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HomeMy WebLinkAboutRes2014-007 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, DEFINING THE SCOPE OF WORK AND SUPPORTING THE ROAD PRIORITY LIST THAT IS TO BE FUNDED USING THE STATEWIDE TRANSPORTATION IMPROVEMENT AND FEDERAL EARMARK MONIES ADMINISTERED THROUGH ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC SAFETY WHEREAS, the City of Seward currently has an earmark with the Alaska Department of Transportation in the amount of$2,700,000, requiring a match of$300,000 from the City; and WHEREAS,an original draft list of priorities was presented to the City Council on March 8, 2010 and approved by council on July 26,2010 to come up with a defined priority list for expending the available funding; and WHEREAS,action was not taken at that time and the monies were reallocated,requiring the City of Seward to submit a new priority list for 2014; and WHEREAS, the 2010 priority list has been updated and a draft list of road improvement projects by priority is attached; and WHEREAS, in order to receive these funds, the City must provide a defined scope of work and list the roads to be repaired; and WHEREAS,the attached road improvement projects by priority defines the City's wishes to expend the federal grant monies. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City of Seward, City Council adopts the road improvement priorities, as substantially presented at this meeting, to be funded using the Statewide Transportation Improvement Program, Federal Earmark and City of Seward monies. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward. Alaska, this 13`11 day of January, 2014. CITY OF SEWARD, ALASKA RESOLUTION 2014-007 THE CITY OF SEWARD, ALASKA tife441) ' d — Jean Bardarson, Mayor AYES: Keil, Terry, Squires, Butts, Bardarson NOES: None ABSENT: Casagranda, Shafer ABSTAIN: None ATTEST: I , mei 4a Ariz, -4 J. anna Kinn.111,11r MC C ty Clerk (City Seal) OP - : 0 • • • • 11.—a- • SEAL • % \ cfree 4/12":• ********************* .014..sesso * j Council Agenda Statement Meeting Date: January 13, 2014 of sets, 4401-21141414 Through: Jim Hunt, City Manager ° ,torip; From: William Casey, Public Works 11:4-sv, Agenda Item: Statewide Transportation Improvement Program BACKGROUND & JUSTIFICATION: The City of Seward has been asked by the State of Alaska Department of Transportation to list and prioritize road improvements,without the addition of sidewalk work.The road priority list and scope of work is attached for Council approval. This earmark grants the City of Seward $2,700,000 in funding for road, improvements and will require a $300,000 match from the City. The City Council has met to discuss public feedback and this priority list since its original approval in 2010. To secure these funds the City of Seward, City Council must adopt a final road priority list to submit to ADOT&PF. INTENT: The City of Seward, City Council adopts the road priorities as attached that are to be funded using the Statewide Transportation Improvement Program and Federal Earmark monies. The adopted list will be forwarded to ADOT&PF in order to secure an earmark for road repair and improvement. After ADOT&PF receives the adopted list, they will assign costs to the associated work and further work with the City to determine a feasible project and timeline. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: section 3.4.1 Roads and 3.4.4 Transportation 1. X systems. 2 Strategic Plan: page 16 "Provide Safe and Efficient Vehicular . X Transportation Facilities That Meet the Needs of the Community" 3. Other(list): FISCAL NOTE: The available earmark requires a match of approximately $300,000. Administration expects to come back to the City Council with a request to appropriate this amount from the General Fund's fund balance account, at the time a contract is forwarded to Council for approval. Approved by Finance Department: Ste/4d.Z;344%.144,,-3- ATTORNEY REVIEW: Yes No X RECOMMENDATION: 2o t4 - 00 Council approves Resolution.2(+117 adopting the road priorities as attached that are to be funded using the Statewide Transportation Improvement Program and Federal Earmark monies. Seward 2013 Road Improvement City of Seward 2013 Street Improvement Needs The City of Seward has obtained funding for street improvements through the State of Alaska Department of Transportation and Public Facilities (ADOT&PF). This document identifies and prioritizes improvements that can be accomplished using that funding. The initial funding was reported to be $1,100,000 and a needs assessment was completed in 2008 assuming that level of funding. That funding has been reported to have increased to $3,000,000 and this revised scoping summary has been prepared. This is total project funding and must pay for all costs including environmental review, preparation of contract design documents, and construction support services. The cost of projects identified in this assessment may exceed the available funding. PROJECT PROCESS -The funding is being administered through ADOT&PF and the project process will have to follow ADOT&PF procedures. The City of Seward needs to work with ADOT&PF in determining what elements of work are required and who will be responsible to accomplish the work. Some of the elements of work that need to be addressed between the City of Seward and ADOT&PF include the following: Type of Project -The type of project relative to the actual improvements A. to be accomplished will impact the level of design and front-end work. At this time, the City intends to provide asphalt overlays (which could include milling) with only minimal foundation repair and drainage improvements. B. Environmental and Preliminary Engineering- Elements that need to be reviewed for level of effort that will be required, include: I 1. Scoping Reconnaissance - Additional effort required beyond preliminary project location identification. 2. Field Activities - Level of surveying, including both design and control, and geotechnical investigation if any. 3. Public Involvement requirements. 4. Environmental- Although this project should qualify for a Categorical Exclusion (CE), level of environmental effort should be identified. C. Design Process - Level of effort could differ significantly, depending upon the scope of the project. Components include: 1. Design Study Report (DSR) 2. Right-of-Way (ROW) Certification requirements could be an issue. 3. Utility Conflict - Should not be an issue if only doing minimal foundation repair and minimal drainage work. Road Improvement Page 1 of 19 Seward 2013 Road Improvement 4. Design Process- Level of design review should be determined. Reviews can include Local, Plans-in-Hand (PIH), Pre-Plans, Specification and Estimates (Pre-PS&E) and Final PS&E. D. Bidding and Construction Phases Services- Responsibility and level of effort for bidding and construction phase services. POTENTIAL PROJECT IDENTIFICATION -The projects identified in this initial scoping review were developed by the City of Seward Public Works Department based on visual observation and historical maintenance knowledge. The projects are presented in a south to north orientation and fall into several location categories: Downtown, I Gateway Jesse Lee Subdivisions and Forest Acres Subdivision. The Downtown and I Gateway Jesse Lee projects encompass streets that are currently paved. The Forest Acres projects include both paved and gravel surfaced roadways. The Forest Acre improvements may include ROW challenges in 2-3 places. LEVEL OF IMPROVEMENTS - In this initial review of projects the emphasis is on roadway resurfacing and minor drainage improvements. Resurfacing is assumed to be milling and re-pavement of the roadway. Drainage repairs are based on historical maintenance problems and generally include ditch and culvert improvements. No upgrades of sidewalks, curb, gutter, illumination or other amenities was considered. The City of Seward is patterning this project to similar improvements they completed with the Third Avenue Construction Contractor (QAP) in 2007. MAGNITUDE OF CONSTRUCTION COSTS - To help determine the level of projects that can be completed, general cost estimates were developed based on linear feet of roadway (assumed to be 25-feet in width). Costs were increased for foundation repair and drainage improvements. An average cost for milling, shaping, compacting and placing 2- inches of asphalt surfacing was assumed to be $30.00 per square yard or $85 per lineal foot of roadway. This cost assumes asphalt prices in the range of $129.00 per ton and a 25% premium for working in Seward, Alaska. There will also be a mobilization cost to the overall project, which is not included in the unit cost. Road Improvement Page 2 of 19 Seward 2013 Road Improvement PROJECT IDENTIFICATION A. DOWNTOWN STREETS Washington Street (Fourth Avenue to Fifth Avenue) - Approximately, 1. 300 feet by 48 feet of milling and paving. Roadway exhibits pot holes. Total roadway width is 48-feet. Would mill and repave the entire width not just driving lanes only. No special considerations. Cost: $26,000. Road Improvement Page 3 of 19 Seward 2013 Road Improvement 2. Fifth Avenue (Washington Street to Madison Street) - Approximately, 1800 feet by 60 feet of mill and repave (the entire width not just the driving lanes). There is some curb replacement required on the N.E. end of this section (W. side of Old Library, City Annex) needed. There are no other special considerations. Block between Adams Street and Jefferson Street is in comparatively good condition. Cost: $230,000. Road Improvement Page 4 of 19 Seward 2013 Road Improvement Adams Street (First Avenue to Second Avenue)- 3a. Approximately, 350 feet by 25 feet of milling and paving. Segments of bad alligator cracking are obvious. Street needs some minimal ditch work. Cost: $35,000. 3b. Adams Street (Third Avenue to Fifth Avenue)- Approximately, 650 feet by 48 feet of milling and paving. Total roadway width is 48-foot. Would mill and repave entire width not just the driving lanes only. No special considerations. Cost: $56,000. Road Improvement Page 5 of 19 Seward 2013 Road Improvement 4. First Avenue (Adams Street to A Street) – Approximately, 2300 feet by 25 feet of milling and paving. From Washington Street to Jefferson Street, areas of alligator cracking are badly in need of ditching. Madison Street to A Street needs some ditching work. Drainage at A Street needs to be reviewed as it goes down $200,000 embankment and behind AVTEC center. Cost: Road Improvement Page 6 of 19 Seward 2013 Road Improvement 5. Sixth Avenue (Jefferson Street to Madison Street) - Approximately, 350 feet by 25 feet of milling and paving. Consider minor ditching on the east side of the road as well as drainage coming down east/west alley behind the post office. Cost: $35,000. Monroe Street (Fifth Avenue to Ballaine Boulevard)- 6. Approximately, 650 feet by 25 feet of milling and paving. Consider ditching improvements. Cost: $58,000. Street (First Avenue to Third Avenue)- 7. A Approximately 650 feet by 25 feet of milling and paving. Consider minor ditching. Cost: $58,000. Road Improvement Page 7 of 19 Seward 2013 Road Improvement Street (Third Avenue to Fourth Avenue) - 8. C Approximately, 300 feet by 25 feet of milling and paving. Pavement in poor condition, and drainage improvements on the south side need to be addressed. Cost: $26,000. Jefferson Street (First Avenue to Ballaine Boulevard) 9 - Approximately, 1600 feet by 25 feet of milling and paving. This roadway is a main east- west corridor. The paving is in fair to poor condition and there are some depressions that may have been caused by sub-base failure. A major storm sewer runs along the south side of the road way. Cost: $138,000 Road Improvement Page 8 of 19 Seward 2013 Road Improvement 10. Madison Street (First Avenue to Ballaine Boulevard) – Approximately, 1600 feet by 25 feet of milling and paving. There is a sidewalk on the north side between Fourth and Fifth Avenues. This roadway is a main east-west corridor. The paving is in fair to poor condition. Segment between First and Third Avenues is in best condition (except Second Avenue intersection) and blocks between Third and Fifth Avenues are in worst condition. Cost: $136,000. 11. Fifth Avenue (A Street to B Street) - One block (300 feet) of 24-foot wide milling and paving. Pavement is in poor condition. Cost: $26,000 Road Improvement Page 9 of 19 Seward 2013 Road Improvement 12. Lowell Point Road (north end)- Approximately, 800 feet by 25 feet of gravel roadway needs asphalt (from the bridge to the south side of the processing plant at the turn around). This area needs drainage improvements and possible contour work to direct surface flow away from the processing plant. Cost: $80,000. Road Improvement Page 10 of 19 Seward 2013 Road Improvement B. GATEWAY AND JESSE LEE SUBDIVISIONS 1. Phoenix Road (Barwell Street to Middle of Curve)- Approximately, 1000 feet by 25 feet milling and paving. Asphalt between Barwell Street and Bear Drive is in poor condition. Ditching needed on the west side. Segment between Bear Drive and Dora Way needs selective pavement replacement and culvert removal and replacement in selected locations. Cost: $90,000. Page 11 of Road Improvement Seward 2013 Road Improvement 2. Bear Drive (Swetmann Avenue to Phoenix Road) –Approximately, 300 feet by 25 feet of milling and paving. Extreme pavement damage, due to surface water runoff from Swetmann Avenue. Needs culvert installation across Swetmann, ditch improvements downstream to Jesse Lee Drive, and swale construction along Bear Drive. Potential utility conflicts at Bear Drive and Swetmann Avenue. Cost: $40,000. 3. Dora Way (Phoenix Road to Jackson's House) – Approximately 1000 feet by 25 feet of milling and paving. Drainage issues coming down hill. Need new ditch on south side of road and culvert upsizing on north side of road. Cost: $95,000. Page 12 of Road Improvement Seward 2013 Road Improvement 4. Resurrection Boulevard Swetmann Drive (Alice Drive to Bear Drive I - Approximately, 1,000 feet of ditch work, consisting of material removal and culvert installation at driveways/intersections. Purpose of ditching and culverts, is to catch the runoff before runoff crosses the road at the curve and causes erosion of the road section and private property. Ditching will be required as well as matching driveway grades. Cost: $85,000. 5. Marathon Drive (Swetmann Avenue to Iron Drive) – Approximately, 800 feet of 25-foot wide milling and paving. There are some areas of asphalt heaving which may require foundation/sub-base repair. Cost: $68,000 Page 13 of Road Improvement Seward 2013 Road Improvement 6. Benson Drive (Swetmann Drive to Jesse Lee Drive) – Approximately, 800 feet by 25 feet of milling/paving. Cost: $68,000 7. Jesse Lee Drive Coolidge Drive (Benson Drive to the Seward I Highway) – Approximately, 1,200 feet by 25 feet of milling/paving . Some locations asphalt is completely gone. Cost: $115,000. Page 14 of Road Improvement Seward 2013 Road Improvement C. FOREST ACRES SUBDIVISION Birch Street (Dimond Boulevard to Alder Street) 1. - Approximately, 1500 feet by 25 feet of milling and paving. Roadway has flat topography and no drainage facilities. Asphalt in poor condition. This section will require right-of-way establishment and drainage evaluation. Cost Range: $130,000 to $250,000. Page 15 of Road Improvement Seward 2013 Road Improvement Alder Street (Birch Street to Dimond Boulevard)- 2. Approximately, 500 feet of 25 feet milling and paving. Same condition as Birch Street. Cost Range: $50,000. Ash Street (Oak Street to Dimond Boulevard)- 3. Approximately, 1500 feet by 25 feet of gravel and asphalt roadway. Asphalt section needs to be milled and repaved. Segment between Elm Street and Maple Street was recently repaved with utility work in the area. Same conditions as Birch Street. Cost Range: $130,000 to $200,000. Page 16 of Road Improvement Seward 2013 Road Improvement 4. Oak Street (Ash Street to Long Term Care Facility)- Approximately, 500 feet by 24 feet of gravel roadway paving. ROW appears to be adequate. Re-define ditch. Cost Range: $50,000 to $125,000 5. Sea Lion Avenue (Elementary School to Seward Highway) -This roadway serves the grade school and middle school and is approximately 800 feet in length. The asphalt is 32 feet wide and there is a sidewalk on the south side from the grade school to Dimond Boulevard. The asphalt is deteriorating in some locations and there are drainage issues (storm sewer has reverse grade). Small section was recently repaved. Cost Range: $100,000 to $125,000 Page 17 of Road Improvement Seward 2013 Road Improvement PROJECT SUMMARY Table 1 summarizes the projects in tabular form. Table 2 prioritizes the projects based on It input from the City of Seward. is estimated that of the $3,000,000 funding, approximately $2,400,000 will be available for construction. Of that amount, 5% or $100,000 is assumed to be required for mobilization of equipment, including an asphalt plant, to Seward, leaving a budget of approximately $2,300,000 for actual improvements on the ground. Table 2 reflects approximately how many streets can be completed with the project funds. It should be noted that the costs are in “rough order of magnitude” only. They are appropriate for comparative purposes and can also be used to determine approximately how many individual projects can reasonably be included in the initial bid set. Actual costs will vary based on inflation, the type of preparatory work and the continuity of the project location. Inflation will be impacted by energy and asphalt costs at the time of bidding. The preparatory work such as ditching and culvert work, foundation repair work, grinding, sweeping, and so forth will impact cost based on the contractor's ability to efficiently accomplish those task. The location of the improvements will influence set-up requirements and will impact paving efficiency. Page 18 of Road Improvement C Table 1 - City of Seward 2013 Road Improvement Projects Comments No. Street Name From To Length Cost A-1 Washington Street Fourth Avenue 5th Avenue 300 $ 26,000 Repave Entire Width of Street $ A-2 230,000Repave Entire Width of Street Fifth Avenue Washington Street Madison Street 1800 $ 35,000 Foundation and Ditching Work A-3a Adams Street First Avenue Second Avenue 350 $ 56,000 Repave Driving Lanes Only A-3b Adams Street Third Avenue Fifth Avenue 650 $ 200,000 Some Ditching Work Required A-4 First Avenue Adams Street A Street 2300 A-5 Sixth Avenue Jefferson Street $ 35,000 Madison Street 350 $ 58,000 A-6 Monroe Street Fifth Avenue Ballaine Boulevard 650 A-7 A Street First Avenue Third Avenue 650 $ 58,000 A-8 C Street Third Avenue Fourth Avenue 300 $ 26,000 A-9 Jefferson Street First Avenue Ballaine Boulevard 1600 $ 138,000 Some storm drain and foundation work required $ A-10 Madison Street 136,000 First Avenue Ballani e Boulevard 1600 A-11 Fifth Avenue A Street 300 $ 26,000 B Street A-12 $ 80,000 Drainage work and re-grading required Lowell Point Road Bridge First Turnout 800 B-1 Phoenix Road Barwell Street Middle of Curve 1000 $ 90,000 Some Ditching Work Required $ B-2 40,000Requires Culverts, Downstream Drainage Work Bear Drive Swetmann Avenue Phoenix Road 300 B-3 Dora Way Phoenix Road $ 95,000 Requires Drainage Work (Ditches and Culverts) Jackson's House 1000 B-4 Resurrection Blvd. Alice Drive Bear Drive 1000 $ 85,000 Curb and Gutter and Sidewalk only $ B-5 Marathon Drive 68,000 Swetmann Avenue Iron Drive 800 800 68,000 B-6 Benson Drive Swetmann Avenue Jesse Lee Drive $ B-7 Jesse Lee I Coolidge Benson Seward Highway 1200 $ 115,000 C-1 Birch Street Dimond Boulevard Alder Street 1500 $ 250,000 ROW Issues, Extensive Drainage Improvements $ C-2 Alder Street Birch Street Dimond Boulevard 50,000ROW Issues, Extensive Drainage Improvements 500 C-3 Ash Street Oak Street Dimond Boulevard 1500 $ 200,000 ROW Issues, Extensive Drainage Improvements C-4 Cedar Street Dimond Boulevard Ash Street 700 $ 60,000 C-5 Oak Street Ash Street Long Term Care Fac. 500 $ 125,000 C-6 Sea Lion Drive Elementary School Seward Highway 800 $ 100,000 TOTAL $2,370,000 Table 2 - Priority Listing of City of Seward 2013 Road Improvement Projects Priority To Length Cost Cost From No. Street Name 2013 Accumulation $ $ 1 90,000 B-1Phoenix Road1000 90,000 Middle of Curve Barwell Street $ 95,000$ 185,0002 1000 B-3Dora Way Phoenix Road Jackson's House $ 40,000$ 225,0003 300 B-2Bear Drive Swetmann Avenue Phoenix Road $ $ 4 B-4Resurrection Blvd.85,000 1000 310,000 Alice Drive Bear Drive $ $ 5 B-5Marathon Drive68,000 800 378,000 Swetmann Avenue Iron Drive $ $ 446,0006 B-6Benson Drive68,000 800 Swetmann Avenue Jesse Lee Drive $ 115,000$ 561,0007 B-7Jesse Lee/Coolidge1200 Seward Highway Benson A-4$ $ 761,0008 First Avenue200,000 2300 Adams Street A Street $ $ 911,0009 A-2Fifth Avenue230,000 1800 Washington Street Madison Street $ $ 969,00010 A-7A Street650 58,000 First Avenue Third Avenue A-3a$ 35,000$ 11 350 Adams Street Second Avenue 1,004,000 First Avenue 650 $ $ 12 A-3b Adams Street56,000 1,060,000 Fifth Avenue Third Avenue 300 $ $ 13 A-1Washington Street 26,000 1,086,000 Fourth Avenue 5th Avenue $ $ 1600 14 A-9Jefferson Street138,000 1,224,000 Ballaine Boulevard First Avenue A-10$ $ 1600 15 Madison Street136,000 1,336,000 Ballaine Boulevard First Avenue $ $ 650 16 A-6Monroe Street58,000 1,418,000 Ballaine Boulevard Fifth Avenue $ $ 350 17 A-5Sixth Avenue35,000 1,453,000 Madison Street Jefferson Street $ $ 300 18 A-8C Street26,000 1,479,000 Fourth Avenue Third Avenue A-11$ $ 300 18 Fifth Avenue26,000 1,505,000 A Street B Street C-3Ash Street$ $ 1500 19 200,000 1,705,000 Dimond Boulevard Oak Street C-5Oak Street$ $ 500 20 125,000 1,830,000 Ash Street Long Term Care Fac. C-6Sea Lion Drive$ $ 800 21 100,000 1,930,000 Elementary School Seward Highway C-1Birch Street$ $ 1500 22 250,000 2,180,000 Dimond Boulevard Alder Street C-4Cedar Street$ $ 700 23 60,000 2,240,000 Dimond Boulevard Ash Street C-2Alder Street$ $ 500 24 50,000 2,290,000 Birch Street Dimond Boulevard A-12 Lowell Point Road 800 $ 80,000 25 $ 2,370,000 Bridge First Turnout $2,370,000 TOTAL