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HomeMy WebLinkAbout04252016 City Council Packet Seward City Council Agenda Packet r f- , s i AA , , -,., 4. ,- , I , oiI r 1! -21161 t lt, A t Spring is in the Air! April 25, 2016 - y Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska kEtkitil CITY COUNCIL MEETING AGENDAAllAmerIca City 1 IF {Please silence all cellular phones during the meeting} erP April 25, 2016 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2017 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Vice Mayor signed in will be given the first opportunity to speak. Time is limited Term Expires 2016 to 3 minutes per speaker and 36 minutes total time for this agenda item.] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Council Member of Consent Agenda passes all routine items indicated by asterisk (*). Term Expires 2016 Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is David Squires returned to the Regular Agenda] Council Member Term Expires 2017 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Dale Butts A. Proclamations and Awards Council Member Term Expires 2016 1. Seward Volunteer Fire Department Awards Pg. 3 2. Recognition of retiring staff Shareen Adelmann and Steven Sue McClure Audette Pg. 4 Council Member 3. Recognition of retiring Public Works Director W.C. Casey Term Expires 2017 B. Chamber of Commerce Report Deborah Altermatt C. Borough Assembly Report Council Member D. City Manager's Report Pg. 6 Term Expires 2017 E. Other Reports and Presentations James Hunt 1. Washington, D.C. and Seattle, Washington Travel Report by City Manager Mayor Bardarson and Vice Mayor Keil. Johanna Kinney 7. PUBLIC HEARINGS City Clerk A. Resolutions Requiring Public Hearing Will Earnhart City Attorney 1. Resolution 2016-031, Amending The Wharfage Rate In The Port & Harbor Tariff And Providing For Automatic Biennial Adjustments To Wharfage Rates By An Amount Equal To The Five Previous Full Years' Average Increase In The Anchorage Consumer Price Index For All Urban Consumers Pg. 8 City of Seward, Alaska Council Agenda April 25, 2016 Page 1 8. UNFINISHED BUSINESS—None 9. NEW BUSINESS A. Ordinances for Introduction *1. Ordinance 2016-001, Amending The Land Use Plan And The Zoning Designation Of City Owned Lot 11 a-2, Fort Raymond Subdivision, Replat No. 4, (Replat Pending), Located At Approximately 2200 Dimond Boulevard, From Park (P) To Multi-Family(R-3) Pg. 22 B. Resolutions *1. Resolution 2016-032, Adopting The Planning And Zoning Commission Priorities From April 2016 To April 2017 .Pg. 38 2. Resolution 2016-033, Authorizing Pursuit Of Grant Funds From the Alaska Department of Fish and Game To Replace The South Harbor Launch Ramp, Authorizing $387,363.68 Toward The City's 25% Match, And Appropriating Funds .Pg. 44 3. Resolution 2016-034, Contracting With First Student For Operation Of The Seasonal Seward Shuttle Bus Service, In An Amount Not To Exceed $269,150, And Appropriating Funds Pg. 66 C. Other New Business Items *1. Approval of Restaurant Designation Permit Endorsement on Existing Liquor License#177 for Breeze Inn Pg. 108 2. Appoint Jess Sweatt or John French as the City of Seward Representative to the Cook Inlet Aquaculture Association Board of Directors, with a term expiring May, 2019 Pg. 120 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. Annual Financial Disclosure Statement Submission Report...... .Pg.129 B. City of Seward and Seward Providence Medical and Care Center Financial Reports through February, 2016.. ..Pg. 130 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda April 25, 2016 Page 2 CERTIFICATE OF APPRECIATION • The CityCouncil of the Cit-y of Seward,Alaska would like to reco6nize the followin6 individuals for their contributions and express its sincere appreciation on behalf of our community: Austin Chapman _ . 2016 Firefighter of theYear FIRE DEPT. James Mitchell 2016 Distinguished Firefighter ,. ? i 4ICIPb:14 Sean Corrigan �►2016 Most Training Wally Corrigan � 2016 Most Calls DATED this 2511 dal) of April,2016 THE CITY OF SEWARD,ALASKA Jean Bardarson,May or i�-1 £x =aT2 g nth ai ,. S s • 0 a 11,0-1 alr4 City Of Seward j ERTIFICATE OF APPRECIATION PRESENTED TO ;, KN AD VLMANN SHARE For over 30 years of service with the Seward Parks and Recreation Department. Shari's contributions to the youth of Seward are immeasurable and her work has greatly impacted the community, making it a better place to live. Congratulations on your retirement and the Seward City Council is deeply grateful for your many years of devoted service of Presented on this 25th day of April, 2016 t ' Jean Bardarson, Mayor _410 41110 �P �§ t, ° T - : p° `4�3� ifasa, ccc## aS§ } j ' g g ¢t{ilk ., t€ 11-0•' g ;!;''' 1 , f' '''' I 's • City Of Seward 1 '' CERTIFICATE OF APPRECIATION . ‘ ,. . , 1.,41.4.0 1 tili 1 i,:$, ,„,1 PR KS h'.l�TED TO 'I: ii., 1 ,,, .,, it ,-, ,, L,,, . 1, , ST FiNr.,-\ AUD F''JTT14, ,,, ,,,,,,,, , , ,,„ ,„ii , „,„.. i .,. ‘„,.. t ii ,, tot..., ,.. ,,,.,1 J cs. u For Over 24 Years Of Dedication To The City of Seward. 4. 1, „ . , - 1,1, ,10111,11,1i Congratulations On Your Retirement And Thank You For Your Many _� Years Of Devoted Service, Making Our Community A Better And ti,t, t.,t .,t o - i Safer Place To Live! .t,,,c } I tt... -4 /Dc setsii.ti‘.'U I f i Presented on this 25`h day of April, 2016A� lir AliII 44-ilior;i,,.P• t, 11,1Jean Bardarson, Mayor 1,.:11111 � e 1 tliatilli 'Ill?: ; it ittlitiritttip I _ 4 ro l 1£2_.' .5 ; a , tti .;. €.e i -,, 3t {t '• ' a ,, ; ��� lel- : � �� � � $$�� 4 �`'"->..s>.. v7 �%m�-- . ;s _.--- --e 9--v#a'#'<T^ �t1 s-5;e. ------ -- - '—---'-- —a s e a i at._/�-.,t.3 s m f.. CITY OF SEWARD Jim Hunt, City Manager P.O. Box 167 Telephone (907) 224-40 .. Seward, AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT April 1,2016 thru April 15, 2016 The following purchase orders for between $10,000 and $50,000 have been approved by the City Manager since the last council meeting: NONE ADMINISTRATION • Attended Marine Port Manager training in Anchorage • Traveled to Washington DC with Assistant City Manager, Mayor and Vice Mayor • Attended Dispatch Consolidation meeting in Kenai • Meetings with multiple department heads FINANCE • Completed the onsite portion visit with auditors • In process of implementing a site migration and upgrade to our current Utility billing system • Implemented a full update to accounting software HARBOR • Construction meetings with Hamilton Construction and R&M for the SMIC breakwater project • Hamilton Construction is continuing to stock pile rock on the North Dock and in Kodiak, dredging is complete waiting on survey to see if additional dredging is needed in the fall, the new sewer outfall was installed on 4-1-2016, it was also extended 150 beyond what was initially bid to meet new DEC requirements. • The lights have been installed on A and S-float the pedestals for B and C-float. • Construction meeting with R&M and Turnagain Marine. Turnagain Marine is currently ahead of schedule. • Harmon construction is currently constructing the fish cleaning tables; this project should be done ahead of schedule. PARKS & RECREATION • Pink Cheeks Triathlon is Sat, May 7th, registration is still open at www.runsignup.com. Looking for volunteers go to http://www.signupgenius.com/go/30e094eadab2ba13-pink4 access code is PINK. • Challenger British Soccer Camp is planned for June 20 — 24th at the Elementary Soccer Field. Register online at www.challengersports.com or email dleeming(a,,challengersports.com. • Telalaska Spring Classic Volleyball Tourney is scheduled for Sat, April 30th • Prepping for upcoming Breeze Inn Spring Classic Basketball Invitational Tourney Sat and Sun May 14th & 15th • Prepping for upcoming special events: Super Saturday Cleanup and Terry's Tires Bike Rodeo Sat, Ma: 14th (C) • Terry Pollard Memorial Exit Glacier Run registration is now open for this 5k/10k race down beautiful Exit Glacier road will open Mar 1st. The Exit Glacier Run is held in conjunction with the Torch Run. Go to www.runsignup.com • Bear's Den B&B Bear Bell Run will be held Fri, June 3 • Youth Soccer Play Day and Kick off to the season will be held Mon, June 13th • Prepping for upcoming Recreational and Competitive Softball Leagues starting in June. • Teen and Youth Center • Summer Camp registration has begun as the brochures are out around the community. Adventure Camp programs went up to the MS and Elem School 5th graders on Tuesday. • We are hiring on summer staff and have offered several candidates positions. TYC will be losing most of the seasonal staff April 15th. • TYC staff will be attending Peter pan with 10 MS/HS students this Saturday. The kids earned their tickets which were purchased through Teen Council funds,by working around the TYC and TRR. • Supplies are getting ordered and programs are being confirmed for a spectacular summer. • Tickets to the Scrap Arts Music program have been purchased and TYC and TRR will be bringing 10 kids to see the performance. • The TYC coordinator Josie Mclain will be attending a Wilderness First Aid Training on April 30- May 1st in.0 .raabvk' w.w..facebeek nnvVsr wyc:n. v 111 C- Tues Wed Thu Fri Sat 1 tre 2 Final Four J 1 '� Fun! 5 6 7 8 9 eUPo.DetroitTeen Council Throw Back Bike Path Teen Time Meeting6:30pmhuusr Pi s Thursday Power Walk Plaza lows Movies&Popcorn &Fruit Smoothies Coloring 12 13 14 15 +16 Best of ESPN Skating Favorite Watercolors A Karaoke &Open Gym Movies&Munchies Nachos 19 20 21 22 23 Teen Council Sports Fans Here Throw Back First Lake Hike Team Pictionary Meeting&Dinner & Thursday Campfire&Smores Tournament 6:30 pm Wings Gafore Movies&Popcorn 26 27 28 29 30 Bounce Off Your Choice Sports es Recycled Dodgeball Monopoly Winners Snacks Art at the gym Mania I tee c t; -R-00144..... g'f ,Pt�y L ty' L tf t - ile e kic=<r-fi:rr.et are' Middle School Hours •ti+xd iIr.e,en:aan.tw*iw...1.pewch,de!v High School Hours Tue to Fri 230 to 6 pm Pstizet 1.rSeanlbess mitt g wabe.r.e.�s,,,e.ryr Tue to Thur-2:30 to 10 pm nc span le.Melee sdoel feynp Fri-2:30 to 11 pm n.smu.m«dses se s.e ' Sat-5:301013 pm 1 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE WHARFAGE RATE IN THE PORT & HARBOR TARIFF AND PROVIDING FOR AUTOMATIC BIENNIAL ADJUSTMENTS TO WHARFAGE RATES BY AN AMOUNT EQUAL TO THE FIVE PREVIOUS FULL YEARS' AVERAGE INCREASE IN THE ANCHORAGE CONSUMER PRICE INDEX FOR ALL URBAN CONSUMERS WHEREAS, the Port and Harbor Tariff was approved by the Seward City Council in Resolution 2015-109 and took effect January 1, 2016; and WHEREAS, the Port and Harbor Tariff has been amended adjusting various fees and definitions from time to time,with the last amendment raising wharfage rates approved in Resolution 2007-097 on November 13, 2007; and WHEREAS, PACAB and Administration have reviewed and recommend an increase in wharfage rates and to combine four(4) products with the NOS rate (not otherwise specified); and WHEREAS, the City of Seward's enterprise funds are operated in a manner similar to private business entities, in that they establish charges intended to cover the full cost of providing services including operations and maintenance,overhead,system expansion,utilities,and charges for the use of capital facilities; and WHEREAS, the need to regularly review and update wharfage charges to account for the impact of inflation and other cost increases,and to avoid rate-shock associated with infrequent rate changes, makes it prudent to update these rates regularly; and WHEREAS, PACAB, via Resolution 2016-01, recommends that the wharfage rates be automatically increased biennially starting in 2018 by an amount equal to the five previous full year's average increase in the Anchorage Consumer Price Index for all urban consumers. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The recommended wharfage rate increase in fees,and charges is hereby approved as incorporated herein by reference and attached hereto as"2016 Port and Harbor Tariff"for council adoption to become effective 10 days after its approval. Section 2. The recommended increase in biennial wharfage rates is hereby approved starting in 2018 by an amount equal to the five previous full year's average increase in the Anchorage Consumer Price Index for all urban consumers. CITY OF SEWARD,ALASKA RESOLUTION 2016-031 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of April,2016. THE CITY OF SEWARD,ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Agenda Statement _ of se* Meeting Date: March 29,2016 { 1_ spa To: City Council ` fr q�AsKP Through: Jim Hunt, City Manager J 41 f° 1 From: Norm Regis, Harbormaster MA- -Agenda Item: Recommending automatic biennial adjustments to wharfage rates equal to the five previous full years' average increase in CPI BACKGROUND &JUSTIFICATION: In November 2007 the City Council approved Resolution 2007-097 authorizing a 5% increase excluding passenger fees to the Harbor Tariff to help pay for future infrastructure,and this was the last time wharfage rates were raised. With the declining State budget,funds are now getting harder to acquire for future harbor infrastructure improvements.The current wharfagerate has remained the same since 2007.The City of Seward's Harbor wharfage rate is well below most harbors within the State. On March 2,2016 PACAB approved resolution 2016-01 recommending that wharfage rates be increased biennially by an amount equal to the previous five years' average increase in the Anchorage CPI for all urban consumers. This incremental increase in rates is designed to avoid the rate-shock associated with large rate increases. PACAB also recommended combining some of the items in the wharfage rate column to Not Otherwise Specified(N.O.S.) Following is a list of proposed changes in Section 290 Wharfage Rates: • Change the Freight N.O.S. from$3.15 to $5.00 • Combine Scrap(iron, steel)to N.O.S. • Raw Fish, unprocessed from$3.15 to$5.00 • Combine Poles, logs, cants or cut finished lumber to N.O.S. • Petroleum products(gasoline)per gallon from $0.015 to $0.02 • Petroleum products(diesel)per gallon from$0.008 to $0.02 • Combine Plastic materials to N.O.S. • Vans and Containers(net contents weight) from$2.10 to $3.10 • Vehicles(gross vehicle rate)from$5.25 to $10.00 • Bulk Gravel from $0.26 to$1.00 • Combine salt to N.O.S. INTENT: To raise wharfage rates to stay consistent with other harbors' wharfage rates throughout the State,and to maintain that rate by automatically raising rates biennially by a 5 year average of the CPI to avoid future large wharfage rate increases. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (Port and Harbor Development 3.5.1): Encourage 1. a thriving port of Seward through harbor improvements, infrastructure X expansion,and implementation of management plans. (page 23) 2 Strategic Plan (Goals and Objectives): Adjust local development X regulations where appropriate,to encourage development that is lD consistent with our economic vision. (Page 5) 3. Other (list): FISCAL NOTE: The Harbor Enterprise Fund currently generates approximately$48,000 per year in wharfage fees. For comparative purposes only,consider that the five previous years' average CPI in 2016 was 2.3% and in 2017 was 2.4%. Using these CPI averages as a proxy for future rate increases results in an estimated biennial increase in revenues of approximately $1,128.. Approved by Finance Department: J sai3O RECOMMENDATION: 031 City Council approve Resolution 2016-_ approving Wharfage rate changes to the 2016 Port and Harbor Tariff. \,\ Sponsored by: PA('A13 CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2016-001 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD RECOMMENDING TO THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AMENDING THE PORT& HARBOR TARIFF AND PROVIDING FOR AUTOMATIC BIENNIAL ADJUSTMENTS TO WHARFAGE RATES BY AN AMOUNT EQUAL TO THE FIVE PREVIOUS FULL YEARS' AVERAGE INCREASE IN THE ANCHORAGE CONSUMER PRiCE INDEX FOR ALL URBAN CONSUMERS. WHEREAS, the Port and Harbor Tariff was approved by the Seward City Council in Resolution 2015-109 and took effect January 1, 2016; and WHEREAS. the Port and Harbor Tariff' has been amended adjusting various fees and definitions from time to time, with the last amendment raising wharfage rates in Resolution 2007- 097 on November 13, 2007; and WHEREAS,PACAB and Administration have reviewed and are recommending an increase in wharfage rates, combining three(3)products within the NOS rate(not otherwise specified):and WHEREAS, the City of Seward's enterprise funds are operated in a manner similar to private business entities, in that they establish charges intended to cover the full cost of providing services including operations and maintenance,overhead,system expansion.utilities.and charges for the use of capital facilities; and WHEREAS, the need to regularly review and update wharfage charges to account fir the impact of inflation and other cost increases is prudent ; and WHEREAS,PACAB is recommending automatically raising the wharfage rate biennially starting in 2018, by an amount equal to the five previous full year's average increase in the Anchorage Consumer Price Index for all urban consumers. NOW,THEREFORE,BE IT RESOLVED by the Port and Commerce Advisory Board of the City of Seward, Alaska recommends that: Section 1. The City Council of the City of Seward approve the wharfage rate increase fees. and charges incorporated herein by reference and attached hereto as"2016 Port and Harbor Tariff' for council adoption to become effective 10 days after its approval. Section 2. The City Council of the City of Seward approve biennial wharfage rate increases by an amount equal to the five previous full year's average increase in the Anchorage Consumer Price Index for all urban consumers, starting in 2018. CITY OF SEWARD, ALASKA RESOLUTION 2016-001 I PASSED AND APPROVED by the Port and Commerce Advisory Board this 2nd day of March. 2016. THE CITY OF SEWARD, ALASKA Darryl Schaefermeyer, Chair AYES: Jaffa. Terry. I lughes. Oliver and Schaefermeyer NOES: ABSENT: Andrews and Linville ABSTAIN: ATTEST: r- C4 ✓ai° J hanna Kinn�CMC 4 dity Clerk (City Seal) .1',,,-N •..s,,.-.''•z ♦ . ••• M _ II LI o ! ' 1rE I. M •, r �. ,. all•fi.i*.i• WHARFAGE RATES CITY NOS SCRAP RAW POLES PETRO PETRO GAS DIESEL PLASTIC EXPLO VANS VEHICLES BULK SALT IRON FISH LOGS BARREL BARRE SIVES CONTAI GRAVEL IN L OUT NERS SEWARD OLD RATE $3.15 $3.15 $3.15 $3.15 .18 .26 .015 .008 $4.20 $26.25 $2.10 $5.25 .26 .89 SEWARD combined combined combined combined NEW RATE $5.00 with NOS $5.00 with NOS .18 26 .02 .02 with NOS $26.25 $3.10 $10.00 .26 with NOS AVERAGE $5.45 $5.65 .1868 .13 .02 .02 $14.40 $6.54 $26.20 $0.987 SEWARD $5.05 $70.0 $5.05 .02 .02 $11.50 RAIL ROAD 0 HOMER $7.96 $4.76 $3.95 .02 .02 CORDOVA $5.27 TT VALDEZ $3.85 11 .11 .02 .02 $16.50 KETCHIKAN $2.00 (' $5.00 $4.68 CEMENT ANCHORAG $6.24 MIN $2.60 .1404 .1404 .013 .013 $1.425 $15.60 $3.12 $10.40 E $75.00 MIN KODIAK $6.20 $75.00 $6.00 .14 $13.80 $1.00 DILLINGHA M $8.20 .03 .03 :1_7' $42.00 $1.;, DUTCH HARBOR $4.60 $4.60 .02 .02 HAINES $5.15 .60 .02 .02 $11.70 _ 40 BLUE:SEWARD'S OLD RATES SEWARDS NEW RATES RED ABOVE SEWARD'S RATES LOWER THAN SEWARD'S RATES 2016 PORT AND HARBOR TARIFF 285 WHARFAGE (a) Application of Charge. Wharfage rates named in this tariff will be charged for all merchandise received over the city docks of the City of Seward and will be in addition to all other charges made under provisions of this tariff,EXCEPT: No wharfage shall be charged to ship's gear,such as strongbacks,lines,hatch covers,walking boards,etc.,placed on wharf during unloading operations. Fuel handled over wharf will not be considered as ship's stores and will be subject to wharfage and other charges that may be incurred. (b) Over-side. One-half of wharfage named herein will be charged to merchandise discharged or loaded over-side of vessel directly to or from another vessel or to the water when vessel is berthed at a wharf. (c) Over-stowed Cargo.Over-stowed cargo destined for discharging at another port will be exempt of wharfage charges,provided that such cargo is not removed from wharf prior to reloading to the vessel. 290 WHARFAGE RATES (a) Schedule of Standard Rates.Except as otherwise specifically provided,rates are in dollars per ton of 2,000 pounds or per 40 cubic feet. Commodity Wharfage Rate Freight N.O.S. V. 500 Comment[Hi]:Still below other harbors/same as AK Railroad Scrap(iron,steel) $;'15 Comment[H2]:Combine with NOS Comment[H3]:Below other harbors except Raw fish,unprocessed $3.15 S.Ot Valdez gales-legs,giants•er-eut-fnished-lamber — — „r„ a, ,: taa e,. : •• - -��-• .........,.." Comment[H4]:Combine with NOS Petroleum products(inbound)per barrel $0.18 Petroleum products(outbound)per barrel $0.26 Petroleum products(gasoline)per gallon $0.021_ t Comment[H5].New rate same as other harbors Petroleum products(diesel)per gallon $0.0204 l Comment[H6]:New rate same as other harbors Plastic material $1.20 {Comment[H7]:Combine with NOS • Explosives $26.25 Vans or containers(net contents weight) $2 1.10 Comment[Hit]:New rate consistent with other harbors Vehicles(gross vehicle weight $3725 1000 — Comment[H9] New rate consistent with other Bulk gravel $ ''n_ 1.0(1 harbors 0 1 Comment[H10]:Newrateconsistentwithother Bulk salt $0.M9 harbors Comment[Hill:Combine with NOS (b) Discount Rates Based on Guaranteed Payments.Upon approval by the Seward City Council,those shippers who guarantee minimum levels of wharfage payments regardless of actual shipments may obtain a written prepayment agreement(in the form provided by the City).The discounted rates shall be as follows based on a guaranteed annual payment of at least $250,000 regardless of volume shipped: Sponsored by:Janke CITY OF SEWARD,ALASKA RESOLUTION NO.98-132 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AMENDING THE WHARFAGE RATE FOR UNPROCESSED FRESH FISH IN THE CITY OF SEWARD PORT AND HARBOR TARIFF. WHEREAS,the Port and Harbor Tariff was approved by the City Council and took effect January 1, 1994;and WHEREAS,the Port and Harbor Tariff has been amended adjusting various fees and definitions from time to time,with the last such amendment made in 1996;and WHEREAS,the Administration has determined that the wharfage rate charged for unprocessed fresh fish should be reviewed to determine what an appropriate rate may be for unprocessed fresh fish; and WHEREAS, until such rate can be determined,the Administration recommends reducing 111 the rate for"unprocessed fresh fish"from$35.00/ton to$3.00/ton,the rate currently established for freight not otherwise specified(N.O.S.);and WHEREAS,the$3.00/ton rate will continue until further action by the City Council to establish an appropriate and reasonable rate after reviewing pertinent rate information. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The Port and Harbor Tariff wharfage rate for incoming unprocessed fish is hereby amended to read, "$3.00 per ton for unprocessed fresh fish." Section 2. This resolution shall take effect ten(10)days from adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska, this 23rd day of November, 1998. THE CITY OF SEWARD,ALASKA Lowell R.Satin,Mayor �— AYES: Blatchford,Callahan,Gage, Orr,Satin,Shafer NOES: ABSENT: King ABSTAIN: ATTEST g?71 /- 6fr Patrick Reilly City Clerk b 0 S.:;? � % i © _ S • , : 41 • • I 1l d(36)7 '5 CUrrt,u f- it_ Sponsored by: Oates CITY OF SEWARD,ALASKA RESOLUTION 2007-097 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE PORT AND HARBOR TARIFF BY INCREASING BY 5%,ALL MOORAGE,WHARFAGE, BOAT LIFT, AND OTHER HARBOR RATES AND FEES (EXCLUDING PASSENGER FEES),EFFECTIVE JANUARY 1,2008 WHEREAS,the City desires to amend the Port and Harbor Tariff to increase rates and fees,excluding passenger fees,by 5%to keep pace with inflationary cost increases;and WHEREAS, the Harbor Enterprise Fund is able to pay operating costs and debt service payments,but is not yet able to place additional funds in a depreciation reserve fund to replace existing infrastructure for which debt payments are not currently being made;and WHEREAS,the intent of this resolution is to incrementally increase rates to prevent the rate shock associated with waiting for multiple years before increasing rates to adjust for inflation; and WHEREAS, the City of Seward desires to replace the existing floats in the older section of the Seward Small Boat Harbor, but is unable to compete for existing State matching funds for such renovations due to the requirement that the City have matching cash funds on hand; and w. WHEREAS, if the City is not able to adjust rates to keep pace with inflation, the Harbor Enterprise Fund will not be able to accumulate any funds to provide grant matches,or to address the replacement of infrastructure that has reached the end of its useful life. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The City Council of the City of Seward resolves to amend the Port and Harbor Tariff by increasing harbor moorage, wharfage,boat lift,and all other fees by 5%, with the exception of passenger fees,which shall remain at$3.50,and boat launch fees. Section 2. This resolution shall take effect 10 days after adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska this 13th day of November,2007. CITY OF SEWARD,ALASKA RESOLUTION 2007-097 j THE CITY OF SEWARD,ALASKA 04A— Clark Corbridge,Mayor AYES: Dunham,Valdatta,Bardarson,Amberg,Kellar,Corbridge NOES: None ABSENT: Smith ABSTAIN: None ATTEST: ti ohanna Dollerhi e,CMC Acting City Clerk (City Seal) end ettttlrirsio/ r !•A� SEtlf4's*AI. qq •• • • � to SEAL • 0 !.• l.�:-- tis j 1c\ COUNCIL AGENDA STATEMENT Meeting Date: November 13,2007 Through: Philip Oates, City Manager rrie r of st-h.q From: Scott Ransom,Harbormaster u 2.4av Agenda Item: Authorizing an increase in the port and harbor at„� tariff by increasing all moorage rates and other port fees (excluding passenger fees) by 5% effective January 1,2008 BACKGROUND&JUSTIFICATION: In April 2005 the City Council approved Resolution 2005-27, accepting a harbor configuration for the Small Boat Harbor Expansion Project (the "Project"). The Project was designed to take place phases. In May 2005 Council approved step 1,to extend E,F and J floats(32 new concrete stalls),relocate X float(new gangway,new trestle, and fire system) and to relocate and connect the fuel float. Step 1 was funded using revenues from an increase in moorage rates which became effective on January 1, 2005. In Oct. 2005 139 pile(enough for all three phases)were purchased using EDA grant money. Step 2 of the Project consisted of construction of new M, N, 0, P and Q timber floats (107 new stalls with power,water, and new sewer pump-out facility), uplands utilities, a road, trash facility, used oil facility, and attractive new restrooms at the top of the gangway. Step 2 was funded in part by an increase in the passenger fee from $1.50 to $3.50 effective January 1, 2006 and in part from a 10%increase in moorage rates which became effective January 1,2006. Step 3 of this project was the commercial basin Z float Project. Initial plans called for 880 ft of dock with attaching docks for commercial vessels. This project is rapidly moving to final design Although we will have to build this in phases, our current grant should allow us to construct 200ft of dock,which will provide new moorage space for the Cutter Mustang. As local governments began to take ownership of the State harbors it quickly became apparent that towns were not receiving enough money to replace their old floats. Seward received $3,134,200. and took ownership of our floats in1999. This money was used to replace some of the older floats.However,it was not enough and floats A,B,C,D,and S are in desperate need of replacement. Harbormasters and Port Directors lobbied for grant money from the State and this year a $5M 50/50 match was funded. The problem, however, was that we needed to have our share of the matching funds available to be considered. We could have submitted a very small project,but had we been successful we 8 ac CITY OF SEWARD RESOLUTION 2007- would be moved to the bottom for future consideration. The cost of replacing these floats will be close to$8M. We could do float replacement in stages and a 5%rate increase will help us establish funds for future matching grant application. FISCAL NOTE: The 5% increase in proposed revenues has been factored into the 2008 Preliminary Budget. Approved by Finance Department JC 4itelej RECOMMENDATION: Council approves Resolution 2007-Oq1 authorizing an increase in the port and harbor tariffs of 5%for all moorage and other port fees excluding passenger fees. Sponsored by: Planning and Zoning Commission Introduction Date: April 25, 2016 Public Hearing Date: May 9, 2016 Enactment Date: May 9, 2016 CITY OF SEWARD,ALASKA ORDINANCE 2016-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE LAND USE PLAN AND THE ZONING DESIGNATION OF CITY OWNED LOT 11A-2, FORT RAYMOND SUBDIVISION, REPLAT NO. 4, (REPLAT PENDING), LOCATED AT APPROXIMATELY 2200 DIMOND BOULEVARD, FROM PARK (P) TO MULTI-FAMILY(R-3) WHEREAS, on May 26, 2015 the City Council approved Resolution 2015-046 authorizing the disposal of the approximate 1.7 acres of the south portion of city owned Lot 11A, Fort Raymond Subdivision for the sole purpose of developing a senior housing facility by Kenai Peninsula Housing Initiatives, Inc. (KPHI); and WHEREAS, Resolution 2015-046 also stated KPHI shall, at its own expense, complete all zoning requirements, replatting and rezoning necessary for the development of the facility and provide proof of financing sufficient for the project; and WHEREAS, KPHI has received funding for the senior housing development and has moved forward with the replatting of Lot 11-A creating a southern lot approximately 1.5 acres, to be known as Lot 11A-2, Fort Raymond Subdivision,Replat No. 4 (finalization of plat pending); and WHEREAS, to meet city zoning code development requirements for the senior housing project, KPHI has requested a Zoning and Land Use Plan amendment for Lot 11A-2, from Park (P) to Multi-Family(R-3); and WHEREAS, Seward City Code, SCC 15.01.035, Amendments, (b) (3), allows the independent rezone of areas larger than one (1) acre; and WHEREAS, Lot 11A-2 Fort Raymond Subdivision is approximately 1.5 acres and is abutting city owned lands within the Intuitional Zoning District (INS) to the East, South and West; the remaining Lot 11-A to the North will remain Park Zoning(P); and WHEREAS, the Multi-Family (R-3) Zoning District was established to provide areas for higher density residential housing units which are predominately multi-family and close to concentrations of public services, employment and/or recreation; and WHEREAS, the public notification process was complied with and the appropriate public hearing as required by Seward City Code §15.01.040 was held by the Planning and Zoning Commission on April 5,2016; and CITY OF SEWARD, ALASKA ORDINANCE 2016-001 WHEREAS, the Commission approved Resolution 2016-03, recommending the Seward City Council approve the proposed Land Use Plan and Zoning Maps amendments included in the ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby amends the official Land Use Map of the City by changing the land use designation of Lot 11A-2, Fort Raymond Subdivision No.4 (replat pending) from Park (P) to Multi-Family (R3). Section 2. The Seward City Council further amends the official Zoning Map of the City by changing the zoning designation of Lot 11A-2, Fort Raymond Replat No. 4 (replat pending) from Park(P)to Multi-Family (R3). Section 3. This ordinance shall take effect ten (10) days following enactment. ENACTED by the City Council of the City of Seward, Alaska, this 9th day of May, 2016. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: April 25,2016 • sE c, y; . Through: Jim Hunt,City Manager 144, Ron Long,Assistant City Manager From: Donna Glenz, Planner Agenda Item: Amending the Land Use Plan and rezoning of City-owned Lot 11A-2, Fort Raymond Subdivision, Replat No. 4 located at 2200 Dimond Blvd. from Park(P)to Multi-Family(R-3) BACKGROUND & JUSTIFICATION: Attached for the Council's review and enactment is Ordinance 2016- °°‘, amending the Zoning designation and Land Use Plan maps for City-owned Lot 11A-2 Fort Raymond Subdivision, Replat No. 4, located at approximately 2200 Dimond Boulevard, from Park (P) to Multi-Family (R3) (see attached maps). On May 26, 2015 the City Council approved Resolution 2015-046 authorizing the disposal of the approximate 1.7 acres of the south portion of City owned Lot 11A, Fort Raymond Subdivision for the sole purpose of developing a senior housing facility by Kenai Peninsula Housing Initiatives, Inc. (KPHI). The Council also required KPHI, at its own expense, complete all zoning requirements, replatting and rezoning necessary for the development of the facility and provide proof of financing sufficient for the project. KPHI has received funding for the senior housing development and has moved forward with the replatting of Lot 11A creating a southern lot approximately 1.5 acres, to be known as Lot 11A-2, Fort Raymond Subdivision, Replat No. 4(finalization of plat pending). In order to meet the development requirement of the City Zoning Code, KPHI has requested a Zoning and Land Use Plan amendment for Lot 1IA-2, from Park (P) to Multi-Family (R3). Seward City Code (SCC) §15.01.035, Amendments, (b) (3) allows the consideration of this rezone as the area contains more than 1 acre. Lot 11A-2, Fort Raymond Subdivision is approximately 1.5 acres and is abutting City owned lands within the Intuitional Zoning District(INS) to the East, South and West; the remaining Lot 11-A to the North will remain Park Zoning(P). In order for the lot to be rezoned, the underlying Land Use Plan will also need to be amended. The Land Use Plan adopted with the 2020 Seward Comprehensive Plan recommends this area remain Park. However, the Comprehensive Plan supports the development of housing choices that meet the needs of the community. INTENT: Rezone and amend the Land Use Map for City owned Lot 11 A-2, Fort Raymond Subdivision Number 4, located at approximately 2200 Dimond Blvd. from Park (P) to Multi-Family (R3). CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2020, approved by Council August 8, 2005): 3.2.1 Promote residential and commercial development within the 1. city of Seward in accordance with community values. (page 19) X 3.3.1.1 Support a range of housing choices that meet the needs of people in various income and age groups. (page 22) Strategic Plan (Approved by Council Resolution 99-043): • Expand availability of affordable, diverse, year-round housing. o Seward has a wide range of housing alternatives to meet 2 the varied needs of Seward's long term and seasonal X residents (Page 18,Bullet 3) • Promote Residential and Commercial Development inside the City. (Page 9,Bullet 2) Encourage construction of residential and seasonal housing at all market levels (Page 9,Bullet 2-1) Municipal Lands Management Plan: (Adopted by Council Resolution 2014-095) 2300 Dimond Blvd (between Sea Lion & Hemlock Avenues) Lot 11A, 3. Fort Raymond Subd Replat, X Description: Park parcel located on the east side of Dimond Blvd. Recommendation: Continue use as a public park. Sell with a sound development plan. (Page 20) The Planning and Zoning Commission held the public hearing April 5, 2016 approved Resolution 2016-03 recommending City Council approval of the attached Ordinance 2016- 00(, amending the Land Use Plan and Rezoning City owned Lot 11 A-2 Fort Raymond Subdivision from Park (P) to Multi-Family (R3). No public comments were received by staff or during the Public Hearing. FISCAL NOTE: The City of Seward will have no costs associated with this amendment to the Land Use Plan and change of zoning designation. Approved by Finance Department j( jr,,)...,Ada ATTORNEY REVIEW: Yes X No At the time of this review no public concerns have been submitted to staff. RECOMMENDATION: The Seward Planning and Zoning Commission and Staff Recommend: April 25, 2016 the Council introduce Ordinance 2016-00( amending the Land Use Plan and Rezoning City owned, Lot 11A-2, Fort Raymond Subdivision from Park (P) to Multi-Family (R3) May 9, 2016 the Council conducts a public hearing and enacts Ordinance 2014e-00 , . City of Seward,Alaska Planning Commission Minutes April 5, 2016 Volume 7, Page 181 Motion (Anderson/Swann) Close the nominations for Vice Chair and elect Martha Fleming as Vice Chair of the Planning and Zoning Commission. Motion Passed Unanimous Consent Unfinished Business Items requiring a Public Hearing—None New Business Items requiring a Public Hearing— Resolution 2016-03 of the Seward Planning and Zoning Commission of the City of Seward, Alaska recommending City Council approve the attached ordinance amending the Land Use Plan and Zoning designation of City owned Lot 11A-2,Fort Raymond Subdivision, Replat No. 4,(Replat Pending) located at approximately 2200 Dimond Boulevard, from Park (P) to Multi- Family(R-3) Motion (Fleming/Swann) Approve Resolution 2016-03 Glenz noted that the approximately 1.5 acre parcel was to be developed by Kenai Peninsula Housing Initiatives (KPHI) to create several units of senior housing. The required platting was being reviewed by the Kenai Peninsula Borough, Glenz said. City Code allowed for the independent zoning designation because the parcel was larger than 1 acre. No public concerns were expressed during the public notice period and staff supported the proposed rezone, Glenz said. Glenz requested an amendment to the attached ordinance, removing reference to "non-income based"noting that Council had approved Resolution 2015-081 removing the"non-income based" reference within the land agreement between KPHI and the City. Eclund asked staff to provide more information about the project, specifically the number of units that might be income based. Glenz stated that grant funding sources for the project required that up to 50 percent of the units be income based. That was a change from the original project concept. The current project included 5 units, of which KPHI stated two were to be income based. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Hearing no one wishing to speak,the public hearing was closed. City of Seward,Alaska Planning Commission Minutes April 5, 2016 Volume 7, Page 182 Motion (Swann/Fleming) Amend the attached ordinance by striking the words "non-income based" from the first Whereas In response to Ecklund, Glenz said the same amendment could be made to the resolution, following the amendment to the proposed ordinance. Commissioners further discussed the resolution and ordinance. Motion Passed Unanimous Motion (Ecklund/Swann) Amend Resolution 2016-03 by striking the words "non-income based" from the first Whereas Motion Passed Unanimous Consent Ecklund said she understood the Multi-Family zoning request, but observed that highway properties were largely zoned Auto Commercial. Glenz referred Commissioners to a zoning map, which indicated most of the surrounding property was zoned Institutional and noted the parcel did not border the Seward Highway. Main Motion Passed,as amended Unanimous Consent City of Seward,Alaska Planning Commission Minutes April 5, 2016 Volume 7, Page 183 New Business Items— Resolution 2016-04 of the Planning and Zoning Commission of the City of Seward, Alaska recommending the City Council approval of the Planning and Zoning Commission priorities from April 2016 to April 2017 Glenz provided the Commission with the work session history and the direction provided by City Council. Among the annual priorities, Council did recommend working on City Code changes to allow the platting of 3,000 square foot lots. Motion (Swann/Fleming) Approve Resolution 2016-04 Anderson asked staff if the required Code changes to accommodate the platting of 3,000 square foot lots would be extensive. Glenz stated the required Code amendments would require extensive code review work to be sure no code conflicts were created, also noting some coordination with the Kenai Peninsula Borough platting department as the Borough required minimum lot widths of 60 feet. Seese questions why the City of Seward could not continue to develop and create 3,000 square foot lots as it wished. Glenz explained the Kenai Peninsula Borough obtained platting authority from the State and the City obtained Zoning from the Borough in 1978 but the Borough retained the final platting authority. She noted the minimum lot size in the Borough Code is 6,000 square feet if served by public utilities, however; she also noted there was a provision in the Borough Code that allowed smaller lots if the City established by ordinance different minimums. Glenz went on to note that the development of 3,000 square foot lots were great if there was not an alley to provide a portion of the utilities. The Commission further discussed platting, alleys and related Code amendment issues. Voicing concern that the Comprehensive Plan update was going to take a great deal of time and was the number one priority. Motion Passed Unanimous dr) Sponsored by: Planning and Zoning Commission CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2016-04 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVAL OF THE PLANNING AND ZONING COMMISSION PRIORITIES FROM APRIL 2016 TO APRIL 2017 WHEREAS,at the January 19,2016 work session the Planning and Zoning Commission reviewed their Priorities List; and WHEREAS,the Seward City Council Rules of Procedure,adopted March 14, 1994,state that the Council should meet in an annual joint work session with the Commission to address areas of mutual concern; and WHEREAS, the Commission and Council held a joint work session, reviewed and updated the Planning and Zoning annual Priorities List on February 24, 2016; and WHEREAS, at the April 5, 2016 meeting the Planning and Zoning Commission reviewed and approved the Planning and Zoning Priority List; and WHEREAS,Council will address a resolution adopting these recommendations. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The following List of Planning and Zoning Priorities is hereby approved and recommended to Council for their adoption: Priorities Short and Medium Term 1) City of Seward Comprehensive Plan Update 2) Parks& Recreation Master Plan Update 3) Help review Camping Code Seward Planning and Zoning Commission Resolution 2016-04 Page 2 of 2 4) Bring forward Code changes to allow minimum lot frontages of 30 feet and minimum lot sizes of 3,000 square feet,while meeting all other City Code development requirements 5) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the outstanding health and safety issues, such as snow removal, illegal camping,junk vehicles,etc. 6) Communication Tower Education/ Work Session with an Industry Expert Continuing 1) Work with City Council to continue recruitment efforts for the Planning and Zoning Commission 2) Seek additional funding for Planning&Zoning Commissioner training • Search out and add funding to the budget • Maintain a Commissioner training calendar Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 5th day of April,2016. THE CITY OF SEWARD,ALASKA / Op _....d.1 .iL� Cindyi d,Chair ii AYES: Swann, Seese, Coulter, Anderson,Fleming, Ecklund NOES: None ABSENT: None ABSTAIN: None VACANT: One ATTEST: L .c-4• •` .1f rA. 4 41 L.i a �/t .�.�4•: -wa S''1 '. II Jihanna 'mr y, J ty Clerk ;® .: —, — ''(4ity teal) o : *Se J r ‘'‘%,',-..• ',-. 1 fit. �Or ";�� '�.� 3\ Sponsored by: Staff CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2016-03 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVE THE ATTACHED ORDINANCE AMENDING THE LAND USE PLAN AND ZONING DESIGNATION OF CITY OWNED LOT 11A-2, FORT RAYMOND SUBDIVISION, REPLAT NO. 4, (REPLAT PENDING), LOCATED AT APPROXIMATELY 2200 DIMOND BOULEVARD, FROM PARK (P) TO MULTI-FAMILY(R-3) WHEREAS,on May 26, 2015 the City Council approved Resolution 2015-046 authorizing the disposal of the approximate 1.7 acres of the south portion of City owned Lot 11A, Fort Raymond Subdivision Replat No. 4 for the sole purpose of developing a senior housing facility by Kenai Peninsula Housing Initiatives, Inc. (KPHI);and WHEREAS, Resolution 2015-046 also states KPHI shall, at its own expense, complete all zoning requirements, replatting and rezoning necessary for the development of the facility and provide proof of financing sufficient for the project;and WHEREAS, KPHI has received funding for the senior housing development and has moved forward with the replatting of Lot 11-A creating a southern lot, approximately 1.5 acres, to be known as Lot 11A-2, Fort Raymond Subdivision,Replat No.4(finalization of plat pending); and WHEREAS, to meet City zoning code requirements for the planned development, KPHI has requested a Zoning and Land Use Plan amendment for Lot 11 A-2, from Park (P) to Multi-Family (R- 3); and WHEREAS, a goal of the Seward Comprehensive Plan is to maintain Seward's Land Use Plan as the primary local tool to ensure quality community land use arrangements, growth, and development; and WHEREAS, the Multi-Family (R-3) Zoning District was established to provide areas for higher density residential housing units which are predominately multi-family and close to concentrations of public services, employment and/or recreation;and WHEREAS, the public notification process was complied with and the appropriate public 11 hearing as required by Seward City Code § 15.01.040 was conducted by the Commission on April 5, 2016. Seward Planning and Zoning Resolution 2016-03 Page 2 of 2 I NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Seward Planning and Zoning Commission supports the proposed Zoning and Land Use Plan amendments and recommends the attached Ordinance 2016-_ be forwarded to City Council for approval. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 5th day of April 2016. THE CITY OF SEWARD, ALASKA I d . it4� IL _ . Cindy und, C air AYES: Swann,Coulter, Seese, Fleming, Anderson, Ecklund NOES: None ABSENT: None ABSTAIN: None VACANT: One ATTEST: 2 / _, ..,..s...., . • Johann. MC - Cay Cler {V` .• • ,., • (City Seal) 5 �: r • �: •. •,4 j 4 i, .C .. 144 y L i 3- \,/ SEM 7" `�CKAVE T Lot 12A, Fort Raymond 1 , -:.1 Lot 11A-1, �� / Fort Raymond -- a / i — -- / S.� Q Proposed Rezone from Park (P) to Multi-Family, (R-3) J - — 11,1F 0 Z 0 Legend 2 Proposed lot 11A-2, 1.566 acres / ( -1 Rural Residential 0 !� / Single Family Residential Two Family Residential Multi Family Residential . '' Urban Residential Office Residential Harbor Commercial N AVE. / Auto Commercial >NWOOD AVE.) Central Business District Industrial Institutional , Park Resource Management Parcels / Current Zoning & Land Use Map /fouls. Lot 11A-2, Fort Raymond Senior Housing Rezone Vit - '9 v 1 o N Council Ordinance April 25, Due to different data sources property lines and aerial0 230 46 imagery do not overlay correctly. Map is to be used for acAsv4 # ' orientation and reference purposes only. • Mapping Assistance by Alaska Map Company,LLC goCITY OF SEWARD,ALASKA Sponsored by: Hunt RESOLUTION 2015-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE KENAI PENINSULA HOUSING INITIATIVE (KPHI), DONATING APPROXIMATELY 1.7 ACRES OF THE SOUTHERN PORTION OF LOT 11A, FORT RAYMOND SUBDIVISION REPLAT NUMBER 1, FOR THE SOLE PURPOSE OF DEVELOPING A NON-INCOME BASED INDEPENDENT SENIOR HOUSING FACILITY UPON CONDITION OF KPHI BEING AWARDED ALL OTHER NECESSARY FUNDING FOR THE PROJECT DEVELOPMENT AND COMPLETION WHEREAS, the lack of non-income based senior housing in Seward has been identified as a leading cause of seniors needing to leave the community in order to find adequate living facilities; and WHEREAS, relocating away from family, friends, and medical and social support systems is especially traumatic for our seniors; and WHEREAS, a dedicated group of local volunteers has for years explored options for developing an appropriate non-income based senior living facility in Seward, and has most recently partnered with the Kenai Peninsula Housing Initiative (KPHI) to formalize and further their effort on behalf of the community; and WHEREAS, KPHI is a private non-profit corporation who has successfully developed housing projects across the Peninsula serving seniors, special needs, and low income populations; and WHEREAS, KPHI's experience and history suggest that they are the most likely entity to successfully procure grant funding to develop a senior housing facility in Seward; and WHEREAS, key to a successful grant application is a commitment of site control for the location of the proposed facility; and . WHEREAS, KPHI proposes to develop the facility in two phases; each to be a five or six-plex structure; and WHEREAS, KPHI desires to accomplish the replatting necessary to delineate the southern portion of Lot 11A, Fort Raymond Subdivision, to acquire this property and to develop the senior housing facility, all subject to grant award(s) sufficient to fund the project; and 11 WHEREAS, the City desires to support and facilitate where feasible senior housing in CITY OF SEWARD,ALASKA RESOLUTION 2015-046 the community; and WHEREAS, Lot 11A, Fort Raymond Subdivision is currently zoned Park (P), the newly created 1.7 acres parcel would require a rezone and Land Use Map amendment; and WHEREAS, the Municipal Lands Inventory and Management Plan (2014 update) supports disposal of Lot 11A Fort Raymond, with a sound development plan; and WHEREAS, the Planning and Zoning Commission held a public hearing on May 5, 2015 and approved P&Z Resolution 2015-11 with findings as attached hereto, recommending Council approve the donation of 1.7 acres of Lot 11A, Fort Raymond Subdivision, Replat 1, for Senior Housing with conditions; and WHEREAS, donating land constitutes a less than fair market value transaction, and requires the Council to find such a transaction to be in the public's interest as a condition of authorizing the transfer; and WHEREAS, prior to the transfer of title to the land, the City shall require KPHI, to complete to the satisfaction of the City, the replatting, rezoning, and proof of financing sufficient to complete the development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby authorizes the City Manager pursuant SCC 7.05.120 and 7.05.150 to execute, upon completion of necessary replatting, rezoning, and proof of financing for the development, the transfer of title for the property referenced here as the southern portion of Lot 11A, Fort Raymond Subdivision, Replat No. 1; approximately 370 feet from the southern lot line to the north, compromising a total of approximately 1.7 acres, to the Kenai Peninsula Housing Initiative (KPHI) for less than fair market value and for the sole purpose of developing a non-income based senior housing facility. Section 2. The Seward City Council further finds the KPHI agrees to complete at its own expense all zoning, replatting and rezoning actions necessary for the development of the property; and to provide proof of financing sufficient for the project as prior conditions of the transfer of title; and to pay all closing costs and fees for said property as consideration to the City for the properties. Section 3. The Seward City Council further finds the disposal of the parcel, as described in Section 1 above, to be in the best interests of the citizens of the City of Seward and that the public interest shall be served by disposing of the property interest for less than the fair market value, in accordance with the recitals.above which are incorporated herein. No appraisal is doCITY OF SEWARD,ALASKA RESOLUTION 2015-046 necessary pursuant to SCC 7.05.150. Section 4. The Seward City Council further find that if the action items in Section 2 above are not completed by May 26, 2020 the authorization to transfer the land lapses unless further authorized by the City Council. Section 5. The Seward City Council further finds that pending the transfer of title, the lapsing or the re-authorization of this proposed transfer, the land remains available for use by the City. Section 6. This Resolution shall take effect thirty (30) days after passage and posting. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of May,2015. THE CITY OF SEWARD, ALASKA ./ //A A� Jan Bardarson, Mayor AYES: Terry, Butts, Squires, Darling, Bardarson NOES: None ABSENT: Keil, Casagranda ABSTAIN: None ATTEST: . /A C I. Johanna Ki - , MC Sty Clerk •eSaaoSSSg.,po (City Seal) '� '•''Po•''' . 'o, : eG --,,e,,,,, s i ! — O S SEAL 0 ® a • ..-0,---Is • • o • ° • '> ti %-441:6. OFik\ ao Sponsored by: Planning and Zoning Commission CITY OF SEWARD, ALASKA RESOLUTION 2016-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE PLANNING AND ZONING COMMISSION PRIORITIES FROM APRIL 2016 TO APRIL 2017 WHEREAS, at their January 19, 2016 work session, the Planning and Zoning Commission reviewed their Priorities List; and WHEREAS,the Seward City Council Rules of Procedure, adopted March 14, 1994, state that the Council should meet in an annual joint work session with the Commission to address areas of mutual concern; and WHEREAS, the Commission and Council held a joint work session, reviewed and updated the Planning and Zoning annual Priorities List on February 24, 2016; and WHEREAS, at their April 5, 2016 meeting, the Planning and Zoning Commission approved Resolution 2016-04, recommending Council adoption of the 2016 Planning and Zoning Priorities as listed. NOW, THEREFORE, BE IT RESOLVED by the CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The following List of Planning and Zoning Priorities for April 2016 through April 2017 are hereby adopted: Priorities Short and Medium Term 1) City of Seward Comprehensive Plan Update 2) Parks& Recreation Master Plan Update 3) Help review Camping Code 4) Bring forward Code changes to allow minimum lot frontages of 30 feet and minimum lot sizes of 3,000 square feet, while meeting all other City Code development requirements 5) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the outstanding health and safety issues, such as snow removal, illegal camping,junk vehicles, etc. 6) Communication Tower Education/Work Session with an Industry Expert CITY OF SEWARD,ALASKA RESOLUTION 2016-032 Continuing 1) Work with City Council to continue recruitment efforts for the Planning and Zoning Commission 2) Seek additional funding for Planning & Zoning Commissioner training • Search out and add funding to the budget • Maintain a Commissioner training calendar Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of Seward, Alaska this 25th day of April, 2016. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: April 25, 2016 r°F sett, To: City Council 1 Through: Ron Long, Assistant City Manager q KP Donna Glenz, Planner From: Dwayne Atwood, Planning Technician Agenda Item: Resolution Adopting the Planning and Zoning Commission Priorities from April 2016 to April 2017. BACKGROUND & JUSTIFICATION: Annually,the Planning and Zoning Commission establishes their priorities. The Commission began this year's process by reviewing their Priority List at their January 19, 2016 work session in preparation of their joint work session with Council scheduled for February 24, 2016. During the joint work session, the Commission and Council reviewed and updated the Planning and Zoning Priorities List. At their April 5,2016 meeting the Planning and Zoning Commission approved Resolution 2016-04 recommending Council adoption of the Commission's April 2016 to April 2017 Priority List. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: Most of the priorities which the Commission 1. wishes to work on are an outgrowth of goals and objectives established in X the Comprehensive Plan. 2 Strategic Plan: The Strategic Plan also identifies many of the priorities addressed by the Commission. X Planning and Zoning Rules of Procedure: Rule 34 (c.) "The 3 Commission shall meet in a joint work session with the City Council in March of each year to discuss areas of mutual interest." X FISCAL NOTE: The City will have no costs associated with the approval of the Planning and Zoning Priorities List. .94.4.=zi 44e14. INTENT: Adopt the April 2016 through April 2017 Planning and Zoning Priorities List. ATTORNEY REVIEW: No RECOMMENDATION: Approve Resolution 2016 0 5'adopting the Planning and Zoning Commission Priorities from April 2016 to April 2017. Sponsored by: Planning and Zoning Commission CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2016-04 A RESOLUTION OF TME SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVAL OF THE PLANNING AND ZONING COMMISSION PRIORITIES FROM APRIL 2016 TO APRIL 2017 WHEREAS, at the January 19, 2016 work session the Planning and Zoning Commission reviewed their Priorities List;and WHEREAS,the Seward City Council Rules of Procedure,adopted March 14. 1994,state that the Council should meet in an annual joint work session with the Commission to address areas of mutual concern; and WHEREAS, the Commission and Council held a joint work session, reviewed and 411 updated the Planning and Zoning annual Priorities List on February 24, 2016; and WHEREAS, at the April 5, 2016 meeting the Planning and Zoning Commission reviewed and approved the Planning and Zoning Priority List; and WHEREAS, Council will address a resolution adopting these recommendations. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The following List of Planning and Zoning Priorities is hereby approved and recommended to Council for their adoption: Priorities Short and Medium Term 1) City of Seward Comprehensive Plan Update 2) Parks& Recreation Master Plan Update 3) Help review Camping Code Seward Planning and Zoning Commission Resolution 2016-04 Page 2of2 4) Bring forward Code changes to allow minimum lot frontages of 30 feet and minimum lot sizes of 3,000 square feet, while meeting all other City Code development requirements 5) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the outstanding health and safety issues, such as snow removal, illegal camping,junk vehicles,etc. 6) Communication Tower Education!Work Session with an Industry Expert Continuing 1) Work with City Council to continue recruitment efforts for the Planning and Zoning Commission 2) Seek additional funding for Planning& Zoning Commissioner training • Search out and add funding to the budget • Maintain a Commissioner training calendar Section 2. This resolution shall take effect immediately upon its adoption. I PASSED AND APPROVED by the Seward Planning and Zoning Commission this 5th day of April. 2016. THE CITY OF SEWARD,ALASKA j � j s .6/,,..., Cindy:Ccklu d,Chair w. i AYES: Swarm, Seese, Coulter, Anderson,Fleming, Ecklund NOES: None ABSENT: None ABSTAIN: None VACANT: One ATTEST: 4 J haniia I ,. ,,, II C ty Clerk ,, .. - , ((`its deal) y� City of Seward,Alaska Planning Commission Minutes April 5, 2016 Volume 7, Page 183 New Business Items— Resolution 2016-04 of the Planning and Zoning Commission of the City of Seward, Alaska recommending the City Council approval of the Planning and Zoning Commission priorities from April 2016 to April 2017 Glenz provided the Commission with the work session history and the direction provided by City Council. Among the annual priorities, Council did recommend working on City Code changes to allow the platting of 3,000 square foot lots. Motion (Swann/Fleming) Approve Resolution 2016-04 Anderson asked staff if the required Code changes to accommodate the platting of 3,000 square foot lots would be extensive. Glenz stated the required Code amendments would require extensive code review work to be sure no code conflicts were created, also noting some coordination with the Kenai Peninsula Borough platting department as the Borough required minimum lot widths of 60 feet. Seese questions why the City of Seward could not continue to develop and create 3,000 square foot lots as it wished. Glenz explained the Kenai Peninsula Borough obtained platting authority from the State and the City obtained Zoning from the Borough in 1978 but the Borough retained the final platting authority. She noted the minimum lot size in the Borough Code is 6,000 square feet if served by public utilities, however; she also noted there was a provision in the Borough Code that allowed smaller lots if the City established by ordinance different minimums. Glenz went on to note that the development of 3,000 square foot lots were great if there was not an alley to provide a portion of the utilities. The Commission further discussed platting, alleys and related Code amendment issues. Voicing concern that the Comprehensive Plan update was going to take a great deal of time and was the number one priority. Motion Passed Unanimous LAS Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING PURSUIT OF GRANT FUNDS FROM THE ALASKA DEPARTMENT OF FISH AND GAME TO REPLACE THE SOUTH HARBOR LAUNCH RAMP,AUTHORIZING$387,363.68 TOWARD THE CITY'S 25% MATCH, AND APPROPRIATING FUNDS WHEREAS, the Harbor Major Maintenance and Repair Fund (MRRF) contains $299,863.68 of unspent funds from three recently-completed Harbor improvement projects which came in under budget and therefore did not require spending the full project funding; and WHEREAS,the Seward Boat Harbor had a condition assessment performed in 2011 which indicated that the launch ramp has reached the end of its useful life and should be replaced; and WHEREAS,the State of Alaska Department of Fish&Game(ADF&G)sent representatives to Seward to evaluate the project and consider whether to provide grant funds for the replacement of the South Launch ramp to include concrete, docks, drainage and galvanized steel piling; and WHEREAS, if the city commits to the required 25% cost match for this project, ADF&G will proceed to engineer the project and seek funds for construction; and WHEREAS,the administration recommends utilizing Harbor MRRF Funds in the amount of $299,863.68, plus $87,500 previously approved for this project, for a total contribution of $387,363.68 toward the city's 25%cost-share,and recommends the city seek grant funding through ADF&G, which grant funds would be expected to cover 75% of the costs of replacing the South Harbor Launch Ramp and docks. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Funding in the amount of$299,863.68 is hereby appropriated from the Harbor Major Repair&Replacement Fund account no. 11001-0000-3721-11420 to the South Harbor Boat Launch replacement project infrastructure account no. 11420-0000-8101, and $87,500 previously allocated to the South Harbor Boat Launch project is hereby appropriated from unassigned reserves account no. 11420-0000-3400, to infrastructure account no. 11420-0000-8101, for a total appropriation toward the city's 25% cost share of$387,363.68. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of April, 2016. Agenda Statement e 40ç: SFi9 Meeting Date: April 25, 2016 : fo To: Jim Hunt, City ManagerA, From: Norman Regis, Harbormaster Agenda Item: Re-appropriating$299,863.68 of unspent capital project funds,plus$87,500 previously allocated, for a total appropriation of$387,363.68, toward the City's 25%grant match to replace the South Harbor Launch Ramp BACKGROUND&JUSTIFICATION: The Seward Harbor previously depleted the Harbor Major Repair and Replacement Fund(MRRF)in order to complete the A,B, C and S-float replacement project. Three harbor capital projects were completed in 2015 and in the aggregate,came in$299,863.68 under budget,with the surplus monies • in those projects returned to the Harbor MRRF,where the funds originated. The surplus funds came from the following: $4,666.65 unspent from the Sewer Pump-Out Project (RES 2014-069); $67,836.13 unspent from the Vessel wash-down pad project(RES 2013-023 and RES 2013-033)and $277,360.90 remaining from the D-float replacement project(RES 2011-060). The State of Alaska Department of Fish&Game(ADF&G)conducted an evaluation of the harbor's South Harbor launch ramp facility in 2011,determining that the ramp was in need of replacement. ADF&G has access to grant funds to replace the launch ramp, with the grant covering 75%of the cost,provided the City matches the grant with a 25%contribution. The ramp is currently in use but requires constant maintenance and due to rotting wood,is becoming more of a safety concern. With the expected future decline of State and Federal grant funding,this is a great opportunity to pursue outside funding while this grant is still available. If the City commits to the availability of its 25% match, ADF&G will proceed with the engineering and design for this project, and ADF&G will apply for the grant funds on Seward's behalf, and will provide construction administration if the project proceeds. The City Council previously authorized$87,500(RES 2014-094 Section 2,#2)toward the Launch Ramp project,and when combined with the requested$299,863.68 residual funds from the closed- out capital projects, $387,363.68 will be applied to the City's 25% project cost match. When ADF&G approves the project and sends the City of Seward the grant paperwork,the administration will bring forward a resolution to award a contract to replace the South Harbor Launch Ramp and appropriate the grant funds for the project. Without Council commitment to fund the 25% City match,ADF&G will not proceed with engineering and design,nor apply for grant funds on behalf of the City. INTENT: To commit$299,863.68 of unspent capital project funds plus $87,500 previously awarded for the South Harbor Launch Ramp replacement project, to be used toward the City's 25% cost share to replace the South Harbor Launch Ramp. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code,Charter,Comprehensive Plans,Land Use Plans,Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Page 23 Encourage the 1. growth and development of an efficient, functional small boat harbor X that meets Seward's commercial and recreational needs. 2 Strategic Plan (document source here): Page 15 Celebrate the Natural X Environment. 3 Other (list): Seward City Code,Land Use Plans and 2016/2017 Budget X FISCAL NOTE: The Harbor MRRF has a fund balance of$62,050.69 before the close-out of capital projects in 2015 totaling$299,863.68, for a total balance of$361,914.37. Of this, $299,863.68 is requested to combine with the$87,500 previously committed toward the City's 25%grant match to replace the South Harbor Launch Ramp. Approved by Finance Department: te4460 ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approves Resolution 2016- 0')). appropriating $299,863.68 from the Harbor MRRF Fund and $87,500 previously transferred to the Launch Ramp Project, to apply to the City's 25% grant match for the South Harbor Boat Launch replacement project. • Sponsored by: Oates CITY OF SEWARD,ALASKA RESOLUTION 2011-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO SUBMIT A MUNICIPAL HARBOR FACILITY GRANT APPLICATION TO THE STATE OF ALASKA, DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES IN THE AMOUNT OF $1,180,000 FOR THE REPLACEMENT OF D FLOAT IN THE SEWARD HARBOR WHEREAS, the State of Alaska, Department of Transportation and Public Facilities administers the Municipal I!arbor Facility Grant Program; and WHEREAS,the City of Seward owns and maintains the Seward Harbor and is eligible lora Municipal Harbor Facility Grant; and WHEREAS. D float was constructed in the 1960's and should be replaced as this float provides moorage to 58 vessels,and an additional 84 individuals are on the waiting list for slips of this size; and WHEREAS,the D float replacement project is recommended as the number one priority in the I harbor Enterprise Fund's capital improvement plan. and the float is described as in serious condition(with the electric infrastructure in critical condition)in a recent marine facilities condition assessment completed by a certified civil/marine engineer;and WHEREAS, the City of Seward has the required 50% in local matching funds for the construction and replacement of D float per the requirements outlined in the Municipal Harbor Facility Grant program;and WHEREAS, the City of Seward is capable of hiring a contractor to complete the construction and replacement of D float within eighteen (18) months after award of a Municipal Harbor Facility Grant. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is authorized to submit a proposal to the Department of Transportation and Public Facilities for the replacement of D float in the Seward Harbor in the amount of$1,180.000. Section 2. Subject to available Alaska Legislature funding and selection by the Department of Transportation and Public Facilities,the City of Seward will enter into a grant agreement with the 110 State of Alaska Department of Transportation and Public Facilities for a SY2013 Municipal Harbor Facility Grant. LA-1 CITY OF SEWARD, ALASKA RESOLUTION 2011-060 Section 3. The Seward City Council approves utilizing $1.180.000 from funds the Major Repair and Replacement fund 402,and remaining harbor project funds from 274 and 276 to provide the matching funds for the Municipal I{arbor Facility grant application. Section 4. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of July, 2011. THE CITY OF SEWARD, ALASKA .r 2ea4,1,71)n Bardarson, Vice Mayor AYES: Valdatta, Keil, Shafer, Casagranda, Bardarson NOES: None ABSENT: Smith, Dunham ABSTAIN: None ATTEST: llfax- i hive." Johanna Kinney. CMC st „u souse. City Clerk F sew**. • O (City Seal) �,�,,� ' -� • - SEAL • _ . �••.•0'rt 1, g�l�•'' Council Agenda Statement Meeting Date: July 25, 2011 e gtt Through: Phillip Oates, City Manager ofr •4'i From: Kari Anderson, Seward Harbormaster 4Cgs+-P Agenda Item: Replacement of D float in the Seward Harbor BACKGROUND & JUSTIFICATION: To provide financial assistance to municipal owned harbor facilities, the Alaska Legislature passed landmark legislation in 2006 establishing a new 50/50 matching grant program called the Municipal Harbor Facility Grant Program. This grant program is administered by the State of Alaska Department of Transportation and Public Facilities. The link for the grant documents is at: http://www.dot.state.ak.us/stwddes/dcsports/harbor grant.shtml. This grant program is funded on an annual basis at the discretion of the Alaska Legislature and consists of two tiers, Tier I and 11. The first tier has priority and consists of major maintenance and repair of a harbor facility that was previously owned by the state and now is locally owned. The City of Seward intends to submit a proposal for the replacement of D float in the Seward Harbor,which was previously owned by the state and is now locally owned. D float was constructed in the 1960's and has reached the end of its useful service life. This float system provides moorage to 58 vessels in the 40-foot range,and an additional 84 individuals are currently on the waiting list for a slip of this size. The City of Seward has three options for the operation of D float: 1.)Replace the float, 2.)Turn off the electricity to the slips and abandon the float,or 3.)Demolish the float and build new 40-foot slips are built in the NE Harbor off of Z float. Of these three options, replacing the existing float is the most practical option and meets the needs of the current users.The current design plan for building additional floats/slips at Z float includes only 34 slips for vessels in the 40-foot range. The City of Seward will begin working on the engineering, design, and permitting for the replacement of D float when a separate grant is issued from the Denali Commission later this year.If the Municipal Harbor Facility Grant Program is funded by the Alaska Legislature,and if the Seward Harbor project is awarded this grant,the City will be responsible for a 50%match in the amount of $1,180,000. The total construction cost for the replacement of D float will be $2,360,000. INTENT: To support a grant proposal to ADOT&PF for the replacement of D float in the Seward Harbor in the amount of$1,180,000. CONSISTENCY CHECKLIST: Where applicable,this agenda statement is consistent with the Seward City Code,Charter,Comprehensive Plans,Land Use Plans,Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: FISCAL NOTE: This Municipal Harbor Facility Grant Application will be in the amount of$1,180,000 to include mobilization, pilings, float/fingers, electrical pedestals, water-fire system, and the demolition and removal of the existing float system. There is a 50%required match for this grant. The construction costs for this project were estimated by URS Engineering, in 2011 as a part of a Marine Facilities Condition Assessment. Approved by Finance Department: ATTORNEY REVIEW: Yes No______ RECOMMENDATION: The City Council approves Resolution No. 2011- 04° authorizing the City Manager to submit a Municipal Harbor Facility Grant to replace D Float in the Seward Harbor. 5� Sponsored by: Hunt hap CITY OF SEWARD, ALASKA RESOLUTION 2013-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CHANGE ORDER WITH HARMON CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $71,379 FOR THE PURPOSE OF ADDING A WASH WATER HOLDING TANK TO THE VESSEL WASH DOWN PAD AT THE SEWARD MARINE INDUSTRIAL CENTER (SMIC) AND APPROPRIATING FUNDS WHEREAS, the City of Seward approved a contract with Harmon Construction in the amount of$549,786 for the construction of a Vessel Wash Down Pad; and WHEREAS, the holding tank capacity has been determined to be inadequate to allow the planned system to operate in the rain; and WHEREAS,the city's project engineer,PND Engineers.Inc., has redesigned a system that will add a holding tank to allow operations during light and moderate rain storms. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: gam Section 1. The City Manager is hereby authorized to enter into a change order in the not-to- exceed amount of$71,379 with Harmon Construction for the installation of a holding tank as part of the Vessel Wash Down Pad at SMIC. Section 2. Funding for this contract in an amount not-to-exceed $71,379 is hereby appropriated from the Harbor Maintenance and Repair Fund("MRRF")Reserves Account no.402- 0000-3071-0276 to the Vessel Wash Down Pad contract services account no. 278-2781-5390. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward. Alaska, this 13th day of May,2013 THE CITY OF SEWARD, ALASKA "' David Seaward, a or 51 CITY OF SEWARD,ALASKA RESOLUTION 2013-033 J AYES: Valdatta, Bardarson, Keil, Shafer, Terry, Seaward NOES: None ABSENT: Casagranda ABSTAIN: None ATTEST: iohanna ( ey, CMC ity Clerk (City Seal) (��,•GpRPOq,� �04 . � • � SEAQ, • rrsod • • ssl�s I Agenda Statement e rap s Meeting Date: May 13, 2013 V�t���``�a .;11 To: City Council 'l t,—sv- Through: City Manager Jim Hunt From: Harbormaster Mack Funk Agenda Item: Authorizing the City Manager to enter into a change order with Harmon Construction, Inc. to add a washwater holding tank to the previously approved Vessel Washdown and Wastewater Recycling Facility at the Seward Marine Industrial Center and appropriate funds. BACKGROUND & JUSTIFICATION: In order to maximize the use of the Vessel Wash Down Facility at SMIC,the system needs to be able to operate on rainy days. This topic was raised recently in a City Council meeting and that prompted this proposed change order. The busiest month for hauling-out boats (and then washing them) is September and that is one of the rainiest months in Seward. As currently designed,the facility has the capacity to hold a total of 560 gallons of water. Since the system is exposed to weather, the impervious concrete pad will direct any rainfall into the sump along with the wash water. The pressure washing slab measures 5000 square feet; 0.18 inches of rainfall will result in 560 gallons of runoff. In other words,even a moderate rain event will overfill the system. By installing a 3500 gallon tank,the pressure washing system can be used during light and moderate rainstorms. This change is essential in order to optimize the operations of the new system. The proposed tank would be placed beneath the concrete wash down slab. It is high density polyethylene (HDPE) that is nearly indestructible and certainly won't rust. The tank will be manufactured in Texas. Transportation expense will be a major portion of the cost. INTENT: Enter into a change order not-to-exceed $71,379 with Harmon Construction for the installation of a holding tank beneath the concrete wash down pad and appropriate funds. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Create a thriving port of 1. Seward through harbor improvements, infrastructure expansion, and X implementation of management plans. (page 23) 2 Strategic Plan (document source here): Seward Marine Industrial Center X Development Plan. 3. Other(list): 53 FISCAL NOTE: This change order is larger than the City Manager's authorized spending authority. It is also prudent to maintain the established project contingency fund. Therefore it will be necessary to appropriate an additional $71,379 from the Harbor Maintenance and Repair Fund ('`MRRF") Reserves Account no. 402-0000-3071-0276 to the Vessel Wash Down Pad contracted services account no. 278-2781-5390. Approved by Finance Department: ATTORNEY REVIEW: Yes No 1( RECOMMENDATION: Council support Resolution 2013%., authorizing the City Manager to enter into a change order with Harmon Construction in the amount of$71,379 and appropriate funds. 5L\ Sponsored by: Hunt bur CITY OF SEWARD,ALASKA RESOLUTION 2014-069 A RESOLUTION OF THE CITY COUNCIL OF TILE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $29,682 FROM THE ALASKA DEPARTMENT OF FISH & GAME FOR THE PURPOSE OF REPLACING AND IMPROVING SEWAGE PUMP OUT FACILITIES AT THE SEWARD SMALL BOAT HARBOR, AUTHORIZING MATCHING FUNDS IN THE AMOUNT OF $9,894 AND APPROPRIATING FUNDS TOTALING$39,576 WHEREAS, the Seward Small Boat Harbor was designated as an Alaskan Clean Harbor in early 2012;and WHEREAS, the Seward Harbor Department continues to take steps to make the harbor cleaner and to make the sewage pump-out facilities at the harbor easier to use;and WHEREAS, the Seward Small Boat Harbor features pump-out facilities at five (5) different docks; and WHEREAS, the Alaska Department of Fish & Game offers up to $29,682 in federal grant funds to upgrade sewage pump-out facilities to serve both E and F docks through the Sport Fish Restoration(SFR)Act;and WHEREAS, according to federal aid regulations, a SFR grant can be approved only if they primarily benefit the recreational boating and sport fishing public. These funds cannot be used for projects that primarily support subsistence, personal use, or commercial fishing groups. Other users may use an SFR project, but such use cannot displace recreational boater and sport angler use; and WHEREAS, the City is required to provide matching funds in the amount of 25%, or $9,984 to replace the sewage pump that serves both E and F floats, for a total project cost of $39,576. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a grant agreement with the Alaska Department of Fish& Game, and accept grant funds in the amount of$29,682. Section 2. Matching funds in the amount of 25% of project costs, or$9,894 are provided from the Harbor Major Repair& Replacement Fund. w-. CITY OF SEWARD,ALASKA RESOLUTION 2014-069 Section 3. The total amount of$39,576 is hereby appropriated as follows: 1) $29,682 from federal grant fund account no. 11401-0000-5921 to the Sewer Pump-Out Station contracted services account no. 11401-0000-7009; and 2) $9,894 from the Harbor MRRF transfers-out account no. 11001-0000-3710-0000-11401 to the Sewer Pump-Out Station contracted services account no. 11400-0000-7009. Section 4. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 11'h day of August,2014. THE CITY OF SEWARD,ALASKA 4 can Bardarson, Mayor AYES: Casagranda,Terry, Squires, Butts, Darling, Bardarson NOES: None ABSENT: Keil ABSTAIN: None ATTEST: hanna '"may,CMC ' ity Clerk ,S.......,,,, (City Seal) 440 F SF '•• VoN I. SEAL = . E .....OF AVPg s.C(P Agenda Statement Meeting Date: August 11, 2014 u 0 To: =j City Council gcASKP Through: City Manager Jim Hunt From: Harbormaster Mack Funk Agenda Item: Accepting a grant for the Sewer Pump Out Facilities at the Small Boat Harbor BACKGROUND& JUSTIFICATION: The vessel sewer system on Seward Harbor Docks E and F was originally designed to use two pumps,one for each dock.A number of years ago the pump on E dock failed. The system was re-plumbed so that both docks run on a single pump. Unfortunately, this pump was undersized for the application,and now needs to be replaced. The intent is to use grant funding to purchase a new pump system that is properly sized and powerful enough to serve both docks. The harbor currently has sewage pump out stations at three other docks:Z float, Q float,and the NE launch ramp. The new pump system on E and F docks would serve bigger vessels since these moorage slips range in size from 50 feet to 100 feet. The collection system runs the entire length of both docks and it is expected to be widely used. The grant funds for this project come from taxes collected on fish gear through the Sport Fish Restoration(SFR)Act. According to federal aid regulations, SFR grants can be approved only if they primarily benefit the recreational boating and sport fishing public. These funds cannot be used for projects that primarily support subsistence, personal use, or commercial fishing groups. Other users may use an SFR project, but such use cannot displace recreational boater and sport angler use. After this grant is fully approved, the City will solicit bids from pump suppliers. After bids are received and evaluated,staff will purchase the pump. INTENT: To accept up to $29,682 in grant funds from the Alaska Department of Fish& Game in order to replace the sewage pump that serves E float. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Page 23 Encourage the I. growth and development of an efficient, functional small boat harbor X that meets Seward's commercial and recreational needs. 2 Strategic Plan(document source here): Page 15 Celebrate the Natural Environment. }{ 3. Other(list): FISCAL NOTE: Grant funding in the amount of$29,682 will be supplemented by $9,894 in matching funds from the Harbor MRRF Fund, for a total project cost not to exceed $39,576. Approved by Finance Department: if,44a ) ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2014- 0411 ity Manager's approval of a grant agreement with the Alaska Department ofFi h ratifying& Game,to replace the sewage pump at E Float at the Seward Small Boat Harbor and appropriate funds. Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2014-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE 2015 BUDGET TO REFLECT MID-CYCLE BUDGET CHANGES,AND APPROPRIATING FUNDS WHEREAS,the 2014/2015 Biennial Budget was passed in November 2013,reflecting the budget period from January 1, 2014 through December 31,2015; and WHEREAS,this amendment is offered as a mid-cycle budget adjustment to reflect changes to the budget based on updated information,projects and priorities impacting the City in 2015;and WHEREAS,this resolution adopts specific changes to the General Fund, the Motor Pool Internal Service Fund, and most enterprise funds, with specific changes being reflected on the schedule attached hereto. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: ihr.. Section 1. The General Fund 2015 Budget is hereby amended and funds are hereby appropriated,according to the specific modifications included on the attached schedule,as follows: 1)Revenues are decreased by$74,649; 2)Expenditures are increased by$241,100 with $108,000 being one-time expenditures;and 3) Transfers-out increase by$420,000. Section 2. The Harbor Enterprise Fund 2015 Budget is hereby amended and funds are hereby appropriated, according to the specific modifications included on the attached spreadsheet, as follows: 1) Revenues remain unchanged; and 2) Expenses are increased by the net amount of $138,273.09, including$87,500 in one-time matching funds for the design of S Launch ramp. Section 3. The Seward Marine Industrial Center 2015 Budget is hereby amended and funds are hereby appropriated, according to the specific modifications included on the attached spreadsheet, as follows: 1) Revenues are increased by $5,000; and 2) Expenses are increased by $17,300. Section 4. The Electric Enterprise Fund 2015 Budget is hereby amended and funds are hereby appropriated,according to the specific modifications included on the attached spreadsheet,as follows: 1)There are no changes to revenues or transfers;and 2)Expenses are increased by$14,300. Section 5. The Water Enterprise Fund 2015 Budget is hereby amended and funds are hereby appropriated, according to the specific modifications included on the attached spreadsheet, as follows: 1)There are no changes to revenues or transfers;and 2)Expenses are increased by$1,400. SC\ CITY OF SEWARD,ALASKA RESOLUTION 2014-094 owl Section 6. The Wastewater Enterprise Fund 2015 Budget is hereby amended and funds are hereby appropriated,according to the specific modifications included on the attached spreadsheet,as follows: 1)There are no changes to revenues or transfers;and 2)Expenses are increased by$99,123, including new debt service associated with loans authorized by the Seward City Council for the sewage lagoons. Section 7. The Motor Pool Internal Service Fund 2015 Budget is hereby amended and funds are hereby appropriated,according to the specific modification included on the attached spreadsheet, as follows: 1) There are no changes to budgeted revenues, expenses, or transfers; and 2) Cash Inflows are hereby increased $147,012.43 to reflect a loan repayment from SMIC for 330-Ton Travelift loan. Section 8. The Capital Improvement Plan includes a number of additions as included on the attached spreadsheets,with only one appropriation reflecting a transfer-in in the amount of$420,000. Section 9. This resolution shall take effect immediately upon its adoption,and the budget shall be amended effective January 1,2015. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 8'h day of December,2014. THE CITY OF SEWARD ALASKA can Bardarson,Mayor AYES: Keil, Squires, Butts, Darling,Bardarson NOES: Casagranda ABSENT: Terry ABSTAIN: None ATTEST: 4 -Imam _ i J• anna Kinn CMC C' y Clerk 0**,4 F' •', (City Seal) /, ` :`: . --- • • I SEAT e' OFN. Y a���.• Agenda Statement Of Sets. Meeting Date: December 8, 2014 , q� u To: Seward City Council QtnsKP From: Jim Hunt,City Manager Agenda Item: 2015 Mid-Cycle Budget Adjustments BACKGROUND & JUSTIFICATION The Seward City Council passed the 2014/2015 Biennial Budget in November 2013 for the period January I,2014 through December 31,2015. Although budget amendments can be proposed at any time during the year, staff and Council routinely review the budget prior to the start of the second year of the biennial budget,and propose changes necessary to reflect known changes in conditions, programs, services, revenues,or capital projects, since the budget was originally approved. The City Council and staff met in a work session to discuss proposed amendments to the 2015 Budget,and the attached narrative reflects the amendments proposed by the administration during that work session. INTENT: To amend the 2015 Budget effective January 1, 2015, to reflect changes to revenues, expenditures and transfers between funds,as well as to update the Capital Improvement Plan. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan X 2. Strategic Plan: X 3. Other(list): Amends the 2014/2015 Biennial Budget X FISCAL NOTE: The impact of proposed budget changes on each affected Fund is reflected on the attached spreadsheet. A narrative explanation further explains each of the specific changes being proposed. Approved by Finance Department: i 4421.-.) ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2014- , amending the 2015 Budget to reflect mid-cycle budget modifications. (e\ City of Seward Mid-Cycle Budget Appropriations by Fund See attached narrative for more detailed information. This schedule tallies increase in revenues,expenses/expenditures,transfers. General Fund: Revenues: $ (74,649.00) Reduced jail contract fee due to overestimate in prior year Expenditures: $ 45,000.00 Contract with a firm for mid-level maintenance 2,100.00 Planning&Zoning commissioner training 4,500.00 Boards&Commissions training 16,400.00 Affordable Care Act transitional reinsurance fee 3,000.00 New project manager operating costs 5,100.00 Animal control training,travel,operating 2,000.00 Finance travel/training on new software 25,000.00 Estimated added audit costs 30,000.00 Estimated added health insurance costs 133,100.00 One-time project costs: $ 48,000.00 One-time contract for"Your Clean Energy"grant opportunity 25,000.00 Nuisance abatement/Code compliance and enforcement 35,000.00 Fire department temporary summer hires $ 108,000.00 Transfers-Out: $ 420,000.00 To Capital Fund ADA sidewalks 560K;P&R warehouse$60K;DOT Roads$300K Motor Pool: Cash: $ 147,012.43 Reimbursement from SMIC for 330-Ton Travelift Loan Harbor Enterprise Fund: Expenses: $ 68,198.10 USACE debt service for breakwater construction (15,896.01) Savings on debt from refunding 2005 and 2006 Harbor bonds (5,929.00) Savings on debt from refunding 2005 and 2006 Harbor bonds 87,500.00 Matching Funds to design S Launch ramp 4,400.00 Increase health insurance 138,273.09 CIP: Add projects to CIP; no appropriations at this time;see attached narrative. SMIC Enterprise Fund: Revenue: $ 5,000.00 Added for SMIC washdown pad Expenses: $ 17,000.00 Crane rental for installation of new travelift 300.00 Increase health insurance 17,300.00 CIP: Revise dates for CIP;no appropriations at this time;see attached narrative. Electric Enterprise Fund: Expenses: $ 10,000.00 Increase utility/heat costs for City Hall annex 4,300.00 Increase health insurance $ 14,300.00 Water Enterprise Fund: Expenses: 1,400.00 Increase health insurance $ 1,400.00 Wastewater Enterprise Fund: Expenses: 1,000.00 Increase health insurance 74,053.00 Increase principal for debt(see attached) 24,070.00 Increase interest for debt(see attached) 99,123.00 CIP: $ 420,000.00 Transfer-In from General Fund CITY OF SEWARD 2015 MID-CYCLE BUDGET ADJUSTMENTS GENERAL FUND: Revenues: • Jail Contract—reduce 2015 budget from$745,470 to$670,821 to match new five-year contract. The Jail Contract has increased each year from$491,341 in 2011,$567,395 in 2012,$655,464 in 2013 and$670,821 thereafter Expenditures: • Public building maintenance contract:Add$45,000. RFP around Jan. 1 for mid-level maintenance, i.e.bigger than janitorial but smaller than specialized technical work • Planning Department—Planning and Zoning Commission training:Add$2,100 for commissioners to attend the Alaska Planning Conference in Anchorage,registration and travel • Boards and Commissions training:Add$4,500 In attorney and staff time for training sessions on Open Meetings Act, Roberts Rules of Order,roles and responsibilities of persons acting in quasi-judicial capacities, ex parte contact,etc. • General Services—Affordable Care Act requires transitional reinsurance fee of$16,400. One-time contract of$48,000 for"Your Clean Energy"grant opportunity allows City to hire a firm to assist the City in grant readiness to establish heating district in pursuit of clean energy grant funding. • Allocation of identifiable operating costs of City Hall Annex splits 50%Electric Utility and 50%General Fund. No change to General Fund overall budget of$15,600. Increase in Electric budget of$10,000. Y-T-D Actual costs through September,2014 approx.$42K,with$15K being initial facility remodel costs. • Engineering-- Project Manager wages beginning 09/22/14 allocated to SMIC rock project within SOA grant. 2014 funds budgeted before 9/22/14 are unexpended. 2015 will see those costs mostly going to the Lowell Point Sewage Lagoon, SMIC breakwater project, and Electrical Warehouse project. Propose at this point a 33/33/33 split. Will result in salary/benefit savings in General Fund,Water Fund and Wastewater Fund, but we will not amend the budget, but will expect a cost savings compared to budget. Increase operating costs for project manager auto fuel, office supplies, software ($3,000). Will move PM costs out of General Fund Streets and into General Fund Engineering to segregate; no net impact to General Fund budget. • Animal Control to address training(add$600),travel(add$2,500)and operating costs(add$2,000) • Community Development:add$25,000 Nuisance Abatement/Code compliance and enforcement • Finance—add$2,000 added cost for travel/training for new Accufund system • Mayor&Council—add$25,000 estimated added audit costs • Fire—$35,000 to hire two temporary summer employees to get caught up on department projects(testing fire hose,testing breathing apparatus tanks,etc.) • Library—utilize salary savings from retirement to increase part-time hours;no net added cost • Transfer to Capital Acquisition Fund$420,000 to cover ADA sidewalk repairs($60K), P&R warehouse stabilization-engineering($60K),DOT roads project matching funds(300K) Miscellaneous: o 2015 Budget already includes 3%estimated increase for Health Insurance. Increase health insurance$30,000 to account for estimated 5%increase rather than 3%originally budgeted. o 2015 Budget already includes$5,000 estimated revenue for RV Dump Station fees. No change. o No increase in budget but moving some personnel costs between the public works and engineering departments(project manager)and between the city manager and finance departments(personnel). o Will create sub-codes to segregate individual boards and commissions (P&Z, PACAB, Historic Preservation); no impact on budget MOTOR POOL: • $147,012.43 reimbursement from SMIC for 330-Ton Travelift Loan(applies to receivable,so no impact on revenue or expense;loan at 0%interest) �o� HARBOR ENTERPRISE FUND: Expenses: • $68,198.10 new annual debt service ($25,605.01 principal and $42,593.09 interest) to repay USACE for breakwater construction $1.201,196 at 3.875% over 30 years, representing second 10% City contribution. Seeking federal funding to forego the need to repay this loan • Minus$5,102.40 debt service interest savings on 2005 Harbor Bond refunding • Minus$10,793.61 debt service interest savings on 2006 Harbor Bond refunding • Minus$5,929.00 eliminating amortization of bond issue costs • $87,500 Matching funds for design of replacement 5 Launch Ramp(and update CIP). • Increase health insurance budget estimate from 3%to 5%;impact$4,400. CIP: • Add to Harbor CIP—New sewage pump-out grant($39,576 project cost is$9,894 Harbor funded--already appropriated--and$29,682 grant) • Add to Harbor CIP—City Matching funds required of$2.684 Million for B,C,S Float replacement SMIC ENTERPRISE FUND: Revenues: • $5,000 Revenue for SMIC washdown pad(conservative estimate) Expenses: • $17,000(bid price)for crane rental for installation of new travelift • Budget already amended via RES 2014-061 for$147,012.43 debt service payment for new 330-Ton Travelift loan. No change. • Increase health insurance budget estimate from 3%to 5%;impact$300. CIP: • Revise date in SMIC CIP for 330-Ton Travelift for 2015 • May propose future revision to SMIC CIP for breakwater,dredging,new docks cost,as project design proceeds. ELECTRIC ENTERPRISE FUND: Expenses: • Increase Utility costs in administration,for City Hall annex cost share,$10,000. • Increase health insurance budget estimate from 3%to 5%; impact$4,300. WATER ENTERPRISE FUND: Expenses: • Increase health insurance budget estimate from 3%to 5%;impact$1,400. WASTEWATER ENTERPRISE FUND: Expenses: • $1.2M DEC loan for LP sludge removal-$52,715 principal • $1.2M DEC loan for LP sludge removal-$16,958 interest • $490K DEC loan for SMIC/Sludge removal-$21,338 principal • $490K DEC loan for SMIC/Sludge removal-$7,112 interest • Increase health insurance budget estimate from 3%to 5%;impact$1,000 CAPITAL ACQUISITION FUND: • Public Works—Add$60,000 for sidewalk/ADA access repairs and upgrades • P&R Warehouse—Add stabilization and engineering-$60,000 • DOT roads project matching funds—Add$300,000 • Carry forward$95,000 for City Hall carpet previously included in CIP slated for 2014,to 2015 (see p. 179 CIP) Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,CONTRACTING WITH FIRST STUDENT FOR OPERATION OF THE SEASONAL SEWARD SHUTTLE BUS SERVICE, IN AN AMOUNT NOT TO EXCEED $269,150, AND APPROPRIATING FUNDS WHEREAS,in 2010 Seward began providing a shuttle bus service between the cruise ship terminal, the harbor and historical downtown Seward; and WHEREAS,the service has proved beneficial to the economic well-being of our community and is valued by the cruise ship industry; and WHEREAS, Seward intends to provide the same level of service in 2016 and 2017; and WHEREAS,in accordance with Seward City Code 6.10.310 the City of Seward released a request for proposals on March 31, 2016 to include all the cost associated with providing the services; and WHEREAS,First Student was the successful proposer; and WHEREAS,the shuttle bus has been funded from Commercial Passenger Vessel Excise Tax receipts ("Cruise Ship Tax"). and this is an appropriate use of the funds; and WHEREAS, these services will facilitate the flow of visitors around the City of Seward during summer months to maximize the Seward experience and provide a means to assist cruise passengers transport their luggage between the Dale Lindsey Cruise Ship Terminal and the Alaska Railroad Depot. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract between First Student Inc. and the City of Seward in substantial form as presented at this meeting,with 2016 and 2017 operations not to exceed $269,150. Section 2. The Seward City Council hereby appropriates the amount of$269,150 from the commercial passenger vessel proceeds account no. 11113-0000-3071-30051 to the Bus Transportation contracted services account no. 30051-0000-7009. Section 3. This resolution shall take effect immediately upon adoption. Council Agenda Statement Meeting Date: April 25, 2016 1 �oF SFS Through: Jim Hunt, City M. u :�}` S fir.,. From: Ron Long, Assistant City Manager gtgsKP Agenda Item: Shuttle bus service contract with First Student BACKGROUND&JUSTIFICATION: The City of Seward has contracted out for the operation of a shuttle bus service since 2010. The service benefits pedestrians in Seward including ship passengers and crew and is funded utilizing Commercial Passenger Vessel Excise Tax receipts("Cruise Ship Tax"). In accordance with Seward City Code and as reported to council,a Request for Proposals was prepared to issue the contract for the summers of 2016 and 2017. The request solicited qualified firms to provide transportation services to cruise ship passengers and other visitors,between the Seward Cruise Ship Port, the Alaska Railroad Seward Depot, the downtown business district, and the Seward Small Boat Harbor from May 19,2016 through September 18,2016,and then approximately equivalent dates in 2017. The RFP required no addenda. One plan holder responded,First Student,and was judged to be responsive and reviewed by the selection team using the criteria reported to Council. A draft contract is attached. Services for the shuttle are scheduled to begin May 19, 2016. INTENT: Approve a contract for shuttle bus services with First Student Inc. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Economic Development 1, and Transportation: Improve public transportation between downtown X and the harbor Strategic Plan (document source here): Foster a community with diverse 2, transportation facilities including road, rail,air,pedestrian and water X routes that meet the needs of residents,businesses and visitors. 3, Other (list): X FISCAL NOTE: The total of funding required for the shuttle program,$269,150 will be appropriated from the Commercial Passenger Vessel funds to the Bus Transportation Fund. Approved by Finance Department: J' j 4.4t-) ATTORNEY REVIEW: Yes No X (-1 The City Attorney assisted in the RFP process and provided comments for the draft contract in 2013. RECOMMENDATION: 0 34 City Council approve Resolution 2016- authorizing the City Manager to enter into a contract with First Student and appropriate $269,150 of cruise ship head tax funds for the 2016-2017 shuttle bus service contract. (OU CITY OF SEWARD • Main Office(907)224-4050 P.O. BOX 167 +pF SEW • Police(907)224-3338 �o • Harbor(907)224-3138 SEWARD, ALASKA 99664-0167 • Fire(907)224-3445 vas, 4[45KP • Community Development(907)224-4049 • • Utilities(907)224-4050 • Fax(907)224-4038 April 19, 2016 First Student 201 NE Park Plaza Dr. Suite 240 Vancouver, WA 98684 RE: Seasonal Transportation Services and Related Services NOTICE OF INTENT TO AWARD Dear Mr. Hull, The City of Seward intends to award the Seasonal Transportation Services and related services Contract for shuttle services to your company First Student as the lowest qualified responsive and responsible proposer for this project. I have included the City's proposed contract with this letter for your convenience. The award of the contract is contingent upon City Council approval which is scheduled to take place on April 25, 2016. We will be contacting you soon to begin discussing the proposed contract and further details. If you have questions, please don't hesitate contacting me at 907-224-4047 or through email to rlong(a cityofseward.net. Sincerely .7,12 t Ron Long, Assistant City Manager Professional Services Agreement with First Student, Inc for Seasonal Transportation Services and Related Services This AGREEMENT, made and entered into this th day of April, 2016 by and between the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough and organized under the laws of the State of Alaska, hereinafter referred to as the "City" and First Student Inc, authorized to do business in Alaska, with offices located at 201 NE Plaza Drive #240, Vancouver WA 98684, hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the City of Seward wishes to enter into a contract with an independent contractor to provide transportation services for cruise ship passengers and other visitors, between the Seward Cruise Ship Port, the Alaska Railroad Seward Depot, the downtown business district and the Seward small boat harbor in Seward, Alaska; and WHEREAS, in response to a request for proposals, First Student, Inc submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITIONS 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit A - First Student, Inc proposal Exhibit B — City's request for proposals dated March 31, 2016 (collectively, "RFP"). 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the City in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "City" shall all mean the City of Seward, Alaska. 1.4 "Contracting Officer" shall mean Assistant City Manager, and include any successor or authorized representative. 1.5 "Project" shall mean the transportation and other tasks related to the Page 1 of 10 1� transportation of cruise ship passengers, crew and other visitors, between the Seward Cruise Ship Port, the Alaska Railroad Seward Depot, the downtown business district and the Seward small boat harbor in Seward, Alaska as further described in the RFP issued by the City of Seward on March 31, 2016 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This Agreement shall remain in full force and effect until the Project has been completed and further, until all claims and disputes have been concluded. The work is considered complete when the City has received and found acceptable the finished product of all work described in 4.0 Scope of Services or changes thereto. This date is not necessarily the Completion Date as described in 5.0 Completion Date. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3M FEES. As specified in proposal. 4.0 SCOPE OF SERVICES. The City and Contractor have agreed upon a scope of work described in the Contractor's proposal, in response to the RFP issued by City dated March 31, 2016, to provide professional services based on approved standards and instructions as specifically described in the same RFP. This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all services described herein shall be as follows: Beginning approximately May 19, 2016, and running the entire 2016 and 2017 tourist season, concluding at the end of the tourist season 2016 cruise ship schedule, or other date agreed to by both parties pursuant to section 26.2 of this agreement. 6.0 PERSONNEUORGANIZATION 6.1 Key Personnel. Work and services provided by the Contractor will be performed by: First Student, Inc 6.2 Changes in Key Personnel. The Contractor shall give the City reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the City to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the City. 7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all Page 2 of 10 ' required professional services to complete the project and any additions or changes thereto. The Contractor accepts the relationship of trust and confidence established between it and the City by this Agreement. The Contractor covenants with the City to furnish its best skill and judgment, and to further the interest of the City at all times through efficient business administration and management. The Contractor shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder required professional judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable profession. 8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. Contractor's failure to meet any such deadlines or required performance may adversely imperil other contractual obligations of the City. If the Contractor fails to deliver the services by May 18, 2016, Contractor shall pay as liquidated damages and not as penalty $ 500 per day for each day after May 18, 2016 the services are not delivered. 9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor, the City, or the service which may be in effect now or during performance of the services. Contractor shall have a Seward and State of Alaska Business License. 10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold and save the City, its officers, agents and employees harmless from any claims or liability of any nature or kind including costs and expenses (including attorneys' fees), for or on account of any and all legal actions or claims of any character whatsoever alleged to have resulted from injuries or damages sustained by any person or persons or property (including contract rights or intangible assets) and arising from, or in connection with, performance of this Agreement, and caused in whole or in part by any negligent act or omission of the Contractor; provided, however, that this paragraph shall not be construed so as to require indemnification of the City from such claims, damages, losses, or expenses caused by or resulting from the negligence of the City. 11.0 INSURANCE. The Contractor understands that no City insurance coverage, including Workers' Compensation, are extended to the Contractor while completing the terms of this Agreement. The Contractor shall carry adequate (commercially reasonable coverage levels) insurance covering Workers' Compensation, general commercial liability, automobile liability, professional liability, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Contractor shall not commence work under this Agreement or any work on any phase of the Project until the Contractor provides the City with certificates of insurance Page 3 of 10 evidencing that all required insurance has been obtained. These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. City is an additional insured thereunder as respects liability arising out of or from the work performed by Contractor of City of Seward. The Contractor shall procure and maintain during the life of this Agreement, Commercial General Liability Insurance on an "occurrence basis" with limits of liability not less than $ 2 Million per occurrence and $ 2 Million aggregate combined single limit, personal injury, bodily injury and property damage. b. Contractor shall procure and maintain during the life of this Agreement Professional Liability- Errors and Omissions Insurance on an "occurrence basis" with limits of liability not less than $1,000,000 per occurrence. c. Contractor shall procure and maintain during the life of this agreement, Motor Vehicle Liability Insurance, including no-fault coverage with limits of liability not less than $1,000,000 per occurrence combined with single limit Bodily Injury and Property Damage. d. Insurer waives all rights of subrogation against City of Seward and its employees or elected officials. e. The insurance coverage is primary to any comparable liability insurance carried by the City of Seward. f. The following shall be Additionally Insureds, The City of Seward, including all elected and appointed officials, commissioners and employees. g. City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. Upon request, Contractor shall permit the City to examine any of the insurance policies specified herein. Any deductibles or exclusions in coverage will be assumed by the Contractor, for account of, and at the sole risk of the Contractor. The minimum amount and types of insurance provided by the contractor shall be as set forth in the RFP issued by the City on March 31, 2016, subject to revision at the City's request in order to provide continuously throughout the term of the Agreement a level of protection consistent with good business practice and accepted standard of the industry. Page 4 of 10 13 12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its subcontractors pertaining to this Agreement. The originals of all material prepared or developed by the Contractor or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the City when prepared, whether delivered or not, and shall, together with any materials furnished the Contractor and its employees, agents, or representatives by the City hereunder, be delivered to the City upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included in this project will remain property of the Contractor. Copies will be made available to the City upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and save the City harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the City a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 15.0 NONWAIVER. No failure of the City or Contractor to insist upon the strict perfor- mance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. 17.0 SUSPENSION OR TERMINATION. 1—\ Page 5 of 10 17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the City terminates this Agreement it will pay the Contractor a sum equal to the percentage of work completed and accepted by the City that can be substantiated by the Contractor and the City, offset by any amounts owed to the City. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 17.2 Convenience Suspension or Termination. The City may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the City or its Representative, the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the City (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the City's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, marital status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, Page 6 of 10 age, or marital status. 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the City. 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage, Alaska. 26.0 CHANGES IN SCOPE OF WORK. 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Contractor, will be done at the sole expense of the Contractor. 26.2 Changes in Scope of Work. The City or its representative may, at any time, by a written Change Order delivered to the Contractor, make � L Page 7of10 changes to the scope of work, or authorize additional work outside the scope of work, or the schedule for completion. 26.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; b. in the amount of fee to be paid; and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 26.4 Any claim by the Contractor for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the City or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the City or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the City Council and obligated for expenditure for purposes of this Agreement. 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 27.3 Nothing in this Section shall affect the right of the City under Section 17 to terminate this Agreement. 28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the City or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 1 Page 8 of 10 29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: City of Seward City Manager PO Box 167 Seward, Alaska 99664-0167 Page 9 of 10 IN WITNESS WHEREOF, the parties have executed this Agreement. City of Seward First Student, Inc By: Jim Hunt By: Title: City Manager Title: Date: Date: ATTEST: Johanna Kinney, CMC City Clerk (city seal) 11 Page 10of10 FirstiStudent • Seward Shuttle Requests for Proposals Seasonal Transportation Services Copy April 15, 2016 • • • i s . t r First Student is the leading school transportation solutions provider in North America, moving more passengers per day than all U.S. airlines combined. With a team of highly-trained drivers and the industry's strongest safety record, First Student delivers reliable, quality services including full-service transportation and management, special-needs transportation, route optimization and charter services. First Student, Inc. operates its transportation We look forward to the opportunity to continue to business in Alaska under Alaska Business provide the summer Seasonal Transportation License#942624 (sub category 48: Services for the City of Seward. Transportation and Warehousing). We have also provided the Seward Seasonal Transportation System for the past six (6) years under the City of Seward Business License No. 3926. Our Kenai Peninsula Borough Sales Tax Account Number is 028761. We provide pupil transportation services for ten (10)School Districts from Ketchikan to Fairbanks and Copper River to Kodiak, including the Kenai Peninsula Borough School District. In addition to the services we have provided to the City of Seward and the Kenai Peninsula Borough School District, we also provide visitor transportation services in Homer in conjunction with the cruise ship visitation. In Kodiak, we provide pupil transportation services to the Kodiak Island Borough School District and transit services to the community in contract to the Senior Citizens of Kodiak. We also have a strong summer cruise ship program with several of the cruise ship companies that make Kodiak a port of call. 1 Caring for students today,tomorrow,together.. 4,r • • Accountable for performance, every decision matters,we do the right thing to achieve our goals.We are judged not only on the results that we deliver, but also on how we achieve them. We take responsibility for delivering on our promises and doing so with integrity. Living this value is what builds our company reputation for trust, reliability and upholding our commitments. First Student has developed solid relationships within the public sector and is in good standing with federal, state and local regulatory agencies. As the leader in student transportation, we are knowledgeable of all industry-relevant standards, regulations, programs and procedures. In addition, we have developed solid working relationships within the student transportation industry. We work hard to maintain our reputation as the safest provider of school bus service, which has resulted in multiple prestigious awards from trade associations and safety organizations nation-wide. Regulatory Performance Automobile and General Liability commensurate with the size and scope of We have working knowledge of all relevant our company's operations. regulations and are accountable for our • First Student has no known pending legal performance to all relevant federal, state and actions in which it is a debtor in a local governmental bodies, including: bankruptcy, a defendant to a claim for breach of contract for the provision of • Department of Education (DOE) student transportation services, or a • Department of Labor(DOL): Occupational defendant in a criminal action. Safety & Health Administration (OSHA) • The amount of litigation, claims and • Environmental Protection Agency(EPA) accidents experienced by First Student, Inc. • Department of Transportation (DOT): is consistent with that of other similarly Federal Highway Administration (FHWA) situated companies. First Student routinely and National Highway Traffic Safety engages in such legal matters which have Administration (NHTSA) no bearing on the organization's ability to fulfill a specific of a new contract. The Business Performance requested data would be onerous to compile and would provide little or no useful insight. • First Student, Inc. has never been denied Indeed, the majority of litigation First the issuance of a performance bond. Student, Inc. is involved in is of such a minor • First Student has in place an insurance nature that almost exclusively the program which adequately provides company's insurance carrier handles it. Any coverage for Worker's Compensation, Caring for students today,tomorrow,together.. Accountable for Performance settlements of such claims or litigation would well as those that extend to safety as a whole, be constrained by confidentiality both at work and home. agreements. • To the extent that on occasion First Student In 2009, FirstGroup America received the Green may not renew a contract that has expired, Cross for Safety Medal—the highest award for such practice is consistent with that of any safety in North America—for our commitment similarly situated company. As well, as a to safety and outstanding safety record across national provider of transportation services, all business divisions FirstGroup America is the on rare occasion First Student may have a only ground passenger transportation contract terminated for convenience due to organization to have received this distinction. funding issues or a customer taking the work First Student received NSC Occupational in house. However, First Student has been Excellence Achievement Awards in 2013 and able to successfully work with the customer 2014 for our commitment to provide a safe work to achieve contract resolutions that work for environment. The award recognizes companies both parties. that have reported injuries and illnesses that • First Student is a member of the FirstGroup involved days away from work equal to or less plc family of companies. FirstGroup plc is a than 50% of the Bureau of Labor Statistics rate London Stock Exchange listed company. for its national industry classification. Eligible Financial information about the US bus companies must also have zero fatalities in the segment of FirstGroup plc may be found at previous calendar year. Our employee injury the FirstGroup plc website rate is less than half that of the industry www.firstgroup.com. average. 2015 Annual Report The National School The First Group plc 2015 Annual Report is available on our website: Transportation Association http://firstgroupplc.com/-/media/Files/F/Firstgrou We are active members of the National School p-Plc/indexed-pdfs/2015/firstgroup-annual- Transportation Association (NSTA)—a trade report-2015.pdf association for school bus contractors, manufacturers, and suppliers. NSTA provides Our Reputation school transportation professionals with tools and resources to improve the safety, quality and Year after year, trusted organizations and efficiency of student transportation for the associations in safety and student transportation benefit of schools, students and their families recognize First Student for demonstrating nationwide. We participate in a variety of NSTA commitment to our communities, employees activities, including annual meetings, and the student transportation industry. Our conferences, safety competitions and public reputation is driven by strong local relationships policy initiatives. NSTA's public policy work not and district partnerships—and dependent upon only supports our ability to provide service as a proven history of solid performance. Below is a private contractors but also assists school summary of our industry recognitions. districts operating their own bus service. First Student President Dennis R. Maple serves on National Safety Council the NSTA Board of Directors, and several The National Safety Council (NSC) is a non- members on the Senior team are active profit organization that serves as the nation's association participants. leading resource on industry trends, professional development, and strategies for advancing Green school bus fleet certification safety and health programs and practices. The The Green School Bus Fleet Certification NSC is dedicated to keeping people safe by Program recognizes student transportation preventing injuries and death through service providers for investing in the latest leadership, research, education and advocacy. technology to demonstrate good environmental First Student works closely with the NSC to stewardship in the management of their fleets. support safety initiatives within our industry, as Platinum, Gold, Silver and Bronze certification ♦-3 Caring for students Nay, n: n r ,tgge2 levels are awarded based upon particulate Linda organized a community coat drive after matter emissions reduction. The program is learning a student on her route could not afford endorsed by the U.S. Environmental Protection a winter coat. She contacted local retailers and Agency's Clean School Bus USA Program. In collected hundreds of new coats, hats, gloves 2015, 14 First Student locations received NSTA and scarves. The location then distributed these Green Fleet Certifications. items to area families in need. NSTA honored First Student by awarding us the Driver safety competitions "Go Yellow, Go Green" award in 2012. This Each year, NSTA hosts the School Bus Driver award was created to recognize a leader in the International Safety Competition. This is one of school bus industry who had demonstrated the most important events in the industry, with initiative and commitment in pursuing positive the best school bus drivers from the U.S. and responses to growing environmental concerns. Canada competing for top honors and The award is based on performance in three recognition. Drivers are evaluated in both written areas: greening of the fleet, greening of the and road course tests designed to reinforce their company and community and industry green training. Drivers have the opportunity to leadership. demonstrate their professionalism, skill and dedication to pupil transportation. Service excellence awards The National School Transportation Association Our drivers compete for top honors and (NSTA) presents annual industry awards recognition, displaying their precision training honoring those who have achieved a level of and their exceptional ability to adapt to any excellence from all facets of the industry. Among situation effectively and safely. At the 2015 the prestigious awards presented is the Golden Annual School Bus Driver International Safety Merit Award. This award was created in 1969 to Competition, six of the 15 First Student drivers recognize excellence in service, safety and who competed ranked in the top ten contestants community responsibility. The Golden Merit for their school bus category. Award was presented to 4 members of our First Student team in 2015 who are regional managers in safety, maintenance and operations. First Student's 2015 Golden Merit Awardees • Kevin Orzechowski, Senior Region Safety Manager, Great Lakes Region • Laura Greene-Halley, Region Safety Manager, Northeast Region • Mike Nolte, Region Maintenance Manager, Southwest Region • Tom McEnany, Area General Manager, Northeast Region • These team members have a combined 135 years of industry experience. Each has dedicated their careers to ensuring children have a safe and reliable way to get to and from school. Outstanding Driver Service Award Linda Bowar from our Rochester, Minnesota location #20753 was presented with the NSTA Outstanding Driver Service Award. The award honors drivers who serve as role models for their communities. .29 3 Caring for students today,tomorrow,ta, r.' • ("MM'E N/1 H r rf ft f p ..s duty to care for children in their community. Our drivers and monitors approach every bus stop We supply our drivers with the resources they as an opportunity to brighten a student's day. need for success and to continually develop as Specific driver responsibilities include: professionals: • Drive a regular route as a regular, spare or Extensive training: We administer the most charter driver. • thorough training in the industry, ensuring • Assist students in the loading and unloading our drivers are the safest on the road. process. • Advanced technology: We equip our • Cooperate and communicate with school drivers and dispatchers with a range of personnel, parents and students. advanced technologies which provide extra • Attend all safety and training meetings. security, access to near real time • Open and close service doors and move up information and facilitate open and down steps multiple times daily. communication. • Clean the insides of the bus including Peak vehicle condition: We ensure clean, sweeping, dusting and cleaning windows. • reliable, well-maintained school buses, so Clean outside windows of the bus. drivers can stay focused on caring for • Other specialized functions as required by student passengers. contract. • Advancement opportunities:We believe in promoting from within, as evidenced by our many managers and support staff who started their career as drivers. • Collaborative Team-Spirit: On average, our drivers have been with First Student for six(6) years. Their trusted, familiar faces make up our highly-experienced, local driving teams. Drivers Who Care First Student drivers are a special breed; they are motivated by a deep sense of pride in their Caring for i I• k 11 tomorrow,together' The First Student Driving Team The Average First Student Driver YEARS 51 54% 44% experience average age female drivers minority drivers 2317 HOURS HOURS (min)behind (min)classroom volorri 1 the wheel instruction instruction • Driver Qualifications Employment and Residency History • Employment history verification for prior five (5)years • Residency history verification for prior seven years Driving History Check • Must be 21 years of age or older • Must possess a valid driver's license in state or province of residency • Must have three years of licensed driving experience • No more than two moving violations or two minor accidents in past three years • Ability to obtain a Commercial Driver's License(CDL) as required by position Criminal Background Check • The applicant's entire conviction history is viewed holistically • A DUI/DWI conviction may potentially disqualify a candidate from employment • A criminal conviction involving child abuse, neglect, endangerment, possession or distribution of illegal substances, use or Our centralized process for background checks allows for greater efficiency by ensuring all records are consistently and properly handled by specially trained experienced professionals. 2 Caring for students today,tomorrow,together.' R(C) possession of weapons, violence or sex- School Bus Driver Hiring Process related offenses, obstruction of justice, false reporting, or false information may Drug and Alcohol Testing potentially disqualify a candidate from employment Background Checks Interview Illegal Substances Exam © O • No positive result or refusal of a pre-or post- employment, random or reasonable . suspicion drug/alcohol test Training and r&, CDL Licensing Application CRP Physical and Physical Dexterity ExamICI : 4,, ir j0< • Qualified applicants must be able to pass a U.S. Department of Transportation physical exam (driving positions only) and a First Student Physical Dexterity Performance {.-• Test(drivers and monitors)which verifies an applicant's "fitness for duty" and ability to First Student is en Equal Opportunity Employer operate bus controls and conduct an evacuation, including opening emergency careful and consistent review and is acted upon exits to carry or drag an incapacitated child in accordance with our rigorous employment out of the bus to safety criteria. Background Check The CBCU evaluates all records including Motor Vehicle Reports (MVR), Employment Procedures Verifications, Criminal Records Check(CRC), Drug Screen, Social Security Verification, Our extensive employment reference check residence and employment verifications on the process requires a complete criminal record basis of the combined requirements of our check; this is renewed as requested by your company, local, state and national laws and your District or state to ensure our drivers and staff district's stringent employment standards. Any responsible for taking care of customers and potentially disqualifying record, discrepancy, or vehicles remain qualified. new finding is reviewed first by CBCU staff, Our Central Background followed by a committee of adjudicators to ensure the individual meets or exceeds all Check Unit minimum hiring standards. We developed an industry-leading process on employee certification and background checks Caring for the employees who care for your that puts the primary review of all background districts' students is a top priority at every level records and drug screen results under the in our company, even in the case of a potentially scrutiny of our specialized Central Background disqualifying record. Employees with potentially Check Unit(CBCU). This shifts the responsibility disqualifying findings are suspended from for reviewing and interpreting records away from service and automatically referred to the CBCU. our local managers and into the hands of a small Our CBCU professionals provide each employee group of highly trained professionals who an opportunity to appeal the record prior to any provide consistency across all locations, adverse employment action. Successful appeals allowing our local managers to give their may identify mistaken records or other undivided attention to managing your circumstances that may warrant further review transportation operations. by the adjudication committee. This value-added process is the result of our Criminal Record Checks (CRC) drive for continuous improvement and To ensure applicants are appropriate for exemplifies the quality and efficiency we employment at your district, we run a battery of provide. We ensure every record receives a criminal background checks. The policies for 3Canng for Studentstoday,tomorrow,tiogether' � The First Student Driving Team these checks are clearly set forth in our company's adjudication standards to ensure ' ' consistency among management staff. We automatically disqualify applicants with any of 44* the following open or felony convictions: • Illegal substances: Manufacture, cultivation, 4 4 distribution • Illegal substances: Possession or use of, Y ` ,. including drug paraphernalia r • Molestation ir • Murder, manslaughter, vehicular homicide , • Rape NI • Sexual or indecent exposure • Weapons: Any unlawful use, possession or discharge (includes firearms) • Warrants: Open or pending validate employment records and past • DUI/DWI experience. Motor Vehicle Report (MVR) Review The Reference Check takes place after the • We require the location manager or Department of Motor Vehicle Records Check designee to order and review a Motor and Criminal Records Check are completed. Vehicle Report annually for all drivers. New HireRight conducts thorough previous violations or collisions are reviewed for employment reference checks on all new compliance with any company or school trainees. Reference check findings are district regulation or policy. Each driver must submitted for review to our Central Background then complete, sign and date a Certificate of Check Unit (CBCU) to ensure non-compliant Violations listing all moving traffic violations records are not overlooked and to determine the and collisions within the past 12 months. appropriate course of action. • New driver applications are reviewed Annual On-the-Road performance thoroughly to make sure applicants meet the standards of our company as well as your evaluation district. These standards include the Our On-the-Road (OTR) Driver Instructors following minimum criteria: evaluate driver performance at least once per • Minimum of three years licensed driving year. Drivers must receive a satisfactory rating experience in all areas of the evaluation. If a driver earns a • Must be at least 21 years old "needs improvement" rating in any area. he/she • No more than two (2) moving violations or will participate in enhancement training within two (2) minor accidents in past three (3) thirty days of the evaluation. Enhancement years training is conducted immediately if a driver's • We also examine MVRs for any pattern of overall performance earns an "unsatisfactory" rating. When necessary, we will remove our unsafe driving behaviors exhibited by a continual accumulation of minor infractionsdriver from active job functions until enhancement training is completed and a Reference and Social Security satisfactory evaluation is achieved. verification High Interest Driver Program: Our program In addition to the required MVR and Criminal identifies "high interest" drivers before they Reference Checks, we work with HireRight, one reach their third offense. We implement"drill of the world's largest providers of employment deep" training methods, provide contingency screening services, to complete Employment plans and institute an interim evaluation which Verification and Social Security checks on all our driver must pass before returning to work. applicants. These additional checks help This program is designed to support our drivers 4 Caring for students todegtomorrow,together: and equip them with the tools they need to be successful members of our team. General Qualifications:We determine baseline employment eligibility for school bus drivers and t _ t; all other employees through residency verification, criminal background checks and drug screenings. Driving history is only required • for our driver applicants. • ' Caring for Our People • Because our drivers are an essential component of our success, we actively encourage their growth and development in a variety of ways. Our driver enrichment programs include: sensitive to cost considerations. To attract • Ongoing training and development quality employees, we offer a host of flexible • Advancement opportunities features including medical and dental coverage • Flexible benefits with low co-payments, free life insurance and • Safety awards and peer recognition savings and retirement options. Our competitive • Discount programs supported by our wages and total compensation package allows corporate sponsors us to attract and retain the most effective We offer several incremental merit programs, workforce in the districts we serve. We also recognizing drivers for: provide a user-friendly benefits website that • Accident-free driving makes it easy for employees to access and • Perfect attendance manage their benefit resources. • Workplace safety Health Benefits Plan • Safety competition participation We provide a range of options to meet a variety We host annual safety banquets to commend of unique needs, allowing our employees to our drivers and present individual safe driving focus on what matters most—safeguarding your awards; drivers receive safe driving patches and students and delivering value to your district. pins acknowledging their years of service to our school district partners. We also sponsor our These health benefits may include, and are not drivers across North America in state and limited to: national safe school bus driving competitions. • Medical Insurance with prescription We encourage our drivers to take their precision training to the next level by participating in coverage School Bus Driver International Safety o Varying coverage options to suit every Competitions, which are competitive showcases family's needs designed to test and enhance our driver's safety o Coverage for primary care and and operational skills. Our drivers compete for hospitalization top honors and recognition, displaying their o Specialist care availability precision training and their exceptional ability to o Prescription coverage included adapt to any situation effectively and safely. • Dental Insurance Employee Benefits o Varying plans that fit employees' needs Our wage and benefits package for drivers and 0 Certain dentists offer discounts to monitors is designed to provide attractive and patients based upon their chosen plan competitive compensation tailored for a part- • Vision Insurance time workforce, while at the same time being 5 Caring for students today,tomorrow,toertogether:l The First Student Driving Team Ott ; o Full vision care provided through Vision x : > Service Plan (VSP) + o Offered separately from Health Insurance Plans • Life insurance: Company provided Life and x ;c. Accidental Death and Dismemberment ' >` ' Coverage �� -: ...t . � o Additional Life Insurance can be purchased subject to insurance carrier approval • Dependent Life Insurance available for purchase for spouse and children • Voluntary Supplemental Insurance: Offered • Celebratory pins based on years of service thru AFLAC • Opportunities to represent First Student and o Additional coverage for inpatient FirstGroup America in national safety& hospitalizations maintenance competitions o Coverage for accidents and specific illness Local programs and events: • Special `Thank You' lunches and potluck • We pay for all state/company required dinners throughout the year physicals, drug and alcohol screens • (Employee coverage is for the life of the • Annual 'Back-To-School' Picnic contract.) • Yearly Holiday Party Additional Driver Advantages • 401 K Retirement Plan • School Bus Safety Week activities and special meals o Limited company match available o Employees can contribute up to 50% of • Opportunities for Regional and National their paychecks Driver contests • Access to discounts on cell phone service (Sprint, AT&T, Verizon), hotels, travel • Region contests for DriveSMART campaign; accommodations, cars,jewelry, computers, winners can receive prizes and the location electronics and events receives national recognition with publications and location banner • Scholarships opportunities for online degree • Some locations develop"Driver of the Year" program partners including University of awards Phoenix and Columbia Southern University • First Student Employee Appreciation Day o All locations across North America o Every employee is appreciated with a special luncheon and a nice new company polo shirt o Company leaders visit locations to thank drivers, monitors, technicians and office staff Caring for students today,tomorrow,together.' nt • _ DEDICATED TQ ,,�� SAFETY . \ itru„kr y. First Student's drivers come to work each day because they enjoy working in a company culture that is rooted in safety and support. I j a fw • The chance for injuries on or around a t..r. f '' F school bus was one in 11,109,091 miles Pdriven; the equivalent of more than 46 trips to the moon. L T,a • The chance of a student left unattended on a school bus was one in 77,142,857; this is Our drivers are supported and encouraged by a the equivalent of one person in the team of helpful colleagues and managers who population of nine New York Cities. make safety their personal core value. First • Each of the past two years First Student has Student drivers care—and it makes a difference traveled 611 million miles. First Student on our buses. drivers traveled the equivalent of a round trip from earth to Mars. Twice. First Student is twice as safe as the industry average, as measured by both collisions and A Culture of Safety injuries: Safety is a personal core value for every • Our 2015 DOT collision rate of 0.49 per member of the First Student Family. Our million miles is far superior to the student employees tell us how much they appreciate transportation industry average (as defined working for a company that takes safety by National Safety Council) of 1.0 per million seriously. Many of our drivers have dedicated miles. their entire careers to ensuring children arrive at • Additionally, according to the U.S. Bureau of school safely—ready to be inspired, and ready Labor Statistics, our 2015 lost time injury to learn. We hold ourselves to the highest rate of 1.12 per 200,000 hours worked standards of student safety and institute outperforms the 1.90 industry average. company-wide injury prevention policies and procedures. To support our extensive safety In 2015: culture, we employ the most professional and caring employees in the industry, provide them • We traveled more than 165,001 miles with the highest quality training, most advanced between preventable collisions; that's the equipment and newest technologies. These equivalent of more than six times around the elements work together in concert, resulting in a Earth's Equator between preventable safety record that's twice as strong as the collisions. industry average. Caring for students today,tomorrow,� together.' Dedicated to Safety "If You Can't Do It Safely, Don't On-the-road (OTR) instructors Do It!" Our on-the-road (OTR) driver instructors This is our way of life at every level of the conduct hands-on training and assessments in company. We cultivate a set of shared attitudes, driving skills for all First Student drivers. OTR values, goals and practices that empowers instructors also perform driver performance everyone to work safely at all times, to stop evaluations once per year or more. immediately if they feel a safety issue exists and Infection-Free Buses for Disease to report any concerns without hesitation so we Prevention can resolve issues immediately. In cases of a confirmed infectious disease a diagnosis among the student population, we u r SO �'et C rrp,� tea`S a!�6 remove any and all buses that may have been infected from service and take all prescribed actions to thoroughly clean and disinfect the Central Safety Support vehicle(s) in accordance U.S. Centers for Our Central Safety Team offers an extra layer of Disease Control and Prevention (CDC) protocol. safety support and expertise for our locations. This team evaluates processes and outcomes in F�C� Grp � SafetyAwards the field and develops safety best practices that In 2009, we were are disseminated across all our locations. The �'" awarded the National44, safety expertise and networking focus of this '. Safety Council's Green g • centralized team allows us to provide your � - 4 .... Cross for Safety medal— ,�. , district with tailored transportation solutions. *% the highest award for The Central Safety Team also assists with: safety in North America. hiring and training; ensuring compliance with all The National Safety Council (NSC) is a non OSHA, CANOSH, DOT, EPA and EC standards; profit organization that serves as the nation's drug and alcohol testing; special needs and leading resource on industry trends, professional operational management; claims administration; development and strategies for advancing safety and management assistance. and health programs and practices. The NSC is Region safety management dedicated to protecting life and promoting health Our region safety management performs regular in the United States through leadership, audits at each location to identify and correct research, education and advocacy. Each year any potential safety concerns. Region and the NSC awards the Green Cross for Safety senior management leadership also perform Medal to an organization that demonstrates a Injury Prevention Inspections during visits using steadfast commitment to improving safety and our specialized region safety audit tool. health in the workplace, its community, and through safety leadership demonstrated by its Safety managers CEO. Safety Managers assist local management with We credit this honor to our innovative use of several responsibilities, including: technologies as well as our robust safety culture • Providing individualized driver assessment which keeps us focused, committed and and training conscious of our actions. We are proud the NSC • Supervising On-the-Road Instruction recognized that we, as an organization, • Conducting regular safety meetings and genuinely care for the passengers we transport classroom training and the people we employ. Within First Student, • Auditing and maintaining safety practices in we consistently uphold a complete set of safety the workplace initiatives and training programs in order to protect our student riders and employees, while continuously improving our injury prevention best practices. 2 Caring for students today,tom ow,together.' In 2013 and 2014, the NSC also awarded First Safety 24/7 Includes 'Off the Student the Occupational Excellence Award to Job' recognize our zero fatality, low injury rate throughout each of those years. First Student The"Off the Job" program teaches employees locations averaged less than less than one"on_ how to stay safe and keep their families safe the-job lost time injuries" per 200,000 hours while off the job. We created this program in worked—which is half the average injury rate of partnership with the National Safety Council, the student transportation industry. The fact that which has performed studies that show 90 we received this accolade two years in a row percent of fatal accidents in the United States proves we live our company precept, "If you and nearly 75 percent of non-fatal injuries occur can't do it safely, don't do it" both on the road off the job. Employees are five times more likely and in the shop. to be killed on their own personal time than in the workplace and off-the-job injuries occur Injury Prevention Culture nearly twice as often as in the workplace. We First Student's 10 Injury Prevention Principles collaborated with this program because we are the foundation for our ongoing employee believe it is ethical and responsible to educate safety awareness and injury prevention efforts. and encourage our employees to be fully aware We continuously reinforce safety awareness of safety for themselves and their loved ones, throughout the year with "active caring" safety both on and off the job. conversations. We train all employees on injury prevention and provide them with an official handbook as a guide including the Injury Prevention Principles, as well as methods and techniques of prevention practice. We also require our employees who work in and around the bus yard to wear bright yellow or orange safety vests to remind ourselves to always put safety first. Red Light Alerts We display"Red Light Alert" posters at each of our locations, which make timely announcements so our drivers can quickly respond to changes in local conditions or adapt to breaking safety-related news. We send these alerts to all locations in response to trends or patterns we observe in near misses and/or incidents concerning school buses in the area, whether they involve our buses or not. Our Central Safety Team produces these alerts for review and discussion with all staff. We display these Red Light Alert posters in employee common areas and on bulletin boards, as well as distribute handouts to all drivers for initiating safety conversations. We seek to learn from the experiences of other companies and school districts in order to strengthen the safety of our own operations. 3 Caring for students today,tomorrow,togetler.' City of Seward REQUEST FOR PROPOSALS (RFP)FOR A SEASONAL TRANSPORTATION SERVICES Transportation Services for Cruise Ship Passengers Proposed Fleet Type of Vehicle Number Make Year Make Manufacturer's (Special Ed, of Vehicles of Chassis of Chassis of Bus Body Rated Capacity Wheelchair Capacity, etc.) 2 Freightliner 2014 Thomas 72 pass Luggage Storage 2 Freightliner 2014 Thomas 42 pass 3 WC Luggage Storage In addition to luggage storage compartments, the vehicles we are proposing are equipped with flexible seating systems that allows us to adjust seating as needed. Additionally, by removing the last two rows of seats, we can accommodate additional luggage for the transport of cruise ship customers. As in the past, these vehicles will display magnetic signs or placards (front, rear, and sides) notating that they are Seward Shuttle buses. Customer References First 0Student First Student has provided the Seasonal Transportation Service system for the City of Seward for the past six (6) summers. We have worked closely with the City to tailor the transportation system to the various changes and improvements to the service. In addition to our hands-on experience in Seward, we continue to have an excellent working relationship with the three customer references that we provided in our 2014 proposal for the City of Seward Seasonal Transportation Services. We have included those references again in this proposal: ➢ Pat Branson is the Executive Director of Senior Citizens of Kodiak, Inc.,our customer in providing the transit services in Kodiak for the past ten (10)years. Pat's business address is 302 Erskine Ave., Kodiak,AK 99615 and she can be reached at(907)486-6181. ➢ Princess Cruises has been our customer in Kodiak since their first cruise ship visited Kodiak in • 1998. We have worked closely with Kirby Day from the beginning and have had a mutually beneficial working partnership ever since. ➢ From the inception of our visitor transportation services in Kodiak,we have had a close working relationship with the Kodiak Island Convention&Visitors Bureau. Enclosed find their letter of reference which explains how we have performed over the years. • ci 6.... i � f, t �xu. di :. me. _ April 4, 2016 To Whom It May Concern: Discover Kodiak is pleased to write a letter of recommendation for Alaska Motor Coaches, DBA as First Student. First Student has consistently provided outstanding service to the visitors of Kodiak Island. Without fail,First Student is on-time, on-site and well organized for each incoming cruise ship throughout the season. Their drivers are well-versed in Kodiak's cultural history and available activities; while being customer service minded. They provide well-maintained and clean vehicles for our guests to the island and offer safe transport to and from local attractions. From a planning perspective, First Student is very responsive to the needs of the visitor industry as we seek to grow and develop programs beneficial to our island. We are happy to hold First Student as a long-time member of Discover Kodiak, formerly the Kodiak Island Convention & Visitor's Bureau. We consider them one of our greatest contributors to the Kodiak Island visitor industry. Sincerely, � ! j44' Chastity McCarthy Executive Director Discover Kodiak 100 Marine Way, Suite 200 • Kodiak,AK 99615 (P) 907-486-4782 • (F) 907-486-6545 •visit@kodiak.org •www.kodiak.org Alaska Business License# 942624 Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business and Professional Licensing P.O. Box 110806, Juneau, Alaska 99811-0806 This is to certify that FIRST STUDENT, INC 600 VINE ST SUITE 1400 CINCINNATI OH 45202 owned by FIRST STUDENT, INC n y is licensed by the department to conduct business for the period December 02, 2015 through December 31, 2017 for the following line of business: 48 - Transportation and Warehousing or TF.t�, This license shall not be taken as permission to do business in the state without . having complied with the other requirements of the laws of the State or of the United States. " t.4This license must be posted in a conspicuous place at the business location. It is not transferable or assignable. Chris Hladick � �FALLLS� r City of Seward Business License PO BOX 167, Seward, AK 99664 No.3926 THIS LICENSE MUST BE POSTED IN A CONSPICUOUS PLACE AT THE LOCATION. THIS LICENSE IS NOT TRANSFERABLE OR ASSIGNABLE. BUSINESS TYPE: TRANSPORTATION ISSUED:12-03-2015 LICENSEE: FIRST STUDENT INC. EXPIRES:12-31-2016 36230 PERO ST. SOLDOTNA, AK, 99619 CITY CLERK ISSUED BY: \ _All § I • • ICO DATE(MDD/YYYY) A�o® M/ CERTIFICATE OF LIABILITY INSURANCE 4/6/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES RELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED 'RESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. ORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to me terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Tanya D. Stephenson Arthur J.Gallagher Risk Management Services, Inc. PHONE 212 994 7085 FAX 21 250 Park Avenue (A/C, In C,No. t) (A/C.No): 2-994-7047 3rd Floor =Liss:Tanya_Stephenson@ajg.com New York NY 10177 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Insurance Company of State of PA / 19429 INSURED INSURER B:National Union Fire Insurance Compa 19445 FIRST STUDENT, INC. INSURER C:New Hampshire Insurance Company 23841 600 Vine Street, Suite 1400 INSURER D Cincinnati, OH 45202 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 149668736 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY GL 173-79-23(10MM AGG) 12/31/2015 12/31/2016 EACH OCCURRENCE $5,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES(Ea occurrence) $5,000,000 MED EXP(Any one person) $ _ PERSONAL 8 ADV INJURY $5,000,000 GEN'LAGGREGATE LIMIT APPLIESPER: GENERAL AGGREGATE $10,000,000 POLICY X ECT X LOC PRODUCTS-COMP/OP AGG $5,000,000 OTHER: $ ITOMOBILE LIABILITY CA5273859(AOS) 12/31/2015 12/31/2016 COMBINED SINGLE LIMIT $ —ANY AUTO CA5273862(MA) 12/31/2015 12/31/2016 (Ea accident) 5,000,000 CA4882241(VA) 12/31/2015 12/31/2016 BODILY INJURY(Per person) $ AUTOS AUTOS SCHEDULED BODILY INJURY(Per accident) $ X HIRED AUTOS X OWNED PROPERTY DAMAGE _ _ AUNON-TOS (Per accident) $ $ UMBRELLA LAB OCCUR EACH OCCURRENCE __$ _ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ C WORKERS COMPENSATION W0001178583(AOS) 12/31/2015 12/31/2016 X STATUTE ETH C AND EMPLOYERS'LIABILITY Y/N WC44216118(MN) 12/31/2015 12/31/2016 C ANY PROPRIETOR/PARTNER/EXECUTIVE W0001178530(MA) 12/31/2015 12/31/2016 E.L.EACH ACCIDENT $5,000,000 C OFFICER/MEMBER EXCLUDED? N N/A VVC001178529(CA) 12/31/2015 12/31/2016 c (Mandatory in NH) VVC1178531 IL,NC,NH,UT, E.L.DISEASE-EA EMPLOYEE $5,000,000 C H yes,describe under ( VT) 12/31/2015 12/31/2016 WC001178527 DESCRIPTION OF OPERATIONS below (FL) 12/31/2015 12/31/2016 E.L.DISEASE-POLICY LIMIT $5,000,000 A Professional Liability GL 173-79-23 12/31/2015 112/31/2016 Per Occ. $1,000,000 Per Agg. $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached H more space Is required) Workers Compensation: Policy#:WC001178530(WI),62790764(AK,AZ,GA),WC001178583(TX) &WC 001178531 (NJ,PA) Policy Term: 12/31/15 to 12/31/16 Carrier Name: NEW HAMPSHIRE INS CO(NAIC#:23841) Limits: E.L. Each Accident/E.L. Disease-Ea Employee/E.L. Disease-Policy Limit-$5,000,000 See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Seward ACCORDANCE WITH THE POLICY PROVISIONS. P.O. Box 167 410 Adams St. AUTHORIZED REPRESENTATIVE Seward AK 99664 USA ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: LOC#: AR ADDITIONAL REMARKS SCHEDULE Page 1 of 1 f CY NAMED INSURED h,.,lur J. Gallagher Risk Management Services, Inc. FIRST STUDENT, INC. 600 Vine Street, Suite 1400 POLICY NUMBER Cincinnati, OH 45202 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE Re: Proposal for Seasonal Transportation Services the City of Seward including all elected and appointed officials, commissioners and employees are included as additional insureds(GL-Endt#83644/AL-87950)with respect to General and Automobile Liability Policies as evidenced herein on a primary/non-contributory basis as required by written contract.A waiver of subrogation included as required by contract. Notice of cancellation:30 days written notice/10 days for non-pay ACORD 101 (2008/01) " O ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD LIMITED POWER OF ATTORNEY FIRST STUDENT, INC. ("FirstStudent") hereby appoints Cal Hull as its Attorney in Fact ("Attorney"). FIRST STUDENT authorizes Cal Hull, for and on behalf of the corporation, to do the following: Execute, sign, deliver such documents, and transact any such business necessary in the name of and on behalf of said company with, and affix its corporate seal hereto. FIRST STUDENT gives Cal Hull full power, authority and discretion to do all things required or permitted to be done as fully as if any officer of the company was personally present, with full power of revocation and substitution, hereby ratifying and confirming all that my Attorney shall do or cause to be done by virtue hereto. IN WITNESS WHEREOF, I have signed this Power of Attorney on this t}5"day of April, 2015. WITNESS: .,Atritiniii dew 14,416,,hi Print Name: .S-4ipht9nuc L'uiiy Michael L. Petrucci, Asst Secretary State of Ohio ) County of Hamilton ) Before me, the undersigned, a Notary Public in and for said county and state, personally appeared Michael L. Petrucci, who executed the foregoing Power of Attorney and acknowledged the signing thereof to be his voluntary act for the uses and purposes therein contained. IN TESTIMONY WHEREOF, I have signed and affixed by seal to this Power of Attorney this 61—day of April, 2015. 4:61------ --(Notary Public) �,,,,,I u I l 1111/, �0•Otp,R IA( 5i�,,� Ir'��\II�%j� '�� DEBRAN. BRo�.d- NOTARY PUBLIC;: - -STATEOFOHtO . = Comm. Expires : M-.,1, .T _ June 18, 2 1oZ FirstfStudent 201 NE Park Plaza Drive Suite 240 Vancouver,WA 98684 Tel:360-896-9500 Fax:360-896-8142 April 13,2016 Mr. Ron Long Assistant City Manager/Community Development Director City of Seward P.O. Box#167 Seward, AK 99664 RE: Request For Proposal (RFP)for a Seasonal Transportation Services Contract Dear Mr. Long, In submitting this proposal, First Student, Inc. acknowledges that it has analyzed, computed and decided independently, without collusion, under penalty of perjury; and that the offer will remain open and valid for at least 60 days from the date of the opening. Cordially yours, C-3)€W44(7. Cal Hull Sr. Vice President )L\ A FirstGroup America Company www.firststudentinc.com FirstfbStudent 201 NE Park Plaza Drive Suite 240 Vancouver,WA 98684 Tel:360-896-9500 Fax:360-896-8142 April 13, 2016 Mr. Ron Long Assistant City Manager/Community Development Director City of Seward P.O. Box #167 Seward, AK 99664 RE: Request For Proposal (RFP) for a Seasonal Transportation Services Contract Dear Mr. Long, First Student, Inc. is pleased to present this proposal for providing the Seasonal Transportation Services for the City of Seward. Our parent company, First Group, plc., is the largest provider of contracted transit services in the United States. Our experience and resources will enable us to continue to provide superior service to the City of Seward. We have been providing the Seasonal Transportation Services for the City of Seward for the past six (6) years and look forward to continuing our partnership for the next two (2) years as part of this proposal process. We currently provide pupil transportation services to the Seward area as part of our pupil transportation contract with the Kenai Peninsula Borough School District. Our local facilities, resources and personnel are already in place which will provide the basis for this transportation service. In addition to the Seward Seasonal Transportation Service, our Alaska transit experience includes transit services for the Kodiak community for the past several years. In addition to the transit services in Kodiak, we also provide tourist and visitor transportation services for the cruise ship and tourism industry in Homer and Kodiak. This experience has made us familiar with the process of becoming knowledgeable about a community and utilizing that knowledge in tourism services, including narrated tours and shuttle services. Our incorporation of local community narration during our shuttles has been very successful in promoting the community and the local services. We would propose to provide the transportation service outlined in the RFP at the following all-inclusive rates: 2016 Seasonal Transportation Services $133,250 2017 Seasonal Transportation Services $135,900 Ds- I A FirstGroup America Company www.firststudentinc.com Our proposal does not provide for a local ridership fee. Please review our detailed description of services that we propose to provide in conjunction with the requirements of this solicitation. Should there be any questions, you may contact me at 360-896-9500. Sincerely, Cjief Cal Hull Sr. Vice President 106 First fStudent 201 NE Park Plaza Drive Suite 240 Vancouver,WA 98684 Tel:360-896-9500 Fax:360-896-8142 April 13, 2016 Mr. Ron Long Assistant City Manager/Community Development Director City of Seward P.O. Box#167 Seward, AK 99664 RE: Request For Proposal (RFP) for a Seasonal Transportation Services Contract Mr. Long, First Student acknowledges the receipt of the following Addendums: No Addendums Issued. Sincerely, Cal Hull Sr. Vice President . 01 A FirstGroup America Company www.firststudentinc.com r,jocSF, „4,siP aci�P AGENDA STATEMENT Meeting Date: April 25, 2016 Y Johanna Kinney, City� Clerk Agenda Item: Approval of New Endorsement of Restaurant Designation Permit on Existing Liquor License#177 for Breeze Inn BACKGROUND &JUSTIFICATION: The City Council has an opportunity to object to the application of a new Restaurant Designation Permit endorsement on an existing Beverage Dispensary — Tourism Liquor License #177 for Breeze Inn. The City of Seward Police Department, Fire Department, and Utilities Department have no objections to the liquor license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license endorsement, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Approve the application of a new Restaurant Designation Permit endorsement on an existing Beverage Dispensary—Tourism Liquor License #177 for Breeze Inn. og Johanna Kinney om: Ring, Katie <kring@kpb.us> sent: Tuesday, April 19, 2016 8:13 AM To: Johanna Kinney Subject: RE:#177 Breeze Inn RDP Application Categories: ABC Liquor Licenses Johanna, We did not receive anything on Breeze Inn. If it was a restaurant designation permit ONLY, we most likely we not notified as we are not the LGB for that license. Does that help at all? Thanks, Katie Ring Borough t ier<S, r, . i, KtNAI PMNSULA BOROUGH 144 North f3inki?y Street Soidotna.A:a$ka 8960 Oji 714-2160 office (907)714 2388 fax From: Johanna Kinney [mailto:jkinney@cityofseward.net] Sent: Monday, April 18, 2016 5:10 PM To: Turner, Michele Cc: Ring, Katie; Blankenship, Johni Subject: RE: #177 Breeze Inn RDP Application Yes! Absolutely! I'm glad I checked. Thanks!! I hope that's not the case,that you guys didn't receive any notification. This looked a little different from most letters we get from ABC..... From: Turner, Michele [mailto:MicheleTurner(akpb.us] Sent: Monday, April 18, 2016 4:45 PM To: Johanna Kinney Cc: Ring, Katie; Blankenship, Johni Subject: RE: #177 Breeze Inn RDP Application Hi Johanna, Katie is out today, so unfortunately cannot check with her. Johni and I did look through pending briefly and could not find where the borough had been notified of the RDP. [Codi Can Katie get back to you tomorrow? See you tomorrow! Michele Turner, CMC Deputy Borough Clerk Borough Records Manager Kenai Peninsula Borough (907) 714-2165 direct From:Johanna Kinney [mailto:lkinnev@citvofseward.net] Sent: Monday, April 18, 2016 3:34 PM To:Turner, Michele<MicheleTurner@kpb.us> Subject: FW:#177 Breeze Inn RDP Application Hi Michele, Any chance the borough intends to give non-objection on this in the next day or so? Just wondering if I can make it on my council agenda. If it's not ready,just let me know. Thanks! See you tomorrow!! O Yolver t.a. K From: Andrews, Maxine R (CED) [mailto:maxine.andrews@alaska.cov1 Sent: Wednesday, March 30, 2016 1:26 PM To: Johanna Kinney; Johanna Kinney Cc: Alcohol Licensing, CED ABC(CED sponsored) Subject: #177 Breeze Inn RDP Application Johanna, Attached is an application for a Restaurant Designation Permit. Please respond to alcohol.licensing@alaska.gov when you approved or protest this application. Maxine Andrews Business Registration Examiner I Dept.of Commerce and Economic Development I AMCO the Alcohol and Marijuana Control Office 550 W.7th Ave.Ste.1600 Anchorage,AK 99501 I 907.269.0358 I fax 907.334.2285 Please consider the environment before printing this e-mail. Less paper is better for us and our environment. Spam Not spam Forget previous vote flo NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon as possible. "pam hish/Fraud Not spam Forget previous vote NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon as possible. Spam Phish/Fraud Not spam Forget previous vote ryoc sett. deASKP MEMORANDUM Date: March 31, 2016 To: Kari Atwood Finance/Leases/Public Utilities Tom Clemons Chief, Police Department Eddie Athey Chief, Fire Department From: Brenda Ballou, Deputy City Clerk qo RE: Verifying Compliance For A NEW ENDORSEMENT On Existing Liquor License#177 For Breeze Inn The following business has applied for a new endorsement on an existing liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. EXISTING LIQUOR LICENSE Name of Business: Breeze Inn Licensee: Juris Mindenbergs Type of License: Beverage Dispensary—Tourism License Number: 177 Physical Address: 1311 Fourth Avenue NEW ENDORSEMENT BEING SOUGHT Type of License: Restaurant Designation Permit* Department Status Initials Finance/Leases/Utilities 41) Police Chief Fire Chief 6 *A Restaurant Designation Permit is an endorsement to the establishment that designates the establishment as a bona fide restaurant for the purpose of employing 16-20 year olds, allowing 16-20 year olds to enter the premises for the purpose of dining only. I1 RECEIVED MAR 30 2016 STATE OF ALASKA OFFICE OF THE ALCOHOLIC BEVERAGE CONTROL BOARD CITY CLERK APPLICATION FOR RESTAURANT DESIGNATION PER AS 04.16.049& 3 AAC 304.715-794 The granting of this permit allows access of persons under 21 years of age to designated licensed premises for purposes of dining,and persons between the ages of 16-20 for employment. If for employment, please indicate iTp�detail what the employment duties will be in f" question#3. 13„e Vea.9� N►S Pef‘SG(r`'-1 �xl-e 5/4A License Number. 1 77 Type: t)/k/ P /Lf� e I This application is for designation of premises where: (Please check the appropriate items below) 1 X Bona fide restaurant pursuant to 3 MC 304.305&3 AAC 304.715-794. Persons 16-20 years of age may dine unaccompanied. 3Persons under 16 may dine accompanied by a person 21 years of age or older. d _-_:, Persons between 16-20 years of age may be employed. '(See note below) Licensee's Name: -. l - , , -drfi c Name of Business L r ;h.11‘_,'' Business Address: IMI ii' Aw- _ City ,c(�;/ 4,(_fJ 1. Hours of operation J fitY1 to 2 A/Yl . Telephone Number QC)7 2 2 4/ -...i.5, 7 2. Have police been called to your premises for any reason? IA Yes [ ]No (If you answered yes, please explain below). rt.J i)ti i . . ,. CAi) /i 1)4 C. < r t4 3. • Duties of employment: , �. i i 4 Are video games available to the public on your premises? [ I Yes (<4 No 5 Do you provide live entertainment,such as live music,pool tables,karaoke,dancing, sports or pin-ball? p(]Yes [ ]No 6. How is food served? (Table Service [ ]Buffett Service [ ]Counter Service [ ]Other 7 Is an owner, manager or supervisor 21 years of age or older always present during business hours? [ Yes [ ]No """A MENU AND DETAILED PREMISES DIAGRAM MUST ACCOMPANY THIS APPLICATION*" 'Employees 16 and 17 years of age must have a valid work permit and a letter maintained In your files from a parent or guardian authorizing employment at your establishment. "Please attach additional sheets of paper if more space is needed to describe food service,entertainment,etc. .i.r co(L0-4-C..../7 Licen Signature Local Governing /, ,toNtttrirriii o ernMg Body Approval Sub d s rn¶, fore me �� 16r[ �'ILLIV,, •::,•.. Date 1 iq�TAR; w• No ary P lic in and for Alaska - +�� ¢; Aw: 17 My Commission expires; Ibil cS)f \ 'OUB►-- �.d:'Q ' a - �,tj~•..preiee..•�C 4. Director,ABC Board .'t 'e OF•P�'P%' Date Rev.03172014 112 '..,-,4T'i 4,...ez._.;.:• ',...• lc .._ . ...•-•" 0 , \ 1 1 ...-4,-?kr-i Ls :\1•": 9D I iAlq. ..,- .77. 9 A0i. L C'Z. 1 / ...... .... / ("IV •:?11013g -10\-i4))1V) '1 .......C" lir' . t QV 3111 9)10635 -10H o 7-iy) . .1-C4 Nzi-4 ni_c3 . -ack_rocri . . . . . z , PIi.MO • .....4...0116.- ,... - - isvp• m , j , " . t 1 j_c"V...) BREEZE INN B REAKFAST served until 2:00pm. *Includes choice of hash browns or home fries *Two Egcjs Breakfast, with choice of meat....$ 1 0.95 *Three Egca Breakfast with choice of meat..$ 11 .95 Hot off the Griddle Ham, bacon or sausage With reindeer sausage or corn beef hash $ 1.00 extra Pancakes, waffles and french Skillets Toast served until 1 1:00am. *Diced Ham or Sausage Scramble $ 11 .95 Pancakes with cheese Sailor's Skillet$ 10.95 Full stack (3) $6.95 sauteed green pepper, onion, sausage ,and 2 eggs over hashbrowns Short Stack (2) $5.95 Huevos Rancheros $9.95 Blueberry Pancakes (3) 2 eggs topped with salsa, onion, black beans, cheese, $8.95 green chili,guacamole and sour cream on corn tortillas Short stack $6.95 *Omelettes French toast $ 7.95 alifornia $ 11 .95 Malted Belgian waffle mushrooms, onions, tomatoes and sour cream $ 7.95 Denver $ 1 3.95 Add strawberries or Ham, green peppers, onions and cheese Blueberries and BCT $ 12.95 Whipped cream $ 1 .95 Bacon, cheese and tomato "Round Up" $ 19.95 EXTRAS 8 oz. Petite NY steak with two eggs, potatoes and toast Hot Cinnamon/Raisin Roll $4.50 Ham,"2 X 2 X 2".... $ 9.95 One Egg g Onl con,Or Sausage $ 75 y $ 1 1..75 Two golden pancakes, two eggs and choice of Breakfast Potatoes $2.75 two sausage links or two strips of bacon Toast&Jelly $2.75 (Only until 1 1 am) English Muffin&Jelly $2.95 BiscuitSide $3.25 IX 1 X 1 "....$6.95 Side ofGrav Gravy $3.25 *Eg1s Benedict $ 10.95 Hot Oatmeal&Toast $5.95 Cold Cereal&Milk $3.75 Two poached eggs on an English muffin with ham Bagel&Cream Cheese $3.75 topped with hollandaise sauce Beverages Home-made Biscuits & Gravy $8.95 Milk(with chocolate add$ .50)$2.00 large$3.00 'f order$5.75 Coffee or hot tea $2.00 roissant Sandwich $9.95 Hot chocolate $2.50 Egg and cheese, choice of meat Juice *Chicken Fried Steak $ 1 5.95 (Tomato,orange,grapefruit,apple,cranberry,or grape) I L small$2.00 large$3.00 BREEZE INN LUNCH Served at 1 1 :00 AM Specialty Sandwiches and Burgers All sandwiches served with choice of Fries, Sweet Potato Fries(Extra $), Potato Salad or Cole Slaw Wayne's Gem... $ 13.95 6 oz. Certified Angus Beef Burger Lightly grilled slices of beef,onion, olives, $ 10.95 green peppers and mushrooms, Add Cheese: Pepperjack, Swiss,Cheddar..$ 1.50 melted Swiss cheese on a grilled French roll Add Bacon...$ 1.50 Mt. Marathon Burger..$ 13.95 ..BLT $9.95 6 oz.. patty with ham, Mushrooms Bacon, lettuce and tomato and pepperjack cheese. Reuben $ 11 .95 Sliced corned beef,sauerkraut and swiss cheese Railroad Burger 6 oz.. Patty with ham. on grilled rye bread. Bacon,cheddar and pepperjack cheese $ 10.95 The Jenni...$ 1 3.95 Patty Melt $ 12.95 Tender slices of turkey,crisp bacon,tomato 6 oz.Lean Angus beef patty, sauteed onions with Swiss cheese grilled on sourdough bread. and melted swiss cheese served on rye bread Hot Roast Beef..$9.95 Salads Tender slices of roast beef on sandwich bread covered with savory beef gravy and mashed potatoes or fries Cobb Salad $ 15.95 French Dip....$9.95 Bacon,Chicken Breast, sliced hard boiled egg. Tender slices of roast beef, onions and swiss cheese tomatoes, Swiss and Hue cheese on fresh served on a French roll . lettuce. Don's Delight $ 13.95 Tossed Green Dinner Salad $4.95 Ham,turkey, roast beef, cheddar and swiss cheeses Caesar Salad $ 1 0.95 lettuce and tomato, heated on a French roll Add grilled chicken, ....$4.00 Ben's Philly Cheese... $ 1 2.95 Add Smoked Salmon..$5.00 Succulent top round with melted cheeses Add halibut $8.00 onion and green pepper on a hoagie Chefs Salad $ 1 3.95 Grilled Chicken Sandwich.... $ 13.95 Turkey,ham,egg,cheddar and Swiss cheese chicken breast with ham and swiss cheese on a bun. and tomato on a bed of fresh lettuce. Steak Sandwich....$ 15.95 Favorites 8 oz. NY steak charbroiled to taste. Served on a hoagie roll Halibut Chunks $ 1 9.95 Club House....$ 12.95 Fish and Chips (Cod)....$ 13.95 Tender breast of turkey slices,crisp bacon,lettuce,tomato, Shrimp Basket...1 4.95 and cheddar cheese triple stacked on your choice of bread. Three Piece Chicken Dinner..$ 1 2.95 55Q Beef Sandwich $9.95 Served with corn and mashed potatoes. Slices of roast beef smothered in tangy BBQ sauces on a French roll. French Onion Soup and Soup of the day $ 3.50 /Cup $ 5..00/ Bowl H (0 Consuming raw or undercooked meats, poultry, seafood,shellfish or eggs may increase risk of foodborn illness. $11 TUNA NICOISE HOUSE GREENS, SEARED TUNA STEAK(RARE), TOMATO, CUCUMBER, KALAMATA OLIVES AND HARD BOILED EGG $18 ASK ABOUT OUR WINE SPECIAL Consuming raw or undercooked meats.poultry.seafood.shellfish or egos may increase risk of foodborne illness, ENTREE'S BOURBON BBQST. LOUIS STYLE PORK RIBS SLOW ROASTED, WITH FRENCH FRIES AND COLE SLAW $16 SEARED PORK LOIN MEDALLIONS WITH ONIONS, APPLES, BRANDY, BROWN SUGAR AND BUTTER POTATO AND VEGETABLE $20 CHICKEN ENCHILADAS SEASONED CHICKEN AND CHEDDAR CHEESE IN TWO CORN TORTILLAS WITH GREEN CHILI, BLACK BEANS AND SPANISH RICE SOUR CREAM, SALSA AND GUACAMOLE $16 HALIBUT TACO CAJUN SPICED HALIBUT WITH TWO FLOUR TORTILLAS CABBAGE MIX, CILANTRO, CUCUMBER SAUCE, BLACK BEANS AND SPANISH RICE SOUR CREAM, SALSA AND GUACAMOLE $24 CAJUN CHICKEN PASTA CAJUN SPICED CHICKEN BREAST, BROCCOLI FLORETS, MUSHROOMS, ln TOMATO ALFREDO CREAM SAUCE AND CHEF'S CHOICE OF PASTA $21 FRIED CAPTAIN'S PLATTER 2 EAC H JUMBO PRAWNS, SEA SCALLOPS, HALIBUT AND COD WITH COLE SLAW AND FRENCH FRIES *ALSO AVAILABLE AS SEAFOOD PASTA ALFREDO $27 BAKED ALASKA P-COD FILET TOPPED WITH DIJONAISE, RED PEPPER SAUCE SEASONED BREAD CRUMBS RICE AND VEGETABLE $20 SAUTEED ALASKA HALIBUT CHEEKS PICATA MUSHROOMS, CAPERS, WHITE WINE BUTTER SAUCE RICE AND VEGETABLE $25 GRILLED NEW YORK STRIP LOIN WITH ONION, MUSHROOMS, BLUE CHEESE CRUMBLES POTATO AND VEGETABLE $27 1 IG° 40, 4*. APPETIZERS JUMBO PRAWN COCKTAIL $16 STEAMER CLAMS $15 HUMMUS PLATTER $15 SEARED TUNA STEAK $17 SALAD S DINNER SALAD $5 CAESAR SALAD $11 ADD SMOKED SALMON...$5 ADD HALIBUT FILET $8 GREEK SALAD HOUSE GREENS, TOMATO, CUCUMBER, KALAMATA OLIVES, HARD BOILED EGGS AND FETA CHEESE sof SFS MEMORANDUM „►-a • a Meeting Date: April 25, 2016 ''. To: Mayor and City Council • From: Johanna Kinney, City Clerk Agenda Item: Appointment to the City of eward seat on the Cook Inlet Aquaculture Association Board (CIAA) BACKGROUND &JUSTIFICATION: The City of Seward retains a seat on the Cook Inlet Aquaculture Association Board(CIAA). At the March 14,2016 meeting,the City Council discussed establishing an expiration of term for this seat, as it was the only city-related seat without any kind of expiration. It was directed at that meeting to establish a three year term for this seat and also directed the City Clerk to solicit interest from the public in anyone wishing to serve. Tim McDonald was the current seat holder, and has since this meeting resigned. The City Clerk posted notices in locations around town and in the newspapers,seeking letters of interest for this now vacant seat. Two citizens have stepped forward with letters of interest, Jess E. Sweatt and John French. Their letters are attached for council review. There is no formal appointment process outlined for this seat on the CIAA. The City Clerk's recommendation for appointment is to use the ballot voting format outlined for Board and Commission Appointments, as outlined by Seward City Code 2.30.310: o The mayor and council will have ballots with both names on them. o Each member will vote for one applicant. o Please pass the voted ballots to the city clerk and they will be read aloud and tallied. o The applicant must receive at least four of the votes to be appointed. SCC 2.30.210/310/410 states the council appoints by ballot voting if there is more than one applicant for the position. RECOMMENDATION: Council conducts a vote to determine which applicant should fill the vacancy on the Cook Inlet Aquaculture Association Board with a newly established term to expire in May of 2019. Iab RECEIVED l i f r:'7:1 1. 201% I s l OFFICE OF THE i To: Mayor Bardarson, -------..CITY CLERK Re: Letter of interest, CIAA February 18, 2016 I would like to apply for the City of Seward, Board of Directors seat on the Cook Inlet Aquaculture Association. I am presently retired, this will allow me to attend all meetings and represent the City of Seward on the Board of Directors. I was born and raised in Seward Alaska and have lived here all my life, living the last 40 plus years on Salmon Creek. As far as my work history, I have commercial fished off and on since I was a kid, fishing throughout the Gulf of Alaska and Bristol Bay for multiple species including; salmon, herring and halibut. I have owned my own business in Seward and retired from Operating Engineers, Local 302. I have seen many changes that have occurred to the commercial and sport fishing industry in and around Resurrection Bay. By sitting on this board I can utilize my knowledge with support from the citizens of Seward to facilitate and enhance Salmon fishing opportunities in this area. Sincerely, g_f-"4- Z. ,-9.0 .A-dk--"5--- ---' Jess E. Sweatt PO Box 811 Seward, AK 99664 (907)299-3669 I Li l /l Johanna Kinney From: John French <PESA@gci.net> Sent: Monday, April 18, 2016 10:28 AM To: Johanna Kinney Cc: Johanna Kinney; Brenda Ballou Subject: City of Seward seat on CIAA Board of Directors Attachments: JSFrench Letter of Interest CIAA 2016.pdf Please find my LOl &vitae for the City of Seward seat on the CIAA BoD. Thanks, John French Spam Phish/Fraud Not spam Forget previous vote RECEIVED Letter of Interest APR 18 2016 City of Seward seat on Cook Inlet Aquaculture Association Board of Di ector�FlcEOFTHE C�Ty CLERK John S. French 18 April 2016 This letter is to express my interest in serving the City of Seward, and people of Seward as their representative on the Cook Inlet Aquaculture Association (CIAA) Board of Directors. I previously held this position from 1998 to 2011 so I am familiar with CIAA and the requirements of the position. I left the position after 13 years to allow other Seward residents the opportunity to learn more about CIAA and the importance of its operations to the salmon fisheries in Resurrection Bay. Recently, some local residents, and CIAA staff, have expressed concern about the City's current representation on the CIAA Board of Directors. They asked me to consider returning to the Board; so I am expressing my interest. I am a 36 year resident of Alaska with 17 years living in Seward. I have participated in subsistence, personal use, recreational, and commercial salmon fisheries. Although most of my professional work since retiring from the University has been in the realm of environmental toxicology, my service as a faculty member within the School of Fisheries and Ocean Sciences involved supporting both commercial and recreational salmon fisheries. See my attached curriculum vitae for further detail. If appointed, I plan to represent all the salmon user groups in the City of Seward. If the City Council desires an advocate for a single salmon user group than it should probably look elsewhere. I look forward to serving in this capacity. Thank you for your consideration. John John S. French, PhD 506 Fourth Ave. Seward, AK 99664 P�� CURRICULUM VITAE John Storrs French DEMOGRAPHIC Physical Address: 506 Fourth Ave., Seward,AK Mailing Address: PO Box 1470, Seward,AK 99664-1470 Telephone Number: 907-491-0343 Years Resident in Alaska: 36 Places of Residence in Alaska: Anchorage,Fairbanks,Homer,Kodiak,&Seward SUMMARY • Retired Professor from UAF School of Fisheries and Ocean Sciences. • Twelve years' experience in academic, labor, and volunteer leadership and management positions. Twenty-four years aggregate service on PNP corporation governing boards. • Ten years' service on PWSRCAC Board of Directors, five Committees, and eight Project Teams. Leadership,management and program planning training from USDA, AFT, AAUP and USCG.. • ICS (300 level), HAZWOPER(first responder), and Change of Custody certifications, and USCG Auxiliary suitability(operations level)clearance. • Forty-two years' experience as an educator teaching both formal high school and university classes, and informal public education. • Fourteen years' service on official Federal Public Advisory Committees. • Twelve years' service on city government boards and commissions. • PhD in Biological Chemistry from the University of Michigan. • Principal Investigator on 22 research&development grants and contracts totaling $2,005,364. • Member of nine multiagency,multidisciplinary, task-oriented work groups. • Authored 20 peer-reviewed articles and 18 technical reports. • Sixteen invited and 34 contributed presentations at professional or technical conferences and workshops. • Numerous awards and commendations. • Active in professional,technical and civic organizations EDUCATION FORMAL EDUCATION The University of Michigan,Ann Arbor,MI: Doctor of Philosophy(Biological Chemistry),awarded 1979. Oberlin College,Oberlin,OH: Bachelor of Arts(Chemistry),awarded 1971. NON-DEGREE&CONTINUING EDUCATION University of California,Berkeley,Berkeley,CA: Postdoctoral Studies, 1979-1980; Department of Biochemistry,Jesse C.Rabinowitz,Advisor. Certificate courses or workshops(Complete list available upon request) Environmental Toxicology,two,2012 Applications of Population Biology to Ecological Risk Assessment,SETAC Non-reproductive Forms of Endocrine Disruption,PRIMO Leadership,Planning&Human Resources Management,seven, 1988-2003 Marine Operations&Safety,six, 1999-2003 Oil Spill Prevention&Response,seven,2000-2003 Fisheries& Seafood Technology,four, 1993-1997 PROFESSIONAL EXPERIENCE PEGASUS ENVIRONMENTAL SOLUTIONS—ALASKA,2011-present A Scientific&Technical Consulting Company,ABL 960583 Sole-proprietor CITY OF SEWARD,1998-present Commissioner,Historic Preservation Commission,2008-present,Vice-Chair,2010- present PWSRCAC,Representative on Board of Directors,2003-2013 CIAA,Representative on Board of Directors, 1998-2011 PRINCE WILLIAM SOUND REGIONAL CITIZENS'ADVISORY COUNCIL (PWSRCAC),2003-2013 Member,Board of Directors,representing City of Seward,2003-2013 Treasurer,2007-2009 Standing Technical Committees Oil Spill Prevention&Response Committee,2003-2013,Chair,2005-2013 Scientific Advisory Committee,2003-2013 Board Committees Executive Committee,2007-2009 Finance Committee,2005-2009,Chair,2007-2009 Legislative Affairs Committee,2008-2012 Strategic Planning Committee(LRP),2004-2013,Chair 2006 Board Governance Committee,2011-2013,Chair EVOS-TRUSTEE COUNCIL Federal Advisory Committee,1991-present Science/Technical Representative,2010-present,Vice-Chair 2015 Environmental Monitoring Organization Representative,2008-2010 Aquaculture Representative,2004-2006 Science/Academic Representative, 1991-1995 UNIVERSITY OF ALASKA, 1980-2012 College Council Member,UAA-Kenai Peninsula College,2008-2012 Retired State of Alaska Teachers'Retirement System (TRS),June 1998 Executive Vice-President,United Academics-AAUP/AFT, 1996-1998 Professor,UAF-School of Fisheries&Ocean Sciences, 1990-1998 Director,UAF-Fishery Industrial Technology Center, 1990-1995 Associate Professor,UA-Fishery Industrial Technology Center, 1985-1990 Director&Principal Investigator,UAA-Minority Access to Research Careers-Honors Undergraduate Research Training Program(NIGMS-funded), 1983-1985 Assistant Professor,UAA-Department of Chemistry, 1980-1985 1�- ALASKA SEALIFE CENTER(ASLC),1998-present Founder Member, 1998-present Over 3,000 hours total volunteer service in research,interpretation and rehabilitation. COOK INLET AQUACULTURE ASSOCIATION(CIAA), 1998-2011 Member,Board of Directors,representing City of Seward, 1998-2011 UNITED STATES PEACE CORPS,1971-1973 Peace Corps Volunteer,Melaka,Malaysia, 1971-1973 GRANTS AND CONTRACTS Twenty-two Grants and Contracts administered as either Principal Investigator or Co-Principal Investigator with a total value of$2,005,364 ranging in size from$3,698 to$383,000. Detailed list available upon request. TEACHING EXPERIENCE Formal(for credit)Teaching Experience Developing knowledge and instruction for students from grade school through graduate school,primarily at the University of Alaska and in the Peace Corps. Technology Development,Transfer,and Extension The University of Alaska encourages activities in these areas by all tripartite faculty members.This is especially true of the Fishery Industrial Technology Center and the Sea Grant Marine Advisory Program within the UAF-School of Fisheries and Ocean Sciences,and the former School of Agriculture and Land Resources Management.. Public and Community Education Experience includes a wide variety of formal and informal classes for students ranging from grade school through graduate school and the general public. Public education and technology transfer classes and workshops at the undergraduate and graduate levels, public education courses,and technology transfer workshops. PUBLICATIONS Eighteen papers in peer-reviewed publications,and 15 technical reports. Complete listing available upon request. Oil Spill Related Publications& Technical Reports for last five years 1. NOAA/CRRC(2015-2016).workshop on State of Science for Dispersant Use in the ARCTIC,workgroup on Public Safety and Food Security.Report pending. 2. French,J.S. 2014."Comments on Revision to 1989 Oil Dispersant Guidelines"to Alaska Regional Response Team. (69p) 3. French,J.S. 2014. "Peer Review of Personna,Y.S.,King,T.,Boufadel,M.C.,Zhang, S. and Kustka,A.2014.Biodegradation of Dispersed Weathered Endicott Oil in Brackish Water"for PWSRCAC. (6p) �(1 4. French,J.S. 2013. "Review of EPA Draft Permit Modifications and Fact Sheet For Valdez Marine Terminal NPDES Wastewater Discharge Permit(AK000232408)"for PWSRCAC(67p) 5. French,J.S.,Harvey,S., &North Slope Borough staff.2012"Comments on Authorization to Discharge Under the National Pollution Discharge Elimination System (NPDES)For Oil and Gas Exploration Facilities On Outer Continental Shelf in the Beaufort Sea,Permit No.AKG-28-2100,the Ocean Discharge Criteria Evaluation (ODCE)for Oil and Gas Exploration Facilities on the Outer Continental Shelf in the Beaufort Sea,Alaska,and the Fact Sheet as to this permit"comments to USEPA.(57p) 6. French,J.S.,Harvey,S.,&North Slope Borough staff.2012"Comments on Authorization to Discharge Under the National Pollution Discharge Elimination System (NPDES)For Oil and Gas Exploration Facilities On Outer Continental Shelf in the Chukchi Sea,Permit No.AKG-28-8100,the Ocean Discharge Criteria Evaluation (ODCE)for Oil and Gas Exploration Facilities on the Outer Continental Shelf in the Chukchi Sea,Alaska,and the Fact Sheet as to this permit"comments to USEPA. (54p) 7. French,J.S. 2010"Important Considerations Regarding Ocean and Ecosystem Dynamics in Assessing Environmental Risks from Various Oil Spill Counter Measures"in Proceedings of the Thirty-third AMOP Technical Seminar on Environmental Contamination and Response,Environment Canada,Ottawa,Ontario,pp 1171-1204. 8. French,J.S.,Banta,J.and Swiss,L.2009"Stakeholder Comments to the ARRT Science &Technology Committee regarding Revision of the Dispersant Guidelines"(19p). http://www.pwsrcac.org/wpcontent/uploads/filebase/programs/environmental_monitoring /dispersants/j uly_2009_pwsrcac_dispersant_guidelines_comment.pdf ORAL AND POSTER PRESENTATIONS Fifteen oral seminar presentations by invitation and 37 contributed oral or poster presentations.Complete list available upon request. Conference& workshop attendance and presentations over last five years 1. Alaska Marine Science Symposium.2015.Anchorage,AK 2. Society of Environmental Toxicology and Chemistry(SETAC)Annual Meeting.2014. Vancouver,BC Canada. 3. Alaska Forum for the Environment.2014.Anchorage,AK 4. NW Intertribal Water Rights Conference. 2014.Anchorage,AK French,J.S."Adverse Effects of Hydrocarbons Found in Crude Oil in the Marine Environment" 5. Wakefield Symposium"Responses of Arctic Marine Ecosystems to Climate Change"2013. Anchorage,AK. 6. Alaska Forum for the Environment.2012.Anchorage,AK. 7. PWSRCAC Volunteer Workshop.2012.Anchorage,AK Swanson,M.,French,J.and Schantz,D.,"Contingency Planning" 8. Society of Environmental Toxicology and Chemistry(SETAC)Annual Meeting.2012.Long Beach,CA. 9. API JITF Subsea Dispersant Injection, Fate and Effects Team.2012. Houston,TX 10. Interagency Coordinating Committee for Oil Pollution Research(ICCOPR).2012.Arlington, VA French,J. S."Prince William Sound Regional Citizens' Advisory Council" 11. Environment Canada-Arctic&Marine Oil Spill Program(AMOP)Technical Seminar.2012. Vancouver,BC,Canada. Green,R.H.,French,J.S.and Banta,J."Dispersants Use in Oil Spill Response:Updating the Paradigm for Prince William Sound" 12. PWSRCAC Board Meeting.May 2012. Swanson,M.and French,J.S,"Alaska Regional Response Team(ARRT)" 13. Alaska Forum for the Environment.2012.Anchorage,AK. 14. ARRT Meeting.2012.Juneau AK. Swanson,M.and French,J.S. "Area Committees:Enhancing Planning" 15. International Effects of Oil on Wildlife Conference(IEOW).2012.New Orleans,LA. 16. SETAC Annual Meeting. 2011.Boston,MA. 17. International Symposium on Pollutant Responses in Marine Organisms(PRIMO). 2011. Long Beach,CA. 18. SETAC Focused Topic Meeting on the Gulf of Mexico Oil Spill.2011.Pensacola,FL. 19. Alaska Forum for the Environment. 2011.Anchorage,AK. 20. Inupiat Community of the Arctic Slope(ICAS)Environmental Justice Conference. 2011. Barrow,AK. French,J.S."Experiences and Lessons from the Exxon Valdez and BP/Deepwater Horizon Oil Spills; including Ways to Enhance Citizen Input and Oversight" 21. SETAC Annual Meeting.2010. Portland,OR. 22. Clean Gulf Conference.2010.Tampa,FL. 23. AMOP Technical Seminar,.2010. Halifax,NS,Canada. French,J.S. "Important Considerations Regarding Ocean and Ecosystem Dynamics in Assessing Environmental Risks from Various Oil Spill Counter Measures" 24. City of Seward Town Hall Meeting.2009. Seward,AK French,J.S."Safety of Fluoride in Drinking Water:How do we know?" 25. International Effects of Oil on Wildlife Conference(IEOW).2009.Tallinn,Estonia. 26. ARRT biannual meeting.2009.Juneau,AK French,J.S."Prince William Sound Citizens' Advisory Council" PROFESSIONAL SOCIETY MEMBERSHIPS American Chemical Society(ACS) Division of Biological Chemistry Division of Environmental Chemistry Division of Agricultural and Food Chemistry Society of Environmental Toxicology and Chemistry(SETAC) Pacific Northwest Section American Society of Microbiology Pacific Fisheries Technologists,Emeritus Member Alaska Historical Society Resurrection Bay Historical Society �� Cl • • Main Office(907)224-4050 CITY OF SEWARD • Police(907)224-3338 • Harbor(907)224-3138 P.O.Box 167 *too • Fire(907)224-3445 410 Adams Street • City Clerk(907)224-4046 Seward,Alaska 99664-0167 • Community Development(907)224-4049 • Utilities (907)224-4050 • Fax(907)224-4038 MEMORANDUM ))\/,) TO: Johanna Kinney, City Clerk FROM: Brenda Ballou, Deputy City Clerk DATE: April 15, 2016 RE: 2016 City of Seward Financial Disclosure Forms This memo is to inform you that all 2016 Financial Disclosure forms for City Council, the Planning and Zoning Commission, and the City Manager have been received in a timely manner. The City Clerk's office will maintain the original forms on file for six (6) years, per the city's records retention schedule. The 2016 Financial Disclosure forms cover the calendar year from January 1 through December 31, 2015. The forms received included: City Manager Seward City Council Seward Planning and Zoning Commission James Hunt Jean Bardarson, Mayor Cindy Ecklund, Chair Marianna Keil, Vice Mayor Gary Seese, Vice Chair Ristine Casagranda Janet Coulter (Resigned April 6, 2016) Dale Butts Martha Fleming David Squires Tom Swann Sue McClure Margaret Anderson Deborah Altermatt d, 1 Monthly Budget-to-Actu-' ' venue Report -- By Fund Run:4/19/ t 11:19 AM City 'ward e.._._J Fund Page 1 For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 4000 Tax Revenue-Sales 83,434 83,434 762,500 (679,066) 4,575,000 (4,491,566) 1.82 4010 Tax Revenue-Real Property 4,615 4,615 120,000 (115,385) 720,000 (715,385) 0.64 4011 Tax Revenue-Personal Property 2,997 2,997 46,666 (43,669) 279,996 (276,999) 1.07 4012 Tax Revenue-Motor vehicle 1,542 1,542 4,166 (2,624) 24,996 (23,454) 6.17 4020 Hotel/Motel Room Tax 7,082 16,980 69,166 (52,186) 414,996 (398,016) 4.09 4030 Payments in Lieu of Tax 0 0 14,000 (14,000) 84,000 (84,000) 0.00 4040 Penalties and Interest on Taxes 208 208 166 42 996 (788) 20.93 4100 Building Permits 263 1,000 10,000 (9,000) 60,000 (59,000) 1.67 4101 Permits-Taxi 30 60 166 (106) 996 (936) 6.02 4102 DMV-Drivers License 1,874 3,044 3,834 (790) 23,004 (19,960) 13.23 4103 DMV-Motor Vehicles 3,029 6,421 11,166 (4,745) 66,996 (60,575) 9.58 4104 Animal Control Licenses 15 20 50 (30) 300 (280) 6.67 4105 Business License 990 4,050 3,334 716 20,004 (15,954) 20.25 4106 License and Permits-Misc 259 259 376 (117) 2,256 (1,997) 11.46 4200 Revenue Sharing 0 0 23,930 (23,930) 143,580 (143,580) 0.00 4202 Jail Contract 0 92,238 55,834 36,404 335,004 (242,766) 27.53 4203 Dispatch Contract w/State of AK 0 0 6,000 (6,000) 36,000 (36,000) 0.00 4204 KPB 911 Dispatch 0 0 8,760 (8,760) 52,560 (52,560) 0.00 4205 Alaska Liquor Tax 12,850 12,850 3,666 9,184 21,996 (9,146) 58.42 4206 Alaska Raw Fish Tax 0 0 80,000 (80,000) 480,000 (480,000) 0.00 4207 Fisheries Resource Landing Tax 0 0 2,834 (2,834) 17,004 (17,004) 0.00 _r1 4300 Admin. Exp. -Jail 0 0 16,182 (16,182) 97,092 (97,092) 0.00 `LJ 4301 Admin Exp.-Harbor 0 0 56,768CO (56,768) 340,608 (340,608) 0.00 4302 Admin. Exp.-SMIC 0 0 15,152 (15,152) 90,912 (90,912) 0.00 ----- 4303 Admin. Exp.-Parking Fund 0 0 1,698 (1,698) 10,188 (10,188) 0.00 4304 Admin. Exp. -Electric 0 0 148,090 (148,090) 888,540 (888,540) 0.00 4305 Admin. Exp. -Water 0 0 40,854 (40,854) 245,124 (245,124) 0.00 4306 Admin. Exp. -Sewer 0 0 24,950 (24,950) 149,700 (149,700) 0.00 4307 Copying Fees 24 24 834 (810) 5,004 (4,980) 0.48 4308 Sales Tax Credit 0 1,000 666 334 3,996 (2,996) 25.03 4309 Zoning Fees 234 234 0 234 0 234 0.00 4320 Misc Dog Fees 45 135 350 (215) 2,100 (1,965) 6.43 4321 Miscellaneous Jail Revenue 0 0 250 4322 Miscellaneous Dispatching 0 0 1,666 (250) ,9596 (1,500) 0.00 (1,666) 9,996 (9,996) 0.00 4323 Miscellaneous Police Fees 170 270 166 104 996 (726) 27.11 4331 Shop Work Orders 0 0 416 (416) 2,496 (2,496) 0.00 4340 P&R: Public Use Fees 6 25 666 (641) 3,996 (3,971) 0.63 4341 P&R: Punchard Fees 107 637 2,500 (1,863) 15,000 (14,363) 4.25 4342 P&R: Class Registrations 955 5,910 9,166 (3,256) 54,996 (49,086) 10.75 4343 P&R: Facility Rental 335 512 368 144 2,208 (1,696) 23.19 4344 P&R:Tournaments 0 0 284 (284) 1,704 (1,704) 0.00 4345 P&R: Special Events 180 923 3,334 (2,411) 20,004 (19,081) 4.61 4347 P&R: Shower Fees 0 0 2,166 (2,166) 12,996 (12,996) 0.00 4348 P&R: Rock Wall Fees 0 37 116 (79) 696 (659) 5.37 4349 P&R: Pavilion Fees 93 327 666 (339) 3,996 (3,669) 8.19 4350 P&R: Camping Fees 2,056 2,056 52,500 (50,444) 315,000 (312,944) 0.65 4351 P&R: Camping w/Utilities 0 0 59,166 4352 P&R: RV Dump Station 0 0 2,000 (59,166) 354,996 ( ,000) 0.00 2 (2,000) 12,000 (12,000) 0.00 Monthly Budget-to-Actual Revenue Report -- By Fund Run:4/19/2016 at 11:19 AM City of Seward Page: 2 General Fund For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget 4353 P&R: Misc Revenue 0 0 34 (34) 204 (204) 0.00 4354 P&R:Work Orders 805 1,181 250 931 1,500 (319) 78.71 4370 Library Service Revenue 420 1,291 1,666 (375) 9,996 (8,705) 12.92 4371 Library Circulation Revenue 266 543 1,250 (708) 7,500 (6,958) 7.23 4373 Museum Admissions 0 0 3,000 (3,000) 18,000 (18,000) 0.00 4380 Land Rents&Leases 500 4,675 5,884 (1,209) 35,304 (30,629) 13.24 4382 Jail Facility Rental 0 0 5,000 (5,000) 30,000 (30,000) 0.00 4383 Municipal Building Rent 0 0 8,334 (8,334) 50,004 (50,004) 0.00 4400 Fines and Bails 1,343 2,640 1,334 1,306 8,004 (5,364) 32.98 4500 GF Interest on Investments 0 0 4,166 (4,166) 24,996 (24,996) 0.00 4501 GF Penalties&Interest 17 30 84 (54) 504 (474) 5.93 4620 Franchise Fee-Refuse 0 0 2,500 (2,500) 15,000 (15,000) 0.00 4630 City Clerk Fees 96 108 34 74 204 (96) 53.17 5899 Miscellaneous Revenue 0 0 0 0 0 0 0.00 Total Revenues $ 126,840 $ 252,276 $ 1,701,124 $ (1,448,849) $ 10,206,744 $ (9,954,469) $ 2.47 Monthly Budget Exp ture Report by Fund Run:4/19/; 11:16 AM City i ward Page: 1 General Fund For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 278,043 477,431 679,849 202,418 3,982,679 3,505,248 11.99 6001 Overtime 10,134 18,804 11,682 (7,122) 70,092 51,288 26.83 6002 Standby Time 1,096 2,020 0 (2,020) 0 (2,020) 0.00 6100 Medicare 5,434 9,575 14,321 4,746 84,441 74,866 11.34 6102 Workers'Compensation 12,587 25,291 28,610 3,319 170,770 145,479 14.81 6200 Leave Time 21,988 33,094 70,521 37,427 422,151 389,057 7.84 6201 Retirement Benefits 63,787 111,176 158,236 47,060 944,016 832,840 11.78 6202 Health Insurance 134,831 269,703 304,147 34,444 1,771,567 1,501,864 15.22 6203 In Lieu of FICA 618 1,270 822 (448) 4,932 3,662 25.75 Total Personnel Costs: $ 528,518 $ 948,364 $ 1,268,188 $ 319,824 $ 7,450,648 $ 6,502,284 $ 12.73 Non-Personnel Costs: 7000 Audit 0 0 17,164 17,164 102,984 102,984 0.00 7001 Communications 9,203 18,727 17,286 (1,441) 103,716 84,989 18.06 7002 Postage and Freight 1,823 5,092 7,820 2,728 46,420 41,328 10.97 7003 Banking&Credit Card Fees 532 1,169 3,718 2,549 22,308 21,139 5.24 7004 Insurance 0 120,145 36,416 (83,729) 214,996 94,851 55.88 7006 Legal 6,044 9,276 14,166 4,890 84,996 75,720 10.91 7009 Contracted Services 24,142 36,521 36,566 45 219,396 182,875 16.65 7011 Testing 254 254 84 (170) 504 250 50.40 7012 Other Special Services 1,039 1,346 5,134 3,788 30,804 29,458 4.37 7013 State Lobbying Fees 8,042 16,084 14,084 (2,000) 84,504 68,420 19.03 r..( 7014 Federal Lobbying Fees 7,667 15,334 15,366 32 92,196 76,862 16.63 ( (� 7015 Utilities 34,364 71,926 77,806 5,880 466,836 394,910 15.41 cr) 7016 Heating Fuel 4,394 10,725 13,742 3,017 82,452 71,727 13.01 7017 Rents&Leases 186 371 9,648 9,277 57,888 57,517 0.64 7201 Library Books Library PLA Grant 446 1,250 1,166 (84) 6,996 5,746 17.86 7202 Library Periodicals 0 0 584 584 3,504 3,504 0.00 7203 Library Standing Orders 0 0 666 666 3,996 3,996 0.00 7204 Library Non-Print 340 666 666 0 3,996 3,330 16.66 7205 Library Electronic Materials 0 0 750 750 4,500 4,500 0.00 7208 Museum Collection Supplies 0 0 200 200 1,200 1,200 0.00 7210 Vehicle Supplies 22 307 926 619 5,556 5,249 5.53 7211 Gas&Lube 5,957 8,056 18,128 10,072 108,768 100,712 7.41 7212 Uniform Allowance 0 292 1,722 1,430 10,332 10,040 2.83 7213 Safety Equipment 1,021 1,110 2,136 1,026 12,816 11,706 8.66 7214 Janitorial Supplies 1,326 3,071 2,292 (779) 13,752 10,681 22.33 7215 Operating Supplies 30,800 61,126 48,566 (12,560) 281,396 220,270 21.72 7216 Maintenance&Repair 3,234 11,691 36,088 24,397 216,528 204,837 5.40 7217 Small Tools&Equipment 2,484 5,300 11,996 6,696 71,976 66,676 7.36 7218 Inmate Meals 562 1,183 2,166 983 12,996 11,813 9.11 7300 Advertising 1,538 3,880 5,424 1,544 32,544 28,664 11.92 7301 Subscriptions&Dues 3,678 12,667 6,388 (6,279) 33,328 20,661 38.01 7302 Travel&Subsistence 10,085 19,493 19,126 (367) 102,256 82,763 19.06 7303 Education&Training 6,029 8,930 8,144 (786) 46,364 37,434 19.26 7304 Equipment Rent 863 1,726 6,854 5,128 41,124 39,398 4.20 7307 GF Administrative Fee 0 0 16,182 16,182 97,092 97,092 0.00 Monthly Budget Expenditure Report by Fund Run:4/19/2016 at 11:16 AM City of Seward Page: 2 General Fund For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 7800 Sister City Program 0 0 750 750 4,500 4,500 0.00 7801 Contributions 0 105,496 35,166 (70,330) 210,996 105,501 50.00 7802 Contributions to Senior Citizens 0 75,000 12,500 (62,500) 75,000 0 100.00 7803 Contributions to SCF 0 0 4,166 4,166 24,996 24,996 0.00 7804 Elections 0 0 666 666 3,996 3,996 0.00 7805 Promotion 0 0 1,668 1,668 10,008 10,008 0.00 7806 Volunteer Fireman Stipend 1,667 3,333 3,334 1 20,004 16,671 16.66 7807 Contingency 0 0 1,334 1,334 8,004 8,004 0.00 7808 Bad Debt Expense 0 0 126 126 756 756 0.00 7810 Miscellaneous Expense 2,402 2,587 3,826 1,239 22,956 20,369 11.27 8012 Debt Service Interest Expense 75,775 75,775 25,258 (50,517) 151,548 75,773 50.00 8103 Capital Equipment 0 4,470 1,334 (3,136) 8,004 3,534 55.85 8300 Debt Service Principal 0 0 15,834 15,834 95,004 95,004 0.00 Total Non-Personnel Costs: $ 245,919 $ 714,379 $ 565,132 $ (149,247) $ 3,356,792 $ 2,642,413 $ 21.28 Total Expenditures $ 774,437 $ 1,662,743 $ 1,833,320 $ 170,577 $ 10,807,440 $ 9,144,697 $ 15.39 l'1 r6 Monthly Budget-to-Actu, ' - ;venue Report -- By Fund Run:4/19/ t 11:19 AM City1 ard Harbr ,w1 prise Fund Pa9 e: 3 For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5000 Land Rents&Leases 0 90,800 66,270 24,530 397,620 (306,820) 22.84 5001 Land Lease Credits 0 0 (10,334) 10,334 (62,004) 62,004 0.00 5100 Transient Moorage 0 6,113 97,500 (91,387) 585,000 (578,887) 1.04 5101 Moorage 79,877 175,179 176,666 (1,487) 1,059,996 (884,817) 16.53 5102 Wharfage 0 0 8,000 (8,000) 48,000 (48,000) 0.00 5103 Boat Lift Fees 0 709 18,334 (17,625) 110,004 (109,295) 0.64 5105 Harbor Power Sales 0 35,481 60,000 (24,519) 360,000 (324,519) 9.86 5150 Shower Fees 0 345 2,000 (1,655) 12,000 (11,655) 2.87 5153 Fuel Pumping Fee 0 935 3,418 (2,483) 20,508 (19,573) 4.56 5154 Waiting List Fees 0 189 1,284 (1,095) 7,704 (7,515) 2.45 5155 Towing Fees 0 0 150 (150) 900 (900) 0.00 5156 Pumping Boats 0 0 50 (50) 300 (300) 0.00 5157 North Harbor Launch Fee 0 0 5,500 (5,500) 33,000 (33,000) 0.00 5158 South Harbor Launch Fee 0 0 3,334 (3,334) 20,004 (20,004) 0.00 5800 Labor&Services 0 105 916 (811) 5,496 (5,391) 1.91 5890 Collection of Doubtful Accounts 0 0 200 (200) 1,200 (1,200) 0.00 5899 Miscellaneous Revenue 0 63 166 (104) 996 (934) 6.28 5901 EF Investment Interest 0 0 3,334 (3,334) 20,004 (20,004) 0.00 5905 EF Penalties and Interest 0 988 1,666 (678) 9,996 (9,008) 9.89 5940 Amortization of Contributions-in-Aid 0 0 157,538 (157,538) 945,228 (945,228) 0.00 5941 Amortization of Bond Premiums 0 0 1,396 (1,396) 8,376 (8,376) 0.00 Total Revenues $ 79,877 $ 310,907 $ 597,388 $ (286,482) $ 3,584,328 $ (3,273,422) $ 8.67 1 ` I Monthly Budget-to-Actual Revenue Report -- By Fund Run:4/19/2016 at 11:19 AM City of Seward Page: 4 SMIC Enterprise Fund For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5000 Land Rents&Leases 0 11,800 26,158 (14,358) 156,948 (145,148) 7.52 5101 Moorage 0 0 500 (500) 3,000 (3,000) 0.00 5102 Wharfage 0 0 1,042 (1,042) 6,252 (6,252) 0.00 5103 Boat Lift Fees 0 9,130 23,334 a Fees 0 9,904 19,166 (14,205) 140,004 (130,875) 6.52 5104 Storage (9,262) 114,996 (105,092) 8.61 5106 SMIC Power Sales 0 45,113 6,666 38,447 39,996 5,117 112.79 5109 Washdown Pad Fees 0 0 1,334 (1,334) 8,004 (8,004) 0.00 5153 Fuel Pumping Fee 0 743 500 243 3,000 (2,257) 24.76 5800 Labor&Services 0 234 166 68 996 (762) 23.49 5940 Amortization of Contributions-in-Aid 0 0 169,588 (169,588) 1,017,528 (1,017,528) 0.00 Total Revenues $ 0 $ 76,924 $ 248,454 $ (171,531) $ 1,490,724 $ (1,413,801) $ 5.16 t '1) Monthly Budget-to-Actus' "-avenue Report -- By Fund Run:4/19/: 11:19 AM City ( ward Page: 5 Electric I rprise Fund For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 100,587 213,853 333,864 (120,011) 2,003,184 (1,789,331) 10.68 5302 Residential fuel factor 73,875 150,416 148,888 1,528 893,328 (742,912) 16.84 5303 Residential customer charge 40,640 81,381 84,938 (3,557) 509,628 (428,247) 15.97 5310 SG Service 73,253 148,659 200,000 (51,341) 1,200,000 (1,051,341) 12.39 5312 SG fuel factor 34,105 66,486 78,334 (11,848) 470,004 (403,518) 14.15 5313 SG Customer Charge 17,288 34,576 40,000 (5,424) 240,000 (205,424) 14.41 5320 LG Service 158,158 305,988 328,818 (22,830) 1,972,908 (1,666,920) 15.51 5322 LG fuel factor 103,758 193,741 204,538 (10,797) 1,227,228 5323 LG customer charge 3,660 7,324 7,426 (102) 44,556 (1,033,487) 15.79 5324 LG demand charge 103,281 200,097 242,546 (42,449) 1,455,276 (37,232) 16.44 5325 Electric KVAR rate 0 0 852 (852) (1,2(55,1 13.75 (5,112) 2) 0.00 5326 Alternate Energy (8) (8) (622) 614 (3,732) 3,724 0.21 5340 Spec.Contract Energy 12,739 24,269 21,980 2,289 131,880 (107,611) 18.40 5342 Special Contract fuel factor 33,651 60,281 97,704 (37,423) 586,224 (525,943) 10.28 5343 Spec.Contract customer charge 82 165 164 1 984 (819) 16.73 5345 Special Contract Demand 30,847 61,516 72,166 (10,650) 432,996 (371,480) 14.21 5350 Harbor Fund Power Sales 45,341 98,417 36,866 61,551 221,196 (122,779) 44.49 5352 Harbor power fuel factor 17,000 35,412 15,300 20,112 91,800 (56,388) 38.58 5360 Street&Yard 5,945 12,196 11,936 260 71,616 (59,420) 17.03 5362 Yard Light Fuel 507 1,065 0 1,065 0 1,065 0.00 5801 Turn on Fees 914 1,484 2,558 (1,074) 15,348 (13,864) 9.67 5802 Equipment Rental 0 0 4,434 (4,434) 26,604 (26,604) 0.00 5803 Joint Pole Use 0 0 1,706 (1,706) 10,236 (10,236) 0.00 ,,/ 5804 Work Order Revenue 0 0 3,410 (3,410) 20,460 (20,460) 0.00 5890 Collection of Doubtful Accounts 0 447 0 447 0 447 0.00 5899 Miscellaneous Revenue 0 0 342 (342) 2,052 (2,052) 0.00 5901 EF Investment Interest 0 0 3,166 (3,166) 18,996 (18,996) 0.00 5905 EF Penalties and Interest 4,787 11,012 11,666 (654) 69,996 (58,984) 15.73 5940 Amort.of CIA-General 0 0 171,666 (171,666) 1,029,996 (1,029,996) 0.00 5941 Amort.Bond Premium 0 0 190 (190) 1,140 (1,140) 0.00 Total Revenues $ 860,410 $ 1,708,777 $ 2,124,836 $ (416,059) $ 12,749,016 $ (11,040,239) $ 13.40 Monthly Budget Expenditure Report by Fund Run:4/19/2016 at 11:16 AM City of Seward Page: 5 Electric Enterprise Fund For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 60,328 103,369 157,934 54,565 947,604 844,235 10.91 6001 Overtime 921 4,725 11,194 6,469 67,164 62,439 7.04 6002 Standby Time 6,890 14,249 14,956 707 89,736 75,487 15.88 6100 Medicare 1,042 1,858 2,836 978 17,016 15,158 10.92 6102 Workers'Compensation 3,929 7,696 8,926 1,230 53,556 45,860 14.37 6200 Leave Time 6,190 10,545 17,480 6,936 104,880 94,336 10.05 6201 Retirement Benefits 12,502 21,310 31,148 9,838 186,888 165,578 11.40 6202 Health Insurance 19,123 38,245 43,582 5,337 261,492 223,247 14.63 6204 Meal Allowance 0 115 526 411 3,156 3,041 3.66 6205 Electric Union Benefits 156 311 3,350 3,039 20,100 19,789 1.55 Total Personnel Costs: $ 111,081 $ 202,423 $ 291,932 $ 89,509 $ 1,751,592 $ 1,549,169 $ 11.56 Non-Personnel Costs: • 7001 Communications 1,371 2,714 4,166 1,452 24,996 22,282 10.86 7002 Postage and Freight 3,102 4,734 5,416 682 32,496 27,762 14.57 7003 Bank and Credit Card Fees 4,823 8,994 9,166 172 54,996 46,002 16.35 7004 Insurance 0 29,809 10,834 (18,975) 65,004 35,195 45.86 7006 Legal 5,573 9,480 8,334 (1,146) 50,004 40,524 18.96 7009 Contracted Services 4,554 10,575 53,500 42,925 321,000 310,425 3.29 7010 Engineering 0 0 4,334 4,334 26,004 26,004 0.00 7011 Testing 206 206 0 (206) 0 (206) 0.00 1 7012 Other Special Services 44 244 3,334 3,090 20,004 19,760 1.22 7015 Utilities 10,044 23,589 14,918 (8,671) 89,508 65,919 26.35 7016 Heating Fuel 1,058 2,092 4,334 2,242 26,004 23,912 8.04 7017 Rents&Leases 33 67 3,834 3,767 23,004 22,937 0.29 7101 Chugach Power Purchases 16,541 195,483 333,334 137,851 2,000,004 1,804,521 9.77 7102 Power Fuel Costs 0 233,395 500,000 266,605 3,000,000 2,766,605 7.78 7103 Fuel for Generators 0 0 16,668 16,668 100,008 100,008 0.00 7210 Vehicle Supplies 1,440 2,133 834 (1,299) 5,004 2,871 42.64 7211 Gas&Lube 1,136 1,751 8,416 6,665 50,496 48,745 3.47 7213 Safety Equipment 116 116 834 718 5,004 4,888 2.32 7215 Operating Supplies 25,354 45,147 40,334 (4,813) 242,004 196,857 18.66 7216 Maintenance&Repair 0 587 17,502 16,915 105,012 104,425 0.56 7217 Small Tools&Equipment 658 3,827 5,000 1,173 30,000 26,173 12.76 7300 Advertising 58 58 1,832 1,775 10,992 10,935 0.52 7301 Subscriptions&Dues 462 43,027 13,668 (29,359) 82,008 38,981 52.47 7302 Travel&Subsistence 3,960 6,087 5,000 (1,087) 30,000 23,913 20.29 7303 Education&Training 0 1,827 5,000 3,173 30,000 28,173 6.09 7304 Equipment Rent 213 425 4,000 3,575 24,000 23,575 1.77 7307 GF Administrative Fee 0 0 148,090 148,090 888,540 888,540 0.00 7330 P.I.L.T. 0 0 155,052 155,052 930,312 930,312 0.00 7331 Reclass PILT to Transfer-Out 0 0 (155,052) (155,052) (930,312) (930,312) 0.00 7808 Bad Debt Expense 0 0 5,834 5,834 35,004 35,004 0.00 7810 Miscellaneous Expense 0 50 1,832 1,782 10,992 10,942 0.45 7900 Depreciation Expense 0 0 296,206 296,206 1,777,236 1,777,236 0.00 8010 Utility Deposit Interest 97 223 200 (23) 1,200 977 18.54 Monthly Budget Exr -iture Report by Fund Run:4/19/, 11:16 AM City Electric , ward Page: 6 For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 8011 Bonding Expense 5,710 9,775 0 (9,775) 0 (9,775) 0.00 8012 Debt Service Interest Expense 0 0 43,548 43,548 261,288 261,288 0.00 8101 Infrastructure 0 0 73,334 73,334 440,004 440,004 0.00 8103 Capital Equipment 115 115 1,666 1,551 9,996 9,881 1.15 8104 Motor Pool Rent 0 0 48,600 48,600 291,600 291,600 0.00 8200 Work Order Sal/Benefit credits 0 0 (16,666) (16,666) (99,996) (99,996) 0.00 8201 Work Order Operating Supply credits 0 0 (8,334) (8,334) (50,004) (50,004) 0.00 8300 Debt Service Principal 0 0 21,666 21,666 129,996 129,996 0.00 Total Non-Personnel Costs: $ 86,668 $ 636,530 $ 1,690,568 $ 1,054,038 $ 10,143,408 $ 9,506,878 $ 6.28 Total Expenditures $ 197,749 $ 838,953 $ 1,982,500 $ 1,143,547 $ 11,895,000 $ 11,056,047 $ 7.05 Monthly Budget-to-Actual Revenue Report -- By Fund Run:4/19/2016 at 11:19 AM City of Seward Page: 6 Water Enterprise Fund For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 39,278 78,472 73,816 4,656 442,896 (364,424) 17.72 5310 SG Service 7,252 13,785 20,776 (6,991) 124,656 (110,871) 11.06 5320 LG Service 15,949 32,720 35,092 (2,372) 210,552 (177,832) 15.54 5330 SMIC Sales 9,362 11,917 9,638 2,279 57,828 (45,911) 20.61 5340 Spec.Contracts 6,285 10,481 45,366 (34,885) 272,196 (261,715) 3.85 5801 Turn on Fees 0 0 1,616 (1,616) 9,696 (9,696) 0.00 5806 Ship Water 0 0 13,416 (13,416) 80,496 (80,496) 0.00 5807 Hydrant Rentals 4,631 9,262 11,690 (2,428) 70,140 (60,878) 13.21 5899 Miscellaneous Revenue 0 0 1,666 (1,666) 9,996 (9,996) 0.00 5901 EF Investment Interest 0 0 834 (834) 5,004 (5,004) 0.00 5905 EF Penalties and Interest 910 1,852 334 1,518 2,004 (152) 92.42 5940 Amort. of CIA-General 0 0 3,704 (3,704) 22,224 (22,224) 0.00 Total Revenues $ 83,667 $ 158,489 $ 217,948 $ (59,459) $ 1,307,688 $ (1,149,199) $ 12.12 Cr Monthly Budget Exp ""cure Report by Fund Run:4/19/: 11:16 AM City I ward Page: 7 Water E arise Fund For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 12,681 22,036 37,164 15,128 222,984 200,948 9.88 6001 Overtime 1,359 2,823 768 (2,055) 4,608 1,785 61.26 6002 Standby Time 704 1,393 1,846 453 11,076 9,683 12.58 6100 Medicare 192 350 608 258 3,648 3,298 9.59 6102 Workers'Compensation 706 1,490 1,448 (42) 8,688 7,198 17.15 6200 Leave Time (2,938) (1,406) 3,916 5,322 23,496 24,902 (5.99) 6201 Retirement Benefits 3,511 6,366 10,004 3,638 60,024 53,658 10.61 6202 Health Insurance 6,196 12,683 15,684 3,001 94,104 81,421 13.48 6203 In Lieu of FICA 132 315 82 (233) 492 177 63.93 Total Personnel Costs: $ 22,543 $ 46,050 $ 71,520 $ 25,470 $ 429,120 $ 383,070 $ 10.73 Non-Personnel Costs: 7001 Communications 996 1,837 2,000 163 12,000 10,163 15.31 7002 Postage and Freight 610 617 1,084 467 6,504 5,887 9.49 7003 Bank and Credit Card Fees 491 1,050 1,000 (50) 6,000 4,950 17.50 7004 Insurance 0 5,626 1,666 (3,960) 9,996 4,370 56.28 7006 Legal 0 0 1,000 1,000 6,000 6,000 0.00 7009 Contracted Services 7,202 9,953 22,500 12,547 135,000 125,047 7.37 7011 Testing 351 801 1,834 1,033 11,004 10,203 7.28 7015 Utilities 14,308 31,409 42,834 11,425 257,004 225,595 12.22 ii 7016 Heating Fuel 392 392 0 (392) 0 (392) 0.00 7211 Gas&Lube 1,021 1,080 1,750 670 10,500 9,420 10.28 7213 Safety Equipment 0 135 500 365 3,000 2,865 4.50 7215 Operating Supplies 1,545 3,122 7,666 4,544 45,996 42,874 6.79 7216 Maintenance&Repair 496 517 4,750 4,233 28,500 27,983 1.81 7217 Small Tools&Equipment 722 1,099 1,116 17 6,696 5,597 16.41 7300 Advertising 0 0 250 250 1,500 1,500 0.00 7301 Subscriptions&Dues 0 0 292 292 1,752 1,752 0.00 7302 Travel&Subsistence 0 405 934 529 5,604 5,199 7.24 7303 Education&Training 181 181 934 753 5,604 5,423 3.23 7304 Equipment Rent 1,350 1,350 1,666 316 9,996 8,646 13.51 7307 GF Administrative Fee 0 0 41,834 41,834 251,004 251,004 0.00 7330 P.I.L.T. 0 0 18,110 18,110 108,660 108,660 0.00 7331 Reclass PILT to Transfer-Out 0 0 (18,110) (18,110) (108,660) (108,660) 0.00 7808 Bad Debt Expense 0 0 334 334 2,004 2,004 0.00 7810 Miscellaneous Expense 0 0 418 418 2,508 2,508 0.00 7900 Depreciation Expense 0 0 32,000 32,000 192,000 192,000 0.00 8012 Debt Service Interest Expense 0 0 4,282 4,282 25,692 25,692 0.00 8300 Debt Service Principal 0 0 22,162 22,162 132,972 132,972 0.00 Total Non-Personnel Costs: $ 29,665 $ 59,574 $ 194,806 $ 135,232 $ 1,168,836 $ 1,109,262 $ 5.10 Total Expenditures $ 52,208 $ 105,624 $ 266,326 $ 160,702 $ 1,597,956 . $ 1,492,332 $ 6.61 Monthly Budget-to-Actual Revenue Report -- By Fund Run:4/19/2016 at 11:19 AM City of Seward Page: 7 Wastewater Enterprise Fund For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 52,052 104,100 102,550 1,550 615,300 (511,200) 16.92 5310 SG Service 9,884 19,111 32,000 (12,889) 192,000 (172,889) 9.95 5320 LG Service 20,057 40,252 46,000 (5,748) 276,000 (235,748) 14.58 5330 SMIC Sales 3,145 6,525 6,166 359 36,996 (30,471) 17.64 5809 Water/Seward Misc. Service 0 0 416 (416) 2,496 (2,496) 0.00 5901 EF Investment Interest 0 0 334 (334) 2,004 (2,004) 0.00 5905 EF Penalties and Interest 133 316 250 66 1,500 (1,184) 21.07 5940 Amort.of CIA-General 0 0 44,000 (44,000) 264,000 (264,000) 0.00 Total Revenues $ 85,271 $ 170,304 $ 231,716 $ (61,412) $ 1,390,296 $ (1,219,992) $ 12.25 Monthly Budget Exr 'iture Report by Fund Run:4/19/i 11:16 AM City ward Page: 8 Wastewate terprise Fund For 2/29/2016 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 12,433 21,314 28,170 6,856 169,020 147,706 12.61 6001 Overtime 0 87 528 441 3,168 3,081 2.74 6002 Standby Time 619 889 1,082 193 6,492 5,603 13.69 6100 Medicare 167 287 456 169 2,736 2,449 10.48 6102 Workers'Compensation 617 1,196 1,456 260 8,736 7,540 13.69 6200 Leave Time 1,519 2,657 2,826 169 16,956 14,299 15.67 6201 Retirement Benefits 3,116 5,370 3,682 (1,688) 22,092 16,722 24.31 6202 Health Insurance 5,665 11,079 15,682 4,603 94,092 83,013 11.77 6203 In Lieu of FICA 132 315 82 (233) 492 177 63.93 Total Personnel Costs: $ 24,268 $ 43,194 $ 53,964 $ 10,770 $ 323,784 $ 280,590 $ 13.34 Non-Personnel Costs: 7001 Communications 496 990 1,416 426 8,496 7,506 11.66 7002 Postage and Freight 702 710 874 164 5,244 4,534 13.54 7003 Bank and Credit Card Fees 657 1,346 950 (396) 5,700 4,354 23.61 7004 Insurance 0 3,380 1,250 (2,130) 7,500 4,120 45.06 7006 Legal 0 0 2,500 2,500 15,000 15,000 0.00 7009 Contracted Services 7,812 9,366 19,168 9,802 115,008 105,642 8.14 7011 Testing 2,535 3,290 4,250 960 25,500 22,210 12.90 7015 Utilities 10,868 25,910 37,166 11,256 222,996 197,086 11.62 7016 Heating Fuel 1,106 1,106 584 (522) 3,504 2,398 31.57 -1.- 7017 Rents&Leases 0 0 84 84 504 504 0.00 -J 7211 Gas&Lube 630 976 1,816 840 10,896 9,920 8.96 7213 Safety Equipment 302 437 250 (187) 1,500 1,063 29.13 7215 Operating Supplies 4,192 4,399 3,250 (1,149) 19,500 15,101 22.56 7216 Maintenance&Repair 149 2,505 5,750 3,245 34,500 31,995 7.26 7217 Small Tools&Equipment 409 409 750 341 4,500 4,091 9.08 7300 Advertising 0 0 84 84 504 504 0.00 7301 Subscriptions&Dues 0 0 460 460 2,760 2,760 0.00 7302 Travel&Subsistence 0 0 750 750 4,500 4,500 0.00 7303 Education&Training 114 114 500 386 3,000 2,886 3.80 7304 Equipment Rent 1,350 1,350 .1,000 (350) 6,000 4,650 22.50 7307 GF Administrative Fee 0 0 24,950 24,950 149,700 149,700 0.00 7330 P.I.L.T. 0 0 14,970 14,970 89,820 89,820 0.00 7331 Reclass PILT to Transfer-Out 0 0 (14,970) (14,970) (89,820) (89,820) 0.00 7808 Bad Debt Expense 0 0 334 334 2,004 2,004 0.00 7810 Miscellaneous Expense 0 0 166 166 996 996 0.00 7900 Depreciation Expense 0 0 34,320 34,320 205,920 205,920 0.00 8012 Debt Service Interest Expense 0 0 3,472 3,472 20,832 20,832 0.00 8300 Debt Service Principal 0 0 21,422 21,422 128,532 128,532 0.00 Total Non-Personnel Costs: $ 31,322 $ 56,288 $ 167,516 $ 111,228 $ 1,005,096 $ 948,808 $ 5.60 Total Expenditures $ 55,590 $ 99,482 $ 221,480 $ 121,998 $ 1,328,880 $ 1,229,398 $ 7.49 Providence Health&Services BAL_Balance Sheet_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Entity-110 Balance Sheet(in Thousands) Printed On 3/17/16 @ 12:37 PM Reported as of February 2016 Printed By vdedik February December February December 2016 2015 2016 2015 Actual Pr.Year Actual Pr.Year ASSETS LIABILITIES&NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalents 1,008 1,732 Accounts Payable 108 250 Mgmt Designated Cash&Cash Equiv. - - Accrued Compensation 925 763 Accounts Receivable 5,615 4,718 Payable to Contractual Agencies 202 27 Less:Contractual Allowance (458) (448) Deferred Revenue/Unearned Premiums 1,585 1,585 Less:Allowance for Doubtful Accounts (1,672) (1,754) Other Current Liabilities 4,913 4,868 Other Receivables 111 109 Total Current Liabilities 7,734 7,493 Supplies Inventory at Cost 41 29 Other Current Assets - 27 Total Current Assets 4,646 4,412 Long-Term Debt' Ci Assets Whose Use is Limited' Funds Held for Long Term Purposes 187 200 Total Other LT Liabilities 551 684 Assets Whose Use is Limited 187 200 Total Liabilities 8,285 8,177 Prooerty.Plant&Eouioment. Property Plant Equipment Gross 312 448 Accumulated Depreciation (232) (228) Net Assets: Property Plant Equipment Net 80 220 Unrestricted (2,688) (2,644) Temporarily Restricted 18 12 Other Assets' Total Net Assets (2,670) (2,632) Other Assets 702 713 Total Other LT Assets 702 713 Total Liabilities and Net Assets 5,615 5,545 Total Assets 5,615 5,545 Providence Health&Services INC OP_STMT FAL 110-PROVIDENCE SEWARD MED CENTER-MGD Dept AIIDepartments-AIIDepartments Statement of Operations(in Thousands) Printed On 3/17/16 @ 12:37 PM Reported as of February 2016 Printed By vdedik Month-To-Date Year-To-Date Actual Budget %Variance Actual Budget %Variance Pr.Year %Variance Gross Service Revenues' 1,262 1,328 (5.0%) Total Inpatient Gross Service Rev 2,457 2,635 (6.8%) 2,662 (7.7%) 740 704 5.1% Total Outpatient Gross Service Rev 1,772 1,416 25.2% 1,420 24.8% 2,002 2,033 (1.5%) Total Gross Service Revenues 4,229 4,051 4.4% 4,082 3.6% 631 701 (9.9%) Total Deductions&Bad Debt 1,184 1,402 (15.5%) 1,175 0.8% 1,371 1,332 2.9% Net Service Revenue 3,044 2,649 14.9% 2,907 4.7% 11 14 (22.0%) Other Operating Rev 20 28 (28.1%) 116 (82.6%) 1,381 1,346 2.7% Total Net Operating Revenues 3,065 2,677 14.5% 3,023 1.4% Expenses from Operations: 7r Other Expenses from Operations 767 742 3.3% Salaries and Wages 1,547 1,550 (0.2%) 1,450 6.7% 231 236 (2.0%) Employee Benefits 449 477 (6.0%) 491 (8.7%) (23) 27 (183.2%) Professional Fees Expense (24) 54 (144.4%) 18 (233.0%) 66 85 (22.2%) Supplies 139 170 (18.2%) ° 147 (5.4/o) 245 178 37.6% Purchased Services Expense 405 357 13.5% 371 9.1% 2 2 - Depreciation Expense 4 4 - 6 (26.9%) - - - Taxes and Licenses - - - - - 85 56 50.6% Other Expenses 194 113 72.3% 108 79.2% 1,373 1,326 3.6% Other Expenses from Operations 2,714 2,726 (0.4%) 2,592 4.7% 1,373 1,326 3.6% Total Operating Expenses 2,714 2,726 (0.4%) 2,592 4.7% 8 19 (58.2%) Excess of Rev Over Exp from OPS 350 (49) (811.6%) 430 (18.6%) 8 19 (58.2%) Excess of Rev Over Exp 350 (49) (812.4%) 430 (18.6%) Other Activity-Unrestricted (395) (496) (20.5%) Increase(Decrease)in UR Net Assets (44) (66) (32.8%) Providence Health&Services BAL_STMT_CHG_IN NET_ASSET_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Actual Statement of Changes in Net Assets(in Thousands) Printed On 3/17/16 @ 12:37 PM Reported as of February 2016 Printed By vdedik 10 of 12 UNRESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year (2,644) (1,839) Excess of Revenues Over Expenses 350 430 Restricted Contributions&Grants - - Net Assets Released from Rest. - - Interdivision Transfers (395) (496) Net Assets(Liabilities)Assumed - - Unrealized Gains(Losses)on Invest. - - Extraordinary Items&Other - - Total Change in Net Assets (44) (66) Ending Balance (2,688) (1,905) TEMPORARILY RESTRICTED FUNDS \_A Current Year to Date Prior Year to Date -)---- Beginning of Year 12 9 Investment and Other Income - - Restricted Contributions&Grants 6 0 Net Assets Released from Rest. - - Interdivision Transfers - - Net Assets(Liabilities)Assumed - - Unrealized Gains(Losses)on Invest. - - Extraordinary Items&Other - - Total Change in Net Assets 6 0 Ending Balance 18 9 Providence t&Services BAL_STMT_CHG_I _ASSET_EAL 110-PROVIDENCE SE )MED CENTER-MGD Actual Statement of Changes in Net Assets(in Thousands) Printed On 3/17/16 @ 12:37 PM Reported as of February 2016 Printed By vdedik 11 of 12 PERMANENTLY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year Investment and Other Income Restricted Contributions&Grants Net Assets Released From Rest. Interdivision Transfers Net Assets(Liabilities)Assumed Unrealized Gains(Losses)on Invest. Extraordinary Items&Other Total Change in Net Assets _ Ending Balance TOTAL ALL FUNDS Current Year to Date Prior Year to Date Beginning of Year (2,632) (1,829) Excess of Revenues Over Expenses 350 430 Investment and Other Income Restricted Contributions&Grants 6 0 Net Assets Released From Rest. Interdivision Transfers (395) (496) Net Assets(Liabilities)Assumed Unrealized Gains(Losses)on Inv. Extraordinary Items&Other Total Change in Net Assets (38) (66) Ending Balance (2,670) (1,895) April 2016April 2016 May 2016 SuMo Surto TuWe Th Fr Sa TuWe Th Fr Sa 1 2 1 2 3 4 5 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 29 30 31 Sun Mon Tue Wed Thu Fri Sat Mar 27 28 29 30 31 Apr 1 2 Audit(Council) Audit(Council N a N (N 2 3 4 5 6 7 8 9 i LAudit(Council) ihAud it(Council) _ Audit(Council) ILAudit(Council 1 1.1 Audit(Council_ i Audit(Council i Audit(Council I 7:00pm 10:30p 12:00pm 2:OOp m P&Z Mtg m PACAB °i (City Annex Mtg(Library) m Building) a 10 11 12 13 14 15 16 L Audit(Council] Audit(Council 7:00pm 10:00p 10:00am 1:OOp 7:00pm 10:30p m KPB Road m HP WS m CC Mtg Service (Historical (Chamber) Preservation o Plan) a 17 18 19 20 21 22 23 6:00pm 9:30pm 6:30pm 10:30p P&Z WS m HP Mtg& m WS N N r-1 a 24 26 27 28 29 30 7:00pm 10:30p mCCMtg_.9 Nanci Richey 1 4/20/2016 10:51 AM 1`\1 May 2016May2016 June2016 SuMo Surto TuWe Th Fr Sa TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 Sun Mon Tue Wed Thu Fri Sat May l 2 3 4 5 6 7 7:00pm 10:30p 12:00pm 2:OOp m P&Z Mtg m PACAB (City Annex Mtg Building) 8 10 11 12 13 14 7:00pm 10:30p m CC Mtg 00 15 16 17 18 (19 -67.00pm 9 ~ 20 21 6:00pm 9:30pm 12:00pm 2:OOp 9:30pm 10:00am 1:OOp P&Z WS m PACAB CC WS m HP WS Work Session' eward (HP Plan) `" 6:30pm 10:30p Community lfl m HP Mtg& Library) WS(HP Plan) 223 24 25 26 27 28 7:00pm 10:30p m CC Mtg /1 w T 2 29 30 31 Jun 1 2 3 4 Memorial Day] v CL T Nanci Richey 1 4/20/2016 10:51 AM