HomeMy WebLinkAbout03042014 Planning & Zoning Packet Seward Planning & Zoning Commission
Meeting Packet
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March 4, 2014 Regular Meeting
City Council Chambers Beginning at 7:00 p.m.
Seward Planning & Zoning Commission
Regular Meeting
March 4, 2014 7:00 p.m. City Council Chambers
Sandie Roach'
• Chair 1. Call to Order
Term Expires 02/16
2. Opening Ceremony
Martha Fleming
Commissioner A. Pledge of Allegiance
Term Expires 02/17
Janet Coulter 3. Roll Call
Commissioner
Term Expires 02/15 4. Special Reports&Presentations
Bixler McClure A. City Administration Report
Commissioner
Term Expires 02/15 B. Other Reports,Announcements&Presentations
Cindy Ecklund 5. Citizens' Comments on any subject except those items
Vice Chair scheduled for public hearing. Those who have signed in will
Term Expires 02/17 p g'
be given the first opportunity to speak. Time is limited to 2
Christopher Edgar minutes per speaker and 30 minutes total time for this agenda
Commissioner item]
Term Expires 02/16
6. Approval of Agenda and Consent Agenda. [Approval of
Wendy Shaffer Consent Agenda passes all routine items indicated by asterisk(*).
Commissioner Consent Agenda items are not considered separately unless a
Term Expires 02/16 Commissioner so requests. In the event of such a request, the
item is returned to the Regular Agenda.]
7. Special Items
A. Election of Chair and Vice-Chair Page 3
Jim Hunt
City Manager
Ron Long
Assistant City Manager
Donna Glenz
Planner
Dwayne Atwood
Planning Technician
Planning and Zoning Commission Meeting Agenda
March 4, 2014
1
8. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first
opportunity to speak]
A. Unfinished Business Items requiring a Public Hearing—None
B. New Business Items requiring a Public Hearing
1. Resolution 2014-02 of the Planning and Zoning Commission of the City of
Seward, Alaska, recommending City Council amend portions of Seward City
Code §15.10.140 Definitions and §15.10.225 Land Uses Allowed Table;
Affecting storage containers and temporary structures Page 4
9. Unfinished Business—None
10. New Business—
A. Resolution 2014-03 of the Planning and Zoning Commission of the City of Seward,
Alaska, amending Rule 22 of the December 16, 2008 Rules of Procedure for the Planning
and Zoning Commission Page 10
B. Discuss and set work session dates for Mobile Vendor Code amendments Page 20
* C. January 7,2014 Regular Meeting Minutes Page 22
11. Informational Items and Reports (No action required)-
A. FEMA Region X Newsletters Page 26
B. 2014 Planning& Zoning Meeting Schedule Page 32
C. Commission Quarterly Report to City Council Reminder Page 33
12. Commission Comments
13. Citizens' Comments[Limit to 5 minutes per individual—Each individual has one opportunity to speak]
14. Commissions and Administration Response to Citizens' Comments
15. Adjournment
Planning and Zoning Commission Meeting Agenda
March 4, 2014
2
P&Z Agenda Statement
Meeting Date: March 4, 2014 r
SFly9
Through: Donna Glenz,Planner �0
From: Dwayne Atwood, Planning Technician 414. P
Agenda Item: Election of Chair&Vice Chair
BACKGROUND&JUSTIFICATION:
Each year the Planning and Zoning Commission must elect a chair and vice chair for the coming year.
The duties of the Chair are to:
1. Open the meeting on time and call the meeting to order;
2. Announce in proper sequence the business on the agenda;
3. Recognize members who are entitled to the floor;
4. State and put to a vote all legitimate motions that arise during the meeting:
5. Do not permit debate until there is a motion on the floor;
6. Protect the Commission from frivolous or delaying motions by refusing to recognize them;
7. Enforce the rules regarding debate and keep order;
8. Expedite business in a way compatible with the rights of the members;
9. Decide all questions of order;
10. Respond to all inquiries of members;
11. Ensure that citizens address all remarks to the Commission; and
12. Declare the meeting adjourned.
The process for election of the chair and vice chair is as follows:
The current chair shall open nominations.Any Commissioner can nominate another commissioner as chair.
• If only one nomination is received, a motion shall be made to close nominations and cast a
unanimous ballot for the chosen person. That motion will need a second and can be approved by
unanimous consent. (No role call vote is necessary).
• If more than one nomination is received,the clerk will prepare ballots for each Commissioner to vote
for one nominee and sign his ballot. The clerk will then collect the ballots,read the votes aloud,and
announce the prevailing nominee. A motion is then in order for someone to elect the nominee as
chair.A second is needed and the motion can be approved by unanimous consent of the commission.
(The above procedures should also be used to elect a vice chair)
3
Sponsored by: Staff
CITY OF SEWARD,ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2014-02
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF
THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL
AMEND PORTIONS OF SEWARD CITY CODE §15.10.140
DEFINITIONS AND §15.10.225 LAND USES ALLOWED TABLE;
AFFECTING STORAGE CONTAINERS AND TEMPORARY
STRUCTURES
WHEREAS, the Planning and Zoning Commission held several public work sessions on
Temporary Structures and Storage Containers, specifically to update the Seward City Code; and
WHEREAS,the Public Hearing notification process has been complied with.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The Commission recommends Ordinance 2014- attached and
incorporated herein by reference, be forwarded to City Council for approval,
amending portions of Seward City Code §15.10.140 Definitions and §15.10.225
Land Uses Allowed Table.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4th
day of March 2014. •
THE CITY OF SEWARD
Sandie Roach', Chair
4
Seward Planning and Zoning Commission
Resolution 2014-02
Page 2 of 2
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
Johanna Kinney, CMC
City Clerk (City Seal)
5
Sponsored by: Planning and Zoning Commission
Introduction Date: April 14,2014
Public Hearing Date: April 28,2014
Enactment Date: April 28,2014
CITY OF SEWARD,ALASKA
ORDINANCE 2014-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE §15.10.140
DEFINITIONS AND §15.10.225 LAND USES ALLOWED TABLE
AFFECTING STORAGE CONTAINERS AND TEMPORARY
STRUCTURES
WHEREAS,the Planning and Zoning Commission has held several public work sessions
on Temporary Structures and Storage Containers; and
WHEREAS, the Planning and Zoning Commission finds the current Conditional Use
Permit requirement for these uses excessive, when they are also governed by permit through the
building department; and
WHEREAS, it is in the public interest to maintain a City code that reflects community
needs; and
WHEREAS, at its March 4, 2014 meeting, the Planning and Zoning Commission held a
public hearing and recommended City Council approval of the proposed City Code amendments.
NOW,THEREFORE, THE CITY OF SEWARD ORDAINS that:
Section 1. Portions of Seward City Code are hereby amended to read as follows:
15.10.140 Definitions.
(Deletions are Bold Strikethroughs; Additions are Bold Italic Underline)
89. Storage. A structure or designated area that provides space for storing.
a. Container. An accessory storage use consisting of containers such as semi-tractor vans,
shipping containers and connex containers originally designed to transport goods and
materials via highway, rail, air or sea, which are placed on a parcel of land and used for
covered storage provided that all wheel assemblies have been removed, and the unit is
located outside any setbacks. . . - . • . . . . • . • , .. . . , - ! ,
• • • • • • • • • •• • • • • • • -. . . _ ! • . Containers are considered a
structure, whether temporary or permanent and must comply with current adopted
building codes. Railroad box cars are excluded except in the Industrial Zone. (See
Accessory use/Building, Building, and Structure)
6
CITY OF SEWARD,ALASKA
ORDINANCE 2014-
Page 2 of 2
93. Temporary structure. A structure without any foundation or footings as allowed by the
adopted building code and must be completely removed from the parcel when the temporary
permit for the structure/use expires.
Table 15.10.225. -Land Uses Allowed Table
(Deletions are Bold Strikethroughs; Additions are Bold Italic Underline)
Districts: Principally Residential Principally Commercial Principally
Public
Uses RR R1 R2 R3 UR OR AC HC CB I RM INS P
Storage, container 6 6 6 6 0 6
P P P P P
Temporary Structure 6 6 6 6 6 C 6 6 CC
P P P P P P P P PP
Section 2. This ordinance shall take effect ten(10) days following enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this day
of April 2014.
THE CITY OF SEWARD,ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
•
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk (City Seal)
7
P&Z Agenda Statement
e 4 of sew
Meeting Date: March 4,2014 '�
Through: Ron Long, Assistant City Manager at„sto'
From: Donna Glenz, Planner 6it '
4
Agenda Item: Amending Portions of Seward City Code (SSC) §15.10.140
Definitions and §15.10.225 Land Uses Allowed Table Affecting
Storage Containers and Temporary Structures
BACKGROUND &JUSTIFICATION:
The Commission held several public work sessions specifically reviewing the use of Storage
Containers and Temporary Structures within the Seward City Code. The Building Department was
also present to provide information and assistance on the building code requirements.
The Commission determined the current City code to be excessive and restrictive in requiring a
Conditional Use Permit for Storage Containers and Temporary Structures when a building permit
was also required.
The Commission has recommended several changes and updates to SCC§15.10.140 Definitions and
§15.10.225 Land Uses Allowed. Specific additions, deletions or changes are as follows:
(Deletions are Bold Strikethroughs; Additions are Bold Italic Underline)
SCC§15.10.140 Definitions.
89. Storage. A structure or designated area that provides space for storing.
a. Container. An accessory storage use consisting of containers such as semi-tractor vans,
shipping containers and connex containers originally designed to transport goods and
materials via highway, rail, air or sea, which are placed on a parcel of land and used for
covered storage provided that all wheel assemblies have been removed, and the unit is
located outside any setbacks. . . • . , • . . . • , „ , ; ! ,
• : • • • • • •• • • • • • -. . _ ' •. . . Containers are considered a structure=
whether temporary or permanent and must comply with current adopted building codes.
Railroad box cars are excluded except in the Industrial Zone. (See Accessory use/Building,
Building, and Structure)
8
Planning and Zoning
Agenda Statement
Page 2 of 2
93. Temporary structure. A structure without any foundation or footings as allowed by the adopted
building code and must be completely removed from the parcel when the temporary permit for the
structure/use expires.
SCC Table 15.10.225.-Land Uses Allowed Table
(Deletions are Bold Strikethroughs; Additions are Bold Italic Underline)
Districts: Principally Residential Principally Commercial Principally
Public
Uses RR RI R2 R3 UR OR AC HC CB I RM INS P
Storage, container C C C C 0 C
P P P P
Temporary Structure C C C C C C C C CC
P P P P P P P PP
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (2020): 3.2 Land Use
3.7.3 Continue to improve the quality and efficiency of city
1. governmental services. X
• Continue to revise and update the Seward City
Code.
•
Strategic Plan (1999):
Goals and Objectives
2. * Adjust local development regulations, where appropriate, to X
encourage development that is consistent with our economic base
vision
3. Other (list): X
As per City Code§15.01.040 Public Hearings;the public notice requirements were met. At the time
of publishing this agenda, no public inquiry had been received.
RECOMMENDATION:
The Commission to approve Resolution 2014-02,recommending the City Council enact the attached
Ordinance.
9
Sponsored by: Staff
CITY OF SEWARD,ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2014-03
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION OF THE CITY OF SEWARD, ALASKA, AMENDING
RULE 22 OF THE DECEMBER 16, 2008 RULES OF PROCEDURE FOR
THE PLANNING AND ZONING COMMISSION
WHEREAS, the current Planning and Zoning Rules of Procedure was approved by the
Commission at the December 16,2008 meeting; and
WHEREAS, the Rules of Procedure was prepared by City staff and many of the
provisions were taken from the Seward City Code, Seward City Charter, Alaska Statutes and
City Council Rules of Procedure; and
WHEREAS,on January 9, 2012, City Council approved Resolution 2012-002 amending
City Council Rules of Procedure Rule 27, addressing the Council by the public, citizens'
comments and discussion, to reflect the time limit from two minutes to three minutes per person
and the total time from not more than 30 minutes to not more than 36 minutes; and
WHEREAS, these amendments should also be reflected in the Planning and Zoning
Commission Rules of Procedure for consistency in procedure and process; and
WHEREAS,these updates to the Planning and Zoning Rules of Procedure follow.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. Seward Planning and Zoning Rules of Procedure are here by amended as
follows:
(Strikethroughs =deletions and are bold;Underline=additions and are bold Italic)
RULE 22. CITIZENS' COMMENTS AND PUBLIC HEARINGS.
(b)
• Following the "Roll Call" in the order of business of each regular and special meeting,
any citizens of Seward may offer comments to the Commission for 2 3 minutes on any
10
Seward Planning and Zoning Commission
Resolution 2014-03
Page 2 of 2
agenda item not scheduled for public hearing at that meeting, provided however that this
citizen-comment period on the agenda shall not continue more than 30 36 minutes in total
time. The chair will invite citizens to comment in the order they appear on the sign-up
sheet provided by the administrative official before the meeting, and the chair will invite
citizens who did not sign the sheet only to the extent the total allotted time allows.
Citizens shall address the Commission only from the speaker's lectern, and shall begin
their presentations by reciting their name and stating if they reside inside or outside of the
Seward City Limits.
Section 2.This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4th day of
March 2014.
THE CITY OF SEWARD
Sandie Roach', Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
11
0c,N.
P&Z Agenda Statement
Meeting Date: March 4,2014
To: Planning and Zoning Commission
Through: Donna Glenz,Planner
From: Dwayne D. Atwood,Planning Technician
Agenda Item: Amending Rule 22 of the Planning and Zoning Commission Rules of
Procedure by Resolution 2014-03
BACKGROUND &JUSTIFICATION:
At the December 16, 2008 Planning and Zoning meeting the Commission approved Resolution
2008-20 adopting the revised Planning and Zoning Commission Rules of Procedures.
The Rules of Procedure utilize the Seward City Code, Seward City Charter, Alaska Statutes and
City Council Rules of Procedures. The Rules of Procedure for the Planning and Zoning
Commission are a set of rules to guide the Planning and Zoning Commission in carrying out the
public process and assist the Commissioners in carrying out the duties of their office.
At the January 9, 2012 Seward City Council meeting the Council approved Resolution 2012-02,
amending City Council Rules of Procedure Rule 27 to allow three minutes of public comment,
up from two minutes, for a total of 36 minutes, up from the previous total of 30 minutes. (See
Resolution 2012-02,which is included in the packet.)
The Community Development Department has received requests from the public that the citizen
comment period for the Planning and Zoning Commission be amended to reflect the time allotted
by City Council.
For the sake of consistency, the Planning and Zoning Commission Rules of Procedure Rule 22
needs to be amended. Staff has brought the following proposed changes forward for the
Commission to review and adopt.
(Strikethroughs= deletions and are bold; Underline=additions and are bold Italic)
RULE 22. CITIZENS' COMMENTS AND PUBLIC HEARINGS.
(b)
Page 1 of 2
12
Planning and Zoning
Agenda Statement
Page 2 of 2
• Following the "Roll Call" in the order of business of each regular and special meeting,
any citizens of Seward may offer comments to the Commission for 2 3 minutes on any
agenda item not scheduled for public hearing at that meeting, provided however that this
citizen-comment period on the agenda shall not continue more than 30 36 minutes in total
time. The chair will invite citizens to comment in the order they appear on the sign-up
sheet provided by the administrative official before the meeting, and the chair will invite
citizens who did not sign the sheet only to the extent the total allotted time allows.
•
Citizens shall address the Commission only from the speaker's lectern, and shall begin
their presentations by reciting their name and stating if they reside inside or outside of the
Seward City Limits
There are perhaps other items within the Rules of Procedure that may need to be reviewed by the
Commission in a work session setting. Staff recommends the Commission add this review of the
Rules of Procedure to the Commissions priorities list for future review.
CONSISTENCY CHECKLIST:
Yes No
Comprehensive Plan (2020) X
3.7.3 Continue to improve the quality and efficiency of city governmental services.
Bullet 1 Continue to review and update of the Seward City Code. (page 27)
Staff has received comments from the public.
RECOMMENDATION:
Approve Resolution 2014-03 amending the Rule 22 of the Planning and Zoning Commissoin
Rules of Procedure.
Page 2 of 2
13
Sponsored by: Clerk
Law CITY OF SEWARD,ALASKA
RESOLUTION 2012-002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE CITY COUNCIL RULES OF PROCEDURE
TO AMEND RULE 27,ADDRESSING THE COUNCIL BY THE PUBLIC—
CITIZENS' COMMENTS AND DISCUSSION, TO REFLECT THE TIME
LIMIT FROM TWO MINUTES TO THREE MINUTES PER PERSON
AND THE TOTAL TIME FROM NOT MORE THAN 30 MINUTES TO
NOT MORE THAN 36 MINUTES
WHEREAS, SCC Section 2.10.055, Agenda, states that the order of business for the
regular meetings of the City Council shall be set by resolution of the council and incorporated
into the Council's adopted Rules of Procedure; and
WHEREAS, during discussion at the November 28, 2011 City Council meeting the
Council directed the City Clerk to bring forward a resolution to change the time limit for
Citizen's Comments on the agenda from two minutes to three minutes per person and the total
time from not more than 30 minutes to not more than 36 minutes; and
WHEREAS, the Council wishes to amend Rule 27 (c) (1) of the City Council Rules of
Procedure to generally appear as follows(strip =deletions,bold italics=additions):
low
ADDRESSING THE COUNCIL BY THE PUBLIC
RULE 27.
(c) Citizens' Comments and Discussion. Members of the public or their authorized
representatives may address the Council by oral communications on any matter concerning the
City's business or any matter over which the Council has control. There shall be two
opportunities provided for such comments:
(1) Citizens' comments on agenda items not scheduled for public hearing.
The Clerk shall make available sign-in sheets on which persons desiring to speak during this
time may indicate their desire to do so. All presentations under this agenda item shall be limited
to twe three minutes per person and shall also be limited to a total time of not more than thirty
six minutes.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
14
CITY OF SEWARD,ALASKA
RESOLUTION 2012-002
Section 1. The City Council amends Rule 27 of the City Council Rules of Procedure to j
read as follows
ADDRESSING THE COUNCIL BY THE PUBLIC
RULE 27.
(c) Citizens' Comments and Discussion. Members of the public or their authorized
representatives may address the Council by oral communications on any matter concerning the
City's business or any matter over which the Council has control. There shall be two
opportunities provided for such comments:
(1) Citizens' comments on agenda items not scheduled for public hearing.
The Clerk shall make available sign-in sheets on which persons desiring to speak during this
time may indicate their desire to do so. All presentations under this agenda item shall be limited
to THREE minutes per person and shall also be limited to a total time of not more than thirty
SIX minutes.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 9`h
day of January,2012.
THE CITY OF SEWARD,ALASKA
David a ard, ayor
AYES: Valdatta, Bardarson, Keil, Casagranda, Terry, Shafer, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
ohanna Kinney, CM;'��ovies,,,,, ,,,��.
City Clerk .,�0•.,••••••
(City Seal) !,. --+-- 9 •
a 3 SEAL : 6 1
1
•,i 'z OFA>Os
s
15
Agenda Statement
Meeting Date: January 9, 2012
jofSE..
To Mayor, City Council j; l'c
From: Johanna Kinney, City Clerk 41.450'
Agenda Item: Amend Rule 27 of City Council Rules of
Procedures
BACKGROUND&JUSTIFICATION:
During a discussion on the November 28, 2011 council meeting, council expressed their intent to
change the time limit for citizens' comments on any subject except those items scheduled for public
hearing from two minutes to three minutes per person and from a total time of thirty minutes to a
total time of thirty six minutes.
By city code, "the order of business for the regular meetings of the City Council shall be set by
resolution of the council and incorporated into the Council's adopted Rules of Procedure." (SCC
2.10.55)
The item before council tonight is to change Rule 27(c)the following
ADDRESSING THE COUNCIL BY THE PUBLIC
RULE 27.
(c) Citizens' Comments and Discussion. Members of the public or their authorized
representatives may address the Council by oral communications on any matter concerning the City's
business or any matter over which the Council has control. There shall be two opportunities
provided for such comments:
(1) Citizens' comments on agenda items not scheduled for public hearing. The
Clerk shall make available sign-in sheets on which persons desiring to speak during this time may
indicate their desire to do so. All presentations under this agenda item shall be limited to two
minutes per person and shall also be limited to a total time of not more than thirty minutes.
To the following:
ADDRESSING THE COUNCIL BY THE PUBLIC
RULE 27.
(c) Citizens' Comments and Discussion. Members of the public or their authorized
representatives may address the Council by oral communications on any matter concerning the City's -
business or any matter over which the Council has control. There shall be two opportunities
provided for such comments:
(1) Citizens' comments on agenda items not scheduled for public hearing. The
Clerk shall make available sign-in sheets on which persons desiring to speak during this time may
indicate their desire to do so. All presentations under this agenda item shall be limited to THREE
minutes per person and shall also be limited to a total time of not more than thirty SIX minutes.
3a
16
INTENT: To formally change the time limit of citizens' comments on agenda items not scheduled
, for public hearing order as council discussed at the November 28,2011 City Council Meeting.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code,Charter,Comprehensive Plans,Land Use Plans,Strategic Plan and City Council
Rules of Procedures.
FISCAL NOTE: No fiscal impact.
Approved by Finance Department:
RECOMMENDATION:
Approve Resolution 2012-002,amending City Council Rules of Procedure,Rule 27,to change the
time limit for citizens' comments.
33
17
January 6,2014
RE: Resolution 2014-01
Dear Commissioners and Staff,
Just a few comments about this routine interior lot line vacation replat.
It seems surprising that "the property owner" would request the replat title to be amended
to an out-dated and confusing name: "AVTEC Skill Center" aka Alaska Vocational
Technical Center Skill Center. It hasn't been known as the "Skill Center" (actually
"Alaska Skill Center")in decades. Why retro with the new conglomerated name when
"Leirer Industrial Subdivision, AVTEC Replat, Lot 1A" would be more accurate and
make more sense.
Page 6: Consistency Checklist
Consistency with the Seward City Code at this point in the replat is critical. In addition to
the SCC 12.01.030 listed, other applicable city codes could be listed here as reminders
and to support compliance.
Given the surprising lack of street address marking,the Consistency Checklist would be a
good place to remind the applicant of the required proper addressing according to our city
code. The fmal Building Occupancy checklist requires it,but despite that requirement,
many structures are not addressed in the Leirer Industrial Subdivision. Emergency
responders should not have to guess where a fire or other emergency might be, especially
in a zone where hazardous chemicals are permitted on site.
I suggest the addition of the "Numbering of buildings" and pertinent sections of"SCC
15.20.010 Signs" as these are often overlooked. If the applicant has already complied,
great! They get a checkmark. If not,there is added incentive to comply.
I did not see any address markers on the current AVTEC buildings on Leirer Road.
4. 12.01.020 Numbering of buildings states that all buildings shall have an assigned
address and address numbers shall be affixed to said buildings. There are 4 subsections
that should be included:
(a) The city manager, or his designee, shall assign an address to each lot or
building within the city limits.
(b)
The property owner of any building to which an address has been
assigned within the city limits shall affix to the exterior thereof the
numbers assigned to that lot or building. Accessory buildings not
assigned a separate address need not have numbers affixed to them.
(c)
The numbers shall be affixed at a height of between five and eight feet
so as to be clearly visible from the street to which the address refers.
1
18
Buildings situated a considerable distance from their street frontage or
obscured by trees, shrubs, etc., shall have the address number posted on
a plainly visible man-made feature, such as a post, within at least 50
feet of the street named in the address.
(d) The figures making up an address shall not be less than four inches in
height and shall clearly contrast with their immediate background.
Historical note: the William B. Poland plat on page 9 was the original Hermann "Henry"
William Scheffler homestead,where he and his bride,Alice Lowell lived before the
founding of Seward. The creek that now flows from the Mt Marathon Bowl to the
Lagoon and thence to the bay bears his name, Scheffler Creek. At the time of the Poland
Plat,the Lagoon did not exist,nor the harbor area, so it flowed directly into the bay as
shown in the southwest corner of the plat. It's interesting to see these historic documents.
Other Comments:
1. Public Comment period:
When is the deadline for the public to submit comments for inclusion in the packet?
It does not seem likely that there would ever be public inquiries or comments except as
lay downs since the public receives notice of the agenda after the deadline for inclusion
of comments in the packet. Thus,the comments are not included in subsequent packets to
Council or to the Borough,except as an anonymous referral noted in the minutes. (My
experience with the SMIC replat comments, see Minutes,page 15.)
It would be nice to notify the public of all deadlines as part of each packet for future
reference.
2. Please consider increasing the"Citizen's Comments" time from 2 minutes to 3 minutes
as did the Council. I know there isn't a lot of public participation right now,but when
there is,two minutes is ridiculously short.Three minutes is more reasonable, and does
not impact the overall meeting length.
3. I believe the alleys in Clearview are still actually on private property. Before property
owners block this important access for garbage trucks, fuel deliveries,fire and emergency
vehicles, can P&Z begin the process of ensuring these "alleyways" remain as such for the
future?
Thank you for your consideration of my comments,
Carol Griswold
Seward
2
19
MEMORANDUM
e 4 of Seth.
City of Seward ;
4tAS�P
Community Development
Date: March 4, 2014
To: Planning and Zoning Commission
From: Donna Glenz, Planner
Subject: Work Sessions and Schedule for the Mobile Vendor Code Review
Monday, February 24, 2014 the City Council held a public work session on Transit
Vendors and Mobile Vendors. The direction of the Council was to have the Planning and
Zoning Commission draft and review City Code to allow Mobile Vendors on public
ROW and some designated sites of City property.
The Council has requested the Commission hold work sessions, develop the Mobile
Vendor Code, and request a joint work session with Council before taking any official
action.
The attached draft schedule is very aggressive and we (Staff and the Commission) may
not be able to accomplish it. Please review carefully the schedule and hold a discussion
on how the Commission wants to proceed.
The Commission has a work session scheduled for March 18, 2014; however that would
mean starting the work and discussion on the Mobile Vendors late in the month. Staff is
requesting the Commission schedule a work session next week on the 10th or 11th to
begin the discussion and work, then hold the regular work session on March 18th to
finalize the code. Schedule a work session with Council on the 24th to present the code to
Council and if Council approves of what has been presented schedule a special P&Z
meeting in April to vote on the recommendation to Council.
RECOMMENDATION:
The Planning and Zoning Commission should discuss and set the work schedule for the
development of the Mobile Vendor Code per City Council request.
20
Mobile Vendor Time Line
CC work session—February 24,2014—develop and bring back a code change to allow"mobile
vendors"on public ROW and certain locations of City parcels
These dates are very aggressive and will only work if there are no problems or issues in the
drafted code.
3/4/2014—P&Z meeting to discuss&set work session dates to develop code for mobile vendors
3/10 or 11/2014 possible w/s dates to work on mobile vendor code—(public notice- special)
3/18/2014—P&Z work session—final review of mobile vendor code(public notice 3/13)
3/24/2014—P&Z work session with Council(public notice 3/20)
3/25/2014—Cut off for April 15t special meeting Public Hearing to recommend approval to
Council (public hearing notice 4/3 & 10)
4/15/2014—Special P&Z meeting Public Hearing to approve recommendation to Council
4/22/2014—Cut off(to Suzi) for May 12th CC meeting
5/12/2014—Introduction at City Council meeting
5/27/2014—Public Hearing and enactment—City Council meeting
21
City of Seward,Alaska Planning Commission Minutes
January 7, 2014 Volume 7,Page 63
Call to Order
The January 7, 2014 Regular Meeting of the Seward Planning & Zoning Commission was
called to order at 7:00 p.m. by Chair Sandie Roach'.
Opening Ceremony
Commissioner McClure led the Pledge of Allegiance to the flag-:
Roll Call
There were present:
Sandie Roach' presiding, and
Cindy Ecklund Martha Flemmg
Bixler McClure
comprising a quorum of the Commission,and
Donna Glenz, City Planner
Dwayne Atwood,Planning,Technician
Excused was Wendy Shaffer
City Administration Report
City'Planner Do a Glenz updated the Commission on the following business items:
• The,annual Alaska'Ptablic Offices Commission filing paperwork had been provided to
Comn#ssioners, alongnith their meeting packets and other laydown information.
• The office,terms for Commissioner Martha Fleming and Commissioner Cindy Ecklund
were to expire in February, 2014 and Glenz encouraged both to reapply.
Other Reports,Anno1m ements & Presentations—None
Citizens' Comments on any subject except those items scheduled for Public Hearing—None
Approval of Agenda and Consent Agenda
Motion (Ecklund/Fleming) Approve the Agenda and Consent Agenda
Motion Passed Unanimous
22
City of Seward,Alaska Planning Commission Minutes
January 7, 2014 Volume 7, Page 64
The following items were approved on the Consent Agenda:
November 7,2013 Regular Meeting Minutes
Unfinished Business Items requiring a Public Hearing—None
New Business Items requiring a Public Hearing--None
Unfinished Business—None
New Business Items—
Resolution 2014-01 of the Seward Planning and,Zoning Commission of the
City of Seward, Alaska, recommending the` Kenai Penins> Borough
approval of the Interior Lot Line Vacation..of the Preliminary replaOtyract
C and Lots 1 and 2, Block 1, Leirer I td al Subdivision, AVTiel$1611
R .
Center Replat, creating one lot to be known s,Lof IA,i ocated at 1910 Leirer
Road,within the Industrial Zoning District
Glenz noted the location of the proposed replat and the proposed development plans. She
explained that Alaska Vocational Technical tenter (AVTEC) had indicated the north campus
facility was planned be expanded in two construction pllases and the replat would facilitate those
plans. She noted the City code only allowed single family homes to be constructed across interior
lot lines.
Glenz explained an,existingtructural encroachment onto the proposed replat area from the
State of Alaska parcel adjoining to .ie north. She explained the encroachment was to be noted as
a condition of the recommendation to pla by th.e City being included within the required plat note.
Glenz also reglueStedthe suggeitO suggested plat title be°aainended, deleting the reference to "Skill Center."
Glenz noted the former name for e vocational school had not been used in years, and should not
have been recommended ine title.
Glenz addressed a citizen comment letter that had been submitted and provided to
Commissioners; ti,a laydown ;?The letter had indicated the outdated "Skill Center" reference and
also expressed otliq unrelated concerns as well as concerns about address markers for buildings
within the Leirer Industrial_Subdivision. Glenz said the addressing concerns weres not a condition
to plat but were to be handled by staff during the City Building Permit process.
Motion(Fleming/McClure) Approve Resolution 2014-01
Motion(Ecklund/McClure) Amend Resolution 2014-01, by removing
all references to the "Skill Center" from
the Resolution, so the title of the replat
reads "Leirer Industrial Subdivision,
AVTEC Replat,Lot 1A"
23
City of Seward,Alaska Planning Commission Minutes
January 7,2014 Volume 7,Page 65
Motion Passed Unanimous
Ecklund suggested that the consistency checklist in agenda statement documents could
include street addressing. She also asked staff if the replat reference to"Skill Center"was noted in
other plat names in the area.
Glenz indicated that the other plats within the Leirer Industrial Subdivision made no
mention of the"Skill Center"reference.
Roach' expressed concern that if addressing was added to` consistency checklist that
more and more items may be added.
Commissioners further discussed the addressing sjsues
Glenz pointed out that the checklist in the,ag dda statement document w4Vicific to the
action being taken. She noted that addressing was not`dli ctly reJ`ted to the replat action.
Main Motion, as amended Passed Unanimeus
January 21,2014 Work Session TOW:= :
Glenz explained that no topic had been,- et fprnthe ' ° work session and suggested that
�. �;._: �. gg
the Commission begin discuss:' the annual priorities for 20W The Commission might also want
to review the Camping Code in orr to provide input to City Council and Administration.
In response to Eclad, Glenn explained there-were three types of camping within the City
code -- camping within pu c--`eai pgroimds, private campgrounds and camping on private
f.,
property. All,f o e,campin needed to 'b&addressed, but camping on private lands was of
particulary,concern i rbti,,` e pre ous summer. Glenz noted that following public concerns
voice ;;t :Council staff` `4:: ,irectel:to-review and address the camping sections of the code and
!�" Council, ��� p g
recommeacpossible changes:;
Fleming;suggested that Code requirements for temporary structures be reviewed at the
January work session.
Commissioners, ether discussed possible work session topics.
Commissioners agreed to set the January work session topics as 2014 Commission
Priorities and a review of requirements for temporary structures. Suggesting camping code
concerns for the February work session.
Informational Items and Reports (No action required)
FEMA Region X Newsletter
24
City of Seward,Alaska Planning Commission Minutes
January 7, 2014 Volume 7,Page 66
2014 Planning& Zoning Meeting Schedule
Commission Comments
McClure thanked staff for preparing the meeting materials.
Fleming noted that she might not be able to attend the May 20, 2014 Planning and Zoning
Commission work session. She also encouraged Commissioners to wit applicants to fill two
vacant seats on the Commission.
Ecklund noted that she did not attend the December / January. enai Peninsula Borough
Planning Commission meetings, which both had to *fed agendas.` cklund also extended
condolences to the families of Linne Bardarson and Du (ir� e'''tan,who had fitly passed away.
Roach' acknowledged staff for the meeting' ek aration and thanked CAMOSsioners for
their services.
Citizens' Comments
Janet Coulter, who was in the audience,expressed an interest:in applying for a Commission
vacancy.
Commission and Administration Response to Citizens' Comments—None
Adjournment
Meeting adjourned at 7:38 p.m
Dwayne Atwood, : Sandie Roach'
Planning Technician Chair
(City Seal)
25
a
.�.� X
News m R on R R
Strategic Alliance
for Risk Reduction
New Version of New Region X
Volume 4,r Issue 1 FIRMette-Desktop! Guidebook for Local
The Customer and Data Services Governments
team at Risk MAP is pleased to FEMA's Region `=n
announce the launch of FIRMette— X Mitigation : �►.
Inside this Issue Desktop version 3.2.3, which is now g , '.
available for download from the hlannin Team
Map Service Center at msc.fema.gov. has released µ I
Integrating the 1,,,,.�,a,i„
1 mm — �;,r- := ;•_ y.,.... uuel H. ir;f P.Inig:"':'
FIRMette Desktop -` Natural Hazards �1.�,,,,,,�.<�,,,,,,,,,�,, ,
4b. Mitigation Plan
New Mitigation Planning *":''.4.* into a 0ll"+,
"
Guide for Communities � : : 4� , F,k,_ Community's
„.,. Comprehensive Plan: A Guidebook
for Local Governments.
Oregon Cascadia Tsunami
2 Guidance � ,° This guidebook was developed by
FEMA to explain and demonstrate
2 Proctor the CFM Exam! ""`" ! how to integrate natural hazard
' "` °'`"` E""" mitigation concepts into local
The FIRMette—Desktop application comprehensive plans. The
2 Training Calendar provides greatly expanded guidebook describes the benefits of
functionality over the earlier integration, provides examples of
3 FIRMette—Web tool. Key features how it can be accomplished, reviews
CRS Webinar Series include: existing state authorities and
regulation, and highlights successful
• A customized method for users to best practices in Region X.
3 NORFMA News access FEMA-provided mapping
images The guidebook is available in the
FEMA Library and on
• The ability to query the FEMA www.starr-tealn.com.
Letters of Map Change (LOMC)
Database If you have any questions about this
guidebook, please contact
• Tools to generate flood map Brett.Holt@fema.gov.
images with various levels of
focus and fidelity Ask the Help Desk
• Offline functionality enables users If you have questions about _
to work with previously Risk MAP, mitigation planning,
downloaded documents and data floodplain ordinances, flood study
project status, LOMCs, EC's, or .
The latest release addresses known CECs, let us: help} Email the
issues and enhances application Region X Service Center Help.Desk,
Strategic Alliance for Risk Reduction
functionality. RegionXHelpDesk@starr-team.corn.
FEMA Region X Service Center If you have any questions about this
20700 441,Avenue West,Suite 110 release, please contact the FEMA Map
Lynnwood,Washington 98036 Information eXchange at 1-877-FEMA RiskMAP
(425)329-3699 MAP(1-877-336-2627).
Increasing Resilience Together
JANUARY 2014 www.starr-team.com
26
NEWS FROM REGION X Page 2
Oregon Cascadia Increasing the number
Tsunami Guidance of CFMs in Region X Upcoming Events &
Training
The Oregon DLCD Coastal One way of increasing the number (AU times Pacific)
Management Program has released a of CFMs in our region is to make it Alaska HAZUS Overview
new land use guide for coastal easier to sit for the CFM exam. Any January 7-9
communities, Preparing for a current CFM can proctor the exam. Anchorage,Alaska
Cascadia Subduction Zone There is a proctor agreement on the Kelly.Stone @fema.dhs.gov
Tsunami: A Land Use Guide for ASFPM website Elevation Certificates for A Zones
Oregon Coastal Communities. There are clear guidelines for January 9, 10am
The purpose of scheduling the exam, finding a March 13,10am
„. the guidance is to suitable place, proctor requirements Online* 2 CECs
assist vulnerable and confidentiality considerations. Floodplain Development Permit
' communities as Anita Larson at ASFPM is the Review
d` `'�., they incorporate contact and she is helpful and January 14, 9arn
� ,;� � Y p P
K�. , tsunami resilience responsive to both proctors and Online* - 1 CEC
Preparing for a measures into those registering for the exam. Inspecting Floodplain
Cascadia Subduction their local land Registration for the exam is handled Development
Zone Tsunami. use programs. The January 16, 10am
A land Use Guide land use guide is by ASFPM. The proctor does not February 12, loam
for Oregon Coastal handle payments from registrants. Online* - 2 CECs
Communities designed to be Once you have secured a place for
tailored by the exam and submitted the proctor CRS Webinar Series:Introduction
communities to address their to CRS
individual tsunami risk and location agreement, there are no January 21, 10am FULL
and provides comprehensive responsibilities until the exams are February 18, 10am FULL
information focused on land use delivered a few days before the test March 18, 10am
planning approaches to reduce date. There are instructions to May 20, 10:00 am
tsunami hazard risk and implement follow for administering the exam Online* - 1 CEC
important land use resilience and for returning them to ASFPM NFIP Basics
measures. for grading. January 30, gam
If you know two or more people March 12,gam
This tsunami land use guidance was who have been putting off becoming Online* - 1 CEC
developed by DLCD in partnership certified because they can't travel to CRS Webinar Series: Developing
with a diverse and capable advisory take the exam or the times it has Outreach Projects(Activity 330)
committee comprised of been scheduled are inconvenient, February 19, 10am
participating State of Oregon March 19, 10am
agencies and organizations, local offer to proctor the exam in your Online* - 1 CEC
government representatives, and hometown at a convenient time and
Cogan Owens Cogan, a multi- location and help increase the Determining a Base Flood
number of CFMs in the Pacific Elevation
disciplinary consulting Northwest. February 27, 10am
firm. Advisory Committee Online* - 1 CEC
members from Local governments Mary McGown is the former State NFIP
Elevation Certificates
included representatives from the Coordinator for Idaho. She has f February 13, 10am
Cities of Cannon Beach, Coos Bay, proctored the CFM exam six times. April 17, 10am
Depoe Bay, Lincoln City,
Manzanita, Seaside, Waldport, Newsletter.Ideas?' *To register for online courses,visit
Yachats,and Coos County. We strive to fill this newsletter with' STARR's training site online at
Visit the Oregon Coastal Management articles, that are relevant', and j.mp/starronlinetraining,or email
interesting to YOUl if you have an RXTraining @starr-team.com.
Program Publications website to view idea or submission; please email`
this and other publications. To view the us, RXhlewsletter@starr rn tea orn
Tsunami Guidance only, click here. Risk.SAP
Increasing Resilience Together
JANUARY 2014 www.starr-team.com
27
NEWS FROM REGION X Page 3
CRS Webinar Series NORFMA News Field Trip Coordinator; Tony
Malone, retired from Tetra Tech, is
The Community Rating System -A message from Hans Hunger, the Local Sponsorship Coordinator
(CRS) provides reduced premiums NORFMA Chair and Golf Tournament Lead.
for flood insurance policy holders in ASFPM Conference Update
communities that implement There will be many opportunities to
programs and activities that exceed The Puget Sound is getting a rare volunteer and I encourage you to
the minimum criteria for opportunity to host a national forum contact Carla Braken to get your
participation in the National Flood for floodplain management as name on the list of volunteers.
Insurance Program. If your Seattle is hosting the Association of Check the ASFPM website for
community conducts floodplain State Floodplain Managers additional information about the
mapping, regulatory, loss reduction, (ASFPM) annual conference conference including registration
emergency management, and/or June 1-6. The conference is shaping and hotel specifics, when '
public information activities, you up to be the biggest conference yet information becomes available in
could benefit from this program. for ASFPM.The Oct 31 deadline for February.
presentation abstracts resulted in a
FEMA is introducing the CRS record number of submittals. NORFMA Annual Conference
Webinar Series targeted to new NORFMA will not be holding their
communities that are not yet in the As the local organization we are annual conference in September this
program and local government staff responsible for many conference
with some experience in the CRS. functions such as hosting the year so that we can support the
Welcome Fest on Sunday Night, national conference, instead. But
The Series will include basic Y NORFMA will be supplying
introductory sessions and more planning the field trips, staffing the
silent auction, and assisting in training several training
advanced topics. g opportunities throughout the year.
reviewing abstracts. Also this year
The first sessions are expected to fill we will continue the tradition started They will be posted in the STARR
quickly, but additional sessions are last year of hosting a 5K run. Region X newsletter as they are
being scheduled. Session details and scheduled.
registration information will be There is a lot of work to host a CRS Users Group Meeting
available online at www.fema.gov, conference of 1200 — 1500 people
or visit atkinsglobalna.webex.com/tc but NORFMA has been hard at The next CRS Users Group meeting
and search "CRS" for a list of work with a local conference will be March 13`h at Tacoma Mall
upcoming sessions. committee led by Jerry Louthain Plaza. For previous meeting notes
from HDR. Carla Bracken from and handouts please visit
If you have questions regarding the CRS NHC is the Volunteer Coordinator; www.norfma.org.
Webinar Series please contact John Engel from King County is the A
Becca.Croft @atkinsglobal.com. fARR
#?,., &a/ &a1,6,/
RiskMAP
Increasing Resilience Together
JANUARY 2014 www.starr-team.com
28
News '
- _!„ on
Strategic Alliance
for Risk Reduction
No-Rise Certificates In Region X, we have seen single
February 2014 structures and entire neighborhoods
Volume 4.Issue 2 FEMA's guidance on how to developed in floodways based on
determine whether a proposed "No-Rise Certificates" where
project within a designated community officials have relied on
floodway will result in an increase the engineer's signature alone to
in the base flood elevation (BFE) justify issuance of floodplain
Inside this Issue has often been misinterpreted or development permits. Community
misunderstood. FEMA's publication officials are cautioned to evaluate
of a "certificate" to be signed by a every proposed development in a
No-Rise Certificates licensed professional engineer
floodway very carefully. If it appears
stating that there will be "no rise" in the proposed development would
the BFE has, unfortunately, obstruct the flow in any manner,
2 NFIP Special Topics Training contributed to the misunderstanding. there will almost certainly be an
All too often the analyses that have increase in the BFE. If the permit
been done to support the "No-Rise application for the project includes a
2 Training Calendar
Certificates" have fallen far short of "No-Rise Certificate" the permitting
what is needed or required. authority has an obligation to review
3 Finding a BFE in the analysis that supports the a proposed project must Unnumbered A Zones Analysis of d t t
be based on the current effective certificate to ensure the
hydraulic model that underlies the development (and any similar future
Flood Insurance Study (FIS) and development) will not result in an
that was used to produce the Flood increase in BFE.
Insurance Rate Map (FIRM). A If communities don't have the staff
proper analysis can only be with the qualifications or expertise
completed if the engineer obtains to evaluate an engineer's analysis,
the current effective model from FEMA can assist. Any community
FEMA's library and uses it to may submit the engineer's analysis
compare the proposed conditions to for a Conditional Letter of Map
the conditions that existed when the Revision(CLOMR) and FEMA will
model was developed. Simple hand review the analysis and provide
calculations to demonstrate the comments. Communities are
proposed project will cause encouraged to include a requirement
"insignificant" loss of conveyance in their floodplain ordinance that
(and therefore no increase in the would require project proponents to
BFE) are seldom, if ever, sufficient. prepare a CLOMR application for
It is impossible to analyze the any development in a floodway, but
effects of a proposed development, 44 CFR §65.12 requires
much less the cumulative effects of communities to submit one if the
all past and potential future project is likely to result in an
development, without starting with increase in the base flood elevation.
the effective hydraulic model.
Strategic Alliance for Risk Reduction Continued on next page
FEMA Region X Service Center Newsletter Ideas?
20700 44th Avenue west,Suite 110 If you have an announcement, story or
Lynnwood,Washington 98036 event to share in the the Region X
(425)329-3699 Newsletter, email us at RiskMAP
RXNewsletter@starr-team.com.
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29
NEWS FROM REGION X Page 2
No-Rise Certificates(cont.) Communities that issue permits for
projects that will result in any Upcoming Events &
If a proposed development will cause
an increase in the BFE and FEMA increase in the BFE without first Training
issues a CLOMR,can a community amending their ordinance are out of
then issue a permit? compliance with the minimum (All I imes Pacific)
No, at least not until the community requirements of the NFIP and Floodplain Development Permit
amends their ordinance to subject to probation or suspension Review
from the program. February 1a.9am
incorporate the increased base flood Online^ 1 CEO
elevations and/or revised floodway. Click here to download the No-Rise Inspecting Floodplain Development
A floodplain development ordinance Floodway Analysis Requirements. February 12, 10am
that meets FEMA's minimum online* z CECs
If you have questions on "No-Rise
requirements does not allow for any Certificates" contact Mark Riebau, CRS Webinar Series: .
development in a designated Chief FEMA Region X Floodplain Introduction to CRS
February 18, 10am
floodway if it will result in an Management&Insurance Branch. March 18. 10am
increase in BFE, however, 44 CFR Attention Southern May 20, 10am
July 15, loan,
§65.12 lists the steps that can and
must be taken to allow the project to Oregon Floodplain online* - 1 CEO
move forward. Administrators! CRS Webinar Series:
Developing Outreach Projects
Floodplain development ordinances (Activity 330)
reference not just the community's NFIP Special Topic Training in February 19. 10am
Northern California April 16,. 10am
FIRM but also the data that supports Alturas City Hall oniineA - 1 CEc
the map. The FIS includes February 13,2014 9am—12pm
floodway data tables and flood Elevation Certificates
profiles and are an integral part of FEMA RIX, in coordination with February 20. 10am
local and regional partners in April 17, 10am
community's floodplain ordinance. northern California, is providing Online.' - 2 CECs
The Code of Federal Regulations training for floodplain Determining Base Flood Elevation
spell out the procedures that must be administrators on special topics: February 27, 10am
followed to amend the data and online* 1 CEO
• Zone A regulatory requirements
FIRM (Click here for a link to 44 NFIP Basics
CFR§65): review March 12.9am
• Retrofitting buildings for lower online* 1 CEC
• § 65.6—Revisions to Base Flood Elevation Certificates for A Zones
Elevation determinations insurance rates March 13, 10am
• §65.7—Floodway Revisions
• Elevation Certificate review online* -- 2 CEO
• FEMA's eLOMA program CRS Webinar Series:
am
• §65.8—Review of proposed p Higher Regulatory Standards
projects • New tools for viewing FEMA (Activity 430)
March 1.9, 10am
The procedures are designed to maps May 21, loam
assure adjoining property owners The session will be held at the online' 1 CEO
that they will receive due public Alturas City Hall in Modoc County. CRS Webinar Series:Preparing for the
notice of the potential adverse effect CRS Verification Visit
on their property before construction For more information, please email April 15, 10am
or call Ryan Teubert, June 17. 10am
commences. Adverse effects may (530) 365-7332 ext. 209. Online* - 1 CEO
include an increase in flood levels,
To register for online courses,visit.
an increase in the frequency of
STARR's training site online at
flooding, or a change in Ask the Help Desk j.mp/starrwebtraini e,or email
classification from flood-fringe to Have a question? Let us help! Email RXTraining@starr feam.com.
floodway where development RegionXHelpDesk @starr-team.com.
standards are more restrictive.
RiskMAP
Increasing Resilience Together
FEBRUARY 2014 www.starr-team.com
30
NEWS FROM REGION X Page 3
Finding a BFE in The first step for the local official is '' ±T 7 ,,71 "� . � 4
to check with other state and federal �'
Unnumbered A Zones
agencies to see if BFE's have ?>
This article first appeared in the STARR already been determined for the ,�;� . ,,. 8 7`:
Re ion X Newsletter in October 2011. area Check with your state's t ,. E ', # E k, '
Zone A identifies an approximately Departments of Transportation, ,H �,ii ,;: , ;+ •H,pr l'f ' ,I
xg..: � �� �.ss j �'� 4 f
Water Resources, Land 9� 1� , *+ I setioDevelopment, ,., . �. ! -loeolcal
Elevation (BFE) has been ; -w
Natural Resources. At the federal ': "x :_ A '9;,..;a µ 'Vi
determined. The initial Floodway level, look to the US Army Corps of ` " ,,,,,,,,,,,,,,,A.:.4.:,,,,,.,,,,,,,;4, , '�"° _ ;._ to
Y rP x
Hazard Boundary Maps (FHBMs) o, r , :,-
�' p ( ) Engineers, Natural Resources `�-;��� � "�� � �,�'
for communities identified as having Conservation Service, and the US -., -:«w � ' tre -."
flood hazards were prepared using Geological Survey. ==" .. ""/!.:',r "I!'i
available floodplain data contained '; i p. ;td ! r IS sent:t ,;,'
in reports developed by a variety of You can also check with local or ;:., y ,h "; W,a,, tli` ;tiih-OZ
federal, state, and local sources. For regional agencies to see if any work F vt .� • nrkw S#at _„
those communities that had no has been done in the area to ��
available flood hazard information, determine BFE's that can be used at ,.Y 77 n '�-`,, ';
approximate hydrologic and the site of the proposed 4Ar `� of N
hydraulic analyses methods or BFE's .i4 °` - e :°
development. developed by .,T,:ii,m: `., . ,, . .:,�.. _f
historical flood data were used to local certified engineers are per ; "," ',- � �, $•,<�,; _lit
determine the extent of the SFHA. acceptable, with supporting = ire W ,,.° :;;-: ei `; R their,
engineering data. For example, the -
When managing and regulating sue'#fit on rms that no BFIy
local public works department or the �.;. .,: -4
floodplain development in A Zones, p p �'`"�g���`' " : ,.;;,,,,":.,',,1
local transportation department may ' g `'``" p`.
Flijt'wilt:revier�'afE supporting
community officials are often have developed flood data in '~ '`'°"_`'" ,'
challenged to find the best method an c o or mod'tt
designing sewer and storm drainage "BFt ": `': .;, ,,,,; 'i::.;-..,.,' : ` :.:;`
to ensure that all development is systems and local roads. Also, if
"reasonably safe from flooding." as ;; e pry?
there are culverts or bridges which i `,less than lots;o 5-acre;.'. "
required in 44 CFR§60.3. cross the same stream within 1,000 ' °.
v,,., _ wilt`,`.devel4t . one:' The x:..,,;
If the proposed development is feet of the area of interest,there may p P y processes°��t�, ?:� delop;,:� `rc
greater than 50 lots or five acres,the be hydrologic and hydraulic i;;; # ,.are ctetln fl e,Zgrte r
applicant is required to develop base information pertaining to the 1- °"r'^,[1+,dti "l`�Et�iT 81 ,,"' ,2; ( !
flood elevations and protect the percent-annual-chance flood r ;.,;r4°:':; - '! x
ro osed development to that "to �4,,ez. 'W,, ' s"Y H
p p p discharge and elevation which may ,,,
elevation, in accordance with the be pertinent to the site.
local ordinance. But when smaller a site. This service is only available
If after consulting all possible
development projects are proposed for development less than 50 lots or
sources, there is no base flood five acres, and only after the
in A Zones, the community should elevation data available, a Zone A
work with the applicant to find an applicant has made a reasonable
MT-1 application can be submitted ,Srti�rz
appropriate level of protection. for help in determining the BFE for effort to locate existing data.
RiskMAP
Increasing Resilience Together
FEBRUARY 2014 www.starr-team.com
31
Memorandum
c of sew
CITY OF SEWARD j:
c
COMMUNITY DEVELOPMENT
Date: November 7,2013 �4sVP
To: Planning&Zoning Commission
Through: Donna Glenz,Planner
From: Dwayne Atwood,Planning Technician
Subject: 2014-Planning&Zoning Meeting Schedule
This memo is to provide a schedule of the Planning&Zoning Commission Meetings for the calendar year 2014. Unless
otherwise noted the P&Z regular meetings will begin at 7:00 p.m. The"Scheduled Special Meetings"shall be held
ONLY if a Public Hearing item is on the agenda and will commence at 7:00 um,otherwise the gathering will be
held as a work session commencing at 6:00 um.
Month Regular Meeting Snecial P&Z Meeting for Public Hearings 7:00 um
OR scheduled Work Sessions Commence at 6:00 am
January January 7 January 21
February February 4 February 18
March March 4 (Note:March 4 Flood Board Work Session at 6:00)
March 18
April April 1 April 15
May May 6 May 20
June June 3 (Note:June 3 Flood Board Work Session at 6:00)
June 17
July July 1 July 15
August August 5 August 19
September September 2 (Note:September 2 Flood Board Work Session at 6:00)
September 16
October October 7 October 21 (Borough&Local Elections on October 7)
November November 4 November 18(National Election on November 4)
December December 2 (Note:December 2 Flood Board Work Session at 6:00)
December-I-6
January January 6 January 20
If you have questions or concerns or cannot attend,please call 224-4049 or email datwood @cityofseward.net.
32
MEMORANDUM
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City of Seward \,
Community Development q`so
Date: March 4, 2014
To: Planning and Zoning Commission
Through: Donna Glenz, Planner
From: Dwayne Atwood, Planning Technician
Subject: Reminder to provide quarterly report to City Council
On October 22, 2012, the City Council directed the City Boards and Commissions to provide
quarterly reports during regularly scheduled City Council meetings. The reports will include a
brief report of the accomplishments, actions or issues related to the Planning and Zoning
Commission.
The City Clerk has requested that the reports be publicly noticed on the Council agenda. The
next quarterly report is slated for the month of March.
Commissioner Martha Fleming previously volunteered to provide the reports, when she is
available to do so.
Recommendation: Provide a quarterly report at the March 24,2014 City Council meeting.
•
33
March 2014 April 2014
M a rc h 2014 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 1 2 3 4 5
2 3 4 5 6 7 8 6 7 8 9 10 11 12
9 10 11 12 13 14 15 13 14 15 16 17 18 19
16 17 18 19 20 21 22 20 21 22 23 24 25 26
23 24 25 26 27 28 29 27 28 29 30
30 31
Monday Tuesday Wednesday Thursday Friday
Mar3 4 15 6 7
6:00pm 7:00pm CCWS/P&Z 6:00pm 7:00pm P&Z and Flood 12:00pm 2:00pm PACAB Mtg
7:00pm 7:45pm CCWS/PACAB 7:00pm 10:30pm P&Z Mtg
rn
7:45pm 8:00pm CCWS/HP
C
10 11 12 13 14
7:00pm 10:30pm CC Mtg
0
r-,
m
2
17 18 19 20 21
6:00pm 9:30pm P&Z WS 12:00pm 2:00pm PACAB Work SI
6:30pm 10:00pm HP Mtg
m
2
24 25 26 27 28
7:00pm 10:30pm CC Mtg
co
N
N
t0
2
31 Apr 1 2 3 4
9:00am 10:00am Pacific Cataract
a
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m
Nanci Richey 1 2/27/2014 9:43 AM
April 2014 May 2014
April 2014 Su Mo Tu We Th Fr Sa
1 2 3 4 5 Su Mo Tu We Th Fr Sa
1 2 3
6 7 8 9 10 11 12 4 5 6 7 8 9 10
13 14 15 16 17 18 19 11 12 13 14 15 16 17
20 21 22 23 24 25 26 18 19 20 21 22 23 24
27 28 29 30 25 26 27 28 29 30 31
Monday Tuesday Wednesday Thursday Friday
Mar 31 Apr 1 12 3 4
7:00pm 10:30pm P&Z Mtg 12:00pm 2:00pm PACAB Mtg
rn
r,
7 8 9 10 11
r\
a
14 15 16 17 18
7:00pm 10:30pm CC Mtg 12:00pm 9:00pm KPB Assembly I 12:00pm 2:00pm PACAB Work Si
°° 6:00pm 9:30pm P&Z WS 6:30pm 10:00pm HP Mtg
a
21 22 23 24 25
cy
N
.--I
N
Q
28 29 30 May 1 2
7:00pm 10:30pm CC Mtg
2
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Nanci Richey 2 2/27/2014 9:43 AM