HomeMy WebLinkAboutRes2016-015 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AUTHORIZING THE PURCHASE OF A FORD F-350 XL FROM
WORTHINGTON FORD FOR A NET PRICE OF $23,352.00 INCLUDING
TRADE-IN OF VEHICLE #507 AND THE PURCHASE OF INSTALLED
AFTER-MARKET OPERATING EQUIPMENT FROM QUALITY
EQUIPMENT SALES AND SERVICE FOR $12,850 FOR A TOTAL
PROJECT COST OF$36,202, AND APPROPRIATING FUNDS
WHEREAS, the city Electric Department is in need of a new utility linemen truck to
replace vehicle #507, a Ford F-550 truck which has incurred significant repair costs, making
replacement necessary and more cost-efficient; and
WHEREAS,this vehicle is essential to the day-to-day operations of the Electric Department;
and serves as the primary service vehicle for the line crew when out in the field; and
WHEREAS, the Electric Department requires a truck large enough for operations when
more than two linemen are dispatched to a jobsite; and
WHEREAS, the Electric Department requires certain after-market equipment installed to
effectively and efficiently perform operational duties; and
•
WHEREAS,the city solicited quotes based on the State's competitive procurement process,
for one-ton crew cab trucks, and Cal Worthington Ford provided the lowest bid to meet the city's
criteria; and
WHEREAS,the Seward City Council expressed an interest in the option of trading in the old
`linemen's truck', and the bid price includes trade-in; and
WHEREAS, Quality Equipment Sales & Service is the lowest responsive bidder for the
requested list of additional equipment; and
WHEREAS, Seward City Code 6.10.120(B) exempts from competitive procurement
requirements,major purchases when the City utilizes bids obtained from other governmental units.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to purchase a Ford F-350 XL from Cal
Worthington Ford in the amount of$32,352.00 less $9,000 for trade-in for a net cost of$23,352,
with funding to come from the Motor Pool Fund reserves.
CITY OF SEWARD,ALASKA
RESOLUTION 2016-015
Section 2. The City Manager is hereby authorized to trade in the city's vehicle#507 to Cal
Worthington Ford at a trade-in value of$9,000.
Section 3. The City Manager is hereby authorized to purchase installed essential equipment
from Quality Equipment Sales & Service in the amount of$12,850.
Section 4. Funding in the amount of$36,202 is hereby appropriated from the Motor Pool
Internal Service Fund net asset account no. 03000-0000-3400 to the capital equipment account no.
03000-0000-8103.
Section 5. In accordance with Seward City Code 6.10.120(B),this purchase is exempt from
competitive procurement requirements in accordance with the recitals above which are incorporated
herein.
Section 6. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 22nd day of
February, 2016.
THE CITY OF SEWARD,ALASKA
/e 04 /I/
can Bardarson,Mayor
AYES: Casagranda, Keil, Butts, Squires, McClure, Bardarson
NOES: None
ABSENT: Altermatt
ABSTAIN: None
ATTEST:
_. C / i
J•hannaMrey, CMC °° r ' s,�
ity Clerk 0��� 6 K°e ortn, 1 C.,
is pM
b y
(City Seal) o „a. I {4
••
we
• 0
° 00 3„�Q°as u°i`a
ep.veEzgd It 1 I
Agenda Statement
e- pF sets,
Meeting Date: February 22, 2016 vost4S,0
clp
To: Seward City Council'.
11AKP
Through: Jim Hunt, City Manager bl
From: John Foutz, Electric Utility Manager
Agenda Item: Replace Vehicle#507 with a Ford F-350, trade-in to the dealership the old
vehicle and add required aftermarket equipment
BACKGROUND & JUSTIFICATION:
In a recent Motor Pool budget work session, the administration provided justification for
replacement of the existing electric utility's linemen truck. The 2008 vehicle has more than
106,000 miles, and has required repair costs of more than $20,000. Research into an appropriate
replacement vehicle included careful consideration of the length of the vehicle, functionality and
appropriate cab size. The department reviewed the results of the State's competitive procurement
process for a class 147 crew cab SRW 1 ton 4X4 truck(see Attachment 1 and 2). The three lowest
bidders on the State's procurement are Cal Worthington, followed by Anchorage Chrysler and
Alaska Sales and Service (Chevrolet). Staff contacted the dealers to consider the option of
including trading in of the old truck, at the time of purchase. Two dealerships agreed to offer a bid
with trade-in, and the third declined to bid. The declining bidder was not the lowest dealership on
the state's procurement list. Cal Worthington Ford offered the lowest sale price and the highest
buy-back price(see Attachment 3). The electric department obtained quotes to provide and install
the essential equipment needed to perform the duties of this vehicle, and the lowest bid was from
Quality Equipment Sales and Service (see Attachment 4).
•
INTENT:
To replace vehicle#507 with a reliable vehicle that will save the City money in repair costs.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan X
2. Strategic Plan X
3. Other (list): 2016 Motor Pool Fund X
FISCAL NOTE: The Motor Pool work session identified the need to replace the electric utility
linemen truck. However, the 2016/2017 Budget did not appropriate any funds for the purchase of
vehicles and/or equipment, pending the outcome of the Motor Pool work session. Therefore,
funding for this purchase requires appropriation from Motor Pool Fund reserves.
Approved by Finance Department: 3 t .DA A/44
ATTORNEY REVIEW: Yes No X Not Applicable
RECOMMENDATION: 2D 1 0 13
To approve the purchase of a new truck from Cal Worthington Ford, including trade in of the old
truck, and the purchase and installion of accessory equipment from Quality Equipment Sales and
Service.