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Home My WebLink AboutRes2013-023 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2013 -023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONSTRUCTION CONTRACT WITH HARMON CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $549,786 FOR THE VESSEL WASH DOWN PAD AT THE SEWARD MARINE INDUSTRIAL CENTER (SMIC) AND AN ADDITIONAL $106,900 IN PROJECT CONTINGENCY AND CONSTRUCTION MANAGEMENT COSTS, AND APPROPRIATING FUNDS WHEREAS, the City of Seward secured a $620,656 grant from the Exxon Valdez Oil Spill Trustee Council as administered by the Alaska Department of Environmental Conservation for the construction of a Vessel Wash Down Pad; and WHEREAS, installation of the new system will protect the environment by eliminating the runoff of potentially harmful chemicals and eliminating invasive species; and WHEREAS, the City developed a scope of work with the assistance of PND Engineers, Inc. and advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215; and WHEREAS, three bids were received by the required deadline of 3:00 p.m. March 21, 2013; and WHEREAS, the City and PND Engineers, Inc. reviewed all bids and concluded Harmon Construction was the lowest, most qualified and responsive bidder with a base bid amount of $479,786 and an Alternate A bid amount of $70,000; and WHEREAS, the City and PND Engineers, Inc. agree that a ten percent (10 %) contingency is necessary for a project of this magnitude to address the potential for unforeseen project costs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a construction contract not - to- exceed $549,786 with Harmon Construction, including both the Base Bid and the Alternate A in substantially the form presented at this meeting, for the installation of a Vessel Wash Down Pad at SMIC. Section 2. Funding for this contract in an amount not -to- exceed $549,786 is hereby appropriated from grant funds in account no. 278 - 2781 - 4680 -0200 to contracted services account no. 278 - 2781 -5390. CITY OF SEWARD, ALASKA RESOLUTION 2013 -023 Section 3. Funding in an amount not -to- exceed $51,900 is hereby appropriated from the grant fund account no. 278 - 2781 - 4680 -0200 to the Vessel Wash Down Pad contracted services account no. 278- 2781 -5390 for the purposes of hiring a professional construction management services firm to oversee construction of the Vessel Wash Down Pad to ensure that the work is done in accordance with the specifications as outlined in the bid package. Section 4. Funding of a ten percent contingency in an amount not -to- exceed $55,000 is hereby appropriated from the Harbor Maintenance and Repair Fund ( "MRRF ") Reserves Account no. 402 - 0000 - 3071 -0278 to the Vessel Wash Down Pad contingency account no. 278 - 2750 -5XXX. The contingency will be utilized only if required by justifiable cost over -runs approved in advance by the City Manager. Section 5. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day of April, 2013 F SEWARD, CITY O , ALASKA David Seaward, ayor AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward NOES: None ABSENT: None ABSTAIN: None ATTEST: / f t( Av � Jo canna Kin , C c ET's ty Clerk ,• . p.........,., �• • ♦ () • RJ C� a o sj r�� • N (City Seal) I lot r • -, ,-- ' 4 • • • i • 1, i • �.. �j , 41,1 Agenda Statement e, St� 9 � Meeting Date: April 8, 2013 v . s To: City Council q Nur Through: City Manager Jim Hunt From: Harbormaster Mack Funk Agenda Item: Construction contract with Harmon Construction for the Vessel Wash Down Pad at SMIC BACKGROUND & JUSTIFICATION: The City received a grant for $620,656 from the Exxon Valdez Oil Spill Trustee Council for the construction of the Vessel Wash Down Pad at the Seward Marine Industrial Center (SMIC). The project has been designed and administered by PND Engineers. The City worked with PND Engineers, Inc. to draft and finalize a competitive bid package based on the City's standard construction agreement, the scope of work and the availability of funds. This competitive bid package was advertised according to SCC 6.10.210 and SCC 6.10.215. Three bids were received by the City by the deadline of 3:00 p.m. on March 21, 2013. One bid was disqualified as being non - responsive. The City and PND Engineers, Inc. reviewed all bids and concluded Harmon Construction was the lowest, most qualified and responsive bidder with a total bid amount of $549,786 including the Base Bid and Alternate A. The bid tabulation was as follows: Seward Marine Industrial Center (SMIC) - Vessel Washdown Pad - Phase I BID TABULATION Engineers Estimate Harmon Construction Prosser -Dagg Construction BASE BID PRICE $458,450 $479,786 $575,478.11 ADD. ALT. A CONST. BID PRICE $107,000 $70,000 $59,964.90 TOTAL BASE BID & ADDITIVE ALT. A BID PRICE $565,450 $549,786 $635,443.01 INTENT: Enter into a construction contract not -to- exceed $549,786 with Harmon Construction for the installation of a concrete pad, pressure washing, and recycling system as outlined in the competitive bid package and appropriate funds (including Alternate A). CONSISTENCY CHECKLIST: Yes No NJA 1 Comprehensive Plan (document source here): Continue to support, X promote, enhance and develop harbor facilities to accommodate Seward's growing demand for marine transport facilities. (page 33) 2 Strategic Plan (document source here): Seward Marine Industrial Center X Development Plan 3. Other (list): X FISCAL NOTE: The construction work will be paid from the Exxon Valdez Oil Spill Trustee Council grant $620,656 as administered by the Alaska Department of Environmental Conservation. The grant will also pay up to an additional $51,900 for professional construction management services. Funds are required to be appropriated in the amount of $55,000 representing a 10% contingency on the construction project and will be utilized only if required by justifiable cost over -runs approved in advance by the City Manager. The City of Seward will not charge the standard 10% administrative overhead charge to this project. Approved by Finance Department: pp y l p -L1„, fi ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council support Resolution 2013- - authorizing the City Manager to enter into a construction contract with Harmon Construction, the most qualified, responsive and lowest bidder, to construct a Vessel Wash Down Pad at SMIC as outlined in the competitive bid package for an amount not -to- exceed $549,786 and appropriate funds.