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HomeMy WebLinkAbout01192016 Planning & Zoning Minutes City of Seward,Alaska Planning Commission Minutes January 19, 2016 Volume 7, Page 170 Call to Order The January 19, 2016 Scheduled Special Meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Cindy Ecklund. Opening Ceremony Commissioner Fleming led the Pledge of Allegiance to the flag. Roll Call There were present: Cindy Ecklund presiding, and Gary Seese Martha Fleming Janet Coulter Margaret Anderson comprising a quorum of the Commission; and Donna Glenz, Planner Dwayne Atwood, Planning Technician Excused was: Tom Swann City Administration Report Planner Donna Glenz updated the Commission on the following business items: • No new floodplain development permits had been issued since the last meeting. • Glenz stated that the City of Seward Comprehensive Plan update RFP was released January 6, 2016. Approximately 20 contractors had responded. • Administration had recently attended a Lowell Creek Diversion Tunnel strategy meeting in Anchorage. Glenz said the tunnel required repairs due to substantial damage caused by rocky discharge during storm events. The repair work was to be completed during low water periods next autumn and winter. • Seward Small Boat Harbor float replacement work had begun for floats A, B, C, G and S. • The northern water storage tank project was continuing on schedule and water lines were being tested. • Staff was continuing to work with the City Public Works Department on the rights of way certification for a planned summer paving project. Other Reports, Announcements & Presentations —None City of Sewarct Alaska Planning Commission Minutes January 19, 2016 Volume 7,Page 171 Citizens' Comments on any subject except those scheduled for Public Hearing—None Approval of Agenda and Consent Agenda Motion (Fleming/Anderson) Approve the Agenda and Consent Agenda Motion Passed Unanimous The following items were approved on the Consent Agenda: December 1,2015 Regular Meeting Minutes Unfinished Business Items requiring a Public Hearing—None New Business Items requiring a Public Hearing— Resolution 2016-01 of the Seward Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council and Kenai Peninsula Borough approval of the proposed senior housing preliminary replat submitted by Segesser Surveys; a subdivision of City owned Lot 11A, Fort Raymond Subdivision No. 1, creating two parcels to be known as Lots 11A-1 and 11A-2, located at approximately 2200 Dimond Boulevard, within the Park Zoning District Glenz noted the history of the preliminary replat and the location. The replat was to create two lots, Lot 11A-1 and 11A-2. Lot 11A-2 was the site of a proposed senior housing project. Glenz noted staff had requested numerous additions and corrections to the preliminary replat as stated within the Resolution. Glenz said housekeeping errors in Resolution 2016-01 needed correction. Glenz referred the Commission to a proposed amendment laydown that addressed the needed corrections. The error included references to "Replat No. 1" instead of"Replat No. 4" within the body of the resolution, Glenz noted. She also noted the same error within Section 1 of the Resolution. Glenz requested the Commission amend the Resolution to correct the housekeeping error throughout the Resolution. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Hearing no one else wishing to speak, the public hearing was closed. Motion (Fleming/Anderson) Approve Resolution 2016-01 City of Sewarc4 Alaska Planning Commission Minutes January 19, 2016 Volume 7,Page 172 Commissioners discussed the housekeeping amendments. Motion(Anderson/Fleming) Amend Resolution 2016-01, replacing all references to "Replat No. 1" with "Replat No.4." Motion Passed Unanimous Ecklund asked about the entity or organization that was involved with the proposed senior housing project. Glenz noted the Kenai Peninsula Housing Initiative hired Segesser Surveys to produce the preliminary replat. Fleming asked if the various conditions added to the preliminary replat had been submitted to the surveyor. Glenz said the preliminary replat resolution would be forwarded to City Council for recommended approval, then to the surveyor for submittal to the Kenai Peninsula Borough. The Kenai Peninsula Borough, as the final platting authority, requires the surveyor to make necessary changes and amendments. Ecklund said she would not vote on the proposed replat when it came before the Kenai Peninsula Borough Planning Commission. Ecklund noted she had not recused herself from City Planning and Zoning Commission deliberations and voting for the proposed land action. In response to Anderson, Glenz explained that any platting of City-owned land would go before City Council for consideration and final recommendation. Main Motion Passed, as Amended Unanimous Unfmished Business—None Informational Items and Reports (No action required) 2016 Planning and Zoning Commission reporting to City Council 2016 Planning& Zoning Meeting Schedule and Calendar ; FEMA Region X Newsletter Ecklund thanked staff for producing a color coded meeting calendar, which was included in the meeting packet along with the 2016 meeting schedule. City of Seward,Alaska Planning Commission Minutes January 19, 2016 Volume 7, Page 173 In response to a question from Fleming, Glenz explained that the previously described damage to the Lowell Creek Diversion Tunnel was related to large boulders and debris being washed through the tunnel. The scouring eroded and damaged the concrete within the tunnel, Glenz said. Commission Comments— Anderson asked for information about the content that would be included in the Planning and Zoning Commission quarterly reports to City Council. Fleming noted she had provided reports to City Council and that staff provided the information and any member of the Commission was welcome to provide the updates to the City Council. Commissioners further discussed the reports to City Council. Glenz said the City Council requested reports of what the Planning and Zoning Commission had completed during the previous three months. Glenz said she reviewed meeting agendas, work session topics and other business to provide the written reports in the City Council meeting packets. In response to Anderson, Glenz noted the City Manager provided reports of building and development projects as noted from the Building Department. Seese stated he was pleased to see more construction on 30 foot by 100 foot lots within the midtown area. Glenz noted the two projects were single family homes, and a third project was a multi-unit development and real estate office on a larger lot. Ecklund commented that some intersections along Second Avenue had vegetation that was obstructing the view, or sight triangle. Ecklund asked if the Public Works Department might check the intersections and clear obstructions for safety. Citizens' Comments—None Commission and Administration Response to Citizens' Comments— None Adjournment Meeting adjourned at 7:32 p.m. / / ` WNW • D .yne • twoo•, sss. •PSI i,,, Cmdy �iund P r n Tec ician .•'y� ®r SC M�, `•.e Chair (City Seal) .:f • o S E. L • • EA : °; -�- . • oF