HomeMy WebLinkAbout06092014 City Council Packet Seward City Council
Agenda Packet
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June 15
June 9, 2014
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
All-America City Of Silk.
{Please silence all cellular phones and pagers during the meeting} 44110,o,
June 9, 2014 7:00 p.m. Council Chambers
Jean Bardarson 1. CALL TO ORDER
Mayor 2. PLEDGE OF ALLEGIANCE
Term Expires 2015 3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who
Vice Mayor have signed in will be given the first opportunity to speak. Time is
Term Expires 2014 limited to 3 minutes per speaker and 36 minutes total time for this
agenda item]
Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member [Approval of Consent Agenda passes all routine items indicated by
Term Expires 2014 asterisk (*). Consent Agenda items are not considered separately
unless a council member so requests. In the event of such a request,
Christy Terry the item is returned to the Regular Agenda]
Council Member
Term Expires 2015 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
David Squires A. Proclamations and Awards
Council Member
Term Expires 2015 1. Recognition for retiring Library Museum Director Patty
Linville.
Dale Butts 2. Recognition for Spring Creek Correctional Center's 2014
Council Member Employee of the Year, Amy Komarek Pg. 3
Term Expires 2014 3. Lemonade Day Proclamation Pg. 5
Iris Darling B. Borough Assembly Report
Council Member C. City Manager's Report
Term Expires 2015 D. Other Reports and Presentations
*Appointment
Expires 2014 1. Kenai Peninsula Borough Bed Tax Initiative by Shanon Hamrick,
Executive Director for Kenai Peninsula Tourism Marketing
James Hunt Council.
City Manager
Johanna Kinney
City Clerk
Eric Wohlforth
City Attorney
City of Seward, Alaska Council Agenda
June 9, 2014 Page 1
7. PUBLIC HEARINGS -None
8. UNFINISHED BUSINESS
A. Items Postponed from Previous Agenda —Ordinance for Enactment
1. Ordinance 2014-003, Amending Title 14 Of The City's Code Of Ordinances To
Provide For Interconnection Of Small Renewable Energy Sources To The City's Electrical
Distribution System. (This ordinance had a public hearing on May 27, 2014. A motion to enact
was made by Darling and seconded by Casagranda. The ordinance was then postponed to the
June 9, 2014 meeting.) .Pg. 6
9. NEW BUSINESS
A. Resolutions
*1. Resolution 2014-051, Authorizing The Discharge Of Fireworks By The Chamber Of
Commerce During The 2014 Fourth Of July Celebration Pg. 32
2. Resolution 2014-052, Accepting The 2014 Volunteer Fire Assistance Grant (VFA)
In The Amount Of $9,455.00 And Authorizing The 10% Matching Funds Of $945.50 And
Appropriating Funds Pg. 35
B. Other New Business Items
*1. Approval of the April 14, 2014 City Council Regular Meeting Minutes .Pg. 40
*2. Recommend Mayor Navarre appoint Cindy Ecklund to the Kenai Peninsula Borough
Planning Commission .Pg. 48
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) —None
11. COUNCIL COMMENTS
12. CITIZEN COMMENTS
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
June 9, 2014 Page 2
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PROCLAMATION
WHEREAS, Spring Creek Correctional Center started the Employee of the
Month and Employee of the Year program in 1991 to show appreciation and
recognize those who display high levels of professionalism; and
WHEREAS, Amy Komarek, Administrative Assistant I, was chosen as Spring
Creek Correctional Center's 2014 Employee of the Year; and
WHEREAS, Komarek's dedication to Spring Creek Correctional Center and
to the Department of Corrections is commendable and deserves recognition; and
WHEREAS, Komarek will be honored at a luncheon at noon on Friday,June
20, 2014 at the Peking Restaurant for this great achievement.
NOW THEREFORE, I, Jean Bardarson, Mayor of the City of Seward,
Alaska, do hereby recognize and congratulate Amy Komarek on this fine
accomplishment as
SPRING CREEK CORRECTIONAL CENTER
EMPLOYEE OF THE YEAR FOR 2014
Dated this 91' day of June, 2014.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
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Press Release
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Spring Creek Correctional Center
3600 Bette Cato Avenue
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Seward, Alaska 99664
Phone: 907.224.8189 Fax: 907.224.8145
4LAs0
For Immediate Release
Employee of the Year for 2014
Amy Komarek, Administrative Assistant I, has been selected as Spring Creek Correctional
Center's Employee of the Year for 2014.
Amy is a valuable team member. She goes above and beyond to help anyone who needs help.
When the Administrative Manager is out, Amy keeps things running smoothly. Her competence
makes her job look easier that it is. The process of hiring new staff is quite involved and with her
other duties, she does not get overwhelmed and maintains a positive and friendly attitude
towards all.
She is the"go-to" person at SCCC helping to find solutions or answers to those who need help.
Recently an employee's house burned to the ground and Amy coordinated efforts to get
immediate help for the family such as clothes and housing. She coordinated fund raisers to raise
money for the family so they could start over after loosing everything.
She is compassionate and will be an excellent ambassador for Spring Creek Correctional Center.
In what can be a bleak and negative environment we strive to shine a little light on the men and
women of corrections who work to keep the community safe. We thank Amy for bringing to
Spring Creek the dedication and professionalism that we all strive to emulate.
We will be honoring Amy at a luncheon on June 20, 1014 at noon at the Peking Restaurant in
Seward.
4
PROCLAMATION
WHEREAS, Lemonade Day is a free, community-wide educational event
providing children with the opportunity to learn and apply entrepreneurial
thinking to create the foundation for success in the global economy; and
WHEREAS, Lemonade Day exists to infuse today's youth with the spirit of
enterprise, teaching the basic business and entrepreneurial skills necessary to
become successful, contributing members of their communities; and
WHEREAS, Lemonade Day has a core philosophy of "Spend, Save and Share"
that is implemented by teaching children how to start, own and operate a business,
learn goal-setting, develop a business plan, establish a budget, seek investors,
provide customer service and give back to the community; and
WHEREAS, Lemonade Day is an event that demonstrates to the young people of
Seward that they are important and our citizens care about their future
WHEREAS, the City of Seward salutes and commends organizers, volunteers and
participants of Lemonade Day, a program that advances life skills, character, and
entrepreneurship, and extend best wishes for a successful and rewarding observance..
NOW, THEREFORE, I, Jean Bardarson, Mayor of the City of
Seward, Alaska, do hereby proclaim the second Saturday in June as
LEMONADE DAY ALASKA
and encourage all our residents of the greater Seward area to participate and have a
role: either selling or buying lemonade on June 14, 2014.
DATED this 9th day of June, 2014
The City of Seward,Alaska
Jean Bardarson, Mayor
5
Sponsored by: Hunt
Introduction: May 12, 2014
Public Hearing: May 27, 2014
Postponed: June 9, 2014
Enacted June 9, 2014
CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AMENDING TITLE 14 OF THE CITY'S CODE OF ORDINANCES
TO PROVIDE FOR INTERCONNECTION OF SMALL RENEWABLE
ENERGY SOURCES TO THE CITY'S ELECTRICAL DISTRIBUTION
SYSTEM
WHEREAS, the City Council encourages the development and use of alternative energy
production consistent with the Seward Zoning Code; and
WHEREAS, the interconnection with the city's electrical distribution system should be
allowed,provided that alternative power sources do not adversely affect the city's system or delivery
of power to other electric customers, and
WHEREAS, the City Council wishes to allow alternative energy that is safe to users, the
public, and electric utility employees.
NOW THEREFORE,THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,
HEREBY ORDAINS that:
Section 1. Seward City Code Section 14.01.015 Definitions is amended as follows:
Strikeout= Delete Bold =New
14.01.015. - Definitions.
Unless the context specifically indicates otherwise, the meaning of terms used in this title
shall be as follows:
Alternative power source. Means customer-owned electrical generation fueled by
renewable resources such as wind,solar,geothermal,biomass,or water(tidal or hydropower).
An alternative power source does not include fossil fuel generation. Alternative power sources
within the Seward Electric area are subject to Article 4 of this Title.
Applicant. Means a person, including a corporation, partnership, association, and
governmental unit or agency, who requests utility service or the extension of utility facilities or
interconnection under these provisions and who may be synonymous,as circumstances permit,with
"developer," "owner," "contractor," "builder," and similar terms associated with the improvement
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CITY OF SEWARD,ALASKA
ORDINANCE 2014-003
Page 2 of 20
and development of real property and the construction of buildings and related improvements and
their heirs, successors.
Application for interconnection.Means the application for interconnection of alternative
power source that must be completed by any customer wishing to interconnect to the city's
electrical distribution system as an independent power producer.
BOD (denoting biochemical oxygen demand). Means the quantity of oxygen utilized in the
biochemical oxidation of organic matter under standard laboratory procedure in five days at 20
degrees Centigrade, expressed in milligrams per liter.
Building drain. Means that part of the lowest horizontal piping of a drainage system which
receives the discharge from soil,waste,and other drainage pipes inside the walls of the building and
conveys it to the building sewer, beginning five feet (1.5 meters) outside the inner face of the
building wall.
Building sewer. Means the extension from the building drain to the service connection or
other place of disposal.
Class of service. Means the type of service rendered by the city to a customer under a
particular rate schedule.
Clean-out. Means a pipe inserted into the sewer extension through which a cleaning device
can be inserted into the sewer extension.
Collection system. Means the system of public sewers to be operated by the city and
designed for the collection of sewage.
Combined sewer. Means a sewer receiving both surface runoff and sewage.
Commercial service - Demand metered. This classification applies to demand metered
general lighting,incidental power,and other services used by commercial and industrial enterprises
whose demand is equal to or greater than 25 KVA.
Commercial service-Non-demand metered. This classification applies to single phase,non-
demand metered general lighting, incidental power, and other services used by commercial and
industrial enterprises whose demand capacity is less than 25 KW, and by multiple dwelling units
when supplied through one meter. A residential service through which an additional service point
not directly associated with the primary residence is likewise serviced will be billed under this
schedule. Customers will be classified as non-residential unless they are clearly a residential
account. The burden of proof will be on the customer.
CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 3 of 20
Commercial user. Means a person or premises used for commercial or business purposes
which discharges domestic waste, not industrial waste.
Composite. Means the make-up of a number of individual samples so taken as to represent
the nature of sewage or industrial wastes.
Constituents. Means the combination of particles or conditions which exist in the industrial
wastes.
Contribution-in-aid-of-construction. Means that sum of money representing the cost of
making additions or modifications to utility distribution facilities and underground installations,
which the applicant or customer must pay as a condition precedent to installing the facilities
requested, and which becomes the property of the city and is not otherwise subject to refund to the
contributor.
Customer. Means the person, partnership, corporation, or entity in whose name a utility
account is held and the occupant,resident,or tenant of any premises served by a city utility. In those
cases where a utility service is not separately metered to individual tenants in a building, the
landlord/owner shall be considered a customer.
Delivery point. Means the location where the city distribution system terminates and
beyond which the customer assumes responsibility for construction and maintenance.
Demand. Means the maximum rate of delivery of electric energy during a month,measured
in kilowatts (KW) registered over a 15-minute period by a demand meter.
Domestic waste. Means any sewage emanating from residential dwellings or from domestic
activities by or for private citizens having a BOD of less than 250 ppm and/or a total suspended
solids of less than 250 ppm.
Economically feasible. Means an extension of distribution facilities will be considered
economically feasible if anticipated annual revenue from the project will recover all annual costs
plus reasonable margins to provide service to that point, and that this balance of revenue to
costs/margins can reasonably be expected to continue for the service life of the facilities constructed
for the requested service extension.
Electric service. Means the availability of electric energy at the point of delivery for use by
the customer, irrespective of whether electric energy is actually used.
Engineering. Includes the preparation of electric layouts,designs, specifications,and other
drawings and lists associated with electric construction. It also includes, but is not limited to,
making construction estimates, inspecting construction for conformance with design criteria and
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CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 4 of 20
specifications, staking, right-of-way acquisition, and similar and related activities necessary to the
technical planning and installation of electric distribution facilities.
Garbage. Means all animal and vegetable refuse from food or food preparation, dead
animals, and the accumulation from restaurant grease traps, but not dish water nor wastewater, ice,
salt, and similar materials.
Industrial. This classification applies to electrical services with demand equal to or greater
than 750 KW. Industrial services with demand of equal to or greater than 5,000 KW will be served
by contract only, and only by cost-based rates of those services.
Industrial user. Means a person or premises which discharges sewage having the
characteristics of industrial wastes as distinct from domestic wastes or which has a BOD of 250 ppm
or greater and/or which has a total suspended solids of 250 ppm or greater.
Industrial wastes. Means the sewage from industrial manufacturing processes, trade, or
business as distinct from domestic waste.
Key box (curb valve, curb cock). Means the shut-off point for water service, which is the
property of the customer.
Mobile home. Means manufactured housing,as defined in section 8.15.110 of this code,built
on a chassis and/or in accordance with Department of Housing and Urban Development standards
contained in Code of Federal Regulations Title 24,Chapter 20. A mobile home shall be construed to
remain a mobile home, subject to all regulations applying thereto, whether or not wheels, axles,
hitch,or other appurtenances of mobility are removed and regardless of the nature of the foundation
required.
Mobile home park. Means any parcel, or adjacent parcels of land in the same ownership,
which is used for occupancy by two or more mobile homes. The term does not include camper parks
as defined in section 8.15.110 of this code.
Multiple residential structures. Means any building or collections of buildings having
common walls, containing two or more residential units, which include such common residential
arrangements as apartments, townhouses, row houses, and condominiums.
Natural outlet. Means any outlet into a watercourse, pond, ditch, lake, or other body of
surface water or ground water.
On-site sewage disposal. Means the use of any privy,cesspool,septic tank,or similar facility
for disposal of sewage which is not connected to the collection system.
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CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 5 of 20
Permanent electrical service. Means service entrance and metering equipment installed at a
given location with intent to remain for the useful service life of the city's electrical facilities
constructed for that service. The equipment will be mounted on a city pole,or customer's building,
or other structure on a permanent, non-moveable foundation. The city reserves the right of final
determination of whether a service will be classified permanent. All facilities will be designed and
installed in accordance with applicable codes,standards,and practices of the industry for the class of
service offered.
pH. Shall mean the logarithm of the reciprocal of the weight of hydrogen ions in grams per
liter of solution.
Point of delivery. Is that predetermined location where the city terminates its equipment or
conductors and connects with the customer's equipment or conductors.
Premises. Means the real property of the customer in a single location being served by the
city.
Pretreatment. Means that physical treatment given to sewage prior to discharge into the
collection system, or those processes utilized for this purpose.
Primary service. Means the conductors and equipment necessary to supply the customer with
electricity at the available primary voltage above 480 volts.
Primary voltage. Means the voltage supplied to the high voltage side of distribution
transformers, which include three-phase service 7,200/12,470 and 14,400/24,900.
Properly shredded garbage. Means the remnants from the preparation, cooking, and
dispensing of food that have been shredded to such a degree that all particles will be carried freely
under the flow conditions normally prevailing in the collection system,with no particle greater than
one-half inch (1.27 centimeters) in any dimension or overall.
Public sewer. Means any sewer collection system operated by or under the authority of the
city.
Public works department. Means the City of Seward public works department.
Raceway. Means a channel for holding wires,cables,or busbars,which is designed expressly
and used solely for that purpose.
Receiving waters. Means those natural outlets into which sewage is discharged.
Refuse. Means all garbage, rubbish, and waste material.
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CITY OF SEWARD,ALASKA
ORDINANCE 2014-003
Page 6 of 20
Residential or domestic user. Shall mean a person or premises who discharges an average
normal volume of domestic waste to the collection system.
Residential service. Means the providing of a utility to a single-family dwelling. Except for
"home occupations" as defined in sections 15.10.140 and 15.10.240 of this code, activities of a
nature requiring a business license, advertising, or whose profits and expenses are shown against
federal income taxes will be classified as "commercial."
Rubbish. Means tree and plant trimmings, paper products, rags, rubber, carpets, clothing,
straw packing,packing materials,furniture,and all other kinds of combustible waste material which
ordinarily accumulates in the operation of a household or business. "Rubbish" does not include
manure or waste from any yard or stable.
Sanitary sewer. Means- a sewer which carries sewage and to which storm, surface, and
ground waters are not intentionally admitted.
Secondary service. Means service at available voltage of 480 volts or less.
Secondary voltage. Means the voltage for delivery directly to the service entrance of the
customer, i.e., the low voltage side of a distribution transformer, or(utilization voltage).
Security lights. Means a fixture or fixtures installed to illuminate private homes and areas,
including places and areas to which the public has access but which are privately owned and
controlled.
Service. Means the furnishing of a utility to a given location.
Service connection. Means the pipe and appurtenances required to connect an individual
property or facility to the sanitary sewer. The service connection shall start at the collection system
and terminate at the property line or easement limit and shall not include the building sewer.
Sewage. Means any combination of the water-carried wastes from residences, business
buildings, institutions, and industrial establishments, together with such ground, surface, and
stormwaters as may be present.
Sewage treatment plant. Means any arrangement of devices and structures used for treating
sewage.
Sewage works. Means all facilities for collection, pumping, treating, and disposing of
sewage.
Sewer. Means a pipe or'conduit for carrying sewage.
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CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 7 of 20
Slug. Means any individual or combined discharge of water, sewage, or industrial waste
which in concentration of any given constituent or in quantity of flow exceeds,for any period longer
than 15 minutes, more than five times the average 24-hour concentration or flows during normal
operation.
Storm drain and storm sewer. Means a sewer which carries storm and surface waters and
drainage, but excludes sewage and industrial wastes, other than unpolluted cooling water.
Street light. Means a system or fixture of such system,for the illumination of streets,alleys,
and other public places and areas, installed and operated at public expense.
Subdivision. Means a tract or parcel of land divided into two or more lots, sites, or other
divisions according to applicable law.
Suspended solids. Means solids that either float on the surface of or are in suspension in
water, sewage, or other liquids, and which are removable by laboratory filtering.
Tariff Means the City of Seward Utility Tariffs as approved by the City Council and
amended from time to time.
Temporary secondary service. Means service provided on an interim basis during a
construction phase or any other.service provided by use of facilities which cannot be reused or
continued as permanent facilities and must be removed when the temporary need has ceased. The
duration of the service will not exceed 180 days.
Thaw wire. Means the wire leading from the water main,parallel with the service line, and
coming up to the ground surface at the key box.
Toxic. Means constituents of sewage which are considered from time to time by the U.S.
Environmental Protection Agency in its listing of NRDC Priority Pollutants Schedule as adversely
affecting facilities or conditions similar to the collection system,the sewage treatment plant,or the
receiving waters.
Waste material. Means'broken crockery,glass,wire,ashes, cinders,bottles,tin cans,metals,
and other similar noncombustible waste material resulting from the operation of a household or
business. Discarded vehicle bodies or other bulky or heavy objects, waste material resulting from
any manufacturing,building,or construction operation,and similar materials shall not be considered
waste material and must be disposed of by the property owner.
Water connection or water service connection. Means that part of the water distribution
system,including pipe and appurtenances,used to conduct water from the water main to a point at or
near the property line of the premises to be served.
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CITY OF SEWARD,ALASKA
ORDINANCE 2014-003
Page 8 of 20
Water connection extension. Means that part of the water distribution system extending from
the water connection into the premises served.
Section 2. Seward City Code Title 14, Chapter 15, Article 4 Interconnection to Customer-
Owned Alternate Technology and Fossil Fuel Standby Generation Equipment is amended as follows:
Strikeout= Delete Bold =New
Article 4. -Interconnection to With Customer-Owned Alternateive
Standby Power Source Generation Equipment
14.15.410. -Alternateive teamolegy-generation-Power Source.
(a) The city will permit the interconnection and operation of small (less than 25KW)
alternateive - - . • - power source facilities such as wind energy
•: • - • - - : - - - : • • •- with its integrated electrical
distribution system upon compliance by the customer with the following provisions.
(1) A customer who owns any alternate technology generation shall request
approval from the city to interconnect with its system at least three months
prior to the date on which the customer intends to make any connection in
any way to the electric circuitry common to the city's integrated distribution
system.
(2) The customer shall submit to the city,along with his an application request
for intereOnnection, complete documentation of alternate technology
generatibli"equipment including but not limited to: schematics; wiring
diagrams;performance specifications;descriptions of energy storage devices,
circuit protection equipment, regulation equipment, automatic disconnect
equipment, and any other proprietary device provided by the equipment
manufacturers.
(3) Upon approval of the interconnection by the city, the customer shall agree
under special contract with the city to pay the cost of any special metering
equipment or circuit modifications determined by the city as necessary to
accomplish the interconnection;to install power factor corrective equipment
as necessary to maintain a power factor of not less than 0.9; to operate the
generation equipment in strict compliance with safety procedures established
by the city, and to accept the terms of purchase of energy or capacity or both
as set forth in the contract.
(b) The city reserves the right to refuse interconnection with • - . :
generation facilities alternative power sources or to limit the number of
interconnections • - : - - -. . •: - . • •- on any single
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CITY OF SEWARD,ALASKA
ORDINANCE 2014-003
Page 9 of 20
substation circuit if it is determined by the city that any such interconnection would
be harmful or hazardous to its system, its employees or other customers. If a
proposed interconnection is refused by the city, the city will provide the customer
within three months of the initial request written notice of refusal, including a
statement of the reason(s) for the refusal.
(c) If an unauthorized interconnect is found,the city will immediately terminate service
to those facilities and reconnect the service only when all conditions of these
provisions are satisfied.
(Ord. 504, 1982)
14.15.415. Interconnection Requirements, Procedures, and Application Process for an
Alternative Power Source Less Than 25KW.
(a) Application. In order to proceed with interconnection of an alternative power
source, the customer must complete an Application for a New/Rework of
Electrical Service and an Interconnection Application. The customer shall also
provide equipment specifications, protection arrangements, and design
drawings to the'city for review.
(b) Compliance with codes and standards. Interconnections shall not be fueled by
nor connected to-any non-qualified alternative energy sources. Interconnection
customers shall comply with all applicable local,state,and federal codes such as
building codes, National Electric Code (NEC), and National Electrical Safety
Code(NESC)for the installation of an interconnection. Once operating,the city
reserves the right to require the customer,at the customer's expense,to provide
corrections, modifications, or additions to the interconnection as required or
recommended by government or industry regulations and standards. The city
will provide written documentation of the necessary changes and a time frame
to complete. If.the,customer fails to comply with the changes in the specified
time frame, the city will open and lock the interconnection.
(c) Placement of customer-owned interconnection. To maintain the existing city
distribution system's power quality and reliability,only one interconnection per
distribution transformer will be authorized.
(d) Power quality and reliability. The interconnection with the electric system shall
not cause any reduction in the quality and reliability of service provided to
other city customers. There shall be no generation of abnormal voltages or
voltage fluctuations, and the harmonic content of the interconnection output
must be below that level which would cause interference with other customer
loads, other utilities, or city facilities and equipment.
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CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 10 of 20
To minimize interference, the city requires the interconnection to meet the
power quality standards presented in accordance with Section 10,
Recommended Practices for Individual Consumers of the latest Institute of
Electrical and Electronics Engineers(IEEE)Standard 519,IEEE Recommended
Practices and Requirements for Harmonic Control in Electrical Power Systems.
In addition to meeting all requirements identified in this document, the
interconnection Shall comply with all city ordinances and resolutions,and latest
IEEE 1547, IEEE Standard Conformance Test Procedures for Equipment
Interconnecting Distributed Resources with Electric Power Systems.
(e) Testing. Prior to initial energization of the interconnection, an inspection and
tests will be performed by both the interconnecting customer and city personnel.
The purpose ofhh'e°inspection and testing will be to determine if the generator
and related egnipment of the interconnection meets the minimum requirements
described by IEEE'1547, IEEE 519, and UL 1741, Underwriter Laboratories
Inc., Standard for Inverters, Converters, and Interconnection System
Equipment for Use With Distributed Energy Resources. Based on the
inspection, the city may elect to accept the installation and energize the
interconnection. In the event that discrepancies are noted between the certified
equipment and drawings previously provided to the city and the customer's
system inspected'by the city, retesting may be required. The customer shall be
solely responsible,for all costs associated with any retesting.
(f) City inspection a0;customer maintenance records. The customer shall maintain
the interconnectioii,in good working order. The interconnection(i.e.,generator
1
and associated a qu i ment)is subject to inspection and retesting by the city upon
reasonable notice,each year after the unit is placed in service. The customer will
assume full responsibility for the routine maintenance of the interconnection
and associated protective devices. The customer shall maintain accurate
records of all maintenance activities performed. These records shall record the
date and time, the person(s) who performed the activities, and a brief
description of the work. These records shall be made available to the city for
inspection at all times upon reasonable notice to the customer. Failure to
comply may result in the disconnection of the equipment or additional testing as
outlined in subsection(e)above. The customer is solely responsible for all costs
associated with any inspections and testing required.
(g) Visible, lockable• disconnect switch or electric break. An accessible, visible,
lockable disconnect switch or electric break, whichever is applicable, is to be
provided by the customer which is lockable in the open position only. This
switch must be appropriately labeled,when locked in the open position for any
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CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 11 of 20
of the following conditions, may be unlocked only by city personnel. The city
will lock the switch in the open position under the following circumstances:
(1) If it is necessary for the protection of line crew personnel when working
on de-energized circuits during a system emergency;
(2) If inspection of the interconnection reveals a hazardous condition or a
lack of proper maintenance;
(3) If the interconnection interferes with other customers,other utilities,or
with the.operation of the city's distribution system;
(4) If the city,determines that the interconnection has generated power from
a non-qualified alternative energy resource; or
(5) For general maintenance of the city's distribution system.
The city will provide at least five days' notice, unless the circumstances warrant
shorter notice, before locking the switch open for general maintenance as
provided in condition (v) above.
(h) Metering/billing: The customer shall install and maintain a kilowatt-hour meter,
or meters,at the interconnection, capable of registering the bi-directional flow
of electricity at the point of interconnection at a level of accuracy that meets all
applicable standards, regulations, statutes, and ordinances. The meter(s) may
measure such parameters as time of delivery, power factor, voltage, and such
other parameters as the city shall specify. The customer shall provide space for
metering equipment as specified by the city with the location of the meter(s)to
be approved by the city. The customer is solely responsible for all costs
associated with the purchase, installation, and maintenance of all equipment
required by the city in order to properly meter the interconnection.
(i) Nominal voltages and phasing. The generator nameplate voltage must be the
same as one of the nominal voltages supplied by the city. The nominal voltages
are 120/240 V single-phase, 120/208 V three-phase,and 277/480 V three-phase.
If the generator nameplate voltage is different from the city's nominal voltages,
the customer must supply a dedicated generator transformer that will provide
the required nominal voltage. The required transformer connection, unless
otherwise specified, is grounded wye-grounded wye.
(j) Fault current increase and upgrading equipment. In general, installation of a
new generator will increase the fault current level at the customer's electrical
facility. This may require upgrading some of the customer's equipment. The
16
CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 12 of 20
customer will assume full responsibility of upgrading customer's own
equipment.
(k) Starting as induction motor. In general, induction generators start as motors;
also,synchronous generators may be designed to start as motors. The customer-
owned generator starting as a motor shall meet the motor starting requirements
prescribed by the city. The city may require the customer to provide, at
customer's own expense, special or additional starting equipment.
(1) Generating facility grounding. There are additional safety concerns that shall be
addressed when considering circuit grounding of the interconnection
interconnected to the city's utility system. To ensure proper grounding of the
generating facility, the customer shall follow all applicable national, state,and
local codes regarding grounding for applicable generating installations.
(m) Synchronization. The interconnection must be synchronized with the city's
utility system at all times and the customer shall be responsible for the cost and
maintenance of all synchronization equipment.
(n) Automatic disconnection, manual reset and authorized reconnection. The
interconnection shall be designed to automatically disconnect and lockout when
the city's service is interrupted for any reason. The device shall have a manual
reset. Reconnection of the interconnection to the city's utility system shall be
done only on Hot-Bus/Hot-Line/Sync-Check.
Following verbal authorization by the electric manager or the electric manager's
designee, reclose of the interconnection breaker (or interrupting device) is
permitted.
(o) Single phasing protection. The customer is advised that a phase-unbalance
disturbance on the city's utility system can result in overheating of the
interconnection. A negative-sequence-type relay (current or voltage) could be
necessary to initiate tripping under phase-unbalance conditions and may also be
used to block closing of the automatic disconnecting device if the city's utility
system is single-phased.
(p) Generating facility protection. The customer is fully responsible for the
protection of the generator and all of its associated equipment. Protection
should be provided for the customer's own equipment failures,faults,and other
disturbances on the city's utility system.
(q) Fault Detection and Automatic Isolation. To prevent an interconnection from
supplying current to a fault on the city's utility system,the interconnection shall
17
CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 13 of 20
be equipped to provide isolation from the city's utility system for any fault
occurring on the city's utility system. The automatic isolation shall be done
prior to the city's breaker(or recloser)reclosing and within a reasonable period
of time, typically less than two seconds (120 cycles). The customer is solely
responsible for all costs associated with the purchase, installation, and
maintenance of all equipment required by the city in order to properly isolate
the interconnection from the city's utility system for any fault occurring on the
city system.
(r) Under/over voltage relay. To prevent any hazardous operating conditions, the
interconnection shall be isolated from the city's utility system for any under-
voltage(lower than 90 percent of nominal voltage)and over-voltage conditions
(higher than 110 percent of nominal voltage) within two seconds (120 cycles).
The customer is solely responsible for all costs associated with the purchase,
installation, and maintenance of all equipment required by the city in order to
properly isolate the interconnection from the city's utility system for any voltage
level described above.
(s) Under/over frequency relay. To prevent any hazardous operating conditions,the
interconnection shall be capable of disconnecting the customer's generation
source from the city's utility system for any over-frequency and under-
frequency conditions exceeding 60.5 Hz or below 59.5 Hz within 50 milliseconds
(6 cycles). The customer is solely responsible for all costs associated with the
purchase,installation,and maintenance of all equipment required by the city in
order to properly isolate the interconnection from the city's utility system for
any frequency deviation described above.
(t) Dedicated distribution transformer. To ensure reliable service to other city
customers and to minimize all possible problems for other city customers, the
interconnection, shall be interconnected to the city utility system through a
dedicated-to-single-customer distribution individual transformer. This
requirement may be waived by the electric department through written
authorization when it deems it appropriate under the circumstances. Any cost
associated to achieve dedicated-to-single-customer service shall be the
customer's sole expense.
(u) Single-phase generating facility on three-phase distribution transformer. A
customer-owned single-phase generating facility 10KW or greater shall not be
allowed to be connected to a city three-phase distribution transformer.
(v) Surge protection. The customer is responsible for the protection of customer's
interconnection from transient surges initiated by lighting,switching, or other
system disturbances.
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CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 14 of 20
(w) Future modification or expansion. Any future modification or expansion of the
interconnection will require a separate review and approval by the city.
(x) Reservation of Rights. The city reserves the right to require additional
interconnection requirements for interconnection of alternative power source
generating facilities in order to preserve the safety and integrity of the city's
utility system.
(y) Interruption of alternative power source energy deliveries: It is likely that the city
will require alternative power sources to be disconnected from the city's
electrical distribution system whenever the city is generating its own power.
The electric department shall have the right at any time,without liability to the
customer or any'other person, to interrupt the alternative power source:
(1) When reasonably necessary, in order for the electric department to
construct, install, maintain, repair, replace, remove, investigate, or
inspect any equipment or any part of the electrical distribution system;
or
(2) If the electric department reasonably determines that interruption or
reduction of deliveries or power is necessary because of a system
emergency, a forced outage, Force Majeure, or other operational
considerations.
14.15.416. - Electricity Consumption Offset; Billing and Payments.
(a) All energy a customer receives from the city is purchased by the customer at the
applicable rate found in the tariff. When a customer's interconnection delivers
energy to the city, the customer's credit is as documented in the tariff.
(b) If the city supplied more power than the customer during the monthly billing
period, the customer will be billed for the net electric consumption at the rate
established in the tariff. If the meter reading for power into the customer's
facility is higher than the meter reading for power out of the customer's facility,
the customer will be billed for the net electric consumption at the rate
established in the tariff.
(c) If the customer produced more power than the city supplied during the billing
period, the customer will receive a credit, provided the customer is in
compliance with this chapter and is current on amounts owed to the city. If the
meter reading for power out of the alternative power source is higher than the
meter reading for power into the alternative power source, the customer will
19
CITY OF SEWARD,ALASKA
ORDINANCE 2014-003
Page 15 of 20
receive a credit equal to the difference between the two readings,in the manner
and at a rate as determined by the tariff.
(d) Following disconnection,the city will bill for amounts owed or pay the customer
for any net credit. The customer shall pay the reasonable costs of removal,
relocation, modification, or renovation of any facilities or equipment required
for interconnection with,or disconnection from,the city's electrical distribution
system.
14.15.417. - Appeal Procedures.
(a) Appeal board.
(1) The Seward planning and zoning commission shall hear and decide
appeals of an applicant who is denied interconnection, or a customer
who is denied future modification or expansion of an alternative power
source. The commission shall not address engineering or technical
issues.
(2) The commission shall have the authority to hear and decide appeals
when it is alleged there is an error in any requirement, decision, or
determination made by an administrative official in the enforcement or
administration of section 14.15.415, the city's building code
requirements,and the city's zoning code requirements as they may relate
to an alternative power source.
(3) A party aggrieved by the decision of the commission may appeal such
decision to the city council sitting as a Board of Review.
(b) Time limitation. An appeal of a decision of the administrative official or the
Seward planning and zoning commission must be filed within ten days of the
action or determination being appealed. An appeal of a decision of the board of
review must be filed within 30 days of the action or determination being
appealed. Computation of the time period for filing an appeal shall commence
with the date on which the action or determination is mailed or delivered to the
parties involved. Any decision not appealed within these time limits shall
become final.
(c) Applications. The application for appeal shall be filed with the city clerk,except
that appeals to the superior court shall be filed with the appropriate court
officer with a copy to the city manager, shall be in writing, and shall contain,
but is not limited to, the following information:
20
CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 16 of 20
(1) The name and address of the appellant;
(2) A description of the action or determination from which the appeal is
sought; and
(3) The reason for the appeal which must show a grievance to the applicant.
The grounds for appeal shall be stated with specificity and include a
reference to the legal authority giving rise to the dispute.
(d) Filing fee. An application appealing actions and determinations of the
administrative official or the Seward planning and zoning commission shall be
accompanied by a filing fee as set by resolution of the council.
(e) Appeal notice and hearing.
(1) Upon receipt of a valid application appealing an action or determination
of the administrative official or the Seward planning and zoning
commission, the city clerk shall schedule an appeal hearing to be held
within 60 days. All parties to the action or determination being appealed
shall be provided with written notice not less than 15 days prior to the
appeal hearing. Notice of the appeal hearing shall also be published in
the manner provided for publishing notice of public hearings in section
15.01.040(a).
(2) The hearing shall be open to the public. The hearing body may recess to
a closed session to deliberate and prepare its findings of facts and
conclusions of law; provided that final action shall be voted upon in open
session.
(3) An appellant may file with the clerk a written statement summarizing
the facts and setting forth pertinent points and authorities in support of
the points contained in the notice of appeal if such statement is filed not
less than seven days prior to the date set for the commission's appeal
hearing. The administration and any interested party wishing to file a
written statement in rebuttal to the appeal may do so if such statement is
filed not less than two days prior to the appeal hearing date. Copies of
all memoranda, exhibits, correspondence, recommendations, analyses,
maps, drawings, and other documents or exhibits must be submitted
with, or within the time frame for, filing a written statement.
(4) Parties to an appeal before the commission may present witnesses and
testimony, as well as exhibits that have been filed in advance with the
clerk.
21
CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 17 of 20
(5) An appeal hearing conducted by the board of review shall be on the
basis of the record established before the commission and the record on
appeal. The board of review may allow for oral presentations by the
parties. A time limit may be established for such presentations. No new
evidence shall be received or considered by the board. Appeals resulting
from new evidence or changed circumstances shall not be heard by the
board of review,but shall be remanded forthwith by the city clerk to the
commission, which shall determine whether to rehear the matter or
remand to the administration.
(6) A record of appeal shall be prepared by the city clerk, shall be made
available for public inspection in the clerk's office, and provided to the
board of review not less than five days prior to the hearing, and shall
consist of the following:
(i) A verbatim transcript of the prior commission proceedings from
which the appeal has been taken,if those proceedings were taped
or otherwise recorded, or if the proceedings were not recorded,
copies of any approved minutes, summaries, or other records of
the'proceedings;
(ii) Copies of all memoranda, exhibits, correspondence,
recommendations, analyses, maps, drawings, and other
documents or exhibits submitted prior to the decision from which
the appeal is taken;
(iii) A copy of all prior written actions,determinations,and decisions,
including findings and conclusions;
(iv) A list of the names and addresses of all persons appearing as
witnesses at prior hearings; and
(v) Any written statements filed pursuant to subsection (e)(3).
(1) Written findings and conclusions.
(1) Within 60 days following an appeal hearing,the body hearing the appeal
shall issue its decision in the form of written findings of fact and
conclusions of law.
(2) The findings of fact and conclusions of law shall reference specific
evidence in the record and the controlling sections of this code. The
decision may affirm, modify, vacate, set aside, or reverse any decision
22
CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 18 of 20
brought before it for review, and may remand the case and direct the
entry of such appropriate order, or require further proceedings to be
had as may be just under the circumstances.
(3) Upon express vote, the body hearing the appeal may adopt as its
statement of findings and conclusions those findings and conclusions
officially adopted by the body below from which the appeal was taken.
(4) The findings of fact and conclusions of law shall be signed by the
presiding officer and filed with the clerk,who shall promptly mail a copy
to the appellant.
14.15.420.-Procedures and Application Process for Responding to Inquiries From a Customer
for an Alternative Power Source Greater Than 25KW.
(a) A request for interconnection of an alternative power source with a nameplate
capacity of more than 25 KW may be subject to power sales agreements entered
into by the city. The electric department shall notify the customer regarding
what information must be provided to enable the city to determine what
additional agreement terms and conditions are appropriate given the specific
circumstances of the proposed alternative power source. Such information may
include the following:
(1) Detailed description of the alternative power source;
(2) Precise location of the alternative power source;
(3) Nameplate electric generating capacity, net electric energy output, and
plant factor of the alternative power source;
(4) Minimum and maximum availability of firm capacity and/or energy
from the alternative power source during daily and seasonal peak
periods;
(5) Projected date on which deliveries of capacity and/or energy would
commence;
(6) Plans fot alternative power source construction and financing, and the
acquisition of all necessary property rights,permits,authorizations,and
fuel contracts;
(7) Expected and demonstrated annual and seasonal reliability of the
alternative power source;
23
CITY OF SEWARD, ALASKA
ORDINANCE 2014-003
Page 19 of 20
(8) Periods of scheduled maintenance and outages;
(9) Plans for dispatch ability of the alternative power source;
(10) If applicable, plans for acquiring access to adequate firm transmission
services and the terms and conditions of such access; and
(11) Any other information to assist the city in evaluating the circumstances
and determining appropriate terms and conditions.
(b) After the customer has satisfied all requirements provided for in subsection(a)
above, and following any approval that may be required by an entity that has
entered into a power sales agreement with the city,a power purchase agreement
is subject to approval by city council resolution.
14.15.41530. - Fossil Fuel Standby Generation.
The city will not permit theinterconnection and operation of fossil fuel standby generation
facilities, such as diesel or gasoline engine drive standby generators,with its integrated distribution
system under any circumstances. Diesel or gasoline driven standby generators shall be connected to
the customer's load only through a double-throw switch that will prevent parallel operation with the
' ; . • - -- electrical distribution system. When using on-site fossil fuel
generation,the alternative power source must be disconnected from the electrical distribution
system. The customer shall provide any equipment necessary to disconnect the alternative
power source.
14.15.42035. - Customer Liability.
(a) Accidents. The customer shall be solely responsible for all accidents or injuries to
persons or property caused by the operation of the customer's equipment, or by any
failure of the customer to maintain his equipment in a satisfactory and/or safe
operating condition,and shall indemnify,defend,and save harmless the city from any
and all claims, suits, losses, or damages for injuries to persons or property, of
whatsoever kind or nature,arising directly or indirectly out of the operation of such
equipment or by the failure of the customer to maintain its equipment in satisfactory
and/or safe operating condition.
(b) Digging permits or utility locate requests. The customer is solely responsible for the
safety and security of city equipment on the customer's property whether in or out of
a utility easement. The customer shall complete a digging permit or utility locate
request prior to any digging, drilling, driving into the ground, or any subterranean
disturbance. If "locate required" is indicated on the form, the customer shall not
disturb the ground until all indicated locates are complete. The customer or his
24
CITY OF SEWARD,ALASKA
ORDINANCE 2014-003
Page 20 of 20
contractor shall not use mechanized equipment within two feet of any located utility.
Failure to follow this procedure will make the customer liable to a$500.00 fine plus
any cost to repair the facility. Digging permits and utility locates are available free of
charge upon request and will be done expeditiously.
Section 3. This ordinance shall take effect ten (10) days following its enactment.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th
day of June, 2014.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
25
Council Agenda Statement
e of Sevs.
tilli4041/4.4k
Meeting Date: May 12, 2014 u 0
vOge'f?
To: Seward City Council 1LA-sv-P
From: John Foutz through Jim Hunt
Agenda Item: Ordinance Amending Title 14 of the Seward City Code to Provide for
Interconnection of Small Renewable Energy Sources to the City's Electrical
Distribution System
BACKGROUND&JUSTIFICATION: The ordinance presented at this meeting would allow for
small alternative renewable energy facilities to safely connect to the City's electrical system. This
ordinance is designed to meet several goals.
The ordinance includes safeguards to prevent the connection of small renewable energy sources from
damaging the electrical system and the customer's equipment or negative effects to other electric
customers.
The ordinance limits the interconnection to small power sources with nameplate capacity of 25kW
or less and sets forth an application procedure to ensure that the customer's needs are met,as well as
the needs of the City and the City's other electrical customers.
An appeal procedure is allowed,consistent with the appeal procedures in the Seward Zoning Code.
The ordinance authorizes the Seward Planning&Zoning Commission to hear and decide appeals of
an application which is denied interconnection. The Seward Planning&Zoning Commission is also
authorized to hear appeals from applicants who may be denied based on zoning concerns. By having
the Seward Planning & Zoning Commission address all appeals, the intent is to streamline all
appeals for a potential applicant, providing better service to customers of the City.
The ordinance allows for a net credit and a rate for excess energy produced by the customer while
connected with the City's electrical system. The credit methodology will be determined by the City
Council in the electric tariff. One goal is to provide credit earned by the customer in a manner that
can be implemented by the Finance Department.
INTENT: The intent of this ordinance is to allow interconnection of small alternative energy
sources with the City's electrical system in a manner that will allow potential credit to the owner of
small generation systems, and will allow interconnection in a manner that will protect the safety of
all individuals and the integrity of the City's electrical system, as well as the interests of other
electrical customers.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan ( 1. 3, 3. 7. 3. 1, 3. 7. 3. 2): Continue to upgrade
and expand utilities to meet existing needs and encourage future
1.
development. Expand customer base within the Seward Electric Utility X
area as a means to reduce energy costs and improve services.
26
2 Strategic Plan:The mission of the City of Seward government it is to
. X
provide quality leadership and economic wellbeing of its citizens
3. Other (list): X
FISCAL NOTE: It is not possible to estimate the financial impact of this action due to a number of
unknown variables (e.g. i, the number of potential connections is unknown and it is impossible to
estimate how much power each will produce.) However, in 2013, the City provided $3,146.33 in
alternative energy credits
Approved by Finance Department: t5e1,P2. : 3
ATTORNEY REVIEW: Yes X No
RECOMMENDATION: City Council approve Ordinance 2014- (70 amending Title 14 to
allow interconnection of renewable energy sources of less than 25kW.
27
Substitute 14.15.417
Proposed for Ordinance 2014-003
14.15.417. - Appeal Procedures.
(a) Appeals to the City Manager. Any person or persons aggrieved by an action
or determination taken under this chapter may appeal said action or
determination to the City Manager within 10 days of the action or
determination being appealed.
(1) Appeals to the City Manager under this chapter will be in writing and
contain at least the following;
i. The name and address of the appellant;
ii. A description of the action or determination from which the
appeal is sought; and
iii. The reason for the appeal which must show a misapplication of
law or fact.
(2) The City Manager shall issue a written decision within 30 days.
(b) Appeals to the Planning and Zoning Commission. Appeals of a decision of the
City Manager will be heard by the Planning and Zoning Commission. An
appeal of the decision of the City Manager must be filed within 10 days of the
action or determination by the City Manager.
(1) An Application to appeal to the Planning and Zoning Commission
shall be filed with the City Clerk, shall be in writing, and shall
contain, but is not limited to, the following information:
i. The name and address of the appellant;
ii. A description of the action or determination from which the
appeal is sought;
iii. The reason for the appeal which must show a misapplication of
law or fact; and
iv. An application appealing actions and determinations of the
City Manager shall be accompanied by a filing fee as set by
resolution of the Council.
(2) Upon receipt of the written appeal from the a decision of the City
Manager, the Clerk shall schedule the matter for public hearing at a
regular commission meeting, to be held within 30 calendar days of
receipt of the appeal. The clerk shall notify the appellant in writing of
28
the public hearing date not less than 15 days prior to the appeal
hearing.
i. The Clerk shall provide copies of the appeal to the Commission
and the City Manager. The City Manager or designee shall
prepare a written report of the events which preceded the
appellant's filing. The City Manager shall attach to their
report copies of all applications, denials, correspondence, or
other writings relating to the matter being appealed. An
appellant may file a written statement summarizing the facts
and setting forth pertinent points and authorities in support of
the points contained in the notice of appeal if such statement is
filed not less than 7 days prior to the date set for the appeal
hearing. The administration and any interested party wishing
to file a written statement in rebuttal to the appeal may do so if
such statement is filed not less than 2 days prior to the appeal
hearing date.
ii. It is the burden of the appellant to submit such evidence in
support of his appeal, as may be necessary to enable the
commission to reach a decision. Upon a showing of good cause,
the commission may continue the hearing for presentation of
such information; provided, however, that the Commission
shall render a decision of the appeal within 40 calendar days of
its filing.
(c) Appeals to Board of Adjustment. A party aggrieved by the decision of the
Planning and Zoning Commission under this chapter may appeal such
decision to the City Council sitting as a Board of Adjustment within 10 days
of the action or determination being appealed. Computation of the time
period for filing an appeal shall commence with the date on which the action
or determination by the Commission is mailed or delivered to the parties
involved. Any decision not appealed within these time limits shall become
final.
(1) An Application to appeal to the Board of Adjustment shall be filed
with the City Clerk, shall be in writing, and shall contain, but is not
limited to, the following information:
i. The name and address of the appellant;
ii. A description of the action or determination from which the
appeal is sought;
iii. The reason for the appeal which must show a misapplication of
law or fact by the Seward Planning and Zoning Commission;
and
29
iv. An application appealing actions and determinations of the
Seward Planning and Zoning Commission shall be
accompanied by a filing fee as set by resolution of the Board.
(2) Upon receipt of the written appeal from the a decision of the
Commission, the clerk shall schedule the matter for public hearing at
a special session of the City Council sitting as the Board of
Adjustment, to be held within 30 calendar days of receipt of the
appeal. The clerk shall notify the appellant in writing of the public
hearing date not less than 15 days prior to the appeal hearing.
(3) An appeal hearing conducted by Board shall be on the basis of the
record established before the commission and the record on appeal.
The Board hearing an appeal may allow for oral presentations by the
administration and the appellant. A time limit may be established for
said presentations.
i. The record of appeal shall be prepared by the City Clerk and
provided to the hearing agency not less than 5 days prior to the
hearing, and shall consist of the following:
ii. A verbatim transcript of the prior proceedings from which the
appeal has been taken, if those proceedings were taped or
otherwise recorded, or if the proceedings were not recorded,
copies of any approved minutes, summaries or other records of
the proceedings;
iii. Copies of all memoranda, exhibits, correspondence,
recommendations, analyses, maps, drawings, and other
documents or exhibits submitted prior to the decision from
which the appeal is taken;
iv. A copy of all prior written actions, determinations and
decisions, including findings and conclusions;
v. A list of the names and addresses of all persons appearing as
witnesses at prior hearings; and
vi. Any written statements.
(4) The record of appeal shall be made available for public inspection in
the Clerk's office not less than 5 days prior to the hearing date.
(5) The Council sitting as the Board of Adjustment shall either affirm or
reverse the Commission's ruling, in whole or in part, or remand the
matter to the Planning and Zoning Commission for further findings.
The Council may vote to reverse, in whole or in part, only if it finds
the appellant has proven the following:
30
i. The relief sought will not result in a violation of any applicable
federal or state regulation;
ii. The relief sought is in harmony with established City codes,
policies, and procedures;
iii. Will not cause a reduction in the quality and reliability of
service provided to other customers;
iv. Will not be harmful or hazardous to the utility system,
employees, or customers; and
v. Will not significantly increase the cost of operations of the
utility public service agencies. A decision may be made subject
to the appellant's compliance with terms and conditions
deemed necessary by the Council.
(6) In rendering its decision, the Board shall issue written findings of fact
and conclusions of law within 60 days of decision. The Board's
decision at that time shall be final. The appellant may appeal the
decision to the superior court if such appeal is filed within 30 days of
the decision.
(7) The City Clerk shall provide the appellant written notification of
Board's decision within 10 days of the decision.
31
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE DISCHARGE OF FIREWORKS BY THE
CHAMBER OF COMMERCE DURING THE 2014 FOURTH OF JULY
CELEBRATION
WHEREAS, Seward City Code §10.10.040 prohibits the discharge of fireworks in Seward
unless specifically approved by the City Council; and
WHEREAS, the Chamber of Commerce will be again sponsoring a fireworks display on
Thursday the 3rdth of July, 2014, at 11:59 p.m. with an alternate date of Saturday the 5" of July,
2014 at 11:59 p.m.; and
WHEREAS, the site for the discharge of the fireworks has been identified as the uplands
area south of the harbor and has been approved by the Fire Chief as required in City Code; and
WHEREAS, the City has traditionally allowed the Chamber of Commerce to provide a
fireworks display within the City in conjunction with its Fourth of July celebration.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. As a part of its Fourth of July Celebration,the Seward Chamber of Commerce is
authorized to discharge fireworks within the City at a time and place that has received the prior
approval of the City Fire Chief.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 9th day of June,
2014.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
32
Agenda Statement
e se„,
Meeting Date: June 9, 2014 4%4C-10
To: City Council kittr
Through: City Manager, Jim Hunt
From: Fire Chief, Edward Athey
Agenda Item: 2014 Fireworks permit
BACKGROUND &JUSTIFICATION:
The Seward Chamber of Commerce has requested permission from City Council to hold a
fireworks display on Thursday July 3, 2014 at 11:59 P.M. continuing into July 4th. The display
will last 15 — 20 minutes. The display location will be the same as past years, the south
breakwater area behind Harbor View condominiums.
Seward City Code 10.10. 040 (a) prohibits the discharge of fireworks in Seward unless
specifically approved by the City Council. The City has traditionally allowed the Chamber to
provide an annual fireworks display within the City in conjunction with its Fourth of July
celebration. The fireworks display will be presented by Lantis Fireworks & Lasers.
The Fire Department has inspected the display site and approved the location. We have also
requested the Chamber pick an alternate day for the display in case of bad weather. The
Chamber has picked July 5th at 11:59 P.M. as the alternate date &time.
INTENT:
To approve the Seward Chamber of Commerce request for permission to conduct a fireworks
display in conjunction with the Fourth of July celebration.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here):
2. Strategic Plan (document source here):
3. Other (list): SCC Section 10.10.040 (a)
FISCAL NOTE:
There is no significant impact to the 2014 budget
Approved by Finance Department:
ATTORNEY REVIEW: Yes No x
RECOMMENDATION:
City Council approved Resolution 2014- OS I , authorizing the discharge of fireworks by the
Chamber of Commerce during the 2014 Fourth of July celebration.
33
~NS& _
Certificate of Insurance
3571 Issue Date: 5/13/2014
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF
Professional Program Insurance Brokerage INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE
371 Bel Morin Keys Blvd., Suite#220 CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT
'
Awsmo EXTEND OR ALTER THE COVERAGE AFFORDED BY
Novoto. California 04949
THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURED INSURER A: Underwriter's at Lloyd's, London
Lantis Productions, Inc., The Lantis Company Inc&High Desert Pyro, INSURER B:
LLC
PO Box 4S1 INSURER C:
Draper, UT 84020
INSURER D:
COVERAGES:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE NAMED INSURED ABOVE FOR THE PERIOD INDICATED.NOTWTHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CON RACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE
INSURANCE AFFORD oo,nepnuosooESCn/aconsRewmoumECTro/uLrxsrsnws.omLos/wm^w000womowaorsuc*POu/o/ss.
co TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR DATE DATE.
A
GENERAL LIABILITY PY/13-0120 7/29/2013 7/29/2014 EACH ACCIDENT �.uVo.nUn
CLAIMS MADE
'
MEDICAL EXP(an one person)
FIRE LEGAL LIABILITY $50,000
GENERAL AGGREGATE $2,000,000
PRODUCTS-COMP/opumaa
- -
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
Certificate holder Is additiDnal insured as respects the following:
Date(s)of Display:� rwmo14
Location: Mariners'Memorial/Small Boat Harbor Parking Lot,Seward,AK 99664
Additional Insured: State of Alaska;City of Seward
-
Rain Date(s): 7/5/2014
-
Type of Display: Aerial
CERTIFICATE HOLDER �mummwop�E^aov os�w/osopouoeoosmwcsusoo�oes�E -
EXIPIRATION DAT THEREOF,THE ISSUING INSIJRERE WLL ENDEAVOR TO MAIL 10 DAYS
Seward Chamber of Commerce WHITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO
oo SHALL IMPOSE wo OBLIGATION oR LIABILITY or ANY KIND UPON THE INSURERS
P.O. Box 749 AGENTS OR REPRESENTA /mso. '
2001 Seward Highway Jab
Seward,AK 99664
��
' AUTHORIZED REPRESENTATIVE
34
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING THE 2014 VOLUNTEER FIRE ASSISTANCE
GRANT (VFA) IN THE AMOUNT OF$9,455.00 AND AUTHORIZING THE
10% MATCHING FUNDS OF $945.50 AND APPROPRIATING FUNDS
WHEREAS, The Seward Fire Department applied for and was awarded a Volunteer Fire
Assistance grant from the Alaska Department of Natural Resources in the amount of$9,455.00; and
WHEREAS,the City is required to provide a 10 percent cash match,which means the City
will spend $945.50 in local funds as a condition of the grant and these funds have been identified
within the current Fire Department 2014 budget; and
WHEREAS, the grant must be used for purchasing equipment identified in the grant
application(chain saws, hose rollers, helmets with hearing/eye protection,5 gallon water coolers and
2 portable radios) for a total project value of$10,400.50; and
WHEREAS, these purchases will continue providing our firefighters with the maximum
protection and interoperability needed to protect the lives and property of the citizens of Seward,and
further fulfill equipment needs identified in our mutual aid agreement with the Department of
Natural Resources.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The 2014 Volunteer Fire Assistance Grant award in the amount of$9,455.00 is
hereby accepted and appropriated, along with the required cash match of$945.50,to the Volunteer
small tools account no. 101-1221-5460-0000-00022.
Section 1 The $10,400.50 purchase will consist of chain saws, hose rollers, helmets with
hearing/eye protection, 5 gallon water coolers and 2 portable radios for firefighting as stated in the
grant application.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward,Alaska,this 9th day of June
2014.
35
MI&
Council Agenda Statement
t of
Meeting Date: June 9, 2014 \
To: City Council 11:450
Through: City Manager Jim Hunt
From: Fire Chief Edward Athey
Agenda Item: 2014 Volunteer Fire Assistance Grant Award
BACKGROUND &JUSTIFICATION:
The Seward Fire Department applied for and has been awarded a Volunteer Fire Assistance(VFA)grant from
the Alaska Department of Natural Resources, in the amount of$9,455.00. The City is required to provide a 10
percent cash match,in the amount of$945.50 in local funds as a condition of the grant. The total project value
is$10,400.50. The grant funds must be used for purchasing equipment identified in the grant application. This
year items will include chain saws, hose roller, forestry helmets with hearing/eye protection, 5 gallon water
coolers and 2 portable radios. These purchases will continue providing our firefighters with the maximum
protection and interoperability needed to protect the lives and property of the citizens of Seward, and further
fulfill equipment needs identified in our mutual aid agreement with the Department of Natural Resources.
With the high cost of new wildland firefighting equipment, the Seward Fire Department continues to seek
specific funding for this equipment. The US Forest Service grants are available annually, pending legislative
approval. We are fortunate to have these grants to help the rural fire departments, and intend to apply as they
are available. Upgrading our equipment will be an ongoing process.
INTENT: Council accepts the Volunteer Fire Assistance grant and appropriate funds for the purchase of
firefighting and safety equipment.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan(document source here): Volume 1-page 14 X
2. Strategic Plan (document source here):page 19 X
3. Other(list): 2012 Budget X
FISCAL NOTE:
The 2014 Volunteer Fire Assistance Grant award in the amount of $ 9,455.00 will be appropriated to the
Volunteer Account 101-1221 along with the required cash match of$945.50 to be expended for the Volunteer
Fire Assistance Grant project code of 101-1221-5460-0000-00022.
Approved by Finance Department: Vd .0111‘
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: 002-
City Council approves Resolution 2014- accepting and appropriating the Volunteer Fire Assistance(VFA)
grant in the amount of$ 9,455.00 to the Fire Department Small Tools and Equipment account for purchase of
wild land firefighting equipment.
36
gw`�Ao OF rot,
� %yy��,, THE STATE Department of Natural Resources
i\ J4i\.S : DIVESEON OF FORESTRY
t _ - .A
t Central Office
f GOVERNOR SEAN PARNELL
550 West 7th Suite 1450
Anchorage,AK 99501
Phone:907-269-8463
Fax:907-269-8931
May 20, 2014
Dear Volunteer Fire Department,
Thank you for applying for the 2014 Volunteer Fire Assistance grants. A total of 35 fire departments applied for
a Volunteer Fire Assistance (VFA) grant. 34 of the 35 applications will receive some level of funding. A total of
$295,897.72 was awarded.
The enclosed spreadsheet lists all applicants and amount requested. If a fire department was awarded a grant,
the amount awarded will be listed in the column titled in red "Amount Awarded". If funding was not awarded,
$0.00 will be reflected in the column. Some VFDs will receive a partial award.
Successful applicants for VFA grants will soon receive their check from their local Forestry office.
• Checks must be cashed within 90 days of issuance.
• To be eligible for the 2015 VFA grants compliance documentation, such as copies of grant expenditures, must be submitted at the time of or prior to submitting a 2015 application to 4
nearest Forestry office..
• Volunteer Fire Assistance is an award of Federal Financial Assistance with funding from the USDA
Forest Service and as such is subject to the Office of Management and Budget (OMB) Circular A-87,
Cost Principles for State, Local and Indian Tribal Governments; OMB Circular A-102 (Grants and
Cooperative Agreements with State and Local governments) as implemented by USDA regulation 7
CFR Part 3016 (Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments); and OMB Circular A-133 (Audits of States, Local Governments, and Non-
Profit Organizations) as implemented by USDA regulation 7 CFR 3052. The OMB Circulars are
available on the Internet at www.whitehouse.qov/omb/grants. Electronic copies of the CFR's can be
obtained at the following internet site: www.gpoaccess.gov/cfr/. If you are unable to retrieve these
regulations electronically, please contact Arlene Weber-Sword at (907)269-8471.
If an application was unsuccessful do not be discouraged and continue to apply every year by submitting a
complete application package by deadline.
Sincerely,
Arlene Weber Sword
Fire Staff Officer
Enclosure
37
20't4 Volunteer Fire Assistance Awards
,.2
t z a _ _ ;re _ $ 3 „tr
`
Fart Yukon VFD Fort Yukon. $5,303.98 $5,303.96 Central Office-ANC
Mountain Viii-.e VFD Mountain Villa.a 10 000.00 10 000.00 Central Office-ANC w .x,..rF„._.
Rural Deltana VFO Dena Jot $1 0.000.00 $10 000.00 Delta
•Ghana Goidstream VFD Fake..nkr _$9 602.26 „, $9,602.26„� Fairbanks
Ester.VFD Ester 9 000.00 $9 000.00 Fairbanks —.
•Salcha VFO Salcha $9.978.00 $9,976.00 Fairbanks
Steese Area,VFD Fairbanks S1Q,000.00 $10,040.40 Fairbank8
TriVat{” VFD Hea 57 420,00 7 420.00 Fairbanks „ _
Anchor Point VFD , ,Anchor Point,, x., $9.999.60 " $9,999.60 Kenai-Kodiak
Bear Creek VFD Seward
$9,993.04' " 9,893:00 Kenai-tC .. lak : ,-.
C r Lands •VFD. Co•,•er Land$ r $10 000.00 $10 006.00 Kenai•Kodiak �. �,.„,„„.,,,--7.7-"'—'''. ..
NI'•• F0, Ntktskl- $9,926.00 $9,926,00 Ken-,.:i-Kodiak•Niniichick VFD ' hllnilchick.”. $10,000.04" . $5,200.00 Kensi-Kodiak
Seldovia VPD Seidovia $3 696.00 3 696.00 Kenat-Kodiak
SewardY City of fD Seward , 89.45500, $9 46500 Kenai Kodiak
ki'# :;, Wit«fi ,� y ttX ". c ; , 44*"As t ( ; :
Butte VFD Palmer 310 `$10.000.09 't Mat Su
Gird a G ;r $3.77L-' t $3,7,78.57. tlMatSu,.,<
woodVFD `C3�MilvCOd `" l�7
Houston Houston s -,6397,:.,.-,-,,:,.1...:-00 - $9.6.,7!7„,-,,-, ,..:,,,-..',',.,-..,'..--;'-', 3i,..':,':as ` Mat Su
Palm r,Fire 8";Rescue _ g ':#4:171:r, $10 000.00 a 10 000.00 <; Mat Su;
� '4 � �" � �� � . .� �� � ���� .� �`'i you x.
Sutton.VFO.. S + a; ',.� $10000.00:. $10 �0 Mfa
",� ,�`,, si'xrr ro,; �.P" a z r ,'s z�. d c` � '"far•o r�-g yr� ,d #,- `'S' �� � "�
Gustavus.VFD > Gustavus .,,ei,, .. $9,904.00 u . a$9,500.00 ,;. ; North Southeast"
,,,r- „ �mss���'�' r �,xi; x .`s�r'�3=.,��,r 5?f .,; � �xr
HainesVPDs � f Hal nes £ :v
9 T60 00 8 75p 00 North Southeast r
, � d $9 595.04 ; ' j
Coffman Cove � G an C
99 95 40 80 oaths st
���s a�y s ,'�<a �, �t e �;$ @°� r i a x" � t`� fN' �a,w � �� k-.
Cra a e � � 7 �: � 9 T.5 �t South SOilth9aat � + � i�� ,
rsy � ^za. ,e yyv -r r .. -� '�€ , `�; -,y' +,z }'� �'!!�*�r i,� 'i y' (.c
Ktawock VFD , Klawock,r,� 5000;" :: 960 4 South S:ulhsast f � ° r ��K
k '�`�� ' z�x �� k Y� °,` 'r'�#"��Fr 3 � �� �;�i' �'". i �y �" fi,,s;9 z Paz¢ p ;^. �,� �>: .x s�' .x�.Y�'�zi �'_ °
Thorne VFb � ,•" Tharna „ � 3 731. . ,, „� 73158 South•9outheste �3. . �' �v��•k '�+u:.'4�R: rvz
E ik VFD. �.=it $9 575.605`. s 9 67•.60 Southwest-McGrath ` •
Port Alawortb VFD ` Port w �,$7 041.60 , $7 041.60 „ South west-McGrath "
across. $40,000,00.. $0.00 Tanacross•
Tanacross VFD Tan �.,,..W.,...�.��,,.�,��. ,�,�..�,.-..,..:
TokyVFD • Tok f 80000 8 800 00 Tok•
.+' 9� � r ' an {Fh.`, y..f z � ` :.Es a,5 ;¢'r s$s "4 ,i , ••' ,.'1
6R g E ii,404�a �Ys$�-, 3 � '�� st {_ r;y } t r :
f t d � �!th."dd 7Nsd,T £ i��skbp°�€i E"'< R' S� ��3�� g -.�•li.",d 1 S^1L s^, & s f,e ll..1T ":�fr° h - � s d � 3S 'I
s
c ' $CC � ',� ` «�dr 1.�,&- V j 1 k�{'*da� t• ads¢ a, a s9$ a a s �v P` 2� a�Y' � � - �.
gf 2 mss'.$& ,F
i' td•'- ,�,,_r,_ .... ...�.,�l dA`!.a'18.ti+d. s,� �,�: '1''''.G%!.s�.s @�s,Li t i t �
43,RAND TOTAL 341,681.72 $295,897.T2_
f7
38
'/Olunteer Fire Assistance and Rural Fire Assistance Grant Application
Application Period: December 15,2013—March 15, 2014
Late, incomplete or Illegible applications will not be considered
•
ritist below In order of priority,how you plan to spend the VFA grant and matching dollars(or in-kind efforts),Attached additional pages if needed,
ority Type of Assistance Item Description Total Cost Matching Share
Requested (Include Quanity) (10%minimum)
(Organizing,Training,Midland
Equipment,Midland Supples
Prevention,Wildland Supplies, 1 0
PPE etc.)
1
2 Equipment 2 each Chain Saws $1,500.00 $150.00
Equipment 2 each Rapid Coil Hose Roller $850.00 $85.00
3
Equipment 2 each 5 gallon water coolers $225.00 $22.50
4
Equipment 2 each Tuff Tote boxes for gear $460.00 $46.00
5
Equipment 2 hand held radios $6,000.00 $600.00
6
PPE 6 each Helmets w/hearing&eye protection $420.00 $42.00
7
$0.00
8
• $0.00
Total $9,455.00 $945.50
Add additional sheets if needed
Grant Funding Requested (Total cost minus 10%fire department match share) $$9,455.00
Are 10% matching funds or appropriate matching activities available as of this date?
Yes i No El Is match documentation attached? Yes No fl
Assurances-Non Construction & Certifications attached? Yes No El
The funding amounts available through the VFA program is limited. There are often more requests than
funding available. Due to this limitation some requests may go unfilled, others may receive an amount less
than requested, and some will get the full amount requested. VFA funding Is dependant on receipt of
federal funds and Is not guaranteed.
I AM A DULY APPOINTED OFFICAL OF THE NAMED DEPARTMENT AND CERTIFY THAT THE ABOVE
STA4,. MENTS RE T" E AND ACCURATE TO THE BEST OF MY KNOWLEDGE.
4.if - 2/ Taoftary .20/5/
_4,..karrfret://
Signature V Date
Edward Athey, Fire Chief Seward Fire Department
Printed Name &Title Fire Department
39
City Council Minutes
City of Seward, Alaska Volume 39, Page
April 14, 2014
CALL TO ORDER
The April 14, 2014 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Police Chief Tom Clemons led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and
Ristine Casagranda
Dale Butts
Christy Terry Marianna Keil
David Squires Iris Darling
comprising a quorum of the Council; and
Jim Hunt, City Manager
Eric Wolforth, City Attorney
Johanna Kinney, City Clerk
Nanci Richey, Administrative Assistant
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Teri Arnold, resident of Lowell Point was concerned that a Request for Proposal had not
been issued for dredging the Lowell Point Sewage Lagoon but would put her faith and trust that this
would move forward.
Sue Lang, owner of A Cottage on the Bay at Lowell Point, was ninety five percent booked
for the 2014 summer season and hoped the odor problem at the Lowell Point Sewage Lagoon would
be dealt with by the City of Seward. Lang felt neither the businesses nor the city wanted to deal with
lost income and customers.
Brad Snowden requested a Memorandum of Understanding with the City of Seward to
research and develop a cruise shop dock in Seward if there was interest.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Terry) Approval of Agenda and Consent Agenda
Keil added Resolution 2014-034 to the consent agenda.
40
City of Seward, Alaska City Council Minutes
April 14, 2014 Volume 39, Page
Bardarson pulled Ordinance 2014-002 off of the consent agenda.
Casagranda pulled Ordinance 2014-001 and Resolution 2014-031 off the consent agenda.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Resolution 2014-034, Accepting A Grant In The Amount Of $1,834.75 From The Alaska
Highway Safety Office For The DUI High Visibility Enforcement Campaign During The 2014
Enforcement Period Of March Through September, And Appropriating Funds.
Non-objection to the new Brewpub Liquor License for Seward Brewing Co.
Approval of the new Restaurant/Eating Place—Public Convenience Liquor License for Seward
Brewing Co.
Non-objection to the Beverage Dispensary—Tourism Liquor License Renewal for the Breeze
Inn.
Approval of the February 24, 2014 Regular City Council Meeting Minutes.
Approval of the March 10, 2014 Regular City Council Meeting Minutes.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
Sexual Assault Awareness Month.
Proclamation for Dallas Seavey,winner of the 2014 Iditarod Sled Dog Race.
Gold Pan for Sandie Roach' for 10 years of service on the Planning and Zoning
Commission.
Long asked to suspend the rules and the City Council agreed to read the proclamation for
Bear Awareness Month which was under Informational Items and Reports.
Bear Awareness Month Proclamation.
Borough Assembly Report, Sue McClure encouraged the public to attend the Kenai
Peninsula Borough Assembly Meeting on April 14, 2014 at Seward City Hall in the City Council
Chambers at 6:00 p.m. Borough Mayor Navarre would be at Seaview Plaza from 9:30 a.m.to 12:00
p.m. on Tuesday April 14, 2014.
City Manager's Report, City Manager Jim Hunt stated the following purchase orders
between$10,000 and $50,000 were approved by the City Manager since the last council meeting:
41
City of Seward, Alaska City Council Minutes
April 14, 2014 Volume 39, Page
$35,750 to Michael Hubbard DBA, the Financial Engineer for a services/rate design study;
$19,419.59 to Browns Electrical Supply for electrical supplies for the warehouse.
In the Public Works Department, Dairy Hill Drainage Mitigation Project was ready and fully
funded. Staff had responded to the ADEC Notice of Violations regarding Lowell Point Wastewater
Lagoon and had learned that sludge removal/disposal was not possible this spring. Discussions had
been positive with the Kenai Peninsula Borough for eventual disposal at the Soldotna Landfill.That
would require additional testing of the sludge. The Public Works staff was discussing additional
temporary aeration systems. Staff would continue to follow ADEC recommendations regarding odor
control, dissolved oxygen levels, and sludge disposal requirement.
The Electric Department had received a qualified proposal for electrical engineering for the
generator grant. Jim Pipkin and Charlie Forrest had tendered their resignations and their last day
would be May 30, 2014.
In the Harbor Department,the Gypsy was sold at the recent impounded vessel auction. The
final inspection of D float would be on April 10, 2014. Harbormaster Mack Funk worked the
ComFish Trade Show in Kodiak. H Construction of Palmer was awarded the contract to re-paint the
harbormaster office roof. The city planned to construct a new restroom at SMIC and the project
should be completed by June, 2014.
In Administration, City Manager Jim Hunt and Assistant City Manager Ron Long, Mayor
Jean Bardarson and Vice Mayor Marianna Keil were in Washington, D.C. and had met with
Congressman Young and staff, Senator Murkowski and staff,and Senator Begich's staff. Hunt and
Long were also in Juneau and met with Speaker Chennault and representatives.
In response to Keil, Electric Utility Manager John Foutz stated the Electric Department
would follow through on required licensing and documentation for the Financial Engineering
Company. Foutz further explained the funds to pay for the services/rate design study were in the
operating budget under contracted services.
Long discussed the trip to Juneau where they spoke to legislators about PERS,TERS,SMIC
Breakwater and the Lowell Point Sewage Lagoon.
Public Works Director W.C. Casey stated staff had been actively pursuing options for
sludge disposal and it had been with the Kenai Peninsula Borough landfill.There would be a new fee
of$45 per ton beginning July 1,2014.The$490,000 loan the city was granted would expire in 2015,
and to take advantage of the loan the city must have an approved sludge removal plan. Staff was
diligently pursuing a sludge removal plan and it had been a problem throughout the state. Casey a
Request For Proposal had not been completed because nothing could be done until a plan for sludge
removal was in place.
Terry suggested the city should hire a project manager to deal with the sludge removal,since
it was budgeted for. Hunt and Long intended to get out a notice for a project manager within the
week.
Keil and Bardarson noted concern about losing the money from the Federal Highway
42
City of Seward, Alaska City Council Minutes
April 14, 2014 Volume 39, Page
Department that had been earmarked for street improvements.
City Attorney's Report, Eric Wolforth summarized the report for February 21, 2014
through March 20, 2014 dealing with SMIC, the Seward Small Boat Harbor and Seward Land
Leases.
Other Reports, Announcements and Presentations
City Council Travel Report by Mayor and Vice Mayor on legislative trips to
Washington,DC and Seattle,Washington,Mayor Bardarson stated they met with the U.S.Army
Corps of Engineers,.Senator Begich's staff and Senator Murkowski and Representative Don Young.
They also met with representatives of Shell Oil,U. S.Department of Agriculture,Kip Knudson,with
the Office of the Governor,Holland America,AK Logistics,Vigor,SeaTac,Samson Tug,and Totem
Ocean Trailer Express (TOTE). Both Bardarson and Keil felt this was a very productive trip.
Planning and Zoning Commission Quarterly Report,Planning and Zoning Commissioner
Martha Fleming reviewed the work that had been done by the Commission since January 2014
including plats, code updates, mobile vendors, work sessions and emphasized the need for more
commissioners.
PUBLIC HEARINGS
Resolution Requiring Public Hearing
Resolution 2014-030, Amending The Harbor Tariff By Establishing Rates For The Vessel
Wash Down Pad At The Seward Marine Industrial Center (SMIC).
Motion (Terry/Keil) Approve Resolution 2014-030
Harbormaster Mack Funk stated the.Vessel Wash Down Pad at SMIC was built with funds
from the Exxon Valdez Oil Spill Trustee Council.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared to address the Council and the public hearing was closed.
In response to Squires and Butts, Funk stated there would be no charge for a set up time. It
would be up to the owner of the vessel how much time they spend on the pad.
Terry agreed with the Port and Commerce Advisory Board's recommendation and the
research that had been done for these rates. She supported this resolution.
Motion Passed Unanimous
UNFINISHED BUSINESS -None
NEW BUSINESS
43
City of Seward, Alaska City Council Minutes
April 14, 2014 Volume 39, Page
Ordinances for Introduction
Ordinance 2014-001, Amending Section 7.10.315 Of The Seward City Code Relating To
Payment Of Transient (Guest) Moorage.
Motion (Terry/Squires) Introduce Ordinance 2014-001
Motion Passed Unanimous
Ordinance 2014-002, Amending Portions Of Seward City Code §15.10.140 (B) Specific
Definitions And §15.10.225 Land Uses Allowed Table Affecting Storage Containers And
Temporary Structures.
Mayor Bardarson declared a.potential conflict of interest because her husband used storage
containers at his business. Keil ruled that a conflict did not exist and there were no objections.
Motion (Terry/Casagranda) Introduce Ordinance 2014-002
Squires congratulated the Planning and Zoning Commission for their outstanding work on the
ordinance and stated he would support it.
Long responded to Casagranda that a building permit was needed for storage containers and
that they could still be a temporary structure. They would not need a foundation if removed when
agreed upon.
Motion Passed Unanimous
Resolution 2014-031,Amending The Legal Services Agreement Between The City Of Seward
And The Law Firm Wohlforth, Brecht & Cartledge.
Motion (Keil/Casagranda) Approve Resolution 2014-031
In response to Casagranda, Hunt stated the length of the contract was at will.
Motion Passed Unanimous
Resolution 2014-032,Authorizing The City Manager To Accept Additional Grant Funds From
The Alaska Division Of Homeland Security And Emergency Management In The Amount Of
$33,145 Plus Reallocate $8,160 For Purchase Of Communications Equipment, And
Appropriating Funds.
Motion (Keil/Terry) Approve Resolution 2014-032
Fire Chief Eddie Athey stated the grant money would allow the city to replace the portable
radios now and the mobile radios as needed.
Police Chief Tom Clemons stated the grant did not cover enough to replace both the Seward
Fire Department and the Seward Police Departments radios.
44
City of Seward,Alaska City Council Minutes
April 14, 2014 Volume 39, Page
Council Member Butts declared a potential conflict of interest due to the fact that he used
these radios as a Fire Fighter Officer. Bardarson ruled that a conflict did not exist and there
were no objections.
Motion Passed Unanimous
Resolution 2014-033 Contracting With First Student For Operation Of The Seasonal Seward
Shuttle Bus Service In An Amount Not To Exceed $245,415, And Appropriating Funds.
Council Member Terry declared a potential conflict of interest since the Shuttle Bus Service
would stop at her place of business. Bardarson ruled that a conflict did not exist and there
were no objections. ..„
Motion (Terry/Casagranda) Approve Resolution 2014-033
Darling suggested there be more supervision and training of the drivers, but otherwise she
found the Shuttle Bus Service to be a wonderful addition for the City of Seward.
Long stated he had only received compliments and to refer complaints to the Community
Development Department and he would follow up. In response to Casagranda, Long responded the
city received only one proposal.
Motion Passed Unanimous
Other New Business Items -None
Rescheduled the Work Session with the Friends of the Jesse Lee Home for May 27, 2014 at
5:30 p.m.
INFORMATIONAL ITEMS AND REPORTS
National Libraries Week Recognition.
COUNCIL COMMENTS
Terry congratulated Tern McKnight winner of the 2014 BP Teacher of Excellence. Terry
announced the new position for Christi Bell, Associate Vice Provost and Executive Director of the
Business Enterprise Institute (BEI) at the University of Alaska Anchorage (UAA). Terry thanked
Sandie Roach' for an outstanding job on the Planning and Zoning Commission.
Butts stated it had been a pleasure to work with Sandie Roach'.
Casagranda thanked Chief Clemons on a wonderful job of hiring officers that had gone
above and beyond in the line of duty. She was looking forward to progress being made at the Lowell
Point Sewage Lagoon.
45
City of Seward, Alaska City Council Minutes
April 14, 2014 Volume 39, Page
Squires thanked Sandie Roach' for her time on the Planning and Zoning Commission and
asked her to take a break and come back. Squires thanked Deputy Chief Mathis and crew that
operated the ham radios at Seward Providence Hospital for the March 27,2014 emergency exercise.
Squires asked for excused leave May 4 through May 20, 2014.
Darling thanked Bardarson,Keil,Hunt and Long for their representation in Washington D.C.
and on a job well done.
Hunt thanked Chief Clemons and congratulated Doreen Valadez as the new lieutenant on the
Seward Police Force.
Bardarson thanked Sandie Roach' for 10 years on the Planning and Zoning Commission.
Bardarson showed the thank you cards from the first grade for their visit to City Hall and pizza party.
CITIZEN COMMENTS
Sue Lang was very disheartened to hear what staff had to say about the Lowell Point Sewage
Lagoon.
Sandie Roach' said that First Student was looking forward to providing Seward Shuttle Bus
services.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
EXECUTIVE SESSION
Motion (Keil/Terry) Go Into Executive Session And Give
Direction To The City Attorney Regarding
Potential New Agreements Or Contract
Changes To The Ground Lease And The
Maintenance And Operating Agreement
Between The City And Seward Ship's
Drydock Related To A Potential Transfer
To Vigor Industries.
Motion Passed Unanimous
Council went into executive session at 9:03 p.m.
Council came out of executive session at 9:59 p.m.
ADJOURNMENT
The meeting was adjourned at 9:59 p.m.
46
City of Seward, Alaska City Council Minutes
April 14, 2014 Volume 39, Page
Johanna Kinney, CMC Jean Bardarson
City Clerk Mayor
(City Seal)
47
Johanna Kinney
From: Cindy Ecklund <ecklundc@gmail.com>
Sent: Thursday, May 29, 2014 4:20 PM
To: Johanna Kinney
Subject: KPB Planning Commission
Hello Johanna,
Please forward this email to the Mayor and Council Members regarding my hope to continue to represent the
City of Seward on the KPB Planning Commission.
Honorable Mayor Bardarson and Council Members,
I would like to continue to represent the City of Seward on the Kenai Peninsula Borough Planning
Commission. I have been representing the City for several years now and think continuity would be in the best
interest of our community.
I have also served one quarter a year on the KPB Plat Committee which meets just prior to the Planning
Commission meetings. My plan would be to continue that practice.
Thank you,
Cindy L. Ecklund
City of Seward Planning & Zoning Chair
Spam
Not spam
Forget previous vote
48
- SUL
KENAI PENINSULA BOROUGH
7,1v
144 North Binkley St., Soldotna, Alaska 99669-7520
1-800-478-4441, Ext. 2150 • 907-714-2150 • Fax 907-714-2377
www.borough.kenai.ak.us • mayor@borough.kenai.ak.us )
EY A
. ,
9 ■ t 4
May 06, 2014
The Honorable Mayor Jean Bardarson
P.O. Box 167
410 Adams Street
Seward, AK 99664
Dear Mayor Bardarson:
Ms. Cindy Ecklund has represented the City of Seward on the Kenai Peninsula Borough Planning
Commission for the past three years. Ms. Ecklund's term expires on July 31, 2014.
In accordance with AS 29.40.020, appointments to the Kenai Peninsula Borough Planning
Commission are made by the Borough Mayor. Commission members from a home rule or first
class city shall be selected by the Borough Mayor from a list of recommendations made by the
City Council.
I would appreciate a list of recommended candidates,which may include Ms. Ecklund,to fill the
vacancy for this post. Candidates must be qualified voters of the Kenai Peninsula Borough who
reside within the City of Seward. It would be most helpful if I could receive your council
approved suggestions by June 6, 2014. Assembly confirmations of appointments to the Kenai
Peninsula Borough Planning Commission are tentatively scheduled for July 1, 2014.
Thank you for your time and attention with this request. I look forward to receiving your list of
candidates for this service.
Sincerely,
41./VaA/11--
Mike Navarre
Mayor
cc: Planning Commission Chair
KPB Planning Department
Seward City Clerk
49
CITY OF SEWARD • Main Office(907)224-4050
P.O. BOX 1 67 roc sek • Police(907)224-3338
67-47
° • Harbor(907)224-3138
SEWARD, ALASKA 99664-0167 a K4 • City(90 )224-3445 224-4046
• Community Development(907)224-4049
• • Utilities(907)224-4050
• Fax(907)224-4038
May 13, 2014
Cindy Ecklund
PO Box 1837
Seward, Alaska 99664
Dear Cindy:
Your term on the Kenai Peninsula Borough Planning Commission will expire on July 31, 2014. In
accordance with AS 29.40.020, appointments are made by the Borough Mayor. Commission members
from a home rule city shall be selected by the Borough Mayor from a list of recommendations made by
the City Council. Applicants must also be qualified voters of the Kenai Peninsula Borough who reside
within the City of Seward.
If you are interested in reapplying, please submit your letter of interest to the Clerk's office by 5:00 p.m.
on Monday, June 2, 2014. Below is a copy of the notice that will appear in the paper under the city
calendar.
Thank you, Cindy,for your service to the City of Seward!
NOTICE OF VACANCY ON THE
KENAI PENINSULA BOROUGH PLANNING COMMISSION
The Seward City Council is seeking citizens interested in filling the Seward seat on the Borough
Planning Commission. Interested parties may submit a letter of interest to the city clerk by 5:00 p.m. on
Monday, June 2, 2014. At their regular meeting on June 9, 2014 beginning at 7:00 p.m., Council will
select applicants to recommend to the Kenai Peninsula Borough Mayor. Candidates must be qualified
voters of the borough, who reside within the City of Seward.
The notice will be published in the Seward Phoenix Log on Thursday, May 15, 22 & 29, 2014.
Sincerely,
Brenda J. Ballou, CMC
Deputy City Clerk
50
-
Johanna Kinney
From: High ley, Pam <phighley@kpb.us>
Sent: May 12, 2014 9:55 AM
To: Johanna Kinney
Subject: RE:City of Seward Member on the KPB Planning Commission
Good morning Johanna,
Thank you for the response, June loth would not pose an agenda problem for the Mayor to receive
councils recommendation.
Have a great week!
Thank you,
Atli nuniwodve Assistant °
}[mmi Peninsula Borough
--- — - `u--
�� '�� 714'2152 ~ /hmm
`
(907) 714-2377 ~ faz
phighley@kpb.us
_ ~ __~ _
From: Johanna Kinney [nlaiUo:'WnneyO nd.neti
Sent: Thursday, May 08, 2014 3:29 PM
To: Mayor's Department
Cc: Blankenship,Johni
Subject: City of Seward Member on the KPB Planning Commission
Dear Mayor Navarre,
Thank you for visiting Seward last month! We really enjoyed having everyone from the borough in our town and hope
you had a nice time while you were here. It was nice talking with you at dinner.
Thank you for your letter dated May 6, 2014 regarding the expiring term of Cindy Ecklund,the City of Seward's
representative on the Kenai Peninsula Borough Planning Commission. I will bring this matter to the City Council's
1
attention promptly. Our past practice has been to put this opportunity out to the public for a brief application period for
the council to better determine who they want to recommend to you for appointment.
Your letter references a timeline to receive council approved suggestions by June 6, 2014. If you could allow us just an
extra couple days to submit council's suggestion, I will be able to give ample time for the public to submit any interest
(and notify Miss Ecklund of her expiring term) and present this to council at their June 9, 2014 meeting. I would be able
to get you that approved suggestion first thing on June 10, 2014.
As it stands now, I would need to bring this forward to the council at their May 27, 2014 meeting, and therefore not
really being able to involve the public as much as I believe the council would like me to.
If you don't think your agenda deadlines can allow for council to submit their suggestion for the City of Seward
representative for the KPB Planning Commission on June 10, 2014, I understand. But if the agenda deadlines can allow
us to give that suggested name to you a few days late, I would be most appreciative! I'm copying Johni Blankenship as
well in case she has any input as well.
Thanks for your consideration!
-
Johanna
City Clerk,City of Seward
Post Office Box 167
Seward,Alaska 99664
p:907.224.4045
e:clerk@cityofseward.net
f:907.224.4038
vv:vvvvnv.dLyu[new/ard.us
Spam
Not spam
Forget previous vote
52
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