HomeMy WebLinkAbout02232015 City Council Packet Seward City Council
Agenda Packet
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February 23, 2015
City Council Chambers Beginning at 7:00 p.m.
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1963 1965 2005 The City of Seward, Alaska
lUI-Anwita City CITY COUNCIL MEETING AGENDA �'��" �
{Please silence all cellular phones during the meeting} 4 '
February 23, 2015 7:00 p.m. Council Chambers
Jean Bardarson 1. CALL TO ORDER
Mayor 2. PLEDGE OF ALLEGIANCE
Term Expires 2015 3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who
Vice Mayor have signed in will be given the first opportunity to speak. Time is
Term Expires 2016 limited to 3 minutes per speaker and 36 minutes total time for this
agenda item.]
Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member [Approval of Consent Agenda passes all routine items indicated by
Term Expires 2016 asterisk (*). Consent Agenda items are not considered separately
unless a council member so requests. In the event of such a request,
Christy Terry the item is returned to the Regular Agenda]
Council Member
Term Expires 2015 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
David Squires A. Proclamations and Awards—None
Council Member B. Chamber of Commerce Report
Term Expires 2015 C. City Manager's Report Pg. 3
D. Other Reports and Presentations
Dale Butts
Council Member 1. Year End Report for Providence Seward Medical and Care Center
Term Expires 2016 by Administrator Joe Fong.
Iris Darling 2. Alaska Municipal League Winter Conference Travel Report by
Council Member Mayor Bardarson and Council Member Butts.
Term Expires 2015
7. PUBLIC HEARINGS
James Hunt
City Manager A. Ordinances for Public Hearing and Enactment
Johanna Kinney 1. Ordinance 2015-001, Amending Portions Of Seward City Code
City Clerk §15.10.140.B Definitions, And §15.10.225 Land Uses Allowed
Table, To Allow Storage, Warehouse And Or Distribution In The
Eric Wohlforth Resource Management Zoning District By Conditional Use Permit.
City Attorney Pg. 7
City of Seward, Alaska Council Agenda
February 23, 2015 Page 1
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8. UNFINISHED BUSINESS—None
9. NEW BUSINESS
A. Resolutions
1. Resolution 2015-014, Approving A Contract For External Audit Services For The
Years 2014, 2015, And 2016, And Appropriating Funds. . Pg. 14
2. Resolution 2015-015, Authorizing A Loan In The Amount Of $1,201,196 In
Accordance With The Project Cooperation Agreement Between The City Of Seward
And The US Army Corps Of Engineers, Representing The Second 10% City Cost
Share On The Breakwater Construction Project, And Appropriating Funds. .... Pg. 24
B. Other New Business Items
*1. Approval of the January 12, 2015 and the February 9, 2015 Regular City Council
Meeting Minutes. Pg. 31
*2. Appoint Janet Coulter and Margaret Anderson to the Planning and Zoning
Commission, with terms expiring February 2018 (Coulter) and February 2016
(Anderson). Pg. 47
3. Discussion on how to attract and accommodate more fishing vessels in the Seward
Small Boat Harbor. (Darling)
4. Direction to Administration on the repair of the downtown decorative lights.
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A. Providence Seward Medical Center Preliminary Financial Reports through
November and December, 2014. Pg. 50
B. City of Seward Preliminary Financial Reports through December, 2014. Pg. 52
C. Letter to Governor Walker RE: Funding of Public Nursing in Seward, Alaska.Pg. 107
D. Letter to Senator Giessel RE: Substitution Senate Bill 4, relating to the financial
disclosure statement requirements mandated by the Alaska Public Offices
Commission. Pg 108
11. COUNCIL COMMENTS
12. CITIZEN COMMENTS
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. EXECUTIVE SESSION
A. Go into Executive Session to review the City Clerk's evaluation.
15. ADJOURNMENT
City of Seward, Alaska Council Agenda
February 23, 2015 Page 2
CITY OF SEWARD Jim Hunt, City Manager
P.O. Box 167 Telephone (907) 224-4047
Seward,AK 99664 Facsimile (907) 224-4038
MANAGER'S REPORT
February 23, 2015
There have not been any purchase orders for between$10,000 and $50,000 approved by the City Manager since
the last council meeting:
A. Administration:
(1) Both Hunt and Long joined the Mayor in Juneau for the legislative visit all week, February 16 through
February 20.
(2) Meetings with Mayor and Vice Mayor.
(3) The City of Seward Electric Utility customers experienced a power outage on Monday February 16`h for
approximately 2 hours, from 1:40 pm to about 3:40 pm, at which time crews were able to begin local
generation. Services were "on generators" for about 4 hours until power on the transmission line was
restored. The cause of the outage was weather related and took place north of Cooper Landing, affecting
all customers from there south.
(4) Continued work on state capital requests and lobbyist teleconferences.
(5) SMIC development plan meeting.
(6) Personnel meetings and interviews for open positions.
B. Public Works:
Public works has received the 85 %design documents from CRW on the water tank refurbishment project.
The project is moving forward on schedule.
C. Harbor:
(1) The harbormaster attended a valuable AMLJIA risk management workshop that included the subjects of
minimizing contractual liability and insurance.
(2) Harbor worker Matt Chase is now certified as an Erosion and Sediment Control Lead.
(3) The bid opening for the fish cleaning station was February 19.
(4) The draft appraisal report was due February 20.
(5) The new 330 ton boat lift has arrived in Whittier and will be assembled in Seward starting on Tuesday
February 24. Interested persons are welcome to watch the assembly process, but are requested to stay
back a safe distance.
(6) The SMIC Re-plat has been re-scheduled at the Planning and Zoning Commission on March 3.
D. Parks And Rec:
Report Attached
3
Seward Parks & Recreation Department
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www.cityofsewardnet/sprd / 224-4054
AtNi
uil•v t ti n w It.
City Manager Report: Feb,2015
Sports & Recreation (at the AVTEC Gym)
The Urbach's Youth Basketball League is running great with kids still signing up. We are looking forward to
photo day and expo games at Seward Seahawk half-time shows, coming up at the end of this month. Thanks
again to all of our team sponsors and volunteers. Congrats,too,to our title sponsor: Urbach's Clothier,
celebrating 100 years.
We continue to work through our job vacancy of our Sports & Recreation Coordinator. Seasonal staff are ably
filling in as they: Manage adult leagues: Basketball (7 teams including one mostly-women's team), Competitive
Volleyball (4 teams), Recreation(BBQ or just-for-fun)Volleyball (5 teams), Archery (5 to 15 members each
week) and Racquetball (10 members). Note the Standings below:
Competitive Volleyball win/loss record
•Hit Squaaad 4 -
Shoreside Petroleum 2 - 2
AVTEC Students 2 - 2
Tony's 0 - 4
Basketball
Autotech 6 - 0
AVTEC 5 - 2
Miss Melody 4 - 1
Alehouse 3 - 2
AVTEC Girls 2 - 5
Rough Riders 1 - 4
Shoreside Petroleum 0 - 7
Teen & Youth Center/Teen Rec Room
The Teen Council is celebrating 30 years this year!! The Teen Council presented its first college scholarship in
1993. Since then, 28 scholarships have been awarded to graduating Seward seniors, totally over$25,000. Blank
application forms can be picked up at the High School office, from the Rec Room, TYC or our website
www.cityofseward.us TYC Council scholarship applications are due May 4, 2015.
The teen `Rec Room' provides a variety of recreation for Middle School and High School students, every
Tuesday through Fri starting at 2:30 pm and starting at 5 pm on Saturdays. This drop-in recreation program is
free to all local students, because the TYC Council pays the $1 per person fee. The TYC Council creates
revenues through many fund-raising activities over the year. One of the most successful fund-raiser is working
at the TYC Snack Shack. All of the inventory and appliances purchases are from the TYC Council, and all of
the revenues go to this fund.
The TYC staff and volunteers are working on advertising for up-coming Easter events
Park Maintenance & Campgrounds
H
Park Maintenance worked with equipment and hand tools on Second Lake ice to increase safer ice skating.
Used ice skates can be reserved for $10 per week at the Sports & Recreation office at the AVTEC Gym. A $10
a--posit is required, and the deposit is returned to the customer when the skates are returned on time. Call
x.4054.
PN&D sent an engineer to re-examine the old SPRD warehouse at 702 Aspen Lane. An engineer's report from
over two years ago recommended various,temporary repairs. Those repairs were completed in 2012. The new,
competing engineer will review the work and current warehouse conditions.
Parks Maintenance removed the Electric Department's Christmas lights and decorations and those throughout
the Campgrounds and Parks.
The Campgrounds division continues work on garbage dumpster repairs. Staff are weighing the option of
repainting the weld-repaired dumpster s before the spring season begins. Staff are working on the design and
build of the Animal Shelter Donation box that will be located just west of the Dispatch window at City Hall.
Staff will begin work with Public Works regarding the installation and operation of the sewer dump station's
automated pay station.
Staff spent time editing a 2015 safety training and Hazard Communication Plan updates. Crew members also
have been updating training procedures to strike old campground policies and include automated pay station
training.
SPRD PM&C staff works a few hours each week providing support to the Electric Department in their move to
their new warehouse on Sea Lion.
Auministration
The Seward Teen& Youth Center [TYC] Councils have agreed to a second summer of loaning their Holland
America greenhouse to the Senior Citizens for their summer nutrition program. Last year the Seniors used the
green house for veggies and herbs and added two large, outdoor raised beds as well. The Senior Citizens chef
will incorporate the fresh vegetables and herbs into their traditional, nutrition program. Both the TYC and
Seniors anticipate that one day soon a combined age-group program may bud, grow and blossom out of the
resource of the greenhouse. Adults interested in volunteering in the little green house or raised beds can contact
the Senior Citizens at 224.5604 or ssc @seward.net. Adults interested in volunteering with the TYC summer day
camp program, please contact Shari Adelmann, 224.4057 or sadelmann@cityofseward.net. SPRD will be hiring
summer Day Camp Counselors for youth in grades K through 8th grade. To apply, see Job Services or contact
Personnel,Kari Atwood, 224.4067 or katwood @cityofseward.net. Youth and pre-teens in the TYC summer
camp programs will enjoy a variety of activities, games, crafts and fieldtrips, highlighting local sites and parks.
Check their website throughout the spring,www.cityofseward.us and click on Parks &Recreation.
The State of Alaska grant to Seward's Prevention Coalition is requiring updated statistics and data supporting
our continuation of the identified problem areas and suggested solutions to diminish risky behaviors and
promote resources. The Director continues assisting in this work.
The Recreation Committee continues the review of park areas as they provide input to the SPRD Master Plan
revision. Several, local plans (Gardeners Guide, Parks Inventory, etc...)are being updated to support the Master
in. For more information, contact Karin Sturdy, 224-4053 or ksturdy @cityofseward.net. The Rec Com will
ve held two, additional meetings regarding the Master Plan by the Feb 23 City Council meeting.
A small memorial was held for the late John Lennon, who served as seasonal Parking Operations Supervisor
From 1999 until around 2011. Lennon developed several administrative systems to confirm payments, permit
5
passes and appropriate parking locations, assisting thousands with their visits or regular work days to Seward.
Lennon had a special place in his heart for users with an ADA sticker, and worked diligently to provide the best
customer service for these and all of his customers. Lennon trained and supervised dozens of employee, many
of whom were under the age of 25 over his tenure, and he enjoyed mentoring. Even though he initially doubted
the system, Lennon successfully tested, then later implemented the Luke automatic pay stations via cell phone
and solar power. He later apologized for his hesitancy, as he acknowledged the dramatic success and
improvement of compliance with the credit card machines. It is fair to say Mr. John Lennon made an impression
on all those he worked with. The SPRD Director will miss him.
SPRD met with members of the TYC Teen Council and the public to discuss the merits of the"No R-rated
movies;No M-rated games"policy.
end
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Sponsored by: Planning and Zoning Commission
Introduction: February 9, 2015
Public Hearing: February 23, 2015
Enactment: February 23, 2015
CITY OF SEWARD,ALASKA
ORDINANCE 2015-001
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE
§15.10.140.B DEFINITIONS, AND §15.10.225 LAND USES ALLOWED
TABLE, TO ALLOW STORAGE, WAREHOUSE AND OR
DISTRIBUTION IN THE RESOURCE MANAGEMENT ZONING
DISTRICT BY CONDITIONAL USE PERMIT
WHEREAS, members of the public have requested a code change to allow the
construction and operation of warehouses in the Resource Management Zoning District; and
WHEREAS, November 18, 2014 the Planning and Zoning Commission held a public
work sessions to discuss land use and development issues related to storage, warehouse and or
distribution; and
WHEREAS, it is in the public interest to maintain a City Code that reflects community
needs; and
WHEREAS, at its January 6, 2015 meeting, the Planning and Zoning Commission held a
public hearing and recommended City Council approval of the proposed City Code amendments.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, HEREBY ORDAINS that:
(Deletions are Bold kethr-eughs; Additions are Bold Underline)
Section 1. Seward City Code is hereby amended as follows:
SCC§15.10.140(B). Definitions.
* * * *
89. Storage. A structure or designated area that provides space for storing.
* * * *
d. Warehouse and distribution. A building used primarily for the storage and / or
distribution of goods, products, materials, supplies and equipment, but excluding bulk
7
CITY OF SEWARD, ALASKA
ORDINANCE 2015-001
storage of materials that are flammable or explosive or that create hazardous or
commonly recognized offensive conditions.
SCC Table 15.10.225. - Land Uses Allowed Table
* * * *
Districts: Principally Residential Principally Principally
Commercial Public
Uses RR R1 R2 R3 UR OR AC HC CB I RM INS P
Storage, warehouse and distribution 0 0 0 C C
Section 2. This ordinance shall take effect ten(10) days following its enactment.
ENACTED by the City Council of the City of Seward, Alaska, this 23rd day of February,
2015.
THE CITY OF SEWARD,ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
Agenda Statement
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Meeting Date: Introduction: February 9, 2015 � �`�}`.1'o
Public Hearing: February 23, 2015
4LnS�P
To: City Council
Through: Jim Hunt, City Manager
Ron Long, Assistant City Manager
From: Donna Glenz, Planner
Agenda Item: Amending portions of Seward City Code (SSC) §15.10.140(B) Definitions
and §15.10.225 Land Uses Allowed Table; to allow Storage, Warehouse
and or Distribution in the Resource Management Zoning District by
Conditional Use Permit.
BACKGROUND & JUSTIFICATION:
The Planning and Zoning Commission held a public work session on November 18, 2014 to
review and discuss issues related to the construction and use of warehouses and/or distribution
within the Resource Management Zoning District.
Members of the public have expressed interest in developing warehouses within the Resource
Management Zoning District. Other commercial uses such as Boat, Repair and Maintenance;
Boat, storage commercial; Business, marine retail sales and service; Lumber yard/building
supply; and many more are allowed within the Resource Management Zoning District. The
Commission determined the current City code to be restrictive in not allowing the warehouse
use.
The Commission has recommended changes and updates to §15.10.140.(B) Definitions, and
§15.10.225 Land Uses Allowed Table. Specific additions, deletions or changes are as follows:
(Deletions are Bold StrikethFoughs; Additions are Bold Underline)
SCC§15.10.140(B). Definitions.
89. Storage. A structure or designated area that provides space for storing.
* * * *
d. Warehouse and distribution. A building used primarily for the storage and / or
distribution of goods, products, materials, supplies and equipment, but excluding bulk
storage of materials that are flammable or explosive or that create hazardous or
commonly recognized offensive conditions.
9
SCC Table 15.10.225.- Land Uses Allowed Table
(Deletions are Bold Stri oughs; Additions are Bold Underline)
Districts: Principally Residential Principally Principally
Commercial Public
Uses RR R1 R2 R3 UR OR AC HC CB I RM INS P
Storage, warehouse and distribution 0 0 0 C C
INTENT:
Amend and update the City code regarding the Storage, Warehouse and/or Distribution in the
Resource Management Zoning District.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan: (2020): 3.2 Land Use
1 3.7.3 Continue to improve the quality and efficiency of city X
governmental services.
• Continue to revise and update the Seward City Code (page 27)
Strategic Plan (1999): Goals and Objectives
2 * Adjust local development regulations, where appropriate, to X
encourage development that is consistent with our economic
base vision
Seward City Code§15.01.035(c)(2)&(3) provides that the Planning and Zoning Commission
shall hold a public hearing and forward written recommendations to the City Council before the
City Council amends or repeals any land use regulations, or changes zoning or land use
boundaries. On January 6, 2015 the Seward Planning and Zoning Commission held the required
public hearing and approved Resolution 2015-01 recommending City Council amend the Seward
City Code §15.10.140(B) Definitions and §15.10.225 Land Uses Allowed Table, by enacting the
attached Ordinance.
As per City Code §15.01.040 Public Hearings; the public notice requirements were met. At the
time of publishing this agenda, no public inquiry had been received.
FISCAL NOTE: There is no financial burden to the City for this amendment.
Approved by Finance Department: vY
ATTORNEY REVIEW: Yes: X No:
RECOMMENDATION:
Council introduce Ordinance 2015- DOt , on February 9, 2015 and conducts a public hearing
and enacts Ordinance 2015-OJt on February 23, 2015 amending portions of Seward City Code
§15.10.140(B) Definitions and §15.10.225 Land Uses Allowed Table to allow Storage,
Warehouse and/or Distribution in the Resource Management Zoning District,by Conditional Use
Permit.
I6
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City of Seward,Alaska Planning Commission Minutes
January 6,2015 Volume 7, Page 112
New Business Items requiring a Public Hearing—
Resolution 2015-01, recommending City Council amend portions of Seward
City Code §15.10.140.B Definitions, and §15.10.225 Land Uses Allowed Table,
to allow Storage, Warehouse and or Distribution in the Resource Management
Zoning District,by Conditional Use Permit
Glenz provided the history of the Commission's review of warehousin y e iow the activity might
be allowed within the Resource Management Zoning District with a : equired City Code changes.
Staff had received no comments on the proposed Code change ;3�`sa>< note. Staff recommended /
approval of Resolution 2015-01, recommending Council app P,t the J r 'ed Ordinance.
Notice of public hearing being posted and published as required by la ;v,. noted and the f
public hearing was opened. There were no requests to be heard and the 'i hearing was
closed.
Motion(Swann/Fleming) Appro!e Resolution 2015-01
Fleming asked if there were warehouse operators currently conducting business would they be
required to obtain a conditional use permit,or whether the use would be"grandfathered."
L.
Glenz said there were no known warehouse operators within.the Resource Management Zoning /
District because the use w azs owed. Glenz did point out there was a storage operation related '
to boats within that zot ± g dis rA Glenz continued, stating that any new warehouse operations
would be required tc), ,�t$.' a con, ,�o nai use permit.
Motion Passed }� £, ,Unanimous
Unfinished Business—None
New Business Items—
Discuss and Set January 20, 2015 Work Session Topic as Review the 2015 Planning
and Zoning Commission Annual Priorities
Glenz noted the Commission schedules a work session to review and update the annual Planning
and Zoning priorities. The priorities are then reviewed and possibly amended with City Council in
a joint work session prior to the adoption.
Ecklund asked Administration if a motion was required to set the work session topic.
Glenz said Commissioners should review their schedules to determine if a quorum was available
and agree upon the work session topic.
1 \
•
Sponsored by: Staff
CITY OF SEWARD,ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2015-01
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF
THE CITY OF SEWARD,ALASKA,RECOMMENDING CITY COUNCIL
AMEND PORTIONS OF SEWARD CITY CODE §15.10.140.B
DEFINITIONS, AND §15.10.225 LAND USES ALLOWED TABLE, TO
ALLOW STORAGE, WAREHOUSE AND OR DISTRIBUTION IN THE
RESOURCE MANAGEMENT ZONING DISTRICT BY CONDITIONAL
USE PERMIT
WHEREAS, members of the public have requested a code change to allow the
construction and operation of warehouses in the Resource Management Zoning District; and
WHEREAS, November 18, 2014 the Planning and Zoning Commission held a public
work sessions to discuss land use and development issues related to storage, warehouse and or
distribution;and
WHEREAS,the Public Hearing notification process has been complied with.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The Commission recommends Ordinance 2015-_ attached and
incorporated herein by reference, be forwarded to City Council for approval,
amending portions of Seward City Code §15.10.140.13 Specific Definitions, and
§15.10.225 Land Uses Allowed Table; to allow storage, warehouse and or
distribution within the Resource Management Zoning District by conditional use
permit
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 6th
to. day of January,2015.
Seward Planning and Zoning Commission
Resolution 2015-01
Page 2 of 2
j
THE CITY OF SEWARD
,/,/} / I
Ci iFF,cklund,Chair
AYES: Swann, Fleming, Coulter, Seese,Anderson, Ecklund
NOES: None
ABSENT: None
ABSTAIN: None
VACANT: One
ATTEST:
' jl r`GIs
I..dart L � �.a 4� ... ...., as
'ohanna Kinn,i,CMC �" �;«� �1'
City Clerk e '`
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Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD,ALASKA,APPROVING A CONTRACT FOR EXTERNAL
AUDIT SERVICES FOR THE YEARS 2014, 2015, AND 2016, AND
APPROPRIATING FUNDS
WHEREAS,the City of Seward issued a Request for Proposals for external audit services
and advertised in newspapers of local circulation in Seward and Anchorage in accordance with
competitive sealed bid procedures; and
WHEREAS, the City Council was informed of the criteria to be used in scoring the
proposals; and
WHEREAS, in addition to newspaper advertising, the RFP was sent to four prospective
auditing firms doing business in Alaska; and
WHEREAS,two qualified and responsive proposals were received in response to the request
for proposals; and
WHEREAS,proposals were scored on the basis of four criteria with a total available points
of 100, including: 1) firm's expertise, qualifications, and technical proposal; 2) organization
experience and audit approach; 3)engagement personnel experience and qualifications; and 4)bid
price; and
WHEREAS,of the two proposals,BDO received the highest overall score,scoring 84.9 out
of 100 available points; and
WHEREAS, the overall bid to conduct the City's audit was higher by BDO (three-year
average cost of$102,920 vs. $75,733 for Altman), the hourly cost by BDO was lower($143/hour
BDO vs. $153/hour Altman),reflecting the fact that BDO estimated 45%more time to conduct the
audit(720 hours versus 495 hours); and
WHEREAS,in addition to the request for bids to audit the City of Seward's annual financial
records, the request for proposals also sought additive alternate bids to audit the financial
transactions of the Seward Community Health Center, and the clinic will decide whether or not to
conduct and pay for an audit of their financial transactions.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
11-1
CITY OF SEWARD,ALASKA
RESOLUTION 2015-014
Section 1. The City Manager is hereby authorized and directed to execute an agreement with
BDO in substantially the form as attached hereto, to provide external audit services to the City of
Seward for 2014, 2015 and 2016, with options to extend for up to two additional years at the
discretion of the city manager.
Section 2. Additional funding in the amount of$5,000 is hereby appropriated for the audit of
2014 from General Fund reserves account no. 01000-0000-3400 to the audit services line item no.
01000-1110-7000.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska this 23`d day
of February, 2015.
THE CITY OF SEWARD, ALASKA
Jean Bardarson,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
15
d
Council Agenda Statement
-of SEw
Meeting Date: February 23, 2015 '-a-'
Through: James Hunt, City Manager Asv-
From: Kristin Erchinger, Finance Director lU'""
Agenda Item: External Audit Contract
BACKGROUND & JUSTIFICATION:
The City of Seward received two proposals for external audit services for years 2014,2015,and 2016
with options for up to two additional years. Proposals were received from Altman, Rogers & Co.
("Altman") and BDO, and both proposals were found to be responsive. One additional firm from
Alaska requested a copy of the proposal, but declined to submit a proposal.
A review committee of three members separately evaluated proposals based on criteria provided to the
City Council in advance of the solicitation of requests for proposal: 1)Firm Expertise,Qualifications
and Technical Proposal (25%); 2) Organization Experience and Audit Approach(25%); 3)Personnel
Experience and Qualifications(25%); and 4)Fee Proposal (25%). The reviewers scored each criteria
for a total possible points of 100.
The firm of BDO received the highest overall score of 84.9 points; Altman received 75 points. The
scores below indicate BDO received the highest overall score on two criteria,tied on one criteria,and
rated lowest on the fee. Altman scored highest on the fee, lowest on two criteria, and tied on one
criteria.
ALTMAN BDO
Firm Expertise,Qualifications,Technical Proposal 16.7 25.0
Organization Experience,Audit Approach 12.5 20.8
Personnel Experience/Qualifications 20.8 20.8
Fee 25.0 18.3
Total Score: 75.0 84.9
BDO is the incumbent firm,having provided auditing services to the City for more than 10 years. Their
proposal was strong,comprehensive,and demonstrates considerable experience auditing governmental
entities similar in size and scope to the City of Seward. Comparables include cities of Cordova and
Valdez (both have city-owned hospital and clinic), Kodiak, Palmer, Kotzebue, Homer, and more
complex entities such as the Municipality of Anchorage and some State agencies. Altman's primary
governmental focus is on school districts and housing authorities,as well as a more limited list of City
and Borough audit clients, including Nome, Houston, Egegik,Nuiqsut, Gustavus, and Kodiak Island
Borough. Their firm is Alaskan-based and has strong principals. BDO prepares comprehensive annual
financial reports for many of their clients;Altman does so for two cities. The BDO proposal detailed a
thorough understanding of the scope of work; especially as it relates to the challenges associated with
the City's migration to a new accounting system, and the need to ensure the accurate translation of a
new chart of accounts,as well as the migration of data across systems and across fiscal years. Altman's
proposal lacked specificity on the additional work associated with this transition. The BDO proposal
described the complexity of Seward's audit as it relates to the consolidation of the hospital and long-
term care facility financial statements, describing it as one of the most complex CAFRs they prepare.
The Altman proposal appeared to overlook some of the complexities of the scope of our audit.
( g
The primary difference in the cost of each proposal is the amount of time proposed to be spent on the
audit.Altman estimates 495 hours at a cost of$73,600,or an hourly rate of$149. BDO estimates 720
hours at a cost of$99,785,or an hourly rate of$139. While BDO's hourly rate is lower,they will spend
45% more time (225 additional hours) conducting audit work, resulting in the higher cost. When
KPMG was the City's audit firm prior to 2000,the auditors spent a minimum of 15 days on-site doing
fieldwork. BDO has averaged 10 days on-site. The Altman proposal estimates on-site fieldwork of
approximately 5 days.This is consistent with the reference checks reviewers conducted(of similar-sized
entities), in which references noted that Altman was on-site less than five full days to conduct the
annual audit. Ultimately the difference in price appears directly correlates to the amount of time spent
conducting the audit.
Following is a brief description of each firm's proposal:
Altman, Rogers& Co.
This firm is an Alaskan based Certified Public Accounting (CPA) firm which provides auditing and
accounting services to more than 70 governmental entities in Alaska,representing 55%of their overall
audit practice and 52%of their total firm hours. The firm has been in practice in Alaska for 24 years.
The bulk of their governmental clients are smaller school districts,housing authorities,and communities
such as Nome,Pelican,Hoonah,and Unalaska,as well as the Boroughs of Kodiak Island and Lake and
Peninsula. The firm employs 57 people and has branch offices in Anchorage, Soldotna and Juneau.
The principals in the firm have experience auditing governmental entities, have served on national
Government Finance Officer's Association review committees,and are qualified to perform the City's
audit. Altman's three-year fee is$227,200($73,600 for 2014;$75,600 for 2015;and$78,000 for 2016).
This results in an average hourly fee of$149.
BDO
This firm is a CPA firm which merged with Mikunda, Cottrell &Co. in 2013, resulting in 35 years of
local Alaska experience, and the backing of the 7th largest firm in the U.S. with 52 offices in the U.S.
and 3,000 professional staff. BDO serves more Alaska government entities than any other firm in
Alaska,including auditing more than 75 government entities and conducting roughly 150 single audits
each year. Their clients include cities, boroughs, utilities, school districts, state agencies, public
utilities, health care organizations, and communities such as the Municipality of Anchorage, Homer,
Kodiak, Palmer, Valdez, Kotzebue, and the City and Borough of Sitka, Wrangell and Yakutat. They
also audit the Kenai Peninsula and Mat-Su Boroughs. The firm employs more than 100 people in
Anchorage and principals serve on national GFOA review committees,and are qualified to perform the
City's audit. BDO's three-year fee is$308,760($99,785 for 2014,$102,980 for 2015,and$105,995 for
2016). This results in an average hourly fee of$139.
It is our opinion that BDO should perform the City's audit based on the outcome of the RFP process,
their extensive list of comparable governmental clients,their experience auditing healthcare entities and
utilities,their positive history auditing the City of Seward,and their ability to accommodate the City's
mid-year migration to a new financial accounting system. This firm's experience with the City is
expected to reduce the amount of staff time preparing for the annual audit; a benefit to staff in light of
recent finance department staff turnover. BDO's bid is higher than Altman's based on historical
experience auditing the City,and includes 45%more time(225 additional hours)spent on the audit(720
hours versus 495), and is considered to fairly represent the amount of time it takes to do a thorough
audit of the City's financial records, including preparation of the CAFR and completion of a thorough
state and federal single audit.
. a
This RFP also requested an additive alternate bid to audit the financial activities of the Seward
Community Health Center(CHC). The Board of the CHC and their executive director will be asked
whether they wish to enter into and pay for an audit contract separate from that of the City. The bids for
that stand-alone audit came in at$40,500 (Altman) and $41,720 (BDO).
The auditors work for the city council rather than management. There are advantages to retaining a firm
with significant Seward experience, and advantages to having a perspective from other experienced
firms. Some would suggest that it is good practice to rotate auditing firms to ensure auditor
independence. However, the Government Finance Officers Association has developed a list of"best
practices" surrounding the procurement of audit services, which does not necessarily support this
theory.1 Management believes that we can work well with either firm.
INTENT:
To award a contract for independent audit services for a three-year period,with options to extend for up
to two additional years.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here):
2. Strategic Plan (document source here):
3. Other (list): X
ATTORNEY REVIEW: Yes No
FISCAL NOTE:
The 2015 Budget includes$95,000 for the annual audit,requiring an additional appropriation of$5,000.
Approved by Finance Department:
RECOMMENDATION: tiPc
Council approve Resolution 2015- awarding a contract for external audit services to the firm of BDO
for the 2014, 2015, and 2016 annual audits,with an option to extend for an additional two years at the
discretion of the city manager.
1 •Governmental entities should enter into multiyear agreements of at least five years in duration when obtaining the
services of independent auditors. Such multiyear agreements can take a variety of different forms(e.g.,a series of single-
year contracts),consistent with applicable legal requirements. Such agreements allow for greater continuity and help to
minimize the potential for disruption in connection with the independent audit. Multiyear agreements can also help to
reduce audit costs by allowing auditors to recover certain"startup"costs over several years,rather than over a single
year.
•Governmental entities should undertake a full-scale competitive process for the selection of independent auditors at the end
of the term of each audit contract, consistent with applicable legal requirements. Ideally,auditor independence would be
enhanced by a policy requiring that the independent auditor be replaced at the end of the audit contract,as is often the case in
the private sector.Unfortunately,the frequent lack of competition among audit firms fully qualified to perform public-sector
audits could make a policy of mandatory auditor rotation counterproductive. In such cases, it is recommended that a
governmental entity actively seek the participation of all qualified firms,including the current auditors,assuming that the past
performance of the current auditors has proven satisfactory.Except in cases where a multiyear agreement has taken the form
of a series of single-year contracts,a contractual provision for the automatic renewal of the audit contract(e.g.,an automatic
second term for the auditor upon satisfactory performance)is inconsistent with this recommendation.
•The audit procurement process should be structured so that the principal factor in the selection of an independent auditor is
the auditor's ability to perform a quality audit. In no case should price be allowed to serve as the sole criterion for the
selection of an independent auditor. 'Co i °
PROFESSIONAL AUDIT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this February 24, 2015, between the CITY OF
SEWARD(hereinafter called"CITY")and BDO(hereinafter called"CONTRACTOR"):
WITNESSETH:
WHEREAS, pursuant to the provisions of Seward City Code Chapter 6, the CITY may contract
for such professional services as may be required; and
WHEREAS, the City Charter requires an independent audit of all accounts of the CITY at least
annually, and the audit is required to be made by certified public accountants; and
WHEREAS, CONTRACTOR works for the Seward City Council and their services will be of
benefit to the citizens of the City of Seward.
NOW, THEREFORE,the CITY and CONTRACTOR mutually agree as follows:
A. Employment of Contractor: The CITY agrees to engage the CONTRACTOR and the
CONTRACTOR hereby agrees to perform external audit services for the calendar years ending
December 2014, December 2015, and December, 2016. This Agreement may be extended for
one two-year period upon mutual agreement of terms, and approval of the city manager.
B. Scope of services: The CONTRACTOR shall do, perform, and carry out in a professional
manner,the services described in the City of Seward's Audit RFP No. 2015-001.
C. Time of Performance: The services to be performed hereunder by the CONTRACTOR shall be
undertaken and completed in such sequence as to assure their expeditious completion to best
carry out the purposes of this Agreement. The CITY requires that the external auditors
coordinate their work with CITY personnel as follows:
1. All work will be coordinated with the Finance Director, who is primarily responsible for
working with the external field auditors. Further coordination as necessary with the
Accounting Supervisor, who monitors the day-to-day workflow of the department.
2. The Finance Director will work with the auditors to coordinate scheduling and identify
the work required to complete the audit.
3. Verbal progress reports will be provided to the Finance Director on a weekly basis during
the conduct of the audit. All adjusting journal entries suggested by the auditors are to be
discussed with the CITY Finance Director.
D. Compensation: Compensation is to be computed separately for each year for which audit services
are provided. The total compensation due to the CONTRACTOR during each year of this
contract is as follows: 1) 2014 audit = $99,785; 2) 2015 audit = $102,980; 3) 2016 audit =
$105,995, where compensation includes professional fees and actual out-of-pocket expenses,
such as airfare, lodging, per diem and report production. The total compensation due the
CONTRACTOR for any extensions of this contract will be mutually negotiated prior to
commencement of additional audit work beyond the initial three-year contract term.
19
•
Professional Services Agreement
For External Independent Audit Services
E. Payment to Contractor: The CONTRACTOR will bill the CITY monthly for services rendered.
The CITY agrees to make payment to the CONTRACTOR within 30 days of receipt and
agreement with the CONTRACTOR's bill. Final payment will be made after presentation of the
audit report to the City Council, and in the case of the "conversion period," within 30 days of
receipt and agreement with the CONTRACTOR's bill.
F. Changes: The City may, from time to time, require changes to the scope of services of the
CONTRACTOR to be performed hereunder. Such changes, which are mutually agreed upon by
and between the CITY and the CONTRACTOR, shall be incorporated by written amendment to
the Agreement, subject to approval of the Finance Director. For any additional fee/costs so
authorized, the CITY requires that the fees for additional financial work be expressed as a fixed
hourly rate for each period subject to audit, quoted for each staff category (e.g. partner, manager,
senior), and that the detail of the costs be disclosed.
G. Services and Materials to be Furnished by the CITY: The City shall provide assistance in the
accumulation of data and records to facilitate the audit for the City of Seward.
H. Termination of Agreement: If, through any cause, the CONTRACTOR shall fail to fulfill in
timely and proper manner, its obligation under this Agreement, the CITY shall thereupon have
the right to terminate this Agreement by giving written notice to the CONTRACTOR of such
termination at least ten (10) business days before the effective date of such termination, and
specifying the effective date of termination.
I. Information and Reports: The CONTRACTOR shall, at such time and in such form as the CITY
may require, furnish periodic reports concerning the status of the project. The CONTRACTOR
shall furnish the CITY, upon request, copies of all documents and other materials prepared or
developed in relation to,or as part of,the project, including copies of all year-end work papers.
J. Records and Inspections: The CONTRACTOR shall maintain full and accurate records with
respect to all matters covered under this Agreement. The CITY shall have free access at all
reasonable times to such records, and the right to examine and audit the same and to make
transcripts therefrom,and to inspect all program data,documents,proceedings, and activities.
K. Accomplishment of Project: The CONTRACTOR shall commence, carry on, and complete the
project with all practicable dispatch, in a sound, economical, and efficient manner, in accordance
with the provisions of this Agreement and all applicable laws. In accomplishing the project, the
CONTRACTOR shall take such steps as are appropriate to ensure that the work is properly
coordinated with related work being carried out by the CITY.
L. Matters to be Disregarded: The titles of the several sections, subsections, and paragraphs set forth
in this Agreement are inserted for convenience of reference only and shall be disregarded in
construing or interpreting any of the provisions of the Agreement.
M. Completeness of Agreement: This Agreement and any additional or supplementary document or
documents incorporated herein by specific reference contain all the terms and conditions agreed
upon by the parties hereto, and no other agreements, oral or otherwise, regarding the subject
matter of this agreement or any part thereof shall have any validity or bind any of the parties
hereto.
Page 2 of 5
20
• Professional Services Agreement
For External Independent Audit Services
N. City Not Obligated to Third Parties: The CITY shall not be obligated or liable hereunder to any
party other than the CONTRACTOR.
O. When Rights and Remedies Not Waived: In no event shall the making by the CITY of any
payment to the CONTRACTOR constitute or be construed as a waiver by the CITY of any breach
of covenant, or any default which may then exist on the part of the CONTRACTOR, and the
making of any such payment by the CITY while any such breach or default shall exist, shall in no
way impair or prejudice any right or remedy available to the CITY with respect to such breach or
default.
P. Personnel: The CONTRACTOR represents that it has, or will, secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required
hereunder will be performed by the CONTRACTOR or under its supervision, and all personnel
engaged in work shall be fully qualified to perform such services. The personnel assigned to the
CITY shall be mutually agreed upon by the CONTRACTOR and Finance Director. All
subsequent staffing changes will be reviewed with, and agreed to, by the Finance Director prior to
assigning personnel. The CONTRACTOR shall make every effort practicable to ensure
continuity of personnel from year to year,with respect to performance of the audit.
Q. Independent Contractor: The parties intend that the CONTRACTOR, in performing the services
specified in the Agreement shall act as an independent contractor and shall have full control of
the work and the manner in which it is performed. The CONTRACTOR and CONTRACTOR's
employees are not to be considered agents or employees of the CITY for any purpose.
R. Insurance: The CONTRACTOR shall provide at its own expense, and maintain at all times, the
following insurance with insurance companies licensed in the State of Alaska and shall provide
evidence of such insurance to the CITY as may be required. The policies or certificates thereof
shall provide that, thirty(30) days prior to cancellation or material changes in the policy, notices
of same shall be given to the CITY for all of the following stated insurance policies:
1. Worker's Compensation—in compliance with the statutes of the State of Alaska
2. Comprehensive General Liability — insurance in the amount of $1,000,000 combined
single limit to include:
a. Premises Operations
b. Products/Completed Operations
c. Blanket Contractual
d. Broad Form Property Damage
e. Independent Contractors
f. Personal Injury
3. Comprehensive Automobile Liability — insurance with a minimum limit of liability per
occurrence of $1,000,000 for bodily injury and $100,000 for property damage. This
insurance shall cover bodily injury and property damage, owned automobiles, and non-
owned automobiles.
4. Professional Liability—insurance in the amount of$1,000.000.
If at any time, any of said policies shall be unsatisfactory to the CITY, as to form or
substance, or if a company issuing such policy shall be unsatisfactory to the CITY, the
CONTRACTOR shall promptly obtain a new policy and a certificate thereof as herein
Page 3 of 5
21
Professional Services Agreement •
For External Independent Audit Services
above provided. Upon failure of the CONTRACTOR to furnish, deliver or maintain such
insurance and certificates as above provided,the Agreement, at the election of the CITY,
may be forthwith declared suspended, or terminated. Failure of the CONTRACTOR to
obtain and/or maintain any required insurance shall not relieve the CONTRACTOR from
any liability under this Agreement, nor shall the insurance requirements be construed to
conflict with or otherwise limit the obligations of the CONTRACTOR concerning
indemnification. The CITY, its officials, agents and employees shall be named as
additional insured on all insurance policies required herein. The CONTRACTOR's
insurance policies shall include a provision that the coverage is primary as respects to the
CITY; shall include no special limitations to coverage provided to additional insured;
and, shall be placed with the insurer(s) with acceptable Best's rating of A:VII or with
approval of the Finance Director.
S. Ownership of Work Products: Work products produced under this Agreement, except items
which have preexisting copyrights, are the property of the CITY. Payments to the
CONTRACTOR for services hereunder include full compensation for all work products and other
materials produced by the CONTRACTOR pertaining to this Agreement.
T. Claims and Disputes: If the CONTRACTOR becomes aware of any act or occurrence which may
form the basis of a claim,the CONTRACTOR shall immediately inform the Finance Director. If
the matter cannot be resolved within seven (7) days, the CONTRACTOR shall, within the next
fourteen(14)days, submit written notice of the facts which may form the basis of the claim.
In presenting any claims, the CONTRACTOR shall specifically include the provisions of this
Agreement which apply, the specific relief requested, including any additional compensation
claimed, and the basis upon which it was calculated and/or the additional time requested and the
basis upon which it was calculated.
U. Governing Laws: This Agreement is governed by the laws of the State of Alaska and such federal
and local laws and ordinances as a applicable to the work performed.CONTRACTOR is required
to have a current City business license prior to commencement of Agreement.
V. Hold Harmless: The CONTRACTOR shall hold the CITY, its agents, officers, employees and
volunteers, harmless from, save, defend and indemnify the same against, any and all claims,
losses,and damages for every cause, including but not limited to injury to person or property, and
related costs and expenses, including reasonable attorney fees,arising directly or indirectly out of
any act or omission of CONTRACTOR, its agents, officers,employees, or volunteers, during the
performance of its obligations under this Agreement.
W. Notices: Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if
sent by the parties in the United States mail,postage paid,to the addresses noted below:
Kristin Erchinger
Finance Director
City of Seward
P.O. Box 167
Seward,Alaska 99664-0167
Page 4 of 5
2.2
. '
Professional Services Agreement
For External Independent Audit Services
IN WITNESS WHEREOF,the CITY and the CONTRACTOR have executed this Agreement as
of the date first written above.
BDO CITY OF SEWARD
Michelle Drew James Hunt
Partner City Manager
ATTEST:
Johanna Kinney
City Clerk
(City Seal)
Page 5 of 5
23
•
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2015-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING A LOAN IN THE AMOUNT OF $1,201,196 IN
ACCORDANCE WITH THE PROJECT COOPERATION AGREEMENT
BETWEEN THE CITY OF SEWARD AND THE US ARMY CORPS OF
ENGINEERS, REPRESENTING THE SECOND 10% CITY COST SHARE
ON THE BREAKWATER CONSTRUCTION PROJECT, AND
APPROPRIATING FUNDS
WHEREAS, the City of Seward entered into a Project Cooperation Agreement ("PCA")
with the U.S. Department of the Army, Army Corps of Engineers ("USACE") to construct a new
harbor breakwater in June, 2003, as authorized by Resolution 2003-64, in accordance with the
1999 passage of the Water Resources Development Act ("WRDA") authorization to construct
the Seward harbor breakwater; and
WHEREAS, the PCA required the City to pay for the local project costs plus 20% of the
General Navigation Features ("GNF") of the project, with costs to be allocated between the
USACE and the City upon completion of the project; and
WHEREAS, a breakwater design deficiency added unexpected additional costs to the
initial project, and the project was further amended to include dredging the Small Boat Harbor to
achieve economies of scale during a separate USACE dredging project; and
WHEREAS, the City paid the initial 10% of project costs upon notification from
USACE of the final project cost, with the remaining $1,201,196 eligible for loan financing over
thirty (30) years at an initial variable interest rate of 3.875%; and
WHEREAS, the Seward City Council has passed no less than seven legislative priority
resolutions requesting $2.66 Million in relief from the requirement to contribute toward the local
cost-share for this project but has been unsuccessful in its efforts to obtain relief; and
WHEREAS, the City administration will continue to seek assistance toward this debt,
but in accordance with generally accepted accounting principles, is required to book the
transaction as a loan on the City's financial statements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
CITY OF SEWARD, ALASKA
RESOLUTION 2015-015
Section 1. The city manager is hereby authorized to enter into a loan agreement with
the US Department of the Army to fulfill the outstanding balance of the second 10% of project
costs for the breakwater construction project, in accordance with the PCA dated June 13, 2003,
and in an amount not to exceed $1,201,196, with the terms of the loan to be thirty (30) years at
an initial variable interest rate of 3.875%. The loan will not be executed except at the request of
USACE.
Section 2. Funding in the amount of $1,201,196 is hereby appropriated from the
Harbor Enterprise Fund (account no. 11000-0000-3400) to the Infrastructure account, to be
capitalized as a fixed asset in 2014.
Section 3. This resolution shall be retroactive to December 31, 2014.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
23`d day of February 2015.
THE CITY OF SEWARD, ALASKA
Jean Bardarson,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
25
Council Agenda Statement eoc sett,
Meeting Date: February 23, 2015
From: James Hunt, City Manager atAsr'P
Agenda Item: Loan with US Army Corps Covering the Second and Final 10% Payment for the Harbor
Breakwater Project
BACKGROUND&JUSTIFICATION:
The Water Resources Development Act("WRDA")passed by Congress in 1999,included authorization for the U.S.
Department of the Army, Army Corps of Engineers ("USACE")to construct a new harbor breakwater in Seward.
The City and USACE entered into a Project Cooperation Agreement("PCA")in June,2003 approved by Resolution
2003-64,with General Navigation Feature("GNF")costs to be shared 80%federal and 20%local match.In addition,
the City was required to pay for 100%of local service feature costs which the City included in the project.The City
agreed to pay 10%of the local matching costs up-front,with the option to either pay the remaining 10%lump-sum,or
to enter into a long-term loan to fmance the remaining 10% of local matching costs. The City has satisfied its
obligation for the first 10% of project costs, paying those in full utilizing funding from the commercial passenger
vessel tax proceeds. The parties agreed that once the project was complete,a final accounting would be made and the
USACE would request any remaining balance owed for the project. The City would have the choice of paying the
remaining 10%of project costs with cash,or with a 30-year variable interest rate loan with an initial rate of 3.875%.
The initial breakwater construction was completed in 2005 at a total cost of$8,384,563.20. The City's initial 10%
cost share for that portion of the project was $838,456.32. Due to design deficiencies in the construction of the
breakwater however,the City and the USACE worked together to obtain additional funding to correct the deficiency
which allowed potentially damaging wave action in the harbor basin. The WRDA Bill approved in 2009 authorized
correction of the design deficiency but required the City to pay 20%of the project costs.
In 2009,the City and the USACE determined a need to dredge the Small Boat Harbor to eliminate vessel groundings
and provide for safer navigation but the project was not pursued due to federal budget constraints. In January,2012,
the City was informed that the federal government appropriated funds to dredge a portion of the Small Boat Harbor
which was the federal government's responsibility. To take advantage of potential economies of scale by piggy-
backing on the project,the City Council agreed to further amend the scope of the PCA between the City and USACE.
Appropriations for the expanded scope were made on July 23 and October 8, 2012. The City's total cost for local
features for the dredging and breakwater projects was $1,920,770.06, with the City required to pay 100%of those
costs.
The PCA between the parties anticipated a difference between the initial cost estimates for the project, fmal bid
prices,and fmal project costs,and required the parties to finalize their respective contributions to the project once all
costs were known. The City was notified in September,2012 of the total amount of project costs,was presented a bill
for the remaining initial 10%project costs in the amount of$469,615.22, and paid that bill in 2013. The City was
also informed of the need to make arrangements to pay the second 10%, equal to $1,201,696. The City intends to
enter into such a loan agreement under the previously agreed-upon terms(i.e.30-year term,variable interest rate loan
with initial 3.987%rate),but will continue to seek federal relief to cover a portion of the City's contributions to the
project. Indeed,the City Council has passed no less than seven legislative priority resolutions(2009-009;2010-103;
2011-084;2012-084;2013-012;2013-093;2014-012)seeking$2.66 million in relief. Despite persistent efforts,the
City has not obtained relief. The goal of requesting Council authorization for this loan is to avoid jeopardizing our
ability to obtain other federal funding,to satisfy the requirements of generally accepted accounting principles,and to
book the costs of this project as a fixed asset of the City.
INTENT:
The intent of this action is to authorize the City Manager to enter into a loan agreement with the US Army Corps of
Engineers, as previously agreed between the parties in the Project Cooperation Agreement. Until such time as the
City is required by USACE to sign the loan agreement, the administration will continue to seek federal legislative
relief from this repayment requirement. The amount of the expected loan principal is $1,201,696.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here):
2. Strategic Plan (document source here):
3 Other (list): Project Cooperation Agreement between City of Seward X
and USACE dated June 2003, as subsequently amended
FISCAL NOTE:
Funding for this project will come from the Harbor Enterprise Fund. Estimated annual debt service payments are
$71,590 based on an average estimated interest rate of 4.25%. A potential source of funding for repayment of a
portion of this debt remains the cruise ship head tax proceeds. This funding source was used to provide the local
match for the harbor breakwater and breakwater extension projects and a portion of dredging associated with the
security dock. Dredging costs associated with the Small Boat Harbor but not considered beneficial to cruise ships,
were paid from the Harbor MRRF Fund. Due to the need to provide a 50%match for the replacement of the harbor's
floats utilizing the State Harbor Matching Grant program,the Harbor Enterprise Fund is not expected to have reserves
available to pay the cost of this debt.
Approved by Finance ,
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
The City Council authorize the City Manager to enter into a loan agreement with the US Army Corps of
Engineers with substantial terms to include an amount not to exceed $1,201,196, a term of thirty(30)years,
and a variable interest rate with an initial rate of 3.875%,as agreed between the parties in the Project
Cooperation Agreement dated June,2003, and authorize the loan to be recorded in the City's 2014 financial
statements.
2r-1
•
"s`.
DEPARTMENT OF THE ARMY
U.S.ARMY ENGINEER DISTRICT,ALASKA
k4,416.) P.O.BOX 6898
JBER,ALASKA 99506-0898
RBLT TO
ATTENTION of:
Civil Project Management Branch 18 Septem N = , '012
Mr.James Hunt
City Manager
City Of Seward
P.O. Box 167
Seward,Alaska 99664
Dear Mr. Hunt;
The purpose of this letter is to request additional funds to balance the cost share forth: S- • and
Harbor Project The below table summarizes the construction cost for the first and secon•
construction contract,the amounts shown include the construction contract amount and the
associated supervision,inspection and overhead(SIOH) costs.
The total construction cost for the harbor expansion and the breakwater extension wer
$14,572,729 of this $12,651,959 was consider General Navigation Features (GNF)and$1 9 0,770
was 100%local service features. General navigation features are initial cost shared 90%f , •
and 10%local sponsor. The final cost share for the GNF's is 80%federal,20%local Spo .
The table represents the initial 90/10 cost share,plus the local service feature cost which are ue at
the time of construction. Seward share of the total cost is$3,185,966,which include the firs' 10%
of the local GNF cost share and the cost of the 100%local service features. Local contribu tit ns
received to date are$2,716,351; an additional $469,615.22 is required from the City to balan the
accounts.
Total Federal Share Local cost 100%local
90%of GNF Share first Features
10%of GNF
Seward Harbor Expansion 11° $8,384,563.2 $7,546,106.90 $ 838,456.32
Contract GNF(includes SIOH)
1't Contract 100%Local Features $1,920,770.06 $1,920,770.06
(includes SIOH)
Seward Breakwater Ext.2°d $ 4,267,396.0 $3,840,656.40 $ 426,739.60 $0
contract(includes SIOH)
CEPOA-DE
SUBJECT:
Total Cost $14,572,729.28 $11,386,763.30 $1,265,195.92 $1,920,770.06
• Table of Cost and Contributions:
Total Federal Local
Total Federal Cost $11,386,763.30 $11,386,763.30
Total Local Cost $ 3,185,965.98 $3,185,965.98
Contribution received $14,103,114.06 $11,386,763.30 $2,716,350.76
Additional Funds Required to $ 469,615.22 $0 $ 469,615.22
balance accounts
The second 10%is currently estimated at$1,201,696, this includes a$64,000 credit fo lands
easements and right of way(LERRD's),this amount is not due at this time.
Checks should be made out to"FAO,USAED,Alaska District" and mailed to the ad'Jess
below. If you have any questions or are unable to provide funding at this time please con t me
at 753-2861.
US ARMY ENGINEER DISTRICT,ALASKA
CEPOA-PM-CW,TINA MCMASTER-GOERING
2204 3''STREET
ELMENDORF AFB,ALASKA 99506-1518
Sincerely
Tina McMaster-Goering
Project Manager
2
�9
Seward Harbor Construction Cost Sharing
Federal Cost-Actual Construction
1st construction contract GNF(including SIOH) $8,384,563
2nd construction contract for the breakwater
extension(including SIOH) $4,267,396
Subtotal $12,651,959
Less 10% Local Cost Share $1,265,196
Federal Share Construction Cost $11,386,763
Local Costs(100%Local Items and first 10%of the GNF)
Dredge/excavate and dispose of Mooring Area
Materials, complete $1,666,778
Hydrographic/Topographi Surveys Mooring Area $22,500
Supervision&Administration- 13% $231,493
100%Local Features $1,920,770
Total Local Share Construction Cost(First 10%
cost share plus 100%local features) $3,185,965.98
Local Contributions
PED Balance Transfer ($1,903)
Local Cash Contribution Breakwater exten ($500,000)
PED Credit ($38,977)
PED cash transferred to construction ($175,471)
Local Cash Contribution ($2,000,000)
Total Local Contribution ($2,716,351)
Local Balance Due on first 10% $469,615.22
Second 10%
Second 10%of Local Cost Share GNF $1,265,196
Credit for LERRD ($64,000)
Second 10%Local Share Cost $1,201,196
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City of Seward,Alaska City Council Minutes
January 12, 2015 Volume 39, Page
CALL TO ORDER
The January 12,2015 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Lieutenant Doreen Valadez led the Pledge of Allegiance to the'flag.
ROLL CALL Y< •;<.
There were present: t> ;
k.
Jean Bardarson presiding and ;' k '
Marianna Keil Christy Terry ` ,.
David Squires fir. ;
comprising a quorum of the Council; and tiw
z
Jim Hunt, City Manager
Will Earnhart, City Attorney ,. ',
l`' :
,o
Brenda Ballou, Deputy City Clerk 4'
`'
Absent—Iris Darling, Ristine Casagranda, Dale,-putts
CITIZEN COMMENTS ON ANYSUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING 'Q;:::;;
w `•7�,
Jody Tuck asked for an update on the transition plan for handicap improvements in the city.
She w,as,appreciative of the improvements that had been made to date.
Y�.
Paul Paquette asked for an update on the Lowell Point Sewage Lagoon dredging project.He
was concerned that funding may be impaired by state cutbacks. He mentioned that some years ago
the city had provided citizens with a tips sheet for what could and could not be put into the sewage
system, and wondered if that could be redistributed.
Brooke Andrews was from a commercial fishing family and was interested in having a
public crane. She was most concerned with safety for fishermen. She thought the commercial fish tax
could be used towards the crane.
Charles McEldowney was the plant manager at Icicle Fisheries. He said if a crane was put
in, he would like to see it be large enough to be safe. He said a crane was safer to use than a boom
truck, but a crane required proper training. He advised that any fish not processed in town did not
yield any revenue from the fish tax,and it was likely that fish offloaded with a public crane would be
processed elsewhere.
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City ofSeward,Alaska City Council Minutes
January 12, 2015 Volume 39, Page
Tim McDonald reported that he would be attending the Cook Inlet Aquaculture Association
meeting this weekend and presenting a report about Resurrection Bay salmon habitat.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Terry) Approval of Agenda and Consent Agenda
Bardarson added a presentation by Chugach Electric to Other Reports,Announcements and
Presentations.
Bardarson added an item under Other New Business Refits to schedule a work session with
Providence and the Community Health Center to discuss future health care needs in Seward.
Terry added Resolution 2015-003 and the continuation of the Port and,Commerce Advisory
Board for 2015 to the consent agenda.
Y..
Keil added a Community Health Center report to Other Reports, Announcements and
Presentations. >,
Motion Passed Unanimous‘
f ..
The clerk read the following approved consent agendaat ;
Resolution 2015-003, Authorizing The Transfer Of Vehicle Unit#455 From Surplus To The
Public Works Water/Wastewater Department,And The Transfer Of Vehicle Unit#155 From
The Water/Wastewater Department To Surplus..
vv
Continue the Port and Commerce Advisory Board for 2015.
Approval'of the October 27, 2014:;and the November 10,2014 Regular City Council Meeting
Minutes and the November 10, 2014 Special City Council Meeting Minutes.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations&Awards
Borough Assembly Report. Sue McClure reported the assembly had met twice since her
last report.At the December 9,2014 meeting,the assembly added a priority to request an additional
$1 million from the state for the Seward Bear Creek Flood Service Area Board to be used for flood
mitigation. When the assembly met on January 6, 2015 they introduced an ordinance per the
Borough Mayor's request to fund $200,000 for a health care consultant to study ways of curbing
health care costs. The ordinance would come up for public hearing on February 3, 2015. Another
item the assembly took action on was to shift the funding for the Bear Creek Volunteer Fire
Department by changing the position of Fire Chief from voluntary to a three-quarter time paid
position;the funding for that would primarily come from the vacated training office position when
Jim Wiles retired at the end of the month. At the January 20, 2015 meeting, the Borough Mayor
would be requesting funding for a special assistant position for someone with oil, gas and mining
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City of Seward,Alaska City Council Minutes
January 12, 2015 Volume 39, Page
expertise. Also at that meeting, there would be a public hearing for the ordinance on by-mail
elections. That ordinance was postponed until after the advisory vote took place, and was now
coming up on the assembly's agenda. McClure was in the process of seeking $50,000 from the
borough to assist the City of Seward with the update on the Comprehensive Plan. The assembly
meetings were now available to watch via web streaming, either live or as a play back after the
meeting.
City Manager's Report.Jim Hunt stated the following purchase orders between$10,000
and $50,000 were approved by the City Manager since the last council meeting: $15,000.00 to
Alaska Bolt & Chain for operating supplies for city wide departments;$36,225 to Judy Merritt for
2015 contracted custodial services at the harbor; $20,000 to MetcoInc. for hauling&purchase of
sand and storage for 2014/2015 winter; $11,730 to All Alaska News for;City Calendar advertising.
In the harbor, the Northeast Fish Cleaning Station project was scheduled to re-bid starting
January 15,2015.The bid opening date would be February 19,2015.At year-end,91.8%of reserved
moorage customers had renewed their moorage agreements. Two expired short-term leases at the
Seward Marine Industrial Center(SMIC)were scheduled for publhchearing on replafat the Planning
and Zoning Commission meeting on February 3, 2015. The.city"would continue to insist upon the
required stormwater permit before entering in to long-term'leases. One business at SMIC had an
unresolved encroachment issue,and the business owner was notified that the extra charges increased
on January 1, 2015. An appraiser was working on the city reappraisal process. Lessees had been
notified that this was underway and the draft report was due'February 20, 2015. The 30`x' Annual
Polar Bear Jump Off Festival was scheduled for Saturday, January 17, 2015.
In Public Works, staff was working with CRW Engineering,Inc. on the new tank design for
the North Seward Water Tank project.
The Finance Department would install the last of the new software modules this month—
Fixed Assets and Bank Reconciliation. A Request for Proposals would be distributed soon for
Independent Auditing Services. The scoring criteria for the RFP would be Organization Expertise
and Qualifications(25%),Organization Experience(25%), Personnel Experience&Qualifications
(25%),'ai Cost(25%). As well,staff was working with the City Attorney to assist Alaska Waste in
collecting-from more than 30 customers who refused to pay for garbage service. Since the service
was mandated by City Code, the Finance Department would be sending collection letters to
customers informing them that failure to pay the franchisee would result in their garbage charges
being added to their utility account, and may adversely affect the status of their utility service.
The Electric Department was developing a new inventory control program. The program
would be fully operational once the new warehouse was completed and the entire inventory
transferred into the new building, classified, and entered into the new system.
In Parks and Recreation Department, a Request For Proposals was released for Sports
Officials' Management and responses were due by 12:00 p.m. on January 16, 2015. The scoring
criteria was: Price/Fee per game (25%), Experience in same/similar work(25%),Ability to recruit
and train officials (25%), and Organization to manage the work(25%).
City Attorney's Report. Will Earnhart stated his office had worked on arbitration,
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City of Seward, Alaska City Council Minutes
January 12, 2015 Volume 39, Page
legislation, contracts, and code revisions for Title 11 with administration. His office continued to
monitor issues relating to the legalization of marijuana,although he did not believe it would have a
big impact on the city.
In response to Terry, Earnhart said his office reported to administration with regards to
arbitration issues, but had been in touch with a couple of council members during the process.
PACAB Annual Report. This report was not available at this time, and was postponed
to the January 26, 2015 agenda.
Other Reports, Announcements and Presentations
Council Travel Report by Alaska Municipal League Conference Attendees.
Chugach Electric Association presentation of a Capital Credits check.
Community Health Center Report. (Keil)
PUBLIC HEARINGS—None
UNFINISHED BUSINESS—None y. '' ><
NEW BUSINESS :
Resolution 2015-001,Amending The City Of Seward's Calendar Year 2015 State Legislative
Priorities.
Motion (Terry/Keil) Approve Resolution 2015-001
Hunt said this resolution would add an additional priority of$750,000 to defray the costs for
Loweil`Point Sewage Lagoon infrastructure maintenance and repairs.
Motion Passed Unanimous
Resolution 2015-002, Approving The Final Design Of An Eight Ton Public Crane On The I
Dock And Appropriating Funds.
Motion (Keil/Terry) Approve Resolution 2015-002
Harbormaster Mack Funk said the harbor had already committed funds towards the float
replacements of B, C and S Docks,and the matching the grant funds required for that project would
deplete the harbor's resource and subsequently require borrowing to proceed with a crane purchase.
Assistant City Manager Ron Long added that the administration was not anti-crane, but
was interested in doing more research to justify the purchase and predict what benefits might be
garnered.As well,the city needed to fully understand what the liability would be to own and operate
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City of Seward,Alaska City Council Minutes
January 12, 2015 Volume 39, Page
a public crane.
Motion To Amend (Squires/Terry) Amend Resolution 2015-002 by striking
Section 1 entirely and replacing it with a
new Section 1 which reads "Authorize the
city manager to produce a Request For
Proposals, Quote or Bids to ascertain the
feasibility of up to a 5-ton crane on I or the
TraveLift Dock."
Motion To Amend Approved -
Unanim :
Motion To Amend (Squires/Keil) Amend Resolution 2015-002 by striking
the words "8-ton" and replacing with the
words "up to 5-ton."
Motion To Amend Approved Unanimous,
Main Motion Passed Unanimous
Resolution 2015-004, Authorizing The City Manager To Enter Into A Professional Services
Agreement With Alaska Industrial Development And Export Authority (AIDEA) For An
Upland Development Plan At Seward Marine Industrial Center(SMIC)For An Amount Not
To Exceed $200,000, And Appropriating Funds.
Motion (Terry/Squires) Approve Resolution 2015-004
Long said administration wanted to get an action plan for SMIC development, not just
another plan that gathered dust because it wasn't executable. He said a business plan would be
included in the deliverables at the end of Phase 1; this would be completed within six months.
MotionPassed Unanimous
Resolution 2015-005,Authorizing The City Manager To Enter Into A Construction Agreement
With Engineered Services Group,Inc.(ESG)Of Anchorage,Alaska To Move Two(2)Electro-
Motive Diesel (EMD) Generators From Arctic Pack Enclosures Into The New Generator
Building And Construct All Supporting Systems To Permit Them To Operate For An Amount
Not To Exceed $3,100,000 And Appropriating Funds.
Motion (Keil/Terry) Approve Resolution 2015-005
Hunt said this contract was time and materials,and required only one generator to be moved
at a time so that the city's power source was not compromised.This project was estimated to take six
months to complete.
Motion Passed Unanimous
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City of Seward,Alaska City Council Minutes
January 12, 2015 Volume 39, Page
Other New Business Items
Schedule joint or individual work sessions with the Planning and Zoning Commission,the Port
and Commerce Advisory Board,and the Historic Preservation Commission to review annual
priorities. (Bardarson)
The following joint work sessions were scheduled: Historic Preservation Commission on Monday,
January 26,2015 at 6:15 p.m.; Planning And Zoning Commission on Tuesday,February 3,2015 at
6:00 p.m.; and, Port And Commerce Advisory Board on Monday, February 9, 2015 at 6:00 p.m.
Discussion on council's wishes and scheduling timeslots for the People to People student
program when they travel to Seward this summer. (Terry)
A sign-up sheet was created and council members were invited to sign up for time slots.
Schedule a work session with Providence and the Community Health Center to discuss future
health care needs in Seward.
Council scheduled a joint work session with Providence Hospital and the Seward Community Health
Center on Monday, January 19, 2015 at 6:00 p.m..
INFORMATIONAL ITEMS AND REPORTS—None
COUNCIL COMMENTS
Earnhart said there were currently no outstanding litigation or grievances against the city.
He added that if there was a substantial risk, the City Manager would inform council. He said the
arbitration issue he mentioned earlier in the meeting tonight was handled within the City Manager's
department and was not a council concern.
Terry responded that she thought council should be kept informed about legal issues. She
took exception to some council members being informed of the arbitration issue while other others
were not.
Squires said he had attended the Kenai Peninsula Economic Development District(KPEDD)
meeting on Butts'behalf,and thought it was a good group.He was concerned,however,that Seward
was the only city attending that was not a sponsor,and he encouraged administration to seek out that
opportunity going forward.
Bardarson thanked staff for the holiday lights downtown. She wished everyone best wishes
for the Polar Bear Jump.
Long said he had also attended the KPEDD forum and had taken away several good contacts.
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City of Seward,Alaska City Council Minutes
January 12, 2015 Volume 39, Page
CITIZEN COMMENTS
Sue McClure said she wanted to volunteer for the People to People experience. She
encouraged everyone to attend the National Ocean Sciences Bowl coming up for the high school
students.
Tim McDonald said Homer was ahead of Seward in their commitment as a commercial
fishing location, and he thought Seward didn't have a good reputation with fishermen. He thought
the cost to move the generators was exorbitant,and wondered why that amount of money was being
spent on that project when the Lowell Point Sewage Lagoon cost fax`less and still wasn't completed.
He said the city had to keep their priorities straight. tick r
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Terry said she wanted to see the rebate check presented tonight from Chugach put back into
infrastructure.
Hunt said the electric generator project was grant-;funded, and the work was highly
specialized. ;;
EXECUTIVE SESSION
Motion (KeiUTerry) Go Into Executive Session To Review The
City Manager's Evaluation.
The City Manager was invited to stay.
Motion Passed Unanimous Consent
Council went into executive session at 9:19 p.m.
Council came out of executive session at 10:29 p.m.
Council recessed the meeting until Friday,January 16, 2015 at 12:00 p.m.
Council resumed the meeting on Friday, January 16, 2015 at 12:00 p.m.
There were present:
Jean Bardarson presiding and
Marianna Keil Christy Terry
David Squires Dale Butts
comprising a quorum of the Council; and
Jim Hunt, City Manager
Brenda Ballou, Deputy City Clerk
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City of Seward, Alaska City Council Minutes
January 12, 2015 Volume 39, Page
Absent—Iris Darling, Ristine Casagranda
Motion (Keil/Terry) Go Into Executive Session To Review The
City Manager's Evaluation.
The city manager was invited to stay.
Motion Passed Unanimous Consent
Council went into executive session at 12:03 p.m.
Council came out of executive session at 12:57 p.m.
ADJOURNMENT
The meeting was adjourned at 1:01 p.m.
Brenda Ballou, CMC Jean Bardarson
Deputy City Clerk Mayor
(City Seal)
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City of Seward,Alaska City Council Minutes
February 9, 2015 Volume 39, Page
CALL TO ORDER
The February 9,2015 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Sergeant Alan Nickell led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and
Marianna Keil Christy Terry
Iris Darling David Squires
Dale Butts
comprising a quorum of the Council; and
Jim Hunt, City Manager
Will Earnhart, City Attorney
Johanna Kinney, City Clerk
Absent—Ristine Casagranda
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Mike Paterson spoke on the letter he received from Alaska Waste.He thought the letter was
threatening;the company indicated they would be delivering a large container regardless of what he
wanted and would begin billing at the end of the month. When Paterson inquired to Alaska Waste,
they made it sound like he had been skipping payments. Their comments were succinct in that the
city code required all residents to pay for waste management.Paterson looked at the code and found
that residents did have to use the system but he assumed the transfer station was part of the system.
Nothing in the code should be construed to mean residents could not remove waste on their own.
Paterson also found there were a number or residents who did not pay for garbage pickup and used
the transfer system themselves.
Heather Bardarson brought to council's attention the Public Health Nurse's Office was in
jeopardy of closing in Seward and was concerned. The office offered a wide variety of health
opportunities for all ages. She found that public health nurses had been in Seward for over a hundred
years.If the office left the community it would create a void.The Public Health Nurse offered more
than just vaccines - they did outreach in the community, provided resources for the special
supplemental nutrition program for women, Infants and Children (WIC), and recognized their
patients may be subject to domestic violence,among many other things.Bardarson thought Seward's
legislators should be aware of this.
City of Seward,Alaska City Council Minutes
February 9, 2015 Volume 39, Page
Laura Jean Hughes was a clinic supervisor at the Seward Community Health Center
(SCHC) and followed up on Bardarson's comments. Hughes stated the SCHC would be able to
provide vaccines for children and would contact the state to see what they could do if the Public
Health Nurse Office was removed from Seward,but there were things the SCHC could not provide
that the state was experienced in. She stated sexually transmitted diseases were taboo,and the Public
Health Nurse Office was a more comfortable place for people to go to receive care.The city should
be making sure to keep this office in Seward,at least in a minimal capacity. Hughes was not sure if
the SCHC could assist with a lot of the state-run programs, and emphasized it would be hugely
missed.
Tim McDonald stated at the last meeting the City Manager alluded to the possibility of
placing a cover over the Lowell Point Sewage Lagoon and that worried McDonald.Two months ago,
a six-figure amount to repair the lagoon was being discussed. He assumed something like a dome
would be costly. McDonald thought it was the wrong time and location for the sewage lagoon.The
city had a vast history of flooding events and they shouldn't use Lowell Point as a location for
sewage control.Instead of storing sewage in a deep lake,the city should be taking care of the sewage
in real time. The money should be put forward to something new and not towards Band-Aids.
PJ Hatfield-Bauer was new to Seward and was the new Program Manager at Seaview
Community Services.The work she did was relied heavily on the Public Health Nurse's Office.This
office was good at public education for the community. They kept up on the issues and also
community health education and was one of Hatfield.-Baurer's primary sources for referrals. There
were lots of folks she saw whose income was really low and folks don't have a lot of resources to
travel to. It was essential to have one place that had knowledge of all resources in town. It was
important to the work she did and the families she served.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion(Terry/Keil) Approval of Agenda and Consent Agenda
Darling added an item under Other New Business:Discussion of the Downtown Decorative Lights.
Bardarson added an item under Other New Business: Schedule a work session to discuss the policy
on garbage collection.
Bardarson requested the agenda item discussing the State of Alaska's Department of Transportation
Building in Seward be postponed until March 23,2015.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Approval of the December 8, 2014 and the January 26, 2015 Regular City Council Meeting
Minutes.
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City of Seward,Alaska City Council Minutes
February 9, 2015 Volume 39, Page
Ordinance 2015-001,Amending Portions Of Seward City Code§15.10.140.B Definitions,And
§15.10.225 Land Uses Allowed Table,To Allow Storage,Warehouse And/Or Distribution In
The Resource Management Zoning District By Conditional Use Permit. (Introduced and set for
public hearing and enactment February 23, 2015)
Resolution 2015-011, Urging The Alaska Legislature And Governor To Fully Fund The
Municipal Harbor Facility Grant Program In The FY 2016 State Capital Budget.
Resolution 2015-012,Supporting The Top Transportation Priorities Established By The Local
Transportation Committee,For The Purpose Of Pursuing State And Federal Transportation
Project Funding.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards—None
Borough Assembly Report.Sue McClure reported she was a moderator for the final event
of the National Ocean Sciences Bowl and it was an amazing event. The Kenai Peninsula Borough
Assembly met twice since McClure's last report to the council. The assembly funded a special
assistant for the mayor on natural gas and mining. The by-mail election ordinance, which was
postponed to after the 2014 borough election, came back to the assembly for consideration and
failed. McClure stated it was not surprising,since an advisory vote on this issue failed by a large
amount in 2014. The assembly funded $200,000 for the mayor to form a health care task force to
research health issues in the borough and perhaps fund a consultant or leader of the force. An
ordinance was coming before the assembly on March 17, 2015 to repeal the seasonal exemption
borough sales tax.McClure pointed out that the borough loses approximately$3 million a year with
this current exemption,which would have gone to the schools.The main issue lately on the assembly
was an ordinance to enact code to prohibit marijuana cultivation in the borough, in areas outside
cities. The introduction of this ordinance received over two hours of public testimony,most against
the ordinance.Some comments were that this idea was coming too soon.The ordinance would come
back to the assembly February 24, 2015 and McClure was hoping to hear input from the public on
this issue.McClure added there was still an open seat on the flood service area board,and residents
could live anywhere in the area to be eligible for this seat.
In response to Squires, McClure was certain there would be a representative from the east
side of the Kenai Peninsula Borough on the health care task force, but at this point no one was
certain how many members there would be on the force.
McClure added she would be going to Juneau next week with the Borough Mayor for the
Alaska Municipal League Conference to meet with legislators.
City Manager's Report.Jim Hunt stated the following purchase orders between$10,000
and $50,000 were approved since the last council meeting: $28,190 to Alaska Crane Co. for crane
and an operator to assembly the new 330-ton travel lift; $14,253.81 to Spenard Builders Supply for
wood to re-build the float sections at the North East boat launch ramp. Hunt referred to his written
report included in the council agenda packet.
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City of Seward,Alaska City Council Minutes
February 9, 2015 Volume 39, Page
Mayor Bardarson added she and Hunt attended the World Trade Center Economic Forecast
Luncheon in Anchorage and the state was looking at a 2%increase in unemployment.The state was
predicted to take a hit economically after July 1,which was when the new state budget would go into
effect. Hunt added there had been some interesting discussions on liquid natural gas with the state
and people were optimistic of getting a plan in place.
In response to Terry,Electric Utility Manager John Foutz said the linemen and operators
were moved into the new electric warehouse building,but the process of moving materials would be
a longer, drawn-out process. This was because the department's inventory system was lacking, so
they were moving and categorizing items at the same time, and it was time-intensive.
Bardarson asked for recycling information and Hunt said staff was working on a presentation
for council.
In response to Darling, Hunt said the city was on schedule for the Sewage Lagoon dredging
project.
Terry wanted to know if short term leases could extend beyond the 120 days as mandated by
city code and would like to hear feedback from administration or PACAB to look at changing short
term lease requirements.Hunt said as written,short term leases were an awkward proposition and he
wasn't sure if the language in the code was the best design. City Attorney Will Earnhart said he
thought the intention was for seasonal short turnaround businesses,and not for major development
like the ones recently proposed at the Seward Marine Industrial Center(SMIC).He had been looking
with administration at this provision and thought it was not the intent of the city to enter into
numerous short term leases.Hunt said that although it was awkward,short term leases did fill a need.
Squires thought the allowance for temporary buildings was 140 days,so it would be advantageous to
at least make those numbers the same for short term leasing.
City Attorney's Report.Will Earnhart stated it had been a non-eventful month,which he
thought was a good thing for the city. They continued to work on leases, agreements, and code
revisions in addition to other standard city business.
Other Reports,Announcements and Presentations—None
PUBLIC HEARINGS—None
UNFINISHED BUSINESS—None
NEW BUSINESS
Resolution 2015-013,Providing In-Kind Contributions,Including City Land,For The Purpose
Of Relocating And Constructing A New Animal Shelter. (Butts, Terry)
Motion (Terry/Squires) Approve Resolution 2015-013
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City of Seward,Alaska City Council Minutes
February 9, 2015 Volume 39, Page
Butts,a co-sponsor of this resolution,said this was brought forward to support many entities
and grassroots efforts in the community who had the goal of a new animal shelter in Seward. There
was a lot of citizen efforts and support for a new shelter and Butts wanted to show the city showed
support for this as well.Terry,the other co-sponsor of this resolution,added as these citizen groups
were moving forward with their efforts,they needed to show support of the governing body for grant
application packets.
Motion to Amend (Terry/Keil) Amend Resolution 2015-013, by striking
the word "services" and replacing it with
"contributions"in section two.
Motion to Amend Passed Unanimous
Motion to Amend (Butts/Keil) Amend Resolution 2015-013, striking
section one and replacing with the
following language: "The administration
shall explore the use of in-kind
contributions to the relocation and
construction of a new city animal shelter,
including a suitable site on city-owned real
property."
Terry said this was a purely supporting resolution. She felt saying they would "explore
options"on giving land wasn't as concrete as pledging to give land.Terry felt this amendment was
getting too hung up on giving in-kind contributions.
Hunt clarified sections one and two of the resolution could be stricken to say the council
recognized the need for the land and would contribute the land once identified.Hunt said it was hard
to commit to how section one was worded as originally presented.
Secondary Motion to Amend (Keil/Darling) Amend the primary amendment, by
changing the proposed section one
language to: "The administration shall
designate a parcel for the relocation and
construction of a new city animal shelter."
Secondary Amendment Passed Yes: Keil, Terry, Butts, Squires, Mayor
Bardarson
No: Darling
Primary Motion to Amend Passed Unanimous
Main Motion Passed Unanimous
Other New Business Items
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City of Seward, Alaska City Council Minutes
February 9, 2015 Volume 39, Page
Schedule an executive session to discuss power purchase agreements (Strategy for the
negotiation of labor and other contracts).
Foutz said the city's power purchase agreement with Chugach Electric Association ended this
year, if they city wanted to terminate the contract. It was a buyer's market, so he was looking to
explore potential opportunities before possibly moving forward with a new five year agreement with
Chugach.Council directed an executive session on this matter be placed on the March 23,2015
agenda.
Discussion on the Downtown Decorative Lights.
Foutz updated the council with two options he was considering,both within the same price
range for materials and labor. The first option would keep the same look of the lights by replacing
the ballasts with brackets and the globes and install LED lights. It would be extensive and
challenging to work with. The second option was to quote from a distributor from Alaska for a two
light arm assembly and remove the current five light assembly. Costs were estimated between
$66,000 and $67,000. Terry thought downtown businesses and the Historic Preservation
Commission should weigh in on this.Darling said she's had a lot of input on this from the downtown
merchants and most people wanted to keep the current look. This issue had been ongoing for two
years so there were a lot of distraught folks out there. Darling added a local company could retrofit
these lights and the city should put this out for Request For Proposals and put it in the hands of the
contractor. Foutz said they had worked with a local contractor who was instrumental in developing
these costs and understood the work needed to get the job done.Foutz's linemen could get the work
done and clarified they have the ability to do this type of work.
Terry said she agreed this was a long standing issue and was hesitant to make a decision
tonight. She requested this come back to the council on the next meeting for them to give direction
on and give more notice to the public.Butts said he did some research and he found in the 1920's the
lights were a single bulb,and in the 1940's they were a four bulb system, so moving to a two bulb
system would just change the image all over again.
Council directed that providing direction to administration on the Downtown Seward
Historical Lights be placed on the February 23,2015 meeting agenda.
Schedule a work session on policy for garbage collection.Council scheduled a work session on
this topic for Monday,March 9, 2015 at 5:30 p.m.
INFORMATIONAL ITEMS AND REPORTS
Letter to Department of Labor Commissioner Drygas RE: Seward Job Center.
COUNCIL COMMENTS
Keil thought the way the state budget was looking there would be some big cuts. She was
concerned about the Public Health Nurse's Office in Seward. Those services should be made
available at low costs and Seward needed to keep the office open. She asked staff to write a letter to
the state urging them to keep the office open, and Hunt stated he would prepare a letter.
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City of Seward,Alaska City Council Minutes
February 9, 2015 Volume 39, Page
Terry added another cut that was being considered was closing the pools in the school
district. There were be a district meeting on February 17, 2015 to discuss the Seward Pool and
parents needed to be there.Terry said it was a safety issue,not knowing how to swim.The Chamber
of Commerce's Community Awards Banquet was planned for February 13, 2015. She thanked the
Seward Marine Center for hosting the National Ocean Sciences Bowl last week and remarked the
event consisted of a fantastic bunch of kids, adults, and volunteers. It was a big event to have in
Seward and it was well run.
Butts said the Public Health Nurse had been a staple in the community and hoped council
would show support for keeping it in Seward. He would be traveling with the mayor next week to
Juneau and would be gone the week after. Butts congratulated the Seward High boys and girls
basketball teams on a successful tournament last weekend.He responded to McDonald's comments
on the sewage lagoon, and at no,point did he know of any sewage ever flowing into Resurrection
Bay. Butts wished there was an easy,fix to the sewage lagoon issue,but there was still due process
and the city was working the best they could on it.
titt
Squires supported the health nurse staying in Seward.He felt this office was more important
in smaller communities like Seward and perhaps the City Manager could convey that in his letter.
Squires added the Public Health Nurse's Officehealth nurse office was in the city's emergency plan,
so if that office went away the plan would need to be updated.
Darling also supported having the health nurse in Seward. She congratulated the Baptist
Church who had purchased the Legend's Building and noted it was amazing how much volunteer
work was going into their move. The church's current location was to become a child care center in
the near future, so the church was moving to a new location.
Hunt traveled last week'.to North Pole and Fairbanks on personal leave. While there, he
spoke with University of Alaska Fairbanks representatives with the R/V Sikuliaq. Hunt spoke with
the North Pole Vice Mayor and the'City of Fairbanks Mayor as well.
Bardarson said the National Ocean Sciences Bowl was a great program,but she had heard
the university was looking to cut that program,so if anyone had any ideas to keep it going and show
support for it,she welcomed comments.There seemed to be a lot of things scheduled to be cut.One
item the city should be particularly concerned with was the jail contract with the state to subsidize
Seward's jail for the Alaska State Troopers to use. That would be a big loss for the city, if that
contract was cut. Hunt heard Governor Walker's administration may be backing away from that
thought for now,or were now considering a smaller cut at least.Bardarson reiterated there would be
state cuts this year, and they would not be easy to swallow. Tourism was on the rise, so that was
good for Seward.
CITIZEN COMMENTS
Sara McDonald thanked the council for their support of the animal shelter tonight. She came
representing citizen groups Cause For Paws and Save Our Seward (SOS) Pets, and she thanked
council on their behalf for their support tonight.They had been working with Assistant City Manager
L{ 5
City of Seward,Alaska City Council Minutes
February 9, 2015 Volume 39, Page
and the City Manager. She added the groups were working with an architecture firm in Anchorage to
come up with preliminary plans for a new shelter. McDonald obtained numbers from the animal
shelter for the last two years of animal populations so they would make plans for a building that was
of the right size for the community's needs. She announced the fundraising events of the Pet Walk
and the Fur Ball were now separated because they were becoming too big to hold together.The Pet
Walk would be March 28,2015 and the Fur Ball would be October 3,2015.The groups intended to
keep in communication with the council.
Patrick Linton of the SCHC also expressed his appreciation for the support given to keep
the Public Health Nurse Services in the community.The SCHC worked with that office almost every
day. As a community health center, there were things they could do to fill the gaps if the Public
Health Nurse's Office went away,but not everything. It was,a specialty service the public health
nurse provided. Linton noted the SCHC had two physicians arriving the last week of February and
the center was planning a large community event on Doctors Day for March 30, 2015. Invitations
and notices would be coming out soon. The Seward Health Fair would be taking place this year at
AVTEC on May 2, 2015. ,
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS —None
ADJOURNMENT
The meeting was adjourned at 8:43 p.m.
Johanna Kinney, CMC Jean Bardarson
City Clerk Mayor
(City Seal)
14
JAN 1 3 Zp l S
CITY OF SEWARD, ALASKA
APPLICATION FOR THE
SEWARD PLANNING AND ZONING COMMISSION
NAME: : ,
STREET ADDRESS:
MAILING ADDRESS: ; . ;
HOME TELEPHONE: i- BUSINESS PHONE:
E-MAIL
ADDRESS:.s ,vc c;nq cony--) FAX:
HOW LONG IN THE CITY LIMITS OF SEWARD:
PRESENTLY EMPLOYED AT: RL;,��n
List any special training, education or background you have which may help you as a
member of the Commission. c'../le l 7/•.'4 SF k'✓/ r', 6 nPJ ifr1
Have you ever developed real property, other than your own personal residence? If so,
briefly describe the development: iv,
I am specifically interested in serving on the Planning and Zoning Commission because:
Have you ever served on a similar commission elsewhere'? Yes cNo
If so, where? And when?
Are you available for meetings Tuesday evenings? % s
If appointed, are you willing to travel: Often Occasionally Rarely X Never
gnature Date
rl
RECEIVED
CITY OF SEWARD, ALASKA
FEB 0 9 2015
APPLICATION FOR THE OFFICE OF THE
SEWARD PLANNING AND ZONING COMMISSIO
CITY
NAME: f-rl'�/tip / : { v jJ i ��'c2-
1'S l)2�
i
STREET ADDRESS:✓ //.,2 J C.' //. ,x.� /�"•"C'i.,-.1 / /
MAILING ADDRESS: / •7 /i o ,I' , r-17 _(,�7•�),,< ,/ , ' /!" y«<-='
re7 ) e_e//
HOME TELEPHONE: .-;.17.4 -- y/BUSINESS PHONE:( 9 71- =G..- i.54 37
E-MAIL
ADDRESS: '7,7 c r' ,,e r4_ Q/-c 1 G - C• 74 FAX:
i'
HOW LONG IN THE CITY LIMITS OF SEWARD: /� i e
PRESENTLY EMPLOYED AT: Al'' 1,4 <-e Cr"
List any special training, education or background you have which may help you as a
member of the Commission.
Have you ever developed real property, other than your own personal residence'? If so,
briefly describe the development: Fyn ; .,,-•%,s-e...�.•• s /2 a V 0.--7.,
,-c..i. // ✓n;:., I rev:.c/ l /r,• ii....,. ,-/ tie.",:- lam,. A i/,
I am specifically interested in serving on the Planning and Zoning Commission because:
/..?",-1-17-{-ot-rr e-/ a If ✓G//'G Se ,-- I�'r e - 47fiSi-6 ! 1-C, ,-,S Si z / ''.-1/1'C
C'. /241 /-,.. 4:// i-,//, -erg r i s/r.- c- ./”./,Cc c 74., 7 z/, /;.•//,f -:_
Have you ever served on a similar commission elsewhere Year No
If so, where? f�<<. (/- And when? ',/-/Cd,," /-?e.-.7 t /") --:4 �'. " - 1e-.•
Are you available for meetings Tuesday evenings? TG s _
If appointed, are you willing to travel: Often Occasionally ) Rarely Never
lr , . /A , ,. J
Signature, Date
I-1g
•
uu[l__
P. O. BOX 87
MAYOR AND MEMBERS
SEWARD CITY COUNCIL
CITY OF SEWARD
SEWARD, AK. 99664
DEAR MEMBERS:
It is my understanding there are vacancies open on the Planning and Zoning Commission
in February. Since I will be out of state until the end of February, I am writing this letter to
enlist your support for an appointment to the Commission.
I am a lifetime resident of Seward and have always been interested in the orderly
development of this community. I have served on the City Council and have some insight
on how the commission and the City Council can work together to better serve the
community.
Whatever we can do to enhance our tax base with home construction and economic
development projects should be a priority with the City. More year around employment
will attract families, put more children in school, and provide more opportunity for people
wanting to make Seward their permanent home.
Thank you for considering my application for an appointment to the planning and Zoning
Commission.
Sincerely yours,
e../
MARGARET ANDERSON
Lk
Providence Health&Services INC_DET_OPS 1 EAL
MGD-PROV SEWARD MED CTR
Printed On 2/13 to By 10 ie sw
Printed By aaNensw
Detail Statement of Operations fin Thousands)
Reported as of November 2014
Month-To-Date Year-To-Date
Actual Budget %Variance Actual Budget %Variance Pr.Year %Variance
Gross Service Revenues:
76 188 -59.3% Acute Care-Inpatient 1,057 2,082 -49.2
441 582 5,989 -29.1%
-24.2% Acute Care-Outpatient 6,925 7,079 -2.2% 5,989 15.6%
71 178 -60.3% Primary Care 1,035 2,035 -49.1% 1,625
1,359 1,378 -1.3% Long-term Care -36.3%
13,833 15,333 -9.8% 13,520 2.3%
2,3 6 18.3% Total Gross Service Revenues 22,851 28,529 -13.9% 22,626 � %
Revenue Deductions.
65 54 19.9% Chanty Care 505 594 -15.0% 638
371 427 -13.0% Medicare Medicaid -27.
4,304 4,740 -9.2% 832 417.1%%
16 15 11.3% Negotiated Contracts 216 160 35.2% 82
32 74 -56.3% Other Deduction Expense 807 815 115 -1.0% 996 -119.0%
9.0%
484 589 -14.9% Revenue Deductions 5,832 8,309 -7.8% 2,549 128.8%
18 69 -73.3% Bad Debt Deduction 956 758 262% 662
1,445 1,888 44.5%
-14.4% Net Service Revenue 18,083 19,482 -17.5% 19,418 -17.3%
83 4 2197.0% Other Operating Revenue 225 107 110 7% 606
}1 1,528 �1 { -62.8%
1 9.8% Total Net Operating Revenues -- ''F� 19,5(39 -18.8% 20,022 ..-repr
0 Expenses from Operations:
Other Expenses from Operations:
725 808 -10.3% Salaries and Wages 8,363 8,981
177 75 -4.8% 8,405 -0.5%
136.6% Employee Benefits 2,184 857 154.8% 2,423 _9,8g6
7 6 18.5% Professional Fees Expense
147 66 123.0% 76 94.4%
64 92 -30.2% Supplies 911 1,015 -10.3% 978
152 401 -62.1% Purchased Services Expense 1 991 -7 8%
4 2 4,411 -54.9% 2,159 -7.8%
197.4% Depreciation Expense 19 17 14.5% 13
0 2 -100.0% Interest and Amortization 51.
42 17 157.3% 76 -44.1 1 51.7%
%
1 0 51.1% Taxes and Licenses 15 23 -34.0%
51 62 -17.8% Other Expenses 2 -32.9%
1,182 1, 726 690 5.1% 1211 -32.9%
-18.4 Other Expenses from Operations 14, 97 --Mr -1 .4 15,211 ---- .174r
1,182 1 4 Total Operating Expenses 14,397 f 4 15,211 ---T'zr
42.2% Excess of Rev Over Exp from OPS 93 -45.8% ---4-,FT -80.7%
0 0 -82.6% Non-Operating Gain(Loss) 0 0 64.4% 0 69.0%
42.2% Excess of Rev Over Exp -176R- 493 -45.8% 4,812 -60.7%
Other Activity-Unrestricted (2,606) (2,723) _4.3%
Increase(Decrease)In UR Net Assets (714) , 8W -134.2%
Providence Health&Services INC_DET_OPS 1EAL
Printed On 2/13/1 @107_14 AM
MGD-PROV SEWARD MED CTR Panted By aaltensw
Detail Statement of Operations on Thousands)
Reported as of December 2014
Month-To-Dale Year-To-Date
Actual Budget %Variance Actual Budget %Variance Pr.Year %Variance
Gross Service Revenues:
81 189 -57.0% Acute Care-Inpatient 1,138 2,270 -49.9% 1,650
532 589 -31.7%
-9.6% Acute Care-Outpatient 7,457 7,667 -2.7% 7,057 5.7
70 166 -57.9% Primary Care 1,105 2,201 -49.8% 1,771 -37.6%
1,308 1,423 -8.1% Long-term Care 15,141 16,756 -9.6% 14,713
1, 2,386 -15.8% Total Grose Service Revenues 2.9%
24,&1 28,895 -14.0% 5,19 -- >�
Revenue Deductions:
42 54 -21.6% Chanty Care 547 648 -15.6% 729
2 439 66.1%
-99.6% Medicare Medicaid 4,306 5,179 -16.9% 1,618 166.1%
20 15 37.1% Negotiated Contracts 236 174 35.4% 104 127.4%
19 74 -74.0% Other Deduction Expense 826 890 -7.1% 1,048
84 581 -85.8% Revenue Deductions -21.2%
5,915 8,891 -14.2% 3,499 89.1%
118 69 71.3% Bed Debt Deduction 1,074 827 29.9% 745 44.1%
1,789 1,715 4.3% Net Service Revenue 17,853 21,178 -15.7% 20,948 -14.8%
9 92 -90.3% Other Operating Revenue 234 199 17.7% 655
1,798 1,� -0.5% Total Net Operating Revenues 16.3%
(v�y` p 9 18, 7 X17 -15.4 21, 3 -16.3%
Expenses from Operations.
Other Expenses from Operations:
737 834 -11.6% Salaries and Wages 9,100 9,815 -7.3% 9 217
114 75 -1.3%
53.4% Employee Benefits 2.299 932 146.7% 2,633 -12.7%
25 6 322.2% Professional Fees Expense 172 72 139.6% 103
67.1%
96 89
7,9% Supplies 1,007 1,105 -8.6% 1,065 -5.5%
148 401 -63.1% Purchased Services Expense 2,139 4,812 -55.6% 2,381
3 2 57.2%
96.7% Depreciation Expense 22 18 21.4% 14 57.2%
27 2 1687.4% Interest and Amortization 69 18 284.8% 87
0 0 -20.6%
-102.4% Taxes and Licenses 15 23 -35.3% 3 340.9%
131 62 109.1% Other Expenses 856 753 13.7% 1,248 -31.4%
1,282 1, -12.8% Other Expenses from Operations 15,879 17 -10.8 18,752 4.4'W
1ar Total Operating Expenses -13;171T -j ,547 --MUM 16,752 -4r.zir
- T 53.2% Excess of Rev Over Exp from OPS -TAW -37.1% 1
0 0 -42.1% Non-Operating Gain(Loss) 0 0 55.5% 0 61.0%
7 53.2% Excess of Rev Over F -37.1% - g -50.4%
Other Activity-Unrestricted (2,863) (5,034) -43.1%
Increase(Decrease)In UR Net Assets (455) (182) 149.5%
Monthly Budget-to-Actual Revenue Report -- By FUND
Run:2/17/2015 at 12:34 AM City of Seward Page: 1
General Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
4000 Tax Revenue-Sales 838,340.20 4,102,379.33 4,345,548.96 (243,169.63) 4,345,548.96 (243,169.63) 94.40
4010 Tax Revenue-Real Property 133,988.71 712,575.25 714,999.96 (2,424.71) 714,999.96 (2,424.71) 99.66
4011 Tax Revenue-Personal Property 48,870.94 249,069.35 285,000.00 (35,930.65) 285,000.00 (35,930.65) 87.39
4012 Tax Revenue-Motor vehicle 751.72 23,062.85 27,999.96 (4,937.11) 27,999.96 (4,937.11) 82.37
4020 Hotel/Motel Room Tax 1,760.00 410,755.92 384,999.96 25,755.96 384,999.96 25,755.96 106.69
4030 Payments in Lieu of Tax 2,952.00 82,490.00 74,000.04 8,489.96 74,000.04 8,489.96 111.47
4040 Penalties and Interest on Taxes 18.51 890.06 1,599.96 (709.90) 1,599.96 (709.90) 55.63
4100 Building Permits 21,637.02 67,513.84 50,000.04 17,513.80 50,000.04 17,513.80 135.03
4101 Permits-Taxi 0.00 1,050.38 999.96 50.42 999.96 50.42 105.04
4102 DMV-Drivers License 1,242.50 23,597.00 24,000.00 (403.00) 24,000.00 (403.00) 98.32
4103 DMV-Motor Vehicles 3,492.30 69,988.50 65,000.04 4,988.46 65,000.04 4,988.46 107.67
4104 Animal Control Licenses 0.00 260.00 350.04 (90.04) 350.04 (90.04) 74.28
4105 Business License 3,390.00 19,890.00 21,000.00 (1.110.00) 21,000.00 (1,110.00) 94.71
4106 License and Permits-Misc 131.82 3,684.59 2,000.04 1,684.55 2,000.04 1,684.55 184.23
4200 Revenue Sharing 0.00 214,826.00 249,999.96 (35.173.96) 249,999.96 (35,173.96) 85.93
4201 PERS On-Behalf payments by SOA 897,728.63 897,728.63 0.00 897,728.63 897,728.63 0.00 100.00
4202 Jail Contract 0.00 663,145.50 745,470.00 (82,324.50) 670,821.00 (7,675.50) 98.86
4203 Dispatch Contract w/State of AK 12,125.00 48,500.00 .48,500.04 (0.04) 48,500.04 (0.04) 100.00
4204 KPB 911 Dispatch 0.00 51,360.00 50,640.00 720.00 50,640.00 720.00 101.42
4205 Alaska Liquor Tax 0.00 16,700.00 21,999.96 (5,299.96) 21,999.96 (5,299.96) 75.91
4206 Alaska Raw Fish Tax 0.00 482,543.24 519,999.96 (37,456.72) 519,999.96 (37.456.72) 92.80
01 4207 Fisheries Resource Landing Tax 0.00 18,246.75 0.00 18,246.75 0.00 18,246.75 0.00
4251 Grant Revenue-Federal Grants 0.00 7,962.47 0.00 7,962.47 0.00 7,962.47 0.00
N 4252 Grant Revenue-State Grants 5,425.06 48,341.02 0.00 48,341.02 83,138.83 (34,797.81) 58.14
4253 Grant Revenue-Misc Grants 1,696.00 4,696.00 0.00 4,696.00 5,368.00 (672.00) 87.48
4300 Admin.Exp.-Jail 7,249.17 86,990.00 86,990.04 (0.04) 86,990.04 (0.04) 100.00
4301 Admin Exp.-Harbor 27,607.58 331,291.00 331,290.96 0.04 331,290.96 0.04 100.00
4302 Admin.Exp.-SMIC 7,368.42 88,420.80 88,427.04 (6.24) 88,427.04 (6.24) 99.99
4303 Admin.Exp.-Parking Fund 861.58 10,339.00 9,909.00 430.00 9,909.00 430.00 104.34
4304 Admin.Exp.-Electric 72,019.75 864,237.00 864,237.00 0.00 864,237.00 0.00 100.00
4305 Admin.Exp.-Water 19,868.25 238,419.00 238,419.00 0.00 238,419.00 0.00 100.00
4306 Admin.Exp.-Sewer 12,133.33 145,600.20 145,599.96 0.24 145,599.96 0.24 100.00
4307 Copying Fees 653.91 8,245.26 9,000.00 (754.74) 9,000.00 (754.74) 91.61
4308 Sales Tax Credit for Prompt Remittance 0.00 4,000.00 3,999.96 0.04 3,999.96 0.04 100.00
4309 Zoning Fees 0.00 0.00 249.96 (249.96) 249.96 (249.96) 0.00
4310 Project Management 313.14 1,218.04 0.00 1,218.04 0.00 1,218.04 0.00
4311 Zoning Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4320 Misc Dog Fees 100.00 2,055.00 2,199.96 (144.96) 2,199.96 (144.96) 93.41
4321 Miscellaneous Jail Revenue 0.00 1,230.70 1,500.00 (269.30) 1,500.00 (269.30) 82.05
4322 Miscellaneous Dispatching 833.33 10,000.00 9,999.96 0.04 9,999.96 0.04 100.00
4323 Miscellaneous Police Fees 140.00 1,165.00 0.00 1,165.00 0.00 1,165.00 0.00
4330 Street Work Orders 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4331 Shop Work Orders 0.00 1,697.50 2,799.96 (1,102.46) 2,799.96 (1,102.46) 60.63
4332 GF Equipment Rental 0.00 7,140.00 0.00 7,140.00 0.00 7,140.00 0.00
4340 P&R:Public Use Fees 87.04 4,763.56 3,500.04 1,263.52 3,500.04 1,263.52 136.10
4341 P&R:Punchard Fees 839.26 14,743.40 20,000.04 (5,256.64) 20,000.04 (5,256.64) 73.72
4342 P&R:Class Registrations 6,020.00 55,777.00 63,999.96 (8.222.96) 63,999.96 (8,222.96) 87.15
4343 P&R:Facility Rental 156.40 2,410.94 650.04 1,760.90 650.04 1,760.90 370.89
Monthly Budget-to-Actual Qevenue Report -- By FUND
Run:2/ 5 at 12:34 AM City c ward `
Gei Fund age: 2
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual_
Month Actual Budget Budget Budget Budget Budget
4344 P&R:Tournaments 0.00 1,681.32 9,999.96 (8,318.64) 9,999.96 (8,318.64) 16.81
4345 P&R:Special Events 440.00 19,222.72 20,000.04 (777.32) 20,000.04 (777.32) 96.11
4347 P&R:Shower Fees 0.00 11,195.39 11,000.04 195.35 11,000.04 195.35 101.78
4348 P&R:Rock Wall Fees 0.00 809.37 1,200.00 (390.63) 1,200.00 (390.63) 67.45
4349 P&R:Pavilion Fees 186.92 4,230.63 3,999.96 230.67 3,999.96 230.67 105.77
4350 P&R:Camping Fees (16.889.72) 330,169.35 264,999.96 65,169.39 264,999.96 65,169.39 124.59
4351 P&R:Camping w/Utilities 9.35 214,942.13 219,999.96 (5,057.83) 219,999.96 (5,057.83) 97.70
4352 P&R:RV Dump Station 0.00 0.00 5,000.04 (5,000.04) 5,000.04
(5.000.04) 0.00
4353 P&R:Misc Revenue 0.00 352.78 1,200.00 (847.22) 1,200.00 (847.22) 29.40
4354 P&R:Work Orders 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4370 Library Service Revenue 527.50 9,803.98 12,000.00 (2.196.02) 12,000.00 (2.196.02) 81.70
4371 Library Circulation Revenue 374.40 5,272.81 6,999.96 (1,727.15) 6,999.96 (1.727.15) 75.33
4372 Museum Revenue 0.00 6,951.00 12,000.00
(5,049.00) 12,000.00 (5,049.00) 57.93
4373 Museum Admissions 0.00 17,679.00 0.00 17,679.00 0.00 17,679.00 0.00
4380 General Fund Land Rents&Leases 6,825.00 63,890.00 54,699.96 9,190.04 54,699.96 9,190.04 116.80
4382 Jail Facility Rental 2,500.00 30,000.00 30,000.00 0.00 30,000.00 0.00 100.00
4383 Municipal Building Rent 0.00 64,370.28 65,000.04 (629.76) 65,000.04 (629.76) 99.03
4400 Fines and Bails 331.34 14,072.72 9,000.00 5,072.72 9,000.00 5,072.72 156.36
4500 GF Interest on Investments 61.06 31,682.95 50,000.04 (18,317.09) 50,000.04 (18,317.09) 63.37
4501 GF Penalties&Interest 7.20 446.38 3,000.00 (2,553.62) 3,000.00 (2,553.62) 14.88
4503 GF Misc Interest Revenue 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4610 Surplus Sales 0.00 20.00 2,000.04 (1,980.04) 2,000.04 (1,980.04) 1.00
4611 Gravel Sales 0.00 520.00 0.00 520.00 0.00 520.00 0.00
4620 Franchise Fee-Refuse 5,080.48 14,133.75 15,000.00 (866.25) 15,000.00 (866.25) 94.23
4630 City Clerk Fees 15.00 285.00 200.04 84.96 200.04 84.96 142.47
4631 Collection of Doubtful Acconts 0.00 2,159.67 0.00 2,159.67 0.00 2,159.67 0.00
cy4632 Insurance Recovery/Rebate 0.00 51,198.00 0.00 51,198.00 0.00 51,198.00 0.00
1 4633 Vending Machine Fees 0.00 0.00 2,499.96 (2,499.96) 2,499.96 (2,499.96) 0.00
UNJ 4634 SVAC Maintenance Fee 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4639 Misc Service Fees (19.81) 480.98 3,000.00 (2,519.02) 3,000.00
(2.519.02) 16.03
5899 Miscellaneous Revenue 0.00 1,387.44 0.00 1,387.44 0.00 1,387.44 0.00
5930 Assessment Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5931 Assessment Interest 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Revenues $ 2,129,250.29 $ 10,997,957.73 $ 10,319,681.76 $ 678,275.97 $ 11,231,268.22 $ (233310.49) $ 97.92
Monthly Budget-to-Actual Revenue Report -- By FUND
Run:2/17/2015 at 12:34 AM City of Seward Page: 3
Harbor Enterprise Fund 9
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5000 Land Rents&Leases 68,380.87 334,211.36 405,999.96 (71.788.60) 405,999.96 (71.788.60) 82.32
5001 Land Lease Credits (15.500.00) (31,000.00) (64.128.00) 33,128.00 (64,128.00) 33,128.00 48.34
5100 Transient Moorage 35,428.55 603,811.77 565,350.00 38,461.77 565,350.00 38,461.77 106.80
5101 Moorage 75,000.69 1,018,868.49 1,035,999.96 (17,131.47) 1,035,999.96 (17.131.47) 98.35
5102 Wharfage 72.04 30,232.26 48,000.00 (17,767.74) 48,000.00
(17,767.74) 62.98
5103 Boat Lift Fees 1,417.50 110,659.45 111,999.96 (1,340.51) 111,999.96 (1,340.51) 98.80
5105 Harbor Power Sales 26,283.54 320,766.66 360,000.00 (39,233.34) 360,000.00 (39,233.34) 89.10
5108 Harbor Capital Renewal Fee 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5150 Shower Fees 456.09 15,028.06 12,000.00 3,028.06 12,000.00 3,028.06 125.23
5153 Fuel Pumping Fee 0.00 20,412.69 20,500.08 (87.39) 20,500.08
(87.39) 99.57
5154 Waiting List Fees 63.00 7,497.00 6,999.96 497.04 6,999.96 497.04 107.10
5155 Towing Fees 0.00 1,365.00 2,000.04 (635.04) 2,000.04 (635.04) 68.25
5156 Pumping Boats 0.00 378.00 249.96 128.04 249.96 128.04 151.22
5157 North Harbor Launch Fee 0.00 33,205.74 35,000.04 (1,794.30) 35,000.04 (1.794.30) 94.87
5158 South Harbor Launch Fee 0.00 37,031.07 15,000.00 22,031.07 15,000.00 22,031.07 246.87
5800 Labor&Services 527.18 8,038.43 11,499.96 (3.461.53) 11,499.96 (3,461.53) 69.90
5801 Turn on Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5802 Equipment Rental 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5890 Collection of Doubtful Accounts 0.00 10,988.26 999.96 9,988.30 999.96 9,988.30 1,098.87
5899 Miscellaneous Revenue 10.00 818.80 2,000.04 (1,181.24) 2,000.04 (1,181.24) 40.94
5900 EF Interest Revenue 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5901 EF Investment Interest 0.00 0.00 15,000.00 (15.000.00) 15,000.00 (15.000.00) 0.00
5905 EF Penalties and Interest 1,053.33 10,206.36 5,000.04 5,206.32 5,000.04 5,206.32 204.13
5911 Unrealized Gain on FV of Investments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
S1 5920 PERS On-behalf paid by SOA 149,069.91 149,069.91 0.00 149,069.91 149,069.91 0.00 100.00
�'\ 5922 State Grant Funds 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5940 Amortization of Contributions-in-Aid 70,974.86 851,698.33 954,483.96 (102,785.63) 954,483.96 (102,785.63) 89.23
5941 Amortization of Bond Premiums 0.00 0.00 8.375.04 (8.375.04) 8,375.04 (8.375.04) 0.00
Total Revenues $ 413,237.56 $ 3,533,287.64 $ 3,552,330.96 $ (19,043.32) $ 3,701,400.87 $ (168,113.23) $ 95.46
Monthly Budget-to-Actue' °°venue Report -- By FUND
Run:2/ 5 at 12:34 AM City < ward 'age: 4
SMIC El rise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual _
Month Actual Budget Budget Budget Budget Budget
Revenues
4632 Insurance Recovery 0.00 5,520.00 0.00 5,520.00 0.00 5,520.00 0.00
5000 Land Rents&Leases 39,647.04 155,948.96 111,999.96 43,949.00 111,999.96 43,949.00 139.24
5101 Moorage 95.20 6,763.40 3,000.00 3,763.40 3,000.00 3,763.40 225.45
5102 Wharfage 15.75 5,995.31 4,250.04 1,745.27 4,250.04 1,745.27 141.06
5103 Boat Lift Fees 4,102.89 133,948.57 99,999.96 33,948.61 99,999.96 33,948.61 133.95
5104 Storage Fees 10,432.00 107,480.90 110,000.04 (2.519.14) 110,000.04 (2,519.14) 97.71
5106 SMIC Power Sales 4,477.09 45,863.96 33,999.96 11,864.00 33,999.96 11,864.00 134.89
5109 Washdown Pad Fees 0.00 7,955.63 0.00 7,955.63 0.00 7,955.63 0.00
5153 Fuel Pumping Fee 0.00 14,524.14 3,000.00 11,524.14 3,000.00 11,524.14 484.14
5800 Labor&Services 0.00 891.55 999.96 (108.41) 999.96 (108.41) 89.16
5801 Turn on Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5802 Equipment Rental 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5901 EF Investment Interest 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5905 EF Penalties and Interest 0.00 127.83 0.00 127.83 0.00 127.83 0.00
5911 Unrealized Gain on FV of Investments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5940 Amortization of Contributions-in-Aid 40,210.77 482,529.21 1,048,048.08 (565 518 87) 1,048,048.08 (565.518.87) 46.04
Total Revenues $ 98,980.74 $ 967,549.46 $ 1,415,298.00 $ (447,748.54) $ 1,415,298.00 $ (447,748.54) $ 68.36
(-51
01
Monthly Budget-to-Actual Revenue Report -- By FUND
Run:2/17/2015 at 12:34 AM City of Seward Page: 5
Parking Enterprise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5200 S.Harbor Lot 0.00 114,959.79 120,000.00 (5.040.21) 120,000.00 (5.040.21) 95.80
5201 N.Harbor Lot 0.00 64,126.18 54,999.96 9,126.22 54,999.96 9,126.22 116.59
5202 N.E.Ramp Lot 0.00 47,934.58 45,999.96 1,934.62 45,999.96 1,934.62 104.21
5203 Boulder Field Lot 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5204 S.Harbor Uplands Lot 0.00 17,378.52 15,999.96 1,378.56 15,999.96 1,378.56 108.62
5205 Slip Holder Parking Passes 0.00 26,402.00 24,999.96 1,402.04 24,999.96 1,402.04 105.61
5206 Employee Passes 0.00 7,683.21 7,500.00 183.21 7,500.00 183.21 102.44
5207 Miscellaneous Parking Fees 0.00 93.46 399.96 (306.50) 399.96 (306.50) 23.37
5208 S.W.Harbor Lot 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5209 Company Vehicle Pass 0.00 93.46 0.00 93.46 0.00 93.46 0.00
5210 Vehicle w/Trailer 0.00 10,467.38 10,500.00 (32.62) 10,500.00 (32.62) 99.69
5211 Visitor Parking Permits 0.00 467.30 0.00 467.30 0.00 467.30 0.00
5212 Fines-Parking Tickets 0.00 3,152.20 0.00 3,152.20 0.00 3,152.20 0.00
5899 Miscellaneous Revenue 0.00 620.65 0.00 620.65 0.00 620.65 0.00
5901 EF Investment Interest 0.00 1.31 3,000.00 (2,998.69) 3,000.00 (2,998.69) 0.04
5911 Unrealized gain on FV of Investments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5940 Amort of CIA 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Revenues $ 0.00 $ 293,380.04 $ 283,399.80 $ 9,980.24 $ 283,399.80 $ 9,980.24 $ 103.52
(5\
s
Monthly Budget-to-Actual °°venue Report-- By FUND
Run:2/ i at 12:34 AM City c ward age: 6
Electric I prise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 162,542.53 1,848,856.73 1,908,641.04 (59,784.31) 1,908,641.04 (59.784.31) 96.87
5302 Residential fuel factor 85,858.11 923,942.00 873,245.04 50,696.96 873,245.04 50,696.96 105.81
5303 Residential customer charge 38,652.51 461,013.21 485,532.00 (24.518.79) 485,532.00 (24.518.79) 94.95
5310 SG Service 86,316.74 1,112,570.48 1,160,859.00 (48,288.52) 1,160,859.00 (48,288.52) 95.84
5312 SG fuel factor 39,535.13 486,392.58 460,223.04 26,169.54 460,223.04 26,169.54 105.69
5313 SG Customer Charge 16,668.13 201,290.60 236,220.00 (34,929.40) 236,220.00 (34,929.40) 85.21
5320 LG Service 148,311.09 1,810,905.16 1,978,532.04 (167,626.88) 1,978,532.04 (167,626.88) 91.53
5321 L.G.Power Co-op Rebate 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5322 LG fuel factor 117,435.43 1,332,135.39 1,262,780.04 69,355.35 1,262,780.04 69,355.35 105.49
5323 LG customer charge 3,533.22 41,356.16 44,688.00 (3,331.84) 44,688.00 (3,331.84) 92.54
5324 LG demand charge 93,818.34 1,391,820.66 1,459,574.04 (67,753.38) 1,459,574.04 (67,753.38) 95.36
5325 Electric KVAR rate 0.00 0.00 9,999.96 (9,999.96) 9,999.96 (9,999.96) 0.00
5326 Altemate Energy (156.72) (874.13) (3,651.00) 2,776.87 (3,651.00) 2,776.87 23.94
5340 Spec.Contract Energy 8,720.00 117,751.43 105,608.04 12,143.39 105,608.04 12,143.39 111.50
5342 Special Contract fuel factor 37,315.05 523,407.79 496,173.00 27,234.79 496,173.00 27,234.79 105.49
5343 Spec.Contract customer charge 78.40 938.82 941.04 (2.22) 941.04 (2.22) 99.76
5344 Special Contract Demand 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5345 Special Contract Demand 25,275.00 386,570.47 317,768.04 68,802.43 317,768.04 68,802.43 121.65
5350 Harbor Fund Power Sales 21,734.27 212,862.43 210,741.00 2,121.43 210,741.00 2,121.43 101.01
5352 Harbor power fuel factor 9,578.08 87,583.17 87,462.96 120.21 87,462.96 120.21 100.14
5360 Street&Yard 6,455.71 68,362.80 69,999.96 (1,637.16) 69,999.96 (1.637.16) 97.66
5362 Yard Light Fuel 809.72 5,859.69 0.00 5,859.69 0.00 5,859.69 0.00
c..3-\ 5801 Turn on Fees 457.32 17,269.94 15,000.00 2,269.94 15,000.00 2,269.94 115.13
5802 Equipment Rental 7,092.50 15,172.50 24,999.96 (9.827.46) 24,999.96 (9,827 46) 60.69
5803 Joint Pole Use 9,984.00 9,984.00 9,999.96 (15.96) 9,999.96 (15.96) 99.84
5804 Work Order Revenue 7,021.01 33,907.41 20,000.04 13,907.37 20,000.04 13,907.37 169.54
5805 Chugach Coop Divid. 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5890 Collection of Doubtful Accounts 0.00 4,987.65 0.00 4,987.65 0.00 4,987.65 0.00
5899 Miscellaneous Revenue 0.00 0.00 2,000.04 (2.000.04) 2,000.04 (2.000.04) 0.00
5901 EF Investment Interest 0.00 8.25 12,000.00 (11.991.75) 12,000.00 (11,991.75) 0.07
5905 EF Penalties and Interest 4,983.91 71,046.17 60,000.00 11,046.17 60,000.00 11,046.17 118.41
5906 EF Work Order Interest 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5911 Unrealized gain on FV of Investments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5920 PERS On-Behalf paid by SOA 164,412.52 164,412.52 0.00 164,412.52 164,412.52 0.00 100.00
5931 Assessment Interest 0.00 530.09 999.96 (469.87) 999.96 (469.87) 53.01
5940 Amort.of CIA-General 79,024.47 948,293.63 1,043,385.96 (95,092.33) 1,043,385.96 (95,092.33) 90.89
5941 Amort.Bond Premium 0.00 0.00 8,366.04 (8,366.04) 8,366.04 (8,366.04) 0.00
5990 Surplus Sales 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Revenues $ 1,175,456.47 $ 12,278,357.60 $ 12,362,089.20 $ (83,731.60) $ 12,526,501.72 $ (248,144.12) $ 98.02
•
Monthly Budget-to-Actual Revenue Report -- By FUND
Run:2/17/2015 at 12:34 AM City of Seward Page: 7
Water Enterprise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 36,143.54 440,827.10 433,247.04 7,580.06 433,247.04 7,580.06 101.75
5310 SG Service 6,640.40 110,312.17 127,602.96 (17,290.79) 127,602.96 (17,290.79) 86.45
5320 LG Service 13,259.88 201,030.01 219,759.96 (18,729.95) 219,759.96 (18,729.95) 91.48
5330 SMIC Sales 2,348.16 45,142.48 62,478.96 (17,336.48) 62,478.96 (17,336.48) 72.25
5340 Spec.Contracts 1,398.07 236,151.97 306,299.04 (70,147.07) 306,299.04 (70.147.07) 77.10
5801 Turn on Fees 429.67 9,952.71 4,662.96 5,289.75 4,662.96 5,289.75 213.44
5806 Ship Water 0.00 57,111.30 97,263.00 (40,151.70) 97,263.00 (40,151.70) 58.72
5807 Hydrant Rentals 4,807.12 57,821.92 57,215.04 606.88 57,215.04 606.88 101.06
5899 Miscellaneous Revenue 327.98 26,331.95 300.00 26,031.95 300.00 26,031.95 8,777.32
5901 EF Investment Interest 0.00 9.99 9,999.96 (9.989.97) 9,999.96 (9,989.97) 0.10
5905 EF Penalties and Interest 781.05 8,502.89 0.00 8,502.89 0.00 8,502.89 0.00
5911 Unrealized gain on FV of Investments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5920 PERS On-behalf paid by SOA 72,484.77 72,484.77 0.00 72,484.77 72,484.77 0.00 100.00
5922 State Project Funds 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5940 Amort.of CIA-General 2,037.43 24,449.16 22,223.04 2,226.12 22,223.04 2,226.12 110.02
Total Revenues $ 140,658.07 $ 1,290,128.42 $ 1,341,051.96 $ (50,923.54) $ 1,413,536.73 $ (123,408.31) $ 91.27
V ,
OO
Monthly Budget-to-Actua' '3-venue Report -- By FUND
Run:2/1 at 12:34 AM City c Nerd age: 8
Wastewatet ____,rprise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 46,831.03 568,984.58 560,820.00 8,164.58 560,820.00 8,164.58 101.46
5310 SG Service 31,433.29 165,574.23 171,191.04 (5,616.81) 171,191.04 (5.616.81) 96.72
5320 LG Service 17,065.98 244,239.02 257,112.00 (12,872.98) 257,112.00 (12.872.98) 94.99
5330 SMIC Sales 2,865.03 34,370.07 33,746.04 624.03 33,746.04 624.03 101.85
5808 Sewer-Inspection 0.00 0.00 500.04 (500.04) 500.04 (500.04) 0.00
5809 Water/Seward Misc.Service 0.00 2,826.24 500.04 2,326.20 500.04 2,326.20 565.20
5901 EF Investment Interest 0.00 0.00 1,200.00 (1,200.00) 1,200.00 (1,200.00) 0.00
5905 EF Penalties and Interest 85.32 1,724.43 1,500.00 224.43 1,500.00 224.43 114.96
5911 Unrealized gain on FV of Investments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5920 PERS On-behalf paid by SOA 59,215.50 59,215.50 0.00 59,215.50 59,215.50 0.00 100.00
5940 Amort.of CIA-General 13,717.75 164,612.97 164,613.00 (0.03) 164,613.00 (0.03) 100.00
Total Revenues $ 171,213.90 $ 1,241,547.04 $ 1,191,182.16 $ 50,364.88 $ 1,250,397.66 $ (8,850.62) $ 99.29
V
Monthly Budget-to-Actual EXP Report by FUND
Run:2/17/2015 at 12:36 AM City of Seward Page: 1
General Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 290,779.74 3,637,518.86 3,826,992.00 189,473.14 3,836,865.00 199,346.14 94.80
6001 Overtime 15,665.16 159,166.26 129,132.00 (30,034.26) 132,838.45 (26,327.81) 119.82
6002 Standby Time 1,164.98 8,144.70 7,896.00 (248.70) 7,896.00 (248.70) 103.15
6100 Medicare 6,581.87 79,505.62 77,076.00 (2,429.62) 77,076.00 (2.429.62) 103.15
6101 Unemployment Insurance 1,613.98 13,917.78 24,491.96 10,574.18 24,491.96 10,574.18 56.83
6102 Workers'Compensation 11,305.04 128,906.88 134,636.04 5,729.16 134,636.04 5,729.16 95.74
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 139,097.24 369,967.88 406,764.00 36,796.12 406,764.00 36,796.12 90.95
6201 Retirement Benefits 966,963.72 1,717,291.69 863,496.00 (853.795.69) 1,762,629.13 45,337.44 97.43
6202 Health Insurance 134,068.28 1,570,004.23 1,379,024.00 (190,980.23) 1,379,024.00 (190,980.23) 113.85
6203 In Lieu of FICA 381.46 5,676.66 4,932.00 (744.66) 4,932.00 (744.66) 115.10
Total Personnel Costs: $ 1,567,621.47 $ 7,690,100.56 $ 6,854,440.00 $ (835,660.56) $ 7,767,152.58 $ 77,052.02 $ 99.01
Non-Personnel Costs:
7000 Audit 0.00 72,283.00 69,999.96 (2,283.04) 69,999.96 (2,283.04) 103.26
7001 Communications 10,063.86 107,265.49 106,074.96 (1,190.53) 106,074.96 (1,190.53) 101.12
7002 Postage and Freight 2,240.95 42,721.51 42,849.96 128.45 42,849.96 128.45 99.70
7003 Banking&Credit Card Fees (648.52) 6,508.08 10,100.04 3,591.96 10,100.04 3,591.96 64.44
7004 Insurance 0.00 106,399.67 220,249.80 113,850.13 220,249.80 113,850.13 48.31
7005 CY Insurance Recovery 0.00 0.00 0.00 0.00 0.00 0.00 0.00
S- 7006 Legal 7,096.21 99,571.75 129,999.96 30,428.21 129,999.96 30,428.21 76.59
7009 Contracted Services 49,572.06 275,762.89 265,599.84 (10.163.05) 265,599.84 (10,163.05) 103.83
0 7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7011 Testing 217.00 2,298.39 0.00 (2,298.39) 0.00 (2,298.39) 0.00
7012 Other Special Services 20,465.60 36,381.16 29,500.08 (6,881.08) 34,317.58 (2,063.58) 106.01
7013 State Lobbying Fees (4.00) 84,500.00 84,500.04 0.04 84,500.04 0.04 100.00
7014 Federal Lobbying Fees 0.00 99,075.34 92,199.96 (6.875.38) 92,199.96 (6,875.38) 107.46
7015 Utilities 38,603.11 463,937.68 455,900.04 (8.037.64) 455,900.04 (8.037.64) 101.76
7016 Heating Fuel 6,804.57 69,575.98 115,650.00 46,074.02 115,650.00 46,074.02 60.16
7017 Rents&Leases 2,500.00 58,005.32 62,000.04 3,994.72 62,000.04 3,994.72 93.56
7020 CHC Recruitment/Retention 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7200 Library Materials-Other 0.00 19.70 0.00 (19.70) 0.00 (19.70) 0.00
7201 Library Books 27.97 8,938.08 12,000.00 3,061.92 12,000.00 3,061.92 74.48
7202 Library Periodicals 0.00 4,157.26 3,000.00 (1.157.26) 3,000.00 (1,157.26) 138.58
7203 Library Standing Orders 0.00 5,857.73 5,000.04 (857.69) 5,000.04 (857.69) 117.15
7204 Library Non-Print 55.72 3,271.07 5,499.96 2,228.89 5,499.96 2,228.89 59.47
7210 Vehicle Supplies 373.32 5,019.02 7,749.96 2,730.94 7,749.96 2,730.94 64.76
7211 Gas&Lube 2,498.69 84,003.91 108,270.12 24,266.21 108,270.12 24,266.21 77.59
7212 Uniform Allowance 0.00 7,391.98 7,569.96 177.98 7,569.96 177.98 97.65
7213 Safety Equipment 1,932.84 9,337.09 17,649.84 8,312.75 17,649.84 8,312.75 52.90
7214 Janitorial Supplies 266.13 13,387.71 13,200.00 (187.71) 13,200.00 (187.71) 101.42
7215 Operating Supplies 16,742.92 313,628.65 286,500.08 (27,128.57) 281,753.08 (31,875.57) 111.31
7216 Maintenance&Repair 17,195.39 202,627.04 256,730.16 54,103.12 257,060.16 54,433.12 78.82
7217 Small Tools&Equipment 29,771.27 95,359.80 72,400.08 (22.959.72) 102,800.58 7,440.78 92.76
7218 Inmate Meals 1,200.33 12,450.47 14,280.00 1,829.53 14,280.00 1,829.53 87.19
7300 Advertising 3,390.00 21,502.61 32,510.16 11,007.55 32,510.16 11,007.55 66.14
7301 Subscriptions&Dues 2,494.80 40,655.82 24,260.04 (16,395.78) 24,260.04 (16.395.78) 167.58
Monthly Budget-to-Ac`---' EXP Report by FUND
Run:2/ 5 at 12:36 AM City ( ward
Ger ....._. Fund age: 2
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
7302 Travel&Subsistence (1.110.75) 119,595.99 102,609.96 (16,986.03) 107,213.84 (12,382.15) 111.55
7303 Education&Training 304.00 26,925.90 46,560.00 19,634.10 46,560.00 19,634.10 57.83
7304 Equipment Rent 863.22 34,616.11 55,309.92 20,693.81 55,309.92 20,693.81 62.59
7305 Grant Overhead 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7306 In-Kind Expenses 2,009.14 20,930.14 0.00 (20,930.14) 24,289.00 3,358.86 86.17
7307 GF Administrative Fee 7,249.17 86,990.04 86,990.04 0.00 86,990.04 0.00 100.00
7800 Sister City Program 0.00 2,485.05 4,500.00 2,014.95 4,500.00 2,014.95 55.22
7801 Contributions 0.00 190,000.00 190,104.96 104.96 190,104.96 104.96 99.94
7802 Contributions to Senior Citizens 0.00 75,000.00 75,000.00 0.00 75,000.00 0.00 100.00
7803 Contributions to SCF 0.00 25,000.00 24,999.96 (0.04) 24,999.96 (0.04) 100.00
7804 Elections 0.00 2,764.78 4,500.00 1,735.22 4,500.00 1,735.22 61.44
7805 Promotion 2,054.84 12,884.82 35,350.08 22,465.26 35,350.08 22,465.26 36.45
7806 Volunteer Fireman Stipend 1,666.66 19,999.92 20,000.04 0.12 20,000.04 0.12 100.00
7807 Contingency 0.00 8,179.98 14,000.04 5,820.06 14,000.04 5,820.06 58.43
7808 Bad Debt Expense 0.00 0.00 1,500.00 1,500.00 1,500.00 1,500.00 0.00
7809 Pass-Thru Payments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 738.19 6,068.78 31,750.08 25,681.30 31,750.08 25,681.30 19.11
8000 Loss on Sale of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8001 Unrealized Loss on Investments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8011 Bonding Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8012 Debt Service Interest Expense 0.00 159,400.00 159,399.96 (0.04) 159,399.96 (0.04) 100.00
8101 Infrastructure 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8102 Buildings 1,427.41 11,227.41 5,000.04 (6,227.37) 5,000.04 (6,227.37) 224.55
8103 Capital Equipment 4,656.46 99,529.10 18,499.92 (81.029.18) 59,804.92 (39.724.18) 166.42
8104 Motor Pool Rent 20,393.51 221,828.59 239,722.08 17,893.49 239,722.08 17,893.49 92.54
` -.-" 8300 Debt Service Principal 0.00 85,000.00 195,783.96 110,783.96 195,783.96 110,783.96 43.42
Total Non-Personnel Costs: $ 253,112.07 $ 3,560,320.81 $ 3,862,826.12 $ 302,505.31 $ 3,963,825.00 $ 403,504.19 $ 89.82
Total Expenditures $ 1,820,733.54 $ 11,250,421.37 $ 10,717,266.12 $ (533,155.25) $ 11,730,977.58 $ 480,556.21 $ 95.90
Monthly Budget-to-Actual EXP Report by FUND
Run:2/17/2015 at 12:36 AM City of Seward Page: 3
Harbor Enterprise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 45,627.81 477,490.84 514,608.00 37,117.16 514,608.00 37,117.16 92.79
6001 Overtime 1,773.49 23,323.81 40,680.00 17,356.19 40,680.00 17,356.19 57.33
6002 Standby Time 1,175.51 13,373.03 11,580.00 (1,793.03) 11,580.00 (1.793.03) 115.48
6100 Medicare 827.91 9,072.92 9,816.00 743.08 9,816.00 743.08 92.43
6101 Unemployment Insurance 797.81 940.07 0.00 (940.07) 0.00 (940.07) 0.00
6102 Workers'Compensation 2,956.48 30,088.42 31,428.00 1,339.58 31,428.00 1,339.58 95.74
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 15,868.85 52,166.53 59,988.00 7,821.47 59,988.00 7,821.47 86.96
6201 Retirement Benefits 160,111.46 275,498.57 138,876.00 (136,622.57) 287,945.93 12,447.36 95.68
6202 Health Insurance 22,010.69 240,606.06 216,336.00 (24,270.06) 216,336.00 (24.270.06) 111.22
6203 In Lieu of RCA 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Personnel Costs: $ 251,150.01 $ 1,122,560.25 $ 1,023,312.00 $ (99,248.25) $ 1,172,381.93 $ 49,821.68 $ 95.75
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 755.42 11,461.46 12,000.00 538.54 12,000.00 538.54 95.51
7002 Postage and Freight 171.38 4,134.66 10,749.96 6,615.30 10,749.96 6,615.30 38.46
7003 Bank and Credit Card Fees (2,378 57) 26,581.36 48,999.96 22,418.60 48,999.96 22,418.60 54.25
7004 Insurance 0.00 58,917.13 46,300.08 (12,617.05) 46,300.08 (12,617.05) 127.25
7006 Legal 942.42 15,044.82 9,999.96 (5,044.86) 9,999.96 (5,044.86) 150.45
7009 Contracted Services 13,475.73 84,812.79 75,999.96 (8,812.83) 75,999.96 (8,812.83) 111.60
.6-- 7011 Testing 0.00 857.03 0.00 (857.03) 0.00 (857.03) 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
N 7015 Utilities 6,982.86 112,408.04 115,000.08 2,592.04 115,000.08 2,592.04 97.75
7016 Heating Fuel 1,046.40 10,769.99 9,999.96 (770.03) 9,999.96 (770.03) 107.70
7019 Contracted Services-Healthcare Providers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7100 General Power for Resale 20,514.53 239,239.05 354,999.96 115,760.91 348,999.96 109,760.91 68.55
7210 Vehicle Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 1,558.96 18,075.96 28,999.92 10,923.96 28,999.92 10,923.96 62.33
7212 Uniform Allowance 0.00 161.84 0.00 (161.84) 0.00 (161.84) 0.00
7213 Safety Equipment 44.17 4,878.39 7,500.00 2,621.61 7,500.00 2,621.61 65.05
7214 Janitorial Supplies 13.58 8,339.34 8,499.96 160.62 8,499.96 160.62 98.11
7215 Operating Supplies 2,246.89 28,254.13 33,999.96 5,745.83 33,999.96 5,745.83 83.10
7216 Maintenance&Repair 2,342.60 36,024.51 52,000.08 15,975.57 52,000.08 15,975.57 69.28
7217 Small Tools&Equipment 428.45 8,862.17 11,000.04 2,137.87 17,000.04 8,137.87 52.13
7300 Advertising 0.00 2,494.76 5,000.04 2,505.28 5,000.04 2,505.28 49.89
7301 Subscriptions&Dues 0.00 1,025.00 1,500.00 475.00 1,500.00 475.00 68.33
7302 Travel&Subsistence 352.39 7,515.29 9,999.96 2,484.67 9,999.96 2,484.67 75.15
7303 Education&Training 0.00 1,018.60 3,999.96 2,981.36 3,999.96 2,981.36 25.47
7304 Equipment Rent 148.37 690.30 500.04 (190.26) 500.04 (190.26) 138.05
7320 Harbor Overhead 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7321 Harbor General Indirect Costs 34,344.42 412,133.02 412,133.04 0.02 412,133.04 0.02 100.00
7322 Harbor Admin Indirect Costs 22,850.25 274,203.00 274,203.00 0.00 274,203.00 0.00 100.00
7323 SMIC General Indirect Costs 3,666.25 43,995.00 43,995.00 0.00 43,995.00 0.00 100.00
7324 Gen Fund Indirect Costs 27,607.58 331,290.96 331,290.96 0.00 331,290.96 0.00 100.00
7325 Harbor Internal Cost Allocation (64.208.26) (770.499.06) (791,043.96) (20,544.90) (791,043.96) (20,544.90) 97.40
Monthly Budget-to-Ac " ' EXP Report by FUND
Run:2/ 5 at 12:36 AM City 1 ward 'age: 4
Harbor E______prise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
7330 P.I.L.T. 11,140.67 176,649.07 176,767.92 118.85 176,767.92 118.85 99.93
7331 Reclass PILT to Transfer-Out (11 140.67) (176,649.07) (176,767.92) (118.85) (176,767.92) (118.85) 99.93
7801 Contributions 0.00 86.50 0.00 (86.50) 0.00 (86.50) 0.00
7808 Bad Debt Expense 0.00 0.00 10,000.08 10,000.08 10,000.08 10,000.08 0.00
7810 Miscellaneous Expense 0.00 1,848.27 3,500.04 1,651.77 3,500.04 1,651.77 52.81
7900 Depreciation Expense 117,079.58 1,404,955.00 1,579,051.08 174,096.08 1,579,051.08 174,096.08 88.97
8000 Loss on Sale of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8011 Bonding Expense 9,435.00 22,206.83 0.00 (22.206.83) 0.00 (22,206.83) 0.00
8012 Debt Service Interest Expense 0.00 178,332.50 262,200.96 83,868.46 262,200.96 83,868.46 68.01
8014 Amortization of Bond Issue Costs 0.00 0.00 5,928.96 5,928.96 5,928.96 5,928.96 0.00
8100 Land 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8101 Infrastructure 0.00 1,201,696.00 0.00 (1,201,696.00) 0.00 (1,201,696.00) 0.00
8102 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8104 Motor Pool Rent 4,817.51 52,992.61 57,810.12 4,817.51 57,810.12 4,817.51 91.67
8105 Improvements other than Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8300 Debt Service Principal 0.00 445,000.00 469,884.96 24.884.96 469,884.96 24,884.96 94.70
Total Non-Personnel Costs: $ 204,237.91 $ 4,279,807.25 $ 3,506,004.12 $ (773.803.13) $ 3,506,004.12 $ (773.803.13) $ 122.07
Total Expenditures $ 455,387.92 $ 5,402,367.50 $ 4,529,316.12 $ (873,051.38) $ 4,678,386.05 $ (723,981.45) $ 115.48
t
Monthly Budget-to-Actual EXP Report by FUND
Run:2/17/2015 at 12:36 AM City of Seward Page: 5
SMIC Enterprise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 3,296.93 67,244.42 61,176.00 (6,068.42) 61,176.00 (6,068.42) 109.92
6001 Overtime 82.31 3,657.60 3,168.00 (489.60) 3,168.00 (489.60) 115.45
6002 Standby Time 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6100 Medicare 50.54 1,073.24 996.00 (77.24) 996.00 (77.24) 107.76
6102 Workers'Compensation 342.14 6,622.67 4,860.00 (1,762.67) 4,860.00 (1,762.67) 136.27
6200 Leave Time 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6201 Retirement Benefits 804.66 10,258.95 2,268.00 (7,990.95) 2,268.00 (7,990.95) 452.33
6202 Health Insurance 1,638.73 28,986.66 11,496.00 (17.490.66) 11,496.00 (17,490.66) 252.15
6203 In Lieu of FICA 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Personnel Costs: $ 6,215.31 $ 117,843.54 $ 83,964.00 $ (33,879.54) $ 83,964.00 $ (33,879.54) $ 140.35
Non-Personnel Costs:
7001 Communications 0.00 0.00 500.04 500.04 500.04 500.04 0.00
7002 Postage and Freight 0.00 1,374.46 5,500.08 4,125.62 5,500.08 4,125.62 24.99
7003 Bank and Credit Card Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7004 Insurance 0.00 11,652.72 8,399.88 (3,252.84) 8,399.88 (3.252.84) 138.72
7006 Legal 938.52 22,065.02 0.00 (22,065.02) 0.00 (22.065.02) 0.00
7009 Contracted Services 0.00 17,112.56 50,000.04 32,887.48 50,000.04 32,887.48 34.23
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 1,557.05 16,499.33 15,000.00 (1.499.33) 15,000.00 (1,499.33) 110.00
7016 Heating Fuel 1,102.10 2,928.61 6,000.00 3,071.39 6,000.00 3,071.39 48.81
6-- 7100 General Power for Resale 1,877.15 26,292.19 21,999.96 (4,292.23) 21,999.96 (4,292.23) 119.51
L 7102 Power Fuel Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 0.00 8,360.52 9,999.96 1,639.44 9,999.96 1,639.44 83.61
7215 Operating Supplies 109.60 3,173.82 6,000.00 2,826.18 6,000.00 2,826.18 52.90
7216 Maintenance&Repair 321.73 41,661.56 36,000.00 (5.661.56) 36,000.00 (5.661.56) 115.73
7217 Small Tools&Equipment 20.70 2,835.86 1,500.00 (1.335.86) 1,500.00 (1.335.86) 189.06
7300 Advertising 0.00 368.52 3,999.96 3,631.44 3,999.96 3,631.44 9.21
7302 Travel&Subsistence 0.00 0.00 99.96 99.96 99.96 99.96 0.00
7304 Equipment Rent 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7320 Harbor Overhead 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7321 Harbor General Indirect Costs 4,211.67 50,540.02 50,540.04 0.02 50,540.04 0.02 100.00
7322 Harbor Admin Indirect Costs 2,801.92 33,623.02 33,623.04 0.02 33,623.04 0.02 100.00
7323 SMIC General Indirect Costs 6,823.66 81,883.96 81,883.92 (0.04) 81,883.92 (0.04) 100.00
7324 Gen Fund Indirect Costs 7,368.42 88,421.04 88,421.04 0.00 88,421.04 0.00 100.00
7325 Harbor Internal Cost Allocation (10,489.91) (125.878.96) (125,877.96) 1.00 (125.877.96) 1.00 100.00
7330 P.I.L.T. 1,529.84 25,873.88 20,420.16 (5.453.72) 20,420.16 (5.453.72) 126.71
7331 Reclass PILT to Transfer-Out (1.529.84) (25,873.88) (20.420.16) 5,453.72 (20.420.16) 5,453.72 126.71
7808 Bad Debt Expense 0.00 0.00 3,999.96 3,999.96 3,999.96 3,999.96 0.00
7810 Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7900 Depreciation Expense 50,152.61 601,831.25 1,141,364.04 539,532.79 1,141,364.04 539,532.79 52.73
8000 Loss on Sale of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8012 Debt Service Interest Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8013 Amortization of Deferred Loss on Bonds 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8014 Amortization of Bond Issue Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8100 Land 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Monthly Budget-to-Ac`—' EXP Report by FUND
Run:2/1 at 12:36 AM City c ward
SMIC Er -Ise Fund age: 6 •
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual .,
Month Actual Budget Budget Budget Budget Budget
8102 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 483,489.15 918,760.90 0.00 (918,760.90) 1,441,087.00 522,326.10 63.75
8105 Improvements other than Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8300 Debt Service Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 550,284.37 $ 1,803,506.40 $ 1,438,953.96 $ (364.552.44) $ 2,880,040.96 $ 1,076,534.56 $ 62.62
Total Expenditures $ 556,499.68 $ 1,921,349.94 $ 1,522,917.96 $ (398,431.98) $ 2,964,004.96 $ 1,042,655.02 $ 64.82
Monthly Budget-to-Actual EXP Report by FUND
Run:2/17/2015 at 12:36 AM City of Seward Page: 7
Parking Enterprise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 8,276.08 99,262.79 112,272.00 13,009.21 112,272.00 13,009.21 88.41
6001 Overtime 187.92 3,651.23 2,604.00 (1,047.23) 2,604.00 (1.047.23) 140.22
6100 Medicare 222.72 8,308.77 7,704.00 (604.77) 7,704.00 (604.77) 107.85
6101 Unemployment Insurance 0.00 0.00 6,996.00 6,996.00 6,996.00 6,996.00 0.00
6102 Workers'Compensation 51.13 4,141.83 768.00 (3,373.83) 768.00 (3,373.83) 539.30
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6201 Retirement Benefits 331.72 2,315.85 672.00 (1,643.85) 672.00 (1,643.85) 344.62
6202 Health Insurance 431.31 4,312.34 4,140.00 (172.34) 4,140.00 (172.34) 104.16
Total Personnel Costs: $ 9,500.88 $ 121,992.81 $ 135,156.00 $ 13,163.19 $ 135,156.00 $ 13,163.19 $ 90.26
Non-Personnel Costs:
7001 Communications 108.15 1,915.67 5,000.04 3,084.37 5,000.04 3,084.37 38.31
7002 Postage and Freight 0.00 107.10 750.00 642.90 750.00 642.90 14.28
7003 Bank and Credit Card Fees 0.00 (228.70) 6,999.96 7,228.66 6,999.96 7,228.66 (3.27)
7004 Insurance 0.00 1,114.37 2,700.00 1,585.63 2,700.00 1,585.63 41.27
7006 Legal 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7009 Contracted Services 0.00 50.00 0.00 (50.00) 0.00 (50.00) 0.00
7011 Testing 0.00 172.00 0.00 (172.00) 0.00 (172.00) 0.00
7012 Other Special Services 0.00 9,700.00 9,500.04 (199.96) 9,500.04 (199.96) 102.10
7015 Utilities 0.00 530.24 500.04 (30.20) 500.04 (30.20) 106.04
7017 Rents&Leases 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7210 Vehicle Supplies 0.00 35.97 0.00 (35.97) 0.00 (35.97) 0.00
7211 Gas&Lube 0.00 705.56 999.96 294.40 999.96 294.40 70.56
7212 Uniform Allowance 0.00 381.20 0.00 (381.20) 0.00 (381.20) 0.00
-6--- 7213 Safety Equipment 0.00 0.00 500.04 500.04 500.04 500.04 0.00
7215 Operating Supplies 0.00 6,369.87 15,000.00 8,630.13 15,000.00 8,630.13 42.47
7216 Maintenance&Repair 0.00 8,567.56 15,000.00 6,432.44 15,000.00 6,432.44 57.12
7217 Small Tools&Equipment 0.00 684.86 2,000.04 1,315.18 2,000.04 1,315.18 34.24
7300 Advertising 0.00 360.85 999.96 639.11 999.96 639.11 36.09
7301 Subscriptions&Dues 0.00 3,387.50 6,000.00 2,612.50 6,000.00 2,612.50 56.46
7302 Travel&Subsistence 0.00 848.29 249.96 (598.33) 249.96 (598.33) 339.37
7303 Education&Training 0.00 1,745.29 999.96 (745.33) 999.96 (745.33) 174.54
7304 Equipment Rent 0.00 541.70 0.00 (541.70) 0.00 (541.70) 0.00
7307 GF Administrative Fee 861.58 10,338.96 10,338.96 0.00 10,338.96 0.00 100.00
7330 P.I.L.T. (0.10) 23,470.30 22,671.96 (798.34) 22,671.96 (798.34) 103.52
7331 Reclass PILT to Transfer-Out 0.10 (23.470.30) (22.671.96) 798.34 (22.671.96) 798.34 103.52
7808 Bad Debt Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 0.00 104.35 800.04 695.69 800.04 695.69 13.04
7900 Depreciation Expense 2,039.73 24,476.80 22,968.96 (1,507.84) 22,968.96 (1,507.84) 106.56
8000 Loss on Sale of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8101 Infrastructure 0.00 0.00 9,999.96 9,999.96 9,999.96 9,999.96 0.00
8103 Capital Equipment 0.00 0.00 2,499.96 2,499.96 2,499.96 2,499.96 0.00
8104 Motor Pool Rent 1,083.33 11,916.63 12,999.96 1,083.33 12,999.96 1,083.33 91.67
Total Non-Personnel Costs: $ 4,092.79 $ 83,826.07 $ 126,807.84 $ 42,981.77 $ 126,807.84 $ 42,981.77 $ 66.10
Total Expenditures $ 13,593.67 $ 205,818.88 $ 261,963.84 $ 56,144.96 $ 261,963.84 $ 56,144.96 $ 78.57
Monthly Budget-to-Ach" ' EXP Report by FUND
Run:2/1 at 12:36 AM City o ward age: 8
Electric E rise Fund -
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual -
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 54,777.91 757,304.35 885,276.00 127,971.65 885,276.00 127,971.65 85.54
6001 Overtime 4,536.51 35,463.80 62,988.00 27,524.20 62,988.00 27,524.20 56.30
6002 Standby Time 13,804.56 101,947.02 86,688.00 (15,259.02) 86,688.00 (15.259.02) 117.60
6100 Medicare 1,447.40 14,441.63 15,696.00 1,254.37 15,696.00 1,254.37 92.01
6101 Unemployment Insurance 0.00 0.00 3,000.00 3,000.00 3,000.00 3,000.00 0.00
6102 Workers'Compensation 4,522.87 40,555.13 43,464.00 2,908.87 43,464.00 2,908.87 93.31
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 22,298.71 74,259.68 92,256.00 17,996.32 92,256.00 17,996.32 80.49
6201 Retirement Benefits 176,488.22 310,120.65 166,488.00 (143.632.65) 330,900.50 20,779.85 93.72
6202 Health Insurance 19,073.00 229,202.45 213,552.00 (15,650.45) 213,552.00 (15.650.45) 107.33
6203 In Lieu of FICA 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6204 Electric Meal Allowance 0.00 344.70 13,752.00 13,407.30 13,752.00 13,407.30 2.51
6205 Electric Union Benefits 203.72 12,070.97 20,004.00 7,933.03 20,004.00 7,933.03 60.34
Total Personnel Costs: $ 297,152.90 $ 1,575,710.38 $ 1,603,164.00 $ 27,453.62 $ 1,767,576.50 $ 191,866.12 $ 89.15
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 918.48 18,107.74 19,500.00 1,392.26 19,500.00 1,392.26 92.86
7002 Postage and Freight 1,199.02 14,565.04 24,000.00 9,434.96 24,000.00 9,434.96 60.69
7003 Bank and Credit Card Fees (4.261.61) 25,118.50 48,000.00 22,881.50 48,000.00 22,881.50 52.33
7004 Insurance 0.00 29,785.46 62,000.04 32,214.58 62,000.04 32,214.58 48.04
7006 Legal 1,067.06 9,245.69 62,000.04 52,754.35 62,000.04 52,754.35 14.91
7009 Contracted Services 4,369.70 170,763.49 265,443.96 94,680.47 265,443.96 94,680.47 64.33
7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7011 Testing 0.00 750.64 0.00 (750.64) 0.00 (750.64) 0.00
7012 Other Special Services 833.33 10,406.00 15,000.00 4,594.00 15,000.00 4,594.00 69.37
7015 Utilities 5,095.20 79,593.68 93,999.96 14,406.28 93,999.96 14,406.28 84.67
7016 Heating Fuel 1,998.92 7,778.77 33,000.00 25,221.23 33,000.00 25,221.23 23.57
7017 Rents&Leases 33.33 21,135.78 17,000.04 (4,135.74) 17,000.04 (4.135.74) 124.33
7101 Chugach Power Purchases 161,270.00 1,772,629.82 1,689,999.96 (82,629.86) 1,689,999.96 (82.629.86) 104.89
7102 Power Fuel Costs 238,807.00 2,726,091.00 2,919,999.96 193,908.96 2,919,999.96 193,908.96 93.36
7103 Fuel for Generators 0.00 0.00 150,000.00 150,000.00 150,000.00 150,000.00 0.00
7210 Vehicle Supplies 0.00 1,875.18 7,000.08 5,124.90 7,000.08 5,124.90 26.79
7211 Gas&Lube 901.98 21,186.80 42,999.96 21,813.16 42,999.96 21,813.16 49.27
7212 Uniform Allowance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7213 Safety Equipment 0.00 3,350.08 5,000.04 1,649.96 5,000.04 1,649.96 67.00
7214 Janitorial Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 3,083.90 102,826.58 222,000.00 119,173.42 222,000.00 119,173.42 46.32
7216 Maintenance&Repair 7,929.85 49,166.83 120,000.00 70,833.17 120,000.00 70,833.17 40.97
7217 Small Tools&Equipment 3,889.59 5,775.69 50,000.16 44,224.47 50,000.16 44,224.47 11.55
7300 Advertising 0.00 579.40 8,000.04 7,420.64 8,000.04 7,420.64 7.24
7301 Subscriptions&Dues 300.00 45,939.11 10,000.08 (35.939.03) 10,000.08 (35.939.03) 459.39
7302 Travel&Subsistence 313.80 13,898.43 30,000.00 16,101.57 30,000.00 16,101.57 46.33
7303 Education&Training 0.00 12,633.48 44,999.88 32,366.40 44,999.88 32,366.40 28.07
7304 Equipment Rent 419.63 10,528.90 23,000.04 12,471.14 23,000.04 12,471.14 45.78
7305 Grant Overhead 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Monthly Budget-to-Actual EXP Report by FUND
Run:2/17/2015 at 12:36 AM City of Seward Page: 9
Electric Enterprise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
7307 GF Administrative Fee 72,019.75 864,237.00 864,237.00 0.00 864,237.00 0.00 100.00
7330 P.I.L.T. 73,088.38 886,115.21 898,986.96 12,871.75 898,986.96 12,871.75 98.57
7331 Reclass PILT to Transfer-Out (73,088.38) (886.115.21) (898.986.96) (12,871.75) (898,986.96) (12,871.75) 98.57
7808 Bad Debt Expense 22,753.72 21,924.07 30,000.00 8,075.93 30,000.00 8,075.93 73.08
7810 Miscellaneous Expense (50.00) 163.20 12,999.96 12,836.76 12,999.96 12,836.76 1.26
7900 Depreciation Expense 144,376.56 1,732,518.64 1,821,081.96 88,563.32 1,821,081.96 88,563.32 95.14
8000 Loss on Sale of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8010 Utility Deposit Interest 105.95 1,178.50 1,400.04 221.54 1,400.04 221.54 84.18
8012 Debt Service Interest Expense 0.00 291,536.26 291,536.04 (0.22) 291,536.04 (0.22) 100.00
8014 Amortization of Bond Issue Costs 0.00 0.00 8,424.96 8,424.96 8,424.96 8,424.96 0.00
8100 Land 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8101 Infrastructure 0.00 0.00 349,999.92 349,999.92 349,999.92 349,999.92 0.00
8102 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 0.00 56,394.96 50,000.04 (6.394.92) 50,000.04 (6.394.92) 112.79
8104 Motor Pool Rent 14,583.33 160,416.71 174,999.96 14,583.25 174,999.96 14,583.25 91.67
8105 Improvements other than Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8200 Work Order Sal/Benefit credits (26.648.13) (139,271.57) (29,364.00) 109,907.57 (29,364.00) 109,907.57 474.29
8201 Work Order Operating Supply credits (15.840.73) (87,069.25) (50,000.04) 37,069.21 (50,000.04) 37,069.21 174.14
8300 Debt Service Principal 0.00 380,000.00 380,000.04 0.04 380,000.04 0.04 100.00
Total Non-Personnel Costs: $ 639,469.63 $ 8,435,760.61 $ 9.868,260.12 $ 1,432,499.51 $ 9,868,260.12 $ 1,432,499.51 $ 85.48
Total Expenditures $ 936,622.53 $ 10,011,470.99 $ 11,471,424.12 $ 1,459,953.13 $ 11,635,836.62 $ 1,624,365.63 $ 86.04
CP
Monthly Budget-to-Achim EXP Report by FUND
Run:2/ 5 at 12:36 AM City ( ward
Water E wise Fund age: 10 •
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 12,295.30 154,497.33 217,656.00 63,158.67 217,656.00 63,158.67 70.98
6001 Overtime 97.72 3,775.76 4,476.00 700.24 4,476.00 700.24 84.36
6002 Standby Time 641.48 9,933.74 10,752.00 818.26 10,752.00 818.26 92.39
6100 Medicare 206.11 2,285.25 2,724.00 438.75 2,724.00 438.75 83.89
6102 Workers'Compensation 1,609.14 7,603.47 9,768.00 2,164.53 9,768.00 2,164.53 77.84
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 10,557.52 19,274.54 14,160.00 (5,114.54) 14,160.00 (5.114.54) 136.12
6201 Retirement Benefits 76,276.62 110,257.63 47,016.00 (63.241.63) 119,500.77 9,243.14 92.27
6202 Health Insurance 7,221.12 68,007.47 66,276.00 (1,731.47) 66,276.00 (1,731.47) 102.61
6203 In Lieu of FICA 84.16 84.16 492.00 407.84 492.00 407.84 17.11
Total Personnel Costs: $ 108,989.17 $ 375,719.35 $ 373,320.00 $ (2,399.35) $ 445,804.77 $ 70,085.42 $ 84.28
Non-Personnel Costs:
7001 Communications 714.64 9,294.09 10,500.00 1,205.91 10,500.00 1,205.91 88.52
7002 Postage and Freight 24.12 4,823.64 6,500.04 1,676.40 6,500.04 1,676.40 74.21
7003 Bank and Credit Card Fees (498.12) 2,485.91 4,500.00 2,014.09 4,500.00 2,014.09 55.24
7004 Insurance 0.00 3,771.28 8,000.04 4,228.76 8,000.04 4,228.76 47.14
7006 Legal 0.00 929.12 5,000.04 4,070.92 5,000.04 4,070.92 18.58
7008 CY Legal Recovery 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7009 Contracted Services 0.00 3,099.61 114,000.00 110,900.39 114,000.00 110,900.39 2.72
7011 Testing 958.00 9,854.33 11,200.08 1,345.75 11,200.08 1,345.75 87.98
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7014 Federal Lobbying Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 13,013.65 192,348.50 232,500.00 40,151.50 232,500.00 40,151.50 82.73
7210 Vehicle Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 488.08 9,038.12 10,150.08 1,111.96 10,150.08 1,111.96 89.04
7213 Safety Equipment 427.65 1,675.40 3,249.96 1,574.56 3,249.96 1,574.56 51.55
7215 Operating Supplies 1,000.78 23,530.93 42,000.00 18,469.07 42,000.00 18,469.07 56.03
7216 Maintenance&Repair 283.68 20,341.67 32,000.04 11,658.37 32,000.04 11,658.37 63.57
7217 Small Tools&Equipment 38.38 5,257.87 7,699.92 2,442.05 7,699.92 2,442.05 68.28
7300 Advertising 0.00 0.00 2,000.04 2,000.04 2,000.04 2,000.04 0.00
7301 Subscriptions&Dues 0.00 1,866.75 1,299.96 (566.79) 1,299.96 (566.79) 143.60
7302 Travel&Subsistence 164.40 4,233.30 5,600.04 1,366.74 5,600.04 1,366.74 75.59
7303 Education&Training 0.00 2,010.60 6,099.96 4,089.36 6,099.96 4,089.36 32.96
7304 Equipment Rent 0.00 5,625.00 9,000.00 3,375.00 9,000.00 3,375.00 62.50
7307 GF Administrative Fee 19,868.25 238,419.00 238,419.00 0.00 238,419.00 0.00 100.00
7330 P.I.L.T. 5,228.39 94,774.53 104,706.00 9,931.47 104,706.00 9,931.47 90.51
7331 Reclass PILT to Transfer-Out (5,228.39) (94,774.53) (104,706.00) (9,931.47) (104.706.00) (9,931.47) 90.51
7808 Bad Debt Expense 1,105.93 1,105.93 2,000.04 894.11 2,000.04 894.11 55.30
7810 Miscellaneous Expense 10,000.00 10,532.00 3,000.00 (7,532.00) 3,000.00 (7,532.00) 351.07
7900 Depreciation Expense 16,878.61 202,543.27 199,237.92 (3.305.35) 199,237.92 (3,305.35) 101.66
8000 Loss on Sale of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8012 Debt Service Interest Expense 0.00 7,276.52 29,175.00 21,898.48 29,175.00 21,898.48 24.94
8100 Land 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8101 Infrastructure 0.00 0.00 399,999.96 399,999.96 399,999.96 399,999.96 0.00
8102 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Monthly Budget-to-Actual EXP Report by FUND
Run:2/17/2015 at 12:36 AM City of Seward Page: 11
Water Enterprise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8104 Motor Pool Rent 375.00 4,125.00 4,500.00 375.00 4,500.00 375.00 91.67
8105 Improvements other than Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8300 Debt Service Principal 0.00 127,333.73 125,886.00 (1 447.73) 125,886.00 (1.447.73) 101.15
Total Non-Personnel Costs: $ 64,843.05 $ 891,521.57 $ 1,513,518.12 $ 621,996.55 $ 1,513,518.12 $ 621,996.55 $ 58.90
Total Expenditures $ 173,832.22 $ 1,267,240.92 $ 1,886,838.12 $ 619,597.20 $ 1,959,322.89 $ 692,081.97 $ 64.68
0
Monthly Budget-to-Act•• ' 9XP Report by FUND
Run:2/17 3t 12:36 AM City 01 rard e: 12
Wastewater _____uprise Fund •
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual -
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 11,712.84 155,287.92 161,328.00 6,040.08 161,328.00 6,040.08 96.26
6001 Overtime 1,082.81 7,875.41 3,084.00 (4,791.41) 3,084.00 (4,791.41) 255.36
6002 Standby Time 856.73 6,513.23 6,300.00 (213.23) 6,300.00 (213.23) 103.38
6100 Medicare 207.22 2,238.68 1,824.00 (414.68) 1,824.00 (414.68) 122.73
6102 Workers'Compensation 609.11 6,928.71 7,836.00 907.29 7,836.00 907.29 88.42
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 7,970.09 16,940.75 14,556.00 (2,384.75) 14,556.00 (2,384.75) 116.38
6201 Retirement Benefits 62,998.84 98,562.08 33,360.00 (65,202.08) 92,575.50 (5,986.58) 106.47
6202 Health Insurance 6,069.04 65,567.89 45,576.00 (19,991.89) 45,576.00 (19.991.89) 143.86
6203 In Lieu of FICA 84.15 84.15 492.00 407.85 492.00 407.85 17.10
Total Personnel Costs: $ 91,590.83 $ 359,998.82 $ 274,356.00 $ (85,642.82) $ 333,571.50 $ (26.427.32) $ 107.92
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 575.74 6,445.61 8,700.00 2,254.39 8,700.00 2,254.39 74.09
7002 Postage and Freight 24.11 5,784.20 3,999.96 (1.784.24) 3,999.96 (1.784.24) 144.61
7003 Bank and Credit Card Fees (648.32) 3,239.03 5,499.96 2,260.93 5,499.96 2,260.93 58.89
7004 Insurance 0.00 2,868.28 6,500.04 3,631.76 6,500.04 3,631.76 44.13
7006 Legal 0.00 929.11 5,000.04 4,070.93 5,000.04 4,070.93 18.58
7009 Contracted Services 8,262.70 78,980.80 90,000.00 11,019.20 90,000.00 11,019.20 87.76
7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7011 Testing 1,420.00 24,028.48 21,900.00 (2.128.48) 21,900.00 (2.128.48) 109.72
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 16,008.52 176,936.34 192,000.00 15,063.66 192,000.00 15,063.66 92.15
7016 Heating Fuel 0.00 3,024.18 1,800.00 (1,224.18) 1,800.00 (1,224.18) 168.01
7017 Rents&Leases 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 465.67 10,531.66 8,649.96 (1,881.70) 8,649.96 (1.881.70) 121.75
7213 Safety Equipment 0.00 1,423.87 300.00 (1,123.87) 300.00 (1,123.87) 474.62
7215 Operating Supplies 76.57 21,095.86 15,000.00 (6,095.86) 15,000.00 (6,095.86) 140.64
7216 Maintenance&Repair 0.00 5,256.77 32,000.04 26,743.27 32,000.04 26,743.27 16.43
7217 Small Tools&Equipment 0.00 18,361.01 3,500.04 (14.860.97) 3,500.04 (14,860.97) 524.59
7300 Advertising 0.00 192.56 500.04 307.48 500.04 307.48 38.51
7301 Subscriptions&Dues 0.00 195.67 1,700.04 1,504.37 1,700.04 1,504.37 11.51
7302 Travel&Subsistence 133.28 4,116.79 3,999.96 (116.83) 3,999.96 (116.83) 102.92
7303 Education&Training 0.00 213.50 2,000.04 1,786.54 2,000.04 1,786.54 10.67
7304 Equipment Rent 0.00 5,625.00 1,500.00 (4.125.00) 1,500.00 (4,125.00) 375.00
7307 GF Administrative Fee 12,133.33 145,600.00 145,599.96 (0.04) 145,599.96 (0.04) 100.00
7330 P.I.L.T. 6,056.85 79,480.75 81,909.96 2,429.21 81,909.96 2,429.21 97.03
7331 Reclass PILT to Transfer-Out (6,056.85) (79,480.75) (81,909.96) (2,429.21) (81,909.96) (2,429.21) 97.03
7808 Bad Debt Expense 2,449.16 2,449.16 1,749.96 (699.20) 1,749.96 (699.20) 139.96
7810 Miscellaneous Expense 0.00 32.34 999.96 967.62 999.96 967.62 3.23
7900 Depreciation Expense 18,575.27 222,903.07 222,903.00 (0.07) 222,903.00 (0.07) 100.00
8000 Loss on Sale of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8012 Debt Service Interest Expense 0.00 19.99 20.04 0.05 20.04 0.05 99.75
8100 Land 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8101 Infrastructure 0.00 29,698.00 0.00 (29,698.00) 0.00 (29,698.00) 0.00
Monthly Budget-to-Actual EXP Report by FUND
Run:2/17/2015 at 12:36 AM City of Seward Page: 13
Wastewater Enterprise Fund
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
8102 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 0.00 117,058.00 69,999.96 (47,058.04) 69,999.96 (47,058.04) 167.23
8104 Motor Pool Rent 375.00 4,125.00 4,500.00 375.00 4,500.00 375.00 91.67
8105 Improvements other than Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8300 Debt Service Principal 0.00 1,332.68 1,332.96 0.28 1,332.96 0.28 99.98
Total Non-Personnel Costs: $ 59,851.03 $ 892,466.96 $ 851,655.96 $ (40.811.00) $ 851,655.96 $ (40.811.0Q) $ 104.79
Total Expenditures $ 151,441.86 $ 1,252,465.78 $ 1,126,011.96 $ (126,453.82)S 1,185,227.46 $ (67,238.32)$ 105.67
N
Monthly Budget-to-Actual Expenditure/Ex---ne Report -- By DEPARTMENT; use for GF
Run:2/ i at 12:37 AM City c ward age: 1
General Fund _ _,or and Council
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual ,
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 4,500.00 17,800.00 18,000.00 200.00 18,000.00 200.00 98.89
6100 Medicare 344.25 1,361.70 1,224.00 (137.70) 1,224.00 (137.70) 111.25
6102 Workers'Compensation 36.00 134.10 120.00 (14.10) 120.00 (14.10) 111.75
6201 Retirement Benefits 19.29 19.29 96.00 76.71 134.05 114.76 14.39
Total Personnel Costs: $ 4,899.54 $ 19,315.09 $ 19,440.00 $ 124.91 $ 19,478.05 $ 162.96 $ 99.16
Non-Personnel Costs:
7000 Audit 0.00 72,283.00 69,999.96 (2,283.04) 69,999.96 (2,283.04) 103.26
7001 Communications 88.91 3,098.35 3,500.04 401.69 3,500.04 401.69 88.52
7002 Postage and Freight 128.52 1,273.42 1,850.04 576.62 1,850.04 576.62 68.83
7004 Insurance 0.00 316.34 900.00 583.66 900.00 583.66 35.15
7009 Contracted Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7012 Other Special Services 0.00 118.00 0.00 (118.00) 0.00 (118.00) 0.00
7013 State Lobbying Fees (4.00) 84,500.00 84,500.04 0.04 84,500.04 0.04 100.00
7014 Federal Lobbying Fees 0.00 99,075.34 92,199.96 (6,875.38) 92,199.96 (6.875.38) 107.46
7203 Library Standing Orders 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 335.96 6,872.14 9,000.00 2,127.86 9,000.00 2,127.86 76.36
7216 Maintenance&Repair 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7217 Small Tools&Equipment 0.00 1,096.00 1,500.00 404.00 1,500.00 404.00 73.07
7300 Advertising 2,430.00 13,066.00 21,999.96 8,933.96 21,999.96 8,933.96 59.39
7301 Subscriptions&Dues 0.00 3,800.41 3,600.00 (200.41) 3,600.00 (200.41) 105.57
7302 Travel&Subsistence 114.61 16,836.12 21,999.96 5,163.84 21,999.96 5,163.84 76.53
7303 Education&Training 0.00 210.00 1,500.00 1,290.00 1,500.00 1,290.00 14.00
7800 Sister City Program 0.00 2,485.05 4,500.00 2,014.95 4,500.00 2,014.95 55.22
, 1 7802 Contributions to Senior Citizens 0.00 0.00 0.00 0.00 0.00 0.00 0.00
t..`1 7805 Promotion 2,054.84 11,168.35 35,000.04 23,831.69 35,000.04 23,831.69 31.91
7807 Contingency 0.00 2,500.00 3,000.00 500.00 3,000.00 500.00 83.33
7810 Miscellaneous Expense 0.00 125.00 0.00 (125.00) 0.00 (125.00) 0.00
8000 Loss on Sale of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 5,148.84 $ 318,823.52 $ 355,050.00 $ 36,226.48 $ 355.050.00 $ 36,226.48 $ 89.80
Total Expenditures $ 10,048.38 $ 338,138.61 $ 374,490.00 $ 36,351.39 $ 374,528.05 $ 36,389.44 $ 90.28
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 2
General Fund Legislative Boards & Commissions
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 2,060.12 27,210.96 18,984.00 (8,226.96) 18,984.00 (8,226.96) 143.34
6100 Medicare 28.97 396.29 288.00 (108.29) 288.00 (108.29) 137.60
6102 Workers'Compensation 15.96 201.52 132.00 (69.52) 132.00 (69.52) 152.67
6200 Leave Time 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6201 Retirement Benefits (496.7 1) 2,767.21 756.00 (2,011.21) 2,467.87 (299.34) 112.13
6202 Health Insurance 1,128.12 13,918.11 8,280.00 (5 638 11) 8,280.00 (5.638.11) 168.09
Total Personnel Costs: $ 2,736.46 $ 44,494.09 $ 28,440.00 $ (16,054.09) $ 30,151.87 $ (14,342.22) $ 147.57
Non-Personnel Costs:
7002 Postage and Freight 0.00 9.22 99.96 90.74 99.96 90.74 9.22
7004 Insurance 0.00 322.80 699.96 377.16 699.96 377.16 46.12
7215 Operating Supplies 0.00 866.05 2,000.04 1,133.99 2,000.04 1,133.99 43.30
7217 Small Tools&Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7301 Subscriptions&Dues 0.00 400.00 999.96 599.96 999.96 599.96 40.00
7302 Travel&Subsistence 34.89 1,065.82 2,499.96 1,434.14. 2,499.96 1,434.14 42.63
7303 Education&Training 0.00 480.00 500.04 20.04 500.04 20.04 95.99
7805 Promotion 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 34.89 $ 3,143.89 $ 6.799.92 $ 3,656.03 $ 6,799.92 $ 3,656.03 $ 46.23
Total Expenditures $ 2,771.35 $ 47,637.98 $ 35,239.92 $ (12,398.06) $ 36,951.79 $ (10,686.19) $ 128.92
-4
.1-
Monthly Budget-to-Actual Expenditure/Exl e Report -- By DEPARTMENT; use for GF
Run:2/1 at 12:37 AM City o Nerd ige: 3
Genera_ _ ___id Legal -
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual -
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Non-Personnel Costs:
7001 Communications 0.00 209.79 0.00 (209.79) 0.00 (209.79) 0.00
7006 Legal 7,096.21 98,431.75 129,999.96 31,568.21 129,999.96 31,568.21 75.72
7009 Contracted Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7301 Subscriptions&Dues 0.00 333.32 0.00 (333.32) 0.00 (333.32) 0.00
7302 Travel&Subsistence 0.00 1,316.65 0.00 (1.316.65) 0.00 (1.316.65) 0.00
7810 Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 7,096.21 $ 100,291.51 $ 129,999.96 $ 29,708.45 $ 129,999.96 $ 29,708.45 $ 77.15
Total Expenditures $ 7,096.21 $ 100,291.51 $ 129,999.96 $ 29,708.45 $ 129,999.96 $ 29,708.45 $ 77.15
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 4
General Fund City Clerk
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 11,877.34 142,582.72 142,644.00 61.28 149,367.00 6,784.28 95.46
6001 Overtime 115.19 2,858.65 1,608.00 (1,250.65) 1,608.00 (1,250.65) 177.78
6100 Medicare 176.28 2,170.52 2,208.00 37.48 2,208.00 37.48 98.30
6101 Unemployment Insurance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6102 Workers'Compensation 94.65 1,061.46 984.00 (77.46) 984.00 (77.46) 107.87
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 6,590.65 16,564.42 16,380.00 (184.42) 16,380.00 (184.42) 101.13
6201 Retirement Benefits (2.190.22) 15,730.28 5,748.00 (9,982.28) 16,220.68 490.40 96.98
6202 Health Insurance 6,420.64 74,706.79 62,136.00 (12.570 79) 62,136.00 (12.570.79) 120.23
Total Personnel Costs: $ 23,084.53 $ 255,674.84 $ 231,708.00 $ (23,966.84) $ 248,903.68 $ (6,771.16) $ 102.72
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 223.16 1,469.26 0.00 (1.469.26) 0.00 (1 469.26) 0.00
7004 Insurance 0.00 1,391.96 3,000.00 1,608.04 3,000.00 1,608.04 46.40
7009 Contracted Services 0.00 5,693.84 18,999.96 13,306.12 18,999.96 13,306.12 29.97
7011 Testing 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 0.00 95.47 0.00 (95.47) 0.00 (95.47) 0.00
7217 Small Tools&Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7300 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7301 Subscriptions&Dues 0.00 370.00 699.96 329.96 699.96 329.96 52.86
7302 Travel&Subsistence 344.16 5,312.87 5,000.04 (312.83) 5,000.04 (312.83) 106.26
7303 Education&Training 0.00 2,651.00 2,499.96 (151 04) 2,499.96 (151.04) 106.04
7304 Equipment Rent 0.00 5,560.00 6,999.96 1,439.96 6,999.96 1,439.96 79.43
-6- 7801 Contributions 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7804 Elections 0.00 2,764.78 4,500.00 1,735.22 4,500.00 1,735.22 61.44
7805 Promotion 0.00 161.55 0.00 (161.55) 0.00 (161.55) 0.00
7810 Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 567.32 $ 25,470.73 $ 41,699.88 $ 16,229.15 $ 41,699.88 $ 16,229.15 $ 61.08
Total Expenditures $ 23,651.85 $ 281,145.57 $ 273,407.88 $ (7,737.69)$ 290,603.56 $ 9,457.99 $ 96.75
Monthly Budget-to-Actual Expenditure/Exp- Report -- By DEPARTMENT; use for GF
Run:2/17 it 12:37 AM City of card le: 5
General Fur__ ___:y Manager -
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 18,012.99 232,298.65 233,652.00 1,353.35 236,802.00 4,503.35 98.10
6001 Overtime 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6100 Medicare 299.45 3,569.12 3,504.00 (65.12) 3,504.00 (65.12) 101.86
6102 Workers'Compensation 156.45 4,210.00 1,608.00 (2,602.00) 1,608.00 (2,602.00) 261.82
6200 Leave Time 11,605.42 27,328.00 30,000.00 2,672.00 30,000.00 2,672.00 91.09
6201 Retirement Benefits (3,194.75) 26,212.11 11,124.00 (15,088.11) 29,618.96 3,406.85 88.50
6202 Health Insurance 7,313.79 85,465.67 66,276.00 (19 189.67) 66,276.00 (19.189.67) 128.95
Total Personnel Costs: $ 34,193.35 $ 379,083.55 $ 346,164.00 $ (32,919.55)$ 367,808.96 $ (11,274.59)$ 103.07
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 291.75 4,092.74 3,000.00 (1.092.74) 3,000.00 (1,092.74) 136.42
7002 Postage and Freight 0.00 210.18 249.96 39.78 249.96 39.78 84.09
7004 Insurance 0.00 2,642.18 4,599.96 1,957.78 4,599.96 1,957.78 57.44
7006 Legal 0.00 1,140.00 0.00 (1,140.00) 0.00 (1,140.00) 0.00
7009 Contracted Services 3,408.30 3,593.33 3,000.00 (593.33) 3,000.00 (593.33) 119.78
7011 Testing 0.00 126.99 0.00 (126.99) 0.00 (126.99) 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 235.78 3,382.24 2,000.04 (1,382.20) 2,000.04 (1,382.20) 169.11
7203 Library Standing Orders 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7210 Vehicle Supplies 0.00 35.96 0.00 (35.96) 0.00 (35.96) 0.00
7211 Gas&Lube 63.02 2,592.06 1,400.04 (1,192.02) 1,400.04 (1,192.02) 185.14
7215 Operating Supplies 94.94 2,993.24 6,000.00 3,006.76 6,000.00 3,006.76 49.89
7216 Maintenance&Repair 0.00 89.80 500.04 410.24 500.04 410.24 17.96
7217 Small Tools&Equipment 0.00 384.84 999.96 615.12 999.96 615.12 38.49
7300 Advertising 0.00 308.27 500.04 191.77 500.04 191.77 61.65
7301 Subscriptions&Dues 19.95 9,189.48 2,000.04 (7,189.44) 2,000.04 (7,189.44) 459.46
7302 Travel&Subsistence 599.30 21,067.81 17,000.04 (4,067.77) 17,000.04 (4,067.77) 123.93
7303 Education&Training 0.00 2,098.72 999.96 (1,098.76) 999.96 (1,098.76) 209.88
7805 Promotion 0.00 1,554.92 350.04 (1,204.88) 350.04 (1,204.88) 444.21
7807 Contingency 0.00 5,679.98 11,000.04 5,320.06 11,000.04 5,320.06 51.64
7810 Miscellaneous Expense 0.00 290.36 2,000.04 1,709.88 2,000.04 1,709.68 14.52
8102 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 1,990.01 1,990.01 0.00 (1,990.01) 0.00 (1,990.01) 0.00
8104 Motor Pool Rent 357.08 3,927.88 4,284.96 357.08 4,284.96 357.08 91.67
Total Non-Personnel Costs: $ 7,060.13 $ 67,390.99 $ 59,885.16 $ (7.505.83) $ 59,885.16 $ (7.505.83) $ 112.53
Total Expenditures $ 41,253.48 $ 446,474.54 $ 406,049.16 $ (40,425.38) $ 427,694.12 $ (18,780.42)$ 104.39
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 6
General Fund MIS
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 10,389.60 152,545.41 153,984.00 1,438.59 153,984.00 1,438.59 99.07
6001 Overtime 205.50 2,416.19 5,052.00 2,635.81 5,052.00 2,635.81 47.83
6100 Medicare 218.72 2,361.42 2,436.00 74.58 2,436.00 74.58 96.94
6102 Workers'Compensation 113.25 1,160.55 1,056.00 (104.55) 1,056.00 (104.55) 109.90
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 8,498.58 19,150.86 17,724.00 (1,426.86) 17,724.00 (1,426.86) 108.05
6201 Retirement Benefits (2311.93) 17,733.27 6,336.00 (11.397.27) 17,740.28 7.01 99.96
6202 Health Insurance 4,185.34 49,051.52 41,424.00 (7.627.52) 41,424.00 (7.627.52) 118.41
Total Personnel Costs: $ 21,299.06 $ 244,419.22 $ 228,012.00 $ (16,407.22) $ 239,416.28 $ (5,002.94) $ 102.09
Non-Personnel Costs:
7001 Communications 418.25 4,441.02 3,999.96 (441.06) 3,999.96 (441.06) 111.03
7002 Postage and Freight 7.00 7.00 500.04 493.04 500.04 493.04 1.40
7004 Insurance 0.00 1,348.34 3,399.96 2,051.62 3,399.96 2,051.62 39.66
7009 Contracted Services 0.00 0.00 5,499.96 5,499.96 5,499.96 5,499.96 0.00
7011 Testing 0.00 76.00 0.00 (76.00) 0.00 (76.00) 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7210 Vehicle Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 664.56 30,081.47 26,000.04 (4.081.43) 26,000.04 (4.081.43) 115.70
7216 Maintenance&Repair 0.00 3.04 5,000.04 4,997.00 5,000.04 4,997.00 0.06
7217 Small Tools&Equipment 0.00 4,997.62 5,000.04 2.42 5,000.04 2.42 99.95
7300 Advertising 0.00 75.00 500.04 425.04 500.04 425.04 15.00
7301 Subscriptions&Dues 1,854.30 4,488.30 500.04 (3.988.26) 500.04 (3.988.26) 897.59
7302 Travel&Subsistence 150.60 1,485.00 2,499.96 1,014.96 2,499.96 1,014.96 59.40
7303 Education&Training 0.00 0.00 5,000.04 5,000.04 5,000.04 5,000.04 0.00
0'0 7810 Miscellaneous Expense 0.00 0.00 500.04 500.04 500.04 500.04 0.00
8103 Capital Equipment 0.00 0.00 3,999.96 3,999.96 3.999.96 3,999.96 0.00
Total Non-Personnel Costs: $ 3,094.71 $ 47,002.79 $ 62,400.12 $ 15,397.33 $ 62,400.12 $ 15,397.33 $ 75.32
Total Expenditures $ 24,393.77 $ 291,422.01 $ 290,412.12 $ (1,009.89) $ 301,816.40 $ 10,394.39 $ 96.56
Monthly Budget-to-Actual Expenditure/E; se Report -- By DEPARTMENT; use for GF
Run:2 5 at 12:37 AM City ?ward
General Fund C unity Development 'age: 7
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual-
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 9,357.38 120,199.13 145,992.00 25,792.87 145,992.00 25,792.87 82.33
6001 Overtime 0.00 64.20 0.00 (64.20) 0.00 (64.20) 0.00
6100 Medicare 161.94 1,838.77 2,208.00 369.23 2,208.00 369.23 83.28
6102 Workers'Compensation 83.60 884.23 1,008.00 123.77 1,008.00 123.77 87.72
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 5,001.85 13,095.22 12,576.00 (519.22) 12,576.00 (519.22) 104.13
6201 Retirement Benefits (1,612.71) 13,766.59 5,724.00 (8,042.59) 14,762.20 995.61 93.26
6202 Health Insurance 4,574.50 50,456.93 49,704.00 (752.93) 49,704.00 (752.93) 101.51
Total Personnel Costs: $ 17,566.56 $ 200,305.07 $ 217,212.00 $ 16,906.93 $ 226,250.20 $ 25,945.13 $ 88.53
Non-Personnel Costs:
7001 Communications 236.81 2,806.99 3,000.00 193.01 3,000.00 193.01 93.57
7002 Postage and Freight 0.48 167.73 500.04 332.31 500.04 332.31 33.54
7004 Insurance 0.00 1,295.52 2,700.00 1,404.48 2,700.00 1,404.48 47.98
7006 Legal 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7009 Contracted Services 7,670.00 35,574.45 42,000.00 6,425.55 42,000.00 6,425.55 84.70
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7017 Rents&Leases 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 244.80 3,616.29 2,199.96 (1,416.33) 2,199.96
(1,416.33) 164.38
7216 Maintenance&Repair 0.00 536.20 1,500.00 963.80 1,500.00 963.80 35.75
7217 Small Tools&Equipment 0.00 1,769.66 3,999.96 2,230.30 3,999.96 2,230.30 44.24
7300 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7301 Subscriptions&Dues 500.00 958.34 0.00 (958.34) 0.00 (958.34) 0.00
7302 Travel&Subsistence 138.20 10,793.85 1,500.00 (9,293.85) 6,103.88 (4.689.97) 176.84
7303 Education&Training 0.00 1,260.00 2,499.96 1,239.96 2,499.96 1,239.96 50.40
7304 Equipment Rent 0.00 0.00 3,000.00 3,000.00 3,000.00 3,000.00 0.00
7810 Miscellaneous Expense 0.00 240.00 999.96 759.96 999.96 759.96 24.00
8103 Capital Equipment 0.00 0.00 3,999.96 3,999.96 3,999.96 3,999.96 0.00
Total Non-Personnel Costs: 5 8,790.29 $ 59,019.03 $ 67,899.84 $ 8,880.81 $ 72,503.72 $ 13,484.69 $ 81.40
Total Expenditures $ 26,356.85 $ 259,324.10 $ 285,111.84 $ 25,787.74 $ 298,753.92 $ 39,429.82 $ 86.80
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 8
General Fund Finance
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 34,492.91 393,066.89 391,704.00 (1,362.89) 391,704.00 (1,362.89) 100.35
6001 Overtime 147.08 6,100.02 3,852.00 (2,248.02) 3,852.00 (2.248.02) 158.36
6100 Medicare 757.18 8,763.85 6,048.00 (2,715.85) 6,048.00 (2,715.85) 144.90
6101 Unemployment Insurance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6102 Workers'Compensation 262.64 2,829.29 2,700.00 (129.29) 2,700.00 (129.29) 104.79
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 14,053.09 36,998.09 43,584.00 6,585.91 43,584.00 6,585.91 84.89
6201 Retirement Benefits (4.743.95) 38,056.94 15,732.00 (22.324.94) 40,979.60 2,922.66 92.87
6202 Health Insurance 13,422.54 149,994.84 144,984.00 (5,010.84) 144,984.00 (5,010.84) 103.46
6203 In Lieu of FICA 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Personnel Costs: $ 58,391.49 $ 635,809.92 $ 608,604.00 $ (27,205.92) $ 633,851.60 $ (1,958.32) $ 100.31
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 575.99 6,242.06 6,500.04 257.98 6,500.04 257.98 96.03
7002 Postage and Freight 171.07 2,420.69 2,600.04 179.35 2,600.04 179.35 93.10
7003 Bank and Credit Card Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7004 Insurance 0.00 4,021.63 8,000.04 3,978.41 8,000.04 3,978.41 50.27
7009 Contracted Services 0.00 4,557.50 12,000.00 7,442.50 12,000.00 7,442.50 37.98
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7214 Janitorial Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 294.84 20,097.64 14,000.04 (6,097.60) 14,000.04 (6,097.60) 143.55
7216 Maintenance&Repair 0.00 23,006.03 38,000.04 14,994.01 38,000.04 14,994.01 60.54
7217 Small Tools&Equipment 0.00 5,891.82 3,999.96 (1.891.86) 3,999.96 (1.891.86) 147.30
Q 7300 Advertising 0.00 45.00 500.04 455.04 500.04 455.04 9.00
7301 Subscriptions&Dues 10.00 2,396.99 1,299.96 (1,097.03) 1,299.96 (1,097 03) 184.39
7302 Travel&Subsistence 17.18 13,323.61 11,000.04 (2.323.57) 11,000.04 (2.323.57) 121.12
7303 Education&Training 0.00 5,051.23 8,000.04 2,948.81 8,000.04 2,948.81 63.14
7304 Equipment Rent 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 0.00 568.25 1,200.00 631.75 1,200.00 631.75 47.35
8103 Capital Equipment 2,666.45 2,666.45 3,000.00 333.55 3,000.00 333.55 88.88
Total Non-Personnel Costs: $ 3,735.53 $ 90,288.90 $ 110,100.24 $ 19,811.34 $ 110,100.24 $ 19,811.34 $ 82.01
Total Expenditures $ 62,127.02 $ 726,098.82 $ 718,704.24 $ (7,394.58) $ 743,951.84 $ 17,853.02 $ 97.60
Monthly Budget-to-Actual Expenditure/Ex^°^se Report -- By DEPARTMENT; use for GF
Run:2) 5 at 12:37 AM City I ward 'age: 9
General Fun neral Services
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual_
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6101 Unemployment Insurance 0.00 0.00 1,995.96 1,995.96 1,995.96 1,995.96 0.00
6202 Health Insurance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Personnel Costs: $ 0.00 $ 0.00 $ 1,995.96 $ 1,995.96 $ 1,995.96 $ 1,995.96 $ 0.00
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 102.83 1,335.62 1,599.96 264.34 1,599.96 264.34 83.48
7002 Postage and Freight (555.71) 12,526.82 2,000.04 (10.526 78) 2,000.04 (10,526.78) 626.33
7003 Bank and Credit Card Fees (150.46) 2,938.27 5,000.04 2,061.77 5,000.04 2,061.77 58.76
7004 Insurance 0.00 58.71 600.00 541.29 600.00 541.29 9.79
7005 CY Insurance Recovery 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7009 Contracted Services 0.00 3,957.70 6,000.00 2,042.30 6,000.00 2,042.30 65.96
7011 Testing 0.00 250.00 0.00 (250.00) 0.00 (250.00) 0.00
7012 Other Special Services 465.60 3,709.19 0.00 (3,709.19) 0.00 (3.709.19) 0.00
7015 Utilities 0.00 121.61 0.00 (121.61) 0.00 (121.61) 0.00
7020 CHC Recruitment/Retention 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 0.00 672.09 300.00 (372.09) 300.00 (372.09) 224.03
7213 Safety Equipment 0.00 0.00 4,500.00 4,500.00 4,500.00 4,500.00 0.00
7214 Janitorial Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies (19.05) 12,827.78 8,000.04 (4,827.74) 8,000.04 (4.827.74) 160.35
7216 Maintenance&Repair 0.00 3,184.00 3,999.96 815.96 3,999.96 815.96 79.60
7217 Small Tools&Equipment 17,922.00 18,663.69 3,999.96 (14,663.73) 23,999.96 5,336.27 77.77
7300 Advertising 0.00 981.08 1,200.00 218.92 1,200.00 218.92 81.76
^n 7301 Subscriptions&Dues 0.00 4,232.00 500.04 (3,731.96) 500.04 (3.731.96) 846.33
0J 7302 Travel&Subsistence 0.00 69.85 0.00 (69.85) 0.00 (69.85) 0.00
7304 Equipment Rent 0.00 207.98 0.00 (207.98) 0.00 (207.98) 0.00
7805 Promotion 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7808 Bad Debt Expense 0.00 0.00 1,500.00 1,500.00 1,500.00 1,500.00 0.00
7810 Miscellaneous Expense 290.05 1,068.87 9,999.96 8,931.09 9,999.96 8,931.09 10.69
8001 Unrealized Loss on Investments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8011 Bonding Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8102 Buildings 1,427.41 1,427.41 0.00 (1.427 41) 0.00 (1.427.41) 0.00
8103 Capital Equipment 0.00 0.00 2,499.96 2,499.96 2,499.96 2,499.96 0.00
8104 Motor Pool Rent 0.00 0.00 0.00 0.00 0.00 _ 0.00 0.00
Total Non-Personnel Costs: $ 19,482.67 $ 68,232.67 $ 51,699.96 $ (16.532.71) $ 71,699.96 $ 3,467.29 $ 95.16
Total Expenditures $ 19,482.67 $ 68,232.67 $ 53,695.92 $ (14,536.75) $ 73,695.92 $ 5,463.25 $ 92.59
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 10
General Fund General Services -Copier
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Non-Personnel Costs:
7002 Postage and Freight 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 342.58 994.46 1,200.00 205.54 1,200.00 205.54 82.87
7300 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7304 Equipment Rent 419.67 9,001.78 14,000.04 4.998.26 14,000.04 4,998.26 64.30
Total Non-Personnel Costs: $ 762.25 $ 9,996.24 $ 15,200.04 $ 5,203.80 $ 15,200.04 $ 5,203.80 $ 65.76
Total Expenditures $ 762.25 $ 9,996.24 $ 15,200.04 $ 5,203.80 $ 15,200.04 $ 5,203.80 $ 65.76
on
Monthly Budget-to-Actual Expenditure/Ex ie Report -- By DEPARTMENT; use for GF
Run:2/ I at 12:37 AM City ( ward ige: 11 -
General Fu.._ _ontributions
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Non-Personnel Costs:
7801 Contributions 0.00 190,000.00 190,104.96 104.96 190,104.96 104.96 99.94
7802 Contributions to Senior Citizens 0.00 75,000.00 75,000.00 0.00 75,000.00 0.00 100.00
7803 Contributions to SCF 0.00 25.000.00 24.999.96 (0.04) 24,999.96 (0.04) 100.00
Total Non-Personnel Costs: $ 0.00 $ 290,000.00 $ 290,104.92 $ 104.92 $ 290,104.92 $ 104.92 $ 99.96
Total Expenditures $ 0.00 $ 290,000.00 $ 290,104.92 $ 104.92 $ 290,104.92 $ 104.92 S 99.96
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 12
General Fund Police
For 12/3112014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 76,215.50 910,541.99 967,860.00 57,318.01 967,860.00 57,318.01 94.08
6001 Overtime 7,155.45 66,793.77 48,804.00 (17,989.77) 52,510.45 (14,283.32) 127.20
6100 Medicare 1,769.33 21,179.22 21,984.00 804.78 21,984.00 804.78 96.34
6101 Unemployment Insurance 0.00 0.00 6,504.00 6,504.00 6,504.00 6,504.00 0.00
6102 Workers'Compensation 3,279.61 32,443.89 34,200.00 1,756.11 34,200.00 1,756.11 94.87
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 32,892.18 95,363.69 108,360.00 12,996.31 108,360.00 12,996.31 88.01
6201 Retirement Benefits (13.617.95) 104,602.46 40,368.00 (64,234.46) 108,045.80 3,443.34 96.81
6202 Health Insurance 38,335.50 439,505.25 372,816.00 (66 684 25) 372,816.00 (66 689.25) 117.89
Total Personnel Costs: $ 146,029.62 $ 1,670,430.27 $ 1,600,896.00 $ (69.534.27) $ 1,672,280.25 $ 1,849.98 $ 99.89
Non-Personnel Costs:
7001 Communications 1,727.43 15,678.69 15,300.00 (378.69) 15,300.00 (378.69) 102.48
7002 Postage and Freight 254.80 2,453.89 2,499.96 46.07 2,499.96 46.07 98.16
7003 Bank and Credit Card Fees (498 06) 2,655.80 5,100.00 2,444.20 5,100.00 2,444.20 52.07
7004 Insurance 0.00 34,942.26 71,499.96 36,557.70 71,499.96 36,557.70 48.87
7009 Contracted Services 2,500.00 2,873.98 3,000.00 126.02 3,000.00 126.02 95.80
7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7011 Testing 0.00 152.00 0.00 (152.00) 0.00 (152.00) 0.00
7012 Other Special Services 0.00 918.99 3,000.00 2,081.01 3,000.00 2,081.01 30.63
7020 CHC Recruitment/Retention 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7200 Library Materials-Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7210 Vehicle Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 1,316.19 17,458.70 18,870.00 1,411.30 18,870.00 1,411.30 92.52
7212 Uniform Allowance 0.00 602.09 4,700.04 4,097.95 4,700.04 4,097.95 12.81
7213 Safety Equipment 785.00 1,024.98 2,499.96 1,474.98 2,499.96 1,474.98 41.00
7215 Operating Supplies 409.99 18,233.98 18,000.00 (233.98) 18,000.00 (233.98) 101.30
7216 Maintenance&Repair 0.00 14,507.79 12,000.00 (2,507.79) 12,330.00 (2.177.79) 117.66
7217 Small Tools&Equipment 0.00 1,916.30 6,000.00 4,083.70 6,000.00 4,083.70 31.94
7300 Advertising 140.00 637.70 500.04 (137.66) 500.04 (137.66) 127.53
7301 Subscriptions&Dues 0.00 4,247.56 8,499.96 4,252.40 8,499.96 4,252.40 49.97
7302 Travel&Subsistence (2.717.27) 22,498.97 15,000.00 (7.498.97) 15,000.00 (7.498.97) 149.99
7303 Education&Training 144.00 3,851.13 4,590.00 738.87 4,590.00 738.87 83.90
7304 Equipment Rent 169.00 5,529.67 5,610.00 80.33 5,610.00 80.33 98.57
7810 Miscellaneous Expense 391.50 766.10 5,499.96 4,733.86 5,499.96 4,733.86 13.93
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8104 Motor Pool Rent 2,000.00 22,000.00 24,000.00 2.000.00 24,000.00 2,000.00 91.67
Total Non-Personnel Costs: $ 6,622.58 $ 172,950.58 $ 226,169.88 $ 53,219.30 $ 226,499.88 $ 53,549.30 $ 76.36
Total Expenditures $ 152,652.20 $ 1,843,380.85 $ 1,827,065.88 $ (16,314.97) $ 1,898,780.13 $ 55,399.28 $ 97.08
Monthly Budget-to-Actual Expenditure/Exp a Report -- By DEPARTMENT; use for GF
Run:2/1 12:37 AM City o and oe: 13 _
Genera nd Jail
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual -
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 20,640.12 251,620.55 282,420.00 30,799.45 282,420.00 30,799.45 89.09
6001 Overtime 2,517.50 23,676.37 19,380.00 (4,296.37) 19,380.00 (4.296.37) 122.17
6100 Medicare 386.72 4,252.21 4,620.00 367.79 4,620.00 367.79 92.04
6101 Unemployment Insurance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6102 Workers'Compensation 1,395.08 14,754.46 13,848.00 (906.46) 13,848.00 (906.46) 106.55
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 13,396.63 30,871.74 34,224.00 3,352.26 34,224.00 3,352.26 90.20
6201 Retirement Benefits (3,796.73) 31,098.00 12,024.00 (19,074.00) 32,112.25 1,014.25 96.84
6202 Health Insurance 11,974.15 146,850.95 124,272.00 (22.578.95) 124,272.00 (22.578.95) 118.17
Total Personnel Costs: $ 46,513.47 $ 503,124.28 $ 490,788.00 $ (12.336.28) $ 510,876.25 $ 7,751.97 $ 98.48
Non-Personnel Costs:
7001 Communications 861.26 4,985.19 3,999.96 (985.23) 3,999.96 (985.23) 124.63
7002 Postage and Freight 390.16 1,229.71 999.96 (229.75) 999.96 (229.75) 122.98
7004 Insurance 0.00 11,380.08 24,000.00 12,619.92 24,000.00 12,619.92 47.42
7009 Contracted Services 0.00 0.00 999.96 999.96 999.96 999.96 0.00
7011 Testing 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7017 Rents&Leases 2,500.00 30,000.00 30,000.00 0.00 30,000.00 0.00 100.00
7212 Uniform Allowance 0.00 907.44 1,020.00 112.56 1,020.00 112.56 88.96
7214 Janitorial Supplies 0.00 1,274.00 1,500.00 226.00 1,500.00 226.00 84.93
7215 Operating Supplies 1,901.86 7,335.54 6,500.04 (835.50) 6,500.04 (835.50) 112.85
pc) 7216 Maintenance&Repair 822.50 2,582.38 1,530.00 (1.052.38) 1,530.00 (1.052.38) 168.78
V ' 7217 Small Tools&Equipment 0.00 816.11 2,000.04 1,183.93 2,000.04 1,183.93 40.80
7218 Inmate Meals 1,200.33 12,450.47 14,280.00 1,829.53 14,280.00 1,829.53 87.19
7300 Advertising 0.00 75.00 500.04 425.04 500.04 425.04 15.00
7301 Subscriptions&Dues 0.00 384.78 600.00 215.22 600.00 215.22 64.13
7302 Travel&Subsistence 15.00 910.00 3,000.00 2,090.00 3,000.00 2,090.00 30.33
7303 Education&Training 0.00 10.00 1,020.00 1,010.00 1,020.00 1,010.00 0.98
7307 GF Administrative Fee 7,249.17 86,990.04 86,990.04 0.00 86,990.04 0.00 100.00
7809 Pass-Thru Payments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 0.00 40.00 699.96 659.96 699.96 659.96 5.71
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8104 Motor Pool Rent 416.67 2,083.35 0.00 (2083.35) 0.00 (2.083.35) 0.00
8300 Debt Service Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 15,356.95 $ 163,454.09 $ 179,640.00 $ 16,185.91 $ 179,640.00 $ 16,185.91 $ 90.99
Total Expenditures $ 61,870.42 $ 666,578.37 $ 670,428.00 $ 3,849.63 $ 690,516.25 $ 23,937.88 $ 96.53
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward
Page: 14
Fund and Animal Control
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 4,462.56 44,914.17 55,596.00 10,681.83 55,596.00 10,681.83 80.79
6001 Overtime 205.60 1,542.85 0.00 (1,542.85) 0.00 (1,542.85) 0.00
6100 Medicare 67.23 639.56 636.00 (3.56) 636.00 (3.56) 100.56
6102 Workers'Compensation 263.20 1,363.86 2,124.00 760.14 2,124.00 760.14 64.21
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 1,703.30 3,711.36 3,336.00 (375.36) 3,336.00 (375.36) 111.25
6201 Retirement Benefits (716.71) 5,321.20 1,656.00 (3,665.20) 5,006.84 (314.36) 106.28
6202 Health Insurance 2,071.89 22,955.34 20,712.00 (2.243.34) 20,712.00 (2.243.34) 110.83
6203 In Lieu of FICA 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Personnel Costs: $ 8,057.07 $ 80,448.34 $ 84,060.00 $ 3,611.66 $ 87,410.84 $ 6,962.50 $ 92.03
Non-Personnel Costs:
7001 Communications 103.17 1,247.24 0.00 (1,247.24) 0.00 (1.247.24) 0.00
7002 Postage and Freight 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7004 Insurance 0.00 41.48 300.00 258.52 300.00 258.52 13.83
7009 Contracted Services 0.00 4,891.83 0.00 (4,891.83) 0.00 (4,891.83) 0.00
7011 Testing 0.00 76.00 0.00 (76.00) 0.00 (76.00) 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 574.03 6,589.53 6,000.00 (589.53) 6,000.00 (589.53) 109.83
7016 Heating Fuel 0.00 0.00 500.04 500.04 500.04 500.04 0.00
7211 Gas&Lube 46.47 470.12 3,600.00 3,129.88 3,600.00 3,129.88 13.06
7212 Uniform Allowance 0.00 101.95 0.00 (101.95) 0.00 (101.95) 0.00
7215 Operating Supplies 35.00 5,958.94 6,000.00 41.06 6,000.00 41.06 99.32
OQ 7216 Maintenance&Repair 10,315.26 10,405.26 5,000.04 (5.405.22) 5,000.04 (5.405.22) 208.10
.6 7217 Small Tools&Equipment 0.00 0.00 2,000.04 2,000.04 2,000.04 2,000.04 0.00
7300 Advertising 0.00 111.10 0.00 (111.10) 0.00
(111.10) 0.00
7302 Travel&Subsistence 0.00 540.00 0.00 (540.00) 0.00 (540.00) 0.00
7304 Equipment Rent 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 0.00 152.00 0.00 (152.0Q) 0.00 (152.00) 0.00
Total Non-Personnel Costs: $ 11,073.93 $ 30,585.45 $ 23,400.12 $ (7 185.33) $ 23,400.12 $ (7.185.33) $ 130.71
Total Expenditures $ 19,131.00 $ 111,033.79 $ 107,460.12 $ (3,573.67) $ 110,810.96 $ (222.83)$ 100.20
Monthly Budget-to-Actual Expenditure/Exr----e Report -- By DEPARTMENT; use for GF
Run:2/1 at 12:37 AM City c ward ge: 15
General Fun_ . ..e Department
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual .
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 14,075.48 164,220.33 160,116.00 (4,104.33) 160,116.00 (4,104.33) 102.56
6001 Overtime 0.00 181.25 468.00 286.75 468.00 286.75 38.73
6100 Medicare 206.23 2,458.01 2,448.00 (10.01) 2,448.00 (10.01) 100.41
6102 Workers'Compensation 1,392.25 14,635.50 13,452.00 (1,183.50) 13,452.00 (1,183.50) 108.80
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 7,514.65 18,800.14 18,144.00 (656.14) 18,144.00 (656.14) 103.62
6201 Retirement Benefits (2.478.36) 17,766.17 6,372.00 (11,394.17) 17,886.65 120.48 99.33
6202 Health Insurance 6,175.59 69,434.34 56,964.00 (12,470.34) 56,964.00 (12.470.34) 121.89
6203 In Lieu of FICA 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Personnel Costs: $ 26,885.84 $ 287,495.74 $ 257,964.00 $ (29,531.74) $ 269,478.65 $ (18,017.09) $ 106.69
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 609.64 7,055.83 9,000.00 1,944.17 9,000.00 1,944.17 78.40
7002 Postage and Freight 656.35 1,682.18 999.96 (682.22) 999.96 (682.22) 168.22
7003 Bank and Credit Card Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7004 Insurance 0.00 14,483.23 24,000.00 9,516.77 24,000.00 9,516.77 60.35
7009 Contracted Services 1,205.00 1,643.50 2,000.04 356.54 2,000.04 356.54 82.17
7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7011 Testing 0.00 206.96 0.00 (206.96) 0.00 (206.96) 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 6,084.02 71,534.33 75,000.00 3,465.67 75,000.00 3,465.67 95.38
7016 Heating Fuel 1,550.92 11,829.85 15,000.00 3,170.15 15,000.00 3,170.15 78.87
00 7017 Rents&Leases 0.00 1,840.70 3,000.00 1,159.30 3,000.00 1,159.30 61.36
7210 Vehicle Supplies 0.00 2,358.11 6,000.00 3,641.89 6,000.00 3,641.89 39.30
7211 Gas&Lube 0.00 8,402.15 6,000.00 (2,402.15) 6,000.00 (2,402.15) 140.04
7212 Uniform Allowance 0.00 788.35 849.96 61.61 849.96 61.61 92.75
7213 Safety Equipment 0.00 2,058.00 3,999.96 1,941.96 3,999.96 1,941.96 51.45
7215 Operating Supplies 981.00 6,362.02 6,000.00 (362.02) 6,000.00 (362.02) 106.03
7216 Maintenance&Repair 2,710.76 18,915.03 9,999.96 (8.915.07) 9,999.96 (8,915.07) 189.15
7217 Small Tools&Equipment 4,340.71 6,748.91 5,000.04 (1,748.87) 5,000.04 (1,748.87) 134.98
7300 Advertising 0.00 0.00 500.04 500.04 500.04 500.04 0.00
7301 Subscriptions&Dues 0.00 373.95 650.04 276.09 650.04 276.09 57.53
7302 Travel&Subsistence 67.58 6,126.38 3,999.96 (2.126.42) 3,999.96 (2.126.42) 153.16
7303 Education&Training 0.00 1,642.64 2,000.04 357.40 2,000.04 357.40 82.13
7304 Equipment Rent 74.18 222.54 1,200.00 977.46 1,200.00 977.46 18.55
7810 Miscellaneous Expense 0.00 0.00 500.04 500.04 500.04 500.04 0.00
8101 Infrastructure 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8102 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 0.00 40,766.40 0.00 (40.766.40) 41,305.00 538.60 98.70
8104 Motor Pool Rent 4,437.67 48,814.37 53,252.04 4,437.67 53.252.04 4,437.67 91.67
Total Non-Personnel Costs: $ 22,717.83 $ 253,855.43 $ 228,952.08 $ (24.903.35) $ 270,257.08 $ 16,401.65 $ 93.93
Total Expenditures $ 49,603.67 $ 541,351.17 $ 486,916.08 $ (54,435.09)$ 539,735.73 $ (1,615.44)$ 100.30
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 16
General Fund Volunteers
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6102 Workers'Compensation 0.00 0.00 10,004.04 10,004.04 10,004.04 10,004.04 0.00
Total Personnel Costs: $ 0.00 $ 0.00 $ 10,004.04 $ 10,004.04 $ 10,004.04 $ 10,004.04 $ 0.00
Non-Personnel Costs:
7001 Communications 0.00 135.73 0.00 (135.73) 0.00 (135.73) 0.00
7002 Postage and Freight 265.17 2,036.52 900.00 (1,136.52) 900.00 (1.136.52) 226.28
7004 Insurance 0.00 0.00 3,999.96 3,999.96 3,999.96 3,999.96 0.00
7009 Contracted Services 1,205.00 1,402.50 1,500.00 97.50 1,500.00 97.50 93.50
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7210 Vehicle Supplies 0.00 148.15 0.00 (148.15) 0.00 (148.15) 0.00
7211 Gas&Lube 0.00 19.08 0.00 (19.08) 0.00 (19.08) 0.00
7212 Uniform Allowance 0.00 3,460.03 999.96 (2,460.07) 999.96 (2,460.07) 346.02
7214 Janitorial Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 119.25 6,180.58 3,000.00 (3,180.58) 3,000.00 (3.180.58) 206.02
7216 Maintenance&Repair 576.00 10,007.10 3,999.96 (6,007.14) 3,999.96 (6,007.14) 250.18
7217 Small Tools&Equipment 3,168.39 19,200.53 9,000.00 (10,200.53) 19,400.50 199.97 98.97
7301 Subscriptions&Dues 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7302 Travel&Subsistence 0.00 4,591.65 3,500.04 (1,091.61) 3,500.04 (1,091.61) 131.19
7303 Education&Training 160.00 4,141.72 4,500.00 358.28 4,500.00 358.28 92.04
7305 Grant Overhead 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7306 In-Kind Expenses 0.00 18,921.00 0.00 (18,921.00) 18,921.00 0.00 100.00
7806 Volunteer Fireman Stipend 1,666.66 19,999.92 20,000.04 0.12 20,000.04 0.12 100.00
7809 Pass-Thru Payments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 7,160.47 $ 90,244.51 $ 51,399.96 $ (38.844.5$) $ 80,721.46 $ (9,523.05) $ 111.80
Total Expenditures $ 7,160.47 $ 90,244.51 $ 61,404.00 $ (28,840.51) $ 90,725.50 $ 480.99 $ 99.47
Monthly Budget-to-Actual Expenditure/Exp--- Report -- By DEPARTMENT; use for GF
Run:2/17 it 12:37 AM City of fard e: 17 .
General Fund Emc.y....cy Preparedness
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual .
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Non-Personnel Costs:
7001 Communications 49.99 804.74 5,000.04 4,195.30 5,000.04 4,195.30 16.09
7002 Postage and Freight 0.00 59.00 249.96 190.96 249.96 190.96 23.60
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 149.73 1,853.72 1,800.00 (53.72) 1,800.00 (53.72) 102.98
7215 Operating Supplies 0.00 719.94 999.96 280.02 999.96 280.02 72.00
7216 Maintenance&Repair 0.00 0.00 500.04 500.04 500.04 500.04 0.00
7217 Small Tools&Equipment 0.00 750.00 999.96 249.96 999.96 249.96 75.00
7300 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7301 Subscriptions&Dues 0.00 0.00 500.04 500.04 500.04 500.04 0.00
7302 Travel&Subsistence 0.00 482.64 999.96 517.32 999.96 517.32 48.27
7303 Education&Training 0.00 150.00 999.96 849.96 999.96 849.96 15.00
8103 Capital Equipment 0.00 7,010.00 0.00 (7.010.OQ) 0.00 (7.010.00) 0.00
Total Non-Personnel Costs: $ 199.72 $ 11.830.04 $ 12,049.92 $ 219.88 $ 12,049.92 $ 219.88 $ 98.18
Total Expenditures $ 199.72 $ 11,830.04 $ 12,049.92 $ 219.88 $ 12,049.92 $ 219.88 $ 98.18
OQ
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 18
General Fund SVAC
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6102 Workers'Compensation 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Personnel Costs: $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Non-Personnel Costs:
7002 Postage and Freight 0.00 149.04 150.00 0.96 150.00 0.96 99.36
7004 Insurance 0.00 1,574.00 3,399.96 1,825.96 3,399.96 1,825.96 46.29
7012 Other Special Services 20,000.00 20,000.00 20,000.04 0.04 20,000.04 0.04 100.00
7211 Gas&Lube 0.00 2,430.92 2,000.04 (430.88) 2,000.04 (430.88) 121.54
7215 Operating Supplies 0.00 3,139.50 0.00 (3,139.50) 0.00 (3,139.50) 0.00
7216 Maintenance&Repair 0.00 3,235.85 1,200.00 (2,035.85) 1,200.00 (2,035.85) 269.65
7803 Contributions to SCF 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 20,000.00 $ 30,529.31 $ 26,750.04 $ (3 779 27) $ 26,750.04 $ (3.779.27) $ 114.13
Total Expenditures $ 20,000.00 $ 30,529.31 $ 26,750.04 $ (3,779.27)$ 26,750.04 $ (3,779.27)$ 114.13
V
0
Monthly Budget-to-Actual Expenditure/Exp---s Report -- By DEPARTMENT; use for GF
Run:2/1 i it 12:37 AM City of ward le: 19
General Fund E ing Inspection
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 6,817.16 72,928.23 70,260.00 (2,668.23) 70,260.00 (2,668.23) 103.80
6001 Overtime 0.00 369.28 156.00 (213.28) 156.00 (213.28) 236.72
6100 Medicare 95.33 1,115.83 1,080.00 (35.83) 1,080.00 (35.83) 103.32
6102 Workers'Compensation 50.69 536.68 480.00 (56.68) 480.00 (56.68) 111.81
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 3,183.72 8,010.28 7,260.00 (750.28) 7,260.00 (750.28) 110.33
6201 Retirement Benefits (1.001.24) 7,949.81 2,820.00 (5,129.81) 7,871.83 (77.98) 100.99
6202 Health Insurance 2,799.16 30,882.61 25,896.00 (4,986.61) 25,896.00 (4.986.61) 119.26
6203 In Lieu of FICA 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Personnel Costs: $ 11,944.82 $ 121,792.72 $ 107,952.00 $ (13.840.72) $ 113,003.83 $ (8,788.89) $ 107.78
Non-Personnel Costs:
7001 Communications 333.29 3,507.07 2,000.04 (1,507.03) 2,000.04 (1,507.03) 175.35
7002 Postage and Freight 11.70 58.48 249.96 191.48 249.96 191.48 23.40
7004 Insurance 0.00 685.31 1,500.00 814.69 1,500.00 814.69 45.69
7009 Contracted Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7014 Federal Lobbying Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7017 Rents&Leases 0.00 1,840.62 2,000.04 159.42 2,000.04 159.42 92.03
7210 Vehicle Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00
r1 7211 Gas&Lube 0.00 321.04 500.04 179.00 500.04 179.00 64.20
lY 7212 Uniform Allowance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 217.51 1,576.93 1,500.00 (76.93) 1,500.00 (76.93) 105.13
7216 Maintenance&Repair 0.00 0.00 999.96 999.96 999.96 999.96 0.00
7217 Small Tools&Equipment 27.19 987.19 2,000.04 1,012.85 2,000.04 1,012.85 49.36
7300 Advertising 0.00 296.25 500.04 203.79 500.04 203.79 59.25
7301 Subscriptions&Dues 0.00 239.95 300.00 60.05 300.00 60.05 79.98
7302 Travel&Subsistence 0.00 424.01 2,499.96 2,075.95 2,499.96 2,075.95 16.96
7303 Education&Training 0.00 188.00 2,000.04 1,812.04 2,000.04 1,812.04 9.40
7304 Equipment Rent 74.19 222.57 0.00 (222.57) 0.00 (222.57) 0.00
7810 Miscellaneous Expense 0.00 0.00 2,499.96 2,499.96 2,499.96 2,499.96 0.00
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8104 Motor Pool Rent 333.33 3,666.63 3,999.96 333.33 3,999.96 333.33 91.67
Total Non-Personnel Costs: $ 997.21 $ 14,014.05 $ 22,550.04 $ 8,535.99 $ 22,550.04 $ 8,535.99 $ 62.15
Total Expenditures $ 12,942.03 $ 135,806.77 $ 130,502.04 $ (5,304.73) $ 135,553.87 $ (252.90)$ 100.19
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 20
General Fund Engineering
For 12/31/2014 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 1,636.42 5,051.32 0.00 (5,051.32) 22,384.00 17,332.68 22.57
6100 Medicare 22.88 70.45 0.00 (70.45) 365.00 294.55 19.30
6102 Workers'Compensation 11.95 37.36 0.00 (37.36) 154.00 116.64 24.26
6200 Leave Time 1,563.29 1,563.29 0.00 (1,563.29) 5,640.00 4,076.71 27.72
6201 Retirement Benefits 559.35 1,310.65 0.00 (1,310.65) 2,317.76 1,007.11 56.55
6202 Health Insurance 555.45 1,817.42 0.00 (1.817 42) 7,262.00 5,444.58 25.03
Total Personnel Costs: $ 4,349.34 $ 9,850.49 $ 0.00 $ (9,850.49) $ 38,122.76 $ 28,272.27 $ 25.84
Non-Personnel Costs:
7002 Engineering Postage and Freight 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7009 Contracted Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 0.00 112.69 0:00 (112.69) 0.00 (112.69) 0.00
7215 Operating Supplies 39.30 3,704.41 0.00 (3.704.41) 0.00 (3,704.41) 0.00
7217 Small Tools&Equipment 0.00 1,967.17 0.00 (1.967.17) 0.00 (1,967.17) 0.00
7302 Travel&Subsistence 45.00 45.00 0.00 (45.00) 0.00 (45.00) 0.00
Total Non-Personnel Costs: $ 84.30 $ 5,829.27 $ 0.00 $ (5 829.27) $ 0.00 $ (5 829.27) $ 0.00
Total Expenditures $ 4,433.64 $ 15,679.76 S 0.00 $ (15,679.76) $ 38,122.76 $ 22,443.00 $ 41.13
J
r
Monthly Budget-to-Actual Expenditure/Ex^..^se Report -- By DEPARTMENT; use for GF
Run:2, 5 at 12:37 AM City 1 award age: 21
General Fun eet Operations `
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 2,590.10 137,770.69 175,800.00 38,029.31 153,416.00 15,645.31 89.80
6001 Overtime 16.53 10,069.62 4,668.00 (5,401.62) 4,668.00 (5,401.62) 215.72
6002 Standby Time 0.00 1,312.98 0.00 (1.312.98) 0.00 (1,312.98) 0.00
6100 Medicare 4.94 1,245.64 1,824.00 578.36 1,459.00 213.36 85.38
6102 Workers'Compensation 111.55 12,730.84 11,004.00 (1,726.84) 10,850.00 (1,880.84) 117.33
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 4,374.33 14,533.45 17,412.00 2,878.55 11,772.00 (2,761.45) 123.46
6201 Retirement Benefits (4.654.60) 16,249.08 5,784.00 (10,465.08) 15,420.31 (828.77) 105.37
6202 Health Insurance (201.86) 64,897.82 58,128.00 (6.769.82) 50,866.00 (14,031.82) 127.59
6203 In Lieu of FICA 84.16 1,841.05 2,472.00 630.95 2,472.00 630.95 74.48
Total Personnel Costs: $ 2,325.15 $ 260,651.17 $ 277,092.00 $ 16,440.83 $ 250,923.31 $ (9.727.86) $ 103.88
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 23.42 251.95 3,000.00 2,748.05 3,000.00 2,748.05 8.40
7002 Postage and Freight 24.00 1,463.30 5,400.00 3,936.70 5,400.00 3,936.70 27.10
7003 Bank and Credit Card Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7004 Insurance 0.00 7,801.98 17,000.04 9,198.06 17,000.04 9,198.06 45.89
7009 Contracted Services 1,870.00 25,644.71 24,999.96 (644.75) 24,999.96 (644.75) 102.58
7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7011 Testing 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
�1 7015 Utilities 9,410.61 101,232.55 102,000.00 767.45 102,000.00 767.45 99.25
`J_ 7016 Heating Fuel 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7210 Vehicle Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 81.57 36,338.32 51,000.00 14,661.68 51,000.00 14,661.68 71.25
7213 Safety Equipment 0.00 1,655.72 1,200.00 (455.72) 1,200.00 (455.72) 137.98
7215 Operating Supplies 967.16 31,827.50 26,000.04 (5.827.46) 26,000.04 (5.827.46) 122.41
7216 Maintenance&Repair 0.00 21,352.26 69,999.96 48,647.70 69,999.96 48,647.70 30.50
7217 Small Tools&Equipment 0.00 2,752.87 1,350.00 (1,402.87) 1,350.00 (1,402.87) 203.92
7300 Advertising 0.00 227.95 200.04 (27.91) 200.04 (27.91) 113.95
7301 Subscriptions&Dues 0.00 59.90 320.04 260.14 320.04 260.14 18.72
7302 Travel&Subsistence 15.00 565.03 1,050.00 484.97 1,050.00 484.97 53.81
7303 Education&Training 0.00 125.00 1,299.96 1,174.96 1,299.96 1,174.96 9.62
7304 Equipment Rent 0.00 234.50 999.96 765.46 999.96 765.46 23.45
7810 Miscellaneous Expense 0.00 2,688.42 2,600.04 (88.38) 2,600.04 (88.38) 103.40
8001 Unrealized Loss on Investments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8102 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8104 Motor Pool Rent 7,500.00 82,500.00 90,000.00 7,500.00 90,000.00 7,500.00 91.67
Total Non-Personnel Costs: $ 19,891.76 $ 316,721.96 $ 398,420.04 $ 81,698.08 $ 398,420.04 $ 81,698.08 $ 79.49
Total Expenditures $ 22,216.91 $ 577,373.13 $ 675,512.04 $ 98,138.91 $ 649,343.35 $ 71,970.22 $ 88.92
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 22
General Fund Snow and Ice
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 9,581.08 36,802.38 41,208.00 4,405.62 41,208.00 4,405.62 89.31
6001 Overtime 5,018.86 21,115.81 17,628.00 (3.487.81) 17,628.00 (3,487.81) 119.79
6002 Standby Time 1,100.78 6,767.52 7,896.00 1,128.48 7,896.00 1,128.48 85.71
6100 Medicare 220.36 691.41 1,008.00 316.59 1,008.00 316.59 68.59
6101 Unemployment Insurance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6102 Workers'Compensation 1,397.56 3,809.46 5,640.00 1,830.54 5,640.00 1,830.54 67.54
6200 Leave Time 0.00 244.15 0.00 (244.15) 0.00 (244.15) 0.00
6201 Retirement Benefits 1,571.33 6,527.34 2,712.00 (3,815.34) 6,966.53 439.19 93.70
6202 Health Insurance 5,591.54 17,371.73 9,180.00 (8,191.7'3) 9,180.00 (8.191.73) 189.23
6203 In Lieu of FICA 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Personnel Costs: $ 24,481.51 $ 93,329.80 $ 85,272.00 $ (8,057.80) $ 89,526.53 $ (3,803.27)$ 104.25
Non-Personnel Costs:
7002 Postage and Freight 0.00 4,782.95 3,999.96 (782.99) 3,999.96 (782.99) 119.57
7009 Contracted Services 21,173.31 29,606.55 9,000.00 (20.606.55) 9,000.00 (20,606.55) 328.96
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 0.00 264.13 2,700.00 2,435.87 2,700.00 2,435.87 9.78
7213 Safety Equipment 0.00 0.00 549.96 549.96 549.96 549.96 0.00
7215 Operating Supplies 163.74 37,143.90 51,999.96 14,856.06 47,252.96 10,109.06 78.61
7216 Maintenance&Repair 0.00 41,981.21 33,500.04 (8.481.17) 33,500.04 (8,481.17) 125.32
7217 Small Tools&Equipment 0.00 62.92 500.04 437.12 500.04 437.12 12.58
7300 Advertising 0.00 0.00 440.04 440.04 440.04 440.04 0.00
r 7302 Travel&Subsistence 0.00 0.00 459.96 459.96 459.96 459.96 0.00
7303 Education&Training 0.00 0.00 699.96 699.96 699.96 699.96 0.00
7810 Miscellaneous Expense 36.64 36.64 750.00 713.36 750.00 713.36 4.89
8104 Motor Pool Rent 2,500.00 27,500.00 30,000.00 2,500.00 30,000.00 2,500.00 91.67
Total Non-Personnel Costs: $ 23,873.69 $ 141,378.30 $ 134,599.92 $ (6 778.30) $ 129,852.92 $ (11.525.30) $ 108.88
Total Expenditures $ 48,355.20 $ 234,708.10 $ 219,871.92 $ (14,836.18) $ 219,379.45 $ (15,328.65) $ 106.99
Monthly Budget-to-Actual Expenditure/Ex--~-,e Report -- By DEPARTMENT; use for GF
Run:2/1 at 12:37 AM City c ward ge: 23
General I ____ City Shop
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 10,788.25 118,612.22 135,840.00 17,227.78 135,840.00 17,227.78 87.32
6001 Overtime 0.00 866.48 9,924.00 9,057.52 9,924.00 9,057.52 8.73
6002 Standby Time 64.20 64.20 0.00 (64.20) 0.00 (64.20) 0.00
6100 Medicare 122.75 1,457.08 1,860.00 402.92 1,860.00 402.92 78.34
6101 Unemployment Insurance 0.00 1,008.00 0.00 (1,008.00) 0.00 (1.008.00) 0.00
6102 Workers'Compensation 729.07 8,324.98 8,724.00 399.02 8,724.00 399.02 95.43
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 4,805.57 20,034.26 27,576.00 7,541.74 27,576.00 7,541.74 72.65
6201 Retirement Benefits (1,578.03) 13,441.93 5,808.00 (7,633.93) 14,789.92 1,347.99 90.89
6202 Health Insurance 4,055.26 53,409.37 48,672.00 (4.737.37) 48,672.00 (4,737.37) 109.73
6203 In Lieu of FICA 84.16 1,807.55 492.00 (1 315 55) 492.00 11 315.55) 367.39
Total Personnel Costs: $ 19,071.23 $ 219,026.07 $ 238,896.00 $ 19,869.93 $ 247,877.92 $ 28,851.85 $ 88.36
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 545.10 7,192.54 8,499.96 1,307.42 8,499.96 1,307.42 84.62
7002 Postage and Freight 110.70 1,456.52 1,700.04 243.52 1,700.04 243.52 85.68
7003 Bank and Credit Card Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7004 Insurance 0.00 3,316.30 6,999.96 3,683.66 6,999.96 3,683.66 47.38
7009 Contracted Services 0.00 90.00 2,499.96 2,409.96 2,499.96 2,409.96 3.60
U(� 7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
' n/ 7011 Testing 0.00 0.00 0.00 0.00 0.00 0.00 0.00
../1 7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 2,496.06 30,216.45 39,500.04 9,283.59 39,500.04 9,283.59 76.50
7016 Heating Fuel 2,670.18 17,326.30 30,999.96 13,673.66 30,999.96 13,673.66 55.89
7203 Library Standing Orders 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7211 Gas&Lube 0.00 0.00 7,250.04 7,250.04 7,250.04 7,250.04 0.00
7213 Safety Equipment 1,027.86 1,835.83 1,700.04 (135.79) 1,700.04 (135.79) 107.99
7215 Operating Supplies 4,201.55 28,088.18 29,499.96 1,411.78 29,499.96 1,411.78 95.21
7216 Maintenance&Repair 0.00 4,658.79 15,500.04 10,841.25 15,500.04 10,841.25 30.06
7217 Small Tools&Equipment 3,273.11 6,490.80 8,000.04 1,509.24 8,000.04 1,509.24 81.13
7218 Inmate Meals 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7301 Subscriptions&Dues 0.00 306.94 999.96 693.02 999.96 693.02 30.70
7302 Travel&Subsistence 0.00 430.20 1,500.00 1,069.80 1,500.00 1,069.80 28.68
7303 Education&Training 0.00 213.00 1,749.96 1,536.96 1,749.96 1,536.96 12.17
7304 Equipment Rent 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 0.00 60.78 1,149.96 1,089.18 1,149.96 1,089.18 5.29
8103 Capital Equipment 0.00 43,974.00 0.00 (43,974.00) 0.00 (43,974.00) 0.00
8104 Motor Pool Rent 604.17 6,645.87 7,250.04 604.17 7,250.04 604.17 91.67
Total Non-Personnel Costs: $ 14,928.73 $ 152,302.50 $ 164,799.96 $ 12,497.46 $ 164,799.96 $ 12,497.46 $ 92.42
Total Expenditures $ 33,999.96 $ 371,328.57 $ 403,695.96 $ 32,367.39 $ 412,677.88 $ 41,349.31 $ 89.98
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 24
General Fund City Hall
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 6,073.87 70,816.70 78,648.00 7,831.30 78,648.00 7,831.30 90.04
6001 Overtime 183.10 1,150.04 1,452.00 301.96 1,452.00 301.96 79.20
6100 Medicare 95.56 1,116.98 1,224.00 107.02 1,224.00 107.02 91.26
6101 Unemployment Insurance 0.00 3,718.00 0.00 (3,718.00) 0.00 (3.718.00) 0.00
6102 Workers'Compensation 51.70 3,919.64 6,084.00 2,164.36 6,084.00 2,164.36 64.43
6200 Leave Time 3,096.06 7,866.62 7,824.00 (42.62) 7,824.00 (42.62) 100.54
6201 Retirement Benefits (1.107.88) 8,410.50 3,168.00 (5,242.50) 8,646.00 235.50 97.28
6202 Health Insurance 4,435.64 49,917.74 42,120.00 (7.797.74) 42,120.00 (7.797,74) 118.51
Total Personnel Costs: $ 12,828.05 $ 146,916.22 $ 140,520.00 $ (6,396.22) $ 145,998.00 $ (918.22) $ 100.63
Non-Personnel Costs:
7001 Communications 56.46 670.39 774.96 104.57 774.96 104.57 86.51
7002 Postage and Freight 0.00 44.57 1,700.04 1,655.47 1,700.04 1,655.47 2.62
7004 Insurance 0.00 3,777.16 7,749.96 3,972.80 7,749.96 3,972.80 48.74
7009 Contracted Services 350.00 8,542.35 9,000.00 457.65 9,000.00 457.65 94.92
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 5,163.92 65,282.09 69,999.96 4,717.87 69,999.96 4,717.87 93.26
7016 Heating Fuel 1,913.10 16,646.53 21,999.96 5,353.43. 21,999.96 5,353.43 75.67
7211 Gas&Lube 37.29 535.60 750.00 214.40 750.00 214.40 71.41
7213 Safety Equipment 0.00 224.76 249.96 25.20 249.96 25.20 89.92
7215 Operating Supplies 870.62 11,069.22 9,999.96 (1,069.26) 9,999.96 (1,069.26) 110.69
7216 Maintenance&Repair 805.49 5,855.52 20,000.04 14,144.52 20,000.04 14,144.52 29.28
7217 Small Tools&Equipment 0.00 3,537.51 750.00 (2,787.51) 750.00 (2.787.51) 471.67
6- 7300 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7302 Travel&Subsistence 27.00 27.00 0.00 (27.00) 0.00 (27.00) 0.00
7810 Miscellaneous Expense 0.00 0.00 249.96 249.96 249.96 249.96 0.00
8102 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 9,223.88 $ 116,212.70 $ 143,224.80 $ 27,012.10 $ 143,224.80 $ 27,012.10 $ 81.14
Total Expenditures $ 22,051.93 $ 263,128.92 $ 283,744.80 $ 20,615.88 $ 289,222.80 $ 26,093.88 $ 90.98
•
Monthly Budget-to-Actual Expenditure/Ex' e Report -- By DEPARTMENT; use for GF
Run:2/1 at 12:37 AM City O yard ge: 25 -
General Fund Corr ity Center Building
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual -
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Non-Personnel Costs:
7002 Postage and Freight 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7004 Insurance 0.00 1,710.48 3,600.00 1,889.52 3,600.00 1,889.52 47.51
7009 Contracted Services 0.00 3,110.00 6,000.00 2,890.00 6,000.00 2,890.00 51.83
7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 897.49 11,021.76 8,499.96 (2.521.80) 8,499.96 (2,521.80) 129.67
7016 Heating Fuel 594.55 5,505.03 5,000.04 (504.99) 5,000.04 (504.99) 110.10
7211 Gas&Lube 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7213 Safety Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 0.00 328.12 999.96 671.84 999.96 671.84 32.81
7216 Maintenance&Repair 0.00 1,969.40 6,000.00 4,030.60 6,000.00 4,030.60 32.82
7217 Small Tools&Equipment 0.00 3,830.40 0.00 (3.830.40) 0.00 (3,830.40) 0.00
7810 Miscellaneous Expense 0.00 0.00 500.04 500.04 - 500.04 500.04 0.00
Total Non-Personnel Costs: $ 1,492.04 $ 27,475.19 $ 30,600.00 $ 3,124.81 $ 30,600.00 $ 3,124.81 $ 89.79
Total Expenditures $ 1,492.04 $ 27,475.19 $ 30,600.00 $ 3,124.81 $ 30,600.00 $ 3,124.81 $ 89.79
W n
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 26
General Fund City Hall Annex
For 12/31/2014 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Non-Personnel Costs:
7002 Postage and Freight 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7004 Insurance 0.00 1,145.59 2,400.00 1,254.41 2,400.00 1,254.41 47.73
7009 Contracted Services 0.00 15,963.89 3,000.00 (12,963.89) 3,000.00 (12,963.89) 532.13
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 988.06 10,314.86 3,500.04 (6,814.82) 3,500.04 (6,814.82) 294.71
7016 Heating Fuel 0.00 5,307.59 6,999.96 1,692.37 6,999.96 1,692.37 75.82
7213 Safety Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7215 Operating Supplies 141.64 1,474.91 0.00 (1,474.91) 0.00 (1.474.91) 0.00
7216 Maintenance&Repair 476.43 3,933.24 0.00 (3.933.24) 0.00 (3,933.24) 0.00
7217 Small Tools&Equipment 0.00 0.00 3,000.00 3,000.00 3,000.00 3,000.00 0.00
8102 Buildings 0.00 9,800.00 5,000.04 (4.799.96) 5.000.04 (4 799.9f) 196.00
Total Non-Personnel Costs: $ 1,606.13 $ 47,940.08 $ 23,900.04 $ (24.040.04) $ 23,900.04 $ (24.040.04) $ 200.59
Total Expenditures $ 1,606.13 $ 47,940.08 $ 23,900.04 $ (24,040.04) $ 23,900.04 $ (24,040.04)$ 200.59
0
OQ
Monthly Budget-to-Actual Expenditure/Ex; a Report -- By DEPARTMENT; use for GF
Run:2/1 at 12:37 AM City o yard je: 27 _
General Fund Park. .ec -Administration
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual -
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries (408.79) 87,972.04 90,012.00 2,039.96 90,012.00 2,039.96 97.73
6001 Overtime (187.92) 0.00 0.00 0.00 0.00 0.00 0.00
6100 Medicare (88.28) 1,223.51 1,356.00 132.49 1,356.00 132.49 90.23
6102 Workers'Compensation 16.14 615.69 624.00 8.31 624.00 8.31 98.67
6200 Leave Time 4,097.36 13,490.83 15,264.00 1,773.17 15,264.00 1,773.17 88.38
6201 Retirement Benefits (1.455.30) 9,812.48 3,540.00 (6.272.48) 9,837.37 24.89 99.75
6202 Health Insurance 2,620.12 33,648.33 30,428.00 (3,220.3 ) 30,428.00 (3,220.33) 110.58
Total Personnel Costs: $ 4,593.33 $ 146,762.88 $ 141,224.00 $ (5,538.88) $ 147,521.37 $ 758.49 $ 99.49
Non-Personnel Costs:
7001 Communications 587.26 7,060.03 5,799.96 (1.260.07) 5,799.96 (1.260.07) 121.73
7002 Postage and Freight 0.96 399.02 1,200.00 800.98 1,200.00 800.98 33.25
7004 Insurance 0.00 961.19 2,100.00 1,138.81 2,100.00 1,138.81 45.77
7009 Contracted Services 0.00 (372.50) 0.00 372.50 0.00 372.50 0.00
7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7011 Testing 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7016 Heating Fuel 75.82 735.25 1,200.00 464.75 1,200.00 464.75 61.27
7213 Safety Equipment 0.00 47.00 150.00 103.00 150.00 103.00 31.33
7215 Operating Supplies 23.00 4,571.00 4,000.04 (570.96) 4,000.04 (570.96) 114.27
7216 Maintenance&Repair 0.00 552.27 0.00 (552.27) 0.00 (552.27) 0.00
7300 Advertising 0.00 0.00 99.96 99.96 99.96 99.96 0.00
1 n 7301 Subscriptions&Dues 0.00 645.00 549.96 (95.04) 549.96 (95.04) 117.28
\Y 7302 Travel&Subsistence 0.00 92.76 1,100.04 1,007.28 1,100.04 1,007.28 8.43
7303 Education&Training 0.00 559.80 999.96 440.16 999.96 440.16 55.98
7810 Miscellaneous Expense 0.00 93.96 200.04 106.08 200.04 106.08 46.97
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 687.04 $ 15,344.78 $ 17,399.96 $ 2,055.18 $ 17,399.96 $ 2,055.18 $ 88.19
Total Expenditures $ 5,280.37 $ 162,107.66 $ 158,623.96 $ (3,483.70) $ 164,921.33 $ 2,813.67 $ 98.29
•
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 28
General Fund Parks & Rec - Parks Maintenance
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 7,910.93 99,622.28 109,560.00 9,937.72 105,560.00 5,937.72 94.38
6001 Overtime 220.11 3,830.68 4,320.00 489.32 2,320.00 (1,510.68) 165.12
6100 Medicare 282.00 5,115.66 5,904.00 788.34 4,904.00 (211.66) 104.32
6101 Unemployment Insurance 0.00 1,474.61 9,996.00 8,521.39 4,996.00 3,521.39 29.52
6102 Workers'Compensation 837.11 9,530.89 8,808.00 (722.89) 8,808.00 (722.89) 108.21
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 3,093.05 10,602.29 10,920.00 317.71 10,920.00 317.71 97.09
6201 Retirement Benefits (483.95) 5,361.37 1,956.00 (3.405.37) 5,440.82 79.45 98.54
6202 Health Insurance 1,914.14 26,267.04 20,340.00 (5-927.04) 20,340.00 (5.927.04) 129.14
Total Personnel Costs: $ 13,773.39 $ 161,804.82 $ 171,804.00 $ 9,999.18 $ 163,288.82 $ 1,484.00 $ 99.09
Non-Personnel Costs:
7001 Communications 5.88 1,230.07 2,499.96 1,269.89 2,499.96 1,269.89 49.20
7002 Postage and Freight 761.95 1,615.49 1,800.00 184.51 1,800.00 184.51 89.75
7003 Bank and Credit Card Fees 0.00 78.60 0.00 (78.60) 0.00 (78.60) 0.00
7004 Insurance 0.00 3,749.93 7,800.00 4,050.07 7,800.00 4,050.07 48.08
7009 Contracted Services 0.00 9,054.00 3,500.04 (5,553.96) 3,500.04 (5.553.96) 258.68
7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7011 Testing 152.00 725.44 0.00 (725.44) 0.00 (725.44) 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 1,259.64 15,903.90 17,600.04 1,696.14 17,600.04 1,696.14 90.36
O 7016 Heating Fuel 0.00 1,095.86 1,299.96 204.10 1,299.96 204.10 84.30
7200 Library Materials-Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00
0 7210 Vehicle Supplies 147.05 192.35 699.96 507.61 699.96 507.61 27.48
7211 Gas&Lube 655.85 6,172.04 7,299.96 1,127.92 7,299.96 1,127.92 84.55
7212 Uniform Allowance 0.00 189.40 0.00 (189.40) 0.00 (189.40) 0.00
7213 Safety Equipment 105.99 636.46 999.96 363.50 999.96 363.50 63.65
7214 Janitorial Supplies 0.00 609.67 2,000.04 1,390.37 2,000.04 1,390.37 30.48
7215 Operating Supplies 240.46 629.80 1,200.00 570.20 1,200.00 570.20 52.48
7216 Maintenance&Repair 433.78 14,799.70 9,999.96 (4,799.74) 9,999.96 (4,799.74) 148.00
7217 Small Tools&Equipment 218.02 7,434.38 2,499.96 (4.934.42) 2,499.96 (4,934.42) 297.38
7300 Advertising 0.00 293.10 120.00 (173.10) 120.00 (173.10) 244.25
7301 Subscriptions&Dues 0.00 40.00 99.96 59.96 99.96 59.96 40.02
7302 Travel&Subsistence 0.00 2,602.51 249.96 (2.352.55) 249.96 (2,352.55) 1,041.17
7303 Education&Training 0.00 274.00 500.04 226.04 500.04 226.04 54.80
7304 Equipment Rent 0.00 2,432.50 2,499.96 67.46 2,499.96 67.46 97.30
7809 Pass-Thru Payments 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 0.00 816.12 1,400.04 583.92 1,400.04 583.92 58.29
8103 Capital Equipment 0.00 3,122.24 3,000.00 (122.24) 3,000.00 (122.24) 104.07
8104 Motor Pool Rent 916.67 10,083.37 11,000.04 916.67 11.000.04 916.67 91.67
Total Non-Personnel Costs: $ 4,897.29 $ 83,780.93 $ 78,069.84 $ (5.711 09) $ 78,069.84 $ (5311.09) $ 107.32
Total Expenditures $ 18,670.68 $ 245,585.75 $ 249,873.84 $ 4,288.09 $ 241,358.66 $ (4,227.09)S 101.75
Monthly Budget-to-Actual Expenditure/Ex' e Report -- By DEPARTMENT; use for GF
Run:2/1 at 12:37 AM City o ward ge: 29 .
General Fund Park.. ... .tec -Campgrounds
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual -
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 3,778.25 115,576.66 114,012.00 (1.564.66) 118,012.00 2,435.34 97.94
6001 Overtime 37.33 8,397.48 4,320.00 (4,077.48) 6,320.00 (2,077.48) 132.87
6100 Medicare 210.00 6,709.34 5,892.00 (817.34) 6,892.00 182.66 97.35
6101 Unemployment Insurance 0.00 2,672.44 0.00 (2.672.44) 5,000.00 2,327.56 53.45
6102 Workers'Compensation 395.20 10,533.35 8,988.00 (1,545.35) 8,988.00 (1,545.35) 117.19
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6201 Retirement Benefits (834.49) 3,982.28 1,932.00 (2,050.28) 4,668.85 686.57 85.29
6202 Health Insurance 52.43 14,381.11 20,340.00 5.958.89 20,340.00 5,958.89 70.70
Total Personnel Costs: $ 3,638.72 $ 162,252.66 $ 155,484.00 $ (6,768.66) $ 170,220.85 $ 7,968.19 $ 95.32
Non-Personnel Costs:
7001 Communications 180.19 1,883.39 800.04 (1,083.35) 800.04 (1,083.35) 235.41
7002 Postage and Freight 0.00 510.92 600.00 89.08 600.00 89.08 85.15
7003 Bank and Credit Card Fees 0.00 835.41 0.00 (835.41) 0.00 (835.41) 0.00
7004 Insurance 0.00 1,095.49 2,300.04 1,204.55 2,300.04 1,204.55 47.63
7009 Contracted Services 134.75 5,915.25 3,300.00 (2,615.25) 3,300.00 (2,615.25) 179.25
7011 Testing 0.00 40.00 0.00 (40.00) 0.00 (40.00) 0.00
7012 Other Special Services 0.00 324.72 0.00 (324.72) 0.00 (324.72) 0.00
7015 Utilities 6,537.62 97,251.90 90,000.00 (7,251.90) 90,000.00 (7,251.90) 108.06
7016 Heating Fuel 0.00 93.99 650.04 556.05 650.04 556.05 14.46
O 7201 Library Books 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7210 Vehicle Supplies 226.27 2,284.45 750.00
(1,534.45) 750.00 (1,534.45) 304.59
7211 Gas&Lube 230.76 6,723.26 4,700.04 (2.023.22) 4,700.04 (2,023.22) 143.05
7212 Uniform Allowance 0.00 1,342.72 0.00 (1.342.72) 0.00 (1,342.72) 0.00
7213 Safety Equipment 13.99 1,304.34 999.96 (304.38) 999.96 (304.38) 130.44
7214 Janitorial Supplies 0.00 4,412.35 5,799.96 1,387.61 5,799.96 1,387.61 76.08
7215 Operating Supplies 49.21 5,952.94 4,700.04 (1.252.90) 4,700.04 (1.252.90) 126.66
7216 Maintenance&Repair 578.29 13,301.64 12,500.04 (801.60) 12,500.04 (801.60) 106.41
7217 Small Tools&Equipment 0.00 960.14 2,000.04 1,039.90 2,000.04 1,039.90 48.01
7300 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7301 Subscriptions&Dues 0.00 6,706.26 60.00 (6,646.26) 60.00 (6,646.26) 11,177.10
7302 Travel&Subsistence 38.00 632.43 1,500.00 867.57 1,500.00 867.57 42.16
7303 Education&Training 0.00 271.52 1,500.00 1,228.48 1,500.00 1,228.48 18.10
7304 Equipment Rent 0.00 10,367.50 18,000.00 7,632.50 18,000.00 7,632.50 57.60
7810 Miscellaneous Expense 20.00 (1.762.76) 0.00 1,762.76 0.00 1,762.76 0.00
8103 Capital Equipment 0.00 0.00 2,000.04 2,000.04 2,000.04 2,000.04 0.00
8104 Motor Pool Rent 750.00 8,250.00 9,000.00 750.00 9,000.00 750.00 91.67
Total Non-Personnel Costs: $ 8,759.08 $ 168,697.86 $ 161,160.24 $ (7.537.62) $ 161,160.24 $ (7.537.6?)$ 104.68
Total Expenditures $ 12,397.80 $ 330,950.52 $ 316,644.24 $ (14,306.28) $ 331,381.09 $ 430.57 $ 99.87
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 30
General Fund Parks & Rec -Sports & Recreation
For 12/3112014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 8,042.30 106,789.89 103,872.00 (2,917.89) 103,872.00 (2,917.89) 102.81
6001 Overtime 0.00 7,462.55 7,500.00 37.45 7,500.00 37.45 99.50
6100 Medicare 217.57 3,016.38 2,112.00 (904.38) 2,112.00 (904.38) 142.82
6101 Unemployment Insurance 0.00 378.54 996.00 617.46 996.00 617.46 38.01
6102 Workers'Compensation 79.66 1,303.22 720.00 (583.22) 720.00 (583.22) 181.00
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 6,165.00 12,257.01 10,248.00 (2,009.01) 10,248.00 (2,009.01) 119.60
6201 Retirement Benefits (1.154.29) 8,966.22 3,480.00 (5,486.22) 9,361.34 395.12 95.78
6202 Health Insurance 4,255.95 46,810.86 41,424.00 (5,386.86) 54,424.00 7,613.14 86.01
6203 In Lieu of FICA 106.57 1,921.49 984.00 (937.49)_ 984.00 (937.49) 195.27
Total Personnel Costs: $ 17,712.76 $ 188,906.16 $ 171,336.00 $ (17,570.16) $ 190,217.34 $ 1,311.18 $ 99.31
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 302.38 4,211.23 3,500.04 (711.19) 3,500.04 (711.19) 120.32
7002 Postage and Freight 5.28 1,247.52 2,499.96 1,252.44 2,499.96 1,252.44 49.90
7004 Insurance 0.00 1,160.79 2,499.96 1,339.17 2,499.96 1,339.17 46.43
7009 Contracted Services 5,390.00 53,571.95 50,799.96 (2.771.99) 50,799.96 (2,771.99) 105.46
7010 Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7017 Rents&Leases 0.00 18,000.00 20,000.04 2,000.04 20,000.04 2,000.04 90.00
7211 Gas&Lube 67.54 523.78 0.00 (523.78) 0.00 (523.78) 0.00
1 7212 Uniform Allowance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7213 Safety Equipment 0.00 0.00 500.04 500.04 500.04 500.04 0.00
7214 Janitorial Supplies 0.00 579.43 0.00 (579.43) 0.00 (579.43) 0.00
7215 Operating Supplies 397.04 27,832.34 24,999.96 (2,832.38) 24,999.96 (2.832.38) 111.33
7216 Maintenance&Repair 0.00 423.17 0.00 (423.17) 0.00 (423.17) 0.00
7217 Small Tools&Equipment 0.00 0.00 300.00 300.00 300.00 300.00 0.00
7300 Advertising 0.00 810.87 2,199.96 1,389.09 2,199.96 1,389.09 36.86
7301 Subscriptions&Dues 0.00 249.00 320.04 71.04 320.04 71.04 77.80
7302 Travel&Subsistence 0.00 1,621.07 2,000.04 378.97 2,000.04 378.97 81.05
7303 Education&Training 0.00 0.00 750.00 750.00 750.00 750.00 0.00
7304 Equipment Rent 0.00 150.00 0.00 (150.00) 0.00 (150.00) 0.00
7810 Miscellaneous Expense 0.00 635.75 500.04 (135.71) 500.04 (135.71) 127.14
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 6,162.24 $ 111,016.90 $ 110,870.04 $ (146 86) $ 110,870.04 $ (146.86) $ 100.13
Total Expenditures $ 23,875.00 $ 299,923.06 $ 282,206.04 $ (17,717.02) $ 301,087.38 $ 1,164.32 $ 99.61
•
Monthly Budget-to-Actual Expenditure/Ex; e Report -- By DEPARTMENT; use for GF
Run:2/1 at 12:37 AM City o yard 3e: 31 •
General Fund s & Rec -TYC
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual -
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 10,050.46 126,668.02 146,976.00 20,307.98 126,976.00 307.98 99.76
6001 Overtime 30.83 1,235.02 0.00 (1,235.02) 0.00 (1.235.02) 0.00
6100 Medicare 623.29 3,578.12 4,320.00 741.88 3,070.00 (508.12) 116.55
6101 Unemployment Insurance 1,613.98 4,666.19 5,000.00 333.81 5,000.00 333.81 93.32
6102 Workers'Compensation 386.15 2,289.37 1,020.00 (1,269.37) 820.00 (1,469.37) 279.19
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 2,009.46 5,131.70 7,308.00 2,176.30 7,308.00 2,176.30 70.22
6201 Retirement Benefits (953.69) 8,581.75 4,080.00 (4,501.75) 9,405.84 824.09 91.24
6202 Health Insurance 3,344.54 36,561.53 51,780.00 15,218.47 36,980.00 418.47 98.87
6203 In Lieu of FICA 106.57 106.57 984.00 877.43 984.00 877.43 10.83
Total Personnel Costs: $ 17,211.59 $ 188,818.27 $ 221,468.00 $ 32,649.73 $ 190,543.84 $ 1,725.57 $ 99.09
Non-Personnel Costs:
7001 Communications 1,142.67 7,129.34 4,299.96 (2,829.38) 3,999.96 (3,129.38) 178.24
7002 Postage and Freight 0.00 658.59 1,100.04 . 441.45 1,100.04 441.45 59.87
7004 Insurance 0.00 1,473.62 3,200.04 1,726.42 3,200.04 1,726.42 46.05
7009 Contracted Services 0.00 3,264.00 999.96 (2,264.04) 999.96 (2,264.04) 326.41
7011 Testing 0.00 428.00 0.00 (428.00) 0.00 (428.00) 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7015 Utilities 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7016 Heating Fuel 0.00 88.19 0.00 (88.19) 0.00 (88.19) 0.00
7210 Vehicle Supplies 0.00 0.00 300.00 300.00 300.00 300.00 0.00
7211 Gas&Lube 0.00 967.93 1,899.96 932.03 1,899.96 932.03 50.94
` 7212 Uniform Allowance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
�J_ 7213 Safety Equipment 0.00 550.00 300.00 (250.00) 300.00 (250.00) 183.33
7214 Janitorial Supplies 23.39 643.18 900.00 256.82 800.00 156.82 80.40
7215 Operating Supplies 3,003.07 20,303.26 12,200.04 (8.103.22) 8,200.04 (12.103.22) 247.60
7216 Maintenance&Repair 126.88 754.38 3,500.04 2,745.66 3,300.04 2,545.66 22.86
7217 Small Tools&Equipment 0.00 0.00 2,499.96 2,499.96 2,499.96 2,499.96 0.00
7218 Inmate Meals 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7300 Advertising 0.00 521.49 249.96 (271.53) 49.96 (471.53) 1,043.82
7301 Subscriptions&Dues 0.00 57.10 260.04 202.94 260.04 202.94 21.96
7302 Travel&Subsistence 0.00 778.58 750.00 (28.58) 750.00 (28.58) 103.81
7303 Education&Training 0.00 283.00 950.04 667.04 950.04 667.04 29.79
7307 GF Administrative Fee 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 0.00 37.29 0.00 (37.29) 0.00 (37.29) 0.00
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8104 Motor Pool Rent 577.92 6,357.12 6,935.04 577.92 6,935.04 577.92 91.67
Total Non-Personnel Costs: $ 4,873.93 $ 44,295.07 $ 40,345.08 $ (3.949.99) $ 35,545.08 $ (8.749.99) $ 124.62
Total Expenditures $ 22,085.52 $ 233,113.34 $ 261,813.08 $ 28,699.74 $ 226,088.92 $ (7,024.42) $ 103.11
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 32
General Fund Parks & Rec -The Rec Room
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 2,197.55 19,068.83 0.00 (19,068.83) 20,000.00 931.17 95.34
6001 Overtime 0.00 380.20 0.00
6100 Medicare 134.72 1,238.77 0.00 (380.20) 0.00 (3 11.23 9.
.23)
(1,238.77) 1,250.00 11.23 99.110
0
6102 Workers'Compensation 17.35 151.85 0.00 (151.85) 200.00 48.15 75.93
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6201 Retirement Benefits (102.48) 524.92 0.00 (524.92) 800.90 275.98 65.54
6202 Health Insurance 319.62 1,763.00 0.00 (1.763.00) 1,800.00 37.00 97.94
Total Personnel Costs: $ 2,566.76 $ 23,127.57 $ 0.00 $ (23,127.57) $ 24,050.90 $ 923.33 $ 96.16
Non-Personnel Costs:
7001 Communications 0.00 268.58 0.00 (268.58) 300.00 31.42 89.53
7002 Postage and Freight 0.00 2.82 0.00 (2.82) 0.00 (2.82) 0.00
7012 Other Special Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7212 Uniform Allowance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7214 Janitorial Supplies 0.00 59.13 0.00 (59.13) 100.00 40.87 59.13
7215 Operating Supplies 790.97 3,944.27 0.00 (3,944.27) 4,000.00 55.73 98.61
7216 Maintenance&Repair 0.00 173.32 0.00 (173.32) 200.00 26.68 86.66
7300 Advertising 0.00 146.67 0.00 (146.67) 200.00 53.33 73.34
7810 Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 790.97 $ 4,594.79 $ 0.00 $ (4,594.79) $ 4,800.00 $ 205.21 $ 95.72
Total Expenditures $ 3,357.73 $ 27,722.36 $ 0.00 $ (27,722.36) $ 28,850.90 $ 1,128.54 $ 96.09
y r
Monthly Budget-to-Actual Expenditure/Ex e Report -- By DEPARTMENT; use for GF Oage:Run:2/ at 12:37 AM City ward 33
General Fun brary/Museum
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 15,638.16 182,838.80 189,852.00 7,013.20 189,852.00 7,013.20 96.31
6001 Overtime 0.00 655.80 0.00 (655.80) 0.00 (655.80) 0.00
6100 Medicare 224.45 3,935.78 2,892.00 )1,043.78) 2,892.00 (1.043.78) 136.09
6101 Unemployment Insurance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6102 Workers'Compensation 128.22 1,305.20 1,308.00 2.80 1,308.00 2.80 99.79
6103 ESC 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6200 Leave Time 5,453.05 14,350.48 18,624.00 4,273.52 18,624.00 4,273.52 77.05
6201 Retirement Benefits (1,915.17) 18,225.88 7,512.00 (10,713.88) 19,479.03 1,253.15 93.57
6202 Health Insurance 8,724.23 89,935.93 83,148.00 (6.787.93) 83,148.00 (6.787.9 ) 108.16
Total Personnel Costs: $ 28,252.94 $ 311,247.87 $ 303,336.00 $ (7,911.87) $ 315,303.03 $ 4,055.16 $ 98.71
Non-Personnel Costs:
7000 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7001 Communications 1,598.02 20,257.65 20,000.04 (257.61) 20,000.04 (257.61) 101.29
7002 Postage and Freight 8.52 6,255.93 9,000.00 2,744.07 9,000.00 2,744.07 69.51
7004 Insurance 0.00 5,703.30 12,000.00 6,296.70 12,000.00 6,296.70 47.53
7005 CY Insurance Recovery 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7006 Legal 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7009 Contracted Services 4,665.70 57,184.06 57,500.04 315.98 57,500.04 315.98 99.45
7011 Testing 65.00 217.00 0.00 (217.00) 0.00 (217.00) 0.00
7012 Other Special Services 0.00 11,310.26 6,500.04 (4,810.22) 11,317.54 7.28 99.94
O 7015 Utilities 4,806.15 49,232.74 39,999.96 (9,232.78) 39,999.96 (9,232.78) 123.08
7016 Heating Fuel 0.00 10,947.39 32,000.04 21,052.65 32,000.04 21,052.65 34.21
J
1 7017 Rents&Leases 0.00 6,324.00 6,999.96 675.96 6,999.96 675.96 90.34
�J 7200 Library Materials Other 0.00 19.70 0.00 (19.70) 0.00 (19.70) 0.00
7201 Library Books 27.97 8,938.08 12,000.00 3,061.92 12,000.00 3,061.92 74.48
7202 Library Periodicals 0.00 4,157.26 3,000.00 (1,157.26) 3,000.00 (1.157.26) 138.58
7203 Library Standing Orders 0.00 5,857.73 5,000.04 (857.69) 5,000.04 (857.69) 117.15
7204 Library Non-Print 55.72 3,271.07 5,499.96 2,228.89 5,499.96 2,228.89 59.47
7212 Uniform Allowance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7214 Janitorial Supplies 242.74 5,809.95 3,000.00 (2.809.95) 3,000.00 (2,809.95) 193.67
7215 Operating Supplies 231.92 8,806.83 10,500.00 1,693.17 10,500.00 1,693.17 83.87
7216 Maintenance&Repair 350.00 6,399.66 1,500.00 (4,899.66) 1,500.00 (4,899.66) 426.64
7217 Small Tools&Equipment 821.85 5,100.94 5,000.04 (100.90) 5,000.04 (100.90) 102.02
7300 Advertising 820.00 3,907.13 2,499.96 (1,407.17) 2,499.96 (1.407.17) 156.29
7301 Subscriptions&Dues 110.55 1,176.54 1,500.00 323.46 1,500.00 323.46 78.44
7302 Travel&Subsistence 0.00 5,956.18 3,500.04 (2,456.14) 3,500.04 (2,456.14) 170.17
7303 Education&Training 0.00 3,465.14 2,000.04 (1,465.10) 2,000.04 (1,465.10) 173.25
7304 Equipment Rent 126.18 687.07 3,000.00 2,312.93 3,000.00 2,312.93 22.90
7306 In-Kind Expenses 2,009.14 2,009.14 0.00 (2.009.14) 5,368.00 3,358.86 37.43
7307 GF Administrative Fee 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7810 Miscellaneous Expense 0.00 212.00 500.04 288.04 500.04 288.04 42.40
8102 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8103 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Personnel Costs: $ 15,939.46 $ 233,206.75 $ 242,500.20 $ 9,293.45 $ 252,685.70 $ 19,478.95 $ 92.29
Total Expenditures $ 44,192.40 $ 544,454.62 $ 545,836.20 $ 1,381.58 $ 567,988.73 $ 23,534.11 $ 95.86
Monthly Budget-to-Actual Expenditure/Expense Report -- By DEPARTMENT; use for GF
Run:2/17/2015 at 12:37 AM City of Seward Page: 34
General-Fund Debt Service
For 12/31/2014
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6001 Overtime 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6100 Medicare 0.00 0.00 0.00 0.00 0.00 0.00 0.00
6102 Workers'Compensation 0.00 139.49 0.00 (139.49) 0.00 (139.49) 0.00
6201 Retirement Benefits 1,015,214.89 1,334,873.96 714,768.00 (620.105.96) 1,362,647.45 27,773.49 97.96
Total Personnel Costs: $ 1,015,214.89 $ 1,335,013.45 $ 714,768.00 $ (620,245.45) $ 1,362,647.45 $ 27,634.00 $ 97.97
Non-Personnel Costs:
8012 Debt Service Interest Expense 0.00 159,400.00 159,399.96 (0.04) 159,399.96 (0.04) 100.00
8300 Debt Service Principal 0.00 85,000.00 195,783.96 110,783.96 195,783.96 110,783.96 43.42
Total Non-Personnel Costs: $ 0.00 $ 244,400.00 $ 355,183.92 $ 110,783.92 $ 355,183.92 $ 110,783.92 $ 68.81
Total Expenditures $ 1,015,214.89 $ 1,579,413.45 $ 1,069,951.92 $ (509,461.53) $ 1,717,831.37 $ 138,417.92 $ 91.94
C
A
•
CITY OF SEWARD •City Manager's Office (907) 2244047
P.O. Box 167 •Fax (907) 224-4038
410 Adams Street --." •jhunt @cityofseward.net
•
ard, Alaska 99664-0167 •www.cityofsewara
RECEIVED
February 12, 2015 FEB 12 2015
The Honorable Bill Walker OFFICE OF THE
CITY CLERK
Governor of Alaska
Office of the Governor
P.O. Box 110001
Juneau, Alaska 99811-0001
Re: Funding of Public Nursing in Seward, Alaska
Dear Governor Walker,
I am writing on behalf of the Seward City Council, our healthcare providers, and those without a voice. As the
City of Seward buckles down to ride out the fluctuation in oil prices,my administration has prepared
department heads and our regional public for statewide losses of State jobs, city projects, and contracted
services. The resulting economic limitations ultimately trickle down to the smallest communities in Alaska.
What our city and region were not prepared for was the rumored loss of our public nurse. Our nurse, Mr.
Timothy Struna,provides more than basic services to patients. He,via the Alaska Public Health Department,
• ;grates community involvement and knowledge as a personal fact collector of critical epidemiological and
nographic data for identifying trends to educate and protect patients and the public at large.
Public nurses provide health diagnostics and education that traditional care centers cannot, and also provide
strategies and programs to address needs. The City of Seward owns the Seward Hospital and the new green-
lodge model Mountain Haven Care Center. Both are managed by Providence. Seward also has a new co-
located Federally Recognized Community Health Care that is managed by its own board of directors. All
coordinate weekly if not daily with our public nurse. These health resources are critical to Seward, AVTEC
students,our thousands of tourists and the balance of the Eastern Kenai Region.
However, there are clear healthcare gaps that result from poverty, lack of education and unemployment that can
only be filled and provided for by our proactive public health nurse. He is our safety net. Our public nurse's
goal is to promote prevention over treatment and correct poor health practices.
Governor Walker, the City of Seward clearly understands the State of Alaska's need for fiscal restraint. In
recognizing this need and in lieu of losing the complete funding for our nurse, I request your Office and Public
Health Commissioner please consider funding the position to at least half-time to avoid the complete loss of
care for those most in need.
Thank you f r your consideration,
v im Hunt
" `y Manager, Seward
Cc: Alaska Department of Health Commissioner, Valerie Davidson
011
CITY OF SEWARD • Main Office(907)224-4050
of sE • Police(907)224-3338
P.O. BOX 16 7 ��. � • Harbor(907)224-3138
n
SEWARD, ALASKA 99664-0167 •• Fire(907)224-3445
Q.•
4(ASK• • City Clerk(907)224-4046
• Community Development(907)224-4049
• Utilities(907)224-4050
• Fax(907)224-4038
February 16, 2015
Senator Cathy Giessel
State Capitol Room 427
Juneau, AK 99801
RE: SUBSTITUTION SENATE BILL 4
Dear Senator Giessel:
In October of 2012, the voters of the City of Seward opted out of the public financial disclosure
statements as required by the Alaska Public Offices Commission (APOC). In doing so, the City
of Seward established a similar,but more accepted financial disclosure statement form in place
of the APOC form, one that closely mirrored APOC's 2007 version.
One of the changes adopted with the City of Seward Financial Disclosure Statement Form
included extending the deadline to submit annual statements from March 15 of each year to April
15 of each year. The intent behind this modification was to coincide with IRS guidelines for
filing tax returns.
The city has gone through two years' worth of financial disclosure reporting with the new form,
and the deadline extension has proven to be helpful for those required to complete the
statements. We are happy to say this alteration has worked well and has allowed for easier
reporting of our elected and appointed officials.
I hope you have a successful session and wish you success on SSB4.
Regards,
Jean Bardarson, Mayor
1c %
29-LS0082\W
SPONSOR SUBSTITUTE FOR SENATE BILL NO.4
IN THE LEGISLATURE OF THE STATE OF ALASKA
TWENTY-NINTH LEGISLATURE-FIRST SESSION
BY SENATORS GIESSEL,Gardner
Introduced: 1/26/15
Referred: State Affairs,Judiciary
A BILL
FOR AN ACT ENTITLED
1 "An Act relating to financial disclosures required of legislators, legislative directors,
2 public members of the Select Committee on Legislative Ethics, and public officials."
3 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF ALASKA:
4 * Section 1. AS 24.60.210(a)is amended to read:
5 (a) A person required to file a disclosure statement under AS 24.60.200 shall
6 file an annual report with the Alaska Public Offices Commission, covering the
7 previous calendar year, containing the disclosures required by AS 24.60.200, on or
8 before May [MARCH] 15 of each year, except that a person appointed as a legislator
9 under AS 15.40, a public member of the committee, or a legislative director must file
10 within 30 days after the person's appointment. In addition, a person subject to this
11 subsection shall, within 90 days after leaving service as a legislator, legislative
12 director, or public member of the committee, file a final report containing the
13 disclosures required of the person by AS 24.60.200 for the period that begins on the
14 last day of the last period for which the person filed a report required by that section
SB0004B -1-
SSSB 4
New Text Underlined (DELETED TEXT BRACKETED]
IOC)
29-LS0082\W
1 and ends on the date of the person's last day of service.
2 * Sec. 2.AS 24.60.250(a) is amended to read:
3 (a) In addition to the sanctions described in AS 24.60.260, if the Alaska Public
4 Offices Commission finds that a candidate for the legislature who is an incumbent
5 legislator has failed to file a report under AS 24.60.200 by a deadline established in
6 AS 24.60.210 [MARCH 15], the commission shall notify the candidate that the report
7 is late. If the candidate fails to file the report within 30 days after it is due,
8 (1) the commission shall notify the lieutenant governor;
9 (2) the candidate shall forfeit nomination to office and may not be
10 seated in office;
11 (3) the lieutenant governor may not certify the person's nomination for
12 office or election to office; and
13 (4) nomination to the office shall be certified as provided in
14 AS 39.50.060(b).
15 * Sec. 3. AS 39.50.020(a) is amended to read:
16 (a) A public official other than the governor or the lieutenant governor shall
17 file a statement giving income sources and business interests, under oath and on
18 penalty of perjury, within 30 days after taking office as a public official. Candidates
19 for state elective office other than a candidate who is subject to AS 24.60 shall file the
20 statement with the director of elections at the time of filing a declaration of candidacy
21 or a nominating petition or becoming a candidate by any other means. Candidates for
22 elective municipal office shall file the statement at the time of filing a nominating
23 petition, declaration of candidacy, or other required filing for the elective municipal
24 office. Refusal or failure to file within the time prescribed shall require that the
25 candidate's filing fees, if any, and filing for office be refused or that a previously
26 accepted filing fee be returned and the candidate's name removed from the filing
27 records. A statement shall also be filed by public officials not [NO] later than Mai
28 [MARCH] 15 in each following year. On or before the 90th day after leaving office, a
29 former public official shall file a fmal statement covering any period during the
30 official's service in that office for which the public official has not already filed a
31 statement. Persons who are members of boards or commissions not named in
SSSB 4
-2- SB0004B
New Text Underlined [DELETED TEXT BRACKETED]
10
29-LS0082\W
1 AS 39.50.200(b) are not required to file financial statements.
SB0004B -3- SSSB 4
New Text Underlined [DELETED TEXT BRACKETED)
I I
29-LS0082\A
SENATE BILL NO.4
IN THE LEGISLATURE OF THE STATE OF ALASKA
TWENTY-NINTH LEGISLATURE -FIRST SESSION
BY SENATOR GIESSEL
Introduced: 1/21/15
Referred: State Affairs,Judiciary
A BILL
FOR AN ACT ENTITLED
1 "An Act relating to disclosures required by the Legislative Ethics Act."
2 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF ALASKA:
3 * Section 1. AS 24.60.210(a) is amended to read:
4 (a) A person required to file a disclosure statement under AS 24.60.200 shall
5 file an annual report with the Alaska Public Offices Commission, covering the
6 previous calendar year, containing the disclosures required by AS 24.60.200, on or
7 before May [MARCH] 15 of each year, except that a person appointed as a legislator
8 under AS 15.40, a public member of the committee, or a legislative director must file
9 within 30 days after the person's appointment. In addition, a person subject to this
10 subsection shall, within 90 days after leaving service as a legislator, legislative
11 director, or public member of the committee, file a final report containing the
12 disclosures required of the person by AS 24.60.200 for the period that begins on the
13 last day of the last period for which the person filed a report required by that section
14 and ends on the date of the person's last day of service.
15 * Sec. 2.AS 24.60.250(a) is amended to read:
_
SB0004A -1- SB 4
New Text Underlined [DELETED TEXT BRACKETED]
I I
29-LS0082\A
1 (a) In addition to the sanctions described in AS 24.60.260, if the Alaska Public
2 Offices Commission fords that a candidate for the legislature who is an incumbent
3 legislator has failed to file a report under AS 24.60.200 by a deadline established in
4 AS 24.60.210 [MARCH 151 the commission shall notify the candidate that the report
5 is late. If the candidate fails to file the report within 30 days after it is due,
6 (1) the commission shall notify the lieutenant governor;
7 (2) the candidate shall forfeit nomination to office and may not be
8 seated in office;
9 (3) the lieutenant governor may not certify the person's nomination for
10 office or election to office; and
11 (4) nomination to the office shall be certified as provided in
12 AS 39.50.060(b).
SB 4 -2- SB0004A
New Text Underlined [DELETED TEXT BRACKETED]
1)
Bill History/Action for 29th Legislature Page 1 of 1,
29th Legislature(2015-2016)
Bill History/Action for 29th Legislature
BILL:SB 4 SHORT TITLE:FINL.DISCLOSURE:LEGIS AND PUB
BILL VERSION:SSSB 4 OFFICIALS
CURRENT STATUS:(S)STA STATUS DATE:01/26/15
THEN IUD
SPONSOR(S):SENATOR(S)GIESSEL,Gardner
TITLE:"An Act relating to financial disclosures required of legislators,legislative directors,public members of the Select Committee on
Legislative Ethics,and public officials."
Bill Number: Search Bills Next Bill
Full Text
Sponsor Statement
Display Committee Action with Bill History
Jm-Date Jm-Page Action
01/21/15 0031 (S)PREFILE RELEASED 1/9/15
01/21/15 0031 (S)READ THE FIRST TIME-REFERRALS
01/21/15 0031 (S)STA,JUD
01/26/15 0076 (5)SPONSOR SUBSTITUTE INTRODUCED-REFERRALS
01/26/15 0076 (S)STA,JUD
01/26/15 0076 (5)REFERRED TO STATE AFFAIRS
01/28/15 0092 (S)COSPONSOR(S):GARDNER
Similar Subject Match or Exact Subject Match
BOARDS&COMMISSIONS
COURTS
DISCLOSURE
ELECTIONS
ETHICS
JUDGES
LEGISLATORS
LEGISLATURE
MUNICIPALITIES
PUBLIC CORPORATIONS
PUBLIC EMPLOYEES
PUBLIC OFFICERS
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