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Home My WebLink AboutRes2015-006 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,DETERMINING IT IS IN THE PUBLIC'S INTEREST TO WAIVE THE COMPETITIVE BID PROCESS REQUIREMENTS AND APPROVING A SOLE SOURCE PURCHASE WITH L.N. CURTIS & SONS IN AN AMOUNT NOT TO EXCEED $65,461.90 FOR THE PURCHASE OF INTEROPERABLE EXTRICATION EQUIPMENT FOR THE SEWARD FIRE DEPARTMENT AND MOOSE PASS FIRE AND EMS; AND APPROPRIATE FUNDS WHEREAS,the City of Seward has accepted,by Resolution 2014-081, the 2014 Homeland Security Grant Program(SHSP)reallocation of grant funds; and WHEREAS,this grant must be used to purchase interoperable extrication equipment for the Seward Fire Department and Moose Pass Fire&EMS,thereby promoting compatibility between the area-wide emergency responders; and WHEREAS,the Bear Creek Fire Department currently has Hurst extrication equipment,and mutual aid agreements with Seward Fire and Moose Pass Fire&EMS, and all three agencies work and train together with emergency response equipment; and WHEREAS, L.N. Curtis & Sons are the sole distributors for the entire Western United States and the only agent and representative in Alaska authorized to distribute, train and maintain Hurst extrication equipment; and WHEREAS, pricing provided by L.N. Curtis & Sons is General Administration Services pricing which meets the competitive bid requirements of the City of Seward purchasing code 6.10.120; and WHEREAS,Seward City Code 6.10.120(A)5 allows for the sole sourcing of"Specialized products and professional services" when "supplies, materials, equipment or contractual services which can only be furnished by a single dealer, or which have a uniform published price;" and; WHEREAS,Seward City Code also allows sole sourcing is allowed under section 6.10.120 (A) 7. "To contractual services purchased from a public utility corporation at a price or rate determined by state or other government authority.", and; WHEREAS, it is in the public's interest to waive the competitive bid process outlined in Seward City Code to facilitate expeditious purchase of interoperable extrication equipment manufactured by Hurst and distributed by L.N. Curtis & Sons. CITY OF SEWARD,ALASKA RESOLUTION 2015-006 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1.The City Council hereby determines it is in the public's best interest to waive the competitive bid process requirements outlined in SCC 6.10.130, in order to facilitate expeditious purchase of interoperable Hurst extrication equipment for the Seward Fire Department and Moose Pass Fire&EMS. This purchase will provide area-wide compatibility of rescue equipment for the good of all communities. Section 2.The City Manager is hereby authorized to approve a purchase agreement with L.N. Curtis& Sons for Hurst equipment including accessories,training and delivery to the Seward Fire Department and Moose Pass Fire& EMS in an amount not to exceed$65,461.90. Section 3.Funding in an amount not to exceed$65,461.90 is hereby appropriated from the State grant account 30025-0000-4251 to the equipment account#30025-0000-8103. Section 4. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 26th day of January, 2015. THE CITY OF SEWARD,ALASKA can Bardarson, Mayor AYES: Keil, Terry, Squires, Butts, Bardarson NOES: ABSENT: Casagranda, Darling ABSTAIN: ATTEST: r /. • .i...r:/l i Jo anna err, CMC Ci Clerk *`'■:.� ,` . r, s •• '�= �=��6�use (City Seal) o° O! • • • o A ti•, FOILL.� _ � . Council Agenda Statement e 4 of sett,9 Meeting Date: January 26,2015 °'`' 7")%s Through: Jim Hunt, City Manager • '�tASKP From: Edward Athey, Fire Chief Agenda Item: Sole Source request for Hurst Extrication Equipment from L.N.Curtis&Sons BACKGROUND &JUSTIFICATION: Seward Fire Department's vehicle extrication tool was damaged beyond repair during training in May 2014.In October 2014,the City of Seward received a grant from State of Alaska,Department of Homeland Security for the purchase of interoperable extrication equipment for both the Seward Fire Department and our mutual aid partner,Moose Pass Fire&EMS.By Resolution 2014-081,Council accepted this grant for the amount of$65,461.90. Preparing for the purchase we found that our current brand of extrication tools,Amkus,no longer has service,training or distribution capabilities in Alaska.We spoke with our mutual aid partners at Bear Creek Fire Department,who have purchased new Hurst Brand extrication equipment recently.The feedback Bear Creek shared about annual service visits, support and training with the purchase of their Hurst tool extrication equipment was very positive. Emergency response departments in the East Zone of the Kenai Peninsula take great pride in cooperatively serving our communities along with our mutual aid partners. To better accomplish this, we train together and compare our equipment and apparatus purchases. Working with a standard brand of extrication equipment will result in continuity of training and use throughout the area.Beyond that L.N. Curtis and Sons is the sole distributor of Hurst equipment not only for Alaska,but the entire Western United States along with offering General Services Administration pricing. Seward City Code 6.10.120 (A) 5 allows for the sole sourcing of "Specialized products and professional services"when"supplies,materials,equipment or contractual services which can only be furnished by a single dealer, or which have a uniform published price;" Additionally, sole sourcing is allowed under section "7. To contractual services purchased from a public utility corporation at a price or rate determined by state or other government authority." For all these reasons we believe the public's interest is best served by sole sourcing the purchase of interoperable Hurst extrication equipment from L.N.Curtis&Sons. This purchase will include two sets of Hurst brand eDRAULIC extrication equipment(cutters, spreaders and rams). INTENT: To use accepted grant funds from the State of Alaska, Department of Homeland Security, 2014 SHSP grant, in an amount not to exceed $ 65,461.90, for the sole source purchase by means of approved GSA contract pricing, of interoperable Hurst extrication equipment from L.N. Curtis & Sons in accordance with Council approval, and appropriate funds. • CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan(document source here): X 2. Strategic Plan(document source here):9.15.255 Adequate Equipment X 3. Other(list):Seward Fire Department SOG 13/Mutual Aid X Mutual Aid Agreement with Moose Pass Volunteer Fire Co. dated June 4' 2004. X FISCAL NOTE: This project is funded 100%by a federal grant with no matching funds required which have been received. Funds for this purchase will be appropriated from the State grant account#30025-0000- 4251 to the equipment account#30025-0000-8103. Approved by Finance Department: i( fr, ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approves Resolution 2015- 00 determining that it is in the public interest to waive the competitive bid process outlined in Seward City Code Section 6.10.130, authorizing the City Manager to enter into a sole source purchase agreement with L.N.Curtis&Sons for the procurement of interoperable Hurst extrication equipment in an amount not to exceed $65,461.90, and appropriating funds.