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HomeMy WebLinkAbout03262013 City Council Packet Seward City Council Agenda Packet .# O MiCW 4, S Honoring William H. Seward March 26, 2013 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska mo w' kattell CITY COUNCIL MEETING AGENDA AM-A Q� {Please silence all cellular phones and pagers during the meeting} 9 4..,st 0P ': . March 26, 2013 7:00 p.m. Council Chambers 1. CALL TO ORDER David Seaward 2. PLEDGE OF ALLEGIANCE Mayor 3. ROLL CALL Term Expires 2013 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Jean Bardarson signed in will be given the first opportunity to speak. Time is limited Vice Mayor to 3 minutes per speaker and 36 minutes total time for this agenda Term Expires 2014 item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Robert Valdatta of Consent Agenda passes all routine items indicated by asterisk ( *). Council Member Consent Agenda items are not considered separately unless a council Term Expires 2013 member so requests. In the event of such a request, the item is returned to the Regular Agenda] Christy Terry Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2013 A. Proclamations and Awards Vanta Shafer Council Member 1. Seward's Day Proclamation Pg. 3 Term Expires 2013 2. Choose Respect March Proclamation ..Pg. 4 Marianna Keil B. Chamber of Commerce Report Council Member C. City Manager's Report Term Expires 2014 D. City Attorney's Report E. Mayor' s Report Ristine Casagranda F. Other Reports and Presentations Council Member 1. Port and Commerce Advisory Board Quarterly Report Term Expires 2014 2. Planning and Zoning Commission Quarterly Report 3. Waste Management of Alaska — Kenai Overview of Services in Seward by Charles Vaugt James Hunt City Manager 7. PUBLIC HEARINGS - None Johanna Kinney 8. UNFINISHED BUSINESS - None City Clerk Cheryl Brooking City Attorney City of Seward, Alaska Council Agenda March 26, 2013 Page 1 9. NEW BUSINESS A. Resolutions *1. Resolution 2013 -019, Authorizing The Seward Arts Council For The Seward Mural Society To Paint An International Friendship Mural In Obihiro, Japan In 2013, And Appropriating Funds In The Amount Of $37,420 ,Pg. 5 *2. Resolution 2013 -020, Authorizing The City Manager To Purchase One Ford Explorer Police Vehicle And Equipment For An Amount Not To Exceed $46,000 .Pg. 17 B. Other New Business Items *1. Approval of the February 28, 2013 City Council Special Meeting Minutes Pg. 48 *2. Non - objection to the liquor license renewals for: Christo's Palace, The Ivory Cove, Tony's Bar, Tony's Liquor Store, Oaken Keg #2728 Pg. 53 3. Discussion on sending a city official to the unveiling of the mural in Obihiro, Japan in September Pg. 78 4. Discussion on declarations and rulings of conflicts of interest. 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) a. January Providence Financial Report .Pg. 80 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. EXECUTIVE SESSION A. Go into Executive Session to review the City Clerk's Annual Evaluation. 15. ADJOURNMENT City of Seward, Alaska Council Agenda March 26, 2013 Page 2 PROCLAMATION WHEREAS, on March 30, 1867, then Secretary of State William H. Seward signed the Alaska Purchase Treaty; and WHEREAS, this treaty negotiated the purchase of Alaska from Russia; and WHEREAS, it was proclaimed by the State of Alaska that this day be celebrated on the last Monday of March each year; and WHEREAS, this day is of special importance to the City of Seward as this city was named in honor of William H. Seward; and NOW, THEREFORE, I, David Seaward, Mayor of the City of Seward, Alaska, do hereby acknowledge and recognize William H. Seward for his foresight and wisdom in acquiring Alaska from Russia, and do hereby proclaim Monday, March 25, 2013 as SEWARD'S DAY Dated this 26th Day of March, 2013 THE CITY OF SEWARD, ALASKA David Seaward, Mayor 3 '4! ,c r .- r¢;,< <e '"rt`iY v�":i'i":., s�.•.s�� . a H , .. s/ C * A AL lSfi IN , END( Ni.; 1 I1L La'lL)i::AIL or E) omLs tC VIOLENCE AND SEXUAL ASSAULT .+7k. ,.. .��, .. k ,,� x,z�, . ,* �. �a°.a�e:c <a.� •• > : ::..... .. ... ; .,.... .. °� ..•..r+.n<r�s�r .m�ee PROCLAMATION WHEREAS, nearly 60% of women in Alaska have experienced intimate partner or sexual violence in their lifetime; and WHEREAS, children who are exposed to domestic violence endure lasting physical, mental and emotional scars, even when they are not the primary victims; and WHEREAS, Alaska's Choose Respect initiative is a call to action to break the silence surrounding domestic violence, sexual assault and child sexual abuse; and WHEREAS, every Alaskan is encouraged to speak out if they witness acts of or the results of domestic violence; and WHEREAS, over I40 communities throughout Alaska are joining together in 20I3 for the "Choose Respect" campaign; and WHEREAS, we can all Choose Respect by being role models every day in our actions and words; and WHEREAS, Seaview Community Services Domestic Violence program in Seward provides immediate safety and support to victims of violence and sexual assault. NOW, THEREFORE, I, David Seaward, Mayor of Seward, Alaska, do hereby encourage all citizens to acknowledge and participate in the statewide "Choose Respect" Rally and March on Thursday, March 28, 20I3 starting at I2 p.m. from the Alaska SeaLife Center in Seward, Alaska. Dated this 26th Day of March, 20I3. THE CITY OF SEWARD, ALASKA 1y OF I'ij ., / f w w� \�� 11/,/- s , i - >. O Se at, t� ~a M\, �' (�` ' i� G 77:4,1,.., 'r' will _ David Seaward, Mayor n ,. 4 Sponsored by: Clerk CITY OF SEWARD, ALASKA RESOLUTION 2013 -019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE SEWARD ARTS COUNCIL FOR THE SEWARD MURAL SOCIETY TO PAINT AN INTERNATIONAL FRIENDSHIP MURAL IN OBIHIRO, JAPAN IN 2013, AND APPROPRIATING FUNDS IN THE AMOUNT OF $37,420 WHEREAS, the Sister City relationship between Obihiro and Seward began in 1968 and since then the two cities have shared 40 years' worth of student exchanges, multiple delegation visits, and many celebratory gifts of friendship; and WHEREAS, in 2010, City Council approved Resolution 2010 -055, which supported the Seward Mural Society's proposal to oversee Japanese artists paint an international friendship mural in Seward's Sister City of Obihiro, Japan; and WHEREAS, representatives from the City of Seward, the City of Obihiro and the Seward Mural Society have been working to plan this event. The City of Obihiro is welcoming of this project and has already made plans and expenditures to mount a free standing mural in the Obihiro Zoo; and WHEREAS, the Seward Mural Society has chosen the design "Friendship Across Water" by local Master Artist Justine Pechuzal in May 2012; and WHEREAS, the Seward Mural Society has formed committees to handle facets of this project including promotions, travel, supplies, fundraising and funding; and WHEREAS, in addition to the time and effort in planning and researching this project for the last few years by their volunteers, the Mural Society has committed to fundraising $2,500 to this project; and WHEREAS, the Seward Mural Society plans to travel to Obihiro and complete this project in September 2013; and WHEREAS, the Seward Mural Society is organized under the Seward Arts Council; and WHEREAS, at the February 11, 2013 meeting, the City Council received a formal proposal from the Seward Mural Society and after discussion directed the City Clerk to bring forward a resolution authorizing the requested funding of $37,420 to the Seward Mural Society from the General Fund for the completion of this mural project; and WHEREAS, the City of Obihiro has committed to this project at their own expense, including the mural site located at the Obihiro Zoo, engineering and installation of the mural at 5 CITY OF SEWARD, ALASKA RESOLUTION 2013 -019 the estimated cost of at least $30,000, plus funding for meals and potential homestays and a public dedication ceremony; and WHEREAS, the City of Obihiro has already received commitment from eleven local professional artists, educators, interpreters and city representatives to support and assist the Seward Mural Society's travel team throughout the project; and WHEREAS, the Seward Mural Society will be sending a travel team of up to eight local artists to Obihiro in September with a the public revealing and dedication ceremony will be held on tentatively on Saturday, September 21, 2013 at the Obihiro Zoo. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1: City Council hereby appropriates funding in the amount of $37,420 from the General Fund reserves account no. 101 - 0000 -3050 to the contributions account no. 101- 1191- 5610 -XXXX to be paid to the Seward Arts Council for the Seward Mural Society to manage a friendship mural project in Sister City Obihiro, Japan on behalf of the City of Seward. Section 2: This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 26 day of March, 2013. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney City Clerk (City Seal) IP Council Agenda Statement Meeting Date: March 11, 2013 f.,°f To: Mayor and Council % P q 4AS� From: Johanna Kinney, City Clerk j Agenda Item: Authorizing funding from the General Fund to the Seward Arts Council for the Seward Mural Society to travel to Obihiro, Japan and paint a friendship mural in 2013 on behalf of the City of Seward. BACKGROUND & JUSTIFICATION: The concept of giving a mural as a gift to Seward's Sister City in Obihiro, Japan began several years ago. In 2010, Council approved Resolution 2010 -055, supporting the Seward Mural Society's proposal to oversee Japanese artists paint an international friendship mural in Obihiro, Japan in 2012 (but the project would later be delayed to 2013). The City of Obihiro responded in favor that they would like to proceed with this project, and have secured a location and authorization to place the mural in the Obihiro Zoo. The Seward Mural Society chose the design entitled "Friendship Across Water" by Master Artist Justine Pechuzal. The design has been shown at two council meetings and a replica was created during the last Music and Arts Festival to be mounted in Seward at a future date. The Seward Mural Society has tentatively set dates for September of 2013 to travel to Obihiro to create the mural. In their proposal provided at the February 11, 2013 City Council Meeting, they requested funding for supplies, travel for up to eight delegates, t- shirts, office supplies, the Master Artist Fee, meals, and gifts. In addition to their time and planning efforts, the Mural Society has pledged to raise $2,500 to help offset the cost of this project. The Seward Mural Society, which is organized under the Seward Arts Council, is asking for the City of Seward to fund this project in the amount of $37,420. At the February 11, 2013 meeting, the City Council directed the City Clerk to bring forward a resolution to authorize these funds to the Seward Mural Society from the General Fund. INTENT: Authorize the appropriation of $37,420 to the Seward Arts Council to fund travel and supplies for the Seward Mural Society to create a friendship mural in Seward's Sister City of Obihiro, Japan. This will be a gift from the City of Seward to the City of Obihiro. FISCAL NOTE: Funding for this authorization will come from the General Fund unassigned reserves, and made payable to the Seward Arts Council. The Seward Mural Society is organized under the Seward Arts Council. Approved by Finance Department: ATTORNEY REVIEW: Yes No x RECOMMENDATION: City Council authorize an appropriation of $37,420 from the General Fund reserves to the Seward Arts Council for the Seward Mural Society to travel to Obihiro, Japan to paint a friendship mural in 2013 on behalf of the City of Seward. 0 FREINDSHIP ACROSS WATER Mural Gift from the City of Seward Alaska, to Sister City, Obihiro Japan February 5, 2013 Packet for Seward City Council Meeting of February 12, 2013 To: The Honorable Seward City Council; City of Seward Administration : Jim Hunt, City Manager Ron Long, Assistant City Manager Johanna Kinney - City Clerk Brenda Ballou - Assistant City Clerk The idea a giving a gift of a mural from the City of Seward to Sister City Obihiro Japan began in November 2008. The mural society proposed to paint and exchange international friendship murals as a gesture of friendship to and from each other in honor of each city's birthday. In January 2009, an email was sent to Obihiro's International Relationships Department discussing this proposal. Included with the email was a letter by then Mayor Willard Dunham, on behalf of the City of Seward asking whether Obihiro would share in the vision of this unique opportunity. On June 7, 2010, the newly elected Mayor of Obihiro, Norishisa Yonezawa responded and was very much in favor of moving forward with this project. On June 14, 2010 the City Council of Seward unanimously approved Resolution 2010 -055 (Attachment No. 1) which supports this international friendship mural exchange with our sister city, Obihiro Japan. In July 2011, a contingency from Obihiro carne to Seward and met with City Administration, Members of the Mural Society and a representative of the Seward Friendship Society. That meeting began the planning aspect of the exchange between the Cities. It was determined to focus less on an exchange but rather the City of Seward present the gift of a mural to Obihiro Japan. Discussion on preliminary costs, supplies, travel, painters, and the travel delegation were talked about.' From that meeting and over the course of the winter, Obihiro was tasked to pick a location for the mural while Seward put the call out to artists to render submissions for a mural design. As a result of this meeting, then City Manager Philip Oates on behalf of the City was in full favor of the mural gift from the City of Seward to Obihiro. Although he had already tendered his resignation, he advised the mural society to submit the proposal for funding as this gift was (as the mural society understood it) officially from the City of Seward. The mural society learned that Obihiro had chosen their city zoo for the mural installation and wanted a free standing exhibit. (The Tussy Mural at the Chamber is an example) They said they would expend funds necessary to place the posts and framework to mount the mural and related the cost to do so would be approximately $30,000.00. In May of 2012, the Mural Society Selection Committee met to review artist submissions. The committee chose "Friendship Across Water" (Attachment No. 2) by Master Artist Justine Pechusal. Beginning in June of 2012, the Mural Society formed seven committees to handle the many aspects of this project. (Head Honcho - Director, Promotion, Travel • Coordinator, Supply procurer, Treasurer, Fundraising Chair and Project Engineer) A project meeting was held on July 24, 2012 to coincide with Josh Netas visit, our contact in Obihiro who was arriving in Seward with the Japanese SIFA students. Dates for travel, housing while in Obihiro, and availability of supplies were discussed at that meeting. What we learned from Josh is that all supplies to create the mural needed to be purchased in the USA then shipped to Japan. That left the mural society with the large and daunting job of shopping for and pricing all materials, along with providing their MSDS sheets (hazardous materials) and identifying shipping sources and costs to get all supplies into Obihiro. Our initial inquires had shipping costs alone at approximately $10,000.00. In September 2012, a smaller replica mural of "Friendship Across Water" was created and painted at the Seward Music and Arts Festival. Willard Dunham invited Japanese Consulate Funiama in Anchorage to come see the mural and witness the painting process. Mr. Funiama participated in the actual painting and was disappointed to be pulled away from that to attend a meeting. He is very excited about this project and endorses it. He has since related to Mr. Dunham that he will have our group on his "radar" while we are in Obihiro to help make the process go smoothly. We held our next meeting on December 3, 2012 to get committee status reports. A preliminary budget was developed and names for the travel delegation were put forth, It was decided that 8 mural society delegates should travel (not including City of Seward representatives as we aren't sure who will be going) The committee to research supply cost and shipping companies spent countless days and hours developing the information and as of this meeting, it still wasn't complete. The logistics of transport is complex and costly. It was announced then that the replica mural painted at the Music and Arts Festival will be mounted on the side of Murphy's Motel facing east. In attendance at this meeting was Jackie Campbell. Her son, David, a Seward High School graduate travelled to Obihiro in the late 70's for a job. He fell in love, married, raised a family and has lived there for over 30 years. Ms. Campbell said he and his wife would be in Seward for Christmas and she would email him to see if he would be willing to meet with our committee. Subsequently he agreed. Members of The Mural Society attended City Council Meeting of December 10, 2012 to give project update. David and Noriko Campbell of Obihiro, the Mural Society committee and City Staff (Johanna and Brenda) met on December 27. David performed supply research in Obihiro prior to travelling to Seward and we learned from him that ALL materials may be purchased in Obihiro. The job of producing this mural there just became infinitely easier and cheaper. We also queried David about hotel accommodations as we learned from Josh Neta they won't be able to house the delegation as originally thought. Dates for travel were determined. (Day to day timeline schedule on Attachment No. 3) David agreed to form a counterpart committee in Obihiro (separate but in relation to) Josh Neta and City Officials. He would help in hunting down supplies and identifying their costs and in general be available to help with any inquires. Josh Neta has supplied information on the warehouse where mural staging and painting will take place. Per Josh Neta, The City of Obihiro likely will provide lunch and (0 dinner for our delegation and Japanese painters (approx. 20) for the three days devoted to painting as shown on the timeline and if so that will be dropped from the budget. Obihiro will provide delegation transportation to the work site from our hotel. Josh Neta states City officials and dignitaries are preparing for our arrival and are anticipating a successful mural creation, installation and formal dedication. January 24, 2013, the mural society committees met in preparation for February 11 council meeting with packet to City Clerk by February 5, 2013. It was decided the mural society would commit to raising $2,500.00 to this project. The travel committee has priced airfare, ground transportation and accommodations. Supplies have been identified and costs associated with them determined. Promotion is established and on- going. Mural T -shirts for ail painters and as gifts priced. Master Artist Fee determined. Cost for Lunch for 3 painting days for 20 people shown. These items make up the budget for City funding (Attachment No. 4) (Note) Delegation airfare and ground transportation will be booked the beginning of April, 2013.. At that time the mural society requests information on who will be travelling with them on behalf of the City of Seward. The mural society is organized under the auspices of the Seward Arts Council which has established non - profit bank accounts and we will be using their debit /credit cards for use in Japan. The mural society has designated a treasurer to track expenditures and itemize costs for the mural project. Upon completion, a final spreadsheet of these will be produced. To date, all the work of several years envisioning this gift from the City of Seward to our Sister City, Obihiro Japan along with the expended time and effort in meetings, correspondence, preparation and research has been done entirely by the "volunteers" of the mural society represented by their many committee members. Respectfully Submitted, Kristi A. Larson Committee Chair (Mural Gift to Obihiro Japan) Seward Mural Society cc: (Seward Mural Society) Dot Bardarson Justine Pechusai Jennifer Headtke Sheila Morrow Al Lamberson Gary Cornwall Willard Dunham Phyllis Shoemaker cc: (in Japan) Josh Neta David Campbell Noriko Campbell 11 ATTACUMENT NO. 1 Sponsored by: CITY OF SEWARD, ALASKA RESOLUTION 2010 -055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUPPORTING THE SEWARD MURAL SOCIETY `S PROPOSAL TO OVERSEE JAPANESE ARTISTS PAINT AN INTERNATIONAL FRIENDSHIP MURAL IN OBIHIRO JAPAN IN 2012 AND INVITING ARTISTS TO PAINT A SIMILAR MURAL IN SEWARD IN 2013 AS CITY BIRTHDAY GIFTS IN HONOR OF THE WITHSTANDING SISTER CITY RELATIONSHIP WHEREAS, Seward has been named the "Mural capital of Alaska" by the Governor; and WHEREAS, the mural society in Seward has proposed a unique exchange opportunity as gifts in honor of upcoming incorporation dates and our withstanding sister city relationship; and WHEREAS, every ten years Seward and Obihiro try to commemorate their anniversaries in some way and agree this would be a great commemorative gift exchange for both cities for 2012 and 2013; and WHEREAS, the Seward Mural Society has a proposal and timeline to have a small group of Seward artists travel to Obihiro Japan in 2012 to assist Japanese volunteer artists in painting an international friendship mural designed by a designated master artist; and - WHEREAS, the city of Seward would entertain a similar artist invite so Japanese artists could come and assist the Seward Mural Society with a mural to erect in Seward in 2013. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City of Seward wishes to adopt this project as the project to commemorate our city's birthdays for 2012 and 2013. Section 2. The Seward City Council supports and approves the Seward Mural Society proposed international mural exchange project, and invites artists from Obihiro to participate in a mutual exchange. Section 3. The city of Seward allows the coordination of the project between the Seward Mural Society and the International and Domestic Relations Department in Obihiro Japan. Section 4. This resolution shall take affect immediately upon its adoption. L PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 14 day of June, 2010 CITY OF SEWARD, ALASKA .r RESOLUTION 2010 -055 THE CITY OF SEWARD, ALASKA rV 21 2a"' can Bardarson, Vice -Mayor AYES: Valdatta, Keil, Amberg, Smith, Shafer, Bardarson NOES: None ABSENT: Dunham ABSTAIN: None ATTEST: Jdn Lewis \ City Clerk (City Seal) 840 OF SF t'•O ~ R �� ��, --��- j ry ff � ' I ' 4•.F OF Al. P• ••,,.....••• /3 . . .1., ArgiVirstr ,. .,, i-- , /Iv . , ..• t : 6 ...........,!? ... ' ' ----- V, I l iiit 1 ■ 4 1 . t.- .1 • • ! 0 ..,. , 3 , 0 ., 4,\ • . I 4 ) ‘ - - -- -i e I . ../ tt , . . I :4 : '.'; , • )0 ' 4 ' '1 \ *1 - - •4" - . . ,, /) • • 1 ,- :4 j p. .. 11 ',, -- ......=7.7.. ! •-•• / 1 . ' '.--4.- %... • - .1 c-v.....c.- / , . ffr ATTACHMENT NO. 3 September Calendar for Obihiro Mural project 2013 Sept 7 or 8 Travel Seward to Obihiro Sept. 9 Monday Arrive Obihiro Sept. 10 Tuesday Free day for jet lag Sept. 11 Wednesday Crew #1 5 delegates For set -up and priming the panels (Supplies for this will have to be delivered to the warehouse prior to our arrival) Crew #2 3 delegates Shopping for supplies Sept. 12 Thursday 4 Delegates to Transfer Design 4 Delegates available or Free day Sept. 13 Friday Day 1 - Painting with full crew and Japanese artists Sept. 14 Saturday Day 2 - Painting with full crew and Japanese artists Sept. 15 Sunday Day 3 - painting with full crew and Japanese artists Sept. 16 Monday Touch up and Calligraphy Sept. 17 Tuesday Free Day (Let panels dry) Sept. 18 Wednesday Clear Coat 5 Delegates Free day for 3 delegates Sept. 19 Thursday Free day (Let panels dry) Sept. 20 Friday Mount the panels on framework Sept. 21 Saturday Dedication ceremony (Or could do on Sunday) Sept. 22 Sunday Free day Sept. 23 Monday Depart Obihiro ATTACHMENT NO. 4 • FRIENDSHIP ACROSS WATER MURAL GIFT FROM CITY OF SEWARD TO OBIHIRO 3APAN BUDGET a. Supplies $ 6,000.00 (incl panels, paint, brushes Solvents etc. b. Travel for 8 delegates $27,000.00 (includes airfare, ground, accommodations) c. T- shirts $ 1,350.00 d Office supplies $ 100.00 e. Master Artist Fee $ 5,000.00 f. Work lunches while painting $ 220.00 3 days x 20 people g. Gifts (local Seward items $ 250.00 • SUB TOTAL $39,920.00 Seward Mural Society raised funds ($ 2,500.00) TOTAL $37,420.00 • • • 1(0 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2013 -020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE ONE FORD EXPLORER POLICE VEHICLE AND EQUIPMENT FOR AN AMOUNT NOT TO EXCEED $46,000 WHEREAS, the purchase of one new police vehicle per year is consistent with the City of Seward's ( "City ") policy of keeping the police fleet in good mechanical, dependable condition; and WHEREAS, the last purchase of a police patrol vehicle was in 2012 and the Police Department will retire one patrol vehicle after this purchase; and WHEREAS, the 2013 motor pool budget includes funding in the amount of $48,000 for the purchase of a fully equipped police vehicle, and this authorization is within the budgeted amount; and WHEREAS, the City has an opportunity to purchase a patrol vehicle from Kendall Ford under the same contract terms offered to the State of Alaska as a result of a competitive bid process, which is authorized by Seward City Code Section 6.10.120 B; and WHEREAS, the purchase of the patrol vehicle includes the following costs: 1) Kendall Ford 2013 Ford Explorer Police Vehicle in the amount of $25,828.00; 2) Alaska Safety, Inc. standard police package equipment in the amount of $14,320; 3) additional miscellaneous equipment (including winter tires, rims, decal package, etc.) from various vendors totaling approximately $4,000; and WHEREAS, the City of Seward has received good customer service and quality equipment from the above vendors; and WHEREAS, the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120 B., provides that the City may utilize competitive bids obtained by other governmental units; and 2. Kendall Ford in Wasilla, Alaska has been awarded a contract to provide patrol vehicles for the State of Alaska and offers the same contract price to the City of Seward at a price not to exceed $25,828.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: ( � CITY OF SEWARD, ALASKA RESOLUTION 2013 -020 Section 1. The City Manager is hereby authorized to purchase one 2013 Ford Explorer Police Vehicle and associated safety and other equipment and in an amount not to exceed $46,000. Section 2. The Seward City Council hereby finds that it is in the public interest to waive the formal bid requirements as allowed by SCC Section 6.10.120(B), based on the findings above which are incorporated herein. Section 3. Funding for the vehicle and equipment an amount not to exceed $46,000 is available in the motor pool equipment account no. 102- 1020 -5930. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26 day of March, 2013. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) fi Agenda Statement e of Sle Meeting Date: March 26, 2013 4% 9 V 9 t3 Through: City Manager James Hunt figorow vs From: Chief of Police Thomas Clemons Agenda Item: Purchase of a Police Patrol Vehicle BACKGROUND & JUSTIFICATION: The City of Seward has requested to purchase one 2013 Ford Explorer Police Vehicle and equipment for an amount not to exceed $46,000.00. The purchase of one new police vehicle per year is consistent with the City's policy of keeping the police fleet in good mechanical, dependable condition. The last purchase of a police patrol vehicle was in 2012 and the Police Department will retire a 1997 Ford Explore from the fleet. The 2013 motor pool budget includes funding in the amount of $48,000 for the purchase of a fully equipped police vehicle, and this authorization is within the budgeted amount. We are requesting that Council authorize the purchase of a 2013 Ford Explorer Police Vehicle from Kendal Ford utilizing the State of Alaska competitive bid process. This is allowed under§ 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids obtained by other governmental units. The purchase of the patrol vehicle includes the following costs: 1) Kendall Ford 2013 Ford Explorer Police Vehicle in the amount of $25,828.00; 2) Alaska Safety, Inc. standard police package equipment in the amount of $14,320 The equipment needed for a new patrol vehicle consists of an in -car video camera, light bar, push bumper, headlight flasher, spotlight, prisoner partitions, Prisoner seat, gun mounts, p.a. and siren system, switch control station, etc.; 3) additional miscellaneous equipment (including winter tires, rims, decal package, etc.) from various vendors totaling approximately $4,000. The City has received good customer service and quality equipment from these vendors. Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120 B., provides that the City may utilize competitive bids obtained by other governmental units; and 2. Kendall Ford in Wasilla, Alaska has been awarded a contract to provide patrol vehicles for the State of Alaska and offers the same contract price to the City of Seward at a price not to exceed $25,828.00. INTENT: The purchase of one 2013 Ford Explorer Police Vehicle and equipment from an amount not to exceed $46,000 CONSISTENCY CHECKLIST: Yes No N/A 1 9 CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: (Page 14) Public Safety We value a safe 1 community and a feeling of security. Continuously plan for future X police services, including police auxiliary programs, to ensure the highest level of public safety within the community. Strategic Plan: (Page 18) Promote a Safe Community We are a community that promotes the public health safety and welfare of its residents by 2. preparing for natural and man -made hazards through responsible building X construction maintaining streets and sidewalks and providing superior police fire and disaster management services. 3. Other (list): X FISCAL NOTE: The 2013 motor pool budget includes funding in the amount of $48,000, to be paid from account number 102- 1020 -5930, for the purchase of a fully equipped police vehicle. This authorization is within the budgeted amount. Approved by Finance Department: jfi -1,4-eh( ATTORNEY REVIEW: Yes No X RECOMMENDATION: o City Council approve Resolution 2013- Ala , authorizing the City Manager to purchase one 2013 Ford Explorer Police Vehicle and equipment in an amount not to exceed $46,000.00 for the purchase of in accordance with SCC Section 6.10.120(B). The Printer Inc. Quote 2415 Spenard Road. Anchorage, AK 99503 Date Quotation # 1/10/2013 312 -294 Name / Address E -mail City of Seward 410 Adams st. theprinter @theprinter.org P.O. Box 167 Phone # Fax # Seward, AK 99664 907 - 258 -5700 907 - 258 -5733 Quotation # Description Qty Cost Total Decal Package for Ford Interceptor 1 540.00 540.00 Labor / Installation, $75.00 per 1 Hour. 3 75.00 225.00 Approximately 3 Hours. 10% Discount -76.50 -76.50 Thank you for the opportunity to provide you with this quote, if you have any questions please call 258 -5700. We will hold this order pending your response. Total $688.50 2._( Alaska Safety, Inc. Quotation# 019001 4725 Gambell Street Account ID Contact Anchorage, AK 99503 00001144 Phone: (907) 561 -5661 Fax: (907) 561 -8484 Customer PO Telephone Facsimilie None (907) 224.3338 (907) 224-8480 Bill To: Ship To: City of Seward City of Seward PO Box 167 Police Department Seward, AK 99664 410 Adams Street Seward, AK Special Order ❑ Drop Ship Quote Date Comments Special Instructions Terms 01/09/2013 2013 SUV build. Explorer X 1 Rig. NET 30 Ship Via Date Required FOB Prepared By Order# Salesperson UPS GROUND 01/09/2013 Anchorage CV 125657 Clint VanNoy Quantity Item# Description Price Total 1 PE3892L6 *MASTERCOM 100W FULL FEATURE SIREN $425.00 $425.00 EACH FULLFEATURE 100W SIREN ,PLUS NEW STYLE W/ Plug In Mic & Mic Jack 1 FDES100 *New DynaMax Speaker 100W Compact $180.00 $180.00 EACH 1 FDESB -IMPO8 Speaker Bracket $20.00 $20.00 EACH 1 SH14.0553 *Three outlet Power Port $30.00 $30.00 EACH 1 RMST7200 - 001 Dual Gun Mount w /Brackets $350.00 $350.00 EACH 1 WHJE8SP1 Justice Lightbar, 16 head Red & Blue $1,100.00 $1,100.00 EACH 1 LABOR Install Shop Labor $1,650.00 $1,650.00 EACH Install above equipment on any sedan type of vehicle. plus customer supplied radio. 1 TYMC9BX12 CUSTOM MODCON CONSOLE 9" / 12" BOX $475.00 $475.00 EACH Same console as the 2012 Police SUV. 4 SOELUC2S010J *Universal Hide -a -Way LED Crnr LED- R/B $85.00 $340.00 EACH Red /Blue Split These are LED hide -away that we install in each corner. Very similar to corner strobes. 2 SOEGHSTIJ *Ghost Light, 6 LED's, Red & Blue model $125.00 $250.00 EACH This is the Ghost Light from Sound Off Signal. This particular part number has 6 LED's and is a split color model. 3 are red and 3 are blue. Installed on the side of the push- bumper for side lighting. 1 SOECVDMLTIMP Dome Light LED /Incand w /Imp Brkt $50.00 $50.00 EACH 1 ST10VS -RP Recess Panel Partition SUV Style $595.00 $595.00 EACH This is the front partition. Date Printed 01/28/2013 If Total Price is not shown, see next page. Page #1 Alaska Safety, Inc. Quotation# 019001 4725 Gambell Street Account ID Contact Anchorage, AK 99503 00001144 Phone: (907) 561 -5661 Fax: (907) 561 -8484 Customer Po Telephone Facsimilie None (907) 224 -3338 (907) 224 -8480 Bill To: Ship To: City of Seward City of Seward PO Box 167 Police Department Seward, AK 99664 410 Adams Street Seward, AK Special Order ❑ Drop Ship ❑ Quote Date Comments Special Instructions Terms 01109/2013 2013 SUV build. Explorer X 1 Rig. NET 30 Ship Via Date Required FOB Prepared By Order# Salesperson UPS GROUND 01/09/2013 Anchorage CV 125657 Clint VanNoy Quantity Item# Description Price Total 1 STPB400SUV Aluminum Push Bumpers f/ SUV $295.00 $295.00 EACH 99 - -02 03 -06 07 -to 11 1 WHSLPMMRB "Slimlighter Super -LED Series Red/ Blue $265.00 $265.00 EACH This is the rear deck light that we use a lot in SUV's. It is effective and works well. 1 ZZ9380SWD Dome Light,6" Clear,Button on Unit $20.00 $20.00 EACH Extra Dome Light for Cargo Area. 1 PGS4705UINT13 Transport Seat and Partition for Explrs. $1,395.00 $1,395.00 EACH Fits in 2012+ Police SUV Interceptors. Plastic seat comes with rear partition. Contraband Control - Pathogen Control. Easy Clean -Up - Quick Service Turnaround. Meets & Exceeds NHTSA Fire Retardation. Specification Meets & Exceeds NHTSA Passenger Restraint Specification 1 WGDVIBOH Watchguard Digital In -Car Video $4,900.00 $4,900.00 EACH DV -1 Overhead system. Includes recorder unit, combination front /cabin camera,cabin microphone as well as a remote microphone, 1 year warranty. 1 KSTALONII Talon II stationary, $1,980.00 $1,980.00 EACH DIRECTIONAL TALON MOVING & STATIONARY MODES (HANDLE ONLY), CORDED HANDLE, FASTEST VEHICLE MODE, SAME DIRECTION MODE, WIRELESS REMOTE, HANDLE DASH MOUNT AND BRACKETS Date Printed 0112812013 If Total Price is not shown, see next page. Page #2 Alaska Safety, Inc. Quotation# 019001 4725 Gambell Street Account ID Contact Anchorage, AK 99503 00001144 Phone: (907) 561 -5661 Fax: (907) 561 -8484 Customer PO Telephone Facsimilie None (907) 224 -3338 (907) 224 -8480 Bill To: Ship To: City of Seward City of Seward PO Box 167 Police Department Seward, AK 99664 410 Adams Street Seward, AK Special Order ❑ Drop Ship ❑ Quote Date Comments Special Instructions Terms 01/09/2013 2013 SUV build. Explorer X 1 Rig. NET 30 Ship Via Date Required FOB Prepared By Order# Salesperson UPS GROUND 01/09/2013 Anchorage CV 125657 Clint VanNoy Quantity Item# Description Price Total Comments This quotation is good for 30 days from the date listed above. Thank you for the opportunity! Sub Total $14,320.00 EXMT 0% Tax $0.00 Freight $0.00 Grand Total $14,320.00 Deposit $0.00 Approved By: Date Balance $14,320.00 Date Printed 01/28/2013 If Total Price is not shown, see next page. Page #3 2_ PROCOMM ALASKA 01/09/13 16:30 2100 E. 63RD AVENUE ANCHORAGE AK 99507 S/O #: 00100032682 1 907 - 563 -1176 1 RECEIVED: 01/09/13 OUST #: 26616 I 1 METHOD: PHONE CONT #: 1 S E R V I C E Q U 0 T E 1 SCHED: 00 /00 /00 STATUS: Q 01/09/13 1 1 OPERATOR: CK SERVICE ADDRESS: CITY OF SEWARD POLICE CONTACT NAME: LT TINER POLICE DEPARTMENT PHONE NUMBER: 224 -3338 SITE ID: CCBF04 A/R TERMS: NET 30 410 ADAMS ST PO BOX 167 PO NUMBER: RETURN NOTES: PROBLEM: INSTALL S/0 TYPE: INSTALLATION PRIORITY: 4 COVERAGE: FIXED PRICE + RADIO # SVC TERR: SOUTH CENTRAL VEHICLE # COMMENTS: AT PCA SHOP IN ANCHORAGE REMOVE EXISTING XTL5000 50W REMOTE AND REINSTALL INTO NEW VEHICLE. SUPPLY NEW ANTENNA COAX W /MOUNT, MINI U CONNECTOR,PLUG FOR ROOF ON REMOVAL VEHICLE AND ANTENNA IF AN ANTENNA IS NEEDED. IT IS ASSUMED THAT THE EXISTING SPEAKER,POWER CABLE, MIC AND CLIP WILL BE REUSED IN THE NEW INSTALL. TOTAL ESTIMATE $699.49. UNIT EXTENDED TYPE ITEM ID QTY U/M PRICE PRICE Sery LRTL 1.50 Hrs $99.00 $148.50 LABOR- REGULAR TIME -LOCAL Sery IMC 1.00 JOB $495.00 $495.00 INSTALLATION - MOBILE C CLASS REMOVAL /ACCESSORIES ADDITIONAL Inv 429700 1.00 EA $21.40 $21.40 NMO 3/4 0 -6 GHz 25' RG58 N /CONNECTOR Inv 2880376E84 1.00 EA $4.10 $4.10 MINI UHF CONNECTOR Inv 0580379B46 -1 1.00 EA $1.92 $1.92 GROMMET, RUBBER SOLD AS INDIVIDUAL UNIT Inv 489006 1.00 EA $10.87 $10.87 Mini -ATM Fuseplug fusetap Inv NMOQSPEC 1.00 EA $17.70 $17.70 136- 512MHZ OdB FIELD TUNABLE CHROME MOBILE ANTENNA (Continued on Next Page) 2 � PROCOMM ALASKA 01/09/13 16:30 2100 E. 63RD AVENUE ANCHORAGE AK 99507 S/O #: 00100032682 907 -563 -1176 1 RECEIVED: 01/09/13 CUST #: 26616 1 1 METHOD: PHONE CONT #: 1 S E R V I C E Q U 0 T E 1 SCHED: 00 /00 /00 STATUS: Q 01/09/13 1 1 OPERATOR: CK SERVICE ADDRESS: CITY OF SEWARD POLICE CONTACT NAME: LT TINER POLICE DEPARTMENT PHONE NUMBER: 224 -3338 SITE ID: CCBF04 A/R TERMS: NET 30 410 ADAMS ST PO BOX 167 PO NUMBER: RETURN NOTES: IF NEEDED DATE CUSTOMER SIGNATURE ACKNOWLEDGES RECEIPT ( OF EQUIPMENT OR SERVICE Terry s Tire and Lube, LLC 803 3rd Avenue ESTIMATE # Seward, AK. 99664 ( 000923 Phone - 907 - 224 -5505 Fax - 907 - 224 -4590 ESTIMATE FOR SERVICES Cust ID: 372 Estimate Date : 1/31/2013 Seward Police Department - Lt. Louis Tiner 2013 Ford - Explorer - Lic # : - AK Odometer In: 0 Seward, AK 99664 Unit # : Home 907 - 224 -3338 - -- Cell 907 - 362 -7821 VIN # : Part Description / Number Qty Sale Extended Labor Description Extended 245/60R18 Weathermaster Studded Tires Estimate figures are valid for 30 days from the date of issue. 2456018WMSTRS 4.00 216.42 865.68 Tire mount and balance included in Tire Cost quote. Wheel- Bolt Pattern 5 on 4.5 MISCWheel 4.00 122.85 491.40 Tax Tax 1.00 35.00 35.00 Parts: 1,392.08 Labor: 0.00 Total: $ 1,392.08 I hereby authorize the above repair work to be done along with the necessary material and hereby grant you and /or your employees permission to operate the vehicle described for testing and /or inspection. Express mechanic's lien is hereby acknowledged on above vehicle to secure the amount of repairs thereto. SMOG: I understand that I can have emission service and /or adjustments done elsewhere. I hereby waive this right. TEARDOWN ESTIMATE: I understand that my vehicle will be reassembled within days of the date shown above if I choose not to authorize the service recommended. All Parts removed will be discarded unless instructed otherwise: Save all Parts . NOT RESPONSIBLE FOR LOSS OR DAMAGE TO CARS OR ARTICLES LEFT IN CARS IN CASE OF FIRE, THEFT OR ANY OTHER CAUSE. Signature Date Time Page 1i 1 Copyright (c) 2013 Mitchel Repair Information Company, LLC esthrs 09 12.11YKYK 2 CONTRACT STATE OF ALASKA CONTRACT AWARD 'NUMBER, HQ, STATE EQUIPMENT FLEET (Contracting Authority) ] /� WARD 2200 E. 42nd Avenue CA 1685 -1 L r� r r1 Anchorage, Alaska 99508 ORDERING DATE OF CONTRACT: NOVEMBER 21, 2011 HEADQUARTERS, STATE EQUIPMENT FLEET 2200 E. 42ND AVENUE DATE INITIAL CONTRACT BEGINS: NOVEMBER 21, 2011 ANCHORAGE, ALASKA 99508 (907) 269 -0793 PHONE / (907) 269 -0801 FAX DATE INTIAL CONTRACT ENDS: NOVEMBER 20, 2014 CONTRACTOR:: KENDALL FORD ADDRESS: 2701 E. MOUNTAIN VILLAGE DRIVE NUMBER & PERIOD OF RENEWAL OPTIONS: NONE WASILLA, ALASKA 99654 RENEWALS EXPIRE CONTACT NAME:: DAVE LUKE ISSUED IN ACCORDANCE WITH BID # SEF- 1685 DATED: OCTOBER 19, 2011 PHONE NUMBER::(907) 376 -5656 E -MAIL: DAVIDLUKE @KENDALLAUTO.COM ESTIMATED VALUE OF INITAL TERM: 82,000,000.00 SEND INVOICES IN DUPLICATE TO: STATE EQUIPMENT FLEET, 2200 E. 42ND AVENUE, ANCHORAGE AK 99508 THIS ORDER CONSTITUTES A BINDING COMMITMENT BETWEEN THE STATE AND THE CONTRACTOR LISTED HEREON. UNAUTHORIZED MODIFICATION WITHOUT THE EXPRESSED PRIOR APPROVAL OF THE CONTRACTING AUTHORITY WILL RESULT IN A FINANCIAL OBLIGATION ON THE CONTRACTOR AND /OR UNAUTHORIZED STATE PERSONNEL MAKING THE CHANGE. DESCRIPTION THREE YEAR CONTRACT FOR POLICE VEHICLES CONTRACTING OFFICER KRISTI FUTREL PHONE: (907) 269 -0793 FAX: (907) 269 - TABLE OF CONTENTS SECTION 1. SPECIAL TERMS & CONDITIONS II. STANDARD TERMS & CONDITIONS III. SPECIFICATIONS IV. PRICE SCHEDULE CONTRACTING AUTHORITY NAME & SIGNATURE KRISTI FUTREL, CONTRACTING OFFICER CONTRACTOR AUTHORITY NAME & TITLE SIGNATURE Contr IMPORTANTI. act award number dring artm mst par on a in ad dcunating to 2. The State is registered for and tax or fre transa ent under name Cha ap p 2, e IRS Co de Regist rat o No. me 92- 6011 rel 85. Items this arorder. are for the exclusive use of the State and not for resale. 2-g SECTION I SPECIAL TERMS AND CONDITIONS 1.0 CONTRACT INTENT: 1.1 Three Year Contract for Ford Taurus Police Interceptors, Ford Expedition SUV and Ford Explorer SUV 1.2 Quantities: Ford Taurus or Chevrolet Caprice estimated quantity is 35. SUV estimated quantity is 60. 1.3 Location of Use: Statewide 1.4 Dealer warranty locations, at a minimum: Anchorage and Fairbanks 1.5 In addition to the State of Alaska requirements, the Municipality of Anchorage and other Alaska political subdivisions may cooperatively purchase from the resulting contract. 1.5.1 At no time may the contractor change the terms and conditions, after the price to another entity, which differs from the contractual price, nor charge undisclosed administrative fees to allow cooperative purchasing. 2.0 DELIVERY: 2.1 Pre - delivery service: Prior to delivery, each vehicle, piece of equipment or attachment shall be serviced and inspected by the dealer or his agent. Inspection must include the following (as applicable to the type of equipment): 2.1.1 Dealer and vehicle identification. 2.1.2 Check -off of service and inspection performed including a list of all fluids including type weight and specification that are in the equipment as delivered for all fluid compartments. 2.1.3 The vehicle's crankcase, differential and transmission, and other fluid compartments shall be filled to the manufacturer's recommended capacity. 2.1.4 Fuel tank shall be filled to at least register a minimum 1 /4 full on the fuel gauge, unless restricted by the commercial carrier, when the vehicle arrives at the delivery location. 2.1.5 The vehicle shall be clean and free from defects when delivered and should be ready for immediate and continued use upon delivery. 2.1.6 Units delivered in an incomplete state, or which have deficiencies per the specification, are subject to the damage charges as noted in paragraph 5.0 below. 2.2 Delivery Receipt: 2.2.1 A delivery receipt will be required. The receipt must be filled out by the vendor, and acknowledged by state receiving personnel by signature and date of actual receipt of equipment. One copy of this delivery receipt is to be given to the state - receiving agency. 2.2.2 Vendors are cautioned and advised that such delivery forms or other receiving type documents will not in any way be construed to mean the state has formally and fully accepted unit(s) referenced thereon as complete and meeting every specification set forth. Only the Contracting Officer or designee may sign warranty documentation. 3.0 LINE SHEETS /BILL OF MATERIALS: 3.1 It is required within 30 days after delivery that the successful bidder provides a comprehensive listing of all components used to assemble the unit. 3.2 This includes any components installed by the manufacturer or any subcontractor or the successful bidder. 3.3 Information will include at a minimum, when available, make, model serial number on items such as engines, transmissions, axles, tires, bodies, etc. The listings will be specific to each piece of equipment and will be provided on an individual CD for each unit delivered. 3.4 A minimum of two (2) CD's per unit are to be provided and marked with the make, model, and last main numbers of the units serial number or State PO number. Section I - Special and Conditions CA 1685 -12 Contract for Police Vehicles Page 1 of 6 4.0 F.O.B. POINT: 4.1 The F.O.B. point is as listed in Section IV, Bid Schedule. Ownership of and title will remain with the contractor until delivery is complete to final destination and accepted by the State. Equipment is not to be driven on the Alcan Highway without prior written approval from the contracting officer. 5.0 DAMAGES FOR LATE DELIVERY AND NON - CONFORMING GOODS: 5.1 Time is of the essence in this contract. The Bidder is expected to deliver goods that conform in all material respects to the contract specifications on or before the date provided therein, as may be amended by written agreement of the parties. 5.2 In the event that the equipment is delivered late or does not conform to the contract specifications, the State shall be entitled to offset against the Contract Price, as liquidated damages and not as a penalty, an amount equal to the cost of renting like equipment, multiplied by the number of calendar days elapsing between the delivery date provided in the bid schedule and the delivery date to the State. In the case of a truck of this class, that daily rental fee is determined to be $50.00. The number of days for which liquidated damages shall apply shall include, in the case of non - conforming goods, the time reasonably necessary for the State to perform inspection. 5.3 These liquidated damages represent a reasonable estimate of amounts necessary to compensate the State for loss of use of the goods during the period in which the goods would have been available to the State if conforming goods had been timely delivered. 6.0 WARRANTY: 6.1 Standard Warranty Package: Unless otherwise stipulated by this ITB, the successful bidder will provide a three -year (36- month) warranty. 6.1.1.1 Full (100 %) Parts and Labor Warranty Coverage of all components for 36 months (year one), from the date the unit is placed in service at the assigned location. 6.1.1.2 Full (100 %) Warranty Coverage includes all cost of labor, parts, freight, lubricants, miscellaneous cost, etc., to place the unit in like -new condition. 6.1.2 Should the manufacturer's standard warranty exceed the minimum State warranty requirements, the manufacturer's warranty will run in conjunction with and enhance the State's warranty, then continue for the remainder of its term. 6.1.3 For clarification, warranty does not apply to normal wear and tear or maintenance items, accident damages, misuse of equipment or failure to operate or maintain equipment as prescribed by vendor /manufacturer. 6.1.4 Warranty on Attachments: Same as Standard Warranty Package. 6.1.5 In- Service Date: Warranty on vehicles not placed in service immediately upon receipt because of time lag to construct body components and /or installation of special equipment, or due to seasonal usage or other delay, shall be warranted from the date the vehicle is placed in service. The receiving agency shall notify the vendor /manufacturer in writing of the actual "in service" date. Notification of the requirement for delayed warranty will be provided on delivery orders whenever possible. 6.2 Warranty Claims: 6.2.1 Warranty will be provided at the unit's assigned (in- service) location. Because of the remote location of some equipment it is not always practical to deliver equipment to authorized warranty repair facilities. In these cases, the vendor may perform warranty work at the state's location or, the State of Alaska, at its discretion, reserves the right to perform the warranty work and be reimbursed by the vendor. If travel is required by State personnel to perform the work, actual costs will be used for reimbursement. 6.2.2 The State of Alaska has established a warranty procedure whereby the vendor is to be notified via letter, email, or fax, that warranty work needs to be performed. If time is of the essence, a telephone call confirmed by one of the above written procedures may be utilized. 6.2.3 The vendor must notify the state within 24 hours of verbal or written notification that it will begin to perform the warranty work at the equipment location. Section 1- Specia erms and Conditions CA 1685 -12 Contract for Police Vehicles Page 2 of 6 6.2.4 The State may, at its discretion, proceed to make warranty repairs with its own work force in the case of emergency situation or to preclude excessive downtime (greater than 24 hours). The State will require a PO to perform the warranty work. 6.2.5 Failure to notify the State that the vendor intends to begin to perform warranty is considered a contractual breach. 6.2.6 The vendor will be invoiced for required warranty work performed by the state. Warranty work performed by the state will be charged at the current SEF shop labor rate at the time of the repair. Actual repair time will be used. 6.3 Warranty Performed by Vendor: 6.3.1 The State will reimburse travel costs not reimbursed by the manufacturer for travel to and from the bidder's closest warranty service center within the State of Alaska to the location of the equipment under warranty. Travel costs will be billed as follows 6.3.1.1 Mileage Charge: Mileage will only be reimbursed for travel within Alaska at the rate allowable by the IRS. 6.3.1.2 Meals are paid at actual and charges must be accompanied by receipts and are not to exceed the State authorized $60.00 per day. 6.3.1.3 Transportation, such as airfare, shall be reimbursed at actual and all charges are to be accompanied by a receipt /copy of the coach ticket. 6.3.1.4 Lodging shall be reimbursed at actual and shall not exceed $150.00 per night unless no other lodging is available. Requests for reimbursement must be accompanied by a receipt. 6.3.2 Travel will only be reimbursed for time in Alaska. 6.3.3 After hours, weekend and holiday travel must be approved by the contracting officer to be considered for reimbursement. The State will not pay for weather delays. 6.4 Authorized Warranty Dealer (Contractor) and Subcontractor: 6.4.1 The use of a subcontractor does not exclude any provisions as listed in this ITB, as requirements to the contractor. 6.4.2 Contractor must have the capability of providing warranty servicing and repair work within the State of Alaska with a manufacturer authorized warranty repair facility per 1.4. Provide name and address for each Authorized Warranty Dealer for each location. ( *) Kendall Ford- Wasilla, Cal Worthington Ford - Anchorage, Seekins Ford - Fairbanks The Contractor must also provide in their bid package, contractual documentation or agreements with the subcontractor insuring the state that the subcontractor will provide complete contract performance on behalf of the contractor as set forth in this ITB and verification that the work provided will maintain manufacturer's warranty requirements. ( *) None The ultimate responsibility for warranty lies with the contractor (bidder). 6.4.3 The State reserves the right to inspect the warranty facility prior to issuing the Notice of Intent to Award a contract. 6.5 Factory Recall: 6.5.1 Nationwide factory recall or product update programs are the responsibility of the vendor and /or manufacturer. The State will attempt to bring affected equipment to an authorized repair facility. However, because of the remoteness of some equipment this is not always practicable or economical. In such cases, factory recall and modification work will be handled the same as warranty work. Factory recall notices sent to the state should, in addition to serial number, include model, year, and dealer. Section I - Special Terms and Conditions CA 1685 -12 Contract for Police Vehicles Page 3 of 6 7.0 REPAIR ORDERS AND DOCUMENTATION: 7.1 Any work performed by the contractor or approved subcontractor, whether warranty or any other work on a piece of equipment purchased under this ITB, will require a copy of the repair order, any invoices showing parts and commodities including oils and types used. 8.0 PUBLICATIONS: 8.1 Paper publications are to be received by the State of Alaska no later than 10 days after receipt of the unit. Custom manuals may be delivered no later than 90 days after receipt of the unit. Delivery will not be considered complete until the publications for each unit have been received by the State of Alaska. Note: Publications, when required, will be ordered on the same Purchase Order as the unit itself. 8.1.1 All paper manuals are to be pre - assembled in factory binders prior to delivery. 8.2 Service Manuals: 8.2.1 Complete set(s) to include applicable information covering prime unit and attachments: 8.2.2 Body, chassis, and electrical 8.2.3 Engine, transmission, and differential(s) (service and rebuild) 8.2.4 Electrical and vacuum troubleshooting 8.2.5 Wiring diagrams 8.2.6 Service specifications 8.2.7 Engine /emission diagnosis 8.3 Parts Manuals: 8.3.1 Complete set(s) including all updates. If updates are not provided during the warranty period, the State may order them from the manufacturer and bill the contractor for the full cost, including shipping. 8.3.2 Parts manuals are to be customized by serial number. 8.4 Operator's Manuals: Complete set(s) to include prime unit and attachments. 8.5 Quantities: As per Section IV — Bid Price Schedule. 8.6 Manuals: To be delivered to, and receipt signed by person(s) as noted on the Purchase Order. 8.7 Service Bulletins, Etc.: The successful bidder must provide appropriate service bulletins, technical support bulletins, service letters, product support bulletins, and /or any other information type notifications that are sent out to the vendor or used by the manufacturer in the maintenance and report of the vehicle, equipment or attachments being provided. The intent of this clause is that the State of Alaska be provided notification of any and all changes or improvement7s that may affect the maintenance, reliability, longevity, and safety of our equipment. This information will be provided as soon as possible to person(s) as noted on the Purchase Order. 9.0 STATEMENT OF ORIGIN: The bidder will be required to furnish a Manufacturer's Statement of Origin for Automotive or Non - Automotive rolling stock for each unit. All such documents shall be forwarded within 2 business days of delivery to: DOT &PF, HQ State Equipment Fleet 2200 E. 42 Avenue Room #316 Anchorage, Alaska 99508 10.0 INSPECTIONS: 10.1 The State's inspection of all materials and equipment upon delivery is for the sole purpose of identification. Such inspection shall not be construed as final or as acceptance of the materials or equipment if materials or equipment do not conform to Contract requirements. If there are any apparent defects in the materials or equipment at the time of delivery, the State will promptly notify the Contractor thereof. Without limiting any other rights of the State, The State at its option, may require the Contractor to: 10.1.1 Repair or replace at Contractor's expense, any or all of the damaged goods, Section I - Specia ) 3 r erms and Conditions CA 1685 -12 Contract for Police Vehicles Page 4 of 6 10.1.2 refund the price of any or all of the damaged goods, or 10.1.3 accept the return of any or all of the damaged goods. 10.2 Costs of remedying all defects, indirect and consequential costs of correcting same, and /or removing or replacing any or all of the defective materials or equipment will be charged against the Bidder. 10.3 The unit must be complete and able to operate at its full capacity prior to travel of state personnel. If the unit is not complete, does not pass inspection, or is not able to operate and be tested to full capacity, the contractor may be required to pay for additional inspection trips until the unit is able to pass a full inspection. It is at the State's discretion to determine if additional inspections are necessary. This may be in addition to Liquidated Damages as stated in 5.0 above. 11.0 PRICE: 11.1 Price Guarantee: The Contractor is responsible to maintain prices under the contract firm for model year. All price increases or decreases must remain firm for the following model year. 11.2 NO RETROACTIVE PRICE INCREASES WILL BE ACCEPTED. 11.3 Price adjustments, increases or decreases, for subsequent orders, may be made by providing the Contracting Officer satisfactory evidence that all of the following conditions exist: 11.3.1 The increase is a result of the increased cost at the manufacturer's level and not costs under the contractor's control, and that; 11.3.1.1 The increase will not produce a higher profit margin for the contractor than that on the original contract, and that; 11.3.1.2 The increase affects only the item(s) that are clearly identified by the contractor. 11.3.1.3 Satisfactory forms of the evidence of the above facts may include a certified invoice from the manufacturer, or an affidavit from an independent professional price- tracking firm that is recognized by the industry as reputable and knowledgeable. The contractor must be able to show the difference between the prior year's price and the current difference in the price being requested. 11.4 Price Decreases: During the period of the contract, the Contractor must pass on to the state all price decreases, such as fleet rebates. A Contractor's failure to adhere strictly and faithfully to this clause will be considered a material breach of contract. The state reserves the right to cancel the contract if the contractor fails to properly perform the duties set out herein. 12.0 MANUFACTURER'S REBATE (INCENTIVES): In any circumstance during or prior to completion of the contract, whereupon the State of Alaska becomes eligible to receive a rebate for any vehicle purchased under this contract, it shall be the BIDDER'S responsibility to inform the Contracting officer in writing and to advise the procedures for obtaining such rebates. 13.0 REPLACEMENT PARTS: 13.1 The State of Alaska shall expect the dealer or manufacturer to provide replacement wear parts at their authorized warranty facilities for the entire warranty period on any given unit and /or the entire term of the contract. 13.2 Contractor will be required to have parts available in stock at their warranty locations or available within 2 business days at no additional freight cost to the state. This includes wear parts and commonly used parts for the units being sold under contract. 13.3 Transportation (freight) cost for items on the list of parts required to stock shall be standard surface freight charges. No Air or Priority freight charges will be allowed for items on the required stocking list. 13.4 Parts Return: Within 12 months of the invoice date, the State is to be allowed to return new parts with full refund, less actual shipping charges. Cores returned within 12 months of original invoice date will receive full core credit. Returned parts will be in new, resellable condition. Refund will be in the form of a credit /invoice credited to the SOA account with the vendor. 13.5 Parts Warranty: All products supplied by the contractor shall be warranted against defects in materials and workmanship for a minimum of 90 days, commencing at the time of installation as long as the installation is Section I - Special Terms and Conditions CA 1685 - 12 Contract for Police Vehicles Page 5 of 6 within 12 months of purchase. The cost of any defective product and the labor required to replace the defective product shall be the obligation of the contractor. 13.5.1 If the manufacturer's warranty exceeds the stated warranty then manufacturer's warranty supersedes. 13.6 Invoicing: Full description of item is required on all invoices, packing lists and billings. L i Section I - Specia erms and Conditions CA 1685 -12 Contract for Police Vehicles Page 6 of 6 SECTION II STANDARD TERMS AND CONDITIONS 1.0 ACCESSORIES: When accessories are supplied, they must be certified to be compatible with the rest of the equipment. Certification will be written evidence satisfactory to the State that the accessories are compatible. The bidder's failure to supply this evidence within the time required by the State will cause the State to consider the bid non - responsive and reject the bid. 2.0 ADDITIONS OR DELETIONS: The State reserves the right to add or delete items, agencies or locations as determined to be in the best interest of the State. Added items, agencies or locations will be related to those on contract and will not represent a significant increase or decrease in size or scope of the contract. Such additions or deletions will be documented via mutual agreement, will be at prices consistent with the original bid price margins, and will be evidenced by issuance of a written contract change notice from the Contracting officer. 3.0 AMENDMENTS: Contract terms shall not be waived, altered, modified, supplemented or amended without prior written approval of the Contracting officer. 4.0 ASSIGNMENT(S): Assignment of rights, duties, or payments under a contract resulting from this ITB is not permitted unless authorized in writing by the State of Alaska, Department of Administration, Division of General Services. Bids that are conditioned upon the State's approval of an assignment will be rejected as nonresponsive. 5.0 BILLING INSTRUCTIONS: Invoices must be billed to the ordering agency's address shown on the individual Purchase Order, Contract Award or Delivery Order, not to the Division of General Services. The ordering agency will make payment after it receives the merchandise or service and the invoice. Questions concerning payment must be addressed to the ordering agency. 6.0 BID FORMS: Bidders shall use this bid and attached forms when submitting bids. A photocopied bid may be 7.0 BRAND AND MODEL OFFERED: Unless otherwise specified, when brand names and model numbers are used to specify the type and quality of the goods desired, bidders must clearly indicate the brand names and model numbers they intend to provide. The bidder's failure to identify the brand and model offered will cause the State to consider the offer non - responsive and reject the bid. 8.0 CERTIFICATION OF COMPLIANCE WITH AMERICAN'S WITH DISABILITIES ACT OF 1990: 8.1 By signature of their bid /proposal the bidder /proposer certifies that they comply with the American's with Disabilities Act of 1990 and the regulations issued there under by the federal government. 8.2 Services or activities furnished to the general public on behalf of the State must be fully accessible. This is intended to ensure that agencies are in accordance with 28 CFR Part 35 Section 35.130 and that services, programs or activities furnished to the public through a contract do not subject qualified individuals with a disability to discrimination based on the disability. 9.0 COMPLIANCE WITH ALL GOVERNMENT REGULATIONS: The bidder must comply with all applicable federal, state, and borough regulations, codes, and laws, and pay all applicable federal, state, and borough taxes, and is liable for all required insurance, licenses, permits, and bonds. Failure to comply with such requirements shall constitute a breach of contract and shall be grounds for contract cancellation. Damages or costs resulting from noncompliance shall be the sole responsibility of the bidder. 10.0 CONFLICT OF INTEREST: An officer or employee of the State of Alaska may not seek to acquire, be a party to, or possess a financial interest in, this contract if (1) the officer or employee is an employee of the administrative unit that supervises the award of this contract; or (2) the officer or employee has the power to take or withhold official action so as to affect the award or execution of the contract. 11.0 CONSUMER ELECTRICAL PRODUCT: AS 45.45.910 requires that "...a person may not sell, offer to sell, or otherwise transfer in the course of the person's business a consumer electrical product that is manufactured after August 14, 1990, unless the product is clearly marked as being listed by an approved third party certification program." Electrical consumer products manufactured before August 14, 1990, must either be clearly marked as being third party certified or be marked with a warning label that complies with AS 45.45.910(e). Even exempted electrical products must be marked with the warning label. By signature on this bid the bidder certifies that the product offered is in compliance with the law. A list of approved third party certifiers, warning labels and additional information is available from: Department of Labor and Workforce Development, Labor Standards & Safety Division, Mechanical Inspection Section, P.O. Box 107020, Anchorage, Alaska 99510 -7020, (907)269 -4925. Section 11- Standard Terms and Conditions CA 1685 -12 Contract for Police Vehicles Page 1 of 4 12.0 CONTINUING OBLIGATION OF CONTRACTOR: Notwithstanding the expiration date of a contract resulting from this ITB, the contractor is obligated to fulfill its responsibilities until warranty, guarantee, maintenance and parts availability requirements have completely expired. 13.0 CONTRACT ADMINISTRATION: The administration of this contract, including any /all changes, is the responsibility of the Contracting Officer, HQ State Equipment Fleet. 14.0 CONTRACT EXTENSION: Unless otherwise provided in this ITB, the State and the successful bidder /contractor agree: (1) that any holding over of the contract excluding any exercised renewal options, will be considered as a month -to -month extension, and all other terms and conditions shall remain in full force and effect and (2) to provide written notice to the other party of the intent to cancel such month -to -month extension at least thirty (30) days before the desired date of cancellation. 15.0 CONTRACT FUNDING: Bidders are advised that funds are available for the initial purchase and /or the first term of the contract. Payment and performance obligations for succeeding purchases and /or additional terms of the contract are subject to the availability and appropriation of funds. 16.0 DEFAULT: In case of bidder default, the State may procure the goods or services from another source and hold the bidder responsible for any resulting excess costs and may seek other remedies under law or equity. Alaska Statutes and Regulations provide for suspension and disbarment of non - responsible bidders. 17.0 DELIVERY: All deliveries shall be F.O.B. final destination point with all transportation and handling charges paid by bidder. Responsibility and liability for loss or damage shall remain with bidder until final inspection and acceptance when responsibility shall pass to the State except as to latent defects, fraud and bidder's warranty obligations. 18.0 DISCONTINUED ITEMS: In the event an item is discontinued by the manufacturer during the life of the contract, another item may be substituted, provided that the contracting officer makes a written determination that it is equal or better than the discontinued item and provided that it is sold at the same price or less than the discontinued item. 19.0 DISPUTES: Any dispute arising out of this agreement shall be resolved under the laws of Alaska. Any appeal of an administrative order or any original action to enforce any provision of this agreement or to obtain any relief from or remedy in connection with this agreement may be brought only in the superior court for the State of Alaska. 20.0 FORCE MAJEURE (Impossibility to perform): Neither party to this contract shall be held responsible for delay or default caused by acts of God and /or war, which is beyond that party's reasonable control. The State may terminate this contract upon written notice after determining such delay or default will reasonably prevent successful performance of the contract. 21.0 HUMAN TRAFFICKING: 21.1 By signature on this contract, the offeror certifies that: 21.1.1 the offeror is not established and headquartered or incorporated and headquartered, in a country recognized as Tier 3 in the most recent United States Department of State's Trafficking in Persons Report; or 21.2 The most recent United States Department of State's Trafficking in Persons Report can be found at the following website: www.state.qov /q /tip/ 21.3 Failure to comply with this requirement will cause the state to reject the bid or proposal as non - responsive, or cancel the contract. 21.4 This pertains to goods and services above $50,000.00. 22.0 INDEMNIFICATION: The Contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the Contractor under this agreement. The Contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the independent negligence of the Contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. "Contractor" and "Contracting agency ", as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term "independent negligence" is negligence other than in the Contracting agency's selection, administration, monitoring, or controlling of the Contractor and in approving or accepting the Contractor's work. Section 11- Terms and Conditions CA 1685 - Contract for Police Vehicles Page 2 of 4 23.0 INSPECTIONS: Goods furnished under this contract are subject to inspection and test by the State at times and places determined by the State. If the State finds goods furnished to be incomplete or not in compliance with bid specifications, the State may reject the goods and require bidder to either correct them without charge or deliver them at a reduced price, which is equitable under the circumstances. If bidder is unable or refuses to correct such goods within a time deemed reasonable by the State, the State may cancel the order in whole or in part. Nothing in this paragraph shall adversely affect the State's rights as buyer, including all remedies and rights granted by Alaska statutes. 24.0 INSURANCE: 24.1 Without limiting Contractor's indemnification, it is agreed that Contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the Contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits. Certificates of Insurance must be furnished to the contracting officer prior to beginning work and must provide for a notice of cancellation, non - renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the Contractor's services. All insurance policies shall comply with, and be issued by insurers licensed to transact the business of insurance under AS 21. 24.2 Proof of insurance is required for the following: 24.2.1 Workers' Compensation Insurance: The Contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and; where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State. 24.2.2 Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per occurrence. 24.2.3 Commercial Automobile Liability Insurance: covering all vehicles used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per occurrence. 24.3 Failure to supply satisfactory proof of insurance within the time required will cause the State to declare the bidder nonresponsive and to reject the bid. 25.0 ITEM UPGRADES: The State reserves the right to accept upgrades to models on the basic contract when the upgrades improve the way the equipment operates or improve the accuracy of the equipment. Such upgraded items must be at the same price as the items in the basic contract. 26.0 NEW EQUIPMENT: Equipment offered in response to this ITB must be new equipment. New equipment means equipment that is currently in production by the manufacturer and is still the latest model, edition or version generally offered. The equipment must be warranted as new by the manufacturer and may not have been used for any purpose, other than display (not demonstration), prior to its sale to the State. The State will not accept remanufactured, used or reconditioned equipment, including used or reconditioned components or parts of. It is the contractor's responsibility to ensure that each piece of equipment delivered to the State complies with this requirement. A contract's failure to comply with this requirement will cause the State to seek remedies under breach of contract. 27.0 ORDER DOCUMENTS: Except as specifically allowed under this ITB, an ordering agency will not sign any vendor contract. The State is not bound by a vendor contract signed by a person who is not specifically authorized to sign for the State under this ITB. The State of Alaska Purchase Order, Contract Award and Delivery Order are the only order documents that may be used to place orders against the contract(s) resulting from this ITB. 28.0 PAYMENT: Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a State agency will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement, which establishes a lower interest rate or precludes the charging of interest. Section 11- Standard Terms and Conditions CA1685 -12 Contract for Police Vehicles Page 3 of 4 29.0 PROPRIETARY INFORMATION AND STATEMENTS OF CONFIDENTIALITY: 29.1 Except as set forth in this provision, all information in all bids will be made public under AS 36.30.530 not later than the time of issuance of a notice of intent to award. 29.2 If the offeror submits information considered by it to constitute a trade secret or proprietary data, such information may be expressly designated as such, and must be accompanied by the offeror's certification that (1) the information has consistently been maintained by its owner as a trade secret or as proprietary information, (2) the owner of the information has taken due care to protect it from release to non - privileged persons, and (3) to the best knowledge of the offeror, the information has not lost its status as trade secret or proprietary information, whether by lack of diligent protection, release to any non - privileged person or otherwise. 29.3 Absence of such certification, any claim of confidentiality will be ignored, and the bidder may not hold any reasonable expectation of confidentiality. 29.4 Any information so certified will be held confidential so long as the contracting officer concurs that it constitutes a trade secret or proprietary data, and deems it not critical to determination of the price, quantity, or delivery terms bid, or the responsiveness of the bid. 29.5 By submission of a bid, the offeror consents to the contracting officer's exercise of reasonable judgment as to concurrence with any assertion of confidentiality, and waives any and all claims for release of information that the contracting officer reasonably deems not confidential notwithstanding a certified assertion of confidentiality. 29.6 A certified assertion of confidentiality in which the contracting officer concurs, with respect to information the contracting officer deems critical to determination of the price, quantity, or delivery terms bid, or the responsiveness of the bid, will cause the bid to be rejected as a non - responsive bid. 30.0 QUANTITIES: The State reserves the right to reduce or increase the quantity of items ordered under any contract resulting from this Invitation to Bid. 31.0 SEVERABILITY: If any provision of the contract is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions will not be affected; and, the rights and obligations of the parties will be construed and enforced as if the contract did not contain the particular provision held to be invalid. 32.0 SHIPPING DAMAGE: The State will not accept or pay for damaged goods. The contractor must file all claims against the carrier(s) for damages incurred to items in transit from the point of origin to the ultimate destination. The State will provide the contractor with written notice when damaged goods are received. 33.0 STANDARD AND SPECIAL TERMS AND CONDITIONS: The terms and conditions of this section are standard to State of Alaska, Department of Transportation and Public Facilities, Statewide Equipment Fleet contracts for the purchase of goods. There may also be other special terms and conditions in an Invitation to Bid or Request for Proposal which apply only to this contract. In the event of a conflict between the standard and special terms and conditions, the Special Terms and Conditions take precedence. 34.0 SUCCESSORS IN INTEREST: This contract shall be binding upon successors and assigns. 35.0 SUITABLE MATERIALS: All materials, supplies or equipment offered by a bidder shall be new, unused, of recent manufacture, and suitable for the manufacturer's intended purpose unless the specifications allow for used, rebuilt or remanufactured equipment. 36.0 TAXES: Prices quoted in bids must be exclusive of federal, state, and local taxes. If the bidder believes that certain taxes are payable by the State, the bidder may list such taxes separately, directly below the bid price for the affected item. The State is exempt from Federal Excise Tax because articles purchased are for the exclusive use of the State of Alaska. 37.0 WARRANTY: Unless otherwise stated, all equipment shall be new and current model and shall carry full factory warranties. Bidder warrants all goods delivered to be free from defects in labor, material and manufacture and to be in compliance with bid specifications. All implied or expressed warranty provisions of the Uniform Commercial Code apply. All warranties shall be for and benefit the State Section 11- Standard ms and Conditions CA 1685 -12 Contract for Police Vehicles Page 4 of 4 SECTION III - SPECIFICATIONS SPECIFICATION #115 All -Wheel Drive Police Interceptor APPLICATION: To be used by the Alaska State Troopers in pursuit as well as patrol duties. Weather variance from plus 100 degrees to minus 50 degrees Fahrenheit. UNIT TYPE: Ford Taurus Police Interceptor 1.0 Engine: 3.5L EcoBoost V6, 365HP 1.1 Optional Pricing for 3.5L V6 280HP 2.0 Transmission: 4 -Speed automatic w /overdrive. 3.0 Starting Aids: 3.1 Engine Block Heater 4.0 Brakes: To include anti -lock braking system and traction control 5.0 Tires & Wheels: Five (5) each, P245/55R18 pursuit rated tires with spare tire and wheel securely mounted in trunk. 6.0 Body: 6.1 To include heavy duty insulated black rubber matting on full floor area including front and back of passenger areas. 6.2 Seats: 6.2.1 Cloth upholstery, front only, vinyl only rear bench. 6.2.2 Front bucket seats. 6.2.3 Operator's seat to have six (6) -way power adjuster option. 6.2.4 All upholstery to be charcoal in color. 6.3 Windows: 6.3.1 Power windows with master control in driver's door. 6.3.2 Rear windows controlled by driver only, switch delete OEM Package 67D 6.4 Cruise Control & Tilt Steering OEM 6.5 AM /FM Radio 6.6 Heated Mirrors 6.7 Rearview Camera OEM 77B (Priced as option) 6.8 Body Side Molding: 6.8.1 All moldings will be installed on vehicles. 6.9 Keys and Door Locks: 6.9.1 OEM power door locks with master control for all doors installed in driver's door. 6.9.2 Inoperable rear door handles and locks OEM Package 18G. 6.9.3 All cars and locks to be keyed alike (Fleet Keys) for ignition, doors and trunk. To include three (3) keys with each unit. 6.10 Hood: 6.10.1 To have double safety latch with hood release inside car. 6.10.2 To have under hood light controlled by a mercury switch. 6.10.3 If requested on purchase order, the hood is to be non - reflective, flat black. Section Ili 4pecifications CA 1685 -12 Contract for Police Vehicles Page 1 of 6 6.11 Trunk: 6.11.1 To have a minimum 16.6 cubic feet of space. 6.11.2 To include a deck lid release switch, ignition controlled. 6.12 All ashtrays in rear compartment are to be made inoperable. 7.0 Electrical: 7.1 All interior lights and factory warning buzzers, such as: HEADLAMPS ON, SEAT BELT NOT FASTENED, KEY IN IGNITION, DOOR OPEN, DOOR AJAR, etc. to be deactivated OEM. 7.2 Lighting: 7.2.1 Headlights to have shatterproof type lens or have protective shatterproof covers. 7.2.2 Spotlight: to be mounted in left-hand pillar post. To be independent of ignition on separate 20 amp fused circuit. OEM Package 21 D 7.2.3 OEM Dome Lights 7.2.4 OEM Trunk Light 7.2.5 Daytime running lights OEM Package 942 8.0 Miscellaneous: 8.1 Publications to include factory service bulletins to all regional SEF Managers, and one (1) each operator's manual to be delivered with each vehicle. 8.2 Tool Kit: To be equipped with wheel wrench and jack. 8.3 Delivery Inspection: All final inspections for compliance to specifications on all patrol vehicles are conducted at FOB point. 8.4 Road Ready Package OEM Package 856 (Priced as option) 8.5 Ballistic Door Panels, Driver Only OEM Package 65 (Priced as option) 8.6 Ballistic Door Panels, Driver and Front Passenger OEM Package 65C (Priced as option) 8.7 Ford SYNC with Reverse Sensing System, OEM Package 53M/76R (Priced as option) 8.8 Rearview Camera OEM Package 77B (Priced as option) Section 111- Specifications CA1685 -12 Contract for Police Vehicles Page 2 of 6 SPECIFICATION #152 -PP FULL -SIZE SPORT UTILITY VEHICLE POLICE SERVICE PACKAGE FOUR WHEEL DRIVE APPLICATION: To be used by the Alaska State Troopers on patrol duties. Weather variance from plus 100 degrees to minus 50 degrees Fahrenheit. UNIT TYPE: Ford Expedition 1.0 Engine: Gas, V8, 4.8L, 365 HP 2.0 Transmission: Automatic, 4 -Speed w/ OD 3.0 Starting Aids: 3.1 Engine Block Heater 4.0 Brakes: 4.1 To include anti -lock braking system and traction control 5.0 Tires: 5.1 All season radial tires with a full size spare securely mounted on /in the unit (roof mounted is not acceptable) 6.0 Body: 6.1 Four (4) Doors 6.2 Wheel base: 119 Inches 6.3 Overall Length: 206.5 Inches 6.4 Front license plate bracket 6.5 Privacy Glass, OEM 6.6 Skid Plate Package 6.7 Vinyl flooring 6.8 Cruise Control and Tilt Steering 6.9 Power windows and door locks 6.10 Heated Mirrors 6.11 AM /FM Radio with CD 6.12 Front Tow Hooks 6.13 Trailer Towing Package with Class III Hitch 6.14 Supplemental restraint system for both driver and right front passenger 6.15 Seating: 5- passenger (including driver) 6.15.1 Front bucket seats with no console, or 40/20/40 bench with a removable center section, cloth only 6.15.2 Vinyl rear bench seat 6.15.3 Optional 2 and 3rd row seat, vinyl Section 111 - pLcifications CA 1685 -12 Contract for Police Vehicles Page 3 of 6 6.15.4 Optional 2 and 3 row seat, cloth 6.15.5 Interior color to be stone 6.16 Keys and Door Locks: 6.16.1 OEM power door locks with master control for all doors installed in driver's door. 6.16.2 Inoperable rear door handles and locks. 6.16.3 To include four (4) keys with each unit. 6.17 Hood: 6.17.1 To have double safety latch with hood release inside car. 6.17.2 To have under hood light controlled by a mercury switch. 6.17.3 If requested on purchase order, the hood is to be non - reflective, flat black 7.0 Lighting: 7.1 Headlights to have shatterproof type lens or have protective shatterproof covers. 7.2 OEM Dome Lights 7.3 Daytime Running Lights 8.0 Miscellaneous: 8.1 Publications to include factory service bulletins to all regional SEF Managers, and one (1) each operator's manual to be delivered with each vehicle. 8.2 Tool Kit: To be equipped with wheel wrench and jack. 8.3 Delivery Inspection: All final inspections for compliance to specifications on all patrol vehicles are conducted at FOB point. 8.4 Convenience Package, Includes Power Adjustable Pedals, Reverse Sensors and Message Center OEM Package 50F (Priced as option) 8.5 Running Boards OEM Package 186 (Priced as option) Section 111- Specifications CA1685 -12 Contract for Police Vehicles Page 4 of 6 SPECIFICATION #150 -PP MID -SIZE SPORT UTILITY VEHICLE, AWD POLICE SERVICE PACKAGE APPLICATION: To be used by the Alaska State Troopers on patrol duties. Weather variance from plus 100 degrees to minus 50 degrees Fahrenheit. UNIT TYPE: Ford Explorer Police Vehicle 1.0 Engine: Gas, 3.7L, 300 HP 2.0 Transmission: Automatic, 4 -Speed w/ OD 3.0 Starting Aids: 3.1 Engine Block Heater 4.0 Brakes: 4.1 To include anti -lock braking system and traction control 5.0 Tires: 5.1 All season radial tires with a full size spare securely mounted on /in the unit (roof mounted is not acceptable) 6.0 Body: 6.1 Four (4) Doors 6.2 Wheel base: 112.6 Inches 6.3 Overall Length: 197.1 Inches 6.4 Front license plate bracket 6.5 Privacy Glass, OEM 6.6 Vinyl flooring, with removable floor mats 6.7 Cruise Control and Tilt Steering 6.8 Power windows and door locks 6.9 AM /FM Radio with CD 6.10 Rear Tow Hooks 6.11 Supplemental restraint system for both driver and right front passenger 6.12 Seating: 5- passenger (including driver) 6.12.1 Front bucket seats with no console, or 40/20/40 bench with a removable center section, cloth only 6.12.2 Vinyl rear bench seat 6.12.3 Interior color to be charcoal 6.13 Keys and Door Locks: 6.13.1 OEM power door locks with master control for all doors installed in driver's door. 6.13.2 Inoperable rear door handles and locks OEM Package 68G Section 111 t ecifications CA 1685 -12 Contract for Police Vehicles Page 5 of 6 • 6.13.3 All cars and locks to be keyed alike (Fleet Keys) for ignition, doors and trunk. To include three (3) keys with each unit. 6.14 Hood: 6.14.1 To have double safety latch with hood release inside car. 6.14.2 To have under hood light controlled by a mercury switch. 6.14.3 If requested on purchase order, the hood is to be non - reflective, flat black 7.0 Lighting: 7.1 Headlights to have shatterproof type lens or have protective shatterproof covers. 7.2 Spotlight: to be mounted in left -hand pillar post. To be independent of ignition on separate 20 amp fused circuit. OEM. (Priced as option) 7.3 OEM Dome Lights 7.4 Daytime running lights OEM Package 942 8.0 Miscellaneous: 8.1 Publications to include factory service bulletins to all regional SEF Managers, and one (1) each operator's manual to be delivered with each vehicle. 8.2 Tool Kit: To be equipped with wheel wrench and jack. 8.3 Delivery Inspection: All final inspections for compliance to specifications on all patrol vehicles are conducted at FOB point. 8.4 Road Ready Package OEM Package 856 (Priced as option) 8.5 Ballistic Door Panels, Driver Only OEM Package 90D (Priced as option) 8.6 Ballistic Door Panels, Driver and Front Passenger, OEM Package 90E (Priced as option) 8.7 Ford SYNC with Reverse Sensing System, OEM Package 53M/76R (Priced as option) 8.8 Rear View Camera OEM Package 21 B (Priced as option) Section I11- Specifications CA 1685 -12 Contract for Police Vehicles Page 6 of 6 BID PRICE SCHEDULE Lot 1 Qty. Description Price 1 a ea Ford Sedan Police Package $26,881.00 365HP / 350 lb-ft Torque Color: White w /Flat Black Hood Delivered to Anchorage 1 b ea. Ford Sedan Police Package $26,681.00 365HP / 350 lb-ft Torque Color: Random Delivered to Anchorage 1 c ea 3.5L V6 Engine, 280 HP / 250 lb-ft Torque ($2,745.00) Fuel Economy 365HP, City /Highway: 17/25 Fuel Economy 280HP, City /Highway: 17/26 Optional Pricing 1d. Road Ready Package OEM Package 856 $3,106.00 le. Ballistic Door Panels, Driver Only OEM Package 65E $1,349.00 1f. Ballistic Door Panels, Driver and Front Passenger, OEM Package 65C $2,693.00 1g. Ford SYNC with Reverse Sensing System, OEM Package 53M/76R $514.00 1h. Rearview Camera OEM Package 776 $209.00 Section IVidSchedule CA 1685 -12 Police Vehicles Page 1 of 3 Lot 2 Qty. Description Price 2a ea Ford Expedition, w/ SSV $28,476.00 Color: White w /Flat Black Hood Delivered to Anchorage 2b ea Ford Expedition, w/ SSV $28,276.00 Color: Random Delivered to Anchorage 2c ea 3rd row seating, Vinyl $744.00 2d ea 3rd row seating, Cloth $875.00 Fuel Economy City /Highway: 13/18 Optional Pricing 2e. Convenience Package, Includes Power Adjustable Pedals, Reverse $336.00 Sensors and Message Center OEM Packager 50F 2f. Running Boards OEM Package 186 $370.00 t1 Section IV- Bid Schedule CA1685 -12 Police Vehicles Page 2 of 3 Lot 3 Qty. Description Price 3a ea Ford Explorer, w /Special Service Package $25,646.00 Color: White w /Flat Black Hood Delivered to Anchorage 3b ea Ford Explorer, w /Special Service Package $25,446.00 Color: Random Delivered to Anchorage Fuel Economy City /Highway: 17/23 Optional Pricing 3c. Road Ready Package OEM Package 856 $2,902.00 3d. Ballistic Door Panels, Driver Only OEM Package 90D $1,348.00 3e. Ballistic Door Panels, Driver and Front Passenger, OEM Package 90E $2,694.00 3f. Ford SYNC with Reverse Sensing System, OEM Package 53M/76R $485.00 3g. Spot Lamp, Driver only OEM Package 51Y $182.00 3h. Rear View Camera OEM Package 21B (Includes Sync 53M) $459.00 DELIVERY NO LATER THAN 180 DAYS ARO FOB ANCHORAGE, AK Section IV- Bid Schedule CA1685 -12 Police Vehicles Page 3 of 3 City of Seward, Alaska City Council Special Meeting Minutes February 28, 2013 Volume 39 Page 91 CALL TO ORDER The February 28, 2013 Special Meeting of the Seward City Council was called to order at 7:00 p.m. by Vice Mayor Jean Bardarson. OPENING CEREMONY Council Member Keil led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Ristine Casagranda Marianna Keil Vanta Shafer Bob Valdatta Christy Terry comprising a quorum of the Council; and Ron Long, Acting City Manager Johanna Kinney, City Clerk Absent — David Seaward CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Paul Rupple said this was a small town and he was a member of many different organizations. He recognized that community members in a small town often had to wear several hats, Regarding conflicts of interests, Rupple felt if there was a financial interest, there was concern. If there was not a financial interest present, there should be no concern. He encouraged the council to follow past precedence of using a substantial direct or indirect financial interest as the mechanism to determine if council members should be allowed to vote on issues or not. APPROVAL OF AGENDA Motion (Shafer/Terry) Approval of Agenda Motion Passed Unanimous NEW BUSINESS Resolution 2013 -015, Authorizing General Terms Of Settlement Of A Rate Dispute With The State Of Alaska And Providence Seward Medical And Care Center Relating To A Medicaid Rate Appeal In An Approximate Amount Of $6.1 Million Over Four Years, And Authorizing City of Seward, Alaska City Council Special Meeting Minutes February 28, 2013 Volume 39 Page 92 Negotiation Of A Formal Settlement Agreement To Be Approved When Negotiations Are Complete. Motion (Shafer /Terry) Approve Resolution 2013 -015 Finance Director Kris Erchinger talked through the council agenda statement to provide a history of the issue at hand. The state was agreeing to settle with Providence Seward for Medicaid reimbursement rates at $6.1 million. Providence attorneys were recommending to Providence and the city that they settle. As proposed, the settlement would come to Seward over a four -year period. What Providence had budgeted in for their daily rates and what the benefit would be to Seward, would ultimately depend on what the census of the Seward Long Term Care Facility was and how many of those patients were on Medicaid. In response to Valdatta, discussions on this issue began with the Office of Rate Review, then went to the State of Alaska Attorney General's Office, which where the recommendation before the council tonight for consideration was generated. Erchinger explained the $6.1 million figure would give Providence Seward reimbursements to the city for 2011 and 2012, for about half of the figure. It would need to be decided how Seward Providence would receive the other three million. One consideration was to allow Providence Seward to get caught up with its cash flow because it owed Providence Anchorage roughly $2 million. This would get the city and Providence Seward close to even, putting them both in a much better position. In response to Shafer, Erchinger said Providence Health Services Alaska had been arguing this on behalf of Seward Providence and Valdez Providence, and the costs would not be borne by either city. Erchinger noted it was important to remember that Providence Seward was losing $6 million, not Providence Alaska. Providence Seward was owned by the taxpayers of the city. Erchinger said the $750,000 previously paid to Providence Seward was for electronic medical records and to help recover cash flow. Long stated this was a lot of information that came at the expense of many hours of preparation. The effort put forward in this was a tremendous value and noted how much the city owed Erchinger for her time and patience in presenting this issue. Motion Passed Unanimous Other New Business Council discussion on City Council Conflict of Interest Rules according to the City Code. Shafer's concern and question was what was listed in the city's code and charter regarding conflicts of interest, as well as how other Alaskan communities handled conflicts of interest. It appeared other municipalities had similar conflict of interest language in their codes, which HI City of Seward, Alaska City Council Special Meeting Minutes February 28, 2013 Volume 39 Page 93 addressed those of a financial interest. The mayor or council should decide whether or not a conflict existed based on the specific language in the code. She was wondering if they needed to write something to clarify in the code that these were strictly the guidelines they were to follow. Shafer understood what the attorney said regarding common law, but she didn't see how that applied to the non - profit boards in town. She said when she was sworn in as a council member she took an oath to follow the laws of the City of Seward, the State of Alaska, and the United States. She wondered if there needed to be further clarification. Terry said she didn't disagree that council members had the duty of loyalty under the common law. When she looked at the city's code, the only thing the mayor was allowed to make a determination on was if they had a substantial direct or indirect financial conflict of interest, not if they had a conflict of interest under the common law. Terry felt stating conflicts other than of a financial nature was a matter of courtesy, but nowhere in common law did it give the presiding officer the role to determine on ruling on common law of duty of loyalty. Long said they had all been on a number of boards and part of organizations. On the Kenai Peninsula Borough Assembly, their code trumped common law, the way it was written. But there had to be more detailed of examples that might rise to the level of conflict, such as in terms of relating to contractual agreements. Perhaps the rulings needed to be applied judiciously with a fact - based analysis. As it was being determined lately, conflicts were substantive and prospective. If there was an issue of duty of loyalty when a member was a part of two boards that had a deliberative process, the member should disclose and observe the right to abstain from voting twice. Long recommended tightening up some of that language, but they should ask themselves the fact -based question if a reasonable person in that position would be biased and unable to act in the City's interest. Shafer said this issue had never come up before and she found this to be inane. They sit on the council and it was common sense that they have the duty of loyalty as a council member. Perhaps they should make their language closer to the Kenai Peninsula Borough's. Keil and Long both noted the city code could supercede the common law if they so chose, but it would have to be amended by ordinance. Casagranda understood common law to what the courts would hold accountable. At the last regular meeting where a conflict was ruled, she voted by what the attorney cited as conflicts of interest relating to the city code and to the common law. Casagranda thought of her appointment of the recently- formed recreation committee. If she were to vote on the committee, she didn't think it was right to vote on the council level afterwards. With the information she was given at the last regular meeting, that was why and how she voted. She would also feel more comfortable with tighter language in the code and with what the attorney recommended. Long said the council wasn't necessarily given the entire picture of common law. For the purposes of duty care or loyalty, their presence on the board didn't assume a higher duty on one board over the other. That determination was needed on a case -by -case basis. City of Seward, Alaska City Council Special Meeting Minutes February 28, 2013 Volume 39 Page 94 Terry said they had an attorney opinion in front of them that supported the common law. Shafer did not want this happening again. Casagranda would like to see the guidelines stated clearer in the code if the council was to supercede common law. She personally didn't want the right to vote on the boards she was appointed to and then have the ability to vote on the council level again. Terry suggested speaking to the attorney about providing suggested language when disclosing potential conflicts of interest. Council directed the City Clerk to work with the City Attorney to provide suggested language to council for purposes of disclosure regarding duty of loyalty within the City Council in addition to addressing any direct or indirect substantial financial conflict of interest. Casagranda objected to this direction and also stated she would have preferred to have this discussion with the mayor present. COUNCIL COMMENTS Shafer said the reception last night in Juneau went well. They had great attendance; people were excited about the SMIC expansion project. She spoke with Senator Giessel on funding possibilities, and she recommended a council letter be sent to each member to the senate finance committee and the house finance committee to help bring attention to the project. A lot of the younger staffers that attended the reception were less knowledgeable about the project, and upon learning more about it, they became very interested and excited about it. She thanked the companies that donated money towards this and said no city funds were expended on this reception. Casagranda looked forward to the opportunity to being involved on a Juneau level and to speaking on behalf of Seward more frequently. She was happy to speak and represent the City of Seward on the Kenai Peninsula Economic Development District and felt ready to move on to higher things. Long said attendance could have been better in Juneau, especially if he had made it to the airplane on time. He thanked those involved in supporting the reception. He met with the Department of Labor earlier today to go over some other aspects of work force readiness as was recommended to him. Long also met with Senator Steven's staff, who was still very much interested in Seward. He also met with Representative Osterman, who was a great fishing industries supporter. Valdatta commented on the highway by Girdwood and felt the biggest problem with accidents was tailgating. He wondered how they city could enforce that type of reckless driving better. Perhaps they could make signs and enforce it like they do with headlights and seatbelts. CITIZEN COMMENTS Sarah Aslam noted she read an article in Florida that showed the amount a driver would be ticketed if they were pulled over, to help encourage people to slow down. 51 City of Seward, Alaska City Council Special Meeting Minutes February 28, 2013 Volume 39 Page 95 Joe Fong, Seward Providence Administrator, thanked the council for their time and deliberation and consideration on the resolution tonight. They had learned a lot in the last few days, so he appreciated them taking the time. It had also given him an orientation of the relationship between Providence Seward and the City of Seward. Fong would do the best he could to keep quality medical experience and finances up to speed for the residents of the Seward area. Paul Rupple said regarding the conflict of interest laws, the council and community needed education more than anything, which he felt they received tonight. He noted it cost him $140 the last time he tailgated another driver. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS - None ADJOURNMENT The meeting was adjourned at 8:32 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Vice Mayor (City Seal) 5 2. t 4oc s's,,r 'at 511�P • AGENDA STATEMENT Meeting Date: March 26, 2013 1 From: Johanna Kinney, City Clerk }`. Agenda Item: Non - objection to the Renewal of Liquor License # 822 for Christo's Palace BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the renewal of Beverage Dispensary Liquor License #822 for Christo's Palace. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for these businesses. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non - objection to the renewal of Beverage Dispensary Liquor License #822 for Christo's Palace. 63 I j ap gfk, 9 9 q�AS� MEMORANDUM Date: March 8, 2013 To: Michelle Endresen Finance /Leases Kari Atwood Finance /Public Utilities Chief Tom Clemons Police Department Chief David Squires Fire Department From: Brenda Ballou, Deputy City Clerk RE: Verifying Compliance For The Renewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Christo's Palace Type of License: Beverage Dispensary License Number: 822 Department Status Initials Finance /Leases Ail 1-° Cav Finance /Utilities Police Chief d (C- r Fire Chief 6_)K 61-k Department of Commerce Community, .,\Ni ',PA, s THE STATE p y, ���'; and Economic Development J ALCOHOLIC BEVERAGE CONTROL BOARD (2: :. `, k `. ; i; 1 `, ` i' , -? It i° l 2400 Viking Drive Anchorage, Alaska 99501 A�y' Main: 907.263.5900 Chris Lambert: 907.263.5923 TDD: 907.465.5437 Fax: 907 263.5930 February 25, 2013 RE: Liquor License Renewal Notice Attn: Homer City Clerk Kenai City Clerk Seward City Clerk Soldotna City Clerk Kenai Peninsula Borough Clerk HOMER Type: Beverage Dispensary Lic #: 2252 DBA Name: Don Jose's Mexican Restaurant Service Location: 127 W Pioneer Ave. Owner: Don Jose's LLC Mailing Address: 2052 E Northern Lights Blvd., Anchorage, AK 99508 Type: Package Store - Seasonal Lic #: 2531 DBA Name: Homer Liquor & Wine Company Service Location: 4306 Homer Spit Road #4 Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Horner, AK 99603 Type: Package Store - Seasonal Lic #: 3176 DBA Name: Patel's Service Location: 4470 Homer Spit Road Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 Type: Package Store Lic #: 3472 DBA Name: Patel's #2 Service Location: 369 E Pioneer Ave. Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 66 Type: Restaurant Eating Place Lic #: 5012 DBA Name: Sacketts Smokehouse Kenai Grill Service Location: 16201 Sterling Hwy. Owner: Glenn C. Sackett Mailing Address: PO Box 673, Cooper Landing, AK 99572 - SEWARD Type: Beverage Dispensary Lic #: 822 DBA Name: Christo's Palace Service Location: 133 Fourth Ave. Owner: Manolakakis Inc. Mailing Address: PO Box 830, Seward, AK 99664 Type: Beverage Dis.ensa Lic #: DBA Name: Tony's Bar Service Location: 135 Fourth Ave. Owner: Seward Alaska Ventures Inc. Mailing Address: PO Box 187, Seward, AK 99664 Type: Beverage Dispensary - Tourism Lic #: 4689 DBA Name: The Ivory Cove Service Location: 202 Fifth Ave. Owner: The Kishan Group Inc. Mailing Address: 5851 S Virginia Street, Reno, NV 89502 Type: Package Store Lic #: 1154 DBA Name: Tony's Liquor Store Service Location: 135 Fourth Ave. Owner: Seward Alaska Ventures Inc. Mailing Address: PO Box 187, Seward, AK 99664 Type: Package Store Lic #: 4334 DBA Name: Oaken Keg #2728 Service Location: 1907 Seward Hwy. Owner: Carr- Gottstein Foods Co. Mailing Address: PO Box 29096 MS 6531, Phoenix, AZ 85038 -9096 %. t ic KENAI PENINSULA BOROUGH 144 North Binkley Street ® Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2160 • FAX: (907) 714 -2388 Toll -free within the Borough: 1- 800 - 478 -4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK March 1, 2013 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507 -1286 RE: Non - Objection of License Renewal Business Name Christo's Palace License Type • Beverage Dispensary License Location • City of Seward License No. • 822 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, i , Johni Blankenship, MMC Borough Clerk J B/m It cc: Applicant City of Seward KPB Finance Department File t -4 Of Sell. 1cAS $.P AGENDA STATEMENT Meeting Date: March 26, 2013 From: Johanna Kinney, City Clerk Agenda Item: Non - objection to the Renewal of Liquor License # 4689 for The Ivory Cove BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the renewal of Beverage Dispensary Liquor License #4689 for The Ivory Cove. The Ivory Cove, located inside the Edgewater Best Western Hotel, was closed on December 31, 2011. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for these businesses. The City of Seward Fire Department did not approve compliance because the bar itself was completely removed during the summer of 2012. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non - objection to the renewal of Beverage Dispensary Liquor License #4689 for The Ivory Cove. 5' , Of S @lt, 4 40- 1 ' MEMORANDUM Date: March 8, 2013 To: Michelle Endresen Finance /Leases Kari Atwood Finance /Public Utilities Chief Tom Clemons Police Department Chief David Squires Fire Department From: Brenda Ballou, Deputy City ClerI RE: Verifying Compliance For The Renewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: The Ivory Cove Type of License: Beverage Dispensary - Tourism License Number: 4689 Department Status Initials Finance/Leases Finance/Utilities 01 Police Chief d Fire Chief r - o v3 a. _� 5W�,�,i i NOTE: The Ivory Cove closed on 12/31/2011. � ```� 0 o f To THE STATE Department of Commerce, Community, and Economic Development 01A J ALCOHOLIC BEVERAGE CONTROL BOARD 2400 Viking Drive "i ":''t;i;. I P ,k\, i.1 i Anchorage, Alaska 99501 �3 3* Main: 907.263.5900 nLAS Chris Lambert: 907.263.5923 TDD: 907.465.5437 Fax: 907.263.5930 February 25, 2013 RE: Liquor License Renewal Notice Attn: Homer City Clerk Kenai City Clerk Seward City Clerk Soldotna City Clerk Kenai Peninsula Borough Clerk HOMER Type: Beverage Dispensary Lic #: 2252 DBA Name: Don Jose's Mexican Restaurant Service Location: 127 W Pioneer Ave. Owner: Don Jose's LLC Mailing Address: 0 2052 E Northern Lights Blvd., Anchorage, AK 99508 Type: Package Store - Seasonal Lic #: 2531 DBA Name: Homer Liquor & Wine Company Service Location: 4306 Homer Spit Road #4 Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 Type: Package Store - Seasonal Lic #: 3176 DBA Name: Patel's Service Location: 4470 Homer Spit Road Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 Type: Package Store Lic #: 3472 DBA Name: Patel's #2 Service Location: 369 E Pioneer Ave. Owner: MSA Inc. Mailing Address: 0 369 E Pioneer Ave., Homer, AK 99603 L o Type: Restaurant Eating Place Lic #: 5012 DBA Name: Sacketts Smokehouse Kenai Grill Service Location: 16201 Sterling Hwy. Owner: Glenn C. Sackett Mailing Address: PO Box 673, Cooper Landing, AK 99572 SEWARD Type: Beverage Dispensary Lic #: 822 DBA Name: Christo's Palace Service Location: 133 Fourth Ave. Owner: Manolakakis Inc. Mailing Address: PO Box 830, Seward, AK 99664 Type: Beverage Dispensary Lic #: 1153 DBA Name: Tony's Bar Service Location: 135 Fourth Ave. Owner: Seuzard a 1 - • tures Inc. Mailin ess: PO Box 187, Seward, AK • Type: Beverage Dispensary - Tourism Lic #: 4689 DBA Name: The Ivory Cove Service Location: 202 Fifth Ave. Owner: The Kishan Group Inc. -- `IaLin g Address: 5851 S Virginia Street, Reno, NV 89502 Type: Package Store Lic #: 1154 DBA Name: Tony's Liquor Store Service Location: 135 Fourth Ave. Owner: Seward Alaska Ventures Inc. Mailing Address: PO Box 187, Seward, AK 99664 Type: Package Store Lic #: 4334 DBA Name: Oaken Keg #2728 Service Location: 1907 Seward Hwy. Owner: Carr - Gottstein Foods Co. Mailing Address: PO Box 29096 MS 6531, Phoenix, AZ 85038 -9096 KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2160 • FAX: (907) 714 -2388 Toll -free within the Borough: 1- 800 -478 -4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK March 1, 2013 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507 -1286 RE: Non - Objection of License Renewal Business Name : The Ivory Cove License Type ▪ Beverage Dispensary - Tourism License Location • City of Seward License No. ▪ 4689 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB /mlt cc: Applicant City of Seward KPB Finance Department File (P12— 4 0 • AGENDA STATEMENT Meeting Date: March 26, 2013 From: Johanna Kinney, City Clerk \ Y Agenda Item: Non - objection to the Renewal of Liquor License # 1153 for Tony's Bar BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the renewal of Beverage Dispensary Liquor License #1153 for Tony's Bar. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for these businesses. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non - objection to the renewal of Beverage Dispensary Liquor License #1153 for Tony's Bar. (P r Of SFit, 4 LASK P MEMORANDUM Date: March 8, 2013 To: Michelle Endresen Finance /Leases Kari Atwood Finance /Public Utilities Chief Tom Clemons Police Department Chief David Squires Fire Department From: Brenda Ballou, Deputy City Clerk RE: Verifying Compliance For The Renewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. N Name of Business: Tony's Bar Type of License: Beverage Dispensary License Number: 1153 Department Status Initials Finance /Leases ¢v " Finance /Utilities Police Chief d 14 Fire Chief ,1�.... (L-( • manasto °F T Department of Commerce, Community, '/1/, cs. THE STATE p --,0 and Economic Development ALCOHOLIC BEVERAGE CONTROL BOARD £;( ;" „" ,;; ,I A \; I' I ? \t 1 2400 Viking Drive Anchorage, Alaska 99501 Main: 907.263.5900 Chris Lambert: 907.263.5923 TDD: 907.465.5437 Fax: 907.263.5930 February 25, 2013 RE: Liquor License Renewal Notice Attn: Homer City Clerk Kenai City Clerk Seward City Clerk Soldotna City Clerk Kenai Peninsula Borough Clerk HOMER Type: Beverage Dispensary Lic #: 2252 DBA Name: Don Jose's Mexican Restaurant Service Location: 127 W Pioneer Ave. Owner: Don Jose's LLC Mailing Address: 2052 E Northern Lights Blvd., Anchorage, AK 99508 Type: Package Store - Seasonal Lic #: 2531 DBA Name: Homer Liquor & Wine Company Service Location: 4306 Homer Spit Road #4 Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 Type: Package Store - Seasonal Lic #: 3176 DBA Name: Patel's Service Location: 4470 Homer Spit Road Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 Type: Package Store Lic #: 3472 DBA Name: Patel's #2 Service Location: 369 E Pioneer Ave. Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 Type: Restaurant Eating Place Lic #: 5012 DBA Name: Sacketts Smokehouse Kenai Grill Service Location: 16201 Sterling Hwy. Owner: Glenn C. Sackett Mailing Address: PO Box 673, Cooper Landing, AK 99572 SEWARD Type: Beverage Dispensary Lic #: 822 DBA Name: Christo's Palace Service Location: 133 Fourth Ave. Owner: Manolakakis Inc. Mailing Addre . • - i • : 1 Seward, AK 99664 Type. Beverage Dispensary Lic #: 1153 DBA Name: Tony's Bar Service Location: 135 Fourth Ave. Owner: Seward Alaska Ventures Inc. Mailing Address: PO Box 187, Seward, AK 99 . Typ-. Beverage Di •wry - Tourism Lic #: ' .: DBA Name: The Ivory Cove Service Location: 202 Fifth Ave. Owner: The Kishan Group Inc. Mailing Address: 5851 S Virginia Street, Reno, NV 89502 Type: Package Store Lic #: 1154 DBA Name: Tony's Liquor Store Service Location: 135 Fourth Ave. Owner: Seward Alaska Ventures Inc. Mailing Address: PO Box 187, Seward, AK 99664 Type: Package Store Lic #: 4334 DBA Name: Oaken Keg #2728 Service Location: 1907 Seward Hwy. Owner: Carr - Gottstein Foods Co. Mailing Address: PO Box 29096 MS 6531, Phoenix, AZ 85038 -9096 (c. (41 KLNA1 PENINSULA BOROUGH Lic 144 North Binkley Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2160 • FAX: (907) 714 -2388 Toll -free within the Borough: 1 -800- 478 -4441 Ext. 2160 Email: assemblyclerk @borough.kenai_ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK March 1, 2013 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507 -1286 RE: Non - Objection of License Renewal Business Name Tony's Bar License Type • Beverage Dispensary License Location • City of Seward License No. • 1153 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, 21(.. ? - Johni Blankenship, MMC Borough Clerk J B/m It cc: Applicant City of Seward KPB Finance Department File (or! of S EW Z. 'Q 4L sip AGENDA STATEMENT Meeting Date: March 26, 2013 \� From: Johanna Kinney, City Clerk " Agenda Item: Non - objection to the Renewal of Liquor License # 1154 for Tony's Liquor Store BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the renewal of Package Store Liquor License #1154 for Tony's Liquor Store. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for these businesses. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non - objection to the renewal of Package Store Liquor License #1154 for Tony's Liquor Store. yOf S EIy 9, °_-: P e MEMORANDUM Date: March 8, 2013 To: Michelle Endresen Finance /Leases Kari Atwood Finance /Public Utilities Chief Tom Clemons Police Department Chief David Squires Fire Department From: Brenda Ballou, Deputy City Clerk . \0 RE: Verifying Compliance For The Renewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Tony's Liquor Store Type of License: Package Store License Number: 1154 Department Status Initials Finance /Leases°' C_____ Finance /Utilities 1 Police Chief o it Fire Chief rc L9 ALCOHOLIC BEVERAGE CONTROL BOARD v o zo, Department of Commerce, Community, ,0-,„A , 1 / /% �,s, T HE S TA1 p y, ,v � and Economic Development >= � '= __ _ � -' iA Li\S1Ki\ . f fi 4 _at .. ._..__-__-_-_ ____.__ _�____ __.__._. "`= J i , 2400 Viking Drive r; Eat Anchorage, Alaska 99501 t..7,„ L AS 4 Main: 907.263.5900 Chris Lambert: 907 263.5923 TDD: 907.465.5437 Fax: 907.263.5930 February 25, 2013 RE: Liquor License Renewal Notice Attn: Homer City Clerk Kenai City Clerk Seward City Clerk Soldotna City Clerk Kenai Peninsula Borough Clerk HOMER Type: Beverage Dispensary Lic #: 2252 DBA Name: Don Jose's Mexican Restaurant Service Location: 127 W Pioneer Ave. Owner: Don Jose's LLC Mailing Address: ° 2052 E Northern Lights Blvd., Anchorage, AK 99508 Type: Package Store - Seasonal Lic #: 2531 DBA Name: Homer Liquor & Wine Company Service Location: 4306 Homer Spit Road #4 Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 Type: Package Store - Seasonal Lic #: 3176 DBA Name: Patel's Service Location: 4470 Homer Spit Road Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 Type: Package Store Lic #: 3472 DBA Name: Patel's #2 Service Location: 369 E Pioneer Ave. Owner: MSA Inc. Mailing Address: X 369 E Pioneer Ave., Homer, AK 99603 (1 Type: Restaurant Eating Place Lic #: 5012 DBA Name: Sacketts Smokehouse Kenai Grill Service Location: 16201 Sterling Hwy. Owner: Glenn C. Sackett Mailing Address: PO Box 673, Cooper Landing, AK 99572 SEWARD Type: Beverage Dispensary Lic #: 822 DBA Name: Christo's Palace Service Location: 133 Fourth Ave. Owner: Manolakakis Inc. Mailing Address: PO Box 830, Seward, AK 99664 Type: Beverage Dispensary Lic #: 1153 DBA Name: Tony's Bar Service Location: 135 Fourth Ave. Owner: Seward Alaska Ventures Inc. Mailing Address: PO Box 187, Seward, AK 99664 Type: Beverage Dispensary - Tourism Lic #: 4689 DBA Name: The Ivory Cove Service Location: 202 Fifth Ave. Owner: The Kisha - e4,49 - - . Mailing Address: S Virginia Street, Reno, NV : ' -12 Types - Package Store 'c #: 1154 DBA Name: Tony's Liquor Store Service Location: 135 Fourth Ave. Owner: Seward Alaska Ventures Inc. Mailing Address: PO Box 187, Seward, AK 99664 Type: Package Store Lic #: 4334 DBA Name: Oaken Keg #2728 Service Location: 1907 Seward Hwy. Owner: Carr - Gottstein Foods Co. Mailing Address: PO Box 29096 MS 6531, Phoenix, AZ 85038 -9096 rl KENAI PENINSULA BOROUGH 111C. 144 North Binkley Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2160 • FAX: (907) 714 -2388 Toll -free within the Borough: 1- 800 -478 -4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK March 1, 2013 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507 -1286 RE: Non - Objection of License Renewal Business Name Tony's Liquor Store License Type : Package Store License Location • City of Seward License No. • 1154 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB /mlt cc: Applicant City of Seward KPB Finance Department File ir,of se es ; a SKP AGENDA STATEMENT Meeting Date: March 26, 2013 From: Johanna Kinney, City Clerk Agenda Item: Non - objection to the Renewal of Liquor License # 4334 for Oaken Keg #2728 BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the renewal of Package Store Liquor License #4334 for Oaken Keg #2728. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for these businesses. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non - objection to the renewal of Package Store Liquor License #4334 for Oaken Keg #2728. `T3 � of se MEMORANDUM Date: March 8, 2013 To: Michelle Endresen Finance /Leases Kari Atwood Finance /Public Utilities Chief Tom Clemons Police Department Chief David Squires Fire Department From: Brenda Ballou, Deputy City Clerk RE: Verifying Compliance For The Renewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Oaken Keg #2728 Type of License: Package Store License Number: 4334 Department Status Initials Finance /Leases (, '/ Finance /Utilities O — /` Police Chief Fire Chief C— OF To Department of Commerce, Community, TEL STATE AT and Economic Development JAS ALCOHOLIC BEVERAGE CONTROL BOARD < i \; 1) ` .__ ;, ; 2400 Viking Drive yi d t" ' ' Anchorage, Alaska 99501 . L 4 Main. 907.263 5900 � Chris Lambert: 907 263.5923 TDD: 907.465.5437 Fax 907.263.5930 February 25, 2013 RE: Liquor License Renewal Notice Attn: Homer City Clerk Kenai City Clerk Seward City Clerk Soldotna City Clerk Kenai Peninsula Borough Clerk HOMER Type: Beverage Dispensary Lic #: 2252 DBA Name: Don Jose's Mexican Restaurant Service Location: 127 W Pioneer Ave. Owner: Don Jose's LLC Mailing Address: ° 2052 E Northern Lights Blvd., Anchorage, AK 99508 Type: Package Store - Seasonal Lic #: 2531 DBA Name: Homer Liquor & Wine Company Service Location: 4306 Homer Spit Road #4 Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 Type: Package Store - Seasonal Lic #: 3176 DBA Name: Patel's Service Location: 4470 Homer Spit Road Owner: MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 Type: Package Store Lic #: 3472 DBA Name: Patel's #2 Service Location: 369 E Pioneer Ave. Owner: o MSA Inc. Mailing Address: 369 E Pioneer Ave., Homer, AK 99603 5 Q Type: Restaurant Eating Place Lic #: 5012 DBA Name: Sacketts Smokehouse Kenai Grill Service Location: 16201 Sterling Hwy. Owner: Glenn C. Sackett Mailing Address: PO Box 673, Cooper Landing, AK 99572 SEWARD Type: Beverage Dispensary Lic #: 822 DBA Name: Christo's Palace Service Location: 133 Fourth Ave. Owner: Manolakakis Inc. Mailing Address: PO Box 830, Seward, AK 99664 Type: Beverage Dispensary Lic #: 1153 DBA Name: Tony's Bar Service Location: 135 Fourth Ave. Owner: Seward Alaska Ventures Inc. Mailing Address: PO Box 187, Seward, AK 99664 Type: Beverage Dispensary - Tourism Lic #: 4689 DBA Name: The Ivory Cove Service Location: 202 Fifth Ave. Owner: The Kishan Group Inc. Mailing Address: 5851 S Virginia Street, Reno, NV 89502 Type: Package Store Lic #: 1154 DBA Name: Tony's Liquor Store Service Location: 135 Fourth Ave. Owner: -- -- S"ewar Alas&ka-Veitures Inc. - a . ng Address: PO Box 187, Seward t - 9.9664 Type: Package Store Lic #: 4334 DBA Name: Oaken Keg #2728 \� Service Location: 1907 Seward Hwy. Owner: Carr - Gottstein Foods Co. Mailing Address: PO Box 29096 MS 6531, Phoenix, AZ 85038 -9096 I Ca KENAI PENINSULA BOROUGH 144 North Sinkiey Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2160 • FAX: (907) 714 -2388 Toll -free within the Borough: 1- 800 -478 -4441 Ext. 2160 Email: assemblyclerk ©borough.kenai.ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK March 1, 2013 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507 -1286 RE: Non - Objection of License Renewal Business Name Oaken Keg #2728 License Type : Package Store License Location • City of Seward License No. • 4334 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, , Johni Blankenship, MMC Borough Clerk JB /mlt cc: Applicant City of Seward KPB Finance Department File Agenda Statement e 4 Of SgIt. Meeting Date: March 26, 2013 is �° �° To: Mayor and City Council q ssx From: Johanna Kinney, City Clerk r \t" Agenda Item: City of Seward Representativ or the Unveiling & Dedication Ceremony of the Friendship Across Water Mural in Obihiro, Japan BACKGROUND & JUSTIFICATION: The Seward Mural Society will travel to Obihiro, Japan in September 2013 for the purpose of creating and installing a mural in the Obihiro Zoo called Friendship Across Water. The City of Obihiro has dedicated a specific location for the mural at the Obihiro Zoo, and has committed over $30,000 towards the installation of the mural as well as nearly a dozen local citizens to support and assist with the project. The tentative unveiling and public dedication date for the mural is Saturday, September 21, 2013. The mural is a gift from the City of Seward to the City of Obihiro, and the mayor of Obihiro, the Honorable Norihisa Yonezawa, is expected to lead the dedication and unveiling ceremony. As a gesture of Seward's long- standing relationship with the City of Obihiro, it is recommended that an official representative of the City of Seward be present in Obihiro for the dedication ceremony. There may also be additional ceremonies and events leading up to or following after the installation and dedication ceremonies that may require the city representative's attendance. A member of the Seward Mural Society will be coordinating and securing travel arrangements, and has agreed to include the city's representatives in that effort. The advantage of this would be accompanied travel and shared accommodations. The cost of the city representative is not currently included in the budget of the Seward Mural Society and will be a separate expense and will come from the Mayor and Council's Travel and Subsistence Fund. RECOMMENDATION: Appoint a representative of the City of Seward to attend one or more ceremonies surrounding the installation and dedication of the mural Friendship Across Water in Obihiro, Japan. r1B ATTACHMENT NO. 3 September Calendar for Obihiro Mural project 2013 Sept 7 or 8 Travel Seward to Obihiro Sept. 9 Monday Arrive Obihiro Sept. 10 Tuesday Free day for jet lag Sept. 11 Wednesday Crew #1 5 delegates For set -up and priming the panels (Supplies for this will have to be delivered to the warehouse prior to our arrival) Crew #2 3 delegates Shopping for supplies Sept. 12 Thursday 4 Delegates to Transfer Design 4 Delegates available or Free day Sept. 13 Friday Day 1 - Painting with full crew and Japanese artists Sept. 14 Saturday Day 2 - Painting with full crew and Japanese artists Sept. 15 Sunday Day 3 - painting with full crew and Japanese artists Sept. 16 Monday Touch up and Calligraphy Sept. 17 Tuesday Free Day (Let panels dry) Sept. 18 Wednesday Clear Coat 5 Delegates Free day for 3 delegates Sept. 19 Thursday Free day (Let panels dry) Sept. 20 Friday Mount the panels on framework Sept. 21 Saturday Dedication ceremony (Or could do on Sunday) Sept. 22 Sunday Free day Sept. 23 Monday Depart Obihiro Cl. 0 �w 0 0 0 0 0 0' O O 000 0 0 0 ' ' o e ' ' n OOOe ' e 0eoe Oe a-o 0 0 0 0 0 0 v e e e , -.....0 , - 00 000000 0000 . 00 0D000M0O 0 00 00 cn 0 A � c0 et uioi eru)o 0 .-ui ui ririo0 o 00r- r: r '0p '4 ' N . 0 00 U) N O 1� `' 1- . 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