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HomeMy WebLinkAbout01112016 City Council Packet Seward City Council Agendi Packet An e:ricari Cancer y t Society fir^ �, L ?OAP l ;,` S DO IT it THE OCE U! 1)I is .... IP /I/4 Sc.'t'1rd, ifs (Polar Bear Jump Off Festiva, 2016 January 11, 2016 City Council Chambers Beginning at 7:00 p.m. • dirt elfeltAr Ve4A1 l j 1963 1965 2005 The City of Seward,Alaska g knati CITY COUNCIL MEETING AGENDA - xi au-America C t {Please silence all cellular phones during the meeting} January 11,2016 7:00 •.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2017 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT Marianna Keil THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Vice Mayor [Those who have signed in will be given the first opportunity to Term Expires 2016 speak Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated by Term Expires 2016 asterisk(*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is David Squires returned to the Regular Agenda] Council Member Term Expires 2017 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Dale Butts A. Proclamations and Awards Council Member Term Expires 2016 1. Recognition of Urbach's 100 year Anniversary by State Representative Mike Chenault Pg.3 Sue McClure 2. Award to the State of Alaska Fire Fighter of the Year presented Council Member by the State Fire Marshal Term Expires 2017 B. City Manager's Report Pg. 4 Deborah Altermatt C. City Attorney's Report Council Member D. Other Reports and Presentations Term Expires 2017 1. Proposed Seward Area Salmon Plan by Cook Inlet Aquaculture James Hunt Association City Representative Tim McDonald. City Manager 2. Annual Port and Commerce Advisory Board Report. Johanna Kinney City Clerk Will Earnhart City Attorney City of Seward, Alaska Council Agenda January 11, 2016 Page 1 7. PUBLIC HEARINGS—None 8. UNFINISHED BUSINESS—None 9. NEW BUSINESS A. Resolutions *1. Resolution 2016-001, Supporting The Seward Area Public Transit Human Services Community Coordination Plan To Be Submitted To The State Of Alaska Department Of Transportation And Public Facilities. ..Pg. 13 B. Other New Business Items *1. Approval of October 12, 2015, October 26, 2015, and November 9, 2015 Regular City Council Meeting Minutes and the December 3, 2015 and December 7, 2015 Special City Council Meeting Minutes. Pg. 15 *2.Non-objection to the liquor license renewal for Chinooks Waterfront#4617....Pg. 54 *3: Continue the Port and Commerce Advisory Board for 2016. ... Pg. 59 4. Schedule a work session to discuss the state's direction on developing a Transmission Company and an Independent System Operator and the impacts to the Seward Electric Utility. . Pg. 60 5. Select up to three council members to attend the January 22, 2016 Alaska Industrial Development and Export Authority/Seward Marine Industrial Center stakeholders meeting in Anchorage. 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. Quarterly Planning and Zoning Commission Report. Pg. 61 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda January.]], 2016 Page 2 . .. :. ' ei__.•fat .• .-!/..'�;'f.C4.sJ/.....�tr_.:?eiR'" aa: :'X.y,. yy sCs-'iT4�'yn�.. •':�(iY'-"x`-.._'L..... z.:.: .J�:.°r ..aC-.eT.JGtYTr. .i..,.,-rK; :--!,'I'',,,,^6,,,,•^3,-,.,. .... .vb..a-,- is bi_., . THE ALASKA LEGISLATU ',E �'; .4ry g ?Q.'-i .rt K °55 . y t,'k i Jl ( v. ' ° t ie � 5• v� :: S 11 1 F.. . : .r C' - n R, -- 4-/ fry-*►... ;9 i if,'- * HONORING * C 'a jai c DOROTHY URBACH * its, x 2014 ALASKA STARTS HERE! (• ) The Twenty-ninth Alaska State Legislature congratulates Dorothy Urbach as the 2014 Seward Chamber of Commerce V' .a i I:t recipient of the Alaska Starts Here!Award. ��� ri 1.. d i Dorothy has been a long time Seward community supporter. She has worn many hats since moving to Seward in 1958. :e f� She's a visionary,volunteer and civic servant. She served on the Marine Highway Task Force.Hospital Board.Sand Tourism . >J 4ta. y .° I- Task Force and Concert Association,just to name a few. 101 eit- Doroth grew up in Hillsboro. Oregon. then attended the University of Washington studying zoology At the Dorothy P b Y g Y g 6)' University,she met her husband Larry and they settled in Seattle,then Hillsboro. 4-' j Three years went by when Larry received the call from his father:asking i(he would take aver the family Store. r; Elj 1:- - . , Urbach's.They were ready for a change in scenery.Literally the scenery was what Dorothy remembers on the drive to Seward ..1 0: 01 where she told Larry."Why didn't you tell me how beautiful it was." lirbach's has been in business since 1915.They are celebrating their 1001t1 anniversary throughout 2015. The store 441 il'%i burned down in 1941 and survived the earthquake in '64. When the store started out.it was {09 men's clothing and 2014 women's with some groceries. With the changing times,now that percentage is reversed focusing on women's clothing.shoes. ' ;ts~*' '4 scarves and her granddaughter's handmade jewelry. Curently Dorothy runs the store with her business partner and daughter.Susan. As small business owners.they have �!,1•:i2 a long history of giving back to the community. To give basketball leagues a start, Urbach's has financed the teams for 21 f. , V years.Since induction.Dorothy has been involved in the Seward Silver Salmon Derby including publicity for 30 years. 4 a lei The Twenty-ninth Alaska State Legislature commends Dorothy Urhach as the example of Alaska Starts Here!Thank pyou for your commitment to the service of the Seward community. a,> � 1• �`r C1 +.''� J t, +� MIKE CHLNAULT 1-(-.'IN MEVE.R ,1 '= ® Q - , �, SPEAKER()N THE HOUSE PR 'IUEarrol-THM SI:r1''A 1'F �^ y ah„ PRIMF.tiP(INSt)J2 r lx . , r � t � ' °i SEN PI:TER M((l Ilk El 1 rL PRIME SPONSOR . a F . �. 1 ,® Y A cGs ` .� 1 .. Alm'K.2111` 5a tra It ri ..b'.. " fnsprms Rcpiavcnianscs C'laman.('uhcr.lhuuuramif.@Jpnu+n Ftan:r.Gala.(knn•.(rtnculx:rt aµ. UuacnhcrgHawker.Herron.Hughes.Johnson.Josephson.Kawasaki.Keller Silo.Krim.1 ond,err. $' y .-•,., I.Ooua.Lynn.Millen.Mario/.Nageak,Neuman.Olson.Ont.Prank Reinhold Saddler.Stain __ f� • -.='y Stales.Tnlenco.T.0 r.Thompson.Tilton.ruck.V-rquu Wilson,Wool.Senators Meyer.Ili-hip. i3°� Coghill.Costello.aunlcav).Egan.Ellis.Cranium(Recce].Hoffman Huggins.Kelk.Mat Kumon. �;'j McGuire.Oran Stedman.tilcatnc Swim. rchthms,,ki 7 P3 CITY OF SEWARD I Jim Hunt, City Manager P.O.Box 167 I Telephone (907)224-40 Seward, AK 99664 Facsimile (907)224-40.'0 " MANAGER'S REPORT December 4,2015 thru January 4,2016 The following purchase orders for between$10,000 and $50,000 have been approved by the City Manager since the last council meeting: Construction Machinery 12/8 City Shop Repairs to#116 $14,558.10 ADMINISTRATION • Communication with Alaska Speaker of House • Continuous communication via email&cell phone while out of office • Attended SMIC update meetings • Attended Lowell Canyon strategies meeting in Anchorage o Upper Tunnel repairs by Army Corp of Engineers anticipated Fall 2016 • Maintaining historical records for PACAB &Historic Preservation • Meeting with multiple department heads HARBOR • We had construction meetings with Hamilton Construction and R&M for the SMIC breakwater project, on 12-10-15, 12-17-15 12-30-15 and 1-7-15. • Hamilton Construction is continuing to stock pile rock on the North Dock. • Some of the new floats and piling have been moved to the South Harbor uplands for construction to start on the A,B, C,and S-float replacement. • As of 12-29-15 the harbor is at 86%of tenant moorages renewals. • The below list are the 2015 Leases that were extended per the lease agreements previous approved by council. All are current with their lease payments and utilities. o Alascom-its first five year extension, expires on August 31,2020 o McCormick(Bay Barge)its first five year extension, expires on June 30,2020 o Polar Equipment—its first five year extension, expires on June 7,2021 PUBLIC WORKS • The loaders are back up and running. Crews have been very busy sanding, clearing storm drains and removing snow. • We would like to remind residents to clear their personal property from City Rights of Ways and in the alleys to assist in efficient and effective snow removal. • Busy repairing and maintaining the snow removal equipment that has been put to heavy use the past month and a half. • We received our two new units in the end of December and the vehicles are being put to good use. • The North Seward Water Storage Tank is in the testing phase. Lines are being flushed in preparation o sending testing samples to the lab and the telemetry has been installed. The December 31st 2015 deadline of the$2.5 Mil was met and funds were spent as required by our loan. Though there is still quite a bit of work to do and training to attend,this project is coming along well and on schedule. P4 • Completing the RFP for Elevator Maintenance and Repair. This will be a 3 year contract and will be ready to go out near the end of January and will be effective March 15th. • Working on an RFP for the Lowell Canyon Water Tank Refurbishment that will take place once the North Seward Water Storage Tank and Pumping Facility is up and running. • DOT is reviewing our submittals for the Certification of Rights of Way. Their engineers have been in town surveying the streets and sidewalks and once they have completed this, DOT will complete their portion of the Certification. LIBRARY&MUSEUM October 2015 Statistics November 2015 Statistics • 10541 Front Door Counter 7232 Front Door • 190 Museum/Movie Admission 164 Museum/Movie Admission • The Sprouts Preschool paid a special visit to the library in December,which also premiered the newly mounted play panels in the Children's Room by volunteer,Carl Hughes. Our favorite quotes include "its soo shiny"(when they first saw the building) and"We love the library!" • The Holiday Wish Tree has collected over 45 book donations towards our children,junior and young adult book collections. Each year we work with the Seward Community Library Association to compile a selection of titles not in our collection for our community to sponsor. Thanks for the beautiful books and for your generosity, Seward! • New museum exhibits will open in January on the SS Yukon Shipwreck and Seward Businesses. • You are invited to participate in Alaska Reads 2016, a new statewide biannual reading event. It was also selected for the next Community Book Club discussion,to be held in early February. Visit www.alaskacenterforthebook.org/alaska-reads-2016/for more info. An author visit is also being planned for February. A dozen books were donated for this event through a generous grant from the Alaska State Library. Stop by the library for your copy today! • Want to know where to start or what to do next to build your family tree? Join us for Getting Started with Genealogy,with Aleta McLain, on Saturday, January 30th, at 1 pm in the Community Room. • Community Game Night is held each Tuesday at 5-8 pm through the winter for adults and young adults. Stop by for some fun and snacks and check out our new game collection. • Saturday Matinee Movies begin in January for adults at 3 pm in the Community Room through April. First Saturday Hitchcock, Second Saturday Hit of the Decade,Third Saturday Viewer's Choice, Fourth Saturday Funnies. See our calendar for more info: www.cityofseward.us/libmus • Story Time is held each Friday at 10:30 am for young children and their parents or caregivers through the winter. ELECTRIC • Number of outages/trouble calls in December: 6 • Number of users affected: 47 • Cause(s)of outage(s): Snow Load,blown fuses, Tree in lines, Ice Impedance • Location(s)of outage(s): Forest Acres,Nash Rd, Lakeview, Primrose, 1st and Jefferson • Number of new Job Orders started since Jan. 1, 2015: 51 • Seward Power Plant Integration progress update(monthly): (X)Attached 0 None PARKS &RECREATION • Log onto TYC's Facebook page to see a video of the kids reacting to the new kitchen update. A very special thank you to Matt,Travis, James, Rudy and the others for the best Christmas gift of a kitchen! ( ; • Summer Program planning has begun, and we are looking forward to creating new camp themes and recreation ideas. Before School let out in December,Josie and Robert visited the Elementary School to promote programs at their school assembly. 2 P5 • Our Junior Council volunteers and staff participated in'Breakfast with Santa,' and we are planning the Winter Kids Carnival on Saturday, January 16,Polar Bear Jump off Day. • Parks Maintenance&Campgrounds(PM&C)has continued ice and snow mitigation, as well as drain and culvert maintenance during the snow melt and rain periods that we have experienced recently. We are also working on storage and shop improvements as well as fixing and rebuilding our office deck and stairs. We have finished assembling the bus stop benches that will be installed at Seward Summer Shuttle tourist bus stops in the spring of this year. We will be taking down Christmas decorations by the end of this week. We have two winter campers that are continuing to bring in revenue for our department during the winter months. • Sports&Recreation is preparing for upcoming winter leagues: Racquetball and BBQ Volleyball leagues starting, Mon, Jan 11th; Basketball League begins Tues, Jan 12th and Competitive Volleyball starts Wed, Jan 201. • Rob is organizing Urbach's youth basketball league(UYBL) starting in January. Registration is still open, offering a free Jamboree Sat, Jan 9th for new and old players to see if they like basketball. We are recruiting volunteer officials and coaches. • The Rotary'Breakfast with Santa'was a huge success. We extend gratitude and thanks to our title Sponsor, Seward Rotary Club, and its generous and caring members who provided a wonderful breakfast for all the attendees. Thank you to Lori Draper, Karen Sefton, Margaret Anderson, Deborah Altermatt, Randy Altermatt,Bekki Lasell,Lori Swann, Cindy Clock, Joan Holloway and Kristi Larsen. We appreciate you assisting with this event for so many years. We offer a special thanks to Chef George Long,representing the Elks, longtime,previous sponsor of Breakfast with Santa. We appreciate you assisting with this holiday event for so many years. • Thank you to Dana Paperman and the Seward Senior Citizen Board and Center for the great location and assistance with providing this event. And thank you, Sports &Rec and City Hall Utility Counter for your help with ticket sales. • Thank you to the members of the Junior and Teen Council and other volunteers for decorating, donning costumes, distributing gifts and adding holiday cheer: • Our special thanks to the"Big Guy in Red"Richard Adelmann. You did a fantastic job and helped create some lifelong memories for many of Seward's little ones. We appreciate the dozen of years of your volunteer service. '1,.g.''''1'" r '' y h ,+'' f '' it. ''- 1 '01:',=t - r -B; 1 ..' 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J J. k}. 3 P6 MEMORANDUM vsF r V , City of Seward p Date: January 11, 2016 To: Seward City Council From: Planning and Zoning Commission Donna Glenz, Planner Subject: Planning and Zoning Quarterly Report(Sept. 1, 2015—Dec. 31, 2015) At the October 2015 Council Organizational Meeting the Council directed the Planning and Zoning Commission to provide quarterly P&Z reports. At the previous direction of Council the Commission had been providing biannual reports. The last report covered the months of March through August and was presented to the Council at the September 14, 2015 meeting. This first quarterly report will bring the Council up to date for the months of September through December,2015. September ® Held a quarterly joint work session (September 1)with the Seward/Bear Creek Flood Service Area board. O Regular September 1 meeting; approved Resolution 2015-18, granting a Conditional Use Permit to Nicole and Colby Lawrence to construct and operate a three (3) unit multi-family structure with one (1) office space on Lot 1A, Block 24, Original Townsite of Seward, located at 437 Fourth Avenue within the Office Residential Zoning District o Held a work session (September 15) to examine the development of 30 by 100 foot lots. Staff has submitted a report of the findings and recommendations to City Council. October • Held regular October 6 meeting. The Alaska Railroad Corp. provided a report to Planning and Zoning regarding proposed upgrades to Seward Facilities. o Approved Resolution 2015-19, granting a Conditional Use Permit to Ristine Casagranda to construct and operate a detached single-family dwelling on Lot 6, Block 14, within the Original Townsite of Seward, located at 329 Third Avenue, within the Central Business Zoning District. P7 O The October 20 work session was re-scheduled to October 27th due to staff and _ } commissioner schedule conflicts. © The October 27 work session was canceled due to a schedule conflict with National Christmas Tree Celebration. November o Held regular November 3r1 meeting. Approved Resolution 2015-20, granting a six (6) month extension to CUP 2015-02 (Randy and Jennifer Wells proposed four-unit project on Brownell Street.) ® Approved the 2016 Planning and Zoning Commission meeting schedule and public hearing cut-off dates. o Held the November 17th work session to conduct a formatting review of the 2020 Comprehensive Plan and provide suggestions to staff for the RFP. ecember © Held the December lst quarterly joint work session with the Seward/Bear Creek Flood Service Area board. o Canceled the January 5 Regular Meeting. • P8 i I Memorandum 6 Period:1 November through 30November 2015 +v To: Kirk Warren,AEA Ron Log,ctyafSeuad KalAbc gyofamerd From: John Foutz,Electric Utility Manager,City of Seward Date: 12/30/2015 Subject:Seward Power Plant I ntegration,Progress Report Grant#7910011 Vibration problem on Generator 5 solved. Vibration baseline for all generators established. Installation of the switchgear was completed. The project is approximately 90%complete. Some materials not yet received. Continuing to complete safety items. Busses still need to be balanced,currently four on one bus and two on the other. Pressure build up discovered on new fuel system for generator 3/6;materials ordered and plan developed for remediation. Punchlist substantially completed excluding the following items: 1)serial connections for SCADA display 2)asbuilt drawings 3)install actuators on Gen 3/6 for load sharing control. Respectfully, JA ...r( John Foutz, Electric Utility Manager City of Seward P.O.Box 167 Seward,AK. 99664 Phone:(907)224-4071 Email:jfoutza,citvofseward.net 1 P9 J- Attachment 2:Progress Report Form Grantee: City of Seward Project Name: Seward Power Plant Integration Grant # 7910011 PeriodofReport:lNovember 2015 to 30November 2015 Project Activities Completed: 1. Mechanical installations completed. a. Vibration on Gen 5 resolved b. Adequate air and fuel to all generators resolved 2 Electrical installations continue. a. Training for operators and linemen a Ancillary safety items and materials ordered. a. 'Exit only' safety door installed on east wall Existing or Potential Problems: 1. Pressure built-up in fuel system for gen 3/6 2. Discovered recloser data not incorporated into SCADA 3. Discovered no load sharing capabilities for Gens 3 and 6 Activities Targeted for Next Reporting Period: 1. Order and install walkways 2 Complete and verify Pundi fist items and safety necessities. a Install Serial connections for SCADA display 4 Order parts and develop plan for installing actuators and controls for generators 3 and 6 load sharing Prepared By: Date: 30 December 15, Printed Name: John Foutz P10 Public Notice—SMIC Harbor Improvements Project Seward, Alaska Hamilton Construction(HCL) 1) Description of the in-water work: The scope of work includes providing a new 960 If rock breakwater of several classes of rock materials along the west side of the Seward Marine Industrial Center(SMIC)Basin and dredging to create a new entry channel into the basin from the north and installing the associated new navigational aids and marker piles. The existing sewer and seafood outfalls in the basin will be replaced&relocated to accommodate the new breakwater and dredging work. The work also includes the removal of the existing turning dolphin and catwalk and installing a new steel pile supported turning dolphin and catwalk structure at the Syncrolift pier on the east side of the basin. 2)Anticipated dates of the in-water work: January 18,2016 thru April 30,2017. 3) Description of the area in which work will be occurring: The Breakwater construction,turning dolphin related and seafood outfall work will take place along the east and west sides of the SMIC Basin on the east side of Resurrection Bay in Seward,Alaska. The dredging, navigational aid related and sewer outfall work will take place in the north area of the SMIC basin. 4) Diagram map of the SMIC project work area: r te City of Seward 4, 441 s kAnOlt. t ' "HCG no d e,ce Jt AUrk � I. 4 trm t n • SMICe 9'Croje(t Site v1 !}�1 w.re.wwo.J� G- 5) Name,type and number of vessels and equipment: 218'Scow Barge—Point No Point,250' Freight Barge— Kvichak Trader, 130'Freight Barge—Waynehoe,75'Ocean Tug—Skookum,52'Inland Tug—Cosmic Wind,27'Pushboat- Little Toot,'Hitachi EX1200 excavator,and two Manitowoc 4000 crawler mounted cranes. 6) Hours of operation: Sunday thru Saturday,6am to 10pm. 7) Location of equipment during non-work hours: HCL vessels and equipment will be moored in the SMIC Basin when not on duty. 8) Name,VHF/FM channel: Hamilton Construction(HCL),channel 16. 9) Phone number to contact with questions: Hamilton Construction(907)334.3910 P11 4 f., R.i q The City of Seward City Council passed a seasonal electric rate structure. The revised rate structure will begin in January 2016. The rate will be divided into a winter rate (January, February, March, April, November and December) and a summer rate (May, June, July, August, September and October). During the winter period the electric rate will be lowered by 25% for the residential energy charge and 10% for the small general service energy charge from the base rate. During the summer months the rate will be increased 25%for residential and 10%for small general from the base rate. You can find the current electric tariff on the City's Website at www.cityofseward.us/documentcenter under public utilities. If there are questions contact the City at 907-224-4050. Saving Tip: Replacing five incandescent bulbs with ENERGY STAR qualified light bulbs, such as LED's, will save more than $150 in electricity costs over their lifetime. OPERATING YOUR HEATING SYSTEM FOR MAXIMUM EFFICIENCY(From the Seward Alternative Energy Group) How you operate the controls of your heating system can have a large effect on your heating bills. People living in identical houses can have utility bills that vary widely, with some families paying 50%or even up to 100% more than others. Turn down thermostats in unused rooms and when you don't need the heat. In most homes you can save about 2%of your heating bill for each degree that you lower the thermostat. Turning down the thermostat from 70°F to 65°F, for example, saves about 10%($100 saved per$1000 of heating cost). Setting your thermostat back 10°F for eight hours at night can save about 7%($70 saved per$1000 of heating cost). Clock(programmable)thermostats, which automatically adjust the temperature setting one or more times per day, are widely available. If you have in-floor heating you are already ahead in the heat saving game where you are comfortable with a lower thermostat setting due to your feet being warm. CARBON MONOXIDE AWARENESS Seward Alternative Energy Group wants to keep you safe from the invisible killer. Over 150 Americans die each year due to Carbon Monoxide poisoning. Be safe this winter, and always ensure your home has a working carbon monoxide detector and make a habit of checking your boiler exhaust during heavy snow fall, a plugged exhaust will cause carbon monoxide to enter your home. This is a message from the Seward Alternative Energy Group wishing you a great, energy efficient and safe start on the New Year. P12 Sponsored by: Mayor Bardarson CITY OF SEWARD,ALASKA RESOLUTION 2016-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,SUPPORTING THE SEWARD AREA PUBLIC TRANSIT HUMAN SERVICES COMMUNITY COORDINATION PLAN TO BE SUBMITTED TO THE STATE OF ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES WHEREAS, people with specialized transportation needs have rights to mobility. Individuals with limited incomes and people with disabilities rely heavily,sometimes exclusively,on public and specialized transportation services to live independent and fulfilling lives. These services are essential for travel to work and medical appointments,to run essential errands,or simply to take advantage of social or cultural opportunities; and WHEREAS, under MAP-21, projects funded by Federal Transit Administration (FTA) Section 5310 Enhanced Mobility for Seniors and Individuals with Disabilities program must be included in a locally developed,coordinated public transit-human services transportation plan. The Alaska Department of Transportation and Public Facilities requires any human service transit projects funded by the Alaska Mental Health Trust to also be included in a coordinated public transit- - ( human services transportation plan; and WHEREAS, the FTA Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program provides operating and capital assistance funding to provide transit and purchase of services to private nonprofit agencies,federally recognized tribes,and to qualifying local public bodies that provide specialized transportation services to elderly persons and to persons with disabilities; and; and WHEREAS, Alaska Mental Health Trust provides grants to private non-profit agencies, federally recognized tribes,and to qualifying local public bodies that serve community transit needs of trust beneficiaries,namely Alaskans who experience mental illness;developmental disabilities; chronic alcoholism with psychosis;or Alzheimer's disease and related dementia through funding for operating assistance,purchase of services,capital and coordinated transportation system planning; and WHEREAS,a local committee with participation by seniors,individuals with disabilities, representatives of public,private, and non-profit transportation and human services providers and participation by other members of the public met on August 13, 2015 and October 29, 2015 ; and; WHEREAS,the local committee reviewed and recommended through consensus a Public Transit Human Services Coordination Plan Update and Project Prioritization to be submitted to the State of Alaska Department of Transportation and Public Facilities. P13 CITY OF SEWARD,ALASKA RESOLUTION 2016-001 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. That the City Council supports the local committee's Seward Area Public Transit Human Services Community Coordinated Plan and Project List. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11th day of January, 2016. • THE CITY OF SEWARD,ALASKA Jean Bardarson,Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) P14 City of Seward,Alaska City Council Minutes October 12, 2015 Volume 39,Page CALL TO ORDER The October 12,2015 regular meeting of the Seward City Council was called to order at 7:00 p.m.by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to t :e`rflag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Rtstine Casagranda , David Squires Dale Butts Iris Darling I comprising a quorum of the Council; acid zo 'Ron Long, Assistant City Mana g er 1 Johanna Kinney, City Clerks,. f ' Absent—Christy Terry E ' <": CITIZEN COMMENTS.ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING , , . , Orson Sm�itih city representative on the Prince William Sound Regional Citizen's Advisory Council.(P WSRCAC),noted since lus last council report the PWSRCAC had a quarterly meeting where tley greeted new members fromsSeldovia, Whittier, and the Chenega Corporation. The advisor!council approved several projects for 2016,including an expansion of weather modeling,a study of harbors and refuge in the sound,and the purchase and deployment of a commercially viable <rr weather buoy on the tanker route that also had response capabilities.He also recently participated in an oil spill drill head by BP N Tim McDonaldl'spoke on the city utility policy.Council recently passed a clarification of the garbage collection statute, and McDonald wondered what happened to the American ideal of"you get what you pay for".Butts called a point of order on this comment and noted this item was up for public hearing this evening, which had its own comment period. McDonald continued, stating he believed the city was behind on the maintenance o their utilities. Staff had time to research alternative plans to remedy the sewage lagoon repairs at Lowell Point before it became such a problem. He noted sewage waste could be considered a resource to the city. The city needed new %`,, technology and new thinking. P15 City of Seward,Alaska City Council Minutes October 12, 2015 Volume 39,Page APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) • Approval of Agenda and Consent Agenda The following items were added under Other New Business by Darling:Discussion of a fish tax and crane for the harbor, Discussion of the 2016-2017 Budget. The following item was added under Other New Business by Bardarson: Reschedule the Maple Street Sewer and Water Work Session. Bardarson added a proclamation to the agenda, recognizing Morgan Woodard and responders for successful lifesaving efforts. Motion Passed Unanimous > t', .s `� `=a f Trr i'� A -tY � .i• The clerk read the following approved consent agenda items : s A pp roval of the September 14,2015 Re gu lar Ci ty Council M ting Minutes,the September 2, 2015 and the September 14,2015 Special City{Council Meeting.Minutes. t Certification of the October 6,2015 Municipal Election. a ; City of Seward October"6 2015%Election Day^results, after canvassing,were as follows: t Three City Council SeatsAvailable.(Two-Year Terms) Election ' � Votes After Canvass Votes Total Votes Dave Squ res ' , 238 48 286 Sue.A0Clure ,v, 246 42 288 Deborah Altermatt 9 193 40 233 Write-Ins � `'5„. 29 1 30 One Mayor Seat Available(Two-Year Term) \'k< Election Day Votes After Canvass Votes Total Votes Jean Bardarson 240 48 288 Tim McDonald 44 4 48 Write-Ins 8 0 8 Summary A total of 302 people voted at this election. P16 City of Seward,Alaska City Council Minutes October 12, 2015 Volume 39,Page There were 53 absentee in person and by-mail ballots. There were 0 special needs ballots. There were 1 questioned ballots. Therefore, 356 voters turned out. SPECIAL ORDERS,PRESENTATIONS AND REPORTS ;-*x Proclamations & Awards An award and proclamation for lifesaving;was'presented to Morgan Woodard and 1 e `�`cNa �' fellow responders. > !-'•Y`. tip Borough Assembly Report. Sue McClure reported thlsywas her final assembly report and tomorrow she would be attending her final assembly meeting asSeward's representative. She stated two great candidates ran for her seatsand announced Brandii,,Holmdahl would follow in her footsteps. There were other very close races for other assembly seats and reminded the public that every vote counts. McClure said during,her teni rep serving on the,,Kenai Peninsula Borough - ' Assembly,she gave 72 reports to the council,authored 126 written reports,attended 180 service area meetings, made 12 trips, broke 2 bones, and�destroyed'one moose with her car. She encouraged Holmdahl to continue the reportiigprocess.McClure was looking forward to serving on the council beginning this month , , • City Manager's Report,Assistant(City Manager Ron Long made a correction to the written manager's report.Letters to other utilitiesrrequesting letters of interest for power purchase did not go out,has It seemed, to be-a good time to put this on hold for the next couple of years. Administration intended to';live out tlieterm of the power purchase contract with Chugach Electric. Council;indicated a work's ession m January or February to learn about how the creation of a Transmission Company and.a Unified System Operator would impact the city's electric utility in would be ideal. In response to Butts;•'Electric'Utility Manager John Foutz said no swans had been lost since the department installed diverters on the power lines. In response to Butts, Long anticipated a report on his and Hunt's recent International City/County Management Association conference, and added he learned a lot. In response to Casagranda, Long stated the City Manager would be back in the office on Wednesday. • In response to Bardarson, Long stated the city needed additional storage for sand at Metco due to lack of storage in town. P17 City of Seward,Alaska City Council Minutes October 12, 2015 Volume 39, Page Other Reports,Announcements and Presentations 2014 Audit Presentation by BDO,USA. PUBLIC HEARINGS Ordinances Requiring A Public Hearing Ordinance 2015-004, Amending Portions Of Seward City Code4§`14.05.010 Refuse Service Provided And Required,To Clarify That Refuse Billing Is Not Required On Vacant Lots And That Mandatory Refuse Service Does Not Preclude Individuals From Disposing Of Their Own Refuse, But Still Requires Payment For Refuse Service,:And Seward`City Code § 14.05.040 Frequency Of Collection,To Clarify That The Requirement To Clean Garbage Receptacles Is That Of The Person Occupying And/Or Owning The Property. (Keil/Casagranda) Enact Ordinance 2015-004 Finance Director Kristin Erchin}ger said most of these:items in this ordinance were of a housekeeping nature. Historically, vacant lots had not been billed>for by the contractor, and this formally reflected that practice. Administration's intent was to i410 further clarify confusing language. This ordinance clarified residents were welcome tv remove garbage from their own property,but it did not exempt the mandatory garbage requirement. This ordinance also clarified it was the property owner's responsibility to keeplieir containers clean.No exemptions were being proposed at this time Long reiterated this was administration's attempt to capture all direction and discussion at past work sessions on this subject`fiHe noted this5was not a monopoly and there was not room for competition with the uniform level expected by the Regulatory Commission of Alaska. It was regulatednot monopolized That vas to protect the public interest, not take advantage of it. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. Tim McDonald asked3for fair play and people should get what they paid for.He felt citizens were getting charged for every little thing.He stated the monopolization of this was the enforcement of the issue by shutting other utilities for nonpayment.People should be able to opt out just like they had the ability to turn their other utilities off. McDonald said the council was not going far enough in revising these rules.He added they were being held hostage for old technologies as well.It didn't seem ethical to charge for this service;they should revise the whole code. No one else appeared to address the Council and the public hearing was closed In response to Squires, City Clerk Johanna Kinney stated if this failed tonight and the council still wanted to change this section of the code,a new ordinance would need to be prepared for consideration. P18 City of Seward,Alaska City Council Minutes Qctober 12,2015 Volume 39, Page Long stated the city managed the collection of waste and did not have anything to do with collection outside the city limits. Long stated taxpayers paid for police cars and didn't always use them.There was a public safety and health interest mandated to the city.The capacity needed to be there. Squires stated code didn't currently require hooking into water and electric. He didn't like this ordinance because it didn't go far enough in detail of what neededto be changed. There were parts that needed to mesh with other parts of the city code like sewer,wr,and electric.He thought staff attempted this well,but didn't go far enough into the code like termination of utilities in section 14.01. Keil said if the ordinance was defeated,the unclear language would still exist. She thought they should pass the ordinance and do more revisions:as'well. . ti Long reiterated this was their effort to capture,;the takeaways from past sessions. These included the areas of consensus they found. This was a step,towards clarifying the issues addressed by council and the public. i1 } Butts asked if there was any type ofgrace period to pay for the service on start up.Erchinger noted when someone came in to obtain service;their utilities would not be read and billed until the next subsequent month. With this guideliner„currently in place, the city didn't get payment until approximately two months.afterxservice was granted? Butts asked ifftliere was a dollar amount or a fine or fee if someone was not keeping their property clean of garbage:Long saidithe city first talked to the owner or occupant.He added that to shut someone's power off 3for failure`to~,pay,for garbage was the very last option on a list of many steps to gain compliance.Butts didn't want to minimize how big this issue was.He added the onus of recycling was onithe producer,riot on the city.The service was available at the treatment facility. I"n response to Casagranda,Erchinger said the yearly Consumer Price Index(CPI)increases on the"`co tract were clearly specified with the council and the voters prior to approval of the contract.Tliervendor's annual prices were above the CPI and Erchinger explained there were other f� costs included*ch as infrastructure and fuel costs. Keil agreed that was clearly delineated at the time and the voters did vote on this franchise. She didn't use services> ike fire,police,building inspector,Teen and Youth Center,but she still paid for them. Squires said those were tax services,not a utility. But he was in agreement they needed garbage service in town. In response to Casagranda,Long and Erchinger said there was only one Certificate of Public Convenience and Necessity permit issued by the state and it was not possible for more than one to be issued. Long said of the various utilities,some were optional and some were not.Sewer demanded a legitimate public safety interest,and he argued garbage would also be a public safety issue.Misuse on either of those potentially affected the public as a whole.Erchinger added that mandatory garbage P19 City of Seward,Alaska City Council Minutes October 12, 2015 Volume 39, Page service had been in Seward for decades.Not all communities handled it through a utility but through taxes. It had been discussed if this service should just be included in taxes, but the problem of that was a lot of properties were tax exempt, and then those would pay nothing in tax collection. That was why they opted to charge as a utility service. Butts asked clarification on the city dumpsters in the Central Harbor District.Long clarified harbor vessel users and shore-based businesses were permitted to use these containers, and usage fees were passed on to them. Jhf � Motion Passed Yes: Butts, Casagranda, Keil, Bardarson ;,« No: Squires Resolutions Requiring A Public Hearing "_ Resolution 2015-086,Authorizing The City Manager To Enter.Into A Permit Agreement With The U.S. Army Corps Of Engineers (USAGE),,,Dedicating Tract A-1A, Seward Tidelands Survey ATS 1574,Tract A,Replat No.2,Ai-TO,MItigation Site Specified In The Conditions And Mitigation Details Included In The USACE Permit#POA-1980-469-M13 Issued May,2015. Motion eiUS uires) A_k PP rove Resolution 2015-086 q , . Long said this was a'short<permit with ajength of 18 months for the Seward Marine Industrial Center(SMIC))Breakwater°Project There were some new mitigation areas required for additional permitting.`4Because the city was taking some of the ecosystem out to construct a breakwater,they were required to opensate,with other land for conservation.The first proposal was for a conservation easement compensate requiredthird party monitoring. Only one organization met the many require ner is of the U.S.Army Corps of Engineers (Corps).The other option was paying$400,000 in cash f or the land which took away from city funds.The least prescriptive and costly kroute was this restrictive covenant proposed to council tonight.The city would need to put up signs in the area and report°with photographs to the Corps annually that they were still meeting the needs o the permit. Notice of the public hearing leingposted and published as required by law was noted and the public hearing was opened:f Tim McDonald asked if the parcel of land extended up to the beach, affecting anchoring areas and if so,had the land owners been notified. No one else appeared to address the Council and the public hearing was closed Long pointed out the largely submerged area in question and the fifty foot public access easement abutting the property in question. The only access to this area was by boat.The activities -, occurring there today like fishing would still be allowed.This resolution would require signage to be placed on the beach,but access would not be restricted. P20 City of Seward,Alaska City Council Minutes October 12 2015 Volume 39,Page Motion Passed Unanimous UNFINISHED BUSINESS—None NEW BUSINESS Other New Business Items 6.y Discussion on the fish tax and a crane for the harbor.Darling wanted the city to impose a 1%tax on raw fish to be placed in an account for commercial fishing services to be used to engineer and install a five ton crane on I-Dock. She asked for council support on this.;,;, Council recessed at 8:35 p.m. Council resumed at 8:41 p.m. Kz Darling clarified in 2014,the city's portion of the:rax fish*fund was about 3%,with.75% total going back to the city. She thou ht that after talkm to several people the one percent could g g tY• g � g :�:, � P P P belong to the city and be specifically allocated to fund a crane�and grid to further enhance the Seward fishing industry. Everything left over could go.Etowards the implementation of a grid in the harbor. Darling also proposed creating a three member committee of thoseyin the commercial fishing industry to work with the city on the project r vh F S; In response to Long; Darling thought ties could bring in $480,000 a year. The committee could work to get the�"riglt crane with the Harbormaster. Long said $44,000 was from the shared fisheries tax. The bigger share of($,480,000 was.from the state, but they would confirm these numbers. Long didn't know if raising Zthe tax on fish would attract fishermen back to Seward. He asked council to give,him some time to run the riatth and perhaps they could consider a fuel taxation since everyone-usedhfiiel in the harbor. q'r1 t Kehl wanted a work session on this to be prepared to talk about this. They could discuss revenueustr�eams and look at many options to fund a crane. t:r� MM, Butts said a crane would benefit the fisherman more, so perhaps it shouldn't be a more universal tax. He would be in;favor of a work session as well. x Bardarson supported a work session,but said she felt more than just the fishing fleet would use a crane. A work session on funding for a public crane and grid was scheduled for November 9,2015 at 6:00 p.m. Discussion of the 2016-2017 Budget.Darling compiled some figures that she hoped would make more sense and show some overall figures for the Parks and Recreation and Public Works Departments. P21 City of Seward,Alaska City Council Minutes October 12, 2015 Volume 39,Page Reschedule the Maple Street Sewer and Water Project Work Session. This work session was rescheduled to November 9,2015 at 5:00 p.m. INFORMATIONAL ITEMS AND REPORTS—None COUNCIL COMMENTS Keil had the utmost respect for police officers and responders 'vTley deserved all accolades they got. She congratulated incoming council members and mayor and thanked those outgoing members for their service.She congratulated Brandii Holmdahl to'theryborough assembly and thanked Kenn Carpenter for running.She thanked Sue McClure for her dedication,on the borough assembly. She reminded the public that the annual Pumpkin Prowl and Family Msquerade Ball was on October 24, 2015 and the Halloween Carnival was on October 31,2015. Butts congratulated Woodard for his dedication as a police officer and firefighter. He congratulated Bardarson, McClure, and Altermatt on their elections. He noted the fire conference went well and he received a lot of positive comments and 6408 those in town who helped make it a success.Butts thanked all the volunteers and.Fire Departme4iXe thanked his best friend and wife for her patience. Council met on her birthday earlier this year, and tonight was their anniversary. ::li r C3.. F i2... Casagranda echoed Keil's thoughts. She congratulated those coming onto council and thanked those who were departing. Squires congratulated the newly elected members.He thanked Darling for her service and noted it had been a pleasure working her. He;thanked Terry as well for her service. He also thanked the public for voting for him and,returning lion to the dais. Squires noted he would not be present for ther,October 26, 2015 meeting He=hoped for some more public involvement at the October 16,2015 work session on the 2016-2017 budget. Darling thanked the mayor and the council for putting up with her. Serving on council had been a wonderful experiences She thanked the public for electing her. Darling asked the public to please stay evolved with the and the city. They needed their input. Bardarson thanked the public for their support and council for their input. She appreciated the outgoing members and welcomed the incoming members.There were a lot of volunteers for the fire conference,and particularly thanked Jilian Chapman for her efforts and being a key player in the planning. Long thanked Darling and Terry,he learned from each of them and hoped they continue to be involved.He thanked those that ran for council again,thanked the new members,and thanked those who ran on any board, commission, council, or assembly. P22 City of Seward,Alaska City Council Minutes October 12, 2015 Volume 39, Page CITIZEN COMMENTS Tim McDonald wanted to make a couple of corrections concerning the garbage contractor.It wasn't the monetary issue,but the principle of it requiring everyone to pay for a service they may not necessarily want.The operation and maintenance agreement of the shipyard lease was implemented in 1995 with many amendments. It still stated the operator had the right to collect and retain all revenue received from facility.He thought this contract was flawed and there was no reason why the city should be giving away arguably their most important asset.He thought the way this was set up couldn't be any better for the operator and any worse for the city:,,/,;::::',- t Rhonda Hubbard thanked the outgoing council members for their service. She appreciated the time they took serving the community. She thanked Council Member Darling for bringing the crane issue to the table. Hubbard stated the council,needed to quit coming with excuses for funding. She thought there was a revenue stream somewhere they could tap irto,and any revenue stream they decided on should have a sunset. 1%fish‘tax was somewhat steep and S e encouraged administration to look at those numbers before going into the work session.A fuel tax was a good option as well since others besides fisherman would use'the3crane. A wharfage allowance or fee could be enforced or resurrected; she thought,there used to be,*e. They did have a large transient fleet that came in here,it would be a shameto deter that with anothertax,but if it went to improving infrastructure it might go over better. \'4, A COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Keil was pleased;=,:s;-' ith the outcome of the election. Butts said a couple ago he:had a garbage can torn through by some dogs. The people from Alaska Waste went out theieand cleaned t up.A year before that they returned his garbage can that was aboutfthree blocks away.They did a really good job and hoped the public knew that. i ,6' • 1 k Casagranda was going to make-up some time to the family and would not be here for the meeting on October 26, 2015. Darting thanked the H;ubbard's for coming in tonight,supporting the fishing community,and attending their work sessions J She hoped they could attend the November 9, 2015 work session scheduled tonight f V Long said on the assignment of shiplift lease, it was important to understand what an intermediary was. They would need to approve assignment, and recited some other clauses in the agreement referenced by McDonald,and noted some were taken from state statute.There was a large volume of fish that came in to Seward and felt there was significant fishing activity in the community.Administration would look across many sectors when determining a viable way to pay for a crane and hoped everyone would approach this delicately.Long stated he would also look into "`4, wharfage as Hubbard mentioned. ADJOURNMENT P23 Minutes Volume 39, October 221 Alaska The me6£awaadjourned at 9:23 p.m. . Jean n JgsS ne, CMC mayor a y City C2k \ (City Seal) 2 ^ K ^ y ;§ y , y. \. 6 , • s ® / 2 % / } » , . �y - t 2 '': " & . \ ` > \ { \, >� . ,: > � , y \ y1 • \, \ d } .% / ■ p24 City of Seward,Alaska City Council Minutes October 26, 2015 Volume 39,Page CALL TO ORDER The October 26,2015 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Lieutenant Doreen Valadez led the Pledge of Allegiance to*flag. SWEAR IN NEWLY ELECTED OFFICIALS xy ?mot . City Clerk Johanna Kinney swore in newly elected Council Members Mayor Jean Bardarson,Sue McClure,and Deborah Altermatt.(David Squires was sworn in on October 20, 2015) ROLL CALL There were present: A, ,4 Jean Bardarson presiding and Marianna Keil J Dale Butts Sue McClure Deborah Altermatt comprising a quorum of the C ,ouncil; and pM§ F} 0„„1 r Jim Hunt, City Manager y' , Eric Wohlforth; Cty Attorney' F Johanna Kinney, City Cle t 1:4:, Absent-Ristine Casagranda,David Squires CITIZFN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC`HEARING 31q , Fire Chief Eddie Athrey noted the City of Seward was the first tsunami ready community in the state of Alaska notedt was not a small feat.There was a lot of public outreach and education to obtain this designation:=Athey introduced Cindi Preller of the National Oceanic and Atmospheric Administration(NOAA)`'and National Tsunami Warning Center to speak further on this matter. Cindi Preller stated she was Program Manager for the Alaska Region ofNOAA. She stated there were some recent changes with the Tsunami Ready program and she was in Seward today conducting tsunami awareness courses and would also be visiting the schools and museum tomorrow to promote these new changes. There were two new members on her team — new Warning Coordination Meteorologist, Louise Fode, and new Tsunami Coordinator Manager for Alaska Department of Homeland Security's Emergency Management, Dan Beringer. Both introduced themselves to the council and stated they looked forward to working together. P25 City of Seward,Alaska City Council Minutes October 26,2015 Volume 39,Page Bob Reisner was a member of the Seward Bear Creek Flood Service Advisory Board (SBCFSAB).He said he had heard a comment at the board's recent work session that the SBCFSAB did nothing for the City of Seward. Reisner said the board had partnered with the city before,most recently on a project on Dairy Hill,including purchasing a property to improve better drainage.He also noted the board received a letter from City Manager Jim Hunt this fall - acknowledging this partnership, as well as letters from Public Works Director W.C. Casey. Reisner stated one of the board's top priorities was the Japanese Creek alluvial fan. He looked forward to working with the city again. Tim McDonald congratulated the two new council membe'rs. S�ie said it wasn't much of an election with only one challenged race.McDonald said there were som'eproblems in Seward,one of them being voter representation. He stated places like Lowed Point,Nash Road area,Exit Glacier Road and other outlying areas did not have representation. McDonald felt that everyone was a "Sewardite."The city was growing and voter turnout made-a difference.His other concern was that !c 'o�' C council had a fiduciary duty to manage the city,its Various projects,and their enterprise funds.The managing of 99 year city leases was a giveaway.The ship yard lease and operating`agreement was a travesty. x APPROVAL OF AGENDA AND CONSENT AGENDA t Motion(Keil/Butts) r Approval of Ag_ enda and Consent Agenda Long requested the following items be addedunderOther'New Business: Discussion of City Attorney Request For Proposal, Schedule a work session on city's Legislative Priorities. Motion Passed .. it fl WI, ' c•Unanimous The clerk read Fthe following`approved consent agenda items: k t .:Y fd v '0, Approval of the September 28,2015 Regular and Special City Council Meeting Minutes. SPECI ►L:ORDERS,PRESENTATIONS AND REPORTS Proclamations&Awards None Chamber of_Commerce Report. Cindy Clock reported the October conferences she attended were a great opportunity to interact with industry professionals. She attended the Alaska Travel Industry Association Conference in Juneau, where the message was "Tourism works for Alaska." She stated tourism put $2.42 billion dollars into Alaska's economy in 2013. She also attended the Alaska Chamber Conference in Fairbanks,where she said it was looking like the state would be using permanent fund earnings and possibly implementing a state sales or income tax to increase revenue. The Pacific Marine Expo was November 18-20, 2015, which she would be attending with Harbormaster Norm Regis and AVTEC's Terry Federer. The Chamber Board applications would be due at the end of this week and elections would be conducted. The Capitol Christmas Tree Event was tomorrow at the Alaska SeaLife Center and encouraged the public to attend. Clock passed out the 2016 marketing budget for the Chamber. P26 City of Seward,Alaska City Council Minutes October 26, 2015 Volume 39, Page City Manager's Report.Jim Hunt said there were no purchases orders between$10,000 and$50,000 authorized by him since the last council meeting.He referred to his written report laid down before council. Keil asked for a synopsis of the report from the U.S.Army Corps of Engineers(Corps)on the Lowell Creek Tunnel Hunt provided to council. Hunt said this was an annual inspection and it was not rare for the Corps to find some issues.The Corps found a fairly large gouge in the tunnel which could cause the tunnel to fail. The tunnel was becoming critical and the city had been talking about ��'vt following up on the match of the study,which the governor expressed pi*terest in helping fund this match.Right now,the diversion wall didn't rank high on a national**,but the devastation it could cause in the community was off the charts,in Hunt's opinion They would continue to pursue this and keep in contact with the U.S. Army Corps of Engineers.r sx'¢ 5 ; ' sY McClure asked if the gouge was inside or outside the tunnel. Hunt,said the city was responsible for everything outside the tunnel. Right now the dam was fine, but the threat of the tunnel failing or debris blockage was much more critical. n r. City Attorney's Report. Eric Wohlforth introduced.Mark Melcher and Nate Parr from Wohlforth's new firm, Jermain, Dunnagan;& Owens. From period of September 21, 2015 to October 23,2015,Wohlforth worked with theFcityzadministration°on,the adequacy of public notice, newer notices of meeting, and the availability of public inspectionhey worked with the Electric Department on a request for mediation regarding the,Homer Electric Intertie. Will Earnhart was , defending the city from legal,action with Or on M ine Coant actors and was pursuing early resolution to the matter. ,: �' Other ReporWAnnouncements and Presentations Friends of the Jesse Lee`Home UfAiiii,,Areport was given by President of the Friends of the Jesse Lee Home;;Dorene Lorenz. a is :.rt, ' • s f PUBLIC HEARINGS yt Resolutions Requiring A Public Hearing Resolution 2015;087,Authorizing The City Manager To Enter Into A Special Contract With Icicle Seafoods, Inc.For Discounted Electric Rates For Seward Fisheries. ys`.,—fp4: Motion (Keil/Butts) Approve Resolution 2015-087 Long said this was resolution followed up council's direction on the electric rate study conducted last winter,which proposed contract increases to the special electrical rates given to Icicle Seafoods over a five year phasing period. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened P27 City of Seward,Alaska City Council Minutes October 26, 2015 Volume 39, Page Charles McEldowney thanked the city staff for meeting with him and his staff. They gave him time to review this contract and he received the final copy today. Upon further review, he understood the need to increase rates and pointed out the study also said the special use agreement entities were paying the appropriate amount. This new agreement before them would increase Icicle's rates by about 10% over the next five years. They don't know what their demand charges would be that far out. He was aware that the rates needed to go up and appreciated Electric Utility Manager John Foutz's work in making this contract very clear,but would like to petition council to have more time to discuss this and possibly reduce it some. The kilowatt charges went up at a reasonable rate,but they were hoping the city could place less of an iicrease on Icicle during their planned expansion project coming up. McEldowney proposed to.-::council giving him a little more time and for the council to approve this contract. No one else appeared to address the Council and the public hearing was closed. Long said special contracts were the only mechanism they had to accommodate anyone outside the current tariff and rate structure.Failure to-extend or renew these special rates meant this business automatically would be charged under the general service rate—which would`be much more that what was proposed. Administration was trying to meetsthe council's mandate to bring Icicle Seafoods and the Alaska SeaLife Center into the large general service rate over time.If they wanted to do this another way or make up these funds in another way that could be explored, but this was administration's attempt to answer the council v directive. Long`;'-added that any contract was amendable by council during the duration of its term Motion Passed 4 Unanimous• Resolution 2015-088,'Authorizing.The City Manager To Enter Into A Special Contract With The Seward AssociationaFor The AdvancementtOf Marine Science (SAAMS) For Adjusted Electric Rates:,X T' Motion,(Keil/McClure) Approve Resolution 2015-088 Long said the concept as the previous resolution applied here,with the difference being a two year contract was before them instead of a five year contract. Administration would come back to council at the end of two years to discuss how to further implement council's direction on the matter. Notice of the public hearing beingposted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion to Amend (Keil/Altermatt) Amend by substitution, using the laydown version of the contract. City Clerk Johanna Kinney noted the changes in this contract were the reduction of the length of the agreement from five years to two years. Motion to Amend Passed Unanimous In response to Keil, Electric Utility Manager John Foutz said the budget submitted P28 City of Seward,Alaska City Council Minutes October 26,2015 Volume 39,Page included similar rate changes they were discussing now.The rates in the special contracts were what was proposed in the 2016-2017 budget. Main Motion Passed Unanimous Resolution 2015-089, Amending The Electric Rates And Charges, Implementing Seasonal Rates And Freezing Small General Service Rates For 2016 And 2017. Motion(Keil/McClure) Approve Resolution 2015-089 /P 4 Vt Long said this resolution moved the electric rates around,but didn't change the net results. They hoped to bring in revenue from more seasonal visitors.and'businesses and less for the winter year round residents. This was also a recommendation from the electric study conducted last winter. Notice of the public hearing being posted and published as requiredby law was noted and the public hearing was opened. r Tim McDonald protested any increases in electric ralesbn behalf of the citizens affected in the outlying area of the city. They needed representation so people could have a vote,and until that happened he objected to any rate increases of any nature, -1/,:,-;,. No one else appeared to address the Council and thepublic hearing was closed Long said thencreases pro posed were the;equivalent of the Consumer Price Index (CPI). Hunt added any rate payer'syservice ea or residents in the limits were always welcome to speak to administration or at any meeting on�tlese issues They>still had a voice,but until they were annexed they did not have a vote. ?,£r ''''*'4'''''''';';'''''''' -Altermatt asked why the harbor.,area was left out of the seasonal rate change.Long stated this resolution was for sales from electric utility,the harbor tariff could and would need to implement its own change.Foutz stated it was a two-step process;once the electric utility sold power to the harbor, the harbor solo it to the boat slips. Butts said he'd heard confusion on how this change was going to affect people's power bill. He said Long's comments stating the net effect would be the same was a good point to make clear.It would go up and it would also go down. Foutz said the city would be implementing a 25%reduction in the winter months and a 25% increase in the summer months for residential customers. There would be a 10% increase in the summer months for small general customers. The intent was to give a benefit to the year round customers,residents,and businesses and to supplement that with seasonal customers,residents,and businesses. i Motion Passed Unanimous P29 • City of Seward,Alaska City Council Minutes October 26, 2015 Volume 39,Page Resolution 2015-090, Amending The Sewer Tariff To Provide For A 4.3% Increase In The 2016 Calendar Year And A 4.4% Increase In The 2017 Calendar Year, And Allow An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To The Five Previous Full Years' Average Increase In The Anchorage Consumer Price Index (CPI) For All Urban Consumers. Motion (KeiUMcClure) Approve Resolution 2015-090 Long said this tariff amendment was slightly different than the``automatic CPI increases.In addition, there was an additional two percent increase for each ye .This fund was weak and not strong enough to take care of operations much less incidents likeethie lagoon sludge removal project this summer. Staff needed to increase more, but wantedhto' phases this increase over time. Administration may or may not need to keep increasing rates beyond the CPI if the fund became healthier. off Notice of the public hearing being posted and publiAed,as required by law was noted and the public hearing was opened. Tim McDonald thought this was concerning and the city shouldn't move on this until they received more representation as the sewage lagoon was outside the city limits. � 4? 'n'•.e tz No one else appeared to address the Council"and the publicthearing was closed. S�V M1•� wYT Keil said it was always dcult to raise the rate payers.They were so fortunate to get the grants they received to repair t e lagoon With the federal dollars drying up,the rate increases were warranted and she support this. a Butts intended to support this resolutionbbecause the automatic increase was not sufficient. Long concurred it was,just reducingythe deficit.This increase put the city in a healthier place with a healthier;fund. He clarifieduthe city:;was not charging rate payers outside the service area. ..< Butts asked if the citizens of Lowell Point were on the city sewer system. Long said they were not;therewere efforts in the past to include them,but the funding for that never came through. In response to;Butts,Long stated there was no one outside city limits tied to the city sewer or water systems. �1> � X r Motion Passed Unanimous Resolution 2015-091,Amending The Water Tariff To Provide For A 4.3% Increase In The 2016 Calendar Year And A 2.4% Increase In The 2017 Calendar Year,And Allow For An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To The Five Previous Full Years'Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Motion (Keil/Butts) Approve Resolution 2015-091 P30 City of Seward,Alaska City Council Minutes October 26, 2015 Volume 39,Page ( Long said this was a split approach, adding to the automatic increase in 2016 and then reverting back to the annual adjustment of the CPI in 2017. This was less of a critical fund but still needed additional help. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Tim McDonald said this was taxation without representation..The city was charging for services without rendering. ,''',4441. >•' fir No one else appeared to address the Council and the public hearing,was closed. McClure asked who paid for the city water,Long said it was on the utility bill and restated it was people who resided in the city limits. , ' -= . „ Alterman asked why the CPI was based on the five years of 2009-2013 Longstated this was the average of the previous reportable last five years.2014 wasn'tFable to be factored in quite yet;it �ztr s� needed to be the five full years and confirmed it was consistent ` . Motion Passed v , Unanmou , viZA 3Y .F: Other Public Hearing Items Resolutions 2015-092 through 102,,,Adopting The 2016 And 2017 Biennial Budget For The: a. 2015-092 CityKGeneral Fund/Setting The Mill Rate. b. 2015-093 Smali.Boat Harbor Enterprise Fund. c. 2015-094` s z Sewardlrine Industrial Center(SMIC)Enterprise Fund. d. 40157095 ''k`P�ar`king Enterprise Fund. e.7 20154116 Electric Enterprise Fund. n's1f. 2015-0-9,7 = WaterEnterprise Fund. g. 2015-098 ' Wastewater Enterprise Fund. z h 2015-099 ' Hospital Enterprise Fund. 1 .2015-100 k Seward Mountain Haven Enterprise Fund. j. r=2015-101 "Motor Pool Internal Service Fund. k. 201. ;5 102 : Adopting The 2016/2017 Capital Improvement Plan. tl 4f,. (Clerk's Note:these resolutions were for public hearing only at this meeting per Seward City Code 5.05.015) Motion (Keil/McClure) Introduce Resolutions 2015-092 through 102 Long said council had met numerous times in preparation of adopting the 2016-2017 budget and the resolutions before them were a product of the discussions had and the directives given to "`-, administration. He added the mill rate remained unchanged. ( ) Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened P31 City of Seward,Alaska City Council Minutes October 26, 2015 Volume 39,Page Tim McDonald said on behalf of all outlying areas of the City of Seward, these residents were without city representation and the council needed to redistrict before they approved this budget. Dorene Lorenz pointed out that Anchorage extended from Eklunta to Girdwood, but the services did not extend that far. Most outlying areas were on private sewer and wells,yet they paid the same taxes even though they received different services.If the citizens of outlying areas wanted to annex, it was their responsibility to bring that change forward,,.and`in the meantime, Lorenz thanked council for their service. ` J w ' F No one else appeared to address the Council and the public hearing`was,,closed Motion Passed Unanimous UNFINISHED BUSINESS—None , NEW BUSINESS—None Other New Business Items : .' 'fix ,TF t ., Nominate, elect, and swear-in a council member as V�tce Mayor S a' The floor was opened by=the presiding officer far nominations A nomination was made to select Marianna Keil as Vice Mayor. * M „ A Motion (McClure/Keil) :;' r�k , Nominate and appoint Marianna Keil as �', ' ''; , Vice Mayor. 0. r � R �'x v� •::_: No other{nominations were;made and nominations were closed Motion 'assed _ Unanimous Consent ; t; City Clerk Johanna Kinney swore in Marianna Keil as Vice Mayor. z Mayor appoint al..c, 4if Peninsula Economic Development District Representative. Mayor Bardarson appointed Dale Butts to be the Kenai Peninsula Economic Development District (KPEDD)representative for 2016. Direct individual Boards&Commissions to give periodic reports to the City Council.With the unanimous consent of council, Mayor Bardarson directed the following: Historic Preservation Commission to prepare an annual report, and the Planning and Zoning Commission and Port and Commerce Advisory Board to give in-person reports in the spring and fall, written reports in the summer and winter. P32 City of Seward,Alaska City Council Minutes October 26, 2015 Volume 39,Page Discussion of City Attorney Request For Proposal. The council reviewed the draft Request For Proposal laid down,made minor changes,and directed city administration to issue the Request For Proposal. City Administration,by code, cited the agreed upon scoring criteria as follows for the record: Firm Experience: 20 points Primary Attorney's Experience: 20 points Methodology/Approach: 20 points e'" '` Fee Structure: 20 points e, Interview(if selected as a finalist): 20 points v:s, , Schedule a work session on city's Legislative Priorities.)A work session was scheduled for October 28,2015 at 5:00 p.m. r' j - g INFORMATIONAL ITEMS AND REPORTS t, ,y4 s,. Providence Seward Medical Care Center August 2015 Financial Report. "Extra Mile Day"Proclamation. COUNCIL COMMENTS .q Imo, �r` Keil welcomed the new`council members and noted it was nice to have the expertise and knowledge of the city.She Jthanked the Halloween Carnival organizers who were busy getting ready for next weekend. She was,looking forward to the Capitol Christmas Tree ceremony. } 4 t .J�'�Y VBr .4. McClure was happy to be on the dais asFanew council member and no longer commuting to s Soldotna 3It was'an honor to be sselected. McClure encouraged the public to come see the tree tomorrow night. ' >e V k Butts thanked Athey,an d administration for their tsunami readiness and their predecessors for qr earning this,designation.He thanked Seward Bear Creek Flood Service Area Board and stated they did a great service to the community. Butts noted he was appointed as the chair of the Marketing Committee for the Kenai Pe`ninsula,Economic Development District.He thanked the chamber for the great work they did and noted so many people in the community talked about how good of a job Cindy Clock did as its director.Butts welcomed the new council members.He encouraged folks to use caution Saturday with the Trick-Or-Treaters walking around outside. Altermatt was excited to be here on council as well.She congratulated Clock for being at the Chamber of Commerce for ten years now. She was leaving behind 13 years on the Chamber Board and 15 years on the Port and Commerce Advisory Board. She was excited to move on and be on the council.Altermatt hoped everyone turned out for the tree celebration.The chamber was involved in r'" getting Seward well represented with this national project. P33 City of Seward,Alaska City Council Minutes October 26,2015 Volume 39, Page Bardarson said the tree would be cut tomorrow and brought to the Alaska SeaLife Center; she also encouraged people to come out and celebrate the first national Capitol Christmas tree,not only from Seward,but also from Alaska. She welcomed the new council members and thanked the public for their vote. Long congratulated the new members and the mayor and apologized for the 17 public hearings tonight.He thanked council,staff,and public for their work on this budget process.It was a lengthy process and thanked everyone for the efforts and patience on this. Bardarson added there were four work sessions and a 1(4,0:public participation on this as well as a lot of hard work from the administration and department heads.She thanked them for their dedication. Hunt thanked the many generous sponsors involved with getting the tree from Seward to Washington, D.C., including: Alaska Airlines, TOTE, Shell, Lynden Transport, and Granite Construction. CITIZEN COMMENTS Tim McDonald said there was extreme depreciation for`the Seward Marine Industrial Center (SMIC) area and that it continued to go down in value..He..stated the lift should be making Seward money annually and giving this to a single vendor for profit lostkthe city millions and the city was not doing their fiduciary duty COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS—None ADJOURNMENT r � The meeting-was adjournedcat 8:37 p.m. Johanna Kinney.CMC Jean Bardarson City Clerk ` Mayor (City Seal) V P34 City of Seward,Alaska City Council Minutes November 9, 2015 Volume 39,Page r, CALL TO ORDER The November 9, 2015 regular meeting of the Seward City Council was called to order at 7:00 p.m.by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the`flag. ROLL CALL „...„7.,-.1.:,,,, --`-Pe,,,. �� r, 4iy_ ',2 r R'-. There were present: 1 Jean Bardarson presiding and C , d` Marianna Keil 4' Ristine.Casagranda is Dave Squires ''Dale Butts F . Sue McClure Deborah Alterman , T i comprising a quorum of the Council; and '” Jim Hunt, City Manager Eric Wohlforth, City Attorney 'IN Johanna Kinney, CityCle✓r�k ,� } <r '' ', Absent—None ;, •s f CITIZEN COMMENTS ON ANYYS`UBJECT EXCEPT THOSE ITEMS SCHEDULED FOR k•l J Y}*'8.:=':,,,i,,,,'4' , PUBLIC HEARING 'K< "Christy Terry stated she was applying for the vacant Port and Commerce Advisory Board (PACAB) seat and referred to her application in the packet. PACAB was appointed to develop energy and,commerce throughout the city, and not just the harbor. She was very interested in working With board. She`l sted some of PACAB's recent tasks and noted she was passionate about those tligs. Tim McDonald spoke about the crane issue and the more he thought about it, they were flailing the issue to deatl'with how to fund it.But they held the syncrolift hostage across the bay by giving it to big industry.The city had zero revenue on this industry and the city lost money each year at the Seward Marine Industrial Center(SMIC). The depreciation alone would pay for the crane in the harbor. It was suspect and made the other enterprise funds suspect. APPROVAL OF AGENDA AND CONSENT AGENDA ;'" ) Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda P35 City of Seward,Alaska City Council Minutes November 9, 2015 Volume 39,Page Responding to Suzi Towsley's written request to be removed for consideration of the PACAB seat, Keil requested her name be removed from the agenda item for appointment and requested the appointment of Christy Terry to PACAB be placed on the consent agenda. Casagranda requested the following item be placed under Other New Business Items: Discussion on funding a five-ton crane. Under Special Orders, Presentations and Reports, Bardarsonrenoved the following item from the agenda: Seward Marine Terminal Expansion Plan Project Presentation. Motion Passed Unanimous is e, ,`ge The clerk read the following approved consent agenda`items : :,ter fi Appoint Christy Terry to fill the vacant Port and Commerce Advisory Board"seat,with a term expiring July,2016. , ` 5 SPECIAL ORDERS,PRESENTATIONS AND REPORTS Proclamations &Awards " Recognition of Christeffal Terry and Iris Darling for their service on the Seward City Council. 2 °}� a` ��*,fig Recognition of Deborah Altermatt for her service on the Port and Commerce Advisory Board. ir -.7e-:,a -, hFr X34 ''.,:Ai 74,.,-::< " Certificate of�,Appreciation for Seward Music&Arts Festival Organizers. s;' r . of Certificate of Appreciation for 2015 Alaska Fire Conference Organizers. City Manager's Report . Jim Hunt stated in addition to his written report, he met with Cindy Clock-',41;the Chamber of Commerce and the Mount Marathon Race Board to discuss increasing health and safety on race day.He agreed that aside from service animals,dogs would not be allowed during the race:period next year for safety purposes. In response to Keil,Hunt stated crews had been working on the downtown decorative lights and would continue to work on them as time permitted.There were two underground jobs that were prioritized before the lights because they had to get done before the ground froze. In response to McClure,Electric Utility Manager John Foutz anticipated his crews to start hanging Christmas lights the week after Thanksgiving.He also answered that the Harbor Department was working on installing meters to put electric in the harbor,which had to happen first before any z digging commenced.Harbormaster Norm Regis added that the posts were in,but additional parts were still three weeks out. If the ground froze in that time,they'd have to wait until spring. P36 City of Seward,Alaska City Council Minutes November 9, 2015 Volume 39,Page Squires asked for more information on the Kenai Peninsula Borough's Marijuana Task Force. Assistant City Manager Ron Long stated the committee had been considering commenting on proposed state regulations which were very technical, reviewing bookkeeping comments to stay aligned with current statutes, and considering local control recommendations. They'd been discussing a conditional use permit process for various marijuana uses, which very few were currently issued on the borough level. Casagranda hoped the holiday lights could be up by the day Of Thanksgiving as it would help small businesses and winter revenues on the biggest shopping_day of the year.Foutz said they would be trying to get that accomplished but had bigger jobs they had to work on before the ground froze. In response to Casagranda, Hunt stated twoo,positions were open in fmance: the newly reinstated Deputy Finance Director position, and the;Human Resources position,,,,, City Attorney's Report. Eric Wohlforth"introduced Jeanie Sleeper from Jermain, Dunnagan&Owens and noted his associate Nate Parr was withhlum tonight as well.He worked with manager's office on lien rights,adviseddmhmstration on finalizing a Department of Environmental Conservation compliance order concerning Sping Creek,and advised the clerk on issues related to public records and litigation disclosures.. Will Eamhart advised Wohlforth that litigation was proceeding and hopefully heading toward early resolution on the Orion Marine legal issue. Other Reports,Announcements and'Presentations 'E Presentation by:the Sewardf;Community:Foundation. Fly PUBLIC HEARINGS e sMh rte, Sir P� ! .S'2 ,.of �n, r•,y bb 1 Vite Resolutions 2015-092 through 102,Adopting The 2016 And 2017 Biennial Budget For The City Geniiif Fund,Small Boat:Harbor Enterprise Fund,Seward Marine Industrial Center(SMIC) Enterpr*Fund,Parking Enterprise Fund,Electric Enterprise Fund,Water Enterprise Fund, Wastewater Enterprise Fund,Hospital Enterprise Fund,Seward Mountain Haven Enterprise Fund,Motor;Pool Internal;Service Fund,Adopting The 2016/2017 Capital Improvement Plan, And Setting The{M 11 Rate* (Clerk's Note: these resolutions are for a public hearing only at this point in the meeting. They will be up for approval under New Business.) Notice of public hearing being posted and published as required by law was noted and the public hearing was opened Tim McDonald asked for clarification on page 138 of the agenda packet regarding the `■ SMIC revenue fund and its depreciation. He asked what the revenue line was for the syncrolift __ '` with respect to amortization. No one else appeared to address the Council and the public hearing was closed P37 City of Seward,Alaska City Council Minutes November 9, 2015 Volume 39,Page UNFINISHED BUSINESS—None NEW BUSINESS . Resolution 2015-092, Adopting The City GENERAL FUND Biennial Operating Budget For Calendar Year 2016 And 2017 And Setting The Mill Rate. r, . Motion (Casagranda/McClure) Approve Resolution 2015-092 k Long said before them was the cumulative effort of-tseveral work sessions and many questions from the council and public. This was the same 4.061utioiiibefore them from the last council meeting. This was the council's opportunity to make changes Long,said the mill rate was proposed to stay the same. hi response to questions, Long stated a half a mill rate in property tax would be about$40,000 a year. �� Motion to Amend (Casagranda/Squires) Amend Resolution 2015-092, allocating 90% of,the fish tax to the General Fund . and the`:remaining 10% to the Harbor s Enterprise,Fund, and to make up for the '.' 10%. deficit,.,,reduce the Parks and F Recreation budget by that amount. § kx Butts clarified that this'amendment proposed reducing the raw fish tax income to the general fund and reducing the;parks and Recreation Operating Budget by the same amount. x whr E, ''<",'P Council Council recessed at 7:52'4pm k J „, , s ",3, , t, i Council resumed at 8:00 p:m�19 Y After,discussion,Casagranda and Squires withdrew the motion. Motion t©Postpone(Casagnda/) Postpone Resolution 2015-092 to the next ,ef :15';':*:\''';': regular meeting. This motion died for lack of second. Keil said they`spaent a lot of time getting to a balanced budget,cutting$1.3 million out.There was a lot of time and effort spent and she was going to support this. McClure said she had put in 12 hours of work sessions with this budget. Changes could be made along the way and they were not locked into this as the budget was fluid.It was balanced and she would support it. Butts supported this and applauded Casagranda's efforts,too.This was a tough budget and it was hard to cut so much. P38 City of Seward,Alaska City Council Minutes November 9,2015 Volume 39,Page Altermatt reiterated they had spent a lot of time on this. She was sad the fish tax was going into the General Fund. Casagranda spent a lot of time on this as well, and thanked administration for their hard work. She didn't support this budget mostly because the$1.3 million deficit was replenishing their reserves. Long clarified the purchase of the lift was a loan from city funds and not from reserves. Long summarized what encompassed the deficits the city faced, but repeated that the Travelift purchase was not part of the deficit. $'2, r Keil said they had large health increases and the employees took a hit by not getting a cost of living increase. Main Motion Passed Yesj Keil, Butts, **matt, McClure, Squires,Bardarson �I o; Casagranda Resolution 2015-093, Adopting The SMALL BOAT HARBOR ENTERPRISE FUND Biennial Budget For Calendar Years 2016 And`2017 '',', %, Motion (Keil/Altermatt) ,t4, Approve Resolution 2015-093 Long said these were easier funds to balance This was�a'status quo budget from last year. (, Motion Passed �.; t ':, Unanimous Resolution 2015-094, Adopting she° SMIC ENTERPRISE FUND Biennial Budget For Calendar Y.k are ars 26 And 207 ' ` 4 � y ,,4 4 ,, Motion(Kei/Casagranda)r n Approve Resolution 2015-094 f6'kiPF t `�§ Long said they anticipated a little bit more growth in this budget over the next few years. Ti, x= Casagranda did not support the SMIC budget as proposed. ', Yes: Butts, Squires, McClure, Altermatt, Passed ��a;;;�.;,,�, � q > > yyi �JY��'. Keil,Bardarson No: Casagranda Resolution 2015-095, Adopting The PARKING ENTERPRISE FUND Biennial Budget For Calendar Years 2016 And 2017. Motion (Keil/Casagranda) Approve Resolution 2015-095 __. / Keil asked why they weren't seeing savings in personnel when they had the paid parking stations. Long said it allowed for better utilization of personnel on other aspects of the department for improvement. P39 City of Seward,Alaska City Council Minutes November 9, 2015 Volume 39,Page Motion Passed Unanimous Resolution 2015-096, Adopting The ELECTRIC ENTERPRISE FUND Biennial Budget For Calendar Years 2016 And 2017. Motion (Casagranda/Squires) Approve Resolution 2015-096 Motion Passed Unanimous Resolution 2015-097, Adopting The WATER ENTERPRISE YUND Biennial Budget For Calendar Years 2016 And 2017. Sr Motion(Keil/Casagranda) Approve Resolution"2015-097 Long said this budget proposed a rate increase beyond the Consumer Price Index(CPI) for (.�.�•p Fig� ;:F rir; 2016,but not for 2017. The proposed additional increase,;yvas Motion Passed Unanimous Resolution 2015-098, Adopting The WASTEWATER ENTERPRISE FUND Biennial Budget For Calendar Years 2016 And 2017. ^g Motion (Casagranda/Keil) zEJ Approve Resolution 2015-098 Long said this included the proposed additional increase beyond the CPI for both years — 4.3%in 2016 and 4.4% in 20,17 a E4 Motion Passed ( : Unanimous Resolution 2015-099,nd Adopting The HOSPITAL ENTERPRISE FUND Biennial Budget For ; Calear Years 2016 And 2017. Motion (Keil/N cClure) V 3 Approve Resolution 2015-099 Motion Passed .: n�` , Unanimous h a. Resolution 2015-100, Adopting The SEWARD MOUNTAIN HAVEN ENTERPRISE FUND Biennial Budget For Calendar Years 2016 And 2017. Motion (Keil/McClure) Approve Resolution 2015-100 Motion Passed Unanimous Resolution 2015-101, Adopting The MOTOR POOL INTERNAL SERVICE FUND Biennial Budget For Calendar Years 2016 And 2017. P40 City of Seward,Alaska City Council Minutes November 9,2015 Volume 39,Page Motion(Keil/McClure) Approve Resolution 2015-101 Keil told the public they had forgone giving contributions from the General Fund this budget cycle.No new cars were proposed for this budget. Motion Passed Unanimous • Resolution 2015-102, Adopting The 2016/2017 CAPITAL IMPROVEMENT PLAN. Motion(Keil/Casagranda) Approve Resolution 2015-102 i , Long said this resolution memorialized important projects of the city. Casagranda asked if the benches and signs should go on this list,Long said they were better off dealing by resolution and likely would be used by�cruise ship tax monies.The benches would be ready by spring. rho '. x Casagranda asked if the Jessee LeeHome had to have abatement done on the building,and if they didn't have it done, should council'4have onAhis list to demolish the building?Long said the deadline was still out in front of the council,.and heydidn't recommend itbe a city project or a capital g project until if and when that happened. F s , Motion Passed �, ' - �k (;-'Unanimous r , , os s g r Resolution 2015 103,�Approving The City Of Seward 's Calendar Year 2016 City Legislative Priorities. Motion.(Keil/Casagranda) Approve Resolution 2015-103 et'Lon said this list down allf the city's important projects,but did not define proposed , , funding;sources such as the state and federal priorities listed. Butts rioted they had+a great work session on these priorities two weeks ago. i 1C.l•- Motion Passed q 4-, ( Unanimous Resolution 2015-104,Establishing The City Of Seward's Calendar Year 2016 State Legislative Priorities. Motion(Keil/Casagranda) Approve Resolution 2015-104 Long said this was the request to the state,which was having a tough time financially.This (_'', list was scaled back from previous years and the order had changed,putting beneficial legislation first and then capital projects second. P41 City of Seward,Alaska City. Council Minutes November 9, 2015 Volume 39,Page Motion to Amend (Bardarson/Casagranda) Amend Resolution 2015-104,adding a new item G under section 2, Capital Projects: "$600,000 (25%) towards the non-Federal 50% cost share of the US Army Corps of Engineers study required to address the Lowell Canyon Diversion Tunnel hazard." Motion to Amend Passed Unanimous ,--..- Motion to Amend (Casagranda/Squires) Amend Resolution 2015-104,putting item E of section 1, Beneficial Legislation as item A a0..renumber accordingly, and putting new 'item G of section 2,Capital Projects as item A and renumber accordingly. ^ c;x McClure asked if the order mattered.Long said there maybe some merit,but nothing in the `` resolution says the order is listed in priority. -,,,` , •;. Motion to Amend Passed r `.;-, Unanimous , :- S Main Motion Passed Unanimous ` c Resolution 2015-105, Establishing The City.Of Seward's Calendar Year 2016 Federal Legislative Priorities: t `,, `" 'Approve Resolution 2015-105 Motion (KeiUCasagranda)y, � �: Motion to Amend (Bardarson/Casagranda) Amend Resolution 2015-105 by adding a gg� ,' `f r . new item 10 to section A, Appropriations `X,. and Grants: "$2.25 million for Seward rSx Community Roads for paving, repaving road surfaces and improve roadway h drainage systems." Motion to Amend Passed Unanimous Motion to Amend (Casagranda/) Amend Resolution 2015-105 by reversing items 1 and 2 under section B, Authorizations and Beneficial Legislation. This motion died for lack of second. Main Motion Passed Unanimous Resolution 2015-106, Approving Amendment No. 25 To The Contract With Kent Dawson Company, Inc. For State Lobbying Services Through December 31, 2017 For A Total Of P42 City of Seward,Alaska City Council Minutes November 9,2015 Volume 39,Page ( $91,992.00 Annually Including$12,000 From The Seward Association For The Advancement Of Marine Science For Lobbying On Behalf Of Its Lease And Operation Of The Alaska SeaLife Center. Motion (Keil/Casagranda) Approve Resolution 2015-106 Long said this was exactly the same as the last two year contract. He said a strong defense would be good to have when lobbying to the state. He noted.the Seward Association for the Advancement of Marine Science(SAAMS)could only commit to the first year of funding with this contract, so if ended up that SAAMS couldn't contribute in 2017,.this$would need to come back to council for amendment. y s �� r Motion Passed Unanimous `-,',-,, ..f.i,/,-- '--;;,-f, Resolution 2015-107, Approving Amendment No.•.17 To The Contract'With Robertson, Monagle&Eastaugh,A Professional Corporatioi ,For Federal Lobbying Services Through December 31,2017 For A Total Of$92,000.00 Annually. ,A,'"''''.,,f`"* Motion (KeiUCasagranda) ApproveiResolution 2015-107 Hunt said this was a contract continuation with no increase`over a two year period. wL t c ar Motion Passed a � , ,�Unanimous Other New Business Items . ;�, Cancel November 23,2015,,City;Council Meeting Motion eiICasagranda) ,fE, Cancel November 23, 2015 City Council 4 -x Meeting. ‘-.1,1,:..,,� , t. f Motion Phssed Unanimous Consent `�^` L S is'r; Select committee to review and score Request For Proposals(RFP)for Legal Services.Council made the following selections: Mayor Bardarson would help staff with any preliminary proposal verification on November 2.4,2015 after the RFPs were due.Council scheduled a special meeting on December 3,2015 att4a00 p.m.to review and score the proposals as a whole. Discuss funding a five ton crane. Casagranda said borrowing the money from reserves could be an option,but wanted council to give some sort of long term direction. (; Squires could support the idea of funding,but didn't like the idea of borrowing from reserves. He would like to see the crane be put in the motor pool fund.Long didn't know why it couldn't be put in motor pool,but would have to confirm it was possible. P43 City of Seward,Alaska City Council Minutes November 9, 2015 Volume 39,Page Keil said there still needed to be a mechanism to pay the funds back; Casagranda thought some revenue could come from the crane use revenues. Squires couldn't support just the motor pool borrowing concept;he wanted to consider more options.He wanted exploration of other possibilities first. Butts added the crane would incur maintenance costs as well. Altermatt said PACAB did some work on this topic.The preliminary report on the crane did include some funding information, Regis said. G Y` Long said whatever revenue they get would support the maintenance and recertifications of the crane, but didn't think it could support the purchase. Casagranda didn't want to see the momentum on this issue drop,and just wanted a recommendation on what.the next step should be.It was mentioned that the study did not entail what costs would be associated to engineer the installation on the I-dock. ' Butts said administration could come back With,a,proposal for a loan over a ten year period, determining what it would cost them for the total project:Hunt,said'he was hesitant to find revenue within existing funds. Altermatt said they hadn't seen ally bottom line figures on this yet, so it was hard to really know how much they need.It made her leery to put something in they would have to pay back based on user fees and in hopes of people coming to the harbor when the state was having so many problems economically. She ked Yli the motor pool fund loan idea,Keil said it would deplete it by one third in doing that and restated there•,was no loaf repayment mechanism. *�es Bardarson saidry'they could raise moorage.Long felt it was raising rates or cutting programs or both. It was a council decision .Altermatt added they were raised each year based on the CPI. Bardarson agreed,but notedit wad to keep up with rising costs. McClure agreed thhe issue was paying the funding back.Right now,everyone was paying for this budget to be balanced t ere needed to be some creative way and perhaps administration could come*with some options to consider. INFORMATIONAL ITEMS AND REPORTS—None COUNCIL COMMENTS Keil thanked everyone for their diligent work on the budget.It was an interesting process this year. She noted Representative Chenault wanted to do a public recognition for Urbach's 100 Year Anniversary. Squires thanked the public for attending the two work sessions tonight and thanked council, administration,and the public for their input on the budget.It wasn't all what they liked to have,but it was something he felt they would learn to live with. McClure thanked everyone for coming tonight. This was one of the fuller rooms she had seen in six years. She appreciated the passion about the crane and thought they could find some way P44 City of Seward,Alaska City Council Minutes November 9, 2015 Volume 39,Page to fund it.She would have not understood how difficult the funding could be had she not sat through the budget work sessions this year.The city was doing well relatively speaking,considering the state of the state and federal governments.Most people said to her they needed a crane and she would try to come up with something creative, too. Senator Micciche would be in Seward for an upcoming chamber luncheon. Casagranda thanked everyone for their work on the budget. She thanked PACAB for the work they'd done since 2003 trying to get this crane and hoped it would be a success. She invited anyone with creative funding ideas for a crane to contact her. She Abped everyone had a great Thanksgiving. Butts thanked the public for attending tonight.He congratulated_and thanked Christy Terry and Iris Darling for their service on the City Council.He.hoped to give the clerk direction to add to the December 14, 2015 agenda•a presentation by Andy Mezirow who waSvServng on the North Pacific Fishery Management Council.Butts wished`e1veryone a Happy Thanksgiving and Veterans Day. • •.firs 4 Altermatt thanked everyone for coming to the meeting tonight.She thanked Bob.Linville for his hard work on the crane. She also thanked Christy Terry for signing up for PACAB; that board would benefit a lot from her. She wished everyone a Happy Thanksgiving. SS F S Hunt thanked Terry for volunteering9n PACAB andzfor her efforts on the City Council.He reminded everyone of the upcoming Library/Mi seum open house.The American Legion's Toys for Tots auction was this next weekend;;too. Long thanked everyone for showing up and board and commission members,past,present, and future for their service He had`a;tabl'ejat the annual Boys and Girls Club auction on November 14, 2015 in enai{in case anyone,wanted to attend. He wished everyone a Happy Thanksgiving. CITIZET`COMMENTS Bob Linville said council put a lot of time and effort in to their service.He was hoping to get more support on the crane tonight and said there needed to be an end result in sight.Linville thanked certain community members;for attending the work session tonight and hoped council would read his document. The fishermen were largely gone and that was a lot of revenue the city was missing. Seward was close to Anchorage, Prince William Sound, and many fishing grounds and it was a beautiful place to worisin but they just weren't quite there. He stated the answer was a fish tax. Tim McDonald echoed Linville's comments.He thought it was a good suggestion to borrow from the motor pool fund or consider some of the fish tax being allocated back to the harbor. He commended those council members for their initiative. McDonald stated the budget resolutions should have been individual public hearings and not lumped together into one.He went on to say the revenue form the syncrolift was zero according to the budget, and the depreciation of it was a considerable figure.McDonald stated he did not have any confidence in the budget process until the lack of representation of those outside city limits was improved. SMIC was a large structural deficiency. P45 City of Seward,Alaska City Council Minutes November 9, 2015 Volume 39, Page Brooke Andrews touched on Charles McEldowney's comments at an earlier meeting that he'd been asked to use his crane less than a dozen times. Many fishermen put cranes on their own boats, and those people were approached for assistance. Icicle's crane was not for public use and shouldn't be depended on to be one. She stated Rhonda Hubbard suggested a task force and noted often things got lost in translation and confusion. A task force could help,Andrews felt. Mike Ritz said there were about 6,000 vessels fishing in Alaskan waters of 100 feet or less, and less than ten percent of those fishermen were taking care of repair,and-preservation.As the larger industries came in to the state,the harder it became for smaller commercial fishing fleets to survive. As his company,Alaska Marine Coatings,grew they were making purchases locally and bringing in people to stay and eat and spend in this town. With the new 330 ton lift and the expansion in the shipyard,things were growing.Anything they could do as aycommunity would be helpful for smaller businesses to succeed and more people to come to Seward.The city neededto reach out and show a different way of how they could be employable. .., Rhonda Hubbard said this crane boiled down`to.priorities. This was a priority for many people,and she was sorry council had not gotten this message As a member of the community,she didn't need to be thanked or be told a study should be done,'�the community needed a crane. She restated her idea of a task force comprisedof council members,IPACAB members,and fishermen to work with administration to find a solution. Council:;should be considering some of the ideas discussed such as increasing transient moorage, increasing wharfage or the fuel tax, or using any ti excess sales tax revenues Jim Hubbardhsaid he'd been`=talking to Alfecouncil for years on his ideas with the harbor, such as maintaining wood docks instead of concrete.He had a hard time believing a crane could be half a million dollars. 68 million pounds of fish crossed the docks in 2014, and he was fearful of what would happen:if that number would be less this year or next year. The harbor staff was good, but they could'only do so much with what they had.He stated the Parks and Recreation and Motor Pool budgets were NOT Regis updated';the council on the electric at SMIC. They were working with the contractor ,on.,getting the meters implemented to help speed up the process so the Electric Department could install service. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS In response to Regis'comments,Casagranda said maybe that meant the Electric Department could get the Christmas lights hung on the Friday after Thanksgiving. Butts said the Angel Tree Program was starting up soon and to please participate or volunteer. P46 City of Seward,Alaska City Council Minutes November 9, 2015 Volume 39,Page ADJOURNMENT The meeting was adjourned at 9:48 p.m. • Johanna Kinney, CMC Jean Bardarson `Lk=:. City Clerk Mayor .4.-1;-,',, x (City Seal) ,,` z a :t:,,,,,,,5-,, 3F '', ' s .,;r' sl /24 z' 0 '''1'2,,,‘,i, Yb t 'W, (4,,, 'i 5+iM .F s d i ,, .1f ‘,„..i,, 4542,4 hj , ,..?,5f,',,,• - -55$ _ rs A m s �a , (.11 v,, f Cg x A"f ''-.,S { t x.?r'a J P47 City of Seward,Alaska City Council Special Meeting Minutes December 3, 2015 Volume 39,Page CALL TO ORDER The December 3, 2015 special meeting of the Seward City Council was called to order at 4:00 p.m. by Vice Mayor Marianna Keil. OPENING CEREMONY Council Member Dale Butts led the Pledge of Allegiance to t*flag. ROLL CALL 9q 5 4 h There were present: *Jean Bardarson presiding and Marianna Keil RiStine Casagranda David Sq uires Pale Butts Sue McClure Deb"orah Alterinatt comprising a quorum of the Council; and Jim Hunt, City Manager � f Johanna Kinney, City Clerk :r *Mayor Bardarson arrived t theYmeeting at 4:1 D pi in. Absent—None CITIZEN COMMENTS ON4ANY SUBJECT{:EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC ARING-None ,rnt•. APPUO VAL OF AGENDA AND CONSENT AGENDA 4tS"z yak . Motion (Casagranda/Squires) Approval of Agenda and Consent Agenda Motion Passed`' Unanimous ti�aJ9 � rF,: There were no consent agenda items. SPECIAL ORDERS,PRESENTATIONS AND REPORTS—None NEW BUSINESS Other New Business Items Motion(Casagranda/McClure) Go Into Executive Session To Score Submitted Proposals for Attorney Services, P48 City of Seward,Alaska City Council Special Meeting Minutes December 3, 2015 Volume 39,Page Select Finalists for Interviews,and Confirm Interview Questions. Council invited City Manager Jim Hunt,Assistant City Manager Ron Long,and City Clerk Johanna Kinney to stay. Motion Passed Unanimous Council went into Executive Session at 4:03 p.m. Council came out of Executive Session at 7:00 p.m. ,. *Mayor Bardarson left the meeting at 5:40 p.m. and returned a! 6:03 p.m. *Council Member McClure left the meeting at 5:00 p.m. ,:'$.r : 3,_ Announce Attorney Services Contract Finalists,And Direct Staff To Set Up Interviews. Motion (Bardarson/Keil) " Direct staff to set up interviews with Boyd, Chandler£& Falconer LLP; Birch Horton Bittn r. and Cherot; and Jermain, r Dunna any& Owens,P.C. at an upcoming date. - ',;. %i. Motion Passed �',;:, Unanimous s> t rk COUNCIL COMMENTS, � ` fig / v,:-., Y� ,, Squires stated hie had not been selected as the State Fire Marshal,so he would remain on the City Council.He was disappointed,but happy to stay'on the council. Bartdarsom said this was a,great group of candidates for the city attorney.It was a new and difficultsituation as they}had not to ga through this process in over twenty years. CITIZEN COMMENTS—None V�',,L.Y.Y i n'., \s s, X COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS —None ADJOURNMENT The meeting was adjourned at 7:04 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Mayor P49 City of Seward,Alaska City Council Special Meeting Minutes December Volume (City al) , ° » 6 , . % & \ { < yy « . . ~ » , may 2 ». y . \e ? \ \ \, ' � } 2 , x« ' \y . . © . ',.-,4,4','z « ';i y a / ,,\ \ . / / P50 City of Seward,Alaska City Council Special.Meeting Minutes December 7, 2015 Volume 39,Page CALL TO ORDER The December 7, 2015 special meeting of the Seward City Council was called to order at 11:00 a.m. by Mayor Jean Bardarson. 0 OPENING CEREMONY Assistant City Manager Ron Long led the Pledge of Allegiance;to the flag. ROLL CALL There were present: ,-' sz Jean Bardarson presiding and Marianna Keil Rist e Casagranda - ,,,. Sue McClure Deborah Alterman, 4 *David Squires—arrived at 11:04 a.m. �Fw, ,; ',`1-:j. , comprising a quorum of the Council; and xe y. 'I', Jim Hunt, City Manager i L> -) Ron Long,Assistant City Manager .}� , Johanna Kinney, City Clerk ' �, ` r �. p,. X Absent—Dale Butts , fr CITIZEN COMMENTS ON ANY°SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None.4_` :) APPROVAL OF AGENDA AND�CONSENT AGENDA Motion` eil/Casa randa Approval of Agenda and Consent Agenda � � g ), Motion Passed , -t Unanimous `w Pf There were no consent agenda items. NEW BUSINESS Other New Business Conduct City Attorney interviews with the following legal firms: Jermain, Dunnagan & Owens,P.C.; Boyd, Chandler& Falconer LLP; and,Birch Horton Bittner& Cherot. ' • After conducting the interview with Jermain,Dunnagan & Owens,P.C., Council recessed at 11:41 a.m. Council resumed at 11:48 a.m. P51 City of Seward,Alaska City Council Special Meeting Minutes December 7, 2015 Volume 39,Page After conducting the interview with Boyd, Chandler&Falconer LLP, Council recessed 12:42 p.m. Council resumed at 12:52 p.m. After conducting the interview with Birch Horton Bittner& Cherot, Council recessed at 1:42 p.m. Council resumed 1:48 p.m. EXECUTIVE SESSION r , Motion (KeilCasagranda) Go into Executive,Session to discuss City Attorney applicants , The City Manager, Assistant City Manager, and City Clerk were invited to attend the executive session. - ' ,, F Motion Passed Unanimous Council went into Executive Session at 1 47rp.m Council came out of Executive Session 4:,3:070.1)4e::< Motion(Bardarson/Keil) v,',, ,,Direct Administration to enter into contract ,'�:<' ` '.,'" `d'� A Y negotiations with the law firm of Birch -� � it's Horton Bittner & Cherot, and pending k t'fsuccessful contract negotiations and ,,, ;, , reference checks, bring forward a "-s �resolution approving such contract at a future meeting. Motion v f_ Yes: McClure, Keil, Altermatt, Squires, �, Bardarson {2 5 f !'. s;, ,„ No: Casagranda ^�4•. 4„pstit COUNCIL COMMENTS `` McClure invited``everyone to her community choir concert Thursday night. Bardarson received an email from Steven Fisher,seventh cousin of William H.Seward,who expressed interest in visiting Seward. She asked if council should extend an invitation and the consensus was this should be brought to the Chamber of Commerce's attention.She received a letter from the Seward Trailblazers requesting the mayor's signature on a letter to solicit funds to move the story of Jujiro Wada forward; Council confirmed support of this as it was a letter to help gather financial support for the Wada story. P52 City of Seward,Alaska City Council Special Meeting Minutes December 7, 2015 Volume 39,Page Long said this attorney Request For Proposal process was a good approach and they worked together well in pulling this off in a short amount of time.He thanked the clerk staff for their help on this project. CITIZEN COMMENTS—None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS—None ADJOURNMENT ,4 f S k The meeting was adjourned at 3:07 p.m. Y F Johanna Kinney, CMC Jean Bardarson Ma yr City Clerk may pr� 'y•• r17 y j,G M1 q',14,,,, £ Y (City Seal) L _'.'44.',4.::!,,,, r �� ;''S.,,:.,, 4" .+3.. r }. c , I >•v tai .� 0 ' .s, fir; eft cif :2 r,*t i i, LL},: �./ y- Z .F .�` S3� 1 �4 }� i � `'-ilk ,y- f t • rat !`:,<;;;i:;;;,‘;'... ::pk-' ' ` s n 7M ,.t k A . y P53 e f s jo AGENDA STATEMENT Meeting Date: January 11, 2016 V From: Johanna Kinney, City Clerk Agenda Item: Approval of Beverage Dispensary Liquor License # 4617 for Chinooks Waterfront BACKGROUND &JUSTIFICATION: The City Council has an opportunity to object to the application of'a Beverage Dispensary Liquor License#4617 for Chinooks Waterfront. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non-objection to the application of a Beverage Dispensary Liquor License #4617 for Chinooks Waterfront. P54 f oc set,. MEMORANDUM Date: December 11, 2015 To: Kari Atwood Finance/Leases/Public Utilities Tom Clemons Chief,Police Department Eddie Athey Chief,Fire Department From: Brenda Ballou, Deputy City Clerk\ RE: Verifying Compliance For The Renewal Of Liquor License The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Chinooks Waterfront Licensee: Aqua Pesca, LLC Type of License: Beverage Dispensary License Number: 4617 Physical Address: 1404 Fourth Avenue Department Status Initials Finance/Leases/Utilities Police Chief Fire Chief O r- P55 r-16]‘, _ KENAI PENINSULA BOROUGH 5- t.c.c 11431 t 144 North Binkley St_, Soldotna,Alaska 99669-7520 =' :' =,)1 O 1-800-478-4441, Ext,2160.907-714 2 w 160 • Fax 907-714-2388 ; saL' 'Q www_kpb_us•assemblyclerk @kpb.us 5=. 3 = ,ks= . YEARS/ ra JOHNI BLANKENSHIP, MIMIC BOROUGH CLERK December 29, 2015 Ms.Sarah Oates Records&Licensing Supervisor Alcoholic Beverage Control Board 550 W 7th Ave,Ste. 1600 Anchorage,AK 99501-3567 RE: Non-Objection of License Renewal Business Name Chinooks Waterfront License Type Beverage Dispensary License Location City of Seward License No. • 4617 Dear Ms. Oates, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB/klr cc: Applicant City of Seward KPB Finance Department File P56 • ., i a 13 I 4 T Alcoholic Beverage Control Board Renewal Liquor License 550 W 7th Avenue,Suite 1600 20162017 Phone:(907)269-0350 Email:alcohoLlicensing @alaska.gov ',horage,AK 99501 http://commerce.alaska.gov/web/abc/Home.aspx I License is: X Full Year OR ❑ Seasonal If seasonal, list dates of operation: SECTION A-LICENSE INFORMATION License Number: License Type: Statute Reference: 4617 Beverage Dispensary Sec.04.11.090 Local Governing Body: Community Council(if applicable): Seward Kenai Peninsula Borough Name of Licensee: Doing Business As(DBA): Aqua Pesca,LLC Chinooks Waterfront Mailing Address: Street Address or Location of Premises: - no • 61,Y 7 J?2 7 1404 4th Avenue Phone: Fax: Email: 967-362- /63C) ,a94/47,SA/ i 6 /7/1. G0//4 r r' SECTION B-OWNERSHIP INFORMATION-CORPORATION(if owner is a sole proprietor,skip to SECTION C) Corporations,LLCs,LLPs and LPs must be registered with the Alaska Division of Corporations. Name of Entity(Corporation/LLC/LLP/LP): Aqua Pesca,LLC Is the Entity in"Good Standing"with the Alaska Division of Corporations? 'Yes ❑No If no,attach written explanation. Your entity must be in compliance with Title 10 of the Alaska Statutes to be a valid liquor licensee. Entity Members(Must include President,Secretary,Treasurer,Vice-President,Manager and Shareholder/Member with 10%or more of stock) Name Title % Mailing Address Telephone Number DA ✓i e L 4 o i,- - so,0. /, ok 737 7 5i07.I 7o7-362 /1 fb /i -6..v: -c- i eovoiecit. 04 iNen %/C))' ,' 0. .f'o. .T2 7 . .,..Rsr�l, 95,60' ID 7- �%o/G/ - NOTE:If you need additional space,please attach a separate sheet. 7 Renewal Application Page 1 of 2 rev.09/21/2015 P57 ._ {` 7 _ A __ - SECTION C—OWNERSHIP INFORMATION—SOLE PROPRIETORSHIP(INDIVIDUAL OWNER&SPOUSE) Individual Licensees/Affiliates(The ABC Board defines an"affiliate"as the spouse or significant other of a licensee. Each affiliate must be listed.) Name: jfhtAcdt n.G /ein NS/tit- Applicant ❑ Name: Applicant ❑ Address: Affiliate st Address: Affiliate ❑ �' 50,Y Z 3 Z Date of Birth: `J,Lw� � AX' q9/6`/ Date of Birth: Phone: 9�� _ 4 � ni /(G' AIM Phone: Name: _Applicant ❑ Name: Applicant ❑ Address: Affiliate 13 Affiliate _Affiliate ❑ Date of Birth: Date of Birth: Phone: Phone: SECTION D—SUPPLEMENTAL QUESTIONS Was your business open at least 30 days for 8 hours each day in 2014? P(Yes ❑No Was your business open at least 30 days for 8 hours each day in 2015? I$'Yes ❑No Has any person named in this application been convicted of a felony or Title 4 violation? ❑Yes Who If yes,attach a written explanation. Has the licensed premises changed from the last diagram submitted? ❑Yes No If yes,attach a new diagram with designated premises areas outlined in red. DECLARATION • I declare under penalty of perjury that I have examined this application,including the accompanying schedules and statements,and to the best of my knowledge and belief it is true,correct,and complete. • I hereby certify that there have been no changes in officers or stockholders that have not been reported to the Alcoholic Beverage Control Board. The undersigned certifies on behalf of the organized entity,it is understood that a misrepresentation of fact is cause for rejection of*S,p.<<V, application or revocation of any license issued. • I further certify that I have read and am familiar with Title 4 of the Alaska statutes and its regulations,and that in accordance with AS 04.11.450,no person other than the licensee(s)has any direct or indirect financial interest in the licensed business. • I agree to provide all information required by the Alcoholic Beverage Control Board in support of this application. • As a licensee(sole proprietor or partner),I certify that I have received Alaska alcohol server training and my certification is currently valid. • As a corporate/LLC licensee,I certify that all agents and employees who serve,sell,or are otherwise responsible for the service,sale,or storage of alcoholic beverages have received Alaska alcohol server training and their certification is currently valid.I further certify that certain shareholders,officers,directors,or members of the entity who are not directly or indirectly responsible for the service,sale,or storage of alcoholic beverages are not Alaska alcohol server training certified and will not be required to be certified. • As a licensee,I certify that all of my agents and employees tasked with patron identification verification have received alcohol server training and their certification is currently valid. ILicense Fee $ 2500.00 Filing Fee $ 200.00 TOTAL $ 2700.00 Late Fee of$500.00—if received or postmarked after 12/31/2015 $ Fingerprint Fee—$49.75 per person (only for new owners/members) - $ GRAND TOTAL \\\\\\0. K// ,/*/ $ Licensee Signature .�, ,.. Printed Name&Title: - -� 'i NOTARY) -7) Notary Signature lti a 41..0.-_:k• Subscribed and sworn to before me this ' ig'.*.A\,. 1 s day of 2.tf Nota Public in and for the State of: /�)Il)dH My commission expires:ry JlwlJ 7401 JNallad y P /-•( / &O hl Renewal Application Page 2 of 2 o 41- .1 r: rev.09/21/2015 P58 Agenda Statement • of Meeting Date: January 11, 2016 ,=1�0 From Johanna Kinney, City Cler • Agenda Item: Continuation of the Port and ommerce Advisory Board. . BACKGROUND &JUSTIFICATION: This is an annual formality. Seward City Code 2.30.330 states that at the first meeting of each fiscal year, the City Council may continue by affirmative vote the existence of the Port and Commerce Advisory Board. If it fails to do this,the Board will cease to exist within thirty(30) days. RECOMMENDATION: Council approve this continuation and renew the Port and Commerce Advisory Board through January 2017. P59 City of Seward,Alaska City Council Minutes October 12, 2015 Volume 39,Page There were 53 absentee in person and by-mail ballots. There were 0 special needs ballots. There were 1 questioned ballots. Therefore, 356 voters turned out. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Proclamations & Awards g,<=" An award and proclamation for lifesaving was presented to Morgan Woodard and fellow responders. Borough Assembly Report. Sue McClure reported this was her fmal assembly report and tomorrow she would be attending her final assembly meeting as Seward's representative.She stated two great candidates ran for her seat,'and announced Br dii,,Holmdahl would follow in her footsteps. There were other very close races for Ogler assembly seats and reminded the public that every vote counts. McClure said during her tenure `serving on the,;Kenai Peninsula Borough Assembly,she gave 72 reports to the council,authored 126 written reports,attended 180 service area meetings, made 12 trips, broke 2,bones, and*stroyed one with her car. She encouraged Holmdahl to continue the rep'ortingprocess McClure was looking forward to serving on the council beginning this month a ' 'VAN t City Manager's Report Assistant City Manager Ron Long made a correction to the written manager,'s report Let ters to other utilitiesrequesting letters of interest for power purchase did not go out,rasxit seemed to **good time to put this on hold for the next couple of years. Administration intended to live outthe term of the power purchase contract with Chugach Electric. Couticil',indicated a work session inh,January or February to learn about how the creation of a Transmission Company and a Unified System Operator would impact the city's electric utility in would be ideal. In response to Butts. Electric Utility Manager John Foutz said no swans had been lost since the department;installed diverters on the power lines. In response to Butts, Long anticipated a report on his and Hunt's recent International City/County Management Association conference, and added he learned a lot. In response to Casagranda, Long stated the City Manager would be back in the office on Wednesday. In response to Bardarson, Long stated the city needed additional storage for sand at Metco due to lack of storage in town. P60 MEMORANDUM e. OC SEh9 VaT\l' 4 City of Seward q�Sip Date: January 11,2016 To: Seward City Council From: Planning and Zoning Commission Donna Glenz,Planner Subject: Planning and Zoning Quarterly Report(Sept. 1,2015—Dec. 31, 2015) At the October 2015 Council Organizational Meeting the Council directed the Planning and Zoning Commission to provide quarterly P&Z reports. At the previous direction of Council the Commission had been providing biannual reports. The last report covered the months of March through August and was presented to the Council at the September 14, 2015 meeting. This first quarterly report will bring the Council up to date for the months of September through December,2015. September • Held a quarterly joint work session(September 1)with the Seward/Bear Creek Flood Service Area board. • Regular September. 1 meeting; approved Resolution 2015-18, granting a Conditional Use Permit to Nicole and Colby Lawrence to construct and operate a three (3) unit multi-family structure with one (1) office space on Lot 1A, Block 24,Original Townsite of Seward, located at 437 Fourth Avenue within the Office Residential Zoning District • Held a work session (September 15) to examine the development of 30 by 100 foot lots. Staff has submitted a report of the findings and recommendations to City Council. October • Held regular October 6 meeting. The Alaska Railroad Corp. provided a report to Planning and Zoning regarding proposed upgrades to Seward Facilities. • Approved Resolution 2015-19, granting a Conditional Use Permit to Ristine Casagranda to construct and operate a detached single-family dwelling on Lot 6, Block 14, within the Original Townsite of Seward, located at 329 Third Avenue, within the Central Business Zoning District. P61 • The October 20 work session was re-scheduled to October 27th due to staff and commissioner schedule conflicts. • The October 27 work session was canceled due to a schedule conflict with National Christmas Tree Celebration. November • Held regular November 3rd meeting. Approved Resolution 2015-20, granting a six (6) month extension to CUP 2015-02 (Randy and Jennifer Wells proposed four-unit project on Brownell Street.) • Approved the 2016 Planning and Zoning Commission meeting schedule and public hearing cut-off dates. • Held the November 17th work session to conduct a formatting review of the 2020 Comprehensive Plan and provide suggestions to staff for the RFP. December • Held the December 15t quarterly joint work session with the Seward/Bear Creek Flood Service Area board. • Canceled the January 5 Regular Meeting. P62 January 2016 February 2016 J a n ua ry 2016 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 .2. 3 4' 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12.13 10 11 12 13 14 15 16 14 15 '16=17 18 19, 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 . 28 29 Is.-.. ... .,. 31 Monday Tuesday Wednesday Thursday Friday Dec 28 29 30 31 Jan 1, 16 Happy New Year;Officl C W 00 N V N 4 5 6 17 8 12:00pm PACAB Mtg 00 C to (7 12 13 14 15 5:30pm CC WS;Discus: 7:00pm CC Mtg ro 18 19 20 21 22 6:00pm P&Z WS 12:00pm PACAB Work S 6:30pm HP WS N N 00 ri C CO 26 27 28 29 7:00pm CC Mtg rn N J'- Nanci Richey 1 1/6/2016 2:15 PM P63 February 2016 , March 2016 February 2016 SuMo TuWe Th Fr Sa SuMo Tuwe,Th Fr Sa 1 2 3 4 5 6 1 2 ;3' 4 5'' 7 8 9 10 11 12 13 6 7 8 9 10 11 12 14 15 16 17 18 19 20 13 14 15 16 17 18 19 21 22 23 24 25 26 27 20 21 22 23 24 25 26 2829 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday II Feb 1 2 3 4 5 7:00pm P&Z Mtg;City 12:00pm PACAB Mtg 6:30pm HP WS N LL 8 9 10 11 12 7:00pm CC Mtg N co Gl LL 15 16 17 18 19 President's bay;Office! 6:00pm P&Z WS 12:00pm PACAB Work S -EC.oSLr 6:30pm HP Mtg;WS fc LL 22 " 23 24 25 26 c7:OOpm CC Mtg J N .D LL 29 Mar 1 2 3 4 v cn N N LL i Nanci Richey 1 1/6/2016 2:15 PM P64