Recreation Committee
I thought i did my e-mail mail would be enough to let you know i was interested in being on this committee
1 would love to be on this committee so i need to brng in a hand written letter right.
-
From: jkinney@cityofseward. net _.._...�.. �„M,....... a .,,. _ w ,K ..., ....
To: jodytuck@ hotmail.com
Date: Fri, 25 Jan 2013 15:44:47 -0900
Subject: Seward Recreation Committee
Hi Jody,
Council Member Keil brought to my attention your comment on Seward City News, expressing interest in being considered
to be on the Seward Recreation Committee. I told her I would follow up with you.
If you are interested, please submit a written letter of interest (your comment that you posted on the website would
suffice) either to my email or drop off to me at City Hall or via mail at my contact information below. The deadline to
submit interest is February 4. Let me know if you have any questions, thanks!
Johanna Kinney, cMc
City Clerk, City of Seward
Post Office Box 167
Seward, Alaska 99664
p: 907.224.4045
e: clerk@cityofseward.net
f: 907.224.4038
w: www.cityofseward.us
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Johanna Kinney
From: mike little <alaskamike59 @hotmail.com>
Sent: Wednesday, January 30, 2013 11:11 AM
To: Johanna Kinney
Subject: RE: Seward Recreation Committee
Please go ahead & put me down as an applicant.
From: jkinney @cityofseward .net~... #,.n..,.�.ri.,,.� M. �..�...�,...�w.�,..,.... ��.,,...�,.,...M�..,..v.....w �....,. rt. ...........t,a�.._...u..��,ro., �,....wr .,,..,..� .......... ....
To: alaskamike59 @hotmail.com
Date: Tue, 29 Jan 2013 12:21:02 -0900
Subject: Seward Recreation Committee
Hi Mike,
Since this will likely be a special citizen ad hoc advisory committee, it will be up to the committee to really establish what
they want to accomplish and how often they want to meet. Unfortunately I can't provide you more information, but it is
what the committee would like to commit to. If you decide you would like to be involved, let me know for
sure. Deadline is February 4. I've copies the City Council Rules of Procedure regarding committees, if that helps at all.
So far I have about six citizen's interested in the committee, just FYI.
Thanks!
Johanna Kinney, CMC
City Clerk, City of Seward
Post Office Box 167
Seward, Alaska 99664
p: 907.224.4045
e: clerk@citvofseward.net
f: 907.224.4038
w: www.cityofseward.us
COMMITTEES
RULE 29. The Mayor may appoint standing committees of the Council as necessary or desirable and may appoint ad
hoc committees to address specific topics. The Council may also meet in work sessions as a committee of the whole.
(a) Committee of the Whole. The Council may meet as a Committee of the Whole composed of the entire
council sitting as a legislative study committee. The Committee of the Whole shall not take any official action while in
committee. The Mayor chairs the Committee of the Whole.
(b) Special Ad Hoc Council Study Committees. Special Ad Hoc Council study committees may be created by
the Council for a particular purpose, or when the issue is so complex and time consuming that it cannot be reasonably
handled at a Council meeting. Council study committees shall consist of no less than 3 Council members appointed by
the Mayor. Special council committees shall sunset at the end of their mission, but no later than the end of each fiscal
year unless specifically continued by the Council thereafter for a specified time period.
(c) Council Liaisons. In order to build additional Council expertise in various areas of city operations, the
Presiding Officer may appoint one Council member to serve as a liaison to the Planning and Zoning Commission. These
1
appointments shall be made at the Council's organizational meeting in October. If appointed, the council representative
to the Kenai Peninsula Borough Economic Development District shall serve as liaison to the Port and Commerce Advisory
Board. If council liaisons were not appointed, a member of each Board and Commission will arrange to give periodic
reports to the city council during Council's regular scheduled meetings.
(d) Special Ad Hoc Citizen Advisory Committees. Special Ad Hoc citizen advisory committees may be created
by the Council for a particular purpose. Committee members shall be appointed by the Mayor, with the advice and
consent of the Council. The Mayor shall appoint the chair of the committee. Citizen study committees shall sunset at the
end of their mission, but no later than the end of each fiscal year unless specifically continued by the Council thereafter
for a specified time period. One Council member, and one alternate Council member, may be appointed as a member
and liaison of a citizen advisory committee.
(e) Committees may make recommendations on proposed programs, services, ordinances, and resolutions
within their area of responsibility before action is taken by the Council. The Committee Chair may present the
recommendations of the committee during the discussion of the item of business.
(f) Employees shall staff the various committees as directed by the City Manager, but no staff person shall
serve as a voting member of a council or citizen study committee.
(g) Minutes need not be taken of committee meetings.
From: mike little [ mailto :alaskamike59 @hotmail.com]
Sent: Tuesday, January 29, 2013 12:14 PM
To: Johanna Kinney
Subject:
I am interested in being on such a committee but would need to know more about the responsibilities & amount of time
involved before any commitment. Thanks , Mike Little <(((><
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Johanna Kinney
From: David Paperman <dpaperman @gmail.com>
Sent: Wednesday, January 30, 2013 11:37 AM
To: Johanna Kinney
Subject: Recreation Committee Interest Letter
Attachments: Dave Paperman Recreation Committee Interest Letter 1- 2013.pdf
Please find attached my letter of interest for the recently advertised Ad Hoc Recreation Advisory Committee.
Do not hesitate to contact me if there are any questions about my letter or qualifications.
Thank you,
Dave Paperman
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DAVID PAPERMAN
PO Box 3112
SEWARD AK 99664
DPAPERMAN @GMAIL.COM
Johanna Kinney, City Clerk
City of Seward
PO Box 167
Seward AK 99664
Dear Johanna,
I am writing today to express my interest in volunteering to serve on the recently announced Ad-Hoc City of Seward Recreation
Advisory Committee. Thank you for considering my application and interest in this committee that will serve a useful and valuable
community service.
I am well versed in the area of Municipal Recreation and my knowledge and skill set would be an asset to the committee. I strongly
believe that recreation is a key to personal growth and health as well as community pride and well-being, and one of the primary
reasons I choose to live in Seward. Improving and increasing the recreation opportunities to residents and visitors is one key way that
we can make Seward the best place to live, work, and play in Alaska.
In brief, here are my qualifications and relevant previous experience to this Committee.
In 1995, I earned a B.S. of Public Affairs from the Indiana University School of Public and Environmental Affairs with a Concentration in
Environmental Management.
In 1997, I earned a M.S. in the Administration of Recreation and Parks from the Indiana University School of Health, Physical Education,
and Recreation (Now the Indiana University School of Public Health), with a Concentration in Municipal Administration.
I served as the Director of the Hoonah (Alaska) Department of Parks and Recreation from 2007 through 2009, initiating the operations
of a new department in this small and remote community.
I have been a resident of the Seward area since August, 1999 and have served as a volunteer leader in a wide variety of local
recreation-oriented organizations, including:
• President of Seward Little League from 2009 through the present.
• Organizational representative for the Seward Elks Lodge / Boy Scouts of America from 2006 through the present
• Volunteer Coach for Urbach's Youth Basketball League from 2004 through 2010
• Volunteer Coach for F/V Chandalar Youth Soccer League from 2008 through 2010
• Chaperone /Volunteer for various Teen Youth Center activities
During my time as a Seward Resident, I have been an active participant in many opportunities made available by the Seward Parks
and Recreation Department, including:
• Polar Bear Pink Cheeks Triathlon, Exit Glacier Race
• Summer Recreation Softball League
• Recreation Volleyball League
• Halloween Carnival, Easter Egg Hunt, Diaper Derby
In my brief tenure with the Seward Chamber of Commerce from 1999-2000 I learned a great deal about local recreation resources and
stakeholders. I currently work closely with the SPRD staff in my professional capacity as the AVTEC Residence Life Department Head
and the main AVTEC contact for the day to day operations of the Student Service Center / AVTEC Gym.
I am looking forward to working with City Council Members, Committee Members, and SPRD staff to continue to show other
Sewardites and visitors that with community effort and dedication, the Benefits of Parks and Recreation really are endless.
Respectfully,
David Paperman
Johanna Kinney
From: Mike Insalaco <mikei@ak.net>
Sent: Thursday, January 31, 2013 2:01 PM
To: Johanna Kinney
Subject: Recreaction Committee
Johanna,
I am interested in being part of the recreation planning committee that is being created. I have been involved in
coaching for over 20 years and I am a former High School teacher. I have three young children that I would like involved
in Seward's sports and recreation future.
Thank You,
Mike lnsalaco
907'830'7393
Home 224 -5396
-
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Aspen Rose Aponi
P.O. Box 898
Seward, Alaska 99664
907 - 224 -6606
January 31, 2013
Dear City of Seward,
I am writing this letter of interest for the Seward Recreation committee. I have been a TRAILS participate
for over two years and volunteer at the Seward Senior Center and Glacierview. I would be interested in
indentifying the recreation needs of Seward.
Thank you for your time & consideration. I look forward to speaking with you about this exciting
opportunity.
Sincerely,
/ 4 -41 - 0
Aspen Rose Aponi
lam®
FRIENDSHIP ACROSS WATER
Mural Gift from the City of Seward Alaska, to Sister City, Obihiro Japan
February 5, 2013 Packet for Seward City Council Meeting of February 12, 2013
To: The Honorable Seward City Council;
City of Seward Administration :
Jim Hunt, City Manager
Ron Long, Assistant City Manager
Johanna Kinney - City Clerk
Brenda Ballou - Assistant City Clerk
The idea a giving a gift of a mural from the City of Seward to Sister City Obihiro
Japan began in November 2008. The mural society proposed to paint and
exchange international friendship murals as a gesture of friendship to and from
each other in honor of each city's birthday. In January 2009, an email was sent
to Obihiro's International Relationships Department discussing this proposal.
Included with the email was a letter by then Mayor Willard Dunham, on behalf of
the City of Seward asking whether Obihiro would share in the vision of this unique
opportunity.
On June 7, 2010, the newly elected Mayor of Obihiro, Norishisa Yonezawa
responded and was very much in favor of moving forward with this project.
On June 14, 2010 the City Council of Seward unanimously approved Resolution
2010 -055 (Attachment No. 1) which supports this international friendship mural
exchange with our sister city, Obihiro Japan.
In July 2011, a contingency from Obihiro came to Seward and met with City
Administration, Members of the Mural Society and a representative of the Seward
Friendship Society. That meeting began the planning aspect of the exchange
between the Cities. It was determined to focus less on an exchange but rather
the City of Seward present the gift of a mural to Obihiro Japan. Discussion on
preliminary costs, supplies, travel, painters, and the travel delegation were talked
about. From that meeting and over the course of the winter, Obihiro was tasked
to pick a location for the mural while Seward put the call out to artists to render
submissions for a mural design. As a result of this meeting, then City Manager
Philip Oates on behalf of the City was in full favor of the mural gift from the City of
Seward to Obihiro. Although he had already tendered his resignation, he advised
the mural society to submit the proposal for funding as this gift was (as the mural
society understood it) officially from the City of Seward.
The mural society learned that Obihiro had chosen their city zoo for the mural
installation and wanted a free standing exhibit. (The Tussy Mural at the Chamber is
an example) They said they would expend funds necessary to place the posts and
framework to mount the mural and related the cost to do so would be
approximately $30,000.00. In May of 2012, the Mural Society Selection
Committee met to review artist submissions. The committee chose "Friendship
Across Water" (Attachment No. 2) by Master Artist Justine Pechusal.
Beginning in June of 2012, the Mural Society formed seven committees to handle
the many aspects of this project. (Head Honcho - Director, Promotion, Travel
Coordinator, Supply procurer, Treasurer, Fundraising Chair and Project Engineer) A
project meeting was held on July 24, 2012 to coincide with Josh Netas visit, our
contact in Obihiro who was arriving in Seward with the Japanese SIFA students.
Dates for travel, housing while in Obihiro, and availability of supplies were
discussed at that meeting. What we learned from Josh is that all supplies to create
the mural needed to be purchased in the USA then shipped to Japan. That left the
mural society with the large and daunting job of shopping for and pricing all
materials, along with providing their MSDS sheets (hazardous materials) and
identifying shipping sources and costs to get all supplies into Obihiro. Our initial
inquires had shipping costs alone at approximately $10,000.00.
In September 2012, a smaller replica mural of "Friendship Across Water" was
created and painted at the Seward Music and Arts Festival. Willard Dunham invited
Japanese Consulate Funiama in Anchorage to come see the mural and witness the
painting process. Mr. Funiama participated in the actual painting and was
disappointed to be pulled away from that to attend a meeting. He is very excited
about this project and endorses it. He has since related to Mr. Dunham that he will
have our group on his "radar" while we are in Obihiro to help make the process go
smoothly.
We held our next meeting on December 3, 2012 to get committee status reports. A
preliminary budget was developed and names for the travel delegation were put
forth. It was decided that 8 mural society delegates should travel (not including
City of Seward representatives as we aren't sure who will be going) The committee
to research supply cost and shipping companies spent countless days and hours
developing the information and as of this meeting, it still wasn't complete. The
logistics of transport is complex and costly.
It was announced then that the replica mural painted at the Music and Arts Festival
will be mounted on the side of Murphy's Motel facing east. In attendance at this
meeting was Jackie Campbell. Her son, David, a Seward High School graduate
travelled to Obihiro in the late 70's for a job. He fell in love, married, raised a
family and has lived there for over 30 years. Ms. Campbell said he and his wife
would be in Seward for Christmas and she would email him to see if he would be
willing to meet with our committee. Subsequently he agreed.
Members of The Mural Society attended City Council Meeting of December 10, 2012
to give project update.
David and Noriko Campbell of Obihiro, the Mural Society committee and City Staff
(Johanna and Brenda) met on December 27. David performed supply research in
Obihiro prior to travelling to Seward and we learned from him that ALL materials
may be purchased in Obihiro. The job of producing this mural there just became
infinitely easier and cheaper. We also queried David about hotel accommodations
as we learned from Josh Neta they won't be able to house the delegation as
originally thought. Dates for travel were determined. (Day to day timeline
schedule on Attachment No. 3)
David agreed to form a counterpart committee in Obihiro (separate but in relation
to) Josh Neta and City Officials. He would help in hunting down supplies and
identifying their costs and in general be available to help with any inquires. Josh
Neta has supplied information on the warehouse where mural staging and painting
will take place. Per Josh Neta, The City of Obihiro likely will provide lunch and
dinner for our delegation and Japanese painters (approx. 20) for the three days
devoted to painting as shown on the timeline and if so that will be dropped from the
budget. Obihiro will provide delegation transportation to the work site from our
hotel. Josh Neta states City officials and dignitaries are preparing for our arrival
and are anticipating a successful mural creation, installation and formal dedication.
January 24, 2013, the mural society committees met in preparation for February
11 council meeting with packet to City Clerk by February 5, 2013. It was decided
the mural society would commit to raising $2,500.00 to this project.
The travel committee has priced airfare, ground transportation and
accommodations. Supplies have been identified and costs associated with them
determined. Promotion is established and on- going. Mural T -shirts for all
painters and as gifts priced. Master Artist Fee determined. Cost for Lunch for 3
painting days for 20 people shown. These items make up the budget for City
funding (Attachment No. 4)
(Note) Delegation airfare and ground transportation will be booked the beginning
of April, 2013. At that time the mural society requests information on who will be
travelling with them on behalf of the City of Seward.
The mural society is organized under the auspices of the Seward Arts Council which
has established non - profit bank accounts and we will be using their debit /credit
cards for use in Japan. The mural society has designated a treasurer to track
expenditures and itemize costs for the mural project. Upon completion, a final
spreadsheet of these will be produced.
To date, all the work of several years envisioning this gift from the City of Seward
to our Sister City, Obihiro Japan along with the expended time and effort in
meetings, correspondence, preparation and research has been done entirely by the
"volunteers" of the mural society represented by their many committee members.
Respectfully Submitted,
Kristi A. Larson
Committee Chair (Mural Gift to Obihiro Japan)
Seward Mural Society
cc: (Seward Mural Society)
Dot Bardarson
Justine Pechusal
Jennifer Headtke
Sheila Morrow
Al Lamberson
Gary Cornwall
Willard Dunham
Phyllis Shoemaker
cc: (in Japan)
Josh Neta
David Campbell
Noriko Campbell
ATTACI ENT NO. 1
Sponsored by:
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, SUPPORTING THE SEWARD MURAL SOCIETY `S PROPOSAL
TO OVERSEE JAPANESE ARTISTS PAINT AN INTERNATIONAL
FRIENDSHIP MURAL IN OBIHIRO JAPAN IN 2012 AND INVITING
ARTISTS TO PAINT A SIMILAR MURAL IN SEWARD IN 2013 AS CITY
BIRTHDAY GIFTS IN HONOR OF THE WITHSTANDING SISTER CITY
RELATIONSHIP
WHEREAS, Seward has been named the "Mural capital of Alaska" by the Governor; and
WHEREAS, the mural society in Seward has proposed a unique exchange opportunity as
gifts in honor of upcoming incorporation dates and our withstanding sister city relationship; and
WHEREAS, every ten years Seward and Obihiro try to commemorate their anniversaries in
some way and agree this would be a great commemorative gift exchange for both cities for 2012 and
2013; and
WHEREAS, the Seward Mural Society has a proposal and timeline to have a small group of
Seward artists travel to Obihiro Japan in 2012 to assist Japanese volunteer artists in painting an
international friendship mural designed by a designated master artist; and
WHEREAS, the city of Seward would entertain a similar artist invite so Japanese artists
could come and assist the Seward Mural Society with a mural to erect in Seward in 2013.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City of Seward wishes to adopt this project as the project to commemorate
our city's birthdays for 2012 and 2013.
Section 2. The Seward City Council supports and approves the Seward Mural Society
proposed international mural exchange project, and invites artists from Obihiro to participate in a
mutual exchange.
Section 3. The city of Seward allows the coordination of the project between the Seward
Mural Society and the International and Domestic Relations Department in Obihiro Japan.
Section 4. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 14 day of
June, 2010
!0 -1
CITY OF SEWARD, ALASKA
...
RESOLUTION 2010-055
THE CITY OF SEWARD, ALASKA
266) kli A3al.d.),2
ean Bardarson, Vice-Mayor
J
AYES: Valdatta, Keil, Amberg, Smith, Shafer, Bardarson
NOES: None
ABSENT: Dunham
ABSTAIN: None
ATTEST:
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ATTACHMENT NO. 3
September Calendar for Obihiro Mural project 2013
Sept 7 or 8 Travel Seward to Obihiro
Sept. 9 Monday Arrive Obihiro
Sept. 10 Tuesday Free day for jet lag
Sept. 11 Wednesday Crew #1 5 delegates
For set -up and priming the panels (Supplies for
this will have to be delivered to the warehouse
prior to our arrival)
Crew #2 3 delegates
Shopping for supplies
Sept. 12 Thursday 4 Delegates to Transfer Design
4 Delegates available or Free day
Sept. 13 Friday Day 1 - Painting with full crew and Japanese artists
Sept. 14 Saturday Day 2 - Painting with full crew and Japanese artists
Sept. 15 Sunday Day 3 - painting with full crew and Japanese artists
Sept. 16 Monday Touch up and Calligraphy
Sept. 17 Tuesday Free Day (Let panels dry)
Sept. 18 Wednesday Clear Coat 5 Delegates
Free day for 3 delegates
Sept. 19 Thursday Free day (Let panels dry)
Sept. 20 Friday Mount the panels on framework
Sept. 21 Saturday Dedication ceremony (Or could do on Sunday)
Sept. 22 Sunday Free day
Sept. 23 Monday Depart Obihiro
( E
ATTACHMENT NO. 4
FRIENDSHIP ACROSS WATER
MURAL GIFT FROM CITY OF SEWARD TO OBIHIRO JAPAN
BUDGET
a. Supplies $ 6,000.00
(incl panels, paint, brushes
Solvents etc.
b. Travel for 8 delegates $27,000.00
(includes airfare, ground,
accommodations)
c. T- shirts $ 1,350.00
d Office supplies $ 100.00
e. Master Artist Fee $ 5,000.00
f. Work lunches while painting $ 220.00
3 days x 20 people
g. Gifts (local Seward items $ 250.00
SUB TOTAL $39,920.00
Seward Mural Society raised funds ($ 2,500.00)
TOTAL $37,420.00
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