HomeMy WebLinkAbout03242014 City Council Packet Seward City Council
Agenda Packet
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Seward's Day Observed March 31, 2014
March 24, 2014
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
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brtkil CITY COUNCIL MEETING AGENDA ;
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{Please silence all cellular phones and pagers during the meeting}
March 24, 2014 7:00 p.m. Council Chambers
Jean Bardarson 1. CALL TO ORDER
Mayor 2. PLEDGE OF ALLEGIANCE
Term Expires 2015 3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who
Vice Mayor have signed in will be given the first opportunity to speak. Time is
Term Expires 2014 limited to 3 minutes per speaker and 36 minutes total time for this
agenda item.]
Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member [Approval of Consent Agenda passes all routine items indicated by
Term Expires 2014 asterisk (*). Consent Agenda items are not considered separately
unless a council member so requests. In the event of such a request,
Christy Terry the item is returned to the Regular Agenda]
Council Member
Term Expires 2015 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
David Squires A. Proclamations and Awards
Council Member
Term Expires 2015 1. Recognizing Beverly Dunham on being inducted into the
Alaska Women's Hall of Fame ..Pg. 3
Dale Butts 2. Choose Respect Proclamation ...Pg.4
Council Member 3. April is Child Abuse Prevention And Awareness Month .. Pg.5
Term Expires 2014 4. Marathon Wrestling Club Certificate of Appreciation Pg.6
5. 50th Anniversary of the 1964 Good Friday Earthquake ..Pg.7
Iris Darling
Council Member
Term Expires 2015 B. Chamber of Commerce Report
*Appointment C. City Manager's Report
Expires 2014 D. Other Reports and Presentations
James Hunt 7. PUBLIC HEARINGS
City Manager
A. Resolutions Requiring Public Hearing
Johanna Kinney
City Clerk 1. Resolution 2014-025, Authorizing The City Manager To
Purchase Tract C-6, Gateway Subdivision Addition No. 2, Document
Cheryl Brooking Number 001554-0 In The Records Of The Seward Recording District, Third
City Attorney Judicial District, State Of Alaska For $98,010, And Appropriating Funds.
Pg. 9
City of Seward, Alaska Council Agenda
March 24, 2014 Page 1
8. UNFINISHED BUSINESS -None
9. NEW BUSINESS
A. Resolutions
1. Resolution 2014-026, Approving Amendment #3 To The Employment Agreement
With The City Clerk And Appropriating Funds. .Pg. 31
2. Resolution 2014-027, Waiving Competitive Procurement Requirements And
Authorizing Purchase Of A New International Digger/Derrick Truck In An Amount Not To
Exceed $296,935 Including Contingency, And Appropriating Funds. Pg. 35
3. Resolution 2014-028, Authorizing The City Manager To Accept Legislative Grant
#13-GO-014 From The State Of Alaska Department Of Commerce And Economic Development
In The Amount Of $10,000,000 For The Design And Development Of The Seward Marine
Industrial Center(SMIC) And Appropriating Funds. ..Pg. 51
4. Resolution 2014-029, Authorizing The City Manager To Accept Legislative Grant
#14-DC-133 From The State Of Alaska Department Of Commerce And Economic Development
In The Amount Of $10,000,000 For The Design And Development Of The Seward Marine
Industrial Center(SMIC) And Appropriating Funds. Pg. 58
B. Other New Business Items
*1. Approval of the February 10, 2014 City Council Regular Meeting Minutes. .....Pg 61
2. Appoint up to two applicants to the Seward Recreation Committee. Applicants are:
Norma Shellgren and Devin Putney. Pg. 74
3. Schedule a Work Session to discuss the Air Force Recreation Camp Property.
4. Schedule a Work Session to meet with the Friends of the Jesse Lee Home on April
14, 2014 at 6:00 p.m.
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A. Chill, It's a Drill!and The Great Alaska Shake Out March 27, 2014............ Pg 78
B. Seward's Day Proclamation. Pg. 80
C. Recognizing the Recipients of the Seward Volunteer Fire Department's Annual
AwardsPg 81
D. Mayor's Day of Recognition for National Service. ................................. Pg. 82
E. December Financial Report for Providence Seward Medical Center. ......... Pg. 83
F. Letter from City of Obihiro Mayor Yonezawa RE: 2013-2014 Mural Exchange..Pg. 86
11. COUNCIL COMMENTS
12. CITIZEN COMMENTS
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
March 24, 2014 Page 2
PROCLAMATION
WHEREAS, the Alaska Women's Hall of Fame -
was established in 2009 to honor and profile the
contributions of women who have helped shape Alaska; ;
—4
and j
WHEREAS, each year in March, from nominations submitted across the state,
50 women are selected to be inducted into the Alaska Women's Hall of Fame to
coincide with Women's History Month; and
WHEREAS, on February 28, 2014, Beverly Dunham was inducted into the
Alaska Women's Hall of Fame for her contributions in Journalism and Community
Advocacy; and
WHEREAS, among her many accolades, "Bev" founded the Seward Phoenix
Log newspaper, served on the Seward School Board and Seward City Council, and
provided leadership and advocacy for numerous committees, commissions and
community efforts.
NOW, THEREFORE, I, Jean Bardarson, Mayor of the City of Seward,
Alaska, do hereby congratulate Beverly Dunham for her 2014 induction into the
Alaska Women's Hall of Fame and hold her in high regard and esteem as a superior
role model for all Alaskan women.
DATED this 24th day of March, 2014 THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
3
4i4teW",'",
1771-
*, A ALASKANS ENDING TI1 EPIDEMIC OF DOMESTIC VIOLENCE AND SEXUAL ASSAULT
PROCLAMATION
'WHEREAS, every Alaskan is precious, and every individual has the right to live with freedom,
safety, and dignity; and
WHEREAS, the epidemic of sexual assault, domestic violence, and child sexual abuse tears
Alaskan families apart and weakens our communities; and
WHEREAS, Alaska's Choose Respect initiative is a call to action to break the silence and
stand up against these horrific crimes; and
WHEREAS, the rates of sexual assault, domestic violence, and child sexual abuse in Alaska
are staggering and unacceptable; and
WHEREAS, by openly expressing a caring regard for others, creating protective environments,
supporting preventative measures, and standing up for victims and survivors, we will stop this
epidemic; and
WHEREAS, we will better protect victims and hold offenders accountable through focused
education efforts, increased criminal penalties, and enhanced services; and
WHEREAS, over ISO communities throughout Alaska are joining together in 2014 for the
"Choose Respect" campaign; in an effort to end the violence and create a stronger, safer Alaska.
NOW, THEREFORE, I,Jean Bardarson, Mayor of Seward, Alaska, do hereby encourage all
citizens to acknowledge and participate in the statewide "Choose Respect"Rally and March on
Thursday, March 27, 2014 starting at 5:IS p.m. from the AVTEC Gym in Seward, Alaska.
Dated this 24th Day of March, 2014.
THE CITY OF SEWARD, ALASKA
OF 714,
s/of Sest,
Jean Bardarson, Mayor
ALAs
4
,
PROCLAMATION
WHEREAS, every child is entitled to be loved and protected from abuse, exploitation
and neglect; and
WHEREAS, it is the responsibility of our society to protect every child's inalienable
right to life, liberty, and the pursuit of happiness; and
WHEREAS, child abuse is one of our society's most serious public health problems;
and
WHEREAS, over 90 percent of child abuse is perpetrated by people that the children
know, love, and trust; and
WHEREAS, the devastating impact of emotional, physical, sexual, and verbal abuse
on children often carries forward into adulthood and manifests into high-risk adult behaviors;
and
WHEREAS, social acceptance and silence about family violence encourages public
denial about the true nature of this tragic epidemic; and
'WHEREAS, raising public awareness is the first step toward changing these harmful
social norms; and
WHEREAS, Alaskans can join together to stem the tide of abuse in our great state,
and ensure that Alaskan children have bright futures and become healthy, productive citizens.
NOW, THEREFORE, I, Jean Bardarson, Mayor of the City of Seward, Alaska, do
hereby proclaim April 2014 as:
Child Abuse Prevention and Awareness Month
in Seward, and call upon all citizens to dedicate their energies in preventing child abuse and
ensuring the safety of every child by reporting any known or suspected child abuse or neglect
occurrence.
DATED this 24th day of March, 2014 '4. The City of Seward, Alaska
. .
. -
t16
Jean Bardarson, Mayor
5
IN APPRECIATION
WHEREAS, USA Wrestling is the national governing body for the sport of wrestling in the
United States, and is the representative to the United States Olympic Committee for wrestling;
and
WHEREAS, USA Wrestling promotes the sport of wrestling for its core values of
Responsibility, Integrity, Dedication, Honesty, Accountability, and Respect; and
WHEREAS, Alaska USA Wrestling is the state association within the West Region of USA
Wrestling; and
WHEREAS, the Marathon Wrestling Club is one of the 27 chartered clubs throughout the
state, was re-established in Seward by Art Osborn in 2013, and is open to boys and girls ages 5-95;
and
WHEREAS, the Marathon Wrestling Club held its first tournament since its re-
establishment on March 8, 2014, called the Freestyle Tournament 2014, which boasted 440
participating athletes from Seward, Wasilla, Anchorage, Kenai, Soldotna, Homer and Cordova;
and
WHEREAS, the tournament consisted of 900 matches conducted in a single day, and drew
over 1,000 adult visitors to Seward; and
WHEREAS, although countless volunteers and supporters contributed to make this
tournament a success, there are several key Coaches and Volunteers who deserve special
recognition:
Art Osborn Jewel Williams
Club Organizer&Head Coach Club Secretary
Rob Kurtz Don Lands Eric Higbee
Coach Coach Coach
Jodi Kurtz Kathleen Christianson Cindy Pack Marie Lands
Volunteer&Food Organizer Volunteer Volunteer Volunteer
NOW, THEREFORE, I, Jean Bardarson, Mayor of the City of Seward, Alaska, do hereby
express my sincere appreciation for the hard work and effort put forth by everyone to provide
Seward's youth with this positive outlet, and look forward to next year's tournament!
DATED this 24th day of March, 2014 THE CITY OF SEWARD, ALASKA
Marathon
80fizit-gtl3pw% Jean Bardarson, Mayor
6
PROCLAMATION
WHEREAS, at 5:36 p.m. on March 27, 1964, there began a devastating
earthquake of magnitude 9.2; and
WHEREAS, this earthquake caused catastrophic damage to the City of
Seward and other communities in Alaska; and
WHEREAS, this historic event will always be remembered by the citizens of
Seward as a time of great tragedy, and also perseverance; and
WHEREAS, in commemoration of the 50th Anniversary of the 1964
Earthquake, the Seward Community Library Museum has planned a program of
remembrance for March 27, 2014 and all the public is invited to attend; and
WHEREAS, during this commemoration, participants will acknowledge
those who perished, the Community Choir will sing the Alaska Flag Song, a new
short film will be presented, and a panel of five people who lived through the
earthquake will talk about their experiences.
NOW, THEREFORE, I,Jean Bardarson, Mayor of the City of Seward, Alaska,
do hereby invite the citizens of Seward to attend this special occasion of:
50th ANNIVERSARY COMMEMORATION
1964 ALASKA EARTHQUAKE
Thursday, March 27, 2014 at 5:00 p.m.
Seward Community Library Museum, Community Room
DATED this 24th day of March, 2014 THE CITY OF SEWARD,ALASKA
Jean Bardarson,Mayor
7
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Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2014-025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AUTHORIZING THE CITY MANAGER TO PURCHASE TRACT
C-6,GATEWAY SUBDIVISION ADDITION NO.2,DOCUMENT NUMBER
001554-0 IN THE RECORDS OF THE SEWARD RECORDING DISTRICT,
THIRD JUDICIAL DISTRICT, STATE OF ALASKA FOR $98,010, AND
APPROPRIATING FUNDS
WHEREAS, in 2013 Seward City Council passed Resolution 2013-034 recommending the
Kenai Peninsula Borough approve a replat of Tract C-1 Gateway Subdivision; and
WHEREAS, in December 2013,the Kenai Peninsula Borough completed the replat of Tract
C-1, Gateway Subdivision into four tracts known as C-4, C-5, C-6 and C-7; and
WHEREAS, Douglas J. Lechner and Kurt R. Lindsey, dba Adventure Investments, the
owners of the land described above(the"Tract C-6"),desire to sell this land to the City according to
the terms of the purchase and sale agreement presented at this meeting; and
WHEREAS, a fair market value appraisal was conducted on this property in 2011 for the
purpose of assessing the value of the property,and the City agrees to pay more than fair market value
of the property based on the proximity of this property to the newly installed water line distribution
system, recent replat of the property by the owners,the owners provision of needed easements and
dedicated right-of-way on their adjacent undeveloped property, and the elevation of this property
which is estimated to save more than$60,000 per year in operating costs for the Water Utility; and
WHEREAS,funding for this property acquisition is available in the Commercial Passenger
Vessel Tax Fund, since the need for this water storage tank is necessitated in large part, by excess
demands placed on the local water system by the cruise ships and other industrial users; and
WHEREAS,notice of a public hearing was published in accordance with SCC 7.05.125;and
WHEREAS,Seward City Code Section 7.05.120 permits the acquisition of real property by
negotiation; and
WHEREAS,the essential terms and conditions contained in the form of a purchase and sale
agreement have been made available for public inspection for 10 days in the office of the City Clerk.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Council finds it is in the best interest of the City of Seward to purchase
9
CITY OF SEWARD,ALASKA
RESOLUTION 2014-025
the Property at an amount higher than fair market value as determined through negotiation,based on
the recitals contained above, for the North Seward Water Storage Tank project subject to the terms
contained in the agreement presented at this meeting.
Section 2. The City Manager is hereby authorized to proceed with the acquisition of the
Property for a purchase price not to exceed $98,010.00, and to execute the purchase and sale
agreement in substantial form as presented at this meeting,and to complete any other necessary legal
documents to acquire fee simple title to the Property and to take all such action necessary under the
agreement to complete the purchase and record the purchase of the property.
Section 3. Funding in the amount of$98,010 is hereby appropriated from the Commercial
Passenger Fee reserves account no. 807-0000-3071-0709 to the North Seward Water Storage Tank
land account no. 709-7091-5910 to he paid at closing in accordance with the Purchase and Sale
Agreement—North Seward Water Storage Tank as executed by the City Manager.
Section 4. This resolution shall take effect (30) days following passage and posting.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of
March 2014.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
10
Agenda Statement
e,of seis.
Meeting Date: March 24, 2014 ,b;11%t4t,
To: City Council
14-A-SV,
Through: City Manager Jim Hunt
From: William Casey
Agenda Item: Authorizing the City Manager to purchase real property described as Tract C-6,
Gateway Subdivision Addition No.2,Document Number 001554-0 in the Records of
the Seward Recording District,Third Judicial District,State of Alaska,consisting of
approximately 1.44 Acres for $98,010 and appropriating funds.
BACKGROUND & JUSTIFICATION:
The purchase of the property by the City of Seward in the Gateway Subdivision is necessary to
obtain site control for our North Seward Water Storage Tank project. On May 28th, 2013, the
Seward City Council approved Resolution 2013-034 recommending the Kenai Peninsula Borough
approve the replat of the Gateway Subdivision,which created Tract C-6,the City's desired location
for our new 600,000 gallon water storage tank. The replat has been completed and the property is
now available for purchase.
The purchase price of$98,010 is based on several factors. Those include: Sale of adjacent parcels of
property,topographical location,funding from ARRA that was used for completion of phase 1 of the
project that included routing water distribution lines from the Fort Raymond water production wells
to Hemlock Avenue to connect with the new water tank, receipt of two extensive utility easements
and a dedicated right of way on the sellers unsubdivided tract, and the elevation of the property
which, according to the Engineers will save the City $60K-80K per year in operating costs.
An appraisal of the property in 2011 determined the fair market value to be$20,000. However, the
City negotiated with the property owners, and are agreeing to pay more for the property based on the
factors listed above. Given that the specific location of this property at a higher elevation is expected
to save the City more than $60,000 per year in operating costs, purchase of this property at higher
than fair market value, is still a good business decision for the City.
INTENT:
This purpose of this resolution is to purchase undeveloped land for the purpose of siting the North
Seward Water Storage Tank.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here):Pg 27, 3.7.3.1 "Continue
1. to upgrade and expand utilities to meet existing needs and encourage X
future development"
2 Strategic Plan (document source here):Pg 5 "Attract New
. X
Industry....Develop infrastructure expansion plans "
11
3. Other(list): Water and Sewer System Analysis (2000) X
FISCAL NOTE:
The City of Seward has two grants available for constructing the North Water Storage Tank. Neither
grant can be used for the purchase of this property. Therefore, the administration recommends
utilization of Commercial Passenger Vessel Tax proceeds for this purchase. This purchase is
consistent with the required use of those proceeds, as determined by the State of Alaska when it
authorized utilization of CPV Tax proceeds to fund construction of the Water Storage Tank. The
consistency is based on the fact that the cruise ships use significant quantities of water during the
busy summer months, when there are competing uses of the City's limited water supply needed for
local fisheries operations,the Alaska Sealife Center,and other high use purposes. The City requires
additional water storage to meet these demands,and still be able to have sufficient water reserves to
fight local fires.
Approved by Finance Department: ‘944Z1: :,
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: 02,5
Approve Resolution 2014- authorizing a purchase and sale agreement for the City to acquire land
for the North Seward Water Storage Tank project for $98,010, and appropriating funds.
12
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2012-087
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT
IN THE AMOUNT OF$2,508,000 FROM THE ALASKA DEPARTMENT OF
ENVIRONMENTAL CONSERVATION MUNICIPAL MATCHING GRANT
PROGRAM TO CONSTRUCT THE NORTH SEWARD WATER STORAGE
TANK,AGREEING TO THE TERMS AND CONDITIONS OF THE GRANT
AGREEMENT, AND AUTHORIZING $170,000 FOR STATE GRANT
ADMINISTRATION SURCHARGE FEES AND APPROPRIATING FUNDS
WHEREAS, the city has been pursuing funding necessary to construct a 600,000 gallon
water storage tank and pumping facility in an effort to increase necessary chlorine contact time and
buffer demand for water during periods of peak tourism and high industrial usage; and
WHEREAS, in 2010, the city was successful in acquiring grant monies through the
American Reinvestment and Recovery Act sufficient to complete Phase One of The North Seward
Water Storage Tank Project: Waterline Intertie; and
WHEREAS, an additional $1,991,999 in state appropriated funds has been identified and
approved as the required match for this grant; and
WHEREAS, in August of 2011,the City of Seward through the State of Alaska Department
of Environmental Conservation submitted questionnaires seeking funding for the completion of the
North Seward Water Storage Tank and Pumping Facility Phase II; and
WHEREAS, in September of 2011 the Seward City Council designated the North Seward
Water Storage Tank and Pumping Facility Phase II as the city's number one local state funding
priority for fiscal year 2013; and
WHEREAS,the city successfully procured an additional$2,508,000 in funding through the
Alaska Department of Environmental Conservation Municipal Matching Grant Program; and
WHEREAS,the cost estimate submitted with the grant application requested the maximum
amount allowed for state grant administration surcharge fees totaling $170,000 or 5% of the total
grant award; and
WHEREAS,the total state grant administration surcharge fee is$340,000 or 10%of the total
grant award; and
WHEREAS,in order to properly account for these costs,funding in the amount of$170,000
13
CITY OF SEWARD,ALASKA
RESOLUTION 2012-087
must be charged to the project;and
WHEREAS,the grant will not cover the full cost of administrative fees,so funding for the
state grant administrative surcharge will come from the Water Enterprise Fund reserve account;and
WHEREAS, accepting the terms and conditions of the grant agreement, as well as, the
responsibility to operate and maintain the proposed water quality utility improvements,as attached
hereto in substantial form, is required to accept the total award amount of$2,508,000 from the
Alaska Department of Environmental Conservation Municipal Matching Grant Program;and
WHEREAS,authorizing the City Manager to agree to the terms and conditions of the grant
agreement,as well as the responsibility to operate and maintain the proposed water quality utility
improvements thus accepting the total award amount of$2,508,000 is in the best interest of the city
by allowing the city to utilize the funds to invest in critical infrastructure,follow regulations set forth
by the Alaska Department of Environmental Conservation,and buffer demand related to tourism,
commercial usage and the high transient population observed in Seward during the summer months.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that: J
Section 1. The City Manager is hereby authorized to accept the terms and conditions of thc
grant agreement, accept responsibility to operate and maintain the proposed water quality utility
improvements,agree to the terms and conditions of this grant offer,enter into a grant agreement with
the Alaska Department of Environment Conservation Municipal Matching Grant Program and accept
the total award amount of$2,508,000.
Section 2. The state grant administration surcharge fee in the amount of$170,000 is hereby
accepted for the project.
Section 3. Total project funds in the amount of$2,848,000 are appropriated as follows: 1)
$2,508,000 from account no.709-7092-4680-0200 to the Infrastructure Costs Fund account no.709-
7092-5926;and 2) $170,000 from the Water Enterprise Fund reserve account no. 701-0000-3071-
0101 to the General Fund administrative fee revenue account no. 101-0000-4410-0410.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of
November, 2012.
J
14
CITY OF SEWARD, ALASKA
RESOLUTION 2012-087
THE CITY OF SEWARD, ALASKA 7-71--) C
Davi eawar , yor
AYES: Valdatta, Keil, Shafer, Terry, Seaward
NOES: None
ABSENT: Bardarson, Casagranda
ABSTAIN: None
ATTEST:
r
anna Kinney;CMC
ty Clerk
(City Seal)
04 OF oeise_P.,
e "•
\IA' OFsF1*P•• •
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15
Agenda Statement
of se's,
Meeting Date: November 26,2012 ; " �9
1to
To: City Council
QCAsy,
Through: City Manager Jim Hunt
From: Public Works Director William Casey
Agenda Item: Accepting a grant in the amount of$2,508,000 from the Alaska Department of
Environmental Conservation Municipal Matching Grant Program to construct the
North Seward Water Storage Tank,agreeing to the terms and conditions of the grant
agreement, authorizing $170,000 for State grant administration surcharge fees and
appropriating funds
BACKGROUND&JUSTIFICATION:
In 2000,the Design Study Report completed by CRW, identified a 600,000 gallon water storage tank as a
necessary improvement to the City of Seward water system.The proposed site for the new water storage tank
was the Forest Acres area at an elevation that matched the Lowell Canyon tanks. Since that time,city staff
with the assistance of CRW Engineering, has continued to pursue funding for this project. The project is
currently at 35%design. On three separate occasions, city staff submitted an application with the ADEC
Municipal Matching Grant Program.
In 2011,city staffworked collaboratively with CRW Engineering and submitted another questionnaire with
the ADEC Municipal Matching Grant Program. Unlike previous submissions,the city successfully acquired
$2,508,000 through the MMGP program. In addition to the funding acquired through the MMGP program,
Seward also received a state appropriation of$1,990,000 to aid in the success of this project. The state
appropriation is enough to cover the required 30%match and allow for a contingency fund.
The cost estimate submitted with the grant questionnaire and application requested the maximum dollar
amount allowed for grant administration surcharge fees totaling$170,000 or 5%of the total project cost.
The actual overhead grant administration cost totals$340,000 or 10%of the total grant award. In order to
properly account for these costs,funding in the amount of$170,000 must be charged to the project. Since
the grant will not cover the full cost of the grant administration fees, funding for administrative costs will
come from the Water Enterprise Fund reserve account.
INTENT:
Authorizing the City Manager to accept the terms and conditions of the grant agreement and secure grant
funding I the amount of$2,508,000 from the Alaska Department of Environmental Conservation Municipal
Matching Grant Program. Accepting the responsibility to operate and maintain the proposed water utility
improvements and appropriate funds for administrative fees that are not covered by the grant award.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Page 27: Continue to
1. upgrade and expand utilities to meet existing needs and encourage future X
development _
16
2 Strategic Plan(document source here): Page 18; Promote a Safe X
Community
3. Other(list): Design Study Report completed by CRW in 2000 X
FISCAL NOTE:
The Alaska Department of Environmental Conservation Municipal Matching Grant Program funds a
maximum of 5%of the total grant award for costs related to grant administration. The actual costs related to
grant administration is 10%of the total grant award. To properly account for the total costs of this project,it
is necessary to charge those administrative fees to the project in the amount of$340,000. Since the grant
will not cover the full cost of administrative fees,funding for administrative fees will be appropriated to the
General Fund administrative fee revenue,account no. 101-0000-4410-0410,from the Water Enterprise Fund
reserve account no. 701-0000-3071-0101 in the amount of$170,000.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2012-0$1 authorizing the City Manager to accept the terms and
conditions of the grant agreement,accept responsibility to operate and maintain the proposed water quality
utility improvements, enter into a grant agreement with the Alaska Department of Environmental
Conservation Municipal Matching Grant Program and accept the total award amount of$2,508,000,as well
as,authorizing$170,000 for grant administration fees and appropriate funds.
17
Sponsored by: Planning and Zoning Commission
CITY OF SEWARD,ALASKA
RESOLUTION 2013-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL
OF THE PRELIMINARY REPLAT OF THE GATEWAY SUBDIVISION,
CREATING FOUR TRACTS TO BE KNOWN AS TRACTS C4,CS,C6 AND
C7,GATEWAY SUBDIVISION ADDITION NO.2 AND DEDICATING THE
RIGHTS-OF-WAY EXTENSIONS TO BE KNOWN AS OLYMPIA ROAD
AND AFOGNAK AVENUE,LOCATED WITHIN THE SE Vs SECTION 33;
WITHIN THE SINGLE FAMILY ZONING DISTRICT
WHEREAS,CRW Engineering Group,LLC has submitted a preliminary plat to the City of
Seward for review and recommendation to the Kenai Peninsula Borough;and
WHEREAS,this replat subdivides the existing Tract C-1,Gateway Subdivision into four(4)
parcels to be known as Tracts C4,C5, C6 and C7,containing approximately 33.55 acres;and
WHEREAS, this replat dedicates the extension of two platted rights-of-way, Afognak
Avenue and Olympia Road and numerous utility easements; and
hip WHEREAS,the 1.44 acre Tract C-6,located in the northeast corner of this subdivision is the
proposed site for the new City water tank;and
WHEREAS,the property within this replat is all zoned Single Family Residential(R1);and
WHEREAS, this subdivision area is not currently serviced by municipal water, sewer,
electric, other utilities or constructed public rights-of-way; therefore a subdivision installation
agreement is required before final approval recording of this replat;and
WHEREAS,on May 7,2013 the Planning and Zoning Commission held the required public
hearing and approved Resolution 2013-07 recommending City Council and the Kenai Peninsula
Borough approval of the Gateway Subdivision No.2 replat;and
WHEREAS,the Planning and Zoning Commission further recommended the City Council
approve the dedication of the rights-of-way for the extension of Afognak Avenue and Olympia Road
as proposed by the Gateway Subdivision Addition No.2 replat.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
18
CITY OF SEWARD,ALASKA
RESOLUTION 2013-034 J
Section 1. The Seward City Council approves the submittal of the Gateway Subdivision
Addition No, 2 replat, subject to conditions approved by P&Z Resolution 2013-07,to the Kenai
Peninsula Borough for final approval.
Section 2. The Seward City Council further approves the dedication of Rights-of-way for
Afognak Avenue and Olympia Road as proposed by the Gateway Subdivision,Replat No.2.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 28`1' day of
May,2013.
THE CITY OF SEWARD,ALASKA
Davi Seaward, ayor
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda,Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
J. anna Kinney, CMC 1
pity Clerk
(City Seal)
a 1,
t.. a ® .1
C \
♦ �. ,'may y� rX ; \
or. E ti PA-': oio
�
19
Agenda Statement
r yof'sew
Meeting Date: May 28,2013 c ,_x; -;90
To: City Council : {_
4tASK'
Through: Jim Hunt,City Manager
Ron Long,Assistant City Manager
From: Donna Glenz,Planner
Agenda Item: Resolution,2013-034 recommending City Council and Kenai Peninsula
Borough approval of the Gateway Subdivision Addition No.2, Replat
BACKGROUND&JUSTIFICATION:
Attached for the CounOa revipAgd'recommendation to the Kenai Peninsula Borough Planning
Commission is a preliminary.plat submitted by CRW Engineering Group,LLC. In accordance with
Kenai Peninsula Borough code 20.12.050 all subdivision or resubdivision of land located within the
City limits shall be approved by the city before being submitted to the Borough.
The proposed replat subdivides the existing Tract C-1,Gateway Subdivision into four(4)parcels to
be known as Tracts C4,C5,C6,and C7,containing approximately 33.55 acres. This platting action
will dedicate the 60 foot Rights-of-Way extensions of Olympia Road and Afognak Avenue,
providing legal dedication of Olympia Road through to Afognak Avenue. Also dedicated are
numerous utility easements.
Tract C-6, located in the northeast corner of this subdivision is the proposed site for the new City
water storage tank. This tract'is accessed via the existing 34 foot right-of-way known as Hemlock
Street and the 33 foot section line easement, running south from the intersection of Hemlock and
Afognak Avenues.
SUBDIVISION REVIEW:
Zonin :
The parcels within this replat are within the Single Family Zoning District. The zoning surrounding
the replat is as follows: Single and Multi-Family zoning to the south and west, Institutional and
Single Family zoning to the east and Rural Residential and Resource Management zoning to the
north
Utilities:
The subdivision area is not currently serviced by municipal water,sewer,electric,other utilities or
constructed public rights-of-way;therefore a subdivision installation agreement is required before
final approval recording of this replat. Staff is currently working on a subdivision agreement.
Extstinn Uses:
There is currently no infrastructure or permanent structures located within this replat area.
20
Flood Zone:
This area is not located within a Special Flood Hazard Area.
CONSISTENCY CHECKLIST:
Yes No N/A
Comprehensive Plan(2020):3.2 Land Use
3.2.1 Promote residential and commercial development within the City of
1 Seward and its vicinity in accordance with community values
Public Safety X
Establish alternative north-south routes throughout the community for
emergency evacuations.Page 14.
2. Strategic Plan: X
3. Other(list): X
Staff Comments:
Community Development staff,has held several meetings with department heads to review and
discuss this platting action. All concerns have been addressed or will be through the Subdivision
Agreement and all City department heads recommend approval of this preliminary replat.
INTENT:
Review and recommend to Kenai Peninsula Borough Platting Commission the Gateway Subdivision
Replat Addition No. 2. Approve the dedication of Rights-of-way extensions for Afognak Avenue
and Olympia Road
FISCAL NOTE:
Costs of this replat were covered with the funds for the new water storage tank location funds.
Approved by Finance Department: ktt'Zr-
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Approve Resolution 2013-034 recommending Kenai Peninsula Borough approval of the Gateway
Subdivision,Addition No. 2,replat,subject to conditions listed in P&Z Resolution 2013-07.
21
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i
PURCHASE AND SALE AGREEMENT
(North Seward Water Storage Tank)
This Purchase and Sale Agreement ("Agreement") is made as of March , 2014,
between Douglas Lechner, an individual dba Adventure Investment, ("Seller") and The City of
Seward, a home-rule municipality under the laws of the State of Alaska("Purchaser").
Purchaser and Seller agree as follows:
1. Purchase and Sale:
Subject to the terms and conditions of this Agreement, Seller agrees to sell and Purchaser
agrees to purchase good and marketable title in fee simple the real property described as follows
(the "Property"):
Tract C-6, Gateway Subdivision Addition No. 2, according to the official plat
thereof, filed under Plat Number 2013-16, Document Number 001554-0 in the
Records of the Seward Recording District, Third Judicial District, State of Alaska,
consisting of 1.435 acres, more or less.
2. Purchase Price and Payment Terms:
The purchase price for the Property shall be $98,010.00 based on fair market value as
determined by [an independent appraisal conducted by an MAI certified appraiser selected and
engaged by the City]. After all other terms and conditions of this Agreement have been satisfied,
including completion of all contingencies in Section 8, the purchase price shall be due to Seller
at Closing. Under the municipal charter and code of ordinances of Purchaser, a resolution
approving this Agreement is not effective until 30 days following approval by the Seward City
Council.
3. Closing:
The parties shall cause an escrow (the "Escrow") to be established with First American
Title Company of Alaska - Seward Office ("Escrow Agent"). Consummation of the sale (the
"Closing") shall take place through the Escrow at the offices of the Escrow Agent, or such other
place as Seller and Purchaser agree in writing. Closing of the transaction shall occur within
thirty (30) days from the completion of all contingencies of purchase in this Agreement to
Purchaser's sole satisfaction. Notwithstanding the foregoing, this Agreement shall be
automatically extended by either party for ninety (90) additional days. In the event this
transaction is not closed within one hundred twenty (120) days of the effective date of the
resolution approving this transaction, this Agreement shall terminate unless extended in writing
-Purchase and Sale Agreement-
-Page 1 of 7-
23
by mutual agreement of the parties. Seller and Purchaser shall cause the following to occur at
Closing:
(A) Completion of all contingencies listed in Section 8 to Purchaser's sole satisfaction unless
waived in writing by Purchaser;
(B) The Deed described in Section 5 shall be recorded in the records of the Seward
Recording District, Third Judicial District, State of Alaska;
(C) Purchaser shall pay to Seller the amount set forth in Section 2 of this Agreement; and
(D) The underwriter for the Escrow Agent shall issue to Purchaser the title insurance policy
described in Section 4.
4. Title:
A standard owner's title insurance policy shall be paid for by Seller and delivered to
Purchaser at Closing. If Purchaser elects to obtain an extended coverage ALTA Owner's Title
Insurance Policy or any title endorsements, Purchaser shall pay the additional title insurance
charges to obtain the endorsements or extended coverage. Purchaser shall be responsible for
obtaining and paying the cost of any ALTA survey required to obtain extended coverage. Within
ten (10) days of the date of this Agreement, Seller shall provide to Purchaser a preliminary
commitment for title insurance. Purchaser shall be entitled to review the preliminary
commitment and shall have twenty (20) days to specify to Seller in writing any matters to which
Purchaser objects. If Purchaser objects to any matters, Seller shall have thirty (30) days after
written notice from Purchaser to attempt to eliminate the matters to which Purchaser has objected
or to cause the underwriter for the Escrow Agent to insure over such matters. Seller shall notify
Purchaser in writing, within the thirty (30) day period, if Seller is unable or unwilling to
eliminate, or cause Escrow Agent to insure over, said matters. Purchaser may then elect, by
written notice to Seller, either to waive the objectionable matters and proceed to Closing or to
terminate this Agreement.
5. Deed:
Marketable fee simple title to the Property, subject to those exceptions and reservations
acceptable to Purchaser, shall be conveyed to Purchaser by a statutory warranty deed (the
"Deed") duly executed by Seller and recorded at Closing.
-Purchase and Sale Agreement-
-Page 2 of 7-
24
6. Closing Costs:
At Closing, Purchaser and Seller shall each pay half of the closing costs of the
transaction, unless otherwise provided in this Agreement. Such closing costs shall include but
not necessarily be limited to:
Recording fees
Document preparation fees
Escrow closing fees
Purchaser shall pay appraisal costs, and shall pay at Closing the Purchase Price described
in Section 2. Seller shall pay for standard owner's policy of title insurance and any outstanding
assessments or liens. Each party shall pay its own attorney fees and costs.
Real property taxes and utilities will be prorated to date of Closing and, if applicable,
paid through Escrow. Any special assessments owed on the Property shall be paid in full by
Seller at Closing.
7. Seller's Representations and Warranties:
The representations and warranties of Seller herein are a material inducement for
Purchaser to enter into this Agreement and shall survive Closing. Seller represents and warrants
that:
(A) Seller has not assigned or transferred, or agreed to assign or transfer, any right, title or
interest in or to the Property to any person other than Purchaser;
(B) Seller is not a "foreign person" as defined in Section 1445 of the Internal Revenue Code
of 1986, as amended, and the regulations thereunder;
(C) Seller has not received any presently effective notices of any investigations, actions,
suits, proceedings or claims pending against Seller in relation to the Property;
(D) No legal claims are pending or, to the best of Seller's actual knowledge, threatened,
concerning or affecting title to the Property or any condition existing on, in or under the
Property, and that all approvals required by any federal, state, or local governmental
authority or court that are necessary to consummate the transactions contemplated by this
Agreement have been obtained;
(E) To the best of Seller's actual knowledge, no above-ground or underground fuel storage
tanks are or have been located on the Property; and
-Purchase and Sale Agreement-
-Page 3 of 7-
25
(F) To the best of Seller's actual knowledge, Seller has not caused or allowed the placement
of any hazardous substance on the Property, and to the best of Seller's actual knowledge,
Seller has not caused or allowed the violation of any environmental law, regulation, or
ordinance with respect to the Property. To the best of Seller's actual knowledge, Seller
has not released, compromised, or waived any claim as to the liability of any party who
may be potentially responsible for the presence of hazardous substances on or affecting
the Property in violation of any environmental law, regulation or ordinance. Seller has
not made any promises of indemnification regarding hazardous substances to any other
person or persons relating to the Property.
8. Purchaser's Conditions Precedent:
The parties acknowledge that Purchaser's obligation to close on the purchase of the
Property shall be subject to the following, with any review, inspection, or evaluation by
Purchaser subject to Purchaser's sole satisfaction, and such review completed no later than sixty
(60) days after execution of this Agreement unless mutually extended by the parties:
(A) Approval of this Agreement by the City Council for the City of Seward;
(B) No litigation or other claim which has any probability or reasonable likelihood of
success, challenges or controverts the Purchaser's action to acquire the Property;
(C) Purchaser's satisfaction that Seller can provide marketable fee simple title to the Property.
Final description of all real property to be conveyed is subject to Purchaser approval.
Seller is to provide legal description for the Property;
9. Grant of License:
Seller agrees that Purchaser may enter upon the Property during the period that this
Agreement is effective to make any and all examinations, investigations, audits, reviews,
inspections, tests, surveys and appraisals and to conduct and carry out any and all engineering
studies and operations that Purchaser may desire, at Purchaser's sole cost and expense.
10. Waiver:
No delay in exercising any right or remedy shall constitute a waiver thereof, and no
waiver by Seller or Purchaser of a breach of any covenant or condition of this Agreement shall
be construed as a waiver of any preceding or succeeding breach of the same or any other
covenant or condition of this Agreement.
-Purchase and Sale Agreement-
-Page 4 of 7-
26
11. Assignment:
This Agreement is binding on the heirs, successors, and assigns of the parties, but shall
not be voluntarily assigned by either party without prior written consent of the other party.
12. Commissions:
Each party represents and warrants to the other that it has not engaged the services of any
broker, finder or other person who would be entitled to any commission or fee in respect to the
subject matter of this Agreement and each shall indemnify the other against any loss, cost,
liability or expense incurred by the other as a result of any claim asserted by any such broker,
finder or other person on the basis of any brokerage or similar arrangement or agreement made
or alleged to have been made.
13. Notices:
No notice, consent, approval or other communication provided for herein or given in
connection with this Agreement shall be validly given, made, delivered or served unless it is in
writing and delivered personally, sent by overnight courier or sent by express United States mail,
postage prepaid, with return receipt requested, to:
Purchaser: City of Seward
ATTN: City Manager
P. O. Box 167
Seward, Alaska 99664
Seller: Douglas J. Lechner& Kurt R. Lindsey
dba Adventure Investment
P.O. Box 229
Seward, Alaska 99664
or to such other addresses as either party may from time to time designate in writing and deliver
in a like manner to the other party. Notices, consent, approvals, and communications given by
mail shall be deemed delivered upon the earlier of three days after deposit in the United States
mail in the manner provided above or immediately upon delivery to the respective addresses set
forth above, if delivered personally or sent by overnight courier.
-Purchase and Sale Agreement-
-Page 5 of 7-
27
14. Entire Agreement:
This document contains the entire Agreement between the parties. It may not be
modified except by a written document signed by all parties.
15. Construction of Agreement:
The captions of the sections of this Agreement are for convenience only and shall not
govern or influence the interpretation hereof. This Agreement is the result of negotiations
between the parties and, accordingly, shall not be construed for or against either party regardless
of which party drafted this Agreement or any portion thereof.
16. Surviving Covenants:
The provisions of this Agreement shall survive the delivery of the Deed.
17. Time is of the Essence:
Time is of the essence of this Agreement.
18. Controlling Law and Venue:
This Agreement shall be governed by, construed under and enforced in accordance with
the laws of the State of Alaska, and venue for actions between the parties arising out of or related
to this Agreement shall be in the Alaska Superior Court, Third Judicial District, Alaska.
19. Further Assurances:
Whenever requested to do so by the other party, Seller or Purchaser promptly and
expeditiously shall execute, acknowledge and deliver any and all such conveyances,
assignments, confirmations, satisfactions, releases, instruments of further assurance, approvals,
consents and any and all further instruments and documents as may be reasonably necessary,
expedient, or proper in order to complete any and all conveyances, transfers, sales, and
assignments herein provided, and to do any and all other reasonable acts and to execute,
acknowledge and deliver any and all documents reasonably requested in order to carry out the
intent and purpose of this Agreement, including but not limited to subdividing and platting the
land containing the Property.
20. Possession:
Purchaser shall receive possession of the Property at the Closing.
-Purchase and Sale Agreement-
-Page 6 of 7-
28
Executed this day of March, 2014.
Purchaser: Seller:
The City of Seward, Alaska Douglas Lechner, dba Adventure Investment
By: By:
James Hunt, City Manager Douglas J. Lechner
ATTEST:
By:
Johanna Kinney, CMC, City Clerk Kurt R. Lindsey
-Purchase and Sale Agreement-
-Page 7 of 7-
29
1
this iay of March,2014.
Pu7t..misr:z:
"Ihe City of'lieN,‘urci. Musk:: l'isouglas J. Lechner Kur. R. !..indsvi
AtIv?,..T,turt:
By: _
:LIMN Hun:,City Manager 7.:ougizts J. I„,et,
, .
:ol-,ann Kny.ley., CMC,C :v len
30
Sponsored by: Clerk
CITY OF SEWARD,ALASKA
RESOLUTION 2014-026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AMENDMENT #3 TO THE EMPLOYMENT
AGREEMENT WITH THE CITY CLERK AND APPROPRIATING FUNDS
WHEREAS,Johanna Kinney has been employed by the City Council in Seward,Alaska as
the City Clerk since January 1, 2011; and
WHEREAS, prior to January 1, 2011, Kinney was employed as the Assistant City
Clerk/Deputy City Clerk for six years where she obtained designation as a Certified Municipal Clerk;
and
WHEREAS,the City Clerk does not participate in standard employee step increases or cost
of living allowances(COLA)as outlined in the Seward City Code,and any increase in pay or annual
leave accrual must be by an amendment to the employment agreement; and
WHEREAS,the City Council met with Kinney on February 10, 2014 to evaluate the City
Clerk's performance; and
WHEREAS,the City Council agrees to increase Kinney's salary by 3%to$67,704 based on
a satisfactory performance evaluation. This increase is equivalent to the 2014 Cost of Living
Adjustment(COLA) approved by council for municipal employees; and
WHEREAS,Kinney's contract indicates that the City Council will review Kinney's salary
annually prior to adoption of the City's fiscal budget; and
WHEREAS, this increase was not factored into the FY 2014/2015 Biennial Budget and
requires a budget adjustment of$2,278, including salary and benefits.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
Section 1. Amendment No. 3 to the City Clerk's employment agreement dated November
24, 2010 between the City of Seward and Johanna Kinney results in an increase in the position's
annual base salary to $67,704, and is hereby approved.
Section 2. The 2014 and 2015 budgets are hereby amended to increase the City Clerk
Department salary line item(101-1130-5010)by$1,976 and benefit line items(101-1130-5xxx)by
$302,for a total budget increase of$2,278,with funding from the General Fund undesignated fund
balance account no. 101-0000-3050.
31
CITY OF SEWARD,ALASKA
RESOLUTION 2014-026
Section 3. The effective date of the salary increase shall be retroactive to January 1,2014.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 24th
day of March, 2014.
THE CITY OF SEWARD,ALASKA
Jean Bardarson,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
32
Council Agenda Statement
e4 OF SFtt.
Meeting Date: March 24, 1014 W:04414
To: City Council ,
41`A v-P
From: Johanna Kinney, City Clerk
Agenda Item: Amending the Employment Agreement with the City Clerk
BACKGROUND &JUSTIFICATION:
Johanna Kinney has been employed by the Seward City Council as the City Clerk since January 3,
2011. The City Clerk does not participate in standard employee step increases or cost of living
adjustments (COLA) as outlined in the Seward City Code, and any increase in pay must be by an
amendment to the employment agreement via Council Resolution.
The attached resolution reflects a 3%increase to Kinney's salary,to$67,704 annually,reflecting the
outcome of an annual evaluation by the Seward City Council, which took place on February 10,
2014.
During the budget process,the administration typically makes no judgment about pay changes for the
City Clerk,as it is sometimes uncomfortable for a Clerk to justify budgeting for a pay raise that will
later require an evaluation and a contract negotiation. Therefore,this adjustment was not included in
the 2014/2015 Biennial. Budget. The attached resolution appropriates the additional salary and
benefits necessary to accommodate a 3%pay increase which will affect both 2014 and 2015 budgets.
INTENT:
The intent of this increase is to allow for a Cost of Living Adjustment(COLA) equivalent increase
similar to that budgeted for municipal employees in 2014. This equates to a 3%increase,based on a
successful evaluation, which was held February 10, 2014.
FISCAL NOTE:
The total impact on salary and benefits of this contract amendment is$2,278 in 2014 and 2015. An
appropriation is being requested from General Fund undesignated fund balance.
Approved by Finance Department: jz ip__
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approve Resolution 2014-026, amending the employment contract with Johanna Kinney
effective January 1, 2014, and appropriating funds.
33
EMPLOYMENT AGREEMENT WITH JOHANNA KINNEY
AMENDMENT #3
The employment agreement for City Clerk services dated November 24, 2010 between
the City Council of the City of Seward and Johanna Kinney is hereby amended as
follows:
Amends paragraph 2 of the original employment agreement to read,
"Kinney shall be paid at the rate of $67,704 per year." This change is
effective retroactive to January 1, 2014.
Except as provided herein, all other terms and conditions of the agreement dated
November 24, 2010 and subsequent amendments remain in force and effect.
City of Seward, Alaska
iJ
)1,4LA.M12121r
Jean Bardarson Joh nna *nney, C rc
Mayor City lerk
Attest:
Brenda Ballou, CMC
Deputy City Clerk
34
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2014-027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, WAIVING COMPETITIVE PROCUREMENT
REQUIREMENTS AND AUTHORIZING PURCHASE OF A NEW
INTERNATIONAL DIGGER/DERRICK TRUCK IN AN AMOUNT NOT
TO EXCEED $296,935 INCLUDING CONTINGENCY, AND
APPROPRIATING FUNDS
WHEREAS, Seward City Council approved Resolution 2013-087, establishing the
Motor Pool Fund 2014/2015 biennial budget, including replacement of a Digger/Derrick Truck
in the amount of$400,000; and
WHEREAS, the administration recommends purchase of an International
Digger/Derrick Truck, as consistent with the City's policy of standardizing equipment, to save
time and money on training, replacement of parts, and to keep the fleet in good mechanical,
dependable condition; and
WHEREAS, the Digger/Derrick truck is a critical tool for the electrical line crew: it is
used to set poles and install screw anchors, has a crane to lift large equipment (i.e. transformers
and poles), hauls trailers, and pulls wire through underground conduits. Given that the
construction season is nearly upon us, the replacement of this truck is time critical to ensure
timely delivery; and
WHEREAS, Seward City Code § 6.10.115 provides for an exemption from competitive
procurements procedures for supplies, materials, equipment or contracted services which can
only be furnished by a single dealer and staff has concluded that Altec Industries is the only
company on the West Coast capable of building this multifunctioning truck and providing
ongoing maintenance; and
WHEREAS, funding for this purchase is available in the Motor Pool Fund budget, and
purchase of this truck with hydraulic system will enable the electric utility to perform work
orders more efficiently resulting in lower costs to the customer; and
WHEREAS, the total estimated cost of this truck including shipping and contingency is
$296,925.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The Seward City Council hereby finds that it is in the public interest to exempt
this purchase from competitive procurement requirements in accordance with SCC § 6.10.115
according to the recitals above with the incorporated herein.
35
CITY OF SEWARD, ALASKA
RESOLUTION 2014-027
Section 2. The City Manager is hereby authorized to purchase a new International
Digger/Derrick truck from Altec Industries in an amount not to exceed $296,935, including a
contingency in the amount of$26,994 to be authorized at the sole discretion of the city manager,
based on the fluctuation in fuel costs for transportation.
Section 3. Funding is available in the Motor Pool Fund equipment account no. 102-1020-
5930.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of
March, 2014.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
36
Agenda Statement
of sets,
Meeting Date: March 24, 2014
To: Seward Ci Council
Through: Jim Hunt, City Manager
From: John Foutz, Electric Utility Manager
Agenda Item: Purchase of a new International Digger/Derrick Truck
BACKGROUND & JUSTIFICATION
On November 12, 2013, the Council approved Resolution 2013-087 which authorized the City
Manager to purchase a Digger/Derrick truck through the Motor Pool Fund in the amount of
$400,000. After several months of research, and in conformance with the recommendations of the
Motor Pool Vehicle Replacement Policy that was developed in 2009/20 10,the department has found
a new International Digger/Derrick truck that is within the budget. Department mechanics searched
for a used truck but did not find anything which adequately met our needs. Standardization of
equipment (purchasing another International DiggerfDenrick truck) saves money and improves
maintenance efficiencies. The department currently has diagnostic equipment to maintain
International trucks and Altec equipment since the Electric and Public Works departments have a
combined eight International 7400 class (or larger) heavy duty vehicles.
Replacement of the 2004 International Digger/Derrick truck is necessary to maintain our fleet of
dependable vehicles. The truck has been stored outside and weather has deteriorated the truck`u
electrical wiring and it is unreliable.In the last yeoz,mechanics have replaced fuses in this truck over
fifty times due to electrical shorts. These shorts frequently caused the truck to break down on the
highway. Since we purchased the used 2004 Digger/Derrick truck in 2005, we have spent over
$113,276.42 and countless manhours fixing the truck.The Digger/Derrick truck is a critical tool used
by the electrical line crew to set poles and install screw anchors. This truck also has a crane to lift
large equipment(i.e.transformers and poles)and hauls trailers and pulls wires through underground
conduit.Given that the construction season is nearly upon us,the imm diate replacement of the truck
is time critical.
Seward City Code§6.10.115 provides for an exemption from competitive procurements procedures
for supplies, materials, equipment or contracted services which can only be furnished by a single
dealer. Based on our research, Altec Industries is the only company on the West Coast that builds
this multifunctioning truck and provides maintenance.With this new truck and hydraulic system,the
Electric Department will be able to perform work orders more efficiently resulting in lower costs to
the customer. Altec Industries quotes the cost of a Digger/Derrick truck at $261,991 plus $7,950
freight, for a total of$269,941. The administration recommends a contingency in the amount of
$26,994,to account for fluctuations in fuel costs, since actual shipping cost are based on the cost of
fuel at the time of shipping. This brings the not-to-exceed amount to $296,935' well within the
budgeted amount of$400,000.
37
a
Seward City Code References:
6.10.115.Exemptions from competitive procurement procedures.
5. To supplies, materials, equipment or contractual services which can only be furnished
by a single dealer.
6.10.130. Where competitive bid proposals not in public interest.
Restrictions and provisions of this title shall not apply where the city council determines
and makes written findings that the public interest would be best served by not requiring
competitive bids/proposals.
INTENT:To authorize purchase of a new International Digger/Derrick Truck from Altec Industries
in the amount of$269,941.00,plus a contingency of$26,994,for an amount not to exceed$296,935,
which is within the approved budget.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan Comprehensive Plan ( 1. 3, 3. 7. 3. 1, 3. 7. 3. 2)
Continue to upgrade and expand utilities to meet existing needs and
1. encourage future development. Expand customer base within the X
Seward Electric Utility area as a means to reduce energy costs and
improve services.
2 Strategic Plan:The mission of the City of Seward government it is to X
provide quality leadership and economic wellbeing of its citizens
3 Other(list): Consistent with the City's vehicle replacement policy X
established in 2009
FISCAL NOTE: Funding for the purchase of a new International Digger/Derrick truck is available
in the Motor Pool fund account 102-1020-5930. The 2014 Budget was approved to include
$400,000 for this purchase.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approve Resolution 2014-_,exempting from competitive procurement, the purchase of a
new digger/derrick truck based on the recitals incorporated herein,and authorizing purchase of a new
International Digger/Derrick Truck for an amount not to exceed $296,935.
38
Quote Number: 245307' 1
1
Altec,Inc.
February 26, 2014
Our 85th Year
Bill To:
CITY OF SEWARD(AK) CITY OF SEWARD(AK)
501 RAILWAY AVE PO BOX 1G7
SEWARD,AK 99664 SEWARD,AK 99664-0000
US United States
Altec Quotation Number 245307- 1 Altec Sales Order(s):
Account Manager: Nick A Zevenbergen
Inside Sales Rep: Michael Freeman
Item Description �tv Price
Unit
1. ALTEC Model DM47B; 47 foot Digger Derrick with hydraulic extending full capacity 1
intermediate and upper booms. Built in accordance with standard specifications and to
include the following features:
A. Pole Setting Sheave Height:46.4 feet
B. Maximum Horizontal Reach from centerline of rotation: 37.0 feet
C. Digging Radius from centerline of rotation: 17.9 to 26.7 feet
D. Lift Capacity at 10 Ft. Radius: 12.340 lbs. (Without optional equipment installed).
See complete load chart for capacities with installed options.
E. Boom Articulation: -20 to 80 degrees
F. Continuous Rotation with high capacity worm gear drive gearbox
G. Insulated, 46 KV and below
H. Hydraulic Overload Protection (HOP) System: activates when the unit is exposed
to an overload condition. System prevents actuation of all functions that could
increase the overload condition. System automatically resets when overload
condition is relieved. Overload protected functions include:
- Boom Lower
- Intermediate Boom Extend
- Third Stage Boom Extend
- Winch Raise
- Digger Dig
I. Load Indicator Gauge: located at the main control panel,displays the percentage of
total allowable lifting capacity being utilized. By use of this gauge,the operator is
aware of the hydraulic and structural design rating of the derrick and proximity to
the limits during operation.
J. Electronic Controls: Intuitive electronic controls with superior metering. Includes a
diagnostic port which by connecting a handheld service tool, provides
troubleshooting code readouts and the ability to calibrate function speeds and
control sensitivity. Electric controls eliminate the risk of high pressure hose leaks
near the operator and leak points are minimized throughout the machine.
K. Manual override of electronically controlled boom,winch, and digger functions at
the main control valve
L. Standard/Low Speed Selector: Allows operator to select standard or low function
speed operation. When in standard mode, each function operates at normal
speeds. When in low speed, the maximum operational speed of each function is
slower providing finer feathering capability. The function is separate from engine
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UTILITY EQUIPMENT' ODIES SINCE 1929
Quote Number: 245307 -1
,451,fitteCe Altec,Inc.
Item Description likty Price
throttle control.
M. Remote Control Retrofitable: Control system includes single quick connect plug for
quick and easy installation of radio remote control system in the field upon request
(if not already equipped).
N. Proportional Hydraulic Control System: Closed Center Hydraulic control valve for
boom,winch, and digger funtions are operated and controlled by a proportional
pilot system which provides full metering and feathering characteristics.
O. Hydraulic System: Closed Center hydraulic system with maximum flow of 43 gpm
for simultaneous operation of multiple functions. Flow is provided by a variable
displacement, pressure compensated, piston pump. This'flow on demand'system
optimizes the overall system efficiency. System is designed with compensators in
each valve section for smooth transitions between functions. Maximum system
pressure is 3000 psi. Because flow is provided by a single source (piston pump),
maximum flow is available to any combination of functions including simultaneous
operation of the boom and digger/winch functions and flow combining is not
necessary.
P. Fiberglass hydraulic upper boom and boom tip with provision for platform
attachment.
Q. Transferable Hydraulic Pole Guides and Steel Boom Flares at the boom tip with
adjustable alignment guides. Pole guides are hydraulically powered for open,
close, and tilt.
R. Pole Guide Tilt Interlock: Prevents the upper boom from extending when the
transferable guides are attached to the intermediate boom until the proximity
sensors detect that the guides are tilted all the way up and out of the way.
S. Bearings: All extending booms utilize self lubricating, low friction, slide bearings.
T. Boom Stow Protection System: A proximity switch on main boom detects the boom
support as the boom is being stored and limits the boom down function to avoid
excessive down force into the stow.
U. Auger Stow Protection: Limits the upward travel of the auger as it reaches the top
of the auger stow latch to prevent an overstow condition.
V. Two-part load line attachment point on the intermediate boom
W. Unit is painted with a powder coat paint process which provides a finish-painted
surface that is highly resistant to chipping, scratching, abrasion and corrosion.
X. Structural Warranty: all of the following applicable major components is to be
warranted for so long as the initial purchaser owns the product: Booms, boom
articulation links, hydraulic cylinder structures, outrigger weldments, pedestals,
subbases and turntables.
Y. Manuals: Two(2) operator and Maintenance/Parts manuals
2. Rear mount pedestal 1
3. Rear Mount Altec Opti-View Control Seat, installed on curb side of turntable, includes twin 1
multi-function joystick controls and foot throttle.
4. Turntable Mounted Winch 1
5. Winch: Normal Speed with 15,000 lbs. bare drum capacity. 1
6. Digger, Two-Speed Mechanical Shift, 12,000 ft-lbs. Includes a rapid reversing shake 1
feature for quick and convenient cleaning of dirt from the auger and all of the components
necessary to operate digger, installed.
7. 2.50 in Hex Output Shaft With 2.50 in Hex Extension Shaft 1
8. Derrick is Not Rated for Platform Use: Unit is designed and tested for use only as a digger 1
derrick.
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UTILITY EQUIPMENT. ODIES SINCE 1929
Quote Number: 245307 ' 1
w w
Altec,Inc.
Item Description Price
9. No Derrick Tong Protectors 1
10. Foot throttle. 1
11. Standard Hydraulic Side Load Protection: relieves overload conditions by allowing rotation 1
system to back drive.
12. Code 450 Outriggers,A-frame,folding shoe, 153 maximum spread,for use as auxiliary or 1
primary outriggers
A. Maximum Spread: 153 inches measured from centerline of shoe pins
B. Penetration at maximum extension: 6.5 inches (for standard installation on a 40
inch frame height)
C. Standard Shoe Dimensions: 14 x 15.25 inches
O. Hydraulic Outrigger Control Valves
E. Outrigger/Unit Selector Control: Reduces the potential for inadvertent outrigger
movement during machine operation if outrigger controls are bumped.
F. Outrigger motion alarms
G. Outrigger Interlocks: will not allow the unit to be operated until the outriggers have
been at least partially deployed.
13. Code 450: Outriggers, A-frame, folding shoe, 153 maximum spread, for use as auxiliary 1
outriggers on all units or primary outriggers on select units, includes:
A. Maximum Spread: 153 inches measured from centerline of shoe pins
B. Penetration at maximum extension: 6.5 inches (for standard installation on a 40
inch frame height)
C. Standard Shoe Dimensions: 14 x 15.25 inches
D. Hydraulic Outrigger Control Valves
E. Outrigger/Unit Selector Control: Reduces the potential for inadvertent outrigger
movement during machine operation if outrigger controls are bumped.
F. Outrigger motion alarms
G. Outrigger Interlocks: Will not allow the unit to be operated until the outriggers have
been at least partially deployed.
14. Powder coat unit Altec White. 1
15. Additional Unit Option spot light installed at riding seat 1
Unit& Hydraulic Acc.
16. Unit Installation Components. 1
17. Carbide Teeth Auger, i8' Dia.. With 24/%'' Hex X1O4'' Long 1
18. Winch Rope For Turntable Winch 1
19. Load Line Swivel Hook, 8-1/2 Ton (Crosby) 1
20. DL/DM Series Derrick Subbase(Rigid) 1
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UTILITY EQUIPMENT I M|Ea SINCE 1num
RAI tee Quote Number: 245307 -1
Altec,Inc.
Item Description gly Price
21. Subbase Storage With Drop Down Door(Paddle Latch)At Rear tamp to be stored in 1
subbse while connected to hose reel
22. HVI-22 Hydraulic Oil (Standard). 65
23. Reservoir, 60 Gallon, (Altec Standard) 1
24. Temperature Sight Gauge installed on reservoir 1
25. Hot shift PTO for automatic transmission 1
26. Hydraulic Oil Heater, 12V, Fixed Temperature Range 1
27. Braden PD18 Hydraulic Front Winch And Bumper Package. 20,000 LB Planetary, 1
Single-Speed Winch With Tool Box And RH Extended Shaft
28. Winch Recovery Option, Winch Operates In Neutral, First And Reverse(Automatic 1
Transmissions Only)
PTO is allowed to engage in Neutral, First and Reverse(Winch Recovery). When Park
Brake is applied, chassis is forced to Neutral (normal machine operation). PTO will
disengage when RPM limits are exceded(chassis speed of approximately 5 mph).
29. 250' Of 1/2"Winch Cable 1
30. Quick Hook (5 TON) 1
31. Winch/Capstan Control, Remote Mounted, Electrohydraulic, Single Axis Control Lever 1
(Meterable)
32. Cathead, General Purpose Capstan Head (Aluminum) 1
33. Collapsible Reel (CR Reel) 1
34. Custom Capstan Accessory Swing Away Storage Bracket, Swings Toward Streetside, for 1
Cathead and Collapsible Reel, mount on front bumper
35.. Spring Loaded Hose Reel, 50 FT Hose Capacity installed rear of flatbed, pole tamp to be 1
connected and stored in subbase
36. 50'Non-Conductive Hose Kit, Orange, Includes Quick Disconnects and Dust Caps 1
37. Fairmont Pole Tamper, 5' Handle With Valve 1
38. Piston Pump, Pressure Compensated, right hand rotation, provides 43 gpm max system 1
flow at 3000 psi max system pressure
Body
39. Altec Body 1
40. Steel Body 1
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UTILITY EQUIPMENT A )DIES SINCE 1929
Quote Number: 245307 '1
�--- � Altec, Inc.
Item Description taty Price
41. Platform/Flatbed 1
42. Body Is To Be Built In Accordance With The Following Altec Standard Specifications: 1
A. Basic Body Fabricated From A40 Grade 100% Zinc Alloy Coated Steel.
B. All Doors Are FuU, Double Pone|ad, Self-Sealed With Built-In Drainage For
Maximum Weather-Tightness. Hinge Rods Extend Full Length Of Door.
C. Heavy-Gauge Welded Steel Frame Construction With Structural Channel
Crossmembers And Tread Plate Floor.
D. Integrated Door Header Drip Rail At Top For Maximum Weather Protection.
E. Fender Panels Are Either Roll Formed Or Have Neoprene Fenderettes
Mechanically Fastened.
F. Steel Treated For Improved Primer Bond And Rust Resistance.
G. Automotive Type Non-Porous Door Seals Mechanically Fastened To The Door
Facing.
43. Approximate Body Length (Engineering to Determine Final Length) 154 1
44. Custom Body Width 96" 1
45. Finish Paint Body Altec White(Applies To Steel And Aluminum) 1
46. Finish Paint T-Box/Saddle Box Altec White 1
47. Undercoat Body 1
48. Undercoat T-Box/Saddle Box 1
49. 4" High Flatbed (No Cross Storage Available) 1
50. D-Ring Recessed In Body Floor to include: 1
a. three (3) curb side forward of pedestal evenly spaced
b.three(3) street side forward of pedestal evenly spaced
51. Stake Pockets Around Perimeter of Flatbed 1
52. G" High Removable Metal Stake 8ideo, Corners Notched For Clean-out 1
53. Front Bulkhead 1
54. Altec T-Box/Saddle Box 1
55. Steel T-Box/Saddle Box 1
56. S-48 Saddle Box 1
57. Overlapping Doors on Curbside, No Partitions. 1
68. 48 Inch Body Length 1
59. 96 Inch Body Width 1
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UTILITY EQUIPMENT' DUES SINCE 1nzo
1 , 1 Quote Number: 245307-1
Altec,Inc.
Item Description atm Price
60. 46 Inch Body Compartment Height 1
61. 18 Inch Body Compartment Depth 1
62. Rope Lights(LED)Around Top And Sides Of Compartment Door Facings 1
63. Stainless Steel Rotary Paddle Latches With Keyed Locks 1
64. Gas Shock (Gas Spring) Rigid Door Holders On All Vertical Doors 1
65. Standard Master Body Locking System (Standard Placement Is At Rear. Sidepacks With 1
A Throughshelf/Hotstick Door At Rear, Standard Placement Is At The Front)
66. Custom 1st Vertical (SS) Compartmentation 24'W, to include: 1
a. Three(3)Adjustable Shelves With Removable Dividers On 4 Inch Centers
67. Custom 2nd Vertical (SS) Compartmentation 24"W, to include: 1
a. Three(3)Adjustable Shelves With Removable Dividers On 4 Inch Centers
68. Custom 1st Vertical (CS) Compartmentation 1st/2nd Vertical 48'W, to include: 1
a. Ten (10) Locking Swivel Hooks On An Adjustable Rail (3-4-3)
69. Custom 2nd Vertical (CS) Compartmentation 1st/2nd Vertical 48"W, to include: 1
a. Ten (10) Locking Swivel Hooks On An Adjustable Rail (3-4-3)
Body and Chassis Accessories
70. Cable Step Installed At Rear, Double Step with Rigid Top Step installed curb side rear of 1
side pack
71. U-Shaped Grab Handle to include: 1
a. one(1) installed curb side rear of access step, installed parallel with body
72. Small Grab Handle Installed At Rear installed on rear face of curb side 2nd Vertical for 1
3-point access
73. ICC (Underride Protection) Bumper Installed At Rear 1
74. Dock Bumpers (Pair), Fixed Mounting (Rectangular Bumper), Installed At Rear 1
75. T-125 Style Pintle Hitch (30,000 LB MGTW with 6,000 LB MVL) 1
76. Set Of D-Rings for Trailer Safety Chain, installed one each side of towing device mount. 1
77. Lower Boom Rest Weldment 1
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UTILITY EQUIPMENT. ODIES SINCE 1929
_ .
Quote Number 245307' 1
0---0
Altec, Inc.
Item Description (2ty Price
78. Mounting Brackets for Lights, Located on Lower Boom Rest 1
79. Secondary Boom Saddle For Offset Stowing Of Derrick Due To Pole Rack 1
80. Outrigger Pad, 34^x24''x3".Wood With Rope Handle 4
81. Pole Rack Two Pole Capacity With Ratchet Tie Binders(Removable At Rear) installed 1
street side
82. Outrigger Pad Holder, 2S'' Lx%S''VVx5'' H. Fits 24.5^ x24.S'' u4^And Smaller Pads, 4
Bo|t-C>n, Bottom Washout Ho|eo, 3/4" Lip Retainer
83. Wheel Chocks, Rubber with Metal Hairpin Style Handle, 9.75" L X 7.75"W X 5.00" H 2
(Pair)
84. Wheel Chock Holders (Pair), For Installation Under Flatbed Or Dump Body 2
85. Mud Flap Without Altec Logo(Pair) 1
86. 5 LB Fire Extinguisher With Light Duty Bracket, Installed 1
87. Triangular Reflector Kit, Installed 1
88. Slope Indicator Assembly For Machine With Outriggers 1
89. Vinyl manual pouch for storage of all operator and parts manuals 1
Electrical Accessories
90. Install Remote Start/Stop system in Final Assembly. installed near winch controls on front 1
bumper
91. Install Two Speed Throttle System. installed near winch controls on front bumper 1
92. Altec Standard Multi-Point Grounding System 7
93. Grounding Rea|, Automatic Retracting, Hannay-Holds#2 GA, #1/0 GA(Max 75'), Or 1
#2/0 GA Cable (Max 65) installed curb side rear of flatbed
94. Grounding Cob|e, 2/0 GA Yellow Jacketed Cable 65
95. Grounding Clamp, Aluminum C-Clamp Style With Smooth Jaws (Includes Ferrule and 1
Heat Shrink Tubing)
96. Copper U Shaped Grounding Lug (Threaded) installed curb side front 1
97. Lights and reflectors in accordance with FMVSS#108 lighting package. (Complete LED, 1
including LED reverse lights)
98. Altec Standard Amber LED Strobe Light With Brush Guard installed street side of boom 1
rest
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UTILITY EQUIPMENT oo|sG SINCE 1nuo
Quote Number: 245307 -1
Altec,Inc.
Item Description Qtty, Price
99. Post mounted spotlight mounted on driver's side of cab 1
100. Post mounted spotlight mounted on passenger's side of cab 1
101. 6" Diameter Spot Light With Rubber Housing (J.W. Speaker#1500761)to include: 2
a. one(1) installed center of boom rest to illuminate cargo area
b. one(1) installed on rear outriggers facing rearward
102. Dual Tone Back-Up With Outrigger Motion Alarm 1
103. PTO Hour Meter, Rectangular With 10,000 Hour Display 1
104. 3000 Watt Pure-Sine Wave Inverter installed curb side 2nd Vertical on floor 1
105. 7-Way Trailer Receptacle (Pin Type) Installed At Rear 1
106. Altec Modular Panel System (AMPS)- Includes Mounting Panel and Accessory Switches 1
107. PTO Indicator Light Installed In Cab 1
108. Power Distribution Module Is A Compact Self-Contained Electronic System That Provides 1
A Standardized Interface With The Chassis Electrical System. (Includes Operator's
Manual)
109. Additional Electrical Accessory Compartment Heater with guard, Red Dot R-2540 12V,to 1
include:
a. one(1) installed curb side 1st Vertical
b. one(1) installed street side 1st Vertical and shall heat 1 st/2nd Vertical
Finishing Details
110. DM47B-TR FA Installation 1
111. Delivery Of Completed Unit 1
112. Focus Factory Build 1
113. Powder Coat Unit Altec White 1
114. Finish Paint Body Accessories Altec White 1
115. Altec Standard; Components mounted below frame rail shall be coated black by Altec. i.e. 1
step bumpers, steps, frame extension, pintle hook mount, dock bumper mounts, D-rings,
receiver tubes, accessory mounts, light brackets, under-ride protection, etc.Components
mounted to under side of body shall be coated black by Altec. i.e. Wheel chock holders,
mud flap brackets, pad carriers, boxes, lighting brackets, steps, and ladders.
116. Apply Non-Skid Paint to all walking surfaces 1
117. English Safety And Instructional Decals 1
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UTILITY EQUIPMENT, ODIES SINCE 1929
Quote Number 245307 '1
0 --0 Altec, Inc.
Item Description at/ Price
118. Vehicle Height Placard -Installed In Cab 1
119. Dielectric test unit according to ANSI requirements. 1
120. Stability test unit according to ANSI requirements. 1
121. Placard, HVI-22 Hydraulic Oil 1
122. Inbound Freight 1
Chossis.
123. Chassis 1
124. Altec Supplied Chassis 1
125. 2U15 Model Year 1
126. International 7500 GFA 1
127. 4x4 1
128. Chassis CA Length- 120" 1
129. Conventional Cab 1
130. Chassis Wheelbase Length - 188 inch 1
131. yNaxxforce1O12NUYENG|NE. D|E8EL{&0axxForoe1O}EPA1O. 33OHP@20OORPN1. 1
1150 lb-ft Torque
132. 330 HP Engine Rating 1150 lb-ft torque 1
133. Allison 3000 RDS Automatic Transmission 1
134. G\8VR37.U0OLBS 1
135. 16,000 LBs Front Axle Rating 1
136. 21,000 LBs Rear Axle Rating 1
137. 385/65R22.5 Front Tire 1
138. 11R22.5 Rear Tire 1
139. Air Brakes 1
140. O78EJ ' |ntarnsdinno| ReoonmmendadExhaust(Right-Horizonto/'Undenoab-Vmdica|) 1
141. International Heavy Duty Tail Light Wiring (O8HAB) 1
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UTILITY EQUIPMENT DDIES SINCE 1929
Quote Number: 245307-1
ralAttee Altec,Inc.
Item Description Qty Price
142. International Transmission Dipstick Relocated to RH Side Of Transmission (13WGH) 1
143. 12VZA- International PTO Throttle Wiring 1
144. No Prewire Chassis 1
145. No Idle Engine Shut-Down Required 1
146. 50 Gallon Fuel Tank Left Hand 15SGJ FUEL TANK Top Draw 1
147. Air Conditioning 16WCT AIR CONDITIONER{Blend-Air}With Integral Heater&Defroster 1
148. AM/FM Radio 8RMD RADIO AM/FM/WB/Clock/3MM Auxiliary Input, with Multiple 1
Speakers
149. Power Door Locks 16WJU WINDOW, POWER(2)And Power Door Locks, Left and Right 1
Doors, Includes Express Down Feature
150. Power Windows 16WJU WINDOW, POWER(2)And Power Door Locks, Left and Right 1
Doors, Includes Express Down Feature
151. Tilt Steering Wheel 1
152. Block Heater 12WTH BLOCK HEATER, ENGINE{Phillips} 120 Volt/1250 Watt 1
153. Other Exterior Cab Options Power and Heated mirrors- 16SDT MIRRORS (2){Lang 1
Mekra}Styled; Rectangular, 7.09"x 15.75"& Integral Convex Both Sides, 102" Inside
Spacing, Breakaway Type, Heated Heads Thermostat Controlled, Power Both Sides Fiat
Glass Only, Clearance Lights LED
154. Air Ride Drivers Seat 16JNT SEAT, DRIVER{National 2000}Air Suspension 1
16SMN SEAT, PASSENGER{National}Non Suspension
Miscellaneous
155. Standard Altec Warranty One(1) year parts warranty One(1)year labor warranty Ninety 1
(90) days warranty for travel charges Limited Lifetime Structural Warranty
Subtotal 250,637.00
Estimated Ocean Freight 7,950.00
Total 258,587.00
Altec Industries, Inc.
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And Opportunil 48 Irving You Page 10 of 12
UTILITY EQUIPMENT/ )DIES SINCE 1929
^
Quote Number: 2453O7 ' 1
ri Altec, Inc.
'
BY
Michael Freeman
Notes:
1 RECOMMENDED OPTIONS AND ACCESSORIES: These options are not included in the quote total price.
Selected options will change the quote total. Any options added after initial order will be re-quoted.
1. 18,000 lb FAWR
ADD: $1.431.00
2. Glad Hands and Chassis Air Trailer Brake Accommodations
ADD: $523.00
3. Radio Remote Controls
ADD: $9.410.00
2 Altec Standard Warranty:
One(1)year parts warranty.
One(1)year labor warranty.
Ninety(90) days warranty for travel charges.
Warranty on structural integrity of the following major components is to be warranted for so long as the initial
purchaser owns the product: 800nnu, boom articulation Unho, hydraulic cylinder structures, outrigger
weidments, pedestals, subbases and turntables.
Bidder is to supply a self-directed, computer based training (CBT) program. This program will provide basic
instruction in the safe operation of this aerial device. This program will also include and explain ANSI and
OSHA requirements related to the proper use and operation of this unit.
Altec offers its standard limited warranty with the Altec supplied components which make up the Altec Unit
and its instoUot)on, but expressly disclaims any and all warranties, |iobi|iUao, and responoibi|ihao, including
any implied warranties of fitness for a particular purpose and merchantability,for any customer supplied parts
Altec designs and manufactures to applicable Federal Motor Vehicle Safety and DOT standards
3 Altec takes pride in offering solutions that provide a safer work environment for our customers. In an effort to
focus on safety, we would like to ensure that the following items are offered to you as part of the attached
quotation package:
Outrigger pads (When Applicable)
Fall Protection System
Fire extinguisher/DOT kit
Platform Liner(When Applicable)
Back up alarm
Wheel Chocks
The aforementioned equipment is traditionally offered in our new equipment quotations, unless requested
otherwise by the customer. If you find that any of these items have not been listed as priced options in the
body of your quotation and are required by your company, we would encourage you to contact your Altec
Account Manager and have an updated quotation developed for you. These options must be listed as
individual options in the body of the quotation for them to be supplied by Altec.
4 Unless otherwise noted, all measurements used in this quote are based on a 40 inch (1016mm) chassis
frame height and standard cab height for standard configurations.
5 F.O.B. -Customer Site
We Wish To Thank You For( ivjng Us The Pleasure
And Opportuni *y emmuvvu Page 11 of 12
unuTvEQu|pmswT, DDIES SINCE 1929
r
Quote Number: 245307-1
Mee
Altec,Inc.
6 Changes made to this order may affect whether or not this vehicle is subject to F.E.T. A review will be made
at the time of invoicing and any applicable F.E.T.will be added to the invoice amount.
7 Price does not reflect any local, state or Federal Excise Taxes (F.E.T). The quote also does not reflect any
local title or licensing fees.All appropriate taxes will be added to the final price in accordance with regulations
in effect at time of invoicing.
8 Interest charge of 1/2% per month to be added for late payment.
9 Delivery: 280-300 days after receipt of order PROVIDING:
A. Order is received within 14 days from the date of the quote. If initial timeframe expires, please contact
your Altec representative for an updated delivery commitment.
B. Chassis is received a minimum of sixty(60)days before scheduled delivery.
C. Customer approval drawings are returned by requested date.
D. Customer supplied accessories are received by date necessary for compliance with scheduled delivery.
E. Customer expectations are accurately captured prior to releasing the order. Unexpected additions or
changes made at a customer inspection will delay the delivery of the vehicle.
Altec reserves the right to change suppliers in order to meet customer delivery requirements, unless
specifically identified, by the customer, during the quote and or ordering process.
10 Trade-in offer is contingent upon equipment being maintained to DOT(Department of Transportation)
operating and safety standards. This will include, but not limited to tires, lights, brakes, glass, etc. If a
trade-in is not maintained to DOT standards, additional transportation expenses will apply and could be
invoiced separately.
All equipment, i.e.,jibs, winches, pintle hooks, trailer connectors, etc., are to remain with the vehicle unless
otherwise agreed upon in writing by both parties. Altec Industries reserves the right to re-negotiate its
trade-in offer if these conditions are not met.
Customer may exercise the option to rescind this agreement in writing within sixty(60) days after receipt of
purchase order. After that time Altec Industries will expect receipt of trade-in vehicle upon delivery of new
equipment as part of the terms of the purchase order.
Titles for trade-in equipment should be given to the appropriate Altec Sales associate or forwarded to Altec
Nueco at address 1730 Vanderbilt Road, Birmingham,AL 35234.
11 This quotation is valid until 24 May 2014. After this date, please contact Altec Industries, Inc. for a possible
extension.
12 After the initial warranty period,Altec Industries, Inc. offers mobile service units, in-shop service and same
day parts shipments on most parts from service locations nationwide at an additional competitive labor and
parts rate. Call 877-GO-ALTEC for all of your Parts and Service needs.
13 Please email Altec Capital at finance @altec.com or call 888-408-8148 for a lease quote today.
14 Please direct all questions to Nick Zevenbergen at 425-308-3513.
We Wish To Thank You Fnr riving Us The Pleasure
And Opportun 50 erring You Page 12 of 12
UTILITY EQUIPMENT, ODIES SINCE 1929
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2014-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT
LEGISLATIVE GRANT #13-GO-014 FROM THE STATE OF ALASKA
DEPARTMENT OF COMMERCE AND ECONOMIC DEVELOPMENT IN
THE AMOUNT OF$10,000,000 FOR THE DESIGN AND DEVELOPMENT
OF THE SEWARD MARINE INDUSTRIAL CENTER (SMIC) AND
APPROPRIATING FUNDS
WHEREAS, the City has developed a plan for further expansion of the Seward Marine
Development Center; and
WHEREAS, this project continues to be a City priority for funding requests; and
WHEREAS,in November 2011 Alaska voters approved a statewide general obligation bond
which included ten million dollars ($10,000,000) for the SMIC project; and
WHEREAS, the State of Alaska Department of Commerce, Community and Economic
Development, Division of Community and Regional Affairs' (DCCED/DCRA) Grant agreement
number 13-GO-014 awards the City$10,000,000 to fund SMIC expansion,and describes the terms
and conditions of the award; and
WHEREAS,Council acceptance and appropriation of these funds is necessary to spend State
bond funding on this project.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to accept grant#13-GO-014 from the
State of Alaska DCCED in the amount of$10,000,000 for the purpose of engineering, permitting,
design, demolition, geotechnical, project oversight services, upland development planning and
construction,related to the Seward Marine Industrial Center Expansion Project. The project period
for this grant is July 1, 2012 to June 30, 2017.
Section 2.Funding in the amount of$1,382,916 was previously appropriated via Resolution
2013-096 to R&M infrastructure account.
Section 3. Remaining funds in the amount of$8,617,084 are hereby appropriated from State
Grant revenue account no. 278-2782-4680-0200 to infrastructure account no. 278-2782-5925.
Section 4. This resolution shall take effect immediately upon adoption.
51
Council Agenda Statement
Hof SF�9
Meeting Date: March 24, 2014 c' �:`,, M`4a
Through: City Manager, Jim Hunt q K•,p
From: Community Development Director, Ron Long
Agenda Item: Accepting the Award and Appropriating remaining funds for SMIC Expansion from
$10 Million bond
BACKGROUND &JUSTIFICATION:
Development of the Seward Marine Industrial Center is and has been a priority for funding requests and
economic development for the City. A phased plan has been adopted to construct the breakwater at SMIC
and State funding has been awarded for the project. Financial control measures and accounting practices
require the City Council to accept individual grant awards and to appropriate funds. The finance department
will track expenses for the project and ensure that they comply with requirements of the grant awards.
In November 2011 Alaska voters approved a statewide transportation bond package which included ten
million dollars ($10,000,000) for the SMIC breakwater and expansion project. Bond proceeds are
administered through the State of Alaska Department of Commerce, Community and Economic
Development, Division of Community and Regional Affairs, which initiated grant agreement 13-GO-014
with the City. Council acceptance and appropriation of funds is required to move forward with the project.
INTENT:
This resolution requests authorization for the City Manager to accept State of Alaska Legislative Grant no.
13-GO-014 and appropriate remaining funds.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Page 16"Improve and
1 expand port facilities to attract more maritime trade. Complete X
development of SMIC as a revenue source with year-round employment
opportunities."
2 Strategic Plan (document source here): Page 5 "Attract New Industry" X
Page 7
3. Other(list): SMIC Development Plan X
FISCAL NOTE:
State of Alaska Grant Number 13-30-014 awarded the City of Seward $10 million toward Phase I of the
SMIC expansion project. This resolution will authorize acceptance of the grant and will appropriate
remaining funds for the project. Future contracts in excess of$50,000 will come before Council for
approval. Approved by Finance Department: a,1
ATTORNEY REVIEW: Yes No X
b28
RECOMMENDATION,: Council approve Resolution 2014-_authorizing the city manager to accept State
of Alaska Designated Legislative Grant no. 13-GO-014 and appropriate remaining funds.
52
UF'T
� '1 :r.�j, DEPARTMENT OF COMMERCE,COMMUNITY,AND ECONOMIC DEVELOPMENT
:� ' ti" .: °�' -/ DIVISION OF COMMUNITY AND REGIONAL AFFAIRS
Designated Legislative Grant Program
Grant Agreement
Grant Agreement Number Amount of State Funds
13-00-014 510,000,000.00
Encumbrance Number/AR/Lapse Date Project Title
! / 06/30/2017 Marine Industrial Center Expansion
miii ` rmw ,:v
Grantee _ � ri Department Contact Persoin°,ta c4 3 <.
•
Name Name
City of Seward Robin Park
Street/PO Box Title
PO Box 167 Grants Administrator II
City/State/Zip Street/PO Box
Seward,AK 99664-0167 P.O.Box 110809
Contact Person City/State/Zip
Kim Kowalski-Rogers Juneau,AK 99811
Phone I Fax Phone Fax
907-224-4064 907-224-4038 907-465-4731 907-465-5867
AGREEMENT
The Alaska Department of Commerce, Community, and Economic Development, Division of Community and Regional
Affairs(hereinafter`Department')and City of Seward(hereinafter`Grantee')agree as set forth herein.
Section 1. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this
agreement. The amount of the payment is based upon project expenses incurred,which are authorized under this Agreement.
In no event shall the payment exceed$10,000.000.00.
Section II.The'Grantee shall perform all of the work required by this Agreement.
Section III.The work to be performed under this agreement begins 7/1/2012 and shall be completed no later than 06/30/2017.
Section IV.The agreement consists of this page and the following:
ATTACHMENTS APPENDICES
Attachment A: Scope of Work Appendix A: Audit Regulations
I. Project Description Appendix B: Audit Compliance Supplement
2. Project Budget Appendix B2: Insurance
3. Project Narrative Appendix C: State Laws and Regulations
4. Project Management/Reporting Appendix D: Special Requirements and Assurances for
5. Forms Packet Federally Funded Projects(if applicable)
Attachment B: Payment Method Appendix E: Site Control
Attachment C: Standard Provisions Appendix F: State Fire Marshal Review
AMENDMENTS:Any fully executed amendments to this
Agreement
r r ,ri r ;s"..r W -.I P'' 3=-cu.r'`�•3Fi s f i"d °-�''R• a�'��. r vrSfn.
r'' €sue � e 3 "" .�fi DepAI"�In8I1� a, s
';,nature Si
irr`..,,
Print;,me and Title Print. Na e and Title
Ji t,City Manager Jole e Jul':n,Grants Ad is •tor III
Date 4/-/9-24 /3 Date Li/A-51/3_,
Reviewed by: _
53
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013-096
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACT
WITH R&M CONSULTANTS INC. FOR MARINE COASTAL
ENGINEERING SERVICES FOR THE SEWARD MARINE INDUSTRIAL
CENTER, CHANGING THE SCOPE OF WORK TO INCLUDE FINAL
ENGINEERING AND ADMINISTRATIVE BID AND CONSTRUCTION
SUPPORT FOR THE PHASE 1 BREAKWATERS AND 65% DESIGN
SERVICES FOR THE PHASE 2 BASIN DEVELOPMENT, AND
INCREASING THE CONTRACT BY AN AMOUNT NOT TO EXCEED
$1,382,916, AND APPROPRIATING FUNDS
WHEREAS,the City of Seward received a grant from the State of Alaska to fund a marine
coastal engineering study at the Seward Marine Industrial Center (SMIC) for the purpose of
providing conceptual design of the Center for moving the Coastal Villages fishing fleet to Seward;
and has contracted with R&M Consultants through an RFP process to provide those services: and
WHEREAS,the City of Seward has more recently secured an additional$20 million towards
developing the SMIC project through the 2012 statewide Transportation Bond Package and 2013
legislative appropriation; and
WHEREAS, R&M Contract Amendment 1 designated State funds for geotechnical
investigation and permitting work in support of the project development as necessary prior to
finalizing the breakwater design and prior to construction; and
WHEREAS, the City has requested and R&M Consultants has provided a cost and task
proposal to complete the engineering design and bid and construction administration support for the
existing basin and to provide 65% design services for the subsequent in-water and upland Phase 2
development of the enclosed basin; and
WHEREAS, this contract amendment will provide the City with bid-ready construction
documents for the Phase 1 breakwater project and bid and construction administrative support for
same, and will provide a 65% level of design for Phase 2 sufficient to validate the scope of the
project to potential funding agencies, refine costs for the project, and allow for refinements and
negotiation as priorities, user input, and funding may make necessary; and
WHEREAS, through their work on this project since inception R&M has developed an in
depth familiarity with the project, with the needs of the existing and potential new users, and has
worked closely with the administration, the public and with facility users; and
WHEREAS,R&M's experience with and understanding of the SMIC development brings
irm
further value to the project, makes them particularly suited to continue developing the project on
54
CITY OF SEWARD, ALASKA
RESOLUTION 2013-096
behalf of the city, and R&M can begin the new work immediately; and
WHEREAS, Seward City Code § 6.10.120 (8) exempts professional services including
accounting,architectural,appraisal,engineering, land surveying,and other specialized service from
the otherwise applicable provisions of that title requiring competitive procurement procedures.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to amend the contract with R&M
Consultants Inc. for coastal marine engineering services in substantially the form presented at this
meeting as "R&M Consultants Inc. Fee Proposal for Final Engineering Services: Seward Marine
Industrial Center (SMIC) Coastal Marine Engineering and Related Technical Services Contract
Amendment #2.", and to issue a Notice to Proceed.
Section 2.The amount of this Change Order is not to exceed$1,382,916 and is in addition to
the original contract. Funding in the amount of $1,382,916 is hereby appropriated from Grant
Revenue account number 278-2782-4680-0200 to Infrastructure Account number 270-2782-5925.
Section 3. This resolution shall take effect immediately upon u adoption.
P P
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28`1' day of
October, 2013.
THE CITY OF SEWARD, ALASKA
/ .[L2.4 .J /AINd
Ma ianna Keil, Vice ay i r
AYES: Casagranda, Squires, Terry, Keil
NOES: None
ABSENT: Shafer, Bardarson
ABSTAIN: None
VACANT: One
ATTEST: 00„B..”,
•••1 0F SEj41
(J.hannaKY. CMC 146 1F0%;
ty Clerk
• SEAL f •o
•(City Seal) --.-- ti •
..yT4r��E1;A..••'�,�'�
55
Council Agenda Statement
Meeting Date: October 28, 2013 of Sess,
Through: Jim Hunt, City Manager 4)
%41rgift
From: Ron Long, Assistant City Manager 14:40-P
Agenda Item: Approve Change Order No. 2 of the contract with
R&M Consultants Inc. for coastal marine
engineering services for the Seward Marine Industrial Center.
BACKGROUND & JUSTIFICATION:
The City of Seward has received funding from the State of Alaska through legislative appropriation
and as part of the Statewide Transportation Bond package to further the Seward Marine Industrial
Center(SMIC)expansion project.Building on the design,geotechnical analyses and permitting work
to date, the next step prior to construction of the phase 1 breakwater is to complete a bid-ready
construction engineering document,then the next step is to complete a 65%design document for the
in-water and upland Phase 2 development associated with the newly enclosed basin. The City has
engaged R&M Consultants, Inc. through a competitive RFP process to provide preliminary design
and engineering services for the SMIC expansion/Coastal Villages fishing fleet home-porting
project, and then through Contract Amendment (Change Order) #1 to compete the geotechnical,
quarry analysis and permitting work, and wishes to move ahead with these next steps.
R&M Consultants Inc. is intimately familiar with the SMIC project and is particularly suited to
continue the work already begun there. R&M has provided a fee proposal and schedule of tasks to
complete the next steps as described, and is prepared to begin the work immediately.
INTENT: To authorize the City Manager to amend the contract with R&M Consultants Inc. for
coastal marine engineering services at the Seward Marine Industrial Center, changing the Scope of
Work to include providing the City with bid-ready construction documents for the Phase 1
breakwater project and bid and construction administrative support for same,and with 65%level of
design for Phase 2,and increase the amount of the contract in an amount not to exceed$1,382,916.
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan (document source here): Section 3.5.1.2 X
2 Strategic Plan (document source here): Page 12, Improve and expand x
maritime facilities; Expand development in SMIC
3. Other (list): State Legislative Priorities, 2011, 2012, 2013 X
FISCAL NOTE: The City of Seward will be reimbursed from the State of Alaska for this project.
This stage of the project will initiate a new Purchase Order to account for bond reimbursable and
legislative appropriation costs.
Approved by Finance Department: Se4.442.1e, ,,,te-la?
56
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: 06111
Recommend approval of Resolution 2013 - ,authorizing the City Manager to amend the contract
with R&M Consultants Inc. to provide coastal marine engineering services at the Seward Marine
Industrial Center.
57
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT
LEGISLATIVE GRANT #14-DC-133 FROM THE STATE OF ALASKA
DEPARTMENT OF COMMERCE AND ECONOMIC DEVELOPMENT IN
THE AMOUNT OF $10,000,000 FOR THE DESIGN AND
DEVELOPMENT OF THE SEWARD MARINE INDUSTRIAL CENTER
(SMIC) AND APPROPRIATING FUNDS
WHEREAS, the City has developed a plan for development of the Seward Marine
Industrial Center; and
WHEREAS, this project continues to be a City priority for funding requests; and
WHEREAS, the Second Session of the Twenty-Seventh Alaska Legislature's capital
budget awarded the City $10,000,000 towards the SMIC expansion project; and
WHEREAS, legislative capital project appropriations are administered through the State
Department of Commerce, Community and Economic Development, Division of Community
and Regional Affairs' (DCCED/DCRA), and Legislative Grant #14-DC-133 describes the terms
and conditions of the award; and
WHEREAS, Council acceptance and appropriation of these funds is necessary to spend
State Legislative funding on this project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to accept grant #14-DC-133 from the
State of Alaska Department of Commerce and Economic Development, Division of Regional
Affairs, Designated Legislative Grant in the amount of $10,000,000 for the purpose of
construction management, construction and contract services related to the Seward Marine
Industrial Center Expansion Project. The project period for this grant is July 1, 2013 to June 30,
2018.
Section 2. Funding in an amount not to exceed $10,000,000 is hereby appropriated from
the State Grant Revenue account no 278-27834680-0200 to contract services account no 278-
2783-5390.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of
March, 2014.
58
Council Agenda Statement
e sell/
Meeting Date: March 24, 2014 „6 t
Through: City Manager, Jim Hunt
From: Community Community Development Director, Ron Long
Agenda Item: Accepting and Appropriating State Legislative Capital Grant Awarded for SMIC
Development
BACKGROUND & JUSTIFICATION:
Development of the Seward Marine Industrial Center is and has been a priority for funding requests and
economic development for the City. A phased plan has been adopted to construct the breakwater at SMIC
and State funding has been awarded for the project. Financial control measures and accounting practices
require the City Council to accept individual grant awards and to appropriate funds. The finance department
will track expenses for the project and ensure that they comply with requirements of the grant awards.
In 2013 the Alaska Legislature approved a ten million dollars($10,000,000)Designated Legislative Capital
Project Grant for the SMIC breakwater and expansion project.This$10 Million is in addition to$10 Million
received from the State capital bond project,for the SMIC expansion project. This grant agreement 14-DC-
133 is administered through the State of Alaska Department of Commerce, Community and Economic
Development,Division of Community and Regional Affairs. Council acceptance and appropriation of funds
is required to move forward with the project.
INTENT:
The intent of this resolution is to add the$10 Million grant to$10 Million in State capital bond proceeds,for
the SMIC breakwater and expansion project.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Page 16"Improve and
1 expand port facilities to attract more maritime trade. Complete
. X
development of SMIC as a revenue source with year-round employment
opportunities."
2 Strategic Plan (document source here): Page 5 "Attract New Industry" x
Page 7 "
3. Other (list): SMIC Development Plan X
FISCAL NOTE:
State of Alaska Grant Number 14-DC-133 awarded the City of Seward $10 million toward Phase I of the
SMIC expansion project. This resolution will authorize acceptance of the grant and will appropriate funds
for the project. Contracts in excess of$50,000 will come before Council for approval.
Approved by Finance Department: A_
ATTORNEY REVIEW: Yes No X
)11
RECOMMENDATION: Approve Resolution 2014- authorizing the City Manager to Accept State of
Alaska Legislative Grant no. 14-DC-133 and appropriating funds.
59
1
..,.OF 17.
DEPARTMENT OF COMMERCE,COMMUNITY,AND ECONOMIC DEVELOPMENT
Ak).:. — ' , ' -*`• '7 DIVISION OF COMMUNITY AND REGIONAL AFFAIRS
Designated Legislative Grant Prog :-4i ,- .
CEPVE I
- Grant Agreement
OCT 17 2013
Grant Agreement Number Vendor Number Amount of State Funds
14-DC-133 COS84266 $10,000,000.00
Encumbrance Number/AR/Lapse Date Project Title Seward Marine Industrial Center/Development
/9570/6/30/2018 Homeport Coastal Villages Region Fund's Fleet to Alaska Project
.-:".:=. ,-,•..:::..(F-:.?',,,•-:? -:::::::':',ir':r.'.:: ::'_::.;!.:',,,:::, 44,: ?:,.' :' ,'..i,M: : -;:-.f, . !.: :;', ':".g-::; ..•):K:JV..04:1*eSti:T•0:44-fil);Ok*;,'•:'::,.:'-:','*;"::::;i::.:"".1'::,-'
Name Name
City of Seward Robin Park
Street/PO Box Title
PO Box 167 Grants Administrator II
City/State/Zip Street/PO Box
Seward,AK 99664-0167 PO Box 110809 •
Contact Person City/State/Zip
Kim Kowalski-Rogers _ Juneau,AK 99811-0809
Phone Fax Phone Fax
907-224-4064 907-224-4038 907-465-4731 907-465-5867
AGREEMENT
The Alaska Department of Commerce, Community, and Economic Development, Division of Community and Regional Affairs
(hereinafter'Department')and City of Seward(hereinafter'Grantee')agree as set forth herein.
Section I. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this
agreement. The amount of the payment is based upon project expenses incurred,which are authorized under this Agreement. In
no event shall the payment exceed S10.000.000.00
Section II.The Grantee shall perform all of the work required by this Agreement.
Section III. The work to be performed under this agreement begins July 1. 2013 and shall be completed no later than June 30,
2018..
Section IV.The agreement consists of this page and the following:
ATTACHMENTS APPENDICES
Attachment A: Scope of Work Appendix A: Audit Regulations
1. Project Description Appendix B: Audit Compliance Supplement
2. Project Budget Appendix B2: Insurance
3. Project Narrative Appendix C: State Laws and Regulations
4. Project Management/Reporting Appendix D: Special Requirements and Assurances for
5. Forms Packet Federally Funded Projects if applicable)
Attachment B: Payment Method Appendix E: Site Control
Attachment C: Standard Provisions Appendix F: State Fire Marshal Review
AMENDMENTS
Any fully executed amendments to this Agreement
-- ;-.,._„:, :-.:::. .,•.•.:-•• -..,,,...,-,- , :-.:::-,;•,lg-•,1-.:,,;:-•:--,•:, ,,t..:.;.-' .1.,,.: ;::. :2:: •;:i .:---.-,:., E.- .-2'.•:-7.1i.=',W=.1., ,-i,",',-..":'.:=-:::..;-,; :-,!,=3 ,-.1-':''-::.,T.i.',`,--n;§-:',.'2,`:;::: :;-,',,-':"'
ra■,, ,. --: A e= -.: .;• -,.. -.', ,,;-' --•-, . :.,-;•:- ,,,,--•;-:--•-,-,..DepatIingpt.,,,:::,..,..:-,,::1,,,,
S'.:,iature
alliiii'r.' 4 „ ..eia,. ,
/
kir Title dor
Printe. me and Title Print. ,me and Title
Jam-. . t,City Manager , Jolen. 'xi,Grants AdministwIII
Dat. _ Date /
M..---//1/ Zd I,
Reviewed by:4/3/3„,_
Rev.3/2013 Designated Legislative Gm emen!-Over 50K Standard Page 1 of 19
60
City of Seward, Alaska City Council Minutes
February 10, 2014 Volume 39, Page
CALL TO ORDER
The February 10, 2014 regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Lieutenant Louis Tiner led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and
Marianna Keil Ristine Casagranda
Christy Terry David Squires
Dale Butts
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Cheryl Brooking, City Attorney
Absent—None
Vacant—One
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Jim Herbert stated tax services were currently being offered at the Seward Senior Center.
The student exchange application period was open and Herbert encouraged students to apply. He
referred to his Prince William Sound Regional Citizens' Advisory Council (PWSRCAC)report in
the packet tonight and would be happy to answer any questions. Herbert hoped council would agree
to issue the support letter to recertify the PWSRCAC. There was an anniversary presentation of the
Exxon Valdez Oil Spill planned for March 6, 2014 at the Alaska SeaLife Center.
Bob Reisner stated it appeared Public Works seemed to be lacking a maintenance schedule
for the Lowell Point Treatment Plant. He felt if Public Works had a maintenance plan and held to it,
it would prevent the problems like the city was currently faced with. Reisner hoped the different
parties involved could work together and council would consider implementing a maintenance plan.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Terry) Approval of Agenda and Consent Agenda
61
City of Seward,Alaska City Council Minutes
February 10, 2014 Volume 39,Page
Keil added an item under Other New Business: Schedule a Work Session to discuss Transient
Merchants.
Terry pulled Resolution 2014-017 off the consent agenda.
Casagranda added an item under Other New Business: Schedule a Work Session to discuss the
Lowell Point Sewage Lagoon.
Butts added Resolution 2014-014 to the consent agenda.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Non-objection to the liquor license renewal for Terry's Fish & Chips and the Seward
Alehouse.
Issue letter of support for the recertification of the Prince William Sound Regional Citizens'
Advisory Council.
Resolution 2014-013, Retroactively Amending The 2013 Budget To Record Expenditures Of
$325,900.14 Paid By The State Of Alaska On Behalf Of The City Toward The City's Public
Employees Retirement System Liability For The Period July Through December, 2013.
Resolution 2014-014,,Authorizing Purchase Of A Ford F350 4x4 Truck From Kendall Ford To
Replace A 2001 Chevy 3500 4x4 Truck With Crane At The Harbor, In An Amount Not To
Exceed $28,500 Utilizing The State Of Alaska's Procurement Contract, And Waiving
Competitive Procurement Procedures.
Resolution 2014-021, Amending The City Council Rules Of Procedure Rule 26, Order Of
Business And Rule 27, Procedures For A Public Hearing.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
Proclamation for Polar Bear Jump Off.
Borough Assembly Report, Sue McClure stated the assembly accepted the All Hazard
Mitigation Plan for the Seward Bear Creek Flood Service Area. That board still needed a member
and noted that person could live in or out of the city limits. The service area boards,like all budgets,
were hurting due to the increase in the property tax exemption from $20,000 to $50,000 passed by
the voters at the October 2013 Borough Election. McClure emphasized the importance of having
people on this board. An ordinance was coming before the assembly to decrease residential
exemptions of occupancy from 185 days to 183 days, to pattern the state's residential requirements
for the Permanent Fund Dividend eligibility. The assembly would consider an ordinance on
February 25, 2014 that would provide for ordinances other than borough code amendments to be
62
City of Seward,Alaska City Council Minutes
February 10, 2014 Volume 39, Page
heard in 13 days instead of 25 days. She would like feedback from people on this issue as it would
shorten the public comment period. The assembly was heading to Juneau to meet with legislators
next week.
City Manager's Report, City Manager Jim Hunt stated the following purchase order
between $10,000 and $50,000 was approved by the City Manager since the last council meeting:
$19,700.00 for EDC Inc. for Mechanical Engineering Services for the Electric Warehouse Building.
In Public Works, Spruce Creek repairs began February 6,2014 which included mobilization
of materials moved to site and exploratory work. Staff was developing a scope of work with an
engineering firm for temporary repairs and work at Lowell Point Wastewater Treatment Plant
(LPWWTP)and was concurrently working on a Request For Proposals for Emergency Odor Control
Measures at the facility. The Electric Department had a successful generation test on January 3,
2014. The department was also in the process of moving to the City Hall Annex Building.
The Harbor Department had started the impoundment process for five vessels,and harbor staff
fulfilled the required notice to owners,notifying them of their opportunity to appeal.The contractor
completed the installation of D Float except for the essential dock utilities and the project completion
date was April 15, 2014. The Restrooms Improvement Project was nearing completion.
Hunt read a report he prepared regarding an open burn on January 9, 2014. Hunt stated he
received a letter from the Department of Environmental Conservation describing burn policies and
he would be sending this information to all departments for reeducation, adding at no time in the
future shall material be sent to a burn without full approval from the Fire Department. Long stated
administration was working with the State and Federal delegates and lobbyists for proposed repairs
to the airport. The city was urging the state to use the money to fully repair the airport.
In response to questions, Hunt stated he had received correspondence from the Joint Base
Elmendorf-Richardson(JBER)about the Air Force Recreation Camp,and discussions ensued about
the future of the existing structures and infrastructure. Hunt thought the property would be vacated
by October of this year. In response to Terry, Long stated administration was waiting for the job
description for the Public Works Superintendent position to be forwarded to them for review.
City Attorney's Report, Cheryl Brooking stated for the period of December 21, 2013
through January 20,2014,the City Attorney's office provided advice,code enforcement,worked on
administrative matters,public document requests,maritime liens and impoundment,contract matters
for services and purchases of goods, and addressed contracting employment issues related to the
Seward Community Health Center.
Other Reports,Announcements and Presentations
Presentation on Seaview Community Service's Domestic Violence Sexual Assault
Program by Coordinator Dawn McDevitt.
PUBLIC HEARINGS —None
UNFINISHED BUSINESS—None
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City of Seward,Alaska City Council Minutes
February 10, 2014 Volume 39,Page
NEW BUSINESS
Resolution 2014-015.,Accepting An Amendment To Grant Number 7910011 Through Alaska
Energy Authority To Upgrade And Update Generation Facilities At Fort Raymond Generation
Plant For$2,000,000, And Appropriating Funds.
Motion (Keil/Casagranda) Approve Resolution 2014-015
Electric Utility Manager John Foutz thanked the other Railbelt Utilities working with
Seward to help find additional grant funds for this generator project.
Terry asked what the additional funds were going towards. Foutz said the list provided
addressed most of the warehouse portions of the grant. The additional $2 million went to the same
percentages as were allocated on the previous grant, for the generation portion (60%) and the
warehouse portion(40%). She emphasized she would still like to see more updates on this project.
Motion Passed Unanimous
Resolution 2014-016, Retroactively Amending The 2013 Budget And Appropriating An
Additional$84,087 In Sales Tax Revenue To The Hospital Enterprise Fund.
Motion (Keil/Terry) Approve Resolution 2014-016
Long said this was the formal transfer of the one percent to health care, as 2013 sales tax
revenues came in higher than projected.
In response to questions, Finance Director Kris Erchinger stated one percent of the city
sales tax revenues went to the hospital fund still. From that point, the funds could potentially be
appropriated to the Seward Community Health Center if needed.
To clarify comments she had heard from the public, Keil said this money was not going to
Providence but the Hospital Enterprise Fund. Erchinger added anything purchased with those funds,
such as equipment, belong to the city.
Motion Passed Unanimous
Resolution 2014-017,Authorizing The City To Provide Certain Administrative And Support
Services On Behalf Of The Seward Community Health Center.
Mayor Bardarson stated she sat on the Seward Community Health Center Board and handed
over the gavel for a ruling on a possible conflict of interest. She stated did not receive any
financial compensation in sitting on this board. Vice Mayor Keil ruled no conflict existed as no
financial conflict arose and noted it was helpful for the knowledge Bardarson provided on the
matter. Keil returned the gavel to Bardarson.
Motion (Terry/Butts) Approve Resolution 2014-017
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City of Seward,Alaska City Council Minutes
February 10, 2014 Volume 39, Page
Erchinger said the intent of this resolution was that the city could provide certain services on
behalf of the health center. The City Code now had provisions to allow for this, as long as it was
approved by the council. This resolution satisfied that approval. The services to be provided were
listed in the sections of the resolution. The intent was not for city staff to be full time accountants,
but initially the Seward Community Health Center(SCHC)had priority matters which needed to be
addressed, so it seemed best to have the city step in and provide those services initially. Erchinger
stated the idea was the Executive Director of the SCHC could ask for help when needed,and the City
Manager would authorize or not authorize these services. The financial and accounting services
outlined in the resolution would be done with existing city staff.
Regarding reimbursement of services,they city could bill for the services,or the costs of the
services could be allocated towards the SCHC in requesting reimbursement. Whether or not the city
actually was reimbursed by the SCHC was up to the council. Terry asked how that choice would
come to council,if they would or would not reimburse. Erchinger anticipated that decision to come
at the end of the year after the SCHC determined if they could or could not reimburse the city,but
ultimately the council could do so by resolution.
Squires thought the language in Section Two of the resolution should be more binding,that
the costs assisting the SCHC would be allocated and reimbursed to the city by the SCHC. He felt it
was important that if the city provided the services,they would pay the bill for it. Erchinger didn't
object other than it should be understood the SCHC would likely not make any money in the first
several years, so and if the SCHC couldn't pay the reimbursement the city would have to allocate it
right back.
In response to Casagranda, Erchinger said they didn't expect to add staff to the Finance
Department,so she didn't think there would be an additional cost to the city. The city would account
for the time spent on SCHC matters. The city would compile those costs in an end-of-the-year report
to Providence based on those incurred costs. These would be added to their cost report so when the
rates were being established, these costs were factored into the rates. The council could bill the
SCHC and expect them to pay it,but it was not anticipated for the SCHC to make any excess money
for the first few years.
Motion to Amend (Terry/Keil) Amend Resolution 2014-017, amending
section two of the Resolution to read as
follows: "Section 2. The costs associated
with assisting the Seward Community
Health Center may will be allocated to the
Center and may be reimbursed by the
CHC, as approved annually via City
Council resolution, as costs of the CHC."
In response to Keil, Erchinger confirmed they could use these costs in kind.
Motion to Amend Passed Unanimous
Motion to Amend (Terry/Keil) Amend Resolution 2014-017, inserting a
65
City of Seward,Alaska City Council Minutes
February 10, 1014 Volume 39, Page
new section three of the Resolution:
"Section 3. The City of Seward will not
hire any new employees to perform these
services.", and renumbering the existing
sections accordingly.
In response to Squires,Terry said her suggestion was to ensure it was on record that the city
wasn't hiring additional people. If the city needed to hire additional staff in the future, they could
come back to council with that request.
Motion to Amend Passed Yes: Keil, Butts, Terry, Casagranda,
Bardarson
No: Squires
Casagranda asked how long these services would be provided. Erchinger stated it depended
how quickly the SCHC was able to get organized and how well they did. From a budgetary
standpoint,they were hiring critical positions right away. Erchinger could not give a specific time,
but she didn't anticipate three years from now the SCHC would still need the city to assist with
services.
Motion to Amend (Terry/Keil) Amend Resolution 2014-017, inserting the
words "for a period of not more than but
up to three years," in section one of the
Resolution.
Motion to Amend Passed Unanimous
In response to Casagranda, Erchinger stated her staff was spread thin,but they could handle
the extra work. They would do their best and also encourage the SCHC to get their staff up and
running as quickly as they could.
In response to Casagranda,Hunt believed the city's MIS Department would be able to handle
the extra load as well,though they were also spread thin. Erchinger noted most of the staff working
on these services were exempt from claiming overtime, so there shouldn't be overtime costs
associated with assisting the SCHC.
Long stated they were given a short time to get the SCHC open. Right now,these proposed
services would be impossible for the SCHC to handle. They did expect that providing these services
to the SCHC would be on a temporary basis.
Terry acknowledged that city staff and the SCHC were working very hard on this, and she
was thankful for the extra effort put in by those involved.
Main Motion Passed Unanimous
Resolution 2014-018,Approving A Co-Applicant Agreement Between The Seward Community
Health Center, Inc. And The City Of Seward.
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City of Seward,Alaska City Council Minutes
February 10, 2014 Volume 39,Page
Mayor Bardarson stated the same potential conflict existed as declared during the previous
resolution and Keil gave the same ruling for the same reasons.
Motion (Terry/Keil) Approve Resolution 2014-018
Erchinger recalled some of the history of the partnership between the city and the Seward
Community Health Center. This federal program was designed in a specific way that identified
certain health needs in a community. If they could provide better, easier, and cheaper access to
under-insured and non-insured people, it would prevent larger health costs down the road. The
SCHC board represented the various demographics of the community. The purpose of this
agreement was to formally establish each party's role.
Erchinger reminded council the SCHC employees would initially be city employees for a
limited time,but was not specified for a certain period of time. Under this agreement,the employees
were subject solely to the personnel policies of the SCHC board. The Executive Director, not the
city administration,would have the role of hiring,firing,evaluations,and disciplining of employees
of the SCHC. The pay scale of the SCHC would be approved by the board. One requirement was
that the federal funds would come from the government to the city in the form of a grant,and the city
had to work with the SCHC to distribute the funds.
In regards to the employment issue,this agreement was written to be revisited no later than
three years from approval of the initial agreement,but that may not be specific enough for council's
needs.
In response to Terry,Erchinger stated the SCHC board voted to give the executive committee
the power to authorize any contracts necessary between board meetings because time was so limited.
The executive committee of the board approved this agreement.
By Unanimous Consent, council suspended the rules to allow Interim Executive Director
Sharon Montagnino and SCHC Board President Patty Beals to speak. Beals stated the
Executive Board made a motion to have the board chair be able to make the decision to sign and
review these contracts, and it was allowed under Section 330 of the Public Health Service Act.
Squires asked about section 3.4.2 as presented in the council packet [Clerk's Note: this
section was later renumbered to 3.3.2]. He didn't think the SCHC should incorporate the city's
purchasing laws and thought they should be instead approved by the board. Erchinger said the intent
was not to tie the hand of the board,but the grant required to follow the city's procurement code.
Motion to Amend (Squires/Keil) Amend Resolution 2014-018, adding
"except governing board approval would
replace city council approval"to the end of
the last sentence in section 3.4.2 of the Co-
Applicant Agreement [final version
renumbered as 3.3.2].
Motion to Amend Passed Unanimous
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City of Seward,Alaska City Council Minutes
February 10, 2014 Volume 39,Page
Terry asked for clarification of section 3.5 and that it applied for all the sections below it
[Clerk's Note: this section was later renumbered to 3.4]. Brooking clarified this was not a three
year time limit,but that the agreement could be reconsidered no later than three years from the date
of initial approval.
Motion to Amend (Terry/Casagranda) Amend Resolution 2014-018,adding"For a
period of no longer than three years,..."at
the beginning of the first sentence in
sections 3.5.2, 3.5.5, 3.5.6 of the Co-
Applicant Agreement [final version
renumbered to 3.4.2, 3.4.5, 3.4.6,
respectively].
Terry felt the city needed to be consistent that in three years,these terms should be reviewed
by council. This further established a time frame and everyone can work towards period.
Motion to Amend Passed Unanimous
Motion to Amend (Bardarson/Terry) Amend Resolution 2014-018,removing the
sentence, "Employment at the CHC
requires a probationary period and
employees are currently offered the same
annual leave allowances as other City
employees." in the Council Agenda
Statement.
Terry supported this amendment and if approved asked the City Clerk to make sure the
amended agenda statement be preserved in the record as it reflected council's intent regarding the
interpretation and purpose of the agreement.
Motion to Amend Passed Unanimous
Motion to Amend (Terry/Casagranda) Amend Resolution 2014-018, making the
following addition: "...alternate defined
contribution retirement plan..." to section
3.5.6 of the Co-Applicant Agreement final
version renumbered to 3.4.6].
Motion to Amend Passed Unanimous
Motion to Amend (Terry/Casagranda) Amend Resolution 2014-018, adding "417
1st Avenue" as the physical address of the
Seward Community Health Center under
section eight of the Co-Applicant
Agreement.
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City of Seward,Alaska City Council Minutes
February 10, 2014 Volume 39, Page
Motion to Amend Passed Unanimous
Casagranda asked if the SCHC meetings were noticed and open to the public. Erchinger
stated the SCHC followed provisions under federal guidelines and the SCHC's bylaws addressed
public meetings. She added the city's approval of the budget would be the city involvement with the
SCHC. Erchinger did not believe the city could mandate or require the SCHC meetings to be public;
rather the SCHC had to follow what the federal guidelines dictated.
Brooking did not recall anything in the federal law that required the SCHC to be open to the
public as they were a stand-alone 501 (c) 3 non-profit entity. The attorney reiterated the makeup of
the board was required to represent a broad aspect of the entire community, and the SCHC did
represent the entire community. Section 1.7.5 of the agreement stated the city did not have a role in
the operation and management of the center,and Brooking emphasized the city did not want to have
any other role. The city was in charge of approving the budget only.
Butts noticed there was no date in this agreement, and perhaps there needed to be one.
Erchinger stated the agreement would remain in effect during the project period of each Section 330
Public Health Service Act grant award. While there wasn't a particular date, she could point to the
grant award document which notated the expiration of the grant. She believed that was
approximately February 28, 2016. Before the period ended, it was required to submit a new
application for a new grant and come back to council for approval.
Keil said it behooved the SCHC to have open meetings,but there were instances of meeting
topics that couldn't be public.
Casagranda noted section five of the agreement addressed having a city representative on the
board and asked if that would be compromising. Brooking said having a council representative
would be different than the council dictating how the center was run. Erchinger said the
coordinating committee had been meeting,but not with a council member on the committee yet as
this agreement was not approved.
In response to Brooking,Erchinger said each time the SCHC wanted to go renew the federal
grant,both the SCHC board and the City Council would have to approve that decision.
Motion to Amend (Casagranda/Butts) Amend Resolution 2014-018, adding the
following language to section five [final
version renumbered to 5.1], "For purposes
of implementing, amending, or renewing
this Agreement, the Parties agree to
participate in a Coordinating Committee
comprised of one member each of the
Governing Board, the City Council, the
Health Center Executive Director, and the
City Manager, or their respective
designees."in the Co-Applicant Agreement.
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City of Seward,Alaska City Council Minutes
February 10, 2014 Volume 39,Page
Brooking stated if council adopted this amendment,both parties would agree to participate in
this coordinating committee, and they could talk about implementing amending or renewing the
agreement.
Motion to Amend Passed Unanimous
Motion to Amend (Terry/Casagranda) Amend Resolution 2018-014,adding a new
section three to the Resolution: "Section 3.
If the Community Health Center Board
wants to extend the employment
arrangement with the City of Seward for
Community Health Center employees,then
the Community Health Center must
request and obtain approval of the Seward
City Council prior to February 1, 2017
(3.5.2, 3.5.5, 3.5.6)." [final version
renumbered to 3.4.2, 3.4.5, 3.4.6]
Terry requested that as the document was renumbered to reflect amendments and correct
formatting issues, the corrected section numbers should be reflected as part of this amendment.
Motion to Amend Passed Unanimous
Bardarson asked for any proposed maintenance costs,and Erchinger said that was addressed
in a services agreement between the SCHC and Providence. Such an agreement was in the process of
being drafted and would not involve the city.
Main Motion Passed Unanimous
Resolution 2014-019,Approving A Transfer Of Funds In The Amount Of$500,000 From The
Water Enterprise Fund To The Wastewater Enterprise Fund For The Purpose Of Conducting
Mitigation Efforts At Lowell Point Sewage Lagoon,And Appropriating Funds.
Motion (KeiUSquires) Approve Resolution 2014-019
Long stated it was no surprise the sewage lagoon at Lowell Point would take work and that
work would require funding. There was consideration about drawing funds from General Fund,the
Wastewater Reserves, or the Enterprise Funds. Administration recognized this amount did not
eliminate the possibility that they would be back with additional funding requests to complete the
project. This was a transfer of funds, not a loan.
Casagranda said this was her number one priority right now. Summer was coming and this
was a major problem. Lowell Point had a large tourism population and this was a good beginning,
but time was limited. Long agreed and if the city was able to get funding from the state legislature,
at the earliest,funding would not be available until July 1,2014. Staff wanted to reserve the right to
come back to council for more funding.
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City of Seward,Alaska City Council Minutes
February 10, 2014 Volume 39,Page
Long stated the city intended to use these funds to conduct necessary short-term repair work,
including design work, odor control and engineering. Hunt added he appreciated council support on
this resolution and they intended to move forward rapidly on this issue.
Motion Passed Unanimous
Resolution 2014-020,Approving An Amendment To The Employment Agreement With The
City Manager,And Appropriating Funds.
Motion (Terry/Keil) Approve Resolution 2014-020
Terry asked why this increase wasn't retroactive to January 1, 2014. Hunt did not have a
response.
Motion Passed Unanimous
Other New Business Items
Schedule a Work Session to discuss Transient Merchants. Council scheduled this Work
Session for Monday, February 24, 2014 at 6:00 p.m.
Schedule a Work Session for the Lowell Point Sewage Lagoon. Keil stated she didn't think they
should meet until there was some kind of recommendation or plan that administration could provide
as to how to fix the issue at the lagoon. Terry wondered if they could have a non-action item on the
next agenda for an update on the Request For Proposal (RFP)being prepared. Hunt stated council
took an important step tonight by appropriating funds.
Butts applauded Casagranda's efforts to get this done. Butts said a company he spoke with
said an issue was space to work around in that area. They really needed to have an RFP established
and proposals received to know how long it would take to rectify the problem. Administration
assured the body they would bring forward any information they received on this issue to council.
Council chose not to schedule a Work Session at this time.
INFORMATIONAL ITEMS AND REPORTS
Regional Citizens'Advisory Council Report by City of Seward Representative Jim Herbert.
Certificate of Congratulations awarded to Deputy City Clerk Brenda Ballou on earning the
designation of Certified Municipal Clerk (CMC)from the International Institute of Municipal
Clerks.
COUNCIL COMMENTS
Bardarson acknowledged the recent Certified Municipal Clerk(CMC)designation earned by
Deputy City Clerk Brenda Ballou.
71
City of Seward,Alaska City Council Minutes
February 10, 2014 Volume 39,Page
Butts reported on his trip to Kenai to the Kenai Peninsula Economic Development Disctrict
(KPEDD)Economic Outlook Forum and stated it was a very positive trip for all those who attended.
It was exciting to see people in an upbeat manner. Butts was able to meet with many people and felt
he helped generate interest in Seward. The KPEDD would like to have a similar forum in Seward in
May. He hoped that the city could get really involved and invite industry leaders to attend. Butts
would like to put to task council and administration that,as build-up happened regarding oil and gas
development, Seward would be on the front end of the conversation showing they wanted to be
involved. He thanked Jim Herbert for his work on the Prince William Sound Regional Citizens'
Advisory Council. He promised the public that the city was working on the problem at the sewage
lagoon at Lowell Point. There was a due process and he appreciated everyone's efforts. Butts
announced 17 Seward Volunteer Firefighters just finished the Firefighter II class.
Casagranda said she was disappointed a Work Session was not scheduled tonight on the
sewage lagoon. She was curious as a citizen and for the public where the SCHC board met,if they
were regular meetings, and where she could go to find out where they were meeting. She
congratulated Brenda Ballou on her CMC accomplishments. She thanked the SCHC and everyone
involved in this process for working so hard in a short amount of time to get this new clinic up and
running. Casagranda was looking forward to council and administration working together for a
timely solution at the sewage lagoon.
Squires passed on his congratulations to the local firefighters earning the Firefighter II
designation and also thanked the instructors involved. On the recent open burn issue, he hoped
everyone realized that employees did the best they could to adhere to regulations. Squires hoped that
the people that looked at the city were also looking outside city limits burning as well. He worked
for the voters of the city, and they were his first priority. Squires would be traveling to Juneau
tomorrow representing the Alaska Fire Chiefs. He would be meeting with legislators and would be
talking about the city's priorities and would also be talking about bills that affect our fire service.
Long said Senators Giessel and Herron introduced bills for an Arctic Port Authority and
wanted Seward included in that bill.
Hunt stated the negotiations between Vigor and Seward Ships DryDock were progressing
well. He thanked Martha Fleming for running the camera for the television broadcast tonight.
CITIZEN COMMENTS
Paul Paquette thanked council for starting the process of getting the lagoon back in order
again. He appreciated the work done and their patience with the citizens of Lowell Point. He
reminded council the sewage lagoon may be located at Lowell Point, but it was the city's lagoon.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Terry stated applications were being accepted for the vacant council seat. They were due
February 18, 2014 at noon to the City Clerk.
72
City of Seward,Alaska City Council Minutes
February 10, 2014 Volume 39,Page
Bardarson noted the Planning and Zoning Commission and the Historic Preservation
Commission were looking for members.
Terry thanked Hunt on the reports on what he has been doing.
EXECUTIVE SESSION
Motion (Terry/Keil) Go into Executive Session to discuss the
City Clerk's Annual Evaluation.
The City Clerk was invited to attend this Executive Session.
Motion Passed Unanimous
Council went into Executive Session at 9:51 p.m.
Council came out of Executive Session at 10:23 p.m.
ADJOURNMENT
The meeting was adjourned at 10:23 p.m.
Johanna Kinney, CMC Jean Bardarson
City Clerk Mayor
(City Seal)
73
Agenda Statement
Of SE'S?,
Meeting Date: March 24, 2014 °►�;;, c
To: Mayor and City Council ( ��'?
4�4S11�P
From: Johanna Kinney, City Clerk
Agenda Item: Appoint up to two applicants to the Seward
Recreation Committee, a Special Ad Hoc Citizen Advisory Committee
BACKGROUND & JUSTIFICATION:
At the February 24,2014 City Council Meeting,the City Clerk was directed to solicit letters
of interest to fill two of the vacancies on the council appointed Seward Recreation Committee. The
recreation committee was created in February of 2013 by the Mayor with consent of the City
Council.
The City Clerk sent notices of vacancies for this committee and received two responses by
the set deadline of March 4,2014. Norma Shellgren and Devin Putney submitted letters of interest
and they are enclosed in your packet for your review.
At this February 24, 2014 meeting, it was noted the Seward Recreation Committee would
like to review any letters of interest and be able to provide any recommendations to the council when
considering appointing any new members. The Seward Recreation Committee did receive copies of
these enclosed letters of interest and as of the packet printing date of March 20, 2014 were not able
to conduct a meeting to formulate any recommendations. It suggested by the City Clerk as an
alternative to provide individual recommendations to the City Council,emphasizing the importance
of stating the opinion as an individual, and not one of the committee as a whole.
Since the City Council Rules of Procedure Rule 29 state Special Ad Hoc Citizen Advisory
Committees may be created by the council for a particular purpose and since there has been a large
turnover in committee members since its original inception, it might behoove the City Council to
clearly state what purpose or directives they anticipate the Seward Recreation Committee to follow.
According to City Council Rules of Procedure, Rule 29,
(d) Special Ad Hoc citizen advisory committees may be created by the Council for a
particular purpose. Committee members shall be appointed by the Mayor, with the advice
and consent of the Council. The Mayor shall appoint the chair of the committee. Citizen
study committees shall sunset at the end of their mission, but no later than the end of each
fiscal year unless specifically continued by the Council thereafter for a specified time period.
One Council member, and one alternate Council member, may be appointed as a member
and liaison of a citizen advisory committee.
(e) Committees may make recommendations on proposed programs, services, ordinances,
and resolutions within their area of responsibility before action is taken by the Council. The
Committee Chair may present the recommendations of the committee during the discussion
of the item of business.
74
0) Employees shall staff the various committees as directed by the City Manager, but no
staff person shall serve as a voting member of a council or citizen study committee.
(g) Minutes need not be taken of committee meetings.
As a council-appointed committee, this committee is be subject to the Open Meetings Act
and,therefore,meetings of the committee would continue to need to provide adequate legal notice
via the City Clerk's Office and be open to the public.
INTENT:
The intent of these appointments is to fill some of the vacancies created by the larger initial slate of
members. The committee is seeking to have a seven member committee, rather than the original
number of 11 members.
The committee should continue to serve in an advisory capacity. The committee should hold
properly noticed and public meetings in accordance to the Open Meetings Act and bring forward
suggestions to the council for consideration.
RECOMMENDATION:
• Appoint up to two applicants to the Seward Recreation Committee. Applicants are
Normal Shellgren and Devin Putney.
• Establish the particular purpose for the Seward Recreation Committee.
75
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76
Johanna Kinney
From: devin putney <captainputney @yahoo.com>
Sent: Tuesday, March 04, 2014 1:07 PM
To: Johanna Kinney
Cc: Johanna Kinney; Karin Sturdy
Subject: Rec Committee letter of intent
To whom it may concern,
I am writing in regards to the open seat aboard the Recreation Committee. To give you a quick
background, I first came to in Seward in 2004 to run a boat for the summer season. My intent was to
see Alaska once, and then move on with my life. It turned out Alaska is a beautiful place and Seward
is a great town, leading me to work here every season since. As of four years ago, my wife and I
decided to make Seward our permanent home. Although there are great outdoor activities we can
enjoy on our own, we have found the recreation activities afforded to us by the city to be very
important as well. Wether it is softball in the summer or racquetball and volleyball in the winter, we
have gained more from these activities then just health benefits. It is a good opportunity to meet other
people in town and build community (especially during the long winter months). It is for these
reasons, that I believe the future work of this Committee will be very beneficial to the town. I do have
the time that I can commit, and am very interested in helping work towards the mission of increasing
recreation opportunities in Seward. Thank you for considering me for this position.
Sincerely,
Devin
Devin B. Putney
310 Lodging
(907) 362-7245
NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon
as possible.
Spam
Not spam
Forget previous vote
1
77
Chill It's a Drill !
On Thursday, March 27 between 10:15 AM and 10:45 AM you
may hear tsunami sirens and, if you are watching TV or
listening to the radio, you may hear or see a message that a
tsunami warning has been issued for all of Alaska.
Chill, it's a drill! The drill will test sirens to make sure that
the tsunami warning system works from one end to the other.
So tell your friends and family:
• You will hear an "all clear" message after the test siren
• It's not a real emergency
• Do not evacuate your home
• Do not call 911
Remember... on March 27th... Chill, it's a Drill!
Presented by the National Weather Service and Alaska's
Division of Homeland Security and Emergency Management, in
cooperation with the Alaska Broadcasters Association.
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78
The Great It.
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To commemorate the 50th Anniversary of the
1964 Great Alaska Earthquake, a special
"Great Alaska Shake Out"
earthquake drill will be held
on March 27, 2014 at 1:36 p.m .
Official rescue teams who have been dispatched to the scene
of earthquakes and other disasters around the world continue
to advocate use of the internationally recognized "Drop, Cover
and Hold On" protocol to protect lives during earthquakes:
DROP to the ground (before the earthquake drops you !)
Take COVER by getting under a sturdy desk or table
HOLD ON to it until the shaking stops!
For more information, visit http://shakeout.org/alaska/
79
PROCLAMATION
WHEREAS,on March 30, 1867, then Secretary of State William H. Seward signed the
Alaska Purchase Treaty;and
WHEREAS,this treaty negotiated the purchase of Alaska from Russia;and
WHEREAS,it was proclaimed by the State of Alaska that this day be celebrated on the last
Monday of March each year;and
WHEREAS,this day is of special importance to the City of Seward as this city was named
in honor of William H.Seward;and
NOW THEREFORE,I,Jean Bardarson,Mayor of the City of Seward,Alaska,do hereby
acknowledge and recognize William H. Seward for his foresight and wisdom in acquiring Alaska
from Russia,and do hereby proclaim Monday,March 31, 2014 as:
SEWARD'S DAY
Dated this 24th Day of March,2014 THE CITY OF SEWARD,ALASKA
Jean Bardarson,Mayor
80
FIRE 1)1 T
CERTIFICATE OF APPRECIATION
� r
The City Council of the City of Seward,Alaska
would like to recognize the following individuals for their contributions
and express its sincere appreciation on behalf of our community:
Mike McHone Jonathan Gage
2013 Firefighter of theYear 2013 Distinguished Service Award
Terry.Moon Liberty Theatre
M Ski & Marie Fletcher
2013 Most Training p
2013 Community Service Award
Eddie Athe
Y Wally Corrigan
150. Calls:Coin .
(Responded to 1'89 Calls) 100 Calls Coin
(Responded to 144 Calls)
Rob Mathis .. .
Terry Moon
100 Calls Coin. 100 Calls Coin
(Responded toll 36 Calls)
(Responded to 136 Calls)
David Squires Michael Vander Vegt
100 Calls Coin 100 Calls Coin
(Responded to 136 Calls) (Responded to 135 Calls)
Sean Corrigan Morgan Woodard
100 Calls Coin 100 Calls Coin
(Responded to 121 Calls) (Responded to 104 Calls)
DATED this 24th day of March,2014 THE CITY OF SEWARD,ALASKA
Jean Bardarson,Mayor
81
millINIMMI■111111,
PROCLAMATION
WHEREAS,in the summer of 2009, President Obama launched his United We Serve
initiative, challenging all Americans to make volunteerism and community service part of
their daily lives; and
WHEREAS,service to others is a hallmark for what it means to be American, and is
central to how we respond when confronted with challenges;and
WHEREAS,service-oriented communities create more economic opportunities by
building more sustainable and resilient environments, and providing education, career skill,
and leadership opportunities for those who serve; and
WHEREAS,the intangible benefits alone— such as pride, satisfaction, and
accomplishment —are worthwhile reasons why many Americans participate in service; and
WHEREAS, community service results in community solutions; and
WHEREAS,people who serve demonstrate dedication and patriotism by making
the commitment to service, and that positive choice infuses success in all their endeavors;
and
NOW,THEREFORE,I,Jean Bardarson, Mayor of the City of Seward,Alaska, do
hereby proclaim April 1, 2014 as
MAYORS DAY OF RECOGNITION FOR NATIONAL SERVICE
and encourage all citizens to recognize the positive impact of service in our city, to thank
those who serve, and to explore ways to give back to our community through acts of
service.
DATED this 24th day of March,2014 THE CITY OF SEWARD, ALASKA
444,1pAy.
of Recognition for
National Service Jean Bardarson,Mayor
82
2/25/2014 12:17 PM
Run Date-2/25/14 @ 12:17 PM Providence Health&Services DET OPS
110-MGD-PROV SEWARD MED CTR
Detail Statement of Operations(in Thousands)
Reported as of December 2013
%Variance %Variance Last Year %Variance
Actual MTD Budget MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD
Gross Service Revenues:
159 194 (18.0%) Acute Care-Inpatient 1,651 2,340 (29.4%) 2,255 (26.8%)
1,068 594 79.8% Acute Care-Outpatient 7,057 6,810 3.6% 6,868 2.8%
146 163 (10.4%) Primary Care 1,771 1,815 (2.4%) 1,797 (1.4%)
1,193 1,353 (11.8%) Long-term Care 14,713 15,929 (7.6%) 14,124 4.2%
- - - Homecare&Hospice - - - - -
- Housing&Assist.Living - - - - -
2,566 2,304 11.4% Total Gross Service Revenues 25,192 26,894 (6.3%) 25,044 .
_ 0 6%
Revenue Deductions:
91 34 167.6% Charity Care 729 412 76.9% 311 134.4%
787 495 59.0% Medicare&Medicaid 1,618 5,762 (71.9%) 4,976 (67.5%)
21 1 2,000.0% Negotiated Contracts 104 10 940.0% 40 160.0%
52 96 (45.8%) Other 1,048 1,102 (4.9%) 1,001 4.7%
951 626 51.9% Total Deductions 3,499 7,286 (52.0%) 6,328 (44.7%)
84 79 6.3% Bad Debt 745 842 (11.5%) 610 22.1%
1,531 1,599 (4.3%) Net Service Revenue 20,948 18,766 11.6% 18,106 15.7%
co
o.)
- - - Premium Revenue - - - - -
- - - Rental and Education Revenue - - - - -
49 51 (3.9%) Other Operating Revenue 655 615 6.5% 608 7.7%
1,580 1,650 (4.2%) Total Net Operating Revenues 21,603 19,381 11.5% 18,714 15.4%
Expenses from Operations:
- - - Purchased and Healthcare Expenses - - - - -
Other Expenses from Operations:
813 754 7.8% Salaries&Wages 9,218 8,847 4.2% 9,166 0.6%
210 234 (10.3%) Employee Benefits 2,633 2,791 (5.7%) 2,793 (5.7%)
27 8 237.5% Professional Fees 103 90 14.4% 98 5.1%
87 82 6.1% Supplies 1,065 965 10.4% 1,044 2.0%
223 195 14.4% Purchased Service 2,381 2,315 2.9% 2,464 (3.4%)
1 1 - Depreciation 14 9 55.6% 17 (17.6%)
11 2 450.0% Interest and Amortization 87 18 383.3% 29 200.0%
- - - Bad Debts - - - - -
1 1 - Taxes and Licenses 3 8 (62.5%) 15 (80.0%)
167 90 85.6% Other Expenses 1,248 1,078 15.8% 720 73.3%
1,540 1,367 12.7% Total Other Exp from Operations 16,752 16,121 3.9% 16,346 2.5%
1,540 1,367 12.7% Total Operating Expenses 16,752 - 16,121 ---3.99-0-- 16,346 --2.5°AT
_48.8% 2,368 TICi4-
.
40 283 (85.9%) Excess of Rev Over Exp from OPS 4,851 3,260 8 -- -9%
- - - Non-Operating Gain(Loss) - 1 - 1 -
40 283 (85.9%) Excess of Revenues Over Expenses 4,851 3,261 48.8% 2,369 104.8%
(5,034)
_
Other Activity-Unrestricted . .
(276;37) (6-771%)
.
Increase(Decrease)in UR Net Assets ______._OR WA) 4276%
___________,
1
w
2/25/2014 12:17 PM
PRELIM-Run Date-2/25/14 @ 12:17 PM Providence Health&Services BAL_SHT
110-MGD-PROV SEWARD MED CTR
Balance Sheet(in Thousands)
Reported as of December 2013
December 2013 December 2012 December 2013 December 2012
Actual Last Year Actual Last Year
ASSETS LIABILITIES&NET ASSETS
Current Assets: Current Liabilities:
Cash and Cash Equivalents 61 (1,879) Accounts Payable 314 184
System Pooled Cash - - Accrued Compensation 1,036 1,031
Mgmt Designated Cash&Cash Equiv. - - Affiliates Payable - -
Short Term Investments - - Payable to Contractual Agencies 406 192
Assets Held Under Securities Lending - - Deferred Revenue/Uneamed Premiums 17 21
Accounts Receivable,Net 2,198 2,760 Liability for Unpaid Medical Claims - -
Affiliate Receivable - - Liability for Risk-Sharing - -
Premiums Receivable - - Liabilities Under Securities Lending - -
Other Receivables 150 386 Other Current Liabilities 2,363 3,429
a Supplies Inventory at Cost - - Short-Term Debt - -
Other Current Assets 42 25 Current Portion of Long-Term Debt - -
Current Port.of Assets-Use is LTD - - Total Current Liabilities 4,136 4,857
Total Current Assets 2,451 1,292
Assets Whose Use is Limited: Lona-Term Debt:
Mgmt Designated Cash and Investments - - Master Trust Debt - -
Funds Held for Long-term Purposes 237 2,344 Loans from Affiliates - -
Gift Annuity and Trust Funds - - Other - -
Funds Held by Trustees - - Long-Term Debt T_
Non-Current Assets Limited as to Use 237 2,344
Property.Plant&Equipment: Other Long-Term Liabilities 249 220
Gross Property,Plant&Equipment 194 136
Less:Accumulated Depreciation (127) (113) Total Liabilities 4,385 5,077
Net Property,Plant&Equipment 67 23
Net Assets:
Other Assets: Unrestricted (1,384) (1,201)
Unamortized Financing Cost - - Temporarily Restricted 8 4
Interaffiliate Notes Receivable - - Permanently Restricted - -
Other(Ind.Long-term Investments) 254 221 Total Net Assets (1,376) _ (1,197)
Total Other Assets 254 221
Total Liabilities and Net Assets _ 3,009 3,880
Total Assets 3,009 3,880
8
2/25/2014
12:17 PM
PRELIM-Run Date-2/25/14 @ 12:17 PM Providence Health &Services STMTCHG
110-MGD-PROV SEWARD MED CTR
Statement of Changes in Net Assets(in Thousands)
Reported as of December 2013
UNRESTRICTED FUNDS
Current Year to Date Prior Year to Date
Beginning of Year (1,201) (883)
Excess of Revenues Over Expenses 4,851 2,369
Restricted Contributions&Grants
Net Assets Released from Rest. 29
Interdivision Transfers (5,034) (2,716)
Net Assets(Liabilities)Assumed -
Unrealized Gains(Losses) on Invest. -
Extraordinary Items&Other -
Total Change in Net Assets (183) (318)
03
Ending Balance (1,384) 1 201
TEMPORARILY RESTRICTED FUNDS
Current Year to Date Prior Year to Date
Beginning of Year 4 3
Investment and Other Income - -
Restricted Contributions&Grants 4 30
Net Assets Released From Rest. (29)
Interdivision Transfers -
Net Assets(Liabilities)Assumed -
Unrealized Gains (Losses) on Inv. -
Extraordinary Items&Other -
Total Change in Net Assets 4 1
Ending Balance 8 4
9
MAR 1.3 2!74
2014/2/20
Dear Honorable Mayor Bardarson:
We are nearing the end of winter, and I hope that you are in high spirits.
Congratulations on your election as mayor of Seward. I understand that you were one of
the first participants in the high school exchange program that our cities have shared
for more than 40 years. Seeing a former participant in the exchange program being
elected as mayor made me feel just how important our sister city relationship is.
2013 was a wonderful year filled with many great exchanges between our two cities. In
addition to having the 40th exchange for the high school students and the adult citizen
exchange, I was able to visit Seward for the first time as part of your city's 110 year
anniversary celebration and I am very grateful for the truly warm welcome that the
citizens of Seward gave to me and the delegation.
The "Friendship Across Water" mural located at the Obihiro Zoo that we received as a
gift from the city of Seward and the Seward Mural Association far exceeded my
expectations, and I still remember how I was moved when it was unveiled at the
dedication ceremony. I'm confident that this mural will be seen by the large number of
visitors to our zoo and will further help develop the interest of Obihiro's citizens in our
sister city relationship, and I'm sure that it is a predictor of great things to come for our
relationship. The citizen volunteers that helped paint the mural said "we were worried
at first, but the warmth and kind instructions from the Seward delegation put us at
ease and we had a great time painting the mural".
In response to your question, yes we would like to send a delegation of Obihiro citizens
to Seward in 2014 to paint a mural.
To have Obihiro create a mural in Seward, the Mural Capital of Alaska, I believe would
mean a great deal to both of our cities. We haven't decided on exact dates or the number
of people we would send,but we are currently hoping to send a group of a maximum of 9
people at the start of September to paint the mural.
I believe that this project is wonderful, and will help to further deepen the bond between
our two cities, and I am very much looking forward to seeing the mural completed.
86
I hope that our cities will continue our exchange activities and that the bonds between
our cities and citizens will further strengthen, and for the continued growth and success
for Seward and its citizens and for health and happiness to everyone.
Sincerely,
Norihisa Yonezawa
Mayor of Obihiro
87
March 2 014 March 2014 Th April 2014
SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 1 2 3 4 5
2 3 4 5 6 7 8 6 7 8 9 10 11 12
9 10 11 12 13 14 15 13 14 15 16 17 18 19
16 17 18 19 20 21 22 20 21 22 23 24 25 26
23 24 25 26 27 28 29 27 28 29 30
30 31
Monday Tuesday Wednesday Thursday Friday
Mar 3 4 5 6 7
6:00pm CCWS/P&Z 6:00pm P&Z and Flooc
7:00pm CCWS/PACAB 7:00pm P&Z Mtg
r- 7:45pm CCWS/HP
m
2
10 11 12 13 14
7:00pm CC Mtg
a
0
ti
2
17 18 19 20 21
6:00pm P&Z WS 12:00pm PACAB Special
12:00pm Seward Recrea
N
N
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2
25 26 27 28
6:OOpm CC&P&Z WS, 's°
7:OOpm CC Mtg
(2.. ..--
v
N
5
Apr 1 2 3 4
Holiday;Offices Closec!!>
v J
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2
Nanci Richey 1 3/19/2014 11:57 AM
88
April 2014 April 2014 May 2014
SuMo
SuMo TuWe Th Fr Sa TuWe Th Fr Sa
1 2 3 4 5 1 2 3
6 7 8 9 10 11 12 4 5 6 7 8 9 10
13 14 15 16 17 18 19 11 12 13 14 15 16 17
20 21 22 23 24 25 26 18 19 20 21 22 23 24
27 28 29 30 25 26 27 28 29 30 31
Monday Tuesday Wednesday Thursday Friday
Mar 31 Apr 1 2 3 4
7:00pm P&Z Mtg 12:00pm PACAB Mtg
a
7 8 9 10 11
N
a
1 15 16 17 18
7:00pm CC Mtg 1/12:00pm KPB Assembly 12:00pm PACAB Work S
6:00pm P&Z WS 6:30pm HP Mtg
00
v
Q v,r a
ado
21 22 23 24 25
N
N
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28., 29 30 May 1 2
7:00pm CC Mtg
N
a
N
5
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Nanci Richey 1 3/19/2014 11:57 AM
89