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HomeMy WebLinkAbout02222016 City Council Packet Seward City Council Agenda Packet • Sheffler Creek Bridge at Sunrise February 22, 2016 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska Wiz!d CITY COUNCIL MEETING AGENDA ,or {Please silence all cellular phones during the meeting) 41/4P February 22, 2016 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2017 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING[Those who have Vice Mayor signed in will be given the first opportunity to speak Time is limited. Term Expires 2016 to 3 minutes per speaker and 36 minutes total time for this agenda item] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Council Member of Consent Agenda passes all routine items indicated by asterisk (*). Term Expires 2016 Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is David Squires returned to the Regular Agenda] Council Member Term Expires 2017 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Dale Butts A. Proclamations and Awards Council Member Term Expires 2016 1. 2015 Historic Preservation Awards to Jennifer Headtke and Tanguy Libbrecht Pg. 4 Sue McClure Council Member B. Chamber of Commerce Report Term Expires 2017 C. Borough Assembly Report D. City Manager's Report Pg. 8 Deborah Altermatt E. City Attorney's Report Council Member F. Other Reports and Presentations Term Expires 2017 7. PUBLIC HEARINGS James Hunt City Manager A. Resolutions Requiring Public Hearing Johanna Kinney 1. Resolution 2016-014, Recommending Kenai Peninsula Borough City Clerk Approval Of The Spring Creek Correctional Facility Site Replat, Number 1; This Plat Vacates The Boundary Between Two Existing Will Earnhart Parcels And Creates Two Different Parcels; Includes The Vacation City Attorney Of Blanket Utility And Access Easements And Dedicates Platted Easements For Known Utilities And Accesses; Located Within The Institutional Zoning District. Pg. 11 City of Seward, Alaska Council Agenda February 22, 2016 Page 1 8. UNFINISHED BUSINESS—None 9. NEW BUSINESS A. Resolutions 1. Resolution 2016-015, Authorizing The Purchase Of A Ford F-350 XL From Worthington Ford For A Net Price Of$23,352.00 Including Trade-In Of Vehicle#507 And The Purchase Of Installed After-Market Operating Equipment From Quality Equipment Sales And Service For $12,850 For A Total Project Cost Of$36,202, And Appropriating Funds. Pg. 22 2. Resolution 2016-016, Accepting Funds From The Alaska State Library For A Continuing Education Grant In The Amount Of$1,500.00, And Appropriating Funds. Pg. 29 3. Resolution 2016-017, Accepting Funds From The Alaska State Museums For A FY2016 Grant-In-Aid Internship Grant In The Amount Of $6,000.00 And Appropriating Funds. . Pg. 33 4. Resolution 2016-018, Accepting 2015 Travel And Training Grant Funds From The State Historic Preservation Office (SHPO) In The Amount Of $561.44, And Appropriating Funds. . Pg. 39 5. Resolution 2016-019, Placing The Eide-Stotko House Located At 420 Third Avenue On The Seward Register Of Historic Places. . Pg. 53 6. Resolution 2016-020, Supporting The Seward City Flag Committee To Oversee The Process Of Design, Selection, And Unveiling Of A City Of Seward Flag. (Casagranda) Pg. 83 B. Other New Business Items *1. Approval of the January 25, 2016 and the February 8, 2016 Regular City Council Meeting Minutes and the February 10, 2016 Special Meeting Minutes. . Pg. 84 2. Schedule a work session with the Railport Development Group for May 19, 2016 at 6:00 p.m. in the Library/Museum Community Room (Bardarson). Pg. 98 3. Discuss scheduling an Executive Session to discuss Employee Overtime. (Casagranda) *4. Appoint Margaret Anderson and Gary Seese to the Planning and Zoning Commission with terms expiring in February 2018 (Anderson) and 2019 (Seese). Pg. 99 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. Letter from Mayor Bardarson to Borough Mayor Navarre, recommending the appointment of Kathy Kloster to the Health Care Task Force. . Pg. 101 11. COUNCIL COMMENTS City of Seward, Alaska Council Agenda February 22, 2016 Page 2 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward,Alaska Council Agenda February 22, 2016 Page 3 V c - " , t — �_ glifi f a .cr PROCLAMATION WHEREAS, the Seward Historic Preservation Award is presented annually to recognize an individual or organization whose efforts and contributions help preserve the tangible aspects of Seward's history and heritage; and WHEREAS, in 1905 the United States Army Signal Corps constructed a cable office located at 218 Sixth Avenue as part of the Washington-Alaska Military Cable and Telegraph System (WAMCATS); and WHEREAS, the United States government retained ownership of the building until 1961 when it transitioned into a private residence; and WHEREAS, the structure is listed on the National Register of Historic Places, as well as the Seward Register of Historic Places; and WHEREAS, the 1905 Government Cable Office, commonly referred to as the Telegraph House, has undergone extensive renovation; and WHEREAS, in appreciation of and recognition for the work performed with such care and consideration, the Seward Historic Preservation Commission is pleased to present the 2015 Historic Preservation Award to: Tanguy Libbrecht NOW, THEREFORE, I,Jean Bardarson, Mayor of the City of Seward, Alaska do hereby congratulate Tanguy Libbrecht and thank him for his dedication and commitment to preserving Seward's history. Dated this 22nd day of February, 2016 THE CITY OF SEWARD,ALASKA Jean Bardarson,Mayor 4 PROCLAMATION Eig ` rrr ' I v ¢A 1 ' �k f 1-4t:4-4.-- �� #i ti�yr +.^ t. r1Y # ..,,,,, Plii. 4i.:;:: .,.., ‘„ 1 ' `it 1.(-sue 0 � isn- .dr'''4W. ..111 '1'—' i ik, ;cietv`s 1st mu WHEREAS, the Seward Historic Preservation Award is presented annually to recognize an individual or organization whose efforts and contributions help preserve the tangible aspects of Seward's history and heritage; and WHEREAS, in 1999,Jennifer Headtke had the inspiration to bring together a group of artists to paint a mural using the high school gymnasium; and WHEREAS, by 2008, upon the completion of the town's 12th mural by Jennifer's artist "Society", Seward was officially designated as the "Mural Capital of Alaska"; and WHEREAS, the Seward Mural Society entertains, enlivens and educates people through their mural depictions of unique historical characters and local events, such as: Postcards From The Past, Fog Woman, and Remembering Exit Glacier, and WHEREAS, in appreciation of and recognition for her contributions to our community, the Seward Historic Preservation Commission is pleased to present the 2015 Historic Preservation Award to: Jennifer Headtke NOW, THEREFORE, I,Jean Bardarson, Mayor of the City of Seward, Alaska do hereby congratulate Jennifer Headtke and thank her for her dedication and commitment to preserving Seward's history through art. Dated this 22nd day of February, 2016 THE CITY OF SEWARD,ALASKA 5 Jean Bardarson,Mayor Sponsored by: Seward Historical Preservation Commission CITY OF SEWARD,ALASKA RESOLUTION 2015-004 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION,RECOMMENDING THAT THE 2015 SEWARD HISTORIC PRESERVATION AWARD BE BESTOWED TO TANGUY LIBBRECHT AND JENNIFER HEADTKE WHEREAS, City Council Ordinance No. 2011-001 established the Seward Historic Preservation Award in order to locally recognize each year an outstanding contribution made by dedicated individuals and/or organizations to preserve the tangible aspects of Seward's heritage;and WHEREAS,the Seward Historic Preservation Commission has chosen Tanguy Libbrecht (Government Cable Office)and Seward Mural Society Founder Jennifer Headtke as the 2015 Seward Historic Preservation Award recipients; and WHEREAS,Mr. Libbrecht has undertaken extensive renovation of the 1905 Government Cable Office (the Telegraph house) on 6`" Avenue. The cable office was constructed by the U.S. Army Signal Corps as part of the Washington-Alaska Military Cable and Telegraph System (WAMCATS). The Government retained ownership until 1961,since than the building has served as a private residence. Built in 1905 this structure is on the National Register of Historic Places and the Seward Register of Historic Places; and WHEREAS,the Seward Mural Society has promoted Seward's historical place in U.S.and Alaska by placing the city on public display since 1999 with colorful murals many of which depict historic events and places in Seward. Some murals of historic memories, `Postcard from the Past', `Mount Marathon', `Dawn of Aviation', `The Iditarod Trail', `Tribute to Commercial Fishing', `Chart of the Entrance to Resurrection Bay', `Seward-Gateway to Alaska', `Remembering Exit Glacier', `Our Flag Flies in Washington',the `Statehood Mural'. NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD,ALASKA that: Section 1. Mr. Libbrecht with the reconstruction and restoration work of the Government Cable Office has shown a contribution towards historical preservation within the community of Seward. Section 2. The Seward Mural Society and Jennifer Headtke has instilled a passionate and lasting interest amongst the community and guests providing a glimpse of Seward History through the visual history they paint. Section 3. It is hereby recommended that the City Council list the 2015 Seward Historic Preservation Awards to Mr. Tanguy Libbrecht and Jennifer Headtke—Seward Mural Society. CITY OF SEWARD • HISTORIC PRESERVATION COMMISSION RESOLUTION 2015-004 Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Historic Preservation Commission of the City of Seward, Alaska,this 18th day of November,2015. THE CITY OF SEWARD,ALASKA • Linda Lasota, Chair AYES:French, Kurtz,Hepworth, Woelkers NOES: ABSENT: Chair Lasota, Erickson,Roach' ABSTAIN: ATTEST: 4 ), . 4 Jo ii'anna Ki (OFT C C. Clerk (City Seal) eo9spoasasen`QQo o•r•3 0> I n �-�l tl 0 i A�. , a L y O ° O �' *÷').‘11 tl i" * A o 47,."-*":. eQQ J Q 4' OF QQ66JiuiL'Y Y4 CITY OF SEWARD Jim Hunt, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward, AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT January 29, 2016 thru February 12, 2016 The following purchase orders for between $10,000 and $50,000 have been approved by the City Manager since the last council meeting: Electric Anixter Halophane Lights $20,118.00 Electric G&W Electric Dielectric Reclosure for Spring Creek $25,123.00 Electric WESCO LED Street lights $13,974.00 Electric Dryden & Larue Design&Installation for Spring Creek Substation $ 75,000.00 Electric Schweitzer Engineering Spring Creek Transformer $15,260.00 ADMINISTRATION • Attended AML Winter Legislative Conference • Meetings with multiple department heads • Attended CHC coordination meeting with Stroudwater Associate who is contracted to do an assessment of all three hospitals in the borough • Reviewed and attended Personnel Officer/ Executive Assistant interviews • ASLC finance &board of Directors meeting • Attended Alaska Sealife Center Gala • Attended meeting with KPB Healthcare Task Force • Attended NPFMC Pacific Cod Allocations meeting to discuss - Status/Updates/Seward • Continuous communication via email & cell phone while out of office • Attended RDC Breakfast meeting with AIDEA • Working on CAPSIS input for capital projects • Working to fund match for Army Corps Lowell Canyon study. • Working to fund heat loop system FINANCE • The finance department continues to prepare for the annual audit. Fieldwork will take place March 28 through April 8. • The department is working to complete all year-end grant reports • Implemented the winter seasonal rate adjustment in the Electric Utility • Issued year-end W-2s to employees. • We are finalizing annual 1099s as well as newly-required Affordable Care Act filing requirements with the Internal Revenue Service. • We are pleased to announce that Tamara Foster has been hired to fill the position of Personnel Officer/Executive Assistant. HARBOR • We had construction meetings with Hamilton Construction and R&M for the SMIC breakwater project on 2-11-2016 and 2-18-2016. 0 • Hamilton Construction is continuing to stock pile rock on the North Dock, dredging has started and currently working two shifts to complete the dredging on schedule. • The demolition of the docks is complete, the B-float ramp is in they are currently setting the S-float trestle, pile driving for this project should be finished by the 20th. • The Harbor, R&M and Turnagain Marine had a construction meeting on 2-11-2016 and 2-18-2016, Turnagain Marine is currently ahead of schedule, the contractor has started connecting the fresh water/fire lines. • Harmon construction has received all the materials for the new Fish Cleaning Station, they are currently constructing the fish cleaning station, the pile will be driven the week of the 22nd then installation of the fish cleaning station will be installed on schedule. • A letter has been issued to the new B and C float tenants to notify them of the new GFCI requirements that are installed on all the new meters per the new code. LIBRARY & MUSEUM January 2016 Statistics 7219 Front Door Counter --75 Museum Visits --3642 Library Material Circulations--19 Programs 16 Passport Applications--9 Notaries--84 Room Uses--2 Proctored Exams--835 Public Computer Sessions Upcoming Programs & Events • The Library is joining the Joint Library Catalog (JLC), which is a consortium of 74 public, academic, special, and K-12 libraries who serve 65% of the population of Alaska. This shared catalog has 1.7 million titles. • The Library and the City of Seward signed an MOU with the Consortium Library in August 2015. Through this agreement, our access to library collections will grow over 5000%. No, that wasn't a typo! • Library staff has been very busy planning and preparing behind the scenes to go live with the JLC in early spring. This includes updating and cleaning up our item and patron records, mapping our records to the new system, SirsiDynix Symphony, extensive training for the new system and procedures, updating our policies and numerous other details. • In order to prepare for the JLC, we will be closed a day or two a month for training. We appreciate your patience and understanding while we prepare for this amazing opportunity! Visit our online calendar for updates: http://www.cityofseward.us/calendar.aspx?CID=31 PUBLIC WORKS • The purchase of the mini excavator has been completed and we are awaiting the final paperwork. • Busy keeping up with the streets ie. Pot holes, sanding/grading due to ice and snow and removing rock slides on Lowell Point Road • North Seward Water Storage Tank is in progress, we anticipate being operational early this summer. There have been a few delays,but nothing significant. • The waterline break on Port Avenue and hydrant leak on 4th have been fixed. These were both earthquake related. • Closing out the loans for the Sludge Removal Project with ADEC • Elevator Maintenance & Repair RFP's due 2/26. The RFP's will be open 2/29 at 9am. • Earthquake damage was minimal and limited to the rock slide on Lowell Point Road, the water line break on Port Ave and the hydrant leak on 4th. Cost for the rented excavator to assist in clearing the rock slide and uncovering the water line break on Port were less than $5000. 92 PARKS & RECREATION • The Teen Rec Room continues to hit great numbers. Attendance is averaging 30 - 40 Middle & High School Students Tue - Sat. • Staff has been working on landscaping upgrades at the TYC and Citizens Field. • The Teen Rec Room hosted a Middle School Valentine party that was a huge success with 45 Middle Schoolers' in attendance. Teens stayed entertained with music, Valentine card decorating contest, games tourneys, cookie decorating and not to mention the awesome photo booth brought to you by One Shot Photo. trnb w 6 I.47,01.' . ,...... , 1 1 . .:‘,„.. ilft. s di p Q 4F. w n � A V ° , ...., a 11, ., ,, - A , k / _ 1 . ,, 47 I . i i .. * _ • illk 41 14 ,, IN • ! ,e • Urbach's Basketball is off to a great start! League began Sat, Jan 23 and will run through Mar 26th o UYBL Expo games at Seward High School Seahawk Games—Feb 19 & 20 o UYBL Photo—March 5th o Pre& Lil D's EOS Celebration—March 12 o No games—March 19t (Spring Break) o Rookies &Juniors EOS Round Robin Tourney—March 26th • Diaper Derby& Little Kids Egg Hunt will be held Sat, Mar 26th • Prepping for upcoming Breeze Inn Spring Classic Basketball Invitational Tourney April 2nd & 3rd • Telalaska Spring Classic Volleyball Tourney is scheduled for Sat, April 30th • Acquiring sponsor for the upcoming Exit Glacier Run online registration for this 5k/10k race down beautiful Exit Glacier road will open Mar 1st. The Exit Glacier Run is held in conjunction with the Torch Run 103 Sponsored by: Planning and Zoning Commission CITY OF SEWARD,ALASKA RESOLUTION 2016-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE SPRING CREEK CORRECTIONAL FACILITY SITE REPLAT, NUMBER 1; THIS PLAT VACATES THE BOUNDARY BETWEEN TWO EXISTING PARCELS AND CREATES TWO DIFFERENT PARCELS; INCLUDES THE VACATION OF BLANKET UTILITY AND ACCESS EASEMENTS AND DEDICATES PLATTED EASEMENTS FOR KNOWN UTILITIES AND ACCESSES; LOCATED WITHIN THE INSTITUTIONAL ZONING DISTRICT WHEREAS, administration hired Cline and Associates Land Surveyors to prepare a preliminary plat of City owned land to facilitate the transfer of title of the Spring Creek Correctional Center lands from the City of Seward to the State of Alaska Department of Corrections; and WHEREAS, Cline and Associates has submitted the preliminary replat (based on the parent plat 84-12)to be known as Spring Creek Correctional Facility Site, Replat No.1; and WHEREAS, this platting action vacates the boundary between two existing parcels and creates two different parcels,totaling 327.241 acres; and WHEREAS, this platting action also vacates existing blanket easements for utilities and accesses and replaces them with dedicated easements for all known existing utilities and established accesses; and WHEREAS,the area included within this replat is zoned Institutional (INS) and does not create any non-conforming structures or lots within the current zoning district; and WHEREAS, City staff have reviewed, commented and support the proposed Spring Creek Correctional Facility Site Replat; and WHEREAS, the State of Alaska, Department of Natural Resources and Department of Corrections have reviewed, commented and support the proposed Spring Creek Correctional Facility Site Replat; and WHEREAS, no subdivision installation agreement is necessary, all parcels are currently serviced by dedicated Rights-of-way,water, sewer, electric and other utilities; and CITY OF SEWARD, ALASKA RESOLUTION 2016-014 WHEREAS, the Seward Planning and Zoning Commission held a public hearing on February 2, 2016, and approved Resolution 2016-02, recommending the Seward City Council and the Kenai Peninsula Borough approval of the replat. NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,that: Section 1. The Seward City Council, in accordance with Seward City Code Section 16.01.015 (B), approves the submittal of City-owned Spring Creek Correctional Facility Site, Replat No.1 to the Kenai Peninsula Borough Planning Commission. Section 2. The Seward City Council further approves the vacation of the existing blanket utility and access easements as proposed by Spring Creek Correctional Facility Site, Replat No.1. Section 3. The Seward City Council further approves the dedication of easements for existing utilities and accesses as proposed by the Spring Creek Correctional Facility Site, Replat No.1. Section 4. The Seward City Council further recommends Kenai Peninsula Borough approval of the Spring Creek Correctional Facility Site, Replat No.1. Section 5. This resolution shall take effect 30 days after passage and posting as required by Seward City Code § 7.05.145. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, on this 22°d day of February 2016. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Agenda Statement e of sFst. Meeting Date: February 22, 2016 . 1:' 411 p To: City Council ` "' ' lei SO Through: Jim Hunt, City Manager P . Ron Long, Assistant City M. ger From: Donna Glenz, Planner Agenda Item: Resolution 2016-0 recommending Council and Kenai Peninsula Borough approval of City owned Spring Creek Correctional Facility Site Replat, Number 1. BACKGROUND & JUSTIFICATION: Attached for the Council's review and recommendation to the Kenai Peninsula Borough Planning Commission is a preliminary plat submitted by Cline and Associates. In accordance with Seward City Code (SCC) 16.01.015(B) "No preliminary plat of City-owned property may be submitted to the Kenai Peninsula Borough Planning Commission for approval without the prior consent of the City." Cline and Associates was hired to survey and prepare a preliminary plat of City owned land to facilitate the transfer of title for the Spring Creek Correctional Center lands from the City of Seward to the State of Alaska Department of Corrections. This preliminary replat (based on the parent plat 84-12) is to be known as Spring Creek Correctional Facility Site, Replat No.1. The platting action vacates the boundary between two existing parcels and creates two different parcels, totaling 327.241 acres. Parcel A-1 contains the Spring Creek Correctional Center and numerous utilities and accesses, with an area of 292.093 acres. The second parcel to be known as Tract E-1 contains the City sewer lagoon and also contains utilities and accesses with an area of 35.148 acres. This platting action vacates existing blanket easements for utilities and accesses and replaces them with dedicated easements for all known existing utilities and established accesses. SUBDIVISION REVIEW: Zoning: This replat is located within the Institutional Zoning District (INS). Utilities: The properties are served by necessary utilities therefore a subdivision agreement is not required. The proposed platting action vacates existing blanket access and utility easements and provides platted utility easements for all existing utilities and current accesses. Existing Uses: Spring Creek Correctional Center, City water and sewer utilities and various utility and access easements are located throughout these parcels. l '5 Flood Zone: This area is not located within a FEMA mapped Flood Zone. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2020, approved by Council 2005): Economic Development 1' 3.1.2.1 Support existing public institutions in their effort to X maintain, expand and develop. (page 19) Strategic Plan (1999): Economic Base 2. • Continue to lobby the Department of Corrections and the State X Legislature to expand the Spring Creek Correctional Center. (page 6) Municipal Lands Management(2014—Update) Recommendation: Continue efforts to transfer land and facility to the 3' Alaska state Department of Administration. Retain easements for all X City infrastructure such as wells, access, dikes and water tank FISCAL NOTE: Replatting costs of$12,000.00 were budgeted from the 2016 budget account 01000 1180 7009 0000 0000. Approved by Finance Department: 4 Intent: Replat City owned land to facilitate the transfer of title for the Spring Creek Correctional Center lands from the City of Seward to the State of Alaska Department of Corrections. ATTORNEY REVIEW: Yes: No: Not Applicable: X Public Comment: At the time of this publication the Community Development Office has received no public comment in regards to this platting action. If any correspondence is received after publication of this agenda statement, it will be presented as a lay down item at the Council meeting. Staff Comments: Staff has worked diligently with the surveyor to provide easements for all existing and planned utilities and accesses. Staff recommends approval of the Spring Creek Correctional Facility Site Replat No.1 as submitted. RECOMMENDATION: Approve Resolution 2016-0k approving the submittal of the Spring Creek Correctional Facility Site Replat No.1 to Kenai Peninsula Borough and recommending approval. 4 Approximate — T -. ` Parcel A-1 / I I *. ,•;'•fit,. . c,- � •• .,,* _ Gam . , •*A,.r t r + ddb 'km i / • Approximate ,r ' . _____H ... • Tract E-1 '� r ,,A,• %... ,�f3+ :."^ r it` - • �•••. « , 4 - S , •� w s-�• Ad ~ RP ..x .. `i }s• '444-14!'. 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I awn r n'pot �;uaan to rn�r•m none want .. •r rH.:O..XI ISO FM... Wain FM.PCIW Srr,.a+.].A.' d fa 1 i 5.P I C Y "' 1 M sA�my~ us d ) M 1.eanr.r A Eaeean snows ..neon 4 City npSirva„a .•. ...ur..l I I L I Y +N....or p...rr.r.AI W.eanise r ha,Ref.of aeon,. f1Lw ire M.s Ann.a W /and No] r q�•d f .rlr nun In N1f r rtvdPF vrM99 D h�l h �♦ A•w+f,wer•.,AAA aro.Mrr F,,,,wet Dan n Mr Nns.,MA•nrr. worn... C ~ }.t 4,,.. •N H r ern.A wore..,rr net VS P..M(..n.✓..e, wMrmq l' • ;I a ',l LII Y CLINE AND ASSOCIATES N•6 ,'� LAW ,ff'fli`CPfi f -. . of IWYM ml;.lr..e•,,..., ..SAIRtt RO b AAq_ . _ OR ore R EASEMENT LINE DATA LAS C `tom E--0L aiP.ffia STA EL"J 7NJ♦ ® 999 as W�j f 7®� a,e ELFL'ZY7.E IAO CIF - llklala ii it--, -yLMt�� tLS �7®t . r'9r.Ems raar,m-amic a/ E 1 \ 9 t7®t Lee A sssrmiIJELDII WEIR . ••`" LR7;y 6 °.,9 I ®\6 EaIIY'17ui 1TJ9 . r-a•Y.�.ir/ ra item®° Fs I cerELxi�e ,,E:%➢tr.'L7lX•at ItIMINEZIENIKEZIN jai®t t» ©c!r. ®IIIEuam. 4d� Ati``-' / B ° • -.� ras MNIC,,A ttg l tom.. EgIfy ♦/,•.4,_-/ ire Eki�1 A's01111fatat tEia m �1 �e �FaaiEZ aEAla tJ J.T-r-a-s.QL•a � ' I m I 5 Re aw �� __FCL,MEL F,. ESL tm]lETi�7�t -itm� i�t t�a�i�! �iEUTIM 7E7J tlE-JM, ,L•M F3Za I� I O ` '�¢\l // to nmr.�t ou s=nao. •LED∎ taa vast J•• I I _ W� ----:` .....c....0 © E'II 17�li f riEXEI S MII ® tot c / / t \'t �' 7-� /` 'r a: IS. A.9 r••r•;rni�ra 9r pmt t�E�i�a�ra / /.% D I) `6s\: �"..---'::-2--,,,,:.....o ui�;&tea 'l l_ i.r m w � ® ® `� /',•%` \::\ t urn ua .r.v �'i4 ua r r.H�JEai�a w�ffi7cR.7t t1P..M.�, Y7 ( /� e// Parcel A-1 IaI \ ‘,„r• - = ,s " Al�: a tuLz Q>. tunes© LW e I 7.DAia EgFn to gls UTEI FII iii! `es ""®e w •7�a .E:7EaF -srS rns-r I t.0 r9 t."-r wF�JS ��"LFY:.ii P;Is B -- M� y E t sa rwis r9 nit cat ■ �ma.e un sa 66909•• tla IUia IMI Ic 1 I;I ,) \` L �mit;�ra J�ar�.ra tua�-as s. WIF_rsi.Atall a E+'iAmi�I ®CYAS U I / 1 I Y:.7� ,. 6 EAF °= '-I 'I UJ �Uti,,a ., tin tAE -1M�. -t`'� _= � ! 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E.ratQ-rlr�c�u w r,7z1•mmiII7t®!tea i, ®=mtdrty© 1 #1_'/,4 ) rwae-.satra�.. a Qaatm�e �o I^ ., lLL/a E1Zilf"MAMi IM Ed MIK,,.x},a Ei•KLMT t�tm"1`iO7 N- E-9mmatt�to .9 tot®terra I E=aaESaM121,"1tE�I .slai l cm r:�Ll. zasn-=maim F.E�ta —— 1 \ °Qr• // tot:xlt�eme6ama ct mt�t�ea • /A / I ©" ) ;� , z //// I 1/ 1 EA // EASEMENT SCHEDULE end EASEMENT NOTES I r,1 p / no, USE NOW ,,w um' RM I f.!by MM1 Oa.°be eOmnhlsaJ \ 1` Mrwr.J by/M City eI sewed.1M Keno Nato Al / b / O ACRE FAtItN) IaY KO 9E11 e1101[Ci19II Damon assumes no ewTamMefr he then wssm.n II =" ---- 71, —\ / O OWN WIN © Lila ACCESS p' I EASE-WWI ACCESS OSMKM.W:Ames le EmA.unh 'l;-,a` / �.o • // © 6[u f+roncnw Q usao mass w t through e/Ar°ry,ab De••went Mw no9n.oiA.,to m.State D.psrmert of Correct* J - _ \ / MN MD IEIfF J IM ro.wnnf v.1./nes.Me M oeterMJ or...nod Lln.__' '— st '!=n'-' '-- `•4, GF'/ 1 v- Acts EASEMENT Id t� LOU MP w m..f P m.to.9a•/t eb r.ewna°el At at* Spring Creek Correctional Facility ite ,11‘�/ © uru r s9' Qo usury so. so°-eo cree re °°tme°'e war e.mmnan of the R tot Na 1 Y / I Sewage room \ ' %S / O mar Q ut/IY weer Facility r fence Ease ent Details i { / .S / / 0 mar WIN, It' f � / Mu E9rDrrcn°v enE/AMMla9 .r Tu -6 _ CLINE AND ASSOC/A1ES __ � te7' LAND SURVEYORS stu t AM A1EML Po BDI E703 SEWARD,AK 9086. _1 y I ••\q,%"" rract E-1 // of � OO Adam O A'6! rs9),:.- . FAx ry99)I-. e / pr°, Derr rlps/Ims f �i uwry ad 0T unto w.�. mote 9.K CC Ott rs-ar DA9w.6 Pat 3-Ill, K I..ate f I016- SHEET I OF 7 Sponsored by: Staff CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2016-02 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL AND KENAI PENINSULA BOROUGH APPROVAL OF THE SPRING CREEK CORRECTIONAL FACILITY SITE REPLAT,NUMBER 1; THIS PLAT VACATES THE BOUNDARY BETWEEN TWO EXISTING PARCELS AND CREATES TWO DIFFERENT PARCELS; INCLUDES THE VACATION OF BLANKET UTILITY AND ACCESS EASEMENTS AND DEDICATES PLATTED EASEMENTS FOR KNOWN UTILITIES AND ACCESSES; LOCATED WITHIN THE INSTITUTIONAL ZONING DISTRICT WHEREAS, administration hired Cline and Associates Land Surveyors to prepare a preliminary plat of City owned land to facilitate the transfer of title of the Spring Creek Correctional Center lands from the City of Seward to the State of Alaska Department of Corrections;and WHEREAS, Cline and Associates has submitted the preliminary replat (based on the parent plat 84-12)to be known as Spring Creek Correctional Facility Site,Replat No.l; and WHEREAS, this platting action vacates the boundary between two existing parcels and creates two different parcels,totaling 327.241 acres; and WHEREAS, this platting action also vacates existing blanket easements for utilities and access and replaces them with dedicated easements for all known existing utilities and established accesses; and WHEREAS,the area included within this replat is zoned Institutional (INS)and does not create any non-conforming structures or lots within the current zoning district;and WHEREAS, City staff have reviewed, commented and support the proposed Spring Creek Correctional Facility Site Replat;and WHEREAS, no subdivision installation agreement is necessary, all parcels are currently serviced by dedicated Rights-of-way, water,sewer,electric and other utilities;and Seward Planning and Zoning Commission Resolution 2016-02 Page 2 of 3 WHEREAS, it is the Planning and Zoning Commission's responsibility to act in an advisory capacity to the Seward City Council and the Kenai Peninsula Borough regarding subdivision plat proposals; and WHEREAS, as required by Seward City Code §16.01.015, Conditions to plat approval, property owners within 300 feet of the requested replat were notified of the proposed subdivision. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends that, the City Council approve the vacation of the existing blanket utility and access easements as proposed by Spring Creek Correctional Facility Site,Replat No.1. Section 2. The Commission further recommends the City Council approve the dedication of easements for existing utilities and accesses as proposed by the Spring Creek Correctional Facility Site,Replat No.1. Section 3. The Commission further recommends in accordance with Seward City Code Section 16.01.015 (B), the City Council approve the submittal of the Spring Creek Correctional Facility Site,Replat No.1 to the Kenai Peninsula Borough for approval. Section 4. The Commission further recommends Kenai Peninsula Borough approval of the Spring Creek Correctional Facility Site,Replat No.1. Section 5. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 2nd day of February 2016. Seward Planning and Zoning Commission Resolution 2016-02 Page 3 of 3 THE CITY OF SEWARD, ALASKA Gary Seese, Vice Chair AYES: Anderson, Coulter, Fleming, Seese NOES: None ABSENT: Swann ABSTAIN: Ecklund VACANT: One ATTEST: Johanna Kinney, CMC City Clerk (City Seal) f),.® City of Seward,Alaska Planning Commission Minutes February 2, 2016 Volume 7,Page 176 New Business Items requiring a Public Hearing- Resolution 2016-02 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council and Kenai Peninsula Borough approval of the Spring Creek Correctional Facility Site Replat, Number 1; this plat vacates the boundary between two existing parcels and creates two different parcels; includes the vacation of blanket u:',:ty and access easements and dedicates platted easements for known u, ir' -and accesses; located within the Institutional Zoning District Planning and Zoning Commission Chair Cindy Ecklund recur herse •,1,1 deliberations due to the Kenai Peninsula Borough's man date that the Boron}ail ?1 ing Co'o u,'^ stoner cannot vote at both the local and Borough levels, she took a se. w n the'audience. Vi/ZA.., air Gary Seese Iv- presided for the proposed land action. �it^ �` °, 3_'1 lc % ,' Glenz noted that Cline and Associates prepared the pre'ras 1 . : tepiiat, which wod d facilitate the transfer of lands from the City of Seward to the State of A -.i,: Department of Corrections. An existing blanket easement was to 1-; ;;,sated as part o -lit. replat. Easements for existing access and utilities were provided on th 5' t y ,,, he proposed "4"J t_would meet land use and zoning requirements. 3 ,:iv, 4: r ` In response to Fleming, Gl- 1 .'stinted out th • s of . posed replat and the location of the two parcels to be ct e YE:=:, '°"'� ^M iii,. is In response to Seese, c fit;r point :t out the main' , • ss road to the Spring Creek Correctional Center site `} � r' a x 3 ,.x..-.'".-. it f, Notice o,;( o tc ' ,' hem ;fs,.ted and published as required by law was noted and the ubli ' ,ring was o Hearing Vi'l e wishing to i ak,this public hearing was closed. /, s y Motion ''f , ing/A rson) Approve Resolution 2016-02 Motion Passe Unanimous Ecklund returned to the dais to chair the meeting. Unfinished Business-None New Business- Discuss February 16 Work Session Date Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2016-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING THE PURCHASE OF A FORD F-350 XL FROM WORTHINGTON FORD FOR A NET PRICE OF $23,352.00 INCLUDING TRADE-IN OF VEHICLE #507 AND THE PURCHASE OF INSTALLED AFTER-MARKET OPERATING EQUIPMENT FROM QUALITY EQUIPMENT SALES AND SERVICE FOR $12,850 FOR A TOTAL PROJECT COST OF$36,202,AND APPROPRIATING FUNDS WHEREAS, the city Electric Department is in need of a new utility linemen truck to replace vehicle #507, a Ford F-550 truck which has incurred significant repair costs, making replacement necessary and more cost-efficient; and WHEREAS,this vehicle is essential to the day-to-day operations of the Electric Department; and serves as the primary service vehicle for the line crew when out in the field; and WHEREAS, the Electric Department requires a truck large enough for operations when more than two linemen are dispatched to a jobsite; and WHEREAS,the Electric Department requires certain after-market equipment installed to effectively and efficiently perform operational duties; and WHEREAS,the city solicited quotes based on the State's competitive procurement process, for one-ton crew cab trucks, and Cal Worthington Ford provided the lowest bid to meet the city's criteria; and WHEREAS,the Seward City Council expressed an interest in the option of trading in the old `linemen's truck', and the bid price includes trade-in; and WHEREAS, Quality Equipment Sales & Service is the lowest responsive bidder for the requested list of additional equipment; and WHEREAS, Seward City Code 6.10.120(B) exempts from competitive procurement requirements,major purchases when the City utilizes bids obtained from other governmental units. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to purchase a Ford F-350 XL from Cal Worthington Ford in the amount of$32,352.00 less $9,000 for trade-in for a net cost of$23,352, with funding to come from the Motor Pool Fund reserves. 2ti' CITY OF SEWARD, ALASKA RESOLUTION 2016-015 Section 2. The City Manager is hereby authorized to trade in the city's vehicle#507 to Cal Worthington Ford at a trade-in value of$9,000. Section 3. The City Manager is hereby authorized to purchase installed essential equipment from Quality Equipment Sales & Service in the amount of$12,850. Section 4. Funding in the amount of$36,202 is hereby appropriated from the Motor Pool Internal Service Fund net asset account no. 03000-0000-3400 to the capital equipment account no. 03000-0000-8103. Section 5. In accordance with Seward City Code 6.10.120(B),this purchase is exempt from competitive procurement requirements in accordance with the recitals above which are incorporated herein. Section 6. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of February, 2016. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Agenda Statement 0c SFw q9 Meeting Date: February 22, 2016 41: ►' `�o To: Seward City Council f'` 4�ASKP Through: Jim Hunt, City Manager iya 01(1 From: John Foutz, Electric Utility Manager Agenda Item: Replace Vehicle #507 with a Ford F-350, trade-in to the dealership the old vehicle and add required aftermarket equipment BACKGROUND &JUSTIFICATION: In a recent Motor Pool budget work session, the administration provided justification for replacement of the existing electric utility's linemen truck. The 2008 vehicle has more than 106,000 miles, and has required repair costs of more than $20,000. Research into an appropriate replacement vehicle included careful consideration of the length of the vehicle, functionality and appropriate cab size. The department reviewed the results of the State's competitive procurement process for a class 147 crew cab SRW 1 ton 4X4 truck(see Attachment 1 and 2). The three lowest bidders on the State's procurement are Cal Worthington, followed by Anchorage Chrysler and Alaska Sales and Service (Chevrolet). Staff contacted the dealers to consider the option of including trading in of the old truck,at the time of purchase. Two dealerships agreed to offer a bid with trade-in,and the third declined to bid. The declining bidder was not the lowest dealership on the state's procurement list. Cal Worthington Ford offered the lowest sale price and the highest buy-back price(see Attachment 3). The electric department obtained quotes to provide and install the essential equipment needed to perform the duties of this vehicle, and the lowest bid was from Quality Equipment Sales and Service (see Attachment 4). INTENT: To replace vehicle#507 with a reliable vehicle that will save the City money in repair costs. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan X 2. Strategic Plan X 3. Other (list): 2016 Motor Pool Fund X FISCAL NOTE: The Motor Pool work session identified the need to replace the electric utility linemen truck. However,the 2016/2017 Budget did not appropriate any funds for the purchase of vehicles and/or equipment, pending the outcome of the Motor Pool work session. Therefore, funding for this purchase requires appropriation from Motor Pool Fund reserves. Approved by Finance Department: Y , Z P�z�Gu ATTORNEY REVIEW: Yes No X Not Applicable RECOMMENDATION: 201 Io - " O 1 To approve the purchase of a new truck from Cal Worthington Ford, including trade in of the old truck, and the purchase and installion of accessory equipment from Quality Equipment Sales and Service. ')f) CLASS 147 USE CLASS 148 IF DUAL REAR WHEEL CREW CAB SRW 1 TON 4X4 Standard Equipment:Class 147CC 1 Ton Crew Cab 4x4 Replacing Vehicle: Color: OEM White(Any other color requires prior authorization) Alaska Sales& Service Cal Worthington Ford Anchorage Chrysler Darkest of OEM Manufactures Standard Cloth Upholstery Interior(cloth or cloth with vinyl trim) Contact: Richard Dixon Contact: Ray Marcum Contact:Calvin Towns Seating for minimum offve(5)including driver 1300 East 5th Avenue 431 Unga Street 2601 E. 5th Avenue 8-Foot Bed(Long Box) Anchorage ,Alaska 99501 Anchorage, Alaska 99501 Anchorage Alaska 99501 GVWR: Minimum 9,900 Pounds Phone:265-7535 Phone: 793-8213 Phone: 907-276-1331 Four Wheel Drive (4x4) Fax:265-7507 Fax:793-8255 Fax: 907-276-4191 Engine: Gas V8 richardd @aksales.com fleetoil @aol.com calvintownsllaDamail.corrl 40/20/40 Split Bench Cloth Front Seat Manufactures Standard Cloth Rear Seat Model:Silverado 1WT Model:F350 XL Model:Ram 2500 Model:CK35943 Model: W3B Model: DJ7L92 Rubberized Vinyl Flooring Engine: 6.0V-8 Enqine:6.2 V-8 Engine:V-8 AirConditioning Cruise Control/Tilt Wheel $ 32,928.00 $ 30,852.00 $ 31,391.00 Chevrolet Ford C:hrvclarlr)nrina Power Windows/Power Door Locks Bid Bid Bid Keyless Remote Entry w/2 Fobs Mirrors:Outside-TrailerTow Power/Heated mirrors left and right,driver adjustable $32,928.00 $32,352.00 No Bid OEM Up-Fitter Switches Snow Plow Prep Package Trade In Trade In Trade In OEM Trailer Hitch Package Spray In Bed Liner $7,000-$8,000 $9,000.00 No Bid $32,928.00 $30,852.00 $31,391.00 AVAILABLE OPTIONS 0 Turbo Diesel Engine O 6.5'Bed(Standard Box)in lieu of 8'box 0 Cloth Bucket Seats with Center Console(See Dealer Notes) 0 OEM Stereo with CD and Hands Free Communication System 0 OEM Backuo Camera system O OEM Trailer Brake Controller O Privacy Glass O OEM or Dealer Installed Auto Start O Anti-Freeze-Long Life Coolant to a minimum-50 demee orotection 0 Shinning to Fairbanks 0 Shipping to Juneau (See Dealer Notes For Non State of Alaska purchase) 1=Yes 0=No Quality Equipment Sales & Service LLC ESTIMATE# 11801 South Gambell Street Anchorage, AK. 99515 034579 Phone -907-349-6215 Fax -907-349-2332 Quality Products,Quality Service ESTIMATE FOR SERVICES Estimate Date/Time : 02/03/2016 12:53PM Seward, City of 2016 Ford -350 Super Duty Lic# : Odometer In: 0 PO Box 167/6TH & MADISON Unit#f : Seward,AK 99664 VIN# : Office 907-224-4058---- FAX 907-224-5051 Part Description/Number Qty Sale Extended Labor Description Hours Extended 56 CA,SRW SERVICE BODY ***Discount*** WARWS298-M-SW-F 1.00 6,200.00 6,200.00 $441.91 off parts SR-M SURFACE MOUNT,DIFFUSED HEADACHE RACK N/A 250.00 BACK UP LIGHT KIT CUSTOM HEADACHE RACK, RIG98000 1.00 175.00 175.00 FABRICATED AND INSTALLED 10" E SERIES SPOT WITH SERVICE BODY RIG110212 1.00 365.00 365.00 INSTALL BACK UP ALARM 1.50 150.00 GOLUGHT-STRYKER-500,000 CANDLE POWER WITH 12V DASH REMOVE TRUCK BOX 1.50 150.00 MOUNT REMOTE CONTROL GL-3100 1.00 525.00 525.00 INSTALL SERVICE BODY 4.35 500.00 14" LED STROBE LIGHT BAR LED LIGHTBAR 1.00 310.00 310.00 INSTALL HEADACHE RACK 1.00 115.00 WARN HEAVY DUTY BUMPER WITH 12k WINCH INSTALL BACK UP LIGHTS 1.50 172.50 WARN BUMPER 1.00 3,500.00 3,500.00 ALARM-BACKING,510 LDW-TB, INSTALL 10" LIGHT FOR IN BED 1.00 115.00 97db LIGHT TH052000033 1.00 39.41 39.41 INSTALL GO LIGHT,TO BE 1.50 172.50 MOUNTED ON HEADACHE RACK INSTALL LED LIGHT BAR ON 1.50 172.50 HEADACHE RACK REMOVE EXISTING BUMPER AND 2.00 230.00 REPLACE WITH HEAVY DUTY WINCH BUMPER MISC. PAINT AND SUPPLIES N/A 150.0(1 Page 1 of 2 01.12.08 esttwit-with hours Quality Equipment Sales & Service LLC ESTIMATE # 11801 South Gambell Street 034579 Anchorage, AK. 99515 Phone-907-349-6215 Fax-907-349-2332 Quality Products,Quality Service ESTIMATE FOR SERVICES Estimate Date/Time : 02/03/2016 12:53PM Seward, City of 2016 Ford-350 Super Duty Lic# : Odometer In: 0 PO Box 167/6TH &MADISON Unit# : Seward,AK 99664 VIN # : Office 907-224-4058 ---- FAX 907-224-5051 Part Description/Number Qty Sale Extended Labor Description Hours Extended Parts : $ 11,114.4 Labor : $ 2,177.50 Discount: $ 441.91 Total : $ 12,850.0G Motor vehicle repair practices are regulated by ❑Thls vehicle received YOU ARE ENTITLED TO A PRICE ESTIMATE FOR THE REPAIRS YOU HAVE chapter ATCP 132,Wis.Adm.Code,administered without face to face AUTHORIZED.THE REPAIR PRICE MAYBE LESS THAT THE ESTIAMTE,BUT WILL the Bureau of Consumer Protection,Wisconsin customer contact NOT EXCEED THE ESTIMATE WITHOUT YOUR PERMISSION.YOUR SIGNATURE Dept.of Agriculture,Trade and Consumer WILL INDICATE YOUR ESTIMATE SELECTION. Protection,P.O.Box 8911,Madison,Wisconsin 1 I request an estsnate In writing before you begin repair 53708-8911 Shop Representative 7 Please proceed with repairs,but cal me before continuing if the price will Having authority to do so I hereby ader the above produ.'is and so vices,pats and labor exceed I arid grant permission to you endler you employees to operate the vehicle desabed fa 3.I do not want an estimate the purpose of testing and/or inspection.I agree to pay cash when the work is completed or to pay on other terms satisfoctay to you.Until paid in full,the amount owing on this Do you want the replaced parts you are entitled to ❑Yes❑No work shat constitute a lien on the motor vehicle.If collection Is made by suit or otherwise, I agree to pay storage and collection and reasonable attorney's fees. Customer Sign: Payment will be made by❑Cash❑Check❑Credit❑Card Charge Date: Call when vehicle Is ready❑Yes❑No Page 2 of 2 01.12-06 estlwil with hours Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2016-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING FUNDS FROM THE ALASKA STATE LIBRARY FOR A CONTINUING EDUCATION GRANT IN THE AMOUNT OF $1,500.00,AND APPROPRIATING FUNDS WHEREAS, in 2015 the Alaska State Library sought applications for the Continuing Education Grant from public library staff; and WHEREAS, the Alaska State Library encourages use of this annual grant to meet the continuing education requirement for the Public Library Assistance Grant for public library directors; and WHEREAS, the Continuing Education Grant is an ongoing grant program that reimburses the cost of training through a conference, course or event and the reimbursement for out of state training will not exceed $1,500; and WHEREAS, the director of the Seward Community Library & Museum requested and was granted a Continuing Education Grant to attend the Association of Tribal Archives, Libraries and Museums 2015 International Conference of Indigenous Archives, Libraries and Museum in Washington D.C. on September 9-15, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to accept a Continuing Education Grant from the Alaska State Library for travel costs for the Seward Community Library Museum. Section 2. Funding in the amount of$1,500.00 is hereby received and appropriated from State grant revenue account no. 01000-1500-4252-0014 to travel account no. 01000-1500-7302- 0014. Section 3. This resolution shall take effect immediately, and is retroactive to December 31, 2015. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 22nd day of February,2016. // _1 Agenda Statement r y of SF`L Meeting Date: February 22, 2016 1_. `�PC To: City Council *"' 4tASwP Through: City Manager, Jim Hunt From: Library Museum Director,Valarie Kingsland Agenda Item: Accepting Funds from the Alaska State Library for a Continuing Education Grant BACKGROUND& JUSTIFICATION: The Alaska State Library annually seeks applications for the Continuing Education Grant from public library staff and encourages public library directors to use this grant to meet the continuing education requirement for the Public Library Assistance Grant. The Seward Community Library and Museum receives the Public Library Assistance Grant annually. The Continuing Education Grant is an ongoing grant program that reimburses the cost of training through a conference, course or event. The reimbursement for out of state training is not to exceed $1,500. The Alaska State Library approved the Seward Community Library & Museum Director's request for a Continuing Education Grant to attend the Association of Tribal Archives, Libraries and Museums 2015 International Conference of Indigenous Archives, Libraries and Museum in Washington D.C. on September 9-15, 2015. The grant report and receipts were turned in December 2015. INTENT: Council approval to receive and appropriate grant funds to reimburse up to $1,500.00 of the cost for the Library Museum Director to attend the 2015 International Conference of Indigenous Archives, Libraries and Museum in Washington D.C. on September 9-15, 2015, from the Alaska State Library. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan (3.7.1): Support efforts to continuously improve X the quality of educational facilities and services. 2. Strategic Plan (pg12):"...expand Library Services,.... " X 3. Other (list): X FISCAL NOTE: The City received grant funds covering 77% of the travel expeth the remainder coming from the Library budget in 2015. Approved by Finance Department: ATTORNEY REVIEW: Yes No X Re.S 2(11(o — Ot 1p RECOMMENDATION: City Council accept funds from the Alaska State Library for a Continuing Education Grant in the Amount of$1,500.00. 3° *v�'�or,Ty� THE STATE Department of Education & ����7%�' Early Development M °fALASI�:A _ Division of Libraries,Archives&Museums r GOVERNOR SEAN PARNELL 344 West Third Avenue STE 125 Anchorage,Alaska 99501-2338 ALAS‘', Main:907.269-6570 Fax:907.269-6580 August 4, 2015 Valarie Kingsland Seward Community library and Museum P 0 BOX 2389 Seward, Alaska 99664 Dear Valarie, Congratulations!The State Library has reviewed your FY2015 continuing education application and has awarded Federal funds in the amount of up to$1,500.00 for you to attend the 2015 Conference of Indigenous Archives, Libraries and Museums to be held in Washington, D.C.We are delighted that your library will receive this grant. The State Library uses federal funds received from the Institute of Museum and Library Services (IMLS)to pay for continuing education grants. Please read the second page in this packet carefully. In order to use IMLS funds to reimburse your continuing education costs,you must attend at least one training session that falls under the topics listed on that form. Once you have completed your continuing education,you must submit the grant reimbursement form, any required receipts,and your final report about the training you attended. These forms are available at http://library.state.ak.us/dev/grants.html You must submit a final report form in order to be reimbursed. If you have questions or need more information, please call me at 907-465-2916. Once again,congratulations and good luck with your continuing education. Sincerely, Julie Niederhauser Continuing Education Coordinator JN/paf 'I SPECIAL NOTICE FOR CONTINUING EDUCATION GRANT RECIPIENT Please be aware that you should attend training on AT LEAST ONE of the topics listed below. If you attended a conference using this grant, you will also be asked to supply a list of every training workshop or session that you attended.This form is included in the grant final report and reimbursement packet you will submit as the final step in this CE grant process.You can take this form with you and use it as a checklist during the conference. 1. Did you receive any TRAINING on the following topics? Check ALL that apply. Library Technology, Connectivity, and Services Automating library catalogs _x_Community information centers Computer hardware or software _x_Digitizing library collections GIS (geographic information systems) Interlibrary loan x Internet skills Negotiating licenses for commercial databases Networking computers Retrospective conversion of library catalogs Technical training in library computers programs Videoconferencing equipment and connections Other library technology topics:_Broadband Access/Community Partnerships&Collaboration/Program Evaluation/Internship Experiences_ Services for Lifelong Learning 24-7 Online reference services After school programs Babies and books programs Computer literacy training _English as a second language Homework help services _x_Information literacy training _x_Library program development techniques Literacy for children,adults,and families Online and distance education Summer reading programs Other lifelong learning topics: Services to People Who Have Difficulty Using Libraries _Assistive technologies and devices Bookmobiles _Computer van services _Outreach services _Prison and jail library services _Services for migrant workers or non-English speakers _Services to nursing homes and other institutions _Services to people with physical or learning disabilities Talking book services Other topics on serving special populations of patrons: 32- Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING FUNDS FROM THE ALASKA STATE MUSEUMS FOR A FY2016 GRANT-IN-AID INTERNSHIP GRANT IN THE AMOUNT OF $6,000.00 AND APPROPRIATING FUNDS WHEREAS, in 2015 the Alaska State Museums sought applications for the competitive Grant-In-Aid programs and the Seward Community Library and Museum submitted and application on June, 1, 2015 and was granted $6,000; and WHEREAS, the Seward Community Library and Museum partners with the Resurrection Bay Historical Society (RBHS) to care for their collections and RBHS has a collection of archival photographs that need to be cataloged, rehoused and organized and an intern will be hired to catalogue and rehouse the RBHS archival photograph collection; and WHEREAS, the Grant-In-Aid internship grant will be used in 2016 to provide stipend and housing support for the summer intern. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to accept a Grant-In-Aid Grant from the Alaska State Museums and appropriate funds to provide a stipend and housing support for an intern in the summer of 2016 for the Seward Community Library Museum. Section 2. Funding in the amount of$6,000.00 is hereby received and appropriated from the Alaska State Museums grant account no. 01000-1500-4252-0016 to account no. 01000-1500- 6000-0016. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of February, 2016. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor 39) Agenda Statement e Of Self• Meeting Date: February 22, 2016 :4 � �Po � .\, ,,1 To: City Council q�S+LA Through: City Manager, Jim Hunt From: Library Museum Director,Valarie Kingsland Agenda Item: Accepting Funds from the Alaska State Museums for a FY2016 Grant-In- Aid Internship Grant in the Amount of$6,000.00. BACKGROUND & JUSTIFICATION: The Alaska State Museums annually seeks applications for the competitive Grant-In-Aid programs. The Seward Community Library & Museum applied for the Grant-In-Aid Internship , program on June 1, 2015. A internship grant in the amount of$6,000.00 was awarded to the Seward Community Library&Museum on July 1, 20 IS The Grant-In-Aid Internship grant will be used in the summer of 2016 to provide stipend and housing support for an intern to work on cataloging and rehousing of the Resurrection Bay Historical Society photograph collections. The Resurrection Bay Historical Society collections are cared for through a partnership between the Seward Community Library and Museum and the Society. By accepting this funding the Seward Community Library and Museum agrees to include the statement "This project is supported by a Grant-In-Aid from the Alaska State Museums and to submit a Final Account Report on or before September, 20, 2016. INTENT: Council approval to receive and appropriate grant funds in the amount of$6,000.00 for a 2016 summer intern from the Alaska State Museums Grant-In-Aid Internship program. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan (3.7.1): Support efforts to continuously improve X the quality of educational facilities and services. 2. Strategic Plan (pg12):"...expand Library Services,.... " X 3. Other (list): X FISCAL NOTE: The funds from this grant will provide $4,000.00 in funding to hire an intern (stipend) and $2,000.00 to assist with housing. Approved by Finance Department: `,,�%�► �_ • ATTORNEY REVIEW: Yes No X RECOMMENDATION: g S 7-0 ((o — 0 (1 Accepting Funds from the Alaska State Museums for a FY2016 Grant-In-Aid Internship Grant in the Amount of$6,000.00 and Appropriating Funds. g \�or ris. THE STATE Department of Education OfALASKA & Early Development DIVISION OF LIBRARIES,ARCHIVES&MUSEUMS ' GOVERNOR BILL WALKER Alaska State Museums ALAS P.O.Box 110571 Juneau,Alaska 99811-0571 Main:907.465.2910 Fax:907.465.2151 July 1,2015 Valerie Kingsland PO Box 2389 Seward,AK 99664 Dear Valerie We are pleased to inform you that your FY 2016 Grant-In-Aid application has been funded in the amount of$6,000.This amount funds the$4,000 internship stipend for a summer intern and$2,000 to assist with housing as requested in your application. Grant awards will be made in one lump sum payment,which will be issued in late August.However,previous recipients of GIA funds whose projects are still outstanding will not receive this year's funding until the previous year's Final Accounting Report has cleared our accounting department. Important. Please read carefully. By accepting this award,your institution agrees to: 1. Request in writing(email is acceptable)PRIOR to action,any significant changes in terms or conditions of the grant.(i.e.,changes in a budget line item that exceeds 10%of that line item--if the change is greater than$200;changes of contractors,project director,etc.) 2. Include the statement"This project is supported by a Grant-In-Aid from the Alaska State Museums"in any promotional materials associated with the project. 3. Submit a Final Account Report postmarked or emailed on or before Sept.30,2016. 4. The State of Alaska is the source of funding for this agreement,as per 4 AAC 58.200-58.260. By accepting this award or agreement,the recipient may become subject to the audit requirements of Alaska Administrative Code 2 AAC 45.010. As a result,the recipient may be required to provide for an audit and to permit independent auditors to have access to their records and financial statements. The grantee should consult with an independent auditor for assistance in determining audit requirements for each fiscal year. Please call if you should have any questions.Congratulations! Sincerely, Scott Carrlee Curator of Museum Services Alaska State Museums 1-888-913-6873 ASM Internship Grant #5 COMPLETE Collector:Web Link(Web Link) Started:Saturday, May 30,2015 3:47:32 PM Last Modified:Saturday, May 30,2015 4:20:19 PM Time Spent:00:32:46 IP Address:209.124.130.17 PAGE 2: About your institution X73: Grant-in-Aid Application Organization Name Seward Community Library & Museum Physical Address of Organization 239 Sixth Ave, Seward, AK 99664 Mailing Address (if different) PO Box 2389, Seward, AK 99664 Director or Chief Administrator Valarie Kingsland, Director; Heather McClain, Collections Coordinator Telephone Number 907-224-3902 Museum; 907-224-4082 Library Fax Number 907-224-3521 E-mail Address libmus @cityofseward.net Web Site URL www.cityofseward.us/library Indicate which months of the year you are open January-December Summer Open Hours Museum: T-S 10:OOa-5:OOp; Library:M-S 10:00-6:OOp Winter Open Hours Museum: T-F 12:00-1:OOp, S 12:00-4:OOp; Library: T-Th 11:OOa-8:OOp, MFS 11:OOa- 6:OOp Number of paid full-time staff 3 Number of paid part-time staff 1 Number of volunteer staff 0 Admission Charge Adults - $5.00, Children - Free under 12 Annual Visitation 6,865 04: Control of Institution Who governs your institution? City or Borough, Non-profit organization Who owns your collections? Non-profit organization Who owns your building(s)? City or Borough Who pays staff salaries? City or Borough Jl 1 / 2 ASM Internship Grant Q5: IRS Tax ID Number (Necessary in order to TIN 92-6000086 award grant) Email scott.carrlee @alaska.gov a state statement of tax status and/or copy of IRS Letter of Determination if a copy is not on file at the Alaska State Museum. PAGE 3: About the proposed internship Q6: Give a brief outline of the project you will have the intern work on. (Limit 2,000 characters) The Seward Community Library & Museum (SCLM) would like the intern to work with the Resurrection Bay Historical Society's (RBHS) archival photograph collection. Currently there are approximately 3,000 photographs entered into the Museum's PastPerfect database with varying levels of record completeness. The goal of the project is to complete an inventory of the collection and create more complete records in the database. Tasks will include cataloging, linking images, rehousing, and updating locations in database while under the guidance of the Collections Coordinator. Q7: How is this project important to your mission? (Limit 2,000 characters) This project is important to our mission to document, preserve, and make our collections accessible to the public. Eventually SCLM and RBHS would like to digitize the photograph collection and make them available online, and the process of doing a thorough inventory and updating catalog records will help us make this transition. `e : Who at your museum will be supervising the intern? The intern will be supervised by the Collections Coordinator and will be working in the Museum both in the museum work room and secure storage. The intern will be trained on how to enter information into the Museum's PastPerfect database and how to edit/incorporate information into the catalog records based on established cataloging procedures for the collections. 09: What type of housing will you be able to provide for the intern? If you need additional support for housing, please indicate what are the costs that will need to be paid for by the grant? (Limit 2,000 characters) We will be looking at renting a studio or one-bedroom apartment in Seward for the intern that is within walking distance of SCLM. We are confident that we will be able to secure housing. However, because our budget for the Museum is limited and rent in Seward averages $900 per month, we are requesting an additional $2000 for housing. 010: Financial Statement Institution's annual operating budget for most recently $545,822 completed fiscal year: $ Total income: $ No numbers available Total expenditures: $ No numbers available What is your institutions largest source of income? Unknown What is your institution's largest area of expenditures? Unknown 3C6 2 / 2 Sponsored by: Seward Historic Preservation Commission CITY OF SEWARD,ALASKA RESOLUTION 2016-018 A RESOLUTION OF THE CITY COUNCIL OF CITY OF SEWARD ALASKA, ACCEPTING 2015 TRAVEL AND TRAINING GRANT FUNDS FROM THE STATE HISTORIC PRESERVATION OFFICE (SHPO) IN THE AMOUNT OF$561.44,AND APPROPRIATING FUNDS WHEREAS, the State of Alaska Office of History and Archaeology sought applications for a matching Certified Local Government Historic Preservation Fund: Travel and Training Grant through the State Historic Preservation Officer on June, 30, 2015 for the purposes of the National Historic Preservation act of 1966; and WHEREAS,the City of Seward is a Certified Local Government with a Seward Historic Preservation Commission; and WHEREAS,the purpose of the travel and training grant assistance was to allow certified local government historic preservation staff and board members to participate in the Alaska Historic Preservation Conference in Anchorage on October 20-22,2015; and WHEREAS, the grant was awarded to the City of Seward on September 9, 2015 for a total project cost of$1,133.00, with the grant covering $561.44, and the City providing matching funds for the remaining costs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to accept a SHPO Historic grant in the amount of$561.44 from the State of Alaska for the Seward Historic Preservation Commissioners to attend the 2015 Alaska Historic Preservation Conference. Section 2. Funding in the amount of$561.44 is hereby received and appropriated from State grant account no. 01000-1500-4252-0014 to account no. 01000-1500-7302-0014. Section 3. This resolution shall take effect immediately, and is retroactive to December 31, 2015. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 22nd day of February,2016. 3c Agenda Statement •yof sets, Meeting Date: February 22, 2016 u�,;MR'w4`pa To: City Council ' 4LASKP Through: Seward Historic Preservation Commission From: Library Museum Director, Valarie Kingsland Agenda Item: Accepting Funds from the State Historic Preservation Officer of the State of Alaska for a FY2015 Historic Preservation Fund: Travel and Training Grant in the Amount of$561.44 BACKGROUND & JUSTIFICATION: The State of Alaska Office of History and Archaeology(OHA)sought applications for a matching Certified Local Government(CLG)Historic Preservation Fund:Travel and Training Grant through the State Historic Preservation Officer for the purposes of the National Historic Preservation act of 1966. The purpose of this matching travel/training grant assistance was to allow Certified Local Government (CLG) historic preservation staff and board members to participate in a training opportunity by attending the Alaska Historic Preservation Conference held in Anchorage,October 20-22, 2015. The grant was awarded to the City of Seward on September 9, 2015 for a total project cost of $1,133.00, including local matching funds provided in the library budget, for travel and training expenses for the Seward Historic Preservation Commissioners and staff to attend the conference. Seward Historic Preservation Commission Chair, Linda Lasota, Vice Chair John French, Commissioner Fred Woelkers attended the conference. INTENT: Accept a travel and training grant for the Seward Historic Preservation Commission participation in the Alaska Historic Preservation Conference held in Anchorage, October 2015. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (3.9.1.2): Encourage the recognition, rehabilitation and preservation of prehistoric and historic sites, transportation routes, trails, buildings, and artifacts. Support the 1. Seward Historic Preservation Commission's (SHPC) efforts to raise X public awareness regarding the inventory of local historic properties; those properties listed on local, state and national registers; and benefits of placing properties on these registers. 1-\o Strategic Plan (pg13): "Encourage the Recognition Rehabilitation 2 and Preservation of Historic Sites and Buildings. "and "Support the X Historic Preservation Commission's efforts to raise public awareness regarding local historic property. " 3. Other (list): X FISCAL NOTE: This grant offsets City matching funds, to cover the travel costs for commissioners to attend this conference. Approved by Finance Department: )44,2,1; 4,.t J ATTORNEY REVIEW: Yes No X RECOMMENDATION: V,s, 'y0((p - 01 City Council accepting Fundm the State Historic Preservation Officer of the State of Alaska for a FY2015 Historic Preservation Fund: Travel and Training Grant Lk 1 Historic Preservation Fund: Travel & Training Grant State-Local Grant Agreement CFDA # 15.904 HPF Project # 15010 This grant agreement is between the State of Alaska, by and through the State Historic Preservation Officer for purposes of the National Historic Preservation Act of 1966, as amended (P.L. 96-515). Hereafter, the State,and, ('it;:nti Sete a rit FIN q 2 -60oo o8(A Hereafter,the Grantee P.O. Box 2389 Seward, AK 99664 Article 1. Grant Title: Alaska Historic Preservation Conference Article 2. Appendices: Appendices referred to and/or attached with this agreement are considered part of the agreement. Article 3. The grant application submitted by the Grantee is made a part of this agreement by this reference. Article 4. Performance of Services 3.1 Appendix A sets forth the scope of work to be performed by the Grantee. 3.2 Appendix B sets forth the project budget. 3.3 Appendix C sets forth the reports that must be supplied to the State, information on volunteers and donations,as well as photographs and other publications used with grant projects. 3.4 Appendix D sets forth the payment schedule for disbursement of funds and a list of enclosures,including: Assurances Non-Construction Programs; Certifications Regarding Debarment, Suspension and Other Responsibility Matters,Drug-Free Workplace Requirements and Lobbying; Statement of Willingness to Comply with Requirements of Federal Grant,and other applicable Federal or State statutes. 3.5 Appendix E sets forth standard provisions. Article 5. Period of Performance: The period of performance of the grant agreement begins and ends December 31. 2015 Article 6. Consideration 5.1 The estimated total cost of the project is$ 1.133 The estimated Federal share(60%)of the project is $ 680 The estimated non-federal share(40%)of the project is $ 453 5.2 In full consideration of Grantee's performance under this grant agreement, the State shall apply to the National Park Service for sixty percent(60%) of the estimated total cost of the project or sixty percent(60%)of the actual total cost of the project,whichever is less,in accordance with Appendix B and Appendix D of this agreement. 5.3 An administrative charge,which may vary but will not exceed 8.5% of the total direct costs,shall be assessed and retained by the State. 5.4 Ten percent(10%)of the total payment to Grantee may be withheld until final products and completion reports have been submitted and approved. Rev:Aug 2015 }ffP St ate-Local Agreement_Training Grant Page 1 5.5 To bill the State,the Grantee shall reference the HPF Project Number and mail the reimbursement request with accompanying documents to: Department of Natural Resources Division of Parks and Outdoor Recreation Office of History and Archaeology 550 West 7th Avenue, Suite 1310 Anchorage,AK 99501 IAN: 92-6000086 FOR DNR USE ONLY Grantee Information and Signature Grant Tracking Data Name of Entity AWD City of Seward �, LOC ignatur: UWA GRT Typed or Printed Name and Title Authority j(471-1 1 S. /4K,n f State of Alaska Information and Signature . Source RD Department of Natural Resources Encumbrance No. Division of Parks and Outdoor Recreation Financial Coding Office of History and Archaeology Vendor No. Signature Project Name: Alaska Historic Preservation Conference Typed or Printed Name and Title Grant Purpose: Education&Training Judith E. Bittner, State Historic Preservation Officer NOTARY STATEMENT This certifies that on the 4th day of September,2015,before me a Notary Public in and for the State of Alaska,duly commissioned and sworn,personally appeared James S Hunt who executed and acknowledged this instrument on behalf of the City of Seward The said iamec Hunt ,after being duly sworn according to law, stated under oath that he/she is the City Manager and that he/she executed and acknowledged the same freely and voluntarily as the free and voluntary act and deed on behalf of the City of Seward WITNESS my hand and official sea a day and year in this certificate first above written. uo ,� /)1 Signatu : Notary Public Public JACKIE KIE C.WILDE �i /Air State of Alaska My commission expires O Eck My Commission Expires Aug 12.2018 4I) Rev:Aug 2015 HFP State-Local Agreement_Training Grant Page 2 Appendix A: Scope of Work HPF Project Name: Alaska Historic Preservat on Conference Sponsor: Cit■ of Seward HPF Project Number: 150 I') Recipient agrees to travel and attend the Alaska Historic Preservation Conference which will be held in Anchorage October 20-22,2015. Recipient is responsible for arranging his/her own travel, lodging,etc. in accordance with the entity's grant application. Timelines Project Deliverables Sept 2015 Arrange travel and lodging in advance of conference. Register online for conference. Oct 2015 Travel and attend conference. December 31,2015 Submit to the Office of History and Archaeology: 1) A brief narrative report describing activities accomplished with these grant funds. For example: Describe who attended this training,why it was deemed important to your community,and what may be achieved by having obtained the training. 2) Only one combined billing(a final)with backup documentation of all travel and training expenses incurred by staff and/or commission members seeking reimbursement under this grant agreement. Appendix B: Travel& Training Budget Cost Categories Totals Personal Services 0 Travel 290 Per Diem: Meals 300 Per Diem: Lodging 404 Other:Taxi 50 Total Direct Costs 1,044 8.5%State Indirect 89 Total Project Cost 1,133 40%Sponsor Share 453 60%Federal Share 680 Minus State Indirect 89 Potential Reimbursement 591 Rev:Aug 2015 HFP State-Local Agreement Training Grant Page 3 Appendix C: Reporting and Other Requirements Narrative Reports: The Grantee shall submit quarterly narrative reports over the course of the grant, as well as a final report summarizing project activities conducted with these grant funds. Reports are due within thirty(30) days following the quarter, and within thirty (30) days after project completion or end of project period, whichever occurs first. Financial Reporting: Requests for project reimbursement may be submitted as often as quarterly. Each request must be accompanied by a narrative report for the corresponding period, a completed Summary of Documentation form, and relevant backup financial documentation (e.g.: copies of invoices, receipts, checks paid to vendors, payroll ledgers, timesheets). Volunteers and Donations: Donated labor, equipment or materials shall be adequately documented for reimbursement and match purposes. Documentation from the Grantee is required: name(s) of persons donating goods or services, dates, work performed or items donated, valuation of donation, etc. Photographs and Publications: The State reserves the right to use photographs of grant- assisted projects in future publications or reports. Grantee shall acknowledge State and Federal support in publications regarding the grant-assisted project with language such as: This project was funded in part by the Alaska Department of Natural Resources, Office of History&Archaeology and the National Park Service. Appendix D: Payment Schedule and Enclosures The State agrees to reimburse the Grantee a sum not to exceed an amount estimated for documented eligible project costs as delineated in the project budget shown in Appendix B. Reimbursement: Payment shall be made to the Grantee on a cost reimbursement basis. Requests for reimbursement complete with all necessary backup documentation shall be processed by the State within 30 days of Grantee submittal. Retainage: A sum representing ten percent (10%) of the total grant amount may be held in reserve until acceptable completion of this grant project. Upon receipt of acceptable final narrative and financial reports and any final products, the State shall process final reimbursement to the Grantee. Any grant funds not utilized for the specific purposes stated in the agreement shall be retained by or returned to the State. Grantee must complete and return the following enclosed documents. X Assurances: Non-Construction Programs X Statement of Willingness to Comply with Requirements of Federal Grant X Certifications Regarding Debarment, Suspension and Other Responsibility Matters, Drug-Free Workplace Requirements and Lobbying LA Rev:AuR 2015 TIPP State-Local Agr,,,mcni Training Grout Pago 4 Appendix E: Standard Provisions Article 1. Definitions. In the grant agreement, attachments, and amendments, "Certifying Officer" means the person who signs this grant agreement on behalf of the Department and includes a successor or authorized representative. Article 2. State Saved Harmless. The Grantee shall indemnify, save harmless and defend the State, its officers, agents and employees from liability of any nature or kind, including costs and expenses, for or on account of any and all legal actions or claims of any character whatsoever resulting from injuries or damage sustained by any person or persons or property as a result of any error,omission or negligent act of the Grantee relating to its performance of this grant. Article 3. Inspections and Retention of Records. The State may inspect, in the manner and at reasonable times it considers appropriate, all of the Grantee's facilities, records and activities under this grant agreement. Article 4. Disputes. Any dispute concerning a question of fact arising under this grant agreement, which is not disposed of by mutual agreement, shall be decided without bias by the Certifying Officer. The decision shall be in writing and mailed or otherwise furnished to the Grantee. The decision of the Certifying Officer is final and conclusive, unless,within 30 days from the date of receipt of the decision, the Grantee mails or otherwise furnishes a written appeal to the Commissioner of the Department. The Commissioner shall hear the appeal. The decision of the Commissioner is final and conclusive, unless it is fraudulent or not supported by substantial evidence. In any proceeding under this Article,the Grantee has a right to offer evidence in support of its appeal. Pending final decision of a dispute, the Grantee shall proceed with the Performance of the grant agreement in accordance with the Certifying Officer's decision. Article 5. Equal Employment Opportunity(EEO). The Grantee may not discriminate against any employee or applicant for employment because of race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy or parenthood. The Grantee shall post in a conspicuous place, available to employees and applicants for employment, a notice setting out the provisions of this paragraph. The Grantee shall state, in all solicitations or advertisements for employees to work on State- funded projects,that it is an equal opportunity employer and that all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy or parenthood. The Grantee shall include the provisions of the EEO article in every contract relating to this grant agreement and shall require the inclusion of these provisions in every agreement entered into by any of its contractors, so that those provisions will be binding upon each contractor and subcontractor. Article 6. Termination. The Certifying Officer, by written notice may terminate this grant agreement, in whole or in part, when it is in the best interest of the State. The State is liable only for payment in accordance with the provision of this agreement for services rendered before the effective date of termination. The agreement may be terminated consistent with applicable provisions found in 2 CFR 200.339 through 200.342. Rev:Aug 2015 HFP State-Local Agreement_ mining(irent Page 5 Article 7. No Assignment or Delegation. The Grantee may not assign or delegate this grant agreement, or any part of it, or any right to any of the money to be paid under it, except with the written consent of the Certifying Officer. Article 8. Payment of Taxes. As a condition of this grant agreement, the Grantee shall pay all Federal, State and Local taxes incurred by the Grantee and shall require their payment by any contractor or any other persons in the performance of this grant agreement. Article 9. Worker's Compensation Insurance. The Grantee shall provide and maintain worker's compensation insurance as required by AS 23.30 for all employees engaged in work under this grant agreement. The Grantee shall require any contractor to provide and maintain worker's compensation insurance for its employees as required by AS 23.30. Article 10. Insurance. The Grantee is responsible for obtaining any necessary liability insurance. Article 11. Current Prevailing Rates of Wage and Employment Preference. Certain grant projects are constrained by the provision of Alaska Statute 36: PUBLIC CONTRACTS. To the extent that such provisions apply to the project that is the subject of this grant agreement, the Grantee shall pay the current prevailing rates of wage to employees as required by AS 36.05.010. Further, in accordance with AS 36.10.010,the work force employed in the completion of this project shall be 95%local residents where they are available and qualified. If 10 or fewer persons are employed, then 90%of the project work force shall be local residents where they are available and qualified. Article 12. Budget Flexibility and Amendments. Notwithstanding the provisions of Article 16, "Changes," the Grantee may revise the project budget in Attachment B without a formal amendment to this agreement. Such revisions are limited to a maximum of 10%of the total amount of this agreement or$10,000, whichever is less over the entire term of this agreement. Such budget revisions shall be limited to changes in existing budget line items, and the creation of new budget line items that are within the scope of the project. Budget revisions may not be used to increase any budget item for project administrative expenses. Changes to the budget beyond the limits authorized by this provision may only be made by a formal amendment to this agreement. Article 13. Governing Law. This grant agreement is governed by the laws of the State of Alaska and the United States of America. The Grantee shall perform all aspects of this project in compliance with all appropriate laws and regulations. The Grantee is responsible to obtain all permits required for the construction and operation of this project from federal, etatsa, nr loon!govornmonta. Article 14. Officials Not to Benefit. No member of or delegate to Congress or the Legislature, or officials or employees of the State or Federal government may share any part of this grant agreement or any benefit to arise from it. Article 15. Covenant Against Contingent Fees. The Grantee warrants that no person or agency has been employed or retained to solicit or secure this grant agreement upon an agreement or understanding for a commission, percentage, contingent free, or brokerage Rev:Aug 015 S IIFP Slate-Local Agreement 'raining Grant Page 6 except employees or agencies maintained by the Grantee for the purpose of securing business. For the breach or violation of this warranty, the State may terminate this grant agreement without liability or in its discretion, deduct from the grant agreement price or consideration the full amount of the commission, percentage, brokerage, or contingent fee. Article 16. Changes. Any changes which have been agreed to by both parties will be attached and made a part of this grant agreement by use of an amendment. Any such amendment must be dated and signed by both parties before the change is considered official and approved. Article 17. Public Purposes. The Grantee agrees that the project to which this grant agreement relates shall be dedicated to public purposes for its useful life. The benefits of the project shall be made available without regard to race, religion, color, national origin, age, physical handicap, sex, marital status, change in marital status, pregnancy or parenthood. Article 18. Site Control. If the grant project involves the occupancy and use of real property, the grantee assures that it has the legal right to occupy and use such real property for the purposes of the grant, and further that this is legal access to such property. Article 19. Operation and Maintenance. Throughout the useful life of the project, the Grantee shall be responsible for the operation and maintenance of any facility, equipment, or other items acquired under this grant. Article 20. Assurance. The Grantee shall spend monies appropriated under this grant only for the purposes specified in the grant agreement. Article 21. Remission. The Grantee shall return all unexpended grant monies to the State within 90 days of the project completion. Article 22. Reporting Requirements. The Grantee shall submit progress reports to the Department according to the schedule established in this grant agreement. Article 23. Right to Withhold Funds. The Department may withhold payments under this grant agreement for any violation of the provisions of this grant agreement. Article 24. Sovereign Immunity. If the Grantee is an entity which possesses sovereign immunity, it has been required as a condition of this grant to irrevocably waive its sovereign immunity with respect to State enforcement of this grant agreement. The waiver of sovereign immunity, affected by a resolution of the entity's governing body, is hereby incorporated into this grant agreement. Article 25. Lobbying Activities. In accepting these funds, the Grantee agrees and assures that none of the funds will be used for the purpose of lobbying activities before the Alaska Legislature, United States Congress or other officiating bodies. Article 26. Audits. The grant is subject to 2AAC 45.010, single audit regulations for state grants. Rev:Aug 2015 HFP State-Local Agreement'1 raining Grant Page 7 OMB Circulars and Other Regulations.The following Federal regulations are incorporated by reference into this Agreement(full text can be found at http://www.ecfr.gov) a) Administrative Requirements: 2 CFR, Part 200— Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards b) Determination of Allowable Costs: 2 CFR, Part 200— Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart E c) Audit Requirements: 2 CFR, Part 200— Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F d) Code of Federal Regulations/Regulatory Requirements: 43 CFR 43,"Government wide Requirements for a Drug-Free Workplace" CFR Part 1400,"Non-Procurement Debarment and Suspension",previously located at 43 CFR Part 42,"Government wide Debarment and Suspension(Non- Procurement)" 43 CFR 18,"New Restrictions on Lobbying" 2 CFR Part 175,"Trafficking Victims Protection Act of 2000" FAR Clause 52.203-12,Paragraphs(a)and(b),Limitation on Payments to Influence Certain Federal Transactions 2 CFR Part 25,System for Award Management(www.SAM.gov)and Data Universal Numbering System(DUNS);and 2 CFR Part 170,"Reporting Subawards and Executive Compensation" Buy American Act.Pursuant to Section 307 of the Omnibus Consolidated Appropriations Act of 1997,Public Law 104-208, 110 Stat. 3009,Recipient agrees to follow the requirements in 43 CFR Part 12, Subpart E,Buy American Requirements for Assistance Programs; in the case of any equipment or product that may be authorized to be purchased with financial assistance provided using funds made available in this Act, it is the sense of the Congress that entities receiving the assistance should,in expending the assistance,purchase only American-made equipment and products. Non-Discrimination. All activities pursuant to this Agreement shall be in compliance with the requirements of Executive Order 11246, as amended; Title VI of the Civil Rights Act of 1964, as amended, (78 Stat. 252; 42 U.S.C. §§2000d et seq.); Title V, Section 504 of the Rehabilitation Act of 1973, as amended, (87 Stat. 394; 29 U.S.C. §794); the Age Discrimination Act of 1975 (89 Stat. 728; 42 U.S.C. §§6101 et seq.); and with all other federal laws and regulations prohibiting discrimination on grounds of race, color, sexual orientation, national origin, disabilities, religion, age, or sex. Minority Business Enterprise Development. Pursuant to Executive Order 12432 it is national policy to award a fair share of contracts to small and minority firms. NPS is strongly committed to the objectives of this policy and encourages all recipients of its Cooperative Agreements to take affirmative steps to ensure such fairness by ensuring procurement procedures are carried out in accordance with 43 CFR 12.944 for Institutions Rev:Aug 2015 HFP State-Local Agreement Training Qrant Page 8 of Higher Education, Hospitals and Other Non-Profit Organizations, and 43 CFR 12.76 for State and Local Governments. Rev:Aug 2015 IIFP State-Local Agreement_Train g Gtant Page 9 Historic Preservation Fund Matching Travel Grant for Historic Preservation Conference iJ ,,Tun,a .l. 4 &c44.tri,eAvtali-cm Grant #: 15019 CLG Name: City of Seward Supplier or Claimant Name Invoice Invoice or Date Check# Include copies of invoices, receipts, checks, timesheets or other Amount items as backup documentation. Liiica tasota (Historic Preservation \/ice Chair), Extended 10/22/15 Stay 2 nights ca 5101 201 50 10-22/15 Linda Lasota mileage 250 roundtrip C 575/mile 143.75 10/22/15 Linda Lastota Per diem S60/day x 1 person X 3 days 180.00 10/22/115 Fred Woelkers ( Commission Member) Registration fee 25.00 10/22/15 Fred Woelkers $60/day x 1 person X 1 days 60 00 10/22/15 John French (Commission Member) 2 nights lodging 201 60 10/22/15 John French per diem $60/day x 1 person X 3 days 180.00 Direct Costs for Billing Period x 8.5% State Indirect Cost Total Costs this Billing Period x 60% = Federal Share Less State Indirect Cost - _ Equals Sponsor Reimbursement % include all hosed rneniners and slati attendees on one "Summary" shoe; .nu; <aiach ti el.uti. I certify to the best of my knowledge that these claims are true and eligible costs for grant reimbursement. / rl^ r'3: //. CLG Signature \ Date ('. .,,t,'-CO VT: Ad, Lt.. .y. I (1,4,.-VLZA.v� . i f 1;),, Print or Type Name a?td Title 5t a46Comb, Seward Community Library & Museum () 907-224-4082 PH 1 907-224-3521 FAX PO Box 2389 1 239 Sixth Avenue Seward, AK 99664 e<G evF libmus @cityofseward.net nary M'. www.cityofseward.us/libmus Jean Ayers Grants Administrator, State of Alaska: DNR Division of Parks and Outdoor Recreation (907) 269-8694 Re: HPF Travel Reimbursement Dear Ms. Ayers, I attended one day (Oct 215t) of the Alaska Historic Preservation Conference held in Anchorage, Alaska on October 20-22, 2015. During that time I attended several informative and valuable sessions, including: • Economics of Historic Preservation w/ Donovan Rypkema • Preservation Incentives and Benefits w/ Donovan Rypkema • Learning to Sell Historic Preservation within your Community w/ Donovan Rypkema • Heritage Tourism Nationwide w/ Donovan Rypkema • Heritage Tourism in Alaska w/ Kathy Dunn • Developing Your Heritage Tourism Program w/ Niki Acevedo • Historic Preservation Planning w/ Kristine Bunnell It was a wonderful opportunity to learn about historic preservation issues from national and local experts as well as connect with others around the state involved in historic preservation advocacy and activities and/or who are serving on historic preservation commissions. Also attending were Linda Lasota, City of Seward Historic Preservation Commission Chair, and John French, City of Seward Historic Preservation Commission Vice Chair, for all three days. Fred Woeklers, member of the City of Seward Historic Preservation Commission, was able to attend one day. Respectfully, Valarie Kingsland, Director Seward Community Library & Museum PO Box 2389 Seward, AK 99664 907.224.4008 Sponsored by: Seward Historical Preservation Commission CITY OF SEWARD,ALASKA RESOLUTION 2016-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, PLACING THE EIDE-STOTKO HOUSE LOCATED AT 420 THIRD AVENUE ON THE SEWARD REGISTER OF HISTORIC PLACES WHEREAS,Seward City Council Ordinance No.95-10 established the Seward Register of Historic Places in order to locally recognize properties important to Seward's history; and WHEREAS,an application to list the Eide-Stotko House on the Seward Register of Historic Places has been submitted by James and Jill Herbert to the Seward Historic Preservation Commission for review and recommendation to the City Council; and WHEREAS,the Eide-Stotko House application has been reviewed and the recommendation approved by the Resurrection Bay Historical Society as per procedure for nomination to the Seward Register of Historic Places and reviewed by Seward City Planning Office; and WHEREAS, the Eide-Stotko House is an original structure built at 420 Third Avenue that was destroyed by fire in 1915 and rebuilt again as a family dwelling for occupation on the original foundation by January of 1918; and WHEREAS,the application contained extensive historic documentation that establishes that this structure has been home to six (6)families in the last 100 years; and WHEREAS, The Eide-Stotko House is eligible for placement on the Seward Register of Historic Places as a property associated with historic events or persons of local and state significance; and WHEREAS,the application has been reviewed,found in order and approved by resolution by the Seward Historic Preservation Commission on November 18,2015. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Eide-Stotko House is hereby placed on the Seward Register of Historic Places. Section 2. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 22nd day of February,2016. 6 3 Agenda Statement ofsF.` Meeting Date: February 22, 2016 a To: -City Council Q�Sj�P Through: Seward Historical Preservation Commission From: Library Museum Director, Valarie Kingsland Agenda Item: Recommending the Eide-Stotko House Located at 420 Third Avenue be added to the Seward Register of Historic Places BACKGROUND & JUSTIFICATION: The Seward City Council Ordinance No. 95-10 established the Seward Register of Historic Places in order to locally recognize properties important in Seward's history. An application containing extensive historic documentation for the last 100 years was submitted by James and Jill Herbert to the Seward Historic Preservation Commission for review and recommendation to the City CounciHordie that it be listed on the Seward Register of Historic Places. The Eide-Stotko House application has been reviewed and the recommendation approved by the Resurrection Bay Historical Society as per procedure for nomination to the Seward Register of Historic Places and was reviewed by Seward City Planning Office. The original structure of the Eide-Stotko house was built at 420 Third Avenue in 1915, and was destroyed by fire and rebuilt again as a family dwelling for occupation on the original foundation by January of 1918. It has been home to 6 families in Seward. The application has been reviewed, found in order and approved by resolution by the Seward Historic Preservation Commission in November 18, 2015. INTENT:City Council approve to add the the Eide-Stotko House on the Seward Register of Historic Places. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (3.9.1.2): Encourage the recognition, rehabilitation and preservation of prehistoric and historic sites, 1. transportation routes, trails, buildings, and artifacts. Support the X Seward Historic Preservation Commission's (SHPC) efforts to raise public awareness regarding the inventory of local historic properties; 5—\ those properties listed on local, state and national registers; and benefits of placing properties on these registers. Strategic Plan (pg13): "Encourage the Recognition Rehabilitation 2 and Preservation of Historic Sites and Buildings. "and "Support the X Historic Preservation Commission's efforts to raise public awareness regarding local historic property. " 3. Other (list): X FISCAL NOTE: There is no cost to the City of this transaction. Approved by Finance Department: Ile .,,L64 ATTORNEY REVIEW: Yes No X RECOMMENDATION: t2 ZO l ( - 0t91 Recommending that the City Council List the Eide-Stotko House Located at 420 Third Avenue on the Seward Register of Historic Places Sponsored by: Seward Historical Preservation Commission CITY OF SEWARD,ALASKA RESOLUTION 2015-005 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD,ALASKA,RECOMMENDING THAT THE CITY COUNCIL PLACE THE EIDE-STOTKO HOUSE LOCATED AT 420 THIRD AVENUE ON THE SEWARD REGISTER OF HISTORIC PLACES WHEREAS,City Council Ordinance No.95-10 established the Seward Register of Historic Places in order to locally recognize properties important in Seward's history; and WHEREAS, an application to place the Eide-Stotko House on the Seward Register of Historic Places has been submitted by James and Jill Herbert to the Historic Preservation Commission for review and recommendation to the City Council; and WHEREAS,the Eide-Stotko House application has been reviewed and the recommendation approved by the Resurrection Bay Historical Society as per procedure for nomination to the Seward Register of Historic Places and reviewed by Seward City Planning Office; and WHEREAS,an original structure built at 420 Third Avenue in 1915 was destroyed by fire and rebuilt again as a family dwelling for occupation on the original foundation by January of 1918. Application contained extensive historic documentation,in the last 100 years this structure has been home to 6 families; and WHEREAS,the application has been reviewed and found in order by the Seward Historic Preservation Commission. NOW, THEREFORE, BE IT RESOLVED BY THE SEWARD HISTORIC PRESERVATION COMMISSION that: Section 1. The Eide-Stotko House is eligible for placement on the Seward Register of Historic Places as a property associated with historic events or persons of local and state significance. Section 2. It is hereby recommended that the City Council list the Eide-Stotko House on the Seward Register of Historic Places. Section 3. This resolution shall take effect immediately upon its adoption. • CITY OF SEWARD,ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2015-005 PASSED AND APPROVED by the Seward Historic Preservation Commission of the City of Seward,Alaska,this 18th day of November, 2015. THE CITY OF SEWARD,ALASKA d Va40t, Linda Lasota, Chair AYES:French,Kurtz,Hepworth, Woelkers NOES: ABSENT: Chair Lasota, Erickson, Roach' ABSTAIN: ATTEST: J i hanna Kinne'MC ity Clerk / (City Seal) toss 00,e poaaC 4•pJ OF `�l� f • o°�V �� o 'd • i -o-- of n o � i SE AL • 0 1,y L a° � e o • • ov p(i s t?y m •`�,,1. 4FBEelflh(Z6. 61 Sponsored by: Staff CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION NO. 95-06 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION, ESTABLISHING APPLICATION PROCEDURES AND ELIGIBILITY CRITERIA FOR NOMINATIONS TO A SEWARD REGISTER OF HISTORIC PLACES; AND FORWARDING A PROPOSED ORDINANCE TO THE SEWARD CITY COUNCIL TO CREATE A SEWARD REGISTER OF HISTORIC PLACES WHEREAS, it is the responsibility of the Historic Preservation Commission to work toward the continuing education of citizens regarding local historic preservation and community history; and WHEREAS, the National Register of Historic Places is the official list of recognized properties judged against national standards, many local properties important in Seward's history do not meet national standards; and WHEREAS, listing properties on a local Seward Register of Historic Places will help change the way the community perceives its historic resources and encourage the efforts of private citizens and public officials to preserve these resources; and WHEREAS, the Historic Commission in conjunction with the Resurrection Bay Historical Society have developed an application procedure and eligibility criteria for nomination to a Seward Register of Historic Places. NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission that: Section 1. The following procedure will be used to nominate a property to the Seward Register of Historic Places: 1. Obtain an application (sample attached) and information brochure from the City Community Development Department, Seward Museum or Community Library. 2. Submit the completed draft application to the Resurrection Bay Historical Society for review, comments and recommendation to the Historic Preservation Commis- sion. 3. Submit final application to Seward Historic Commission for approval and recommendation to City Council. Seward Historic Preservation Commission Resolution No. 95-06 4. The City Council will add the property to the local register by resolution. Section 2. To be eligible for Seward Register of Historic Places consideration, the site, building, property, or structure must meet the following criteria: 1. Has attained National Register status; or 2. At least fifty years of age or achieved exceptional historical significance within the past 50 years, and a. Associated with historical events or persons of local, state or national significance; or b. Embodies the distinctive characteristics of a type, period, or method of construction, or that represents the work of a master, or that possess high artistic values, or that represent a significant and distinguishable entity whose components may lack individual distinction; or c. Has yielded important prehistory or history information; or d. Is a religious property with architectural or artistic distinction or historical importance; or e. Is a building or structure removed from its original location but which is significant primarily for architectural value, or which is the surviving structure associated with a historic person or event; or f. Is the birthplace or grave of an historical figure where no other appropriate site or building directly associated with his/her productive life survives; or g. Is a cemetery that derives its primary significance from graves of persons, age, distinctive features, or association with historic events; or h. Is a primarily commemorative structure whose intent, design, age, tradition, or symbolic values has vested it with its own historical signifi- cance. Section 3. The attached proposed ordinance creating a Seward Register of Historic Places is forwarded to the City Council for introduction and adoption. Section 4. This resolution shall take effect immediately upon enactment. 661 Seward Historic Preservation Commission Resolution No. 95-06 PASSED AND APPROVED by the Seward Historic Preservation Commission this 19th day of April, 1995. THE�'CITY OF SEWAR?, ALASKA f , , (.;A .°A-11.ft(P4/ 7/7 Shane Skibeness, Vice Chairman AYES: Corrigan, Darling, Galvano, Seavey, Skibeness, Wiley NOES: None ABSENT: Capra ABSTAIN: None ATTEST: r 1 Linda S. Murphy, CMC/AAE City Clerk (City Seal) ;a • ri'^ •sr..4 CL 6 Ys' e"�` _� `.G�`5•� �.�L,. FS. x'45 et'^ a,1 f y d 45 • . �. 'a'�,+ tit • b wyn (Po HISTORY OF 420 THIRD AVENUE, SEWARD, ALASKA THE EIDE-STOTKO HOUSE by James Herbert [March 1, 2015]] .A may fr I. Figure 1: 420 Third Avenue—The Eide-Stotko House circa 2005. Photo Jim Herbert Millionaire's Row figures prominently in the history of Seward, Alaska. This refers to the grand homes that were built on the west side of the Four Hundred block of Third Avenue overlooking Resurrection Bay to the east and Mt. Marathon to the west. These homes were generally built between 1905-10. They were isolated from the majority of structures in the original city by Lowell Creek [also called Glacier Creek where Jefferson Street is currently located]. It was certainly the area where many of the most prominent early citizens lived. This included the railroad magnates, bankers, and doctors. Little attention has been paid to other historic homes in the neighborhood. The Eide-Stotko house located at 420 Third Avenue is likely the oldest house on the east side of Millionaire's Row [Figure 1]. It sits on Lot 30 of Block 24 of the Original City of Seward Survey. The current property also includes the adjacent Lots 29 and 31. This paper is a compilation of information on the history of this house with some information on the owners and their families. � t The modern history of this property begins with the survey of land in 1902 and 1903 that set the stage for John Ballaine to gain rights to existing property in the area such as that of Mary Lowell. This eventually led to title and warranty deeds in 1905. The Army Survey of the Seward Townsite after the original pioneers landed in August 28, 1903 produced the map and plat of the City of Seward that was filed on June 7, 1905. The recorder's office has a copy of the original document that grants the entire area in the 1905 survey to Frank L. Ballaine. It is signed by President Theodore Roosevelt. The neat grid survey has set the character of the city from the beginning in contrast with the more common helter skelter settlement in other early Alaskan towns. Of interest is the fact that Robert B. Evans and Mabel S. Evans acquired interest in Blocks 20, 24, 33, and 34 from John A. Ballaine on September 15, 1903. Mr. Evans was a retired bond broker from Illinois [Barry, 1986]. Ballaine sought financing for the first 20 miles of his railroad venture and used the property as collateral. It is unclear who officially had title to the land at this time. On June 21, 1905 the Indenture of the property was transferred from the Evanses to Delia A. Viall. Later the debt was paid and ownership went back to Ballaine. It is apparent that the dream of building an Alaskan railroad was put to reality with the land granted to Frank and John Ballaine. Lots were sold and other parcels used as collateral to obtain bonds. The speculation and wheeling and dealing would not pass legal muster today. See End Note 1. Anton Eide was born in Norway and came to Tyonek, Alaska in 1895. He drove dog sleds and hauled mail and freight between mining towns like Hope, Sunrise and what would become Seward. He was one of the original Seward pioneers on the beach August 28, 1903. Mary Barry [Barry, 1986] references him as obtaining mail contracts to the interior for several years. Later he became a Road Commissioner and was in charge of the construction of Seward's first airport. Well known to the leaders and financiers in Seward, he purchased Lot 30 from Frank Ballaine on March 27, 1915 for$500. See Appendix 1. The Seward Gateway newspaper of May 27, 1915 states that Eide "has now completed the building of the concrete foundation for his new house on 'Millionaire's Row'." On August 15, 1915 the Gateway mentions the construction of the new Eide House. A panorama photo of Seward in 1915 at the local museum [Figure 2] shows a house in the middle of the block on the east side of the street. This is most likely the Eide house if the photo was taken in the fall of 1915. The detail of the picture is lacking, but the structure is different than the current house at 420 Third. From personal observation of the existing foundation there is strong indication that the 1915 house in the photo matches the current foundation. A porch is visible at the northwest corner of the probable Eide house. The front of the current house sits over this porch foundation. off, ctL-•• ■ des. I ti • ^ k-. `. App _ - µ• '[.r R7 ylt • i IL 2 • r► - IP may, Jy.11 r 0 Figure 2: Fall 1915 Seward Panorama. Probable Anton and Pearl Eide home. Photo RBHS Anton and Pearl E. Eide had a daughter, Marit [also written as Merritt in later references]. Pat Williams was close friends with the 7 month older Marit. Pat shared memories of the two of them sitting together in a sunny south facing window and playing with Marit's cat. Though she was young she recalls the happiness of the Eides having their own home [Williams, personal communication]. The Seward Gateway reported a fire started in the house just north of the Eide's home the night of January 2, 1917. With a strong north wind blowing, the fire spread rapidly to the Eide house. A servant in the Nelson house raised the alarm, but the fire brigade was ineffective at saving the house and all was lost. The Eides escaped, but Marit's pet cat disappeared which according to Pat Williams was the major focus of the young girl. The January 5, 1917 Gateway featured an ad, "LOST —Yellow cat named Tom." On January 3, 1917 the Seward Gateway had two notices from Anton Eide and John A. Nelson thanking the citizens and the fire brigade for their help in trying to save the homes. I have not been able to find out definitive information about the house in which the fire began except the thank you in the paper from John A. Nelson and the reference in land records of his transfer of lots 31 and 32 in 1923 mentioned above. From Pat Williams [personal communication], the Eides lost everything and took up residence in the back of the warehouse behind the telegraph office. Financially they fell on hard times and it was very hard on their marriage. On a `P � bright note, Marit's cat was found unhurt and returned to a grateful girl. Anton Eide continued to be a major player in Seward's development, but eventually returned to Norway where he died in 1938 at the age of 68. Marit attended the University of Alaska in Fairbanks, returned to Seward, and remained good friends with Pat Williams until she died. While excavating around the front of the existing 420 house around 1998, I came across a layer of burned wood, melted window glass, broken pottery, and a fountain pen [Figure 3]. There certainly was a significant fire. r + G. Figure 3: Artifacts found in charcoal layer at front of house in October 2004. Photo Jim Herbert On June 9, 1917 Anton and Pearl Eide sold Lot 30 to Anna Stotko. See Appendix 2. It is unknown what remained from the fire. A few days later John A. Ballaine sold the adjacent lot to the south, Lot 29, to Anna Stotko for the sum of$400. Anna Callahan-Stotko was born in Boston of Irish descent and married John "Jack" Stotko in Seward. I find it interesting that in an era dominated by males that the property would be put in her name. Jack may have had ulterior business motivations, but Anna also had a reputation as a determined woman [Kathy Gile, personal communication]. Again from Mary Barry's research [Barry, 1986], Jack was a Stampeder who came north from Montana in 1895 and moved through various mining towns. His granddaughter, Kathy Gile, said he was born in Burlington, Iowa though Mary Barry and his obituary [SDG April 6, 1923] said he was born in Butte, Montana. According to Mary Barry, he owned mining interests, Jack's Place, the Palace Saloon, and various other Seward businesses. The Lf Osbo building downtown belonged to him at one point [Gile, personal communication]. I make the assumption that the Stotkos built most of the existing house on Lot 30 over the ruins of the burned house. The new house was about 24 feet wide and about 38 feet long. The original lots in this part of town are 30 feet wide by 100 feet long. The foundation of the current house is poured cement. Many of the original houses on Millionaire's Row on the west side of the street have similar foundations. Currently the foundation is covered with a finished sheetrock wall. The few times I have gone through the sheetrock there is no indication of soot or fire, but after all these years, cleaning and whitewash may have cleaned away any signs of the fire. A photo taken September 10, 1917 [Figure 4] documents the damage of a Lowell Creek flood. It is taken from the shore of Resurrection Bay looking up into Lowell Canyon. In the distance Millionaire's Row is visible and the east end of the 420 House is definitely visible. At this point it has a hip roof on this end which corresponds with hip rafters in the current attic. The central chimney is visible. i i , n v ` ...0 r . iti ., . .„„,,,, $� 4 tom r'� W Ci 4141� Afil$ •Sfil. ' rt""4 ' 1.4 'le „. it?. /1414141P ' Cc ‘ _ 1 ,,,,..._„.-'.4. ?''...,...0 Al. ...11' fP2'1 4.19r 11_, II : - 11‘ . 4.1 1* S'.4en . 1 g 1' Sr. 444(, , mor '.....,• 1 1. •..19A'!.i, 4`21- .., kW t , Figure 4: September 10, 1917 Lowell Creek flood damage with Stotko house under construction. Photo RBHS The Gateway of January 7, 1918 says the Stotkos "expect to move into their own home on Third Avenue, across Lowell Creek, within the next few days." (D Jack and Anna Stotko had five children: a daughter Lavonia (1907), Helen (1913), Meryl (1915) and on April 4, 1920, the first set of twins born in Seward, John Paul and William Joseph. The boys were named after Anna's two brothers. Jack was 57 and Anna was 34 when they were born. The granddaughter of Jack and Anna is Kathy Gile of Madison, Wisconsin. Her father was John Stotko Jr., one of the twins. She provided a copy of a photo [Figure 5] of the twins at age -18 months, Helen, and their mother on the south side of the house. It shows clapboard siding and the distinctive bay window. In the background is the clear façade of The Holland House at 417 Third Avenue on Millionaire's Row now occupied by the Landenburgers [Gile, personal communication]. See End Note 2. (11°. * !y or III 4..M1 rible ...daror • • n 511$ z 110,111.r " awr Figure 5: Spring 1921. The first twins born in Seward (April 4, 1920) Bill (I)and Jack (r). Helen (b. I 6/27/1913)and mother Anna Callahan-Stotko. Holland House in background. Photo KathyCathy Gile. f On April 5, 1923 Jack Stotko died at the age of 61 from cirrhosis of the liver [SDG April 6, 1923]. There is little information on how Anna and her children dealt with their change in circumstance. Certainly many business ventures and likely debts had to be resolved. Anna moved to Seattle [Figure 6] with her children. It is unclear just when they left. On September 17, 1923 an Indenture was made transferring the property from "Anna Stotko, a widow, of Seattle, Washington, by her Attorney-in-fact, Chas. A Tecklenburg, and May Tecklenburg." I make the assumption that the Tecklenburgs were likely heavily involved in the same sort of businesses as Jack Stotko. Kathy Gile noted her grandfather owned 6 quartz gold mines together with Tecklenburg. The deed implies that Tecklenburgs assumed the debts owed by Anna who had left town. a Figure 6: Anna Callahan-Stotko-Hagen in Seattle,WA date unknown.Photo KathyGatky Gile The Tecklenburgs are prominent and colorful figures in the early days of Alaska. He arrived in Seward in 1904 and engaged in merchandising and operated saloons like the Seattle Bar. His first wife, Grace left town in October 1904. In 1907 Charles opened a bar in the copper mining town of Latouche in Prince William Sound. He had likely met the widow May Rasmussen-Miller in Seward but they worked together at the Latouche bar, The Madhouse.' In November 1909 they married in Seward but returned to Latouche. Later they moved back to Seward and resumed business activities in the community. They owned establishments like the Seattle Bar, the Liberty Rooms and 10 houses on the Line. According to John Paulsteiner and Mary Barry, May was a Madam presiding over Ladies of the Line and other women operating out of the more discreet Liberty Rooms. [Barry, 1986, 1993; Paulsteiner, 1975] Charles Tecklenburg was heavily involved in Seward real estate over the years. It is unknown if he and his wife ever lived in the 420 house or used it with any of their business dealings. It appears that the Tecklenburgs also had their share of financial woes. On May 25, 1931 May Tecklenburg transferred Lots 29 and 30 along with appurtenances to H. J. Amend for the sum of$2800 and Indenture. Charles A. Tecklenburg was the witness. She died in Seward February 1934 at age 53 [SDG February 13, 1934]. Charles went to Seattle and he died in February 1946 at age 82 [Anchorage Daily Times February 4, 1946]. They are both buried in the Seward Cemetery. Homer Jerome Amend worked for the Alaska Railroad as a conductor and moved his family from Fairbanks. His wife Ella Elizabeth was originally from Germany. Their son Oliver Amend showed me a black and white picture of the house circa 1928-1934 when it still had cedar clapboard siding. At that time the centrally located front porch was open, without windows, and in the Craftsman style. There is a photo in the Seward Museum labeled `Seward in the 1930's' [Figure 7]. Though difficult to see, the 420 House is visible and appears to be the same size as the one built by Stotkos. It is not possible to see what the siding might be though it is of a light color. 4 4 it r •^ n .f r "''= SV }~ .- ' ,Ly,j 3 .44:uF•" },Ly y it 5 - SERARI) ' ..., -1 �,`?4•r +,yG4i' j '+.. fX11A�.VJAi! },,�, ''',11 ,n t h. 15,,, S d i n - ." '0. sue*• ; } 7��gl�j 1 > '[7�{�� 1 7 yr ."e r r • 1 Figure 7: House is visible in upper left. Appears no addition has been added to rear. From the RBHS photo collection labeled "1930s". I make the assumption that it was the Amends who built the 14 foot addition to the rear. In the 1930's they arranged for Stucco Johnson and crew to cover the original cedar siding [Amend personal communication]. An undated photo [Figure 8] shows the house more or less in its current form except for a small shed dormer with 2 windows on the south side. It is unlikely the attic was ever a living space but could have been used for storage. fig , E � L 7 rne. Figure 8: Undated photo probably late thirties, note stucco and rear addition. Photo Oliver Amend Also of great interest is a photo [Figure 9] of Ella Amend wearing a new dress in a style associated with the 1930s and holding a sapling that had recently been planted in the front yard in Lot 29. This is the Norway maple tree that graces the front yard and gives character to the property. Esther Werner, the subsequent owner, said Ella had told her she purchased it from the Sears Catalog. Esther also told me that she prized the tree and was very strict in not allowing her children to climb it. Each fall depending on the weather the tree's leaves will minimally turn yellow and gold [Figure 10]. At times there are more or less red colors. It is a beautiful sight to see the foliage glowing in autumnal light or a carpet of colorful leaves under the tree after several hard frosts. Occasionally the leaves do not fall until the first snow and the contrast is even more dramatic. In 2014 the tree is getting beyond its prime and we worry that strong winds will tear down aging limbs. A pair of steel cables has been installed to brace the large branches and forestall its demise. As far as we know this may be the largest Norway maple tree in Alaska where they are uncommon imports. III *,. iii: 4 I,,.., 11. tio 4: I.-_,.., lidtk f t�,` y P s . ..! xi.:I . r 11, i,i/, ,' .t, 2r:*:" ', jotte$ .-743\ . � � ti . ft ‘\\ \ : 1 1 .1/'/// (4.41 'i * '' ' ' '' - i "•;*, # s - k. i- ' ' - f\ \Ns.. \\ ,... v , .. ",- A .... i . or"--- ..-- - L4:71".4.ill'..:44,',,,,r....,3,‘4':.i41:t.4;x,,:'th.7.7,111'.-1,\.4'':".,„1/2.)-A';':';'t.:4'\'':r.:. .'A.:.-7-7"NT,'N.'::::..1'''141..:(e**'?:'':zi...,'.7.-,,,'..:e_.-Z.441.L.;'''''-'::-1-''''' Figure 9: Ella Amend and the maple tree as a sapling late 1930s. Photo Oliver Amend 10 ' + k ° ,, . j1 i« , I r ,w ..,.4tro ‘ 7 .- ,,, ., - or w 1 -• 41, . f .i ce ..•c � _ .. � „ alt _ -• S , d .,r • t- 5.y 7 ' 'l •i. 1 - • ..- ''. ! • •' y• wed 'I'M ' 1 If to ..• ... ilp Air t I I —;• Figure 10: Norway Maple in fall foliage. Photo Jim Herbert In May 1, 1944 H. J. Amend bought Lots 31 and 32 to the north at a tax sale from the City of Seward. He kept Lot 31 for himself so now owned three adjacent lots. On August 14, 1951 Amend filed for a deed specifying Tenancy by Entirety and the house and lots have stayed as a unit ever since. See End Note 3. Oliver Amend was the youngest child of H. J. and Ella Amend. Around July 2007 he visited Seward from his home in Hawaii and came by the 420 House. He had not been inside for more than 40 years. He talked about his memories of the unfinished basement of his youth. He spoke of a root cellar and a coal bin toward the street side of the basement. There was a work bench along the north wall toward the back. In the middle was the coal furnace. His chore was to clean out the clinkers daily. Originally he said there was a grease rack at the bottom of the driveway on Lot 31 where they worked on cars. Later they built a single car garage at the east end of that lot. It is visible in the 1947 photo taken by George Daniel. Note that much of the block is empty but Ella's greenhouse is visible near the alley on Lot 29 [Figure 11]. 11 . . . P-44°' '''*"3. 1e' - . ,.. /m��.��!fir �'V } •C �� � ._ !� _s.a"'�'�i, `�1"��nrZ '�•G.„.. • ... ., .1. ' . .4444, ''. 1%6-14' : - i''.-'.+1 . i itivr Figure 11: 1947 photo taken by George Daniels from lower Mt. Marathon The garage was torn down by the Herberts in 1997. The old garage was badly distorted and they were worried that it might collapse. As it turned out, it looked less sound than it actually was. The contractor needed to use a small Cat to demolish it. One artifact that came out of the garage attic space was an Alaska license plate from the 1940's. We sent it to Oliver Amend. Oliver spoke of how his father was a notoriously loud snorer and slept alone in a bedroom at the back of the house and his mother in another. When Oliver came home late and sneaked in through the back basement door, he carefully came up the stairs to the first floor. He knew one tread would squeak loudly and avoided it. He timed his final approach to his bedroom to his father's snoring to minimize waking anyone up. Oliver recalls that some of the basement windows had bars over them possibly for security. This led to the belief by a subsequent owner that the building had been used as a jail at some point [John Werner Jr., personal communication]. There is no historical evidence for this. One of the pictures [Figure 12] Oliver gave me was a family portrait taken in December 1943 when his older brother Captain John J. Amend was home on leave from the war. This event was mentioned by Mary Barry in Volume Ill of her Seward history series [page 191]. The family is gathered near their Christmas tree in the front room or living room of the house. 11' • v 14- „ -7---� 't'�„,,, • •t”. iris- :Ra� .f.zg 1.* LI _ 1.* Figure 12: Amend Christmas 1943. From left to right Jeanne, baby Jerry, John Jerome, Ella, Oliver, Homer Jerome, Joseph Jr., Mary Jane, Sally, Joe Boehm. Photo Oliver Amend H. J. Amend died in 1968 and Ella at age 95 in 1993 [obituary, unknown newspaper]. John died in 1980 and Oliver in 2013 at age 85. [Star Observer, Oct. 30, 2013] On April 20, 1954 Homer J. and Ella E. Amend sold the house and three lots to John H. Werner and Esther Werner. The Werners had run businesses in Bethel before coming to Seward and lived on Fourth Avenue before buying this house. As part of his various businesses in Seward, it appears from the land records that Jack Werner often used the house as collateral for loans. He was active in state and local politics and Esther told stories of men smoking and sifting around her dining room table drinking whiskey until the wee hours of the morning. Jack owned commercial ventures such as Yukon Liquor at the corner of Third and Jefferson, and Werner's Family Center downtown. I believe he built the post office at Third and Jefferson that eventually became the old Museum and current Senior Center. He owned the land south of the house that was purchased by Resurrection Lutheran Church after his death. Speaking to his business sense, he saw that the 420 house though historically used for residential purposes was zoned commercially to enhance its value. n3 Esther and Frances Trevethan recalled that the 420 house was the place both families sheltered after the 1964 Earthquake. Structurally it came through the earthquake with only superficial damage [Werner, personal communication]. The Trevethans lived just across the alley to the east. Frances lived there from about 1942 until she died in 2010 at age 92. Esther and Jack Werner did a remodel of the interior of the house in 1979 and 1980. Plaster and lathe walls were covered with paneling and radiant electric heat installed. Double pane windows and cellulose insulation in the attic increased heating efficiency. The walls on the first floor probably have no insulation behind the original plaster and lathe. It may have been at this time the daylight basement was finished as well. An insulated 2x4 wall was furred out from the concrete foundation. The old heating system was an oil furnace which had replaced the former coal furnace. With the new electric heat and because there were leaks around the original brick chimney, they decided to knock off the top of the chimney and roof over the hole. The old chimney still exists inside the wall in the middle of the house and pokes into the attic but not beyond. Werners probably also eliminated the small shed dormer on the roof at this time. Jack Werner died in 1986 at age 68. In his memory a library was established at Alaska Vocational Technical Center. Esther continued to live by herself in the house. Her son, Larry, ran Werner Family Hardware downtown and nearly every day would come to his mother's house to have breakfast before opening the store. At the urging of her son, John Jr., and daughter, Patricia, Esther reluctantly made the move to Chester Creek retirement community in Anchorage in 1996. Esther received hip replacement in her 60's and these were replaced once again years later. In her early eighties she had difficulty getting around. Sanna LeVan lived just down the alley and most days would stop in to visit and chat. Sanna and Duane knew that Jim and Jill Herbert living at 424 Third were looking for a bigger house. A small one bedroom house with two young children and a dog was not adequate. Sanna knew that Esther was getting pressure from her Anchorage based children to move there. The neighbors talked. Then with the finances shepherded by John Werner Jr., who took care of Esther's finances, a deal was struck in the late spring of 1996. Esther said it was important to her to sell the house to a family. After 42 years of living in the 420 house, there was much to sell and consolidate. Esther and her daughter Catherine spent most of the summer closing down the house and when John's schedule allowed the transfer was made on September 9, 1996. There is a nostalgic photo [Figure 13] of Esther and daughter Catherine standing before the front door on the morning of September 10, 1996 when they departed for Anchorage. I do not believe Esther ever entered the house again. She died in Anchorage in September 2003 at age 86. r ,. • w• kett f • ii i '10 •/ i1w . M • Figure 13: Esther and Catherine Werner departing for Anchorage September 9, 1996. Maple tree in back ground. Photo Jim Herbert James and Jill Herbert came to Seward from Homer. He began teaching in the Maritime Department of Alaska Vocational Technical Center late in 1987. He continued his commercial fishing and maritime ventures during the summer. Jill worked in Early Childhood Development and Special Education primarily with the Kenai Peninsula Borough School District. Their two children David [1991] and Margaret [1994] grew up in Seward and graduated from Seward High School before going off to college. 95 i ''''':Vs...'-''.-...",-;,.%.-4-,e .,.- 1 I: ■ a s Figure 14:Winter view 420 Third Avenue circa 2010. Photo Jim Herbert. 1 C2 j 2' t — w IP. ti„ j � . .t: .•• ■ I // Ii , r� r. r \ + ,... .....:4,- max ,, 'fit.?. w ,..�. 'i, z'� ` + .ter-. t Figure 15: Herbert's new garage summer 1997. Maggie Herbert foreground, David Herbert in loft. Photo Jim Herbert .-'yam �\ ti i 1i ii,„ Aoiopxsririk'',..1 ir-ARVVIR, . , ' ' ,-•:$4;4.-1-4-.- - '°-.'".- -- Figure 16: Rear of house looking to the North West circa 1997. Photo Jim Herbert The history of the Eide-Stotko House at 420 Third Avenue parallels the history of Seward. Many of its famous citizens have associations with the house. It has undergone some physical changes over the years. It is still basically the same structure built in 1917 over the 1915 foundation with the Amend addition. It is an historically important Seward house, but more importantly many families made it their home. Many children grew up remembering 420 Third Avenue as their childhood home. We hope it will be here for many more years. Family Years of Ownership of Property Eide 2 Stotko 11 Tecklenburg 3 Amend 23 Werner 42 Herbert 19 so far _ I � END NOTES End Note 1: There was a transfer of Lots 31 and 32 from Frank Ballaine to Janie E.P. Crowther of Hamilton, Ontario, Canada. This transaction took place on May 10, 1909. It is uncertain what she intended for the property, but it seems likely that John A. Nelson built a home on one of these lots before the end of 1916. Records have not been located regarding the construction of this house. Lots 31 and 32 went from Janie E.P. Crowther via her attorney, Curtis Morford, to John A. Nelson and then to Igvar Jacobsen on May 25, 1923. [Sanna LeVan knew of Jacobsen as a local fisherman.] This documents the interest of Nelson in these lots and ties in with a significant event in January 1917. Nelson was an original pioneer and owner of the local Water Works. End Note 2: A story passed down by Kathy Gile about her Great Aunt Lavonia is in regard to a fancy white fur coat she had. She is seen wearing it in an old photo and apparently was very proud of it. Virginia Darling also recalls that Lavonia was attacked by a sled dog in downtown Seward. The story goes that she was spared serious injury because of the thick coat. This is a story that comes to my mind whenever I see old photos of the freight sleds and their big dogs. End Note 3: Lot 32 was sold to Ray C. Lee who built a house on Lot 33, 424 Third Avenue. This house was rented by Duane and Sanna LeVan from 1954 — 1958 [Sue McClure, personal communication] after which they purchased and moved into the house across the alley where Sanna still lives after the death of Duane December 2013. Mary Kaiser, famous for her cowgirl exploits in Montana in her younger days, occupied the house from 1981 -1991 when she died. At that time Jim and Jill Herbert purchased the house and lived there until they acquired the 420 House September 9, 1996. Bibliography Paulsteiner, John 1975. Seward, Alaska, the Sinful Town on Resurrection Bay Barry, Mary J. 1986. Seward Alaska: A History of the Gateway City. Volume I. Prehistory to 1914 Barry, Mary J. 1993. Seward Alaska: A History of the Gateway City. Volume II. 1914-1990. The Railroad Construction Years Barry, Mary J. 1995. Seward Alaska: A History. Volume III: 1924 To 1994. Growth, Tragedy, Recovery, Adaptation Williams, Pat. Personal Communication Gile, Kathy. Personal Communication LeVan, Sanna. Personal Communication Werner, Ester. Personal Communication Amend, Oliver. Personal Communication Larson, Kristi. Personal Communication or supply deeds Poleske, Lee. Personal Communication and editorial review Appendix 1: Eide Deed 123 l''., 1 ..,. , . 4 _ •.. ,,,,_i t { r of:arch it:te year of our Lord one :hawse= i' } Ti16 i.....-._:_,:ads file�•�..a � +.--fired and fifteen rze Set's=Frank L.'_allaine of Fr-„ Alaska, the party C_='-e first pest. and-' 1:1S, .. .is -. Of the second 1 :o:71.1e. of the sere place, party -S+-rti 777TTSTSTE, :hat the said party of the first part, for Ltd in ceneiteraticn of 13. I � . r _L. etc of live Fruited Zellers, Lawful=trey of tt.rated States, tC tin L-. •In td Said 6, I ..3. the;arty cf the seccu e` d pert. the receipt whereof is tar _.-aet=.00lefgel. does ty ' -ea presents. Grant, 0ar3.ir. Sell, ^_trey and Confirm tote the said party of the I,. t . and to 1s lairs and assizes that ynrael Cr parcels of land al:ats std •'ti iI • :cnE pet ':B 1 ;f e.'. . e ftates official our- ,I .� :' -.j• �the Town of fr_z:1. _SstriC. of Aleeie, aerated by Grit 1 i'�. ,�rl' k +rL . -a*o.726 Sorth, and-o.726 Scutt. eM by patents fro.the Tilted Etctes governnsffi i . -the ears, Stae:lbsl as follows, to-=t: Lot Thirty 3O) in Sleek 1:r_t7 s..' <2i) i ` shorn by:"he plat Idled with the 7r.tat States ic=tscioner;one 7th. 15+7• at f {ti �,. ] e s '_.:,.r1, Al::te. s^.1 recorded to°_cci 2 Cr deeds 00 pr:Eea:. 7 aLt 6. _ :ogettex site the appurtenances, to have era to hold the Mil yre•-1aes, vitt the 4 _rtswrcea, veto the sail party of the second past. and to Ss heirs and needy - I - ,. J ' 1. ` ,rarer. " ;. And t e said party of the first part. tie tears, executers al11■t=ators, does §I 1`�?. �,' of the second . •1 IT these prseenta covenant. grant and agree to and=1th the said Part! }i r .. his:sirs and...arms. that he. the sold petty of the first pert, Ids hairs. ex- 1ir._ w Se- ,I: • �S.yV. tors and a;ottistratcre, all s=1 ai„'?as, the yreal ass Lere1'•*..ore scrimped, .�; 4• __r1-ed and panted, 07 mentioned, with the apiper`s3aee■, unto the said;arty of the } 11 ;;yid ,stmt part.tie heirs atd easifol, end against all Ltd every yersot or person:etCaso- 4, , .R• . •t thereof■`tall=drill-a.:att r',I.if t,: re±er la::a1.5 o]zi'1'{or to sleds the sere or any pert ' c1 forayer Zefend. "gg .f s peaty Cf tte first pa=t has hereunto set his♦-e. ';:,.9. -1 � Se u=ses Thereof.hereof. tie paid -`' .r.1 seal tie ay ar.1 year first e0Cre V710000. 141.,.',.: "iEneh. Sealed and:slivered �- ':t.: Fyt=�i :' I Troth sh L�7. sUTi.__ tfer?) a 1 . in presence of 3 . fl Z_ _.enevlav lsiner_ . (Seel) S_. t I t •.,(1 •• •:0a=.;_ertorS .a S. 0.'arfoxd a I. ii 1I,4.,, (309'Zoo. Int.=sv.St■epi affixed). t'.a.i_ ;. i-nisei States of Antrim ) 1 ;_catriet of Adana )) SS. - 4...1;: .. { "anti Preei_-et da.of_arch A.L.'--517.before if.''' S - p:1 This is to Certify, That on this 27th I. _ -. f •, the unlarslgnel, a Sotary Putic. in and for the tistriet of Aleeha, daly eosslest net : - ( T.0.-.1se hie rife, to me i" 1-: •srort.yexaonail7 came Frank L.allel=e eel Genevieve � l ;. _ - -'- is ,,}.torn to he Its indiviGml deserited in atd who executed the within Soetratent, and as- F-., m sine!and sealed tie sate as ttetr free and ; ��oslellet to as that they es1 nett of is gr i:•-•:. ( i. ra roluntaiy act end deed. for the uses e purposes therein rettomd. {'.�,'. Titnesseth, -7:End and official seal the day end yea; is this certifioete first S(_e.' 1-, • store rdttea. -., • ''-- (:"ota_rial Seal) Ctile P..'_'orfort a ,,77 . Tot:_-y Public it and for the fietriet of Alaaska.re- i t q siding at Seward."=y coxiooiot expires October I` § F, 6, 1515. + ; ' } , Ahove Instrument filed for record at.11.30 A.N.say 3. t51 .by A.Tide. .'.y d , ._ et iacorder. , % \ Appendix 2: Stotko Deed Li 4( - : II i 1- TEIS Lrsar..ri„ 1tade this P1au day i 7 of Juno, Sn the year of wisp Lek Gne thous- - 3 i sad nine hundred and seventeen 4• I, w T';P ANTON TIDE and PEARL E. rm. his rife. of the To= of Seward. At=.+a, the part- i i '' i ie.of the'first part, and mu STOTb0,-Of said Seward, party cf the second part; .y i tIr7F:8_ , that tie said par-ties Cl the first part. for and iin consideration ��� --�': : ci the sum of ODE A7D 10/100 DOLLARS (!:.C;,) ,_, �a DOLLARS, lj ful honey of the 7nited State:of America, to then in band paid by the party of the 1 *era&parti the receipt whereof is hereby a^:o:-sledge&dc by these presents Grant. I s.rain, Sell, Convey and Confirm unto the .aid pasty of the aecc..d part, and to her heirs 1., . .:d assigns' that ..el or being e,': ;- Sn parcel parcels of lirA situate and rt i g 1n the roes of Seward, Terri- P T '' x '`" tory of Alaska, covered by United States official surveys Po. 7O6 North and Nc. 705£cuth, i ii ' s:d ay patents from the United States government for the sass, described as fo:lese, to- ih.,! :it: Lot thirty (36) in block twenty-foam 2m p p .,',�. 7- ( ). as storm b the plat filed with the i f-..: f-! 3 .. L_ited States Commissioner June 7th, 19C5, at Seward. Alaska and recorded in Sock 3 of -iii` • • Deeds on pages 4, 5and6. ? :1; : i• . TOGET?.SR with the app»rtenancea, to have a:. 11`. Co.c bold the said premises, with the s�,'. sppurtenanoea, unto the said party of the second part, and to her heirs and assigns for- '... Mr. , - .And the said parties of the first part, their heirs, exeel.tcrs and administrators, l ' , do by these presents covenant, grant=A sa'See to sad with the said party of the second IL �, t W.; :art. her heirs and assigns, that they. the said , Y parties of the first part, their heirs. ) �,,1_,: ?_. executors and administrators, all and singular, the premises hereinabove conveyed, des- �• •gibed and granted, or mentioned, with the appurtenances, Cato the said party of the sac- 1 ... ! ,(1 I. ..,part, her heirs and aseigos, and against all=I every person or pereoae sbaeoever 1 I7r f,�'. "..fi..•:awfully alaieing or to alai*t.a mama or L i 7 pert thereof shall and will bin•:L"7 and for- 0 _2;,(1 } wen D"UEPD. ' i!C �r. ii i A ! IS WITNESS 7515507, the said partite.of the tirat part have hereunto eat their ,t ;1'L;i.u1'� --tZ a j+a.:e and ssal the day and year first above written. I {• F ' '! �� Fie:.sd, Sealed and Delivered in presence of .. Clifford;loners ) Anton lids 1, , ... �, . ('�1L) 1 u I' Inch Luca. Pearl E. Ride (SEAL) �!i4 ii;p 9i; t 11 v } -SITED STATES OF L ICI, ). �r5 .(��' s..territory of Alaska, I T1IS IS T,^E7IPT, That on this ninth day of June 1. 1917 before me, the ..�( m:eraigned, a Notary Public, in and for the Territory of Slacks, duly commissioned and 1 rcrn, personally cane A.TS7J:ALP.s::ZZARL E. :7= tom known to be the individuals �� described in and ado executed the within Snatm:rent, and acaowledred to me that they, and ,'. )!( 1 each of them, signed ant sealed the rase as their free and voluntary act and deed, for the yea and purposes therein aentioncd. i:� [. FITNESSETE, my hand and official seal the day and year in this Certificate firs ki n written. 1, . rue- Clifford Movers I l�. (NOTARIAL SELL) Notary'Public in a..+ for the Territory of 1lsala, residing at i i.�,-• Seward trareia. 3 •. i;r`- ;y Camaasian expires July 13..1930, 1. i,- .1 111 Above instrument filed for record at 11.40 P. 7., June 13, 1917, at the request i . j '.a�i of John P. Stotko. , ,d ei2 I �.. .. strict Peoorder. � : 0I. Sponsored by: Casagranda CITY OF SEWARD, ALASKA RESOLUTION 2016-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUPPORTING THE SEWARD CITY FLAG COMMITTEE TO OVERSEE THE PROCESS OF DESIGN, SELECTION, AND UNVEILING OF A CITY OF SEWARD FLAG WHEREAS,in 1982,the City of Seward solicited a contest for artists to submit their talents for the selection of a city logo; and WHEREAS, in 1982, the City of Seward awarded Heather Spade a $500 award for the winning logo design; and WHEREAS,the City of Seward has a logo that is used for city stationery,vehicles,checks, and medallions; and WHEREAS,the City of Seward does not have an official city flag; and WHEREAS, a group of concerned citizens, known as the Seward City Flag Committee (SCFC) have come together to address the omission of Seward's city flag; and WHEREAS, the Seward City Flag Committee would like to have the support of City Council for the process of selecting a Seward city flag with the intended unveiling on Founders Day, August 28, 2016. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council supports the Seward City Flag Committee to proceed with the solicitation and selection process of an official Seward city flag. Section 2. Upon selection of a city flag,the Seward City Flag Committee will bring to City Council the flag selection for official adoption prior to Founders Day, August 28, 2016. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 22°d day of February, 2016. City of Seward, Alaska City Council Minutes January 25, 2016 Volume 40, Page xx CALL TO ORDER The January 25,2016 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda David Squires Dale Butts Sue McClure Deborah Altermatt i., comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk ${' >>;; ,, " . Brenda Ballou, Deputy City Clerk r';; Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Assistant City Manager Ron Long pointed out that page 27 of the packet was an extra, irrelevant page that was inadvertently included as backup material, and requested council to disregard it. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the December 14, 2015 Regular and Special City Council Meeting Minutes, the January 11, 2016 Regular City Council Meeting Minutes, and the January 18, 2016 Special City Council Meeting Minutes. Non-objection to the liquor license renewals for Zudy's Café#5356,Thorn's Showcase Lounge #1130,Peking Restaurant#4215, Gateway Liquor& Food Mart#2683,Breeze Inn #177,and Seward Brewing Company #5287 and #5288. %‘\ City of Seward, Alaska City Council Minutes January 25, 2016 Volume 40, Page xx Non-objection to the new Restaurant Designation Permit endorsement for Thorn's Showcase Lounge#1130. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Recognition of Louis Bencardino's retirement from the Alaska Railroad Corporation. Congratulating Sean Corrigan as the 2015 Alaska Firefighter of the Year. Chamber of Commerce Report. Cindy Clock announced that the Chamber staff had new email addresses ending with".com". The 2016 Destination Guides were currently being distributed throughout the city. The Energy Group would meet every third Thursday at noon at the Library,and they were planning to have the 3`d Annual Energy Fair this fall.The Seward Marine Industrial Center (SMIC)Group would meet every third Friday at 9:00 a.m.at the Harbor 360 Hotel.The SMIC Group continued to work with the Department of Transportation to have a SMIC sign installed at the Nash Road intersection. The Chamber hired Nancy Erickson to write a promotional story about the emerging marine support services being developed at SMIC.The Chamber requested that the city use some cruise ship head tax money this year to install recognizable and consistent signage to help tourists navigate around town easier. The Chamber's Community Awards Banquet would be held Friday, January 29, 2016 at AVTEC. Borough Assembly Report. Brandii Holmdahl said at the next Assembly meeting they would be revisiting the alcohol set back issue to consider changing the requirement from 200 feet to 500 feet. Holmdahl added that the borough's Marijuana Task Force would be offering public presentations, and would likely be bringing forward an ordinance in the near future for Assembly consideration. City Manager's Report.Jim Hunt said there had been no purchase orders between$10,000 and$50,000 issued by the City Manager since the last meeting. The Public Works Department was releasing a Request For Proposals(RFP)on January 26, 2016 for the maintenance and repair of the city's three elevators and the scoring criteria would be: Past Performance 30 Staffing 10 Fees & Costs 30 References 10 Completeness of RFP 20 TOTAL 100 The Finance Department provided a laydown announcing the Long Term Care Facility (LTCF) and Electric Department bond refunding was successful. Finance Director Kris Erchinger announced at the last council meeting that her threshold for savings would be at least 4%, and administration was pleased to announce tonight that the LTCF bond came in at 13.45%and Electric came in at 15.48%.The result of this refunding effort would be the combined debt service payments would be reduced by more than $5.7 million over the lives of the bonds. City of Seward,Alaska City Council Minutes January 25, 2016 Volume 40, Page xx Long reported that he had been attending the borough's Marijuana Task Force meetings,and if the current state and borough zoning parameters were theoretically applied to the City of Seward, the areas south of Seward Plumbing and north of the Harbor 360 Hotel would be off limits to the marijuana trade. He also reported that the Alaska Energy Authority scored Seward's geothermal project an eight out of seven, which was not favorable for the city. Long added that the earthquake that shook Seward at 1:30 a.m. yesterday had as yet resulted in no damages, but he was asking all departments to conduct thorough evaluations. In response to McClure,Long said the portions of docks being removed from the harbor float project were,by contract,the responsibility of the contractor to dispose of properly. He was pleased to report that the contractor had already made arrangements for the dock pieces to be transported to a facility on the other side of the peninsula. Council directed administration to electronically distribute the annual summary report that AIDEA/Arcadis would be submitting to the city in the near future regarding the SMIC development project. Other Reports, Announcements and Presentations Seward Community Health Center Annual Report by Executive Director Patrick Linton. (Keil) Presentation on the Seward City Flag. (Casagranda) PUBLIC HEARINGS —None UNFINISHED BUSINESS —None NEW BUSINESS Resolution 2016-004, Authorizing The City Manager To Increase Alaska Clean Water Fund Loan #769091 From $490,000 To $781,838.23 For The SMIC And Lowell Point Sludge Removal And Disposal Project. Motion (Keil/Casagranda) Approve Resolution 2016-004 Public Works Director W.C. Casey said they were taking advantage of a subsidy, having underspent funds on the Lowell Point Sewage Lagoon Sludge Removal Project and overspent on the Seward Marine Industrial Center(SMIC) Sewage Lagoon Sludge Removal Project. In response to Butts,Casey said there would be zero net savings. In response to Altermatt,Casey said the 10%loan forgiveness related to disadvantaged communities that needed help. Motion Passed Unanimous City of Seward, Alaska City Council Minutes January 25, 2016 Volume 90, Page xx Resolution 2016-005, Authorizing The Purchase Of A Used 2014 Hitachi ZC50U5 Compact Excavator From Construction Machinery Industrial, LLC For An Amount Not To Exceed $56,572.50, And Appropriating Funds. Motion (Keil/Casagranda) Approve Resolution 2016-005 Hunt recommended the purchase of this excavator. In response to Bardarson, Casey confirmed there were no other accessories necessary to purchase in the future, with the possible exception of a hydraulic jack hammer. Motion Passed Yes: McClure, Altermatt, Keil, Squires, Butts, Bardarson No: Casagranda Resolution 2016-006, Authorizing The City Manager To Purchase A Used Aerial Apparatus, In Lieu Of Proceeding With The Refurbishment Of Engine 3,For An Amount Not To Exceed $280,000, And Appropriating Funds. Motion (Keil/Casagranda) Approve Resolution 2016-006 Squires declared a potential conflict of interest because he was a member of the Seward Volunteer Fire Department.Mayor Bardarson ruled that no conflict existed,and extended the ruling to Butts as well for the same. There was no objection from the dais. Hunt briefed council on the many capabilities of the apparatus and the benefit it would provide the community. Deputy Fire Chief Rob Mathis added that, upon council's approval tonight, he planned to move ahead and locate the apparatus. In response to Squires,Hunt confirmed that the$280,000 was inclusive of all costs associated with locating and obtaining this equipment. In response to Squires,Mathis said the minimum height of the ladder would be 75 feet. Squires requested Mathis research a trade-in value for the old truck. Motion Passed Unanimous Other New Business Items—None INFORMATIONAL ITEMS AND REPORTS Financial Reports for Seward Providence Care and Medical Center through November, 2015. COUNCIL COMMENTS Altermatt was thankful for attending the AIDEA presentation about SMIC, and she congratulated Louie Bencardino and Sean Corrigan on their honors. Butts thanked and congratulated Louie Bencardino and Sean Corrigan, and reported he would be attending the Economic Outlook Forum in Kenai later this week. C City of Seward,Alaska City Council Minutes January 25, 2016 Volume 40, Page xx Casagranda clarified that the Seward Flag Project was aimed at creating just a flag, and would not replace or diminish the use of the city logo. She noted she would be out of state for the February 8, 2016 council meeting. Keil thanked all the first responders in the community. Squires congratulated Louie Bencardino and Sean Corrigan. He strongly encouraged the administration to practice community-wide response drills, particularly in light of yesterday's 7.1 earthquake. McClure congratulated Louie Bencardino and Sean Corrigan. She thanked Casagranda for the flag presentation and said there was a distinct difference between a logo and a flag. McClure recalled that she was a teenager during the 1964 earthquake; she complimented Seward City News for providing timely information to the community. Bardarson informed everyone that the local radio station was 91.7 FM. She inquired about the status of the iPad purchase that would enable council to transition into a paperless environment. Hunt asked for everyone to keep Jean Schwafel in their thoughts and prayers. CITIZEN COMMENTS—None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS—None EXECUTIVE SESSION Motion (Casagranda/Keil) Go into Executive Session to discuss the City Manager's annual evaluation. Council invited the City Manager to stay. Motion Passed Unanimous Council recessed at 9:15 p.m. Council went into Executive Session at 9:20 p.m. Council came out of Executive Session at 10:29 p.m. Council recessed until 5:00 p.m. on January 26, 2016. The January 25, 2016 meeting resumed at 5:00 p.m. on January 26, 2016. City of Seward, Alaska City Council Minutes January 25, 2016 Volume 40, Page xx ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda David Squires Dale Butts Sue McClure Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent—None EXECUTIVE SESSION Motion (Casagranda/McClure) Go into Executive Session to discuss the City Manager's annual evaluation. Council invited the City Manager to stay. Motion Passed Unanimous Council went into Executive Session at 5:01 p.m. Council came out of Executive Session at 6:05 p.m. Motion (Keil/Casagranda) Appoint Squires and Bardarson to act as a salary negotiation team for the City Manager's contract. Motion Passed Unanimous ADJOURNMENT The meeting was adjourned at 6:07 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) - I City of Seward,Alaska City Council Minutes February 8, 2016 Volume 40, Page CALL TO ORDER The February 8,2016 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY The Seward Boy Scout Troup #568 led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Dave Squires Dale Butts Sue McClure Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent—Ristine Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Lynda Paquette of Lowell Point said there were still issues at the Lowell Point Sewage Lagoon and was disappointed because it had been seven months since the repairs were made. She was concerned because it smelled currently and feared what would happen when the summer months hit. Paquette asked council to instruct administration to fix the problem and also instruct the Planning and Zoning Commission to identify a new location in city limits and to locate funds for such a new facility within the next 8-10 years. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Squires) Approval of Agenda and Consent Agenda Vice Mayor Keil placed Resolutions 2016-008,2016-011,2016-012, and 2016-013 on the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: City of Seward, Alaska City Council Minutes February 8, 2016 Volume 40, Page Resolution 2016-008, Retroactively Amending The 2015 Budget And Appropriating An Additional $134,787.84 In Sales Tax Revenue To The Hospital Enterprise Fund. Resolution 2016-009, Approving The Purchase Of One Live Fire Simulator Training Unit From Fire Training Structures LLC In The Amount Of$298,500.00 To Include Training And The Cost Of Shipping To Seward, Alaska, And Appropriating Funds Using Award Of AFG Grant EMW-2014-FR-00166. Resolution 2016-011, Amending The City Of Seward's Calendar Year 2016 City Legislative Priorities. Resolution 2016-012,Amending The City Of Seward's Calendar Year 2016 State Legislative Priorities. Resolution 2016-013,Approving A Co-Applicant Agreement Between The Seward Community Health Center, Inc. And The City Of Seward. Non-objection to the liquor license renewals for The Seward Alehouse#324 and Three Bears #3909. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards National Boy Scouts Day Proclamation to Seward Boy Scout Troup #568. City Manager's Report. Jim Hunt reported the following Purchase Orders between $10,000 and $50,000 had been approved by him since the last council meeting: • $24,995 from Parks Maintenance to Harmon Construction for the TYC Kitchen Remodel • $12,000 from the Electric Department to ALTEC Industries for an open purchase order for supplies • $20,000 from the Electric Department to Financial Engineering Co for Electric Rate Study • $20,000 from the Electric Department to Electric Power Systems for an open purchase order for supplies • $10,000 from the Electric Department to Kemppel Huffman and Ellis for FY 16 various legal services • $15,000 from the Electric Department to ANIXTER for an Open purchase order for supplies • $10,000 from the Electric Department to the Law Office of Robert Johnson for an open purchase order for legal services • $20,000 from the Electric Department to Potelcom for an open purchase order for supplies • $13,000 from the Electric Department to Valley Power for an open purchase order for supplies • $15,000 from the Electric Department to Wesco for an Open purchase order for supplies • $15,260 from the Electric Department to Schweitzer Engineering for a Protection System City of Seward, Alaska City Council Minutes February 8, 2016 Volume 40, Page • $25,000 from the Electric Department to Dryden & Larue for an open purchase order for supplies • $15,000 from Roads and Streets to Metco for emergency earthquake services • $10,000 from the Harbor to Maddox Electric for an open purchase order for supplies • $15,650 from the Library to Ingram Library Services for books and processing • $35,000 from the Water Department to CRW Engineering for design plans for the Maple St. Sewer&Water project • $15,000 from Community Development to the AK Map Company for GIS mapping and Support Hunt clarified that there were several Request For Proposals being drafted in the Parks and Recreation Department,but at this point no financial resources were defined for funding the projects. Other Reports, Announcements and Presentations—None PUBLIC HEARINGS Resolutions Requiring A Public Hearing Resolution 2016-007, Recommending Kenai Peninsula Borough Approval Of The Fort Raymond Subdivision,Replat No. 4; Creating Two Parcels To Be Known As Lots 11A-1 And 11A-2,Located At Approximately 2200 Dimond Boulevard,Within The Park Zoning District. Motion (KeiUMcClure) Approve Resolution 2016-007 Hunt said this related to the proposed senior housing project initiated by the Kenai Peninsula Housing Initiative.This resolution recommended the borough approve the replat to move the project forward. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Squires asked for clarification on the conditions listed in Section Two of the resolution. Electric Utility Manager John Foutz said the line easements currently operated at 69 kilovolts(kV) but they would like to design the easements to be able to operate eventually at 115 kV after a future upgrade. Motion Passed Unanimous UNFINISHED BUSINESS—None NEW BUSINESS Resolution 2016-010,Authorizing The City To Enter Into A Contract With Dryden And Larue For The Purpose Of Design And Engineering Of The Nash Road Transmission Line,For An Amount Not To Exceed $105,000 Plus A Contingency Of $10,000, Waiving Competitive CIL City of Seward, Alaska City Council Minutes February 8, 2016 Volume 40, Page Procurement Requirements. Motion (Keil/McClure) Approve Resolution 2016-010 Hunt said this was in preparation of the Seward Marine Industrial Center(SMIC)expansion project. The existing transmission line was past its life expectancy, and the Electric Department would like to redesign the line with a capacity to operate at 115 kilovolts(kV).Hunt explained it was in the city's best interest to sole source this contract due to the vendor's vast knowledge of the city's electrical system and this was a professional service outlined in the agenda packet. The intent of this project was to be "shovel ready" for when SMIC was ready to expand. Motion to Amend (Keil/McClure) Amend Resolution 2016-010, striking "$10,000" in the title and replacing it with "$10,500". Motion to Amend Passed Yes: Altermatt, Keil, Butts, McClure, Bardarson No: Squires In response to Butts, Foutz said this would be above ground construction. Squires felt that increasing the contingency was not necessary as the project seemed mapped out well by the vendor. Foutz said the reasoning on the contingency was that if an issue came up it was likely a change order would need to be approved in a very short amount of time. In response to Squires, Foutz said this project shouldn't affect the property owners in the area The Electric Department historically worked very cooperatively with landowners regarding tree clearing and would continue that practice. Main Motion Passed Unanimous Other New Business Items Mayor direct the City Clerk to send a recommendation letter to Kenai Peninsula Borough Mayor Mike Navarre to appoint Kathy Kloster as a Seward Representative on the Healthcare Task Force. Council had no objection to this direction and the clerk was instructed to prepare a letter to Mayor Navarre. Set Joint Work Sessions with the Planning and Zoning Commission,the Port and Commerce Advisory Board, and the Historic Preservation Commission to review annual priorities. The following joint work sessions were scheduled for the following times on February 24, 2016: Historic Preservation Commission 5:30—6:00 p.m. Planning And Zoning Commission 6:00—6:45 p.m. Port And Commerce Advisory Board 6:45 — 7:30 p.m. 11") City of Seward,Alaska City Council Minutes February 8, 2016 Volume 40, Page Discuss Seward City Flag Project. McClure reported that the citizen committee postponed introducing the council support resolution to the February 22,2016 to allow for more public input. She mentioned Casagranda included some past meeting minutes in the packet for council, which noted the logo was solicited but never adopted as the actual city flag. McClure stated it was her request to include a monetary amount for the project initially. She now stated it would be a proposed zero cost to the city.This project involved older members of the community and school teachers,and had gotten a lot of positive response. The end goal would be to present the new Seward Flag to the city. INFORMATIONAL ITEMS AND REPORTS—None COUNCIL COMMENTS Keil thanked Kloster and noted she enjoyed the Boy Scout speeches tonight. She wished everyone a Happy Valentine's Day. Squires said when he went camping this summer the campground he stayed at charged an extra$10 a day for Wi-Fi.He thought that was excessive and if the city was considering offering this feature,he felt it should be a minimal increase. Squires thanked Kathy Kloster for stepping up to be on the Healthcare Task Force. McClure appreciated the Boy Scouts and the projects they did for the community.It was neat to see Benjamin Miranda move up to be an Eagle Scout. She congratulated the Electric Department on a job well done in turning off the additional downtown streetlights.They were turned off because combined with the new decorative downtown lights, it seemed like there was too much light. Butts said it was great to see the Boy Scouts tonight and nice to see Ben Miranda as a mentor on the Eagle Scouts. He noted the roads were very slushy and for everyone to please watch their driving. Altermatt thanked Kloster as well. She noted there was a Seward Rotary project regarding the potential Bear Creek Recreational Area.Rotary had looked at some of the lands to be given to the borough from the state.They recently had a public meeting to introduce a survey to the public about what the future use of Bear Lake public lands could be.The survey was available through the end of February and the public could find it on Seward City News or the Seward Rotary website. Bardarson asked if Hunt had any comment regarding the Lowell Point Sewage Lagoon. Hunt had not received any new information and he had been diligent about monitoring the area almost every single day. The dissolved oxygen levels were higher than anticipated. Bardarson requested council move the City Clerk evaluation to the March 14, 2016 meeting to allow for all council members to participate. She also thanked Kloster for joining the Healthcare Task Force. CITIZEN COMMENTS—None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS °O City of Seward,Alaska City Council Minutes February 8, 2016 Volume 40, Page Butts reported at the last meeting that he would be attending the Kenai Peninsula Economic Development District Forum, but unfortunately he was unable to attend. Bardarson added Chamber of Commerce Director Cindy Clock was able to attend the forum and spoke on behalf of Seward. She thanked Cindy for stepping in. ADJOURNMENT The meeting was adjourned at 8:01 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) City of Seward, Alaska City Council Special Meeting Minutes February 10, 2016 Volume 40, Page CALL TO ORDER The February 10, 2016 special meeting of the Seward City Council was called to order at 5:15 p.m. by Mayor Jean Bardarson. OPENING CEREMONY City Manager Jim Hunt led the Pledge of Allegiance to the flag. ROLL CALL Jean Bardarson presiding and Marianna Keil Ristine Casagranda Dave Squires Dale Butts Sue McClure Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Carol Griswold was concerned about the evaluation of the City Manager. She questioned if there were any improprieties on his behalf since he owned 50% of a local business which was in violation of his employment contract with the council. She was also concerned with the City Manager's unprofessionalism,citing an incident at the May 26,2015 meeting.Griswold spoke of the loss of city employees and stated workplace bullying should not be occurring or tolerated.Many hard working, experienced employees had either quit or changed jobs. She urged council to initiate an internal confidential investigation on city hiring issues, preferential treatment, and adherence to policies and procedures. Lastly, she stated that with the budget the way it was, the fiscal situation was grim. The 2016-2017 budget was recently approved, freezing all employee salaries. She questioned if the City Manager was requesting an increase in pay. Griswold asked council how they could consider an increase in pay to the City Manager when all other employee wages were frozen. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. R City of Seward,Alaska City Council Special Meeting Minutes February 10, 2016 Volume 40, Page SPECIAL ORDERS, PRESENTATIONS AND REPORTS—None NEW BUSINESS—None COUNCIL COMMENTS—None CITIZEN COMMENTS —None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS—None EXECUTIVE SESSION Motion (Keil/Casagranda) Go Into Executive Session To Discuss the City Manager's Annual Evaluation. Motion Passed Unanimous The City Manager was invited to attend. Council went into Executive Session at 5:22 p.m. Council Member McClure excused herself from the meeting at 6:50 p.m. Council came out of Executive Session at 7:13 p.m. ADJOURNMENT The meeting was adjourned at 7:14 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) 1� Johanna Kinney From: BlaineJean Bardarson <jeanbardarson @gmail.com> Sent: Monday, February 01, 2016 4:29 PM To: Christeffal Terry;Johanna Kinney Subject: Re: Request for support with a Council Work Session Agenda item Christy, I would be happy to have this scheduled. Sounds like a great opportunity to have the council and interested public members to hear and interact with the railroad team, thanks for putting this forward. I have included Johanna in this email so that she can move it forward correctly. Yes it was a nice evening and wonderful well deserved recipients. The city is lucky to have a chamber with Cindy as Ed. and a great board. Thanks. Jean B On Mon, Feb 1, 2016 at 2:37 PM, Christeffal Terry<TerryC@akrr.com> wrote: Jean- Hope this email finds you well and that you had a great weekend. What a nice turnout for the Chamber Community Awards. That is such a good opportunity each year to have the important Seward businesses honored. It was nice to see you there© The Railport Seward Group would like to schedule a Work Session "Railport Seward Update" with City Council for Thursday May 19th with the suggestion of 6 PM. Would you be willing to contact the Clerk to put this on the Agenda for Council approval? The intent is to allow the Seward City Council to weigh in on what we present rather than just talking at you with a ten minute presentation. The team feels the meeting with take about an hour. The specific date is to help coordinate community opportunities so the group can also present the following day at the Chamber Membership Lunch and also observe firsthand the Cruise Ship on May 20th. Thank you for your consideration. Please call or email with questions. If you would prefer for me to work with another Council Member or directly with Administration, then I can do that also. Thanks again! RAILPORT sEvin ChristyTerry, CPE ,set,on!Port A9ttrruter 907.265.2209„/{i r-907.422.7071 mobile 1 qc6 RECEIVED awl lIi !Z Oct) J FEB 0 9 V" CITY OF SEWARD, ALASKA 2c owcs° THE APPLICATION FOR THE cm(CLERK WARD PLANNING AND ZONING COMMISSION NAME: Y 6 ■t / /ryt G/e S GY-J STREET ADDRESS: //� LI ez./" . / / MAILING ADDRESS: /?, 5., F 7 HOME TELEPHONE: A - Ce// � 7/ �3� S FES-8 PHONE: , -C — / Lc� E-MAIL ADDRESS: -7v-7a..7...2., d L4 is •c_ . -7.7e FAX: v HOW LONG IN THE CITY LIMITS OF SEWARD: �; -c. PRESENTLY EMPLOYED AT: /7/0 c A'yr C/ List any special training, education or background you have which may help you as a member of the Commission. Have you ever developed real property, other than your own personal residence? If so, briefly describe the development: ..1,...,,../p - - ) 4.c IV r/�-r Zo // Pi9.'.s.7Z /?,,a•Ge - ■ -rs A,.... T..y aC/ /t .4-5/— ,f?Q 4 I am specifically interested in serving on the Planning and Zoning Commission because: se: 04G�� voG..Z /... //',..,.4�i'c. / 6e/r✓JCL /�L° S/ rc 7t� 4SS.'s � C;/4 4/ ,U/I,e,./4..�.� Y,.,/��Si 1/' / e.1 /emu 6/i'r 0.+. Have you ever served on a similar commission elsewhere? Yes or No If so, where? c-C-c e.g.>.-ei__ And when? C'///eo u.«a,./ 5'‘).".i - /�• Z --4 aa'— (6.)9 Are you available for meetings Tuesday evenings? /r s If appointed, are you willing to travel: Often Occasionally I— Rarely Never ;/,r../..-.7 714,, ...,/....0.2.---) - /f/--? e-' / Signati, Date (p/a RECEIVED FEB 16 2016 CITY OF SEWARD, ALASKA OFFICE OF THE APPLICATION FOR THE CITY CLERK SEWARD PLANNING AND ZONING COMMISSION NAME: C-7 STREET ADDRESS: -3 ]9 �z.Cl c i fit V MAILING ADDRESS: I } 0 , ac._ t q '7 HOME TELEPHONE: 274 6 BUSINESS PHONE: q D� j c I 1 Oj ) 6.0_1% SFw City of Seward City of Seward,Alaska 9 1963 1965 2005 ++�--- P.O.Box 167 bAZt \� Seward,Alaska 99664-0167 4�nsKP All-America City Main Office (907)224-4050 ,, D Facsimile (907)224-4038 February 10, 2016 Honorable Mayor Mike Navarre Kenai Peninsula Borough 144 N. Binkley Street Soldotna, AK 99669 Dear Mayor Navarre, Thank you for the opportunity to allow an appointment of a Seward area resident to the Kenai Peninsula Borough Health Care Task Force. After careful consideration and support of the Seward City Council, I would like to respectfully recommend the appointment of Kathy Kloster as a Seward representative to this important task force. I am confident you will find Kathy to be a great addition to the group. Please let me know if you have any questions regarding this recommendation. Thank you for thinking of Seward. Regards, 9U1/1,L) 66tZttU4,r),,._1 Mayor Jean Bardarson City of Seward cc: Kathy Kloster � Ol February 2016 February TuWe Th March 2016 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 4 5 7 8 9 10 11 12 13 6 7 8 9 10 11 12 14 15 16 17 18 19 20 13 14 15 16 17 18 19 21 22 23 24 25 26 27 20 21 22 23 24 25 26 28 29 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Feb 1 2 3 4 5 7:00pm P&Z Mtg;City 6:30pm HP WS a, LL 8 9 10 11 12 7:00pm CC Mtg 5:15pm CC Spc Mtg (N Co U- 15 16 17 18 19 i President's Day;Office 6:30pm P&Z WS 6:30pm HP Mtg;WS fc cn If, a, LL 22 23 -25 26 6:00pm CCWS 5:30pm Joint Work See 7:00pm CC Mtg L g UD N CU LL 29 Mar 1 2 3 4 v cn a) N w LL Nanci Richey 1 2/17/2016 1:58 PM March 2 016 March 2016 Th April 2016 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 Monday Tuesday Wednesday Thursday Friday Feb 29 Marl 2 3 4 7:00pm P&Z Mtg;City 12:00pm PACAB Mtg c g N N _o v LL 7 8 9 10 11 N 14 15 16 17 18 (7:OOpm CC Mtg 6:OOpm P&Z WS 12:00pm PACAB Work S co • 21 22 23 24 25 N N N 28 29 30 31 Apr 1 Audit Council Chambe 1 i Audit;Council Chambe; Audit Council Chambe Audit Council Chambe !Seward's Day;Offices iI 7:OOpm CC Mtg o_ co T Nanci Richey 1 2/17/2016 1:58 PM