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Home My WebLink About01252016 City Council Minutes City of Seward,Alaska City Council Minutes January 25, 2016 Volume 40,Page 9 CALL TO ORDER The January 25,2016 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda David Squires Dale Butts Sue McClure Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Brenda Ballou, Deputy City Clerk Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Assistant City Manager Ron Long pointed out that page 27 of the packet was an extra, irrelevant page that was inadvertently included as backup material, and requested council to disregard it. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the December 14,2015 Regular and Special City Council Meeting Minutes, the January 11, 2016 Regular City Council Meeting Minutes, and the January 18, 2016 Special City Council Meeting Minutes. Non-objection to the liquor license renewals for Zudy's Café#5356,Thorn's Showcase Lounge #1130,Peking Restaurant#4215,Gateway Liquor&Food Mart#2683,Breeze Inn#177,and Seward Brewing Company#5287 and #5288. City of Seward, Alaska City Council Minutes January 25, 2016 Volume 40, Page 10 Non-objection to the new Restaurant Designation Permit endorsement for Thorn's Showcase Lounge#1130. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Recognition of Louis Bencardino's retirement from the Alaska Railroad Corporation. Congratulating Sean Corrigan as the 2015 Alaska Firefighter of the Year. Chamber of Commerce Report. Cindy Clock announced that the Chamber staff had new email addresses ending with".com".The 2016 Destination Guides were currently being distributed throughout the city.The Energy Group would meet every third Thursday at noon at the Library,and they were planning to have the 3rd Annual Energy Fair this fall.The Seward Marine Industrial Center (SMIC)Group would meet every third Friday at 9:00 a.m.at the Harbor 360 Hotel.The SMIC Group continued to work with the Department of Transportation to have a SMIC sign installed at the Nash Road intersection. The Chamber hired Nancy Erickson to write a promotional story about the emerging marine support services being developed at SMIC.The Chamber requested that the city use some cruise ship head tax money this year to install recognizable and consistent signage to help tourists navigate around town easier. The Chamber's Community Awards Banquet would be held Friday, January 29, 2016 at AVTEC. Borough Assembly Report. Brandii Holmdahl said at the next Assembly meeting they would be revisiting the alcohol set back issue to consider changing the requirement from 200 feet to 500 feet. Holmdahl added that the borough's Marijuana Task Force would be offering public presentations, and would likely be bringing forward an ordinance in the near future for Assembly consideration. City Manager's Report.Jim Hunt said there had been no purchase orders between$10,000 and$50,000 issued by the City Manager since the last meeting. The Public Works Department was releasing a Request For Proposals(RFP)on January 26,2016 for the maintenance and repair of the city's three elevators and the scoring criteria would be: Past Performance 30 Staffing 10 Fees & Costs 30 References 10 Completeness of RFP 20 TOTAL 100 The Finance Department provided a laydown announcing the Long Term Care Facility (LTCF) and Electric Department bond refunding was successful. Finance Director Kris Erchinger announced at the last council meeting that her threshold for savings would be at least 4%, and administration was pleased to announce tonight that the LTCF bond came in at 13.45%and Electric came in at 15.48%.The result of this refunding effort would be the combined debt service payments would be reduced by more than$5.7 million over the lives of the bonds. City of Seward,Alaska City Council Minutes January 25, 2016 Volume 40, Page 11 Long reported that he had been attending the borough's Marijuana Task Force meetings,and if the current state and borough zoning parameters were theoretically applied to the City of Seward, the areas south of Seward Plumbing and north of the Harbor 360 Hotel would be off limits to the marijuana trade. He also reported that the Alaska Energy Authority scored Seward's geothermal project an eight out of seven,which was not favorable for the city. Long added that the earthquake that shook Seward at 1:30 a.m. yesterday had as yet resulted in no damages, but he was asking all departments to conduct thorough evaluations. In response to McClure,Long said the portions of docks being removed from the harbor float project were,by contract,the responsibility of the contractor to dispose of properly.He was pleased to report that the contractor had already made arrangements for the dock pieces to be transported to a facility on the other side of the peninsula. Council directed administration to electronically distribute the annual summary report that AIDEA/Arcadis would be submitting to the city in the near future regarding the SMIC development project. Other Reports,Announcements and Presentations Seward Community Health Center Annual Report by Executive Director Patrick Linton. (Keil) Presentation on the Seward City Flag. (Casagranda) PUBLIC HEARINGS—None UNFINISHED BUSINESS—None NEW BUSINESS Resolution 2016-004, Authorizing The City Manager To Increase Alaska Clean Water Fund Loan #769091 From $490,000 To $781,838.23 For The SMIC And Lowell Point Sludge Removal And Disposal Project. Motion (Keil/Casagranda) Approve Resolution 2016-004 Public Works Director W.C. Casey said they were taking advantage of a subsidy,having underspent funds on the Lowell Point Sewage Lagoon Sludge Removal Project and overspent on the Seward Marine Industrial Center(SMIC) Sewage Lagoon Sludge Removal Project. In response to Butts,Casey said there would be zero net savings.In response to Altermatt,Casey said the 10%loan forgiveness related to disadvantaged communities that needed help. Motion Passed Unanimous Resolution 2016-005, Authorizing The Purchase Of A Used 2014 Hitachi ZC50U5 Compact Excavator From Construction Machinery Industrial, LLC For An Amount Not To Exceed $56,572.50,And Appropriating Funds. City of Seward,Alaska City Council Minutes January 25, 2016 Volume 40,Page 12 Motion (Keil/Casagranda) Approve Resolution 2016-005 Hunt recommended the purchase of this excavator. In response to Bardarson, Casey confirmed there were no other accessories necessary to purchase in the future, with the possible exception of a hydraulic jack hammer. • Motion Passed Yes: McClure, Altermatt, Keil, Squires, Butts, Bardarson No: Casagranda Resolution 2016-006, Authorizing The City Manager To Purchase A Used Aerial Apparatus, In Lieu Of Proceeding With The Refurbishment Of Engine 3,For An Amount Not To Exceed $280,000, And Appropriating Funds. Motion (Keil/Casagranda) Approve Resolution 2016-006 Squires declared a potential conflict of interest because he was a member of the Seward Volunteer Fire Department.Mayor Bardarson ruled that no conflict existed,and extended the ruling to Butts as well for the same. There was no objection from the dais. Hunt briefed council on the many capabilities of the apparatus and the benefit it would provide the community. Deputy Fire Chief Rob Mathis added that, upon council's approval tonight, he planned to move ahead and locate the apparatus. In response to Squires,Hunt confirmed that the$280,000 was inclusive of all costs associated with locating and obtaining this equipment.In response to Squires,Mathis said the minimum height of the ladder would be 75 feet. Squires requested Mathis research a trade-in value for the old truck. Motion Passed Unanimous Other New Business Items—None INFORMATIONAL ITEMS AND REPORTS Financial Reports for Seward Providence Care and Medical Center through November, 2015. COUNCIL COMMENTS Altermatt was thankful for attending the AIDEA presentation about SMIC, and she congratulated Louie Bencardino and Sean Corrigan on their honors. Butts thanked and congratulated Louie Bencardino and Sean Corrigan, and reported he would be attending the Economic Outlook Forum in Kenai later this week. Casagranda clarified that the Seward Flag Project was aimed at creating just a flag, and would not replace or diminish the use of the city logo. She noted she would be out of state for the February 8, 2016 council meeting. City of Seward,Alaska City Council Minutes January 25,2016 Volume 40,Page 13 Keil thanked all the first responders in the community. Squires congratulated Louie Bencardino and Sean Corrigan. He strongly encouraged the administration to practice community-wide response drills, particularly in light of yesterday's 7.1 earthquake. McClure congratulated Louie Bencardino and Sean Corrigan. She thanked Casagranda for the flag presentation and said there was a distinct difference between a logo and a flag. McClure recalled that she was a teenager during the 1964 earthquake; she complimented Seward City News for providing timely information to the community. Bardarson informed everyone that the local radio station was 91.7 FM. She inquired about the status of the iPad purchase that would enable council to transition into a paperless environment. Hunt asked for everyone to keep Jean Schwafel in their thoughts and prayers. CITIZEN COMMENTS—None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS—None EXECUTIVE SESSION Motion (Casagranda/Keil) Go into Executive Session to discuss the City Manager's annual evaluation. Council invited the City Manager to stay. Motion Passed Unanimous Council recessed at 9:15 p.m. Council went into Executive Session at 9:20 p.m. Council came out of Executive Session at 10:29 p.m. Council recessed until 5:00 p.m. on January 26,2016. The January 25, 2016 meeting resumed at 5:00 p.m. on January 26,2016. City of Seward,Alaska City Council Minutes January 25, 2016 Volume 40, Page 14 ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda David Squires Dale Butts Sue McClure Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent—None EXECUTIVE SESSION Motion (Casagranda/McClure) Go into Executive Session to discuss the City Manager's annual evaluation. Council invited the City Manager to stay. Motion Passed Unanimous Council went into Executive Session at 5:01 p.m. Council came out of Executive Session at 6:05 p.m. Motion (Keil/Casagranda) Appoint Squires and Bardarson to act as a salary negotiation team for the City Manager's contract. Motion Passed Unanimous ADJOURNMENT The meeting was adjourned at 6:07 p.m.qir 4 in_e rAti gm oaseee janna/Ult61,y CMC ,:4, ........., 4,i4�6% can Bardarson Clerk 0, ®,. ®�°P o ��.;0. °® Mayor m b � , o 0. a - o 0 p nm ° e SEAL L e ® m ft (City Seal) .0 -,-o-- 4 0. DO b O F P 1`--a o°,,, .,.4960