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HomeMy WebLinkAbout03112013 City Council Minutes City of Seward, Alaska City Council Minutes March 11, 2013 Volume 39, Page 96 CALL TO ORDER ir.. The March 11, 2013 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Seaward. OPENING CEREMONY Lt. Louis Tiner led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding and Jean Bardarson Christy Terry Vanta Shafer Bob Valdatta Ristine Casagranda Marianna Keil comprising a quorum of the Council; and Jim Hunt, City Manager Ron Long, Assistant City Manager Johanna Kinney, City Clerk Brenda Ballou, Deputy City Clerk Absent — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Alexis Campestre, a manager at J -Dock Seafoods, said he was interested in becoming a commissioner on the Planning and Zoning Commission. Tim McDonald said he had just re -read an article about the geothermic system at Summit Lake, and was reminded of the benefits of geothermal heating systems. He asked the city to give some thought to using it on a large scale for residents. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Shafer) Approval of Agenda and Consent Agenda Council Member Casagranda added a Seward Ad Hoc Recreation Committee update under Other Reports, Announcements and Presentations. Council Member Terry pulled Resolution 2013 -016 from the consent agenda. City of Seward, Alaska City Council Minutes March 11, 2013 Volume 39, Page 97 Council Member Casagranda pulled the approval of the January 28, 2013, February 11, 2013, umi and February 25, 2013 City Council Regular Meeting Minutes and the January 28, 2013, February 26, 2013, and February 28, 2013 City Council Special Meeting Minutes from the consent agenda. City Clerk Johanna Kinney pulled the approval of the February 28, 2013 City Council Special Meeting Minutes from the agenda. The following items were added to the agenda under Other New Business: (4) Schedule a work session to discuss the upcoming Community Health Center (CHC) Grant Application; (5) Schedule work sessions to discuss mid -cycle budget policy considerations; and (6) Discussion on bringing forward a recommendation on conflict of interest rulings. Motion Passed Unanimous The clerk read the following approved consent agenda items: Appoint Alexis Campestre to the Planning & Zoning Commission, with a term expiring February 2015. Appoint Frank DeMarco to the Historic Preservation Commission, with a term expiring May 2015. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards A proclamation was presented to Joe Fong for March as American Red Cross Month. Borough Assembly Report, Sue McClure said one of the most common calls she received from citizens was related to the transfer site and recycling capabilities of the city. Solid waste represented one of the largest expenditures for the borough, second only to education. She visited the transfer site last week and was working with the waste manager to clarify signage and provide more education, particularly about hazardous waste disposal. March 19, 2013 would be the next Assembly meeting and they would be appropriating funds for the new Seward Bear Creek Flood Service Area Board (SBCFSAB) building. There was one new member to the SBCFSAB, and there was still one more seat open. Another ordinance would clarify inconsistencies with the borough code for term limits to allow a person to remain on a service area board after their term was up until someone new could be appointed. Since the Assembly changed their meeting start time to 6:00 p.m., McClure offered to provide teleconference services for anyone interested in participating from Seward, enabling Seward residents to speak to any item on the Assembly's agenda. There would be a public hearing in Moose Pass on April 9, 2013 regarding the anadromous fish protection and enhancement ordinance, and the Assembly would hold their next meeting after that in Seward on April 16, 2013. ri City Manager's Report, Jim Hunt stated there were no purchase orders approved by the City Manager for between $10,000 and $50,000 since the last council meeting. The Harbormaster attended the legislative reception in Juneau for the purpose of promoting the Seward Marine City ofSetil'ard, Alaska City Council Minutes March 11, 2013 [%olrnne 39, Page 98 Industrial Center (SMIC) expansion project. Proposals were being accepted for the harbor restroom L. renovation project. A new program called Dockwalkers was being started by a group of local volunteers to help educate boaters about clean and safe boating, sponsored by the Clean Harbors Group and the Resurrection Bay Conservation Alliance (RBCA). The Electric Department was planning to purchase a pre- owned, reconditioned mulching head for $28,000. They would also be leasing a John Deere excavator to do clearing work at the cost of $5,000 per month from Airport Rentals for approximately one month. The Public Works Department was concentrating on hauling away snow and keeping facilities maintained. They had been having issues with the snow blower and one grader, but the loader was fixed and the snow blower would be fixed as soon as parts arrived. The city's new Ad Hoc Recreation Committee had its first meeting on March 6, 2013. The Parks & Recreation Department opened registration for the Pink Cheeks Triathlon to be held on Saturday, May 4, 2013. Governor Parnell's Choose Respect March would be held on Thursday, March 28, 2013 starting at noon at the Alaska SeaLife Center. Parks & Recreation Director Karin Sturdy attended the American Red Cross Emergency Shelter Management Training. The Annual Diaper Derby would be held at the AVTEC gym on March 30, 2013 starting at 10:00 a.m. for newborns to 24 months, and the Little Kids Egg Hunt would be the same day at the Seward Resort. Council requested administration bring forward a resolution that would dedicate all dog license fees to funding the new animal shelter. In response to Valdatta Hunt said he would look into „� providing instructions for citizens to make voluntary contributions toward the new animal shelter through their utility bills. Bardarson requested a report on the amount of funding that had been raised to date towards the new shelter. Mayoral Report, David Seaward thanked everyone for attending and watching the meeting. There would be a constituents' legislative meeting on March 14, 2013 at 6:00 p.m. via teleconference at the Legislative Information Office in Seaview Plaza. Senator Mark Begich introduced two bills to strengthen the seafood industry by addressing various industry issues and the J -1 Visa Program. Other Reports, Announcements and Presentations Seward Ad Hoc Recreation Committee meeting report by Council Member Casagranda. Historic Preservation Commission quarterly report by Historic Preservation Commission Chair, Linda Lasota. Cook Inlet Aquaculture Association quarterly report by Seward Board Representative, Tim McDonald. 2012 Annual Operational Report presentation by Providence Seward Administrator, Joe Fong. 6. City of Seward, Alaska City Council Minutes March 11, 2013 Volume 39, Page 99 PUBLIC HEARINGS Ordinance 2013 -002, Amending The Seward City Code Relating To The Regulation Of Door - To -Door Solicitors On Residential Property. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the council and the public hearing was closed. Motion (Bardarson /Shafer) Enact Ordinance 2012 -002 Motion Passed Unanimous NEW BUSINESS Resolution 2013 -016, Accepting Exxon Valdez Oil Spill Trustee Council Funds In The Amount Of $620,656 From The State Of Alaska Department Of Environmental Conservation For Construction Of The Vessel Wash Down And Wastewater Recycling Facility At The Seward Marine Industrial Center, And Appropriating Funds. Motion (Terry /Keil) Approve Resolution 2013 -016 Harbormaster Mack Funk said the project design was completed and was currently out for bid. In response to Casagranda, Funk said the design provided for heating tubes to be embedded within the concrete pad, but the functionality of heating the pad would depend upon future funding. Following up an additional question, Funk said it would be efficient to use a boiler for heating than to use geothermal heating for this project. Valdatta was concerned about the possibility of rainwater interfering with washing capabilities by overtaxing the drains. Funk said only in a very heavy rain would there be the possibility that additional rainwater could deluge the water treatment system from the drains. Funk recommended that the wash down pad be shut down from mid - October through the winter, based on Kodiak harbor's experience. Valdatta suggested the design include pony walls that, in the future, could be used to support a canopy so that the wash down pad could eventually be used year- round. Motion Passed Unanimous Resolution 2013 -017, Authorizing Amendment To The Contract With R &M Consultants Inc. For Marine Coastal Engineering Services For The Seward Marine Industrial Center, Changing The Scope Of Work To Include Geotechnical Services And Permitting, And Increasing The Contract By $505,503. Motion (Terry /Shafer) Approve Resolution 2013 -017 Long said this was the next step in the continuing project for the SMIC development. Motion Passed Unanimous City of Seward, Alaska City Council Minutes March 11, 2013 Volume 39, Page 100 Resolution 2013 -018, Authorizing The City Manager To Enter Into A Purchase Agreement him With R & M Steel Co. Of Caldwell, Idaho For The Purchase And Shipment Of A Steel Building Kit For A Total Amount Not To Exceed $196,232 To Waive The Normal Bid Procurement Procedures, And Appropriating Funds. Motion (Bardarson /Keil) Approve Resolution 2013 -018 Long said they had solicited five firms for bids and price was the only variable in the selection of this vendor. He added that the site preparation and building erection work would be sent out for proposal. Foutz said this building was being funded through the Alaska Railbelt Cooperative Transmission & Electric Company (ARCTEC) grant funds secured in 2011 and would be administered through Alaska Energy Authority. Terry asked if the city's building inspector had reviewed this to determine if it would meet the 2012 International Building Code standards and Foutz confirmed that it met the standards. Terry asked if the insulation for the walls and roof were an additional expense or were included and Foutz confirmed they were included. Motion Passed Unanimous Other New Business ion• Motion (Bardarson /Terry) Approve The January 28, 2013, February 11, 2013, and February 25, 2013 City Council Regular Meeting Minutes and the January 28, 2013 and February 26, 2013 City Council Special Meeting Minutes Kinney re- clarified that she pulled the February 28, 2013 City Council Special Meeting Minutes and would bring them back to council at the next meeting for approval. Motion Passed Unanimous Consent Schedule a work session to discuss the grant application for the Community Health Center (CHC). Keil and Bardarson left the dais due to a previous conflict of interest ruling. Council scheduled a work session to discuss the grant application for the CHC on Monday, March 18, 2013 at 6:00 p.m. in council chambers. Keil and Bardarson returned to the dais. Schedule work sessions to discuss mid -cycle budget policy considerations. Council scheduled the following mid -cycle budget policy work sessions: Electric & Capital Fund on Monday, April 15, 2013 at 6:00 p.m. in council chambers, Water /Sewer & Capital Fund on Monday, April 29, 2013 at 6:00 p.m. in council chambers, General Fund & Seward Community Library Museum on Monday, May 6, 2013 at 6:00 p.m. in council chambers, and Front End e. Engineering and Development (FEED) Strategies & Animal Control on Monday, May 20, 2013 at 6:00 p.m. in council chambers. City of Seward, Alaska City Council Minutes March I1, 2013 Volume 39, Page 101 Discussion on bringing forward a recommendation on conflict of interest rulings. Keil wanted something brought forward that asserted that the City Code was the guiding document for conflicts of interest. The City Clerk and the City Attorney would work with the Administration to bring forward options for council consideration. INFORMATIONAL ITEMS AND REPORTS - None COUNCIL COMMENTS Bardarson thanked the State of Alaska Department of Transportation (DOT) for clearing the sidewalks on Third Avenue. She announced there would be a fundraiser for the animal shelter on March 30, 2013 to raise money for a new building. She also thanked the new board and commission members, Alexis Campestre and Frank DeMarco, for serving. Keil said on March 23, 2013, Representative Mike Chenault would be in Seward and would be holding a public meeting at the library. Senator Cathy Giessel did a stellar description of Seward's bright future today on the television broadcast of Gavel To Gavel. Keil congratulated nine members who passed the Emergency Medical Training I class who represented the Seward Volunteer Fire Department, the Bear Creek Volunteer Fire Department and the Seward Volunteer Ambulance Corps. Shafer thanked the staff at Providence Seward Medical Center and Clinic for their dedication and hard work, and congratulated them on achieving a Level IV Trauma designation. Valdatta thanked the harbor crew for keeping the snow cleared at the Seward Marine Industrial Center. Casagranda warned that there was a giant pothole on the Seward Highway just south of Crown Point. Terry congratulated the Seward High School boys and girls basketball teams for making it to the State Championships. She thanked the CHC Board for all their hard work for the last two years, and Joe Fong for his presentation tonight. Long thanked Joe Fong for the positive report. He commented on the successful heavy lift of the Noble Discoverer last weekend, and commended everyone for their positive attitudes and hard work. He met with the Friends of the Jesse Lee Home last week and said things were moving forward. Kinney reminded council that the location for the work session scheduled on Wednesday, March 13, 2013 to discuss the 2012 International Codes had changed to the library. Seaward thanked Alexis Campestre and Frank DeMarco for their public service. mai CITIZEN COMMENTS City of Seward, Alaska City Council Minutes March 11, 2013 Volume 39, Page 102 Sarah Aslam would be leaving Seward in two weeks to take a job as a Web Producer at a r., television station in Orlando. Florida. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Casagranda told Sarah Aslam that she would be missed. She also said that she had attended the basketball games last Friday, and said the school spirit in Seward was alive and well. ADJOURNMENT The meeting was adjourned at 8:57 p.m. 1 � L i.ate.: 4 t A — -- J o anna Kinn;, MC Davi eaward ty Clerk Mayor (City Seal) PZ O ~ . • ;' 1,'A 1 .1�7\ e qsr ` ^!' l5 �' • 0�`y Y . 4 X. "N Ca 0 r n �w- i e e • •a p i g -0 u !� o • 4ca, • uro J J J