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Home My WebLink About01252016 City Council Packet Seward City Council Agenda Packet .�.. .`�. 1 4 x. Ill.11111` 1 .7. , �. _ _ _ '4 ;.1►• - , _- ..` Photo by Jim Hunt January 25, 2016 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska of st CITY COUNCIL MEETING AGENDA Ali-America City I {Please silence all cellular phones during the meeting} a r. January 25, 2016 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2017 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Vice Mayor have signed in will be given the first opportunity to speak Time is Term Expires 2016 limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated by Term Expires 2016 asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, David Squires the item is returned to the Regular Agenda] Council Member Term Expires 2017 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Dale Butts A. Proclamations and Awards Council Member Term Expires 2016 1. Recognition of Louis Bencardino's retirement from the Alaska Railroad Corporation . Pg. 3 Sue McClure 2. Congratulating Sean Corrigan as the 2015 Alaska Firefighter of Council Member the Year Pg. 4 Term Expires 2017 B. Chamber of Commerce Report Deborah Altermatt C. Borough Assembly Report Council Member D. City Manager's Report Pg. 5 Term Expires 2017 E. Other Reports and Presentations James Hunt 1. Seward Community Health Center Annual Report by Executive City Manager Director Patrick Linton. (Keil) 2. Presentation on the Seward City Flag. (Casagranda) Johanna Kinney City Clerk Will Earnhart City Attorney City of Seward, Alaska Council Agenda January 25, 2016 Page 1 7. PUBLIC HEARINGS —None 8. UNFINISHED BUSINESS—None 9. NEW BUSINESS A. Resolutions 1. Resolution 2016-004, Authorizing The City Manager To Increase Alaska Clean Water Fund Loan #769091 From $490,000 To $781,838.23 For The SMIC And Lowell Point Sludge Removal And Disposal Project Pg. 8 2. Resolution 2016-005, Authorizing The Purchase Of A Used 2014 Hitachi ZC50U5 Compact Excavator From Construction Machinery Industrial, LLC For An Amount Not To Exceed $56,572.50, And Appropriating Funds Pg. 28 3. Resolution 2016-006, Authorizing The City Manager To Purchase A Used Aerial Apparatus, In Lieu Of Proceeding With The Refurbishment Of Engine 3, For An Amount Not To Exceed $280,000, And Appropriating Funds Pg. 40 B. Other New Business Items *1. Approval of the December 14, 2015 Regular and Special City Council Meeting Minutes, the January 11, 2016 Regular City Council Meeting Minutes, and the January 18, 2016 Special City Council Meeting Minutes Pg. 46 *2. Non-objection to the liquor license renewals for Zudy's Café #5356, Thorn's Showcase Lounge #1130, Peking Restaurant #4215, Gateway Liquor & Food Mart #2683, Breeze Inn #177, and Seward Brewing Company #5287 and#5288 Pg. 64 *3. Non-objection to the new Restaurant Designation Permit endorsement for Thorn's Showcase Lounge #1130 Pg. 94 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. Financial Reports for Seward Providence Care and Medical Center through November, 2015.. .. Pg. 103 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. EXECUTIVE SESSION A. Go into Executive Session to discuss the City Manager's annual evaluation. 15. ADJOURNMENT City of Seward, Alaska Council Agenda January 25, 2016 Page 2 PROCLAMATION - _, . ., „ i:: ,, _r r,z,,:, ., k 1., ; , , , ,. , ._ . . i . , . vtis* , , , , ., , - , i r s J I WHEREAS, for the past thirteen years, Louis "Louie" Bencardino has been Seward's Dock and Real Estate Manager for the Alaska Railroad Corporation; and WHEREAS, throughout that time Louie successfully completed upgrades and improvements to the docks and facilities that benefit the entire community; and WHEREAS, in 2012, Louie was honored by the 27th Alaska State Legislature for his dedication and commitment to public service; and WHEREAS, in 2010, Louie was named Person of the Year by the Seward Chamber of Commerce for his community and civic involvement; and WHEREAS, on January 8, 2016 Louie officially retired from the Alaska Railroad, and although he will be taking a long vacation to visit his children and grandchildren, we will be welcoming him back to Seward in the springtime. NOW, THEREFORE, I, Jean Bardarson, Mayor of the City of Seward, Alaska, do hereby thank Louie for his many years of service and his numerous contributions that have enriched Seward and the surrounding community. Dated this 25th Day of January, 2016 THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor 3 3azivirmazni 4J: „-P.,„ Presented to SEAN CORRIGAN On behalf of all the citizens of the City of Seward, and the Seward City Council, I would like to extend my sincere congratulations and appreciation to you for being recognized as the 2015 Alaska Firefighter of the Year. Your dedication and commitment to serving and protecting our community is exemplary. We are all proud of you and grateful for you. DATED this 25th day of January, 2016. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor CITY OF SEWARD Jim Hunt, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward, AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT January 4, 2015 thru January 15, 2016 The following purchase orders for between $10,000 and $50,000 have been approved by the City Manager since the last council meeting: ADMINISTRATION • Attended retirement party for Louie Bencardino • Attended CHC coordination meeting • Reviewed Project Manager applications • Teleconference with Alaska Public Utility Insurance Trust APUIT • Continuous communication via email & cell phone while out of office • Attended SMIC update meetings • Meeting with multiple department heads HARBOR • We had construction meetings with Hamilton Construction and R&M for the SMIC breakwater project on 1-14-2016 and 1-21-2016. • Hamilton Construction is continuing to stock pile rock on the North Dock, dredging will start soon. • All of the new floats and piling have been moved to the South Harbor uplands for construction, they have started the demolition of the docks. • The Harbor, R&M and Turnagain Marine had a construction meeting on 1-14-2016 and 1-21-2016, we will have construction meetings weekly. • Harmon construction has received all the materials for the new Fish Cleaning Station, they are currently constructing the docks and will soon be in place for the 2016 fishing season. • Every tenant that did not give up there slip this year has renewed their moorage by the due dates; the Harbor does not have to start the relinquishment process for any vessels this year. (THIS IS A FIRST). • The Polar Bear jump off was a success again this year with a combined effort from all the volunteers and the City of Seward. • Will attend SMIC uplands development strategic work session in Anchorage on Friday the 22"' LIBRARY & MUSEUM • Alaska Reads 2016, a new statewide biannual reading event features Blonde Indian by Ernestine Hayes which was selected for the next Community Book Club discussion, to be held February 16th, at 6 pm. • Want to know where to start or what to do next to build your family tree? Join us for Getting Started with Genealogy,with Aleta McLain, on Saturday, January 30th, at 1 pm in the Community Room. • Community Game Night is held each Tuesday at 5-8 pm through the winter for adults and young adults. Stop by for some fun and snacks and check out our new game collection. • Saturday Matinee Movies begin in January for adults at 3 pm in the Community Room through April. First Saturday Hitchcock, Second Saturday Hit of the Decade, Third Saturday Viewer's Choice, Fourth Saturday Funnies. See our calendar for more info: www.cityofseward.us/libmus • Story Time is held each Friday at 10:30 am for young children and their parents or caregivers through the winter. 5 ELECTRIC • The Electric department completed the decorative lights Friday, January 15th, before the polar bear jump. • Even though the Generator Project is substantially complete, we are working on an extension for one year. We did not use all the grant funds available to us and there are some minor items, according to the granting agency, that can qualify as project related. • The base case PROMOD model should be done this month. This model will show the benefits of economically dispatching generation on the railbelt. Once the utilities have the base case, which is how the generation is used today, then we can analyze the most beneficial. PARKS & RECREATION • Kudos to Melanie for finding and helping obtain a record number of Rec League volleyball teams this season! Eight, local, coed, adult teams are participating in this fun league on Monday nights. Also, congrats to Robert for securing a new sponsor for Youth Basketball League. The Gold Rush Alaskan Bistro is our new Pre D's sponsor for pre-school aged hoopsters. • The Polar Bear Kids' Carnival was great fun for the community, providing approximately 250 smiling and laughing faces. TYC raised $850. A special thank you goes to Seward Elementary school and principal David Kingsland for joining us with their game of Hole in One again this year. • TYC is serving over 100 kids in our After School Program per week. With over 60 `tweens(Middle School grades 6, 7 & 8)joining us for evening hours, as well. Day Camp for MLK day is hosting seven kids this, no-school day. • The teen Rec Room serves about 150 teens and `tweens each week. • The Park Maintenance and Campground division continues ice and snow management throughout City owned properties and facilities. Beyond that, they are updating their Job Hazard Analysis index, building and repairing picnic tables and continuing hazard tree mitigation throughout parks, trails, and ballfields. Planning for the 2016 season has begun including caravan reservations, the increase in camping fees, and addressing budget cuts and staffing issues. The campgrounds continue to have 1-2 Winter Campers that provide revenue during the off season. Christmas decorations are about 90% removed as they wait for a nice day to get in the bucket truck for tree top removal. PUBLIC WORKS • Assisting with the Street Department in keeping up with the roadways and alleys. • Working on minor issues with the plow truck. • Continuing to monitor the water in the shop fuel system. • North Seward Water Storage Tank—The pump was installed in Well 7 and has been tested, pumping about 1,000 gallons per minute as expected. Several systems are being installed in the pump house and work is nearing completion. • Met with ML Foster regarding the SMIC outfall design and the Lowell Point APDES (Alaska Pollution Discharge Elimination System)permit which will be renewed this summer. • We've been busy trying to smooth out the pot holes on the dirt roads from the rain and warm temperatures. • Working with FEMA on the Dieckgraeff Road project to try to replace the culverts that are 26 years old. We expect to receive an extension on this project by next week. • RFP for elevator maintenance and repair is almost ready to be advertised. The contract will begin in late March. • Working on a blanket easement to permit a few minor encroachments which will be brought to Council at the February 22, 2016 meeting. • Lowell Creek Tunnel—Core of Engineers is preparing a bid for tunnel repairs. • Public Works has assisted the Library with maintenance issues on several occasions. • Continuing to work on updating our GIS system and inputting data. ADMINISTRATIVE CHECKLIST FOR RELEASE OF DOCUMENTS REQUEST FOR PROPOSAL ( '�o INVITATION TO BID Releasing Department: Public Works Project: Elevator Maintenance&Repair Project Description: Contract with an independent contractor to provide all services necessary to maintain and repair the City's 3 elevators and provide and maintain a Maintenance and Control Program Anticipated release date and due date: 1/26/2016 Scoring Criteria: Past Performance (30%) Staffing(10%) Fees and Costs(30%) References(10%) Completeness of RFP (20%) Per Seward City Code 6.10.310 (b)the scoring criteria above will be reported to council in the next City Manager's Report to Council. Has this RFP,ITB or any sample contracts attached Have the documents had an insurance review? had an attorney's review?No No Please include any unusual particulars in the Project Description. Are you recommending that the City utilize alternate procurement procedures for the above referenced project? If so,explain how this will best serve the needs of the City and accomplish the objectives of Seward City Code, Title 6 Purchasing, Contracts and Professional Services. 6_ V Dept Head,Title, Name / Date Approved: / 2 0 /'( Ji ro f t, City Manager Date CITY OF SEWARD, ALASKA RESOLUTION 2016-004 Sponsored by: Hunt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING THE CITY MANAGER TO INCREASE ALASKA CLEAN WATER FUND LOAN#769091 FROM$490,000 TO$781,838.23 FOR THE SMIC AND LOWELL POINT SLUDGE REMOVAL AND DISPOSAL PROJECT WHEREAS, in 2012 City Council authorized an Alaska Clean Water Fund(ACWF) loan for$490,000 for the Seward Marine Industrial Center(SMIC)and Lowell Point Sludge Removal and Disposal Project and a separate ACWF loan of$1,200,000 for only the Lowell Point portion of the project; and WHEREAS, upon completion of the project, the loan funds available for SMIC (ACWF Loan#769091) were $291,838.23 short of covering total project costs, and $445,844.93 remained unused for Lowell Point in ACWF Loan#769111; and WHEREAS,the Alaska Department of Conservation(ADEC)will allow an increase in Loan #769091 to a total of $781,838.23 at the original interest rate of 1.5%. In addition, the loan agreement stipulates potential eligibility for loan forgiveness of up to 10% of the loan principal related to disadvantaged community assistance; and WHEREAS, the ACWF Loan #769111 for Lowell Point will be closed out at a total of $754,155.07, which is lower than the authorized loan amount of$1,200,000, in addition to the potential eligibility for forgiveness of up to 10% of the loan principal related to disadvantaged community assistance; and WHEREAS,the combined loan total of the two ACWF loans authorized by the Seward City Council is $1,690,000,but given that the City underspent the total authorized loan amount,the two loans will be executed at$1,535,993.30,with the potential eligibility for forgiveness of up to 10%of this principal amount. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City Manager is hereby authorized to apply for,and accept,an increase in the State of Alaska Department of Environmental Conservation Alaska Clean Water Fund Loan No. 769091 from $490,000 to $781,838.23. Section 2. The City Manager is hereby authorized to execute any and all documents that may be necessary to reflect the increased loan amount now totaling$781,838.23,from ADEC,the terms 0 CITY OF SEWARD, ALASKA RESOLUTION 2016-004 of its repayment over 20 years at a rate of interest equal to 1.5% subject to annual appropriations, including but not limited to,an agreement for the loan and a promissory note,with annual payments not to exceed $90,000. Section 3. This resolution shall take effect immediately upon its approval. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of January, 2016. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Agenda Statement e 1pF Se- Meeting Date: January 25, 2016 u1; ' `:':a To: City Council 1 L 'p. 1 A51l� Through: City Manager, Jim Hun ; From: Public Works Director, W.C. Casey Agenda Item: Authorize an increase of the Alaska Clean Water Fund Loan#769091 for the SMIC&Lowell Point Sludge Removal and Disposal project from$490,000 to$781,838.23,by reducing loan funds authorized by ACWF Loan#769111 BACKGROUND &JUSTIFICATION: In 2012, City Council passed Resolution 2012-056 authorizing the City Manager to accept a loan offer from the Alaska Clean Water Fund (ACWF) for $490,000 for the SMIC and Lowell Point Sludge Removal and Disposal project. An additional ACWF loan for$1,200,000 and a Designated Legislative Grant for$1,300,000 (both for Lowell Point only) were also approved for this project. While total funding amounted to $2,990,000, the total of the two loans is $1,690,000. Because the ACWF loan#769091 for$490,000 was the only loan designated for the SMIC Sludge Removal and Disposal,this was the only loan that could accrue expenses for the SMIC portion of the project. The final expenses for SMIC,including engineering, sludge removal and disposal came to $781,838.23,making us$291,838.23 short on loan funds. The Alaska Department of Conservation will allow the City of Seward to increase the loan amount of ACWF loan# 769091 to cover these expenses at the initial 1.5%interest rate. We are in the process of closing out the Lowell Point ACWF Loan# 769111 for a total of $754,155.07 which comes in at$445,844.93 under the approved loan amount of$1,200,000. Since this loan will not be executed for the full amount, and if we increase the SMIC loan, the two loans combined would be$1,535,993.30,coming in$154,006.70 under the original$1,690,000 approved loan amount. We ask that Council authorize the increase of ACWF loan# 769091 to a total of$781,838.23 to cover the expenses accrued at SMIC. Funding Source/Location: Loan/Grant Project Cost Loan Funds Amounts: Per Location Remaining Designated Leg. Grant$1.3M—LP only ACWF 769111 $1.2M—LP only $2,500,000 $2,054,155.07 $445,844.93 ACWF 769091 SMIC/LP $490,000 $781,838.23 -$291,838.23 Total Funding Project Cost: Unused Loan Funds: $2,990,000 $2,835,993.30 $154,006.70 l0 INTENT: To increase ACWF loan#769091 by $291,838.23, making the total loan amount $781,838.23. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X 3. Other (list): X FISCAL NOTE: The City received loans totaling $1,690,000 and expended funds related to these loans, in the total amount of$1,535,993.30. The loan agreements stipulate a forgiveness of up to 10%, making the City potentially eligible for reduced loan totals. Once the funds are shifted from Loan#769111 to Loan#769091,updated loan agreements will stipulate the exact amount of forgiveness. However, the City will borrow an amount not to exceed $1,416,477.80. The 2016 Budget estimates total annual debt service of$72,518, including both principal and interest. The 2017 Budget estimates total annual debt service of$69,460. The revised action to move funding between loans and account for the principal to be forgiven,results in estimated annual debt service for principal and interest of $82,241.16 in both 2016 and 2017. Approved by Finance Department: .364 4,2(1/ ATTORNEY REVIEW: Yes No Not Applicable X RECOMMENDATION: CZA- City Council approve resolution 2016- Authorizing an increase in ACWF loan #769091 from $490,000 to$781,838.23 for the Sludge Removal and Disposal project at SMIC,through a reduction in loan #769111 from $1,200,000 to approximately $754,155.07, with further reduction of loan principal owed of approximately 10% due to loan forgiveness. 01/18/2016 11:04:03 AM Page 1 REVISED (DRAFT) ACWF #769091 LP and SMIC Lagoon Sludge Removal Initial Loan $490,000 at 1.5%, 20 years with $44,100 forgiven, for total loan of $445,900 REVISED Loan $781,838.23 minus $44,100 forgiveness for total loan of $737,738.23 Compound Period • Semiannual Nominal Annual Rate : 1.500 % CASH FLOW DATA Event Date Amount Number Period End Date 1 Loan 07/01/2015 737,738.23 1 2 Payment 01/01/2016 21,416.66 40 Semiannual 07/01/2035 AMORTIZATION SCHEDULE - Normal Amortization Date Payment Interest Principal Balance Loan 07/01/2015 737,738.23 2015 Totals 0.00 0.00 0.00 1 01/01/2016 21,416.66 5,533.04 15,883.62 721,854.61 2 07/01/2016 21,416.66 5,413.91 16,002.75 705,851.86 2016 Totals 42,833.32 10,946.95 31,886.37 3 01/01/2017 21,416.66 5,293.89 16,122.77 689,729.09 4 07/01/2017 21,416.66 5,172.97 16,243.69 673,485.40 2017 Totals 42,833.32 10,466.86 32,366.46 5 01/01/2018 21,416.66 5,051.14 16,365.52 657,119.88 6 07/01/2018 21,416.66 4,928.40 16,488.26 640,631.62 2018 Totals 42,833.32 9,979.54 32,853.78 7 01/01/2019 21,416.66 4,804.74 16,611.92 624,019.70 8 07/01/2019 21,416.66 4,680.15 16,736.51 607,283.19 2019 Totals 42,833.32 9,484.89 33,348.43 1// ' 01/18/2016 11:19:51 AM Page 1 REVISED -- (DMA-&1 ) Sewer ACWF #769111 LP Sludge Removal Loan Approved at $1,200,000 with 10% forgiveness of $120,000. Project came in under budget at $754,155.07. Assuming 10% forgiveness of $75,415.50 leaves a loan balance of $678,739.57. Compound Period • Semiannual Nominal Annual Rate : 1.500 % CASH FLOW DATA Event Date Amount Number Period End Date 1 Loan 07/01/2015 678,739.57 1 2 Payment 01/01/2016 19,703.92 40 Semiannual 07/01/2035 AMORTIZATION SCHEDULE - Normal Amortization Date Payment Interest Principal Balance Loan 07/01/2015 678,739.57 2015 Totals 0.00 0.00 0.00 1 01/01/2016 19,703.92 5,090.55 14,613.37 664,126.20 2 07/01/2016 19,703.92 4,980.95 14,722.97 649,403.23 2016 Totals 39,407.84 10,071.50 29,336.34 3 01/01/2017 19,703.92 4,870.52 14,833.40 634,569.83 4 07/01/2017 19,703.92 4,759.27 14,944.65 619,625.18 2017 Totals 39,407.84 9,629.79 29,778.05 5 01/01/2018 19,703.92 4,647.19 15,056.73 604,568.45 6 07/01/2018 19,703.92 4,534.26 15,169.66 589,398.79 2018 Totals 39,407.84 9,181 .45 30,226.39 7 01/01/2019 19,703.92 4,420.49 15,283.43 574,115.36 8 07/01/2019 19,703.92 4,305.87 15,398.05 558,717.31 2019 Totals 39,407.84 8,726.36 30,681.48 9 01/01/2020 19,703.92 4,190.38 15,513.54 543,203.77 10 07/01/2020 19,703.92 4,074.03 15,629.89 527,573.88 2020 Totals 39,407.84 8,264.41 31,143.43 11 01/01/2021 19,703.92 3,956.80 15,747.12 511,826.76 12 07/01/2021 19,703.92 3,838.70 15,865.22 495,961.54 193 CITY OF SEWARD WASTEWATER ENTERPRISE FUND 2016 and 2017 Debt Service Schedule Balance 2016 Budget Balance Description Interest Rate @ 1/01/16 Principal Interest Retirement Total @ 12/31/16 Term Lowell Point Sludge Loan est.$750K 1.50% 750,000 32,416 11,129 43,545 717,584 2016-2035 LP&SMIC Sludge Loan 1.50% 445,900 19,273 9,700 28,973 426,627 2016-2035 than to GF to repay 1990 debt* 0.00% 1,219,150 q-67840 9 467840 1,142,310 aid-e# PERS Past Service Cost 12,180 12,180 Totals: $2,415,050 $51,689 $20,829 $12,180 $84,698 $2,286,521 • Balance 2017 Budget Balance Description Interest Rate @ 1/01/17 Principal Interest Retirement Total @ 12/31/17 Term Lowell Point Sludge Loan est.$750K 1.50% 717,584 32,905 10,645 43,550 684,679 2016-2035 LP&SMIC Sludge Loan 1.50% 426,627 19,570 6,340 25,910 407,057 2016-2035 S Loan t,.GF t„. y 1990 d bt* 0.00% 1,142,310 76,840 9 x,840 1,065,170 Until-paid-off PERS Past Service Cost 12,471 12,471 Totals: $2,286,521 $52,475 $16,985 $12,471 $81,931 $2,157,206 Nancy A. Perea From: Verrelli, Beth A(DEC) <beth.verrelli @alaska.gov> Sent: Wednesday, December 23, 2015 9:23 AM To: Naneth Ambrosiani Cc: Nancy A. Perea Subject: RE:I need help Attachments: Loan_Appl_Completed SWD_769091CWW.pdf; Loan_Attorney_Cert_SWD_ 769091CW.pdf Hi Naneth, First, I have requested confirmation from my program manager that the increased amount you are needing is available through the Clean Water program, and Mike Lewis has confirmed that there are funds available. Secondly,since all your project costs are in,you can submit a final pay request for Lowell Point Lagoon No. 769111 once we determine the eligibility of the GL costs provided. I will then process the final request and complete a deobligation of any unused loan monies at that time. Since funds are available for the increase,decreasing No.769111 first will not be necessary, but since you are at the point where project costs are final,you can request a financial closeout of Loan No. 769111 at this time. Finally,for the increase to SMIC Loan No. 769091, no request from the City Manager is needed right now. What is needed is for Seward to go into OaSys and revise the project costs associated with the original loan application(and supporting documentation of the costs)and show the increase needed. Once completed, I can process the request and have my Juneau MAT folks draft a loan amendment for the increased amount. Unfortunately, we will need a new Attorney Certification and council resolution authorizing the new higher amount before the loan amendment can be finalized and signed. Please see the attachments for the original documents for$490K that will need to be redone to reflect the new higher amount being requested by Seward. Let me know if you have any questions. Sincerely, Beth Verrelli Project Engineer Municipal Grants & Loans/Anchorage (907)269-7603 From:Naneth Ambrosiani [mailto:nambrosiani @cityofseward.net) Sent:Tuesday, December 22,2015 4:35 PM To:Verrelli, Beth A(DEC)<beth.verrelli @alaska.gov> Subject: I need help Hi, Attached you will find our GL account for both Lagoon sludge loan.On the loan# #769111—Lowell Point lagoon$1.2M #769091-SMIC& Lowell Point $490K t6 We want to increase the loan from Loan#769111 to Loan#769091 of the difference of$292,256.87. Could you please let me know what to do or if there is anything,you need from me?Let me know if you have questions on the charges. Thanks, sit/amid sit/amid &nfutediaai Finance Department 907-224-4063 nambrosiani pcityofseward.net NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon as possible. Spam Not spam Forget previous vote x � � Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,STATING AN INTENT TO FUND $490,000 FOR THE LOWELL POINT AND SMIC LAGOONS SLUDGE REMOVAL PROJECT,SUBJECT TO RECEIVING A LOAN IN THAT AMOUNT, AUTHORIZING A LOAN APPLICATION WITH THE ALASKA CLEAN WATER FUND AND AUTHORIZING THE CITY MANAGER TO ACCEPT A LOAN OFFER FROM THE ALASKA CLEAN WATER FUND WITH PAYMENTS SUBJECT TO BI-ANNUAL APPROPRIATION WHEREAS, throughout 2010 and 2011, M.L. Foster and associates submitted reports evaluating the health and needs of Seward's sewer system including:Seward Wastewater Evaluation, Wastewater Facilities Operations&Maintenance Plan(a permit requirement)and a SMIC Lagoon Sludge Survey used to assess the health of the lagoon; and WHEREAS,the Lowell Point lagoon sludge has not been removed in 18 years; and WHEREAS,the SMIC lagoon sludge has not been removed in its 24-year life; and WHEREAS, removal and disposal of sludge are necessary for good housekeeping, will reduce energy consumption,free up displaced volume,may result in improved performance during peak organic loadings from transient populations and for protection of uninterrupted operation of the nearby prison; and WHEREAS, the Wastewater Department does not have adequate cash reserves in its wastewater fund to finance the project, however, according to the most recent Financial Capacity Assessment it has adequate cash flow in this fund to cover its repayment obligations; and WHEREAS, the City of Seward obtained the necessary financial assistance to complete these projects by way of obtaining a loan from the State of Alaska, Department of Environmental Conservation's Alaska Clean Water Fund; and WHEREAS, the loan money may be used to provide contractual services, engineering, design,planning,permitting,project support and construction management; and WHEREAS, accepting the total loan amount of $490,000 from the Department of Environmental Conservation Clean Water Fund is in the best interest of the city by allowing the city to utilize the funds to invest in critical infrastructure, follow regulations set forth by the Alaska Department of Environmental Conservation and remain in compliance with the current permit;and WHEREAS,the Lowell Point Lagoon will be out of compliance with the current permit if 4s 74 1 CITY OF SEWARD,ALASKA RESOLUTION 2012-056 the sludge removal project is not completed by the end of 2012. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is authorized to apply for a loan in the amount of$490,000 from the State of Alaska Department of Environmental Conservation, Clean Water Fund, for the Lowell Point and SMIC Lagoons sludge removal and disposal. Section 2. The City Manager is hereby authorized to execute any and all documents that may be necessary to reflect the$490,000 loan from ADEC,the terms of its repayment over 20 years at a rate of interest equal to 1.5% subject to annual appropriations, including but not limited to an agreement for the loan and a promissory note, with annual payments not to exceed$26,000. Section 4. This resolution shall take effect thirty(30) days following its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd Day of July, 2012. THE CITY OF SEWARD,ALASKA David Seaward,Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 1 Council Agenda Statement joc 9 ,,(.'444 Meeting Date: July 23, 2012 �= .1_ a Nord Through: City Manager Jim Hunt q `P From: William Casey, Public Works Director Agenda Item: Authorizing the City Manager to apply for a loan in the amount of$490,000 and accept a Loan Offer from the State of Alaska Department of Environmental Conservation, Clean Water Fund, and Execute Necessary Loan Documentation BACKGROUND & JUSTIFICATION: The City of Seward Public Works department utilized M.L. Foster and Associates to evaluate the health and needs of the Lowell Point and SMIC Sewer Pond. Reports regarding the sewer system were submitted to conclude the assessment. The reports indicated a pressing need to removed the aged sludge from both lagoons because it is necessary for good housekeeping, reducing energy consumption,free up displaced volume and may improve performance during peak organic loadings from transient populations. Removing the sludge in the SMIC lagoon also helps ensure uninterrupted operation of the nearby prison. This project will also keep the Lowell Point lagoon in compliance with the current permit. Unfortunately the Wastewater Department does not have adequate cash reserves to fund the project without assistance. However,the most recent Financial Capacity Assessment found the fund to be healthy enough to cover existing and potential loan obligations. Nod In an effort to obtain funding, city staff applied for a loan from the State of Alaska Department of Environmental Conservation's Clean Water Fund. The submitted loan questionnaire was accepted giving the City an opportunity to submit an application for$490,000 loan with 1.5% interest. Accepting the total loan amount of$490,000 is in the best interest of the city by allowing the city to utilize the funds to invest in critical infrastructure, follow regulations set forth by the Alaska Department of Environmental Conservation and remain in compliance with the current permit INTENT: Authorize the City Manager to apply for a loan in the amount of$490,000 and accept a loan offer from the State of Alaska Department of Environmental Conservation, Clean Water Fund, for the Lowell Point and SMIC Lagoon sludge removal and disposal CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Page 27: Follow X 1' recommendations of the Water and Sewer System Analysis(2000) 2 Strategic Plan (document source here): Page 18 Promote a Safe X Community Other (list): Seward Wastewater Evaluation, Wastewater Facilities 3. Operations & Maintenance Plan(a permit requirement) and a SMIC X Lagoon Sludge Survey used to assess the health of the lagoon FISCAL NOTE: $490,000 represents the total project cost and the loan amount requested from the State of Alaska Ntri, Department of Environmental Conservation Clean Water Fund. The terms of repayment are over 20 years at a rate of interest equal to 1.5%subject to annual appropriations,including but not limited to, an agreement for the loan and a promissory note, with annual payment payments not to exceed $26,000. Approved by Finance Department: e' ATTORNEY REVIEW: Yes No X RECOMMENDATION: City Council approve Resolution 2012- Authorizing the City Manager to apply for a loan in the amount of$490,000 from the State of Alaska Department of Environmental Conservation, Clean Water Fund,for the Lowell Point and SMIC Lagoon sludge removal and disposal and accept a loan offer from the Alaska Clean Water Fund. 20 I- / SEAN PARNELL,GOVERNOR DEPT. OF ENVIRONMENTAL CONSERVATION 555 Cordova street 4th floor Anchorage,AK 99501-2617 Phone: (907)269-7502 DIVISION OF WATER Fax: (907)269-7509 MUNICIPAL GRANTS&LOANS PRQGRAM ' `June 7, 2012 Dear Utility: _ -- Enclosed are copies of the Sta1 -fi'rial Fiscal Year 2013 Funding and Planning Priority Lists for the Alaska Clean Water and Drinking Water Fund Intended Use Plan's. The public review period was completed on May 2, 2012. All comments taken were reviewed and to the extent possible, included in the final IUP version. Effective the date of this letter, all projects listed on funding priority lists for each IUP may proceed with loan processing. For a full downloadable copy of each final program IUP, you can go to our web site at: http;/(urwyv,dep.state.ak.uslwater/muniloanjintended use plans htm If you do not have access to our web site, you may request copies from contacts ,rd given below: Terri Lowell Mike Lewis Dept. of Environmental Conservation Dept. of Environmental Conservation Division of Water Division of Water 410 Willoughby Avenue 555 Cordova Street Juneau, AK 99801 Anchorage, AK 99501 Telephone: (907) 465-5146 Telephone: (907) 269-7616 Email: v '.r;iin io w o 3 II;alask4l,LcJ∎ Email: mik_.lekyis.:alaska.coy_ If you have questions or concerns, please do not hesitate to contact me directly in Anchorage at (907) 269-7616. Sincerely, rl Michael P. Lewis, P.E. Program Manager MPL/er ENCLOSURE 2.1 ( ( ( ALASKA DRINKING WATER FUND Point Source Funding Priority List Fiscal Year 2013 _ Subsidy' Green Reserve —�~ Community f Requested I Available —^'— Subsidy for Subsidy Y { Narno/System Project Assistance ;Intarost Term Disadvantage Disadvantage for Green! Project 1Green Credit Estimated!Sustainability Rank'Score Owner Project Title Amount Amount ! Rate (Years) Community Community' Protect Type Amount° Start Dale f Policy' 1 146 Coilege Utilities Sherwood Forest Water Main Extension Phase II $1,540,000 31,540,0001 1.50% 20 Yes $500,000 ' 5/1/2013 Fix 4 First 2 126 Sitka Hollywood Way Water Main Replacement $250,000 5250,000 1.50% 20 Yes $87,500 $1,500 WTR-BC $25,000 5/30/2013 Fix it First 3 128 Sitka Baranof Street Water Main Replacement $685,000 5685,000 1.50% 20 Yes $239,750 $4,110 WTR-BC $68,500 7/16/2012 Fix it First 4 126 Haines Piedad Springs Water Source Upgrades $338,760 $338,760 1.50% 20 Yes $118,566 $12,226 ENG-BC $203,760 8/1/2012 Fix it First 5 126 Haines AC Replacement Muncaster $787,500 $787,500 1.50% 20 Yes $275,625 $47,250 WTR-BC $787,500 7/1/2012 Fix it First 6 126 Anchorage 41st Cope Northstar Water Upgrade $1,699,402 $1.699,402 1.50% 20 No 8/1/2012 Fix it First 7 125 Bethel Institutional Condor' _ $ 14,417,880_ $ 4,811,842 1.50% 20 _ Yes $500,000_ $8,473_ENG-BC 33,200,000 6/1/2015 Fix it First Total Requested Amount Ls 19,718,542 Subsidized Amounts: $1,721:441 S73,5591 Total Available Amount:r$10,112,504 Total Subsidized Amount:I 51,795,000 Total Green:r5 4,284,760 1 'Full project funding and Green subsidy funding of the Bethel-Institutional Corridor project will be dependent upon remaining available loan funds. The Drol 9 dY 9 Pr le pe upo 9 Department will negotiate with Bethel to provide additional funds as they become available later in the year. 2 Detenntnaflon of total available funding for projects may be referenced on page 5 of the IUP narrative section. N °Total available loan subsidy allowed under this IUP Is$1,795,000. 'Criteria for being eligible for a loan subsidy may be referenced on page 9 under the narrative section of the IUP. °Projects which demonstrate adequate criteria for meeting a Green project component wi be eligible to receive additional subsidy as shown. °Green Project Reserve Category Type: GIF-Green Infrastructure,WTR-Water Efficiency,ENG-Energy Efficiency 6 EIN-Environmentally Innovative. Green Project Justification Type: BC-Business Case/CAT-Categorical. 'Prior to funding any project shown to have a funding subsidy for Green,a Business Case for project Green eligibility must be found justified. °Sustainability Policy-"Fix it Rrst"-fix existing critical infrastructure;"Improve TRW-Improve technical,financial and managerial capacity of the system;and, "Planning"-planning and development of alternative projects that reflect the full life cycle cost of infrastructure. CW PS Priority List Appendix IVa FINAL ALASKA DRINKING WATER FUND Point Source Funding Planning List Fiscal Year 2013 Subsidy ' Green Reserve 1--- - -- - - -r --- - Requested I Subsidy for Subsidy for Green Community Project Interest Term I Disadvantage I Disadvantage Green Project Credit Estimated Sustainability Rank Score Name/System Owner I Project Title Amount Rate {Years) Community ; Community Project Type Amount Start Date Policy 9 125 f Homer East Hril Water Main/A-Frame Tank Imprevemeni 53,315.338 1.50% 20 ' Yes WA N/A ENC.-BC NIA 6/1/2015 Fox it First 9 125 ,Seward ;Lowell canyon Water Storage Tank Refurbishment 5575,000 1.50% 20 Yes " 8/2912012 Fix it First 10 121 IMc:horage IW,n+lrar Park W;:rte'Uri! Ph II' i 5543,088 1.50% 20 No " " 6/3/2013 Fix It First 11 120 :Golden Heart Utilities :Water Mem Reconliguiation 3800,000 1.50% 20 Yes " " 4/15/2013 Fix it First 12 118 IDill:ngham (Harbor Water Line Lxte^son I $531,300 1.50% 20 Yes " WTR-BC " 9/1/2012 Fix it First 13 116 ;Anchorage !East Bluff Water Rehau Ph it 52,000,000 1.50% 20 No " 3/4/2013 Fix it First 14 116 lAnchorage Cars Subd!ws r'n Water Rehab 53 200,000 1.50% 20 No " " " 3/4/2013 Fix it First 15 116 :Anchorage IAlyeska Bassi Water Rehab 55,600,000 1.50% 20 No " " 3/4/2013 Fix it First 16 105 'Golden Heart Utilities !Valve Replacement Proiec:P'rase 2 of 3 I 5400,000 1.50% 20 Yes " " " 4/16/2013 Fix It First 17 100 'Golden Heart Utilities :W/JTP Water Main Extensor 51,312,500 1.50% 20 Yes " " 5/30/2013 Fix it First eN 18 95 North Pcle Ut+i!y Emrargency Response Generators 51,067,000 1.50% 20 Yes " ENG-BC '' 5/1/2013 Improve TFM 19 81 Ketchikan Gateway Soup: Ibngass Water Phase VI j 51,569,300 1,50% 20 Yes ENG-BC 9/4/2012 Improve TFM 20 76 Anchorage Ship Creek WTF Comprehensive Improvements $5,000,000 1.50% 20 No 6/4/2012 Improve TFM 21 66 'Craig Craig Water Storage Tank Upgrade 5100,000 1.50% 20 Yes .. WTR-BC . 10/15/2012 Improve TFM 22 46 Nome !Water Maintenance/Construction Equipment 5640,000 1.50% 20 Yes 3/31/2012 Improve TFM 23 45 !Horner 'Homer Source Water Development � 513,650,000 1.50% 20 Yes " " 7/812013 Improve TFM 24 45 Kotzebue !Equipment Procurement-Snow Blower 5250,000 1.50% 20 Yes 7/212012 Improve TFM 25 36 (Craig 'Update Craig Water Master Plan 5100,000 1.50% 20 Yes " WTR-BC 5/15/2012 Planning 28 36 :Swiss Castle Water Works !Swiss Castle Estates Water Improvements 5150,000 1.50% 20 Yes " WTR-BC _ 4/15/2012 Improve TFM Total Requested Amount:t 5 40,803,528 I Total Priority&Planning Lists Requested Amount:[60,522,06] Green Project Reserve Category Type: GIF-Green Infrastructure,WTR-Water Efficiency.ENG-Energy Efficiency&EIN-Environmentally Innovative.Green Project Justification Type. BC-Business Case/CAT-Categorical. ..Sustainabitity Policy-'Fix it First"-fix existing critical infrastructure:"Improve TFM"-improve technical,financial and managerial capacity of the system;end.'Planning"-planning and development of alternative projects that reflect the full life cycle cost of infrastructure. CW PS Planning list Appendix IVb FINAL Iliks. ( ( (' ALASKA CLEAN WATER FUND Point Source Funding Priority List Fiscal Year 2013 Subsidy__ Green Reserves r 7 ..._ .. ...--.--_..........- --- ".........-.....•-...,....•••-•. Community. Requested Available ; Subsidy for Subsidy for Green Estimated r I Name/System Project Assistance Interest Term Disadvantage!Disadvantage Green Project Credit Binding Sustainabgky Rank Score Owner Project-I itla Amount Amount' Rate�(Years) Community I Community' 4 Project Type Amount' Commitment Policy"• 1 615 Bristol Day Borough,Sewage Lee Rase:akin of th; f;oanti I $2,670.000 $2,670,000 1.50,3 20 Yes I $75,0oo 7115.2012 Fix it First 615 'Dillingham ,Wastewater Treatment Plant Upgrades 32,000,000 52.000,000 1.Sd?o 20 Yds i $15.000, $15,000 ENG-BC 52,1100 000 7/15/2012 Fix it First 3 815 ;O:Hingham !Wastewater Collection System Upgrades I 52,000.000 $2,000,000 1.501. 20 Yes ENG-BC $2,030,000 8/1/2012 Fix it First 4 605 !Unalaska Wastewater Trea:n ent Plant Upgrade 58,566,600 58,566,600 1.50',. 20 Yes 575,000' /11512012 Improve TFM 5 550 !Anchorage iGirdwood Wastewater Treatment F'tctlity-Ph It I $3,000,000 $3,000,000 1.50°., 20 No 9/26/2012 Fix it First 6 635 'Anchorage lAeplund Uismtaction Study&Upgrade $2.000.000 $2,000,000 1.50°.I, 20 No 9/26/2012 Fix it First 7 530 lAnchorage ■West 71st Avenue Sewer P.eflao $800.000] 5800,000 1,50"rn 20 No ,I 312013 Fix it Firs: !Valdez 8 530 !Valdez 'Valdez WARP Outfall Line 31.230.675 51,230,675 1.50% 20 No 8/1/2012 Fix it First g 525 fJuneou ICBJ Lawson Ck.Lift Sta.Reconstruct-Const.Phase I 5675,000 $676,0001 1.50% 20 No ( 8/1/2012 Fix it First 10 500 lSitka Hollywood Way&New.Archangel St Sewer j $500,000 $500,000 1 50% 20 Yes 545.0001 57,500 I ENG-BC 550 000 12'20/2012 Fix it First 11 500 'King Cove ,Gowntown Wastewater System Upgrade I $100.000 5100,000 1.50°x° 20 Yes $9,000 7/15/2012 Piz it First 12 Aas ),North Pole !Utility Emergency Response Generators i 3302.500 $302.500 1.50% 20 Yes $27.225 $4,538 ENG-BC 5302.500 11/1/2012 Improve'Seward Lowefi Point and SMIC'. onus Sludge fiemoval I ,p mprove TFM 13 a0 g• Sag0,000 $490,000 1,50 20 Yes 544,100 $7,350 ENG-HC $490,000 8/1!2012 Improve TFM 14 455 'Petersburg ;Pumpstatton 1 Force Main 3270 000 $270,000 1.50% 20 Yeas $13,699! 116.20:7 Improve TFM 15 _ 410 'Anchorage 'Anchorage Landfill Leachate Control Vault Upgrades`i $1,700.000 $1.599,108 1.50% – 20 No ' j 10/31/2012 Improve TFM Total Requested ArctourH:l$26,304,775] Subsidized Amounts:r $164,024' $34,3881 Total Available Amounts$26,203,883 I Total Subsidized Amounta:C —$398,412 Total Green:`$4,842,500 I ra 'Subsidy funding for the Dillingham-Wastewater Collection System Upgrades project was not provided due to the Dillingham-Wastewater Treatment Plant Upgrades receiving maximum allowed subsidy for both Disadvantage Community and Green project.Also,only partial subsidy funding was available for the Petersburg-Pumpsfalon 1 Force Main project end the Department may increase subsidy funding if funds become available. 'Full funding of the Anchorage-Landfill Leachate Control Vault Upgrades project for$1,700,000 will be dependent upon remaining available loan funds. The Department will negotiate with Anchorage to provide adAtional funds as they become available later in the year. 'Total available loan and subsidy funding amounts of$32,754,854 and$469,287,respectively are split on a ratio of 80/20 between Pohl Source Priority List (526,203,883 R.$375,430 of subsidy)and Non-Point Source Priority List($6,550,971&$93,857 of subsidy)projects. Note-an added amount of subsidy for Point Source Priority Listed projects resulted from an insufficient amount of listed disadvantaged Non-Point Source Priority Listed projects. 'Criteria for being eligible for a loan subsidy may be referenced on page 9 under the narrative section of the IUP. 'Funding for Green projects is based on meeting a minimal required amount of$844,400 under the Slate's capitalization grant for the program. °Green Project Reserve Category Type:GIF-Green Infrastructure,WlR-Water Efficiency,ENG-Energy Efficiency&EIN-Environmentally Innovative. Green Project Justification Type BC-Business Case f CAT-Categorical. Prior to funding any project shown to have a funding subsidy for Green.a Business Case for project Green eligibility must be found justified. 'Sustainability Policy- "Fix it First'-Its existing critical infrastructure:-Improve TFM"-improve technical financial and managerial capacity of the system;and, "Planning"-planning and development of alternative proiecls that reflect the full life cycle cost of infrastructure. CW PS Priority List Appendix Ia FINAL • ALASKA CLEAN WATER FUND Point Source Funding Planning List Fiscal Year 2013 _ Subsidy Green Reserve Community Subsidy for Subsidy for': Green Estimated Name(System Assistance interest Term Disadvantage Disadvantage I Green i Project Credit Binding Sustslnability Rank Score. Owner Project Title Amount Rate (Years) Community Community I Project Type Amount Commitment Policy" , 18 400 Soldotna !Harbor Terrace Lane Sewer Mainline I::statfaton 3193.500 1.50% 20 Yes WA I N/A 7/15/2012 7/15/2012 1 Fix it First 17 400 1Wrangell ;Sewer Pam;.Stations Replacement 3190.928 1.50% 20 Yes .. ..7115/2012 71151201 Fix it First 16 390 'Kodiak 'Rio-Solid Handling eau Disposal 54.500.000 1.50% 20 No " i " NIA 811/2012 Improve 1 FM 19 380 ICraig ;Replace Water Street Pump Station 3404,000 1.50;: 20 Yes " I '' ING-BC 8/1/2012 Fix it First 20 350 !Mat-$u Borough `Talkeelna Water&Sewer Standby Gersrators 3315,000 1.50% 20 Yee " 711/11 2012 Improve TFM 21 190 !Nome !Sewer Maintenance.'Cortstruc0on Equipment 3855.000 1.50% 2:n Yes 9/13/2012 Improve TFM 22 170 !Juneau !CBJ Mendenhall WW Plant Facility Plan Update ! 3190.Cnn 1.504i, 20 No 811;2012 Improve TFM 23 170 ,Juneau CBJ Juneau Douglas WW Plant Faci t;Plan Updair I 3100 000 1.50% 20 Nn " 811:2012 Improve TFM 24 170 II toner ;Bic-Solids Treatment Improvements 55 328.'664 1.50% 20 Yes " • 9115/2012 Improve TFM 25 i 160 !Fairbanks Wastewater Treatment Pla^.t Clarifier f'anah 3650.623 1.503/4 20 Na " • 8/132012 Improve TFM 28 1 155 +Crag !Craig Wastewater Master Pear•Update, 3235 000 1.50"k 20 Yr:5 " ENG-RC " - 8!112012 Planning 27 80 'A11010fac,u :Anchorage landfill Leachate Uscnarcr:Force Main 53.140.000 1.50% 2t: No • 10131/2012 Improve]FM Total Requested Amount-Priority and Planning:r$l-40212621 "' Green Protect Reserve Category Type: GIF-Green Infrastructure,WTR-Water Efficiency,ENG-Energy Efficiency Z.EIN- Environmentally Innovative. Green Project Justification Type: BC-Business Case/CAT-Categorical -Susteinability Policy- "Fix it First'-fix existing critical infrastructure:"improve TFM"-Improve technical,financial and managerial capacity of the system;and,"Planning'-planning and development of alternative projects that retied the fun life cycle cost of infrastructure. CW PS Planning List Appendix fa FINAL 446 ( (• ( ALASKA CLEAN WATER FUND Non-Point Source Funding Priority List Fiscal Year 2013 --__.— _ - —_._-.____._ _ —.—___...V_..__ _. Subsidy Green Reserve" q T Community Requested Available Subsidy for rSUbskSf Estimated Name/System Project Assistance Interest Disadvantage Disadvantage for Green Project Green Credit Binding Rank Score — Owner Project Title I_ Amount Amount Rate Term(Years) Community Community' Project — — — -- v 1 Type' Amount Commitment 1 155 !Cordova IStormwater Contaminants i'revenbon ■ 5675,0001 $675,0001 1.50°x, 20 Yes I 560.750 $10,125 ENG•BC 5675,0001 1/1;2013 — 2 I 125 .Kodiak Island Borough 'Kodiak Landfill Latent Exoarsion Pi:ase Ill_ 56,437,500; 55,818,548, 1.50°x; 20 ,— No, -- i 7!11201? Total Requested Amount:Ls 7,112,600 I Subsidized Amounts! 560.750[ $10,1251 Total Available Amount[$6,493,546 I Total Subsidized Amount':[ — 570.8751 Total Green:[ $675,0001 • Total Point&Non-Pint Source Greene K517,50A1 ALASKA CLEAN WATER FUND VNon-Point Source Funding Planning List Fiscal Year 2013 Subsidy' Green Reserve' Community Requested Subsidy for Green Estimated Name/System Project Interest Term Disadvantage Disadvantage Subsidy for Project Credit Binding Rank Score Owner _ Project Title Amount _ Rate (Years)+ Community Community' Green Project Type/ Amount Commitment 3 110 Cordova Solid Waste Reduction 8 Water Quality Protection $785.000 1.50% 20 Yes NIA N/A EIN-BC N/A 8/1/2012 4 85 Homer Storm Water Master Plan 340.000 1,50% 20 Yes " 7r15;2012 5 50 City of Dilbngnam 'Mumcipai Landfill Energy Recovery System ssao.000 1.50% 70 Yes " " EIN-BC " 7;20:2012 6 50 City of King. —Cove ;King Cove Landfill Expansion&Upgrade Phase(2) .___.$275.000 1.50% 0 Yes .. 7/15/2017. i — � --- —. _ Total Requested Amount-Priority and Planning: f 9,012500 'Full funding of the Kodiak Island Borough(KIB)-Kodiak Landfill Lateral Expansion Phase Ill project for 55.437,500 will be dependent upon remaining available loan funds. The Department will negotiate with KIB to provide additional funds as they become available later in the year. 'Criteria for being eligible lot a loan subsidy may be referenced on page 9 under the narrative section of the IUP. Note-all subsidy is placed in Point Source Priority Listed projects since no Non-Point Source Priority Listed projects were eligible for a subsidy. 'Funding for Green projects is based on meeting a minimal required amount of$844,400 under the State's capitalization grant for the program. 'Green Project Reserve Category Type: GIF-Green Infrastructure,WIN•Water Efficiency.ENG-Energy Efficiency&EIN-Environmentally Innovative. Green Project Justification Type: BC-Business Case/CAT-Categorical. CWNPS Pnony Planning Lists Appendix lb FINAL Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A GRANT AGREEMENT WITH THE ALASKA. DEPARTMENT OF ENVIRONMENTAL CONSERVATION MUNICIPAL MATCHING GRANT PROGRAM WITH A TOTAL AWARD OF $2,508,000 FOR PHASE II OF THE NORTH SEWARD WATER STORAGE TANK AND PUMPING FACILITY PROJECT,AND APPROPRIATING FUNDS WHEREAS,for over 10 years,City staff has been pursuing funding necessary to construct a 520,000 gallon water storage tank and pumping facility in an effort to increase necessary chlorine contact time and buffer demand for water during periods of peak tourism; and WHEREAS, City staff submitted numerous applications with the Department of Environmental Conservation Municipal Matching Grant; and WHEREAS, in 2010, City staff was successful in acquiring grant monies through the American Reinvestment and Recovery Act sufficient to complete Phase One of The North Seward Water Storage Tank Project: Waterline Intertie; and WHEREAS, staff continued to pursue the remaining $4,500,000 in funding necessary to compete Phase II of the North Seward Water Storage Tank and Pumping Facility; and WHEREAS,an additional $1,991,999 in state appropriated funds has been identified and approved as the required match for this grant; WHEREAS, in August of 2011,the City of Seward through the State of Alaska Department of Environmental Conservation submitted questionnaires seeking funding for the completion of the North Seward Water Storage Tank and Pumping Facility Phase II; and WHEREAS, in September of 2011 the Seward City Council designated the North Seward Water Storage Tank and Pumping Facility Phase II as the City's number one local state funding priority for fiscal year 2013; and WHEREAS,the City successfully procured an additional$2,510,000 in funding through the Alaska Department of Environmental Conservation Municipal Matching Grant Program; and WHEREAS, the grant funds may be used to provide contractual services, engineering, design planning, permitting, project support and construction management; and WHEREAS, accepting the total award amount of $2,508,000 from the Department of vis 5-M. 2 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2016-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE PURCHASE OF A USED 2014 HITACHI ZC50U5 COMPACT EXCAVATOR FROM CONSTRUCTION MACHINERY INDUSTRIAL,LLC FOR AN AMOUNT NOT TO EXCEED$56,572.50,AND APPROPRIATING FUNDS WHEREAS, since 2008, the Public Works Department has annually leased a compact excavator to assist in daily duties from April through October,and the Harbor Enterprise Fund also leases an excavator routinely to accomplish their work during the same months; and WHEREAS,the City pays approximately$16,000 per year in lease fees for equipment for the Public Works Department's leased excavator; and • WHEREAS,at the current lease rate,the City would pay an equivalent of the purchase price of a compact excavator every 4.5 years; and WHEREAS,the leased equipment will be available to all City departments to use,with each department paying the cost of the hours the machine is in use,as equipment rental fees to the Motor Pool Internal Service Fund;and WHEREAS, there are approximately 400 hours of use on the 2014 Hitachi Compact Excavator currently being leased,with an estimated 10+/-years of remaining useful life before any major overhauls will be necessary; and WHEREAS,having had possession of this piece of equipment since April 2015,the City's shop mechanics have inspected and operated the unit and find it to be fully functional and sound;and WHEREAS, Seward City Code 6.10.125 excludes from competitive procurement the purchase of used equipment, and when combined with the discount offered to the City for the purchase of used equipment currently being leased, the cost is estimated to be much lower than comparable used equipment. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to issue a Purchase Order to Construction Machinery Industrial, LLC for an amount not to exceed $56,572.50 for the purchase of the 2014 Hitachi ZC50U5 Compact Excavator. Section 2.Funding for the purchase of this equipment will utilize Motor Pool Fund reserves, CITY OF SEWARD, ALASKA RESOLUTION 2016-005 and since individual departments have not contributed to the Motor Pool for this purchase,individual departments utilizing the equipment will be assessed an hourly rental fee to be paid as lease rental payments into the Motor Pool Fund to forward fund replacement of the equipment. Section 3. The Motor Pool Enterprise Fund budget is hereby amended for 2016 to appropriate$57,000 from the Motor Pool Enterprise Fund reserves account 03000-0000-3400 to the capital equipment account no. 03000-0000-8103. Section 4. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of January, 2016. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Agenda Statement 4 OF 9 44 Meeting Date: January 25, 2016 q� ni'o To: City Council �ASM� Through: City Manager, Jim Hunt From: Public Works Director, W.C. Casey Agenda Item: Approve the purchase of a used Hitachi ZC5OU5 Compact Excavator from Construction Machinery Industrial,LLC (CMI). BACKGROUND &JUSTIFICATION: Since 2008, the Public Works department has leased a compact excavator for use mainly in the Water/Wastewater departments. This equipment is instrumental in many of the day to day operations in Public Works and as with our other equipment,we periodically loan it out to other departments on an as-needed basis. The Public Works department does not have any type of excavator,other than a standard size backhoe,for use in our daily operations. The backhoe,while functional,is larger than often needed for our projects, requiring us to lease the compact sized excavator. This piece of equipment is used for many purposes in Public Works, and will be available for use by all departments, including the Harbor. These include,but are not limited to: 1) Access to tight work areas while leaving a small footprint a. Able to safely access many tight spots which would be risky with our large backhoe. b. Rubber tracks and lightweight design will enable us to dig without the large footprint left by the backhoe. c. Able to safely dig much closer to buildings. d. This compact unit is much more maneuverable and more precise than a backhoe. 2) Transport a. We will be able to quickly and easily transport a compact excavator behind our service truck using our existing 14 Ton trailer. b. This will greatly reduce the road time currently put on our backhoe. Less road time equates to less fuel consumption,less wear and tear,and less wasted employee time. 3) Uses Water/Wastewater a. Fire hydrant extensions and maintenance. b. All residential valve box work. c. Thaw wire locates. d. Manhole Repairs. e. Shallow water and sewer line digs(4'-6'). f. Safely lifting valves,manholes,pipe and other heavy materials. g. Grubbing fence lines and debris control. h. Assisting the Public Works department in advancing our mapping of the City's Water/Wastewater system. Many of the water/wastewater lines are documented in 30 old books, using trees, fence posts and building corners to provide the location of important water/wastewater services. Several years ago, the Water/Wastewater department began a project to physically locate all services and enter them into our electronic database. 4) Uses for the Street Department a. Preparing asphalt patches. b. Ditch cleaning,more efficient than a backhoe in many areas. c. Signpost and guardrail work. d. Alley grubbing. 5) Uses for the Parks and Recreation Department a. Many campground uses, including landscaping. b. All the new campground water lines are shallow buried PVC. In recent years we have dug and repaired several times a summer, this area is much more accessible with a smaller machine. Historically we have leased a compact excavator at roughly $16,000 per season(April—October) which does not include the cost of transporting the unit between Anchorage and Seward. In the past 5 years of leasing,we have paid lease fees of more than the purchase cost of the machine. If we were to purchase the machine in January 2016,the purchase price would be$56,572.50. If we continue to lease this equipment,we will be paying the purchase price every 4.5 years. It does not make fiscal sense to continue leasing this valuable piece of equipment. On average the leased equipment is used about 170 hours per lease period,and although the leased equipment is used,it currently has merely 400 hours of run time. It is reasonable to expect this piece of equipment to run 5000 hours before needing a major overhaul,giving us 10+/-years before major repairs or replacement of parts should be necessary. We did not secure bids from other vendors as the Compact Excavator is considered "used equipment" and is exempt from competitive procurement in 6.10.125. Since CMI will allow us credit from this lease rental,the cost is significantly reduced and we do not have to pay to return it to CMI, saving us additional cost. Having had this recent 9 month period to operate and inspect the machine,we are confident that it is sound and will give us hundreds more hours of use. INTENT: To purchase a 2014 Hitachi ZCX50U5 Compact Excavator from CMI for $56,572.50. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan(document source here): X 3. Other(list): 31 FISCAL NOTE: Funds for this purchase are being appropriated from the Motor Pool Fund reserves. However,since no departments have paid into the Motor Pool to purchase this equipment, all departments will be able to share the equipment and will be charged equipment rental charges to be paid into the Motor Pool Fund as used,to forward fund replacement of the equipment. Approved by Finance Department: S L) ATTORNEY REVIEW: Yes No Not Applicable_X_ RECOMMENDATION: G) Council approve resolution 2016- LP, authorizing the City Manager to purchase a 2014 Hitachi ZX50-U5 from Construction Machinery Industrial, LLC for$56.572.50. Hitachi ZX50 PROPOSAL Proposal#: 15064B Page l of 4 c.onwbuelbn Machinery Ind.nhial,LLC Date: 9/14/2015 5400 Homer Drive Issued by: Kirk Currey Anchorage,Alaska 99518 Cell#: 907.244.7154 Ph: (907)563-3822 Fax:(907)563-1381 email: );.currev'ciicntiak.cont To: City of Seward,Public Works Dept. Attention: WC Casey P.O.Box 167 Off#: Ph#(907)224.4058 Seward,AK 99664 cell#: Fx#(907)224.5051 email: We at Construction Machinery are pleased to quote the following equipment for your review: Item# Description 001 002 2014 Hitachi ZX50U-5 Compact Excavator 003 CMI,LLC ID#11E1441 ,s/n IICMAED60A00281098 004 Current flours-Out 4/17/2015 w/272 hours 005 Included options page 3 006 Rental Purchase Option Price w/Cab w/Woods-Wainroy Attachments(pg 2) $75,000.00 007 6 Month Rental with Purchase Option 008 Monthly Rental rate to apply($2,700.00 Monthly) 6 $(2,700.00) ($I6200.00) 009 Interest Charge.75%of purchase price 6 $562.50 $3,375.00 010 Option Purchase Price at the end of the 6th month of Rental $62,175.00 011 Price is good until 10/11/2015 with all six month rental invoices paid. 012 RF10036-paid RF10036D-invoiced 8/18/15 not paid 013 RF10036A-paid RF10036E-to be invoiced 9/15/15 014 RF10036B-paid 015 RF10036C-paid 016 Terms: 017 Price is good until 10/11/2015.Purchase option with rentals to apply ends 10/11/2015 018 Funding prior to 10/11/15 will save interest. 019 Funding must be received for Rental and Interest to be stopped.Currently scheduled for 10/11/15 020 Funding must be received for Title Transfer to be Completed 021 Does not include any applicable taxes 022 FOB CMI Anchorage.Freight allowed to Seward(included) 023 Machine availability:Currently on rental contract F007423 to City of Seward. 024 Warranty:No Further factory warranty.AS IS,Where Is. 025 Prices are valid until the end of the agreed RPO period,with all Rental Paid(6 months) 026 t4AXX4 N 0)!.: "..,o. ..••rNai:1 •t••• .r.,•,:r:o+..n,...,<nrn•a:F-r+:-.,In)lmner,_-;•.e,.,nI,..a1k',!,).t.,,m111,ma:manm•tae 14C n In1.1:K!nn•n•N �rX IIN''- '." 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By: Kirk Currey(907)244-7154 Accepted by: Title:Equipment Sales/Rentals Title: Date: ASIA -- — ZX50U-5 Features Page 1 —=r Page 3 of 4 Proposal#: 1506413 Standard Features 2014 Hitachi ZXSOU-5 Excavator ENGINE: Yanmar 4TNV8S(3.3 I) 35.9 SAE Net HP Certified to EPA Final Tier 4 Emissions Antifreeze Single Dry-Type Air Filter Electric Fuel Shutoff Fan Guard {, Full Flow Oil Filter `' Low Maintenance Battery w _t Fuel Filter &Water Separator Isolation Mounted Under Hood Muffler 55 Amp Alternator-12 Volt file photo HYDRAULICS: Closed-Center,Load-Sensing with One Variable Displacement Pump and One Fixed Gear Pump Hydraulic Pilot Controls for: Boom,Arm,Bucket,Swing.Boom Swing,Blade.and Auxiliary Excavator to Backhoc Control Pattern Change Valve Auxiliary Function Control and Right !land Pilot Lever Boom Swing-Foot Control Axial Piston Swing Motor and Wet Disk Swing Brake Auxiliary Valve Section Auxiliary Hydraulic Lines with release under pressure Hydraulic Quick Couplers to End of Boom UNDERCARRIAGE: 16 in. (400 mm)Rubber Track(Standard) 6 it 7 in. (2.0 m) Backfill Blade(Standard) Propel Motor Shield Planetary Final Drive Two Speed Propel With Auto-matic Shifting Axial Piston Propel Motor UPPERSTRUCTURE: Counterweight 15434 Zero Tail Swing Configuration 360 Degree Upper Structure Rotation Independent Boom Swing(80 degree left and 60 degre right rotaion) ROPS/FOPS/POPS Cab Toolbox Vandal Locks for:Service Doors Work lights: One Mounted on Cab One Mounted on Boom FRONT ATTACHMENTS: Boom 9 ft.2 in.(2.8 m) — Arm 5 ft.7 in.(Optional) Mechanical Quick Coupler(Standard) _ = - ZX50U-5 Features Page 2 == Page 4 of 4 �.. . ,.,x Proposal#: 15064B Standard Features 2014 Hitachi ZXSOU-5 Excavator OPERATOR'S STATION: Woods-Wainroy Coupler Air Conditioning and I feat it +r 1; Electronic Throttle Control with Auto Idle ti Efficiency/Productivity Modes Cloth Suspension Seat with Fore/Aft Adjustment 2 in. Retractable Scat Belt / Horn Flour Meter Instrumentation Lights Monitor System with: '` Engine Preheat Indicator Engine Oil Pressure Indicator Alternator Voltage Indicator Fuel Gauge and Level Indicator Engine Coolant Temperature Gauge and Indicator (lour Meter Operating Lights Switch Operating Lights Indicator Foldable Propel Pedals and Levers . Two Travel Modes with Automatic Shifting and Speed Seletion switch Motion Alarm with Cancel Switch Cupholder 12 Volt Cell I'honc Outlet , t . ,_ ' 1 a :+, - l _'tip►- (.±.r ...1Y„,„ :".4-:: •Y :el, .:r ; . "'�f itr'',..';,.,...'T'' tyy�.gy W 143..x:42 Link to http://na.hitachiconstruction.com/zxs0u-5.html Brochure http://na.hitachiconstruction.com/assets/files/products/Constructio FAB http://hitachiconstruction.com/assets/files/products/Construction/r T PURCHASE OPTION This Purchase Option is entered into this 14TH day of April 2015, between Construction Machinery Industrial, LLC as Seller and the City of Seward. as Buyer. The parties hereto have entered into a certain Equipment Lease # F007423 dated April 9, 2015, in which Seller and Buyer appear as "Lessor" and "Lessee" respectively, and in which Seller has leased certain equipment known as One (1) Qty. 2014 Hitachi ZX50U5 S/N HCMAED60A00281098 CMI Unit # HE1441 for a Guaranteed Rental Period of 6 months, beginning 4/14/15, and ending 10/11/15. Said Equipment Lease is hereby incorporated herein and made a part hereof as is set forth in full. Attachments that are part of this agreement: Woods Coupler # CP1324, sn 169611, Woods Thumb #TH3628, Woods Buckets-36"BH5264 sn 169641, 30"BH4617 sn 131553, 12"BH4739 sn 137791 It is hereby agreed by the parties hereto that Buyer shall have an Option to Purchase said equipment upon the terms and subject to the conditions set forth hereinafter. 1. Buyer is hereby granted an Option to Purchase said equipment at any time during the Guaranteed Rental Period hereof. If Buyer desires to exercise said Option, he must notify Seller of his intent in writing at least thirty(30)days prior to the termination of said Guaranteed Rental Period. 2. Said Option shall be automatically withdrawn and cancelled if any payments or other charges then due and owing under the terms of the lease referred to hereinabove have not been paid in full or if Buyer is then in default under any of the other terms or conditions of said lease. 3. The purchase price of said equipment due upon the exercise of said Option shall be$75,000.00, which the parties agree is, and will during the Guaranteed Rental Period be, the actual fair market value of said equipment, together with all applicable sales or use taxes and applicable personal property taxes or license fees; provided, however, that Buyer shall receive credit for 100% of all rental payments made under the terms of said Equipment Lease during said Guaranteed Rental Period, less an option charge equal to.75% per month, based on the original sales price,also equal to$562.50 per month. 4. Unless otherwise agreed upon in writing by an officer of Seller, this Purchase Option shall be void and of no further effect if,for any reason, it is not exercised by Buyer during the Guaranteed Rental Period, regardless of whether or not the equipment lease is extended beyond said Guaranteed Rental Period. 5. In the event this option is exercised by Buyer, the sale of the equipment shall be further governed by the general terms and conditions on the reverse side hereof. (Seller) Construction Machinery Industrial, LLC (Buyer) City of Seward (Signature of individual or Name of Corporation or Partnership or Joint Venture) By: Kirk Currey By: (`Corporation,must be by officer and give official title. If Owner or Partne or J 'nt Venture,state which.) CMI Title Account Manager Pe.' ?a, L`'' `'` q - i0- 15 3�1 arty ,� Construction Machinery Industrial,LLC ADDENDUM TO CONSTRUCTION MACHINERY INDUSTRIAL,LLC. RENTAL AGREEMENT#F007423 City of Seward.hereafter referred to as"Lessee",hereby agrees and guarantees to Construction Machinery Industrial. LLC, hereafter referred to as 'Lessor", the additional terms to the Construction Machinery Industrial, LLC Rental Agreement F007423 (herein called Rental Agreement) for, One (1) Qty. 2014 Hitachi ZX50U-5 (S/N: HCMAED60A00281098; or CMI Unit #HE1441), with all present and future attachments.accessories,repairs,replacement parts and substitutions under the Rental Agreement,hereafter referred collectively referred to as'Equipment'. 1. This Addendum is incorporated into and made part of the Purchase Option dated April 14. 2015 (herein called Purchase Option)between Lessor and Lessee regarding the Equipment. 2. Lessee hereby guarantees an additional three (3) consecutive monthly rentals of$2,700.00 each and the said Purchase Option has been extended for an additional three(3)consecutive months,to end on January 13, 2016. During this extension of the Purchase Option period of three (3) consecutive months,only ninety percent(90%)of the paid monthly rental rate of$2,700.00(equal to $2,430.00 per month)will apply each month toward the purchase price of the Equipment with an option charge equal to 0.75%per month on the original sale price of$75,000.00 per month,that is equal to$562.50 per month. 3. Upon prompt payments of all of the payments in Items 2 above,Lessee has the option to purchase the Equipment,no later than January 13,2016. 3. In the event that Lessee does not exercise the purchase option in Item 3 above, Lessee is responsible for returning the Equipment,at its own expense, to the CMI,LLC, Anchorage Branch yard,at the end of the rental. 4. Lessee will maintain and repair the Equipment according to Manufacturer's specifications, including all normal wear and tear items,all preventative maintenance,and all general repairs not covered by warranty(if applicable). Lessee assumes all ownership costs with the Equipment. 5. Lessee will be responsible for all Federal,State and local taxes pertaining to the Equipment. 6. Lessee has seven (7) working days to cure any situation that Lessor reasonably believes that its security interest or title to the Equipment had been compromised. 7. Time is of the essence. Dated: Duly Agreed to: 'LES SEE' 'LESSOR' 01. City of Seward Construction Machinery Industrial,LLC Title: /A J %let Title: Anchorage Branch Fairbanks Branch Juneau Branch Kctchrkan Branch 5400 Homer 1)r. 2615-2016 Ave. 5295 Glacier Highmay P.Q.Box 1434 Anchorage.AK 99518 Fairbanks,AK 99709 Juneau,AK 99801 Ward Cove,AK 99928 (907)563-3822 (907)455-9600 (907)780-4030 (907)247-2228 Fax:(9071563-1381 Fax:(907)455-9700 Fax:(907)780-48(X) (907)247-2229 3� City of Seward.Public Works Dept. -FOR INTERNAL USE ONLY Todn•�Mfr:, JWJ6✓20JJ 2014 Aigtcbi ZXSOU-5 Compact Excavator CMI,LLC ID8 HE1441,do HCMAED60A00281096 '-- lfQTum RP Ie _.. – _._ _._... __.��.. . RPO Start Date: 4/15/1015 10/14/2015 APO End Date: 10/11/2015. 1/13/2016 RPO Rental Period: 6 3 Original RPO Price: $ 75,000.00 $75.000.00 Monthly Rental Rate. 5 2,700.00 $ 2,70000 Percent of Rental to Apply: 100% 90% - RPO Option Charge(li of Puchase Price: 0.75% _ _____0.75% .. Monthly RPO Option Charge(S): $ 562.50 $ 562.50 ____M _ Mgrthht 1 Monthllz Flgaik remiss I ,R4 tal,_ m•nth RR Maath .,_ VIumWr _ p9D111$ES Bent End_A^nt St(tYs. r1 x3Sp1O. Omen Ohre gaft0(1 _. ^. . —.—. $ 75,000.00 RF10036 4/17/2015 5/16/2025 Paid '5 2,700.00 $ 2,700.00 1$ 562.50 $ 72,862.50' 1 $ 72,862.50 RF10036A _ 5/17/2015 6/15/2015 Paid $ 2,700.00 $ 2,700.00 $ 562.50 $ 70,725.00 2 3.—__ _ 70,725.00 RC100368 6/16/2015 7/15/2015 Paid $ 2,70000 $ 2,700.00 $ 562.50 $ 68,587.50. 3_ — S _ 68.58750 RF10036C 7/16/2015 8/14/2015 Paid $ 2,700.00 $ 2,700.00 $ 562.50 $ 66,450.00 . 4 $ _ _ 66,450.00 RF100360 8/15/2015 9/13/2015 Paid $ 2,700.00 $ 2,700.00 $ 562.50 $ 64,312.50 5 5 _ 64,31250 RF10036E 9/14/2015 10/13/20151 Paid $ 2,700.001 S 2,700.00 $ 562.50 $ 62,17500, 6 ._ $ _ 62,175.0_0 Not Invoked Yet 10/14/2015 11/13/2015 N/A 1_2,70040 $ 2.430.00 $_ 562.50 $ 60.307.SO 1 .__ __ 5 -– - 60,307.50 Notimolc4d Yet 11/14/2015 12/13/2015 N/A S 2,700.0011$ 2.430.00 $ 562.50 5 58,140.00 8 __ 5 58,440.00 Nat Yet 12/14/2015 1/13/2016 N/A $ 2,700.001$ 2,430.00 $ 562.50 5 56,572.50 9 4 --1 I I f I NOTE: RPO IS EXTENDED FOR 3 MONTHS NOT 2 MONTHS TO BRING TO END DATE OF 01 13 2016 WITH 90%OF RENTALS TO APPLY RPO Analys r 0 CI Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING THE CITY MANAGER TO PURCHASE A USED AERIAL APPARATUS, IN LIEU OF PROCEEDING WITH THE REFURBISHMENT OF ENGINE 3, FOR AN AMOUNT NOT TO EXCEED $280,000, AND APPROPRIATING FUNDS WHEREAS,Capital Project funds were identified for the refurbishment of Engine 3,a 1985 E-One pumper, and the competitive bid/proposal process was utilized to solicit proposals; and WHEREAS, two proposals were received and reviewed for fiscal responsibility and addressing the needs of the community, both presently and into the future; and WHEREAS, the cost of refurbishment for a 30-year old apparatus is equal to the cost of purchasing a used aerial apparatus that is at least 10 to 15 years newer; and WHEREAS,the purchase of a used aerial apparatus can be accomplished within the funds designated for the refurbishment project,and this purchase will further enhance firefighter safety by providing a newer model apparatus with a fully enclosed cab; and WHEREAS, an aerial apparatus will lend itself to addressing identified unmet needs and increase the capabilities and services available in our community; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to purchase a used aerial apparatus, including all essential equipment required,in lieu of proceeding with the refurbishment of Engine 3, for an amount not to exceed $280,000. Section 2. Funding in the amount not to exceed$280,000 is hereby appropriated from the Motor Pool Internal Service Fund reserves account no. 03000-0000-3400 to the Equipment account no. 03000-0000-8103. Section 3. This resolution shall take effect immediately upon its adoption. Agenda Statement e &F sett, Meeting Date: January 25th, 2016 u b ``� To: City Council Through: City Manager Jim Hunt 1 From: Edward Athey, Fire Chief Agenda Item: Approval to purchase a used aerial apparatus and associated equipment,in lieu of proceeding with the refurbishment of Engine 3 BACKGROUND &JUSTIFICATION: In fiscal year 2015 capital project funding was approved to complete the refurbishment of Engine 3, a 1985 E-One pumper. The RFP process was initiated and two completed proposals were received within the established timeline. In reviewing the proposals it became quite clear that refurbishment of Engine 3, to meet current standards, may not be the most fiscally responsible action to pursue. The question then becomes"What identified needs does this apparatus address and how do we fulfill those needs for lowest possible dollar amount?" This question led us to researching the possibility of purchasing a used apparatus that was at least 12 to 15 years newer than Engine 3 and unexpectedly we found that to be quite achievable. In fact we have identified options that will increase our capabilities while spending roughly the same amount it would cost to refurbish Engine 3. This can be accomplished through the purchase of a quint type aerial apparatus. The quint is a multi-purpose apparatus so aptly named for the five functions it performs. It has an aerial device(75 foot ladder),it has a pump,it carries hose,it carries water and it carries ground ladders. Additional benefits of this aerial apparatus will be a fully enclosed cab, providing a greater level of protection for our firefighters. In 2014 the Insurance Services Office(ISO)conducted an evaluation of our community in order to provide our Public Protection Classification number. We received a classification of 04/4Y. Part of the formula used to arrive at that classification is "Credit for Ladder Service" which reviews the number of buildings in our response area that are 3 or more stories or 35 feet or more in height, or that have a Needed Fire Flow greater than 3,500 gpm, or any combination of the two. We did not receive the maximum available points in this area. Had we scored these additional points it is quite probable that our classification would have been a 03/3Y. INTENT: The intent is to purchase a used aerial apparatus that is at least 10 to 15 years newer, thereby replacing rather than refurbishing Engine 3. CONSISTENCY CHECKLIST: Yes No N/A tI 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here):9.15.255 Adequate Equipment X 3. Other(list): Public Protection Classification Summary Report, 10/2014 X 4. FISCAL NOTE: This project is funded by the Capital Project funding approved by Council for the refurbishment of Engine 3. Approved by Finance Department: J `'tte-A4 ATTORNEY REVIEW: Yes No X RECOMMENDATION: OR Council approves Resolution 2016- authorizing the City Manager to purchase a used aerial apparatus and associated equipment,in lieu of proceeding with the refurbishment of Engine 3,for an amount not to exceed $280,000 and obligating funds. 42- Project modification to the refurbishment of Engine 3 Project scope To change the current authorization of$350,000 from the 2014/2015 budget for the refurbishment of Engine 3, and allow for the purchase of a used aerial apparatus. This apparatus will replace the thirty one year old Engine 3 with a newer apparatus which will meet today's safety standards and have a greater usable life. Cost This new proposed project can be completed in its entirety with less funding than originally allocated. Requested funding for this project is in an amount not to exceed $280,000 which includes purchase, shipping, and required equipment not already in our possession. Authorization to purchase SCC allows this purchase to be made without using the competitive bids/proposals process as follows: 6.10.125. -Purchase of used equipment exempt. Restrictions and provisions of this title shall not apply where the city council determines that the public interest would be best served by the purchase of used equipment and, by resolution, authorizes the city manager to locate and purchase a particular type and quantity of used equipment. (Ord. 615, 1989; Ord. No. 2008-018, § 1, 11-24-2008) Benefits The addition of an aerial apparatus provides the ability for fire suppression and rescue at higher elevations than what is currently available. Current maximum reachable height with existing ground ladders is approximately 28 feet. The aerial can be used for elevated rescue from the 2°d thru 5th stories and will allow for safer access to vessels dry docked in various locations throughout the harbor area and SMIC, including the Vigor Yard. An aerial allows for elevated master stream operations at a large fire, a capability that does not currently exist. The aerial will be equipped with an elevated waterway and a fire pump capable of at least 1500 gallons per minute. This is equal to our current engine pumping capacity. The aerial identified will meet height and length requirements to ensure it can be housed in an existing facility(station 2, SMIC area). This allows for immediate purchase without the need to construct or remodel a facility to house it. The aerial will not fit in the main station without significant modifications due to door height restrictions. The long-term plan is to relocate the aerial apparatus to this side if/when suitable housing is available. Once the aerial is relocated to this side, other potential benefits can be explored by Council such as lifting the current height restriction of buildings within city limits. An aerial apparatus on this 43 side will also assist in improving the Insurance Services Office (ISO)rating for fire protection within the City. MethodoloEV When funding to refurbish Engine 3 was authorized, a request for proposal was released and 2 valid proposals received in return. The proposals were very similar in base cost and options requested. These proposals are for a level 2 refurbishment as defined by NFPA 1912 "Standard for Fire Apparatus Refurbishing". This means many of the components such as the engine, transmission, cooling system and pump are classified as"inspect and advise"which could result in increased cost if major issues are identified during inspection. In addition, we learned from the Homer Volunteer Fire Department, who recently completed refurbishment of an engine that was one year older with the same model of pump, that if pump issues are identified during inspection it will require either a complete pump replacement or a significant delay in project completion as the parts will have to be built or fabricated since this pump model is no longer manufactured. All of these issues raised concerns with the limited funding available. While seeking alternatives to address these issues, the purchase of used apparatus surfaced. Further research was completed and presented to administration for tentative approval to press forward. Preliminary information received indicates the purchase of a used aerial apparatus, that is at least 10-15 years newer than Engine 3, can be accomplished for similar or less money than it will cost to complete a refurbishment. Research We have reached out to several vendors to determine availability and cost of a used aerial apparatus. Costs range anywhere from $165,000 through$221,000 depending on the year of vehicle and capabilities available. No expressed or implied commitments have been made with any vendors. Vendors contacted were Brindlee Mountain, Jon's Fire Equipment, Fire Tec and Fenton Fire. Additionally we polled various vendors regarding new demonstration models of various apparatus including engines and aerials. Responses received for cost estimates exceeded our original budgeted amount of$350,000 by several hundred thousand dollars. Vendors contacted were Pierce, Smeal, E-One, KME, Ferrara and Rosenbauer. Neither of the 2 vendors (Spencer Manufacturing and U.S. Fire Equipment) who submitted proposals for the refurbishment has been contacted regarding this proposed project. Equipment Equipment for the aerial apparatus will predominately come from re-purposing already in use tools where possible. Any new equipment purchased with this authorization will be only what is required to ensure the aerial meets the NFPA 1901 standard or not otherwise available from our existing inventory. 41 Training Addition of an aerial apparatus will require supplementary training of personnel. If this project is approved we intend to start training immediately with our current Engineers, thereby limiting the amount of time necessary to bring the apparatus online. This training will be conducted in house, by certified personnel. We will continue with hands-on training once the apparatus arrives and anticipate having State of Alaska certified aerial operators within a year's time. Specifications The aerial apparatus we have explored is a 2001 American LaFrance straight stick. It has a 100' aerial ladder, supplied breathing air to the ladder, 2000 gpm pump, aerial waterway and current testing certifications. Delivery Research indicates we can expect the aerial to be delivered within approximately 120 days from the date of purchase. This time frame will allow for inspection and certification by the seller of all critical components, additions of any equipment that cannot be performed in house (drop down chain system), marking of the vehicle and shipping to Seward. Engine 3 status Engine 3 is out of service. It did not pass annual pump testing and has several mechanical deficiencies that need to be addressed but have been delayed pending determination of the current proposals. Options include: exploring the trade-in value or credit towards the purchase of a used aerial apparatus or expenditure of funds to complete the refurbishment project. Summary We are confident that once all factors have been equally weighed and all options explored, the purchase of a used aerial apparatus is in the best interest of the City of Seward. The reason for this summation is the replacement of an apparatus which has served our community for 30 plus years but now is no longer serviceable and cannot meet current safety standards without substantial capital investment. Addition of an aerial will greatly increase the SFD capabilities as well as allowing exploration of other potential benefits identified above. For these reasons this appears to be arguably the most fiscally prudent and fiduciary responsible use of the limited amount of available funds. We respectfully request Councils guidance with regards on how best to proceed. City of Seward,Alaska City Council Special Meeting Minutes December 14, 2015 Volume 39, Page CALL TO ORDER The December 14, 2015 special meeting of the Seward City Council was called to order at 6:30 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to t� - ag. ROLL CALL ' There were present: Jean Bardarson presiding and Keil Ristine Casagranda Dave Squires Dale Butts Sue McClure Deborah Alterman comprising a quorum of the Council; an .� :. y 41: 4%4.,' f t Ron Long, Assistant City Manage ' f ' Eric Wohlforth, City Attorney 'WY •Johanna Kinney, City Clerk <x .. log: >h; Brenda Ballou, Deputy City, lerk ,t4 Absent—None bp; CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Motion Passed j ; Unanimous There were no consen-:agenda items. NEW BUSINESS Resolution 2015-114,Providing For The Issuance Of An Electric Revenue Refunding Bond Of The City In The Aggregate Principal Amount Of Not To Exceed$6,200,000 Refunding Certain Outstanding Electric Revenue Bonds Of The City; Fixing Certain Details Of Said Bonds And Providing For Related Matters. Motion (Keil/Casagranda) Approve Resolution 2015-114 City of Seward, Alaska City Council Special Meeting Minutes December 14, 2015 Volume 39, Page Finance Director Kris Erchinger said this resolution and the one to follow on this agenda had come to council previously in order to take advantage of lower interest rates, but she hadn't acted on the previous resolutions because at that time there were too many bond participants and the city was forced to postpone. This current resolution would save approximately$350,000 over the life of the bond. The Net Present Value (NPV)target that Erchinger would consider was anything over 3%, and at this time it was 7.22%. In response to Keil,Erchinger said the timing was good now because the bond environment was favorable. In response to Butts, Erchinger expected to go to market around January 20, 2016. Motion Passed Unanimous Resolution 2015-115, Providing For The Issuance Of A Long Term Care Facility Revenue Refunding Bond Of The City In The Principal Amount Of Not To Exceed $25,900,000 To Refund Certain Outstanding Long Term Care Facility Revenue Bonds Of The City; Fixing Certain Details Of Such Bonds And Authorizing And Providing For Related Matters. Motion (Keil/Casagranda) Approve Resolution 2015-115 Erchinger said the outstanding balance was just over$23 million,and the refunding of these bonds would happen in conjunction with the electric bonds. The NPV savings would be acceptable to Erchinger if greater than 4%, and the market was currently at 7.1%. In response to Butts,Erchinger said there were some expenses that would be incurred to get through this process for underwriters,counsel,and staff.Erchinger anticipated less than$20,000 for all those expenses combined, and that cost would be rolled into the bonds. Motion Passed ,-;*?44 Unanimous Resolution 2015-116, Approving A Legal Services Agreement With Birch Horton Bittner & Cherot. Motion (Keil/Casagranda) Approve Resolution 2015-116 Long said'admimstra ion was bringing forward this resolution at the direction of council, following a successful background check and interview process. In response to Squires, Long confirmed there had been no significant changes to this proposed contract following Motion Passed Yes: Butts, Keil, McClure, Altermatt, Squires, Bardarson No: Casagranda COUNCIL COMMENTS Keil encouraged the young people in the audience to stay for the next meeting. CITIZEN COMMENTS—None City of Seward, Alaska City Council Special Meeting Minutes December 14, 2015 Volume 39, Page COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS —None ADJOURNMENT The meeting was adjourned at 6:45 p.m. Johanna Kinney, CMC Jean Bari 4 4b l!.5„ City Clerk Mayor `. •, (City Seal) lfr } <n f .' • xr.: jam; #41;' .'i 1. y3}y' - t . . ,{?j/� o S>y +y{R ¢i� X5,4: f. .F} • t. dy"Yi t t �;� ...,t of •y F.Nf -j44,...t. City of Seward, Alaska City Council Minutes December 14, 2015 Volume 39, Page CALL TO ORDER The December 14, 2015 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: • Jean Bardarson presiding and Marianna Keil Ristine Casagranda # , Dave Squires bale Butts Sue McClure Deborah Alterman comprising a quorum of the Council; ano `,: Ron Long, Assistant City Manage • Eric Wohlforth, City Attorney `3 f. Johanna Kinney, City Clerk 4‘ Brenda Ballou, Ix= puty City Clerk ;F- -' Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tim McDonald wanted to give a quick update on the Cook Inlet Aquaculture Association (CIAA).Proposal 203 would affect Resurrection Bay sport fishing;both fresh and salt waters could be closed to sport fishing if CIAA didn't get their cost recovery. This proposal would come up in March 2016. Council requested, and McDonald agreed, to return on January 11, 2016 and provide council with a presentation about Proposal 203. Bob Linville urged council to follow through on having a resolution for a crane design to keep the project moving forward. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Butts moved 2015 City ofSeward Third Quarter Taxable Sales Report from Informational Items to Other New Business as a discussion item. Motion Passed Unanimous nn City of Seward,Alaska City Council Minutes December 14, 2015 Volume 39, Page The clerk read the following approved consent agenda items: Cancel December 28, 2015 City Council Meeting. Resolution 2015-111, Authorizing A Contract Through December 31, 2017,With All Alaska News Unlimited, LLC For Display Advertising In The Seward Phoenix Log At A Rate Of $240.00 Per Week. Resolution 2015-112, Urging The Alaska Legislature And Governor To Fully Fund The Municipal Harbor Facility Grant Program In The FY2017 State Capital Budget. Resolution 2015-113, Adopting An Alternative Allocation Method For The FY2016 Shared Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects.Of Fisheries Business Activity In The Cook Inlet Fisheries Management Area. `>- SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Recognition of Eric Wohlforth for city legal services. k. Y City Manager's Report.Ron Long said the following purchase orders between$10,000 and $50,000 had been approved by the City Manager since the last meeting: $13,318.00 to Wesco for a 500 KVA Transformer; $15,300 to Anixter for 15KV Wire; $39,938.95 to Vermeer for a Chipper/Shredder for the Electric Department; and,$15,235 to Goodyear for six loader tires. Request For Proposals (REP) criteria for a grant funded Live Fire Training Facility: Statement Of Qualifications 30 Litigation History 10 References 10 Proposal Amount/Price 50 TOTAL 100 Request For Proposals(REP)criteria for updating the City of Seward Comprehensive Plan: Understanding Of The Work 25 Approach, Methodology And Timeline 20 Examples Of Previous, Similar Or Related Work 15 Resumes Of Individuals Who Will Perform The Work 15 Proposal Amount/Price 25 TOTAL 100 Communication was received from the grant administrator from the Alaska Industrial Development and Export Authority (AIDEA) and the Alaska Energy Authority (AEA) saying the city's application for the Renewable Energy Fund, Round 9, titled Heat Pump System For City- Owned Buildings passed the Stage 2 review;there would be two more stages left for the application to pass through. 50 City of Seward, Alaska City Council Minutes December 14, 2015 Volume 39, Page Snow removal response has been slower as of late because two out of three of the city's loaders are down for fuel system repairs. In response to Squires, Long said he attended a meeting of the borough's Marijuana Task Force last week and learned that the state's task force had concluded their work and sent it to the Department of Law for review. Long anticipated that what council would have to address in the future would be city code language defining time, place, and manner. Squires was hoping to streamline zoning considerations by having work sessions with Planning&Zoning,as appropriate. In response to Squires regarding the live fire training facility,Fire Chief Eddie Athey said the timeframe for RFP responses was January 15, 2016. Athey added that, although a specific delivery was not specified in the scoring criteria,the average timeline for a vendor to build this type of trailer was three months. In response to Casagranda, Long said the City Manager would return to the office on December 28, 2015. City Attorney's Report.Eric Wohlforth said for the period of November 7,2015 through December 14, 2015 his firm had advised administration on the co-applicant agreement with the Seward Community Health Center and had provided assistance redrafting the bond resolutions. Other Reports,Announcements and Presentations Seward Marine Terminal Expansion Plan Project Presentation. AML Travel Report by Mayor and Council. PUBLIC HEARINGS ;Ys �` Resolution 2015-108,Authorizing The City Manager To Enter Into A Lease Amendment No.2 Of Lease Agreement 97-106 With Richard Worabel And Linda Worabel For Lot 9, Block 6, Seward Small Boat Harbor Subdivision,City Of Seward,Alaska According To Plat No.2000- 19 Seward Recording District Third Judicial District,State Of Alaska To Extend The Term Of Their Lease By Thirteen Years,To Add Two Thirty-Three Years Options,And To Add Their Daughter Jennifer Worabel To The Lease. Motion (Casagranda/Squires) Approve Resolution 2015-108 Long said this was one of the boardwalk leases;the focus of the boardwalk leases in general was to jumpstart businesses in the harbor area.This particular business had been successful,and now the leaseholder was trying to establish a succession plan for the endeavor by including their daughter. Harbormaster Norm Regis said the original lease would have expired in 2017,but had two 5-year extension options which would have brought it to 2027. The lease being considered tonight would add an additional ten years and bring it to 2037. 51 City of Seward, Alaska City Council Minutes December 14, 2015 Volume 39, Page Long added that this was an amendment to the original lease and,as with any other lease,was required to comply with the code, including: the duty to perform,the duty to have a going concern, and to operate a business that was complimentary in nature to the surrounding businesses. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Tim McDonald said,in general,he disagreed with what he perceived to be a recent trend for council to approve long term leases. Although he didn't necessarily disagree with the additional thirteen years,he did have a problem with including two 33-year extensions. He thought long term leases were an entitlement and resulted in disenfranchising future generations. He was also concerned that the city's real estate portfolio would be tied up for a long time to come. He did not think this was the highest and best use of city resources. He wondered what'the benefit of this lease was to the citizens of Seward. Richard Worabel said he was requesting this lease extension. He and his family had a substantial investment in the building and in the community, and they intended to be around for a long time to come. No one else appeared to address the Council and the public hearing was closed. In response to Squires, Long verified that the business was compliant with its sales and property tax accounts, utiliti .:. other city departments. Motion Passed a . Unanimous Resolution 2015-109,Recommending The 2016 harbor Tariff Be Amended By Changing The Waitlist Vessel Size For A-Float,Eliminating The 17 Foot Waitlist, Adding A 50 Ton Travelift Water To Water Maintenance Lift, And Other Clarifications. Motion (Casagranda/McClure) Approve Resolution 2015-109 Regis explained that since there were not many vessels in the 17 foot range,the harbor could use this area of A Float as a transient location instead without any loss of revenue. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. In response to Alterman,Regis said any vessel whose measurement in inches fell in the gap would have its measurement either rounded up or rounded down. In response to Casagranda,Regis confirmed that these proposed changes had all been vetted through the Port and Commerce Advisory Board (PACAB). Motion Passed Unanimous 52- City of Seward,Alaska City Council Minutes December 14, 2015 Volume 39, Page Resolution 2015-110,Rescinding Resolution 2015-087 And Authorizing The City Manager To Enter Into A Special Contract With Icicle Seafoods, Inc. For Discounted Electric Rates For Seward Fisheries. Motion (Keil/Casagranda) Approve Resolution 2015-110 Long said the primary purpose of this resolution was the change the previous agreement from five years to two years. Utility Manager John Foutz confirmed this was essentially a two year contract with an automatic renewal for two years. Notice of the public hearing being posted and published as required by law vas noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. In response to Casagranda,Long confirmed that this resolution would not alter the projected revenues in the budget Motion Passed Unanimous • UNFINISHED BUSINESS—None 'y�: =Yip -. •�•,>:, �ryr4Slaz4i?n • NEW BUSINESS —None `�`' •r �e�s�r3 Other New Business Items Ji Mayor appoint a member of the Council to receive the completed evaluation forms and tabulate the results prior to the formal evaluation sessions for the City Manager, City Clerk, and City Attorney. Council appointed Vice Mayor Keil to receive and tabulate evaluation forms. Schedule a work session on Motor Pool capital outlay.Council scheduled a work session January 11, 2016 at 5:30 p.m. Discuss 2015 City of Seward Third Quarter Taxable Sales Report.Butts anticipated a surplus of approximately$400,000 (through third quarter 2015)in year-end taxable sales report,and with that surplus he proposed reinstating the merit and cost of living increases for city employees. Bardarson was concerned that the city would have to be paying$700,000 for their share of a$2 million study to be done on the Lowell Canyon Tunnel. Keil did not support this proposal and called for council to be fiscally conservative. Squires,although he supported the proposal,was more concerned with the cuts in the overtime budget. INFORMATIONAL ITEMS AND REPORTS City of Seward and Providence Seward Medical and Care Center Financial Reports for September, 2015. �3 City of Seward, Alaska City Council Minutes December 14, 2015 Volume 39,Page Port and Commerce Advisory Board Resolution 2015-003, Recommending To The City Council Approval Of A Five Ton Crane Located On I-Dock And To Pursue Funding Sources To Complete This Project. COUNCIL COMMENTS Keil wished everyone Merry Christmas and Happy Holidays and said to please be safe during the holidays. Squires wanted Building Department to bring forward an update to the city's building code. Currently the city was using the 2006 International Building Code(IBC),and the state was using the 2009 IBC, but the State Building Commissioner had informed Squires that the state planned on adopting the 2015 IBC.If the city did not move to update even to the 2012 IBC,then they would be several versions behind and this would have a negative impact on insurance rates. He commended the road crews for clearing the roads so efficiently this morning,even with broken equipment and he thanked John Foutz for a good presentation tonight. Squires wished everyone a Merry Christmas and a Happy New Year. McClure also thought the road crew had been doing a good job. She was pleased to see Christmas lights up and thought the new LED lights were great. She was glad to see the RFP going out for the Comprehensive Plan which the borough had $50,000 set aside for. McClure thanked everyone for coming out to community choir event last week;there were five boxes of food collected for the food pantry. She wished everyone Happy Holidays. Casagranda wanted to see a resolution for the crane come forward.She said Happy Holidays and Happy New Year. Butts said Merry Christmas.He thanked the Public Works Department for work they did on Thanksgiving Day to clear the waterfall. He encouraged everyone to shop local. Butts thanked everyone for angel tree donations and all the volunteers who showed up to wrap the hundreds of gifts donated. Deliveries would take place Wednesday in town and Thursday out of town. Altermatt reminded Breakfast with Santa at Senior Center on December 19, 2015;tickets must be purchased in advance. She wished everyone a Merry Christmas. Bardarson gave Jim Hunt credit for the photograph on the packet cover. She thanked Eric Wohlforth for his years of service to the city. Borough Mayor Mike Navarre was seeking a representative from Seward to be on the Health Care Task Force. On behalf of some citizens, she was thankful for the new lights downtown and the decorative holiday lights.She thanked the citizens for being so friendly—she often received feedback from people that Seward was a friendly place. Bardarson wished everyone a safe,happy holiday and Happy New Year. Long thanked Eric Wohlforth for years of service to the city and his mentoring throughout Alaska. He said Merry Christmas. 5t-{ City of Seward, Alaska City Council Minutes December 14, 2015 Volume 39, Page CITIZEN COMMENTS Norm Regis thanked council for supporting the Harbor Facility Grant Program;this program not only helped the Seward harbor, but also helped support other communities' harbors. Bob Linville thought there would have been discussion on funding the crane tonight. Tim McDonald said he thought long term leases exposed the city to liability. He thought lease terms should be standardized. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Casagranda asked when council could expect the crane resolution would come before council and Long confirmed that administration would bring forward a resolution on the January 11, 2016 meeting. • Keil thanked the Parks & Recreation Department for clearing the bike paths. Long said there was no standardization for leases because there was not a"one-size-fits-all" answer. s,;-'•,'� y< p Bardarson thanked Iris Darling for providing chocolates from Sweet Darlings,and the Teen & Youth Center for sending over a platter of cos ii >r3 y, '- ' <' ADJOURNMENT z; The meeting was .isirs k' 41(,;?P. ,r> - J 3~AL•rN .: Johanna Kinney, ,. CMC MCi Jean Bardarson City Mayor Ci Clerk � ' < �>� ;S"< (City Seal) `,,4, 6 City of Seward,Alaska City Council Minutes January 11, 2016 Volume 40, Page CALL TO ORDER The January 11,2016 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda Dave Squires Sue McClure Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Will Earnhart, City Attorney Johanna Kinney, City Clerk Absent—Dale Butts CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING —None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Bardarson added the following item under Special Orders,Presentations and Reports: Presentation by Kenai Peninsula Borough Mike Navarre on the Borough Health Care Task Force. Bardarson added the following item under Other New Business: Discuss the City Attorney's Annual Evaluation. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2016-001, Supporting The Seward Area Public Transit Human Services Community Coordination Plan To Be Submitted To The State Of Alaska Department Of Transportation And Public Facilities. too City of Seward,Alaska City Council Minutes January 11, 2016 Volume 40, Page Approval of October 12,2015,October 26,2015,and November 9,2015 Regular City Council Meeting Minutes and the December 3, 2015 and December 7, 2015 Special City Council Meeting Minutes. Non-objection to the liquor license renewal for Chinooks Waterfront#4617. Continue the Port and Commerce Advisory Board for 2016. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Recognition of Urbach's 100 year Anniversary by State Representative Mike Chenault. Award for the State of Alaska Fire Fighter of the Year presented to Sean Corrigan by the Acting State Fire Marshal Lloyd Nakano. City Manager's Report. Jim Hunt stated there was one purchase order between$10,000 and$50,000 authorized by him since the last council meeting: $14,558.10 to Construction Machinery to the City Shop for repair of city vehicle#116. In addition to his written report, Hunt added an update from the Finance Department. He announced the upcoming seasonal electric rates would be implemented this month. Samuel Hickok accepted the Deputy Finance Director position and they hoped to fill the Human Resources position soon.Finance may or may not be refunding the electric and long term care facility bonds,depending on the market. Audit dates were set this year for March 28 through April 8, 2016. In response to Casagranda, Hunt clarified there was winter camping allowed in the Waterfront Campground,not storage.Hunt said they currently allowed winter camping in more than the area designated in the code as space allowed for it. He hoped to address it in the code soon for revision to formally allow for winter camping in places like Waterfront Campground. Casagranda was concerned with the recent change of having the Personnel Officer moved into the Finance Department as it was not a closed office.Long said human resources conversations could be had in a confidential, quiet room and the city's personnel documents were secured. Long noted he issued Change Order 1 for the Hamilton Construction Breakwater Contract, easing the specifications on the bedding rock which presented no engineering challenges and would be sufficient to hold and protest the breakwater. This would save the city approximately $30,000. In anticipation of state guidelines that would be going into effect soon,Long said the city was handling snow removal differently,they were stockpiling it instead of pushing it into the bay,which was not an environmentally sound practice. This process needed to be refined a bit as the winter progressed and they hadn't completely figured it out. It may have some budgetary impacts. 6'r City of Seward,Alaska City Council Minutes January 11,2016 Volume 40, Page City Attorney's Report.Will Earnhart was happy to be back as the City Attorney.Rather than reiterate the monthly report he submitted to council last week,he gave an educational note on records requesting.Earnhart also stated he had approximately 44 boxes from the old firm that he was going through. Earnhart stated they'd had requests from council members for information,sometimes in the form of public records requests, sometimes not. He said the council was the supervisor of the City Manager,City Clerk,and City Attorney.Ultimately,the council decided what they wanted to see and when they wanted to see it. It was up to the council to waive privileges,even. City Code addressed which documents could and should not be released,but even then council could override any of these reasons;Earnhart noted they were exempted for very good cause. When council asked for records, they didn't need to go through the document request process. They had broader powers and had access to more information than the public.Administration had the right to work with the requester on the details of the request as well. Another type of request could be as a member of the public.Earnhart would like to refine the process to determine what could be asked for as a council member or as a citizen. Public records requests did not indicate that staff had to come up with summaries for requests, either. As supervisors of their staff,council was entitled to more information regarding their staff. The clerk,manager,and attorney had less privacy.Personnel,compensation,and leave time for these employees were subject to public requests,but reminded council should not get involved in other personnel issues,per code. He pointed out Rule 17 of the City Council Rules of Procedure,which stated council's employees could respond to individual council requests,but only if it did not conflict with the wishes of the majority. If the direction was questionable,it should be requested in a public meeting so the body had the opportunity to give support or not. Other Reports, Announcements and Presentations Mayor Navarre presented on the Kenai Peninsula Borough Health Care Task Force. Proposed Seward Area Salmon Plan by Cook Inlet Aquaculture Association City Representative Tim McDonald. Annual Port and Commerce Advisory Board Report by Chair Darryl Schaefermeyer. PUBLIC HEARINGS—None UNFINISHED BUSINESS—None NEW BUSINESS—None Other New Business Items 5Cg City of Seward, Alaska City Council Minutes January 11, 2016 Volume 40, Page Schedule a work session to discuss the state's direction on developing a Transmission Company and an Independent System Operator and the impacts to the Seward Electric Utility. A work session was scheduled on February 22, 2016 at 6:00 p.m. Select up to three council members to attend the January 22, 2016 Alaska Industrial Development and Export Authority/Seward Marine Industrial Center stakeholders meeting in Anchorage.The following council members were selected to attend:Mayor Bardarson and Council Member Altermatt. Discuss the City Attorney's Annual Evaluation.Because the council was starting the year off with a new legal firm,they opted not to conduct a formal, annual evaluation of the City Attorney at this time. Instead, the body decided to conduct a mid-year informal evaluation. INFORMATIONAL ITEMS AND REPORTS Quarterly Planning and Zoning Commission Report. COUNCIL COMMENTS Bardarson stated there had been changes to the Federal J1 Visa Exchange Visitor Program. She sent an informational link to the City Clerk,who could provide the new information to anyone interested. She would be in Juneau February 15-18,2016 for the Alaska Municipal League's Winter Conference and to meet with legislators.Bardarson congratulated Louis Bencardino on his retirement from the Alaska Railroad and thanked him for all his contributions to Seward. Squires congratulated Sean Corrigan on his award tonight.The Seward Fire Department had won a lot of awards on the state level. He asked when the Borough Marijuana Task Force meeting would be; Long said they'd have a report coming to council soon. Squires also congratulated Bencardino on his retirement. McClure congratulated Dorothy Urbach and Sean Corrigan. She thanked Borough Mayor Mike Navarre, Borough Assembly Representative Brent Johnson, and State Representative Mike Chenault for coming tonight. She welcomed Earnhart back aboard and thanked him for his presentation tonight. Casagranda echoed congratulations to Corrigan, it was a big award. They had so many volunteers in the community, and council was grateful for them. The Polar Bear Jump Off was a great economic boost and was this coming weekend. She encouraged everyone to get out and show support to businesses and to the event. Casagranda stated she would be unavailable January 29 — February 9,2016. She wished a Happy New Year to everyone,and noted she foresaw 2016 as having a lot of momentum. Casagranda hoped this year would be a year of civic pride, growth, and new beginnings. Altermatt echoed the comments made tonight and wished everyone a Happy New Year. 59 City of Seward,Alaska City Council Minutes January 11, 2016 Volume 40, Page Long thanked their visitors for coming tonight.He wished everyone a Happy New Year and congratulated Sean Corrigan. Hunt said he was nominated to be a representative of the Alaska Municipal Management Association and, therefore, also had a seat on the Alaska Municipal League Board. Bardarson received a text that Dorothy Urbach was going to be a great grandmother very soon. CITIZEN COMMENTS Brent Johnson, President of the Cook Inlet Aquaculture Association, came on his own tonight to hear McDonald's presentation tonight and had some insights to offer.The association had the Trail Lake Hatchery,was starting a new hatchery,and was taking over a different hatchery.When those three were up and running,the cost recovery would be spread out to those three areas. It was a wonderful thing to talk about habitat,but it took money to make improvements. They made money with a two percent tax and from cost recovery. Johnson studied some of the history of Seward, noting in 1900 there was a census in Seward of seven adults. The 1900 census in Kenai revealed there were several hundred residents with hunting as their occupation.The City of Seward decided to capitalize on sport fishing,and established the Silver Salmon Derby probably because there wasn't a lot of commercial fishing. Seward was a place that needed aquaculture enhancement.Johnson looked forward to a wonderful partnership with Seward. Tim McDonald commended Johnson for his comments. The Cook Inlet Aquaculture Association was Seward's partner.He had a different perspective,and felt Seward used to have a lot more fish. McDonald thought the council made a mistake when they did not pursue a new sewage system and stated again sewage was being dumped into the bay. They should have gotten newer technology. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS—None ADJOURNMENT The meeting was adjourned at 8:40 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) ( o City of Seward, Alaska City Council Special Meeting Minutes January 18, 2016 Volume 40, Page CALL TO ORDER The January 18,2016 special meeting of the Seward City Council was called to order at 5:30 p.m. by Mayor Jean Bardarson. OPENING CEREMONY City Manager Jim Hunt led the Pledge of Allegiance to the _�n> ROLL CALL 0is ice: There were present: ' '° Jean Bardarson presiding and 44{,- Marianna Keil Dale Butts Sue McClure Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Brenda Ballou, Deputy City Clerk Absent—David Squires, Ristine Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING —None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Altermatt) Approval of Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. Special Orders,Presentations And Reports —None NEW BUSINESS Resolution 2016-002, Confirming That The City's Moral Obligation Set Forth In The City's Resolution No.2007-050 Extends To Long Term Care Facility Revenue Refunding Bonds,And Bonds Issued On Party Therewith. Motion (Keil/McClure) Approve Resolution 2016-002 Finance Director Kris Erchinger said this resolution was being brought forward on the recommendation of the city's bond attorney. This was the third attempt by Erchinger to refinance (0 1 City of Seward,Alaska City Council Special Meeting Minutes January 18,2016 Volume 40, Page ("refund") these bonds in the past 18 months, and the market was currently looking favorable to carry it through this time.The extra savings of this refinancing could amount to approximately$1.3 million over the life of the bond. In preparation, Erchinger had reached out to the city's financial advisor, Don Grimes, to confirm that this was an appropriate action to take, and Grimes had supported it. Erchinger stated this was a moral obligation and not a legal requirement. In response to Bardarson,Erchinger said this refunding would not shorten the 17 years that currently remained on the life of this bond,but it would reduce the annual payment by approximately $300,000 each year, and that it where the cumulative savings would come from. In response to Altermatt,Erchinger explained that there were two scenarios available:refund the bonds if market conditions yielded a minimum of 4%savings at the time of refunding,or refund the bonds if market conditions yielded a minimum of 4% savings at the time of refunding and pay down the bond at the same time by$3.5 million in order to obtain an additional$1.3 million over the remaining life of the bond. eYY F£<_f n In response to Butts,Erchinger said the bond reserves goal was currently at$6 million;there was a requirement that the city maintains $2 million in reserves, and the additional $4 million was extra.At the end of the bond's life,the city would be required to have approximately$6 million on hand in order to meet the final payment obligation. >.,,;y Motion Passed Unanimous Resolution 2016-003,Authorizing The Defeasance Of$3.5 Million Of 2008 Long-Term Care Facility Revenue Bonds In Conjunction With The Upcoming Refunding Authorized In The City's Resolution No. 2007-050, And Appropriating Funds. Motion (Keil/McClure) Approve Resolution 2016-003 Motion Passed :, Unanimous COUNCIL COMMENTS Bardarson shared information she received about an upcoming council member training in case anyone was interested; council agreed that the training they received at AML was sufficient. Bardarson also brought council's attention to a communication the mayor had received from the office of the governor asking for council's support for the governor's proposed budget. Bardarson admonished council to be diligent about checking their emails and responding to them, as appropriate. CITIZEN COMMENTS—None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS —None City of Seward, Alaska City Council Special Meeting Minutes January 18, 2016 Volume 40, Page ADJOURNMENT The meeting was adjourned at 6:01 p.m. Brenda J. Ballou, CMC Jean Bardarson�: .>< Deputy City Clerk Mayor ;:-'4b v �,- . }{.. (City Seal) ',h f n° ,' 1,.. , ":`....,"41.,..,%., <'Sr, tic•.% ' , ?.., �)}rNI (?y'' ',454 ,'rye. -fl..i Y. Vii' %--K't {-: •} �c` >y;,Y. v} •, nr L r kW} {tf:s fit.. (,)3 r pF sew 6, 9'60 dlASKP AGENDA STATEMENT Meeting Date: January 25, 2016 From: Johanna Kinney, City Clerk Agenda Item: Approval Liquor License R als BACKGROUND &JUSTIFICATION: The City Council has an opportunity to object to the following liquor license renewal applications: Zudy's Café 5356 Restaurant/Eating Place—Public Convenience Thorn's Showcase Lounge 1130 Beverage Dispensary Peking Restaurant 4215 Restaurant/Eating Place—Public Convenience Gateway Liquor& Food Mart 2683 Package Store Breeze Inn 177 Beverage Dispensary—Tourism Seward Brewing Company 5288 Brewpub Seward Brewing Company 5287 Restaurant/Eating Place—Public Convenience The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to these renewals. FISCAL NOTE: In the event the City of Seward chooses to file a protest for any of the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non-objection to the liquor license renewal applications listed above. K ' 0 4�ASK� MEMORANDUM Date: December 11,2015 To: Kari Atwood Finance/Leases/Public Utilities Tom Clemons Chief, Police Department Eddie Athey Chief, Fire Department From: Brenda Ballou, Deputy City Clerk RE: Verifying Compliance For The Renewal Of Liquor License The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Zudy's Café Licensee: Zudy's Café, LLC Type of License: Restaurant/Eating Place—Public Convenience License Number: 5356 Physical Address: 501 Railway Avenue Department Status Initials Finance/Leases/Utilities OL Police Chief (7) ( - G--- Fire Chief so K_- l0� KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907)714-2160 • FAX: (907) 714-2388 Toll-free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK January 6, 2016 Ms. Sarah Daulton Oates Records & Licensing Supervisor Alcoholic Beverage Control Board 2400 Viking Drive Anchorage,AK 99501-1768 RE: Non-Objection of License Renewal Business Name Zudy's Cafe License Type • Restaurant/Eating Place—Public Convenience License Location ▪ City of Seward License No. • 5356 Dear Sarah, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB/klr • cc: Applicant City of Seward [KPB•Finance Department _ J File ( ( 417/ Alcoholic Alcoholic Beverage Control Board Renewal Liquor License 550 W 7th Avenue,Suite 1600 2016/2017 Phone:(907)269-0350 Anchorage,AK 99501 Email:alcohol.licensing@alaska.gov http://commerce.alaska.gov/web/abc/Home.aspx License is: Lail Full Year OR ❑ Seasonal If seasonal, list dates of operation: SECTION A-LICENSE INFORMATION License Number: License Type: Statute Reference: 5356 Restaurant/Eating Place-Public Sec.04.11.400(g) Convenience Local Governing Body: Community Council(if applicable): Seward Kenai Peninsula Borough Name of Licensee: Doing Business As(DBA): Zudy's Cafe LLC Zudy's Cafe Mailing Address: Street Address or Location of Premises: goy 17l Y 9q66 501 Railway Ave. Pl/n e` 1 Fax: Email: LU1)I/j fc (u1 f Milt- ,cowl SECTION B—OWNERSHIP INFORMATION—CORPORATION(if owner is a sole proprietor,skip to SECTION C) Corporations,LLCs,LLPs and LPs must be registered with the Alaska Division of Corporations. Name of Entity(Corporation/LLC/LLP/LP): Zudy's Café LLC Is the Entity in"Good Standing"with the Alaska Division of Corporations? ❑Yes ❑No If no,attach written explanation. Your entity must be in compliance with Title 10 of the Alaska Statutes to be a valid liquor licensee. Entity Members(Must include President,Secretary,Treasurer,Vice-President,Manager and Shareholder/Member with 10%or more of stock) Name Title % Mailing Address Telephone Number jen c � , (")(,uN�4. 9) 156X 176 MOOSE , 5.it- 7,07 71):5-30 fN- ft . Z iv thq JkL 5-6 RV i 7 M®a sE pAss /tK Th?�3C . NOTE:If you need additional space,please attach a separate sheet. VI Renewal Application Page 1 of 2 rev.09/21/2015 SECTION C-OWNERSHIP INFORMATION-SOLE PROPRIETORSHIP(INDIVIDUAL OWNER&SPOUSE) Individual Licensees/Affiliates(The ABC Board defines an"affiliate"as tb.e spouse or significant other of a licensee. Each affiliate must be listed.) Name: -I ' Qr -/ i� Applicant Er Name: Applicant ❑ Address: ,,/v Affiliate ❑ _ Address: Affiliate ❑ 60> 17G N1 oc 5c Pik, " 'Date of Birth:, Date of Birth: Phone: /0'7 Phone: Name: JOv / �7.� ,. UDt Applicant Er Name: Applicant ❑ Address: 1 ,Affiliate ❑ Address: Affiliate ❑ go/ t`7(2 ( l)< Pr' i I Date of Birth Date of Birth: Phone: 1707 " 2 90. 36-7e Phone: S�PASS Air SECTION D-SUPPLEMENTAL QUESTIONS 4,0U7"- (5:?99 Was your business open at least 30 days for 8 hours each day in 2014? I? Yes ❑No NOV n4 Was your business open at least 30 days for 8 hours each day in 2015? ei es ❑No N 0 2 2015 Has any person named in this application been convicted of a felony or Title 4 violation? ❑Yes E7 No If yes,attach a written explanation. Has the licensed premises changed from the last diagram submitted? ❑Yes 12"No If yes,attach a new diagram with designated premises areas outlined in red. / t/SpS Were your gross receipts from the sale of food at least 50%of your total gross receipts for 2014 and 2015? ❑Yes ❑No DECLARATION • I declare under penalty of perjury that I have examined this application,including the accompanying schedules and statements,and to the best of my knowledge and belief it is true,correct,and complete. • I hereby certify that there have been no changes in officers or stockholders that have not been reported to the Alcoholic Beverage Control Board. The undersigned certifies on behalf of the organized entity,it is understood that a misrepresentation of fact is cause for rejection of this application or revocation of any license issued. • I further certify that I have read and am familiar with Title 4 of the Alaska statutes and its regulations,and that in accordance with AS 04.11.450,no person other than the licensee(s)has any direct or indirect financial interest in the licensed business. • I agree to provide all information required by the Alcoholic Beverage Control Board in support of this application. • As a licensee(sole proprietor or partner),I certify that I have received Alaska alcohol server training and my certification is currently valid. • As a corporate/LLC licensee,I certify that all agents and employees who serve,sell,or are otherwise responsible for the service,sale,or storage of alcoholic beverages have received Alaska alcohol server training and their certification is currently valid.I further certify that certain shareholders,officers,directors,or members of the entity who are not directly or indirectly responsible for the service,sale,or storage of alcoholic beverages are not Alaska alcohol server training certified and will not be required to be certified. • As a licensee,I certify that all of my agents and employees tasked with patron identification verification have received alcohol server training and their certification is currently valid. License Fee $ 600.00 Filing Fee $ 200.00 TOTAL $ 800.00 Late Fee of$500.00—if received or postmarked after 12/31/2015 $ Fingerprint Fee—$49.75 per person (only for new owners/members) $ GRAND TOTAL $ Licensee Signature Printed Name&Title: • \ i t goyvviacirc,eti ,oD -i-rno - 62 Notary Signature Subscribed and sworn to before me tWs •—ivjadu / /� OC 4day of !V lJ\I eVV‘4Gr f)D)S Nrironjirand for the State of. j ommissssiio pir es: Renewal Application P�g$2 of 2 rev.09/21/2015 e ofS 447,:s T A MEMORANDUM Date: December 11, 2015 To: Kari Atwood Finance/Leases/Public Utilities Tom Clemons Chief, Police Department Eddie Athey Chief, Fire Department From: Brenda Ballou, Deputy City Clerk RE: Verifying Compliance For The Renewal Of Liquor License The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Thorn's Showcase Lounge Licensee: Thorn's Showcase Lounge, LLC Type of License: Beverage Dispensary License Number: 1130 Physical Address: 208 Fourth Avenue Department Status Initials Finance/Leases/Utilities 10v- Police Chief �� /C Fire Chief O!� 1061 KENAI PENINSULA BOROUGH 0. :% 144 North Bey , a PHONE:inkl(907)714-2160 Street • •SoldotnaAX F :Alask(907)714-2388 99669-7520 Toll-free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblycierk @borough.kenai.ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK January 6, 2016 Ms. Sarah Daulton Oates Records & Licensing Supervisor Alcoholic Beverage Control Board 2400 Viking Drive Anchorage,AK 99501-1768 RE: Non-Objection of License Renewal Business Name Thorn's Showcase Lounge License Type • Beverage Dispensary License Location • City of Seward License No. : 1130 Dear Sarah, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB/kIr cc: Applicant City of Seward [KPBFinance Department ;3 File 170 Alcoholic Beverage Control Board Renewal Liquor License 550 W 7th Avenue,Suite 1600 2016/2017 Phone:(907)269-0350 ska.gov Email:alcohol.licensing @alaska.gov Anchorage,AK 99501 http://commerce.alaska.gov/web/abc/Home.aspx License is: Full Year OR ❑ Seasonal If seasonal, list dates of operation: SECTION A-LICENSE INFORMATION License Number: License Type: Statute Reference: 1130 Beverage Dispensary Sec.04.11.090 Local Governing Body: Community Council(if applicable): Seward Kenai Peninsula Borough Name of Licensee: Doing Business As(DBA): Thorn's Showcase Lounge LLC Thorn's Showcase Lounge Mailing Addre s fli Street Address or Location of Premises: 208 4th Avenue (fleinte6 Fax: Email: a31_3,700 Kalln Cdlemense , CA'n SECTION B—OWNERSHIP INFORMATION—CORPORATION(if owner is a sole proprietor,skip to SECTION C) Corpjorgtionc,LL ,LLPs andLPsinust be registered with the Alaska Division of Corporations. /46(4 9 11(44 1154: (14.A14.- 1 t Name of Entity(Corporation/LLC/LLP/LP): Thorn's Showcase Lounge LLC / Is the Entity in"Good Standing"with the Alaska Division of Corporations? tl Yes ❑No If no,attach written explanation. Your entity must be in compliance with Title 10 of the Alaska Statutes to be a valid liquor licensee. Entity Members(Must include President,Secretary,Treasurer,Vice-President,Manager and Shareholder/Member with 10%or more of stock) Name Title % Mailing Address Tel phone Number e P10q..) 572 0ai 002)›2?i/03 sv NOTE:If you need additional space,please attach a separate sheet. �( 1 Renewal Application Page 1 of 2 rev.09/21/2015 SECTION C—OWNERSHIP INFORMATION—SOLE PROPRIETORSHIP(INDIVIDUAL OWNER&SPOUSE) Individual Licensees/Affiliates(The ABC Board defines an"affiliate"as the spouse or significant other of a licensee. Each affiliate must be listed.) Name: Applicant ❑ Name: Applicant ❑ Address: Affiliate ❑ _ Address: Affiliate ❑ Date of Birth: Date of Birth: Phone: Phone: Name: Applicant ❑ Name: Applicant ❑ Address: Affiliate ❑ , Address: Affiliate ❑ Date of Birth: Date of Birth: Phone: Phone: SECTION D—SUPPLEMENTAL QUESTIONS Was your business open at least 30 days for 8 hours each day in 2014? Yes ❑No Was your business open at least 30 days for 8 hours each day in 2015? IB'Yes ❑No Has any person named in this application been convicted of a felony or Title 4 violation? ❑Yes f,rNo If yes,attach a written explanation. Has the licensed premises changed from the last diagram submitted? ❑Yes (j'No If yes,attach a new diagram with designated premises areas outlined in red. DECLARATION • I declare under penalty of perjury that I have examined this application,including the accompanying schedules and statements,and to the best of my knowledge and belief it is true,correct,and complete. • I hereby certify that there have been no changes in officers or stockholders that have not been reported to the Alcoholic Beverage Control Board. The undersigned certifies on behalf of the organized entity,it is understood that a misrepresentation of fact is cause for rejection of this application or revocation of any license issued. • I further certify that I have read and am familiar with Title 4 of the Alaska statutes and its regulations,and that in accordance with AS 04.11.450,no person other than the licensee(s)has any direct or indirect financial interest in the licensed business. • I agree to provide all information required by the Alcoholic Beverage Control Board in support of this application. • As a licensee(sole proprietor or partner),I certify that I have received Alaska alcohol server training and my certification is currently valid. • As a corporate/LLC licensee,I certify that all agents and employees who serve,sell,or are otherwise responsible for the service,sale,or storage of alcoholic beverages have received Alaska alcohol server training and their certification is currently valid.I further certify that certain shareholders,officers,directors,or members of the entity who are not directly or indirectly responsible for the service,sale,or storage of alcoholic beverages are not Alaska alcohol server training certified and will not be required to be certified. • As a licensee,I certify that all of my agents and employees tasked with patron identification verification have received alcohol server training and their certification is currently valid. License Fee $ 2500.00 OA?) Fee $ 200.00 \0 TOTAL $ 2700.00 Late Fee of$500.00—if received or postmarked after 12/31/2015 $ Fingerprint Fee—$49.75 per person (only for new owners/members) $ GRAND TOTAL 061 Lice see ignature / Printed Name&Title: G No M Sign.ture Subscribed and sworn to before me this ` 1�ullll��///�� - — VMS D/ �'0 '` .r"`.. °=r /6Y1.day of C)G`� ./ Notary fqblic in and for the State of: My commisgon e pees:/ Renewal Application Page 2 of 2 �F�'' ?e,20%. „zols pP g //��/lllllll 1111�A�� ti;;C`I qc o MEMORANDUM Date: December 11, 2015 To: Kari Atwood Finance/Leases/Public Utilities Tom Clemons Chief, Police Department Eddie Athey Chief, Fire Department From: Brenda Ballou, Deputy City Clerk RE: Verifying Compliance For The Renewal Of Liquor License The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Peking Restaurant Licensee: Hye Suk Min Type of License: Restaurant/Eating Place—Public Convenience License Number: 4215 Physical Address: 338 Fourth Avenue Department Status Initials Finance/Leases/Utilities MO- Police Chief O r Fire Chief 6!4 X13 KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907)714-2160 • FAX: (907)714-2388 Toll-free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us JOHN! BLANKENSHIP, MMC BOROUGH CLERK January 6, 2016 Ms. Sarah Daulton Oates Records & Licensing Supervisor Alcoholic Beverage Control Board 2400 Viking Drive Anchorage,AK 99501-1768 RE: Non-Objection of License Renewal Business Name : Peking Restaurant License Type • Restaurant/Eating Place—Public Convenience License Location • City of Seward License No. • 4215 Dear Sarah, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB/klr cc: Applicant City of Seward LKPB Finance Department File Renewal Liquor License Alcoholic Beverage Control Board Phone:(907)269-0350 550 W 7 Avenue,Suite 1600 2016/2017 Email:alcohol.licensing @alaska.gov Anchorage,AK 99501 http://commerce.alaska.gov/web/abc/Home.aspx License is: JET Full Year OR ❑ Seasonal If seasonal, list dates of operation: SECTION A-LICENSE INFORMATION License Number: License Type: Statute Reference: 4215 Restaurant/Eating Place-Public Sec.04.11.400(g) Convenience Local Governing Body: Community Council(if applicable): Seward Kenai Peninsula Borough �CU1° L it CO ■ Name of Licensee: Doing Business As(DBA): Hye Suk Min Peking Restaurant Mailing Address: Street Address or Location of Premises: Pa 60K 3a 5G ( / (� .Pi,t)Qf' I ��'[� I1 27 1 338 4th Avenue Phone: Fax: Email: IC-122'159W 104( `le hOirrla I rn SECTION B—OWNERSHIP INFORMATION—CORPORATION(if owner is a sole proprietor,skip to SECTION C) Corporations,LLC5,LLPs and LPs must be registered with the Alaska Division of Corporations. Name of Entity(Corporation/LLC/LLP/LP): Hye Suk Min / Is the Entity in"Good Standing"with the Alaska Division of Corporations? ❑Yes ❑No 11' /\] If no,attach written explanation. Your entity must be in compliance with Title 10 of the Alaska Statutes to be a valid liquor licensee. Entity Members(Must include President,Secretary,Treasurer,Vice-President,Manager and Shareholder/Member with 10%or more of stock) Name Title % Mailing Address Telephone Number Mb:PAS� IMMO."RAIRt1:AY1iai%i : �rriwiv ,i•.eitrriiN3u III 14(le cc,k i#i 04,75/el- o. a?<. S-ete.4.1,8,. iffaso 9 ?ate cr4 NOTE:If you need additional space,please attach a separate sheet. Renewal Application Page 1 of 2 rev.09/21/2015 SECTION C—OWNERSHIP INFORMATION—SOLE PROPRIETORSHIP(INDIVIDUAL OWNER&SPOUSE) Individual Licensees/Affiliates(The ABC Board defines an"affiliate"as the spouse or significant other of a licensee. Each affiliate must be listed.) Name: .0_,Svr ,n Applicant Name: Applicant ❑ Address: Affiliate ❑ . Address: Affiliate ❑ aJ� ��*^^'Birth: Date of Birth: Phone:* 116 Phone: Name: Applicant'D Name: Applicant ❑ Address: Affiliate ❑ Address: Affiliate ❑ Date of Birth: Date of Birth: Phone: Phone: SECTION D—SUPPLEMENTAL QUESTIONS Was your business open at least 30 days for 8 hours each day in 2014? sYes ❑No Was your business open at least 30 days for 8 hours each day in 2015? f&Yes ❑No Has any person named in this application been convicted of a felony or Title 4 violation? ❑Yes Is No If yes,attach a written explanation. Has the licensed premises changed from the last diagram submitted? ❑Yes a'No If yes,attach a new diagram with designated premises areas outlined in red. Were your gross receipts from the sale of food at least 50%of your total gross receipts for 2014 and 2015? AYes ❑No DECLARATION • I declare under penalty of perjury that I have examined this application,including the accompanying schedules and statements,and to the best of my knowledge and belief it is true,correct,and complete. • I hereby certify that there have been no changes in officers or stockholders that have not been reported to the Alcoholic Beverage Control Board. The undersigned certifies on behalf of the organized entity,it is understood that a misrepresentation of fact is cause for rejection of this application or revocation of any license issued. • I further certify that I have read and am familiar with Title 4 of the Alaska statutes and its regulations,and that in accordance with AS 04.11.450,no person other than the licensee(s)has any direct or indirect financial interest in the licensed business. • I agree to provide all information required by the Alcoholic Beverage Control Board in support of this application. • As a licensee(sole proprietor or partner),I certify that I have received Alaska alcohol server training and my certification is currently valid. • As a corporate/LLC licensee,I certify that all agents and employees who serve,sell,or are otherwise responsible for the service,sale,or storage of alcoholic beverages have received Alaska alcohol server training and their certification is currently valid.I further certify that certain shareholders,officers,directors,or members of the entity who are not directly or indirectly responsible for the service,sale,or storage of alcoholic beverages are not Alaska alcohol server training certified and will not be required to be certified. • As a licensee,I certify that all of my agents and employees tasked with patron identification verification have received alcohol server training and their certification is currently valid. License Fee $ 600.00 Filing Fee $ 200.00 TOTAL $ 800.00 Late Fee of$500.00—if received or postmarked after 12/31/2015 $ Fingerprint Fee—$49.75 per person (only for new owners/members) $ GRAND TOTAL $ �\�1\1111INI11//bj�� . P•Ft._ St, //'' Licensee Signature . gc?•• ••..&*inted Name&Title: 2z� = NOTARY aL�� S� fl//c/ Notary 5iggnature ;�:PUBLIC .: Scribed and sworn to before me this �A �, V _ ........•Pcg- I day of a"1--Obt r , [�l Notary Public in a d for the State of;,t�� y �//��,IOi 141 �� My •commission expires: �/! /9 e Renewal Application Pag 2 of 2 rev 09/21/2015 b�., 4�KP MEMORANDUM Date: December 11, 2015 To: Kari Atwood Finance/Leases/Public Utilities Tom Clemons Chief, Police Department Eddie Athey Chief, Fire Department From: Brenda Ballou, Deputy City Clerk \1 RE: Verifying Compliance For The Renewal Of Liquor License The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Gateway Liquor& Food Mart Licensee: Harbor Gateway, Inc. Type of License: Package Store License Number: 2683 Physical Address: 1400 B Third Avenue Department Status Initials Finance/Leases/Utilities /� 1064 Police Chief Fire Chief TT KENAI PENINSULA BOROUGH P 144 North Binkley Street •Soldotna, Alaska 99669-7520 PHONE: (907)714-2160 • FAX: (907)714-2388 Toll-free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us IN I JOHNI BLANKENSHIP, MMC BOROUGH CLERK January 6, 2016 Ms. Sarah Daulton Oates Records & Licensing Supervisor Alcoholic Beverage Control Board 2400 Viking Drive Anchorage,AK 99501-1768 RE: Non-Objection of License Renewal Business Name Gateway Liquor& Food Mart License Type • Package Store License Location • City of Seward License No. • 2683 Dear Sarah, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB/klr cc: Applicant City of Seward rKPB Finance Department 4 File Alcoholic Beverage Control Board Renewal Liquor License 550 W 7th Avenue,Suite 1600 2016/2017 Phone:(907) laska. ov Anchorage,AK 99501 Email:alcohol.licensing @ alaska.gov http://commerce.alaska.gov/web/abc/Home.aspx License is: ® Full Year OR ❑ Seasonal If seasonal, list dates of operation: SECTION A-LICENSE INFORMATION License Number: License Type: Statute Reference: 2683 Package Store Sec.04.11.150 Local Governing Body: Community Council(if applicable): Seward Kenai Peninsula Borough Name of Licensee: Doing Business As(DBA): Harbor Gateway Inc Gateway Liquor&Food Mart Mailing Address: Street Address or Location of Premises: PO 4o x Q y1 t S 2.t0 CL rd flK Ckelig 1400 B Third Avenue Phone: Fax: Email: 30.ao 514914, Sh.%esa.cco��-�tn��U SECTION B—OWNERSHIP INFORMATION—CORPORATION(if owner is a sole proprietor,skip to SECTION C) Corporations, LLCs,LLPs and LPs must be registered with the Alaska Division of Corporations. Name of Entity(Corporation/LLC/LLP/LP): Harbor Gateway Inc Is the Entity in"Good Standing"with the Alaska Division of Corporations? Yes ❑No If no,attach written explanation. Your entity must be in compliance with Title 10 of the Alaska Statutes to be a valid liquor licensee. Entity Members(Must include President,Secretary,Treasurer,Vice-President,Manager and Shareholder/Member with 10%or more of stock) Name Title % Mailing Address Telephone Number j0..m o_-"5 �� d�ros�de�1` (wtt Poa14-1pw� l00 PO doX a►1.{t-� Se,c�a.c4 �'� 61q 196.4 �D1 ��.� -5 640 // Do n (p NOTE:If you need additional space,please attach a separate sheet. DEC a '15 rl Renewal Application Page 1 of 2 rev.09/21/2015 SECTION C—OWNERSHIP INFORMATION—SOLE PROPRIETORSHIP(INDIVIDUAL OWNER&SPOUSE) Individual Licensees/Affiliates(The ABC Board defines an"affiliate"as the spouse or significant other of a licensee. Each affiliate must be listed.) Name: Applicant ❑ Name: Applicant ❑ Address: Affiliate ❑ Address: Affiliate ❑ Date of Birth: Date of Birth: Phone: Phone: Name: Applicant ❑ Name: Applicant ❑ Address: Affiliate ❑ — Address: Affiliate ❑ Date of Birth: Date of Birth: Phone: Phone: SECTION D—SUPPLEMENTAL QUESTIONS Was your business open at least 30 days for 8 hours each day in 2014? 121 Yes ❑No Was your business open at least 30 days for 8 hours each day in 2015? j81 Yes ❑No Has any person named in this application been convicted of a felony or Title 4 violation? ❑Yes MNo If yes,attach a written explanation. Has the licensed premises changed from the last diagram submitted? ❑Yes tRi No If yes,attach a new diagram with designated premises areas outlined in red. Do you intend to sell alcoholic beverages in response to a written order? ❑Yes jg No DECLARATION • I declare under penalty of perjury that I have examined this application,including the accompanying schedules and statements,and to the best of my knowledge and belief it is true,correct,and complete. • I hereby certify that there have been no changes in officers or stockholders that have not been reported to the Alcoholic Beverage Control Board. The undersigned certifies on behalf of the organized entity,it is understood that a misrepresentation of fact is cause for rejection of this application or revocation of any license issued. • I further certify that I have read and am familiar with Title 4 of the Alaska statutes and its regulations,and that in accordance with AS 04.11.450,no person other than the licensee(s)has any direct or indirect financial interest in the licensed business. • I agree to provide all information required by the Alcoholic Beverage Control Board in support of this application. • As a licensee(sole proprietor or partner),I certify that I have received Alaska alcohol server training and my certification is currently valid. • As a corporate/LLC licensee,I certify that all agents and employees who serve,sell,or are otherwise responsible for the service,sale,or storage of alcoholic beverages have received Alaska alcohol server training and their certification is currently valid.I further certify that certain shareholders,officers,directors,or members of the entity who are not directly or indirectly responsible for the service,sale,or storage of alcoholic beverages are not Alaska alcohol server training certified and will not be required to be certified. • As a licensee,I certify that all of my agents and employees tasked with patron identification verification have received alcohol server training and their certification is currently valid. License Fee $ 1500.00 Filing Fee $ 200.00 > TOTAL $ 1700.00 ‘71$ Late Fee of$500.00—if received or postmarked after 12/31/2015 $ Fingerprint Fee—$49.75 per person (only for new owners/members) $ GRAND TOTAL $ Licensee Signatur Printed Name&Title: m4", �r�. , vpb��a�-T Notary Si ature tkw.11«I(llij��•/ ry g CALy %/,('iSubscribed and sworn to before me this 4!�� c�°•c . day of Notary • • c in an• or the to i ' :* o�A Q� 1 Maommission expires:. �= �TZ t* c% /U,/2ci, ,. :'."1-:SIB •,'� , ��,/ 12 t_C L'`. 5 15}1{VA� f•Vii~ •Renewal Application ``T( Of pS?age 2 of 2 rev.09/21/2015 Jof ; d P MEMORANDUM Date: December 11, 2015 To: Kari Atwood Finance/Leases/ Public Utilities Tom Clemons Chief, Police Department Eddie Athey Chief, Fire Department From: Brenda Ballou, Deputy City Clerk Vot RE: Verifying Compliance For The Renewal Of Liquor License The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Breeze Inn Licensee: Juris Mindenbergs Type of License: Beverage Dispensary - Tourism License Number: 177 Physical Address: 1311 Fourth Avenue Department Status Initials Finance/Leases/Utilities Or— Police Chief ofL" - Fire Chief • KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907) 714-2160 • FAX: (907)714-2388 Toll-free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK January 6, 2016 Ms. Sarah Daulton Oates Records & Licensing Supervisor Alcoholic Beverage Control Board 2400 Viking Drive Anchorage,AK 99501-1768 RE: Non-Objection of License Renewal Business Name Breeze Inn License Type • Beverage Dispensary-Tourism License Location ▪ City of Seward License No. 177 Dear Sarah, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk • JB/klr cc: Applicant City of Seward t KPB.Finance Department} File ( 3O ' Alcoholic Beverage Control Board Renewal Liquor License 550 W 7th Avenue,Suite 1600 2016/2017 Phone:(907)269-0350 ska.gov Email:alcohol.licensing @alaska.gov Anchorage,AK 99501 http://commerce.alaska.gov/web/abc/Home.aspx License is: gl Full Year OR ❑ Seasonal If seasonal, list dates of operation: SECTION A-LICENSE INFORMATION License Number: License Type: Statute Reference: 177 Beverage Dispensary-Tourism AS Sec.04.11.400(d) 04.11.400(d) Local Governing Body: Community Council(if applicable): Seward Kenai Peninsula Borough Name of Licensee: Doing Business As(DBA): Juris Mindenbergs Breeze Inn Mailing Address: Street Address or Location of Premises: I;7 o Z c`<-1 S'e•-�G-„c (0 C 1311 4th Ave Phone: Fax: Email: 901-22L1- -z37 SECTION B—OWNERSHIP INFORMATION—CORPORATION(if owner is a sole proprietor,skip to SECTION C) Corporations,LLC5,LLP5 and LPs must be registered with the Alaska Division of Corporations. Name of Entity(Corporation/LLC/LLP/LP): Juris Mindenbergs Is the Entity in"Good Standing"with the Alaska Division of Corporations? ❑Yes ❑No If no,attach written explanation. Your entity must be in compliance with Title 10 of the Alaska Statutes to be a valid liquor licensee. Entity Members(Must include President,Secretary,Treasurer,Vice-President,Manager and Shareholder/Member with 10%or more of stock) Name Title % Mailing Address Telephone Number NOTE:If you need additional space,please attach a separate sheet. <33 Renewal Application Page 1 of 2 rev.09/21/2015 SECTION C—OWNERSHIP INFORMATION—SOLE PROPRIETORSHIP(INDIVIDUAL OWNER&SPOUSE) Individual Licensees/Affiliates(The ABC Board defines an"affiliate"as the spouse or significant other of a licensee. Each affiliate must be listed.) Name:J(016 UIn4enber3s Applicant a Name: Applicant ❑ Address: 4128 1148-141 A 1JE Affiliate ❑ _ Address: Affiliate ❑ Date pf Birjh: Date of Birth: ,mend, WA argo9 Phone: - Phone: Name: Applicant Li Name: Applicant ❑ Address: Affiliate ❑ Address: Affiliate ❑ Date of Birth: Date of Birth: Phone: Phone: SECTION D—SUPPLEMENTAL QUESTIONS Was your business open at least 30 days for 8 hours each day in 2014? ti Yes ❑No Was your business open at least 30 days for 8 hours each day in 2015? a Yes ❑No Has any person named in this application been convicted of a felony or Title 4 violation? ❑Yes tia No If yes,attach a written explanation. Has the licensed premises changed from the last diagram submitted? ❑Yes Lit No If yes,attach a new diagram with designated premises areas outlined in red. Have you attached the required tourism statement,using the provided guidelines? R Yes ❑No DECLARATION • I declare under penalty of perjury that I have examined this application,including the accompanying schedules and statements,and to the best of my knowledge and belief it is true,correct,and complete. • I hereby certify that there have been no changes in officers or stockholders that have not been reported to the Alcoholic Beverage Control Board. The undersigned certifies on behalf of the organized entity,it is understood that a misrepresentation of fact is cause for rejection of this application or revocation of any license issued. • I further certify that I have read and am familiar with Title 4 of the Alaska statutes and its regulations,and that in accordance with AS 04.11.450,no person other than the licensee(s)has any direct or indirect financial interest in the licensed business. • I agree to provide all information required by the Alcoholic Beverage Control Board in support of this application. • As a licensee(sole proprietor or partner),I certify that I have received Alaska alcohol server training and my certification is currently valid. • As a corporate/LLC licensee,I certify that all agents and employees who serve,sell,or are otherwise responsible for the service,sale,or storage of alcoholic beverages have received Alaska alcohol server training and their certification is currently valid.I further certify that certain shareholders,officers,directors,or members of the entity who are not directly or indirectly responsible for the service,sale,or storage of alcoholic beverages are not Alaska alcohol server training certified and will not be required to be certified. • As a licensee,I certify that all of my agents and employees tasked with patron identification verification have received alcohol server training and their certification is currently valid. License Fee $ 2500.00 Filing Fee $ 200.00 TOTAL NOTARY PUBLIC $ 2700.00 Late Fee of$500.00-if receh ed or post postdOiNall SRII11E72/31/2015 $ Fingerprint Fee—$49.75 per person (& itin- RA446 rNmemt ers) $ GRAND TOTAL MY COMMISSION ExrIREa August t r,Tula $V70D.OD Licensee Sit . ure Printed Name&Title: 11 15 MIVI�Q(/� ') LS. r C7 c�` i a ex 4. Notary •• : Subscribed and sworn to before me this t ' day of N \) , Notary Public in .7151fillokillirek My commission expires: , � f `�/ /9 S') / Renewal Application Page �f 2 rev.09,21,2015 1. Located in the heavily tourist-dependent town of Seward, The Breeze Inn caters almost exclusively to out of town, out of state and foreign inbound visitors to Seward throughout the year. As Seward's largest year-round full-service property, we are able to provide accommodations as well as food and beverage to Seward visitors year-round, whether they are here just to visit,fish,go on a glacier cruise, attend a conference or to work temporarily in the business sector. 2. We offer 100 rooms to the public on a nightly and/or long term basis, in addition to our restaurant which seats 85 and the lounge which seats 55. Additionally, we have two conference/meeting rooms available for group functions, banquets and conferences. 3. Our restaurant which seats 85 and the lounge which seats 55 are open to the public for food and beverage service year-round. 4. We have no kitchenette units or food preparation offerings in our guest rooms. 5. In conjunction with area businesses, we are able to offer discounted packages to visitors for sightseeing,fishing, dog-sledding, etc. We also have two gift shops on our property to meet the shopping needs of our visitors. 6. Within the past two years,we have made many improvements to our facilities to upgrade our visitors'experience. They include new carpet in all rooms, new furniture, new spreads/curtains/bedding in all rooms,flat screen TV's, a complete renovation of both our lounge and restaurant facilities, and a wall to wall renovation of our commercial kitchen. Additionally,the Breeze Inn participates in the tourism industry through membership and marketing partnerships with the Alaska Travel Industry Association, the Seward Chamber of Commerce,the Kenai Visitors and Convention Center,the Kenai Peninsula Tourism Marketing Corp., Alaska Hotel & Lodging Association and CHARR. 25 4 O Set s4 6- ' � \ 4�45KP MEMORANDUM Date: December 11, 2015 To: Kari Atwood Finance/Leases/Public Utilities Tom Clemons Chief, Police Department Eddie Athey Chief, Fire Department From: Brenda Ballou, Deputy City Clerk RE: Verifying Compliance For The Renewal Of Liquor License The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Seward Brewing Company Licensee: Catcherco, LLC Type of License: Brewpub License Number: 5288 Physical Address: 139 Fourth Avenue Department Status Initials Finance/Leases/Utilities 0 Police Chief OZ- Fire Chief k KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907)714-2160 • FAX: (907) 714-2388 Toll-free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK January 6, 2016 Ms.Sarah Daulton Oates Records & Licensing Supervisor Alcoholic Beverage Control Board 2400 Viking Drive Anchorage,AK 99501-1768 RE: Non-Objection of License Renewal Business Name : Seward Brewing Company License Type • Brewpub- Seasonal License Location • City of Seward License No. • 5288 Dear Sarah, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, A` Johni Blankenship, MMC Borough Clerk JB/klr cc: Applicant City of Seward �KPB Finance Department jt File 0 J Alcoholic Beverage Control Board Renewal Liquor License 550 W 7th Avenue,Suite 1600 2016/2017 Phone:(907)269-0350 Anchorage,AK 99501 Email:alcohoLlicensing @alaska.gov http://commerce.alaska.gov/web/abc/Home.aspx License is: ❑ Full Year OR x6•Seasonal If seasonal, list dates of operation: I SECTION A-LICENSE INFORMATION License Number: License Type: Statute Reference: 5288 Brewpub Sec.04.11.135 Local Governing Body: Community Council(if applicable): Seward Kenai Peninsula Borough Name of Licensee: Doing Business As(DBA): Catcherco,LLC Seward Brewing Company Mailing Address: Street Address or Location of Premises: 139 4th Avenue Phone:W.) Fax: Email: ��(//� ( /'fJ�) ' f.t rl 1.111 l I_ I, (( I J i SECTION B—OWNERSHIP INFORMATION—CORPORATION(if owner is a sole proprietor,skip to SECTION C) Corporations,LLCs,LLPs and LPs must be registered with the Alaska Division of Corporations. Name of Entity(Corporation/LLC/LLP/LP): Catcherco,LLC Is the Entity in"Good Standing"with the Alaska Division of Corporations? Yes 0 No If no,attach written explanation. Your entity must be in compliance with Title 10 of the Alaska Statutes to be a valid liquor licensee. Entity Members(Must include President,Secretary,Treasurer,Vice-President,Manager and Shareholder/Member with 10%or more of stock) Name Title I % 1 rr Mailing Address f' Telephone Number • t1IL�.tl u''i # �.�r-Yi j 1,',1 J'. .; Iii' Fr' i'�(S% -1`i!i ` jjA teLij ti; ►vti' L7V ..t d k 1:11 TI&f.'i of3 NOTE:If you need additional space,please attach a separate sheet. (34 . Renewal Application Page 1 of 2 rev.09/21/2015 Mrki '1 SECTION C—OWNERSHIP INFORMATION—SOLE PROPRIETORSHIP(INDIVIDUAL OWNER&SPOUSE) Individual Licen�see�s//rAffiliaatess((The ABC Board defines an"affiliate"as the spouse or significant other of a licensee. Each affiliate must be listed.) Name:61,4(LL'4/y �,,e". ��77 Applicant 6(, Name: Applicant ❑ Address:(,Si u T ,s. 'v', CO f;j1/ Affiliate ❑ Affiliate ❑ Address: Date of Birth: Date of Birth: Phone: qp 1- l( do( Phone: Name: aik.'ji _ Applicant Name: Applicant ❑ Address:eopQ.1,.- )e -?y,"(( Affiliate ❑ Address: Affiliate ❑ 4 rui Arc, ,aic 9160 Date of Birth: Date of Birth: Phone: -L(C(( 0 i Phone: SECTION D—SUPPLEMENTAL QUESTIONS Was your business open at least 30 days for 8 hours each day in 2014? NYes ❑No Was your business open at least 30 days for 8 hours each day in 2015? Yes ❑No Has any person named in this application been convicted of a felony or Title 4 violation? ❑Yes '14lo If yes,attach a written explanation. Has the licensed premises changed from the last diagram submitted? ❑Yeso If yes,attach a new diagram with designated premises areas outlined in red. DECLARATION • I declare under penalty of perjury that I have examined this application,including the accompanying schedules and statements,and to the best of my knowledge and belief it is true,correct,and complete. • I hereby certify that there have been no changes in officers or stockholders that have not been reported to the Alcoholic Beverage Control Board. The undersigned certifies on behalf of the organized entity,it is understood that a misrepresentation of fact is cause for rejection of this application or revocation of any license issued. • I further certify that I have read and am familiar with Title 4 of the Alaska statutes and its regulations,and that in accordance with AS 04.11.450,no person other than the licensee(s)has any direct or indirect financial interest in the licensed business. • I agree to provide all information required by the Alcoholic Beverage Control Board in support of this application. • As a licensee(sole proprietor or partner),I certify that I have received Alaska alcohol server training and my certification is currently valid. • As a corporate/LLC licensee,I certify that all agents and employees who serve,sell,or are otherwise responsible for the service,sale,or storage of alcoholic beverages have received Alaska alcohol server training and their certification is currently valid.I further certify that certain shareholders,officers,directors,or members of the entity who are not directly or indirectly responsible for the service,sale,or storage of alcoholic beverages are not Alaska alcohol server training certified and will not be required to be certified. • As a licensee,I certify that all of my agents and employees tasked with patron identification verification have received alcohol server training and their certification is currently valid. License Fee $ 0.0010 .5D Filing Fee $ 200.00 TOTAL $ o.oct65 Late Fee of$500.00—if received or postmarked after 12/31/2015 $ Fingerprint Fee—$49.75 per person (only for new owners/members) $ GRAND TOTAL $ Licensee S.: a �/ Printed Name&Title: Not.ry igna a Subscribed and sworn to before me this ��u\1110 NHS/////� —t__ �'—� N .,B V day of PAN/L:1-'1501'e ZUfS Nota • Public inck for the State of: y` :•4 y commissio elms: N: 9 Renewal Application 4 ��' '• ?•°.:A';�f�*ge 2 of 2 _ Op ALPS l�Ifi -E.11.`--: �'fi s rev.09/21/2015 �� cop sells, qP MEMORANDUM Date: December 11,2015 To: Kari Atwood Finance/Leases/Public Utilities Tom Clemons Chief, Police Department Eddie Athey Chief,Fire Department From: Brenda Ballou, Deputy City Clerk RE: Verifying Compliance For The Renewal Of Liquor License The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Seward Brewing Company Licensee: Catcherco, LLC Type of License: Restaurant/Eating Place—Public Convenience License Number: 5287 Physical Address: 139 Fourth Avenue Department Status Initials Finance/Leases/Utilities Bk Police Chief OK- Fire Chief I0 KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907)714-2160 • FAX: (907)714-2388 Toll-free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us JOHNI BLANKENSHIP,MMC BOROUGH CLERK January 6, 2016 Ms. Sarah Daulton Oates Records & Licensing Supervisor Alcoholic Beverage Control Board 2400 Viking Drive Anchorage,AK 99501-1768 RE: Non-Objection of License Renewal Business Name Seward Brewing Company License Type ▪ Restaurant/Eating Place-Public Con. Seasonal License Location ▪ City of Seward License No. ▪ 5287 Dear Sarah, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk J B/klr cc: Applicant City of Seward KPB Finance De_partm ent,� File 91 Alcoholic Beverage Control Board Renewal Liquor License 550 W 7th Avenue,Suite 1600 2016/2017 Phone:(907)269-0350 Email:alcohol.licensing @alaska.gov Anchorage,AK 99501 http://commerce.alaska.gov/web/abc/Home.aspx License is: ❑ Full Year OR xx easonal If seasonal, list dates of operation: •"%[�'i':A .r".-0...t/r-1- SECTION A-LICENSE INFORMATION License Number: License Type: Statute Reference: 5287 Restaurant/Eating Place-Public Sec.04.11.400(g) Convenience Local Governing Body: Community Council(if applicable): Seward Kenai Peninsula Borough Name of Licensee: Doing Business As(DBA): Catcherco,LLC Seward Brewing Company Mailing Address: 1 Street Address or Location of Premises: V'l l?'? `l' J ;y .b� /�,k_ `�`)L^ 1394th Avenue Phone: Fax: Email: SECTION B—OWNERSHIP INFORMATION—CORPORATION(if owner is a sole proprietor,skip to SECTION C) Corporations,LLCs,LLPs and LPs must be registered with the Alaska Division of Corporations. Name of Entity(Corporation/LLC/LLP/LP): Catcherco,LLC Is the Entity in"Good Standing"with the Alaska Division of Corporations? IYes 0 No If no,attach written explanation.Your entity must be in compliance with Title 10 of the Alaska Statutes to be a valid liquor licensee. Entity Members(Must include President,Secretary,Treasurer,Vice-President,Manager and Shareholder/Member with 10%or more of stock) Name Title Mailing Address Telephone Number 6, • i� `1 ti t j (flr::l,,.) j 1U V f-Tt i ftn .7t(•?.-4C;i ffCr/ � 14 /-:11—M'rp tt '';(., 4.4 O/<LG(l ur��t- � tC `7166zi 'jC r ?` / C,-43 NOTE:If you need additional space,please attach a separate sheet. q 2, Renewal Application Page 1 of 2 rev.09n1n015 .—,:er., ,yi SECTION C—OWNERSHIP INFORMATION—SOLE PROPRIETORSHIP(INDIVIDUAL OWNER&SPOUSE) Individual Licensees/Affiliates(The ABC Board defines an"affili (as the spouse or significant other of a licensee. Each affiliate must be listed.) Name: L �l(�? �j +1� Applicant b Name: r_44KM_ Applicant ❑ Address: ( ,it{ — t7// Affiliate El Address: Affiliate ❑ / •/ n) ) 4- Date of Birth: Date of Birth: Phone: if ttC1/ /0621 ( Phone: Name:6,v4( - 4 ,4 f Applicant' .L Name:. 4I/L_1}(t(i,,t7kN Applicant ❑ Address: Affiliate ❑ Address: Affiliate ❑ ��1�( pA�' S �I( �G 1 Date of Birth: Date of Birth: 'J A)P W M •`We Phone:qty.-3- C 1 Q%--:j Phone: SECTION D—SUPPLEMENTAL QUESTIONS Was your business open at least 30 days for 8 hours each day in 2014? Yes ❑No Was your business open at least 30 days for 8 hours each day in 2015? Yes ❑No Has any person named in this application been convicted of a felony or Title 4 violation? ❑Yes "6LNo If yes,attach a written explanation. \ Has the licensed premises changed from the last diagram submitted? ❑Yes L9.jJo If yes,attach a new diagram with designated premises areas outlined in red. Were your gross receipts from the sale of food at least 50%of your total gross receipts for 2014 and 2015? es ❑No DECLARATION • I declare under penalty of perjury that I have examined this application,including the accompanying schedules and statements,and to the best of my knowledge and belief it is true,correct,and complete. • I hereby certify that there have been no changes in officers or stockholders that have not been reported to the Alcoholic Beverage Control Board. The undersigned certifies on behalf of the organized entity,it is understood that a misrepresentation of fact is cause for rejection of this application or revocation of any license issued. • I further certify that I have read and am familiar with Title 4 of the Alaska statutes and its regulations,and that in accordance with AS 04.11.450,no person other than the licensee(s)has any direct or indirect financial interest in the licensed business. • I agree to provide all information required by the Alcoholic Beverage Control Board in support of this application. • As a licensee(sole proprietor or partner),I certify that I have received Alaska alcohol server training and my certification is currently valid. • As a corporate/LLC licensee,I certify that all agents and employees who serve,sell,or are otherwise responsible for the service,sale,or storage of alcoholic beverages have received Alaska alcohol server training and their certification is currently valid.I further certify that certain shareholders,officers,directors,or members of the entity who are not directly or indirectly responsible for the service,sale,or storage of alcoholic beverages are not Alaska alcohol server training certified and will not be required to be certified. • As a licensee,I certify that all of my agents and employees tasked with patron identification verification have received alcohol server training and their certification is currently valid. License Fee $ 6100:CryD Filing Fee $ 200.00 TOTAL $ $11U 'gR Late Fee of$500.00—if received or postmarked after 12/31/2015 $ Fingerprint Fee—$49.75 per person (only for new owners/members) $ GRAND TOTAL $ t Licensee Signature/ Printed Name&Title: . „ No . '4'a ribed ands ornore me this '_� .N01, • '� day of ZU(� . Nota Public in . • fort a State of a* , cr�mission expires: Renewal Application V4-13% %0F AL1A /! F of 2 rev.09/21/2015 lll�„ /'��8 11 `��1�� NOV 19 1 1 1:1-4 i"-o yofsetts. d�ASKP AGENDA STATEMENT Meeting Date: January 25, 2016 From: Johanna Kinney, City Clerk Agenda Item: Approval of Restaurant Designation Permit ENDORSEMENT on Existing Liquor License #1130 for Thorn's Showcase Lounge BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the Restaurant Designation Permit Endorsement application on the existing Liquor License #1130 for Thorn's Showcase Lounge. A Restaurant Designation Permit is an endorsement to the establishment that designates the establishment as a bona fide restaurant for the purpose of employing 16-20 year olds, allowing 16-20 year olds to enter the premises for the purpose of dining only. The City of Seward Police Department, Fire Department, and Utilities Department have no objections to the liquor license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Approval of the Restaurant Designation Permit Endorsement application on the existing Liquor License#1130 for Thorn's Showcase Lounge. - 1� '4�ASKP MEMORANDUM Date: January 14, 2016 To: Kari Atwood Finance/Leases/Public Utilities Tom Clemons Chief, Police Department Eddie Athey Chief, Fire Department From: Brenda Ballou, Deputy City Clerk RE: Verifying Compliance For A NEW ENDORSEMENT On Existing Liquor License#1130 For Thorn's Showcase Lounge The following business has applied for a new endorsement on an existing liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. EXISTING LIQUOR LICENSE (Currently up for renewal) Name of Business: Thorn's Showcase Lounge Licensee: Thorn's Showcase Lounge, LLC Type of License: Beverage Dispensary License Number: 1130 Physical Address: 208 Fourth Avenue NEW ENDORSEMENT BEING SOUGHT Type of License: Restaurant Designation Permit* Department Status Initials Finance/Leases/Utilities l`7 ir Police Chief 11— '� Fire Chief o"-' *A Restaurant Designation Permit is an endorsement to the establishment that designates the establishment as a bona fide restaurant for the purpose of employing 16-20 year olds, allowing 16-20 year olds to enter the premises for the purpose of dining only. 95 Brenda Ballou From: Ring, Katie <kring @kpb.us> Sent: Tuesday, January 19, 2016 3:40 PM To: Brenda Ballou; Sawyer,Jane Preston (CED) Cc: Johanna Kinney; Rodgers,Joanne; Blankenship,Johni Subject: RE:#1130 Thorn's Showcase Lounge RDP, Menu, and Diagram Good Afternoon Ladies! Just for confirmation,the Kenai Peninsula Borough recently issued a letter of non-objection to the renewal of license #1130 for Thorn's Showcase Lounge. This license is in the City of Seward's jurisdiction,therefore, not requiring Borough approval for the Restaurant Designation Permit referenced below. (13 AAC 104.715 e ) If you should have any additional questions, please do not hesitate to contact our office. Thank you. Have a great day! Katie Ring Borough Clerk Secretary KENAI PENINSULA BOROUGH # 144 North Binkley Street Soldotna,Alaska 99669 (907)714-2160 office .0 (907)714-2388 fax r;: (51DYEARS:) www borough ken... i::ucfascmbIy clerk From: Brenda Ballou [mailto:bballou @cityofseward.net] Sent: Thursday, January 14, 2016 2:41 PM To: Sawyer, Jane Preston (CED) Cc: Johanna Kinney; Rodgers, Joanne; Blankenship, Johni; Ring, Katie Subject: RE: #1130 Thorn's Showcase Lounge RDP, Menu, and Diagram Jane, I was able to obtain sign off from our city departments today. (crazy fast! © ) I am penciling this in on the January 25th City Council agenda, but will need to receive the borough's non-objection by January 19th in order to keep it on that agenda. I don't know what the borough's schedule looks like or if that's even possible for them in that timeframe. If the borough can't get through their process by then, I'll push it to our next council meeting on February 8th. The applicant called me today and I let her know that the earliest the city could sign off on this would be January 26th, and that is if everything goes very quickly and smoothly. I'll keep you apprised from my end as things progress. Thanks, Brenda �] t ") From: Sawyer, Jane Preston (CED) [mailto:jane.sawyer@alaska.gov] Sent: Thursday, January 14, 2016 10:05 AM To: Brenda Ballou Cc: Johanna Kinney; joanneCa borough.kenai.ak.us; jblankenship @borough.kenai.ak.us; kring(aborough.kenai.ak.us Subject: RE: #1130 Thorn's Showcase Lounge RDP, Menu, and Diagram I did not send it to the borough, but I attached here again, and copied the borough. Please just let me know once it goes through your process whether it was approved or denied. Thank you -j-GwLei From: Brenda Ballou [mailto:bballou(acityofseward.net] Sent: Thursday, January 14, 2016 9:47 AM To: Sawyer, Jane Preston (CED) Cc: Johanna Kinney Subject: RE: #1130 Thorn's Showcase Lounge RDP, Menu, and Diagram OK thanks Jane. So it's a new endorsement on an existing license... Can I assume this went to our borough clerk's office as well? From: Sawyer, Jane Preston (CED) [mailto:jane.sawyeralaska.gov] Sent: Thursday, January 14, 2016 9:38 AM To: Brenda Ballou Cc: Johanna Kinney Subject: RE: #1130 Thorn's Showcase Lounge RDP, Menu, and Diagram Hi Brenda, No, it is not a new license,and it is separate from the renewal. A Restaurant Designation Permit is sort of an endorsement to the establishment that designates the establishment as a bona fide restaurant for the purpose of employing 16-20 year olds, allowing 16-20 year olds enter the premises for the purpose of dining only. The licensee requested this "endorsement" because they want to hire a very qualified cook who is 20 years old, without this permit the cook will not be able to be on the licensed premises without having a parent or legal guarding there with her at all times. This permit needs to be approved by the local government first before the director of the ABC considers it. Does this make sense? J From: Brenda Ballou [mailto:bballoucacityofseward.net] Sent: Thursday, January 14, 2016 9:26 AM To: Sawyer, Jane Preston (CED) Cc: Johanna Kinney Subject: RE: #1130 Thorn's Showcase Lounge RDP, Menu, and Diagram 2 q1 Hi Jane, I'm a little confused.Thorn's license#1130 was on the renewal list we received some weeks ago. Is this one attached an application for a new/different license? Brenda From: Sawyer, Jane Preston (CED) [mailto:jane.sawyer @alaska.gov] Sent: Thursday, January 14, 2016 9:15 AM To: Brenda Ballou Cc: Johanna Kinney Subject: #1130 Thorn's Showcase Lounge RDP, Menu, and Diagram Good morning, Attached is an Restaurant Designation Permit, menu,and diagram for license #1130 Thorn's Showcase Lounge, LLC DBA Thorn's Showcase Lounge. Please let me know if you approve or deny. Thank you faro Ally Business Registration Examiner I State of Alaska, DCCED Alcohol&Marijuana Control Boards 550 W 7`h Ave. Ste. 1600 I Anchorage,AK 99501 Direct: 907-269-0359 I Main: 907-269-0350 Spam Not spam Forget previous vote NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon as possible. Spam Not spam Forget previous vote NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon as possible. Spam Not spam Forget previous vote NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon as possible. Spam cic6, 3 STATE OF ALASKA ALCOHOLIC BEVERAGE CONTROL BOARD APPLICATION FOR RESTAURANT DESIGNATION PERMIT AS 04,16.049&3 MC 304.715—794 The granting of this permit allows access of persons under 21 years of age to designated licensed premises for purposes of dining, and persons between the ages of 16—20 for employment. If for employment, please indicate In detail what the employment duties will be in question#3. I License Number: I�30 _ • , , Type:• :11~ti d .D-53fr9, I This application Is for designation of premises where: (Please check the appropriate Reid below) 1. X Bona fide restaurant pursuant to 3 AAC 304.305&3 AAC 304.715-794. 2. Persons 16—20 years of age may dine unaccompanied. 3. Persons under 16 may dine accompanied by a person 21 years of age or older. 4. }{ Persons between 16—20 years of age may be employed. p'(See note below) / �� Licensee's Name:_' O7Z41A) J�'N�VY, Q�i 4401--) l—U-' 066- 111 4 `��/"'�`'�e" tG� Name of Business: lho-rut4 ..511,micat- L�L6, Business Address: IOW' /PI-14-11"64W-t- City:�s SO/Ca/LA Tf(l ` 1iQ ricS' 90 2 a.V 32C7� 1. Hours of operation /0 A-to ll�Telephone Number: 2. Have police been called to your premises for any reason? XI Yes [ ]No (If you answered yes,please explain below). (.a$ i if re--6,‘.57 -IV 1941 --mod . , r5Yu_z_ Y?Sa 4vr4 `- fie., , J J 3. •Duties of employment: I A # -S / -op - Coo / 6' !J- . 4. Are video games available to the public on your premises? [ ]Yes KNo 5. Do you provide live entertainment,such as live music,pool tables,karaoke,dancing,sports or pin-ball? ( ]Yes pQ No hdlMfayS 6, How is food served? 'p4 Table Service [X)Buffett Service [ ]Counter Service [ ]Other 7. Is an owner,manager or supervisor 21 years of age or older always present during business hours? ,'Yes [ ]No "`"A MENU AND DETAILED PREMISES DIAGRAM MUST ACCOMPANY THIS APPLICATION""" "Employees 18 and 17 years of age must have a valid work permit and a letter maintained In your files from a parent or guardian authorizing employment at your establishment. "Pieas"p\attach additional sheets of paper if more space is needed to describe food service,entertainment,etc. OLI en a Signature �' Local Governing Body Approval ✓ Subscribed .nd sworn to below" i this 12. day of_„_Ar,j� AA/ ....... ��j�' Date Notary 'Ubllc : .-for Alaska My Commission expires: 7 -Z '- (R \\\\�ti]I][]]'�// Z*��\OS �h///�� Director,ABC Board Date Rev.03172014 i NOTARY t•\�UBLI�; -w/lull Illllll\w Q - n t L i D--) qc, -.:D:J.\,\A.NO■k C 5 0 1 f) J 0 c 0 5 t. • � v 2 r 'T 0 8 601 -Acc)-) • I Halibut Our halibut is served in loz size chunks in homemade beer batter and deep fried Large Bowl $28 14 chunks served ala carte with homemade tartar & cocktail sauce & lemon wedge Small Bowl $24 10 chunks served ala carte with homemade tartar & cocktail sauce & lemon wedge Halibut Basket $18 Our version of fish & chips with 7 chunks and fries Burgers/Baskets All burgers come with lettuce, tomato, pickles, onions and choice of 1 of the following: Fries, tater tots, slaw, baked beans, mac or potato salad, cup of soup or for$2 more you can choose onion rings, sweet fries, a small salad or cup of seafood chowder Hamburger $11 Mushroom Swiss Burger $13 Cheeseburger $12 Black & Bleu Burger $14 Bacon Cheeseburger $13 Rodeo Burger $14 Chicken Tender Basket $12 Shrimp Basket $12 Halibut Burger $18 Dinner Entrees All dinners include choice of soup or salad and one side: Steak fries, baked potato, rice pilaf, tater tots, slaw, baked beans, mac or potato salad or for$2 more you can choose onion rings, sweet fries, or seafood chowder Halibut Dinner $30 10 chunks of our beer battered halibut with homemade tartar & cocktail sauce & lemon wedge Halibut Combo $32 7 chunks of our beer battered halibut & 8oz New York steak with homemade tartar & cocktail sauce & lemon wedge Baby Back Ribs $19 Pork ribs served with baked beans, slaw and garlic bread Steak Sandwich $18 Served with a side salad and garlic bread 13oz New York Steak $24 13oz Rib Eye Steak $26 I Munchies Buffalo Wings $12 Jalapeno Poppers $10 Cheese Sticks $10 Shrimp Cocktail $12 Onion Rings $5 Clam Strips $12 French Fries $4 Add cheese$2 Sweet potato Fries $6 Tater Tots $4 Add cheese$2 Baked Beans $2.50 Potato Skins $10 Slaw $2.50 Ultimate Tots $12 Garlic Bread $3.50 Chili, cheese, bacon,jalapenos Soup/Salad/Clams. lib Steamer Clams $14 21b Steamer Clams $21 Seafood Chowder: Cup $6 Bowl $8 Soup of the Day: Cup $4 Bowl $6 Bowl of Chili $6 Small Dinner Salad $6 Large Dinner Salad $9 Comes with 1 piece of garlic bread Macaroni or Potato Salad $3.50 Sandwiches All sandwiches come with lettuce, tomato, pickles, onions and choice of 1 of the following: Fries, tater tots, slaw, baked beans, mac or potato salad, cup of soup or for$2 more you can choose onion rings, sweet fries, a small salad or cup of seafood chowder. Patty Melt $13 Reuben $14 French Dip $12 BLT $12 Club $15 Grilled Cheese $9 Cold Turkey, Roast beef or Corned Beef $12 DZ Providence Health&Services BAL Balance Sheet_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Entity-110 Balance Sheet(In Thousands) Printed On 12/15/15 @ 11:50 AM Reported as of November 2015 Printed By vdedik November December November December 2015 2014 2015 2014 Actual Pr.Year Actual Pr.Year ASSETS LIABILITIES&NET ASSETS Current Assets; Current Liabilities; Cash and Cash Equivalents 1,881 409 Accounts Payable 196 190 Mgmt Designated Cash&Cash Equiv. - - Accrued Compensation 1,000 990 Accounts Receivable 4,979 7,272 Payable to Contractual Agencies 574 0 Less:Contractual Allowance (1,010) (337) Deferred Revenue/Uneamed Premiums 1,585 1,892 Less:Allowance for Doubtful Accounts (1,111) (1,017) Other Current Liabilities 4,197 5,454 Affiliate Receivable (10) - Total Current Liabilities 7,552 8,527 Other Receivables 54 228 Supplies Inventory at Cost 21 - Q Total Current Assets 4,803 6,555 Long-Term Debt: Assets Whose Use is Limited; Funds Held for Long Term Purposes 201 - Total Other LT Liabilities 711 112 Assets Whose Use is Limited 201 - Total Liabilities 8,263 8,638 Property.Plant&Equipment; Property Plant Equipment Gross 440 332 Accumulated Depreciation (225) (196) Net Assets: Property Plant Equipment Net 215 136 Unrestricted (2,336) (1,839) Temporarily Restricted 10 9 Other Assets; Total Net Assets (2,326) (1,829) Other Assets 718 118 Total Other LT Assets 718 118 Total Liabilities and Net Assets _ 5,937 6,809 Total Assets 5,937 6,809 Providence Health&Services INC DET OPS 1EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Dept AllDepartments-AllDepartments Detail Statement of Operations(In Thousands) Printed On 12115H5 @ 11:50 AM Reported as of November 2015 Printed By vdedik Month-To-Date Year-To-Date Actual Budget %Variance Actual Budget %Variance Pr.Year %Variance Gross Service Revenues; 108 137 (21.6%) Acute Care-Inpatient 1,782 1,513 17.7% 1,057 68.5% 622 567 9.8% Acute Care-Outpatient 8,446 7,015 20.4% 6,925 22.0% 71 68 3.2% Primary Care 1,045 906 15.3% 1,035 0.9% 1,059 1,431 (26.0%) Long-term Care 12,694 15,931 (20.3%) 13,833 (8.2%) 1,859 2,203 (15.6%) Total Gross Service Revenues 23,967 25,365 (5.5%) 22,851 4.9% Revenue Deductions; 32 41 (21.5%) Charity Care 1,456 457 218.5% 505 188.7% 790 448 76.4% Medicare Medicaid 4,172 5,091 (18.0%) 4,304 (3.1%) (18) 17 (205.1%) Negotiated Contracts 119 208 (42.8%) 216 (45.0%) 96 71 34.2% Other Deduction Expense 1,003 870 15.4% 807 24.4% 901 577 56.1% Revenue Deductions 6,751 6,626 1.9% 5,832 15.8% 58 80 (26.9%) Bad Debt Deduction 524 875 (40.1%) 956 (45.2%) .----- 900 1,547 (41.8%) Net Service Revenue 16,692 17,864 (6.6%) 16,063 3.9% 10 7 52.8% Other Operating Revenue 307 176 75.0°/ 225 36.2% 911 1,553 (41.4%) Total Net Operating Revenues 16,999 18,040 (5.8%) 16,289 4.4% Expenses from Operations: Other Exoenses from Operations; 747 758 (1.5%) Salaries and Wages 8,549 8,366 2.2% 8,363 2.2% 196 216 (9.5%) Employee Benefits 2,437 2,379 2.5% 2,184 11.6% 12 8 59.4% Professional Fees Expense 128 84 52.5% 147 (12.8%) 91 87 3.5% Supplies 900 972 (7.4%) 911 (1.1%) 182 198 (8.2%) Purchased Services Expense 2,194 2,179 0.7% 1,991 10.2% 2 2 (0.1%) Depreciation Expense 29 29 (0.1%) 19 53.3% - 2 (100.0%) Interest and Amortization - 17 (100.0%) 42 (100.0%) - - - Taxes and Licenses 2 11 (85.4%) 15 (88.9%) 78 65 20.1% Other Expenses 809 714 13.4% 726 11.6% 1,307 1,336 (2.2%) Other Expenses from Operations 15,049 14,751 2.0% 14,397 4.5% 1,307 1,336 (2.2%) Total Operating Expenses 15,049 14,751 2.0% 14,397 4.5% (397) 217 (282.6%) Excess of Rev Over Exp from OPS 1,950 3,289 (40.7%) 1,892 3.1% (397) 217 (282.6%) Excess of Rev Over Exp 1,950 3,289 (40.7%) 1,892 3.1% Other Activity-Unrestricted (2,448) (2,606) (6.1%) Increase(Decrease)in UR Net Assets (498) (714) 30.3% Providence Health&Services BAL_STMT_CHG_IN NET_ASSET EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Actual Statement of Changes in Net Assets(in Thousands) Printed On 12/15/15 @ 11:50 AM Reported as of November 2015 Printed By vdedik 10 of 12 UNRESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year (1,839) (1,384) Excess of Revenues Over Expenses 1,950 1,892 Restricted Contributions&Grants - - Net Assets Released from Rest. Interdivision Transfers (2,448) (2,606) Net Assets(Liabilities)Assumed Unrealized Gains(Losses)on Invest. - - Extraordinary Items&Other - - Total Change in Net Assets (498) (714) Ending Balance (2,336) (2,098) TEMPORARILY RESTRICTED FUNDS O Current Year to Date Prior Year to Date Beginning of Year 9 8 Investment and Other Income Restricted Contributions&Grants 1 0 Net Assets Released from Rest. _ - Interdivision Transfers - Net Assets(Liabilities)Assumed _ - Unrealized Gains(Losses)on Invest. _ - Extraordinary Items&Other - - Total Change in Net Assets 1 0 Ending Balance 10 8 Providence Health&Services BAL_STMT_CHG_IN NET_ASSET EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Actual Statement of Changes in Net Assets(in Thousands) Printed On 12/15/15 @ 11:50 AM Reported as of November 2015 Printed By vdedik 11 of 12 PERMANENTLY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year - - Investment and Other Income _ - Restricted Contributions&Grants - - Net Assets Released From Rest. - _ Interdivision Transfers Net Assets(Liabilities)Assumed - - Unrealized Gains(Losses)on Invest. - - Extraordinary Items&Other - Total Change in Net Assets - - Ending Balance _ - TOTAL ALL FUNDS G Current Year to Date Prior Year to Date Beginning of Year (1,829) (1,375) Excess of Revenues Over Expenses 1,950 1,892 - Investment and Other Income - Restricted Contributions&Grants 1 0 Net Assets Released From Rest. Interdivision Transfers (2,448) (2,606) Net Assets(Liabilities)Assumed _ - Unrealized Gains(Losses)on Inv. _ - Extraordinary Items&Other - Total Change in Net Assets (497) (715) Ending Balance (2,326) (2,090) Providence Health&Services 110-PROVIDENCE SEWARD MED CENTER-MGD CF_CASHFLOWSTMTEAL Actual YTD Statement of Cash Flows(in Thousands) Printed On 12/15/15 @ 11:50 AM Reported as of November 2015 Printed By vdedik November November November November 2015 2014 2015 2014 Operating Activities: Financing Activities: Change in Net Assets (497) (715) Interdivision Transfers and Other (2,448) (2,606) Adjustments to Reconcile Net Cash Provided Net Cash Provided by Used in Fin Act (2,448) (2,606) by Operating Activities Depreciation 29 19 Increase(Decrease)in Cash&Cash Equiv. 1,472 216 Provision for Bad Debts 524 956 Net Real/Unreal Gains Losses on Invest 0 0 Cash and Cash Equiv-Beginning of Period 409 61 Net Assets Cont/Assumed and Other 2,448 2,606 Changes in Certain Current Assets/Liab 1,616 (25) Cash and Cash Equiv-End of Period 1,881 277 Increase Decrease in Other Liabilities 599 (133) Net Cash Provided by Used in Op Act 4,720 2,708 Supplemental Disclosure' Investing Activities: Cash Paid for Interest, Net of Capital - 42 Proceeds on the Sale of Investments (200) (19) FM Increase Decrease in Other Long-Term Assets (600) 134 Net Cash Provided by Used in Inv Act (801) 114 C, January 2 016 January 2016 February 2016 SuMo TuWe Th Fr Sa o TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 31 Monday Tuesday Wednesday Thursday Friday Dec 28 29 30 31 Jan 1, 16 Happy New Year;Offic co N V N 0 4 5 6 7 8 12:00pm PACAB Mtg co v C ro 11 12 13 14 15 5:30pm CC WS;Discus 7:00pm CC Mtg C 18 19 20 21 22 6:00pm P&Z WS;City i 6:30pm HP WS 7:00pm P&Z Spc Mtg; N N CO rl C a) 25 26 27 28 29 7:00pm CC Mtg N N C a0 Nanci Richey 1 1/20/2016 11:04 AM February 2 016 February 2016 March 2016 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 4 5 7 8 9 10 11 12 13 6 7 8 9 10 11 12 14 15 16 17 18 19 20 13 14 15 16 17 18 19 21 22 23 24 25 26 27 20 21 22 23 24 25 26 28 29 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Feb 1 2 3 4 5 7:00pm P&Z Mtg;City 12:00pm PACAB Mtg 6:30pm HP WS I a, LL 8 9 10 11 12 (7:00pm CC WO N co a, LL 15 16 17 18 19 President's Day;Office 6:00pm P&Z WS 12:00pm PACAB Work S 6:30pm HP Mtg;WS fc ,kourn LL of CC-5 C 22 23 24 25 26 6:00pm CCWS 7:00pm CC Mtg N N 9 a, LL 29 Mar 1 2 3 4 La o, N d a, LL Nanci Richey 1 1/20/2016 11:04 AM March 2 016 March 2016 April 2016 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 Monday Tuesday Wednesday Thursday Friday Feb 29 Mar 1 2 3 4 7:00pm P&Z Mtg;City 12:00pm PACAB Mtg Co orn N N LL 7 8 9 10 11 N CD 15 16 17 18 -..E/pm CC Mtg > 6:00pm P&Z WS 12:00pm PACAB Work S w CD 2 21 22 23 24 25 N (N fO 2 28 29 30 31 Apr 1 Audit Council Chambe Audit;Council Chambe I ['Audit;Council Chambe ['Audit;Council Chambe Seward's Day;Offices 7.00pm CC Mtg Ht Ll Oki co N Nanci Richey 1 1/20/2016 11:04 AM