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1963 1965 2005 The City of Seward, Alaska
bland All-America City CITY COUNCIL MEETING AGENDA
I �.I {Please silence all cellular phones during the meeting}
July 27, 2015 7:00 p.m. Council Chambers
Jean Bardarson 1. CALL TO ORDER
Mayor 2. PLEDGE OF ALLEGIANCE
Term Expires 2015 3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who
Vice Mayor have signed in will be given the first opportunity to speak Time is
Term Expires 2016 limited to 3 minutes per speaker and 36 minutes total time for this
agenda item.]
Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member [Approval of Consent Agenda passes all routine items indicated by
Term Expires 2016 asterisk (*). Consent Agenda items are not considered separately
unless a council member so requests. In the event of such a request,
Christy Terry the item is returned to the Regular Agenda]
Council Member
Term Expires 2015 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
David Squires A. Proclamations and Awards
Council Member
Term Expires 2015 1. Introduction of Sewani and Obily%Japan Exchange Students. Pg. 3
2. Proclamation for Student Exchange Program Pg. 5
Dale Butts 3. Seward Fire Department Volunteer Recognition
Council Member
Term Expires 2016 B. Chamber of Commerce Report
C. City Manager's Report . Pg. 7
Iris Darling D. Other Reports and Presentations—None
Council Member
Term Expires 2015
James Hunt
City Manager
Johanna Kinney
City Clerk
Will Earnhart
City Attorney
City of Seward, Alaska Council Agenda
July 27, 2015 Page 1
7. PUBLIC HEARINGS —None
8. UNFINISHED BUSINESS
A. Items for Reconsideration
1. Resolution 2015-061, Authorizing Restoration Of A Full-Time Exempt Position In
The Finance Department Titled Assistant Finance Director, And Appropriating
Funds. (Motion to reconsider filed by Council Member Casagranda) ... Pg. 12
9. NEW BUSINESS
A. Resolutions
*1. Resolution 2015-062, Rescinding Resolution 2015-029, Which Authorized The
Seward Community Health Center To Apply For A 2015 United States Department
Of Health And Human Services' Health Infrastructure Improvement Program Grant,
And Rescinding Section 1. Of Resolution 2015-047, Which Directed The City
Manager To Bring Forward A Resolution By August 10, 2015 To Formally Authorize
The Seward Community Health Center's Application Process With The United States
Department Of Health And Social Service's Health Infrastructure Improvement
Program Grant Application . Pg. 22
2. Resolution 2015-063, Authorizing The City Manager To Sign An Extension Of A
Special Services Contract Between The City Of Seward And The Department Of
Public Safety Providing Dispatch And Clerical Services To Public Safety Employees
In The Seward Area For Thirty-Six Thousand Dollars($36,000.00). ... Pg. 37
3. Resolution 2015-064, Authorizing An Amendment To The Five Year Contract For
$368,952.00 With The State Of Alaska, Department Of Corrections, To Provide For
Operating The Seward Community Jail And Housing Prisoners Charged And/Or
Sentenced Under Alaska Statutes. . Pg. 41
B. Other New Business Items
*1. Appoint Darryl Schaefermeyer, Bruce Jaffa, and Brooke Andrews to the Port and
Commerce Advisory Board with terms expiring July, 2018. Pg. 45
10.INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A. Letter of support for the Lost Lake Breath of Life Run. . Pg. 48
11. COUNCIL COMMENTS
12. CITIZEN COMMENTS
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
July 27, 2015 Page 2
Welcome to Seward , Alaska
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PROCLAMATION
WHEREAS, on November 20, 1967 the City of Seward passed a resolution to
declare Obihiro,Japan as its Sister City; and
WHEREAS, in March 1968 this Sister City relationship was officially recognized '
by Sister Cities International; and
WHEREAS, since 1967 both communities have participated in many cultural
exchanges which have deepened the relationship between our cities and our citizens; and
WHEREAS, since 1973 our communities have sponsored an annual student
exchange involving high school students to experience each other's culture, lifestyles and
families; and
WHEREAS, the City of Seward welcomes five students from Obihiro for the 2015
exchange: Kawase Honoka, Kisa Ishimaru, Akiko Koizumi, Rion Takahasi; and
WHEREAS, the city also welcomes Yuka Nozaki for the City of Obihiro who is
accompanying the students as their chaperone.
NOW, THEREFORE, I, Jean Bardarson, Mayor of the City of Seward, Alaska, do
hereby proclaim the week of July 27, 2015 to be
SEWARD-OBIHIRO SISTER CITY APPRECIATION WEEK
Dated this 27`h Day of July, 2015. THE CITY OF SEWARD, ALASKA
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Jean Bardarson, Mayor
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CITY OF SEWARD Jim Hunt, City Manager
P.O. Box 167 Telephone (907) 224-4047
Seward, AK 99664 Facsimile (907) 224-4038
MANAGER'S REPORT
July 27, 2015
The following purchase orders for between $10,000 and $50,000 have been approved by the City Manager since
the last council meeting:
PO#487 Building Inspection $24,999.00 Denali Drilling Construct test well for GSHP
PO#489 Police $11,787.00 Long Building Technology Harbor Cameras
PO#490 SMIC $23,000.00 METCO Repair washed out cell at SMIC
A. Administration:
• Meeting with Daniel Repasky, Deputy Director/Chief of Operations for AVTEC
• Meeting with Ron Willie, Marine Operations Manager for Kenai Fjords Tours
• Attended Airport Work Shop Teleconference
• Attended Marijuana Joint Task Force
• Attended SMIC planning with ARCADIS/AIDEA
• Attended Luncheon with Bill O'Leary, President & CEO, Alaska Railroad Corporation
• Meeting with Icicle Seafoods
• Meeting with Brandon Anderson & Chip Arnold
• Meeting with Harmon Construction
• Meeting with ADNR
• Consult with City Attorney
• Consult with Various Department Heads
B. Finance
• The finance department is evaluating the possibility of participating in the Bond Bank's next bond sale
to refinance the Long-Term Care Facility and Electric Fund bonds. Council previously authorized the
refinancing but due to the delay in the State's passage of a balanced budget, the pricing on our bonds did
not meet the threshold for refinancing, and we made the decision to delay the refunding. We expect a
potential refunding to take place mid-September, assuming the pricing falls within our requirements.
• The finance director was asked to cancel attendance at the Alaska Municipal League Joint Insurance
Association Board meeting to attend tonight's council meeting to be available to answer council
questions regarding the request for restoring a position in the finance department.
• Staff has submitted all requested information to the auditors and look forward to wrapping up the annual
audit by the end of August.
• The department is in the process of filling two vacancies; the Cashier and the Payroll Clerk positions,
and hopes to have those positions filled in the next 2 weeks.
C. Harbor:
• Matt Chase has accepted the Deputy Harbormaster position;
• Slip relinquishment notices have been sent to 5 Tenants that failed to comply with slip renewal dates:
• The Harbor completed putting up the fence sections on the boardwalk extension on Port Ave, with the
new painted crosswalk it is funneling cruise ship passengers to the North side of the road—New signage
to come.
• Finishing details to bring jack-up drill rig to Seward. Weather permitting
D. Public Works
• Invitation to Bid for the Certification of Public Rights of Way has been pulled and will be replaced with
an RPF for professional Services
• Unit#120 and#131 have arrived at Cal Worthington. Soliciting quotes for a flat bed and work box to
bring forth to Council August 10th
• Sidewalk work is progressing with minimal impact to pedestrians
• The final billing came in for Merrell Bros to complete the sludge removal and disposal project. The bid
was for$3,988,530, the final total came to $2,722,500.96, coming in $1,266,029.04 under budget, a
detailed accounting of project costs is forthcoming
• Public Works has put the Maple Street sewer& water project on hold until further direction from
Council
E. ELECTRIC
Number of outages/trouble calls in July: 11
• Number of users affected: 34 plus all of SMIC
• Cause(s) of outage(s): bad fuses, Loose neutral, Blown arrestor, trees in line, Customer breaker, squirrel
• Location(s) of outage(s): Nash Rd, Nash Rd t-line, Ballaine Blvd, unity Way, Bear Lake, Icicle
Seafoods, Forest Acres, Army Rec. Camp
• Number of new Job Orders started since Jan. 1, 2015: 31
• Other items of interest:
o The City of Seward is on backup generation during the week of July 20-23 for the purpose of
maintenance on the Lawing substation transformer. All of the substation transformers will be
taken down and evaluated for deficiencies,but only the Lawing substation requires us to be on
backup generation.
F. LIBRARY
Seward Community Library& Museum
(1) June 2015 Statistics:
• 19363 Front Door Counter
• 975 Museum/Movie Admission
• 8 Programs
• 12 Passport applications
• 9 Notaries
• 12 Proctored Exams
• 114 Room Uses
• 2139 Public computer sessions
(2) News and Updates
• Summer Reading Program: 85 elementary and 29 preschool kids are registered, so a big
congratulations to those who've completed their reading logs! We hope you enjoyed the free kid's hero
movies, Big Hero 6 on July 16th and The Incredibles on July 25th. The final event, a Super Hero
Awards & Costume Party, will be held on Saturday, August 1St at 3 pm.
• New Summer Sunday Museum Hours! The Resurrection Bay Historical Society(RBHS) volunteers
will open the Museum on Sunday's,from 1-5 pm through the rest of the summer season. We at the
Library Museum thank the RBHS volunteers for assisting the City to keep the museum open for our
visitors and residents on a day the museum is not regularly staffed and the cruise ships are in
town. Proceeds from the Sunday museum admission go directly to the Resurrection Bay Historical .
Society.
• The Site Visit for the American Affiance of Museums—Museum Assessment Program will be held
on July 29-30 with Dr. David Grabitske of the Minnesota Historical Society. We are participating in an '
Organizational Assessment in order to be better prepared to operate as a 21st century museum with a
strong understanding of core museum standards and good practices that support sustainability.
• All are invited to a public reception at the Library Museum Community Room on Wednesday,July
29th from 7—9 pm, featuring a short presentation by Dr. Grabitske and light refreshments.
G. SPRD
• The public is encouraged to like SEWARD RECREATION on FaceBook for program events, deadlines
and volunteer opportunities.
• Please enjoy these before and after photos of the removal of the giant and overwhelming Pushki `farm'
we have endured in Williams Park for far too long. We are pleased to have this project under way. We
locals know the dangers of Pushki burns, but of course our visitors do not know.
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Pictured are Sam and Sebastian going to town in the William's Park Pushki farm during a light rain earlier this
week. These two guys are both over 6'2", so the height of the Pushki was extraordinary.
MEMORANDUM ' of SFyq
City of Seward ikASwP
for the Electric Department
Period: 1 June thru 30 June 2015
To: Kirk Warren, AEA
Ron Long, City of Seward
Kari Atwood, City of Seward
From: Rick Wise, Project Manager
Date: 15 July 2015
Subject: Seward Power Plant Integration
Progress Report, Grant#7910011
Installation of mechanical support systems and Generator 4 mechanical connections continued
this month. Underground fuel line rehabilitation started this month along with bulk fuel tank
upgrades. Engine upgrades for Generator 4 were performed by Valley Power Systems under
contract C14-064.
A new mid-term baseline schedule was produced for the project. Electrical installation of the
switchgear will start in mid-to-late July. Generator 5 will be readied for relocation in early
August. The projected project completion date is expected to be the first week of October.
Sincerely,
Richard S. Wise, Project Manager
City of Seward
P.O. Box 167
Seward, AK 99664
Phone: (907)224-4081
Email: rwise(a�cityofseward.net
Attachment 2: Progress Report Form
Grantee: City of Seward
Project Name: Seward Power Plant Integration
Grant # 7910011
Period of Report: 1 June 2015 to 30 June 2015 •
Project Activities Completed:
1. Mechanical installations continue.
a. Underground fuel lines, tank pumps, and controls installation
started.
2. Electrical and PLC installations continue.
3. Generator 4 engine upgrades installed by VPS (C14-064).
Existing or Potential Problems:
1. Switchgear delayed; expecting arrival mid-July. C14-043 (PO 261)
2. Periodic transformer servicing will require plant generation which
could limit some project work within the new building the week of
July 20th.
Activities Targeted for Next Reporting Period:
1. Receive switchgear and install.
2. Tabulate actual cost of relocating Generator 4.
a. Compare actual relocation cost to funds available before
committing to Generator 5 relocation.
Prepared By: Date: 7/15/2015
Printed Name: Richard S. Wise
1t
Agenda Statement
of SF
Meeting Date: July 27, 2015 .4•
To: Mayor Bardarson, City Council Members ;•,
From: Johanna Kinney, City Clerk__ 4�A KP
Agenda Item: Motion for Reconsideration o Resolution 2015-061
BACKGROUND &JUSTIFICATION:
Resolution 2015-061 was approved on July 13, 2015, which authorized restoration of a full-time,
exempt position in the Finance Department titled Assistant Finance Director, and appropriating
funds. On July 14, 2015, after voting on this resolution, Council Member Ristine Casagranda
filed a written motion to reconsider Resolution 2015-061 at the next regular meeting of the
Seward City Council. Casagranda voted on the prevailing side and her motion, being filed
before 5:00 p.m. on July 14, 2015 was timely, and therefore in order.
According to Seward City Code 2.10.065 (Rules of Debate), Section (e) (Reconsideration), a
motion to reconsider may be applied to any ordinance, resolution or action of the council and has
precedence over all motions except the motion to adjourn. A councilmember may make a
motion to reconsider only if:
v7 the councilmember voted on the prevailing side on the question to be reconsidered;
• the councilmember makes the motion to reconsider on the same day and at the same
meeting at which the vote to be reconsidered was taken; or
the councilmember files with the clerk not later than 5:00 p.m. on the first city business
day following the day on which the vote was taken a notice of intent to reconsider and
then makes the motion to reconsider at the next regular council meeting. The
councilmember may file by telephone provided that the notice of intent to reconsider is
signed before the motion is considered.
Proper guidelines would be for Council Member Casagranda to make a formal (verbal) motion to
reconsider Resolution 2015-061. A second is required to proceed. If that occurs, the motion to
reconsider is on the table and can be discussed. This is time for council discussion if the
resolution should be reconsidered or not.
If this motion to reconsider passes by a two-thirds vote, the original resolution is back on the
table for discussion. This must pass by the usual majority(4) vote.
If the motion to reconsider fails by a two-thirds vote, the original resolution stands as was
previously voted on July 13, 2015 (approved).
RECOMMENDATION:
A motion to reconsider must be made, seconded and passed by a two-thirds vote, before
Resolution 2015-061 can be back on the table for discussion and a re-vote.
2/3 of 7 members present=5
2/3 of 6 members present=4
2/3 of 5 members present=4
2/3 of 4 members present=3
►v
07/14/2015 10:55 9072248284 RISSIE CASAGRANDA PAGE 01/01
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Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-061
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING RESTORATION OF A FULL-TIME EXEMPT
= POSITION IN THE FINANCE DEPARTMENT TITLED ASSISTANT
FINANCE DIRECTOR, AND APPROPRIATING FUNDS
WHEREAS, until 2001,the City of Seward Finance Department included the position of
Controller, serving as the deputy to the Finance Director; and
WHEREAS, beginning in 2001, the Controller and Finance Director positions were
combined as a cost-savings measure, with cautions that when the stable tenured staff experienced
turnover in the future, the department would likely be unable to manage the workload without
restoration of the position; and
WHEREAS,the average staff tenure in 2001 was 12.5 years and is now 6 years;total city-
wide expenses in 2001 were $17.6 million and in 2013 were $37.3 million; and
WHEREAS, the Finance Department has experienced turnover in all but one accounting
position in the past four years and turnover multiple times in some positions during that time,
resulting in instability and the inability of the staff to meet important deadlines such as timely
financial reporting and timely audit completion; and
WHEREAS,failure to add back this important position leaves the department vulnerable to
additional turnover by staff who are burned out,and makes it difficult to provide adequate transition
planning for future retirements and to cross-train for purposes of providing stability to department
work efforts.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
Section 1. The City Council hereby authorizes the restoration of a full-time exempt position
in the Finance Department to be entitled"Assistant Finance Director"with a position range 20-23 at
an estimated salary and benefit cost of approximately $110,000.
Section 2. Funding in the amount of$165,000 is hereby appropriated from the General Fund
unassigned fund balance account no.01000-0000-3400 to the finance department salary and benefit
accounts no.01000-1140-6XXX,to cover the costs of this new position plus additional staffing costs
associated with the recent conversion to a new financial accounting system,staffing overtime due to
shortfalls pending replacement of two to three position vacancies,and additional audit preparation
costs associated with the delay in completion of the annual audit.
CITY OF SEWARD,ALASKA
RESOLUTION 2015-061
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th
day of July, 2015.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
Council Agenda Statement
Meeting Date: July 13, 2015
Through: Jim Hunt, City Manag-wok
From: Kristin Erchinger, Finance Director '
Agenda Item: Restore Full-Time Finance Position
BACKGROUND & JUSTIFICATION:
Until January, 2001, the City's finance department consisted of eight positions, including the Finance
Director, Controller, Accounting Technicians (payroll, accounts payable, accountant), Utility Billing,
Cashier/Receptionist, and Purchasing/Benefits Clerk. In 2000, the former Finance Director was
transferred to the city manager's department,and the finance department lost one full-time position when
the Controller and Finance Director positions were combined, leaving the department with seven
positions.
At the time of the staffing reduction, average staff tenure with the City finance department was 12.5
years;the current average is six years. In 2001, four staff had more than 12 year's tenure each;now two
have more than nine years and three have less than five year's tenure. In 2001, six staff had a combined
tenure with the City of Seward finance department of 75 years;today's combined tenure is 38 years. In
2001, total City-wide expenses were $17.6 Million and in 2013 were $37.3 Million, representing
increased workload.
With respect to the staffing reduction,the Finance Director expressed concern about the probable adverse
impacts of losing this important position, including: increased overtime, higher auditing costs, less
timely grant reporting and reimbursement, reduced collections on receivables, delayed financial
reporting, delays in completing the audit and the budget processes, and negative impacts on employee
morale. Despite these anticipated impacts,the Director expressed the willingness of staff to do their best
to manage with cut-backs until the department began to experience turnover, at which time it was
anticipated staff would be unable to manage the workload without restoring the position. Most of the
2001 concerns raised regarding adverse impacts have materialized--with the exception of delays in the
budget process2--and the time has come when staff is unable to adequately and timely manage the work
of the department without restoring this position.
In the past four years,the department has experienced turnover in all but one accounting position making
it difficult to train new staff and cover for employee leave time and position vacancies. The change in
longevity may be attributed,in part,to the conversion of the public employee's defined benefit retirement
system to a defined contribution system, where there is less incentive for employee longevity. The City
is receiving fewer qualified applicants for vacant positions,and the number of applicants with experience
and/or interest in governmental accounting is very sparse.
1 Excludes Finance Director
Likely due to the creation of a Biennial Budget process beginning`in 2010, reducing staff time associated with budget preparation.
In the past month,two finance staff have given notice of intent to retire and/or resign within the next few
weeks. In addition, pending retirements in the next few years necessitate the development of a glide
path to ensure stability of the department. Restoring this key position will allow for cross-training,
employee development, and an effective and efficient staffing transition plan.
INTENT:
•
To restore the previous Controller position eliminated from the budget in 2001,to be replaced by a full-
time exempt position titled Assistant Finance Director.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan(document source here): X
2. Strategic Plan(document source here): X
3. Other(list): X
FISCAL NOTE:
The anticipated range for this position is Range 20-23, consistent with the previous Controller position.
The conservative estimate of salary and benefits for this position is approximately $110,000 (estimated
hourly salary of between $28.22 and $32.73 DOE). This resolution appropriates $55,000 in salary and
benefit costs necessary to cover costs incurred to-date for conversion to a new financial accounting
system, covering for staffing shortfalls pending replacement of two to three position vacancies, summer
accounting assistance, and additional audit preparation costs associated with the delay in completion of
the annual audit.
Approved by Finance: ,964. ..4,,,,Azi?
ATTORNEY REVIEW: Yes No )1\
RECOMMENDATION:
City Council approve Resolution 2015- ` authorizing the restoration of a position in the finance
department to be titled Assistant Finance Director, and appropriating funds.
City of Seward
Job Description
Job Title: Assistant Finance Director
Range: 20-23 Salary:
Department: Finance
Reports to: Finance Director Approved by:
Supervises: Accounting Technicians,Cashier/Receptionist Date:
Position: Regular,Full-time,Exempt
Summary:
The principal function of an employee in this position is to manage, direct and oversee the accurate recording of all
City receipts and expenditures,the preparation of monthly management reports,the proper valuation and recording of
all City assets, and preparation for the annual audit. This position has primary responsibility for the accuracy of all
accounting transactions of the City. The work is performed under the general supervision of the Finance Director but
a great deal of latitude is granted for the exercise of independent judgment and initiative. Direct supervision is
exercised over the work of the Accounting Technicians(4)and the Cashier/Receptionist. An employee in this position
performs the duties of other employees in the Finance Department as required or as assigned. In the absence of the
Finance Director,an employee in this position may temporarily assume full responsibility for the duties of the Finance
Director. The nature of the work performed requires that an employee in this position establish and maintain effective
working relationships with other Department and City employees,Council members,auditors,granting agencies and
the public.
Essential Duties and Responsibilities:
Develops, implements and manages financial accounting system and procedures consistent with GAAP, GASB,and
GAAFR;
Manages a reporting system to provide accurate,timely and complete financial and budgetary information to the City
Council,administration,and other users of such data who evaluate or audit the financial condition of the City;
Works with all City departments to ensure proper classification of expenditures,address questions regarding account
coding,encumbrances,and purchase order processing; and ensures accurate and timely recording of all receipts and
expenditures, including journal entries, accounts payable and payroll, in accordance with applicable legal
requirements;
Works with City auditors,banking officials,granting agencies and others to ensure accurate reporting of City revenues
and expenditures;
Prepares, analyzes, and interprets monthly financial reports for administration and department heads and ensures
accuracy of transactions recorded in same;
Assists with the preparation of the annual Comprehensive Annual Financial Report, with primary responsibility for
the Statistical Section and the Federal and State Single Audit;
Maintains,updates and modifies personnel budget spreadsheets to ensure the proper budgeting of personnel costs,and
assists Finance Director with publishing the preliminary and fmal budget documents;
Manages the fixed asset accounting and reporting for all City-owned assets, ensures assets are properly valued,
recorded, disposed, tracked and accounted for. Ensures compliance with internal control processes and procedures
aimed at safeguarding City assets,and recommends changes as necessary;
Allocates general liability,property,auto,heavy equipment,travel,and other insurance costs for all City departments
based on pro-rata underlying cost allocation metrics;
iv
Assistant Finance Director
Job Description
Page 2
Manages financial accounting for all City-owned vehicles and equipment in the Motor Pool Internal Service Fund,
including the pro-rata equity share of each department within the Fund;
Conducts the City's internal cost allocation,including allocation of general administrative costs to grants,and internal
enterprise fund cost allocations, with primary responsibility for understanding and properly implementing cost
allocation principles;
Reconciles investment accounts and accounting entries,including computation of Fair Market Value of investments;
Reviews reconciliation of all Funds and preparation of all audit work papers of the City in preparation for the annual
audit;
Serves as personnel officer for departments and/or staff as assigned;
Makes analyses, studies and projections as required. Assists in researching various user fees, charges,rates and rate
structures.
Recommends revisions to, and revises, the accounting, financial and operating Policies and Procedures manuals for
the Finance Department.
Provides needed information and demonstrations concerning how to perform certain work tasks to new employees;
trains,assigns,prioritizes, supervises,motivates and evaluates the work of assigned employees;
Communicates and coordinates regularly with other departments to maximize the efficiency and effectiveness of
interdepartmental operations and activities;
Acts as Finance Director when requested.
Performs other duties as assigned.
Supervisory Responsibilities:
Exercises supervision over the Accounting Technicians and Cashier in the Finance Department under the general
direction of the Finance Director. Carries out supervisory responsibilities in accordance with the organization's
policies and applicable laws. Responsibilities include interviewing, recommending hiring, and training employees;
planning,assigning and directing work;appraising performance;addressing complaints and resolving problems.
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
Bachelor's degree from college in accounting, business administration, or public administration; and five years'
experience in governmental accounting or public accounting with supervisory responsibility; or equivalent
combination of education, experience and training which provides the knowledge, skills and abilities necessary to
perform the work. Possession of additional certification as a Certified Public Accountant or Certified Management
Accounting in the State of Alaska,or a Certified Public Accounting candidate,preferred. Significant public
accounting experience is a requirement of this position.
A
Assistant Finance Director
Job Description
Page 3
Language Skills:
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable
accommodation,which permits the employee to communicate well with others. Ability to read,analyze and interpret
common technical journals, financial reports and legal documents. Ability to appropriately respond to common
inquiries or complaints from citizens,regulatory agencies or members of the business community. Ability to prepare
presentations,write speeches and produce legislative documents that conform to prescribed style and format,suitable
for municipal government purposes. Ability to effectively present information to City administration,public groups
and City Council. Ability to effectively train others in the use of complex financial accounting systems,processes,
and methods.
Mathematical Skills:
Ability to add,subtract,multiply and divide,using whole numbers,common fractions,and decimals. Ability to work
with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions,
percentages, ratios and proportions to practical situations. Ability to use complex spreadsheets, import and export
data, prepare graphs, and develop spreadsheet models involving complex mathematical functions. Ability to
determine appropriate accounting for fmancial transactions, ensuring debits and credits are properly computed,
documented,and recorded.
Reasoning Ability:
Ability to define problems,collect data,establish facts,and draw valid conclusions. Ability to interpret an extensive
variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Other Skills and Abilities:
Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP), Government Accounting
Standards Board (GASB) standards, and Government Accounting, Auditing, and Financial Reporting (GAAFR)
standards;
Thorough knowledge of Fund accounting, public accounting, grant accounting, auditing and financial reporting
requirements;
Thorough knowledge of the legal requirements of municipal government and public finance, including accounting
principles,practices and procedures and internal controls;laws,ordinances and rules governing municipal purchasing
and payroll;principles of business management,and budgetary control;
Ability to apply generally accepted accounting practices and judgement to the work performed;
Ability to communicate well with others to secure cooperation and efficient coordination in conducting the work of
the finance function,and to establish and maintain cooperative relations with those contacted in the course of work;
Good knowledge of data processing technology as applied to financial,accounting,and auditing functions;
Ability to analyze situations accurately and take prompt,effective action;
Ability to effectively and cooperatively plan,direct and coordinate the work of others;
Ability and willingness to quickly learn and to put to use new skills and knowledge brought about by rapidly changing
information and/or technology and to operate complex computer systems using standard and customized software
applications including spreadsheets, word processing, graphics, accounting, cost allocation and other applications
appropriate to the assigned task;
Ability and willingness to identify and correct errors;
Lam'
Assistant Finance Director
Job Description
Page 4
Ability to interpret complex fiscal reports and records, analyze fmancial data, and determine appropriate accounting
methods and treatment for a wide variety of investment,capital financing,accounting,budgeting,and other financial
transactions,and to prepare timely, accurate, concise and reliable reports containing facts,findings, conclusions and
recommendations;
Ability to communicate well with others orally and in writing,using both technical and non-technical language;
Ability to understand and follow oral and written policies,procedures,and instructions;
Ability to perform a wide variety of complex duties and responsibilities with accuracy and speed under pressure of
time-sensitive deadlines;
Ability to work independently and exercise initiative, and to produce accurate, reliable analyze administrative
problems and make appropriate recommendations;compile budget estimates.
Ability to work cooperatively and effectively with managers, administration, customers, vendors, auditors, other
government agencies,elected officials,and the public.
Ability to maintain confidentiality.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job,the employee is regularly required to sit;use hands to fmger, handle or feel
objects,tools or controls;reach with hands and arms;talk and hear. The employee is occasionally required to stand;
walk; and stoop, kneel, or crouch. The position requires: sufficient vision or other powers of observation, with or
without reasonable accommodation,which permits the employee to use a computer screen and calculator to process
numeric data; sufficient manual dexterity with or without accommodation,which permits the employee to operate a
computer keyboard and access files; and sufficient personal mobility and physical reflexes, with or without
accommodation,which permits the employee to move about in an office environment.
The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to
adjust focus.
Public Relations:
Public relations shall be an integral part of each employee's job. Employees shall be courteous,helpful and conduct
themselves in a manner which is appropriate for an employee in public service.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The
stress level in the work environment is generally high,with time-sensitive deadlines and high workloads.
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-062
A RESOLUTION OF THE CITY COUNCIL OF SEWARD, ALASKA,
RESCINDING RESOLUTION 2015-029, WHICH AUTHORIZED THE
SEWARD COMMUNITY HEALTH CENTER TO APPLY FOR A 2015
UNITED STATES DEPARTMENT OF HEALTH AND HUMAN
SERVICES' HEALTH INFRASTRUCTURE IMPROVEMENT
PROGRAM GRANT, AND RESCINDING SECTION 1. OF RESOLUTION
2015-047, WHICH DIRECTED THE CITY MANAGER TO BRING
FORWARD A RESOLUTION BY AUGUST 10, 2015 TO FORMALLY
AUTHORIZE THE SEWARD COMMUNITY HEALTH CENTER'S
APPLICATION PROCESS WITH THE UNITED STATES DEPARTMENT
OF HEALTH AND SOCIAL SERVICE'S HEALTH INFRASTRUCTURE
IMPROVEMENT PROGRAM GRANT APPLICATION
WHEREAS, the City Council has held work sessions with the public and with
representatives from Providence Seward Medical and Care Center (PSMCC), Seward
Community Health Center (SCHC) to consider ways to improve or expand health care services
in the Seward area; and
WHEREAS, the current City-owned shared use medical facility space is fully utilized,
and adding or significantly expanding services would require, at minimum, a costly plant
renovation or expansion; and
WHEREAS, discussion of potential funding sources for expansion projects has to date
focused on the current open application period for a US Department of Health and Human
Services' Health Infrastructure Improvement Program(HIIP) grant; and
WHEREAS, at its April 13, 2015 regular meeting the Council passed and approved
Resolution 2015-029, authorizing the SCHC to prepare and submit the grant application on its
behalf for up to one million dollars ($1,000,000), and contingent upon the grant being awarded,
committing the City to moving forward with the proposed project and providing any additional
funds necessary to complete the project, all of which are conditions of the grant application; and
WHEREAS, at its May 26, 2015 regular meeting, the Council passed and approved
Resolution 2015-047, affirming that the City Council must authorize the SCHC's 2015 US
• Department of Health and Human Services Health Infrastructure Improvement Program grant
application; and
WHEREAS, Section 1 of Resolution 2015-047 directed the City Manager to bring
forward a resolution by August 10, 2015 to formally authorize the SCHC's application process
2-i
CITY OF SEWARD,ALASKA
RESOLUTION 2015-062
with US Department of Health and Human Services Health Infrastructure Improvement Program
grant application; and
WHEREAS, through further work sessions and information gained as the parties
proceeded with the application, it became more apparent that the scope of the project and its
potential impact over the long term required a more comprehensive investigative and public
process that could be accomplished within the grant application time frame; and
WHEREAS, as a result of this process the parties and the public now have more
information with which to continue local health care planning, cost, and implementation options
for the future; and
WHEREAS, the City will soon begin a periodic review of the Comprehensive Plan, and
a health care focus will be included in that process.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. Resolution 2015-029, authorizing the Seward Community Health Center to
apply for a 2015 US Department of Health and Human Services' Health Infrastructure
Improvement Program grant, and Section 1 of Resolution 2015-047, directing the City Manager
to bring forward a resolution by August 10, 2015 to formally authorize the Seward Community
Health Center's application process with the US Department of Health and Social Service's
Health Infrastructure Improvement Program grant application, are hereby rescinded.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
27th day of July,2015.
THE CITY OF SEWARD,ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Agenda Statement
e of
Meeting Date: July 27, 2015 0( 4'0
To: City Council _41t `P
cASL
Through: Jim Hunt, City Manager
From: Ron Long, Assistant City Manager
Agenda Item: Rescind Resolution 2015-029 and Section 1 of Resolution 2015-047,
SCHC grant application
BACKGROUND & JUSTIFICATION:
The City continues to explore ways to improve or increase delivery of health care services with
partners Seward Community Health Center (SCHC) and Providence Seward Medical and Care
Center(PSMCC).
Further significant growth in demand or additions of new services will require more space than is
available at the current shared use facility owned by the City.
SCHC and PSMCC have collaborated on plant expansion options, and with input from the City
have pursued some to the concept design and preliminary cost estimate stage. In considering
ways to finance a project, a US Department of Health and Social Services grant program
presented an opportunity for partial funding, and Council authorized the SCHC to proceed with
developing the grant application package by approving Resolutions 2015-029 and 2015-047.
Through that process and as more questions were raised on how this project has the potential to
shape or influence health care as a whole in Seward far into the future, it indicated that a more
comprehensive public process was in order than what could be undertaken within the time
allowed by the grant application deadline. Committing to the project without opportunity to fully
explore its impacts on health care delivery and availability in Seward, and without a fully
developed project budget is not in the public interest. Rescinding the Resolution and Section
cited above removes Council's authorization for this grant application.
The Seward Comprehensive Plan will be updated in the following months, and provides a venue
and a process for the community to establish their vision for the future. The Plan will include a
segment or group focusing on health care, and result in a long range policy document adopted by
the City Council and provide a frame work for health care decision making.
CONSISTENCY WITH CITY PLANS Yes No N/A
1. Comprehensive Plan X
2. Strategic Plan X
3. Other X
INTENT:
Rescind Resolution 2015-029 and Section 1 of Resolution 2015-047.
FISCAL NOTE:
None. •
Approved by Finance Department: ha& 4A,Gbil---) .
ATTORNEY REVIEW: Yes No X Not Applicable X
RECOMMENDATION: fe'''oktrb -∎` ?A ‘5-OW_
Administration recommends Council rescind Resolution 2015-029 and Section 1 of Resolution
2015-047,authorizing SCHC's US Department of Health and Social Services grant application.
• SEWARD COMMUNITY HEALTH CENTER
PO Box 2895/ 417 First Avenue - Seward.AK 99664-2895
PHONE (907) 224-2273
: HEALTH FAX (907) 224-8501
;CENTER
www.sewardhealthcenter.org
July 21, 2015
Jean Bardarson, Mayor
Council Members, City of Seward
P.O. Box 167
Seward, Alaska 99664
Sent via the City Clerk's Office
RE: PROPOSED RESOLUTION 2015-00"TO RESCIND RESOLUTION 2015-029 AND
WITHDRAW THE HRSA HIIP CAPITAL GRANT APPLICATION
Dear Mayor Bardarson and Council Members:
Following the City Council Work Session of June 30, 2015, and at the request of those City
representatives present at that work session, the Administration and Ad Hoc Committee of the Seward
Community Health Center (SCHC) Board of Directors have considered the recommendation of the City
Manager, Assistant City Manager and City Finance Director to withdraw the HRSA Health Infrastructure
Investment Program (HIIP) grant application submitted on May 20, 2015. The submission of this
capital grant application for $1,000,000 was previously authorized by passage of Resolution 2015-029
by the Council on April 13, 2015. It is our understanding that City Administration will be proposing for
action at the July 27, 2015 City Council meeting a yet to be numbered resolution effectively rescinding
Resolution 2015-029 in keeping with their recommendation to withdraw the grant application.
The purpose of this letter is to formally express the position of the current leadership of SCHC
which is to support the recommendation of City Administration and proceed with formal
Council action to withdraw the capital grant application prior to the anticipated award
date of September 1, 2015. Although we are admittedly disappointed at the prospect of letting go
of the opportunity to be awarded $1,000,000 for these facility improvements, we generally agree with
City Administration that there is still considerable due diligence, analysis and public process to be
completed for a capital project of this scope and importance to the community. The limited time frame
for decision making before the awards will be announced for this grant is simply not sufficient.
At the time of this letter, we have had the opportunity to review the major portions of the
drafted resolution coming before the Council. We find it to be acceptable and in keeping with the
• previously stated representations made by the key members of City Administration. Should, however,
the final version of the resolution, as passed by the City Council, include changes that significantly
differ from the draft content made available to us to review, we respectfully reserve the right to
reconsider our position.
Following the most recent work session, our research with a national consultant revealed that
accepting the grant funding and re-allocating it to another reasonable capital project within a
• • SEWARD COMMUNITY HEALTH CENTER
PO Box 2895/ 417 First Avenue - Seward,AK 99664-2895
PHONE (907) 224-2273
HEALTH FAX (907) 224-8501
CENTER www.sewardhealthcenter.org
reasonable time period would be quite feasible. This would be far more acceptable to HRSA than
accepting the grant award only to return it at a later date. That said, however, we conclude that there
is still too much uncertainty among the parties, too many variables at play, and too many possible
•
future scenarios to consider to risk the worst case possibility of accepting the award only to turn
around and return it in the future.
SCHC has invested considerable funds, time and effort the past seven months to help in
bringing this project and grant application to this point. We appreciate that Providence Seward Medical
and Care Center (PSMCC) has similarly invested a considerable amount of their funds, time and effort.
We are truly grateful for the support and collaboration we have experienced with everyone involved in
this endeavor including our colleagues at PSMCC, City Administration, and particularly, the City Council.
We have been encouraged by the sincerity demonstrated by all those involved and the ability to work
together to explore viable solutions to the growing space issues being experienced by SCHC and
PSMCC. Unfortunately, these issues will not go away simply because the grant application will be
withdrawn. To the contrary, they will only continue to accelerate in severity and frequency as we add
more providers, support staff, programs and patients. The attached document is provided again to
communicate the facility issues constraining the growth of SCHC. With respect, we request that the
investments made by all the parties, the collaboration realized and the momentum built thus far not be
wasted. Please provide the leadership and direction required to assure that a new path forward, a new
"roadmap", is developed and brought back to the Council for initiation by October 2015.
In closing, we are reminded that SCHC was created by the City by resolution and ordinance to
provide sustainable and affordable comprehensive primary healthcare care services to the residents
and visitors of the Seward area, regardless of ability to pay. We remain an integral part of the fabric of
the City and the broader community. We are honored to be given the responsibility to govern and
operate SCHC on your behalf and on behalf of the citizens of Seward. As your partner, and in dutiful
collaboration with the leaders and staff of PSMCC, we shall be at your call, prepared to continue these
strategic development efforts that we have started together.
Sincerely and wit -•d •-ga •s,
Richard CrGie, President, Board of Directors Patrick _. to , Executive Director
Cc/ Jim Hunt, City Manager
Ron Long, Assistant City Manager
Kris Erchinger, City Finance Director
Joe Fong, Administrator, PSMCC
• • • SEWARD COMMUNITY HEALTH CENTER
• PO Box 2895/ 417 First Avenue — Seward,AK 99664-2895
COMMUNITY PHONE (907) 224-2273
5.H EALTH FAx (907) 224-8501
CENTER www.sewardhealthcenter.org
Facility Related Constraints to Growth with Delay of Expansion Project
YEAR CONSTRAINT COMMENTS
2015 No room for specialty clinics We would like to add part-time outreach clinics
• for OB, Internal Medicine, Orthopedics and,
possibly, pediatrics
2015 No room for behavioral health We would like to collaborate with SeaView to
integration add a licensed clinical social worker to
integrate behavioral health services with
primary care for individuals and groups
2015 No room to support HRSA We are expecting an announcement for
supplemental expanded services another HRSA expanded services grant for
grant and FTE's $223,000 added to our base grant which
equates to about 3.0 new FTE positions
2017- 2018 No room to expand patient At our present growth rate with 3.0 FTE
base/visits providers and at target productivity levels per
provider,our estimated capacity in current
space is 3,500 patients, 10,000 visits or 63%
market share which we could hit as soon as
2016 or 2017
2018 No room to add a fourth primary A recent market analysis conducted by our
care provider consultants for the capital grant indicated the
service area could support one more full-time
primary care provider beyond those already
being provided by SCHC, Northstar Clinic and
Glacier Medical.
2016—2017 No room to develop care Under healthcare reform and patient centered
coordination services medical home standards, developing care
coordination services and programs at the
primary care level will be critical, which will
also become a revenue stream of its own
Present and 1. Cramped offices for 3 providers
Ongoing and clinical support staff in space
designed for 2 providers
2. Disjointed spaces and flows in 4
non-contiguous areas
3. Ongoing use of ATCO office
building required
4. Limited storage space
5. No room to add 4`h work station
in registration area
6. No separate (and private)
waiting area,conference room, or
identity for SCHC
7. Other issues not listed here
Where your health !ratters
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE SEWARD COMMUNITY HEALTH
CENTER TO APPLY FOR A 2015 US DEPARTMENT OF HEALTH AND
HUMAN SERVICES HEALTH RESOURCES AND SERVICES
ADMINISTRATION HEALTH INFRASTRUCTURE IMPROVEMENT
PROGRAM GRANT REQUIRING CITY COMMITMENT OF ANY FUNDS
NECESSARY TO COMPLETE THE PROJECT
WHEREAS,improving health care services and access to health care services is in the best
interests of the public;and
WHEREAS,the City of Seward has for many years pursued improvements in health care,
both through partnership with Providence Seward Medical and Care Center(PSMCC),and more
recently as grantee and co-applicant for funding to establish a Federally Qualified Health Center
(FQHC),the Seward Community Health Center(SCHC);and
WHEREAS, colocation of these organizations on a common campus and in common
facilities results in efficiencies and mutually supporting synergies for both,but that multiple space
challenges exist for both organizations,as discussed in January 19,2015 and March 23,2015 work
sessions with the City Council addressing Space Planning for SCHC and PSMCC;and
WHEREAS,SCHC and PSMCC staff have worked collaboratively with Architects Alaska
on conceptual modification,expansion and renovation designs using the existing City owned site and
facility to effectively address operational and space needs for both health care organizations;and
WHEREAS,the City acts as a legally separate co-applicant in order to obtain federal grant
funds to support a FQHC in accordance with Section 330 of the Public Health Safety Act(42 USC
§254b),requiring that the City serve as the public entity for receiving and disbursing federal 330
grant funds utilized by the FQHC;and
WHEREAS, the US Department of Health and Human Services' Health Infrastructure
Improvement Program(HIIP)offers up to one million dollars($1,000,000)through a competitive
grant program to existing Health Center Program grantees to be used to improve or increase services
through alteration/renovation,expansion or construction of a facility;and
WHEREAS,a condition of the grant is that the City,at a minimum,commit to provide any
additional funds necessary to complete any and all SCHC portions of the project identified in the •
grant application;and
WHEREAS,the base level project. identified as Phase I, including the expansion and
n v\
CITY OF SEWARD,ALASKA
RESOLUTION 2015-029
renovation of the current facility necessary to complete all aspects of the project related to SCHC,
has an estimated total project cost of$4,019,014 and, with the full federal award could result in
$3.019,014 of additional estimated City funding necessary to complete Phase I;and
WHEREAS, the SCHC Board of Directors met March 26, 2015, and recommended
requesting City Council authorization to proceed with the HIIP grant application;and
WHEREAS,the City desires that an application for HIIP funding be submitted in support of
the SCHC portion of Phase I of the hospital facility improvement project.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City of Seward supports requesting the HIIP funding and authorizes the
SCHC to prepare and submit the grant application on its behalf for up to one million dollars
($1,000,000)towards Phase I of the proposed hospital facility improvement project.
Section 2. Contingent upon the grant being awarded, the City will provide the additional
funding necessary to complete the project, identified as Phase I, with an estimated total cost of
$4,019,014.
Section 3. The City of Seward approves the expansion and renovation of the current facility
as included in Phase I and commits to moving forward with Phase I of the proposed project,
contingent upon the grant being awarded.
Section 4. The City of Seward will take any and all steps necessary to the best of its ability
to complete Phase I of the proposed project no later than August 31,2018,contingent upon the grant
being awarded.
Section 5. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 13th day of
April, 2015.
�0
CITY OF SEWARD,ALASKA
1 RESOLUTION 2015-029
THE CITY OF SEWARD,ALASKA
M ianna Keil,Vice ayor
AYES: Terry,Squires, Darling,Keil
NOES: Casagranda,Butts
ABSENT: Bardarson
ABSTAIN: None
ATTEST:
I l
Jo anna Kinney,CMC
Clerk
(City Seal)
o`4OFSZr •
G � ` f
: •'G ' rt.)s•.
L. r .
1 .
Council Agenda Statement
Meeting Date: April 13,2015 a of sets,
4•j:;f:' -0„
• From: Jim Hunt,City Manager �� y �
Agenda Item: To authorize the Seward Community Health gtASt�P
Center to apply for a Health Infrastructure and
Improvement grant,and committing City funds to
compete the clinic expansion project if the grant is
awarded
BACKGROUND& JUSTIFICATION:
The City has participated in providing health care services to the community for many years, and
continues to partner with Providence Seward Medical and Care Center (PSMCC) and the Seward
Community Health Clinic(SCHC)to improve access to health care services.
Both PSMCC and SCHC currently occupy the City-owned facility. The shared location results in
synergies of service and efficiencies for both organizations,and as discussed in two work session with
the City Council,also presents some space challenges and therefore opportunities to consider strategic
expansion or renovation options that would best meet the need for additional space.
Staff from both organizations have worked with Architects Alaska to bring back to Council a set of
options for expansion or renovation of the facility,and has presented to the Council a concept design
consisting of Phase I(expansion and renovation)and Phase II(full build out)of the existing facility to
serve existing and future needs.At the same time,SCHC has identified a US Department of Health and
Human Services grant opportunity for up to $1 million, available to existing Health Care Center
grantees for use in work on a facility that results in increased or improved health care services to the
community.
The grant application requires that the public entity eligible to receive and disburse the funds under the
Public Safety Health Act,in this case the City,commit to providing any additional funds necessary to
complete and all SCHC portions of the project identified in the grant application.
Project cost for the SCHC-related portions of the Phase I development is estimated at $4,019,014,
therefore, with full federal award, the City could be responsible for the $3,019,014 necessary to
complete the project.
The SCHC Board of Directors met March 26, 2015, and recommended that City Council authorize
pursuing the grant application.
INTENT: Council approve and authorize the SCHC to prepare and submit the grant application on the
City's behalf for up to one million dollars($1,000,000)towards Phase I of the proposed hospital facility
improvement project.
A 46
CONSISTENCY CHECKLIST: Yes No N/A
l Comprehensive Plan(3.7.3.2):Relocate the long term care facility and X
the hospital to a site which will support expansion and modernization.
2 Strategic Plan(p. 19)Other Major Elements of Our Vision:Maintain X •
and enhance medical and social services
3. Other(list):
FISCAL NOTE:The City of Seward is the owner of the healthcare facilities utilized by the clinic and
hospital, and expansion of those facilities necessitates City involvement and funding. The City
maintains a 1%sales tax designated for healthcare capital and services,generating approximately$1
million per year. Funding for expansion of the hospital/clinic building can be financed through a
combination of grant funds, cost-based reimbursement funding (for the hospital portion of the
expansion),patient revenues associated with added services and/or utilization,revenue bonds,and the
sales tax proceeds dedicated to healthcare. A precise plan for funding will be developed prior to final
submission of a grant application,based on the proposed configuration of the expansion project(space
allocation between the hospital and clinic facilities).
Approved by Finance Department: .h y,sit 4AGIp
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: Council authorize the SCHC to submit the grant application.
R--So I0-i-;ovN So‘S
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-047
A RESOLUTION OF THE CITY COUNCIL OF SEWARD, ALASKA,
AFFIRMING THAT THE COUNCIL MUST AUTHORIZE THE SEWARD
COMMUNITY HEALTH CENTER'S 2015 US DEPARTMENT OF
HEALTH AND HUMAN SERVICES' HEALTH INFRASTRUCTURE
IMPROVEMENT PROGRAM GRANT APPLICATION
WHEREAS,the City Council held a work session with representatives from Providence
Seward Medical and Care Center(PSMCC), Seward Community Health Center(SCHC),and the
public on March 23,2015; and
WHEREAS, the work session considered different expansion/improvement models for
the City-owned shared use medical facility, and potential funding sources for the projects,
particularly the current open application period for a US Department of Health and Human
Services' Health Infrastructure Improvement Program (HIIP) grant and the related steps and
components required by the application; and
WHEREAS, at its April 13, 2015 regular meeting the Council passed and approved
Resolution 2015-029, authorizing the SCHC to prepare and submit the grant application on its
behalf for up to one million dollars ($1,000,000), and contingent upon the grant being awarded,
committing the City to moving forward with the proposed project and providing any additional
funds necessary to complete the project,all of which are conditions of the grant application; and
WHEREAS,the City serves as the public entity for receiving and disbursing federal grant
funds utilized by the SCHC, and as the legislative and appropriating body of the City, Council
approval is necessary for those grant applications; and
WHEREAS,such approval may be rescinded prior to September 1,2015.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The Seward City Council directs the City Manager to bring forward a
resolution by August 10, 2015 to formally authorize the Seward Community Health Center's
application process with the US Department of Health and Human Services' Health Infrastructure
Improvement Program grant application.
Section 2. This resolution shall take effect immediately upon adoption.
CITY OF SEWARD,ALASKA
RESOLUTION 2015-047
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 26th
day of May,2015.
THE CITY OF SEWARD,ALASKA
an Bardarson Mayor
y
AYES: Terry,Butts,Squires,Darling,Bardarson
NOES: None
ABSENT: Keil,Casagranda
ABSTAIN: None
ATTEST:
oianna OMR C
Clerk
ptgtr...
e 0,•GO�PO
F o
14: • SEAL
• • _ P ~
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Agenda Statement
Meeting Date: May 26,2015 '� ��
4rp
To: City Council atAsKQ
From: Jim Hunt,City Manager 4 4
Agenda Item: To affirm and make specific that the Seward Community Health Center's
application for a Health Infrastructure and Improvement grant,prepared pursuant
to City Council Resolution 2015-029,will be reviewed by Council prior to
submission,and that submission must be authorized by resolution of Council
BACKGROUND&JUSTIFICATION:
City Council Resolution,passed and approved April 13,2015,directed the Seward Community Health
Center(SCHC)to prepare the grant application referenced in that Resolution. Discussion at both the
March 23,2015 work session on the subject of the grant and at the Council meeting itself made clear
that the Council wished to see application in complete form and to then make a decision on submitting
the application.
Council directed the administration to bring a resolution to Council clearly stating Council's discretion
to direct the application be submitted or not submitted prior to the application deadline.The attached
resolution affirms that Council will review the completed application and will by resolution determine
whether the application will be submitted. The SCHC plans to have their due diligence and the
application package completed by mid-July.In order to meet the application deadline,administration
proposes the first meeting in August for that resolution to come forward.
Passage of this resolution directs the administration to bring forth at the first meeting in August 2015 a
resolution,passage of which will authorize the submittal of the grant application,and failure of which
will cause the grant application to not be submitted and which will repeal Resolution 2015-029.
INTENT: Council direct administration to bring a resolution to the first meeting in August 2015
authorizing the submittal of the SCHC grant application.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan X
2. Strategic Plan X
3. Other(list): Council direction at 04/13/15 meeting X
FISCAL NOTE:Financial implications were outlined in the Resolution 2015-029 agenda statement,
and will be included in the final determining resolution.There is no fiscal impact associated with this
resolution.
Approved by Finance Department:
ATTORNEY REVIEW: Yes X No Not Applicable
RECOMMENDATION:Council direct administration to draft a resolution that will determine if the
SCHC will submit the grant application.
34'
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN AN
EXTENSION OF A SPECIAL SERVICES CONTRACT BETWEEN THE
CITY OF SEWARD AND THE DEPARTMENT OF PUBLIC SAFETY
PROVIDING DISPATCH AND CLERICAL SERVICES TO PUBLIC
SAFETY EMPLOYEES IN THE SEWARD AREA FOR THIRTY-SIX
THOUSAND DOLLARS ($36,000.00)
WHEREAS, the City of Seward has entered into an agreement for the past eighteen (18)
fiscal years to provide dispatch and clerical services to Alaska State Troopers and Fish and Wildlife
Protection Officers in the Seward Community; and
WHEREAS,the amount of compensation for dispatch services has been forty-eight thousand
and five hundred dollars ($48,500.00); and
WHEREAS,the amount of compensation for dispatch services has been reduced to thirty-six
thousand dollars ($36,000); and
WHEREAS,the attached extension would continue the services at the reduced rate through
June 30, 2016.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
Section 1. The City Manager is hereby authorized to sign an extension of a Special Services
contract between the City of Seward and the Department of Public Safety providing dispatch and
clerical services to public safety employees in the Seward area for thirty-six thousand dollars
($36,000.00).
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 27th
day of July, 2015.
Agenda Statement
Meeting Date: July 27, 2015 Of s��
a�
To: City Council (.1 �_, `�9Sa
ty 1 �;
I
Through: Jim Hunt, City Manager / gteisKP
•
From: Tom Clemons Chief of Police
Agenda Item: Extension of Special Services Contract between the Department of Public
Safety and the City of Seward
BACKGROUND & JUSTIFICATION:
The City of Seward has entered into an agreement for the past 18 fiscal years to provide dispatch and
clerical services to the Alaska State Troopers and Fish and Wildlife Protection Officers in the
Seward community. The amount of compensation for that contract has been$48,500. The attached
extension would continue the services at a reduced rate of$36,000 through June 30, 2016.
INTENT: To authorize the City Manager to sign an extension of a Special Services contract
between the City of Seward and the Department of Public Safety.
CONSISTENCY CHECKLIST: Yes No NA
1 Comprehensive Plan: (2.2, Page 14) Public Safety-"Maintain an X
Effective public safety network, including an enhanced emergency
911 (E911) system and corrected street addresses"
2 Strategic Plan: (Page 18) Promote a Safe Community X
3 Other: X
FISCAL NOTE: The City of Seward will receive the sum of$36,000 from the State of Alaska for
this contract. These funds have been anticipated and are already included in the 2015 budget.
Approved by Finance Department: j.,` /P6 _
• 1�
ATTORNEY REVIEW: Yes No Not Applicable
J
RECOMMENDATION:
Recommend approval of Resolution 201 5-1191E authorizing the City Manager to sign an extension of a
Special Services contract between the City of Seward and the Department of Public Safety providing
dispatch and clerical services to public safety employees in the Seward area for$36,000.
ALASKA DEPARTMENT OF PUBLIC SAFETY
CONTRACT FOR SPECIAL SERVICES
July 1, 2015 to June 30, 2016
GENERAL PROVISIONS
The parties. The parties to this contract are the Alaska Department of Public
Safety (hereinafter referred to as the "Department") and the City of Seward (hereinafter
referred to as the "City").
Sole Agreement. The City and the Department undertake this contract under the
terms set forth below. This contract is the sole agreement between the parties relating
to special services, and there are no other agreements, express or implied.
Effective Date/Termination/Amendments. This contract is effective July 1, 2015
and continues in force until June 30, 2016. Either party may terminate the agreement
with thirty (30) days written notice to the other party. This agreement may be amended
by written agreement of the parties.
1. The Department will pay the City for services provided in accordance with, and
under the terms of, this contract. Payments will be made quarterly in the amount
of $12,125.00, for a total of $48,500.00. Payment for services provided under
this contract will be made in four payments in the amount of and covering the
period indicated below:
Period Covered Amount Payment Process
Can Be Initiated
07/01/15 - 09/30/15 $9,000.00 10/01/15
10/01/15 - 12/31/15 $9,000.00 01/01/16
01/01/16 - 03/31/16 $9,000.00 04/01/16
04/01/16 - 06/30/16 $9,000.00 06/01/16
12 Month Total $36,000.00
2. The City will provide and perform the services specified in this contract to the
satisfaction of the Department, in support of Department personnel and
operations.
SPECIFIC PROVISIONS
3. The City will:
a. Permit continued access to and utilization of professional facilities and
equipment instrumental to the overall efficient and effective operation of
law enforcement and emergency response component, i.e.; squad room,
Page 1 of 2
3A
ALASKA DEPARTMENT OF PUBLIC SAFETY
CONTRACT FOR SPECIAL SERVICES
July 1, 2015 to June 30, 2016
kitchen, weight and exercise room, interview rooms, storage rooms,
evidence processing room and equipment, a secure locked evidence room
• accessible only by authorized AST personnel, Data Master, video and
training material, other general building facilities including parking for state
vehicles, ATV and snow machines.
b. Permit continued transport and security of prisoners from the Seward City
Jail to Seward Court for hearings and arraignments.
IN WITNESS OF THIS AGREEMENT, the undersigned duly authorized officers have
subscribed their names on behalf of the City and the Department respectively.
For the City of Seware For the Department of Public Safety:
! By
(Pfinted Name .n-)°x (t �- v�n Printed Name
Official Title 0 v -rc --r)+V Official Title
Date Date
Page 2 of 2
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-064
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING AN AMENDMENT TO THE FIVE YEAR
CONTRACT FOR $368,952.00 WITH THE STATE OF ALASKA,
DEPARTMENT OF CORRECTIONS,TO PROVIDE FOR OPERATING THE
SEWARD COMMUNITY JAIL AND HOUSING PRISONERS CHARGED
AND/OR SENTENCED UNDER ALASKA STATUTES
WHEREAS,the City of Seward has received a proposed amendment to the five year contract
from the State of Alaska for the operation of the Seward community Jail; and
WHEREAS, the contract amount for the City of Seward is $368,952.00, this amount has
decreased by $301,869.00 from the 2014 contract, to operate the Seward Community Jail in
accordance with the attached contract from July 1, 2015 through June 30,2016.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The Seward City Council hereby authorizes the city manager to enter an
amendment to the five year contract for $368,952.00 with the State of Alaska, Department of
Corrections, to provide for operating the Seward Community Jail and housing prisoners charged
and/or sentenced under Alaska Statutes.
Section 2. The City Council herby instructs the administration to continue lobbying for
additional state funding of the Seward Community Jail such that the local tax payers are not asked to
subsidize the cost of operating the jail for state-related offenses.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 27th day of July
2015.
�\
Council Agenda Statement
Meeting Date: July 27, 2015 qp
.1.
To: City Council \'
1LAst
Through Jim Hunt, City Manager ,
From: Tom Clemons, Chief of Police
Agenda Item: Renewal of Reduced Jail Contract between the Department of Corrections
and the City of Seward
BACKGROUND & JUSTIFICATION:
The City of Seward has entered into contracts with the Department of Corrections for many years.
This contract is being renewed for the period July 1, 2015 through June 30, 2016, with a major
amendment in the form of a reduction in the compensation to the City of Seward by the State of
Alaska, to provide jail services. The State of Alaska will pay the City of Seward $368,952.00 to
operate the Seward community Jail in accordance with the conditions set forth in the attached
contract.
INTENT: To authorize the City Manager to renew the Jail Contract between the City of Seward and
the Department of Corrections, at a reduced rate of compensation.
CONSISTENCY CHECKLIST: Yes No NA
1 Comprehensive Plan: (2.2, Page 14) Public Safety: Continuously X
plan for future police services, including police auxiliary programs,
to ensure the highest level of public safety within the community.
2 Strategic Plan: (Page 18) Promote a Safe Community X
3 Other: X
FISCAL NOTE: The City of Seward will receive the sum of$368,952 from the State of Alaska for
this contract. The prior compensation for this contract was$670,821,reflecting an annual reduction
of$301,869, or 55%. The impact of this reduction is a negative cash flow impact to the General
Fund of$181,832, because $120,037 of the costs currently charged to the Jail, represent indirect
costs of police department and other administrative costs.
Approved by Finance Department: Jew 1
I�'
ATTORNEY REVIEW: Yes No Not Applicable ,Vv
RECOMMENDATION:
Recommend approval of Resolution 2015- 0�4-authorizing a contract between the City of Seward
and the State of Alaska,Department of Corrections that provides for the City of Seward to operate
the Seward Community Jail, and house prisoners charged and/or sentenced under Alaska Statutes.
The State will pay the City $368,952.00 to provide this service.
Al/
1 Agency Contract Number
2041010
2.OGS Solicitation Number(if used)
3.Optional Renewal? El Yes ❑ No
• Years remaining 2 YEARS
4.Financial Coding
STATE OF ALASKA 206655001 5905-76900012-73076
5.Agency Assigned Encumbrance Number
AMENDMENT TO PROFESSIONAL SERVICES CONTRACT
6.Amendment No.
Two(2)
This agreement is between the State of Alaska,
7 Department of
Corrections hereafter the State,and
8.Contractor
City of Seward,Police Department hereafter the Contractor
Mailing Address Street or P.O Box City State ZIP Code
P.O.Box 167 410 Adams St. Seward AK 99664
9.Original period of performance 10.Amended period of performance
FROM: July 1,2013 TO: June 30,2014 FROM: July 1,2015 TO' June 30,2016
11.Previous amount of contract to date' 12.Amount of this amendment: 13.This amended contract shall not exceed
$1,326,291.00 368,952.00 a total of 1,695,243.00
14. In accordance with the provisions of the above referenced contract,the parties to that contract agree that the services to be performed by the contractor
under the contract are amended as follows: All other terms and conditions of the contract remain in effect. (Use reverse for continuation of amended
provisions if necessary.)
'The purpose of this contract amendment is to increase the period of performance from July 1,2015 to June 30,2016 and encumber the funds
necessary for these services. This amendment also recognized the elimination of the annual CP1 and Geographical differential increases language in
the contract. In addition,City of Seward will still need to be in compliant with PREA. However due to budget cuts,DOC will not pay for 3rd
party PREA audits. All other terms and condition remain unchanged.
In fuN consideration of the contractor's performance under and including this amendment,the State shall pay the contractor a new total not to exceed
51.695.243.00
The period of performance under this contract is increased by12 Months through June 30.2016
IN WITNESS WHEREOF the parties hereto have executed this amendment.
NOTICE' This amendment has rio effort until sinned be the head of,fle ponrrartina aoencle pranuemant MMcer or destppsg
15. CONTRACTOR 17. CERTIFICATION: I certify that the facts herein and on supporting
Name of Finn documents are correct,that this voucher constitutes a legal charge against
funds and appropriations cited,that sufficient funds are encumbered to pay
City of Seward this obligation,or that there is a suMdent balance in the appropriation cited
Signaturd of Authdrized,Fre sentative oe., to cover this obligation. i am aware that to knowingly make or stow false
- 1 L _ entries or alterations on a public record,or knowingly make or allow false
entries or alterations on a public record,or knowingly destroy,mutilate,
Typed or Printed Name of Authorized Representative suppress,conceal,remove or otherwise impair the verity,legibility or
t availability of a public record constitutes tampering with public records
James-ffsie I i , I punishable under AS 11.56.815-.820. Other disciplinary action may be
t t Ni NI . „1 F,: i;:k,.0 , a nee P ry y
Tide tcty r's1 •• j,�v +4 V taken up to and Including dismissal.
City Manager(907-224-4047,Fax 907-224-8480)
16 CONTRACTING AGENCY Signature of Head Cont cling gency r Designee Date
Department/Division
Corrections,Division of Probation and Parole T r Printed ame of Authorizing Official
S atu of lProject Director Dfale �/� John Schauwecker •
lQ'W Title
Typed or Printed Name of Project Director Procurement Manager CPPB.C.P.M.
Carrie Belden
Title
Director of Probation and Parole
02,12(Re,02110) Amst rwa
14. Continuation of amended provisions.
AMENDMENT TO PROFESSIONAL SERVICE CONTRACT FOR
ENTRY DEFINITIONS
1. Agency assigned contract number for tracking,reference,and billing.
2. Department of Administration(DOA)number assigned by the Division of General Services(DGS)(if formal solicitation is conducted).
3 Optional renewal? Yes or no. Years remaining not including this renewal.
4. Financial coding assigned by the agency for billing purposes.
5. Encumbrance number assigned to this contract by the agency.
6. Amendment number. How many to date for this contract including this one?
7. Department.
S. Contractors name and address.
9. Original period of performance,including previous amendments.
10. Amended period of performance of this document.
11. Total date not including this amendment.
12. Amount of this amendment.
13. New total not to exceed including this amendment.
14. This section must contain all material changes from the contract such as the new total not to exceed amount and the new period of performance. If
no change is being made,write"same." This section also requests the number of years,months and days this contract is either increased or
decreased by.
16. Contractor's name,signature,and address.
17. Your division project director's name and signature.
ATPSC FRM/2
44
of se's.
404 '
RECEIVED 4 4,SK 0
JUN 2 9 2015 PORT AND COMMERCE ADVISORY BOARD (PACAB)
OFFICE OF THE APPLICATION
CI t RK /
NAME: r7,7_ �G` -k;F,4"S ,e' .
STREET ADDRESS: ,mil
MAILING ADDRESS: ��_
HOME TELEPHONR( 6)zZ,3�7---BUSINESS PHONE:( ?) 7 2,7— t
EMAIL: Q h12'/' / `" _ 1 ,
LENGTH OF RESIDENCY IN THE SEWARD AREA: &.s
PRESENTLY EMPLOYED AS:,..-S;A c ;,a 7 f�Jl e �1�� 1;-)_ XS
i
List any special training, education or background you have which may help you as a member of the
Board: 4 )
.".r.a:/57:2,4/0-0/s/ e/-;‘ ke_,44/
r. 7 z
Have you ever been involved in port operations? If so, brie describe your involvement:
/7401/4--
,may e/s S -r/
.. �` ;,e/ � ��, _ . �e'er -r��t�G �� .� C
1(-A6-)- •,a l 75 :,-1,4-c._ 4 St-
I am specifically interested in serving on the Port and Comnerce Advisory board because:
Le_1\51, Cr)-- 721,C"i48 ovt 1:.7//;4?S of.-/e.et
Have you ever served on a similar board elsewhere? Yes> No
If yes, where? PA-64W When? vC,b —
Are you available for meetings at noon (second Wednesday of each month)? 61-s..pr No
If appointed, are you willing to travel occasionally)? or No
67274-----Q/J
'
•�NATU'. DATE
RECEIVED
Awe
JUL 162015 ' x; .
OFFICE OF THE
CITY CLERK
PORT AND COMMERCE ADVISORY BOARD (PACAB)
APPLICATION
NAME: Bruce Jafili
STREET ADDRESS: Mile Post 35.5 Seward Highway
MAILING ADDRESS:_._ PO Box 107 Moose Pass Alaska 99631
HOME TELEPHONE: 907-288-3175 BUSINESS PHONE: 907-224-8002
EMAIL:____Bruce @Jaffa Construction.com
LENGTH OF RESIDENCY IN THE SEWARD AREA: 40
PRESENTLY EMPLOYED AS: Quality Control Manager
List any special training, education or background you have which may help you as a member of the
Board:
High School Graduate. Certified Welder,Active in Community groups in.Moose Pass
and Seward.Have you ever been involved in port operations? If so,briefly describe your involvement:
Currently serve on PACAB
I am specifically interested in serving on the Port and Commerce Advisory Board because:
I believe the Commerce portion of the PAC.AB should be represented. .
Have you ever served on a similar board elsewhere? Yes or No
If yes,where? PACAB When? Current
Are you available for meetings at noon (second Wednesday of each month)? Yes or No
If appointed, are you willing to travel occasionally)?C")or No
‘:\ (
SIGN TUBE \ DATE
• s4tp
c4~iv
RECEIVED ions,
4ticso
JUN 17 2015
P I RT AND COMMERCE ADVISORY BOARD (PACAB)
OFFICE OF THE APPLICATION
CI _ERK
NAME: as - _
STREET ADDRESS: va.C\ l ? xs
MAILING ADDRESS: VC)
HOME TELEPHONE:CO BUSINESS PHONE: CIO Iq J�
EMAIL: Q Ce _ \i .,1' Qo .c
LENGTH OF RESIDENCY IN THE SEWARD AREA: (Q \/ e(, �
PRESENTLY EMPLOYED AS: e_WrYV ■cLA P oa po ,
List any special training, education or background you have which may help you as a member of the
Board:
ft V\ %:_v,/ ,\■ A.-\/\ \ASI_ wvork.-to :CY& trt-T,i0
Have you ever been involved in port operations? If so, briefly describe your involvement:
I am specifically interested in serving on the Port and Commerce Advisory Board because:
1 J
I
Have you ever served on a similar board elsewhere? Yes or No'
If yes, where? When?
Are you available for meetings at noon (second Wednesday of each month)? Yes r No
If appointed, are you willing to travel occasionally)? Yes)r No
" ns.Q2A4U1 4 )D0 —5
SAN � DATE
gi
411
City of Seward,Alaska
,of sFk9 City of Seward 1963 1965 2005
4 P.O.Box 167
Seward,Alaska 99664-0167 All-America City
dcAs0 Main Office (907)224-4050 1 le,
Facsimile (907)224-4038
July 22, 2015
Cystic Fibrosis Foundation
Patrick& Christalyn Simpson
4200 Shoshoni Drive
Anchorage, AK 99516
RE: 2015 Lost Lake Breath of Life Run
Dear Patrick& Christalyn:
On behalf of the City of Seward and the community, I would like to commend you for
coordinating the 2015 Lost Lake Breath of Life Run. You both certainly deserve recognition for
carrying on this successful fundraising event!
The Lost Lake Breath of Life Run, which began in 1992 by our city's own Marsha Vincent, is
now one of the biggest foot races in southcentral Alaska. The growth and popularity of this race
is due to the dedication and support of organizers like you, and all the generous sponsors,
volunteers and runners.
I wish you a wildly successful race this year, and I thank you for your tireless efforts!
Sincerely, ,
Y
/j1
Jean Bardarson
Mayor
I
July 2015 July August 2015
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