HomeMy WebLinkAbout03052013 Planning & Zoning Packet Seward Planning & Zoning Commission
Regular Meeting Packet
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March 5, 2013
City Council Chambers, Beginning at 7:00 p.m.
Seward Planning & Zoning Commission
Regular Meeting
March 5, 2013 7:00 p.m.ity Council Chambers
Sandie Roach'
Chair 1. Call to Order
Term Expires 02/16
2. Opening Ceremony
Martha Fleming
Commissioner A. Pledge of Allegiance
Term Expires 02/14
Vacant 3. Roll Call
Commissioner
Term Expires 02/16 4. Special Reports & Presentations
Bixler McClure A. City Administration Report
Commissioner
Term Expires 02/15 B. Other Reports, Announcements & Presentations
Cindy Ecklund 5. Citizens' Comments on any subject except those items
Vice Chair scheduled for public hearing. [Those who have signed in will
Term Expires 02/14
be given the first opportunity to speak. Time is limited to 2
Dale Butts minutes per speaker and 30 minutes total time for this agenda
Commissioner item]
Term Expires 02/16
6. Approval of Agenda and Consent Agenda. [Approval of
Vacant Consent Agenda passes all routine items indicated by asterisk ( *).
Commissioner Consent Agenda items are not considered separately unless a
Tenn Expires 02/15 Commissioner so requests. In the event of such a request, the
item is returned to the Regular Agenda.]
7. Special Items
A. Election of Chair and Vice -Chair Page 3
Jim Hunt
City Manager
Ron Long
Assistant City Manager
Donna Glenz
Planner
Dwayne Atwood
Planning Technician
Planning and Zoning Commission Meeting Agenda
March 5, 2013
8. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first
opportunity to speak]
A. Unfinished Business Items requiring a Public Hearing — None
B. New Business Items requiring a Public Hearing — None
9. Unfinished Business — None
10. New Business —
A. Resolution 2013 -05 of the Planning and Zoning Commission of the City of
Seward, Alaska, recommending City Council Approval of the Planning and
Zoning Commission Priorities from April 2013 to April 2014 Page 4
* B. February 5, 2013 Regular Meeting Minutes Page 7
11. Informational Items and Reports (No action required) -
A. FEMA Region X Newsletter Page 14
B. 2013 Planning & Zoning Meeting Schedule Page 16
C. Quarterly Report to City Council Reminder Page 17
12. Commission Comments
13. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one opportunity to speak]
14. Commissions and Administration Response to Citizens' Comments
15. Adjournment
Planning and Zoning Commission Meeting Agenda
March 5, 2013
P &Z Agenda Statement
Meeting Date: March 5, 2013
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Through: Donna Glenz, Planner 1 1, 4.1 k>
From: Dwayne Atwood, Planning Technician r 6Y q K
Agenda Item: Election of Chair & Vice Chair
BACKGROUND & JUSTIFICATION:
Each year the Planning and Zoning Commission must elect a chair and vice chair for the coming year.
The duties of the Chair are to:
1. Open the meeting on time and call the meeting to order;
2. Announce in proper sequence the business on the agenda;
3. Recognize members who are entitled to the floor;
4. State and put to a vote all legitimate motions that arise during the meeting:
5. Do not permit debate until there is a motion on the floor;
6. Protect the Commission from frivolous or delaying motions by refusing to recognize them;
7. Enforce the rules regarding debate and keep order;
8. Expedite business in a way compatible with the rights of the members;
9. Decide all questions of order;
10. Respond to all inquiries of members;
11. Ensure that citizens address all remarks to the Commission; and
12. Declare the meeting adjourned.
The process for election of the chair and vice chair is as follows:
The current chair shall open nominations. Any Commissioner can nominate another commissioner as chair.
• If only one nomination is received, a motion shall be made to close nominations and cast a
unanimous ballot for the chosen person. That motion will need a second and can be approved by
unanimous consent. (No role call vote is necessary).
• If more than one nomination is received, the clerk will prepare ballots for each Commissioner to vote
for one nominee and sign his ballot. The clerk will then collect the ballots, read the votes aloud, and
announce the prevailing nominee. A motion is then in order for someone to elect the nominee as
chair. A second is needed and the motion can be approved by unanimous consent of the commission.
(The above procedures should also be used to elect a vice chair)
Sponsored by: Planning and Zoning Commission
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2013 -05
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION OF THE CITY OF SEWARD, ALASKA,
RECOMMENDING CITY COUNCIL APPROVAL OF THE PLANNING
AND ZONING COMMISSION PRIORITIES FROM APRIL 2013 TO
APRIL 2014
WHEREAS, at the January 15, 2013 work session the Planning and Zoning Commission
reviewed their Priorities List; and
WHEREAS, the Seward City Council Rules of Procedure, adopted March 14, 1994, state
that the Council should meet in an annual joint work session with the Commission to address
areas of mutual concern; and
WHEREAS, the Commission and Council held a joint work session, reviewed and
updated the Planning and Zoning 2012 Priorities List on February 11, 2013; and
WHEREAS, at the March 5, 2013 meeting the Planning and Zoning Commission
reviewed and approved the Planning and Zoning Priority List; and
WHEREAS, Council will address a resolution adopting these recommendations.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The following List of Planning and Zoning Priorities is hereby approved and
recommended to Council for their adoption:
Priorities
Short and Medium Term
1) Municipal Lands Management Plan (1995) — Update in conjunction with the Capital
Improvement Plan and the City Land Disposal Policies and Procedures
2) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the
outstanding health and safety issues, such as snow removal, illegal camping, junk
vehicles, etc.
Seward Planning and Zoning Commission
Resolution 2013 -05
Page 2 of 2
Continuing
1) Work with City Council to continue recruitment efforts for the Planning and Zoning
Commission
2) Annually review the City of Seward Comprehensive Plan
3) Encourage the City Manager to request an update of the Parks & Recreation Master Plan
4) Seek additional funding for Planning & Zoning Commissioner training
• Search out and add funding to the budget
5) Nash Road Bench Study (Resource Management Development Impact Study) as funding
allows
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 5th
day of March, 2013.
THE CITY OF SEWARD, ALASKA
Sandie Roach', Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT: Two
ATTEST:
Johanna Kinney,
City Clerk (City Seal)
P &Z Agenda Statement
Date: March 5, 2013 �,OF St-
Through: Donna Glenz, Planner •
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From: Dwayne Atwood, Planning Technician
Agenda Item: A Resolution of the Seward Planning and Zoning Commission
Recommending Council approval of the Planning and Zoning Commission
Priorities from April 2013 to April 2014
BACKGROUND & JUSTIFICATION:
The Planning and Zoning Commission reviewed their Priorities List at their January 15, 2013
work session in preparation for the Annual Joint Work Session with Council. The Commission
and Council, during their Joint Work Session, reviewed and updated the Planning and Zoning
2013 Priorities List on February 11, 2013. The mutually agreed upon list of priorities was
updated and specified in this resolution.
Council will address a resolution endorsing these recommendations.
CONSISTENCY CHECKLIST YES NO N/A
1. Comprehensive Plan (2020) X
Most of the priorities which the Commission wishes to work on are an outgrowth of goals
and objectives established in the Comprehensive Plan.
2. Strategic Plan (1999) X
The Strategic Plan is a more current plan which also identifies many of the priorities
addressed by the Commission.
3. Planning and Zoning Rules of Procedure (Amended 2012) X
Rule 34 (c.) "The Commission shall meet in a joint work session with the City Council in
March of each year to discuss areas of mutual interest."
RECOMMENDATION:
Approve Resolution 2013 -05, recommending Council approval of the Planning and Zoning
Commission Priorities from April 2013 to April 2014
City of Seward, Alaska Planning Commission Minutes
February 5, 2013 Volume 7, Page 2
Call to Order
The February 5, 2013 Regular Meeting of the Seward Planning & Zoning Commission was
called to order at 7:00 p.m. by Chair Roach'.
Opening Ceremony
Commissioner Fleming led the Pledge of Allegiance to the flag.
Roll Call
There were present:
Sandie Roach' presiding, and
Martha Fleming Dale Butts
Bixler McClure
comprising a quorum of the Commission; and
Donna Glenz, City Planner
Dwayne Atwood, Planning Technician
Excused was: Cindy Ecklund
City Administration Report
City Planner Donna Glenz updated the Commission on the following business items:
• Glenz noted that the Community Development Department was successful in getting the
residential property owner at 614 Third Avenue to remove stored auto tires from the right
of way.
• Glenz said the former U.S. Coast Guard building in the boat harbor uplands had been
demolished and the lot was cleared. The project had been ongoing for several months.
• Renewal packages had been mailed to the Planning and Zoning Commissioners who were
finishing their terms. The deadline for application was February 15, Glenz said.
• Commissioner Tena Morgan had announced her intention to resign her seat. Glenz thanked
Morgan for her years of service.
• Glenz said a member of the public was interested in the establishment of a conservation
overlay district. Glenz encouraged the Commission to address the issue at a future work
sessions.
• The annual Planning and Zoning joint work session with City Council was scheduled for 6
p.m. on February 11.
• A joint work session with the Seward Bear Creek Flood Service Board was scheduled for 6
p.m. on March 5.
City of Sewarg Alaska Planning Commission Minutes
February 5, 2013 Volume 7, Page 3
• The topic for the Planning and Zoning Commission regular work session scheduled for 6
p.m. on February 19 was the continued review of the Municipal Lands Management Plan.
• Borough Mayor Mike Navarre was scheduled to visit Seward on February 13 for public
meetings.
• The City Council was scheduled to hold a work session on the 2012 Building Code on
February 27.
Fleming asked if the Commission would provide the items for discussion during the City
Council joint work session.
Roach' explained that the Commission would provide its 2013 draft priority list for
discussion.
Roach' asked Administration if she could attend the Historic Preservation Commission
portion of the Council joint work session, which was slated to begin at 5 p.m.
Glenz indicated that all Commissioners were welcome to attend any portion of the
scheduled joint work sessions between council and the other City boards and commissions.
Other Reports, Announcements & Presentations — None
Citizens' Comments on any subject except those items scheduled for Public Hearing — None
Approval of Agenda and Consent Agenda
Motion (Fleming/Butts) Approve the Agenda and Consent Agenda
Motion Passed Unanimous
The following items were approved on the Consent Agenda:
December 4, 2012 Regular Meeting Minutes
Unfinished Business Items requiring a Public Hearing — None
New Business Items requiring a Public Hearing
Resolution 2013 -01 of the Planning and Zoning Commission of the City of
Seward, Alaska, recommending City Council approve the attached ordinance
amending the zoning designation of a small portion of the City owned land
located within Tract G of the Waterfront Park Replat, from Harbor
Commercial (HC), to Park (P)
Glenz noted the location of the proposed rezone, referring Commissioners to wall maps in
the meeting room. The portion of property to be rezoned had been historically used as park. The
City of Seward, Alaska Planning Commission Minutes
February 5, 2013 Volume 7, Page 4
proposed rezone was supported by the City Land Use Plan and City staff recommended the rezone.
One public comment on the proposed rezone had been received. Glenz referred Commissioners to
the letter, which was included in the meeting packet.
Fleming asked why the proposed rezone was being done, since no development was
planned and the property use was to remain the same.
Glenz said the Waterfront Park was recently replated, and the property within that plat was
to be rezoned to match the designations outlined in the City Land Use Plan.
Fleming asked if it would be possible for a property developer to make use of the property
in the future.
Glenz said there were methods for proposing the use of various properties and the parcel
could, potentially, be rezoned for development in the future.
In response to Butts, Glenz stated there was no plan to develop the area proposed for
rezone. She also noted that a development plan for the South Harbor Uplands had not been
completed.
Notice of public hearing being posted and published as required by law was noted
and the public hearing was opened. There were no requests to be heard and the public
hearing was closed.
Motion (Butts/McClure) Approve Resolution 2013 -01
Butts said a development plan for the South Harbor Uplands was needed. Butts agreed that
the parcel to be rezoned had historically been used as park.
McClure agreed the property use could change in the future, but he enjoyed the open space
that the parcel provided.
Roach' said she believed there would be better places for shops and said that seasonal
visitors have enjoyed the open space.
Motion Passed Unanimous
Unfinished Business — None
New Business —
Resolution 2013 -02 of the Seward Planning and Zoning Commission of the
City of Seward, Alaska granting a six (6) month extension to Floodplain
Variance 2012 -01 issued to Dennis and Pat Perry to construct an aircraft
City of Seward, Alaska Planning Commission Minutes
February 5, 2013 Volume 7, Page 5
hangar up to 4 feet below base flood elevation on Lot 7, Block 200 Seward
Airport, 2106 Airport Road
Glenz explained that the resolution would grant a six month extension to the floodplain
variance that had previously been issued for the development of an aircraft hangar. Because of
delays, the developer wanted to secure an extension. Glenz noted there were no significant changes
to the project.
Butts asked if the variance extension required the developer to finish the project within the
six month extension period.
Glenz said the applicant would need to secure the required building permit from the City
during that six month extension period. The actual construction could take longer, Glenz said.
Motion (Fleming/McClure) Approve Resolution 2013 -02
Motion Passed Unanimous
Resolution 2013 -03 of the Seward Planning and Zoning Commission of the
City of Seward, Alaska granting a six (6) month extension to Conditional Use
Permit 2012 -01, subject to conditions, issued to Leif Olson for the development
of a single family home on that portion of Govt. Lot 1 lying east of the Seward
Highway and the Alaska Railroad right of way, within the Resource
Management Zoning District, Located at 2608 Seward Highway
Glenz explained that the developer was behind schedule and planned to continue the
project during the coming construction season. There were no significant changes to the
development plan, Glenz said.
Fleming asked if the Commission would be required to reconsider the issued conditional
use permit if there had been significant changes to the development plan.
The Commission could reconsider the conditional use permit, at the time of the extension
request, if there were significant changes to the development plan, Glenz said.
Roach' asked if property loss due to flooding would be considered.
Glenz said that if the actual building site and setback allowances were not affected, no
reconsideration would be required.
Motion (McClure/Butts) Approve Resolution 2013 -03
Motion Passed Unanimous
City of Seward, Alaska Planning Commission Minutes
February 5, 2013 Volume 7, Page 6
Resolution 2013 -04 of the Seward Planning and Zoning Commission of the
City of Seward, Alaska granting a six (6) month extension to Conditional Use
Permit 2012 -02, subject to conditions, issued to Leif Olson for the development
of an RV /Camper Park on that portion of Govt. Lot 1 lying east of the Seward
Highway and the Alaska Railroad right of way, within the Resource
Management Zoning District, located at 2608 Seward Highway
Glenz said the developer intended to move forward with the project, but had not yet
received a business license and camper park permit and requested a six month extension to the
conditional use permit.
Glenz noted a typo in the resolution and suggested the edit be made by amendment,
changing a single reference of "CUP 2012 -01" to "CUP 2012 -02" within the body of the
resolution.
Motion (Butts/McClure) Approve Resolution 2013 -04
Motion (Fleming/Butts) Amend Resolution 2013 -04 after the fourth
Wereas to read "CUP 2012 -02"
Roach' noted that the Commission could have requested a housekeeping edit, but agreed
the proposed amendment would also produce the same result.
Motion Passed Unanimous
Main Motion Passed, as Amended Unanimous
Discuss and select a Commissioner to provide quarterly reports to City Council
Roach' discussed the need for a Commissioner to provide regular reports of Planning and
Zoning activity.
Fleming said she had been attending the Council meetings and would be willing to provide
reports.
The Commission agreed that Fleming would provide quarterly reports to City Council.
Butts noted that Commissioners do not receive financial compensation and that it may be
time to bring the issue to the City Council. Compensation may help to fill vacancies on the
Planning and Zoning Commission, Butts said.
Informational Items and Reports (No action required)
FEMA Region X December / January Newsletters
City of Seward, Alaska Planning Commission Minutes
February 5, 2013 Volume 7, Page 7
2013 Planning & Zoning Meeting Schedule
March 5 Flood Board Work Session Reminder
February 11 Joint Work Session with Council Reminder
Commission Comments
Fleming said she recently worked with City Planner Donna Glenz to discuss various
portions of the Municipal Lands Management Plan. Fleming questioned if there might be a way to
expedite the work to revise the document, which was last updated in 1995.
Butts asked if focusing on one section at a time might be helpful.
Fleming questioned if setting aside a designated amount of time to keep working on the
document, with more frequent meetings, would speed the revision process.
Roach' explained how portions of City Code Title 15 were revised and reviewed by the
Planning and Zoning Commission. The work was completed section by section and the process
worked well, Roach' said.
Glenz noted that the Commission had not always been unable to establish a quorum for
work sessions and when work sessions were held, Commissioners had sometimes not worked long
enough to make significant progress.
Commissioners further discussed the need to revise the Municipal Lands Management Plan
and the time that would be dedicated to the effort.
Glenz explained that additional work sessions could be added to complete the required
work, as long a public notice requirements were met. Some amount of time would also needed by
staff to complete required revisions following a work session, Glenz said.
McClure noted he would need to be excused from the March 19 work session for travel.
Butts thanked staff for preparing the meeting materials. He also said it was encouraging that
Commissioners were enthusiastic about getting work done and holding work sessions.
Roach' said she appreciated the time and energy former Commissioner Tena Morgan put
into addressing Planning and Zoning issues and thanked her for her years of service.
Citizens' Comments — N one
Commission and Administration Response to Citizens' Comments — None
City of Sewar4 Alaska Planning Commission Minutes
February 5, 2013 Volume 7, Page 8
Adjournment
Meeting adjourned at 8:20 p.m.
Dwayne Atwood, Sandie Roach'
Planning Technician Chair
(City Seal)
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Memorandum
CITY OF SEWARD '�o ; +R► h 4
COMMUNITY DEVELOPMENT
1 1AS "
Date: November 8, 2012
To: Planning & Zoning Commission
Through: Donna Glenz, Planner
From: Dwayne Atwood, Planning Technician
Subject: 2013 - Planning & Zoning Meeting Schedule
This memo is to provide a schedule of the Planning & Zoning Commission Meetings for the calendar year 2013. Unless
otherwise noted the P & Z regular meetings will begin at 7:00 p.m. The "Scheduled Special Meetings" shall be held
ONLY if a Public Hearing item is on the agenda and will commence at 7:00 pm, otherwise the gathering will be
held as a work session commencing at 6:00 pm.
Month Regular Meeting Special P &Z Meeting for Public Hearings 7 :00 pm
OR scheduled Work Sessions Commence at 6:00 pm
January January 3 January 15 (New Year's Holiday on Tuesday, January 1)
February February 5 February 19
March March 5 (Note: March 5 Flood Board Work Session at 6:00)
March 19
April April 2 April 16
May May 7 May 21
June June 4 (Note: June 4 Flood Board Work Session at 6:00)
June 18
July July 2 July 16
August August 6 August 20
September September 3 (Note: September 3 Flood Board Work Session at 6:00)
September 17
October October 3 (Thursday) October 15 (Borough & Local Elections on October 1)
November November 7 (Thursday) November 19 (National Election on November 5)
December December 3 (Note: December 3 Flood Board Work Session at 6:00)
X1-7
January January 7 January 21
If you have questions or concerns or cannot attend, please call 224 -4049 or email datwooda,cityofseward.net.
MEMORANDUM
r 4 of sFtt.
City of Seward
Community Development 4 4. AS '
Date: March 5, 2013
To: Planning and Zoning Commission
From: Dwayne Atwood, Planning Technician 6 9 k ---
Subject: Reminder to provide quarterly reports to City Council
At its organization meeting on October 22, 2012, the City Council directed the City Boards and
Commissions to provide quarterly reports during the Council's regularly scheduled meetings.
The reports will include a brief report of the accomplishments, actions or issues related to the
Planning and Zoning Commission.
The City Clerk has requested that the reports be publicly noticed on the Council agenda. In order
to facilitate public notice, the 2013 reports to Council could be provided at the March 26, June
24, September 23 and December 23 Council meetings.
Commissioner Martha Fleming has volunteered to provide the reports, when she is available.
Recommendation: Provide a quarterly report at the March 26, 2013 City Council meeting.
M arch 2 0 l 3 March 2013 April 2013
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