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HomeMy WebLinkAbout02242014 City Council Packet Seward City Council Agenda Packet ,...,, , .,.•-- - , ., .. 111`1�'k1� 1 � - , -. '; ...4•--P-' s J .. 3 :« ms`s 3� y� y "A✓ ,.r` tom. .'. f Y ' A v 42" Iditarod Starts March 1, 2014 February 24, 2014 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska kitkol CITY COUNCIL MEETING AGENDA of All-America City IF {Please silence all cellular phones and pagers during the meeting) 4taw February 24, 2014 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2015 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Vice Mayor have signed in will be given the first opportunity to speak. Time is Term Expires 2014 limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Vacant 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated by Term Expires 2015 asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, Ristine Casagranda the item is returned to the Regular Agenda] Council Member Term Expires 2014 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Christy Terry A. Proclamations and Awards Council Member Term Expires 2015 B. Chamber of Commerce Report C. City Manager's Report David Squires D. Other Reports and Presentations Council Member Term Expires 2015 1. Statements from applicants interested in the vacant City Council seat: Deborah Altermatt, Iris Darling, and Sandie Roach' .Pg. 35 Dale Butts Council Member Term Expires 2014 James Hunt City Manager Johanna Kinney City Clerk Cheryl Brooking City Attorney City of Seward, Alaska Council Agenda February 24, 2014 Page 1 7. PUBLIC HEARINGS 1. Resolution 2014-022, Authorizing The City Manager To Purchase Block 13A, Seward Townsite, Cliff Addition Block 13 Replat And Vacation, According To The Official Plat „Eid Thereof, Filed Under Plat Number 90-4, Records Of The Seward Recording District, Third Judicial District, State Of Alaska For $77,300.00, And Appropriating Funds Pg. 1 8. UNFINISHED BUSINESS -None 9. NEW BUSINESS A. Resolutions *1. Resolution 2014-023, Authorizing The City Manager To Accept A Grant From The State Of Alaska Department Of Commerce, Community & Economic Development For $175,966.50 For The Dairy Hill Drainage Mitigation Project, And Appropriating Funds...Pg. 12 B. Other New Business Items *1. Appoint the following to the Planning and Zoning Commission: Martha Fleming with a term to expire February, 2017, Cindy Ecklund with a term to expire February, 2017, Christopher Edgar with a term to expire February, 2016, and Janet Coulter with a term to expire February, 2015 Pg. 29 2. Vote and appoint qualified candidate to fill the council vacancy with a term to expire October 2014. Applicants are: Deborah Altermatt, Iris Darling, and Sandie Roach' Pg. 33 3. Swear-in and seat new council member with a term to expire October 2014. 4. Give direction to the City Clerk to solicit replacement members for the Seward Ad Hoc Recreation Committee. (Casagranda) Pg. 42 5. Schedule a Work Session/Work Sessions with the Boards and Commissions to review annual priorities Pg. 50 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) a. City Financial Reports for December, 2013 .Pg. 51 b. Proclamation from the Alaska State Legislature honoring retired Fire Chief David Squires.. Pg. 70 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda February 24, 2014 Page 2 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2014-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING THE CITY MANAGER TO PURCHASE BLOCK 13A, SEWARD TOWNSITE, CLIFF ADDITION BLOCK 13 REPLAT AND VACATION, ACCORDING TO THE OFFICIAL PLAT THEREOF, FILED UNDER PLAT NUMBER 90-4,RECORDS OF THE SEWARD RECORDING DISTRICT, THIRD JUDICIAL DISTRICT, STATE OF ALASKA FOR $77,300.00, AND APPROPRIATING FUNDS WHEREAS,the City of Seward was awarded flood mitigation grant funds through the Kenai Peninsula Borough to allow the City to purchase a parcel of undeveloped land necessary for Dairy Hill drainage and flood mitigation; and WHEREAS, James McCracken, the owner of the land described above (the "Property"), desires to sell his land to the City according to the terms of the purchase and sale agreement presented at this meeting; and WHEREAS,notice of a public hearing was published in accordance with SCC 7.05.125;and r WHEREAS, a public hearing was held on February 24, 2014; and WHEREAS,at the direction of the City,appraisals were made of the fair market value of the parcels of land, all of which are undeveloped parcels of land, and each appraisal received an appraisal review; and WHEREAS, Seward City Code Section 7.05.120 permits the acquisition of real property by negotiation; and WHEREAS,the essential terms and conditions contained in the form of purchase and sale agreement have been available for public inspection for 10 days in the office of the City Clerk. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council finds it is in the best interest of the City of Seward to purchase the Property by negotiation for Dairy Hill drainage subject to the terms contained in the agreement presented at this meeting. i CITY OF SEWARD, ALASKA RESOLUTION 2014-022 'Ned Section 2. The City Manager is hereby authorized to proceed with the acquisition of the Property for a purchase price of$77,300.00, and to execute the purchase and sale agreement in substantially the form as presented at this meeting, and any other necessary legal documents to acquire fee simple title to the Property and to take all such action necessary under the agreement to complete the purchase. Section 3. Acquisition of this property is contingent on City Council acceptance of State of Alaska DCCED grant no. DCCED-14-DC-070 passed through the Kenai Peninsula Borough in the amount of$175,996.50. Section 4. Funding in the amount of$77,300 is hereby appropriated from the Dairy Hill Flood Mitigation and Property Acquisition Fund State grant account no.866-8669-4680-0200 to the Land account no. 866-8669-5910 to be paid at closing in accordance with the Purchase and Sale Agreement—Dairy Hill Drainage as executed by the City Manager. Section 5. This resolution shall take effect(30) days following passage and posting. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24°' day of February, 2014. 'Ned THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: VACANT: One ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Nard Agenda Statement e4of Meeting Date: February 24, 2014 OPR.N.Z.A, To: City Council 41'0s Through: Jim Hunt From: William Casey Agenda Item: Authorizing purchase of real property described as Block 13a, Seward Townsite, Cliff Addition Block 13 Replat&Vacation,According to the official plat thereof,filed under Plat Number 90-4, Records of the Seward Recording District, Third Judicial District, State of Alaska, for $77,300.00, and appropriating funds BACKGROUND &JUSTIFICATION: The purchase of the property by the City of Seward in the Dairy Hill area is necessary to mitigate flood damage and move inundating water through the area. Without this purchase drainage will need to be re- routed with the potential of spending an unknown and likely exorbitant amount on engineering and construction to move the water.The Kenai Peninsula Borough has provided grants funds to allow the City to purchase the undeveloped property,avoiding the need to divert the flow.This agreement was negotiated with the owner and he has agreed to its terms. The purchase price of$77,300 will be paid at closing when the deed is conveyed. INTENT: This resolution requests authorization to purchase undeveloped land for Dairy Hill drainage purposes for $77,300. The funds are from a grant received by the City for this purpose. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here):Pg 28 3.8.1.3 "Mitigate 1. X Flood Hazards" 2 Strategic Plan (document source here): Pg 11 "Mitigate Flood . X Hazards" Pg 18 3. Other(list): X FISCAL NOTE: The City has received a grant in the amount of$175,966.50 from the Kenai Peninsula Borough as a pass- through from the State of Alaska, which will pay for this project. Approved by Finance Department: Alat)ciACludr) ATTORNEY REVIEW: Yes X No RECOMMENDATION: erri.- Approve Resolution 2014- authorizing a purchase and sale agreement for the City to acquire land for Dairy Hill drainage for $77,300, and appropriating grant funds. :LIFF ADDITION 1AGER REPLAT Tract A CLIFF ADDI TON 1A REPLAT NO. 2 r..., Nalid ,...,,Y "...kJ RAVINA AVE. -r, s Y,.4, .-v 2A 0 -9 .0 CLIFF ADDI TI ON CHAMBERLAIN RD. REPLAT 3A Block 12 10 2A 4 11 Elioá a 24" D A CULVERT 12 / •Nri, -- Bladt 9 13 1 SE ■ .- "D TOWNSITE. ITE, t / IFF ADDITION DRAINAGE CHANNEL 14 .2' /,.. i . S . 4-D. TOWNSIT . • ' vv 17 \ CLIFF ADOrION // ' / ).. e, " ,I.,,,-) ,..k....) ‘...:) 11111 ' ...../ lik 18 II IF \ 11 t 1M°4Y1.6 15 1 1 1 19A MI - 18" DI A CULVERT ' ,...000 -F".- EPLAT NO. 2 \ \ 1-1 ilkof t'$) iP / / / // 7 C7 / // / SEWARD TOWNSITE, CLIFF ADDITION / / LOT 1A BLOCK 12 / / REPLAT & VACATION / / / / PLAT (87-26) / / / / / / Lot 1A / / Block 12 ,// / "11114111%%144 // / CCreenetkerline _ ■ NO2'47'24"W ..„,_'''\ EAST 174,74' 10.01 10. ' MILL 0,50.ocr-- // SEWARD TOWNSITE, i'f, • 10' Utility rf 49.51' CLIFF ADDITION o 0 , ,c) Easement CI SOUTH BLOCK 13 REPLAT orA) ihMA 10.00' & VACATION c-) PLAT (90-04) Block 13A -- 88.30' 43) S8950'00"W 10' Drainage * F.- Easement tZ1 c\i 014 vt: to c'C't liN 10 IA 0) 0 20 40 1 ,E friiiii4 I 1-777,771 TEMPORARY CONSTRUCTION L.,„ L., ,,;4PERMIT (TCP) r DAIRY HILL DRAINAGE IMPROVEMENTS PROJECT NO:20211 TEMPORARY CONSTRUCTION PERMIT DRAWN BY IDS PARCEL 11 RN/V' CHECKED Elf: MIA ENGINEERING GROUR U.0 EXISTING PARCEL AREA: ± 10,784 S.F. TCP AREA: ± 498 S.F SCALE: 1" , 40' , 3940 ARCTIC BLVD. SUITE 300 DATE: 4/6/2013 ANCHORAGE, ALASKA 99503 BASIS OF BEARING = PLAT (90-04) (907) 562-3252 PACE: 1 OF 1 44111o, 5 PURCHASE AND SALE AGREEMENT (Dairy Hill Drainage) This Purchase and Sale Agreement ("Agreement") is made as of March 21P, 2014, between James E. McCracken, an individual, ("Seller") and The City of Seward, a home-rule municipality under the laws of the State of Alaska("Purchaser"). Purchaser and Seller agree as follows: 1. Purchase and Sale: Subject to the terms and conditions of this Agreement, Seller agrees to sell and Purchaser agrees to purchase good and marketable title in fee simple the real property described as follows (the "Property"): Block 13A, SEWARD TOWNSITE, CLIFF ADDITION BLOCK 13 REPLAT & VACATION, according to the official plat thereof, filed under Plat Number 90-4, Records of the Seward Recording District,Third Judicial District, State of Alaska. 2. Purchase Price and Payment Terms: The purchase price for the Property shall be $77,300 based on fair market value as determined by the assessed value for calendar year 2013 determined by the Kenai Peninsula Borough Assessor. After all other terms and conditions of this Agreement have been satisfied, including completion of all contingencies in Section 8, the purchase price shall be due to Seller at Closing. Under the municipal charter and code of ordinances of Purchaser, a resolution approving this Agreement is not effective until 30 days following approval by the Seward City Council. 3. Closing: The parties shall cause an escrow (the "Escrow") to be established with First American Title Company of Alaska - Seward Office ("Escrow Agent"). Consummation of the sale (the "Closing") shall take place through the Escrow at the offices of the Escrow Agent, or such other place as Seller and Purchaser agree in writing. Closing of the transaction shall occur within thirty (30) days from the completion of all contingencies of purchase in this Agreement to Purchaser's sole satisfaction. Seller and Purchaser shall cause the following to occur at Closing: (A) Completion of all contingencies listed in Section 8 to Purchaser's sole satisfaction unless waived in writing by Purchaser; (B) The Deed described in Section 5 shall be recorded in the records of the Seward Recording District,Third Judicial District, State of Alaska; (C) Purchaser shall pay to Seller the amount set forth in Section 2 of this Agreement; and (D) The underwriter for the Escrow Agent shall issue to Purchaser the title insurance policy described in Section 4. -Purchase and Sale Agreement- -Page 1 of 6- 4. Title: A standard owner's title insurance policy shall be paid for by Seller and delivered to Purchaser at Closing. If Purchaser elects to obtain an extended coverage ALTA Owner's Title Insurance Policy or any title endorsements, Purchaser shall pay the additional title insurance charges to obtain the endorsements or extended coverage. Purchaser shall be responsible for obtaining and paying the cost of any ALTA survey required to obtain extended coverage. Within ten (10) days of the date of this Agreement, Seller shall provide to Purchaser a preliminary commitment for title insurance. Purchaser shall be entitled to review the preliminary commitment and shall have twenty (20) days to specify to Seller in writing any matters to which Purchaser objects. If Purchaser objects to any matters, Seller shall have thirty (30) days after written notice from Purchaser to attempt to eliminate the matters to which Purchaser has objected or to cause the underwriter for the Escrow Agent to insure over such matters. Seller shall notify Purchaser in writing, within the thirty (30) day period, if Seller is unable or unwilling to eliminate, or cause Escrow Agent to insure over, said matters. Purchaser may then elect, by written notice to Seller, either to waive the objectionable matters and proceed to Closing or to terminate this Agreement. In the event this Agreement is terminated,the Earnest Money shall be refunded to Purchaser in full and the parties shall have no further obligations to each other under this Agreement. 5. Deed: Marketable fee simple title to the Property, subject to those exceptions and reservations acceptable to Purchaser, shall be conveyed to Purchaser by a statutory warranty deed (the "Deed")duly executed by Seller and recorded at Closing. 6. Closing Costs: At Closing, Purchaser and Seller shall each pay half of the closing costs of the transaction, unless otherwise provided in this Agreement. Such closing costs shall include but not necessarily be limited to: Recording fees Warranty Deed Escrow closing fees Purchaser shall pay at Closing the Purchase Price described in Section 2. Seller shall pay for standard owner's policy of title insurance and any outstanding assessments or liens. Each party shall pay its own attorney fees and costs. Real property taxes and utilities will be prorated to date of Closing and, if applicable, paid through Escrow. 7. Seller's Representations and Warranties: The representations and warranties of Seller herein are a material inducement for Purchaser to enter into this Agreement and shall survive Closing. Seller represents and warrants that: -Purchase and Sale Agreement- -Page 2 of 6- (A) Seller has not assigned or transferred, or agreed to assign or transfer, any right, title or interest in or to the Property to any person other than Purchaser; Nod (B) Seller is not a "foreign person" as defined in Section 1445 of the Internal Revenue Code of 1986, as amended,and the regulations thereunder; (C) Seller has not received any presently effective notices of any investigations, actions, suits,proceedings or claims pending against Seller in relation to the Property; (D) No legal claims are pending or, to the best of Seller's actual knowledge, threatened, concerning or affecting title to the Property or any condition existing on, in or under the Property, and that all approvals required by any federal, state, or local governmental authority or court that are necessary to consummate the transactions contemplated by this Agreement have been obtained; (E) To the best of Seller's actual knowledge, no above-ground or underground fuel storage tanks are or have been located on the Property; and (F) To the best of Seller's actual knowledge, Seller has not caused or allowed the placement of any hazardous substance on the Property (vacant land), and to the best of Seller's actual knowledge, Seller has not caused or allowed the violation of any environmental law, regulation, or ordinance with respect to the Property (vacant land). To the best of Seller's actual knowledge, Seller has not released, compromised, or waived any claim as to the liability of any party who may be potentially responsible for the presence of hazardous substances on or affecting the Property (vacant land) in violation of any environmental law, regulation or ordinance. Seller has not made any promises of 'Nod indemnification regarding hazardous substances to any other person or persons relating to the Property(vacant land). 8. Purchaser's Conditions Precedent: The parties acknowledge that Purchaser's obligation to close on the purchase of the Property shall be subject to the following, with any review, inspection, or evaluation by Purchaser subject to Purchaser's sole satisfaction, and such review completed no later than 45 days after execution of this Agreement unless mutually extended by the parties: (A) Acceptance of funds from the Kenai Peninsula Borough and approval of this Agreement by the City Council for the City of Seward; (B) No litigation or other claim which has any probability or reasonable likelihood of success,challenges or controverts the Purchaser's action to acquire the Property; (C) Purchaser's satisfaction that Seller can provide marketable fee simple title to the Property. Final description of all real property to be conveyed is subject to Purchaser approval. Seller is to provide legal description for the Property; -Purchase and Sale Agreement- `mui00 -Page 3 of 6- F 9. Waiver: No delay in exercising any right or remedy shall constitute a waiver thereof, and no waiver by Seller or Purchaser of a breach of any covenant or condition of this Agreement shall be construed as a waiver of any preceding or succeeding breach of the same or any other covenant or condition of this Agreement. 10. Assignment: This Agreement is binding on the heirs, successors, and assigns of the parties, but shall not be voluntarily assigned by either party without prior written consent of the other party. 11. Commissions: Each party represents and warrants to the other that it has not engaged the services of any broker, finder or other person who would be entitled to any commission or fee in respect to the subject matter of this Agreement and each shall indemnify the other against any loss, cost, liability or expense incurred by the other as a result of any claim asserted by any such broker, finder or other person on the basis of any brokerage or similar arrangement or agreement made or alleged to have been made. 12. Notices: No notice, consent, approval or other communication provided for herein or given in connection with this Agreement shall be validly given, made, delivered or served unless it is in writing and delivered personally, sent by overnight courier or sent by express United States mail, postage prepaid, with return receipt requested, to: Purchaser: City of Seward ATTN: City Manager P. O. Box 167 Seward,Alaska 99664 Seller: James E. McCracken P.O. Box 691 Seward, Alaska 99664 or to such other addresses as either party may from time to time designate in writing and deliver in a like manner to the other party. Notices, consent, approvals, and communications given by mail shall be deemed delivered upon the earlier of three days after deposit in the United States mail in the manner provided above or immediately upon delivery to the respective addresses set forth above, if delivered personally or sent by overnight courier. -Purchase and Sale Agreement- -Page 4 of 6- q 13. Entire Agreement: Nod This document contains the entire Agreement between the parties. It may not be modified except by a written document signed by all parties. 14. Construction of Agreement: The captions of the sections of this Agreement are for convenience only and shall not govern or influence the interpretation hereof. This Agreement is the result of negotiations between the parties and, accordingly, shall not be construed for or against either party regardless of which party drafted this Agreement or any portion thereof. 15. Surviving Covenants: The provisions of this Agreement shall survive the delivery of the Deed. 16. Time is of the Essence: Time is of the essence of this Agreement. 17. Controlling Law and Venue: This Agreement shall be governed by, construed under and enforced in accordance with the laws of the State of Alaska, and venue for actions between the parties arising out of or related to this Agreement shall be in the Alaska Superior Court, Third Judicial District,Alaska. 18. Further Assurances: Nod Whenever requested to do so by the other party, Seller or Purchaser promptly and expeditiously shall execute, acknowledge and deliver any and all such conveyances, assignments, confirmations, satisfactions, releases, instruments of further assurance, approvals, consents and any and all further instruments and documents as may be reasonably necessary, expedient, or proper in order to complete any and all conveyances, transfers, sales, and assignments herein provided, and to do any and all other reasonable acts and to execute, acknowledge and deliver any and all documents reasonably requested in order to carry out the intent and purpose of this Agreement, including but not limited to subdividing and platting the land containing the Property. 19. Possession: Purchaser shall receive possession of the Property upon recording. -Purchase and Sale Agreement- `Nod -Page 5 of 6- 10 1(0- Executed this 1*-7-Uf day of March, 2014. Purchaser: Seller: The City of Seward, Alaska James E. I, acken 05, / By: /14.0 By/ 4,' or, James Hunt,City Manager . E. McCracken ATTEST: Johanna Kinney, CMC, City Clerk *4■41., Sow -Purchase and Sale Agreement- -Page 6 of 6- ii Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2014-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT FROM THE STATE OF ALASKA DEPARTMENT OF COMMERCE, COMMUNITY&ECONOMIC DEVELOPMENT FOR$175,966.50 FOR THE DAIRY HILL DRAINAGE MITIGATION PROJECT, AND APPROPRIATING FUNDS WHEREAS,the Kenai Peninsula Borough Assembly approved and appropriated the State of Alaska Department of Commerce,Community&Economic Development(DCCD)grant 14-DC-070 in the amount of $1,000,000 for the purpose of completing mitigation projects within the Seward/Bear Creek Flood Service Area(SBCFSA); and WHEREAS, in 2012, the City applied for and accepted a grant for $349,982 from the Division of Homeland Security and Emergency Management Hazard Mitigation Program for the Dairy Hill Drainage Mitigation project; and WHEREAS, in July 2013, an Intent to Award was issued to Metco,the lowest, qualified, responsive bidder for$334,599.50 to complete the Dairy Hill Drainage Mitigation Project; and WHEREAS,with a total project cost of$525,948.50 we have a shortfall of$175,996.50;and WHEREAS, on September 13, 2013, City staff found an opportunity to leverage Seward/Bear Creek Flood Service Area (SBCFSA) funds and requested $175,966.50 from the DCCD grant to complete the Dairy Hill Drainage Mitigation project; and WHEREAS,the total grant does not require the city to provide monetary contributions to the project,but the grant does require city staff to participate in managing the project; and WHEREAS, $98,660.50 of the grant funds may be used to supplement the construction budget for the Dairy Hill Drainage Mitigation project and$77,300 is to purchase land adjacent to the Dairy Hill project, KPB parcel #14720013, 1216 Chamberlain Road; and WHEREAS,accepting the total award of$175,996.50 from the State of Alaska Department of Commerce, Community&Economic Development is in the best interest of the city by allowing the city to utilize the funds to take critical mitigation measures to reduce risks associated with flooding. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: CITY OF SEWARD,ALASKA RESOLUTION 2014-023 Section 1. The City Manager is hereby authorized to enter into Subcontractor Agreement with the Kenai Peninsula Borough serving as the pass-through agency for the State of Alaska Department of Commerce,Community&Economic Development grant program,as attached hereto in substantial form, and accept the total award amount of$175,996.50. Section 2. Funding in the amount of$77,300.00 was appropriated in a separate resolution for the purpose of purchasing a parcel of land related to this Dairy Hill Drainage Mitigation Project,and the remaining balance of$98,666.50 is hereby appropriated from State grant account no. 866-8669- 4680-0200 to contracted services account no. 866-8669-5390. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of February, 2014. THE CITY OF SEWARD,ALASKA Jean Bardarson,Mayor AYES: NOES: ABSENT: ABSTAIN: VACANT: One ATTEST: Johanna Kinney, CMC City Clerk (City Seal) `�,, 13 Agenda Statement 1oc SFK► Meeting Date: February 24, 2014 '- q9 To: City Council P Y gt;4sr� Through: City Manager Jim Hunt From: William Casey Agenda Item: State of Alaska Department of Commerce, Community & Economic Development(DCCED)grant in the amount of$175,966.50,passed through the Kenai Peninsula Borough for the Dairy Hill Drainage Mitigation Project BACKGROUND & JUSTIFICATION: The Kenai Peninsula Borough (KPB) Assembly approved and appropriated the State of Alaska Department of Commerce,Community&Economic Development(DCCD)grant 14-DC-070 in the amount of $1,000,000 for the purpose of completing mitigation projects within the Seward/Bear Creek Flood Service Area(SBCFSA). In 2009, an area known locally as Dairy Hill was identified as a high risk flood area.In March 2010, City staff completed and submitted the Hazard Mitigation Grant Program Project Application and in January 2012, the City was notified by the Division of Homeland Security (DHS) and Emergency Management Hazard Mitigation Program that the application was successful. In July 2012, the Seward City Council passed Resolution 2012-049 accepting the grant for$349,982. In July 2013, an Intent to Award was issued to Metco, the lowest, qualified, responsive bidder for $334,599.50 to complete the Dairy Hill Drainage Mitigation Project. With engineering costs totaling $83,935, property acquisition costs of$77,300 and a contingency of$30,114, we anticipate a total project cost of$525,948.50. With the 2012 DHS grant award of$349,982, we have a shortfall of $175,996.50. On September 13, 2013, City staff found an opportunity to leverage Seward/Bear Creek Flood Service Area (SBCFSA) funds and requested $175,966.50 from the DCCD grant to complete the Dairy Hill Drainage Mitigation project. $77,300 of this funding was to purchase KPB parcel #14720013 (required to realign the major drainage terminus of the project)and$98,660.50 was to be used to augment the shortfall of the project construction costs. The Kenai Peninsula Borough has awarded $175,966.50 for the Dairy Hill Drainage Mitigation project. Accepting the total award of$175,966.50 from DCCD will allow the City to utilize grant funds to take critical mitigation measures to reduce risks associated with flooding. INTENT: Accept State grant funds passed through the KPB for the purpose of Dairy Hill Drainage mitigation, and purchasing parcel of land associated with the mitigation project. Nisd 1I CONSISTENCY CHECKLIST:, Yes No N/A 1 Comprehensive Plan (document source here): Pg 28 3.8.1.3 "Mitigate . X Food Hazards" 2 Strategic Plan (document source here): Page 11 "Mitigate Flood . X Hazards" and Page 18 "Promote a Safe Community" Other(list): 2013 Updated Seward/Bear Creek Flood Service Area 3. X Flood Hazard Mitigation Plan FISCAL NOTE: Appropriate funding in the amount of$98,666.50 for contracted services related to Dairy Hill Flood Mitigation. The Council appropriated$77,300.00 from this grant source previously,for the purchase of a parcel on Dairy Hill, to mitigate; ainage flooding. Approved by Finance Department: b.' - ATTORNEY REVIEW: Yes No X RECOMMENDATION: 02.3 Approve Resolution 2014- authorizing the City Manager to enter into a Subcontractor Agreement with the Kenai Peninsula Borough, passing through a grant from the State of Alaska Department of Commerce, Community&Economic Development, accept the total award amount of$175,996.50 and appropriate funds. / 1 ntroduced by: Mayor,McClure 1 Date: 12/03/13 *ftlif Action: Adopted Vote: 8 Yes,0 No, 1 Absent KENAI PENINSULA BOROUGH RESOLUTION 2013-079 A RESOLUTION APPROVING FLOOD MITIGATION PROJECTS FOR THE SEWARD-BEAR CREEK FLOOD SERVICE AREA USING GRANT FUNDS FROM THE STATE OF ALASKA DEPARTMENT OF COMMERCE,COMMUNITY AND ECONOMIC DEVELOPMENT WHEREAS, in Ordinance 2013-19-06 the assembly accepted and appropriated a grant in the amount of $1,000,000 from the State of Alaska on behalf of the Seward-Bear Creek Flood Service Area (SBCFSA) for flood mitigation projects recommended by the SBCFSA board and approved by the mayor; and WHEREAS, the grant required that the projects be determined based upon recommendations from the SBCFSA Local Hazard Mitigation Plan and submitted to the assembly for approval; and WHEREAS, at its regular meeting of October 21, 2013, the SBCFSA board identified and recommended flood mitigation projects to be completed using these grant funds; and WHEREAS, additionally the grant agreement requires that the State of Alaska approve the mitigation expenditures within the scope of work; and WHEREAS, the state approved these mitigation expenditures on November 12, 2013; and WHEREAS, at its regular meeting of November 18, 2013, the SBCFSA board recommended that this resolution be adopted; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That the Seward-Bear Creek Flood Service Area is authorized to complete the following projects in accordance with the terms and conditions of the State of Alaska grant and approval: *gad Kenai Peninsula Borough,Alaska Resolution 2013-079 Page 1 of 2 Project Cost Descriptor 1. USACE Salmon Creek Section 205 Feasibility Study 255,882 Required match%to complete the USACE Stud 2. City Dairy Hill Drainage Project: Subaward$175,966.50 to the City of Seward Fundraising Assistance 98,666.50 Land acquisition assistance 77,300 3. Kwechak Creek(KC9)Bank Stabilization/Revetment 220,000 Contractual 4. Salmon Creek: KPB Land Management- Conservation Land Acquisition 104,300 acquisition/reclamation project. Reclamation 100,000 5. Contingency 10%every item(city project includes 68)018 contingency) 6.Embankment Maintenance(remainder of grant) 65,932.50 Contractual 1%Admin cost $9,901 Priority List Totals: $1,000,000 SECTION 2. That this resolution takes effect immediately upon its adoption. ADOPTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS 3RD DAY OF DECEMBER,2013. A4.(G Hal Smalley,Assembly Preside ATTEST: T 0011111u U' ` g•©7 ..•••• 'i ip fj Jo 1147 Blankenship,MMC,Borough Clerk i = a 64, : ;,:g • ♦ • jf/Illfil1il11�t��1 Yes: Bagley,Haggerty,Johnson,McClure,Ogle,Smith,Wolf,Smalley None one Absent: Pierce Resolution 2013-079 Kenai Peninsula Borough,Alaska Page 2 of 2 � P KENAI PENINSULA BOROUGH SUBCONTRACTOR AGREEMENT Authorization KPB Account Number Contract Amount 02013-19-06 and R2013-079 271.21212.14MIT.43011 $175,966.50 Project Title Funding Source Dairy Hill Drainage Improvement and Land Acquisition State of Alaska Department of Commerce,Community&Economic Project Development(DCCED 14-DC-070) Subcontractor Borough Contact Person", Name DUNS#037996634 Name City of Seward TAX#92-6000086 Brenda Ahlberg,Community&Fiscal Projects Manager Mailing Address Mailing Address PO Box 167 144 N.Binkley Street City/State/Zip City/State/Zip Seward,AK 99664 Soldotna,AK 99669 Contact Person Email James Hunt,City Manager bahlberg @borough.kenai.ak.us Phone Fax Phone Fax 224-4047 224-4038 714-2153 714-2377 The Kenai Peninsula Borough(hereinafter"Borough")and City of Seward(hereinafter"subcontractor")agree as set forth herein. Section I: The Borough shall pay subcontractor for the performance of the project work under the terms outlined in this agreement.The amount of the payment is based upon project expenses incurred,which are authorized under this agreement.In no event shall the payment exceed$175,966.50. Section II: The subcontractor shall perform all of the work required by this agreement. Section III: The work to be performed under this agreement begins 12/03/2013 and shall be completed no later than 06/30/2015. Section IV: the agreement consists of this page and the following attachments: A. Scope of Work and Use of Funds Payment Method and Reporting Requirements Standard Provisions B. Financial/Progress Report C. Signature Authorization Form D. State of Alaska Articles imposed upon subcontractor Section V: The Community&Fiscal Projects Manager shall control the original,including any attachments filed. Subcontractor Borough Signature: Signature: Authorized Signatory Name and Title Authorized Signatory Name and Title James Hunt,City Manager Mike Navarre,Mayor Date: Date: Attest: Joanna Kinney, City Clerk Attest: Johni Blankenship,Borough Clerk Approved as to form and legal sufficiency: Holly Montague,Deputy Borough Attorney FY14 KPB Subcontractor Agreement City of Seward - Dairy Hill Drainage Improvement and Land Acquisition Slew Scope of Work and Use of Funds Project Description: The purpose of this agreement is to provide funding in the amount of $175,966.50 to the City of Seward, hereinafter referred to as "subcontractor," for the purpose of supplementing the Dairy Hill drainage improvement project in the amount of$98,660.50 and to purchase land adjacent to the Dairy Hill project in the amount of$77,300.00. The legal description of the land acquisition is T 1S R 1W SEC 3 SEWARD MERIDIAN SW 0900004 SEWARD, TOWNSITE CLIFF ADDN BLK 13 REPLAT &VACATION BLK 13A, KPB parcel#14720013, 1216 Chamberlain Rd., Seward AK 99664. Project Management 1. The project will be managed by the subcontractor. 2. The City Manager, or such other person(s) as indicated on Attachment C, shall be designated as the representative to receive or to make all communications regarding the performance or administration of this agreement. The Borough Community & Fiscal Projects Manager, or such other person(s) as designated by the Borough Mayor, is hereby designated as the representative of the Borough to receive or make all communications, payment requests, and reports regarding the performance or administration of this agreement, and who approves payment under this agreement. The parties may change their representative upon written notification to the other party. Key Contact Information Dan Mahalak, Water Resource Manager Brenda Ahlberg, Community& Fiscal Projects 224-9515 • dmahalak@borough.kenai.ak.us 714-2153 • bahlberg@borough.kenai.ak.us Seward Bear Creek Flood Service Area Kenai Peninsula Borough Seaview Plaza 144 N. Binkley St. 302 Railway Ave., Ste. 123 Soldotna, AK 99669 Seward, AK 99664 Project Approval The Assembly approved and appropriated the State of Alaska Department of Commerce, Community & Economic Development grant 14-DC-070 in the amount of$1,000,000.00 for the purpose of completing mitigation projects within the Seward Bear Creek Flood Service Area [SBCFSA] (KPB Ordinance 2013-19-06). Projects to be completed with these funds were ranked by the SBCFSA Board of Directors, referencing the SBCFSA Local Hazard Mitigation Plan. The ranked projects were submitted to the Borough Mayor and presented to the Borough Assembly for final approval (KPB Resolution 2013-079). The Dairy Hill drainage improvement project and land acquisition project in the amount of$175,966.50 are among the approved mitigation projects, which shall be completed as a subrecipient agreement between the Borough and the subcontractor. The subcontractor shall cite KPB account number 271.21212.14MIT.43011 in all correspondence and reporting forms. The funds, or any earnings there from, may be spent only for the purposes of this project as described above. Any monies used for purposes not authorized 1110. by this agreement shall be refunded to the Borough immediately after such expenditures, with or KPB/City of Seward-Dairy Hill Drainage Improvemeilt&Land Acquisition Project 1 ®.rr without demand by the Borough. Request to amend the budget shall be submitted to the Community&Fiscal Projects Manager no less than ninety (90) days prior to performance period end date. Project Performance Period Period: The performance period shall be effective for the period commencing on December 03, 2013 and ending on June 30, 2015. The subcontractor must liquidate all obligations not later than June 30, 2015; the final financial and narrative report is due July 10, 2015. The Borough shall have no obligation for payment of services rendered by the subcontractor which are not performed within this specified period. Request to Extend: Any determination to extend the project performance period is solely at the discretion of the Borough. A request to amend the performance period should be submitted not later than ninety (90) days prior to the established end date. Funding 1. Source of Funds: a. This project is being funded in full through the State of Alaska Department of Commerce, Community&Economic Development, FY14 Capital Grant 14-DC-070 pursuant to the provisions of AS 37.05.315 Grants to Municipalities (SIA 2013, Senate Bi/118, Chapter 16, Section 1, Page 17, and Line 2.5). b. The State of Alaska Department of Commerce, Community&Economic Development approved the Borough's request to enter into an agreement with the City of Seward on November 12, 2013. c. All unexpended funds as of the end of the performance period must be returned to the Borough. Funds will be considered obligated if they have actually been expended or sod encumbered prior to the end date of the performance period. 2. Condition for Receipt of Funds: The subcontractor shall comply with Attachment D "State of Alaska Department of Commerce, Community &Economic Development Grants to Municipalities - Standard Provisions"as excerpted, federal legislation and court rulings that permit the use of these funds for the purpose of flood mitigation. 3. Funds, or earnings there from, shall not be expended for the purposes of lobbying activities before a local, state or federal governmental entity, i.e. the Borough Assembly,the Alaska State Legislature or U.S. Congress. Payment Terms and Reporting Requirements A. Budget: The program budget shall constitute the maximum amount available to the subcontractor for work performed under this agreement. B. Payment: For the purpose of expediting payment for deliverables,the financial/narrative reports must be submitted quarterly(Attachment B). 1. Upon receiving and approving the subcontractor's financial/narrative reports,the Borough will reimburse the subcontractor for costs incurred during the reporting period, in accordance with this agreement. The Borough will not reimburse without approved financial/narrative reports, prepared and submitted by the subcontractor on the forms requested by the Borough. KPB/City of Seward-Dairy Hill Drainage Improvem€nt& and Acquisition Project 2 2. In no case shall the total amount of payments exceed the total amount of this agreement. 3. Advance Payment: An advance payment request must be submitted thirty (30) days prior to approval and must include justification and timeline to expend the funds. C. Reports: Reports shall be submitted quarterly as listed below. Submit an expenditure statement by pr ject fund which indicates the revenue and approved expenditures year-to- date (Attachment B). The reimbursement requests must be for expenditures made within the quarter that work is completed. Fiscal/narrative reports are due the 10th day after the end of each fiscal quarter as follows: 07/01 - 09/30 = October 10th; 10/01 - 12/31 = January 10tb; 01/01 - 3/31 =April 10th; and 04/01 -06/30 =July 10tb. Email the financiaL/narrative reports to: Dan Mahalak, Water Resource Manager Brenda Ahlberg, Community & Fiscal Pr 'ucto 224-9515 •Jnooba)ak@bornugb.kenoi.ak.um 714-2153 • bublbcrg@bnroogb.keoui.ak.ux Seward Bear Creek Flood Service Area Kenai Peninsula Borough Seaview Plaza 144 N. Binkley St. 302 Railway Ave., Ste. 123 Soldotna, AK 99669 Seward, AK 99664 Standards for Financial Management Financial Management System: 1. The subcontractor will maintain an accounting system and a set of accounting records that, at a minimum, allows for the identification of individual pr jects by source of revenue and expenditures related to this p 'eoL 2. All costs will be supported by source documentation. Subcontractor shall retain all contracts, invoices, materials, payrolls,personnel records, conditions of employment, and other data relating to matters covered by this agreement for a period of six years after the completion date of the agreement, or until final resolution of any audit findings, claims or litigation related to these funds (reference Attachment D, Article 7). 3. The subcontractor's accounting records will be the basis for generating financial reports which must reflect accurate and complete data. In addition, financial records must be properly closed out at the end of the project period and all reports submitted in a timely manner. Procurement Standards The subcontractor agrees to use a competitive process when making procurements for goods and services. These standards include but are not limited to the following: 1. Subcontractor may use its own procurement policies provided that they adhere to the applicable standards as outlined in the Alaska Administrative Code 2 AAC 45; and 2. Subcontractor shall maintain a code of conduct which shall govern the performance of its officers, employees or agents in contracting with or expending funds; and 3. All procurement transactions shall be conducted in a manner so as to provide for maximum open and free competition. ow / � KPB/City of Seward-Dairy Hill Drainage Improvement&Land Acquisition Project 3 Monitoring Monitoring: 1. The subcontractor may receive an on-site review from the Borough, or its authorized representatives, in addition to reviews from State of Alaska personnel representing the AK Department of Commerce, Community&Economic Development. Monitoring staff may review project and financial activity relating to the terms of this agreement. Upon request,the Borough shall be given full and complete access to all information related to the performance period of this agreement to ensure compliance with the project activities and consistently applied costs (reference Attachment D,Article 5). 2. The subcontractor e shall provide the Borough and its authorized representatives all technical staff, assistance and information needed to enable the Borough or the State personnel to perform its monitoring function. The assistance from the subcontractor includes,but is not limited to, information about the subcontractor's project operation, accounting and data-base systems. Program and Financial Deficiencies: 1. Through audits,reviews, monitoring or other means,the Borough may find the subcontractor to have program or financial deficiencies in the performance of the agreement. Such deficiencies may include,but are not limited to,the areas of accounting, financial controls,budgeting, and/or project compliance issues. If deficiencies are found, the Borough may require the subcontractor to take corrective action and to submit a written corrective action plan to address identified deficiencies. All corrective action plans must be accepted by the Borough or its authorized representatives. Any corrective action must be satisfactorily completed within thirty (30)days from the date of written notification. 2. The Borough, in its sole discretion, may require the subcontractor to submit periodic written verification that measures have been taken to implement the corrective action. If the subcontractor fails to demonstrate its compliance with the approved corrective action plan within the time constraints set by the Borough,the Borough may, at its option, exercise its rights to terminate the agreement. The Borough may exercise any of the other rights and remedies available to it at law or in equity. KPB/City of Seward-Dairy Hill Drainage Improve ent&Land Acquisition Project 4 Standard Provisions 1. Site Control, Operations and Maintenance: By signing this agreement, the subcontractor certifies that it will not ask the Borough to operate or maintain its project, except as may be otherwise agreed to in writing signed by both parties. Subcontractor understands, acknowledges and agrees that the Borough shall not be responsible for any services, programs, maintenance, operations,or further funding to subcontractor, or actions related thereto, and has not, and will not assume any such responsibility, all of such to be the sole and exclusive responsibility of subcontractor. Furthermore, if the project involves the occupancy and use of real property,the Borough and the subcontractor assures that it has the legal right to occupy and use such real property for the purposes of the project, and further that there is legal access to such property(reference Attachment D,Article 25). 2. Defense and Indemnification: The subcontractor shall indemnify, defend, save and hold the Borough, its elected and appointed officers, agents and employees, harmless from any and all claims, demands, suits, or liability of any nature, kind or character including costs, expenses, and attorneys fees resulting from subcontractor or subcontractor's officers, agents, employees,partners, attorneys and suppliers' performance or failure to perform this agreement in any way whatsoever. This defense and indemnification responsibility includes claims alleging acts or omissions by the Borough or its agents,which are said to have contributed to the losses, failure,violations, or damage. However, subcontractor shall not be responsible for any damages or claim arising from the sole negligence or willful misconduct of the Borough, its agents,or employees. Subcontractor shall also not be required to defend or indemnify the Borough for damage or loss that has been found to be attributed to an independent party directly responsible to the Borough under separate written contract. If any Ifwaiw portion of this clause is voided by law or court of competent jurisdiction,the remainder of the clause shall remain in full force and effect(reference Attachment D, Article 2). 3. Insurance: subcontractor shall purchase at its own expense and maintain in force at all times during the term of this agreement Commercial General Liability and Automobile Insurance. Such policies are to include bodily injury, personal injury, and property damage with respect to the property and the activities conducted by subcontractor in which coverage shall not be less than $1,000,000 per occurrence or such higher coverage as specified by the Borough. The policy shall name the Borough and the State of Alaska as an additional insured. Borough approval shall be required for the amount of any deductible or self-insured retention. Additionally, subcontractor shall purchase and maintain at its own expense worker's compensation and employers liability insurance for all employees per Alaska State Statutes who are performing work under this agreement. Proof of Insurance: -subcontractor shoil .deliver N. the Borough eerttfioates of insurance along wit/i 030044051- fignitti40:'Oh this agreement. The certificates shall indicate the Borough and the State of Alaska as an additional insured. This insurance shall he pri#10)/,, and exclusive of an other insurance by the Borough. Failure to provide the certificate of insurance reqiure4*.iiik section, or a lapse in coverage, is aii4eriat breach of the terms of'this entitling the Borough to tetrOitrate this agreement 23 KPB/City of Seward-Dairy Hill Drainage Improvement&Land Acquisition Project 5 4. Relationship of Parties: Nothing herein contained shall be deemed or construed by the parties hereto, nor by any third party, as creating the relationship of principal and agent, or of partnership, or of joint venture between the parties hereto, it being understood and agreed that neither method of computation of payment nor any other provision contained herein,nor any acts of the parties hereto, shall be deemed to create any relationship between the parties hereto other than the relationship of Borough and independent subcontractor of funds (reference Attachment D,Article 13). 5. No Exclusive Service; No Property Interest: The subcontractor understands, acknowledges and agrees that all supplies, materials, equipment, land purchased with these funds shall be and shall remain the property of the subcontractor, subject to all applicable State statutes and Federal regulations. 6. Termination. The Borough may terminate this agreement, by written notice, when it is in the best interest of the Borough. In the event that subcontractor does not perform the tasks as required in this agreement, or does not submit any required reports for verification of performance,the Borough may exercise its option to terminate this agreement. 7. Permits, Taxes and Adherence to Local, State, and Federal Laws: Signing of this agreement does not, in any manner, excuse subcontractor from complying with any other law, Alaska state statute or regulation, or Borough ordinance or regulation. Subcontractor must in all cases adhere to all local, state and federal laws and regulations that pertain to public funds, to the services performed pursuant to this agreement, and related to wages, taxes, social security, workers compensation, nondiscrimination, licenses, permits, and registration requirements. Subcontractor shall pay all taxes pertaining to its performance under this agreement, and shall acquire and maintain in good standing all permits, licenses and other entitlements necessary to the performance under this agreement. 8. Jurisdiction; Choice of Law: Any civil action arising from this agreement shall be brought in the superior court for the Third Judicial District of the State of Alaska at Kenai. The law of the State of Alaska shall govern the rights and obligations of the parties. 9. Non-Waiver: The failure of the Borough at any time to enforce a provision of this agreement shall in no way constitute a waiver of the provisions, nor in any way affect the validity of this agreement or any part thereof, or the right of the Borough thereafter to enforce each and every protection hereof. No conditions or provisions of this agreement can be waived unless approved by the Borough in writing. Waiver by the Borough of any non- compliance by subcontractor, or excusing or extending performance, shall not be considered a waiver of any other rights of the Borough or a waiver of the right to terminate in the event of future breaches. 10. No Third-Party Beneficiary: This agreement is intended solely for the benefit of each party hereto. Nothing contained herein shall be construed or deemed to confer any benefit or right upon any third party(reference Attachment D, Article 13). 11. Environmental Requirements: The subcontractor must comply with all environmental standards, to include those prescribed under State of Alaska and Federal statutes and Executive Orders. 4 KPB/City of Seward-Dairy Hill Drainage Improv menu Land Acquisition Project 6 12. Entire Agreement: This agreement represents the entire and integrated agreement between the Borough and subcontractor, and supersedes all prior, inconsistent negotiations, representations or agreements, whether written or oral. This agreement may be amended only by written instrument signed by both the Borough and subcontractor. 9_5 KPB/City of Seward-Dairy Hill Drainage Improvement&Land Acquisition Project 7 m FY14 KPB Subcontractor Agreement City of Seward - Dairy Hill Drainage Improvement and Land Acquisition Project Attachment D As a condition for receipt of funds,the subcontractor shall agree to comply with the State of Alaska Department of Commerce, Community&Economic Development"Grants to Municipalities - Standard Provisions" as excerpted below: Article 2—Indemnification: It is understood and agreed that this agreement is solely for the benefit of the parties to the agreement and gives no right to any other party. No joint venture or partnership is formed as a result of this agreement. The Borough and the subcontractor, its successors and assigns, will protect, save, and hold harmless the Department and the State of Alaska and their authorized agents and employees, from all claims, actions, costs, damages, or expenses of any nature whatsoever by reason of the acts or omissions of the Borough or the subcontractor, its assigns, agents, contractors, licenses, invitees, employees, or any person whomever arising out of or in connection with any acts or activities authorized by this agreement. The Borough and the subcontractor further agrees to defend the Department and the State of Alaska and their authorized agents and employees in any litigation, including payment of any costs or attorney's fees for any claims or actions commenced thereon arising out of or in connection with acts or activities authorized by this agreement. This obligation shall not include such claims, costs, damages, or expenses which may be caused by the sole negligence of the Department of the State of Alaska or their authorized agents or employees,provided,that if the claims or damages are caused by or result from the concurrent negligence of(a)the Department and the State of Alaska and their agents or employees, and(b)the Borough or the subcontractor, its agents or employees,this indemnity provision shall be valid and enforceable only to the , extent of the negligence of the Borough and the subcontractor, or the Borough's or subcontractor 's agents or employees. Article 5 -Access to Records: The Department and duly authorized officials of the State of Alaska shall have full access and the right to examine, excerpt, or transcribe any pertinent documents,papers, records, and books of the Borough and subcontractor, and of persons or organizations with which the Borough may contract, involving transactions related to the project and this agreement. Article 7 -Retention of Records: The Borough and subcontractor shall retain financial and other records relating to the performance of this agreement for a period of six years. The subcontractor shall retain all records for a period of six years from the date when the final financial status report is submitted to the Borough, or until final resolution of any audit findings, claims, or litigation related to these funds. Article 13 - Obligations Regarding Third-Party Relationships: [...]No permission for subcontracting shall create, between the Department or the State of Alaska and the subcontractor, any contract or any relationship. The Borough shall remain fully obligated under the provisions of Grant Agreement 14-DC-070 notwithstanding its subrecipient designation of the subcontractor, any third party or parties of the undertaking of all or any part of the project described herein. The subcontractor shall be required by the Borough to comply with all the provisions of the State Grant Agreement 14-DC-070. The Borough shall bind the subcontractor to each and every applicable provision as listed in Grant Agreement 14-DC-070.Each Attachment D:KPB/City of Seward-Dairy Hill Drai agemprovement&Land Acquisition Project 1 - ^ subcontract for work to be performed with funds awarded under this agreement shall specifically include a provision that the Department and the State of Alaska are not liable for damages or claims from damages arising from any subcontractor's performance or activities under the terms ~~— of the subcontracts. Article 14 - Conflict of Interest: No officer or employee of the Department; no member, officer, or employee of the Borough or of the subcontractor or its designees or agents;no member of the governing body of the jurisdiction in which the pr 'cct is undertaken or located; and no other official of such locality or localities who exercises any functions or responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with the project assisted under this agreement. The Borough and the subcontractor shall incorporate, or cause to incorporate, in all such contracts, a provision prohibiting such interest pursuant to the purpose of this provision. Article 25 - Site Control: If the project involves the occupancy and use of real property, the Borough and the subcontractor assures that it has the legal right to occupy and use such real property for the purposes of the project, and further that there is legal access to such property. Article 26 -Insurance: The Borough and the subcontractor are responsible for obtaining any necessary liability insurance. In addition, the Borough and the subcontractor shall provide and maintain Workers' Compensation Insurance as required by AS 23.30 for all employees engaged in work under this agreement. The Borough and the subcontractor shall require any contractor to provide and maintain Workers' Compensation Insurance for its employees as required by AS 23.30. The Borough and the subcontractor shall require any contractor hired to work on the �_ _ project hcbceooed, hondedaodi000m:dforo1 |eaa1tboon�000tnf1bcp ject and if appropriate ��~ provide and maintain Professional Liability Insurance. (Reference "Insurance,"Page 5 Section 3). Article 27 - Subcontracts for Engineering Services: In the event that the subcontractor contracts for engineering services, the subcontractor will require that the engineering firm certify that it is authorized to do business in the State of Alaska. In the event that the engineering firm is also the pr ject administrator,the subcontractor shall require that the bond or insurance shall be for not less than the amount of the entire pr 'oct. Article 30 -Equal Employment Opportunity (EEO): The subcontractor may not discriminate against any employee or applicant for employment because of race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy or parenthood. The subcontractor shall post in a conspicuous place, available to employees and applicants for employment, a notice setting out the provisions of this paragraph. The subcontractor shall state, in all solicitations or advertisements for employees to work on state funded pr jects that it is an equal opportunity employer (EEO) and that all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The subcontractor shall include the provisions of this EEO article in every contract relating to this agreement and shall require the inclusion of these provisions in every agreement entered into by any of its contractors, so that those provisions will be binding upon each contractor or subcontractor. Attachment D:KyB/Cbyof Seward'Dairy Hill DzoGoug Improvement&Land Acquisition Project 2 Article 34 -Current Prevailing Rates of Wage: Certain projects are constrained by the provisions of AS 36.PUBLIC CONTRACTS. To the extent that such provisions apply to the project which is the subject of this agreement,the subcontractor shall pay the current prevailing rates of wage to employees as required by AS 36.05.010. The subcontractor also shall require any contractor to pay the current prevailing rates of wage as required by AS 36.05.010. Article 38 -Audit Requirements: The Borough and the subcontractor must comply with the audit requirements of the Alaska Administrative Code set forth in 02 AAC 45.010. As specific to third party: 2 AAC 45.010 (j)A third party that receives $500,000 or more in state financial assistance shall comply with the requirements of this section. That entity shall also ensure that appropriate corrective action is taken within six months after a third party's noncompliance with an applicable state statute or regulation, or financial assistance agreement, is disclosed. A copy of the most current 02 AAC 45.010 adopted regulations is available at the State Single Audit website: http://doa.alaska.2ov/dof/ssa/index.html. Article 40-Americans with Disabilities Act: The Americans with Disabilities Act(ADA) prohibits discrimination against persons with disabilities. Title I of the ADA prohibits discrimination against persons with disabilities in employment and provides that a reasonable accommodation be provided for applicants and employees. Title II of the Act prohibits public agencies from discriminating against individuals with disabilities in the provision of services, programs, or activities. Reasonable accommodation must be made to ensure or allow access to all services,programs, or activities. This section of the Act includes physical access to public facilities and requires that public entities must, if necessary, make modifications to their facilities to remove physical barriers to ensure access by persons with disabilities. All new construction must also be accessible to persons with disabilities. The subcontractor must also comply with the Nod ADA provisions. Alaska Product Preferences--AS 36.15: This chapter of the Alaska Statutes applies to projects financed by state money in which the use of timber, lumber, and manufactured lumber products is required, only timber, lumber and manufactured lumber projects originating in this state from local forests shall be used wherever practicable. The law requires the insertion of this clause in calls for bids and in all contracts awarded. 2$ Attachment D:KPB/City of Seward-Dairy Hill Drainage Improvement&Land Acquisition Project 3 CITY OF SEWARD, ALASKA FEB 1 12014 APPLICATION FOR THE SEWARD PLANNING AND ZONING COMMISSION ik.kr STREET ADDRESS: C 1 -f -( 0 Marwiton Dr1,01., -V4/143 MAILING ADDRESS: eo 801( 5(4 sevbeo) p 4f:1,4 HOME TELEPHONE: 1-1—`41 M(00 BUSINESS PHONE: 1'1-4 1 0 E-MAIL ADDRESS: -..• a. _ a .t. 2- L.(AS FAX: C10.7 sz.,i asa‘ HOW LONG IN THE CITY LIMITS OF SEWARD: O yrs PRESENLY EMPLOYED AS: CCILWIS6 oV/ ept&ey List any special training, education or background you have which may help you as a member of the Commission. • , a al 41 • .1. - _4 5. 4 nkCe tia 5 Have you ever developed real property, other than your own personal residence? If so, briefly describe the development: t.3 I am specifically interested in serving on the Planning and Zoning Commission because: CA411 mat-as 011 azyrIrvAL. . arn. a.pnizve40:‘ L i k i v t- w00% e'i'I +o T 1st'645,s evki. a, 0. fte4.44.. 41:0 Have you ever served on a similar commission elsewhere? Yes or No If so, where? And when? Are you available for meetings Tuesday evenings? \les. If appointed, are you willing to travel: Often ..0"Occasionally Rarely Never \k 2,014 - Signature Date Slaw 29 CITY OF SEWARD, ALASKA F MISSION 'Ned NAME: ( _u( STREET ADDRESS: 0(2 -2 ‘14) ik(ft cte-U)O1J2/SL MAILING ADDRESS: P (2)6-6 g .5.0 JQJL, .AIL ?1-(p ci cc.,\ HOME TELEPHONE:P 7-3 k, co BUSINESS PHONE: ? 1 K9 s---- EMAIL ADDRESS: Ea-ILli/AC _ - -----flOWTONGITTTELECITYTIMITS-OFSEWARDT-- f PRESENTLY EMPLOYED AS: Akic.4.4 (e4A1.-{ V List any special training, education or background you have which may help you as a member of the Commission: Pi-A" 641 (( 1( i 1,6„+14-) C47-ftc OYU-- Have you ever developed real pro?ert,y(other than y ur own personal residence)? If so, briefly describe the development: Coo-a rfu- hk±tt-e FL I am specifically interested in serving on the Planning and Zoning commission because: 4AbJ k S I 4A \/61(-4- • • S Have you ever served on a similar commission somewhere else? I/O If so, where and when? Are you available for meetings Tuesday evenings? )7e; If appointed, are you willing to travel \/4: Often Occasionally Rarely Never 4/1" 41/0 41111° Signa e Date 'gad 0 ._ -- 1 VI4 CITY OF SEWARD, ALASKA APPLICATION FOR THE ------ SEWARD PLANNING AND ZONING COMMISSION NAME: e4r1171,01ter Oitiliam ..;.ley1 STREET ADDRESS:ADDRESS: -7 1 1 3 ril Ave Sew.,re/7 AK 9966Y MAILING ADDRESS: Po. goie. ?73 ) rrd) ...fte 97‘‘ f HOME TELEPHONE:(907)22V-V3Y f BUSINESS PHONE: ( 01) lql - 6 572 1,044m1i, co" E-MAIL ADDRESS:C.ecirrto q a FAX: (107) 22'i-Y-3Y9 HOW LONG IN THE CITY LIMITS OF SEWARD: 1 , C )i eqrS PRESENLY EMPLOYED AS: Ciecirek / 677.3 t./eer- List any special training, education or background you have hich may help you as a member of the Commission. Hi'. ,. o +a ; ;i „ olkA - loes; ebii CC:41.571rced I:91 /)744.4,coot so."743 85 /?S 677,61eLr-4tl) 1.4.t.Ortse4 -nsileSSIOnq I .i75'A Get' (/4IZ t ncoli0,41 r?4_01-4s)_ 1%.., Have you ever developed real property, other than your own personal residence? If so, briefly describe the development: Per-forme. 0 i - _ . ', _ ; , rid I -Ir I 714.4 CATity, . rem" L,,. -lc'• a ... If .-- r i . MiffirrillffniNIMININIIIIMMEIEMIEgrAtir ci, -ro,,n I. I am specifically interested in serving on the Planning and Zoning Commission because: /-.4)614Aj 1 eroecle.., #19. 16/Pgtd4e. on 2-0/11.1 and re-I pro,frergi7 i-ersii.4.low1/4,.....g, Have you ever served on a similar commission elsewhere? Yes ore If so, where? — And when? — Are you available for meetings Tuesday evenings? Ye 5 If appointed, are you willing to travel: Often X Occasionally Rarely Never /./ I/ ie D11/ 1 / ° 1 Sign. re Itir 3 1 JAN CITY OF SEWARD ALASKA 0 8 2.014 APPLICATION FOR THE , - SEWARD PLANNING AND ZONING COMMISSION. .NAME: -LinEr STREET ADDRESS:, 9 o /9 MAILING ADDRESS: b 4,74. 3 HOME TELEPHONE: 9 ) 30e, a/I BUSINESS PHONE: L. C E-MAIL ADDRESSjanu.J.7-:-.,--4216 & a r"VAX HOW LONG TN THE CITY LEVIITS OF S D: A a PRESENLY EMPLOYED AS: Re •-ri List any special training, education or background you have which may help you as a member of the Commission. tr"4 .6.qc.de R //7 4" N eS MP .86 r 02-1EAP COE 5 19 1'7 P n 7 \fa- Have you ever developed real property, other than your own personal residence? If so, briefly describe the development: No I am specifically interested in serving on the Planning and Zoning Commission because: a-- Ti- e 4:)(2-8, I 0.2 7-erza-6"--"S Have you ever served on a similar commission elsewhere? Yes or1 0 If so, where? And when? Are you available for meetings Tuesday evenings? YEs If appointed, are you willing to travel: Often OccasionallyRarely Never /Ai/1Y Signature Date 73'2- Agenda Statement Meeting Date: February 24, 2014 e of sett. From: City Clerk Johanna Kinneyt 410" 14---FCs Agenda Item: Appoint New Member for V t Council Seat BACKGROUND & JUSTIFICATION: With the sad passing of Council Member Vanta Shafer,her council seat has been declared vacant. The City Clerk was directed to notice the vacant council seat and solicit applications for qualified candidates. Council Member Shafer's term was due to expire October,2015. According to code,the vacant seat should only be filled until the next regular election. At that point, the seat will be placed on the ballot as a one year term to expire October, 2015. The notice of vacancy was posted in three places,and emailed to the city calendar list which includes the Seward City News,the Seward Journal and the Seward Phoenix Log. It was also published in the Seward Phoenix Log under the"City Calendar"section on January 30,February 6,and February 13, 2014. Declaration of candidacy forms, letters of interest and city financial disclosure statement forms were solicited with letters of interest and candidacy declarations being attached for your review. Three citizens picked up and submitted complete applications: Deborah Altermatt, Iris Darling, and Sandie Roach'. Chapter 2, Section 2 of the Charter states,the person who fills this vacancy must be an elector of the city,and shall have resided in the city continuously for a period of not less than one year immediately preceding the date of filing. A declaration of candidacy was signed and notarized by each candidate stating they met these qualifications. The council shall be the judge of the election and qualifications of its members. All three candidates were confirmed on the city voter register as residing within the city limits. For filling vacancies, council is not limited to the applicants that filled out the paperwork. RECOMMENDATION: Council vote on signed ballots provided by the clerk. After the ballot votes are announced,council (by motion and second), vote to appoint the candidate receiving the highest number of votes.Any candidate must receive at least 4 voice votes to be approved 33 CHARTER 2'13 Filling vacancies. swell 6A �uv���o�u� � uo���en�� �b��� uv��� from (1) If the vacancy occurs more than two weeks before the last time for filing for the offices to be filled at the next regular city election,the council shall fill the vacancy by appointment within thirty days,with the person appointed serving until the next time when terms of elective officers begin.If the unexpired term of the vacated office extends beyond the next time when terms of elective officers begin, the office shall be filled for the remainder of the unexpired term at the next regular city election. (2) If the vacancy occurs no more than two weeks before the last time for filing declarations of candidacy for offices to be filled at the next regular city election,the council shall not fill the vacancy until immediately after the council organizes following such regular city election,and the council then shall fill any such vacancy by appointment for the remainder of the unexpired term. (b) If a vacancy occurs in an appointive office,such vacancy shall be filled within ninety days thereafter in the manner provided for making the original appointment. Such time may be extended for not to exceed an additional ninety days by council resolution setting forth the reasons therefor. CITY CODE 2.10.050. Vacancy on council. (a) In the event any member of the city council departs from the city with the intent of remaining absent for more than 90 days, or shall have failed to attend meetings of the council for a period of ninety consecutive days,or shall have attended less than five of the meetings of the council during any continuous period of five months,the council may declare the office of such member vacant. (b) With the concurrence of two-thirds of its members, the council may expel one of its members for a conviction of a violation of AS 15.13 or a felony or misdemeanor described in AS 15.56 as a corrupt practice. The council shall consider that conviction during the first meeting following final determination of the conviction. (c) A vacancy on the council also is created by the resignation of a councilmember in writing approved by the council,the death of a councilmember,the removal of a councilmember from office by a court of competent jurisdiction,or a failure of a councilmember to qualify for office within ten days from the date of certification of the member's election. (d) If a vacancy occurs on the council,other than a vacancy occurring from a recall,the vacancy shall be filled as provided in section 2.13(a)of the Charter. (e) The council shall be the sole authority for determining the qualifications of its members. CITY COUNCIL RULES OF PROCEDURE FILLING COUNCIL VACANCIES RULE 37. If a vacancy occurs in the office of Council member, the Council may elect some qualified person to fill such vacancy,the person elected shall hold office until a successor is elected at the next regular election and properly qualified. In order to fill the vacancy with the most qualified person available until an election is held,the Council will widely distribute and publish a notice of the vacancy,the procedure and any application form for applying. Each applicant will make a presentation to the Council regarding their qualifications to serve. The Council will then vote and sign ballots provided by the City Clerk. The City Clerk will read each ballot aloud,will tabulate the votes and announce the results to the Council. The Council may then,by motion and voice vote,affirm the appointment of the candidate receiving the bie�amtnomob�rofv��o � (must have at least 4 per SCCl280J0. For time frames during a recall of an elective officer, and when 'Nur vacancies can be filled, see City Charter sections 2.12 and 2.13. 3^� 02/14/2014 15:53 8057724359 UPS STORE 2702 PAGE 02/12 Deborah Altermatt PO Box 948 Seward,AK 99664 14 February 2014 FEB.14 2014 Seward City Council PO Box 167 Seward, AK 99664 Dear Mayor and Councilmembers: Please accept this letter as my statement of interest and qualification to seek appointment for the council seat left vacant by Councilwoman Vanta Shafer. I do so with humble appreciation of the possibility to honor my friend and colleague by filling her position of civic duty,which she held so faithfully for many years. I have lived in Seward for nearly twenty years, having moved here from the Mat-Su Valley,where my husband and I were both teachers- I came to Seward to own and run a small business, something for which my experience as an English teacher provided little background. However,Seward has always had an entrepreneurial spirit, supporting growth and welcoming newcomers. It did not take long for me to become involved in community organizations,promoting small businesses and our community. After being involved with the Harbor Business Association for.several years, I was appointed to the Port and Commerce Advisory Board. I have been on that board for about ten years,serving as chair for several terms. I was elected to the Seward Chamber of Commerce Board about five years ago and have served as board president. Through these involvements, I have followed many of the issues involving the City. I am aware of many of the challenges the City faces,and I believe that our civic process is strong and works well. Its open public forum benefits our community. It is with bittersweet feelings that I apply for Mrs.Shafer's position on Council. I believe that she held Seward's interest in unbiased high esteem. I would like to pursue that tradition. My family has suffered a major loss recently, as well, with the death of our father this winter. Because of that I have spent a good deal of time out of state recently. I am obligated to finish settling my father's affairs, and will not return to Seward until March 13. Please accept my apologies for not attending the February 24 Council meeting for this reason. I would like to assure Council that if I am appointed, I will make all Council meetings my priority and schedule any further travel or conflicts around those civic duties. Thank you for considering my application. Respectful eborah Altermatt 02/14/2014 15:53 8057724359 UPS STORE 2702 PAGE 03/12 CITY OF SEWARD, ALASKA DECLARATION OF CANDIDACY FEB 1 2014 FOR VACANT COUNCIL MEMBER SEAT °' ' This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be initialed. GENERAL INFORMATION RESIDENCY INFORMATION I, 7freDeItti" ,Tef 'rn 'r , am a qualified My current residence address is: voter, have been a resident and resided in the City of Po tge x / Seward continuously for a period of not less than one year immediately preceding the date of filing, and now declare lag CG/FF 1/1 S( D4- Seward, Alaska myself a candidate for the office of COUNCIL MEMBER- TERM EXPIRING OCTOBER 2014. My current mailing address is: ft, 6e) ( q( g _ i Eu)Aego, Ale. 411661 CERTIFICATION' I,the undersigned,solemnly swear and certify that the information in this Declaration of Candidacy is true and complete and that I meet the specific residency and citizenship requirements of this office, I also acknowledge that should I choose to withdraw my candidacy,a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate filing period (February 18, 2014). Subscribed and sworn to me this day of �J% � Candidate's Signature .�. ?A A c L— ' -17 �'-f2' Home Phone Ion-. 362. /z 2 q NOTARY PUBLIC Work Phone 709% z L'/. 3/L O My commission expires: To assist staff in verifying CendidateNoter Identification,please provide one or both of the following: - -- ---L(Notary Seal) - SSN Voter No At_ \la, i' i My City of Seward Public Official Financial Disclosure Statement is enclosed with this declaration. Jnf gals) Nod 3co 02/14/2014 15:53 8057724359 UPS STORE 2702 PAGE 04/12 JURAT State of California County of 3_0.11 Lulls Ubt ° Subscribed and sworn to (or ar +ed) before me on this I (4 day of fthruk O ,20 4.1 by )e.19 D r1,.ti h 14 rrnc4.1- Name of Signer proved to me on the basis of satisfactory evidence to be the person who appeared before me. �.�,., JESSICA RENEA WADLEY � �::- Commission 2007652 yr` -'J Notary Public•California T r" ' San lula Ob;pile County --' M,r Comm,Expirb 16_2017 Place Notary Seal Above / Signatu re Signature of Notary Public 31 , E9 1 8 2014 IRIS A. DARLING giard P. 0. BOX 149 SEWARD,ALASKA 99664 (907) 224-7313 Honorable Mayor and Council Members City of Seward P.O. Box 167 Seward,Alaska 99664 Dear Mayor and Council Members: I am submitting my application to serve on the one year term of the Seward City Council and believe that with my background and experience I Unti|now, that' forward. ~� pe�ono|work load isU .�htened, I `�w� I have been actively involved in the community since 1989 as CEO and manager of Brown and Hawkins stores. Served on the Chamber of Commerce Board as a member and then President,of which I am still a member. I have also served on the Seward Historic Commission. As an advocate of the freedom of speech and democracy, I am registered as a Registrar with the State and encourage residents to vote and be a part of the community in which they live. I would appreciate your consideration, and if selected, I will do the best I can to be up to date of the issues before us. It would be an honor to have the opportunity to give something back to the community that has been so good to me and my family. Sincerely, ■~.^m' Iris Darling 4 CITY OF SEWARD, ALASKA FEB. 18 2014 DECLARATION OF CANDIDACY FOR VACANT COUNCIL MEMBER SEAT This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be initialed. GENERAL INFORMATION RESIDENCY INFORMATION I, , am a qualified My current residence address is: voter, have been a resident and rks)ded in the City of Seward continuously for a period of not lessthan one year immediately preceding the date of filing, and.now'declare Seward, Alaska myself a candidate for the office of COUNCIL MEMBER— TERM EXPIRING OCTOBER 2014. My current mailing address is: kg:),© . 4ak /cI7 6. , k 996 CERTIFICATION I, the undersigned,solemnly swear and certify that the information in this Declaration of Candidacy is true and complete and that I meet the specific residency'and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate filing period (February 18, 2014). Scribed and sworn to before me this_ /g� u_b� day of �- , 2014. } Candidate's Signature ►. Y. . atia1;ex- / (OA%A` _/: ©7 2.2 Home Phone � 7 3/ NfrA'Y PUBLIC I ' WefkPhone Q/ " 'a 7 xnue� �q�azq�BddQ��� .� t5 1 J ��� To assist staff in verifying candidate/voter identification,please 6 provide one or both of the following: zizZ'(Note ' eaO SSNIIIININNIS Voter No ;a,:v+0, va c)". My City of Seward Public 0 a�`irq �anclal Disclosure Statement is enclosed with this declaration. (initials) 39 SANDRA ROACH 2404 Cedar Street P.O. Box 3211 FEII 8 2014 Seward,Alaska 99664 Phone (907) 224-2671 sandie@seward.net February 18, 2014 Seward City Council Seward,Alaska 99664 Honorable Mayor Bardarson and Councilmembers, I am applying for the current open seat on the Seward City Council. I have strong ties to our community,excellent public service skills, and experience with parliamentary procedure; as I currently am a P&Z Commissioner since 2002 and Chair of this Commission for the last 5 years. I possess a working knowledge of the many plans that govern our City, including the Seward Comprehensive Plan; a guide to what our community residents have identified as important to their quality of life. As the intent is to help anticipate the needs for city infrastructure,services, and economic development,I understand how important this Plan is in assisting you, our Council, as you develop priorities and justification for your requests for funding. My familiarity of the 'Comp' Plan will be an asset to Seward and the Council during decision-making processes. My experience personally and professionally has likewise given me a strong ability to balance the current needs of a project while promoting future growth. It is my observation that you, our current City Council, share the goal of a prosperous Seward in a balanced sense of the word and I would be honored if chosen to fill the current vacant seat. Thank you for your consideration. With Regards, QiCtit.-061-"-) 4"--6-421 Sandra Roach 5 `141d CITY OF SEWARD, ALASKA DECLARATION OF CANDIDACY ' FEB 1 8 2014 FOR VACANT COUNCIL MEMBER SEAT Nhay This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Cifiifections must be initialed. GENERAL INFORMATION RESIDENCY INFORMATION I, 5a frefra)Wocte,k) , am a qualified My current residence address is: voter, have been a resident and resided in the City of (/ ef?.cLar /-e_eit, Seward continuously for a period of not less than one year immediately preceding the date of filing, and now declare Seward, Alaska myself a candidate for the office of COUNCIL MEMBER- TERM EXPIRING OCTOBER 2014. My current mailing address is: It0, a, 3 // -5.ettrurd, fFects4a._) 99'‘‘,1 CERTIFICATION I, the undersigned, solemnly swear and certify that the information in this Declaration of Candidacy is true and complete and that I meet the specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my candidacy,a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate filing period (Febru ry 18, 2014). S : r;bed and sworn to before me this day of _ A/1 A,,i._■ , 2014. ,v,‘Ib3 2 2 ilk,/ Lia-nr.kcp ia_e-A___) J, c 4;e Candidat s Signature „,%,%,,,,‘ _,,,,,,,.. „i /,,, ,k„,-- ..,,,--- --,:7'..-f 4 ill tie/ Aft ,„ 011 Home Phone 9e 7 cZ25y-,-2.4 7 kfzurnY.'"U:'" w-- ! ... ,„, Cf.-- Work Phone 910 ii.eZ2 .Aq.2 y commi sion eypiies;----- // /F7/ 7 S\t -.1N:45. ztiAll To assist staff in verifying candidate/voter identification,please .r. Vr,.., .0 •0* N,,,,',:•T 43,t,P ti,"3.'.`" provide one or both of the following: 003,) -, : 5eNtr,4,4% (Notary Seal) e elf,;.,:.1 .0,'1,,:o SSN Voter Noll.1111111 ../,.L My City of Seward Public Official Financial Disclosure Statement is enclosed with this declaration. (1 itials) rnow i H ( —1 1 r Johanna Kinney From: Karin Sturdy Sent: Wednesday, February 19, 2014 11:58 AM To: Johanna Kinney Cc: Melanie Hauze Subject: Rec Corn requests Council solicit 2 additional members Dear Clerk, According to the discussion of the Recreation Committee's February 5, 2014 meeting, they are requesting that the City Council request letters of interest to serve as a Recreation Committee member. The Rec Corn is seeking volunteers who can spend time and talent working to promote their mission: "to conceive, compile and advance recreation opportunities in the Seward area." The Rec Com meets the first and third Wednesday of every month at 12 noon at a local restaurant, to be announced. Meetings can last until 2:00 pm, though rarely. The Rec Com may take a 'summer' hiatus from meetings. • Letters of intent are requested to include information why the person may want to serve and a commitment to attend meetings. The Recreation Committee further requests the City Council to allow the Committee to first review the letters of intent so that they may offer recommendations of new members to the City Council. Please post this announcement with a deadline of Tuesday, March 4, so the Rec Committee may review them at their next meeting at 12 noon on Wednesday, March 5, 2014. 'Ned' Thanks! —Karin (907)224.4053 The City of Seward,Alaska Seward Recreation Committee Notes ge IN_ Sunsets Dec 31,2014 f {Please silence all cellular phones and pagers during the meeting} Wednesday, February 5, 2014 12:00 noon Oriental Garden: 4th Ave Jena Peterson 1. CALL TO ORDER–Jody Tuck 12:06 Chair Term Expires 2014 2. ROLL CALL – Joe Allen, Mica Van Buskirk, Rissie Jody Tuck Cassagranda,Jody Tuck Vice Chair& 3. APPROVAL OF AGENDA–Rissie Approved ADA Advocate Term Expires 2014 4. PRESENTATIONS (Previously Scheduled) Ristine Casagranda a. Dennis Perry, Seward Nordic Ski Club–No Show Council Member n.,, �, . ..,.:.�.._. Council Liaison 5. .__PUBLIC INPUT – Norma Shellgren attended to check out Term Expires 2014 what the Rec Committee is all about. {Time is limited to 5 minutes per speaker and 30 minutes total time) Joe Allen Member 6. UNFINISHED BUSINESS Term Expires 2014 a. Recreation Listing Action Team: Rissie &Jody–attended Mica Van Buskirk the THM, Jody researched funding opportunities for Iliar Member Leisure Centres. SPC has the funding and resources to for Term Expires 2014 the recreation listing, it would be wise to collaborate with them on our website. Risse encouraged everyone to please check out Trumba–the software the Rec Committee and °'—Chamber will use for the website to post activities for all ages. b. Ice Hockey & Ice Rink Action Team: Mica–No facts on an ice rink yet. Did talk to the school district re: energy efficient pools. A sports complex would be ideal, Melanie invited Rec Committee to the Community Center meeting at Karin Sturdy the end of the month. Staff 224.4053 c. Iditarod Mile Zero & Festivities Action Team:Joe - Parks&Recreation shared the Mayor's Cup will be postponed until April and Director hopes for snow. Community involvement– TRAILS ski Race. Would like to see the advancement of winter activities–help promote spring break up festival. d. Chair's Report. e. Best meeting time of day–Joe Allen: we have established noon works best,please take off agenda. Email not text any 4( correspondence. f. Discussion re: solicit new members–Karin was not The mission of the Seward Recreation Committee is r "... to conceive, compile and advance recreation opportunities in the Seward area." City of Seward, Alaska 14 Seward Recreation Committee February 5, 2014 Page 1 present, committee was interested if she followed up with Clerk to advertise new member applicants. Committee agrees on a 7 member board. And will look at expanding in the future. It doesn't make sense to keep Dave P. on the board if he cannot make the meetings. It difficult enough to get a quorum. 7. NEW BUSINESS a. Invite a group to present to Rec Com —Invite YES group to talk about the activities planned for the Spring Break Up Festival b. 8. ANNOUNCEMENTS — Melanie will update everyone on 2nd lake ice conditions. NEXT MEETING a. Wed, February 19 at 12 noon TBA Location b. Then March 5 at 12 noon at TBA 9. COMMITTEE MEMBER COMMENTS - Jody mentioned that the TRAILS are a program for all abilities. Mica will help get that info out to general public. 10. ADJOURNMENT—Motion to adjourn—Rissie, 2nd-Joe The mission of the Seward Recreation Committee is "... to conceive, compile and advance recreation opportunities in the Seward area." , City of Seward, Alaska ' Seward Recreation Committee February 5, 2014 Page 2 The City of Seward,Alaska .. Seward Recreation Committee NOTES Sunsets Dec 31, 2014 {Please silence all cellular phones and pagers during the meeting} Wednesday, Januar : 2014 12:00 noon A'olio's 4th Ave 1. CALL TO ORDER—Jena Peterson; 12:05pm Jena Peterson Chair 2. ROLL CALL Term Expires 2014 Jody Tuck 3. APPROVAL of AGENDA — Rissie Casagranda motioned, Joe Vice Chair& Allen seconded, approved. ADA Advocate Term Expires 2014 4. (Previously Scheduled) PRESENTATIONS (none) Ristine Casagranda 5. Public Input — Melinda Maddox would like more information on Council Member how to become a new member and questioned if Rec Committee Council Liaison meetings are open to the public. Interested in becoming an Term Expires 2014 independent advocate and be more involved. Jan 29th the town Hall Meeting will be held at the Middle School the Seward Prevention Joe Allen Coalition will be breaking out into groups, kids are strongly Member .-encouraged to come and be heard. Term Expires 2014 ' Mica Van Buskirk Maureen Sheehan— Would like to see"lots of action" Member Term Expires 2014 Heidi Zemach — Representing Seward Phoenix Log and Seward City News sat in to get a better idea what the Recreation Committee is all about. {Time is limited to 5 minutes per speaker and 30 minutes total time) 6. UNFINISHED BUSINESS Vanta Shafer a. Recreation Listing Action Team: Rissie & Jody Council Member Project is far too big for one person to fill in spreadsheet. Alternate Liaison Ultimately would like to see a 3 click website with locations and Term Expires 2014 contacts for what Seward has to offer in way of recreation for all ages. To find all info out in one convenient location instead of going to various sites. The Chamber has a website to find Karin Sturdy local businesses, services and events. Erin Lemas is currently Staff 224.4053 working with their web designer and the Rec Committee is Parks&Recreation willing help her to give website a facelift and work hand in hand Director with chamber. Moving in the right direction but nonetheless is a huge undertaking. Mica suggested put the spreadsheet on The mission of the Seward Recreation Committee is "... to conceive, compile and advance recreation opportunities in the Seward area." City of Seward, Alaska I—°5 Seward Recreation Committee January 8, 2014 Page 1 , google doc access so every rec member can work on it. So it is not so overwhelming for one person since it b. Ice Hockey & Ice Rink Action Team: Mica c. — Would like updates posted what the ice conditions are like at Ned 1"Lake when they become available. Melanie Hauze will post on SPRD Facebook, City Website and email to Rec members for lake condition updates. Karin prompted Mica to contact Fairbanks North Star Borough— Tom Martin re: Surplus of boards at the Big Dipper Ice Rink d. Iditarod Mile Zero & Festivities Action Team: Joe has been in speaking with Dan Seavey re: the Mayors Cup Feb 156. The whole morning is open for the opportunity to grab on the coattail and be involved with this event to attach us to something so we can give examples of committee accomplishments. Recommended we help promote by getting businesses drawn in, recruitment of mushers and would like to see disabled persons involvement. Ideas for morning activities: snow machine participation (give rides), snow shoe race, CAT tours, XC skiing race, simple event like a duct tape competition to draw in participation. The committee agreed that it is too late to be tied in to this year's event. But we will still support, encourage and spread the word. Joe will contact Dennis Perry/ Nordic Ski Club to see if they would like to coordinate a race. Also will get in contact with Rick Brown—snowshoeing and CAT tours before next meeting. e. Chair's Report—Jena had nothing to report f Best meeting time of day—Majority agrees that 12 noon works for everyone but one committee member—Dave Paperman whom everyone agrees he should still be a member. g. Discussion re: solicit new member -Have City Council help promote. Advertise: those interested in Rec Committee please submit a letter of interest to the City Clerks office by Feb 1511'. 7. NEW BUSINESS A. Accept both Amy's and Dave's letters of resignation — Move to accept Amy's resignation. Jena suggested Dave be a distant member and not resign. Jena will contact him to see if there is any flexibility in his schedule. B. Invite a group to present to Rec Com (?) 8. ANNOUNCEMENTS 9. NEXT MEETING a. Wed, January 15 at 12 noon at Christo's Palace b. Then Wed, Feb 5 at 12 noon at TBA The mission of the Seward Recreation Committee is 4"... to conceive, compile and advance recreation opportunities in the Seward area." City of Seward, Alaska 1-4 (, Seward Recreation Committee January 8, 2014 7" Page 2 City of Seward,Alaska City Council Minutes February 11, 2013 Volume 39, Page 79 r With consent of the council, the mayor appointed the following members to the Seward Recreation Committee,a Special Ad Hoc Citizen Advisory Committee: Mica Van Buskirk,Joe Allen, Peggy Hamner, Amy Komarek, Jena Peterson, Jody Tuck, Mike Little, David Paperman, Mike Insalaco, and Aspen Rose Aponi. The mayor also appointed Council j Member Ristine Casagranda as a Council Liaison, and Council Member Vanta Shafer as an alternate Council Liaison. Administration was directed to provide a staff member to provide assistance with the committee. Mayor Seaward also directed the committee to appoint its own chair. Discussion on the Seward Mural Society's proposal for the 2013 Obihiro Mural Project. By Unanimous Consent,council suspended the rules to allow Master Artist Justine Peschuzal and Dot Bardarson to answer questions. Bardarson clarified the $5,000 master artist fee was their standard fee and the only artist payment for any mural projects they do. The master artist also served as the project engineer for the mural. Council directed the clerk to bring forward a resolution to approve funding for this project,with funds coming from the general fund. Council selected Jean Bardarson and Vanta Shafer to travel to Juneau for a legislative reception on February 27, 2013. COUNCIL COMMENTS Keil thanked John French for serving on Prince William Sound Regional Citizens' Advisory Council (PWSRCAC) for ten years and Tena Morgan for her service on both the Planning and Zoning Commission and the Seward Bear Creek Flood Service Area Board. Keil encouraged the public to volunteer for a board or commission. Shafer congratulated the debate team for advancing to state. She reminded the public they voted to opt out of the Alaska Public Offices Commission's Financial Disclosure Statement Forms, and they were now using less intrusive, city-approved disclosure forms. The city really needed Planning and Zoning Commissioners. The commission has had several meetings cancelled due to lack of a quorum, which delayed a lot of work. Shafer encouraged the Young Entrepreneurs of Seward (YES) group to apply for some Planning and Zoning Commission seats. Valdatta asked about the Alaska Gasline Development Forum event coming up and hoped the library conference room was big enough. Casagranda thanked everyone for signing up for the Seward Recreation Committee. She was looking forward to being a part of that next YES meeting, which was on February 18, 2013. Terry encouraged high school students to apply for the student exchange. The deadline to submit applications was February 20,2013. She echoed the importance of applying for boards and commissions. Terry thanked the applicants for the Seward Recreation Committee. She congratulated the third grade team in Seward who won the Battle of the Books. Long hoped everyone feels better soon.t'7`'1 City of Seward,Alaska City Council Minutes December 9, 2013 ,Volume 39, Page 244 Terry pulled the discussion item regarding council membership to the Alaska Mobility Coalition from the agenda because the Parks and Recreation Department had recently joined as a member on behalf of the City of Seward. Casagranda pulled the introduction of Ordinance 2013-013 off the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2013-109., Approving Amendment No. 24 To The Contract With Kent Dawson Company, Inc. For State Lobbying Services Through December 31, 2015 For A Total Of $84,500,Annually With An Additional$12,000 Annually From The Seward Association For The Advancement Of Marine Science For Lobbying On Behalf Of Its Lease And Operation Of The Alaska SeaLife Center For A Total Of$96,500 Annually. Resolution 2013-110, Approving Amendment No. 16 To The Contract With Robertson, Monagle,& Eastaugh,A Professional Corporation,Extend The Term For Federal Lobbying Representation Through December 31,2015 For A Total Of$92,000.00 Annually. Resolution 2013-111, Accepting Funds Up To $7,280 From Alaska OWL (Online With Libraries) For The Internet Technology Aide Grant And Appropriating Funds. Resolution 2013-112, Electing To Participate In The AML/JIA Loss Control Incentive Program For The City Of Seward. Resolution 2013-113,Authorizing A Contract Through December 31,2015, With All Alaska News Unlimited, LLC For Display Advertising In The Seward Phoenix Log At A Rate Of $210.00 Per Week. Resolution 2013-116, Supporting Seward's Third Annual Spring Break Up Festival And Inviting Everyone To Participate. Approval of the October 28,2013 City Council Regular Meeting Minutes and the November 4, 2013 City Council Special Meeting Minutes. Direct the City Clerk to send a letter from Mayor Bardarson to Sister City Obihiro, Japan Mayor Yonezawa, inviting a mural delegation to Seward in 2014. Non-objection to the liquor license renewal for Thorn's Showcase Lounge. Per request of the committee, continue the term of the Seward Recreation Committee, a rSpecial Ad Hoc Citizen Advisory Committee, through 2014. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Introduction of new Seward Police Officer Morgan Woodard. S City Council Rules of Procedure • COMMITTEES RULE 29. The Mayor may appoint standing committees of the Council as necessary or desirable and may appoint ad hoc committees to address specific topics. The Council may also meet in work sessions as a committee of the whole. (a) Committee of the Whole. The Council may meet as a Committee of the Whole composed of the entire council sitting as a legislative study committee. The Committee of the Whole shall not take any official action while in committee. The Mayor chairs the Committee of the Whole. (b) Special Ad Hoc Council Study Committees. Special Ad Hoc Council study committees may be created by the Council for a particular purpose,or when the issue is so complex and time consuming that it cannot be reasonably handled at a Council meeting. Council study committees shall consist of no less than 3 Council members appointed by the Mayor. Special council committees shall sunset at the end of their mission,but no later than the end of each fiscal year unless specifically continued by the Council thereafter for a specified time period. (c) Council Liaisons. In order to build additional Council expertise in various areas of city operations,the Presiding Officer may appoint one Council member to serve as a liaison to the Planning and Zoning Commission. These appointments shall be made at the Council's organizational meeting in October. If appointed,the council representative to the Kenai Peninsula Borough Economic Development District shall serve as liaison to the Port and Commerce Advisory Sor Board. If council liaisons were not appointed, a member of each Board and Commission will arrange to give periodic reports to the city council during Council's regular scheduled meetings. (d) Special Ad Hoc Citizen Advisory Committees. Special Ad Hoc citizen advisory committees may be created by the Council for a particular purpose. Committee members shall be appointed by the Mayor, with the advice and consent of the Council. The Mayor shall appoint the chair of the committee. Citizen study committees shall sunset at the end of their mission,but no later than the end of each fiscal year unless specifically continued by the Council thereafter for a specified time period. One Council member, and one alternate Council member, may be appointed as a member and liaison of a citizen advisory committee. (e) Committees may make recommendations on proposed programs,services,ordinances, and resolutions within their area of responsibility before action is taken by the Council. The Committee Chair may present the recommendations of the committee during the discussion of the item of business. (f) Employees shall staff the various committees as directed by the City Manager, but no staff person shall serve as a voting member of a council or citizen study committee. (g) Minutes need not be taken of committee meetings. ‘Iirr City of Seward,Alaska L9 Page 15 Agenda Statement Meeting Date: February 24, 2014 e f SE" 0 it, :4•V.4°t''Zth From: Johanna Kinney, City Clerk Agenda Item: Joint work sessions with the Boards and Commissions for yearly priorities leks10* BACKGROUND & JUSTIFICATION: Per the City Council Rules of Procedure,the City Council and the Planning and Zoning Commission meet annually in March to review the commission's yearly priorities. While not required,the council in the past has also had similar work sessions with its other boards and commissions, the Historic Preservation Commission and the Port and Commerce Advisory Board,to review annual priorities as well. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): ■Ard 2. Strategic Plan (document source here): Other (list): City Council Rules of Procedure, Rule 35: (c) Reports to Council. (1)Planning and Zoning Commission. The Council liaison to the Planning 3. Commission shall make regular reports to the Council regarding the activities of the Planning Commission. In addition, the Council shall meet in a joint work session with the Planning Commission in March of each year to discuss any areas of mutual interest. FISCAL NOTE: None RECOMMENDATION: Schedule a joint work session with the Planning and Zoning Commission,the Port and Commerce Advisory Board, and the Historic Preservation Commission in March to review annual priorities. Ned CITY OF SEWARD Monthly Budget Report General Fund DRAFT Revenue Detail by Line Item 111111111' 2012 2013 2013 Bud to Act Dept GL Sub Account Name Thru 12/12 Thru 12/13 Variance Budget Variance t Change ------ Department: General 0000 4110 0100 Real Property Ta $ 703,733 $ 706,455 $ 2,722 $ 732,871 $ (26,416) (3.6)% 0000 4110 0200 Personl Property 284,492 513,406 228,914 250,000 263,406 105.4 0000 4110 0210 Vehicle Regist. 25,355 26,737 1,382 28,000 (1,263) (4.5) 0000 4120 0100 City Sales Tax 4,189,330 4,544,632 355,302 4,544,632 - 0000 4130 0300 Hotel/Motel Room 380,210 391,805 11,595 350,000 41,805 11.9 0000 4190 0100 Tax Pen/Interest 1,856 1,531 (326) 1,400 131 9.3 0000 4230 0100 Taxi Permits 740 1,170 430 1,000 170 17.0 0000 4230 0200 Building Permits 48,866 96,940 48,074 40,000 56,940 142.3 0000 4230 0300 Dog Licenses 480 340 (140) 775 (435) (56.1) 0000 4230 0400 DMV- Drivers Lic 22,640 21,381 (1,259) 26,000 (4,619) (17.8) 0000 4230 0401 DMV - Motor Vehi 62,738 63,753 1,014 70,000 (6,247) (8.9) 0000 4230 0500 Misc Permit 1,930 2,422 492 4,400 (1,978) (45.0) 0000 4230 0600 Business License 21,720 18,900 (2,820) 20,500 (1,600) (7.8) 0000 4330 0175 PILT-AK Sealife 75,105 81,670 6,565 75,000 6,670 8.9 0000 4330 0900 P.I.L.T. - Other 1,055 - (1,055) - - 0000 4350 0110 Alaska Liquor Ta 17,100 21,650 4,550 16,000 5,650 35.3 0000 4350 0130 Alaska Raw Fish 519,689 - (519,689) 520,000 (520,000) (100.0) 0000 4350 0131 Fish Res.Landing 13,889 502,466 488,577 502,466 _ 0000 4350 0140 Revenue Sharing- 228,000 323,939 95,939 220,000 103,939 47.2 0000 4350 0150 PERS On-Behalf p 472,217 - (472,217) 522,688 (522,688) (100.0) 0000 4350 0170 Jail Contract 567,395 605,735 38,340 745,470 (139,735) (18.7) 0000 4350 0180 Dispatch Contrac 48,500 48,500 - 48,500 - - 0000 4350 0190 KPB 911 Dispatch 50,640 - (50,640) 49,680 (49,680) (100.0) 0000 4410 0110 Copying Charge 9,107 8,545 (563) 14,000 (5,455) (39.0) 0000 4410 0120 Sales Tax Credit 3,000 3,000 - 4,000 (1,000) (25.0) 0000 4410 0300 Zoning Fees 125 130 5 250 (120) (48.0) 0000 4410 0410 Project Manageme 50,183 3,121 (47,062) 30,000 (26,879) (89.6) 0000 4410 0470 Admin - SMIC 86,688 86,688 - 86,688 - 0000 4410 0500 Admin - Harbor 324,795 324,795 - 324,795 - 0000 4410 0501 Admin. - Parking 9,889 10,137 248 9,715 422 4.3 0000 4410 0510 Admin - Electric 847,291 847,291 - 847,291 - 0000 4410 0520 Admin - Water 233,744 233,744 - 233,744 - 0000 4410 0530 Admin - Sewer 142,745 142,745 - 142,745 - - 0000 4410 0560 Admin - Jail 81,465 82,907 1,442 82,907 - 0000 4420 0110 Misc. Dog Fees 2,090 2,610 521 2,200 410 18.6 0000 4420 0250 Misc, Jail Reven 1,890 2,230 340 800 1,430 178.8 0000 4420 0400 Misc Dispatching 10,833 10,000 (833) 10,000 - 0000 4430 0150 Shop Dept Work 0 2,835 1,943 (893) 2,200 (258) (11.7) 0000 4470 0010 P&R, Public Use 3,320 2,464 (855) 4,500 (2,036) (45.2) 0000 4470 0020 P&R: Punchcards 19,532 15,202 (4,330) 34,200 (18,998) (55.5) 0000 4470 0030 P&R: Class Regis 62,324 59,455 (2,869) 65,000 (5,545) (8.5) 0000 4470 0040 P&R: Facility Re 600 246 (354) 350 (104) (29.8) 0000 4470 0050 P&R: Tournaments 3,724 1,469 (2,255) 10,200 (8,731) (85.6) 0000 4470 0060 P&R: Special Eve 25,373 18,553 (6,820) 18,000 553 3.1 0000 4470 0080 P&R: Shower Fees 11,269 14,279 3,010 11,000 3,279 29.8 ‘11111111111, 0000 4470 0100 P&R: Rock Wall F 828 164 (664) 5,000 (4,836) (96.7) 0000 4470 0110 P&R: Pavilion Fe 3,861 3,248 (614) 4,000 (752) (18.8) 0000 4470 0120 P&R: Camping Fee 251,951 269,867 17,916 261,000 8,867 3.4 0000 4470 0121 Mini-Service Cam 223,252 220,138 (3,114) 225,000 (4,862) (2.2) r...-' sj 1 CITY OF SEWARD Monthly Budget Report DRAFT General Fund Revenue Detail by Line Item 2012 2013 2013 Bud to Act Dept GL Sub Account Name Thru 12/12 Thru 12/13 Variance Budget Variance 4 Change 0000 4470 0122 Dump station fee $ - $ - $ - $ 20,000 $ (20,000) (100.0)% 0000 4470 0150 P&Rr Misc. Incom 1,186 414 (771) 1,700 (1,286) (75.6) 0000 4470 0160 P&R Work Order R 2,122 2,772 650 1,500 1,272 84.8 0000 4490 0100 Library Service 5,995 8,527 2,532 9,000 (473) (5.3) 0000 4490 0110 Library Circulat 3,213 7,156 3,943 6,800 356 5.2 0000 4490 0120 Museum revenue - 14,228 14,228 10,000 4,228 42.3 0000 4510 0000 Fines - General 8,386 9,530 1,144 12,000 (2,470) (20.6) 0000 4610 0010 GF Investment In 53,620 33,086 (20,534) 75,000 (41,914) (55.9) 0000 4610 0030 GF Interest on R 319 319 - 1,000 (681) (68.1) 0000 4610 0120 GF Penalty &Inte 2,752 1,349 (1,403) 15,000 (13,651) (91.0) 0000 4620 0100 GF Land Rent & L 47,700 50,825 3,125 50,325 500 1.0 0000 4620 0160 Jail Facility Re 30,000 30,000 - 30,000 - - 0000 4620 0200 Municipal Bldg R 55,725 73,061 17,336 60,000 13,061 21.8 0000 4640 0100 Surplus Equipmen 2,980 1,323 (1,656) 2,000 (677) (33.8) 0000 4680 0100 Federal Project 27,544 16,092 (11,452) 22,363 (6,271) (28.0) 0000 4680 0200 State Project Fu 8,498 6,600 (1,898) 11,113 (4,513) (40,6) 0000 4680 0900 Spec.Proj.Other - 6,654 6,654 8,368 (1,714) (20.5) 0000 4690 0100 Garbage Contract 13,674 24,841 11,166 15,400 9,441 61.3 0000 4690 0200 SVAC Maintenance - - - 2,400 (2,400) (100.0) 0000 4690 0500 City Clerk Fees 129 282 153 250 32 12.8 0000 4690 0600 Coll./Doubtful A 2,177 1,452 (725) 1,000 452 45.2 0000 4690 0900 Misc Service Fee - - - 150 (150) (100.0) 0000 4690 0910 Vending Machine 3,841 - (3,841) 4,000 (4,000) (100.0) Nillid 0000 4880 0490 Misc. Revenue 11,087 (5,151) (16,237) 3,000 (8,151) (271.7) Total Revenues $ 10,431,341 $ 10,621,763 $ 190,422 $ 11,058,870 $ (437,107) (4.0)% 5-2. DRAFT ‘111111110, City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through December, 100k of year has expired PRELIM THROUGH DECEMBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Salaries $ 3,439,442 $ 3,464,167 $ 24,725 $ 3,678,669 $ (214,502) $ 3,678,669 94.17 k Overtime 179,327 160,176 (19,151) 102,782 57,394 102,782 155.84 Standby Time 7,729 8,327 598 7,826 501 7,826 106.40 Unemployment Wage 8,490 17,206 8,716 18,212 (1,006) 18,212 94.48 Leave Time 364,902 359,909 (4,993) 385,929 (26,020) 385,929 93.26 In Lieu of FICA 7,830 7,731 (99) 4,939 2,792 4,939 156.54 Retirement Benefi 1,274,693 802,562 (472,131) 1,342,070 (539,508) 1,342,070 59.80 Health Insurance 1,267,387 1,273,498 6,110 1,299,116 (25,618) 1,299,116 98.03 Workers Comp 132,194 113,306 (18,888) 174,950 (61,644) 174,950 64.76 Medicare 72,792 76,672 3,881 72,923 3,749 72,923 105.14 Total Persnl Sery 6,754,785 6,283,554 (471,232) 7,087,416 (803,862) 7,087,416 88.66 Audit 81,114 74,670 (6,444) 77,283 (2,613) 77,283 96.62 Advertising 22,057 20,922 (1,136) 32,325 (11,403) 32,325 64.72 Subscriptions/Due 15,465 21,908 6,443 22,930 (1,022) 22,930 95.54 Travel/Subsistenc 105,861 98,448 (7,413) 102,550 (4,102) 102,550 96.00 Communications 84,425 94,075 9,650 84,200 9,875 84,200 111.73 Education/Trainin 27,020 24,242 (2,778) 40,070 (15,828) 40,070 60.50 Legal 87,891 78,390 (9,502) 125,000 (46,610) 125,000 62.71 Other Spec Servic 17,085 32,469 15,384 27,052 5,417 27,052 120.02 Utilities 414,196 436,019 21,823 429,440 6,579 429,440 101.53 Heating Fuel 86,592 99,436 12,844 91,220 8,216 91,220 109.01 Fuel for Generato - 27 27 - 27 - Rents & Leases 40,509 54,853 14,345 65,300 (10,447) 65,300 84.00 Insurance 179,142 202,954 23,812 223,610 (20,656) 223,610 90.76 CY Insurnce Recov - (4,769) (4,769) (4,769) - Maintenance & Rep 179,950 246,961 67,012 260,030 (13,069) 260,030 94.97 Contracted Servic 190,576 243,802 53,227 329,662 (85,860) 329,662 73.96 Library Bks.& Mat 17,613 22,970 5,358 24,000 (1,030) 24,000 95.71 Vehicle Supplies 4,536 2,881 (1,655) 8,210 (5,329) 8,210 35.09 Uniform Allowance 5,489 8,652 3,164 7,350 1,302 7,350 117.72 Operating Supplie 260,067 281,797 21,730 267,060 14,737 267,060 105.52 Gas & Lube 164,028 124,642 (39,386) 100,800 23,842 100,800 123.65 Equip,Furn,Tools 54,088 64,645 10,556 79,674 (15,030) 79,674 81.14 Safety Equip/Supp 11,900 11,437 (463) 14,535 (3,098) 14,535 78.69 Janitorial Suppli 8,807 12,012 3,205 12,400 (388) 12,400 96.87 Inmate Meals 12,727 13,540 813 14,000 (460) 14,000 96.71 Postage/Misc.Frei 33,193 35,922 2,729 41,405 (5,483) 41,405 86.76 Equipment Rental 44,418 26,603 (17,815) 52,118 (25,515) 52,118 51.04 Motor Pool Rent 429,084 320,248 (108,836) 249,999 70,249 249,999 128.10 1111ft/ Campgrounds - 15 15 15 - Sister City Progr 4,370 6,495 2,126 6,500 (5) 6,500 99.93 Municipal Lobby F 161,980 162,457 477 157,000 5,457 157,000 103.48 In-Kind Expenses - 5,450 5,450 5,368 82 5,368 101.53 53 DRAFT City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Contributions $ 239,198 $ 292,420 $ 53,222 $ 255,000 $ 37,420 $ 255,000 114.67 % Bad Debt Expense 495 - (495) 2,000 (2,000) 2,000 - Genl Govt Admin F 81,465 82,907 1,442 82,907 - 82,907 100.00 Contingency 13,919 52,061 38,143 14,000 38,061 14,000 371.87 Elections 2,998 1,562 (1,435) 4,000 (2,438) 4,000 39.05 Promotion 5,398 12,655 7,257 25,000 (12,345) 25,000 50.62 Vol Fireman Stipe 20,000 20,000 - 20,000 - 20,000 100.00 Bank,credit card 7,640 8,681 1,040 25,500 (16,819) 25,500 34.04 Interest Expense - 100 100 - 100 - - Misc. Expenses 53,868 27,118 (26,749) 49,725 (22,607) 49,725 54.54 Principal - 65,807 65,807 261,592 (195,785) 261,592 25.16 Interest Expense 153,201 159,400 6,199 228,298 (68,898) 228,298 69.82 Buildings 73,935 30,385 (43,549) - 30,385 - - Capital Equipment 13,710 16,922 3,212 5,000 11,922 5,000 338.44 Misc. Programs 630 5,044 4,414 6,500 (1,456) 6,500 77.60 Total Expenses $ 10,165,423 $ 9,882,788 $ (282,635) $ 11,018,029 $(1,135,241) $ 11,018,029 89.7 511 CITY OF SEWARD Monthly Budget Report Small Boat Harbor Enterprise Fund Revenue Detail by Line Item DRAFT 11111101110 2012 2013 2013 Bud to Act Dept GL Sub Account Name Thru 12/12 Thru 12/13 Variance Budget Variance t Change Department: Small Boat Harbor - Float System 4001 4600 0120 EF Penalties/Int $ 11,343 $ 10,436 $ (907) $ 10,000 $ 436 4.4 % 4001 4700 0000 Amort of CIA-Gen 376,010 519,903 143,892 526,010 (6,107) (1.2) 4001 4761 Transient Moorag 349,159 366,113 16,954 317,400 48,713 15.3 4001 4762 Moorage 1,010,067 1,016,836 6,769 998,800 18,036 1.8 4001 4771 Labor and Servic 9,146 1,995 (7,151) 6,000 (4,005) (66.8) 4001 4780 0480 Fuel Pumping Fee 14,629 16,363 1,734 10,000 6,363 63.6 4001 4780 0490 Waiting List Fee 8,411 8,411 - 12,000 (3,590) (29.9) 4001 4780 0510 Towing Fees 1,718 420 (1,298) 2,000 (1,580) (79.0) 4001 4780 0520 Pumping Boats 189 252 63 250 2 0.8 4001 4780 0600 Other Misc Reven 25 - (25) - - - Total Revenues $ 1,780,696 $ 1,940,728 $ 160,032 $ 1,882,460 $ 58,268 3.1 t .......... .=========-= .......... ......... Department: Small Boat Harbor - Wharves & Docks 4110 4690 0600 Coll./Doubtful A $ 302 $ 1,587 $ 1,286 $ 1,500 $ 87 5.8 % 4110 4700 0000 Amort of CIA-Gen 233,200 308,200 75,000 233,200 75,000 32.2 4110 4710 Amort.Bond Premi 8,375 8,375 - 8,375 - - ‘11101, 4110 4761 Transient Moorag 213,038 198,598 (14,439) 173,500 25,098 14.5 4110 4769 Wharfage 43,783 66,540 22,757 55,000 11,540 21.0 4110 4770 0000 Lease Revenue 124,000 124,000 - 124,000 - - 4110 4771 Labor and Servic 1,391 - (1,391) - - - 4110 4772 Land Lease Credi (62,000) (62,000) - (62,000) - - 4110 4780 0480 Fuel Pumping Fee 6,435 5,506 (929) 5,000 506 10.1 4110 4780 0510 Towing Fees - 158 158 - 158 - Total Revenues $ 568,524 $ 650,964 $ 82,440 $ 538,575 $ 112,389 20.9 t --.= .. ...__ .........-- . Department: 50 Ton Boat Lift 4150 4764 Boat Lift Fees $ 90,711 $ 107,198 $ 16,487 $ 100,000 $ 7,198 7.2 % 4150 4771 Labor and Servic 1,612 1,208 (405) 500 708 141.5 4150 4780 0510 Towing Fees 420 893 473 - 893 - Total Revenues $ 92,743 $ 109,298 $ 16,555 $ 100,500 $ 8,798 8.8 % Department: Harbor Electrical System 4200 4700 0000 Amort of CIA-Gen $ 12,387 $ 12,387 $ - $ 12,387 $ (1) - % 4200 4771 Labor and Servic 1,276 131 (1,145) - 131 - 4200 4780 0600 Other Misc Reven - 648 648 - 648 - 4200 4785 0100 SBH Power Sales 301,192 330,574 29,382 286,000 44,574 15.6 111111111r Total Revenues $ 314,855 $ 343,739 $ 28,885 $ 298,387 $ 45,352 15.2 % 55 CITY OF SEWARD Monthly Budget Report Small Boat Harbor Enterprise Fund DRAFT Revenue Detail by Line Item 2012 2013 2013 Bud to Act '1111111d Dept GL Sub Account Name Thru 12/12 Thru 12/13 Variance Budget Variance % Change Department: Harbor - General 4360 4350 0150 PERS On-Behalf p $ 73,050 $ - $ (73,050) $ 83,767 $ (83,767) (100.0)% 4360 4470 0000 NOT USED - 60,955 60,955 - 60,955 - 4360 4600 0010 EF Investmnt Int 28,069 21,046 (7,023) 2,500 18,546 741.8 4360 4600 0030 EF Repo Interest 142 220 78 - 220 - 4360 4600 0120 EF Penalties/Int 213 230 18 - 230 4360 4680 0200 State Project Fu 16,729 8,271 (8,458) 8,271 - 4360 4700 0000 Amort of CIA-Gen 577 577 - 577 - - 4360 4770 0000 Lease Revenue 282,151 215,488 (66,663) 264,416 (48,928) (18.5) 4360 4771 Labor and Servic 761 735 (26) 1,000 (265) (26.5) 4360 4772 Land Lease Credi (2,128) (887) 1,241 (887) - 4360 4780 0350 Equipment Rental 19 - (19) - _ 4360 4780 0450 Shower Fees 11,639 11,721 82 12,000 (279) (2.3) 4360 4780 0530 N. Harbor Launch 35,007 32,580 (2,428) 33,000 (420) (1.3) 4360 4780 0535 S. Harbor Launch 13,375 17,038 3,663 17,000 38 0.2 4360 4780 0600 Other Misc Reven 2,383 1,130 (1,254) 500 630 125.9 Total Revenues $ 461,985 $ 369,103 $ (92,882) $ 414,760 $ (45,657) (11.0)t ..=. . ___=. =.==...... ....-.... '•11111101 90 ... City of Seward DRAFT FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Salaries $ 475,699 $ 464,331 $ (11,369) $ 492,726 $ (28,395) $ 492,726 94.24 % Overtime 31,609 20,396 (11,213) 25,264 (4,868) 25,264 80.73 Standby Time 12,203 12,570 367 9,794 2,776 9,794 128.34 Unemployment Wage - 1,067 1,067 - 1,067 - - Leave Time 52,733 53,046 313 56,160 (3,114) 56,160 94.46 Retirement Benefi 198,903 124,508 (74,395) 211,107 (86,599) 211,107 58.98 Health Insurance 193,975 196,416 2,440 205,822 (9,406) 205,822 95.43 Workers Comp 30,900 29,536 (1,364) 27,705 1,831 27,705 106.61 Medicare 9,080 8,566 (514) 8,598 (32) 8,598 99.63 Total Persnl Sery 1,005,103 910,436 (94,666) 1,037,176 (126,740) 1,037,176 87.78 Advertising 1,021 2,959 1,938 5,000 (2,041) 5,000 59.18 Subscriptions/Due 290 903 613 1,500 (597) 1,500 60.22 Travel/Subsistenc 15,866 11,557 (4,309) 6,500 5,057 6,500 177,80 Communications 8,665 8,723 58 12,000 (3,277) 12,000 72.69 14111101f Education/Trainin 3,143 2,555 (589) 4,000 (1,445) 4,000 63,86 Legal 8,649 8,820 172 25,000 (16,180) 25,000 35.28 Legal Settlement 105,265 - (105,265) - - Utilities 98,314 121,001 22,687 126,500 (5,499) 126,500 95.65 Power for Resale 243,731 271,895 28,165 370,300 (98,405) 370,300 73.43 Heating Fuel 9,075 9,373 298 10,000 (627) 10,000 93.73 Insurance 34,665 76,769 42,103 81,600 (4,831) 81,600 94.08 CY Insurnce Recov (12,967) - 12,967 - - - - Maintenance & Rep 55,143 34,092 (21,051) 52,700 (18,608) 52,700 64.69 Contracted Servic 65,687 82,518 16,831 57,603 24,915 57,603 143.25 Vehicle Supplies - 272 272 272 - - Operating Supplie 21,649 25,363 3,714 36,700 (11,337) 36,700 69.11 Gas & Lube 25,173 20,783 (4,390) 29,500 (8,717) 29,500 70.45 Equip,Furn,Tools 11,211 13,954 2,742 18,000 (4,046) 18,000 77.52 Safety Equip/Supp 7,717 5,053 (2,664) 6,000 (947) 6,000 84.22 Janitorial Suppli 6,345 7,542 1,197 8,000 (458) 8,000 94.27 Postage/Misc.Frei 6,919 6,363 (556) 12,450 (6,087) 12,450 51.11 Equipment Rental - - 1,000 (1,000) 1,000 Motor Pool Rent 56,850 57,810 960 57,810 57,810 100.00 Bonding Expense 73,285 (73,285) - - - Depreciation Expe 1,081,063 1,392,277 311,214 1,538,133 (145,856) 1,538,133 90.52 Bad Debt Expense 11,140 40,439 29,299 11,000 29,439 11,000 367.63 Harbor Overhead 949,217 917,470 (31,747) 917,470 917,470 100.00 Harbor Allocation (624,484) (591,241) 33,243 (591,242) 1 (591,242) (100.00) P.I.L.T. 169,311 194,145 24,834 162,396 31,749 162,396 119,55 Reclass PILT to T (169,311) (194,145) (24,834) (162,396) (31,749) (162,396) (119.55) 111111111I' Bank,credit card 40,211 44,980 4,769 45,000 (20) 45,000 99.96 Misc. Expenses 3,033 1,641 (1,392) 3,500 (1,859) 3,500 46.89 Principal 443,588 443,588 443,588 443,588 100.00 5-r-1 City of Seward DRAFT ,cl FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Interest Expense $ 308,141 $ 282,129 $ (26,012) $ 284,373 $ (2,244) $ 284,373 99.21 % Amort.BondlssueCo 5,929 - (5,929) 5,929 (5,929) 5,929 Infrastructure Co - 35,000 35,000 35,089 (89) 35,089 99.75 Capital Equipment - 10,554 10,554 - 10,554 - Total Expenses $ 3,625,047 $ 4,255,578 $ 630,530 $ 4,652,179 $ (396,601) $ 4,652,179 91.47 % '44111100° 5 CITY OF SEWARD Monthly Budget Report DR A F T Parking Enterprise Fund Revenue Detail by Line Item 2012 2013 2013 Bud to Act Dept GL Sub Account Name Thru 12/12 Thru 12/13 Variance Budget Variance % Change Department: Harbor Parking 4030 4460 0001 South Harbor Lot $ 125,949 $ 130,594 $ 4,646 $ 111,000 $ 19,594 17.7 % 4030 4460 0003 North Harbor Lot 60,280 63,438 3,158 49,500 13,938 28.2 4030 4460 0004 N.E. Ramp Lot 47,340 47,178 (162) 42,000 5,178 12.3 4030 4460 0005 Boulder Field Lo - - - 100 (100) (100.0) 4030 4460 0006 S Harbor Uplands 13,672 21,260 7,588 11,200 10,060 89.8 4030 4460 0007 Slip Holder Pass 25,693 24,767 (926) 27,000 (2,234) (8.3) 4030 4460 0008 Employee Passes 6,495 8,271 1,776 6,000 2,271 37.9 4030 4460 0009 Miscellaneous-Ot 112 198 86 1,500 (1,302) (86.8) 4030 4460 0011 Company Vehicle - - - 350 (350) (100.0) 4030 4460 0012 Vehicle w/Traile 10,467 10,748 280 11,000 (252) (2.3) 4030 4460 0013 Visitor Permit - - - 1,000 (1,000) (100.0) 4030 4510 0200 Parking Tickets 3,435 5,675 2,240 - 5,675 - 4030 4600 0010 EF Investmnt Int 3,017 2,533 (484) 3,700 (1,167) (31.5) 4030 4600 0030 EF Repo Interest 16 25 10 - 25 - 4030 4880 0490 Misc. Revenue - 20 20 - 20 - -- ----- - --------- Total Revenues $ 296,475 $ 314,706 $ 18,231 $ 264,350 $ 50,356 19.0 % IIIIII 14..., Sq AMMW DRAFT City of Seward FUND: 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Salaries $ 73,058 $ 54,273 $ (18,784) $ 109,738 $ (55,465) $ 109,738 49.46 % Overtime 1,469 4,212 2,743 2,529 1,683 2,529 166.55 Unemployment Wage 696 2,088 1,392 8,000 (5,912) 8,000 26.10 Leave Time 1,547 - (1,547) - - - - Retirement Benefi 1,402 873 (529) 1,266 (393) 1,266 68.97 Health Insurance 3,099 3,085 (14) 3,497 (412) 3,497 88.23 Workers, Comp 3,538 2,644 (894) 1,252 1,392 1,252 211.20 Medicare 4,777 3,695 (1,082) 7,473 (3,778) 7,473 49.44 Total Persnl Sery 89,586 70,871 (18,715) 133,755 (62,884) 133,755 52.99 Advertising 371 421 50 2,000 (1,579) 2,000 21.05 Subscriptions/Due 3,135 4,024 889 6,295 (2,271) 6,295 63.92 Travel/Subsistenc 36 - (36) 250 (250) 250 - Communications 5,189 5,061 (128) 3,700 1,361 3,700 136.77 Education/Trainin - - - 1,600 (1,600) 1,600 - Legal - - - 600 (600) 600 - Other Spec Servic 66,169 - (66,169) 9,500 (9,500) 9,500 - Utilities 339 352 13 420 (68) 420 83.80 Rents & Leases - - - 1,000 (1,000) 1,000 - Insurance 2,295 2,204 (91) 3,600 (1,396) 3,600 61.23 Maintenance & Rep 2,932 4,771 1,839 15,750 (10,979) 15,750 30.29 Contracted Servic - 550 550 - 550 - - Vehicle Supplies - - - 1,400 (1,400) 1,400 - Operating Supplie 14,434 6,333 (8,100) 9,500 (3,167) 9,500 66.67 Gas & Lube 965 911 (54) 775 136 775 117.54 Equip,Furn,Tools - 359 359 2,225 (1,866) 2,225 16.15 Safety Equip/Supp 188 175 (13) 1,500 (1,325) 1,500 11.67 Postage/Misc.Frei 401 187 (215) 2,350 (2,163) 2,350 7.94 Equipment Rental - 905 905 - 905 - - Motor Pool Rent 13,000 13,000 - 13,000 - 13,000 100.00 Depreciation Expe 23,968 23,968 - 16,757 7,211 16,757 143.03 Genl Govt Admin F 9,889 10,137 248 10,137 - 10,137 100.00 P.I.L.T. 23,475 24,972 1,496 20,852 4,120 20,852 119.76 Reclass PILT to T (23,475) (24,972) (1,496) (20,852) (4,120) (20,852) (119.76) Bank,credit card 6,019 6,712 693 14,200 (7,488) 14,200 47.27 Misc. Expenses 345 (100) (445) 800 (900) 800 (12.50) Capital Equipment - 10,554 10,554 - 10,554 - - Total Expenses $ 239,261 $ 161,395 $ (77,866) $ 251,114 $ (89,719) $ 251,114 64.27 % LO �111 l.dr OtATNAV Monthly Budget Report S.M.I.C. Enterprise Fund DRAFT xe,eoue uetail uv Line ztem 2012 2013 2013 Bud to Act Dept GL Sub Account Name Thru 12/12 Thru 12/13 Variance Budget Variance k Change 11% - --_ -_--_ Department: North SMIC Dock 4120 4762 Moorage $ 1'440 $ 215 $ (1'225) $ 2,000 $ <1.785> (89.3)% 4120 4769 Wharfage 5,559 142 (5'417) 1,250 (1.108) (88.7) 4120 4780 0480 Fuel Pumping Fee 5,442 2,506 (2.936) ' 2,506 �. Total Revenues $ 12,442 $ 2.863 $ (9,579) $ 3.250 $ (387) (11.9)% ~~~~~~~~~~ =._- -~ ~___-~. ...... Department: East SMIC Dock 4140 4762 Moorage $ 1'149 $ 780 $ (369) $ 1.000 $ (220) (22.0)% 4140 4769 Wharfage 7,788 10'834 3.046 3,000 7,834 261.1 4140 4770 0000 Lease Revenue 45'589 46'734 1'225 45'912 822 1.8 Total Revenues $ 54,446 $ 58'347 $ 3.902 $ 49,912 $ 8,435 16.9 k ~~~-~~-- ~--'--~- -~~-~~ ~---~—~ ~~-~~—~' --~- Department: 250 Ton Shiplift 4250 4764 Boat Lift Fees $ 102,873 $ 105'453 $ 2.579 $ 115.000 $ (9'547) (8.»)% 4250 4766 Storage Fees 121'943 91'128 (30.815) 100,000 (8.872) w.e> 4250 4771 Labor and Servic 575 997 422 1'000 (4) (0.3) _____ 111 111., Total Revenues $ 225'391 $ 197,577 $ (27'814) $ 216,000 $ (18,423) (8.5)% .......... ~~-~~~~~~~ ~~ ~_~___ -~~-~--~- ~~~-~- Department: Syncrolift Operations 4300 4770 0000 Lease Revenue $ 64.000 $ 64.000 $ - $ 64,000 $ % Total Revenues v 64,000 $ 64'000 $ $ 64,000 $ ' % ~-.~.~_.- .......... ~~ --_- _ -- ~~ -~-~~~ Department: Syncrolift Complex 4320 4700 u000 ^mo,t of CIA-Gen $ 482'529 $ 482'529 $ $ 482.52e $ % — — — Total Revenues $ 482,529 $ 482.529 $ - $ 482'529 $ % ~~~~~~_~~ -.~~ . -~ _~~-~~-~. Department: o.w.r.c.'oeueral 4500 4600 0010 EF Investmnt zut $ 865 $ 998 $ 133 $ $ 998 % 4500 4600 0030 EF Repo Interest 3 10 7 10 4500 4600 0120 EF pnuazties/zot 76 109 32 109 4500 4770 0000 Lease Revenue 31'249 32.149 900 30'136 2'013 6.7 4500 4771 Labor and Servic 810 125 (685) 125 4500 4772 Land Lease Credi (s'sso) 5.556 Ili., 4500 4785 0200 SMIC Power Sales 31,957 zo o»z ^ p�s so 000 892 z s ^ ' ' ' ' � _—. - - _ ___________ --_-__'' ----_--- _________ Total Revenues $ 59,404 $ 70,283 $ 10,878 $ 66'136 $ 4.147 6.3 k - .-~~~-~.- ~.---_~_ _____ _- -~-~ ~ drow DRAFT City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Salaries $ 47,383 $ 54,443 $ 7,060 $ 37,159 $ 17,284 $ 37,159 146.51 % Overtime 1,688 2,716 1,028 4,806 (2,090) 4,806 56.51 Standby Time - 59 59 - 59 - - Retirement Benefi 4,094 4,965 871 4,615 350 4,615 107.59 Health Insurance 16,215 22,590 6,376 15,812 6,778 15,812 142.87 Workers' Comp 4,188 5,105 917 4,362 743 4,362 117.04 Medicare 710 854 144 952 (98) 952 89.67 Total Persnl Sery 74,278 90,734 16,455 67,706 23,028 67,706 134.01 Advertising - 3,135 3,135 1,000 2,135 1,000 313.50 Travel/Subsistenc - 125 125 1,000 (875) 1,000 12.46 Communications - - - 2,500 (2,500) 2,500 - Legal 4,120 6,326 2,206 10,000 (3,674) 10,000 63.26 Legal Settlement 12,866 - (12,866) - - - - Utilities 12,934 13,666 732 15,000 (1,334) 15,000 91.11 Power for Resale 19,811 22,283 2,472 36,000 (13,717) 36,000 61.9, Heating Fuel 4,628 2,732 (1,896) 12,000 (9,268) 12,000 22.77 Fuel for Generato - 792 792 - 792 - - Insurance 6,175 6,559 384 14,400 (7,841) 14,400 45.55 Maintenance & Rep 37,900 20,926 (16,973) 36,000 (15,074) 36,000 58.13 Contracted Servic 42,285 15,607 (26,678) 35,000 (19,393) 35,000 44.59 Operating Supplie 2,389 2,867 478 7,500 (4,633) 7,500 38.23 Gas & Lube 10,132 11,575 1,443 10,000 1,575 10,000 115.75 Equip,Furn,Tools 986 3,043 2,056 1,500 1,543 1,500 202.85 Postage/Misc.Frei 1,533 1,644 112 6,000 (4,356) 6,000 27.41 Depreciation Expe 601,831 601,831 - 601,831 - 601,831 100.00 Bad Debt Expense 9,839 10,050 212 - 10,050 - - Harbor Overhead 190,580 193,359 2,779 193,359 - 193,359 100.00 Harbor Allocation (103,830) (108,105) (4,275) (108,105) - (108,105) (100.00) P.I.L.T. 22,363 19,926 (2,437) 20,740 (814) 20,740 96.07 Reclass PILT to T (22,363) (19,926) 2,437 (20,740) 814 (20,740) (96.07) Misc. Expenses - 350 350 750 (400) 750 46.67 Total Expenses $ 928,458 $ 899,499 $ (28,959) $ 943,441 $ (43,942) $ 943,441 95.34 % (4912 CITY OF SEWARD DRAFT Monthly Budget Report Electric Fund Revenue Detail by Line Item 2012 2013 2013 Bud to Act Dept GL Sub Account Name Thru 12/12 Thru 12/13 Variance Budget Variance % Change Department: General 0000 4180 0200 Assessment Inter $ 1,008 $ 1,238 $ 230 $ 3,200 $ (1,962) (61.3)% 0000 4350 0150 PERS On-Behalf p 37,451 - (37,451) 39,084 (39,084) (100.0) 0000 4600 0010 EF Investmnt Int 19,421 15,677 (3,744) 3,000 12,677 422.6 0000 4600 0030 EF Repo Interest 97 162 65 500 (338) (67.6) 0000 4600 0120 EF Penalties/Int 81,514 80,725 (790) 47,000 33,725 71.8 0000 4640 0100 Surplus Equipmen 500 300 (200) - 300 - 0000 4690 0600 Coll./Doubtful A - 224 224 - 224 - 0000 4700 0000 Amort of CIA-Gen 937,286 946,731 9,445 1,063,795 (117,064) (11.0) 0000 4710 Amort.Bond Premi 8,366 8,366 - 8,366 - - 0000 4801 0000 Residential 1,772,461 1,800,370 27,909 1,813,446 (13,076) (0.7) 0000 4801 0200 Resident fuel fa 1,148,191 933,940 (214,251) 1,158,344 (224,404) (19.4) 0000 4801 0300 Customer charge 423,764 447,504 23,740 463,442 (15,938) (3.4) 0000 4802 0000 SG Service 1,077,721 1,116,385 38,665 1,131,418 (15,033) (1.3) 0000 4802 0200 SG fuel factor 602,846 503,726 (99,119) 626,191 (122,465) (19.6) 0000 4802 0300 SG Customer Char 188,325 198,234 9,909 226,050 (27,816) (12.3) 0000 4803 0000 LG Service 1,752,227 1,815,985 63,758 1,790,025 25,960 1.5 0000 4803 0200 LG fuel factor 1,644,697 1,390,656 (254,041) 1,575,483 (184,827) (11.7) 0000 4803 0300 LG customer char 37,975 40,437 2,461 41,725 (1,288) (3.1) 0000 4803 0400 LG alt energy cr (1,973) (3,146) (1,173) - (3,146) - koliw 0000 4803 0500 LGS Demand 1,136,528 1,290,783 154,256 1,169,356 121,427 10.4 0000 4805 0000 Sp.Contract Ener 80,133 102,906 22,773 72,385 30,521 42.2 0000 4805 0200 Spec.Contract fu 579,601 563,637 (15,964) 561,334 2,303 0.4 0000 4805 0300 Sp.Contr.custmr 895 913 18 917 (4) (0.4) 0000 4805 0500 Spec Contract De 288,121 362,478 74,357 274,428 88,050 32.1 0000 4806 0000 Harbor Fund Powe 188,545 226,005 37,459 205,400 20,605 10.0 0000 4806 0200 Harbor power fue 100,294 95,820 (4,474) 85,246 10,574 12.4 0000 4807 0000 Street & Yard 61,839 65,552 3,713 76,707 (11,155) (14.5) 0000 4807 0200 Yard Light Fuel 6,809 5,468 (1,341) - 5,468 - 0000 4850 0000 Electric KVAR ra 11,723 - (11,723) - - - 0000 4880 0420 Turn on Fees 14,267 14,559 292 15,000 (441) (2.9) 0000 4880 0430 Work Order Reven 58,440 9,313 (49,127) 20,000 (10,687) (53.4) 0000 4880 0470 Equipment Rental 25,588 13,733 (11,855) 25,500 (11,768) (46.1) 0000 4880 0480 Joint Pole Use 10,002 10,008 6 10,500 (492) (4.7) 0000 4880 0490 Misc. Revenue 15,494 26,501 11,007 2,000 24,501 1225.1 ---------- ---------- --------- Total Revenues $ 12,310,155 $ 12,085,189 $ (224,966) $ 12,509,842 $ (424,653) (3.4)% (03 DRAFT City of Seward FUND: 501 - Electric Fund .%11111d Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud --- Salaries $ 799,714 $ 856,735 $ 57,021 $ 859,414 $ (2,679) $ 859,414 99.69 k Overtime 57,135 74,829 17,694 61,627 13,202 61,627 121.42 Standby Time 81,675 90,106 8,431 84,811 5,295 84,811 106.24 Electric Meal All 2,842 2,207 (635) 13,749 (11,542) 13,749 16.05 Unemployment Wage 7,991 325 (7,666) 3,000 (2,675) 3,000 10.85 Leave Time 83,883 83,653 (230) 91,201 (7,548) 91,201 91.72 Retirement Benefi 166,032 152,937 (13,095) 195,516 (42,579) 195,516 78.22 Health Insurance 192,512 219,729 27,216 199,872 19,857 199,872 109.93 Workers Comp 57,190 48,843 (8,347) 106,479 (57,636) 106,479 45.87 Medicare 14,527 19,807 5,280 15,244 4,563 15,244 129.93 Union Benefits 22,032 28,176 6,144 20,000 8,176 20,000 140.88 Sal.& Ben.w/o cre (176,230) (93,865) 82,365 (295,000) 201,135 (295,000) (31.82) ---------- ______ ------- Total Persnl Sery 1,309,303 1,483,482 174,179 1,355,913 127,569 1,355,913 109.41 Advertising 100 1,491 1,391 5,500 (4,009) 5,500 27.12 Subscriptions/Due 45,509 27,547 (17,962) 37,500 (9,953) 37,500 73.4%,_ AI Travel/Subsistenc 14,311 8,151 (6,161) 23,000 (14,849) 23,000 35,44 Communications 17,706 18,280 574 32,000 (13,720) 32,000 57.13 Education/Trainin 5,965 8,640 2,675 23,000 (14,360) 23,000 37,57 Legal 30,934 55,963 25,029 35,000 20,963 35,000 159.89 Other Spec Servic 11,178 11,198 20 16,500 (5,302) 16,500 67.87 Utilities 80,776 76,790 (3,986) 85,950 (9,160) 85,950 89.34 Power for Resale 4,946,497 4,817,413 (129,084) 5,000,000 (182,587) 5,000,000 96.35 Heating Fuel 28,540 67,725 39,185 23,500 44,225 23,500 288.19 Fuel for Generato 38,815 49,713 10,898 96,000 (46,287) 96,000 51.78 Rents & Leases 14,338 34,395 20,057 21,000 13,395 21,000 163.78 Insurance 52,458 55,751 3,293 65,000 (9,249) 65,000 85.77 Maintenance & Rep 72,751 120,867 48,115 127,300 (6,433) 127,300 94.95 Contracted Servic 194,996 323,085 128,089 262,542 60,543 262,542 123.06 Library Bks.& Mat - 93 93 93 - - _ Vehicle Supplies 4,245 2,059 (2,186) 5,000 (2,941) 5,000 41.18 Uniform Allowance - 250 250 250 - - Operating Supplie 114,154 187,133 72,980 328,500 (141,367) 328,500 56.97 Oper.Supp.w/o cre (123,319) (110,324) 12,995 (225,000) 114,676 (225,000) (49.03) Gas & Lube 39,439 33,741 (5,699) 33,300 441 33,300 101.32 Equip,Furn,Tools 15,905 4,677 (11,227) 19,000 (14,323) 19,000 24.62 Safety Equip/Supp 1,943 455 (1,489) 9,000 (8,546) 9,000 5.05 Postage/Misc.Frei 22,636 22,596 (40) 24,000 (1,404) 24,000 94.15 Equipment Rental 15,898 15,626 (272) 42,000 (26,374) 42,000 37.20 Motor Pool Rent - 175,000 175,000 175,000 - 175,000 100.00 Project Overhead - 108 108 108 _ Util. Deposit Int 1,118 1,135 17 1,400 (265) 1,400 81.08%41100 Bonding Expense 88,018 - (88,018) - - Depreciation Expe 1,721,199 1,758,135 36,936 1,855,102 (96,967) 1,855,102 94.77 1.0 9 DRAFT City of Seward IIIIII/ FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Bad Debt Expense $ 37,472 $ 20,572 $ (16,900) $ 30,000 $ (9,428) $ 30,000 68.57 % Genl Govt Admin F 847,291 847,291 - 847,291 - 847,291 100.00 P.I.L.T. 897,961 881,640 (16,321) 900,772 (19,132) 900,772 97.88 Reclass PILT to T (897,961) (881,640) 16,321 (900,772) 19,132 (900,772) (97.88) Bank,credit card 45,376 48,422 3,046 49,000 (578) 49,000 98.82 Misc. Expenses 2,633 6,172 3,540 13,000 (6,828) 13,000 47.48 Principal - 360,000 360,000 345,000 15,000 345,000 104.35 Interest Expense 322,653 306,915 (15,737) 326,823 (19,908) 326,823 93.91 Amort.BondlssueCo 8,425 4,904 (3,521) 3,521 1,383 3,521 139,28 Buildings - 23,103 23,103 - 23,103 - Infrastructure Co - 125,482 125,482 176,678 (51,196) 176,678 71.02 Capital Equipment - 42,393 42,393 50,000 (7,608) 50,000 84.78 Total Expenses $ 10,029,262 $ 11,036,429 $ 1,007,166 $ 11,318,320 $ (281,891) $ 11,318,320 97.51 % .......... ......... .........., ........... .......=== ......= ‘111111Pr 111111100 15 CITY OF SEWARD Monthly Budget Report DRIFT Water Enterprise Fund Revenue Detail by Line Item 2012 2013 2013 Bud to Act ` Dept GL Sub Account Name Thru 12/12 Thru 12/13 Variance Budget Variance t Change Department: Water System 7110 4350 0150 PERS On-Behalf p $ 21,984 $ 17,285 $ (4,699) $ 21,963 $ (4,678) (21.3)t 7110 4600 0010 EF Investmnt Int 9,463 5,630 (3,833) 65,000 (59,370) (91.3) 7110 4600 0030 EF Repo Interest 48 56 8 2,000 (1,944) (97.2) 7110 4600 0120 EF Penalties/Int 1,440 2,101 661 - 2,101 - 7110 4700 0000 Amort of CIA-Gen 28,997 26,721 (2,276) 27,653 (932) (3.4) 7110 4801 0000 Residential 408,768 424,640 15,872 421,729 2,911 0.7 7110 4802 0000 SG Service 116,573 119,516 2,943 112,480 7,036 6.3 7110 4803 0000 LG Service 197,564 201,869 4,306 186,780 15,089 8.1 7110 4804 0000 SMIC Sales 54,210 55,439 1,228 67,366 (11,927) (17.7) 7110 4805 0000 Sp.Contract Ener 230,872 260,903 30,031 174,816 86,087 49.2 7110 4808 Ship Water 65,243 77,216 11,974 87,000 (9,784) (11.2) 7110 4880 0420 Turn on Fees 5,418 9,351 3,934 8,100 1,251 15.4 7110 4880 0440 Hydrant Rentals 57,624 67,250 9,626 57,000 10,250 18.0 7110 4880 0490 Misc. Revenue 13,838 64,526 50,688 750 63,776 8503.5 Total Revenues $ 1,212,041 $ 1,332,503 $ 120,462 $ 1,232,637 $ 99,866 8.1 % (0 C6. City of Seward DRAFT %kW FUND: 701 - Water Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Salaries $ 143,967 $ 142,214 $ (1,753) $ 180,462 $ (38,248) $ 180,462 78.81 % Overtime 13,294 7,076 (6,217) 4,345 2,731 4,345 162.86 Standby Time 8,597 9,400 804 10,454 (1,054) 10,454 89.92 Leave Time 16,053 13,699 (2,354) 21,473 (7,774) 21,473 63.80 In Lieu of FICA 494 (494) 494 (494) 494 Retirement Benefi 57,897 33,770 (24,127) 67,391 (33,621) 67,391 50.11 Health Insurance 44,523 49,495 4,971 64,473 (14,978) 64,473 76.77 Workers. Comp 8,588 6,634 (1,954) 13,559 (6,925) 13,559 48.93 Medicare 2,161 2,135 (26) 2,629 (494) 2,629 81.21 Total Persnl Sery 295,574 264,424 (31,150) 365,280 (100,856) 365,280 72.39 Advertising - 101 101 1,030 (929) 1,030 9.81 Subscriptions/Due 861 1,194 333 1,236 (42) 1,236 96.58 Travel/Subsistenc 2,378 1,158 (1,220) 5,620 (4,462) 5,620 20.60 Communications 9,637 8,734 (903) 9,000 (266) 9,000 97.05 i.. NW Education/Trainin 573 700 127 6,320 (5,620) 6,320 11.08 Legal 1,619 53 (1,566) 5,150 (5,097) 5,150 1.04 Utilities 224,719 204,560 (20,160) 218,000 (13,440) 218,000 93.83 Insurance 3,144 5,374 2,230 7,000 (1,626) 7,000 76.77 Maintenance & Rep 16,641 18,982 2,341 32,300 (13,318) 32,300 58.77 Contracted Servic 30,880 4,953 (25,927) 89,540 (84,587) 89,540 5.53 Operating Supplie 23,301 30,255 6,954 41,260 (11,005) 41,260 73.33 Gas & Lube 9,599 11,612 2,013 8,870 2,742 8,870 130.91 Testing 6,013 3,809 (2,204) 11,500 (7,691) 11,500 33.12 Equip,Furn,Tools 1,883 4,826 2,943 9,700 (4,874) 9,700 49.75 Safety Equip/Supp 2,170 725 (1,446) 4,000 (3,276) 4,000 18.11 Postage/Misc.Frei 4,667 4,688 21 5,665 (977) 5,665 82.76 Equipment Rental 10,242 7,836 (2,406) 7,000 836 7,000 111.95 Motor Pool Rent 4,000 4,000 - 4,000 4,000 100.00 - Depreciation Expe 221,178 216,025 (5,154) 198,883 17,142 198,883 108.62 Bad Debt Expense 1,037 417 (619) 2,200 (1,783) 2,200 18.97 Gen1 Govt Admin F 233,744 233,744 - 233,744 - 233,744 100.00 P.I.L.T. 92,009 102,457 10,448 91,298 11,159 91,298 112.22 Reclass PILT to T (92,009) (102,457) (10,448) (91,298) (11,159) (91,298) (112.22) Bank,credit card 4,452 5,050 598 4,500 550 4,500 112.23 Misc. Expenses 95,498 1,439 (94,059) 1,545 (106) 1,545 93.13 Principal - 125,452 125,452 121,621 3,831 121,621 103.15 Interest Expense 33,908 7,741 (26,167) 39,764 (32,023) 39,764 19.47 Capital Equipment - 27,554 27,554 - 27,554 - Total Expenses $ 1,237,719 $ 1,195,406 $ (42,314) $ 1,434,728 $ (239,323) $ 1,434,728 83.32 % %IOW ..... -.... ----.---= ,-----..--- --------- . ....... (97 CITY OF SEWARD Monthly Budget Report DRAFT' Wastewater Enterprise Fund Revenue Detail by Line Item 2012 2013 2013 Bud to Act Dept GL Sub Account Name Thru 12/12 Thru 12/13 Variance Budget Variance % Change Department: Wastewater System 7120 4350 0150 PERS On-Behalf p $ 20,810 $ 12,243 $ (8,567) $ 21,717 $ (9,475) (43.6)% 7120 4600 0010 EF Investmnt Int 4,984 3,851 (1,133) 500 3,351 670.1 7120 4600 0030 EF Repo Interest 25 37 12 100 (63) (63.0) 7120 4600 0120 EF Penalties/Int 2,057 2,027 (30) 1,500 527 35.1 7120 4700 0000 Amort of CIA-Gen 222,329 188,994 (33,336) 215,657 (26,663) (12.4) 7120 4801 0000 Residential 515,836 536,399 20,563 541,286 (4,887) (0.9) 7120 4802 0000 SG Service 156,450 153,961 (2,488) 126,889 27,072 21.3 7120 4803 0000 LG Service 222,200 235,097 12,897 216,288 18,809 8.7 7120 4804 0000 SMIC Sales 29,120 32,273 3,152 37,539 (5,266) (14.0) 7120 4880 0450 Sewer - Inspecti 222 200 (22) 250 (50) (20.0) 7120 4880 0460 Sewer-Misc. Sery 5,686 2,661 (3,025) 500 2,161 432.3 Total Revenues $ 1,179,720 $ 1,167,742 $ (11,977) $ 1,162,226 $ 5,516 0.5 % NIS ' q L City of Seward DRAFT FUND: 703 - Wastewater Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ANNUAL --------------------- Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud ---------- ---------- --------- Salaries $ 139,195 $ 138,225 $ (970) $ 128,996 $ 9,229 $ 128,996 107.15 % Overtime 9,462 6,147 (3,314) 2,991 3,156 2,991 205.53 Standby Time 6,355 6,533 178 6,124 409 6,124 106.67 Leave Time 15,429 14,062 (1,368) 15,303 (1,241) 15,303 91.89 In Lieu of FICA 494 - (494) 494 (494) 494 - Retirement Benefi 55,500 33,289 (22,211) 53,893 (20,605) 53,893 61.77 Health Insurance 41,153 50,859 9,707 44,325 6,534 44,325 114.74 Workers' Comp 8,132 6,284 (1,848) 16,849 (10,565) 16,849 37.29 Medicare 1,944 2,086 142 1,756 330 1,756 118.79 Total Persnl Sery 277,664 257,485 (20,179) 270,731 (13,246) 270,731 95.11 Advertising - 222 222 - 222 - - Subscriptions/Due 105 594 489 1,700 (1,106) 1,700 34.94 Travel/Subsistenc 825 586 (239) 2,515 (1,929) 2,515 23.30 [[ Communications 6,780 5,977 (803) 7,230 (1,253) 7,230 82.67 Education/Trainin 415 350 (65) 1,515 (1,165) 1,515 23.10 Legal 118 53 (65) 5,000 (4,947) 5,000 1.05 Utilities 177,970 175,283 (2,688) 185,060 (9,777) 185,060 94.72 Heating Fuel 2,708 4,359 1,651 1,750 2,609 1,750 249.08 Insurance 5,368 5,171 (197) 6,000 (829) 6,000 86.18 Maintenance & Rep 5,681 4,961 (719) 35,450 (30,489) 35,450 13.99 Contracted Servic 43,439 62,929 19,490 73,550 (10,621) 73,550 85.56 Operating Supplie 11,615 5,961 (5,653) 13,700 (7,739) 13,700 43.51 Gas & Lube 10,700 9,659 (1,041) 7,975 1,684 7,975 121.11 Testing 19,464 26,214 6,750 18,700 7,514 18,700 140.18 Equip,Furn,Tools 996 4,126 3,130 4,090 36 4,090 100.89 Safety Equip/Supp 480 - (480) 1,015 (1,015) 1,015 - Postage/Misc.Frei 2,371 2,635 264 3,240 (605) 3,240 81.32 Equipment Rental - 8,700 8,700 2,060 6,640 2,060 422.33 Motor Pool Rent 4,000 4,000 - 4,000 - 4,000 100.00 Depreciation Expe 291,173 264,306 (26,867) 256,695 7,611 256,695 102.96 Bad Debt Expense 2,117 728 (1,389) 1,500 (772) 1,500 48.54 Genl Govt Admin F 142,745 142,745 - 142,745 - 142,745 100.00 P.I.L.T. 74,361 76,847 2,486 73,820 3,027 73,820 104.10 Reclass PILT to T (74,361) (76,847) (2,486) (73,820) (3,027) (73,820) (104.10) Bank,credit card 5,542 6,322 780 5,500 822 5,500 114.94 Misc. Expenses - 101 101 1,030 (929) 1,030 9.81 Principal - 61,022 61,022 61,022 - 61,022 100.00 Interest Expense 1,752 916 (835) 935 (19) 935 98.01 ---------- ------- Total Expenses $ 6 ==========1,014,026 $ 1,055,404 $ 41'378 $ 1,114 3 708 $ (59,305) $ 1,114,708 94.68 t (09 4 0 THE ALASKA LEGISLATURE c �. 4 u 4:11e., N t 4 * HONORING * ( 4 * CHIEF DAVID SQUIRES * The Twenty-eighth Alaska State Legislature joins the City of Seward in thanking Chief Dave Squires for his service and congratulates him on his retirement,May 31,2013,after serving 28 years with the Seward Fire Department. 4 In total,Chief Squires has served 42 years in the fire protection industry which is an amazing accomplishment. Chief Squires has been associated with fire services since the age of 18.He served in Air Force Fire Protection N while in England and at Eielson Air Force Base outside of Fairbanks.In October of 1985,while stationed at Eielson Air Force Base,he was faced with a transfer out of Alaska or a furlough from service because he had achieved too high a d rank. He chose the furlough and accepted a fire fighter's position with the Seward Fire Department. He knew a fire 4 9 fighting career in Alaska would bring stability to his family and he liked the looks of Seward. �0 Chief Squires worked his way up through the fire department, appointed acting fire chief in 1997 and then appointed fire chief that same year.He is known for his passion for the safety and wellbeing of fellow fire fighters and c his extensive knowledge about emergency services. He was known never to shy away from giving his opinion and 4 9 when he did,people listened. The success of Chief Squires' tenure is recognized through the effectiveness of the Seward Fire Department. Seward hasn't experienced the big,destructive and often-fatal fires that have wreaked havoc in other communities. c la 9 Known to have as much vitality as the Energizer Bunny®, Chief Squires, in his retirement, has taught a comprehensive three-day class on driving and operating fire engines and tankers, is a volunteer at the Seward Fire Department and recently has been elected to the Seward City Council. Even • retirement, he continues to serve his community. • The Twenty-eighth Alaska State Legislature takes great pleasure in honoring Chief Squires for his 28 years of dedicated service for the City of Seward. N z � / , /cam Are'. �� 1 �' MIKE CHENAULT ' T" GGINS SPEAKER OF THE HOUSE PRESIDENT OF THE SENA G EL SErii:CAT to PRIME SPONSOR r Date: January 29,2014 Cosponsors: Senators Huggins, Bishop, Coghill, Dunleavy, Dyson, Egan, Ellis, Fairclough, Gardner,Hoffman,Kelly,McGuire,Meyer,Micciche,Olson.Stedman,Stevens,Wielechowski; - Representatives Chenault,Costello,Drummond,Edgmon,Feign,Foster,Clara,Gattis,Gruenberg, Guttenberg,Hawker,Huron,Higgins,Holmes,Hughes,Isaacson,Johnson,Josephson,Kawasaki, Keller,Kreiss-Tomkins,LeDoux,Lynn,Millet,Munoz,Nageak,Neuman,Olson,Pruitt,Reinhold, Saddler,ddler,Seaton,Stoltze,Tarr,Thompson,Tuck.P.Wilson.T.Wilson N N. *� c February 2014 March 2014 February 2 0i SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 6 7 8 2 3 4 5 6 7 8 9 10 11 12 13 14 15 9 10 11 12 13 14 15 16 17 18 19 20 21 22 16 17 18 19 20 21 22 23 24 25 26 27 28 23 24 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Feb 3 4 5 6 7 6:00pm P&7 Worksess 12 OOpm Seward Recrea I I r � I I m >a) 10 11 12 13 14 7:00pm CC Mtg r-i a U- 17 18 19 [20 21 j 1 Offices Closed;Preside I 6:00pm P&Z WS 12:00pm PACAB Special 1:00pm PACAB WS 6:30pm HP Mtg N a) N W X24 25 26 27 28 6:00prn CCWS;Transie 7:00pm CC Mtg co N N A N i1 Nand Richey 9 1 2/19/2014 2:33 PM March 2014 March 2014 TuWe Th Fr Sa Su Mo April 2014 SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 Monday Tuesday Wednesday Thursday Friday Mar 3 4 5 6 7 6:00pm P&Z and Floor 12:00pm PACAB Mtg 7:00pm P&Z Mtg rn 10 11 12 113 14 7:00pm CC Mtg t—I cD 2 17 18 19 20 21 6:00pm P&Z WS 12:00pm PACAB Work S 6:30pm HP Mtg 24 25 f26 27 28 7:00pm CC Mtg N N co 2 31 Apr 1 2 3 4 9:00am Pacific Catarac m Nanci Richey 2 2/19/2014 2:33 PM April 2014 April 2014 May 2014 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 910 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Mar 31 Apr 1 2 3 14 7:00pm P&Z Mtg 12:00pm PACAB Mtg mm 7 8 + 9 110 , 11 H 14 15 16 17 18 7:00pm CC Mtg 6:00pm P&Z WS 12:00pm PACAB Work S 6:30pm HP Mtg w 21 122 123 24 25 N N 28 29 30 May l 2 7:00pm CC Mtg N N 5 CO N 2/19/2014 2:33 PM Nanci Richey { 3