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Home My WebLink About03132013 Historic Preservation Packet Seward Historic Preservation Commission Regular Meeting 10 ir a , N4 7 ' ,: nM�^ i ■ Wednesday, March 13 2013 Regular Meeting City Council Chambers Beginning at 7 :30 pm Seward Historic Preservation Commission Regular Meeting March 13, 2013 7:30 p.m. City Council Chambers Linda Lasota Chair 1. Call to Order Term Expires 05/15 John French 2. Opening Ceremony Vice Chair A. Pledge of Allegiance Term Expires 05/14 3. Roll Call Catherine Richardson Commissioner Term Expires 05/13 4. Special Reports A. City Administration Report Doug Capra B. Other Reports, Announcements & Presentations Commissioner 1. Friends of the Jesse Lee Home Update by Term Expires 05/13 Richardson Sarah Fink 2. Commission Project updates by Lasota Commissioner Term Expires 05/14 5. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Other Items Not Included on the Vacant Term Expires 05/14 Agenda. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per Vacant speaker and 30 minutes total time for this agenda item] Term Expires 05/14 6. Approval of Agenda and Consent Agenda. [Approval of Consent Agenda passes all routine items indicated by asterisk Jim Hunt ( *). Consent Agenda items are not considered separately City Manager unless a Commissioner so requests. In the event of such a Patricia Linville request, the item is returned to the Regular Agenda.] Library /Museum Director 7. Public Hearings [Limit comments to 5 minutes. Those who Amy Carney have signed in will be given the first opportunity to speak] - • Library /Museum Staff None Historic Preservation Commission Regular Meeting Agenda March 13, 2013 8. Unfinished Business A. Approve Revised May16, 2012 Regular Meeting Minutes.... ........... ....Pg. 3 9. New Business A. Resolution 2013 -002 Approval of FY2013 CLG Grant Application Pg. 8 C. Approve February 26, 2013 Regular Meeting Minutes ... 11 10. Informational Items and Reports None 11. Commission Comments 12. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Historic Preservation Commission Regular Meeting Agenda March 13, 2013 2 Historic Preservation Agenda Statement E. 40C :'�' r Meeting Date: March 13, 2013' To: Historic Preservation Commission From: Library /Museum Director, Patricia Linville Library /Museum Staff, Tim Morrow Agenda Item: Approve Revised May 16, 2012 Regular Meeting Minutes BACKGROUND & JUSTIFICATION: The May 16, 2012 Regular Meeting Minutes were approved August 22, 2012 Regular Meeting. It has come to our attention that these minutes were incomplete. RECOMMENDATIONS: Staff recommends that Commission approve these Revised May 16, 2012 Minutes. 3 City of Seward, Alaska Historic Preservation Commission Minutes May 16, 2012 Volume 2, Page200 Call to Order The May16, 2012 regular meeting of the Seward Historic Preservation Commission was called to order at 6:36 p.m. by Chair Linda Lasota. Opening Ceremony Commissioner French led the Pledge of Allegiance. Roll Call There were present: Chair Linda Lasota presiding, and John French Catherine Richardson Ryan Reynolds Absent Commissioners were Patria Heim (excused) Doug Capra (excused) and Monica Hinders (excused). Comprising a quorum of the Commission, and Patricia Linville and Tember Eliason, Library /Museum staff Special Reports None. City Administration Report Linville reported that the ad hoc committee to plan activities for the Incorporation Centennial is hosting a Kick off on May 29 at 6:30 prior to the Council meeting. A Council Reunion is also planned for June 1. They have asked if the Commission would like to bring refreshments to this event. Resurrection Bay Historical Society has also been asked. Commissioner Hinders has decided not to apply for another term. She wanted to let everyone know "...she has enjoyed working with you over the past four years." The City Clerk will advertise this vacancy. Please contact your friends and neighbors who may be interested. Amy Carney, Library Museum Collections Coordinator, has made the cemetery information available on line. This was done in coordination with the CLG Cemetery Grant previously completed by the Commission. Laura Hensley, Jesse Lee Home Outreach Coordinator has requested some time at our next meeting to give a presentation to the Commission on the project. She has been scheduled for the June meeting. Other Reports, Announcements & Presentations 4 City of Seward, Alaska Historic Preservation Commission Minutes May 16, 2012 Volume 2, Page200 None Friends of the Jesse Lee Home Update Richardson did not have any new information to report. Website Updates & Historical Site Inventory Commissioner Reynolds had no information to report. Commissioner Lasota asked the other Commissioners whether or not they would like to volunteer to take cemetery photos which will complete the cemetery photos. Lasota reported that she still has 23 pictures left to take and add to the historical site inventory. She expressed her difficulty with the SHPC website. • Photos for CLG Grant 2008 — Chair Lasota Lasota reported that by next month more photos would be uploaded into the website with a possible work session. Citizens' Comments on Any Subject, Except Those Items Scheduled For Public Hearing None Approval of Agenda and Consent Agenda Motion (French/Reynolds) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent * The following items were approved under the Consent Agenda: Meeting Minutes for the April 18, 2012 Meeting of the Historic Preservation Commission. Public Hearing None Unfinished Business A. Letter to the Friends of Jesse Lee Home During the December 14 2011 regular meeting, Commissioner Richardson presented a draft of a letter that was to be approved to be sent to the Friends of the Jesse Lee Home establishing a formal request for consistent communication with a representative of the HPC and the Friends of the Jesse Lee Home. This letter was approved by majority vote and signed by Lasota during the April 18, 2012 regular meeting. Additionally, the Clerk's office 5 City of Seward, Alaska Historic Preservation Commission Minutes May 16, 2012 Volume 2, Page200 recommended that this letter be distributed to the City Administration and City Council upon approval by the Historic Preservation Commission. Motion (French/Richardson) Approve Letter to be distributed to Administration and Council Motion Passed Unanimous Consent B. Nominations for Historic Preservation Award In conjunction with the Historic Preservation Month, per Resolution 2011 -001 the HPC accepts nominations from the public for the Historic Preservation Award to honor an individual or organization within the community who has volunteered their time in preserving Seward's history. Nominations are accepted through the month of April so the award can be presented in the month of May, although the deadline for submission was extended to May 16, 2012 with prior advertising for the HP Award. Commissioners reviewed nominees and proposed Doug Capra as the recipient. Motion (French/Richardson) Approve Doug Capra as 2013 HP Award Recipient Motion Passed Unanimous Consent C. Historic Preservation Plan Update Linville reported that "A Plan for Historic Preservation in Seward, Alaska" was last updated in 1996. The City has recommended that the Commission review the plan and update as it sees fit. During the April 18, 2012 regular meeting, it was suggested by Lasota to review the Juneau City Plan and the Historic District Information Packet for the May 16, 2012 regular meeting for further review and comparison. Lasota suggested that a work session seemed appropriate for this discussion since the Commission never really had a chance to discuss plan options. All the commissioners agreed with this idea. Lasota suggested holding a work session in June or July. D. CLG FY2012 Travel and Training Grant Linville gave a short report covering the details of a CLG grant that is currently available for application. She stated that application due on May 30, 2012 and that the Commission needs to decide which conferences to attend, whether it be in Norfolk, VA on July 18 -22, 2012 or Spokane on October 30- November 3, 2012. Commissioners agreed that Chair Lasota and Commissioner Richardson would attend the Spokane meeting. Staff Eliason was chosen as an alternate to travel if Lasota could not attend. New Business A. April 18, 2012 Regular Meeting Minutes 6 City of Seward, Alaska Historic Preservation Commission Minutes May 16, 2012 Volume 2, Page200 These minutes were unanimously approved under the Consent Agenda. Informational Items None Commission Comments Chair Lasota asked when the SHPC planned to award the HP Award. The Commission concluded that they could present it in late May. Lastly, Lasota thanked the administration for the work that they have been doing. Citizens' Comments None Commissions and Administration Response to Citizens' Comments None The meeting was adjourned at 7:51 p.m. Amy Carney Linda Lasota, Chair Library Staff (City Seal) Historic Preservation Agenda Statement 4 . Meeting Date: March 13, 2013 t 4 LASK To: Historic Preservation Commission From: Library Director, Patricia Linville Library /Museum Staff, Tim Morrow Agenda Item: Resolution 2013 -002 Approval of FY2013 CLG Grant Application BACKGROUND & JUSTIFICATION: "A Plan for Historic Preservation in Seward, Alaska" was last updated in 1996. The City has recommended that the Commission review the plan and update as it sees fit. On February 15 2012 a HPC Work Session was held to discuss the possible revision ideas. During the April 18, 2012 meeting, Lasota reviewed the Juneau City Plan and the Historic District Information Packet. Several work sessions were held throughout 2012 to discuss a plan to revise the Historic Preservation Plan. The Historic Preservation Plan may be accessed at http : / /history.cityofseward.net. The Commission decided in the February 26, 2013 Regular Meeting to apply for the FY 2013 CLG Grant in order to accomplish this revision. Resolution 2013 -002 has been created to give City Council the means to garner these funds. RECOMMENDATIONS: Staff recommends the Commission pass Resolution 2013 -002 Approval of FY2013 CLG Grant Application in order to move forward with the grant application process. 8 Sponsored by: Staff CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2013 -002 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION, SUPPORTING THE APPLICATION FOR A SECOND CALL FY2013 CLG GRANT FUNDING A REVIEW AND REVISION OF THE HISTORIC PRESERVATION PLAN WHEREAS, the State of Alaska, Department of Natural Resources, Historic Preservation Office offers a Historic Preservation Fund Grant to Certified Local Governments; and WHEREAS, the City of Seward, Historic Preservation Commission (SHPC) has applied for and has been awarded several of the annual Historic Preservation Fund Grants; and WHEREAS, the commission received notification of a second call for project proposal to utilize unused funds on January 25, 2013, submission deadline of March 22, 2013; and WHEREAS, one of the priorities of the Alaska Historical Commission for FY2013 CLG grants is for projects that update plans, review ordinances and create local registers and encouraging hiring a consultant to address local historic preservation issues; and WHEREAS, one of the priorities of the SHPC is the update the 1996 Seward Historic Preservation plan (SHPP); and WHEREAS, SHPC and City Staff will complete the FY2013 CLG Grant application requesting funds to update the 1996 SHPP; and WHEREAS, total project costs are estimated at $13420, including $1220 State surcharge, $5368 in cash and in -kind applicants share and $8052 Federal share; and WHEREAS, the applicants share includes $5368 cash and in -kind committed to the project by the Seward Historic Preservation Commission; and WHEREAS, grant funds will be administered by City of Seward staff, expenditures reimbursed after invoices are submitted. NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission of the City of Seward, Alaska that: 9 Seward Historic Preservation Commission Resolution 2013 -002 Page 2 of 2 Section 1. The Seward Historic Preservation Commission hereby proposes the Historic Preservation Plan Review and Revision Project for the second call project proposal Historic Preservation Fund grant through the State of Alaska, Department of Natural Resources. Section 2. The Seward Historical Preservation Commission will collaborate with City Staff in the preparation of the grant documents and provide historical oversight during the project. Section 3. The Seward Historical Preservation Commission urges the Seward City Council to adopt its own resolution in support and in acceptance of the 2013 Certified Local Government - CLG grant if /when issued. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City of Seward, Alaska this 13 day of March, 2013. THE CITY OF SEWARD Historical Preservation Commission Linda Lasota, Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, City Clerk (City Seal) 10 City of Seward, Alaska Historic Preservation Commission Minutes February 26, 2013 Volume 2, Page 201 Call to Order The February 26, 2013 regular meeting of the Seward Historic Preservation Commission was called to order at 7:15 p.m. by Chair Linda Lasota. Opening Ceremony The Pledge of Alliance was performed. Roll Call There were present: Chair Linda Lasota presiding, and John French Sarah Fink Catherine Richardson Absent Commissioners were Doug Capra (excused). Comprising a quorum of the Commission, and Patricia Linville, Library /Museum staff City Administration Report Linville reported on staffing changes at the Seward Community Library Museum. There was lots of positive messaging about the new Library Museum space. A new applicant for the Historic Preservation Commission would appear before the council at the March council meeting. The Commission owes the Seward City Council an oral quarterly report for 1 s ` quarter, but may be able to wheel and deal them down to just a second quarterly report. Commissioner Richardson wanted to be made aware of the Library Museum's dedicated filing space for the Historic Preservation Commission. Linville responded that she has a whole filing cabinet full. Friends of the Jesse Lee Home Update Laura Hensley of the Friends of the Jesse Lee Home, reported on possible curriculum development for the charter school that the Jesse Lee Home would house. Hensley offered that Friends of the Jesse Lee Home had the 35% complete design report back from architects. The 35% complete design report showed less space for offices than originally conceptualized. Negotiations were ongoing with City of Seward for site control. Hensley thought the building stabilization was done but wasn't sure. A capital budget request was submitted but not approved. The Friends of Jesse Lee Home were still exploring different grant possibilities. 11 City of Seward, Alaska Historic Preservation Commission Minutes February 26, 2013 Volume 2, Page 201 Commission Project Updates Lasota had nothing new to report about the website updates or historical site inventory. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Other Items Not Included on the Agenda None Approval of Agenda and Consent Agenda Motion (French/Richardson) Approve the Agenda and Consent Agenda The consent agenda item "Meeting Minutes for the October 24, 2012 Regular Meeting Minutes" was pulled for discussion. Motion Passed Unanimous Consent Public Hearing None Unfinished Business A. Adopt Plan to Revise Seward Historic Preservation Plan Linville proposed that the plan had already been adopted and that this item could be struck from the agenda. There were murmurs of approval. New Business A. Compose Thank You Letters to Monica Hinders and Tember Eliason Linville proposed that two Commissioners from the commission draft letters for approval at the next meeting. Commissioner French volunteered to draft the letter for Hinders. Lasota made a motion to approve the nonexistent drafts of the thank you letters. B. Preparation of FY2013 CLG Grant Application 12 City of Seward, Alaska Historic Preservation Commission Minutes February 26, 2013 Volume 2, Page 201 Linville prematurely reported that consensus was present for Library Museum Staff to complete the grant application. Discussion ensued about timeline for grant draft review and revision. Questions were bandied about on the process of drafting the grant, especially about consultants; but also about the purpose of the grant, and the value of a plan. Commissioner Fink motioned that Linville complete the draft. Commissioner French seconded. Unanimous approval C. Discuss Initiatives to Fill SHPC Commissioner Vacancies Outreach activities were strongly supported, especially Fireside Chats. D. Resolution 2013 -001 Approval of 2013 Priorities Motion (French) Approve Resolution 2013 -001 Motion Passed Unanimous Consent E. October 24, 2012 Regular Meeting Minutes Call to order 7:30. French motioned to approve as amended. Fink seconded. Approval was unanimous. Informational Items and Reports None Commission Comments French apologized for his tardiness to this meeting. Lasota thanked the Commission for its patience with her tardiness. Much discussion occurred about timelines for work session meetings, grant resolutions, and other meetings. Linville said she would find out what was necessary for quarterly report before council. Citizens' Comments None Commissions and Administration Response to Citizens' Comments None Adjournment The meeting was adjourned at 8:35 p.m. Tim Morrow Linda Lasota, Chair Library /Museum Staff (City Seal) 13 March 2 013 March 2013 April 2013 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Feb 25 26 27 28 Mar 1 N N O N lL 4 5 6 7 8 7:OOpm CC WS 7:OOpm P&Z Mtg 12:OOpm PACAB Mtg 4:30pm SewardRecrea 00 ro 2 11 12 13 14 15 5:30pm Joint WS CC & 6:30pm HP WS 7:OOpm CC Mtg 7:OOpm CC WS; Library 7:30pm HP Meeting 2 18 19 20 21 22 6:OOpm P &Z WS 12:OOpm PACAB Work 5 5:30pm Recreation Cot N (N CO N 2 25 26 27 28 29 I SEWARD'S DAY; OFFIC i 7:00pm CC Mtg rn N t0 2 Nanci Richey 1 3/8/2013 2:48 PM April May TuWe Th SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Apr l 2 3 4 5 7:OOpm P &Z Mtg 12:OOpm PACAB Mtg 8 9 10 11 12 7:OOpm CC Mtg r-1 00 a 15 16 17 18 19 1 I 12:00 KPB Assembly m PACAB Work S i P 6:OOpm P &Z WS 6:30pm HP Mtg 01 22 23 24 25 26 7:OOpm CC Mtg N N `o. 29 30 May 1 2 3 M T fC 01 N Nanci Richey 1 3/8/2013 2:48 PM