HomeMy WebLinkAbout03112013 City Council Minutes City of Seward, Alaska City Council Minutes
March 11, 2013 Volume 39, Page 96
CALL TO ORDER
ir..
The March 11, 2013 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor David Seaward.
OPENING CEREMONY
Lt. Louis Tiner led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
David Seaward presiding and
Jean Bardarson Christy Terry
Vanta Shafer Bob Valdatta
Ristine Casagranda Marianna Keil
comprising a quorum of the Council; and
Jim Hunt, City Manager
Ron Long, Assistant City Manager
Johanna Kinney, City Clerk
Brenda Ballou, Deputy City Clerk
Absent — None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Alexis Campestre, a manager at J -Dock Seafoods, said he was interested in becoming a
commissioner on the Planning and Zoning Commission.
Tim McDonald said he had just re -read an article about the geothermic system at Summit
Lake, and was reminded of the benefits of geothermal heating systems. He asked the city to give
some thought to using it on a large scale for residents.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Shafer) Approval of Agenda and Consent Agenda
Council Member Casagranda added a Seward Ad Hoc Recreation Committee update under
Other Reports, Announcements and Presentations.
Council Member Terry pulled Resolution 2013 -016 from the consent agenda.
City of Seward, Alaska City Council Minutes
March 11, 2013 Volume 39, Page 97
Council Member Casagranda pulled the approval of the January 28, 2013, February 11, 2013,
umi and February 25, 2013 City Council Regular Meeting Minutes and the January 28, 2013, February
26, 2013, and February 28, 2013 City Council Special Meeting Minutes from the consent agenda.
City Clerk Johanna Kinney pulled the approval of the February 28, 2013 City Council Special
Meeting Minutes from the agenda.
The following items were added to the agenda under Other New Business: (4) Schedule a
work session to discuss the upcoming Community Health Center (CHC) Grant Application; (5)
Schedule work sessions to discuss mid -cycle budget policy considerations; and (6) Discussion on
bringing forward a recommendation on conflict of interest rulings.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Appoint Alexis Campestre to the Planning & Zoning Commission, with a term expiring
February 2015.
Appoint Frank DeMarco to the Historic Preservation Commission, with a term expiring May
2015.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
A proclamation was presented to Joe Fong for March as American Red Cross Month.
Borough Assembly Report, Sue McClure said one of the most common calls she received
from citizens was related to the transfer site and recycling capabilities of the city. Solid waste
represented one of the largest expenditures for the borough, second only to education. She visited the
transfer site last week and was working with the waste manager to clarify signage and provide more
education, particularly about hazardous waste disposal. March 19, 2013 would be the next Assembly
meeting and they would be appropriating funds for the new Seward Bear Creek Flood Service Area
Board (SBCFSAB) building. There was one new member to the SBCFSAB, and there was still one
more seat open. Another ordinance would clarify inconsistencies with the borough code for term
limits to allow a person to remain on a service area board after their term was up until someone new
could be appointed. Since the Assembly changed their meeting start time to 6:00 p.m., McClure
offered to provide teleconference services for anyone interested in participating from Seward,
enabling Seward residents to speak to any item on the Assembly's agenda. There would be a public
hearing in Moose Pass on April 9, 2013 regarding the anadromous fish protection and enhancement
ordinance, and the Assembly would hold their next meeting after that in Seward on April 16, 2013. ri
City Manager's Report, Jim Hunt stated there were no purchase orders approved by the
City Manager for between $10,000 and $50,000 since the last council meeting. The Harbormaster
attended the legislative reception in Juneau for the purpose of promoting the Seward Marine
City ofSetil'ard, Alaska City Council Minutes
March 11, 2013 [%olrnne 39, Page 98
Industrial Center (SMIC) expansion project. Proposals were being accepted for the harbor restroom
L. renovation project. A new program called Dockwalkers was being started by a group of local
volunteers to help educate boaters about clean and safe boating, sponsored by the Clean Harbors
Group and the Resurrection Bay Conservation Alliance (RBCA).
The Electric Department was planning to purchase a pre- owned, reconditioned mulching
head for $28,000. They would also be leasing a John Deere excavator to do clearing work at the cost
of $5,000 per month from Airport Rentals for approximately one month. The Public Works
Department was concentrating on hauling away snow and keeping facilities maintained. They had
been having issues with the snow blower and one grader, but the loader was fixed and the snow
blower would be fixed as soon as parts arrived.
The city's new Ad Hoc Recreation Committee had its first meeting on March 6, 2013. The
Parks & Recreation Department opened registration for the Pink Cheeks Triathlon to be held on
Saturday, May 4, 2013. Governor Parnell's Choose Respect March would be held on Thursday,
March 28, 2013 starting at noon at the Alaska SeaLife Center. Parks & Recreation Director Karin
Sturdy attended the American Red Cross Emergency Shelter Management Training. The Annual
Diaper Derby would be held at the AVTEC gym on March 30, 2013 starting at 10:00 a.m. for
newborns to 24 months, and the Little Kids Egg Hunt would be the same day at the Seward Resort.
Council requested administration bring forward a resolution that would dedicate all dog
license fees to funding the new animal shelter. In response to Valdatta Hunt said he would look into
„� providing instructions for citizens to make voluntary contributions toward the new animal shelter
through their utility bills. Bardarson requested a report on the amount of funding that had been raised
to date towards the new shelter.
Mayoral Report, David Seaward thanked everyone for attending and watching the meeting.
There would be a constituents' legislative meeting on March 14, 2013 at 6:00 p.m. via teleconference
at the Legislative Information Office in Seaview Plaza. Senator Mark Begich introduced two bills to
strengthen the seafood industry by addressing various industry issues and the J -1 Visa Program.
Other Reports, Announcements and Presentations
Seward Ad Hoc Recreation Committee meeting report by Council Member Casagranda.
Historic Preservation Commission quarterly report by Historic Preservation
Commission Chair, Linda Lasota.
Cook Inlet Aquaculture Association quarterly report by Seward Board Representative,
Tim McDonald.
2012 Annual Operational Report presentation by Providence Seward Administrator,
Joe Fong.
6.
City of Seward, Alaska City Council Minutes
March 11, 2013 Volume 39, Page 99
PUBLIC HEARINGS
Ordinance 2013 -002, Amending The Seward City Code Relating To The Regulation Of Door -
To -Door Solicitors On Residential Property. Notice of the public hearing being posted and
published as required by law was noted and the public hearing was opened. No one appeared to
address the council and the public hearing was closed.
Motion (Bardarson /Shafer) Enact Ordinance 2012 -002
Motion Passed Unanimous
NEW BUSINESS
Resolution 2013 -016, Accepting Exxon Valdez Oil Spill Trustee Council Funds In The Amount
Of $620,656 From The State Of Alaska Department Of Environmental Conservation For
Construction Of The Vessel Wash Down And Wastewater Recycling Facility At The Seward
Marine Industrial Center, And Appropriating Funds.
Motion (Terry /Keil) Approve Resolution 2013 -016
Harbormaster Mack Funk said the project design was completed and was currently out for
bid. In response to Casagranda, Funk said the design provided for heating tubes to be embedded
within the concrete pad, but the functionality of heating the pad would depend upon future funding.
Following up an additional question, Funk said it would be efficient to use a boiler for heating than
to use geothermal heating for this project.
Valdatta was concerned about the possibility of rainwater interfering with washing
capabilities by overtaxing the drains. Funk said only in a very heavy rain would there be the
possibility that additional rainwater could deluge the water treatment system from the drains. Funk
recommended that the wash down pad be shut down from mid - October through the winter, based on
Kodiak harbor's experience. Valdatta suggested the design include pony walls that, in the future,
could be used to support a canopy so that the wash down pad could eventually be used year- round.
Motion Passed Unanimous
Resolution 2013 -017, Authorizing Amendment To The Contract With R &M Consultants Inc.
For Marine Coastal Engineering Services For The Seward Marine Industrial Center,
Changing The Scope Of Work To Include Geotechnical Services And Permitting, And
Increasing The Contract By $505,503.
Motion (Terry /Shafer) Approve Resolution 2013 -017
Long said this was the next step in the continuing project for the SMIC development.
Motion Passed Unanimous
City of Seward, Alaska City Council Minutes
March 11, 2013 Volume 39, Page 100
Resolution 2013 -018, Authorizing The City Manager To Enter Into A Purchase Agreement
him With R & M Steel Co. Of Caldwell, Idaho For The Purchase And Shipment Of A Steel
Building Kit For A Total Amount Not To Exceed $196,232 To Waive The Normal Bid
Procurement Procedures, And Appropriating Funds.
Motion (Bardarson /Keil) Approve Resolution 2013 -018
Long said they had solicited five firms for bids and price was the only variable in the
selection of this vendor. He added that the site preparation and building erection work would be sent
out for proposal. Foutz said this building was being funded through the Alaska Railbelt Cooperative
Transmission & Electric Company (ARCTEC) grant funds secured in 2011 and would be
administered through Alaska Energy Authority.
Terry asked if the city's building inspector had reviewed this to determine if it would meet
the 2012 International Building Code standards and Foutz confirmed that it met the standards. Terry
asked if the insulation for the walls and roof were an additional expense or were included and Foutz
confirmed they were included.
Motion Passed Unanimous
Other New Business
ion• Motion (Bardarson /Terry) Approve The January 28, 2013, February 11,
2013, and February 25, 2013 City Council
Regular Meeting Minutes and the January
28, 2013 and February 26, 2013 City
Council Special Meeting Minutes
Kinney re- clarified that she pulled the February 28, 2013 City Council Special Meeting
Minutes and would bring them back to council at the next meeting for approval.
Motion Passed Unanimous Consent
Schedule a work session to discuss the grant application for the Community Health Center
(CHC). Keil and Bardarson left the dais due to a previous conflict of interest ruling. Council
scheduled a work session to discuss the grant application for the CHC on Monday, March 18,
2013 at 6:00 p.m. in council chambers. Keil and Bardarson returned to the dais.
Schedule work sessions to discuss mid -cycle budget policy considerations. Council scheduled
the following mid -cycle budget policy work sessions: Electric & Capital Fund on Monday,
April 15, 2013 at 6:00 p.m. in council chambers, Water /Sewer & Capital Fund on Monday,
April 29, 2013 at 6:00 p.m. in council chambers, General Fund & Seward Community Library
Museum on Monday, May 6, 2013 at 6:00 p.m. in council chambers, and Front End
e. Engineering and Development (FEED) Strategies & Animal Control on Monday, May 20, 2013
at 6:00 p.m. in council chambers.
City of Seward, Alaska City Council Minutes
March I1, 2013 Volume 39, Page 101
Discussion on bringing forward a recommendation on conflict of interest rulings. Keil
wanted something brought forward that asserted that the City Code was the guiding document for
conflicts of interest. The City Clerk and the City Attorney would work with the Administration to
bring forward options for council consideration.
INFORMATIONAL ITEMS AND REPORTS - None
COUNCIL COMMENTS
Bardarson thanked the State of Alaska Department of Transportation (DOT) for clearing the
sidewalks on Third Avenue. She announced there would be a fundraiser for the animal shelter on
March 30, 2013 to raise money for a new building. She also thanked the new board and commission
members, Alexis Campestre and Frank DeMarco, for serving.
Keil said on March 23, 2013, Representative Mike Chenault would be in Seward and would
be holding a public meeting at the library. Senator Cathy Giessel did a stellar description of Seward's
bright future today on the television broadcast of Gavel To Gavel. Keil congratulated nine members
who passed the Emergency Medical Training I class who represented the Seward Volunteer Fire
Department, the Bear Creek Volunteer Fire Department and the Seward Volunteer Ambulance
Corps.
Shafer thanked the staff at Providence Seward Medical Center and Clinic for their dedication
and hard work, and congratulated them on achieving a Level IV Trauma designation.
Valdatta thanked the harbor crew for keeping the snow cleared at the Seward Marine
Industrial Center.
Casagranda warned that there was a giant pothole on the Seward Highway just south of
Crown Point.
Terry congratulated the Seward High School boys and girls basketball teams for making it to
the State Championships. She thanked the CHC Board for all their hard work for the last two years,
and Joe Fong for his presentation tonight.
Long thanked Joe Fong for the positive report. He commented on the successful heavy lift of
the Noble Discoverer last weekend, and commended everyone for their positive attitudes and hard
work. He met with the Friends of the Jesse Lee Home last week and said things were moving
forward.
Kinney reminded council that the location for the work session scheduled on Wednesday,
March 13, 2013 to discuss the 2012 International Codes had changed to the library.
Seaward thanked Alexis Campestre and Frank DeMarco for their public service.
mai
CITIZEN COMMENTS
City of Seward, Alaska City Council Minutes
March 11, 2013 Volume 39, Page 102
Sarah Aslam would be leaving Seward in two weeks to take a job as a Web Producer at a
r., television station in Orlando. Florida.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Casagranda told Sarah Aslam that she would be missed. She also said that she had attended
the basketball games last Friday, and said the school spirit in Seward was alive and well.
ADJOURNMENT
The meeting was adjourned at 8:57 p.m.
1
� L i.ate.: 4 t A —
--
J o anna Kinn;, MC Davi eaward
ty Clerk Mayor
(City Seal)
PZ
O ~ . • ;' 1,'A 1 .1�7\ e qsr ` ^!' l5 �'
• 0�`y
Y
. 4 X. "N Ca 0 r n
�w-
i e e
• •a p i g -0 u !� o
• 4ca,
•
uro
J
J
J