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HomeMy WebLinkAbout09012015 Planning & Zoning Packet Seward Planni• • • ng & Zoning Commission • Meeting Packet , , O E j_; r y . `a 'ice 1 ., . l = -. r il 1" m "1t September 1, 2015 City Council Chambers Beginning at 7:00 p.m. 44Cilk.v,P4 4iasv-P Seward Planning & Zoning Commission Regular Meeting September 1, 2015 7:00 p.m. City Council Chambers Cindy Ecklund Chair 1. Call to Order Term Expires 02/17 2. Opening Ceremony Gary Seese Vice Chair A. Pledge of Allegiance Term Expires 02/16 Martha Fleming 3. Roll Call Commissioner Term Expires 02/17 4. Special Reports &Presentations Janet Coulter A. City Administration Report Commissioner Term Expires 02/18 B. Other Reports, Announcements &Presentations V acantssioner 5. Citizens' Comments on any subject except those items Term Expires 02/18 scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 Tom Swann minutes per speaker and 36 minutes total time for this agenda Commissioner item] Term Expires 02/16 6. Approval of Agenda and Consent Agenda. [Approval of Margaret Anderson Consent Agenda passes all routine items indicated by asterisk(*). Commissioner Consent Agenda items are not considered separately unless a Term Expires 02/16 Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda.] Jim Hunt City Manager Ron Long • Assistant City Manager Donna Glenz Planner Dwayne Atwood Planning Technician Planning and Zoning Commission Meeting Agenda September 1, 2015 1 7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak] A. Unfinished Business Items requiring a Public Hearing-None B. New Business Items requiring a Public Hearing 1. Resolution 2015-18 of the Seward Planning and Zoning Commission of the City of Seward, Alaska granting a Conditional Use Permit to Nicole and Colby Lawrence to construct and operate a three (3) unit multi-family with one (1) office space development on Lot 1A, Block 24, Original Townsite of Seward, located at 437 Fourth Avenue within the Office Residential Zoning District Page 3 8. Unfinished Business-None 9. New Business- A. September 15 Work Session Topic Page 18 * B. July 14, 2015 Meeting Minutes Page 19 10. Informational Items and Reports(No action required)- A. Semi-annual Planning and Zoning Commission Report to City Council Page 24 B. FEMA Region X Newsletter Page 26 C. 2015 Planning&Zoning Meeting Schedule Page 29 D. Seward Highway Mile 17-22.5 Rehabilitation Page 30 11. Commission Comments 12. Citizens' Comments[Limit to 5 minutes per individual-Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Planning and Zoning Commission Meeting Agenda September 1, 2015 2 Sponsored by: Applicant CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2015-18 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA GRANTING A - CONDITIONAL USE PERMIT TO NICOLE AND COLBY LAWRENCE TO CONSTRUCT AND OPERATE A THREE (3) UNIT MULTI-FAMILY WITH ONE (1) OFFICE SPACE DEVELOPMENT ON LOT 1A, BLOCK 24, ORIGINAL TOWNSITE OF SEWARD, LOCATED AT 437 FOURTH AVENUE WITHIN THE OFFICE RESIDENTIAL ZONING DISTRICT WHEREAS, Nicole and Colby Lawrence have requested a Conditional Use Permit (CUP) to construct and operate a three (3) unit multi-family development on Lot 1A, Block 24, Original Townsite of Seward, within the Office Residential Zoning District (OR); and WHEREAS, in accordance with the Land Uses Allowed Table §15.10.225, Dwelling, multi-family (three or more units) is allowed within the Office Residential Zoning District (OR) by CUP; and WHEREAS, the development will consist of one (1) structure with three dwelling units and a professional office; and WHEREAS, the developer has completed an interior lot line vacation to create a 9,000 square foot parcel that meets the minimum lot size requirement for the proposed project; and WHEREAS, the developer shall comply with development requirements, including lot coverage, required setbacks, building height, required parking and building permit; and WHEREAS, the site is in a location of mixed housing, including single family homes and apartment buildings; and WHEREAS, having complied with the public notification process; on September 1, 2015, the Seward Planning and Zoning Commission held the required public hearing on the Conditional Use Permit application. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. In accordance with SCC§15.10.320(D), the Planning and Zoning Commission has reviewed the applicant's request for a CUP to construct and operate a three (3) unit multi-family development on Lot Al, Block 24, Original Townsite, located at 437 Fourth Avenue and declared the following Findings of Fact: 3 Seward Planning and Zoning Commission Resolution 2015-18 Page 2 A. The use is consistent with the purpose of this chapter (the Seward Zoning Code) and the purposes of the zoning district. Finding: This condition has been met. The project site plan meets all setback and structure height requirements. The proposed multi-unit development is consistent with the purpose of the Zoning Code and the Office Residential Zoning District. B. The value of adjoining property will not be significantly impaired Finding: This condition has been met. The nearby properties include a mix of single family homes, apartment buildings and a vocational school campus. There is no indication the proposed multi-unit structure or use will negatively impair the value of adjoining properties. C. The proposed use is in harmony with the Seward Comprehensive Plan. Finding: This condition has been met. Seward 2020 Comprehensive Plan (approved by Council, 2005) The Comprehensive Plan promotes commercial development within the City of Seward in accordance with community values. Section 3.3.1.1 supports a range of housing choices that meet the needs of people in various income and age groups. Section 2.2, Community Values, Community Appearance encourages landscaping "Continue to require landscaping plans for conditional use permits as feasible (page 11) Strategic Plan (1999) The Strategic Plan encourages the expansion and availability of affordable, diverse, year- round housing (page 18). The Strategic Plan also promotes residential and commercial development inside the City Limits (page 9). • Encourage construction of residential and seasonal housing at all market levels. The Strategic Plan also recommends encouraging citizens as well as the City, to take an active role in beautifying the community(page 15). • Planting trees, shrubs and wildflowers • Develop landscaping recommendations D. Public Services and facilities are adequate to serve the proposed use. Findings: This condition has been met. Access to the parcel is provided by the public rights-of-way (ROW) of Fourth Avenue, Madison Street and an alley. Water, sewer, and power are available to the property as well as adequate fire, police and solid waste disposal services. City code requires that every business within the City must provide watertight, wind; weather, and bird / animal- 4 Seward Planning and Zoning Commission Resolution 2015-18 Page 3 proof containers suitable for refuse collection (SCC 14.05). Construction waste and debris must be removed weekly and upon completion of construction. E. The proposed use will not be harmful to the public safety, health or welfare. Findings: This condition has been met. There is no evidence the multi-unit development will cause any additional concerns to public safety, health or welfare. The construction shall meet all current building and fire code requirements and be reviewed through the building permit process. Adequate fire, police and solid waste disposal services are available to the property. Landscaping vegetation for undeveloped and non-parking lot areas are intended by the developer. A parking plan has been provided at a rate of two (2) spaces per unit, as required by code. F. Any and all specific conditions deemed necessary by the commission to fulfill the above-mentioned conditions shall be met by the applicant. These may include but are not limited to measures relative to access, screening, site development, building design, operation of the use and other similar aspects related to the proposed use. Based on the above findings and conclusions, approval of the CUP shall be subject to the following conditions: 1. The applicant shall obtain a current Building Permit before construction begins on the site. 2. The applicant shall start a Job Order and work with the City Electric Department to provide the required electric power needs. 3. Exterior lighting shall be approved during the Building Permit process in accordance with SCC§15.10.215(h.)(1.) 4. Construction waste and debris shall be removed weekly and upon completion of construction. 5. Animal / Bird resistant dumpsters / containers shall be provided for all garbage and refuse for the life of the use. 6. The applicant shall make every effort to provide landscaping to all areas not utilized by the structures, parking areas and drive surfaces. Landscaping shall facilitate the control of dust and the visual impact on neighboring properties. 7. Per Seward City Code §15.10.325.F. an approved CUP shall lapse six months from the date of approval if the use for which the permit was issued has not been implemented or a building permit obtained. The Commission may grant a six month extension upon finding that circumstances have not changed sufficiently since the date of initial permit approval. 8. Modification of final approval of a conditional use permit may, upon application by the permitee, be modified by the Planning and Zoning Commission: A. When changed conditions cause the conditional use to no longer conform to the standards for its approval. 5 Seward Planning and Zoning Commission Resolution 2015-18 Page 4 —B. To implement a different development plan conforming to the standards for its approval. C. The modification plan shall be subject to a public hearing and a filing fee set by City Council Resolution. Section 2. The Planning and Zoning Commission finds the proposed use, subject to the above conditions satisfies the criteria for granting a Conditional Use Permit provided the conditions listed on Section 1, Subsection F. are met by the applicant, and authorizes the administration to issue a Conditional Use Permit to construct and operate a (3) three unit multi- family development on Lot 1A, Block 24, Original Townsite within the Office Residential Zoning District, as generally depicted on the site plan included with this Resolution. Section 3. The Planning and Zoning Commission finds that adherence to the conditions of this permit is paramount in maintaining the intent of Seward City Code Section 15.10.320; Conditional Use Permits, and authorizes the administration to issue a Conditional Use Permit. Additionally, the administration shall periodically confirm the use conforms to the standards of its approval. Section 4. This resolution shall take effect 10 days following its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 1st day of September, 2015. THE CITY OF SEWARD Cindy Ecklund, Chair AYES: NOES: ABSENT: ABSTAIN: VACANT: One ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 6 P&Z Agenda Statement Meeting Date: September 1, 2015 u `iq' '�`'�o Through: Ron Long, Assistant City Manager ? f \P LASK Donna Glenz, Planner From: Dwayne Atwood, Planning Technician Agenda Item: Resolution 2015-18 granting a Conditional Use Permit to Nicole and Colby Lawrence to construct and operate a three (3) unit multi-family development, with office space, on Lot 1A, Block 24, Original Townsite of Seward, located at 437 Fourth Avenue within the Office Residential Zoning District BACKGROUND & JUSTIFICATION: Applicants Nicole and Colby Lawrence have applied for a Conditional Use Permit (CUP) to construct and operate a three (3) unit multi-family development, with office space, on Lot 1A, Block 24, Original Townsite of Seward, within the Office Residential Zoning District (OR). The Office Residential Zoning District is intended to provide for medium density residential, commercial and office development and is designed to act as a transition zone between the high density central business district and surrounding medium-high density residential districts. SURROUNDING LAND USE AND ZONING: Lot 1A is currently an undeveloped, vacant lot consisting of approximately 9,000 square feet. The Alaska Vocational Technical Center parcel to the north of this parcel is zoned Institutional and includes dormitory housing and other campus buildings. The parcels to the east across Fourth Avenue are zoned Office Residential and include a mix of multi-unit housing and small businesses. The parcel immediately to the south includes a small church. The parcels to the west include Moby Dick Hostel & Lodging and an apartment building that is utilized by AVTEC students. Floodplain status: According to the FEMA Flood Insurance Rate Map, this property is not located in a special flood hazard area. Utilities: The property is served by the existing public utilities and maintained streets. Existing water, sewer and electric lines are located in the adjacent rights-of-way. Parking: Seward City Code§15.10.215 Parking, requires on-site parking within the Urban Residential Zoning District. The applicant intends to provide eight (8) onsite parking spaces for the three (3) apartment units and office space. The parking plan shall meet the Code requirement for on-site parking. 7 Planning and Zoning Agenda Statement Resolution 2015-18 Page 2 of 3 CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2020, approved by Council August 8, 2005): 3.3.1.1 Support a range of housing choices that meet the needs of people in various income and age groups. (Page 32) Section 2.2, Community Values, Community Appearance encourages 1 landscaping "Continue to require landscaping plans for conditional X use permits as feasible (page 11)." Section 2.2, Community Values, Economic Base, "Promote expansion and development of local entrepreneurial businesses (page 16)." Strategic Plan (Approved by Council Resolution 99-043): • Expand availability of affordable, diverse, year-round housing. (Page 18,Bullet 3) o Seward has a wide range of housing alternatives to meet the varied needs of Seward's long term and 2' X seasonal residents • Promote Residential and Commercial Development inside the City. (Page 9,Bullet 2) o Encourage construction of residential and seasonal housing at all market levels (Page 9,Bullet 2) RECOMMENDED CONDITIONS: 1. The applicant shall obtain a current Building Permit before construction begins on the site. 2. The applicant shall start a Job Order and work with the City Electric Department to provide the required electric power needs. 3. Exterior lighting shall be approved during the Building Permit process in accordance with SCC§15.10.215(h.)(1.) 4. Construction waste and debris shall be removed weekly and upon completion of construction. 5. Animal / Bird resistant dumpsters / containers shall be provided for all garbage and refuse for the life of the use. 6. The applicant shall make every effort to provide landscaping to all areas not utilized by the structures, parking areas and drive surfaces. Landscaping shall facilitate the control of dust and the visual impact on neighboring properties. 7. The Planning and Zoning Commission may modify this CUP if the uses no longer conform to the standards and legal requirements justifying its present approval, or if 8 Planning and Zoning Agenda Statement Resolution 2015-18 Page 3 of 3 the permittee applies for a modification to meet a different or additional development plan that conforms to the standards and legal requirements for approval of a CUP. 8. Any proposed modification plan shall be subject to the public notice and public hearing requirements of law, which shall occur only after payment of the filing fee established by resolution of the city council. 9. Per Seward City Code §15.10.325.F. an approved CUP shall lapse six months from the date of approval if the use for which the permit was issued has not been implemented or a building permit obtained. The Commission may grant a six month extension upon finding that circumstances have not changed sufficiently since the date of initial permit approval. Property owners within three hundred (300) feet of Lot 1A, Block 24, Original Townsite of Seward were notified of this proposed conditional use permit action. Public notice signage was posted on the property, and all other public hearing requirements of Seward City Code §15. 01.040 were complied with. At the time of publication of this report, staff had received inquiries from two members of the public. RECOMMENDATION: Based on the findings provided in Resolution 2015-18, staff recommends granting a Conditional Use Permit (CUP) to construct and operate a three (3) unit multi-family and one (1) office development on Lot 1A, Block 24, Original Townsite of Seward, within the Office Residential Zoning District (OR), subject to the listed conditions. 9 Abr. *SI ±-i* . . -- ?s ii p .... ,...,....,,,,:,, . .t h •• _ j Mt NW i "ice 1 1 I . r - ... ...' " ' 4 � — _ - -- `�' Madison Street ; Lot 1A, Block 24 P. OTS ______ii!", • , all 4 CD ID F- a L 9 Q ;i�....,. ,,. . ,. .c A. . I o I- -. -- 4 x h NU � , :. _ : Ilk_ �' I ,f" , tea, . ' lit ._ 51,,t ` 3 apartment units & 1 office space , /FSf,,q Lawrence CUP '�• 10 • N Public Hearing before P&Z Sept.1,2015 Due to different data sources property lines and aerial 0 95 190 Feet ``.,.fir'•. imagery do not overlay correctly. Map is to be used for 14.45KP # 1 orientation and reference purposes only. .. Mapping Assistance by Alaska Map Company, LLC 10 CITY OF SEWARD Community Development P.0. Box 167 4 907.224.4049 907.224.4.038 fax 410 Adams Street RECEIVED Seward,Alaska 99664 `a y,yy,e Lja 0 4 0i1 L Per Cow, 0-et/ CONDITIONAL USE PERMIT APPLICATION This completed application is to be submitted to the Community Development Department no later than three(3)weeks in advance of the next regularly scheduled Planning and Zoning Commission meeting. Regular meetings are held the first Tuesday of each month. The application must be accompanied by the $250 filing fee. In addition, please provide an as-built survey if the property has been developed or a scaled site plan with elevations if the property is undeveloped. Applicant: Q.\cc, t2 l—No't'e (J2- l_..c o L outior 02— Address: 6 PlfO4 1 LI U110 I 132 W v--O 1 14K-- c&V V Telephone Number: go-9- yQ 1 0 1 7& Email: I v\(O1.0 F- wei d.Tr� ' -( Property Owner(if other than applicant): Address: Telephone Number: Email: Property lD�escriptionn ` ',, (r Address: -131 i 0-0 cam/l V`e_ Lot Size: 1 DDO Lot: I I 2j Block: 22-I Subdivision: CD IBS 714- Kenai Peninsula Borough Tax Parcel ID Number: I O \ bV` �D Development Information What structures are on the property?V\r-rt �(°✓ t How is the property being used? 1 \S \I.1 C A 1 ^'V o \ What is the proposed use of the property? A- wcru�C.t 12P r aV` b�fi1a d- `71\T\OX What is the development timeline? 1 O-qv tvz.N -�t�kr-ctal-1 'v GB1v`cl f Please note that prior to the Seward Planning and Zoning Commission granting a Conditional Use Permit,it shall be established that the proposed use satisfies the following conditions of Seward City Code 15.10.320 (See the attached pages for specific City Code requirements) 11 A) The proposed use is consistent with the requirements of the Seward Zoning Code and the designated zoning district.Please describe the use. ACSZ•ies1601A-ta , 1114 �S.e o-�-fie w 'Cit. W (.l • 3,M,„1 ce es • O V t • (A\c■ MINA "' re' �.71w ���' Vt4 • I �I'/• 3• B) D crlbe any 9mp ca is to the-adjo ning properties a and how property values may be affected. ad . y-cia --\0 • _1 e rtre� c.11) • �� cry. -4n2 .151.1 b(4c Y-c) C ` • err. G\. . , C) How is the propoed use consistent with the Seward Comprehensive Plan?Explain.You can view the plan at: http:llwww.citvofseward.us/ ciiiivet v-)ov4 oTS a o / I OC.cc ' t 6ks►vn ,v.) vrc acoArta v'oci-1 c5-0- JP-roe, d- u a e c SG ' •• •4 ce r ' c ti-vied a AK 1 sl v►iwor. .1• -F o .m k t Ct 1P-cvse■Gv-e>Qr c1t . -rov■ 'I cy •M 9•c jkCQ 4-4K, .P,vv• lv a ter^� v L r c341,- C'im oy�S, D) Describe/list the pbbli4 servias and fa' ilities that will serve the proposed rise.(i.e.,roads, utilities.) 1 - • •- aa��ll5\4; v1/4).\\1 in4l i-Z\ • ti cct ' SCAAT12--r w tl��ti1'LS:c� V■C.Q �.�/,rl1�Li�l � �����11<• i��• ,n E) The proposed project o use m st not be harmful to the public health,safety and elfare r Describe any mitigation measures that may be needed to protect the public health,safety and welfare. I ,I M voC5sc��� _ Vim. ����iYw11, bd11 t�•t • ',�iS 4e 4 J�.ATIM►` :S��[+=1�il�ilIi -i+LM wQ1s WA �' '� Sa51►�1�� ��I- 101'1'7 V • F) Include building elevation plans and a site plan,drawn to scale.The site plan should include: 1)Property dimensions 2) Location and dimensions of existing and planned buildings 3)Parking configuration 4) Driveways and access 5) Natural features 6) Other pertinent information 12 I hereby certify that the above statements and other information submitted are true and accurate to the best of my knowledge and that I have the following legal interest in the property: Owner of record ) Lessee ( ) Contract purchaser ( )Authorized to act for a person who has the following legal interest: I understand that this item will be scheduled for action only if all application materials are submitted not less than three weeks in advance of the next regularly scheduled Planning and Zoning Commission meeting. Regular meetings are held the first Tuesday of every month. / Applicant Signature: , ./I/ 7 Property Owner Signature: 16D,0 Enclosed: Coioy Lam-eat $250 Payment , Dimensioned plot plan!drawings 4 Other: ( ) 13 1....0. 1 1 . __I . ,,,, ,:i. N - - Ell ••,: :.:. -n _ c mill i I i A Do 11 NV iJil1 , IIII � . —1 L■ D I'D] < i c'. I co CO s PI I a / 24'-0" /T-81/8"/6'-0"/ 9 — — — \ M A D I S O N S T ,, y o € Project Name 0 lg. 1 1 4 Hildie A.Cain, Architect Site Plan 8/26/2015 434 27 PM 40 0 ......1 ... ..... . . at a 7''• :•:.•'.. ... . E . . 6 2, i ....-...•.". •- ..c, 1■1 g • • • ••. • . ..• . • • • . •.• . = , I — • . — •" A . ... . . .. I I I Mil I I I IF=ri IA N. ..-:•,.: -...... , I ...- ;. ...I .., A....-..- . :: . •• . .. . . . • 0 Rg' . •.. .1-- 4- = 3' m . .... ...• ,.-.-. 71 . ... .• •. NEM: .:•...'.• ::- I- 1 col . 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V'9 �li��� ���II ����„ �I�� Level 1....pi - - Level 1 I�����I��I �. q _ Level 1 ■ 0'-0" 0'-0" m v x Q East North 3/32"=1-0" O 3/32"=1'-0" an n , . �III'1I1�ill �u�j� `I> ������ Level 2 li{ l�i�l l .�_f W_ I III Level 2 L� — _I� -- i 9'_0" 0 INC r-7 _1 -y Level1 — — Level OI 0 0 E RS c South z 3/32"=V-0" ® 3/32"=1'-0" N .O a. IZ REVISIONS No. Dote Proiect Pmt Nn. Number Z a. A200 Scale 3/32"=1'-0" Memorandum �yof sett, Date: September 1, 2015 gtaswP To: Planning and Zoning Commission 01 Through: Ron Long, Assistant City Manager I Donna Glenz, Planner From: Dwayne Atwood, Planning Technician t Subject: Planning& Zoning Commission September 15, 2015 Work Session Topic The Planning and Zonin Commission is scheduled to hold a regular work session at 6 p.m. on Tuesday, September 15u1. No topic has been set. The August 18 work session topic was "Examine the Development of 30 by 100 foot Lots." That work session was canceled due to lack of a quorum. Staff requests that the Commission address issues related to 30 by 100 foot lot development at the September 15 work session. Recommendation: Staff recommends the Commission poll members for the availability of a quorum and set the work session topic for the September 15t work session. 18 City of Seward,Alaska Planning Commission Minutes July 14, 2015 Volume 7,Page 147 Call to Order The July 14, 2015 Rescheduled Meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Vice Chair Gary Seese. Opening Ceremony Commissioner Fleming led the Pledge of Allegiance to the,fig. Roll Call . There were present: .: Gary Seese presiding, and Martha Fleming Janet 1pulter Tom Swann comprising a quorum of the Cortprtission;and Donna Glenz, City ljanne9r" Dwayne Atwood, Plag Technician Excused was: Cindy Ec"klund and Margkret Anderson City Administration Report City Planner Donna Glenz updated the Commission on the following business items: • Glenz noted that no serious events or accidents occurred during the Fourth of July holiday. • One new floodplain development permit was issued for a private bridge project at Japp Creek,north of the Seward Airport. • City Administration had no updated information regarding State of Alaska plans to upgrade the Seward Airport. • Glenz requested that the Commission add a new business item to the agenda related to a July 20 training on the elements of City Government, including the Open Meetings Act, ethics and other topics. The training session was scheduled for 5:30 p.m. at the Seward Community Library Museum. • Glenz said she would be out of state until August 3, and Planning Technician Dwayne Atwood would be supporting the Community Development Department if Commissioners needed anything. 19 City of Seward,Alaska Planning Commission Minutes July 14, 2015 Volume 7, Page 148 Other Reports,Announcements & Presentations—None Citizens' Comments on any subject except those scheduled for Public Hearing—None Approval of Agenda and Consent Agenda Motion (Swann/Coulter) Approve the Agenda and Consent Agenda Motion (Fleming/Coulter) Add Item D under New Business as "Discussion, Attendance and Commitment for a July 20 Council, Board and Commission Training." Motion Passed Unanimous The following items were approved on the Consent Agenda: June 2, 2015 Regular Meeting Minutes Unfinished Business Items requiring a Public Hearing—None New Business Items requiring a Public Hearing— Resolution 2015-14 of the Planning and Zoning Commission, of the City of Seward, Alaska recommending City Council and Kenai Peninsula Borough approval of the City owned Seward Tidelands Survey ATS 1574, Tract A, Replat No.2; located on the east side of Resurrection Bay within the Resource Management Zoning District Glenz noted the location on wall maps and explained that the replat involved City-owned submerged tidelands. The 10 acre parcel was approximately north of the Seward Marine Industrial Center. The parcel was to be set aside as a project mitigation site related to a U.S. Army Corps of Engineers dredging permit issued for the Seward Marine Industrial Center breakwater improvement, Glenz said. Staff had received three questions from the public about the proposed replat, but no further questions once the location and purpose of the land action was explained, Glenz said. Fleming asked whether the other surrounding parcels would need to be platted. Glenz explained the tidelands platting around Resurrection Bay, and said it was a goal of the City to complete tidelands platting in the future. 20 City of Seward,Alaska Planning Commission Minutes July 14, 2015 Volume 7, Page 149 Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Hearing no one wishing to speak, the public hearing was closed. • Motion (Swann/Fleming) Approve Resolution 2015-14 Motion Passed Unanimous Resolution 2015-15 of the Planning and Zoning Commission, of the City of Seward, Alaska recommending City Council and Kenai Peninsula Borough approval of the Forest Acres Levee Replat No 2; creating seven (7) parcels; vacating undeveloped rights-of-way and utility easements`while dedicating new rights-of-way and utility easements; located north and son#h of the North Forest Acres Levee (Dieckgraeff Road) located within the Resource Management Zoning District Glenz said the platting action would vacate rights of way that were no longer being used, since the development of the levee and realignment of the road to the solid waste transfer station area. The land action was within the Resource Management Zoning District, and included parcels owned by public entities and private parties. There was no public opposition to the proposed replat, Glenz said. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Hearing no one wishing to speak, the public hearing was closed. Motion(Swann/Fleming) Approve Resolution 2015-15 Motion Passed Unanimous Unfinished Business—None New Business Items— Resolution 2015-16 of the Seward Planning and Zoning Commission, recommending Kenai Peninsula Borough approval of Lot 1A, Block 24, Original Townsite of Seward, Lawrence Replat, at 437 Fourth Avenue Glenz said the replat would vacate interior lot lines to create a parcel of approximately 9,000 square feet, with 90 feet of street frontage along Fourth Avenue. Staff had received no comments from the public, Glenz said. Motion (Swann/Fleming) Approve Resolution 2015-16 21 City of Seward,Alaska Planning Commission Minutes July 14, 2015 Volume 7, Page 150 Motion Passed Unanimous Resolution 2015-17 of the Seward Planning and Zoning Commission, recommending Kenai Peninsula Borough approval of Lot 16A, Block 9, Original Townsite of Seward, Snowden Replat, at 209 Fifth Avenue Glenz said the proposed replat would combine two existing lots and a portion of a third, containing approximately 6,500 square feet. The property included a commercial structure that was built over an interior lot line several years ago. During a re0ent building permit site plan review, staff discovered the need to vacate interior lot lines. Glenz noted that the land action would require that one electrical easement and one encroachment be noted on the plat, Glenz said. Fleming asked staff to describe the electrical easement. Glenz referred the Commission to the location of an overhead power service‘that served an adjacent property to the north. Glenz also noted the encroachment of steps from the adjacent structure to the north. Swann asked if there were encroachments onto municipal property. Glenz said there were no known encroachments onto City property at either the street or the alley. Swann asked staff how building permit applit ants would be required to follow through and complete a replat,if needed. Glenz said applicants would not receive a certificate of occupancy from the Building Department if a required replat was not completed. Motion (Fleming/Swann) Approve Resolution 2015-17 Motion Passed Unanimous Discussion, Attendance and Commitment for a July 20 Council, Board and • Commission Training Glenz noted that the city boards and commissions were scheduled to receive training on the elements of city government. The City of Seward would provide food at the training, and was seeking any input or requests prior to the class. Glenz said City staff wanted to confirm who might attend. Following discussion,the four Commissioners present indicated they would attend. 22 City of Seward,Alaska Planning Commission Minutes July 14, 2015 Volume 7, Page 151 Fleming asked if the session would be similar to a training that was previously provided by City staff and the City Attorney. Glenz said the content and format would be similar. Informational Items and Reports (No action required) FEMA Region X Newsletter 2015 Planning& Zoning Meeting Schedule Commission Comments—None Citizens' Comments—None Commission and Administration Response to Citizens' Comments—None Adjournment Meeting adjourned at 7:40 p.m. Dwayne Atwood, Cindy Ecklund Planning Technician Chair (City Seal) 23 MEMORANDUM C4Cof seas. City of Seward qw'P Date: September 14, 2015 To: Seward City Council From: Planning and Zoning Commission Donna Glenz, Planner Subject: Planning and Zoning Semi-Annual Report(March 1,2015 -August 31,2015) March • March 3"1 - Quarterly work session with the Seward Bear Creek Flood Service Board. • March 3'l- Regular Planning and Zoning meeting o Held a public hearing and approved the recommendation to Council on the Fourth of July Creek Subdivision, Raibow Replat. o Approved a recommendation to Kenai Peninsula Borough for the approval of the interior lot line vacation of the Wells Replat. • March 17`h - Work Session o Street name change and zoning review of Institutional to Auto Commercial property April • April 7th - Regular Planning and Zoning meeting o Elected Cindy Ecklund-Chair and Gary Seese-Vice Chair o Held a Public Hearing and approved recommendation to Council on a rezone and land use designation change from Institutional to Auto Commercial. o Held a Public Hearing and approved recommendation to Council on the renaming of Hemlock Street to Crabapple. o Held a Public Hearing and provided a recommendation to Council to fail the donation of a portion of Pat Williams Park for Senior Housing. • April 16th - Annual Seward Permitting Day • April 21st- Work Session o Started review of the Parks and Rec Master Plan update. May • May 3"d Regular Planning and Zoning meeting. o Held a public hearing and approved a Conditional Use Permit for multi-unit complex at 210 Brownell. o Held a public hearing and approved a Conditional Use Permit for an employee campground at Polar Seafoods-SMIC. 24 o Held a public hearing and approved a recommendation to Council on the donation of 1.7 acres of Lot 11A, Fort Raymond Subdivision for senior housing. • May 18th - Work session with SBCFSA o State Division of Homeland Security & Emergency Management on Flood Insurance& Mitigation Training. • • May 19th—Work session o Continued review of the Parks and Rec Master Plan. June • June 2"d Quarterly w/s with SBCFB cancelled due to Flood Board attending ASFPM Flood Insurance Conference. • June 2"d- Regular Planning and Zoning meeting. o Held public hearing and approved a recommendation to Council on the Benny Benson Park replat. o Approved a recommendation to Council to accept the $50,000.00 KPB grant for the update of the Seward Comprehensive Plan. o Re-scheduled the July meeting to July 14th. • June 16th Work Session o Review of Home Occupation Code and Review Comprehensive Plan Structure. July • July 14th Re-Scheduled meeting o Held public hearing and approved a recommendation to Council on the Tract No. 2 Tidelands replat. o Held public hearing and approved a recommendation to Council on the Forest Acres Levee Replat No. 2. o Approved a recommendation to Kenai Peninsula Borough for the approval of the interior lot line vacation of the Lawrence Replat. • Canceled the July work session due to summer schedules. August • August 4th Regular meeting- Canceled due to summer schedules. • August 18'h Work session - cancelled due to lack of quorum. o Council request to "Examine development of 30 X 100 foot lots within Seward City Limits." 25 STARR Strategic Alliance for Risk Reduction News m Reon X Aug ust 2015 NORFMA 2015 Annual Training in Idaho Volume 5. Issue 7 Conference L273 -Managing Floodplain Floodplain Managem ent:Decisions Development through the PFIP Today Last Beyond Tomorrow! September 14-18 Mark your calendars to attend the Haley. Idaho Inside this Issue NORFMA Annual Conference, FEMA Region X and the State of September 22-25. Register now and Idaho are cohosting this course in save on the early bird discount. Early beautiful Halley, Idaho. The course 1 NORFMA Conference bird registration ends August 21. is designed for local officials This year's conference is shaping up responsible for administering their to be another great conference wih a local floodplain management 1 Idaho Training broad range of topics: ordinances and will focus on the • Grant management and NFIP, concepts of floodplain management, maps and studies, 1 EMI Training implementation from the Federal, ordinance administration, and the State and local perspectives relationship between floodplain • Floodplain permitting processes management and flood insurance. 2 Events Calendar from local perspectives The course is designed for officials • FEMA programmatic topics such with limited floodplain management as BiOP status and Silver Jackets experience. Class runs Monday 3 EPA Training coordination efforts through Thursday. The CFM exam • Discussions about implementing will be offered on Friday morning. No Adverse Impact(NAI) Email CRice( bhs.idaho.gov for 3 MORE Training! • Successful floodplain-by design more information. projects 3 Suggested Reading • Basic NFIP and floodplain EMI Training management trainings including Elevation Certificate review Advanced Floodplain Management Concepts III:Course 1384 • CFM refresher training • The CFM exam...and a whole lot August 24-27 Errrmitsburg, Maryland more. The State of Idaho will be offering a Topics in this course: full-day introductory floodplain • Floodway Standards management course on Tuesday • Disconnects between NFIP before the conference begins. Regulations and Insurance Remember, the Annual Conference • Common Noncompliance Issues provides CECs for your CFM • Digital Flood Insurance Rate certification as well as other Maps (DFIRMs) credentials needing professional • Substantial Improvement & development hours. Hurry and Substantial Damage Strategic Alliance for Risk Reduction register now for the 2015 NORFMA FEMA Region X Service Center For more information, go to 20700 44"'Avenue West.Suite 110 Annual Conference. Visit www training.fema.gov/EMI. Lynnwood, Washington 98036 www.NORFMA.org for more (425) 329-3699 conference news. See you all in Post Falls! Risk MAP Increasing Resilience Together AUGUST 2015 www.starr-team.com 26 NEWS FROM REGION X Page 2 Residential Coastal Construction: Mitigation Planning for Local Upcoming Events & Course®386 Governments:G318 Training August 31 -September 3 October 27-28 Bm itsburg, Maryland Lynnw ood,Washington (All times Pacific) CRS:Preparing an Annual The primary audience for this course This in-person, 2-day workshop Recertification is engineers and architects. covers the fundamentals of the August 18.10am Floodplain Managers and Building mitigation planning requirements for August 19.10am Code Officials are also encouraged communities to develop new or September 16. 10am to attend. Hazard Mitigation, updated Local or Tribal Mitigation Online*-1 CEC Planning,Zoning, Public Works,and Plans that address community STARR:Using Risk MAP Products other Building Officials with priorities and needs and meet in Floodplain Management building science knowledge and also requirements established in 44 CFR August 20.10am those from the private sector,such as 201.6. This workshop describes the Online*-1 CEC engineering firms may also apply. planning process, the requirements STARR:Elevation Certificates For more information,please visit for stakeholder involvement, September 3. 10am assessing risks and developing Online*-2 CEC training.fema..gov/emit ram c%2014. effective mitigation strategies. L273-Managing Floodplain Application of Hazus-MH for Disaster Finally, the basic elements of the Development through the NFIP Operations plan review, approval, and update September 14-18 September 28-October 1 cycle are discussed,including tips for Halley.Idaho Errmitsburg, Maryland implementing and maintaining an CR ice @bhs.idah o., ov This course builds valuable skills for approved plan, tracking Introduction to CRS effectively using Geographic performance, keeping stakeholders September 15. 10am involved, and preventing plans from October 20. 10am Information Systems (GIS) tools, Online*-1 CEC with emphasis on Hazus-MH, to lapsing or expiring. NORFMAAnnualConference support disaster operations. The course is targeted to local and September 22-25 Participants learn the roles and tribal government officials,land use Post Falls.Idaho responsibilities of the disaster planners, emergency managers, www.norfma.org management team as well as how floodplain managers, and others who CRS:Drainage System GIS can support the activities that are involved in the development of a Maintenance they perform.Particular emphasis is Local or Tribal Mitigation Plan.State October 21.10am placed on strategies for identifying, and tribal officials involved in Online*-1 CEC acquiring and analyzing appropriate mitigation planning may also find G318:Mitigation Planning for GIS compatible data for disaster this training beneficial. Local Governments operations. Numerous hands-on October 27-28 activities provide examples of For more information, contact Lynnwood.Washington effective applications of GIS tools, Pamela.Anderson(dfema.dhs.gov Pamela.Anderson @fema.dhs.g.ov with a focus on Hazus-MH. These NORFMA HEC-RAS Workshop activities address areas such as debris Ask the Help Desk November 18-20 management, sheltering and If you have questions about Risk Boise,Idaho infrastructure damage assessment. MAP,mitigation planning,flood study 12 CEC Participants also complete a capstone project status, LOMCs, ECs,or CECs, norfma.clubexpress.com p p activity that provides an opportunity let us help! To register for online courses,visit to use Hazus-MH to support a Email the Region X Service Center ' STARR'strainingsiteonlineat Help Desk,Re 'onXHel Deskcstarr j.mp/starronlinetrainir�.or email realistic disaster scenario that is p p RXlraining @starr-team.com. based on a community of interest to team.com. the participants. RiskMAP Increasing Resilience Together AUGUST 2015 www.starr-team.com 27 NEWS FROM REGION X Page 3 EPA Local Government FEMA P-154 and ATC-20 Suggested Reading Training Module Rapid Visual Screening of Buildings Why Thousands More Treasure Valley for Potential Seismic Hazards (Third Residents May Have To Buy Flood Available Online Edition) and Post-earthquake Safety Insurance x'14. The EPA is offering Evaluation of Buildings The Boise State Public Radio tN_CO:7.1 climate change August 12—Medford, OR recently published an article about adaptation assistance to September 9—Seattle, WA the Federal Emergency Management loc al government September 15 —Boise, ID Agency's revision to the Boise River officials through an online training FEMA P-154,ATC-20 and ROVER floodplain maps and their impacts on module available at www.epa.gov. the affected communities. You can ' The training video lasts 30 minutes Rapid Visual Screening of Buildings fmd the full article online at and focuses on climate for Potential Seismic Hazards, Post- boisestatepublicradio.org/post/why- vulnerabilities including a variety of earthquake Safety Evaluation of thousands-more-treasure-valley- environmental and public health Buildings, and Rapid Observation of residents-may-have-buy-flood- services, in addition to providing Vulnerability and Estimation of Risk insurance. examples of adaptation efforts (ROVER) currently being implemented by local Beattie Times August 17-18—Portland, OR governments. The goal of the August 19-20—Portland, OR There are two recent stories in the training is to provide local Seattle Times about residents taking governments with the tools and MIA P-767 action to prepare themselves for resources to increase their Earthquake Mitigation for Hospitals wildfire hazards the costs so far this communities' resiliency to a FEMA P-154 and ATC-20 season in Washington to fight fires. changing climate. www.seattletimes.com/seattle- September 8—Port Angeles, WA Earthquake Publication September 16—Boise, ID news Okanogan-residents-take- Trainin preventive-measures-to-save-homes- g For a full description of NEHRP from-wildfires/ FEMA Region X is offering several training and resources, see the courses that have been funded Catalog of FEMA Earthquake www.seattletimes.com/seattle- throu the National Earth cake Resources. This catalog provides an news/cost-of-fighting-washington- q overview of more than 80 National wildfires-nearly-35m-so-far/ Hazards Reduction Program Earthquake Hazards Reduction ( )' Program publications and resources FEMA E-74 available to the public. Reducing the Risks of Nonstructural For more information or to register Earthquake Damage for one of the sessions listed above, Newsletter Ideas? September 10—Camp Murray, WA contact Coleen Rice, Let us know what you to want to see FBNA E-74 and ATC-20 crice(a,bhs.idaho.gov. in future issues!Email RXNewsletter@starr-team.com. September 25 —Ilwaco, WA RiskMAP Increasing Resilience Together AUGUST 2015 www.starr-team.com 28 Memorandum r of sett, CITY OF SEWARD k4„i;:f4s, COMMUNITY DEVELOPMENT u '} ; �LASM�S Date: November 4,2014 To: Planning&Zoning Commission Through: Donna Glenz,Planner From: Dwayne Atwood,Planning Technician Subject: 2015-Planning &Zoning Meeting Schedule This memo is to provide a schedule of the Planning&Zoning Commission Meetings for the calendar year 2015. Unless otherwise noted the P&Z regular meetings will begin at 7:00 p.m. The"Scheduled Special Meetings"shall be held ONLY if a Public Hearing item is on the agenda and will commence at 7:00 pm,otherwise the gathering will be a work session commencing at 6:00 pm. Month Regular Meeting Special P&Z Meeting for Public Hearings 7:00 pm OR scheduled Work Sessions Commence at 6:00 pm January January 6 January 20 February February 3 February 17 March March 3 (Note: March 3 Flood Board Work Session at 6:00) March 17 April April 7 April 21 May May 5 May 19 June June 2 (Note: June 2 Flood Board Work Session at 6:00) June 16 July July 7 CX'd July 21 (Scheduled as a regular meeting) August August 4 August 18 September September 1 (Note: September 1 Flood Board Work Session at 6:00) September 15 October October 6 October 20(Borough&Local Elections on October 6) November November 3 November 17(National Election on November 3) December December 1 (Note: December 1 Flood Board Work Session at 6:00) December-44 CX'd January January 5, 2016 January 19,2016 If you have questions or concerns or cannot attend, please 291224-4049 or email datwood @cityofseward.net. Donna Glenz From: Seward Highway MP 17-22.5 Rehabilitation <info @sewardhighwayl7to22.com> Sent: Thursday, August 20, 2015 9:55 AM To: Donna Glenz Subject: Next Project Phase Begins Seward Hwy MP 17-22.5 Rehabilitation s r , 17.22.3 Rch* Pram August 20, 2015 The Alaska Department of Transportation and Public Facilities (DOT&PF), in cooperation with the Federal Highway Administration (FHWA) will rehabilitate and improve the safety of 5.5 miles of the Seward Highway between the communities of Moose Pass and Seward, Alaska. Project Update: Federal Funds Secured Acquiring Real Property for DOT&PF has secured FHWA funding that will allow us to move ahead with Federal and Federal-Aid Programs and Projects the next phase of the project, property appraisal and acquisition. This phase is anticipated to take about two years to complete. I The project's design is 75%complete (see the 75%design plan set here) meaning that engineers have verified the roadway's traffic layout (lane _ widths, striping, access, etc.) and determined the space needed for the • proposed improvements. In some cases, the space needed is outside the existing Right of Way (ROW) and partial or complete property acquisitions are required. , }L—A Mai All impacted property owners will be contacted directly by DOT&PF ROW DOT&PF ROW Brochure, Agents. The DOT&PF follows a comprehensive Policy and Procedures click here to view Manual when property acquisitions are necessary for a project. You can read more about DOT&PF's ROW practices at the department's website. 30 What's Next During the next two years, the engineering team will finalize the project design to 95% complete. Following final design, DOT&PF will select a construction contractor to build the project. Construction will begin in 2018, pending the availability of funding and other factors. Watch for additional opportunities to engage with the project team prior to construction; feel free to contact us at info @sewardhighway17to22.com with any questions or comments. •11 22$R- • ii at+o 1'r•I_ Year 2013 2014 2015 2016 2017 2018 QLarterI 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Pavement Resurfaced • - s nrekna>tia.cn Heal Design Work ► ,- Purchase properties as necessary for Right-of-Way s; Public Involvement - Begin Construction• - Project schedule - read more about the project timeline here ***Note: Joining our e-mail list is a great way to stay up-to-date and to learn about opportunities to be involved in the process. Please forward this message to others that may have an interest. JOIN OUR MAILING LIST For more information, visit , email us at info @sewardhighway17to22.com or contact Carla Smith, P.E. at 907-269-0544 or Matt Dietrick, Environmental Analyst, at 907-269-0531. The DOT&PF operates Federal Programs without regard to race, color, national origin, sex, age, or disability. Full Title VI Nondiscrimination Policy: dot.alaska.gov/tvi_statement.shtml. To file a complaint go to: dot.a laska.gov/cvlrts/titlevi.shtml. The DOT&PF complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to participate in this project should contact Allison Biastock at 907-644-2167 to make necessary arrangements. Individuals with a hearing impairment can • contact Relay Alaska at 711 for assistance. Copyright © 2014. All Rights Reserved. Forward this email i/SafeUtln akss.crlhc This email was sent to dglenz @cityofseward.net by info @sewardhiahwav17to22.com 231 September 2 015 Su Mo September 2015 October 2015 Tu We Th Fr Sa 4 1 2 3 4 S Su Mo Tu We Th Fr Sa 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Aug 31 Sep 1 2 3 4 6:00pm 7:00pm P&Z WS;Flood 12:00pm 2:00pm PACAB Mtg N7:00pm 10:30pm P&Z Mtg ai rn m rn 7 8 9 10 11 HOLIDAY;Labor Day CL ar Ln 14 15 16 117 18 6:00pm 7:00pm Work Session;( 6:00pm 9:30pm PBtZ WS 12:00pm 2:00pm PACAB Work S( co 7:00pm 10:30pm CC Mtg a ar 21 22 23 24 25 Ll, N N a ai V) 28 29 30 Oct 1 2 7:00pm 10:30pm CC Mtg N 0 co N a) a, In Nanci Richey 1 8/27/2015 9:37 AM October 2015 Su Mo October 2015 November 2015 u We Th Fr sa Su Mo Tu We Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 Monday Tuesday Wednesday Thursday Friday Sep 28 29 30 Oct 1 2 N V O 00 N d 5 6 7 8 9 I ELECTION DAY I 12:00pm 2:00pm PACAB Mtg 1:00pm 5:00pm Canvass Board; 6:00pm 9:00pm CC WS-Budge 7:00pm 10:30pm P&Z Mtg 6:00pm 9:00pm CC WS-Budge 6:00pm 9:00pm CC WS-Budge U O 12 13 14 15 16 7:00pm 10:30pm CC Mtg r. N e-1 U O 19 20 21 22 23 [j HOLIDAY;Alaska Day I 6:00pm 9:30pm P&Z WS 12:00pm 2:00pm PACAB Work St rn O 26 27 28 29 30 7:00pm 10:30pm CC Mtg 0 m N U 0 Nanci Richey 2 8/27/2015 9:37 AM