HomeMy WebLinkAbout09222014 City Council Special Meeting Packet Seward City Council
Agenda Packet
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Special CCouncil Meeting
September 22, 2014
City Council Chambers Following Adjournment of the
7:00 p.m. Regular Meeting
The City of Seward, Alaska
Special City Council Meeting
September 22, 2014 (Following Adjournment of the 7:00 Regular Meeting) Council Chambers
Jean Bardarson 1. Call To Order
Mayor 2. Pledge Of Allegiance
Term Expires 2015 3. Roll Call
4. Citizen Comments On Any Subject Except Those Items
Marianna Keil Scheduled For Public Hearing. [Those Who Have Signed
Vice Mayor In Will Be Given The First Opportunity To Total Time For
Term Expires 2014
This Agenda Item.]
Ristine Casagranda 5. Approval Of Agenda And Consent Agenda[Approval of
Council Member Consent Agenda passes all routine items indicated by
Term Expires 2014 asterisk (*). Consent Agenda items are not considered
separately unless a council member so requests. In the event
Christy Terry of such a request, the item is returned to the Regular
Council Member Agenda.]
Term Expires 2015
David Squires 6. New Business
Council Member
Term Expires 2015 A. Resolutions
Dale Butts 1. Resolution 2014-080, Authorizing The City Manager To Apply
Council Member For, And Accept A Loan From The State Of Alaska, Department Of
Term Expires 2014 Environmental Conservation, Alaska Clean Water Fund, In The
Amount Of$1,200,000 For Sludge Removal And Renovations At The
Iris Darling Lowell Point Wastewater Treatment Facility.
Council Member
Term Expires 2015 7. Council Comments
*Appointment Expires
2014
8. Citizen Comments .
James Hunt
City Manager 9. Council And Administration Response To Citizen
Comments
Johanna Kinney
City Clerk 10. Adjournment
Eric Wohlforth
City Attorney
City of Seward, Alaska Council Agenda
September 22, 2014 Page 1
yof sins,
NOTICE OF �' �
SPECIAL M
E ETI N G � �,`����
4�ASKP
NOTICE IS HEREBY GIVEN that the Seward City Council will meet in a special meeting on
Monday, September 22,2014 following adjournment of the 7:00 p.m. Regular Council Meeting for
the purpose of:
Resolution 2014-080,Authorizing The City Manager To Apply For,And Accept A Loan From The
State Of Alaska, Department Of Environmental Conservation, Alaska Clean Water Fund, In The
Amount Of$1,200,000 For Sludge Removal And Renovations At The Lowell Point Wastewater
Treatment Facility.
The meeting will be conducted in City Council Chambers,City Hall,410 Adams Street,Seward. All
interested persons are invited to attend.
JOHANNA KINNEY
CITY CLERK
POSTED: Friday, September 19, 2014 at 5:00 p.m.
City Hall bulletin board
U.S. Post Office
Harbormaster's Building
SPECIAL MEETING REQUEST
Pursuant to Seward City Code 2.10.030 (2), this is to serve as
the written notice calling a Special City Council Meeting on Monday,
September 22, 2014 following adjournment of the 7:00 p.m. Regular
Council Meeting for the purpose of:
Resolution 2014-080, Authorizing The City Manager To Apply For,
And Accept A Loan From The State Of Alaska, Department Of
Environmental Conservation, Alaska Clean Water Fund, In The
Amount Of$1,200,000 For Sludge Removal And Renovations At The
Lowell Point Wastewater Treatment Facility.
Signed this 19th day of September, 2014.
Mayor
or
/ 4-Wrl(
City M. ag-r
f
or
2 Council Members
Upon this request the City Clerk will give due and proper notice as
required by SCC 2.10.032
(No business shall be transacted other than stated above.)
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-080
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO APPLY FOR, AND
ACCEPT A LOAN FROM THE STATE OF ALASKA, DEPARTMENT OF
ENVIRONMENTAL CONSERVATION,ALASKA CLEAN WATER FUND,
IN THE AMOUNT OF $1,200,000 FOR SLUDGE REMOVAL AND
RENOVATIONS AT THE LOWELL POINT WASTEWATER TREATMENT
FACILITY
WHEREAS,the Lowell Point Wastewater Treatment Facility(LPWWTF)has operated for
more than two decades without significant sludge removal or renovations; and
WHEREAS,previous reports from M.L. Foster and Associates indicate an urgent need to
have sludge removed and renovations completed to keep us in compliance with our permit; and
WHEREAS,the City of Seward was issued a Notice of Violation in January 2014 due to the
low levels of dissolved oxygen, higher than allowable levels of fecal coliform and odor emissions
reported to DEC, during heavy loading periods; and
WHEREAS,the City has issued an Invitation to Bid for sludge removal and renovations at
the LPWWTF; and
WHEREAS,in June 2014, Staff filed a questionnaire with DEC,requesting$1,200,000 for
the Lowell Point Lagoon Sludge Removal & Renovation project; and
WHEREAS, the City of Seward ranked number 1 on the Alaska Clean Water Fund Point
Source Funding Priority list with our project; and
WHEREAS,without applying for the loan and accepting the loan funds,the sludge removal
and renovation bid will likely exceed the amount of funds that the City currently has available; and
WHEREAS, the Wastewater Department does not have adequate cash reserves in its
wastewater fund to finance the project, however, according to the most recent Comprehensive
Annual Financial Report,with the recent rate increase of 5.2%, it has adequate cash flow to cover its
loan repayment obligations; and
WHEREAS, the Lowell Point Lagoon will be continue to be out of compliance with the
current permit, during high peak loading, until the project is completed.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
CITY OF SEWARD,ALASKA
RESOLUTION 2014-080
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to apply for a loan from the State of
Alaska Department of Environmental Conservation, Alaska Clean Water Fund, in the amount of
$1,200,000 for the LPWWTF sludge removal and renovation project.
Section 2. The City Manager is hereby authorized to execute any and all documents that may
be necessary to reflect the $1,200,000 loan from ADEC ACWF,the terms of its repayment over 20
years at a rate of interest equal to 1.5%,subject to annual appropriations,including but not limited to
an agreement for the loan and a promissory note, with annual payments not-to-exceed $ 69,673.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of
September, 2014.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
Council Agenda Statement
e OF sFy►
Meeting Date: September 22, 2014
Through: Jim Hunt, City Manager q ,P
From: W.C. Casey, Public Works Director
Agenda Item: Authorizing the City Manager to apply for a loan in the amount of$1,200,000
and accept a Loan offer from the State of Alaska Department of
Environmental Conservation,Clean Water Fund,and execute necessary loan
documentation.
BACKGROUND & JUSTIFICATION:
Several years ago,the City of Seward Public Works department utilized M.L. Foster and Associates
to evaluate the health and needs of the Lowell Point Wastewater Treatment Facility (LPWWTF).
Reports regarding the sewer system were submitted to conclude the assessment. The reports
indicated a pressing need to remove the sludge as it is necessary for good housekeeping, reducing
energy consumption,freeing up displaced volume and improving performance during peak organic
loadings from transient populations. In January 2014, the City of Seward was issued a Notice of
Violation for low dissolved oxygen levels,higher than allowable fecal coliform and odor complaints
from residents,all of which occurred during heavy loading periods. In our Corrective Action Plan,
we indicated sludge removal as one of our steps to remedy the situation.
In an effort to obtain funding, city staff applied for a loan from the State of Alaska Department of
Environmental Conservation's Clean Water Fund(ACWF). The submitted loan questionnaire was
accepted, offering the City an opportunity to submit an application for a $1,200,000 loan at 1.5%
interest, with a 20-year repayment.
The Wastewater Department does not have adequate cash reserves to fund this type of project
without assistance. However,the most recent Comprehensive Annual Financial Report shows that
with the recent 5.2%increase in the wastewater rates,the fund will have adequate cash flow to cover
existing and potential loan obligations.
Accepting the loan up to$1,200,000 is in the best interest of the City,allowing the City to utilize the
funds to remove and dispose of the accumulated sludge at the LPWWTF and complete renovations
to improve the levels of oxygen so that we remain in compliance with our current permit.
INTENT:
Authorize the City Manager to apply for a loan in the amount of$1,200,000 and accept a loan offer
from the State of Alaska Department of Environmental Conservation's ACWF, for the sludge
removal and renovations at LPWWTF.
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan (document source here): Page 27. Follow X
recommendations of the Water and Sewer System Analysis (2000)
2 Strategic Plan (document source here): Page 18 Promote a Safe X
Community
Other (list): Seward Wastewater Evaluation, Wastewater Facilities
3' X
Operations & Maintenance Plan (a permit requirement)
FISCAL NOTE:
$1,200,000 will be combined with other funding to compile the monies that will be needed to
complete the LPWWTF sludge removal and disposal project. Funds will be reimbursed to the City
and will not be utilized if they are not needed. The terms of repayment are over 20 years at a rate of
interest equal to 1.5%subject to annual appropriations,including but not limited to,an agreement for
the loan and a promissory note, with annual payments not to exceed $ 69,673.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2014-080, authorizing the City Manager to apply for a loan in the
amount of $1,200,000 and accept a Loan offer from the State of Alaska Department of
Environmental Conservation, Clean Water Fund, and execute necessary loan documentation.
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-4454jiiii 4.1-4 THE STATE
, Department of Environmental
,..„..-",.--- &--t-- -- ojALASICA,
i
Illi t Conservation
DIVISION OF WATER
Compliance Program
GOVERNOR SEAN PARNELL
174tTliiiii;07 559 Cordova Street
Anchorage,Alaska 99501-2617
Main.907.269 7532
sax:90.7.334 2415
.D i.dec.cooska.gov/worelCornpliarce/Index htm
Certified Mail 7012 1010 0003 0389 9569
Mr.W.C. Casey
City of Seward
PO.Box 167
Seward,Alaska 99664
NOTICE OF VIOLATION
AS 46.03.050 Authority:
The Department has jurisdiction to prevent and abate the pollution of the waters of the state.
AS 46.03.020 Department Powers:
The Department has the power to enter into contracts and compliance agreements necessary or
convenient to carry out the functions,powers,and duties of the department.
AS 46.03.710 Pollution Prohibited:
A person may not pollute or add to the pollution of the air,land,subsurface land,or water of the
state.
Division of Water
18 AAC 83.405(b) Duty to Comply:
A permittee shall comply with all conditions of that permittee's APDES permit. Any permit non-
compliance constitutes a violation of 33 U.S.C. 1251—1387 (Clean Water Act) and this chapter and
is grounds for an enforcement action including termination,revocation and reissuance,or
modification of a permit or denial of a permit renewal application.
Division tgAir Quality
18 AAC 50.110:
No person may permit any emission which is injurious to human health or welfare,animal or plant
life,or property,or which would unreasonably interfere with the enjoyment of life or property.
SUBJECT:The Department of Environmental Conservation is transmitting the enclosed Notice of
Violation(Notice) to City of Seward,located in Seward,Alaska,for alleged violations that occurred
at the Lowell Point Wastewater Treatment Facility,Enforcement Tracking No. 14-0014-40-0001.
1
Dear Mr. Casey:
This Notice alleges violations of water and air State statutes and regulations.
Division of Watei
The Department of Environmental Conservation (DEC) alleges that on or about July 18,2013, the
City of Seward(Permittee) unlawfully violated terms of Alaska Pollutant Discharge Elimination
System(APDES)permit number AK0021890 issued for the Lowell Point Wastewater Treatment
Facility(Facility)located at 13910 Lowell Point Road,Seward,Alaska.The information below
supports these allegations.
On July 18,2013, Division of Water(DOW)DEC Enforcement Officer Stephanie Mann performed
an inspection of the Facility.At the time of the inspection,a violation for dissolved oxygen (DO)
had been noted on the June 2013 discharge monitoring report.
Since the DEC inspection conducted on July 18,2013,the Permittee has subsequently exceeded the
monthly effluent violations for DO and fecal coliform,as well as the monthly percent removal
limitation for Total Suspended Solids (TSS)in October 2013.
The following APDES permit violations are identified.
1. As set out in permit condition 1.2.1: The permittee must limit and monitor discharges from Ordfall
001 as specified in Table 2A and Table 2B.All values represent maximum effluent limits unless otherwise
indicated The permittee must comply with affluent limits in the tables at all times unless otherwise indicated,
ngardbss of monitoring fnguenry or reporting requirrel by other provisions of this permit.
Violation:Between June 2013 and October 2013 permit violations were reported on
Discharge Monitoring Reports.Table 1 provides a summary of the violations.
Table 1. Summary of Violations
Date: Parameter Facility Reported Permit Limit:
Value:
June 2013 Dissolved Oxygen 4 mg/I >=6 mg/1
July 2013 Fecal Coliform 53,441 <=37,500
Weekly Geometric Mean #/100m1 #/100m1
July 2013 Fecal Coliform 119,000 <=50,000
Daily Maximum #/100m1 #/100m1
July 2013 Fecal Coliform 53,441 <=25,000
Monthly Geometric Mean #/100m1 #/100m1
July 2013 Dissolved Oxygen 2.2 mg/I >=6 mg/1
August 2013 Fecal Coliform 86,300 <=50,000
Daily Maximum #/100m1 #/100m1
2
August 2013 Dissolved Oxygen 2.3 mg/1 >=6 mg/1
September 2013 Fecal Coliform 35,944 <=25,000
Monthly Geometric Mean #/100m1 #/100m1
September 2013 Dissolved Oxygen 3.1 mg/1 >=6 mg/1
October 2013 Solids Percent Removal 79% >=85%
October 2013 Dissolved Oxygen 5 mg/1 >=6 mg/1
2. As set out in Standard Permit Conditions,Appendix A,3.4,Twenty-Four Hour Reporting:
A permittee shall report any noncompliance event that may endanger health or the environment as follows•
3.4.1.1 Orally within 24 hours after the permittee becomes aware of the circumstances, and
3.4.1.2. In writing five days after the permittee becomes aware of the circumstances.
Violation:as of the date of this Notice,DEC has not received 24-hour oral or five-thy
written reports of non-compliance events from the Permittee regarding any violations
associated with the Facility.
Division of Air Qu 'ty
On September 4,2013,DEC Air Permits Program (APP)received a complaint of offensive odors
attributed to the Facility. Since that initial complaint until January 15,2014,DEC received 28
additional complaints from 20 different individuals in the Seward area.Each complaint referenced
odors coming from the Facility.
On September 9,2013,DEC APP inspector Andrew Mohrmann spoke with City of Seward Public
Works Director William Casey.Mr.Casey acknowledged there had been an unusually strong odor
coming from the lagoon and cited a number of factors that could be contributing to the problem.
These factors included the lack of sludge removal,possible maintenance issues with the blowers,and
a combination of unusually warm weather and high organic loading.Mr.Casey also mentioned the
possibility that the lagoon is undersized to handle the influx of wastewater generated in the summer
months.
On October 17,2013,DEC APP issued an advisory letter to the City regarding the Facility
complaints received to date and cited violations of Air Quality regulation 18 AAC 50.110.Although
odors are not defined as an air pollutant,wastewater treatment plant emissions,notably reduced
sulfur compounds and some volatile organic compounds,have odors that may be objectionable at
higher concentrations.
On November 1,2013, the City responded to the advisory letter with a list of potential Facility
projects that would help mitigate the odor problem.The list included project descriptions and costs
but included no timeline or commitment for action.
The following Air Quality Violation is identified:
1. 18 AAC 50.110-No person may permit any emission which is injurious to human health or welfare,
animal or plant life,or proper*,or which would unreasonably interfere with the enjoyment of life or
properly.
3
Violation: Due to the number and duration of odor complaints received,as well as the
City's acknowledgment of the ongoing odor problems,DEC alleges that the City is allowing
emissions from the Facility to unreasonable interfere with the neighbors'enjoyment of life
and property.
To address the summarized violations,DEC requires that the Permittee,do the following:
Commencing Immediately:
1. Report any non-compliance events verbally to DEC within 24-hours (1-877-569-4114)and
in writing within five days per instructions on the Non-Compliance Reporting Form and
per permit language.The Non-Compliance Reporting Form can be found here:
http://dec.alaska.gov/wateriCompliance/pertnittee.httni
By March 17,2014:
1. Develop and implement a Corrective Action Plan explaining in detail how the Permittee
plans to comply with the conditions of APDES Permit#AK0021890 and to reduce
objectionable odors associated with the facility.The Corrective Action Plan must
specifically address repeat noncompliance with DO and fecal coliform limits set forth in the
permit.The Corrective Action Plan must also contain a timeline of implementation.
2. Submit the Corrective Action Plan to DEC for review and approval.
Following Corrective Action Plan Submittal and Approval:
1. Implement the Corrective Action Plan per identified timeline.
2. Provide monthly status updates to DEC identifying achieved milestones and any changes to
the approved Corrective Action Plan schedule.
The Department is committed to resolving the above violations in an expeditious manner in order
for the Facility to return to compliance as soon as possible. DEC strives for resolution of violations
at the lowest level of enforcement action;however,should the City fail to meet the timeline within
this Notice,DEC may choose to elevate the enforcement action to ensure that the violations are
resolved and compliance achieved.
Submission of above items may be made by means of either mail,electronic facsimile transmission
(fax),or electronic mail(email). To DEC:
Stephanie Mann
Alaska Department of Environmental Conservation
Division of Water
555 Cordova Street
Anchorage,AK 99501
Fax:907.334.2415
Email: Stephanie.Mannfgalaska.gov.
4
Penalties for violations of state statutes and regulations can be quite serious. In a civil action,a
person who violates or causes or permits violations of these regulations may be held liable for
substantial monetary damages under AS 46.03.760. Depending on the nature of the violation(s),one
may also be held liable for the state's response costs under AS 46.03.822,for administrative penalties
under AS 46.03.761,or for other kinds of damages or penalties under other statutes.
In a criminal violation, a person who acts with criminal negligence may be guilty of a Class A
misdemeanor. AS 46.03.790. Upon conviction,a defendant who is not an organization may be
sentenced to pay a fine not exceeding$10,000.00 and/or sentenced to a definite term of
imprisonment of not more than one year. Upon conviction,a defendant that is an organization may
be sentenced to pay a fine not exceeding the greater of$500,000.00 or an amount which is three
times the pecuniary damage or loss caused by the defendant to another or property of another. AS
12.55.035. Each day of violation may be considered a separate violation. Alaska laws allow the State
to pursue both civil and criminal actions concurrently.
Nothing in this Notice shall be construed as a waiver of the State's authority or as an agreement on
the part of the State to forgo judicial or administrative enforcement of the above-described
violation(s) or to seek recovery of damages,cost and penalties as prescribed by law. In addition,
nothing herein shall be construed as a waiver of enforcement for past,present,or future violations
not specifically set forth herein.
Stephanie Mann Adam,said
DEC DOW Enforcement Officer DEC DAQ Enforcement Officer
Credential No.R-0295 Credential No. R-0294
Sent by Certified Mail
# 1wt. two 0o03 a3 $9 ?ct9c
on the 17 day of .3-41.1 24114 .
5
ALASKA CLEAN WATER FUND Tracking Number:ACWFLA-0079
APPLICATION FORM (Internal Use Only)
General Information
Project Title: I dwell Point I agoon Sludge Removal and Renovation
General Project Location:
Latitude: 60.07 Longitude: -149.44 Community Name: City of Seward
This Is:
New Construction 1 Upgrades Design/Study Material/Equipment
Project Type:
Wastewater Treatment Collection System Discharge System
Stormwater System Water Quality Enhancement Solid Waste
Total Community Population:anon Total Project Population Served: 27Sn
Data Universal Numbering System (DUNS)Number: 037998634
Project Description:
Remove, dewater and dispose of 4700+ Tons (Cubic Yards) of sludge and grit that has accumulated
in the Lowell Point lagoon, the City's main wastewater treatment plant, for more than 20 years. We
will also inspect the aeration system, assess pond liner integrity and renovate the yard valving.
Project Contacts
Signatory Official:
Contact Name: James Hunt
Title: City Manager Organization Name: City of Seward
POBOX 167 Seward AK 99664
Contact Address City State Zip
Phone: 9072244047 Phone(Cell): Fax: 9072244038
Email Address: jhiintQr ritynfspward npt
Financial Contact:
Contact Name: Kristin Erchinger
Title: Finance Director Organization Name:City of Seward
POBOX 167 Seward AK 99664
Contact Address City State Zip
Phone: 807224 tnFa Phone(Cell): Fax: 40722a4n38
Email Address: kprrhinoprQritynfcpward npt
Application Preparer:
Contact Name: WC Casey
Title: Public Works Director Organization Name: City of Seward
POBOX 167 Seward AK 99664
Contact Address City State Zip
Phone: 9072244005 Phone(Cell): Fax: 9072245051
Email Address: wrasey(p' citynfseward net
Alaska Clean Water Fund Application Form 11/9/2012 Page 1 of 6
Financial Information
Loan Amount $ 1,200,000
(In whole dollars)
Repayment Term:
Less Than 1-Year Less Than 5-Years ✓ Up to 20-Years
Note:Loan repayment period may not exceed 20 years.
Estimated Annual Payment: $ 69,673
(May be provided upon request)
Community's Debt Ceiling: $ How Much Remains Available? $
(If none,write N/A)
Community's Bonded Indebtness: $ 38,980,000
(If none,write N/A)
Date of Last Bond Sale: 09/15/2011 Rating: na Amount: $ 3,480,000
Describe whether or not any sources of funding or revenue have been previously pledged and, if so, please indicate the
type of pledge or encumbrance(such as a previous bond sale, special assessment, legal or judicial settlement, etc.),
amount pledged and any balance remaining:
Rate increase of 5.2% in 2014 and 5.2% again in 2015 will fund the loan request.
Please describe any litigation that could affect your community's ability to repay this loan:
No
Project Repayment Funding Sources
Currently Available Funds That Will Be Used to Repay the Loan:
General Funds: $
Capital Reserves: $
User Fees: $69,673
Assessments, LIDs: $.
Taxes(Identify): $
Other: $
Other Funding
What funds, if any, other than Alaska Clean Water Fund monies are committed for this project?
Federal Funds from: Amount: $
Other State Funds from: Designated Legislative Grant Amount: $ 1,300,000
Other Local Funds from: Wastewater Enterprise Fund Amount: $ 500,000
Other(Identify Source): Amount: $
Other(Identify Source): Amount: $
Alaska Clean Water Fund Application Form 11/9/2012 Page 2 of 6
Current Financing and User Fees
(Note:Additional attachments are required if user fees are to be used. See the Document Checklist below)
Operating Revenues: $ 2 861 Operating Expenses: $ 1,016 175
User Fees Collected: $ 957.730 Annual Debt Service: $ Q
Non-operating Revenues:$ 24,195 Other Non-operating Expenses: $ 746
Total Revenues: $ 984,786 Total Expenses: $ 1.016.921
Reserves: $ 3,400,000
Number of Existing Residential and Commercial Users: 1707
Number of Proposed Residential and Commercial Users: 1707
Current Average Residential User Fee: $ 56
Projected User Fees Increase: $ 100,000
Please Describe the Increase:
Fees were already proposed to increase from 2013 to 2015, increasing from 2.6% to 5.2% on 1/1/14
and again on 1/1/15.
Number of Days in Billing Cycle: 30 Frequency of Rate Setting: annually
Number of Rate Settings in Past 10 Years: 8 Date of Last Rate Increase: 01/01/2014
Please Describe Guidance in Rate Setting:
Automatic CPI increase each year to all rates, plus rate catch-up in last 4 years, each year.
Project Costs
Administration: $ 25,000
Legal: $
Preliminary Studies/Reports: $ 30,000
Engineering Design: $ 65,000
Inspection/Surveying/Construction Management: $ 20,000
Construction: $ 1,036,000
Equipment: $ 24,000
Contingencies: $
Other: $
Other: $
Other: $
Total of Other Costs: $
Ineligible Costs(applicable to ACWF loan only): $
Total Project Costs: $ 1,200,000
Alaska Clean Water Fund Application Form 3/5/2013 Page 3 of 6
Green Project/Component Information
If your project does not have green components,leave this section blank.
Most appropriate"Green"category:
Energy Efficiency Water Efficiency Green Infrastructure Environmentally Innovative Projects
Green Component Costs:
Administration: $
Legal: $
Preliminary Studies/Reports: $
Engineering Design: $
Inspection/Surveying/Construction Management: $
Construction: $
Equipment: $
Contingencies: $
Other: $
Total Green Components Costs: $
Green Project Description:
Estimated Project Schedule
Estimated Date:
Loan Agreement Signed: 08/29/2014 Do you anticipate submitting disbursement
requests evenly throughout the project life?
Preliminary Engineering Report: 06/30/2014 Yes ✓ No
Design Engineering: 06/30/2014
Preparation of Bid Documents: 06/30/2014
Award of Construction Contract: 09/08/2014
Construction Initiation: 09/15/2014
Construction Completion: 06/15/2015
Initiation of Operation:
Anticipated First Payment Request: 04/01/2015
Alaska Clean Water Fund Application Form 11/9/2012 Page 4 of 6
Document Checklist
Documents to be submitted as part of this application:
Facility Plan, If Applicable
Environmental Documentation
The Force Account Forms were previously submitted to ADEC within the past year and will not be attached to this
application, If Applicable
Force Account Labor Approval Form, If Applicable
Force Account Equipment Rates, If Applicable
Green Project Assessment Form, If Applicable
✓ Preaward Compliance Review Report(EPA Form 4700-4)
✓ ,Certification from your City Attorney stating that the Municipality has sufficient legal authority to incur the debt for
an Alaska Clean Water Fund Loan
Financial Capacity Assessment Documentation(applicable if not done within last 2 years)
Last two audited financial statements Most Current rate Study Capitol Budget
Annual Budget for current year Capital Improvement Plan
AND EITHER:
✓ A resolution from your city council authorizing this loan application and designing an official authorized to accept
and manage an Alaskan Clean Water Fund Loan
OR
A resolution from your city council authorizing this loan application and specifying that an additional resolution will
be issued to authorize the acceptance of a loan offer from the Alaska Clean Water Fund
If User Fees are intended to repay any portion of this loan, please submit:
✓ Existing ordinance that authorizes the collection of user fees
✓ ,Current fee structure
Pertinent portions of your budget documents
Most recent State Single Audit
Most recent rate study or rate analysis
✓ Documents Attached with Online Application
Note:All files attached online are listed on page 6.
A separate account will be established within the Submit Completed Application to:
municipality's accounting system through which financial Alaska Department of Environmental Conservation
assistance received from the Alaska Clean Water Fund Municipal Grants& Loans
will be administered. I certify that the above information 410 Willoughby Avenue, Suite 303
is current and correct. Juneau,Alaska 99801-1795
Name:James Hunt
Title: City Manager
Signature Date
Alaska Clean Water Fund Application Form 11/9/2012 Page 5 of 6
Documents Attached with Online Application:
This page is not required if no documents were attached with the online submittal
ATTY CERT LOAN APP.pdf
Alaska Clean Water Fund Application Form 11/9/2012 Page 6 of 6