HomeMy WebLinkAbout04112016 City Council Packet Seward City Council
Agenda Packet
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April 11, 2016
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward,Alaska ,of
Mika CITY COUNCIL MEETING AGENDA ak''�
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April 11, 2016 7:00 p.m. Council Chambers
Jean Bardarson 1. CALL TO ORDER
Mayor 2. PLEDGE OF ALLEGIANCE
Term Expires 2017 3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT
Marianna Keil THOSE ITEMS SCHEDULED FOR PUBLIC HEARING
Vice Mayor [Those who have signed in will be given the first opportunity to
Term Expires 2016 speak Time is limited to 3 minutes per speaker and 36 minutes
total time for this agenda item]
Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member [Approval of Consent Agenda passes all routine items indicated by
Term Expires 2016 asterisk(*). Consent Agenda items are not considered separately unless
a council member so requests. In the event of such a request, the item is
David Squires returned to the Regular Agenda]
Council Member
Term Expires 2017 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Dale Butts A. Proclamations and Awards
Council Member
Term Expires 2016 1. Seward Volunteer Fire Department Awards .. Pg. 3
2. National Public Safety Telecommunicators Week .......... Pg. 4
Sue McClure 3. Recognition of Seavey Family Pg. 5
Council Member
Term Expires 2017 B. City Manager's Report . Pg. 6
C. Other Reports and Presentations
Deborah Altermatt
Council Member 1. Seward Planning and Zoning Commission Quarterly Report
Term Expires 2017 Pg. 12
James Hunt 7. PUBLIC HEARINGS —None
City Manager
Johanna Kinney
City Clerk
Will Earnhart
City Attorney
City of Seward, Alaska Council Agenda
April 11, 2016 Page 1
8. UNFINISHED BUSINESS—None
9. NEW BUSINESS
A. Resolutions
*1. Resolution 2016-030, Adopting The Port And Commerce Advisory Board (PACAB)
Priorities From March 2016 to April 2017. .. Pg. 14
B. Other New Business Items
*1. Approval of the March 14, 2016 Regular City Council Meeting Minutes. Pg. 18
*2. Non-objection to the renewal application of a Restaurant/Eating Place - Seasonal
Liquor License#3021 for Alaska Seafood Grill. Pg. 25
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required)—None
11. COUNCIL COMMENTS
12. CITIZEN COMMENTS
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. ADJOURNMENT
City of Seward,Alaska Council Agenda
April 11, 2016 Page 2
CERTIFICATE OF APPRECIATION
The Citij Council of the Citij of Seward,Alaska
would like to recognize the following individuals for their contributions
and express its sincere appreciation on behalf of our communitLj:
Austin Chapman
2016 Firefighter of theYear FIRE DEPT.
James Mitchell
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2016 Distinguished Firefighter
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Sean Corrigan 441IP4.
2016 Most Training <<1
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Wally Corrigan
2016 Most Calls
DATED this 11th Jag of April,2016 THE CITY OF SEWARD,ALASKA
Jean Bardarson,Mayor
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PROCLAMATION
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/1` WHEREAS, emergencies which require police, fire or emergency medical 75'
services can occur at any time; and,
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\I, WHEREAS, when an emergency occurs, the prompt response of police \l,
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Ali WHEREAS, the safety of our police officers and firefighters is dependent ‘I,
�; upon the quality and accuracy of information obtained from citizens who telephone �;
'I` the Seward communications center; and, ,ss
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i, WHEREAS, Public Safety Dispatchers are the first and most critical contact i,
‘I, our citizens have with emergency services, and are a vital link for enabling police \I,
�� officers, medics and firefighters to monitor activities by radio, providing ���
/1‘ information and insuring their safety; and, ,1‘
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\1/ WHEREAS, Public Safety Dispatchers of the Seward Police Department ‘I,
�; have contributed substantially to the quick apprehension of criminals, the efficient �;
\1�-71‘ suppression of fires, and the responsive treatment of patients; and, '5'
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WHEREAS71\ , Public Safety Dispatchers exhibit compassion, understanding, %*
�I, and professionalism during the performance of their jobs, and are greatly ‘I,
\�� appreciated by all the citizens of Seward. \�'
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NOW, THEREFORE, I, Jean Bardarson, Mayor of the City of Seward,
\li Alaska do hereby declare the week of April 10-16, 2016 to be ‘I,
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and encourage everyone to honor the men and women whose diligence and isc
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,I. Dated this 116 day of April, 2016. THE CITY OF SEWARD, ALASKA '1'
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�� Jean Bardarson, Mayor ���
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PROCLAMATION
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WHEREAS,in Alaska, the Seavey family name is synonymous with the Iditarod Race; and
WHEREAS, Dan Seavey is the Patriarch of the Seavey clan and, along with Joe Redington,
Sr., was instrumental in founding the first Iditarod Race in 1973; and
WHEREAS, Dan is also responsible for getting the original Iditarod Trail designated as an
official National Historic Trail, and has earned a place in the Iditarod Hall of Fame for his
efforts; and
WHEREAS, Dan's son, Mitch, has competed in every Iditarod Race since 1995, and won
the race in 2004 as well as in 2013; and
WHEREAS, in 2016 Mitch finished second right behind his son, Dallas, with the
incredible time of 8 days, 12 hours, 5 minutes and 25 seconds; and
WHEREAS, in 2012, Dallas became the youngest Iditarod Champion at the age of 25,
and in 2016 won the race for the fourth time, knocking off nearly two hours from his record-
breaking time in 2015; and
WHEREAS, for the second year in a row, Dallas and Mitch finished first and second, a
rare occurrence for a father and son in any sport.
NOW, THEREFORE, I,Jean Bardarson, Mayor of the City of Seward, Alaska do hereby
honor the Seavey family and appreciate their ongoing community support and tireless efforts to
promote and preserve the history and uniqueness of Seward.
Dated this 11th day of April, 2016 THE CITY OF SEWARD,ALASKA
Jean Bardarson,Mayor
6
CITY OF SEWARD Jim Hunt, City Manager
P.O. Box 167 Telephone (907) 224-4047
Seward, AK 99664 Facsimile (907) 224-4038
MANAGER'S REPORT
March 18, 2016 Thru April 1, 2016
The following purchase orders for between$10,000 and $50,000 have been approved by the City Manager since
the last council meeting:
3/30 Roads & Streets Metco $35,692.56 winter sand and delivery to sand shed
ADMINISTRATION
• Attended walking tour of Port Ave to discuss improvements and signage options for visitor safety
• Meeting with Steve Grabacki
• Started Project Manager interviews
• Meeting with KFT to discuss Harbor related business
• Attended ribbon cutting at new water tank
• Meeting with CHC building committee to discuss SCHC Expansion
• Meetings with multiple department heads
PUBLIC WORKS
• Street paint is being ordered for striping, and the sweeper truck will be out in full force soon cleaning the
streets.
• The Sludge Removal and Disposal project close out report has been submitted. It was under budget by
just over$1.2M.
• The North Seward Water Storage Tank & Pumping Facility is in its final stages of completion and we
are working on the project close out report. Our ribbon cutting ceremony went well and we couldn't
have asked for a nicer day! Thank you to all of those who attended.
• W.C. Casey and Steve Audette will be officially retiring May 1St. These two gentlemen have brought a
lot of knowledge to our department and they will be missed.
• The two new vehicles that Council approved at the last meeting have been ordered. Thank you for your
support.
ELECTRIC
• Number of outages/trouble calls in March: 4 Number of users affected: 2. Causes of outages were river
wash out, car hit street light pole, bad connection, and electrical fire. Location outages where at Snow
River Bridge, Hemlock Street, Diamond, Seward Highway, and 601 Port Avenue. Number of new Job
Orders started since Jan. 1, 2016: 13
• The lineman tentatively will start our construction season on Monday, April 4th
.
• Mediation on Bradley Lake is nearly complete. All utilities are close to signing a
Memorandum of Understanding for transmission of Bradley Lake Power.
HARBOR
• We had construction meetings with Hamilton Construction and R&M for the SMIC breakwater project
on 3-31-2016 and 4-7-2016.
• Hamilton Construction is continuing to stock pile rock on the North Dock and in Kodiak, dredging is
complete waiting on survey to see if additional dredging(- is needed in the fall, the new sewer outfall was
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installed on 4-1-2016, it was also extended 150 beyond what was initially bid to meet new DEC
requirements.
• The lights have been installed on A and S-float the pedestals for B and C-float should be in this week.
• The Harbor, R&M and Turnagain Marine had construction meetings on 3-31-2016 and 4-7-2016,
Turnagain Marine is currently ahead of schedule.
• Harmon construction is currently constructing the fish cleaning tables; this project should be done ahead
of schedule.
PARKS & RECREATION
• Pink Cheeks online registration will open before March lst at www.runsignup.com
• Open Adult Soccer every Tuesday at the Middle School from 6:30 to 8:30.
• Telalaska Spring Classic Volleyball Tourney is scheduled for Sat, April 30th
• Prepping for upcoming Breeze Inn Spring Classic Basketball Invitational Tourney Sat and Sun May 14th
& 15th
• Prepping for upcoming special events: Super Saturday Cleanup and Terry's Tires Bike Rodeo Sat, May
14th
• Terry Pollard Memorial Exit Glacier Run registration is now open for this 5k/10k race down beautiful
Exit Glacier road will open Mar 1st. The Exit Glacier Run is held in conjunction with the Torch Run. Go
to www.runsignup.com
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Tues Wed Thu Fri Sat
1 2
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Fuad
5 6 NHL rp 7 8 9
Teen Council Philip so Detmit Throw Back Bike Path Teen Time
Meeting&Dinner a Thursday Power Walk Coloring
6:30 pm Pier.PWowa Movies&Popcorn &Fruit Smoothies
12 13 14 15 16
Beet of ESPN Skating Favorite
Watercolors & Karaoke &Open Gym Movies&Munchies
Nachos
19 20 21 22 23
Teen Council Sports Fans Here Throw Back First Lake Hike Team Pictionary
Meeting&Dinner A Thursday Campfire&Smores Tournament
6:30 pm Wings Galore Movies&Popcorn
26 27 28 29 30
Bounce Off Your Choice Sports& Recycled Dodgeball Monopoly
Winners Snacks Art at the gym Mania
Middle School Hours High School Hours
Tue to TO 2:30 to 6 pm /esrrKswmaAreri
kp.++Mrep+a refry! Tue to Thur-2:30 to 10 pm
WC epee beaYefdr s.r..0 Fri-2:30 to 11 pm
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PROJECT COMPLETION REPORT
SLUDGE REMOVAL AND DISPOSAL
1 PROJECT SUMMARY
1.1 DEPARTMENT INFORMATION:
Department: Public Works
POC: WC Casey Type of Report: Final
1.2 CONTRACT INFORMATION:
Contract Number: C14-074 Purchase Order Number: 424
Contract Type: Fixed Price
Award Date: 03/31/2015 Completion Date: 09/11/2015
Award Value: $ 3,988,530.00 Current/Total Dollar Value: $ 2,722,500.96
Contingency Value: $0.00 Change Order Value: -$ 1,266,029.04
1.3 CONTRACTOR INFORMATION:
Contractor Name/Address:
Merrell Brothers, Inc./8811 West 500 North, Kokomo, IN 46901
1.4 KEY SUBCONTRACTORS:
Subcontractors Name/City/State:
Metco/Seward/AK
WCS/Salt Lake City/UT
Emerald Alaska, Inc./Anchorage/AK
1.5 CONTRACT/PROJECT DESCRIPTION:
General Scope of Work/Services:
Remove,dewater and dispose of sludge and grit that has accumulated in the Lowell
Point and SMIC lagoons for more than 20 years.At the Lowell Point Facility, replace and
relocate the yard valves above ground; inspect and service diffusers. At SMIC, provide
temporary secondary treatment of influent sewage or haul sewage and discharge it to
the Lowell Point Lagoon or to an identified manhole in the"City Sewer System", assess
and fix or remove a torn baffle, inspect and service diffusers.
0
1.6 PROFESSIONAL SERVICES- DESIGN:
Contract Number: Purchase Order Number: p0115
Contract Type: Time& Material
Award Date: 09/05/2013 Completion Date: Q8/01/2014
Award Value: $48,030.07 $48,030.07 Current/Total Dollar Value: $ 48,030.07
Contingency Value: $0.00 $0.00 Change Order Value: $0.00 $0.00
1.7 FIRM INFORMATION:
Contractor Name/Address:
ML Foster&Associates/13135 Old Glenn Hwy,Suite 205, Eagle River,AK 99577
1.8 PROFESSIONAL SERVICES—CONSTRUCTION MANAGEMENT AND INSPECTION:
Contract Number: Purchase Order Number: 474
Contract Type: Time& Material
Award Date: 05/29/2015 Completion Date: 09/11/2016
Award Value: $58,000.00 Current/Total Dollar Value: $ 51,928.49
Contingency Value: $0.00 Change Order Value:
$0.00
1.9 FIRM INFORMATION:
Contractor Name/Address:
ML Foster&Associates/13135 Old Glenn Hwy. Suite 205, Eagle River, AK 99577
1.10 TOTAL PROJECT COSTS:
Design Costs: $48,030.07
Construction Costs: $ 2,722,500.96
CM/Inspection Costs: $ 51,928.49
TOTAL PROJECT COST: $ 2,822,459.52
2,Q5 Z )(o1D °20 Wl OLcQ .
2 QUALITY
2.1 BENEFITS ACHIEVED:
Merrell Bros removed 837.8 dry metric tons of sludge, out of which 806.3 DMT were used
as fertilizer for land application and only 31.5 had to be disposed of at the landfill. The
project was completed on time with no complaints of odor during the dredging process.
2.2 BENEFITS NOT ACHIEVED:
Disposal in the Seward vicinity.
2.3 FACTORS AFFECTING BENEFITS:
1. Complications with obtaining permitting a sludge disposal site.
2. Changing environmental regulations.
3 SCHEDULE
3.1 TASKS EXCEEDING TIME:
SMIC sludge removal was 2-3 days over contractor's planned schedule.
Lowell Point sludge removal had an approximate 6 day delay due to a delay in shipping of
the Bio-Domes.
3.2 TASKS REQUIRING LESS TIME:
1.Actual sludge removal at Lowell Point lagoon.
2. Installation of Bio-Domes.
3.3 FACTORS AFFECTING TIME:
Weather and material deliveries. These are both normal considerations for the local area.
I0
4 COST
4.1 COSTS EXCEEDING ESTIMATES:
The cost of the blower building extension was not included in the above totals. The labor
was completed in house and supplies totalled an additional$30,150.68 for all expenditures.
Total project cost is $2,852,610.20. No costs exceeded estimates.
4.2 COSTS LOWER THAN ESTIMATES:
Sludge Removal.
4.3 FACTORS AFFECTING COSTS:
The amount of sludge removed was less than the estimate.
5 LESSONS LEARNED
5.1 POSITIVE OR NEGATIVE OUTCOMES:
Sludge depth is difficult to determine in the SMIC and Lowell Point lagoons prior to
dewatering.
6 RECOMMENDATIONS
6.1 RECOMMENDATIONS FOR ACTION:
1. Plan for the next lagoon maintenance. Adjust tariff to pay for next periodic maintenance.
2.State Grants do not fund maintenance activities, while ADFC Loans do support
maintenance.
6.2 RECOMMENDATIONS FOR FUTURE PROJECTS:
Use qualified contractors for design, construction, and construction support. The Sludge
Removal Project was comprised of an excellent team that work hard to stay on schedule
and keep costs down. They all, including Metco, were flexible to changing conditions,
weather factors, and opinion differences. Merrell Bros. team was excellent to work with,
as was Metco's group.
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MEMORANDUM t.4o SEhq
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140
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City of Seward q�Ap
Date: April 11, 2016
To: Seward City Council
From: Planning and Zoning Commission
Donna Glenz, Planner
Subject: Planning and Zoning Quarterly Report(January 1, 2016—March 31, 2016)
At the October 2015 Council Organizational Meeting the Council directed the Planning and
Zoning Commission to provide quarterly P&Z reports. At the direction of Council the reports
are to be provided in person for the first and third quarters and only in written form submitted for
the Council packet for the second and fourth quarters.
The last report covered the months of September through December 2015 and was presented to
the Council at the January 11, 2016 meeting in written form. This first quarterly report for 2016
will bring the Council up to date for the months of January through March 2016. The report will
be presented in person and included in written form under Reports on the Council Agenda.
January
• Canceled the regular January 5th meeting due to Holiday schedules and no Public
Hearing items on the Agenda.
• January 19th the Commission held a work session to discuss the 2016
Commission Priorities and prepare for the joint Council Work Session.
• Held a special meeting January 19th and approved Resolution 2016-01
recommending Council and the Kenai Peninsula Borough approval of the Fort
Raymond Replat No. 4 creating Lot 11A-2 for the proposed Senior Housing
Project.
February
• Held the regular February 2nd meeting. Approving Resolution 2016-02,
recommending Council and the Kenai Peninsula Borough approval of the Spring
Creek Correctional Facility Site Replat.
• February 16th the Commission held a work session to begin the review and update
of the 2020 Comprehensive Plan.
\ �
• February 24th the Commission attended the joint work session with the City
Council to review the 2016 Priorities.
March
• The regular March 1st meeting was canceled due to no Public Hearing Items.
• Held the March 1St quarterly joint work session with the Seward/Bear Creek
Flood Service Area Board. The Board provided training and updates on the
FEMA Flood maps and the Kenai Peninsula Borough website.
• March 1St held the work session on the continued review and update of the 2020
Comprehensive Plan.
• March 14th the Commission attended the City Council Marijuana Work Session.
• March 15th regular work session was canceled due to lack of quorum.
13
Sponsored by: Port and Commerce Advisory Board
CITY OF SEWARD,ALASKA
RESOLUTION 2016-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA ADOPTING THE PORT AND COMMERCE ADVISORY
BOARD PRIORITIES FROM MARCH 2016 TO APRIL 2017
WHEREAS, the Port and Commerce Advisory Board's (PACAB) responsibilities are
listed in SCC§ 2.30.325 Powers and Duties; and
WHEREAS, City Council and PACAB held a February 240i, 2016 joint work session to
review and update the current Priorities List; and
WHEREAS, at their March 2, 2016 Regular Meeting, the Port and Commerce Advisory
Board reviewed and updated their Priorities List; and
WHEREAS, with the passage of PACAB Resolution 2016-002, PACAB recommends
Council adoption of the 2016 Priority List.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA,that:
Section 1. The following List of Priorities through April 2017 is hereby approved:
PRIORITIES
1) Review taxes, especially vessel property tax.
2) Review the Harbor Tariff.
3) Work to support industries to Seward including the CDQ fleets and related
industries, Oil &gas related industries,transportation, and commercial fishing.
4) Help lead Seward Marine Industrial Center(SMIC) development plan.
5) Prioritize Federal and State Priorities for Port& Commerce Initiatives.
6) Explore energy alternatives (Wind, Solar, Geothermal and Hydroelectric etc.) and
alternatives to energy(BIO fuel, LNG etc.).
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of Seward, Alaska this 11th day of
April,2016.
Council Agenda Statement
Meeting Date: April 11, 2016 joF sFq
To: City Council �-�; ;
Through: Ron Long, Assistant City Manager 1 ,P
From: Port and Commerce Advisory Board
Agenda Item: Resolution Adopting the Port and Commerce Advisory Board (PACAB)
Priorities from March 2016 to April 2017
BACKGROUND &JUSTIFICATION:
Annually,the Port and Commerce Advisory Board establishes their priorities. The Board reviewed
their Priority List at the March 2,2016 meeting following their joint work session with Council on
February 24,2016. During the joint work session,the Board and Council reviewed and updated the
2016-2017 Priorities List.
At their April 6, 2016 meeting PACAB approved Resolution 2016-00 recommending Council
adoption of the Board's 2016-2017 Priority List.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan:Most of the priorities which the Board wishes
1• to work on are an outgrowth of goals and objectives established in the X
Comprehensive Plan.
2. Strategic Plan: The Strategic Plan also identifies many of the
priorities addressed by the List. X
3• Other: X
FISCAL NOTE:
The City will have no costs associated with the approval of the Port and Commerce Advisory Board
Priorities List.
Approved by Finance Department:jet4J-/.frief o
INTENT: Adopt the 2016-2017 Port and Commerce Advisory Board Priorities List.
ATTORNEY REVIEW: No
RECOMMENDATION:
Approve Resolution 2016-4 ,Adopting the Port and Commerce Advisory Board Priorities from
March 2016 to April 2017.
� 6
Sponsored by: PACAB
CITY OF SEWARD, ALASKA
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2016-002
A RESOLUTION OF THE SEWARD PORT AND COMMERCE
ADVISORY BOARD (PACAB) RECOMMENDING COUNCIL
APPROVAL OF PACAB PRIORITIES FROM MARCH 2016 to APRIL
2017
WHEREAS, PACAB's responsibilities are listed in SCC§ 2.30.325 Powers and Duties;
and
WHEREAS, City Council and PACAB held a February 24, 2016 joint work session to
review and update the current Priorities List; and
WHEREAS, at its March 2, 2016 Regular Meeting PACAB reviewed and refined the
Priorities List.
NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board
that:
Section 1. The following List of Priorities through April 2017 is hereby approved by the
Board and recommended to Council for their approval:
PRIORITIES
1) Review taxes, especially vessel property tax.
2) Review the Harbor Tariff
3) Work to support industries to Seward including the CDQ fleets and related
industries, Oil & gas related industries, transportation, and commercial fishing.
4) Help lead Seward Marine Industrial Center(SMIC) development plan.
5) Prioritize Federal and State Priorities for Port & Commerce Initiatives
6) Explore energy alternatives (Wind, Solar, Geothermal and Hydroelectric etc.) and
alternatives to energy(BIO fuel, LNG etc.).
Section 2. This resolution shall take effect immediately upon its adoption.
i (p
Port and Commerce Advisory Board
Resolution 2016-
Page 2 of 2
PASSED AND APPROVED by the Port and Commerce Advisory Board this 6th day of April,
2016.
THE CITY OF SEWARD, ALASKA
Lill u [1 __.
Darryl Schaefermeyer, Chair
AYES: Terry, Hughes, Oliver and Schaefermeyer
NOES:
ABSENT: Andrews and Linville
ABSTAIN:
VACANT:
ATTEST:
Johanna Kinney
City Clerk, CMC (City Seal)
In
City of Seward, Alaska City Council Minutes
March 14, 2016 Volume 40, Page
CALL TO ORDER
The March 14, 2016 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Lieutenant Doreen Valadez led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and
Marianna Keil Dave Squires
Dale Butts Sue McClure
Deborah Altermatt
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Leila Kimbrell, City Attorney
Absent—Ristine Casagranda
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Carol Griswold would appreciate council's consideration in correcting the February 22,
2016 meeting minutes regarding workplace bullying. She stated Resolution 2016-023 presented an
important contract change to the City Manager's employment agreement that affected future budgets.
She felt the proposed amendments were unclear and confusing. Griswold did not feel it was clearly
stated that the proposed wage increase was already included in the budget. It should be clear this
amendment raised his salary, including his severance pay. She stated the breakdown of costs was
missing and thought council could consider postponing the resolution to allow for revision. She
thanked the council for recognizing the City Manager was engaged in another business, but said
allowing for it was a slippery slope. Griswold emphasized now was not the time for raises.
Tim McDonald gave council an update as the city's representative on the Cook Inlet
Aquaculture Association(CIAA). He stated Alaska Board of Fisheries Proposition 203, to expand
emergency order authority to close sport fishing in special harvest areas if hatchery cost recovery
goals could not be met,was denied unanimously.McDonald was asking for a discussion of a Seward
salmon rehabilitation plan to be placed on an upcoming agenda to approve the first step which was
the rehabilitation of Grouse Lake. He distributed council an article regarding Puget Sound fish being
tainted from wastewater and was concerned with what the city might be putting into Resurrection
1%
City of Seward, Alaska City Council Minutes
March 14, 2016 Volume 40, Page
Bay waters. The sewage lagoon facility had "ancient" technology and they should be upgrading it
rather than repairing it.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/McClure) Approval of Agenda and Consent Agenda
Squires added a written travel report at the Alaska Department of Environmental Conservation's
Environmental Health and Safety Issues in Marijuana Concentrate Processing Facilities meeting on
March 10, 2016.
McClure placed Resolutions 2016-021 and 2016-022 on the consent agenda with no objection from
council.
Bardarson removed the approval of the February 22, 2016 Regular City Council Meeting Minutes
from the consent agenda.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Resolution 2016-021, Authorizing The City Manager To Enter Into A Professional Services
Agreement With Otis Elevator Company To Provide Elevator Maintenance And Repair
Services For All City Elevators.
Resolution 2016-022, Authorizing The City Manager To Enter Into A Professional Services
Agreement With PDC Inc. Engineers To Provide Professional Services For The
Comprehensive Plan Update.
Appoint Tom Swann to the Planning and Zoning Commission,with a term expiring February,
2019.
Direct City Clerk to send letter of support to the borough's objection to the liquor license for
Terry's Fish and Chips.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards —None
City Manager's Report.Jim Hunt reported the following purchase orders between$10,000
and $50,000 were approved since the last council meeting: $12,480.00 to All Alaska News
Unlimited for the City Clerk's City Calendar advertising contract, and$14,463.29 to LN Curtis for
the Fire Department to purchase new ladder apparatus.
Hunt reported that last week he,Long,Bardarson,and Keil did a ride around town to review
the progress of the many projects going on in thee city. He extended the same invitation to anyone
t
City of Seward, Alaska City Council Minutes
March 14, 2016 Volume 40, Page
else on council interested.
Long noted the city executed another change order with Hamilton Construction on the
Seward Marine Industrial Center(SMIC)Breakwater Project for better bank/slope stabilization and
to add extra pilings to help with navigation. In response to Keil, Long stated the change order was
approved administratively, so no council approval was necessary.
City Attorney's Report. Leila Kimbrell said she was filling in for Will Earnhart tonight.
The City Attorney continued to work on general legal matters including public record requests,
contract matters, and preparing for the work session on potential marijuana regulations. Legal staff
was still proceeding with discovery phase of the Orion case. Depositions would proceed this week;
they would plan to provide council with updates.
Other Reports,Announcements and Presentations
Presentation by the Kenai Mountains-Turnagain Arm National Heritage Area(KMTA
NHA).
5,
Providence Seward Annual Report N W4
s � r
Written Travel Report by Council Member Squires from the Alaska Department of
Environmental Conservation's Environmental Health and Safety Issues in Marijuana
Concentrate Processing Facilities meeting in Anchorage on March 10, 2016.
PUBLIC HEARIN ;Fl one '} .,r
UNFINISHED BUSINESS NQ6r '`sfi _ ; .
t 1 fy
NEW BUSI Ur. '�
Resolution 2016-023,Approving Amendment No.4 To The Employment Agreement With The
City Manager, And Appropriating Funds.
Motion (Keil/McClure) `' Approve Resolution 2016-023
Long stated one of the amendments requested to this contract was a one-time payment of
$5,000 to the City Manager's deferred compensation account.He clarified this resolution authorized
an appropriation of$6,100 to include taxable wages for this contribution.
Motion to Postpone (Butts/Squires) Postpone Resolution 2016-023 to the April
11, 2016 meeting.
Butts stated he would like to postpone this resolution so that another resolution could come
forward simultaneously approving a cost of living increase and the reinstatement of merit and
progressive increases for all city employees. He stated he supported increases for both the manager
and his employees, and would like to approve those increases at the same time.
City of Seward, Alaska City Council Minutes
March 14, 2016 Volume 40, Page
Motion to Postpone Failed Yes: Altermatt, Butts
No: McClure, Keil, Squires, Bardarson
Motion to Amend (Bardarson/Keil) Amend Resolution 2016-023, striking
section 6 agreement amendment"The-City
eansider--a-solail-inerease" and adding to
section 2 of the amendment agreement
"...and consider a salary increase upon a
favorable review."
Motion to Amend Passed Unanimous
Motion to Amend (Altermatt/Squires) Amend Resolution 2016-023, by adding
language to section 2 of the agreement
� ¢> g
Ii-N 4.. amendment: "The City agrees to deposit
. $5,000 into Hunt's ICMA deferred
compensation account for 2016."
Y sk
Motion to Amend Passed Y=N' Unanimous
Keil spoke in support of this increase and listed many of the accomplishments achieved by
the City Manager. Keil said the city code allowed outside employment with clearance through the
supervisor and the City Manager. Since the council supervised the City Manager,it made sense they
could allow for the ing4Ner to operate a business outside of his contract.
1F.
Main Motion Passed Unanimous
Other New Business Items '`:•
Approval of the February 22, 2016 Regular City Council Meeting Minutes.
Motion (Keil/McClure) Approve the February 22, 2016 Regular
City Council Meeting Minutes
Bardarson stated she would like the following changes to be made:
1. Under the City Manager's Report, regarding repair of the Seward Airport, "$17
million of state federal funds were secured with the help of the federal government, and
the city was trying to find a way to work with state departments."
2. Under discussion on Resolution 2016-015,strike" _ --- : -- . . - . --
..
- . - . . . -- - . - .. - . -"and replace with,"Long reminded
2- 1
City of Seward,Alaska City Council Minutes
March 14, 2016 Volume 40, Page
the council that the FY 2016-2017 budget did not include any Motor Pool Fund
contributions from the General Fund, but the Electric Department was still
contributing and this vehicle and a few others were allowed for purchase."
There was no objection from council to make these corrections to the minutes.
Motion Passed Unanimous
Discussion on establishing length of term for the City of Seward Cook Inlet Aquaculture
Association seat and soliciting interest.After discussion,the council decided to establish a term
expiration of three years for the City of Seward seat on the Cook Inlet Aquaculture
Association and directed the City Clerk to solicit letters of interest for council appointment.
Discuss upcoming council travel to Washington,D.C.and Seattle,Washington.Council agreed
to send Mayor Bardarson and Vice Mayor Keil on these trips occurring in April, 2016.
INFORMATIONAL ITEMS AND REPORTS
Providence Seward Medical and Care Center Financial Reports through December, 2015 and
January, 2016.
COUNCIL COMMENTS
Keil said there were opportunities available to serve on Seward Community Health Center
board sub-committees without being an actual board member. It was a good way to volunteer and
provide input. She reminded the public there was one vacant seat of the Seward Planning and Zoning
Commission. Keil thanked the Seward Volunteer Fire Department for the invitation to their annual
awards banquet,1ast,,Saturday. It,was always great to see the families and the volunteers of the
community, ' ' ' f</S:.;
Squires thanked McDonald for his handout tonight.He wondered if the Department of Fish
and Game,tested the fish id.Resurrection Bay. Long did not know, but knew the sewage lagoon
facility continued to be compliant with the Alaska Department of Environmental Conservation.
Squires had a'good time at the firefighter awards banquet last weekend and congratulated those who
received awards at it.
McClure thanked the Volunteer Fire Department for their banquet last weekend. It was nice
to attend. She noted the Kenai Peninsula Borough Assembly would be in Seward on April 19,2016
for a meeting. She hoped the public would plan to go see the"Peter Pan"production,it was the first
musical produced in Seward in a long time. McClure thanked everyone for coming out to the
marijuana work session tonight. It was the beginning stage to the discussion and something she felt
the city waited the right amount of time before talking about.
Butts let council know he would not be at the March 29,2016 City Council meeting. He did
not get a chance to attend the last Kenai Peninsula Economic Development District meeting, but
there was a meeting scheduled for March 15, 2016 that he planned to attend. Butts congratulated
City of Seward,Alaska City Council Minutes
March 14, 2016 Volume 40, Page
Austin Chapman who was awarded Firefighter of the Year and Devin Loomis who received the
Community Service Award. He thanked Squires and Long for their input on the marijuana
regulations.
Long agreed the timing was right to discuss and adopt any extra regulations regarding
marijuana. He appreciated the public showing up and participating at the work session tonight.
Bardarson thanked administration and the attorneys on the work session packet tonight. She
also thanked the Volunteer Fire Department for their wonderful banquet. Bardarson thanked the
volunteers, but also their families for their sacrifices when someone responds to emergency calls.
CITIZEN COMMENTS
Carol Griswold thanked everyone for the endless meetings they all,attended as council
members and staff. She applauded their diligence in attendance and participation. Griswold
expressed disappointment in her sending out emails to council and not receiving acknowledgement
of receipt. She would appreciate knowing they received her emails. She stated the issues she had
been speaking of regarding the City Manager's contract and employee issues were difficult things to
say. Others were afraid to speak up, but this was a real issue. Bullying needed to be addressed as it
was a serious issue. She said employees;were the city's most important asset. There should be a
confidential way for past and present employees to express concerns. She stated the minutes that
referenced her comments at the last meeting were softened and she was disappointed that no one
agreed to change the minutes to reflect what she really said. Griswold thanked council again for all
that they did.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Keil said she had spoken with Griswold about her concerns in the past and she said the
grievance process was in place to address these types of concerns.
Squires stated he received Griswold's emails. He thanked her for bringing these items to
their attention. He had been asking employees who had left or who were leaving and didn't get
verifiable reasons as to why they were parting ways with the city.
Butts admonished everyone out there and asked that if there was anything for council to
address, to please pass that information along through the City Clerk. He also asked for the public
and staff to please make sure to address council members in the proper form.
Long encouraged people to contact council members, but reminded the public the council
dealt with administrative matters only.The city had a professional human resources officer bound by
propriety law and code, and there were bounds on what they could report. It was improper to share
every personnel finding in a public manner. Personnel matters should remain private unless
otherwise directed. Administration took these allegations very seriously.
City ofSeward, Alaska City Council Minutes
March 14, 2016 Volume 40, Page
EXECUTIVE SESSION
Motion (McClure/Keil) Go Into Executive Session To Discuss the
City Clerk's Annual Evaluation.
Motion Passed Unanimous
City Clerk Johanna Kinney was invited to stay.
Council recessed at 8:28 p.m. ;.- :
Council resumed at 8:33 p.m.
Council went into Executive Session at 8:33 p.m.
Council came out of Executive Session at 9:23 p.m,
ADJOURNMENT
The meeting was adjourned at 9:23 p.m. •
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Johanna Kinney, CMC Jean Bardarson
City Clerk Mayor
(City Seal)
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AGENDA STATEMENT
Meeting Date: April 11,2016
From: Johanna Kinney,City Clerk
Agenda Item: Non-Objection to Renewal of Liquor License #3021 for Alaska Seafood
Grill
BACKGROUND &JUSTIFICATION:
The City Council has an opportunity to object to the renewal application of a Restaurant/Eating
Place- Seasonal Liquor License#3021 for Alaska Seafood Grill.
The City of Seward Police Department, Fire Department, Utilities Department and the Kenai
Peninsula Borough Finance Department have no objections to the liquor license renewal for this
business.
FISCAL NOTE:
In the event the City of Seward chooses to file a protest for the above liquor license renewals,
then under Alaska Statutes the City of Seward will be required to assist in, or undertake the
defense of its protest.
RECOMMENDATION:
Non-objection to the renewal application of a Restaurant/Eating Place - Seasonal Liquor License
#3021 for Alaska Seafood Grill.
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MEMORANDUM
Date: February 9, 2016
To: Kari Atwood Finance/Leases/Public Utilities
Tom Clemons Chief, Police Department
Eddie Athey Chief, Fire Department
From: Brenda Ballou, Deputy City Cleril
RE: Verifying Compliance For The Renewal Of Liquor License
The following business has applied for a renewal of their liquor license. Please review for
compliance with all utilities, lease payments and assessments. Thank you.
Name of Business: Alaska Seafood Grill
Licensee: Seward Lodging III, LLC
Type of License: Restaurant/Eating Place—Seasonal
License Number: 3021
Physical Address: 1321 Fourth Avenue
Department Status Initials
Finance/Leacee/Utilities OL_
Police Chief
Fire Chief ��/
�31__'
Renewal Liquor License
Alcoholic Beverage Control Board
Phone:(907)269-0350
550 W 7a'Avenue,Suite 1600 2016/2017 Email:alcoholkensing@alaska.gov
Anchorage,AK 99501
http.//cornmerte.ala sk a.gov/webtabc/Home asps
License is: Full Year OR 0 Seasonal If seasonal,list dates of operation:
SECTION A-L/CENSE INFORMATION
Ucen tuber: nx Type: Statute Reference:
3011 Restaurant/Eating Place-Seasonal Sec.04.11.100
Local ning Body; Community C ncil(i1 applicable):
Sew
Kenai Peninsula Boroligh
Name of Licensee: Doing Business As(DBA):
Seward Lodging III,LLC Alaska Seafood Grit
Mailing Address. Street Address or Location of Premises:
Ai\i -1`-' /V .c C�-n �CLI�Ack,t((� /99(y.3';r? j 3, ae AAver,„ / 321 ! t 7i 4 k E
Phone. Far: i
? 25O -25 (5 / -. .. 'f.L.i.‘•,L'1:J,4'11/�A j'1 r��1.`.l3'
SECTION B-OWNERSHIP INFORMATION-CORPORATION(i 1 o.r _ . . .•''r..»,r,skip to SECTION C)
Corporations,UCs,LLPs and LPs must be registered with the 442::a rr:vicion of Corporations.
Name of Entny(Corporation/UCA1PARI:
Seward Lodging III,tic
'.\‘,4
Is the Entry in-Good Standng'with the Alaska Division of Corporations? ,Pl Ci N,if no,attach written er lanation.your entity mint be in compliance with Title 1of the Alaska Statutes to be a valid liquor licensee.
o
Entity Members(Mux rnctWe President.Ser retary.Treasurer,Vice-Pres ,Manager and Shareholder/Member with 10%or more of stock)
Name Irtle St Mailing Address Telephone Number
.Aa51-) k S'r fl &ir \& .K MI ,)A- . Ale °%4'-i qo7-?5n-Z1I
•�. '- '•7rs .C'e' _ f v....h. =• '=*1-tail ?�� _ ! ...r .e - — Ale- - -
-4
NOTE:If you need additional apace,please attach a separate sheet,
7,1,.1% LT -. - 'r;
Renewal Application Page 1 of 2 rain M
IMS
02
SECTION C-OWNERSHIP INFORMATION-SOLE PROPRIETORSHIP(INDIVIDUAL OWNER El SPOUSE)
j
Individual licensees/Affiliates(The ABC Board defines an'affiliate"as the spouse or significant other of a licensee. Each affiliate must be listed.)
Name 4.01,.:ani O Name. Apprcant C
nddri••.•. WI is 0 Address: Affiliate D
L air of Pith Date Of Birth:
Phone _ Phone:
ik-
Name: Applicant O Name*. Applicant a
Address:
Affiliate 0 , Address' Affiliate O
Date of Birth Date of Roth.r
Phone: Phone:
SECTION D-SUPPLEMENTAL QUESTIONS
Was your business open at feast 30 days for 8 hours each day in 2014? *''.. 0 N>
was your business open at least 30 days for B hours each day in 2015? 'life. n N
rias any person named es rtsc appfcution been convicted of a felony or Title 4 violation? 0 -• ,ort.,
If yes,attach a written explanation.
Nas the licensed premises changed from the last diagram sobmittedh O res Veit/
If yes,at-tarn a new dugrarr with designated premises areas outlined in red
were your gross receipts from the sak of food at feast 50%of your mai gross receipts for 2014 and 2015? \••5 0 sa^_.
DECLARATION
• I declare under penalty of perjury that I have esamined this ap;.!ic.•,)., ,,, :.c'ng she accompanying schedules and statements,and to the best
of my knowledge and belief it is true,correct,and complete
• I hereby certify that there have been no changes in officers or sfcckfw..iders th;t Puss not been reported to the Alcoholic Beverage Control
Board The undersigned certifies on behalf of the organized entity,it is understood that a misrepresentation of fact is cause for rejection of this
application or revocation of any license issued.
• `urther certify that I have read and am familiar with Title 4 of the A:•5, • . .:,l its regulations,and that in accordance with
AS 04.11 450,no person other than the licensee(st has any direct r .Interest in the licensed business.
• I agree to provide all information required by the Akoholic P.rver,.a . . ll•rkt rt c`this application.
• As a licensee(sole proprietor or partner),I certify that I have rece. ••n,•..•t•ain:rg and my certification is currently valid.
• As a corporate/LLC Iicensee,I certify that all agents and employee. II lthe•wvisc icspunsible for the service,sale,or storage
of alcoholic beverages have received Alaska alcoho,server treininf, • yntly valid.I further certify that certain
shareholders,officers,directors,or members of the entity who are•:-. - , •tc,risible for the service,sale,Dr storage of
alcoholic beverages are not Alaska alcohol server training certified and will rrc I be•eilt•rr•r l's tie certlflee
• As a licensee,I certify that all of my agents and employees tasked with patron identification verification have received alcohol server training
and thew certification is currently valid.
License Fee I C�
Filing Fee S 200.00 a
TOTAL $ 500.00
Late_Fee of 5500.00-if received or postmarked after 12/31/2015 $
50 55(5
Fingerprint Fee-S49.75 per person(only for new owners/members) $
GRAND TOTAL S 1 may,� '3
Ucen Signet Printed Name&Title!111 111 Ir ,
^_ dim
�. Ci C\_tS E S we,�
Subscribed and sworn to before me this
( .. 4 4.... _� 1-_ of . 1 fM/d of C) 'LOQ L
••• Public in nd fa�j State oh. My commission expires.—
Nb47./ .4rCO7r
IRetry Public
Renewal Application P e t of 2 f Stele d DJ O$O
ComDale
Feb.25,2020 we awzuaoss
A
KENAI PENINSULA 6 ROUGH
fd3. 144 North Binkley Street • Soldotna, Alaska 99669-7520
PHONE: (907) 714-2160 • FAX: (907)714-2388
Toll-free within the Borough: 1-800-478-4441 Ext. 2160
Email: assemblyclerk@kpb.us
JOHNI BLANKENSHIP, MMC
•
BOROUGH CLERK
February 8, 2016
Ms. Sarah Daulton Oates
Records & Licensing Supervisor
Alcohol & Marijuana Control Office
550 West 7th Ave, Suite 1600
Anchorage,AK 99501
RE: Non-Objection of License Renewal
Business Name Alaska Seafood Grill
License Type : Restaurant/Eating Place
License Location City of Seward
License No. : 3021
Dear Sarah,
This serves to advise that the Finance Department has reviewed the above referenced
application and has no objection to the renewal of this license.
Should you have any questions, or need additional information, please do not hesitate to
contact our office.
Sincerely,
Johni Blankenship, MMC •
Borough Clerk
JB/bmh
cc: Applicant
City of Seward
KPB Finance Department
File
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